Hornby LTC Special Meeting Minutes

Extracted text (beginning)

ADOPTED 
Hornby Island ADOPTED 1 
Local Trust Committee Special Meeting Minutes 
January 24, 2022 
 
Hornby Island Local Trust Committee 
Minutes of Special Meeting 
 
Date: 
Location: 
January 24, 2022 
Electronic Meeting 
 
Members Present: Sue Ellen Fast, Chair 
 Alex Allen, Local Trustee 
 Grant Scott, Local Trustee 
  
Staff Present: Heather Kauer, Regional Planning Manager 
 Katherine Vogt, Recorder 
 
1. CALL TO ORDER 
“Please note, the order of agenda items may be modified during the meeting. Times are provided 
for convenience only and are subject to change.” 
Chair Fast called the meeting to order at 1:00 pm. She acknowledged that the meeting was 
being held in territory of the Coast Salish First Nations. She introduced Trustees, staff and 
recorder and explained that the meeting was being recorded without a public participation 
function because it was a special meeting for Trustees to consider electronic and other changes 
to the current meeting procedures bylaw. 
2. APPROVAL OF AGENDA 
The following additions to the agenda were presented for consideration: 
 Item 3.2 Urgent Letter for B C Housing. 
By general consent the agenda was adopted as amended. 
3. BUSINESS ITEMS 
3.1 Meeting Procedure Bylaw No. 170 – for consideration and decision 
Regional planning Manager Kauer prepared and presented the staff report which asks 
that Trustees consider updating the current meeting procedures bylaw to legally allow 
electronic regular Local Trust Committee (LTC) business meetings; and asks that 
Trustees consider a request to Trust Council for the addition of a fulltime staff position 
for electronic meeting support. 
Regional planning Manager Kauer noted the following: 
 New meeting regulations that replace the expired emergency use authorization for 
electronic meetings regulations allow Trustees to attend any LTC meeting 
electronically. 

ADOPTED 
Hornby Island ADOPTED 2 
Local Trust Committee Special Meeting Minutes 
January 24, 2022 
 The new meeting regulations require a physical location for members of the public 
to watch, but not speak at the meeting.  Staff must set up a streaming video at a 
location that does not have to be on the island where the meeting is occurring. 
 Staff recommends the hiring of one fulltime person to facilitate all electronic 
meetings throughout the Islands Trust. 
 Administrative bylaw amendments do not need to go through Public Hearings. 
 
Trustees spoke on the following: 
 Public resistance to increasing Islands Trust budgets. 
 Possibilities for local hiring of an electronic meeting support person.  
 That it was unlikely that just one fulltime staff person could manage all Islands Trust 
electronic meetings. 
 Planning staff time restrictions have been delaying Hornby development 
applications. 
Chair Fast noted the following: 
 Hornby Island had recently amended its meeting procedures bylaw in January 2020 
to reflect new public participation at meetings guidelines.  
 Municipalities rec

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