Executive Committee Regular Meeting Minutes

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Executive Committee Business Meeting Minutes   Page 1 of 13 
May 26, 2021 ADOPTED 
 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
May 26, 2021 
Electronic meeting, Public venue 
Islands Trust 
200-1627 Fort Street 
Victoria, BC V8R 1H8 
 
Members Present: Peter Luckham, Chair, Thetis Island Trustee 
 Sue Ellen Fast, Vice-Chair, Bowen Island Municipal Trustee 
 Laura Patrick, Vice-Chair, Salt Spring Island Trustee 
 Dan Rogers, Vice-Chair, Gambier/Keats Island Trustee 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
 David Marlor, Director, Local Planning Services 
 Clare Frater, Director, Trust Area Services 
 Lisa Wilcox, Senior Intergovernmental Policy Advisor 
 Dilani Hippola, Senior Policy Advisor 
 Mark van Bakel, Information Services Manager 
 Lori Foster, Executive Coordinator/Recorder 
  
Others: There were no attendees 
 
All participants attended the meeting electronically via Zoom.  The meeting was live-streamed and 
recorded.  The public could view and attend the meeting via web links which were posted on the 
www.islandstrust.bc.ca website. 
 
1. CALL TO ORDER 
 
Chair Luckham called the meeting to order at 9:01 a.m. and stated gratitude to live and work on 
Coast Salish First Nations traditional and treaty territory.   
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items – None 
 
2.2 Approval of Agenda 
 
By general consent, the agenda was approved as presented. 
 
2.2.1 Agenda Context Notes 
 
Notes were provided, for information, in the agenda package related to 
agenda items as indicated. 
 

 
Executive Committee Business Meeting Minutes   Page 2 of 13 
May 26, 2021 ADOPTED 
 
3. RISE AND REPORT DECISIONS FROM PREVIOUS CLOSED MEETING  
 
3.1 May 5th Closed Meeting 
 
Chair Luckham reported from the May 5
th
 Executive Committee (EC) closed meeting that 
the minutes of the March 24
th
 and April 14th EC closed meetings were both adopted as 
presented.  
 
4. ADOPTION OF MINUTES 
 
4.1 May 5, 2021 draft minutes 
 
Regarding Item 6.1.3., first bullet, remove the word “Chair” from the end of the phrase, 
to read “appointment of Select Committee members by Trust Council.” 
 
By general consent, the minutes were adopted as amended. 
 
5. FOLLOW UP ACTION LIST AND UPDATES 
 
5.1 Follow Up Action List (FUAL)/Director/CAO Updates 
 
Staff provided updates on outstanding FUAL items and gave verbal updates on the 
status of committee projects, staffing, and recently attended meetings. 
 
Chief Administrative Officer (CAO) Hotsenpiller answered questions on FUAL item #4, 
“to hold a ½ day session with Chairs of Standing Committees”.   
 
Discussion followed on keeping the FUAL list current. 
 
EC-2021-073 
It was Moved and Seconded,  
That Chief Administrative Officer follow-up action list item #4, “That EC arrange a ½ day 
session” be removed from the list. 
CARRIED 
 
Vice Chair Fast noted that Bowen Island Municipal Council has moved forward with First 
Nations engagement with recently a

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