Select Committee Regular Meeting Minutes

Extracted text (beginning)

Select Committee Governance and Management Review 
Minutes of Regular Meeting 
February 16, 2021 ADOPTED Page 1 of 4 
 
 
Trust Council 
Select Committee 
Governance and Management Review 
Minutes of Regular Meeting 
 
Date: 
Time: 
Location: 
February 16, 2021 
3:00 p.m. 
Electronic meeting, Public venue 
Islands Trust 
200-1627 Fort Street 
Victoria, BC V8R 1H8 
 
Members Present: Lee Middleton, Chair, Saturna Island Trustee 
 Kees Langereis, Vice-Chair, Gabriola Island Trustee 
 Paul Brent, Saturna Island Trustee 
 David Critchley, Denman Island Trustee 
 Michael Kaile, Bowen Island Municipal Trustee 
 Peter Luckham, Executive Committee Representative, Thetis Island Trustee 
 Deb Morrison, North Pender Island Trustee (arrived at 3:09 p.m.) 
 Steve Wright, South Pender Island Trustee (arrived at 3:26 p.m.) 
  
Regrets: Ben McConchie, North Pender Island Trustee 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
 Lori Foster, Executive Coordinator/Recorder 
  
1. LAND ACKNOWLEDGEMENT / CALL TO ORDER 
 
Chair Middleton called the meeting to order at 3:05 p.m. stating gratitude to live and work in 
the traditional and treaty territories of Coast Salish peoples. 
 
Chair Middleton stated a quorum of 6 members were present. 
 
2. APPROVAL OF AGENDA 
 
For consideration to add to New Business: 
 
5.1 Select Committee on the March Trust Council agenda 
 
SC-2021-011 
It was Moved Trustee Kaile and Seconded by Trustee Brent, 
That the agenda be adopted as amended. 
CARRIED 
 
3. ADDOPTION OF MINUTES/COORDINATION 
 

 
Select Committee Governance and Management Review 
Minutes of Regular Meeting 
February 16, 2021 ADOPTED Page 2 of 4 
 
3.1 February 1, 2021 draft minutes for adoption 
 
SC-2021-012 
It was Moved Trustee Brent and Seconded by Trustee Kaile, 
That the February 1, 2021 Select Committee draft minutes be adopted as presented. 
 
CARRIED 
 
3.2 Resolutions Without Meeting 
 
None 
 
3.3 Follow-up Action List (FUAL) 
 
Chair Middleton noted all items on the FUAL were complete. 
 
4. BUSINESS ITEMS 
 
4.1 Request for Proposal and Terms of Reference Review 
 
Select Committee discussed the draft request for proposal document circulated as a late 
item to members on February 12, 2021 and posted to the website. 
 
Trustee Morrison joined the meeting at 3:09 p.m. 
 
Select Committee focused discussion on Section 3.3 Scope of the document. 
 
Trustee Wright joined the meeting at 3:26 p.m. 
 
SC-2021-013 
It was Moved by Trustee Brent and Seconded by Trustee Langereis, 
Amend the last bullet on page 12 of the document to read: “Review the Islands Trust’s 
organizational structure, its policies and procedures and evaluate how effective and 
efficient it is in carrying out the Trust mandate.” and strike out i.e., Section 3 of the 
Islands Trust Act2. 
CARRIED 
 
Select Committee discussed the process of editing the document during the meeting. 
 
Discussion followed on Section 3.3 to consider the following amendments: 
 Page 13, the s

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