Select Committee Regular Meeting Agenda
· Islands Trust Area · Meeting Documents · 2021
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Topics: First Nations & reconciliation · Governance & budget — our classification, not the Trust's.
Extracted text (beginning)
Trust Council Select Committee Governance and Management Review Agenda Date:Monday, February 1, 2021 Time:4:00 pm Location:Electronic meeting, Public venue Islands Trust 200-1627 Fort Street Victoria, BC V8R 1H8 Pages 1.LAND ACKNOWLEDGEMENT / CALL TO ORDER 2.APPROVAL OF AGENDA 3.ADDOPTION OF MINUTES/COORDINATION 3.1.Draft Minutes January 18, 2021 2 - 6 3.2.Resolutions Without Meeting - None 3.3.Follow-up Action List (FUAL) 7 - 7 4.BUSINESS ITEMS 4.1.Presentation on BC Bid Process, Julia Crosby - Procurement and Contract Specialist 4.1.1.BC Bid Request for Proposal (RFP) template 8 - 27 Provided for information. 4.2.Select Sub-committee Terms of Reference Review - (report pending) 5.NEW BUSINESS 6.NEXT MEETING The next meeting of the Select Committee will be held electronically, Tuesday, February 16, 2021 at 4:00 p.m. 7.ADJOURNMENT Select Committee Governance and Management Review Minutes of Regular Meeting January 18, 2021 DRAFT Page 1 of 5 Trust Council Select Committee Governance and Management Review Minutes of Regular Meeting Date: Time: Location: January 18, 2021 1:30 pm Electronic meeting, Public venue Islands Trust 200-1627 Fort Street Victoria, BC V8R 1H8 Members Present: Lee Middleton, Chair, Saturna Island Trustee Kees Langereis, Vice-Chair, Gabriola Island Trustee Paul Brent, Saturna Island Trustee David Critchley, Denman Island Trustee Michael Kaile, Bowen Island Municipal Trustee Peter Luckham, Executive Committee Representative, Thetis Island Trustee Ben McConchie, North Pender Island Trustee (arrived at 3:15 p.m., left at 3:34 p.m.) Deb Morrison, North Pender Island Trustee (arrived at 2:26 p.m.) Steve Wright, South Pender Island Trustee Staff Present: Chief Administrative Officer, Russ Hotsenpiller Legislative Services Manager, Carmen Thiel Executive Coordinator/Recorder, Lori Foster Others present: Scott Colbourne, Gabriola Island Trustee 1. LAND ACKNOWLEDGEMENT Chief Administrative Officer (CAO), Hotsenpiller opened the inaugural meeting of the Trust Council Select Committee and acknowledged the meeting was being held on Coast Salish First Nations traditional and treaty territory. The meeting came to order at 1:35 p.m. 2. MEMBERSHIP OF COMMITTEE 2.1 Meeting Procedures/Quorum/Voting – Review CAO Hotsenpiller spoke to his role on the Select Committee and would decline to be a voting member but act as staff liaison. Legislative Service Manager (LSM) Thiel gave an overview of meeting procedures and noted the following: 2 Select Committee Governance and Management Review Minutes of Regular Meeting January 18, 2021 DRAFT Page 2 of 5 Based on a nine (9) member voting committee, five (5) trustees present would constitute a quorum, Trust Council Meeting Procedures Bylaw 101 will guide this Committee and where silent, Roberts Rule of Orders would apply, The meeting will be open to the public unless an in-camera session is held. 3. ELE
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