Select Committee Regular Meeting Minutes

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Select Committee Governance and Management Review 
Minutes of Regular Meeting 
February 1, 2021 ADOPTED Page 1 of 3 
 
 
Trust Council 
Select Committee 
Governance and Management Review 
Minutes of Regular Meeting 
 
Date: 
Time: 
Location: 
February 1, 2021 
4:00 pm 
Electronic meeting, Public venue 
Islands Trust 
200-1627 Fort Street 
Victoria, BC V8R 1H8 
 
Members Present: Lee Middleton, Chair, Saturna Island Trustee 
 Kees Langereis, Vice-Chair, Gabriola Island Trustee 
 Paul Brent, Saturna Island Trustee 
 David Critchley, Denman Island Trustee 
 Michael Kaile, Bowen Island Municipal Trustee 
 Peter Luckham, Executive Committee Representative, Thetis Island Trustee 
 Deb Morrison, North Pender Island Trustee 
 Steve Wright, South Pender Island Trustee 
  
Absent: Ben McConchie, North Pender Island Trustee 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
 Lori Foster, Executive Coordinator/Recorder 
  
Others: Julia Crosby, Procurement and Contract Specialist, B.C. Bid 
  
1. LAND ACKNOWLEDGEMENT / CALL TO ORDER 
 
Chair Middleton called the meeting to order at 4:04 p.m. and acknowledged the meeting was 
being held on Coast Salish First Nations traditional and treaty territory. 
 
2. APPROVAL OF AGENDA 
 
By general consent, the agenda was approved as presented. 
 
3. ADDOPTION OF MINUTES/COORDINATION 
 
3.1 Draft Minutes January 18, 2021 
 
SC-2021-008 
It was Moved by Trustee Brent and Seconded by Trustee Kaile, 
That the draft minutes of January 18, 2021 Select Committee be adopted as presented. 
 
CARRIED 
 

 
Select Committee Governance and Management Review 
Minutes of Regular Meeting 
February 1, 2021 ADOPTED Page 2 of 3 
 
3.2 Resolutions Without Meeting – None 
 
3.3 Follow-up Action List (FUAL) 
 
All items were completed by the start of this business meeting. 
 
4. BUSINESS ITEMS 
 
4.1 Presentation on B.C. Bid Process, Julia Crosby - Procurement and Contract Specialist  
 
Julia Crosby presented a Power Point and answered questions on the bid process. 
 
4.1.1 BC Bid Request for Proposal (RFP) template 
 
Discussion on working with B.C. Bid staff services to assist in facilitation of 
submitting a request for proposal ensued. 
 
4.2 Select Sub-committee Terms of Reference Review 
 
The Select Committee reviewed the document/project scope received as a late item to 
the agenda.  
 
Trustees provided verbal feedback while Trustee Morrison logged edits, as discussed, 
into the clean copy version of the Terms of Reference (TOR) document as presented. 
 
By general consent, The Select Sub-committee will re-edit the clean copy Terms of 
Reference as discussed and amended by Trustee Morrison during the February 1 
meeting and provide to Chair Middleton for inclusion in the next meeting. 
 
By general consent, Chief Administrative Officer (CAO) Hotsenpiller will review and 
amend section 3.2 of the TOR and forward to Chair Middleton before the next meeting. 
 
By general consent, Chair Middleton will provide a conse

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