Late Item - Trustee Wright Sponsored RFD

Extracted text (beginning)

Islands Trust  Request For Decision Page 1 
 
 
 
 
TRUSTEE SPONSORED 
REQUEST FOR DECISION 
 
 
To: Trust Council  For the Meeting of: December 1, 2020 
     
From: Paul Brent, David Critchley, 
Michael Kaile, Kees Langereis, 
Ben McConchie, Lee 
Middleton, Deb Morrison, 
Cameron Thorn, Steve Wright. 
 Date Prepared: November 8, 2020 
     
SUBJECT:
  
Islands Trust Governance and Management Review 2021 
 
 
RECOMMENDATION: Trust Council fund a comprehensive independent review of Trust Governance 
and Management to achieve the objectives outlined in the attached Governance and Management 
Review 2021 document. 
 
CHIEF ADMINISTRATIVE OFFICER COMMENTS:  (Nov 17, 2020) The following comments are in support 
of the best possible outcomes for the Islands Trust and they primarily focus upon functional elements 
within the terms of reference, any current policies that would apply and administrative/operational 
considerations.  These are preliminary comments and should this project proceed, more in depth 
analysis is certainly possible. 
As presented, the proposed Governance and Management Review is a wide ranging project with a 
number of significant areas of enquiry.  It has been provided in the form of a draft Terms of Reference in 
support of a future Request for Proposals. The Review seeks review of most of the functional areas of 
the Islands Trust and includes a focus upon the development of identifying measurable indicators of 
success in the following:  governance in terms of effective and efficient fiscal oversight of the daily and 
strategy direction of the organization, advocacy, planning services, performance measurement and 
some elements of visioning.  It excludes the Islands Trust Conservancy. 
Terms of Reference:  It is assumed that this is an overview of what would be included in an actual Terms 
of Reference and not an actionable document.  In development of a final terms of reference 
consideration should be given to the following: 
It is recommended that the outcomes or deliverables of such a review be made as specific as possible to 
focus on areas of key concern that will in turn lead to measurable and successful change.  A formal 
process of problem or issue identification may assist.   At present the document does not clearly 
delineate project specifics which in turn could lead to variable results or recommendations from the 
consultant. Consideration of how the results of the various study elements are integrated to a successful 
conclusion and an overall vision for the organization may also be helpful.  
It would be of value for Trustees to agree on common understanding of governance, management, 
operations, and other terms in the document.  A number of concepts, dates, and descriptions are not 
accurate. Further, a number of terms or descriptions should be revised to ensure that the reader/bidder 
is not lead to a conclusion.  For instance, the description of the advocacy function is incorrect/limited, 
planning staff are

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