Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Regular Meeting 
September 2, 2020 ADOPTED Page 1 of 16 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
September 2, 2020 
Electronic meeting, Public venue 
Islands Trust 
200-1627 Fort Street 
Victoria, BC V8R 1H8 
 
Members Present: Peter Luckham, Chair, Thetis Island 
 Dan Rogers, Vice Chair, Gambier/Keats Island 
 Laura Patrick, Vice Chair, Salt Spring Island 
 Sue Ellen Fast, Vice Chair, Bowen Island Municipality 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
 David Marlor, Director, Local Planning Services 
 Clare Frater, Director, Trust Area Services 
 Julia Mobbs, Director, Administrative Services 
 Lisa Wilcox, Senior Intergovernmental Policy Advisor 
 Vicky Swan, Communications Specialist 
 Warren Dingman, Bylaw Compliance & Enforcement Manager 
 Lori Foster, Executive Coordinator/Recorder 
 
1. CALL TO ORDER 
 
At 9:03 a.m., Chair Luckham called the meeting to order stating gratitude to live and work in 
Coast Salish First Nations treaty and traditional territory. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
 
The following item was presented for addition to the agenda: 
 
11.10 JASCO response letter dated August 25, 2020 to SIRRA (Saturna Island Residents 
 and Ratepayers Association letter dated August 17, 2020  
 
2.2 Approval of Agenda 
 
By general consent, the agenda was adopted as amended. 
 
3. ADOPTION OF MINUTES 
 
3.1 August 5 Executive Committee draft minutes 
 

 
 
Executive Committee Minutes of Regular Meeting 
September 2, 2020 ADOPTED Page 2 of 16 
By  general  consent, the August  5
th
,  2020 Executive  Committee draft minutes 
were adopted as presented. 
 
4. FOLLOW UP ACTION LIST AND UPDATES 
 
4.1 Follow Up Action List (FUAL)/Director/CAO Updates 
 
Chief Administrative Officer (CAO) Hotsenpiller reviewed the status his FUAL items as 
presented in the report.  He noted that the Union of British Columbia Municipalities 
(UBCM) meeting request with the Honourable Scott Fraser, Minister of Indigenous 
Relations and Reconciliation, was declined. 
 
Director of Local Planning Services (DLPS) Marlor indicated all FUAL items in his area 
were complete and gave an update on the current job postings in the planning 
department and bylaw enforcement. 
 
Director of Trust Area Services (DTAS) Frater spoke to the status of her FUAL items and 
noted that #10, a report with options regarding missing and murdered Indigenous 
women and girls call for justice, will be brought to the next regular business meeting. 
 
4.2 Local Trust Committee Chair Updates 
 
Local Trust Committee (LTC) Chairs gave verbal updates on recently attended and 
upcoming meetings.   
 
Discussion followed on the ability to hold in-person meetings while meeting physical 
distancing requirements. 
 
4.3 Islands Trust Conservancy Liaison Update 
 
Vice Chair Fast stated the Islands Trust Conservancy Board did not meet in August and 
that item 6.5.3, the Conservancy’s Re

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