Financial Planning Committee Meeting Minutes

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ADOPTED 
 
Financial Planning Committee 
Minutes of a Regular Meeting 
August 19, 2020 ADOPTED Page 1 of 6 
 
Financial Planning Committee 
Minutes of a Regular Meeting 
 
Date: 
Location: 
August 19, 2020 
Electronic Meeting 
 
Members Present: Peter Grove, Chair  
Paul Brent, Vice Chair 
Peter Luckham, Executive Committee Representative 
Sue Ellen Fast, Executive Committee Representative 
Laura Patrick, Executive Committee Representative 
Dan Rogers, Executive Committee Representative 
Kate-Louise Stamford, Islands Trust Conservancy Board Representative 
Laura Busheikin, Local Planning Committee Representative 
Scott Colbourne, Trust Programs Committee Alternate Representative 
  
Regrets: Tahirih Rockafella, Local Trustee 
 
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
Julia Mobbs, Director, Administrative Services 
David Marlor, Director, Local Planning Services 
Clare Frater, Director, Trust Area Services 
Robert Barlow, Legislative Services Clerk/Recorder 
 
1. CALL TO ORDER 
The meeting was called to order at 10:00 a.m.  Chair Grove acknowledged with respect that we 
are grateful to be able to gather together within locations across the traditional and treaty 
territories of the Coast Salish People.   
 
2. AGENDA 
2.1 Introduction of New Items 
  None 
2.2 Approval of Agenda 
By general consent the agenda was approved as presented. 
 
3. ADOPTION OF MINUTES / COORDINATION 
3.1 Minutes of Meetings 
3.1.1 Financial Planning Committee Minutes of May 27, 2020 

ADOPTED 
 
Financial Planning Committee 
Minutes of a Regular Meeting 
August 19, 2020 ADOPTED Page 2 of 6 
By general consent the Financial Planning Committee Minutes of May 27, 2020, 
were adopted as presented.  
 
3.2 Resolutions Without Meeting 
  None 
 
3.3 Follow up Action List 
Director, Administrative Services (DAS) Mobbs provided an update on the items in 
progress. 
 
4. TRUST COUNCIL BUSINESS 
4.1 2019/20 Statement of Financial Information (SOFI) - RFD 
FPC-2020-026 
It was MOVED and SECONDED, 
that the 2019/20 Statement of Financial Information as presented be forwarded 
to Trust Council for information.  
CARRIED 
 
4.2 June 30, 2020 Quarterly Financial Report - RFD 
FPC-2020-027 
It was MOVED and SECONDED, 
that Financial Planning Committee forward the June 30, 2020 Quarterly 
Financial Report to Trust Council as presented. 
CARRIED 
 
4.3 2021/22 Draft Budget Information 
FPC-2020-028 
It was MOVED and SECONDED, 
that the 2021/22 Draft Budget Information, including the Budget Cycle 
Timelines and Budget Assumptions and Principles, be forwarded to Trust 
Council. 
CARRIED 
 
4.4 2021/22 Budget Public Consultation Plan – Briefing 

ADOPTED 
 
Financial Planning Committee 
Minutes of a Regular Meeting 
August 19, 2020 ADOPTED Page 3 of 6 
Director, Trust Area Services (DTAS) Frater presented the briefing.  Discussion included 
the following points: 
 lessons learned from the past budget consultations need to be incorporated 
into the current plan; 
 pu

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