Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Regular Meeting 
July 8, 2020 ADOPTED Page 1 of 10 
  
 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
July 8, 2020 
Regular Electronic meeting 
Islands Trust 
200-1627 Fort Street 
Victoria, BC V8R 1H8 
 
Members Present: Peter Luckham, Chair, Thetis Island 
Dan Rogers, Vice Chair, Gambier/Keats Island 
Laura Patrick, Vice Chair, Salt Spring Island 
Sue Ellen Fast, Vice Chair, Bowen Island Municipality 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
David Marlor, Director Local Planning Services  
Clare Frater, Director, Trust Area Services 
Kate Emmings, A/Manager, Islands Trust Conservancy 
Sonja Zupanec, Island Planner 
Dilani Hippola, Senior Policy Advisor 
Gillian Nicol, Program Coordinator 
Robert Barlow, Legislative Services Clerk/Recorder 
 
Public Present: There were two members of the public present via telephone call-in or 
Zoom webinar options 
 
1. CALL TO ORDER 
 
Chair Luckham called the meeting to order at 9:03 a.m. and acknowledged that the meeting was 
being held on traditional territory of the Coast Salish First Nations. 
 
All members and staff participated electronically via Zoom.   
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
 
The following items were presented for consideration to add to the agenda: 
7.1.1.2 Livestreaming 
7.1.1.3 Islands Trust Safety Plan  
9.7 Correspondence from Trustees Rockafella and Wolverton dated June 25, 2020 
 
2.2 Approval of Agenda 
 
By general consent the agenda was approved as amended. 
 

 
Executive Committee Minutes of Regular Meeting 
July 8, 2020 ADOPTED Page 2 of 10 
  
 
2.2.1 Agenda Context Notes 
 
Presented for information. 
 
3. ADOPTION OF MINUTES 
 
3.1 June 15, 2020 
 
By general consent the June 15, 2020, Executive Committee draft minutes were 
adopted as presented. 
 
3.2 Resolutions Without Meeting (RWM) Report 
 
The RWM report was received for information. 
 
4. FOLLOW UP ACTION LIST AND UPDATES 
 
4.1 Follow Up Action List (FUAL) and Updates from CAO and Directors 
 
Chief Administrative Officer (CAO) Hotsenpiller spoke to the status of FUAL items and 
recent discussions with the Ministry of Municipal Affairs and Housing, the June Trust 
Council meeting, the All Staff meeting (at which the focus was the Safety Plan), and 
climate action planning.  CAO Hotsenpiller clarified that Stage 1 of the Safety Plan - staff 
doing site visits - is now in place.  Stage 2, staff working in offices, is about to happen 
and Stages 3, offices open to the public, and Stage 4, holding public meetings, are 
conditional on provincial health authorities’ direction in regards to the COVID-19 
pandemic. 
 
Director of Local Planning Services (DLPS) Marlor gave an update on the status of his 
items.  He emphasized that no Islands Trust office is open to the public at this point.  He 
also noted that a competition for a planner on Salt Spring Island is currently in progress 
and that he is involved in discu

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