Executive Committee Regular Meeting Minutes

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Executive Committee Minutes 
March 25, 2020 ADOPTED Page 1 of 7 
 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
March 25, 2020 
Islands Trust - Victoria 
200 - 1627 Fort Street, Victoria, BC 
 
Members Present: Peter Luckham, Chair, Thetis 
Dan Rogers, Vice Chair, Gambier/Keats 
Laura Patrick, Vice Chair, Salt Spring 
Sue Ellen Fast, Vice Chair, Bowen Municipality 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (Victoria Boardroom) 
David Marlor, Director, Local Planning Services  
Clare Frater, Director, Trust Area Services 
Julia Mobbs, Director, Administrative Services 
 Lori Foster, Executive Coordinator/Recorder 
 Mark van Bakel, Information Services Manager 
 
Others Present: None were present through call-in number 855-703-8985  code 216878344# 
 
1. CALL TO ORDER 
 
Chair Luckham call the meeting to order at 9:01 AM stating gratitude for the ability to come 
together across the Salish Sea, in Coast Salish territory, through electronic means during the 
COVID-19 response. 
 
Using the Zoom computer application, all were present via their audio webcam except Director 
Mobbs who was present through audio only. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
 
By general consent, the following items were added to the agenda for 
consideration: 
8.2.2 Islands Trust News Release: Visitors Stay Home – Discussion 
8.2.3 2019/20 Annual Report Format – Request for Decision 
8.3.1 Local Trust Committee Meetings – Discussion 
8.4.1 Draft Islands Trust Tax Notice Insert For 2020/21 - Briefing 
 
2.2 Approval of Agenda 
 
  By general consent, the agenda was approved as amended. 
 
2.2.1 Agenda Context Notes 

 
Executive Committee Minutes 
March 25, 2020 ADOPTED Page 2 of 7 
 
Presented for information. 
 
3. ADOPTION OF MINUTES 
 
3.1 February 26th EC meeting draft minutes 
 
By general consent, the February 26th Executive Committee meeting draft 
minutes were adopted as presented. 
 
3.2 March 10th EC meeting draft minutes 
 
By general consent, the March 10th Executive Committee meeting draft 
minutes were adopted as presented. 
 
4. FOLLOW UP ACTION LIST AND UPDATES 
 
4.1 Follow Up Action List/Director/CAO Updates 
 
Chief Administrative Officer (CAO) Hotsenpiller addressed Executive Committee (EC) 
regarding the unprecedented changes that have been foisted onto Islands Trust in 
response to the COVID-19 pandemic since the adjournment of Trust Council on Salt 
Spring Island, March 12
th
 just 13 days following. 
 
CAO Hotsenpiller described the two-phase response: 1. A March 13
th
 news release 
acknowledging the pandemic and implementing staff work-from-home (WFH) capacity; 
2.  A March 18
th
 news release closing offices to the public and addressing continued 
operations including local trust committee (LTC) meeting cancellations and overall 
electronic meeting capacity under legislative requirements.  Staff and Trustees have 
been apprised of changes as they occur through CAO communicatio

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