Executive Committee Special Meeting Minutes

Extracted text (beginning)

Executive Committee 
Special Electronic Meeting Minutes 
April 1, 2020 ADOPTED Page 1 of 3 
 
Executive Committee 
Minutes of Special Electronic Meeting 
 
Date: 
Location: 
April 1, 2020 
Victoria Boardroom 
#200 1627 Fort Street, Victoria BC 
  
Members Present: Peter Luckham, Chair, Thetis 
Dan Rogers, Vice Chair, Gambier/Keats 
Laura Patrick, Vice Chair, Salt Spring 
Sue Ellen Fast, Vice Chair, Bowen Municipality 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
David Marlor, Director of Local Planning Services 
(present at Victoria office) 
 Julia Mobbs, Director of Administrative Services 
 Clare Frater, Director of Trust Area Services 
 Lori Foster, Executive Coordinator/Recorder 
  
Others Present: There were no call-in participants to phone number toll-
free 885-703-8985  code 723569162# 
 
1. CALL TO ORDER 
 
Chair Luckham called the electronic meeting to order at 9:02 AM stating gratitude for being on Coast 
Salish territory.  
 
Director Marlor was present in the Victoria boardroom. 
 
1.1 Acknowledge Standing Resolution 
 
Presented for information. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
 
For consideration to add: 
6.1 Trustee Wright Correspondence 
7. Closed Meeting 
8. Rise and Report 
and renumber the agenda accordingly. 
 
2.2 Approval of Agenda 
 
Discussion on the special electronic meeting agenda regarding content and formality ensued 
noting the intent was to address COVID emergency business. 
 
By general consent, the agenda was approved as amended. 

 
Executive Committee 
Special Electronic Meeting Minutes 
April 1, 2020 ADOPTED Page 2 of 3 
 
 
3. Adoption of Minutes 
3.1 March 25th EC draft minutes 
 
By general consent, the minutes were adopted as presented. 
 
3.2 RWM Report   
  
Provided for information. 
 
3.3 Executive Committee Follow-up Action List (FUAL) 
 
Chief Administrative Officer (CAO) Hotsenpiller spoke to FUAL items, provided for information, 
as the current focus has been COVID oriented.  He updated Executive Committee on 
internal/external communications to public, trustees and staff.   
  
Director of Administrative Services (DAS) Mobbs gave updates regarding staff working from 
home, communications from the BC Public Service Agency (PSA), and the work her team has 
done to accomplish the work from home transition including the extra workload to 
accommodate staff and trustee requests.    
 
Director of Local Planning Services (DLPS) Marlor spoke to adjusted resolution-without-meeting 
(RWM) process and the April 15
th
 moratorium on holding local trust committee meetings. 
  
Director of Trust Area Services (DTAS) Frater noted that because of the recent collision of two 
freighters in Plumper Sound, the anchorage opinion letter work has restarted. 
 
4. ROUND TABLE 
 
Local Trust Committee Chairs reported out on recently attended electronic meetings and actions taken 
to address the response to COVID-19. 
 
Discussion was heard on the following: 
 
 BC Ferries 

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