Financial Planning Committee Meeting Minutes

Extracted text (beginning)

Financial Planning Committee 
Minutes of a Regular Meeting  
February 19, 2020  Page 1 of 5 
 
 
Financial Planning Committee 
Minutes of Meeting 
 
Date: 
Location: 
February 19, 2020 
Islands Trust - Victoria 
200 - 1627 Fort Street, Victoria, BC 
 
Members Present: Peter Grove, Chair 
Paul Brent, Vice Chair  
Tahirih Rockafella, Local Trustee 
Peter Luckham, Executive Committee Rep (electronic) 
Sue Ellen Fast, Executive Committee Rep (electronic) 
Laura Patrick, Executive Committee Rep (electronic) 
Dan Rogers, Executive Committee Rep (electronic) 
Kate Louise Stamford, Islands Trust Conservancy Board Rep (electronic) 
Laura Busheikin, Local Planning Committee Rep (electronic) 
Scott Colbourne, Trust Programs Committee Alternate Rep (phone-in) 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
Julia Mobbs, Director, Administrative Services 
Clare Frater, Director, Trust Area Services 
Nancy Roggers, Finance Officer 
Lori Foster, Recorder 
 
1. CALL TO ORDER 
 
Chair Grove call the meeting to order at 10:50 AM, noting the 20-minute delay in convening was 
due to technical difficulties with the Zoom meeting platform. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
 
For consideration to add the following late items to the agenda: 
4.2 2019/20 Financial Forecast – Briefing 
4.6.5 SSIWPA Tax Requisition - RFD 
4.7.1 Financial Plan Bylaw 178 
 
2.2 Approval of Agenda 
 
By general consent the agenda was approved as amended. 
 
3. ADOPTION OF MINUTES / COORDINATION 
 
3.1 January 22, 2020 draft minutes 
 
By general consent the minutes were adopted as presented. 

 
Financial Planning Committee 
Minutes of a Regular Meeting  
February 19, 2020  Page 2 of 5 
 
 
3.2 Resolutions Without Meeting - None 
 
3.3 Follow up Action List (FUAL) 
 
Director of Administrative Services (DAS) Mobbs reviewed the FUAL items and their 
current status, most items were complete. 
 
4. TRUST COUNCIL BUSINESS 
 
4.1 December 31, 2019 Financial Report – RFD 
 
DAS Mobbs referred the request for decision (RFD) report to Finance Officer (FO) 
Roggers who spoke to the report as presented. 
 
 
FPC-2020-006 
It was MOVED and SECONDED, 
that the Financial Planning Committee forward the December 31, 2019 Financial Report 
to Trust Council as presented. 
CARRIED 
 
4.2 2019/20 Financial Forecast – Briefing 
 
DAS Mobbs spoke to the briefing, addressing anticipated areas of overspending and the 
impact on the approved draw from surplus in the 2019/20 budget. 
 
Highlighted items of review pertained to Trust Council meeting costs, legal costs, 
amortization expense, the Victoria office renovation project, and discussion of revising 
some  language  in the report to provide greater clarity on specific items for Trust 
Council. 
 
FPC-2020-007 
It was MOVED and SECONDED, 
that Financial Planning Committee received the report for information and forward to 
Trust Council as amended. 
CARRIED 
 
Correspondence will be forwarded to Executive Committee to f

First 3,000 characters. Open the original for the whole document.