Executive Committee Regular Meeting Minutes

Extracted text (beginning)

Executive Committee Minutes of Special Electronic Meeting                  ADOPTED Page 1 of 2 
December 20, 2018 
 
 
 
Executive Committee 
Minutes of Special Electronic Meeting 
 
Date: December 20, 2018 
      
Location: Electronic Meeting 
#200 1627 Fort Street, Victoria Office 
      
Members Present: Peter Luckham, Chair 
Sue Ellen Fast, Vice Chair  
Laura Patrick, Vice Chair 
Dan Rogers, Vice Chair 
      
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
Nancy Roggers, Financial Officer 
Julia Mobbs, Director of Administrative Service 
Lori Foster, Executive Coordinator/Recorder 
Jeff Head, Consultant at Vera Nova arrived at 9:10 a.m. 
      
1. CALL TO ORDER 
 The special electronic meeting was called to order at 9:06 AM. Chair Luckham acknowledged that 
the meeting was being held in traditional territory of the Coast Salish First Nations. 
      
2. APPROVAL OF AGENDA 
 2.1 Introduction of New Items 
 4. Closed Meeting 
 5. Rise and Report 
 
 2.2 Approval of Agenda 
  By General Consent, the agenda was approved amended. 
      
3. BUSINESS 
 3.1  Victoria Office Renovation 
Chief Administrative Officer (CAO) Hotsenpiller gave a brief verbal review of the current 
status of the renovation project.   
 
At 9:10 a.m. the special electronic meeting was closed to the public. 
  
4. CLOSED MEETING 
EC-2018-192 
It was MOVED and SECONDED, 
That the meeting be closed to the public subject to Sections 90(1) (j) of the Community Charter in 
order to consider matters related to information that is prohibited, or information that if it were 
presented in a document would be prohibited, from disclosure under section 21 of the Freedom of 
Information and Protection of Privacy Act; and that staff and Jeff Head, Vera Nova Consultant 
attend the meeting.  
CARRIED 

 
Executive Committee Minutes of Special Electronic Meeting                  ADOPTED Page 2 of 2 
December 20, 2018 
 
 
 
At 10:42 a.m. the special electronic meeting was reopened to the public. 
 
5.  RISE AND REPORT 
Chair Luckham rose in open meeting and reported out the following: 
 
That the Executive Committee approved the proposed budget for the office renovation as presented 
on December 20, 2018 and will proceed to enter into a contract accordingly and that the Financial 
Planning Committee and Trust Council be advised pursuant to Islands Trust Policy 6.5.i.i.  Budget 
Control and Adjustment Authority.  
 
By General Consent, the Executive Committee request that on behalf of Chair Luckham, Chief 
Administrative Officer (CAO) Hotsenpiller report out to the Financial Planning Committee and Trust 
Council. 
 
6. ADJOURNMENT 
By General Consent, the meeting was adjourned at 10:50 AM. 
 
 
 
 
  
Peter Luckham, Chair   
      
Certified Correct   
 
 
  
Lori Foster, Executive Coordinator/Recorder

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