Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Regular Meeting 
December 12, 2018 ADOPTED Page 1 of 8 
 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
December 12, 2018 
Islands Trust - Victoria 
200 - 1627 Fort Street, Victoria, BC 
 
Members 
Present: 
Peter Luckham, Chair 
Sue Ellen Fast, Vice Chair   
Laura Patrick, Vice Chair 
Dan Rogers, Vice Chair   
 
Staff 
Present: 
Russ Hotsenpiller, Chief Administrative Officer 
David Marlor, Director, Local Planning Services 
Clare Frater, Director, Trust Area Services 
Julia Mobbs, Director, Administrative Services  at 12:10 PM 
Lori Foster, Executive Coordinator/Recorder 
 
1. CALL TO ORDER 
Chair Luckham called the meeting to order at 10:12 AM stating gratitude for meeting on Coast 
Salish territory. 
 
2. APPROVAL OF AGENDA 
2.1 Introduction of New Items 
The following items were presented for consideration: 
8.1.3 Executive Committee meeting start times 
8.1.4 Audio issues for remote meetings 
8.1.5 Working with media communications 
8.1.6 Proof of MRDT- DMMO Consultation with SSI-SGI Islands Trust 
8.1.7 San Juan County debrief 
11.1 Correspondence - Horgan re election 
11.2 Correspondence - Robinson re election 
 
2.2 Approval of Agenda 
By General Consent, the agenda was approved as amended. 
 
2.2.1 Agenda Context Notes 
Provided for information. 
 
3. ADOPTION OF MINUTES 
3.1 November 28, 2018 
Amendments for consideration: 
 6.1 first sentence to read, “...and the amendment to increase the number of 
units in the project for floating staff housing.” 
 8.1.2.1 first bulleted item to read, “Requesting the province extend the deadline 
for licensing registration.” 

 
Executive Committee Minutes of Regular Meeting 
December 12, 2018 ADOPTED Page 2 of 8 
 
 Correct the date in the footer from November 24 to November 28. 
 
By General Consent, the minutes were adopted as amended. 
 
4. FOLLOW UP ACTION LIST AND UPDATES 
4.1 Follow Up Action List 
Staff reviewed the status of items on the Follow Up Action List and answered questions 
from the Executive Committee.  
 
4.2 Director/CAO Updates 
Staff gave verbal reports on current issues.  The following items were discussed: 
 
 DLPS Marlor and the Sea Level Rise workshop held on Galiano; he spoke to 
mapping tools on the Living Oceans Society website, will circulate the mapping 
link. 
 Feedback from the regional LTC orientations to be heard at Trust Council. 
 Maintaining the Continuous Learning Plan which is directed by EC and ongoing; 
Vice Chair Fast commented on interactive learning. 
 Archeological sites; trustees requesting more information.  
 DTAS Frater spoke about Trust Area Services communications strategy and 
staffing updates. 
 Anchorages strategy and the effectiveness of roundtables, possible op-ed piece 
and broader strategy. 
 Tax requisition leaflet needs to be completed. 
 
4.3 Local Trust Committee Chair Updates 
Chairs addressed recently attended meetings and current issues.  
 
It was noted at the recent 

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