Financial Planning Committee Meeting Minutes

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Financial Planning Committee Minutes of Meeting – December 4, 2018 Page 1 
 
Financial Planning Committee 
Minutes of Meeting 
 
 
Date: 
 
Location: 
December 4, 2018 
 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
 
1. CALL TO ORDER 
 
The meeting was called to order at 10:03 a.m. 
 
2. APPROVAL OF AGENDA 
 
 2.1  Introduction of New Items 
   
6.1  Green Economics Seminar 
 
 2.2 Approval of Agenda 
 
By General Consent, the agenda was approved as amended. 
 
3. ADOPTION OF MINUTES / COORDINATION 
 
3.1 Minutes of Meetings – November 21, 2018 
By General Consent, the Financial Planning Committee minutes of November 21, 2018 
were adopted as presented. 
 
3.2 Follow up Action List 
 
Director Mobbs provided an update on each of the items in the follow up action list. 
  
Members Present: Peter Grove, Chair 
Paul Brent, Vice Chair (via go to meeting) 
Tahirih Rockfella 
Peter Luckham, EC Rep 
Sue Ellen Fast, EC Rep 
Laura Patrick, EC Rep 
Dan Rogers, EC Rep (via go to meeting) 
Robin Williams, ITC Rep 
 
Members Absent: None 
 
Staff Present: Julia Mobbs, Director Administrative Services 
Russ Hotsenpiller, Chief Administrative Officer 
David Marlor, Director Local Planning Services 
Clare Frater, Director Trust Area Services 
Jas Chonk, Recorder 

 
Financial Planning Committee Minutes of Meeting – December 4, 2018 Page 2 
 
4. TRUST COUNCIL BUSINESS 
 
4.1 Draft 2019/20 Budget - Revised 
 
4.1.1 Draft 2019/20 Budget Session Outline - Revised 
 
4.1.2 Draft 2019/20 Budget Assumptions & Principles 
 
The Committee agreed to delete under item 9 Provincial Funding reference to $125,000 in 
service integration funding related to Salt Spring Island because funding no longer available 
from the Province. 
 
4.1.3 Draft 2019/20 Budget Overview 
 
4.1.4 Draft 2019/20 Budget Detail 
 
4.1.5 Draft 2019/20 Budget Funding Requests 
 
4.1.5.1 Summary of 2019/20 Budget Funding Requests 
 
The summary of budget requests was reviewed in detail with questions and 
discussion on each of the items. 
 
4.1.5.2 2019/20 Budget Funding Request Business Cases 
 
FPC-2018-29 
It was MOVED and SECONDED, 
that the Financial Planning Committee forward the budget documents included in Section 
4.1 "Draft 2019/20 Proposed Budget Revised" to Trust Council as amended. 
CARRIED 
 
4.2 2019/20 Proposed Budget - Public Consultation Materials - Briefing 
 
Director Frater gave an overview of the budget consultation documents and asked for 
feedback on the proposed public consultation materials for the 2019-20 proposed budget. 
 
Paul Brent left the meeting at 12:00 p.m. 
 
The meeting recessed at 12:02 p.m. and reconvened at 12:29 p.m. 
 
Dan Rogers joined the meeting at 12:29 p.m. 
 
4.3 Policy 7.2.1 Trustee Remuneration Amendment 
 
FPC-2018-30 
It was MOVED and SECONDED, 
that Financial Planning Committee approve the amended wording of Policy 7.2.1 Trustee 
Remuneration and forward the amended policy to Trust Council for approval. 
CARRIED 
  

 
Fin

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