Financial Planning Committee Meeting Minutes

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Financial Planning Committee Minutes of Meeting – February 21, 2018 Page 1 
 
Financial Planning Committee 
Minutes of Regular Meeting 
 
Date: 
 
Location: 
February 21, 2018 
 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
Members Present Peter Grove, Chair 
Alison Morse, Vice-Chair 
Paul Brent, LPC Rep 
Peter Luckham, EC Rep 
Laura Busheikin, EC Rep, via phone 
George Grams, EC Rep 
Susan Morrison, EC Rep 
Brian Crumblehulme, TPC Rep 
Robin Williams, TFB Rep 
George Harris, Local Trustee 
 
Staff Present Julia Mobbs, Director Administrative Services 
Russ Hotsenpiller, Chief Administrative Officer, via phone 
David Marlor, Director Local Planning Services 
Clare Frater, Director Trust Area Services 
Nancy Roggers, Finance Officer 
Jas Chonk, Recorder 
 
1. CALL TO ORDER 
 
The meeting was called to order at 10:00 a.m. 
 
2. APPROVAL OF AGENDA 
 
 New Items: 4.3.1 History, Heritage and Conservation Grants in-aid - RFD 
 
By General Consent, the Committee approved the agenda as amended. 
 
3. ADOPTION OF MINUTES / COORDINATION 
 
3.1 Minutes of Meetings – January 16, 2018 
 
By General Consent, the minutes of January 16, 2018 were adopted as amended. 
 
3.2 Follow up Action List 
 
Provided for information. 
  

 
Financial Planning Committee Minutes of Meeting – February 21, 2018 Page 2 
 
4. TRUST COUNCIL BUSINESS 
 
4.1 3
rd
 Quarter Financial Statements - RFD 
 
FPC-2018-003 
It was MOVED and SECONDED, 
that the Request for Decision “December 31, 2017 Quarterly Financial Report” as presented 
be forwarded to the March 2018 Trust Council meeting. 
CARRIED 
 
Trustee Laura Busheikin joined the meeting via go to meeting at 10:10 a.m. 
 
4.2 2017-18 Financial Forecast - Briefing 
 
The briefing was reviewed by the Committee.  
 
4.3 Finalize 2018-19 Proposed Budget 
 
4.3.1 Briefing Changes since January FPC meeting 
 
The briefing was reviewed by the Committee.  
 
4.3.1  History, Heritage and Conservation Grants in-aid – RFD 
 
FPC-2018-004 
It was MOVED and SECONDED, 
that Financial Planning Committee recommend to Trust Council that the 2018/19 
Fiscal Year budget includes $5,000 for History, Heritage and Conservation Grants in-
aid. 
CARRIED 
 
4.3.2 Trust Council Policy 7.2.vi Municipal Tax Requisition Calculation – Briefing 
 
Received for information. 
 
  4.3.3 Review Public Feedback Received 
 
The feedback was reviewed by the Committee.  
 
FPC-2018-005 
It was MOVED and SECONDED, 
that Financial Planning Committee request staff to work with Financial Planning 
Committee to bring forward a new communication strategy for budget 
consultation. 
CARRIED 
 
  4.3.4 Discussion and Follow Up 
  

 
Financial Planning Committee Minutes of Meeting – February 21, 2018 Page 3 
4.4 2018/19 Budget Recommendation to Trust Council 
 
4.4.1 Budget Session Outline 
 
Received as is. 
 
4.4.2 Budget Overview 
 
Received as is. 
 
  4.4.3 Budget Assumptions and Principles 
 
Received as amended. 
 
  4.4.4 Budget Detail 
 
Rece

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