Financial Planning Committee Meeting Minutes

Extracted text (beginning)

Financial Planning Committee Minutes of Meeting – January 16, 2018 Page 1 
 
Financial Planning Committee 
Minutes of Regular Meeting 
 
Date: 
 
Location: 
January 16, 2018 
 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
Members Present: 
 
 
 
 
 
 
 
 
 
Peter Grove, Chair (via phone) 
Alison Morse, Vice Chair 
Paul Brent, LPC Rep (via phone) 
Peter Luckham, EC Rep  
Laura Busheikin, EC Rep  
George Grams, EC Rep  
Susan Morrison, EC Rep  
Brian Crumblehulme, TPC Rep  
Robin Williams, TFB Rep  
 
Regrets: George Harris, Local Trustee 
  
Staff Present: Cindy Shelest 
Julia Mobbs, Director Administrative Services 
Russ Hotsenpiller, Chief Administrative Officer 
David Marlor, Director Local Planning Services 
Clare Frater, Director Trust Area Services 
Andrew Templeton, Communications Specialist 
Nancy Roggers, Finance Officer and Recorder 
 
1. CALL TO ORDER 
 
Vice Chair Alison Morse chaired the meeting. The meeting was called to order at 10:08 a.m.  
 
Chief Administrative Officer (CAO) Hotsenpiller introduced Julia Mobbs, the new Director of 
Administrative Services, to the Committee members. 
 
2. APPROVAL OF AGENDA 
 
 Add 4.1.2. Detailed Budget 
 Add 3.3. Business arising from the minutes  
 
By General Consent, the Committee approved the agenda as amended. 
 
3. ADOPTION OF MINUTES / COORDINATION 
 
3.1 Minutes of Meetings – November 15, 2017 
 
Committee members requested the following changes to the November 15, 2017 minutes:
  
 Item 4.5.1 before motion number FPC-2017-033 add the following: There was a 
discussion by the Committee surrounding the desire to reduce the draw on surplus. 

 
Financial Planning Committee Minutes of Meeting – January 16, 2018 Page 2 
 Item 4.5.5.1. the second paragraph will read as follows: Trustee Alison Morse 
requested that consideration be given to taking the Bowen Manager of Parks & 
Environment to the Salish Sea Conference as part of the budget item put forward. 
 Item 4.5.5.1. before motion number FPC-2017-035 add the following: There was 
discussion by the Committee regarding whether the need for a leased vehicle was a 
policy or operational matter and whether it was necessary to be included as part of 
the budget package. 
 Item 7 Next Meeting change the meeting day to Tuesday. 
 
By General Consent, the minutes of November 15, 2017 were adopted as amended. 
 
3.2 Follow up Action List 
 
Cindy Shelest provided an update on each of the items in the follow up action list. 
 
 3.3 Business Arising from the Minutes 
 
Vice Chair Morse requested an update on the Victoria Office renovations as the November 
15, 2017 minutes indicated that a business case would come to Financial Planning 
Committee in January but has not been included. 
 
CAO Hotsenpiller advised that a meeting with the consultant had been held and that CAD 
drawings and design have been completed.  
 
4. BUSINESS 
 
4.1 Revised 2018/19 Proposed Budget 
 
4.1.1 Briefing – Changes to the Budget 
 
Cindy Sh

First 3,000 characters. Open the original for the whole document.