Financial Planning Committee Meeting Minutes
· Islands Trust Area · Meeting Documents · 2017
Original Trust document
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Topics: Bylaw enforcement · Governance & budget — our classification, not the Trust's.
Extracted text (beginning)
Financial Planning Committee Minutes of Meeting – January 17, 2017 Page 1 Financial Planning Committee Minutes of Meeting Date: Location: January 17, 2017 Islands Trust Victoria Boardroom 200-1627 Fort Street, Victoria, BC Members Present: Peter Grove, Chair Alison Morse, Vice-Chair Paul Brent, LPC Rep Peter Luckham, EC Rep Laura Busheikin, EC Rep George Grams, EC Rep Susan Morrison, EC Rep Brian Crumblehulme, TPC Rep (by phone) Regrets: George Harris, Local Trustee Staff Present: Cindy Shelest, Director Administrative Services Russ Hotsenpiller, Chief Administrative Officer David Marlor, Director Local Planning Services Clare Frater, Director Trust Area Services Jas Chonk, Recorder 1. CALL TO ORDER The meeting was called to order at 10:02 a.m. 2. APPROVAL OF AGENDA By General Consent, the Committee approved the agenda as presented. 3. ADOPTION OF MINUTES / COORDINATION 3.1 Minutes of Meetings - November 16, 2016 By General Consent, the minutes of November 16, 2016 were adopted as amended. 3.2 Follow up Action List Director Shelest provided an update on each of the items in the FUAL. 4. BUSINESS 4.1 Revised 2017/18 Proposed Budget 4.1.1 Briefing - Changes to the Budget since Nov FPC Received as information. Financial Planning Committee Minutes of Meeting – January 17, 2017 Page 2 4.1.2 Revised Detailed Budget FPC-2017-001 It was MOVED and SECONDED, that the Director of Administrative Services provide excel spreadsheet to Financial Planning Committee members in excel format. CARRIED 4.1.3 Bylaw Enforcement Officers' Training The Committee members provided feedback. Staff was directed to provide more information and course outline to Committee members for their February 28 meeting. 4.1.4 Trust Fund Board Furniture Request Received as information. 4.1.5 Assessed values Received as information. 4.1.6 Non-Market Change Report Received as information. 4.2 2017/18 Budget Consultation Documents The Committee members provided feedback on the 2017/18 Budget Consultation documents. Chair Peter Grove and Vice Chair Alison Morse to review the final amendments to the budget consultation documents before releasing to the public. 4.3 RFD to FPC - Draft Revisions to Trust Council Policy 6.5.i General Revenue Surplus Fund FPC-2017-002 It was MOVED and SECONDED, that the Financial Planning Committee endorse the amendment of Policy 6.5.i General Revenue Fund Surplus Policy (and rename it Reserves and Surplus Policy) to allow for the creation of Specific Reserve Funds. CARRIED Alison Morse - Opposed Brian Crumblehulme left the meeting at 11:24 a.m. Financial Planning Committee Minutes of Meeting – January 17, 2017 Page 3 4.4 Draft RFD from FPC to TC - Revisions to Trust Council Policy 6.5.iii Purchasing Procedure FPC-2017-003 It was MOVED and SECONDED, that the expenditures threshold of $250,000 need to come
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