Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Meeting – August 31, 2016  Page 1 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: August 31, 2016 
      
Location: Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
      
Members Present: Peter Luckham, Chair 
Susan Morrison, Vice Chair 
George Grams, Vice Chair 
 
Regrets:  Laura Busheikin, Vice Chair 
      
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
Cindy Shelest, Director, Administrative Services 
Clare Frater, Acting Director, Trust Area Services 
David Marlor, Director, Local Planning Services 
Jas Chonk, Acting Executive Coordinator (Recorder) 
 
1. CALL TO ORDER 
 The meeting was called to order at 8:47 a.m. Chair Luckham acknowledged that the meeting was 
being held in Coast Salish First Nations territory. 
  
2. APPROVAL OF AGENDA 
  
 2.1 Introduction of New Items 
 11.5 
6.5.4.1 
Gabriolans Against Freighter Anchorages Society re Letter to DFO 
Mayne Island Syrian Refugee Support Group 
   
 2.2 Approval of Agenda 
 By General Consent, the agenda was approved as amended. 
 
 2.2.1 Agenda Context Notes 
  Provided for information. 
 
3. ADOPTION OF MINUTES 
 3.1 August 17, 2016 Executive Committee Meeting 
 By General Consent, the Minutes of the August 17, 2016 Executive Committee Meeting were 
adopted as presented. 
 
4. FOLLOW UP ACTION LIST AND UPDATES 
 4.1 Follow Up Action List 
 Staff provided updates on outstanding items in the Follow Up Action List. 
   
 4.2 Director/CAO Updates 
 Directors provided updates on their follow up action list items and current activities. 
   
 4.3 Local Trust Committee Chair Updates 
 Executive Committee members provided verbal updates on recent activities in their roles as 
local trust committee chairs. 

 
Executive Committee Minutes of Meeting – August 31, 2016  Page 2 
 
5. BYLAWS FOR APPROVAL CONSIDERATION 
 5.1 Bowen Island Municipality Bylaw No. 413 and 414 
  EC-2016-129 
It was MOVED and SECONDED, 
That the Executive Committee advise Bowen Island Municipality that the Bylaw 413, cited as 
“Bowen Island Municipality Official Community Plan Amendment Bylaw No. 413, 2016”is not 
contrary or at variance to the Islands Trust Policy Statement. 
CARRIED 
 
  EC-2016-130 
It was MOVED and SECONDED, 
That the Executive Committee advise Bowen Island Municipality that the Bylaw 414, cited as 
"Bowen Island Municipality Land Use Bylaw No. 57, 2002, Amendment Bylaw No. 414, 2016" is 
not contrary or at variance to the Islands Trust Policy Statement. 
CARRIED 
 
6. TRUST COUNCIL MEETING PREPARATION 
 6.1 Executive 
  6.1.1 September Trust Council Meeting Schedule – Updated Draft 
  By General Consent, this item was referred to the September 2016 Trust Council meeting as 
amended. 
 
  6.1.2 Chief Administrative Officer’s Report 
  By General Consent, this item was referred to the September 2016 Trust Council meeting as 
presented. 
 
  6.1.3 Executive Committee Work Program Report 
  By General Consent, this item was 

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