Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Meeting - September 13, 2016  Page 1 
Executive Committee 
Minutes of Regular Meeting 
 
 
Date: 
 
Location: 
 
Tuesday, September 13, 2016 
 
Seaview Boardroom, Sidney Pier Hotel 
Sidney, BC 
 
Members Present: 
Peter Luckham, Chair 
Laura Busheikin, Vice Chair 
Susan Morrison, Vice Chair 
George Grams, Vice Chair 
 
Staff Present: 
Russ Hotsenpiller, Chief Administrative Officer 
Clare Frater, Acting Director, Trust Area Services 
David Marlor, Director, Local Planning Services 
Carmen Thiel, Legislative Services Manager/Recorder 
 
1. CALL TO ORDER 
 
The meeting was called to order at 8:30 a.m. Chair Luckham acknowledged that the meeting was 
being held in Coast Salish First Nations territory. 
 
2. APPROVAL OF AGENDA 
2.1. Introduction of New Items 
 
  One new business item was added to the agenda: 
4.3 October 17, 2016 Meeting with Agricultural Land Commission 
 
2.2. Approval of Agenda 
 
By general consent the agenda was approved as amended. 
 
3. TRUST COUNCIL MEETING PREPARATION 
 
3.1 It was noted that there is no additional preparation required for the September Trust 
Council meeting. 
 
4. NEW BUSINESS 
 
4.1. BURNCO Aggregate Project  
 
Acting Director Clare Frater indicated that a draft letter would focus on the marine component and 
sedimentation/fish forage issues. 
 
EC-2016-139 
 It was MOVED and SECONDED, 
that the Executive Committee request staff to draft a letter for the Chair commenting on 
proposed BURNCO Aggregate Project by September 28, 2016. 
CARRIED 
 

 
Executive Committee Minutes of Meeting - September 13, 2016  Page 2 
4.2  2017 Executive Committee Meeting Dates 
 
The logistics of organizing meeting dates for all trust bodies was discussed. 
 
EC-2016-140 
 It was MOVED and SECONDED,  
that the Executive Committee adopt the 2017 Executive Committee meeting schedule as 
presented. 
CARRIED 
 
4.3 October 17, 2016 Meeting with Agricultural Land Commission (ALC) 
 
Preparations for the meeting were discussed including whether more backup information or 
statistics were required in addition to that already prepared. It was suggested that the two farm 
plans which have been developed for the Denman and Salt Spring Island Local Trust Areas could 
be provided for discussion at the meeting as examples of how agriculture might be different in the 
islands when compared to other areas that the ALC works with. It was agreed to put the topic of 
ALC Meeting Preparation on the next Executive Committee meeting agenda for further 
consideration of information that Executive Committee may require. 
 
5. CORRESPONDENCE (for information unless raised for action) 
 
5.1  Cowichan Bay Ship Watch Society re Letters to Garneau and Prime Minister 
 
Received for information. 
 
5.2 Transport Canada re marine safety 
 
Received for information. 
 
6. NEXT MEETING – October 5, 2016, 8:45 a.m. Victoria 
 
7. ADJOURNMENT 
 
EC-2016-141 
   It was MOVED and SECONDED 
that the meeting adjourn at 8:55 am. 

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