Financial Planning Committee Meeting Agenda
· Islands Trust Area · Meeting Documents · 2016
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Topics: Fresh water & aquifers · Bylaw enforcement · First Nations & reconciliation · Governance & budget — our classification, not the Trust's.
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Financial Planning Committee Agenda Date:Wednesday, August 24, 2016 Time:10:00 am - 2:00 pm Location:Islands Trust Victoria Boardroom 200-1627 Fort Street, Victoria, BC Pages 1.CALL TO ORDER 2.APPROVAL OF AGENDA 3.ADOPTION OF MINUTES / COORDINATION 3.1Minutes of Meetings - May 31, 20162 - 5 3.2Follow up Action List6 - 6 4.BUSINESS 4.1Briefing - RFP for Audit Services7 - 8 4.21st Quarter Financial Results9 - 13 4.3Statement of Finance Information (SOFI) report14 - 18 4.42017/18 Budget 4.4.11st Draft Budget Assumptions & Principles19 - 25 4.4.2Timelines26 - 26 4.4.3SSI LTC Resolution27 - 28 4.5Bank of Montreal John Perreira and Rick Wessling from BMO in attendance at 1:00 pm. 4.6FPC Report to September Trust Council29 - 29 4.7Proposed FPC dates in 201730 - 30 5.NEW BUSINESS 6.NEXT MEETING - October 18, 2016 7.ADJOURNMENT *Approximate time is provided for the convenience of the public only and is subject to change without notice. 1 DRAFT – Financial Planning Committee – May 31, 2016 1 Financial Planning Committee Minutes of Meeting Date: Location: May 31, 2016 Islands Trust Victoria Boardroom 200-1627 Fort Street, Victoria, BC Members Present Peter Grove, Chair Alison Morse, Vice-Chair (on phone) George Harris, Local Trustee Derek Masselink, TPC Rep (on phone) Paul Brent, LPC Rep Peter Luckham, EC Rep Laura Busheikin, EC Rep George Grams, EC Rep Susan Morrison, EC Rep, TFB Rep Staff Present Cindy Shelest, Director Administrative Services Nancy Roggers, Finance Officer Russ Hotsenpiller, Chief Administrative Officer David Marlor, Director Local Planning Services Lisa Gordon, Director Trust Area Services 1. CALL TO ORDER The meeting was called to order at 10:00 am 2. APPROVAL OF AGENDA By general consent the Committee approved the agenda as presented. 3. ADOPTION OF MINUTES / COORDINATION 3.1 Minutes of Meeting - March 2, 2016 The minutes of March 2, 2016 were adopted by general consensus. 3.2 Follow up Action List Cindy Shelest provided an update on each of the items on the follow up action list. The Committee request that the KPMG report on Information technology be circulated now. 2 DRAFT – Financial Planning Committee – May 31, 2016 2 4. BUSINESS 4.1 Briefing Lasqueti Energy Project Grant Revenues Director Shelest reviewed the briefing on the Lasqueti Energy Project grant revenues with the Committee. Trustee Morse raised the concern about the potential need to adjust the financial plan with respect to increased expenditures on this project. Director Shelest and the remainder of the Committee have no concerns in this regard. 4.2 Victoria Office Lease Director Shelest advised that the Victoria Office Lease has been renewed for an additional year at the same rates until September 30, 2017 and further advised that the Executive Committee had passed a resolution approving this renewal. 4.3 RFD 2015/16 Annual Report The Comm
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