Financial Planning Committee Meeting Minutes
· Islands Trust Area · Meeting Documents · 2016
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Topics: First Nations & reconciliation · Governance & budget — our classification, not the Trust's.
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Final – Financial Planning Committee – January 19, 2016 1 Financial Planning Committee Minutes of Meeting Date: Location: January 19, 2016 Islands Trust Victoria Boardroom 200-1627 Fort Street, Victoria, BC Members Present Peter Grove, Chair Alison Morse, Vice-Chair George Harris, Local Trustee (by phone) Derek Masselink, TPC Rep (by phone) Paul Brent, LPC Rep Dereck Atha, TFB Rep (by phone) Peter Luckham, EC Rep Laura Busheikin, EC Rep George Grams, EC Rep Susan Morrison, EC Rep Staff Present Cindy Shelest, Director Administrative Services Nancy Roggers, Finance Officer Russ Hotsenpiller, Chief Administrative Officer David Marlor, Director Local Planning Services Lisa Gordon, Director Trust Area Services Pamela Hafey, Communications Specialist 1. CALL TO ORDER The meeting was called to order at 11:00 am 2. APPROVAL OF AGENDA By general consent the Committee approved the agenda as presented. 3. ADOPTION OF MINUTES / COORDINATION 3.1 Minutes of Meeting - November 18, 2015 It was noted that Susan Morrison attended the November 18, 2015 meeting in person and that the minutes should reflect this. The minutes were adopted by general consensus as amended. 3.2 Follow up Action List The Follow up Action List was received for information. Trustees Grove, Morse, Brent along with Director Shelest and Finance Officer Roggers will meet to review and discuss the allocated financial statements. Final – Financial Planning Committee – January 19, 2016 2 4. BUSINESS 4.1 General Discussion 2016/17 Budget Director Shelest advised changes to budget since November, 2015 as follows: • Reduction to the Victoria Office move budget as requested at December Trust Council; • Bowen calculation has been reviewed and discussed with Bowen Municipality representatives. Director Shelest advised that Non market growth numbers were received from BC Assessment and that the Non market growth will be adjusted. Adjustments will be reflected on the budget that comes back to the Committee at their March 2 nd meeting. The Committee requested that some of the accounts be consolidated on the budget spreadsheet to be included in the budget consultation package. Trustee Harris arrived at 11:30 by phone FPC-2016-001 It was MOVED and SECONDED that in respect of the budget materials for public consultation that the Financial Planning Committee include the 2014/15 actual numbers as a fourth column and the 2014/15 budget as a fifth column. CARRIED Trustee Masselink and Busheikin opposed The Committee requested that some accounts on the budget be consolidated and renamed to provide summary information in the budget consultation package. 4.2 2016/17 Budget - Public Consultation documents Director Gordon gave an overview of the public consultation documents. She also advised how documents will appear on the website. Ads will appear starting Monday, February 26, 201
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