Trust Programs Committee Regular Meeting Minutes

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Trust Programs Committee Minutes of February 29, 2016 Page 1 
 
Trust Programs Committee 
Minutes of Regular Meeting 
 
Date of Meeting: 
 
Location: 
Monday, February 29, 2016 
 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
Members Present: 
 
 
 
 
 
 
 
 
Derek Masselink, North Pender Island Local Trustee (Chair) 
Brian Crumblehulme, Mayne Island Local Trustee (Vice Chair) 
Peter Luckham, Islands Trust Chair (ex officio) 
David Critchley, Denman Island Local Trustee (by phone) 
Tony Law, Hornby Island Local Trustee (by phone) 
Bruce McConchie, South Pender Island Local Trustee (by phone) 
Sue Ellen Fast, Bowen Island Municipal Trustee  
Heather O’Sullivan, Gabriola Island Local Trustee  
Dan Rogers, Gambier Island Local Trustee (by phone) 
George Grams, Salt Spring Island Local Trustee  
 
Staff Present: 
Russ Hotsenpiller, Chief Administrative Officer 
Lisa Gordon, Director, Trust Area Services 
Clare Frater, Policy Advisor 
 
Media and Others Present: 
None 
 
 
1. CALL TO ORDER 
 
Chair Masselink called the meeting to order at 11:05 a.m. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
  
  None. 
 
2.2 Approval of Agenda 
 
By General Consent, the agenda was approved as presented. 
  

 
Trust Programs Committee Minutes of February 29, 2016 Page 2 
 
3. ADOPTION OF MINUTES 
 
3.1 Minutes of Meeting 
 
 3.1.1 November 16, 2015 TPC minutes 
 
TPC-2016-001 
It was MOVED and SECONDED,  
That the minutes of November 16, 2015 be adopted as presented. 
CARRIED 
 
3.2  Follow Up Action List 
  
The Follow-Up Action List was provided for information and review. 
 
4. TRUST COUNCIL BUSINESS 
 
4.1 Crown Land Protocol Project – Revised project charter 
 
Staff advised that the Crown Land Protocol project has not progressed since 
November as Ministry of Forests, Lands and Natural Resource Operations (FLNRO) 
staff have not responded. Staff noted that FLNRO processes seem to be changing. 
Discussion ensued about how to encourage FLNRO staff to participate in the 
project. Members suggested that staff circulate the Request for Decision justifying 
the need for the protocol, keep the project charter on each Trust Programs 
Committee agenda until complete and create an inventory of recent and current 
Crown Land applications in the Islands Trust Area if it helps demonstrate the need 
for updating the Letter of Understanding. 
 
TPC-2016-002 
It was MOVED and SECONDED,  
That the Trust Programs Committee request that the Islands Trust Chair 
write a letter to the Minister re updating the Crown Land Protocol Agreement.  
 
TPC-2016-003 
It was MOVED and SECONDED, 
That the motion be amended by adding the words “that the Executive 
Committee direct” after the word “request”. 
CARRIED 
    
The question on the motion, as amended, was then called: 
CARRIED 
 
TPC-2016-004 
It was MOVED and SECONDED,  
That the Trust Programs Committee endorse the Crown Land Protocol 
project charter, version 2, as presented. 
CARRIED 
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