Gambier LTC Regular Meeting Agenda

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GM-LTC-AGD-ADD-2014-04-10 
 
 
 
 
 
GAMBIER ISLAND  
LOCAL TRUST COMMITTEE 
AGENDA
 
 
 
A BUSINESS MEETING OF THE GAMBIER ISLAND LOCAL TRUST COMMITTEE 
held at 10:30 am on Thursday, April 10, 2014 
at Gleneagles Community Centre 
6262 Marine Drive, West Vancouver, BC 
 
 
 
LATE ITEMS, ADDITIONS 
 
 
AMENDMENTS/ADDITIONS 
TO ITEMS: 
 
7. BUSINESS ARISING FROM MINUTES 
7.2 Amendments to Gambier Island Local Trust Committee Procedure Bylaw No. 87 
 7.2.1 Staff Report dated April 1, 2014 - attached 
  
17. NEW BUSINESS 
17.3 Proposed Metro Vancouver Waste to Energy Facility at Port Mellon - discussion 
 

 
STAFF REPORT 
 
Islands Trust Staff Report Page 1 of 5 
 
Date: 
April 1, 2014  File No: 3040-20-01 
LTC Open Meetings - General 
  
To: 
Gambier Island Local Trust Committee 
 For the meeting of: April 10, 2014 
From: 
Carmen Thiel, Legislative Services Manager 
  
Re: Bylaw No. 127 – Amendment to Gambier Island Local Trust Committee 
Procedure Bylaw No. 87 
 
 
 
PURPOSE 
The purpose of this report is to present a proposed procedure bylaw amendment which responds to 
requests made by the Gambier Island Local Trust Committee (GMLTC) to allow for electronic 
participation by members at a Local Trust Committee (LTC) meeting. 
 
 
BACKGROUND 
At its meeting on March 20, 2014, the GMLTC reviewed draft wording to provide for electronic 
meetings and directed staff to prepare a bylaw to amend GMLTC Meeting Procedure Bylaw 87 to 
incorporate requested amendments as presented at the meeting. 
 
Provisions in the proposed amendment bylaw include: 
 
• The ability of all LTC members to participate electronically at a special meeting (s. 17); 
• The ability of not more than one member of the LTC to participate electronically at a regular 
meeting; note that this member could be the Chair (s. 19); 
• An individual member of the LTC cannot participate by electronic means in two consecutive 
regular LTC meetings (s. 20); 
• The restrictions regarding 1) the number of LTC members that may participate electronically at a 
regular meeting, and 2) participation in two consecutive regular meetings may be waived by 
unanimous resolution of the LTC (s. 21); 
• Where any LTC member is participating in an open meeting through electronic communication 
facilities, the facilities must enable all meeting participants and the public to hear, or watch and 
hear, all meeting participants and must provide notice when participants join or leave the meeting 
(s. 24 and 25); 
• During an electronic meeting that is open to the public, a designated staff member must physically 
attend at the meeting location specified in the notice of meeting (s. 26); 
• Notice of a special electronic meeting must include notice of the way in which the meeting is to be 
conducted and the place where the public may attend to hear, or watch and hear, the proceedings 
(sample notice attached as Appendix 2). 
 
 
 
 

 
Islands Trust Staff Report Page 2 of 5 
 
STAFF COMMENTS:  
 
This report prese

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