Financial Planning Committee Meeting Minutes

Extracted text (beginning)

FINAL Financial Planning Committee Minutes May 27, 2013 Page 1 
 
C 
Financial Planning Committee 
Minutes of Meeting 
 
Date 
Location 
Monday, May 27, 2013 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
Members Present Gary Steeves, Chair 
Peter Grove, Vice-Chair 
Paul Brent 
Peter Luckham 
Sheila Malcolmson 
David Graham 
Ken Hancock 
Jeanine Dodds 
Louise Decario 
Susan Morrison 
 
Staff Present Cindy Shelest, Director Administrative Services 
Nancy Roggers, Finance Officer 
Linda Adams, Chief Administrative Officer  
David Marlor, Director Local Planning Services 
Nicole Ranger, Finance Clerk 
 
1. CALL TO ORDER 
 
The meeting was called to order at 10:00 am 
 
2. APPROVAL OF AGENDA 
 
By general consent the Committee approved the agenda as presented. 
  
Chair Steeves reminded members about a minute taking information session taking 
place between 11:00 and 11:45. 
 
 
 
 
 
 
 
 

 
FINAL Financial Planning Committee Minutes May 27, 2013 Page 2 
 
3. MINUTES / COORDINATION 
 
3.1. Minutes - February 13, 2013 
 
The minutes were amended as follows: 
 - the title of section 4.6.6. to include the word "Enforcement" so that it would be    
clear that reference was to Bylaw Enforcement hours 
- delete the second "back" at the top of page 3 of the minutes 
  
By general consent the minutes were adopted as amended.  
 
3.2. Follow up Action List 
 
Director Shelest provided an update on each of the items in the follow up action 
list.  She advised that she had spoken with Trustee Law about the item on the 
follow up action list for a multi-year context budget presentation that had come to 
the Financial Planning Committee from a motion at Trust Council.  Trustee Law 
indicated that he no longer needed this information and that it would be removed 
from the follow up action list.  
  
Trustee Malcolmson enquired about an item she recalled from the first budget 
meeting in March, 2012 at Trust Council regarding surveying the trustees to 
determine if the remuneration increase had made a difference in their decision to 
run for election as a Trustee.  Committee members requested that this item be 
put on the next Financial Planning Committee agenda.   
  
4. BUSINESS 
 
4.1. RFD - March 31, 2013 Audited Financial Statements 
 
Director Shelest reviewed the information contained in the request for decision 
document and requested questions. 
 
Resolution FIN920/13  
It was MOVED and SECONDED 
that the Financial Planning Committee forward the request for decision on the 
March 31, 2013 audited financial statements to the Audit Committee. 
CARRIED  
 
4.2. Financial Planning Committee Report to Trust Council 
 
Director Shelest reviewed the Financial Planning Committee report to Trust 
Council and asked if there were any questions. 
  

 
FINAL Financial Planning Committee Minutes May 27, 2013 Page 3 
 
 
Resolution FIN921/13  
It was MOVED and SECONDED 
that the Financial Planning Committee forward the Financial Planning Comm

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