Policy 8.4.1 Chief Administrative Officer Contingency Succession Plan

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POLICY – 8.4.1 Chief Administrative Officer Contingency Succession Plan Page 1 
 
Policy: 8.4.1 
Approved By: Executive Committee 
Approval Date: June 11, 2013 
Amendment Date(s):  July 29, 2014 
Policy Holder: Chief Administrative Officer 
 
CHIEF ADMINISTRATIVE OFFICER CONTINGENCY SUCCESSION PLAN 
Purpose 
To ensure continuous coverage of those executive duties that are critical to the ongoing operation and 
sustainability of the Islands Trust, in the event of the unplanned and extended absence of the Islands Trust’s 
Chief Administrative Officer (CAO). 
To provide procedures for the temporary appointment of an Acting CAO in the event of the unplanned and 
extended absence of the Islands Trust’s CAO.  
This plan covers all situations where an unplanned and extended absence of the Islands Trust’s CAO occurs, 
whether that absence is temporary or permanent.  
This plan does not apply to absences that are planned. It is the CAO’s responsibility to inform the Executive 
Committee of a planned temporary or short-term absence, and to plan accordingly.  
 
Background 
1. Legislative and Policy Framework 
1.1  Section 8 of the Islands Trust Act requires the Islands Trust Council to ‘appoint officers and 
other employees’ subject to other sections of the Islands Trust Act and the Public Service Act. 
1.2  Trust Council Bylaw 3 delegates the power of appointment to the Islands Trust Executive 
Committee. 
1.3  Trust Council’s Policy 2.4.1 -- Executive Committee Terms of Reference indicates that it is the 
Executive Committee’s role to ‘coordinate, when needed, the formation and operation of a 
Chief Administrative Officer Hiring Committee (CAOHC), consisting of the Executive Committee 
and the chairs of Trust Council’s three Council Committees, that will be responsible for 
recruiting, orienting and evaluating a CAO during the initial six-month probationary period; to 
ensure that, prior to appointing a new CAO, the CAOHC has consulted with the Islands Trust 
Council and has complied with the terms of reference for such consultation indicated in 
Attachment 1 (to Policy 2.4.1)’. 
1.4  The Islands Trust CAO’s Position Profile indicates that the CAO reports to the Executive 
Committee and is in turn given a number of responsibilities, including the hiring of all other 
employees of the Islands Trust Council.  

 
POLICY – 8.4.1 Chief Administrative Officer Contingency Succession Plan Page 2 
2. Best Practices 
While the Executive Committee acknowledges that an unplanned and extended absence of the CAO is 
improbable, it also understands that best practices in governance suggest that a contingency 
succession plan should be in place, in the event of an unplanned extended or permanent absence of 
CAO.  
 
A. Definitions 
Acting refers to a person who has been appointed to perform the duties of a permanent employee 
who is temporarily absent. 
Chief Administrative Officer or CAO refers to the senior staff position at the Islands Trust. 
Extended absence means

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