Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Meeting – May 7, 2013 Page 1 
 
 
Executive Committee  
Minutes of Meeting 
 
Date/Time:  Tuesday, May 7, 2013 Location: Islands Trust Victoria Office 
 
Trustees Present: Sheila Malcolmson, Chair  
   David Graham, Vice Chair (by telephone) 
   Peter Luckham, Vice Chair  
Ken Hancock, Vice Chair  
 
Staff Present:  Linda Adams, Chief Administrative Officer (part of the meeting by telephone) 
   Cindy Shelest, Administrative Services Director 
   Lisa Gordon, Trust Area Services Director 
   David Marlor, Local Planning Services Director 
   Clare Frater, Trust Area Policy Analyst 
   Stephanie Somers, Recorder 
 
Public Present: Tracey Lorenson, Paragon Strategic Services Ltd. (by telephone) 
 
 
1.   CALL TO ORDER  
 
The meeting was called to order at 10:09 am.  Chair Sheila Malcolmson acknowledged that the meeting 
was being held in traditional territory of the Coast Salish First Nations. 
 
2.   APPROVAL OF AGENDA 
 
By General Consent, the agenda was approved as presented. 
 
3.   MINUTES OF MEETING/FOLLOWUP 
 
3.1 Minutes of Previous Meetings 
 
3.1.1    January 23-24, 2013 
 
By General Consent, the Executive Committee adopted the January 23-24, 2013 Minutes of Meeting, as 
amended. 
 
3.1.2    April 22-23, 2013 
 
By General Consent, the Executive Committee adopted the April 22-23, 2013 Minutes of Meeting, as 
amended. 
 
 3.2 Follow-up Action List  
 
Provided for information. 
 
4. ADMINISTRATIVE SERVICES (C. Shelest) 
 
 4.1 Director’s Update 
 
Director of Administrative Services Cindy Shelest updated the Executive Committee on follow up 
action list items and current activities. 

Executive Committee Minutes of Meeting – May 7, 2013 Page 2 
4.2        Trust Council Items 
 
 4.2.1 Carbon Neutrality Session Outline 
 
Staff provided the proposed session outline for the Carbon Neutrality Session at the upcoming June 
Trust Council meeting, for review and comment.  Executive Committee requested timeline changes 
additional information on the session outline prior to final approval at the next meeting. 
 
5. EXECUTIVE/TRUST COUNCIL (L. Adams) 
 
 5.1 CAO Update 
 
Chief Administrative Officer Linda Adams updated the Executive Committee on follow up action list 
items and current activities. 
 
5.2        Other 
 
 5.2.1 Review of Minutes Guidelines Policy with Committee Chairs (C. Thiel) 
 
Staff noted that the Legislative Services Manager is proposing to review the guidelines with  
Council Committee  and Local Trust Committee chairs on May 27. 
 
 5.2.2 RFD re Approval of Denman Island Statutory Right of Way (C. Thiel) 
 
Staff advised that this Resolution Without Meeting is being requested of Trust Council in order to 
complete the request before the June Trust Council meeting. 
 
Resolution EC 167-2013 
 
It was Moved and Seconded: 
 
That the Islands Trust Executive Committee refer Approval of Denman Island Statutory 
Right of Way Request for Decision to Trust Council by way of Resolution Without Meet

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