Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Meeting – November 1, 2011    Page 1 
 
 
 
 
Executive Committee Minutes of Meeting
 
 
Date: Tuesday, November 1, 2011  Location: Islands Trust Victoria Office 
 
Present: Sheila Malcolmson, Chair 
Peter Luckham, Vice Chair 
Gary Steeves, Vice Chair 
Louise Bell, Vice Chair 
 
Linda Adams, Chief Administrative Officer 
Lisa Gordon, Trust Area Services Director 
Craig Elder, Administrative Services Director 
David Marlor, Local Planning Services Director 
Marie Smith, Executive Coordinator 
Call to Order/Approval of Agenda 
 
The meeting was called to order at 10:10 a.m.  Chair Sheila Malcolmson acknowledged that the meeting was being 
held in traditional territory of the Coast Salish First Nations. 
 
Proposed Additions to the Agenda: 
1.1.d Resolutions Without Meeting 105-11 and 106-11 
2.2.g Invite to Consultation on Aquaculture Regulation 
 
Staff proposed addressing the Closed Session, Section 6 and Item 2.2.a first to accommodate staff attendance. 
By General Consent, the Executive Committee approved the agenda as amended. 
 
Closed Session 
 
That the meeting be closed to the public pursuant to s. 90(1)(c, (g) and (i) of the Community Charter to 
discuss matters related to labour relations and other employee relations, litigation or potential litigation 
and solicitor-client privilege and that staff attend the meeting. 
CARRIED 
UNANIMOUSLY 
The meeting closed to the public at 10:12 a.m. 
The meeting reopened to the public at 11:25 a.m. 
 
The following resolution was proposed, following a closed meeting discussion regarding current litigation: 
 
It was Moved and Seconded that the Islands Trust Council:
 
1. Indemnify Trustee George Ehring and Trustee Christine Torgrimson pursuant to s 287.2 of the Local 
Government Act, in respect of all amounts required or incurred including legal fees, costs and disbursements:  
(a)   in the defence of the claims brought against them in the Supreme Court of British Columbia - Victoria 
Registry - Court File No Vic-S-S-114036 (the ‘Proceedings’); and  
(b)   to satisfy any judgment or award imposed in the Proceedings to the extent that the claims are in relation 
to  the exercise of their powers as Trust Council Members and Local Trustees of the Salt Spring Island 
Local Trust Committee, or the performance of duties and functions in those capacities; and  
2. Request staff to draft recommended amendments to the Islands Trust Council’s Indemnification Bylaw, 2003 
(Bylaw 96) that would ensure that trustees, staff and advisory groups are indemnified to the full extent 
permitted by s 287 of the Local Government Act and request staff to present recommendations to a Trust 
Council meeting in the near future.  
CARRIED 
UNANIMOUSLY 
6. Trust Council (Joint Session with Management) 
 
 1. December 2011 Trust Council 
 
   a. Proposed 4 day Council Schedule 
 
Executive Committee members and senior staff reviewed, discussed and suggested changes to the proposed 
Council schedule

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