Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Meeting – April 19, 2011 Page 1 
 
 
Executive Committee  
      Minutes of Meeting
 
 
 
Date/Time: Tuesday, April 19, 2011    Location: Islands Trust Victoria Office 
 
Distribution: Sheila Malcolmson, Chair  Linda Adams, Chief Administrative Officer 
  Louise Bell, Vice Chair     Marie Smith, Executive Coordinator 
  Peter Luckham, Vice Chair  David Marlor, Local Planning Services Director 
  Gary Steeves, Vice Chair  Craig Elder, Administrative Services Director 
       Lisa Gordon, Trust Area Services Director 
 
 
Call to Order/Approval of Agenda 
 
The meeting was called to order at 10:05 a.m.  Chair Malcolmson welcomed everyone and acknowledged that the 
meeting was being held in traditional Coast Salish territory.  
 
Additions for Consideration: 
 
2.2.a.i  Michael Rosen  
5.2.d   Mail In Ballot update 
5.2.e   Local trustees liaisons with other agencies 
 
By General Consent, the Executive Committee approved the agenda as amended. 
 
1. Previous Meeting/Coordination Topics 
 
1.      Minutes of Previous Meetings 
  a. March 29, 2011 
 
By General Consent, the Executive Committee approved the March 29, 2011 Executive Committee Meeting 
Minutes as amended. 
 
  b. Resolutions Without Meeting 02-11 & 03-11 
 
Provided for information. 
  
      2.        Follow-up Action List (review during Director Updates) 
 
Reviewed and updated. 
 
2. Local Planning Services (D. Marlor) 
 
1. Updates 
a. LPS Director/Follow up Action List Review 
b. LTC Chairs 
 
 2. Bylaws 
 
  a. Mayne Island LTC Bylaw No. 155 (OCP Amendment) and 154 (LUB Amendment) 
 
Mayne Bylaws 154 (LUB) and 155 (OCP) are the result of an application to legalize an existing structure on the 
foreshore adjacent to Lots 7, 8 and 9, Section 6, Mayne Island, Cowichan District, Plan 22057.  
 
Planner Alison Fox presented a briefing and a copy of the staff report regarding the proposed bylaws.   
 

Executive Committee Minutes of Meeting – April 19, 2011 Page 2 
 
   i.   Michael Rosen Delegation and Letter 
 
Michael Rosen, acting as agent for the applicant, provided a delegation by telephone and a written letter outlining 
points of support for the bylaws.  The applicants, Mr. and Mrs. Trent, thanked the Executive Committee for allowing 
them to sit in on the proceedings. 
 
CAO Linda Adams outlined Trust Council’s policy that details the Executive Committee’s role in considering local 
trust committee bylaws for approval.   
 
Executive Committee members asked questions of the planner on referrals that had not received a response.  It was 
noted that the Ministry of Environment recommended additional wording to the OCP that had not been incorporated 
into the bylaw by the Local Trust Committee.  Vice Chair Steeves provided the rationale of this. 
 
It was Moved and Seconded that Mayne Island Local Trust Committee Bylaw No. 155, cited as “Mayne 
Island Official Community Plan Bylaw No. 144, 2007, Amendment No. 4, 2010”, be approved under Section 
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