Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Meeting – February 1, 2011  Page 1 
 
 
Executive Committee  
      Minutes of Meeting
 
 
Date: Tuesday, February 1, 2011   Location: Islands Trust Victoria Office 
       
 
Present: Sheila Malcolmson, Chair  Linda Adams, Chief Administrative Officer 
  Louise Bell, Vice Chair     Marie Smith, Executive Coordinator 
  Peter Luckham, Vice Chair  Mac Fraser, Local Planning Services Director 
  Gary Steeves, Vice Chair  Craig Elder, Administrative Services Director 
       Lisa Dunn, Trust Area Services Director 
 
Call to Order/Approval of Agenda 
 
The meeting was called to order at 11:05 a.m.  Chair Malcolmson welcomed everyone and acknowledged that the 
meeting was being held in traditional first nations territory.  
 
By general consent, the Executive Committee approved the agenda, as presented. 
 
1. Previous Meeting/Coordination Topics 
 
1. Minutes of Previous Meetings 
 
  a. January 18, 2011 
 
By general consent, the Executive Committee approved the January 18, 2011 Minutes of Meeting, as amended. 
 
 2.      Follow-up Action List (review during Director Updates) 
 
Provided for information. 
 
2. Local Planning Services (M. Fraser) 
 
1. Updates 
a. LPS Director/Follow up Action List Review 
b. LTC Chairs 
 
Chair Malcolmson requested that ‘Local Trust Committee Bylaw Enforcement Strategies’ be placed on the  
February 22 agenda. 
 
2. Bylaws 
 
 a. Minister Bylaw Approvals Tracking Chart 
 
Provided for information.  Executive noted errors in the chart and asked that an updated version be provided at the 
next meeting. 
 
 3. Other  
 
     a. Short Term Vacation Rentals on Hornby Island 
 
Vice Chair Louise Bell noted that the Hornby Island Local Trust Committee was considering how and whether to 
regulate STVRs (short term vacation rentals).  While the Hornby Island LUB (Land Use Bylaw) does not currently 
permit them, some have existed on Hornby Island for several years and the OCP (Official Community Plan) 
indicates they should be a permitted use.  There has previously been some discussion of managing them through 
an enforcement policy developed in consultation with the community.  Vice Chair Bell indicated it would be helpful 
to her and to Island Planner Brodie Porter to hear the Executive Committee’s thoughts about STVRs in relation to 
policies in the ITPS (Islands Trust Policy Statement).  This would be particularly useful given that the Executive 
Committee must consider any bylaw that a local trust committee submits in relation to the ITPS.  
 

Executive Committee Minutes of Meeting – February 1, 2011  Page 2 
Brodie Porter circulated excerpts from the ITPS that had some relevance to the discussion.  It included those 
policies that indicate local trust committees must address topics such as water supply, community character and 
housing needs when developing OCPs and LUBs.  
 
Executive Committee members and staff discussed their experiences with STVRs in other island communities.  
They n

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