Salt Spring Island Local Trust Committee community information meeting, January 19, 2021

[0:00:00] Trustee Luckham: Island Local Trust Committee meeting for January the 19th, 2021.

[0:00:05] Trustee Luckham: There we go for another year.

[0:00:09] Trustee Luckham: It is, of course, an honor and privilege for me to be able to live and work in the

[0:00:16] Trustee Luckham: Coast Salish Territory here on the Southern Gulf Islands,

[0:00:21] Trustee Luckham: a place that for me every day is rich with history and culture.

[0:00:26] Trustee Luckham: and it's an honour for me to be able to live here and look out on what looks like a very beautiful

[0:00:32] Trustee Luckham: day today. So thank you everyone for joining us. My name is Peter Luckham and I am elected on

[0:00:42] Trustee Luckham: Thetis Island and that is in the Penelakot and Laiakshan territories. I'm the Chair of

[0:00:48] Trustee Luckham: Salt Spring Island Local Trust Committee as well as being the Chair of Council and it's a pleasure

[0:00:52] Trustee Luckham: for me to be able to work in your community with my co-trustees here,

[0:00:57] Trustee Luckham: Trustee Laura Patrick, good morning Laura, and Trustee Peter Grove, good morning

[0:01:02] Trustee Luckham: Peter. Together we make up the Local Trust Committee. The meeting is being

[0:01:07] Trustee Luckham: held electronically and being recorded. We're grateful for the opportunity to

[0:01:13] Trustee Luckham: have electronic meetings, but certainly I think all of us will look forward to

[0:01:17] Trustee Luckham: being able to meet in your community hall and having face-to-face meetings

[0:01:21] Trustee Luckham: sometime in the future. It's good not to have to do the traveling. It's

[0:01:29] Trustee Luckham: necessary for us to honor the provincial health orders and guidelines. Certainly, we're not out

[0:01:36] Trustee Luckham: of the storm yet and hopefully we will be in the not too distant future. Our staff members are

[0:01:45] Trustee Luckham: joining us also some of them from the office some from home and we have a variety of connections my

[0:01:54] Trustee Luckham: connection here on thetis is not certainly one of the best and some of the other trustees may

[0:01:59] Trustee Luckham: have some difficulty and perhaps the staff and so please bear with us as we work through that

[0:02:05] Trustee Luckham: if anybody is having difficulty with technology we may choose to continue on with a different

[0:02:11] Trustee Luckham: speaker a different topic and come back to you if necessary everyone's

[0:02:17] Trustee Luckham: microphones from the public will be muted until it's or not that we provide

[0:02:22] Trustee Luckham: you the opportunity to address the LTC either during the town hall or in the in

[0:02:30] Trustee Luckham: your application on this I'll cover off some of the subtleties of that with

[0:02:35] Trustee Luckham: clicking on the microphones and all that sort of stuff I apologize a phone is

[0:02:42] Trustee Luckham: ringing i gotta hang up on that who knows how that's supposed to work when you turn it off

[0:02:51] Trustee Luckham: already um so um again staff will be joining us today um uh we've got sarah sugar our minute taker

[0:02:59] Trustee Luckham: uh stefan cermak you guys can wave if you so choose stefan cermak our regional planning manager

[0:03:05] Trustee Luckham: Jason Yeomans, Island Planner, Louisa Garbo, Planner, Rob Pringle, Planner, Christine Mays, Planner, Jordy Gordon, Planner, William Shoba, our Freshwater Specialist, Louisa Garbo, sorry, Louisa, putting you a little bit late there, new planner with us, and really glad to have you on board.

[0:03:35] Trustee Luckham: I also want to recognize that Capital Regional District Director Gary Holman is joining us today.

[0:03:41] Trustee Luckham: Good morning, Gary. Thank you.

[0:03:44] Trustee Luckham: I think that covers it all off.

[0:03:48] Trustee Luckham: So let us begin.

[0:03:52] Trustee Luckham: And again, thank you, everybody, and really grateful to be here with you.

[0:03:57] Trustee Luckham: So I have an agenda before us, and I'll ask to see if there's any additions or deletions from the agenda.

[0:04:04] Trustee Luckham: and I recognize trustee Patrick yes

[0:04:08] Trustee Patrick (probable): can I request that we just reverse or change

[0:04:12] Trustee Patrick (probable): the order of just discuss item 4.4 before 4.3 because the the decision in

[0:04:18] Trustee Patrick (probable): 4.4 impacts 4.3 oh

[0:04:21] Trustee Luckham: well that seems reasonable indeed so if that's okay

[0:04:26] Trustee Luckham: Peter Grove resequence that so we'll switch those around thank you trustee

[0:04:34] Trustee Luckham: patrick anything else added or removed from the agenda uh

[0:04:40] Trustee Grove: yes i think we were going to suggest or

[0:04:42] Trustee Grove: talked about the correspondence from francis bread all 500 plus letters could at least be

[0:04:50] Trustee Grove: referred to in the correspondence i i believe there's staff have put all those letters in a

[0:04:55] Trustee Grove: link of some kind um and um the public might be interested in how to reach them all

[0:05:01] Trustee Luckham: right um so

[0:05:02] Trustee Luckham: So let's put that at 8.4, Francis Bradd correspondence.

[0:05:11] Trustee Luckham: And indeed, I'm counting close to 1,000 emails, including the 400, Peter, that you've responded

[0:05:19] Trustee Luckham: to.

[0:05:20] Trustee Luckham: Thank you for all of that.

[0:05:22] Trustee Luckham: So 8.4, Francis Bradd, if that's OK, correspondence, if there's anything you wish to bring up at

[0:05:27] Trustee Luckham: that time with respect to the correspondence, we'd appreciate it then.

[0:05:31] Trustee Luckham: And

[0:05:32] Trustee Grove: then, Chair, if I may, suggestion that I think we've had as much input as we could possibly ask for or dream for with regard to Francis Bread, and I am concerned that we may very well in the town hall have a lot of people worrying about it and wanting to speak.

[0:05:54] Trustee Grove: week. I'm not sure how our technology can cope with that, let alone ourselves. So I'm

[0:06:02] Trustee Grove: going to suggest that the 11.1 be dealt with before the town hall, before lunch in other

[0:06:09] Trustee Grove: words, if that makes sense.

[0:06:12] Trustee Luckham: Well, during the correspondence section there, if you wanted to raise that in terms of what

[0:06:18] Trustee Luckham: we might do in consideration of the correspondence received i'd be satisfied with that um um yeah

[0:06:27] Trustee Luckham: and it could be advanced as a whole as an item we'd want to make sure that the applicant is here

[0:06:32] Trustee Luckham: um to hear the what activities we might be planning so is can we just embrace that in 8.4

[0:06:39] Trustee Luckham: correspondence if you wish to advance that

[0:06:41] Trustee Grove: certainly thank you all

[0:06:44] Trustee Luckham: right laura you all

[0:06:44] Trustee Luckham: right with that concept okay thank you so then um is there anything further to the agenda then i'm

[0:06:53] Trustee Luckham: going to take it then that the agenda be adopted as amended and we shall begin so the first item

[0:07:00] Trustee Luckham: on our list is draft minutes and we have two sets here today december the 15th 2020 that seems like

[0:07:09] Trustee Luckham: such a long time ago and it was last year so i'll just ask if there's any amendments to the draft

[0:07:15] Trustee Luckham: minutes of December the 15th I see none and so then we will adopt by general

[0:07:20] Trustee Luckham: consent the draft minutes of December the 15th and 3.12 draft minutes of

[0:07:29] Trustee Luckham: December 17th that was a special meeting of the LTC again here for adoption are

[0:07:34] Trustee Luckham: there any changes to those minutes nope no changes so then draft minutes of

[0:07:40] Trustee Luckham: december the 17th received as um as presented and uh thank you uh sarah sugar for the uh

[0:07:49] Trustee Luckham: terrific minutes so uh resolution without meeting uh report there for information dated january 21st

[0:08:00] Trustee Luckham: a quick glance here that's primarily for information yeah and so we that list

[0:08:11] Trustee Luckham: only includes adopting minutes from December the 17th 2019 and that was a

[0:08:18] Trustee Luckham: nice formality to advance that work draft minutes advisory planning

[0:08:25] Trustee Luckham: Commission local trust committee public hearings we don't have any today and so

[0:08:29] Trustee Luckham: So we are going to begin our work of local trust committee projects and some of you will

[0:08:37] Trustee Luckham: recognize that we've rejigged the agenda a little bit and kind of returning to the model

[0:08:44] Trustee Luckham: of meeting format that we used to have when we dealt with administrative and project work

[0:08:48] Trustee Luckham: in the mornings and then dealt with the more of the application related work in the afternoon.

[0:08:54] Trustee Luckham: noon and um you know we've got a very busy slate ahead of us here in 2021 and that really need to

[0:09:01] Trustee Luckham: uh cut out some time for conversation on the important uh project work that we do and so

[0:09:08] Trustee Luckham: we're going to have a lengthy uh conversation here a worthwhile meaningful conversation here about

[0:09:13] Trustee Luckham: the work that's ahead of us and um the first item on that list is the housing working group

[0:09:20] Trustee Luckham: Group. We have a couple of reports here, one that you will have seen before, and a new

[0:09:27] Trustee Luckham: report from staff with some recommendations. And I've asked for David Secord to join us

[0:09:35] Trustee Luckham: today to put an executive summary of the Housing Working Group report. It seemed like an opportune

[0:09:43] Trustee Luckham: moment for us to look at all of the work that's been invested in in this project

[0:09:52] Trustee Luckham: and really want to thank that working group for the work they've done and for

[0:09:56] Trustee Luckham: David Secord for joining us today to give us that executive summary and

[0:10:01] Trustee Luckham: provide the opportunity for questions from the trustees before we move into

[0:10:06] Trustee Luckham: the next phase of it which is to receive and look at the staff report and then

[0:10:13] Trustee Luckham: determine how we're going to advance this significant project in the context of

[0:10:20] Trustee Luckham: much of the other work, which was very nicely captured in the Housing Working Group

[0:10:26] Trustee Luckham: report in drawing the relationships between water and coastal Douglas fir,

[0:10:33] Trustee Luckham: as well as housing and climate change. So if it's all right with the trustees,

[0:10:38] Trustee Luckham: I would like to be, unless you have some remarks that you'd like to make,

[0:10:41] Trustee Luckham: I would like to begin with David Secord to give us an executive summary on the Housing Working Group Report.

[0:10:49] Trustee Luckham: Trustees, do you wish to make any remarks?

[0:10:52] Trustee Luckham: No? Okay.

[0:10:53] Trustee Luckham: No, no.

[0:10:54] Voice 9: David

[0:10:54] Trustee Luckham: Secord, really appreciate you taking time out of your busy schedule to join us today, and I'll turn it – oh, Gary Holman?

[0:11:03] Voice 20: Hi, Peter.

[0:11:04] Voice 20: Just wondering when the town hall – sorry, I didn't look at the agenda before.

[0:11:09] Voice 20: When will that be happening then?

[0:11:11] Voice 20: Oh,

[0:11:12] Trustee Luckham: so Town Hall is scheduled at 1255. We will be leaving for a break sometime before noon and returning at 1230, as is our habit. And then at that point, we'll be doing trustee reports and your report, correspondence, and then Town Hall. So if you wanted to return then, that would be fine. But we won't get to it before 1230 to one o'clock for sure.

[0:11:40] Trustee Luckham: Sure. Thank you.

[0:11:42] Trustee Luckham: All right. Thank you. So, David, sorry, over to you.

[0:11:46] Voice 17: Yeah. Good morning, everybody. It's great to great to see you all. And thanks for the invitation

[0:11:50] Voice 17: to spend time with you. I think I'll start by introducing myself a little bit so you know

[0:11:59] Voice 17: where I'm coming from. And then I'll talk a little bit about the process by which the housing

[0:12:05] Voice 17: working group produced its report, which I assume you've all read. So I won't go deep

[0:12:10] Voice 17: into the details, but it might be good to give you a feeling for the work we did together and

[0:12:16] Voice 17: where we were coming from. So just a little bit about me. I have been a full-time resident of

[0:12:25] Voice 17: Salt Spring Island for coming up on six years. I'm a lifetime resident of the Salish Sea region.

[0:12:33] Voice 17: I'm a dual citizen of Canada and the United States, so I've lived on both sides of the border.

[0:12:38] Voice 17: I worked on both sides of the border. And my professional background is as a marine ecologist, if you go back far enough, I was a university professor for many years developing interdisciplinary programs in environment, society, restoration, conservation, and so on.

[0:13:01] Voice 17: And then for the last 13 years, I've been working in the field of philanthropy as a grant maker and as an advisor to funders who are funding work in conservation, place-based communities, work with indigenous communities, and how these pieces fit together.

[0:13:23] Voice 17: So although Salt Spring is my home base, I have had a chance to look far and wide for how communities solve similar problems to those that we face here.

[0:13:37] Voice 17: For example, in the last couple of years, I've had the opportunity to visit every province and territory in Canada.

[0:13:46] Voice 17: My work frequently takes me up and down the West Coast from California to rural communities in Alaska and points in between, including the Great Bear Rainforest here in BC.

[0:13:58] Voice 17: I've also had a chance to take a look at models coming from other Commonwealth countries, including Australia, New Zealand, and the UK.

[0:14:07] Voice 17: UK and to see closely what philanthropic funders in Canada and beyond are supporting innovative

[0:14:16] Voice 17: communities to do on the kinds of challenges that we face here. I've got a special interest in

[0:14:22] Voice 17: islands and I've also developed a special appreciation for the role of government

[0:14:28] Voice 17: in crafting and implementing solutions. I served years ago on the environmental commission for

[0:14:35] Voice 17: a mid-sized west coast city reporting to the mayor and I've also interacted with elected

[0:14:40] Voice 17: officials and government staff up and down the west coast so I have a deep appreciation for what

[0:14:45] Voice 17: it is that all of you guys do. Although most of my work and board service is away from here I've

[0:14:54] Voice 17: in recent years gotten sucked into various kinds of community initiatives on Salt Spring

[0:14:58] Voice 17: Spring, including some work with the theater community. I'm also on the board of the Salt

[0:15:05] Voice 17: Spring Island Conservancy, and I've really enjoyed getting involved in this housing project over the

[0:15:12] Voice 17: last year and a bit. So although I am just a community volunteer here, I've done all this

[0:15:22] Voice 17: work on housing off the side of my desk. I'll do my best to represent the working group.

[0:15:28] Voice 17: But I hope you'll go easy on me because I know you guys do this full time for a living and I'm just, I'm just, just a local.

[0:15:38] Voice 17: So a bit about the housing working group.

[0:15:40] Voice 17: I was really honored to get to work with the group of people that Laura pulled together for this.

[0:15:51] Voice 17: It's a very thoughtful and surprisingly diverse committee of people that included lots of the kinds of interests that are sometimes at odds with one another around here, including business interests, environmental interests, cultural advocates, social and community well-being people, and a mix of newcomers and old multi-generational island families.

[0:16:19] Voice 17: And so the values that were expressed were diverse, and they converged on housing as an issue that really integrates across various kinds of challenges.

[0:16:35] Voice 17: And so I guess that's the really big idea I want to convey in this summary, is that our discussions over the course of a year made us all realize that this is a deeply integrative issue, that housing is an entry point to a wide range of ecological and human dimensions of a bunch of challenges facing the island.

[0:17:03] Voice 17: and that we will make a mistake if we view housing in too narrow or siloed or bucketed of a way.

[0:17:13] Voice 17: So, for example, this project and our vision is not about homelessness.

[0:17:20] Voice 17: It's not about emergency housing.

[0:17:22] Voice 17: It's not even about so-called affordable housing.

[0:17:25] Voice 17: These are all important issues, but really they are niche issues

[0:17:29] Voice 17: when one takes a holistic look at housing impacts and solutions in the context of the

[0:17:38] Voice 17: Islands Trust mandate, the quality of the environment, and the quality of life here

[0:17:42] Voice 17: in the Gulf Islands. So by avoiding putting housing into a discrete silo or bucket,

[0:17:52] Voice 17: we are pointing, as Peter alluded to, to the fact that housing is also an entry point to

[0:18:01] Voice 17: coastal Douglas fir conservation issues, to Ganges Village planning issues, to other villages

[0:18:10] Voice 17: and ecovillage notions around density on the island, to watersheds, since all housing and

[0:18:18] Voice 17: infrastructure that leads to housing is in a watershed to climate change not just narrowly

[0:18:24] Voice 17: in the mitigation sense but also climate adaptation resilience and justice to the arts

[0:18:31] Voice 17: to a socially vibrant community and so on so housing is an entry point to all of those things

[0:18:36] Voice 17: it doesn't sit in a bucket i also want to emphasize in the title of our report the phrase

[0:18:45] Voice 17: impacts and solutions. We go into lots of detail on this, including the citation of previous reports

[0:18:55] Voice 17: published over the last 20 years that are chock-a-block full of data. But impacts and

[0:19:02] Voice 17: solutions gets at ideas like the fact that housing is a big threat to the environment,

[0:19:10] Voice 17: largely through its land use impacts, including threats to watersheds, biodiversity, and forest

[0:19:16] Voice 17: health. Housing is also a threat to the character of the island, what makes the island attractive

[0:19:24] Voice 17: if housing is not well designed, including the land use dimensions. On the other hand,

[0:19:30] Voice 17: housing is not just about impacts, it is also a solution, if designed right, to a bunch of

[0:19:36] Voice 17: of our challenges, including the climate challenge

[0:19:39] Voice 17: through improved land use, building design

[0:19:43] Voice 17: and lifestyle choices, amenities.

[0:19:47] Voice 17: And housing is also a solution to the challenges

[0:19:50] Voice 17: to island character that many have been pointing

[0:19:54] Voice 17: out recently, including local businesses

[0:19:57] Voice 17: who need to have employees and those businesses

[0:20:01] Voice 17: and other public amenities like hospitals and schools create the kind of heterogeneous and

[0:20:08] Voice 17: vibrant community that we all want. A community that today is less diverse than it was when

[0:20:16] Voice 17: Islands Trust was created. And if you look in the archives, even less diverse than it was

[0:20:21] Voice 17: a century ago. This is producing trends that are chiseling away at both our natural heritage and

[0:20:28] Voice 17: and the unique cultural values.

[0:20:29] Voice 17: This is the perspective of the broad-based committee.

[0:20:33] Voice 17: And so I think our overarching recommendations or desire

[0:20:40] Voice 17: is for Islands Trust to see things

[0:20:46] Voice 17: how we think a lot of the community sees it.

[0:20:49] Voice 17: And that is that impacts of housing

[0:20:52] Voice 17: put a lot of our community values at risk,

[0:20:55] Voice 17: both the human dimensions and the natural ones.

[0:20:57] Voice 17: and housing is also an entry point to solutions to all of those things

[0:21:04] Voice 17: so we'd like to see this project recognized for the way we described it which is not a discrete

[0:21:13] Voice 17: silo and with intentional linkages to the coastal douglas fir work the ganges village work

[0:21:20] Voice 17: work on watersheds, as well as work tied to the climate emergency declaration,

[0:21:27] Voice 17: to the commitment to reconciliation, and to concepts of equity. And finally, I would say,

[0:21:35] Voice 17: I think that we all agree that housing, if it is described and framed holistically,

[0:21:43] Voice 17: can be a broadly resonant entry point for community conversations that can take us not

[0:21:53] Voice 17: into a land of feel-good vagueness, but into some very implementable and specific targeted

[0:22:00] Voice 17: solutions, but that the community inputs need to be appropriately broad and not just the

[0:22:11] Voice 17: the housing and social advocacy community,

[0:22:15] Voice 17: but also people from the watershed biodiversity

[0:22:19] Voice 17: and conservation science community,

[0:22:22] Voice 17: such as board members of the Conservancy,

[0:22:25] Voice 17: half of whom have PhDs in biology

[0:22:27] Voice 17: as does the executive director.

[0:22:30] Voice 17: Also inputs from the business community

[0:22:33] Voice 17: who see how challenges related to retaining employees

[0:22:38] Voice 17: are affecting the ways they contribute to island character.

[0:22:43] Voice 17: So really bringing the resources together to shape and design these conversations so

[0:22:48] Voice 17: that we're doing stuff in a complete way rather than just jumping straight to specific kinds

[0:22:57] Voice 17: of solutions like OCP revisions.

[0:23:00] Voice 17: So it's sort of advising, take a step back, get the right inputs so that we know what

[0:23:05] Voice 17: the right outputs are in a second phase. And then I guess the final point is that this type of

[0:23:14] Voice 17: integration that I've been emphasizing really does imply efficiency because instead of playing

[0:23:22] Voice 17: whack-a-mole with a bunch of problems that we treat separately but actually relate to one another,

[0:23:27] Voice 17: other, we're acknowledging when things connect and therefore are more able to use two precious

[0:23:35] Voice 17: resources more efficiently, one of which is the time of our government staff and elected officials

[0:23:44] Voice 17: and the other of which is the scarce attention of our community members that we're consulting with.

[0:23:50] Voice 17: So that's, I guess, kind of my overview and I'll stop there.

[0:23:59] Trustee Luckham: Well, thank you for that excellent capturing of a lot of material in your report.

[0:24:09] Trustee Luckham: Appreciate that.

[0:24:09] Trustee Luckham: And maybe what we'll do here is go to trustees to ask if they have any questions

[0:24:17] Trustee Luckham: or would like to solicit maybe a little bit more depth with respect to any particular aspect of your report

[0:24:29] Trustee Luckham: to come to understand how we might advance that.

[0:24:33] Trustee Luckham: So, trustees, do you have any questions?

[0:24:35] Trustee Luckham: Trustee Patrick, Trustee Groves, Trustee Patrick.

[0:24:39] Trustee Patrick (probable): Yeah, thank you so much, David,

[0:24:41] Trustee Patrick (probable): for taking the time to be here today

[0:24:42] Trustee Patrick (probable): and have this conversation.

[0:24:46] Trustee Patrick (probable): As I was fortunate to be in the working group meetings,

[0:24:50] Trustee Patrick (probable): there was one of the frictions that we talked about

[0:24:55] Trustee Patrick (probable): was some of the work group members

[0:24:57] Trustee Patrick (probable): were anxious to get going. We know what the problem is. We know what the solutions are.

[0:25:01] Trustee Patrick (probable): Let's just get them on the, you know, going. Why can't we do them fast? And you posed a good

[0:25:07] Trustee Patrick (probable): question by saying, well, we've got 20 years of reports that have identified solutions.

[0:25:13] Trustee Patrick (probable): And you kind of directed, or we talked about the value of doing some visioning work with the

[0:25:19] Trustee Patrick (probable): community. Could you maybe talk about that a little bit of as to what that would, you know,

[0:25:23] Trustee Patrick (probable): what are we trying to achieve by doing that step?

[0:25:26] Voice 17: Yeah, I'll take a stab at it, and you can help me

[0:25:30] Voice 17: too, but to help me remember those conversations. But I think that, you know, the 20 years of

[0:25:36] Voice 17: reports that come right up to very recent data are focused on what we might call the housing

[0:25:44] Voice 17: crisis, right? The increasing urgency of people simply not being able to afford a place to live

[0:25:54] Voice 17: regardless of their income level and the related issue of even quite upper middle class to wealthy

[0:26:04] Voice 17: people, if they can afford a place, kind of being put in a position of doing environmental damage

[0:26:11] Voice 17: if they want to live here, because the options that even they have are too limited. So there's

[0:26:17] Voice 17: all that kind of urgent housing specific stuff. I think what's a little bit different now in 2021

[0:26:25] Voice 17: that points toward a more holistic community visioning exercise is the intense focus on

[0:26:34] Voice 17: climate change, the intense focus on forestry and land use, including coastal Douglas fir systems,

[0:26:48] Voice 17: the intense focus on water, the intense focus on fire, the intense focus on

[0:26:56] Voice 17: social and racial equity. All of these things have converged quite recently. They've all been

[0:27:05] Voice 17: and longstanding issues, but everyone's attention is on them right now. And the Islands Trust has

[0:27:12] Voice 17: taken affirmative positions on some of those. And so I think that time is here to acknowledge

[0:27:20] Voice 17: the urgency and data on housing, but find solutions that we might not have found in 2005

[0:27:28] Voice 17: when we knew it was a problem or 2012 when we knew it was a problem, because now we know that

[0:27:32] Voice 17: that the solutions need to serve other ends,

[0:27:37] Voice 17: like climate ends, and we know that they can.

[0:27:41] Voice 17: So I think if there's one advantage

[0:27:44] Voice 17: to the delay and neglect of problems

[0:27:47] Voice 17: we knew were urgent a long time ago,

[0:27:49] Voice 17: it's that now we can solve those problems

[0:27:51] Voice 17: at the same time as other problems.

[0:27:57] Trustee Luckham: Thank you, maybe I'll alternate back and forth

[0:28:00] Trustee Luckham: in case there's multiple questions,

[0:28:02] Trustee Luckham: but Peter Grove, over to you, do you have a question?

[0:28:04] Trustee Grove: Thanks very much, and David,

[0:28:06] Trustee Grove: David, thank you for your excellent reports and to your committee for the amount of work that they put in.

[0:28:10] Trustee Grove: It's really excellent, and it's quite eye-opening.

[0:28:15] Trustee Grove: Quick question, then I've got something to reflect on.

[0:28:19] Trustee Grove: You say our community is less diverse today than it was in the past.

[0:28:25] Trustee Grove: I don't quite understand that.

[0:28:26] Voice 17: Yep, certainly less economically diverse now than it was in recent decades.

[0:28:35] Voice 17: And if you send me your email address, I'll send you some photos that my wife has unearthed in the Salt Spring archives that are quite remarkable.

[0:28:44] Voice 17: But if you look at photos from the 1920s and 1930s of the classes in public schools here on the island, you see a rainbow of faces, indigenous kids, Asian kids, black kids, white kids.

[0:29:02] Voice 17: and it really does just plain look diverse in the way that much of Canada does now

[0:29:10] Voice 17: and Salt Spring doesn't particularly now.

[0:29:16] Trustee Grove: That's very interesting and as you've noted

[0:29:21] Trustee Grove: what we have is a certain a very strong sense of urgency and this is a relatively

[0:29:29] Trustee Grove: of the slow process that you're proposing and I think it's a very valuable one, don't get me wrong,

[0:29:35] Trustee Grove: but it's not going to answer a lot of the community members questions about what now,

[0:29:41] Trustee Grove: what can we do, what these fix this problem and I don't have an answer for that, I'm just

[0:29:47] Trustee Grove: reflecting on that and the other point that you make that is that this is all new in terms of

[0:29:53] Trustee Grove: of trying to sort things out.

[0:29:56] Trustee Grove: Actually, it's not.

[0:29:58] Trustee Grove: 1974 was.

[0:30:00] Trustee Grove: and the Islands Trust was formed in response primarily to the housing development at Magic

[0:30:05] Trustee Grove: Lakes on Penders. I mean, that was certainly a housing crisis they felt. They felt that the

[0:30:10] Trustee Grove: islands were going to be facing that kind of a crisis throughout, which is how the Islands Trust

[0:30:15] Trustee Grove: sprung up. So this is not new. It's different, but it's not new. Thank you.

[0:30:22] Trustee Luckham: Thank you, Peter,

[0:30:24] Trustee Luckham: for that reminder. Maybe I'll jump in with a couple of thoughts and then we'll just go around

[0:30:30] Trustee Luckham: as we need to. I enjoyed your choice of the word, David, of convergence, because indeed,

[0:30:40] Trustee Luckham: as Peter has indicated, that convergence began in 1974 when development on the islands was

[0:30:47] Trustee Luckham: running rampant. And indeed, nobody predicted climate change in the same way that we do now,

[0:30:53] Trustee Luckham: but obviously that was leading to that. And absolutely, environmental destruction was

[0:30:58] Trustee Luckham: was the primary reason for advancing that

[0:31:03] Trustee Luckham: because there was no infrastructure,

[0:31:04] Trustee Luckham: no consideration for sewer or water or forestry

[0:31:07] Trustee Luckham: with respect to the expansion of building lots.

[0:31:12] Trustee Luckham: But as has been brought up,

[0:31:14] Trustee Luckham: the urgency is something that you can taste and feel

[0:31:20] Trustee Luckham: in the community and in everywhere.

[0:31:24] Trustee Luckham: And you were very generous in,

[0:31:27] Trustee Luckham: in, I think anyway, in only saying that housing is a threat, because people are a threat.

[0:31:36] Trustee Luckham: And there is that notion out there is that environmental destruction that's happening,

[0:31:41] Trustee Luckham: being conducted by people. But that said, we have to juxtapose that, so that people are also

[0:31:49] Trustee Luckham: threatened. And many people, particularly those that are having difficulty with finding homes,

[0:31:55] Trustee Luckham: feel that their lives, their choices, their freedoms are under threat and that that's a concern.

[0:32:08] Trustee Luckham: And, you know, one of the interesting things is that as I'm reading through the report,

[0:32:16] Trustee Luckham: court, I'm hearing things, notions of improved and better. And I myself connect that to what I

[0:32:27] Trustee Luckham: consider to be the gentrification of the Gulf Islands. As things improve and as things get

[0:32:32] Trustee Luckham: better in terms of quality of homes and access and access to labor markets to do clean our gutters

[0:32:40] Trustee Luckham: and all those kinds of things, continues to propagate that process of threatening people

[0:32:52] Trustee Luckham: that are not in the same economic class or lifestyle desires that some others that are

[0:33:06] Trustee Luckham: potentially creating some issues so what I'm wondering is is with the urgency

[0:33:14] Trustee Luckham: versus the thoughtful long-term planning that you've prescribed and I completely

[0:33:18] Trustee Luckham: believe in that and I'm ever so much appreciative of recognizing that we can't

[0:33:24] Trustee Luckham: do these things in silos we have to work on them together is where is the balance

[0:33:30] Trustee Luckham: that's what I kind of lead up to here is where is the balance on this and what

[0:33:34] Trustee Luckham: What can we do now versus in order to at least relieve the pressure, right?

[0:33:40] Trustee Luckham: It's like the, you know, the boy in the dike with his thumb in the hole.

[0:33:43] Trustee Luckham: You got to keep the water in the dam while you figure out how you're going to fix it.

[0:33:49] Trustee Luckham: And the other kids ran the town, look for help.

[0:33:52] Trustee Luckham: So I think we're in that situation is where's the balance and what we do now in order to

[0:33:58] Trustee Luckham: facilitate some of the desperate needs and what we do in conjunction and later

[0:34:06] Trustee Luckham: um in your some of the things in your report that um will facilitate that uh broader perspective

[0:34:13] Trustee Luckham: which you know also has to happen in the now like we can't put it off another five or ten years

[0:34:19] Trustee Luckham: we need to make decisions in this dc's turn to be able to set the path towards

[0:34:26] Trustee Luckham: towards all of these projects that we have listed here,

[0:34:29] Trustee Luckham: which are gonna have significant impact.

[0:34:30] Trustee Luckham: And if we don't make the right choices with housing,

[0:34:33] Trustee Luckham: we're not gonna make the right choices

[0:34:34] Trustee Luckham: with Coastal Pickles Fur,

[0:34:35] Trustee Luckham: we're not gonna make the right choices

[0:34:37] Trustee Luckham: with Angie's Village Panning or water sustainability

[0:34:39] Trustee Luckham: or climate change.

[0:34:41] Trustee Luckham: Can you help me with that?

[0:34:44] Voice 17: Sure, I mean, I can just try and reflect a bit

[0:34:46] Voice 17: on what you and the other Peter have said

[0:34:49] Voice 17: around this question of urgency.

[0:34:52] Voice 17: And I, you know, Laura helped me here remember

[0:34:55] Voice 17: some of our discussions over the course of a year with the committee, but the phrase that sticks

[0:35:01] Voice 17: in my mind that I've heard in similar community dialogues elsewhere is go slow to go fast.

[0:35:09] Voice 17: In other words, take the time to generate consensus so that if you try to rush into things

[0:35:18] Voice 17: a little bit later, you've done your homework and you don't face a wall of opposition.

[0:35:24] Voice 17: and you guys who are in the political system know how all this works in terms of process far

[0:35:31] Voice 17: around here far better than i but i think go slow to go fast might be the mantra and i think the

[0:35:38] Voice 17: going slow part um is about being careful and inclusive of the right constituencies concepts

[0:35:47] Voice 17: and issues. And it shouldn't keep us from doing things on a timescale of months to a year or two

[0:35:56] Voice 17: that will be baby steps toward big solutions that are a down payment on bigger steps that will come

[0:36:03] Voice 17: later. So it makes me think of, you know, vaccine trials, right, that are going on right now around

[0:36:11] Voice 17: around the world. And when those vaccine trials get partway in, if it's really clear that the

[0:36:20] Voice 17: people getting the vaccine instead of the placebo are getting better, they stop the trial and they

[0:36:28] Voice 17: give everybody the vaccine because it would be unethical not to. And so I think in the course

[0:36:32] Voice 17: of doing that slow homework, if there's convergence on some really obvious baby step solutions,

[0:36:38] Voice 17: solutions, right? That maybe don't involve cracking over, cracking open and doing a full

[0:36:45] Voice 17: revision on OCP or whatever, which I know also takes a while, but instead change this regulation

[0:36:50] Voice 17: or change this bylaw or do this thing or create this incentive. If that becomes evident in two

[0:36:56] Voice 17: and a half months of a longer thoughtful process, then by golly, it can be implemented

[0:37:01] Voice 17: if there's broad convergence on it. So I think it's go slow to go fast and design your slow

[0:37:08] Voice 17: process so that the baby steps toward going fast emerge, become evident, and can be implemented

[0:37:15] Voice 17: along the way. And then eventually those trickles become a flood of steps that start to change

[0:37:21] Voice 17: the systemic problems. So I guess that's my off-the-cuff answer to those queries. Again,

[0:37:28] Voice 17: but you guys are the experts in government.

[0:37:31] Trustee Luckham: Right. Sure. If I keep going around in a circle,

[0:37:34] Trustee Luckham: i'll maybe go back to laura and then i'll come back to you peter yeah

[0:37:39] Trustee Patrick (probable): my i mean my understanding

[0:37:40] Trustee Patrick (probable): you know by this going slow to go fast is by having these conversations and building this

[0:37:45] Trustee Patrick (probable): convergence it's also giving to me my understanding is it gives us permission to move quickly on

[0:37:51] Trustee Patrick (probable): something so when it becomes obvious that we have that support because i think that's a bit of the

[0:37:56] Trustee Patrick (probable): what i see is a different communication with our community we hear the desire for urgency and the

[0:38:04] Trustee Patrick (probable): desire to fix these things but when through conversation hopefully we'll see convergence

[0:38:08] Trustee Patrick (probable): but we also need not only the shared vision but the support through the public process

[0:38:16] Trustee Patrick (probable): showing up at the public hearings writing those letters uh you know showing up uh to help make

[0:38:23] Trustee Patrick (probable): the community change and because yes there's the three of us sitting here that have to raise our

[0:38:28] Trustee Patrick (probable): our hand and vote on something but when we know we've got this army behind us our hands go up

[0:38:36] Trustee Patrick (probable): faster you know and and we have that support so that's how I how I feel it yeah

[0:38:43] Voice 17: I guess I would

[0:38:43] Voice 17: just add Laura politically you know if if let's say 15 20 percent of the island would consider

[0:38:51] Voice 17: themselves serious housing advocates and really kind of get the nature of the crisis perhaps

[0:38:57] Voice 17: perhaps because they're living it. That doesn't give you guys a majority of support in the broader

[0:39:04] Voice 17: voting public. But if a conservation and biodiversity constituency and a trails

[0:39:12] Voice 17: constituency and a watershed constituency and a small business constituency and a public

[0:39:17] Voice 17: education constituency all get added to that housing constituency because they all see a

[0:39:22] Voice 17: housing solution is solving their problems too, then all of a sudden you start building toward

[0:39:28] Voice 17: a majority that you can feel good about politically and the community can feel like

[0:39:33] Voice 17: you're being responsive. So I think that's where that more holistic process that includes a bunch

[0:39:40] Voice 17: of the right folks instead of just that narrow group that identify as housing people, I think

[0:39:46] Voice 17: that's where it becomes really politically salient and also salient in the design of durable

[0:39:52] Voice 17: solutions. Thank

[0:39:58] Trustee Luckham: you. Peter Grove.

[0:40:00] Trustee Grove: It's a huge subject, and quite frankly, we could spend all day

[0:40:04] Trustee Grove: talking about it, and I would enjoy doing that. But I guess we have an agenda. I'm sure the chair

[0:40:10] Trustee Grove: will keep us on track. But one question really is, who are we addressing? The Islands Trust has

[0:40:19] Trustee Grove: has limited powers, which can influence housing, of course, but the real movers and shakers

[0:40:25] Trustee Grove: in terms of housing, certainly on this island, is our Capital Regional District and the province,

[0:40:30] Trustee Grove: and they have done a great deal in that regard. They've just completed Bishop's Walk with

[0:40:36] Trustee Grove: 40-odd units. There's another 40 or 50 units in the development stage, anyway, and there's

[0:40:48] Trustee Grove: another 50 or 60 actually on the books and moving forward.

[0:40:55] Trustee Grove: Croftonbrook is what I was thinking.

[0:40:56] Trustee Grove: So, I mean, there's a lot happening,

[0:40:59] Trustee Grove: but is that going to solve the problem?

[0:41:01] Trustee Grove: And the answer is no.

[0:41:03] Trustee Grove: So it's a question of how are we going to deal

[0:41:10] Trustee Grove: with the issue in the long run?

[0:41:12] Trustee Grove: And I think going slowly is appropriate.

[0:41:16] Trustee Grove: appropriate, but I worry that the community is of a feeling that we need to deal with

[0:41:22] Trustee Grove: this and we need fast solutions and I just don't see that they're coming other than the

[0:41:29] Trustee Grove: building that is in place and we are welcoming with open arms.

[0:41:35] Trustee Grove: Anyway, just a comment and thanks very much, it's a very interesting subject.

[0:41:41] Voice 17: Yeah, and I guess just my quick response to that, you know, would be I think our hope

[0:41:46] Voice 17: is that this project would start with a step back and a quick and informed look at what is

[0:41:53] Voice 17: everything that is legally possible that Islands Trust can do, and is it on a list of potential

[0:42:02] Voice 17: actions, you know, like a real serious analysis of that, including potential legal reforms that

[0:42:08] Voice 17: other levels of government might offer to Islands Trust, like I know the work of the Environmental

[0:42:15] Voice 17: at a law clinic on forestry law reform in the province could change enabling legislation quite

[0:42:21] Voice 17: easily. I also know that the status quo decisions by all the levels of government you mentioned is

[0:42:28] Voice 17: what got us into this mess. So presumably the same authorities, at least some of them could get us

[0:42:32] Voice 17: out, perhaps with some additional authorities being sought. So I think it's kind of an audit

[0:42:36] Voice 17: of those things rather than leaping straight to mechanisms, you know, quick, not getting lost in

[0:42:42] Voice 17: three years of legal analysis that would be a starting point for the body implementing this

[0:42:47] Voice 17: work like what is what is the art of the possible let's let's do not you know barriers thinking and

[0:42:58] Voice 17: we can't do it thinking but let's do um what can we kind of do that we didn't even realize we can

[0:43:05] Voice 17: do because we never sat down and asked ourselves if we can do it or asked our lawyers if we can do

[0:43:10] Voice 17: doing. Laura

[0:43:14] Trustee Luckham: did you want to chime in at the moment?

[0:43:17] Trustee Patrick (probable): Yeah I just thought building because I

[0:43:19] Trustee Patrick (probable): know that was one of the comments we were looking at with like Ganges Village that

[0:43:23] Trustee Patrick (probable): we tend to say you know the some of these units that we're looking at are

[0:43:27] Trustee Patrick (probable): filling the need of the lower end so that you know Ganges is only addressing or these houses

[0:43:32] Trustee Patrick (probable): are only addressing the lower end you know what I mean we talk about Ganges Village potentially

[0:43:38] Trustee Patrick (probable): serving a broader diverse community. I don't know if we want to get into that. We're going

[0:43:48] Trustee Patrick (probable): to be talking perhaps about that later, but Dave, I don't know if you want to touch on the

[0:43:55] Trustee Patrick (probable): opportunities to be more diverse instead of just building out the lower end.

[0:44:01] Voice 17: Yeah. I mean, you're, you know, you're kind of getting at the, in a way at the density

[0:44:11] Voice 17: density question. And, you know, density, we know from research around the world, reduces sprawl.

[0:44:21] Voice 17: And sprawl in the traditional suburban sense is exactly what is fragmenting our coastal Douglas

[0:44:28] Voice 17: fir forests around here. Density is a solution. And nodes of density, including but not limited

[0:44:35] Voice 17: it into Ganges Village, potentially including places like Fulford where I live, aren't just

[0:44:42] Voice 17: about low-end, economically low-end housing. It's about all kinds of housing. And so some of the

[0:44:48] Voice 17: cool, dense housing in Ganges is million-dollar condos. And some of it is smaller, more affordable

[0:44:58] Voice 17: apartments and kind of everything in between. And it's that economic diversity of a community

[0:45:05] Voice 17: like Angie's that keeps businesses viable and that keeps the town a safe and vibrant place to be

[0:45:13] Voice 17: both day and night and that's and keeps you know essential small businesses alive

[0:45:21] Voice 17: and I think all of these denser places we should think of as economically diverse places that are

[0:45:31] Voice 17: are pleasant to live in and economically valuable.

[0:45:35] Voice 17: And oh, by the way, keep the rest of the island

[0:45:40] Voice 17: in more intact forests and watersheds that host biodiversity

[0:45:45] Voice 17: and confer climate resilience.

[0:45:47] Voice 17: So I think it's density and it's design

[0:45:51] Voice 17: and it's associated infrastructure like transportation

[0:45:53] Voice 17: and all those things have to be very explicitly tied back

[0:45:57] Voice 17: to conservation because the right kinds of land use and building design are a solution to

[0:46:06] Voice 17: conservation and climate and the wrong kinds are a threat to conservation and climate.

[0:46:10] Voice 17: But that diversity of the community includes economic diversity. So we're not just talking

[0:46:16] Voice 17: about so-called affordable housing. We're talking about housing.

[0:46:27] Trustee Luckham: Thank you. You know,

[0:46:29] Trustee Luckham: So I'll maybe add a few more remarks, and then I'll maybe create a focus on your report and if there are any more questions about your report, because indeed, we're moving beyond that now into some other questions, and indeed, we have the staff report here and the project charter to come up next.

[0:46:48] Trustee Luckham: You know, you use this term, go slow to go fast, and probably per capita in Canada,

[0:46:54] Trustee Luckham: there are more slow food, go slow bumper stickers than anywhere else. But there are a number of

[0:47:02] Trustee Luckham: people that also are demanding, you've got the answers, you've got the solutions, get on with

[0:47:08] Trustee Luckham: the work. And you know that, and indeed, as Peter has pointed out, there's a significant amount of

[0:47:14] Trustee Luckham: of work being undertaken. And I sort of come back on focus. You've mentioned pilot projects in your

[0:47:21] Trustee Luckham: report, I believe. And, you know, we're not a municipality, which I don't know that a municipality

[0:47:27] Trustee Luckham: would be able to solve the problems because there's a huge amount of work here, no matter

[0:47:32] Trustee Luckham: what your governance structure is. But we don't have the land or the access to the land and

[0:47:38] Trustee Luckham: requires willing partners. And so I do wonder that how we can do that, you know, in some

[0:47:45] Trustee Luckham: over the longer term, that social experiment of seeing what works and what doesn't work.

[0:47:50] Trustee Luckham: And in some respects, the projects that are being developed are even as grand as they are,

[0:47:56] Trustee Luckham: and as fabulous as they are contributing to the housing need. They are actually pilot projects

[0:48:01] Trustee Luckham: and experiments in how we're going to deal with senior populations and affordable populations.

[0:48:06] Trustee Luckham: But that doesn't address, as you've indicated, the entire spectrum of housing.

[0:48:11] Trustee Luckham: And I wonder how it is that we can learn from the work that is unfolding, the new developments that have happened in the last 10 years, to determine what that real need is.

[0:48:24] Trustee Luckham: Because I guess there's a bit of hope and maybe even I might say an illusion that as we build this housing that's out there, of which some people will say, and I recognize some of the housing is not touted as affordable.

[0:48:40] Trustee Luckham: It meets a financial need, but there's a hope that as people migrate from their homes into a different kind of a living style habitat, that that might release those homes into the market to allow, to relieve the pressure on the need for housing.

[0:48:58] Trustee Luckham: but that isn't necessarily what's happening and more people just come and replace those houses

[0:49:05] Trustee Luckham: it's not necessarily those houses being devolved or evolved into an affordable housing to meet the

[0:49:12] Trustee Luckham: needs of others in the community and I think really the one of the questions is the affordability

[0:49:19] Trustee Luckham: sure and we try not to use that word off we try not to use that word but there is a necessity to

[0:49:27] Trustee Luckham: recognize that that is a significant need. Did you have any remarks about that sort of focusing

[0:49:33] Trustee Luckham: on your notion about pilot projects and doing those small steps to determine what is the most

[0:49:39] Trustee Luckham: effective into the future?

[0:49:41] Voice 17: Yeah, so I think part of the story is about pilot projects and part of

[0:49:49] Voice 17: the story is about looking at models elsewhere and identifying tools in a toolbox that fit here.

[0:49:57] Voice 17: I know that we are inclined toward salt spring exceptionalism in our thinking here.

[0:50:05] Voice 17: We are different than anywhere else in the Gulf Islands, and we are different than anywhere else on Earth.

[0:50:13] Voice 17: And that's kind of true, and it feels good to think that way.

[0:50:16] Voice 17: On the other hand, in my travels and in my work, I've realized, you know, you're never as unique as you think you are.

[0:50:23] Voice 17: Even within the southern Gulf Islands, I would look to places like Gabriola, which actually are more densely populated than Salt Spring.

[0:50:36] Voice 17: I did the math this morning. I don't think most Salt Springers would realize that.

[0:50:41] Voice 17: I understand Gabriola has been working on some of its own housing solutions.

[0:50:46] Voice 17: institutions. Gabriola is arguably a more peri-urban Gulf Island than we are, not only

[0:50:53] Voice 17: because of a higher human population density, but because of proximity to Nanaimo, which makes it

[0:50:59] Voice 17: easier to commute to work or to bring in workers from off island than here. Here, it's kind of a

[0:51:05] Voice 17: tragedy how many people are doing that and how much time it's taking and how it's hollowing out

[0:51:11] Voice 17: the resident community. So let's look around the world for models and tools in the toolbox,

[0:51:18] Voice 17: but also let's look closer to home to places like Gabriola. I would also look, as we alluded to in

[0:51:23] Voice 17: our report, at opportunities that are already in BC provincial legislation that don't need to be

[0:51:30] Voice 17: reinvented by Islands Trust or don't require new authorities, such as the legislated concept of

[0:51:39] Voice 17: ecosystem-based management as implemented in 27 First Nations in the central and north coast

[0:51:45] Voice 17: of BC, which is a holistic framework that's equal parts environmental indicators and human

[0:51:53] Voice 17: well-being indicators, which are economic, cultural, housing, and so on. So let's have a look at these

[0:52:00] Voice 17: tools. Let's look internationally in places like Southeast Alaska. If we follow this coast north,

[0:52:10] Voice 17: we get to a region that is pretty similar to how this place was decades ago, that is now coming

[0:52:18] Voice 17: out of 50 years of very intense conflict because of the creation of an innovative structure called

[0:52:25] Voice 17: the sustainable southeast partnership which has created community level nodes staffed by catalysts

[0:52:33] Voice 17: who help to create and implement these pilots get barriers out of the way seek funding for projects

[0:52:40] Voice 17: from philanthropy business and government and i've watched this process unfold slowly over years and

[0:52:49] Voice 17: and my goodness, now it is going at warp speed. So let's just find these models that are accessible

[0:52:56] Voice 17: to us in provincial legislation and that are available to us internationally. I also think

[0:53:02] Voice 17: about the watershed sustainability pilots that are enabled under the 2016 Water Sustainability

[0:53:11] Voice 17: Act in BC and that are now being quite extensively funded by private philanthropy and are happening

[0:53:18] Voice 17: in places like the Cowichan Valley and the Nicola First Nations and up in the Skeena country.

[0:53:25] Voice 17: And we have lots of watershed thinkers around here and experts right at UVic and funders that

[0:53:33] Voice 17: are in the communities that I certainly know and legislation in place. So why not have one of those

[0:53:39] Voice 17: pilots be on Salt Spring in a major watershed and have housing and land use decisions be at the heart

[0:53:47] Voice 17: of it i just think there are lots of things going on that haven't necessarily entered the conceptual

[0:53:58] Voice 17: analytical and practical toolbox that we're working with here and so before we say no we

[0:54:06] Voice 17: can't do that let's do our homework and make sure we really can't

[0:54:10] Trustee Luckham: okay thank you sir um so peter i

[0:54:15] Trustee Luckham: I saw your hand up and I think it would be opportune

[0:54:18] Trustee Luckham: to move on to the next 4.2.

[0:54:22] Trustee Luckham: Go ahead, Peter.

[0:54:22] Trustee Luckham: And

[0:54:23] Trustee Grove: that's basically what I was going to say.

[0:54:25] Trustee Grove: So I'm prepared to make that motion

[0:54:27] Trustee Grove: as has been recommended by staff.

[0:54:28] Trustee Grove: So we can get onto the staff report under 4.2.

[0:54:31] Trustee Grove: This is a fascinating subject.

[0:54:33] Trustee Grove: And I thank you again, David.

[0:54:35] Trustee Grove: But it's, I think we're excited about it

[0:54:39] Trustee Grove: and we want to move on.

[0:54:40] Trustee Grove: So I move that the Saltsbury Island Local Trust Committee.

[0:54:42] Trustee Luckham: Peter, Peter, before you get too carried away there,

[0:54:44] Trustee Luckham: um i'm not sure about this motion in context of where we are today because this is the report

[0:54:51] Trustee Luckham: from september 2020 and um so certainly some uh obviously the report that's on our agenda

[0:55:00] Trustee Luckham: next is uh post this we're just revisiting this yeah

[0:55:05] Trustee Grove: thank you very much because it it it is on

[0:55:08] Trustee Grove: the top priority list already isn't it

[0:55:09] Trustee Patrick (probable): yeah this this motion was made back in whenever we received

[0:55:13] Trustee Patrick (probable): see this September. Thank you.

[0:55:15] Trustee Patrick (probable): Just getting carried

[0:55:16] Trustee Grove: away because I'm excited about this,

[0:55:19] Trustee Grove: but thank you. Let's move on to 4.2.

[0:55:21] Trustee Luckham: Yeah, this was just an opportunity to revisit this

[0:55:24] Trustee Luckham: in context of what we're going to do next. So, Trustee Patrick, did you have anything else to

[0:55:29] Trustee Luckham: say? Otherwise, we'll go to 4.2. I want to thank David.

[0:55:32] Trustee Patrick (probable): Yeah, I was going to say I wanted to thank

[0:55:34] Trustee Patrick (probable): David and the entire housing working group for all of their work. I'll just name their names

[0:55:40] Trustee Patrick (probable): quickly. So we have Dave Secord, Jessica Harkema, Daniel Wood, Ronan Heitzman, Mayor Cranhoff, and Ron Cook.

[0:55:50] Trustee Luckham: Really, thank you for making a shout out to all of those members of that committee.

[0:55:55] Trustee Luckham: And David, thank you very much for your work. I think that this body of work, as I said to you earlier, David,

[0:56:02] Trustee Luckham: drew a real diversity in the community to look at this, and you address that diversity in the community

[0:56:09] Trustee Luckham: community in a respectful way. And I am grateful to you and your team for all the work. Thank you,

[0:56:15] Trustee Luckham: sir. And thank you for joining us today. And I hope you'll hang around to see

[0:56:17] Trustee Luckham: what goes next. Thank you. And if you had any last one minute remark, I'd love to give you

[0:56:30] Trustee Luckham: that opportunity.

[0:56:33] Voice 17: No, I'm good. I just want to thank all of you for the hard work. I know that

[0:56:37] Voice 17: being in government is difficult complex and often thankless so uh you know on behalf of myself

[0:56:46] Voice 17: personally and the committee and lots of people i know in the community thank you for taking

[0:56:52] Voice 17: our ideas and trying to put them into the machinery of the art of the possible that's the

[0:56:57] Voice 17: world you dwell in so um happy to continue to be of service and really happy to have the time this

[0:57:03] Voice 17: morning. Thank you.

[0:57:05] Trustee Luckham: Great. Thank you, sir. So I'm now going to come to 4.2 and Planner Louisa Garbo,

[0:57:12] Trustee Luckham: who's done this amazing amount of work in context of the report that we've just had the executive

[0:57:19] Trustee Luckham: summary on, as well as in context of our work on our plate. And reflecting so beautifully,

[0:57:27] Trustee Luckham: I appreciate how you managed to also embrace our values and our principles and our commitments

[0:57:33] Trustee Luckham: to other things, communications, reconciliation, climate change.

[0:57:38] Trustee Luckham: You brought all that into a real clear focus for me.

[0:57:42] Trustee Luckham: And so I'm going to turn it over to you.

[0:57:44] Trustee Luckham: You have a number of recommendations here we'll consider, and I'm sure the trustees

[0:57:47] Trustee Luckham: will have some questions.

[0:57:48] Trustee Luckham: So, Louisa, thank you for being here today, and I'll turn it to you.

[0:57:57] Voice 8: Thank you, Mr. Chair and trustees.

[0:58:00] Voice 8: Good morning to you all. I'd like to actually say how grateful I am to join the meeting from the Lekwungen Territory as I'm working from home today.

[0:58:12] Voice 8: And if that's okay, I'm going to share the screen with a PowerPoint presentation of what's going on.

[0:58:18] Trustee Luckham: Okay.

[0:58:30] Voice 8: Are you seeing this PowerPoint okay?

[0:58:33] Trustee Luckham: Yes.

[0:58:33] Trustee Luckham: Okay,

[0:58:34] Voice 8: great. So today, before you, we're proposing a number of actions from the LTC to take. And basically, the main one is to approve the charter, the project charter that we propose.

[0:58:51] Voice 8: post and we're proposing to call it housing action program and we can explain what kind of

[0:58:57] Voice 8: program it is and the second one is the associated project charter budget we are asking you to accept

[0:59:06] Voice 8: in principle because currently we don't have a budget identified for the project

[0:59:10] Voice 8: and then followed by the task force terms of reference and the public engagement framework

[0:59:19] Voice 8: I want to point out the public engagement framework looks very similar to the Ganges

[0:59:26] Voice 8: Village framework because as we mentioned while we did the Ganges Village presentation,

[0:59:33] Voice 8: we point to the intention to be consistent throughout the trust office and we took the

[0:59:42] Voice 8: model developed by the northern team and so it looks similar.

[0:59:47] Voice 8: We want to be consistent, but the content is specifically for housing action program and

[0:59:54] Voice 8: Followed by the resolution that will request for the trustees

[1:00:00] Voice 8: to approve a major amendment to the Official Community Plan,

[1:00:04] Voice 8: which we will talk about in a few minutes,

[1:00:06] Voice 8: few seconds actually.

[1:00:08] Voice 8: And the last resolution is really try to meet

[1:00:12] Voice 8: the Local Government Act requirement

[1:00:15] Voice 8: to reach out to specific stakeholders

[1:00:19] Voice 8: and government agency, as well as First Nations.

[1:00:27] Voice 8: So, and myself as well want to thank

[1:00:30] Voice 8: the Housing Working Group

[1:00:31] Voice 8: because it was their report that paved the path to our proposal and briefly just mentioned

[1:00:42] Voice 8: it as a result of the report that the trustees elevated the initiatives as a top priority

[1:00:48] Voice 8: and directed us to develop a project charter and budget as well as the housing task force

[1:00:56] Voice 8: terms of reference and that's where we are at today and as part of the proposal while we're

[1:01:04] Voice 8: working on whether it should be a strategic plan or where we landed on being a major amendment to

[1:01:11] Voice 8: the OCP is the result of looking at in the history in the last two decades and it's mentioned in the

[1:01:18] Voice 8: working group report as well as in the presentation that there are a lot of efforts been made

[1:01:25] Voice 8: including whether it's the development of legal mechanisms or development guidelines or

[1:01:31] Voice 8: strategic plans. And also there are some strategic plans produced and toolkits provided by local

[1:01:41] Voice 8: and provincial agency as well as non-profit community groups. With all the information

[1:01:48] Voice 8: that we already have right now in this folder for the housing action group we try to develop a

[1:01:56] Voice 8: clearing house to gather all the existing information available. And in

[1:02:03] Voice 8: addition to that, Islands Trust Office also looked at all the legal

[1:02:10] Voice 8: mechanisms available for us to implement the housing effort. And this is not just

[1:02:17] Voice 8: for Salt Spring Islands, but for our office we have about seven

[1:02:21] Voice 8: pages of legal mechanisms available. And this report was produced in 2019. And since then,

[1:02:29] Voice 8: there are a few more actions already have taken place. So we looked at the official community

[1:02:37] Voice 8: plan. This is after our last discussion with the trustees, we decided to figure out what is the

[1:02:44] Voice 8: the best approach we look at the uh main element in the ocp as well as the as the housing group

[1:02:52] Voice 8: report there are they have actually essentially all the elements together uh it's very similar

[1:02:59] Voice 8: it just it's different uh ranking different elements that pops out in the ocp talks a lot

[1:03:08] Voice 8: about the whole island and housing of course more a method housing issues but

[1:03:14] Voice 8: also interrelated to other issues so we think the approach to best address the

[1:03:22] Voice 8: issues holistically is first and formal is to look at the amendment to the

[1:03:28] Voice 8: official community plan and because of all the elements that we need to look at

[1:03:34] Voice 8: we know that this is a major amendment and the OCP was done in 2008. So it's really time is right

[1:03:43] Voice 8: to make some major changes. And I appreciate the presentation that talks about how housing

[1:03:49] Voice 8: is integrated with other social issue, economic and environmental. And we think the OCP is really

[1:03:57] Voice 8: the best place to tackle the issue in a more effective and expedient manner. The other

[1:04:05] Voice 8: proposal we have, in addition to doing the OCP, we also like to propose some land use by-law changes.

[1:04:13] Voice 8: Some are more short-term immediate and others are more long-term measures. And we also want

[1:04:20] Voice 8: to look at some incentive programs and innovative pilot projects. So as mentioned earlier, the OCP

[1:04:31] Voice 8: covers a lot of the elements and it is kind of outdated. For example, First Nations issue,

[1:04:38] Voice 8: it's not really popping out. It's buried in some of the elements. So those are the things that we

[1:04:44] Voice 8: need to revamp. And the housing issue is buried in the residential land use. We could look at

[1:04:50] Voice 8: potentially a new chapter for housing and a new chapter for climate resiliency. So those are the

[1:04:56] Voice 8: things that we can actually look at and create more direct impact on the housing issue. The

[1:05:07] Voice 8: various land use amendment bylaw off the top of the list that we can think of that's more immediate

[1:05:13] Voice 8: First and foremost is perhaps look at should we allow secondary suites in all residential districts versus currently it's only in certain districts.

[1:05:26] Voice 8: And without going into the nuts and bolts of the Land Use Amendment at this stage,

[1:05:32] Voice 8: but just want to point out that in case if there is any concerns right now,

[1:05:37] Voice 8: even within the district that allows secondary suites, there is a long list of conditions.

[1:05:43] Voice 8: So it's not like it can happen just like that, and particularly relating to water issues.

[1:05:49] Voice 8: And we also want to explore development standards for emergency housing and shelter.

[1:05:55] Voice 8: Right now, we don't have that available.

[1:05:59] Voice 8: We want to explore perhaps mixed use of performance zone that can entice or encourage some affordable housing development

[1:06:09] Voice 8: development and sort of within a more convenient center. Off the top of my head, as an example,

[1:06:16] Voice 8: we can look at some perhaps senior housing where they have some commercial neighborhood type,

[1:06:24] Voice 8: small scale within the area. So, you know, as far as infrastructure, you reduce traveling and

[1:06:31] Voice 8: among other things. Again, this is just an idea to throw out and it's part of the discussion with

[1:06:38] Voice 8: the community. We want to also promote sustainable design standards. It is in the OCP right now but

[1:06:47] Voice 8: it's not a very strong topic and as the speaker talked about the report mentioned sustainable

[1:06:55] Voice 8: design currently I think it's really time for us to seriously look at it and perhaps develop some

[1:07:02] Voice 8: incentive program to encourage sustainable design and sustainable design goes beyond just buildings

[1:07:09] Voice 8: and you know we can look at sustainable site designs as well so those are the

[1:07:16] Voice 8: number of actions that we can look at in the land use bylaw other programs the third problem

[1:07:26] Voice 8: is the various incentive programs or and innovative pilot projects we don't have any

[1:07:32] Voice 8: specific projects in mind at this point without the discussion with the community group so we want

[1:07:37] Voice 8: to talk about that how do we support certain processes and incentive programs for whether

[1:07:44] Voice 8: it's affordable housing or innovative designs and as part of the effort we certainly need to

[1:07:53] Voice 8: look at funding support when we're doing incentive programs jurisdictions need to have some sort of

[1:07:58] Voice 8: funding. If the incentive programs involve some kind of a grant funding, that's something we need

[1:08:07] Voice 8: to look at. We want to also explore near and long-term measures as part of this

[1:08:15] Voice 8: major OCP amendment. So the way we're proposing is having those three prompts of actions to be

[1:08:25] Voice 8: be working concurrently.

[1:08:28] Voice 8: We start the major OCP.

[1:08:30] Voice 8: We also look at the land use file law,

[1:08:33] Voice 8: which section we can work on,

[1:08:35] Voice 8: as well as developing programs and pilot projects.

[1:08:40] Voice 8: This is a more effective way of taking the action

[1:08:44] Voice 8: versus looking at a strategic plan

[1:08:47] Voice 8: that would take two to three years

[1:08:49] Voice 8: before we can even do a major amendment to the OCP.

[1:08:52] Voice 8: we're proposing to look directly at the OCP and look at land use firewall and also pilot projects

[1:08:59] Voice 8: with the feedback from the community. It's core and center. And I love what I heard about the

[1:09:07] Voice 8: importance of engaging the community. In my past experience, I find any measures that we propose,

[1:09:14] Voice 8: the most successful ones are the ones that getting community support, community and

[1:09:21] Voice 8: stakeholders. So the proposed charter, the

[1:09:27] Voice 8: project charter, is in line with the Housing Working Group

[1:09:30] Voice 8: report and it provides opportunity for us to incorporate recommendations from non-profit

[1:09:36] Voice 8: organizations and other agencies. They allowed us to modernize the OCP and provide an integrated

[1:09:44] Voice 8: solution to the housing crisis. It is a more effective and impactful and much more efficient

[1:09:50] Voice 8: and expedient process by the way we propose it so the next step is continue to do research and

[1:10:00] Voice 8: analysis on existing conditions market conditions and and other models whether it's local or

[1:10:09] Voice 8: nationwide and continue with our early engagement and collaboration with the stakeholders

[1:10:17] Voice 8: And just a really quick update on so far, we have talked to a number of our partners and agencies and stakeholders, and we're at the level where we're communicating largely with the ones that are on our referral list because of their technical experience.

[1:10:38] Voice 8: And we try to, each time when we meet with them, we want to make sure that they are, they will be invited to join the technical working group.

[1:10:48] Voice 8: And by far, we get really supportive response and people are very interested in working with us on this.

[1:10:56] Voice 8: And they are CRD, these water districts and BC Housing.

[1:11:02] Voice 8: We have reached a long list of people already.

[1:11:06] Voice 8: and we will work on the engagement plan in more detail based on the public

[1:11:16] Voice 8: engagement framework and we will assist the LTC to form the task force and like

[1:11:24] Voice 8: I said the technical working group is already kind of in progress we are

[1:11:28] Voice 8: working with people that we will invite and I also mentioned that we also hope

[1:11:37] Voice 8: to invite First Nations to join the technical working group. We spoke with three of them,

[1:11:43] Voice 8: three nations, and it's been a great conversation we have. And we are going to prepare the major

[1:11:52] Voice 8: amendment in accordance with the Local Government Act and to initiate the land use bylaw as the

[1:11:58] Voice 8: next step. Based on the meeting and the direction from LTC last time, it is our understanding that

[1:12:07] Voice 8: that if LTC want us to change anything in the project charter in order to get it approved today,

[1:12:15] Voice 8: we can certainly do that.

[1:12:17] Voice 8: If the changes are minor, LTC can certainly change the resolution to say approved in principle as well.

[1:12:26] Voice 8: There are a couple of choices to get this going.

[1:12:29] Voice 8: The intent is so that we can kickstart on the project

[1:12:33] Voice 8: without having to bring the project charter back in a different version so

[1:12:38] Voice 8: with that being said I would be happy to answer any questions very

[1:12:44] Trustee Luckham: good thank you

[1:12:45] Trustee Luckham: planner garbo for your report and your presentation here now so let's indeed go

[1:12:50] Trustee Luckham: to trustees and see if you have any questions or actions that you'd like to

[1:12:57] Trustee Luckham: take with respect to this and keep in mind the recommendations that are there

[1:13:01] Trustee Luckham: there. So who would like to go first? Peter Grove. Laura, you're very...

[1:13:10] Trustee Grove: I am happy. Listen, this is great stuff, and I want you to get on it and going as soon

[1:13:17] Trustee Grove: as you can. So it's a really robust and extensive report. I really value that you've looked

[1:13:25] Trustee Grove: at the significant amount of work that has taken place over the years. It is obviously

[1:13:32] Trustee Grove: a very complex issue with many layers and emphasizing once again that there are no magic

[1:13:39] Trustee Grove: bullets and there's no overnight solutions. This is going to take time. Looking at the proposed

[1:13:44] Trustee Grove: time schedule, unfortunately, I suspect I will not be a trustee when all this comes to fruition,

[1:13:50] Trustee Grove: but who knows? Never say never, as they say. But anyway, thank you, Louisa. I'm very happy with it.

[1:13:57] Trustee Grove: I have no changes to suggest, and I'm happy with those recommendations.

[1:14:04] Trustee Luckham: Okay, Peter. Laura Pack.

[1:14:08] Trustee Patrick (probable): Well, I have a few comments, and I have some concerns in general. And I do thank you,

[1:14:15] Trustee Patrick (probable): Louisa, for all of your work and trial. I read this a bit as more that decisions have already

[1:14:25] Trustee Patrick (probable): been made and that we're not developing a process to really build those strategic actions build those

[1:14:31] Trustee Patrick (probable): the community um convergence that we talked about for that action and and support um you know is a

[1:14:39] Trustee Patrick (probable): major amendment necessary maybe uh maybe it's it could be perhaps more strategic or more surgical

[1:14:47] Trustee Patrick (probable): and and i think that's what's important i look at the language i really look at the language of the

[1:14:52] Trustee Patrick (probable): the Gabriola Project Charter versus this Project Charter.

[1:14:56] Trustee Patrick (probable): And theirs is more about finding those solutions,

[1:15:00] Trustee Patrick (probable): looking for those things.

[1:15:01] Trustee Patrick (probable): And I read this and it says, review policies,

[1:15:04] Trustee Patrick (probable): the language.

[1:15:08] Trustee Patrick (probable): And I think there's an opportunity to build that support,

[1:15:14] Trustee Patrick (probable): build that, the decisions, I guess you could say,

[1:15:23] Trustee Patrick (probable): as the actions as to as to what to what to do next um so i mean generally it's all here but

[1:15:32] Trustee Patrick (probable): because it's so prescriptive you know you list all the documents that were that are going to be

[1:15:38] Trustee Patrick (probable): looked at but there could hopefully be more documents so i don't know why it's not just

[1:15:41] Trustee Patrick (probable): one bullet that we're you know the the objective is to collect all of this information you know

[1:15:46] Trustee Patrick (probable): the information that exists and to review it but because they're all listed does that mean if it's

[1:15:51] Trustee Patrick (probable): not listed it's not being reviewed so it's that you know uh devil in the detail or is the detail

[1:16:00] Trustee Patrick (probable): the devil in this case um i so that that's one of my my biggest concerns is you know that that

[1:16:10] Trustee Patrick (probable): should be one of the objectives is that we're trying to find integrated solutions as as well

[1:16:15] Trustee Patrick (probable): that you know that that's the objective is that we should be trying to find that sweet spot

[1:16:19] Trustee Patrick (probable): those um those solutions that are going to you know do as we talked about before maybe

[1:16:27] Trustee Patrick (probable): address some of our watershed issues as as well by looking at the housing in that that situation

[1:16:33] Trustee Patrick (probable): so i think it's that seeking those those solutions that best uh solve more of our issues

[1:16:41] Trustee Patrick (probable): issues um and um and you know yeah and seeking there's uh basically um there could be additional

[1:16:54] Trustee Patrick (probable): tools when i when i look here you know we have we've listed what is our legal mechanism so the

[1:16:59] Trustee Patrick (probable): legal mechanisms that are listed are our own policies our own policies that we have the power

[1:17:07] Trustee Patrick (probable): to change or trust council has the power of change so we don't want to paint ourselves into a corner

[1:17:13] Trustee Patrick (probable): from the beginning we want to be able to say you know we can stretch out and and find the right

[1:17:18] Trustee Patrick (probable): tools um and if we don't have the right tool in our toolbox is it our own limitations that

[1:17:25] Trustee Patrick (probable): kept us from having the tool or is it someone else's and um and how how we could uh to to get

[1:17:36] Trustee Patrick (probable): get to that get to that tool I'm also concerned as to why we have emphasis on emergency housing

[1:17:44] Trustee Patrick (probable): and shelter to and and I think that should be moved to out of scope for this project to to me

[1:17:51] Trustee Patrick (probable): if we're getting housing right we don't even need emergency housing and that right now we're not the

[1:17:58] Trustee Patrick (probable): barrier Islands Trust isn't a barrier to emergency housing there's other issues that are the barrier

[1:18:03] Trustee Patrick (probable): or to emergency housing.

[1:18:05] Trustee Patrick (probable): And I think if we open,

[1:18:06] Trustee Patrick (probable): if that's the very first thing we're going to do,

[1:18:08] Trustee Patrick (probable): as it says here,

[1:18:09] Trustee Patrick (probable): take place immediately upon project charter,

[1:18:12] Trustee Patrick (probable): we're already confusing our constituents

[1:18:14] Trustee Patrick (probable): that housing is only about the homeless

[1:18:17] Trustee Patrick (probable): or at risk of homelessness.

[1:18:19] Trustee Patrick (probable): When we're trying to say that the housing

[1:18:22] Trustee Patrick (probable): is the whole, all of housing,

[1:18:24] Trustee Patrick (probable): whether it's the very wealthy

[1:18:25] Trustee Patrick (probable): or our store clerk that need housing.

[1:18:29] Trustee Patrick (probable): So I think mixing that issue right now with this overall project is only going to serve to confuse our constituents.

[1:18:38] Trustee Patrick (probable): So I would highly recommend that we move that to being out of scope of this project to make it clearer.

[1:18:54] Trustee Patrick (probable): So that's, I think, my biggest concern is that we make sure we have the language that it's open, that we are seeking, you know, the actions and I was looking at it, I was looking at the provincial website regarding, you know, what we're required to do in our community plan.

[1:19:16] Trustee Patrick (probable): But they also offer up housing strategies and housing action plans as being one of the recommended tools that we could use. So perhaps, you know, perhaps that's a better language for the name of the project is maybe it's developing a housing strategy and action plan.

[1:19:36] Trustee Patrick (probable): plan. And as a result of creating that strategy and action plan, it would identify where the OCP,

[1:19:45] Trustee Patrick (probable): you know, what are the changes that need to be done in the OCP. One of my fears as well is when

[1:19:50] Trustee Patrick (probable): the OCP was last updated in 2008, we did not do the reciprocal work in the land use bylaw. So today

[1:19:57] Trustee Patrick (probable): our land use bylaw is still out of date from 2008. And I'm a little cautious and concerned that we

[1:20:04] Trustee Patrick (probable): We don't just move into, again, we update the OCP and now our land use bylaws even further out of date.

[1:20:10] Trustee Patrick (probable): So if we do a strategic look at this and we look at here's everything that we need to do, whether it's in the OCP land use bylaw or even advocate for something we don't have, that, you know, we would then have a better list of action.

[1:20:28] Trustee Patrick (probable): and as dave said perhaps convergence would occur quickly on something um that instead of maybe it

[1:20:36] Trustee Patrick (probable): is sweets maybe it isn't sweets what is the first thing that we need to do and react the you know

[1:20:42] Trustee Patrick (probable): the the quickest with um i don't have that confidence we know what that is yet we got

[1:20:47] Trustee Patrick (probable): to go through the process to get to get to that um and so mirroring that i guess we're

[1:20:56] Trustee Patrick (probable): We're not talking about the terms of reference of the task force, but again,

[1:21:00] Trustee Patrick (probable): I look at Gabriola and the, yes,

[1:21:04] Trustee Patrick (probable): it's very clear local trust committee is we make the decisions,

[1:21:08] Trustee Patrick (probable): no question, but how we use our task force,

[1:21:11] Trustee Patrick (probable): what we ask them to do language like advice and recommendations

[1:21:18] Trustee Patrick (probable): that, you know,

[1:21:19] Trustee Patrick (probable): that's what I'm hoping this task force could do is you're right.

[1:21:22] Trustee Patrick (probable): There's a big hopper. There's all this stuff that's going into it,

[1:21:25] Trustee Patrick (probable): but coming out of it is the narrowing, the focusing,

[1:21:28] Trustee Patrick (probable): the what do we need to do in clearer steps.

[1:21:34] Trustee Patrick (probable): So that's the piece that I feel I'm missing is that through the language here,

[1:21:41] Trustee Patrick (probable): it doesn't really say we're going to create that action plan,

[1:21:44] Trustee Patrick (probable): even though we call this, you're calling it an action program.

[1:21:49] Trustee Patrick (probable): So can you tell me, is there an action plan in here?

[1:21:57] Voice 8: There's no specific plan.

[1:21:59] Voice 8: Just to address Trustee Patrick, a couple of points, you're correct, the project charter

[1:22:07] Voice 8: listed a lot of the documents, but it's not cast in stone.

[1:22:10] Voice 8: The project charter is developing a framework and it's, from my perspective, it's really

[1:22:16] Voice 8: at a minimum, these are the things that we need to look at.

[1:22:19] Voice 8: And the critical point that's right at the beginning is the community input and to work

[1:22:25] Voice 8: with stakeholders.

[1:22:25] Voice 8: So, yes, you're correct that we need to be inclusive and need to work with these stakeholders.

[1:22:32] Voice 8: And there's no, so far there isn't any plan.

[1:22:35] Voice 8: And I think it could be a typo that we used to work plan, but it's really, it's just that the action program.

[1:22:42] Voice 8: And we certainly can rename it.

[1:22:45] Voice 8: This is just something that we propose.

[1:22:51] Trustee Patrick (probable): Yeah, because I look at, you know, to me, there's some steps here.

[1:22:55] Trustee Patrick (probable): if we can make it more broad so that we're that we're being open to process um that like in your

[1:23:03] Trustee Patrick (probable): second bullet here it says preliminary consultation and ongoing engagement with and it lists a whole

[1:23:07] Trustee Patrick (probable): bunch of organizations to me there's a step there just to even make sure we've got the right

[1:23:13] Trustee Patrick (probable): organizations that we're consulting that that that's a step is to identify those because we

[1:23:20] Trustee Patrick (probable): already heard this morning a good strong suggestion that you know salt spring conservancy should be

[1:23:24] Trustee Patrick (probable): be one of those if we're trying to seek integrated solutions and you know so that's my that's my just

[1:23:35] Trustee Patrick (probable): my concern is how do we make sure that we are you know if we're approving this in principle then to

[1:23:41] Trustee Patrick (probable): me we're approving what's written here and it's too it's almost too detailed which which is

[1:23:49] Trustee Patrick (probable): is fantastic, but that it could lead us down a path that's already prescribed, where I'm

[1:23:57] Trustee Patrick (probable): trying to say we need to use the task force, we need to use the process to identify, you

[1:24:02] Trustee Patrick (probable): know, seek these integrated solutions, these tools, these systems, methodologies, and work

[1:24:09] Trustee Patrick (probable): closely with, you know, I'd like to hear from Gabriola and make sure that we're, you know,

[1:24:13] Trustee Patrick (probable): cross-populating with the you know some of these other areas as well as the trust council project

[1:24:21] Trustee Patrick (probable): that we're you know we're filling that hopper with as many ideas as possible as we

[1:24:26] Trustee Patrick (probable): narrow them down and and come up with that strategic list here for salt spring yeah peter

[1:24:34] Trustee Luckham: i recognize you there i'd like to give louisa the opportunity to maybe address some of the other

[1:24:39] Trustee Luckham: points that Trustee Patrick has raised. If you're wishing to do that, Louisa.

[1:24:46] Trustee Luckham: Lana Garbo?

[1:24:48] Voice 8: Sure, Mr. Chair. As far as, I think it's kind of a lesson

[1:24:55] Voice 8: known from the Ganges Village when we're presented, we didn't list all the

[1:25:01] Voice 8: agencies and trustees added a whole list of agencies. So we thought to make

[1:25:07] Voice 8: sure that we added the agencies that you directed us to consult. But certainly, they are not the

[1:25:15] Voice 8: only one. And even for me, as I was creating the list, there are numbers that are just through

[1:25:23] Voice 8: talking to people, they recommend you need to talk to so-and-so in the province, or you need

[1:25:27] Voice 8: to talk to this volunteer group in the community. So the list is not, what we put out there is not

[1:25:37] Voice 8: the only groups that we will consult and that's why we say and others because there are other

[1:25:42] Voice 8: opportunities to continue to to talk to people and this also that it's not part of the engagement

[1:25:50] Voice 8: plan when we bring in the plan we hope to identify even more people more members of the community

[1:25:57] Voice 8: to be part of the consultation process um the conservancy yes is not listed but we always work

[1:26:05] Voice 8: closely with the conservancy even through our current planning so we definitely will work with

[1:26:09] Voice 8: the conservancy that's

[1:26:11] Trustee Patrick (probable): a salt spring conservancy not islands trust conservancy so there's there's

[1:26:15] Trustee Patrick (probable): more conservancies out there um than that and there's other working i mean to me like i said

[1:26:21] Trustee Patrick (probable): that's a task is to identify who these parties are who should be there um who is who is that group

[1:26:29] Trustee Patrick (probable): right you know because it's it's it's not just you know we're missing not just others but it's

[1:26:37] Trustee Patrick (probable): you know sectors you know categories of of the type of people uh that we need to to talk to so

[1:26:46] Trustee Patrick (probable): um that's why i think it needs to you know we need to cognizant of the language and the steps

[1:26:54] Trustee Patrick (probable): that we need to go through to to get to like you know an action plan that is a more clear path

[1:27:02] Trustee Patrick (probable): forward. And I'm not reading that in here. I'm reading prescribed approach.

[1:27:14] Trustee Luckham: Okay. Shall I go to Peter Grove? Do you have some remarks on what we've heard so

[1:27:20] Trustee Luckham: far?

[1:27:23] Trustee Grove: Thanks, Lauren. You raised some very good points. And I'm just worried about how

[1:27:27] Trustee Grove: we move forward here. I think Louisa has said a number of times that the plan is in principle,

[1:27:34] Trustee Grove: So it's just a general laying out, but on the other hand, as you mentioned, Laura, you

[1:27:39] Trustee Grove: have plans and principles and they tend to be carved in stone.

[1:27:44] Trustee Grove: So can we approve this in principle and then Laura and Louisa spend some time before the

[1:27:50] Trustee Grove: next report and maybe addressing some of Laura's concerns, many of which I think are very valid.

[1:27:57] Trustee Grove: But I don't want this to get just sent back to staff and then reviewed again in a month's

[1:28:03] Trustee Grove: time and we need to address these concerns again. So I'd like to know, Luisa, what you suggest,

[1:28:11] Trustee Grove: how we move forward from here.

[1:28:19] Voice 8: Thank you, Trustee Grove. I guess the verbiage is not

[1:28:26] Voice 8: intended to be prescriptive because we haven't even worked with the community and I think there

[1:28:30] Voice 8: are a lot of ideas or even issues will come about during the conversation and this is really at a

[1:28:38] Voice 8: minimum, these are the things we need to look at. We certainly can change the verbiage, but

[1:28:44] Voice 8: as you mentioned before, the purpose is to make sure we identify as much as we can,

[1:28:51] Voice 8: at a minimum, to look at. And through the process, we'll probably identify even different approaches

[1:28:57] Voice 8: to the solutions by working with the community. So if maybe perhaps not a proven principle,

[1:29:06] Voice 8: or maybe in concept, however way you want to feel comfortable

[1:29:10] Voice 8: before moving forward.

[1:29:12] Voice 8: We think that with a project charter, at least give us a framework,

[1:29:17] Voice 8: but the process itself will continue to evolve.

[1:29:20] Voice 8: And I think sometimes that's the beauty of working with the communities.

[1:29:24] Voice 8: We don't know all the issues right at the start,

[1:29:27] Voice 8: but it's by engaging with the community and even engaging with First Nations,

[1:29:32] Voice 8: we learn some of the issues they have.

[1:29:34] Voice 8: So we certainly are not going to be able to list everything, and sometimes when we list

[1:29:41] Voice 8: it not enough, it gives the concern to trustees that we're not covering certain topics.

[1:29:47] Voice 8: So with that being said, I will be happy to certainly work, continue to work with Trustee

[1:29:53] Voice 8: Patrick to move forward however way the framework is going to be.

[1:30:00] Voice 8: I certainly would like to see the project chartered to be approved in concept so that we can move forward.

[1:30:07] Voice 8: But if it is needed to be revised and bring back to the trustee, however way, we will follow that direction as well.

[1:30:18] Trustee Luckham: Okay, thank you.

[1:30:19] Trustee Luckham: Yeah, so I might just chime in.

[1:30:21] Trustee Luckham: You know, it's interesting how things evolve.

[1:30:29] Trustee Luckham: And it's not, don't take it as a criticism at all, but certainly the planning process and the professional advice we get that is very thoughtful is by nature, I think, it has a certain element of descriptiveness to this.

[1:30:52] Trustee Luckham: in order for staff to advise us and be able to meet the needs or perceived needs and direction

[1:30:59] Trustee Luckham: that we've provided. So I can see that there's a character to it that leads us to that.

[1:31:08] Trustee Luckham: There is a lot of information in here. And actually what I noted in the slideshow,

[1:31:13] Trustee Luckham: which is supplementary to this report, and actually just the presentation that you made,

[1:31:20] Trustee Luckham: planner Garbo I particularly and I didn't quite catch the phrase that you

[1:31:26] Trustee Luckham: use but you had that slide up which might would actually help inform us as

[1:31:31] Trustee Luckham: well like I think there's information in there and in your verbal report that we

[1:31:36] Trustee Luckham: need to digest a little bit and to have actually that slideshow in our hands

[1:31:40] Trustee Luckham: with some of those graphics would be helpful although I recognize that most

[1:31:44] Trustee Luckham: of it is materials that we've already seen but I think you use something like

[1:31:47] Trustee Luckham: the column and the core and you had that picture of the three blue circles on the outside which

[1:31:54] Trustee Luckham: were the primary activities but in the core of it that i focused on there was you identified

[1:32:00] Trustee Luckham: that community engagement piece and i think that that is the really the piece of this that if i

[1:32:08] Trustee Luckham: take anything from uh the working groups uh proposal is that we and that and that's where

[1:32:14] Trustee Luckham: Laura is coming from as well, I think, is that we need to engage with that broad spectrum,

[1:32:22] Trustee Luckham: bring all of those possibilities in, and then determine what the direction actually is.

[1:32:30] Trustee Luckham: And so I also got that you said that we can certainly amend elements of this project charter

[1:32:38] Trustee Luckham: charter with some tacit approval of advancing this so that you can start moving in the right

[1:32:45] Trustee Luckham: direction. Our CAO actually put a little graphic for me on the whiteboard in his office the other

[1:32:52] Trustee Luckham: day with respect to the number of projects and activities that we want to do throughout the

[1:32:56] Trustee Luckham: trust, and it applies to individual local trust committees. And then he did monthly meetings.

[1:33:03] Trustee Luckham: And, you know, we only meet formally once a month.

[1:33:07] Trustee Luckham: And so a lot of time passes.

[1:33:09] Trustee Luckham: All of a sudden it's summer and then next it's Christmas and then it'll be 2022 already.

[1:33:15] Trustee Luckham: And so time moves on.

[1:33:19] Trustee Luckham: And I lost my train of thought there a little bit.

[1:33:24] Trustee Luckham: But nonetheless, I think there's opportunity here.

[1:33:27] Trustee Luckham: here and I do wonder about the balancing act part of this which includes engaging the two

[1:33:36] Trustee Luckham: elements here which I think are significant which is going to indeed help us move forward

[1:33:42] Trustee Luckham: and I'm just looking for your language here a formation of the task force that that formation

[1:33:50] Trustee Luckham: of that task force and those people are going to bring ideas and them to us that is help frame this

[1:33:58] Trustee Luckham: and then indeed establishment of the technical working group is another body of a wealth of

[1:34:04] Trustee Luckham: knowledge that we're going to bring to engage us and so in i don't i think we don't want to get

[1:34:12] Trustee Luckham: planning in our process and even the charter too far ahead of what that conversation might

[1:34:21] Trustee Luckham: might look like between the LTC, the task force, and the working group, because therein

[1:34:26] Trustee Luckham: is where we're going to find all the gold nuggets that are going to maybe identify some

[1:34:31] Trustee Luckham: of the pieces.

[1:34:32] Trustee Luckham: And then indeed, early engagement with collaborative partnership and key stakeholders, all of those

[1:34:38] Trustee Luckham: next step elements sort of need to work in really close concert in order to, before we

[1:34:46] Trustee Luckham: get going, you know, we got the car loaded up and we're going on holiday, before we get

[1:34:51] Trustee Luckham: it going we want to know where we're going and I think those elements are what is going to help us

[1:34:56] Trustee Luckham: get to what we know and indeed as Laura's pointed out further you know you've said these things in

[1:35:02] Trustee Luckham: the next steps so it's a matter of embracing those next steps in the recommendations which

[1:35:08] Trustee Luckham: obviously we need to give you some direction in order to start working on those steps and

[1:35:16] Trustee Luckham: and that they are pieces of this.

[1:35:18] Trustee Luckham: And so I guess what I'm looking for from you

[1:35:22] Trustee Luckham: in terms of a question is how do you see that unfolding

[1:35:27] Trustee Luckham: in your proposal and your recommendations

[1:35:29] Trustee Luckham: that are before us to embrace all of those other bits

[1:35:34] Trustee Luckham: of unknown information into advancing this work?

[1:35:38] Trustee Luckham: And then I gotta say just as a final remark

[1:35:41] Trustee Luckham: park, is I'm really trying to hang on to the go slow that the working group has advised.

[1:35:50] Trustee Luckham: Because I initially looked and it says it's going to be two to three years to get that

[1:35:55] Trustee Luckham: OCP amendment. I'm going, oh my gosh, is that how long it's going to take before we can

[1:36:00] Trustee Luckham: actually serve the urgency? And in two or three more years, the prices, the values of

[1:36:08] Trustee Luckham: houses will be up, there'll be more building permits, there'll be more development, there'll

[1:36:11] Trustee Luckham: more everything especially in our current pandemic situation and social change that's before us.

[1:36:20] Trustee Luckham: So I want to accelerate that and I think maybe there is an element of that is what are the,

[1:36:27] Trustee Luckham: I think Laura you said and David certainly said, or what are the things that we can

[1:36:31] Trustee Luckham: come to a rapid conclusion with all of the people involved in this to accelerate those elements that

[1:36:39] Trustee Luckham: that might get us some wins at the beginning

[1:36:42] Trustee Luckham: as we formulate the much bigger project.

[1:36:47] Trustee Luckham: And maybe that a grandiose OCP isn't what the solution is,

[1:36:52] Trustee Luckham: but the other thing that I can't help

[1:36:54] Trustee Luckham: but want to acknowledge here,

[1:36:57] Trustee Luckham: and I did have a conversation

[1:36:58] Trustee Luckham: with the regional planning manager, Stefan,

[1:37:00] Trustee Luckham: about stepping back that next step,

[1:37:04] Trustee Luckham: which the working group has encouraged us to do,

[1:37:06] Trustee Luckham: to consider this project in light of climate change, coastal Douglas fir, reconciliation,

[1:37:13] Trustee Luckham: all of those things. And how do we bring those together? And are all of those OCP amendments

[1:37:21] Trustee Luckham: a big overarching OCP amendment that brings all those elements together into a,

[1:37:30] Trustee Luckham: what's that word, a converging solution? I don't know. But we'd be interested in your comments.

[1:37:37] Trustee Luckham: It's there to help us understand better your advice and the recommendations and how we might alter those recommendations and or put pause on advancing those recommendations in order to get that, the way I see it anyway, get that community input through the task force, the technical working group, engagement with others, off to a good start to help us develop that convergence model.

[1:38:07] Trustee Luckham: to planner garbo uh

[1:38:12] Voice 8: thank you mr chair uh yes i think in my past experience to work on a big

[1:38:19] Voice 8: project what we found very helpful is actually have the discussion with the task force the task

[1:38:25] Voice 8: force will identify just kind of going through a brainstorming session to to kind of identify

[1:38:31] Voice 8: the approach and how to tackle that we don't of course know the solution so there's no intention

[1:38:39] Voice 8: attention to dictate any of the steps. And we want to hear from the community. We want to hear from

[1:38:45] Voice 8: the partners and the stakeholders. Even in my brief conversation with certain agencies, they

[1:38:51] Voice 8: identify some of the concerns they have and share with us so that we're cognizant of that while

[1:38:57] Voice 8: we're working on it. And so I think the next step, what I'm looking forward to is to get the

[1:39:05] Voice 8: direction from LTC, form the task force, and then have a brainstorming session with the task force

[1:39:11] Voice 8: to develop the framework, how are we going to tackle the project. And as far as the coastal

[1:39:19] Voice 8: and among other water sustainability issues, if it is in the end, it's becoming a major amendment

[1:39:29] Voice 8: into the OCP, it will be incorporated in that. It depends on the timing. If it is timed perfectly,

[1:39:39] Voice 8: we can certainly incorporate that as part of this effort. And I've been trying to collaborate with

[1:39:46] Voice 8: my internal peers as well, just to make sure we're on the same page.

[1:39:51] Trustee Luckham: So if I might just ask

[1:39:52] Trustee Luckham: an additional question of clarity, and I'll go back to the trustees, because you mentioned this

[1:39:57] Trustee Luckham: brainstorming piece, which is really exciting. What's the involvement of the

[1:40:01] Trustee Luckham: LTC in that brainstorming exercise?

[1:40:05] Voice 8: In my past, elected officials are not part

[1:40:12] Voice 8: of that. We just brief them in the summary. We bring the meeting

[1:40:17] Voice 8: conversation back and report back to the elected officials. I'm not familiar with

[1:40:23] Voice 8: the process here. So I will look to Stefan for some direction. But typically the task force,

[1:40:30] Voice 8: they are a working group. They continue to work with us and I can, you know, as the project

[1:40:36] Voice 8: manager will continue to report back to the elected officials.

[1:40:41] Trustee Luckham: Okay. Well, thank you. So

[1:40:42] Trustee Luckham: I'll just maybe frame the next elements of this conversation. I noticed Stefan has

[1:40:47] Trustee Luckham: lit up his screen there is from what we've heard now and the different points of view from the

[1:40:54] Trustee Luckham: trustees and some clarification from staff what would you like to do at this point with this

[1:41:00] Trustee Luckham: the recommendations before us and either one of you sorry

[1:41:09] Voice 8: your question is what is the recommendation

[1:41:13] Trustee Luckham: no I was asking trustees about what

[1:41:15] Trustee Luckham: they would like to do with everything we've heard now this

[1:41:19] Trustee Luckham: morning and trustee Patrick what

[1:41:22] Trustee Patrick (probable): I'm hearing I like what I'm reading I'm I see a disconnect and

[1:41:28] Trustee Patrick (probable): so I really like Gabriola made it so simple a one pager okay you know and they laid laid that out

[1:41:35] Trustee Patrick (probable): and I think if we can make it a little clearer that we are you know going to create the task

[1:41:40] Trustee Patrick (probable): force we're open to what the task force is what going to advise and recommend and including the

[1:41:48] Trustee Patrick (probable): the development of this, of this detailed process that we're going to,

[1:41:53] Trustee Patrick (probable): you know, develop options. We're going to evaluate those options.

[1:41:58] Trustee Patrick (probable): We're going to prioritize those and end up in a, in a,

[1:42:01] Trustee Patrick (probable): in a bit of a plan of action.

[1:42:04] Trustee Patrick (probable): I think those are the simple steps that I want to know that I'm approving

[1:42:11] Trustee Patrick (probable): and pointing toward. And that's where I'm, I don't have the confidence.

[1:42:14] Trustee Patrick (probable): If I say that I'm approving this in principle,

[1:42:16] Trustee Patrick (probable): i feel that that's not saying those things because of the detail that's here okay

[1:42:25] Trustee Luckham: well that's a

[1:42:27] Trustee Luckham: positive note i'm going to take that and so how can we uh planet garbo how is it that we might

[1:42:34] Trustee Luckham: find a way to joining the dots together to have a level of comfort and how can we what direction

[1:42:44] Trustee Luckham: What kind of action can we provide you to achieve that outcome?

[1:42:49] Voice 8: As mentioned before, we try to be consistent with other offices when they do public engagement

[1:42:57] Voice 8: framework and plan.

[1:42:59] Voice 8: We have not started on the public engagement plan.

[1:43:02] Voice 8: We certainly can just, it's actually good to know the format that Trustee Patrick likes.

[1:43:10] Voice 8: So we certainly can develop a plan based on that.

[1:43:13] Voice 8: and that would be the next step to work on that okay

[1:43:20] Trustee Luckham: so then that would be an

[1:43:22] Trustee Luckham: additional recommendation that we as the LTC or not this would be additional

[1:43:27] Trustee Luckham: direction that we as the LTC could provide you in the suite of recommend

[1:43:34] Trustee Luckham: the direction that we give you in in this morning's correct okay trustee grow

[1:43:41] Trustee Grove: that's not really what I heard I heard that we really need to go back and

[1:43:46] Trustee Grove: and review the whole um approach um so uh so i we've got some points recommendations one through

[1:43:54] Trustee Grove: six are quite prescriptive um uh you know i don't i'd like whatever works most affection

[1:44:01] Trustee Grove: effectively and efficiently is what i would like to see um but i do think uh that trustee patrick

[1:44:06] Trustee Grove: has made some good points and they need to be uh followed up okay

[1:44:10] Trustee Luckham: so let's go back to trustee

[1:44:12] Trustee Luckham: Patrick, in an optimistic perspective, we'll say, is what could we advance here or what

[1:44:23] Trustee Luckham: language in the emotion do you think you might like to propose to provide us that certainty

[1:44:31] Trustee Luckham: that we are moving staff in the direction that we want in order to achieve the outcome,

[1:44:40] Trustee Luckham: come which i think that we have heard is the intent here um

[1:44:48] Trustee Patrick (probable): yeah one i can always say is

[1:44:50] Trustee Patrick (probable): we can always call a special meeting as we discussed before to finalize this so uh you know

[1:44:55] Trustee Patrick (probable): um so i want to remind us that we can we can meet more often if we need to because this is an

[1:45:02] Trustee Patrick (probable): important issue and i think that's something that i take from the ubcm expert panel had an interim

[1:45:11] Trustee Patrick (probable): report in December and that was the first thing they had three recommendations and the first one

[1:45:16] Trustee Patrick (probable): was leadership you know that we have to lead through this so that falls on us three um and so

[1:45:24] Trustee Patrick (probable): I think if

[1:45:25] Trustee Luckham: we can I'll just say I would support focused um discussion like exactly

[1:45:31] Trustee Patrick (probable): and so um I'm

[1:45:34] Trustee Patrick (probable): okay that we need to discuss this more I'd rather discuss this more um and and find that time to do

[1:45:40] Trustee Patrick (probable): that then rush rush things as we said take it slow to get it right. So I think just

[1:45:49] Trustee Patrick (probable): somehow if we can just find a way to simplify this make this process at least visually simplified

[1:45:55] Trustee Patrick (probable): whether it's a diagram stolen out of Gabriola's documentation or through the language that we

[1:46:05] Trustee Patrick (probable): we have in here that we just have some path that makes sense um and and gives us that feeling that

[1:46:15] Trustee Patrick (probable): it's um um that we really are open that we're trying to explore these these options like you

[1:46:21] Trustee Patrick (probable): know this funnel you know i'm trying to like the vision of funnel where we got this big hopper

[1:46:25] Trustee Patrick (probable): yeah there's a lot of stuff in it and we know we got to sort it out um and it's how do we get to

[1:46:30] Trustee Patrick (probable): then what comes out the bottom in a logical approach that in parallel is building community

[1:46:39] Trustee Patrick (probable): support that what comes out of the bottom is something that you know we as elected feel

[1:46:46] Trustee Patrick (probable): comfort and and support in that we can move with so

[1:46:51] Trustee Grove: so if i may um so what action do we take here

[1:46:54] Trustee Grove: and now agree to meet in a couple of weeks and continue the conversation then yeah

[1:47:01] Trustee Patrick (probable): i guess i

[1:47:02] Trustee Patrick (probable): I mean, could we, do we want to direct, we either, yeah, go ahead, Peter.

[1:47:08] Trustee Luckham: I think we want to provide some direction so that if we're going to have another conversation, that we have some other materials to be able to chew on in order to advance the broader project.

[1:47:23] Trustee Luckham: So I think looking at the list of six things, you know, I can maybe say, I might be blunt, that maybe five is not one that we want to advance today.

[1:47:33] Trustee Luckham: But what can we, with a level of comfort from what we've heard, advance here?

[1:47:37] Trustee Luckham: And then what new information or work do you require to be able to help us advance the other items that are here that are necessary to move this project along?

[1:47:50] Trustee Luckham: And I think I really want to keep in the back of my mind that the task force and the technical working group are forming at the same time.

[1:47:58] Trustee Luckham: and there is a as Luisa said there's a brainstorming that's going to happen

[1:48:04] Trustee Luckham: there that will inform our process too but I think we want to ask staff we're

[1:48:10] Trustee Luckham: gonna have another meeting we're not just going to rehash what we've got here

[1:48:12] Trustee Luckham: to rehash something that you need in order to advance us I think I saw

[1:48:18] Trustee Luckham: Stefan sort of agreeing tentatively there but let's give Stefan an opportunity to

[1:48:23] Trustee Luckham: to advise us here and yeah,

[1:48:27] Trustee Luckham: apologies about planning more meetings.

[1:48:30] Voice 12: Thank you, Mr. Chair.

[1:48:32] Voice 12: As you know, we've already planned one for Friday,

[1:48:35] Voice 12: if need be.

[1:48:36] Voice 12: So I just thought I'd contribute one,

[1:48:39] Voice 12: I think it's great to see the LTC debating this holistically

[1:48:43] Voice 12: with the information you had this morning

[1:48:45] Voice 12: and all the work that's gone into this.

[1:48:47] Voice 12: I think I see a pattern developing on this

[1:48:50] Voice 12: that I thought I'd chime in on.

[1:48:52] Voice 12: What I'm hearing and you can correct me if I'm wrong

[1:48:54] Voice 12: is that the in-scope looks too prescriptive as if it's everything that's been in the project charter

[1:49:01] Voice 12: has been thought to the detail. And of course, I understand the background of that was staff's

[1:49:06] Voice 12: attempt to ensure we captured everything that was from the housing task force work. So we really

[1:49:12] Voice 12: want to make sure that the LDC were witness to staff capturing that. So I think that's what

[1:49:17] Voice 12: happened to the overprescription. But if you look at the work plan overview or the timeline in the

[1:49:23] Voice 12: the project charter. I think it answers your questions a little more succinctly, and this

[1:49:27] Voice 12: actually goes to Planner Garbo's presentation. The first things to do, of course, after approving

[1:49:33] Voice 12: in principle this project charter is to form that task force. And there was nothing meant to be

[1:49:38] Voice 12: to tell them what to think or do. Of course, we know that the LTC can amend OCPs, land use bylaws,

[1:49:45] Voice 12: advocate, and that's about it. So that's why you see the next steps of being OCP amendments and

[1:49:52] Voice 12: land use bylaw amendments but it doesn't say what those amendments were supposed to be it was never

[1:49:56] Voice 12: meant to be that way so I want you to see that very clearly that the first thing to do is create

[1:50:02] Voice 12: a task force to inform the project however staff did include some immediate steps that could be

[1:50:09] Voice 12: done that we recognize our immediate wins while we go through this very slow deliberate stage of

[1:50:15] Voice 12: engaging the community and those two things were just brainstorm items by staff and is that is to

[1:50:21] Voice 12: to extinguish the pilot project of secondary suites

[1:50:24] Voice 12: and to expand it to the rest of the community.

[1:50:26] Voice 12: And the second thing is this very clear need

[1:50:29] Voice 12: to address emergency shelters to one degree or another.

[1:50:33] Voice 12: And I know you all can see the impacts of that downtown.

[1:50:36] Voice 12: The community speaks very loudly of it.

[1:50:38] Voice 12: And we do have some land use by-law issues

[1:50:42] Voice 12: that are obstacles to them perhaps.

[1:50:45] Voice 12: And I recognize that to overcome that,

[1:50:48] Voice 12: that has its own process of public engagement

[1:50:50] Voice 12: and what have you but I would suggest to you that that need is great and that is it is not out of

[1:50:57] Voice 12: scope I would argue that it is precisely in scope but it's I don't even know if it's low-hanging

[1:51:01] Voice 12: fruit but it's just a very obvious immediate need and my staff recognizes that's why we presented it

[1:51:07] Voice 12: and that's also from ongoing engagement with agency stakeholders so I guess my overall message

[1:51:15] Voice 12: is the work plan overview task force is the first major task to do and a solution to what i'm

[1:51:22] Voice 12: hearing some of your issues to meet next time to uh to amend this project charter is actually sounds

[1:51:28] Voice 12: like one by um omission or simplification of what's in scope so and and if you have recommended

[1:51:35] Voice 12: uh what do we call redline please bring them to us we'd be we'd be delighted to see that and and

[1:51:40] Voice 12: and take that feedback so this is just an example of how much work has already

[1:51:44] Voice 12: gone into this and and so for your efforts to simplify it would help us

[1:51:49] Voice 12: okay

[1:51:51] Trustee Luckham: so thanks for some of that clarity so certainly there's a couple of items

[1:51:55] Trustee Luckham: on the recommendations that we could advance that I'm hearing is certainly

[1:51:59] Trustee Luckham: the task force terms of reference possibly the public engagement framework

[1:52:03] Trustee Luckham: but that maybe needs more work or more conversation so I'm going to just turn

[1:52:07] Trustee Luckham: it back to uh trustee patrick from what you've heard um two things what could we advance today

[1:52:15] Trustee Luckham: what do we need what more information do we need uh and you know i don't

[1:52:23] Trustee Luckham: think i'll ask on this one i i'm not i'm presuming you're not telling me you're

[1:52:29] Trustee Luckham: going to bring back something for friday um i'm presuming that that will be later

[1:52:34] Voice 12: well with respect if we know exactly what you want like i said if it's the uh just looking

[1:52:40] Voice 12: what's in scope and i think trustee patrick's point about what's prescriptive you know you

[1:52:45] Voice 12: want to simplify or generalize so that in order for it to be more okay

[1:52:50] Trustee Luckham: dynamic

[1:52:51] Voice 12: if that's ltc's

[1:52:52] Voice 12: direction please return with a um you know uh generalized or i don't i don't have the words

[1:52:58] Voice 12: all of a sudden uh let's say a simplified generalized uh in scope amendment and we can

[1:53:06] Voice 12: we can come back with that and i would also ask the trustees to come back with that because i see

[1:53:10] Voice 12: that each one of you has your own sort of perspective on that and then that was the

[1:53:13] Voice 12: whole point we were talking about this workshop is that this is exactly what we're talking about

[1:53:18] Voice 12: workshopping is this because we knew that would be really challenging to get this right okay so

[1:53:24] Voice 12: i think we could do it by friday maybe i'm speaking for uh planner garbo but uh i think

[1:53:28] Voice 12: staff are prepared to do that director to do it I can use my my management so

[1:53:34] Trustee Luckham: with all of that information I'm gonna lean on you there trustee Patrick thank

[1:53:38] Trustee Luckham: you how would you what would you like to do here today considering we're now at

[1:53:45] Trustee Luckham: 1130 and we're still on housing and we've got realistically two more things

[1:53:50] Trustee Luckham: to before we go for a break and it may be that we're gonna discuss those all

[1:53:58] Trustee Patrick (probable): if we're going to try to do this on friday then i think what what um regional planning managers

[1:54:04] Trustee Patrick (probable): sir mac just said was that perhaps we can offer some you know red line solutions to um and then

[1:54:10] Trustee Patrick (probable): just carry on the conversation on on friday rather than feel compelled to have to approve one of the

[1:54:16] Trustee Patrick (probable): six items today okay

[1:54:20] Trustee Luckham: um that sounds like that's good direction uh trustee grow

[1:54:24] Trustee Luckham: So

[1:54:25] Trustee Grove: I'm happy for trustee Patrick to work with Lisa Garbo and come up with some suggested

[1:54:29] Trustee Grove: changes because I mean, you've got some good ideas, Laura, and I'd like to see them in

[1:54:37] Trustee Grove: writing.

[1:54:38] Trustee Patrick (probable): I'm happy to make a red line attempt.

[1:54:42] Trustee Luckham: Okay.

[1:54:43] Trustee Luckham: So then what I'm going to suggest then is that we defer further consideration of this

[1:54:49] Trustee Luckham: report until we reconvene on Friday and we'll figure out what that schedule

[1:54:56] Trustee Luckham: looks like when we get there. Is that all right with everybody? Okay, well, Planner

[1:55:02] Trustee Luckham: Garbo and Trustee Patrick, thank you, and I look forward to advancing that

[1:55:07] Trustee Luckham: conversation on Friday. So thank you, Stefan, for sharing your resources to

[1:55:14] Trustee Luckham: work on this so that's great so then if that's all right then I'm gonna go to

[1:55:19] Trustee Luckham: water sustainability actually Salt Spring Island watershed

[1:55:23] Trustee Luckham: protection alignment opportunities at 4.4 and this is a trustee

[1:55:29] Trustee Luckham: sponsored request for decision so I try to figure out the page number we're on

[1:55:35] Trustee Luckham: there but anyway that's item 4.4 and I'm gonna go to trustee Patrick to introduce

[1:55:45] Trustee Luckham: I noticed that William Shulba is on the line and he might be a resource for you, but over to Trustee Patrick.

[1:55:53] Trustee Patrick (probable): Thank you for indulging this conversation and I really do, while I put my name on it as being a trustee-sponsored decision,

[1:56:02] Trustee Patrick (probable): decision certainly the fine heads have prevailed of Planner Yeoman and William Shulba as well

[1:56:14] Trustee Patrick (probable): as you can see I've also attached Flynnrow the staff Sylvia from Flynnrow who weighed

[1:56:22] Trustee Patrick (probable): in with an email following the last meeting so as you know you know Trust Council did

[1:56:28] Trustee Patrick (probable): delegate the powers through bylaw 154 to the local trust committee for establishing SWPA

[1:56:34] Trustee Patrick (probable): and that we are beholden to our constituents for the tax dollars that we collect through the

[1:56:39] Trustee Patrick (probable): special tax requisition after seven years of SWPA's existence it is a good time to take a

[1:56:45] Trustee Patrick (probable): hard look at our accomplishments and challenges and and you know following that review we can

[1:56:52] Trustee Patrick (probable): then go forward to support member agencies in achieving collective goals for protecting

[1:56:57] Trustee Patrick (probable): watersheds through effective modernized land use planning and I think you heard this morning David

[1:57:03] Trustee Patrick (probable): was talking about some of the extensive work he's been involved in some of the other communities

[1:57:08] Trustee Patrick (probable): through other tools through the Water Sustainability Act as well that can give us

[1:57:12] Trustee Patrick (probable): more breadth at doing just what we talked about how housing is occurring in our watersheds as well

[1:57:18] Trustee Patrick (probable): Well, fresh water is vital.

[1:57:21] Trustee Patrick (probable): It's vital to our landscapes, our communities, our economies.

[1:57:24] Trustee Patrick (probable): And we know that this resource faces increasing uncertain future due to climate and intense

[1:57:32] Trustee Patrick (probable): cumulative pressures.

[1:57:34] Trustee Patrick (probable): We are entering an era of water insecurity.

[1:57:37] Trustee Patrick (probable): Those are hard words.

[1:57:39] Trustee Patrick (probable): And we recognize that the status quo for how we manage and govern our water must change

[1:57:45] Trustee Patrick (probable): and reflect these new realities.

[1:57:48] Trustee Patrick (probable): SWPPP is poised to really help its member agencies take on leading roles in water decision-making and management, and to explore new water initiatives and partnerships.

[1:57:59] Trustee Patrick (probable): And as stewards, we must embrace a collaborative approach of learning to work with our Indigenous and non-Indigenous neighbors, work together to protect and ensure that these resources are managed fairly.

[1:58:13] Trustee Patrick (probable): to quote the bc freshwater legacy initiative website says this is a critical time for

[1:58:20] Trustee Patrick (probable): strengthening water protections and i hear and read our regional planning manager's concern

[1:58:29] Trustee Patrick (probable): about staff time but i argue that this project will link and build upon the trust consul's

[1:58:37] Trustee Patrick (probable): freshwater strategy and our coastal douglas fir work and all of those things and actually make us

[1:58:46] Trustee Patrick (probable): be more efficient it's it's critically important that uh you know the planning will will build on

[1:58:54] Trustee Patrick (probable): uh on existing work that swipa and its member agencies have already done this isn't about

[1:58:59] Trustee Patrick (probable): inventing new there's been a lot of work it just hasn't been brought together um the climate action

[1:59:05] Trustee Patrick (probable): plan that that is about to be published has three goals eight strategies and 46 actions identified

[1:59:14] Trustee Patrick (probable): for watershed protection one of these actions is to develop a water and watershed protection

[1:59:20] Trustee Patrick (probable): strategy for the whole island so it's it's a strong theme and it connects throughout the

[1:59:27] Trustee Patrick (probable): throughout the climate action plan for coastal douglas fir protection and so it's watersheds

[1:59:33] Trustee Patrick (probable): and ecosystems are linked and vital so SWPA exists it's funded it just needs to to coordinate the

[1:59:44] Trustee Patrick (probable): work that it's going to do and the long-term planning will really help us coordinate our

[1:59:53] Trustee Patrick (probable): protection of island watersheds and

[1:59:56] Trustee Patrick (probable): And.

[2:00:00] Trustee Patrick (probable): Like I said, it's fundamental to our housing, our planning, and our Coastal Douglas firs.

[2:00:04] Trustee Patrick (probable): So I really strongly support that the LDC take this leadership opportunity to help steer SWPA to become a model of good strategic planning that is a benefit to its member agencies and open to reconciliation.

[2:00:20] Trustee Patrick (probable): So probably any questions you might have would be good.

[2:00:24] Trustee Patrick (probable): I see William's shoulder there too.

[2:00:27] Trustee Luckham: Okay.

[2:00:29] Trustee Luckham: Good morning.

[2:00:31] Trustee Luckham: William thank you for joining us and maybe I'll just go to Trustee Grove if you have any questions

[2:00:36] Trustee Luckham: and perhaps I have some questions.

[2:00:40] Trustee Grove: Thanks very much and I've been I was one of the founding

[2:00:43] Trustee Grove: fathers from SWPA so I mean it's close to my heart and has done good work. Not sure what we

[2:00:50] Trustee Grove: put into SWPA so far but it must be at least three quarters of a million dollars over the

[2:00:54] Trustee Grove: the over the years and you know why we one of the main reasons for it in the first place was to

[2:01:00] Trustee Grove: deal with the St. Mary Lake issue and I think Swiffer handled that extremely well and probably

[2:01:05] Trustee Grove: saved our community millions of dollars not putting in sewage and such like but nevertheless

[2:01:12] Trustee Grove: so two points how does this question is how does this tie into the regional planning committee's

[2:01:19] Trustee Grove: Healthy Watershed Initiative's $90,000 request,

[2:01:24] Trustee Grove: which has come before the budgeting committee.

[2:01:27] Trustee Grove: So it seems to me that this is all,

[2:01:29] Trustee Grove: should be a part of that.

[2:01:31] Trustee Grove: But more importantly, quite frankly,

[2:01:33] Trustee Grove: for me to move ahead with this,

[2:01:34] Trustee Grove: I need a recommendation from SWPA and that's not here.

[2:01:38] Trustee Grove: I also need a full staff report.

[2:01:40] Trustee Grove: And then with all your reference,

[2:01:43] Trustee Grove: Laura, thank you for your report,

[2:01:45] Trustee Grove: but I'd like to get staff's report

[2:01:47] Trustee Grove: and or I can make or I'm comfortable making a decision on spending yet another $50,000 thank

[2:01:54] Trustee Grove: you

[2:01:58] Trustee Luckham: well

[2:02:00] Trustee Patrick (probable): I can respond it's it's up to 50,000 and I think it's going to be far less than that

[2:02:05] Trustee Patrick (probable): but it was actually it's actually our CEO that recommended that you know might as well have a

[2:02:11] Trustee Patrick (probable): larger number than having to go back into the pool twice if it's necessary and as we script

[2:02:18] Trustee Patrick (probable): and staff would have to be involved in scripting a terms of reference for how this work is going

[2:02:24] Trustee Patrick (probable): to be done. Generally, the December meeting was unfortunately dealt a blow with some politics,

[2:02:33] Trustee Patrick (probable): but I think the parties that were concerned before have changed their mind in that

[2:02:39] Trustee Patrick (probable): we have support. I know Gary Holman has pledged support to this project now as well, and we've

[2:02:46] Trustee Patrick (probable): had a number of letters that we've received the conservancy as well as uh other key uh you know

[2:02:51] Trustee Patrick (probable): scientists in our community have stepped up and said that this is necessary and if we look at the

[2:02:56] Trustee Patrick (probable): the the attached letter from flynn row itself which owns this water resource this water belongs

[2:03:03] Trustee Patrick (probable): to the province not us is is supporting that this approach is what we need to do uh to to align

[2:03:11] Trustee Patrick (probable): align ourselves with these key programs that are available. A lot's happened since 2016 when the

[2:03:17] Trustee Patrick (probable): Water Sustainability Act came out. We're only all just sort of getting coordinated, but it's

[2:03:24] Trustee Patrick (probable): opportunities, the tools that they provide versus the tools that we have as well to align a bit more

[2:03:31] Trustee Patrick (probable): clearly so that islands, because this is really going to come around to Islands Trust. What do we

[2:03:36] Trustee Patrick (probable): do? What are our tools? How do we implement them? How do we choose what we get behind?

[2:03:45] Trustee Patrick (probable): Peter do

[2:03:47] Trustee Luckham: you want to respond to that or yeah

[2:03:50] Trustee Grove: the other point I would make um and uh is that I think

[2:03:54] Trustee Grove: this what's driving this is the need to uh provide um the financial planning committee with uh with

[2:04:01] Trustee Grove: the budget um and I don't like being pushed felt feeling that we're pushing it for that purpose

[2:04:06] Trustee Grove: this is money out of surplus it's not money out of operations um I feel quite comfortable that um

[2:04:13] Trustee Grove: notwithstanding the process we can down the road if we decide we want to move ahead with it

[2:04:18] Trustee Grove: and particularly if it's less than fifty thousand dollars um i suspect we can work with that but i

[2:04:24] Trustee Grove: don't want to be feel obliged to make a decision today because we haven't a had a formal um decision

[2:04:31] Trustee Grove: from swipper um b we haven't had a formal recommendation from our staff and just in order

[2:04:38] Trustee Grove: to fit in with the budgeting schedule which as i say it's it's this is surplus it's not operations

[2:04:46] Trustee Luckham: yeah so i would like to hear from uh i'm pretty when you say a staff report i'd like to hear from

[2:04:54] Trustee Luckham: our freshwater specialist who i'm sure but to sort of give us a obviously not a full report

[2:05:00] Trustee Luckham: but an overarching point of view about the necessity here I am concerned about

[2:05:10] Trustee Luckham: the necessity to include in the budget this money um and I think that it's in I

[2:05:22] Trustee Luckham: don't know for sure but I think if we include if it's included in a budget it

[2:05:26] Trustee Luckham: would mean that we don't we wouldn't have to amend the budget if it was necessary but it also means

[2:05:32] Trustee Luckham: that we don't aren't committed to actually spending the money if we have better advice

[2:05:38] Trustee Luckham: and so i would like to set the stage for the opportunity of which the commitment to spend

[2:05:45] Trustee Luckham: the money would actually be made in the uh procurement of a contractor and and all that

[2:05:52] Trustee Luckham: sort of stuff so set the tone on that aspect of it and i have some other questions but let's

[2:05:58] Trustee Luckham: hear you know overview from staff if that's all right with you laura patrick um

[2:06:07] Voice 16: sure uh can you

[2:06:08] Voice 16: hear me okay uh so yeah i'll start off uh i'm gonna maybe defer the budget discussions to jason

[2:06:18] Voice 16: in um planner yeomans or or even yeah planning manager sermac um uh just speaking broadly to

[2:06:28] Voice 16: the process um planner yeomans and i have been advocating for this type of work for over a year

[2:06:36] Voice 16: now um we uh i shouldn't speak for planner yeomans but i i believe that this is a needed

[2:06:45] Voice 16: needed strategy to focus SWPA and set SWPA on a trajectory that's going to be successful

[2:06:57] Voice 16: in achieving its already identified purpose and objectives and even some of the challenges

[2:07:07] Voice 16: that the community is bringing up for SWPA to focus on.

[2:07:12] Voice 16: We have an issue of every single year reinventing SWPA and indeed that does relate somewhat to

[2:07:19] Voice 16: budget but it's hard to forecast into the future what SWPA will do in its work plan or look at the

[2:07:28] Voice 16: individual portfolios in which SWPA can undertake. Also identifying areas and opportunities

[2:07:36] Voice 16: opportunities and challenges for that matter to funding and trying to reorient where our resources

[2:07:44] Voice 16: are going. Like the work of SWPA and the coordinator from three years ago will not be the

[2:07:52] Voice 16: same in three years from now. And so I think that this type of work will really set definition to

[2:08:01] Voice 16: that um we are taking uh undertaking work as trustee grove said in the regional planning

[2:08:07] Voice 16: committee with the freshwater sustainability strategy which is funded by the healthy

[2:08:11] Voice 16: watersheds initiative or almost i shouldn't say that but we're hoping to find out soon

[2:08:16] Voice 16: um and and but that work is is largely um starting to focus islands trust in a freshwater

[2:08:25] Voice 16: water sustainability strategy um direction and um it's possible that that this planning work can

[2:08:34] Voice 16: um benefit from from that if it goes concurrently and so the timing of this is is quite on point

[2:08:43] Voice 16: um i think i'll leave it at there leave it at that i i'm really looking forward um if this

[2:08:51] Voice 16: projects that goes goes forward to undertaking this work i think this is exactly what swipa needs

[2:08:58] Voice 16: and and i think it'll it'll really set the the swipper ship in the right direction so

[2:09:04] Voice 16: um i'll just leave it that that's high level i mean i don't want to get into details we'll do

[2:09:08] Voice 16: that in a staff report

[2:09:09] Trustee Luckham: that's what that's what i wanted so thank you for that so maybe now

[2:09:14] Trustee Luckham: indeed you provided a segue to planner yeomans there from the budget perspective and i would

[2:09:20] Trustee Luckham: like to hear you advise me on the allocation of budget versus the

[2:09:31] Trustee Luckham: procurement of a contract and that presuming that if we allocate budget

[2:09:35] Trustee Luckham: which is what we're asking for in the motions before us and then the actual

[2:09:40] Trustee Luckham: securing and expending and spending that money would be two separate steps and

[2:09:45] Trustee Luckham: and where does the LTC come into play

[2:09:48] Trustee Luckham: on that actual expenditure?

[2:09:54] Voice 19: Sure, thank you, Chair Luckham.

[2:09:56] Voice 19: Can you hear me clearly?

[2:09:58] Trustee Luckham: Yep.

[2:09:59] Voice 19: Okay, yeah, so let's see.

[2:10:06] Voice 19: Certainly my discussions about budgeting

[2:10:09] Voice 19: for this particular project up to this point

[2:10:11] Voice 19: are framed in the context of the fact that I'm aware

[2:10:14] Voice 19: that our finance department discourages

[2:10:18] Voice 19: mid-year budget adjustments and so the advice I have received from them is that if it can be a

[2:10:26] Voice 19: line item in the budget that goes forward for the fiscal year then that simply makes their job a

[2:10:31] Voice 19: little bit easier but I know Trustee Grove and perhaps others if you sit on the financial

[2:10:37] Voice 19: planning committee and Trustee Grove has indicated that if the budget needs to be adjusted mid-year

[2:10:43] Voice 19: the budget can be adjusted mid-year. Where does the LTC fit into the procurement process

[2:10:53] Voice 19: will depend in part, I think, as to how this project dovetails or does not dovetail with the

[2:11:01] Voice 19: work that the Regional Planning Committee is doing in the development of the freshwater

[2:11:05] Voice 19: water sustainability strategy and i still have outstanding questions about how those two can

[2:11:13] Voice 19: synthesize or not synthesize i i don't know um if indeed this becomes a sub project of or an

[2:11:24] Voice 19: implementation project of the fresh water sustainability strategy then perhaps its

[2:11:30] Voice 19: its management and the procurement process is by and large undertaken by the regional planning

[2:11:35] Voice 19: committee under the oversight of the planner who is managing that project. If for some reason it

[2:11:41] Voice 19: cannot be that and be part of the greater freshwater sustainability strategy for the trust

[2:11:46] Voice 19: then it is simply a local trust committee project and the procurement process is the

[2:11:52] Voice 19: responsibility of your local planning staff here that work for the Salt Spring Island local trust

[2:11:55] Voice 19: committee is that satisfactory does that get to the to the crux of your question i think so

[2:12:05] Voice 19: and i might defer back to william again for for discussion about the the um

[2:12:11] Voice 19: uh the relationship between this uh and the freshwater sustainability strategy in his

[2:12:16] Voice 19: understanding at this point

[2:12:21] Voice 16: yeah i think that that's going to take some analysis i don't really

[2:12:25] Voice 16: really want to do that off the cuff.

[2:12:27] Voice 16: The Freshwater Sustainability Strategy is picking up steam

[2:12:31] Voice 16: and we have gone through our interview process

[2:12:35] Voice 16: with multiple stakeholders and agencies,

[2:12:39] Voice 16: including Trustee Patrick was one of our interviewees.

[2:12:44] Voice 16: And we're working through that,

[2:12:46] Voice 16: how it would relate to the Freshwater Sustainability Strategy.

[2:12:51] Voice 16: I think it makes for a really great implementation project, which we have several, but there

[2:13:00] Voice 16: is that consideration of who would undertake the work, how the money would be procured

[2:13:05] Voice 16: in that way, and that's something that needs more analysis.

[2:13:09] Voice 16: I'm not comfortable giving that over to public meeting right now, but they are naturally

[2:13:18] Voice 16: align and um and and i think this is the uh this is like one of the big projects that

[2:13:27] Voice 16: islands trust can bring to swipa or the other way around um where where like we can really take

[2:13:36] Voice 16: this organization that's funded like via the islands trust and the and the community members

[2:13:43] Voice 16: of salt spring island and and really structured in a way to be successful um i think just the

[2:13:48] Voice 16: the bottom line for me is SWPA needs this period.

[2:13:51] Voice 16: I don't know how much more clear to say that.

[2:13:57] Voice 16: And so to determine how to procure it

[2:14:00] Voice 16: and how it relates to the

[2:14:02] Voice 16: Freshwater Sustainability Strategy,

[2:14:04] Voice 16: that's gonna take work.

[2:14:05] Voice 16: And so if there's a signal from local trust committee

[2:14:10] Voice 16: that there's an intention to look at the potential

[2:14:16] Voice 16: for this work, then that's the, you know, that's the work that staff has to undertake in the next

[2:14:21] Voice 16: short while.

[2:14:23] Trustee Luckham: Okay, thank you, William. So I have a suggestion, but I want to go to Peter Grove and

[2:14:27] Trustee Luckham: see what he's thinking about over there.

[2:14:30] Trustee Grove: Yeah, I'm, I'm pretty uncomfortable with this process.

[2:14:33] Trustee Grove: I mean, SWPA, I feel we've been, each year for the last couple of years anyway, I have reluctantly

[2:14:40] Trustee Grove: approved the tax requisition saying, you know, we've really got to come down to grips with what

[2:14:45] Trustee Grove: it is that SWPA is doing and where we wanted to go and how useful is it being really and it seems

[2:14:51] Trustee Grove: to me that this exercise is um is geared to uh answering that those questions but yet another

[2:14:59] Trustee Grove: 50,000 we should be able to do come up with a full-blown report without going and getting yet

[2:15:05] Trustee Grove: another consultant so um as i say i am uncomfortable with just adding what may be um you know

[2:15:14] Trustee Grove: are necessarily unnecessary layers and i'm uncomfortable um being i feel i'm being pushed

[2:15:23] Trustee Grove: into a corner to make a decision when i which i don't when i it really hasn't been fully thought

[2:15:27] Trustee Grove: out just listening to what our staff have been saying um there are it's not fully thought out

[2:15:34] Trustee Grove: and we need and we need more information i certainly would expect a recommendation from

[2:15:39] Trustee Grove: Swipper. Trustee Patrick, you say this has Gary Holman's support. Well, you know, are they putting

[2:15:46] Trustee Grove: money into it? I don't think so. And we've got a recommendation from Gary coming up in the next

[2:15:56] Trustee Grove: item, and that they're looking for money for Weston Lake also. Anyway, as I say, I'm really

[2:16:04] Trustee Grove: not comfortable at this point okay

[2:16:09] Trustee Luckham: so i don't want to pressure you into anything peter or make you

[2:16:14] Trustee Luckham: uncomfortable in any way shape or form i'm kind of listening to the stepping back a little bit

[2:16:19] Trustee Luckham: listening to the conversation and it's all right with trustee patrick i would suggest that we could

[2:16:26] Trustee Luckham: advance items uh two and three here which is simply item three getting it into the budget

[2:16:33] Trustee Luckham: it without a commitment to actually spend it, but making that budget thing.

[2:16:37] Trustee Luckham: And I'm sure that you can appreciate that.

[2:16:39] Trustee Luckham: I think that two, item two, advancing item two, might develop a project charter for the

[2:16:45] Trustee Luckham: production of a strategy plan, might get us some of the reporting that we need in order

[2:16:51] Trustee Luckham: to execute one, which is actually to approve the engagement of a qualified consultant to

[2:17:00] Trustee Luckham: develop the plan.

[2:17:01] Trustee Luckham: And perhaps in the meantime, if we advance those two things, perhaps in the meantime, we might get the support that you need in order to be confident about the actual expenditure of the funds.

[2:17:15] Trustee Luckham: And so I'll just turn to Trustee Patrick here if she endorses that approach or has another suggestion.

[2:17:21] Trustee Luckham: suggestion?

[2:17:22] Trustee Patrick (probable): Well, I think, I mean, this is, this is, you know, an in principle request that we're

[2:17:29] Trustee Patrick (probable): asking for just a proven principle that we take leadership role, that this is something we're

[2:17:33] Trustee Patrick (probable): saying we should do, create some strategic planning so that we have a more, more planned

[2:17:40] Trustee Patrick (probable): structure behind the expenditures going forward. The second one is turning this over to staff so

[2:17:47] Trustee Patrick (probable): that staff will come back with details of how this goes. And the third is just that it's just

[2:17:52] Trustee Patrick (probable): just parking a number into the budget process.

[2:17:55] Trustee Patrick (probable): So it's not committing the funds,

[2:17:57] Trustee Patrick (probable): it's just identifying the budget item.

[2:18:02] Trustee Patrick (probable): The reason of bringing consultants in is that

[2:18:06] Trustee Patrick (probable): there's a lot of advancement, as I said,

[2:18:08] Trustee Patrick (probable): with the Sustainable Water Act,

[2:18:12] Trustee Patrick (probable): the consultants that are working right now

[2:18:14] Trustee Patrick (probable): with William Shulbaugh and the freshwater process,

[2:18:18] Trustee Patrick (probable): as well as the polis there in Victoria,

[2:18:21] Trustee Patrick (probable): Victoria, they're all advancing rapidly on this work, and even, you know, Planner Yeomans

[2:18:29] Trustee Patrick (probable): just saw with the Ecological Research Network, whatever they're called, the work that they're

[2:18:35] Trustee Patrick (probable): doing with the Coastal Douglas fir, they came back around to watersheds.

[2:18:39] Trustee Patrick (probable): It's this magnetic convergence of things that are happening that our watersheds are critical

[2:18:46] Trustee Patrick (probable): and that they need more attention and more protection.

[2:18:50] Trustee Patrick (probable): And that all we need from a consultant

[2:18:54] Trustee Patrick (probable): is to assist and support working with us,

[2:18:57] Trustee Patrick (probable): to help direct us.

[2:18:59] Trustee Patrick (probable): And with all the learning that are coming

[2:19:02] Trustee Patrick (probable): from all these other communities,

[2:19:03] Trustee Patrick (probable): SWPO was one time a leader.

[2:19:06] Trustee Patrick (probable): We're now lagging because these other communities

[2:19:08] Trustee Patrick (probable): are actively working and protecting their watersheds

[2:19:11] Trustee Patrick (probable): and making huge advances.

[2:19:13] Trustee Patrick (probable): And we should learn from that,

[2:19:15] Trustee Patrick (probable): not, you know, get caught up, you know, so that we're a strong organization going forward.

[2:19:25] Trustee Grove: If I may, Chair, I certainly can support recommendations one and two. And if we could

[2:19:30] Trustee Grove: change the wording of three to somehow, and I don't know how satisfactory it would be,

[2:19:35] Trustee Grove: to indicate very clearly that this is just a reserve. We want the financial planning committee

[2:19:40] Trustee Grove: to reserve $50,000, up to $50,000, but that amount will not be spent without the specific

[2:19:47] Trustee Grove: approval of the local trust committee.

[2:19:53] Trustee Luckham: Okay. That sounds reasonable. So I'm

[2:20:03] Trustee Luckham: inclined to want to ask staff, at what point does the LTC make that decision? And Jason

[2:20:11] Trustee Luckham: and plan of the omens are you able to recommend us where is it that on the spectrum that on the

[2:20:18] Trustee Luckham: timeline is it that that decision needs to be made um to authorize you to then

[2:20:25] Trustee Luckham: go into a process to hire a contractor i

[2:20:32] Voice 19: would say that when the ltc adopts a project charter

[2:20:36] Voice 19: i formally endorses a project charter related to this project that to us is the green light

[2:20:42] Voice 19: that we will do whatever is contained within that project charter.

[2:20:45] Voice 19: And if that project charter says that we're going to spend up to $50,000

[2:20:48] Voice 19: to hire a consultant to undertake this work,

[2:20:51] Voice 19: then we consider that to be

[2:20:54] Trustee Luckham: the

[2:20:56] Voice 19: signal.

[2:20:57] Trustee Luckham: So what you're saying is that item two on our recommendations,

[2:21:02] Trustee Luckham: that when that is received by the LTC and we endorse the charter,

[2:21:08] Trustee Luckham: that will be the trigger for the expenditure.

[2:21:10] Trustee Luckham: Yeah,

[2:21:12] Voice 19: maybe I will defer to Regional Planning Manager Stefan Cermak to see whether my response was correct. But to me, at least, if the project charter shows that we're going to spend X number of dollars for a specific task, then once that project charter is adopted, then we will do what's in the project charter.

[2:21:30] Trustee Luckham: Stefan Cermak, do you concur with your colleague?

[2:21:33] Voice 12: I concur about 80%.

[2:21:36] Voice 12: That's pretty good.

[2:21:37] Voice 12: Not bad. I agree, absolutely, that that's when the LTC approves a project charter to allocate $50,000. However, you can have another stopgap measure, the 20%, which is, it depends how involved the LTC wants to be in approving the terms of reference or the request for proposal details.

[2:21:57] Voice 12: details. So the LTC can say staff go off and do this in principle and we can do it all ourselves

[2:22:03] Voice 12: or we can come back and return to the LTC with consideration of those details or we can go to

[2:22:09] Voice 12: SWPR or whatever you want. But my point is the LTC can get a little bit involved in approval of

[2:22:14] Voice 12: those terms of reference for the request for proposal. Therefore, if that's in the project

[2:22:18] Voice 12: charter, we won't spend the money getting a contractor until we know the LTC is satisfied

[2:22:23] Voice 12: with those terms. So

[2:22:25] Trustee Luckham: thank you for that. So does that require an amendment to motion number two

[2:22:30] Trustee Luckham: to say that we would want to see the terms of reference?

[2:22:33] Voice 12: It depends. I think just get the

[2:22:35] Voice 12: project charter and stamp will consider it based on discussion and consensus.

[2:22:40] Trustee Luckham: Okay, thank you.

[2:22:41] Trustee Luckham: Peter Grove, does that give you any comfort?

[2:22:44] Trustee Grove: Yeah, I only ever care about money, as you know.

[2:22:47] Trustee Grove: So I just want to, I mean, I can't argue with one or two. I think it's all good.

[2:22:53] Trustee Grove: I just want to make sure that we don't spend that money with the LTC's approval. So we need to ask Trust Council to, I mean, I hate the word amend the budget, to include in the draft budget rather than amend the possible allocation of up to, or words to that effect.

[2:23:15] Trustee Grove: Well,

[2:23:19] Trustee Luckham: yeah, there's a bit of semantics there, but we would be amending a budget, which indeed it does say include the allocation of.

[2:23:29] Trustee Luckham: So I think your wishes are in that motion as presented.

[2:23:37] Trustee Grove: Okay, let's get on with one and two, and then if we want to change the wording a little bit for number threes, then so be it.

[2:23:43] Trustee Luckham: All right.

[2:23:45] Trustee Luckham: William Schober, final remark, and then I'll look for a motion.

[2:23:48] Trustee Luckham: Yeah,

[2:23:49] Voice 16: I just want to comment on what Trustee Grove said on why spend the money and can we just do it. And like largely for myself, this is outside of my wheelhouse. And I've been on three of these large strategic planning projects using a sustainability consultant.

[2:24:10] Voice 16: And indeed, they are the experts and it's the tools that they bring to this type of work is really inspiring and very beneficial to those other projects that I worked with, the Regional District of Nanaimo, Caution Valley Regional District.

[2:24:30] Voice 16: so I would say like that's where that's where the money's going and and I believe that we wouldn't

[2:24:38] Voice 16: be able to do that and internally this type of work

[2:24:42] Trustee Luckham: okay well thank you for the wheelhouse

[2:24:44] Trustee Luckham: metaphor and I suggest you step back inside where it might be warm and cozy so how about a motion

[2:24:50] Trustee Patrick (probable): happy to go first on there I moved that the Salt Spring Island local trust committee approved in

[2:24:56] Trustee Patrick (probable): principle the development of under the guidance of a qualified consultant an executive executable

[2:25:03] Trustee Patrick (probable): strategic plan to guide and prioritize watershed protection work on a long-term basis

[2:25:09] Trustee Patrick (probable): to better support decision makers in advancing effective modernized land and water use planning

[2:25:16] Trustee Grove: and i'll second that perfect

[2:25:17] Trustee Luckham: thank you peter grove any further discussion then i will call

[2:25:22] Trustee Luckham: all the vote. All those in favor? That carries. I

[2:25:27] Trustee Grove: will move that the Salt Spring Island Local

[2:25:29] Trustee Grove: Trust Committee direct staff to report back with a project charter for the development of a

[2:25:33] Trustee Grove: watershed protection strategic plan generally consistent with the request for decision included

[2:25:37] Trustee Grove: in January 19, 2021 regular meeting agenda package and that staff investigate opportunities

[2:25:43] Trustee Grove: to harmonize plan development with the Regional Planning Committee's freshwater sustainability

[2:25:48] Trustee Grove: Sustainability strategy moved

[2:25:50] Trustee Luckham: and seconded by the trustee Patrick any further discussion all those in favor

[2:25:57] Trustee Luckham: That too carries. Thank you and a third motion

[2:26:01] Trustee Luckham: Looking to see and maybe give a moment to reflect on the wording there. I'm actually comfortable with the wording

[2:26:08] Trustee Luckham: What would you suggest Peter?

[2:26:12] Trustee Grove: Gosh, this is usually when staff come in with excellent suggestions, but

[2:26:17] Trustee Grove: I

[2:26:26] Trustee Grove: I'm not entirely sure, to be honest, of any brilliant ideas.

[2:26:29] Trustee Luckham: Well,

[2:26:29] Trustee Grove: if it gives

[2:26:29] Trustee Luckham: you any comfort, Peter,

[2:26:30] Trustee Luckham: I am certainly with you on wanting to be sure

[2:26:34] Trustee Luckham: that we're spending the money on something that we need,

[2:26:37] Trustee Luckham: and I think that will become apparent in the project charter,

[2:26:40] Trustee Luckham: and indeed, as Stefano suggested, the terms of reference.

[2:26:45] Trustee Luckham: To

[2:26:45] Trustee Patrick (probable): me, this is getting parked in the next piece we're going to see,

[2:26:50] Trustee Patrick (probable): the next budget regarding SWPA.

[2:26:51] Trustee Patrick (probable): This just becomes a line item that shows up on that,

[2:26:54] Trustee Patrick (probable): and that that's all that all it is you know the money number two uh triggers when we have a staff

[2:27:01] Trustee Patrick (probable): report in a project charter which we must vote on again we'll set that money so that that's our

[2:27:06] Trustee Patrick (probable): stop gap um

[2:27:09] Trustee Grove: can we put after the full stop um it is understood that final approval of

[2:27:15] Trustee Grove: that expenditure will only be made by the local trust committee yeah i

[2:27:25] Trustee Grove: mean i understand that

[2:27:26] Trustee Grove: motions cannot have full stops in there anywhere. Is that correct? I

[2:27:31] Trustee Luckham: don't know about that.

[2:27:35] Trustee Grove: That was my understanding. If it's not a problem, then I don't know. Otherwise,

[2:27:39] Trustee Grove: I just put in a semicolon instead of a full stop. Or

[2:27:46] Trustee Luckham: let's do it a slightly different way. We could

[2:27:49] Trustee Luckham: simply have the minutes record that the LTC wishes to have the opportunity to make the

[2:27:58] Trustee Luckham: final decision on the expenditure.

[2:28:00] Trustee Grove: I actually don't think that's enough. I mean, there are

[2:28:03] Trustee Grove: members of our community who aren't fully supportive of SWPA and would like to see I

[2:28:10] Trustee Grove: think tighter reins placed on what's being spent and this looks like tighter reins to me and it's

[2:28:17] Trustee Grove: tighter reins as part of the recommendation.

[2:28:20] Trustee Patrick (probable): I think that I mean this is just to be clear

[2:28:22] Trustee Patrick (probable): this is a local trust committee project that you know that so the reins are there this isn't

[2:28:28] Trustee Patrick (probable): handing the money over to say SWPA go you know do this this is to guide and direct SWPA through

[2:28:33] Trustee Patrick (probable): an LTC project?

[2:28:34] Trustee Grove: Well I know that's what you believe and maybe I do. I don't think necessarily

[2:28:39] Trustee Grove: everybody believes that.

[2:28:43] Trustee Luckham: Yeah that's a whole nother political question. I want to just say that

[2:28:49] Trustee Luckham: I would suggest that over the last two years there has been a real reflection and reinventing itself

[2:28:57] Trustee Luckham: at the SWPA table. And that is evident in much of the direction that we've seen coming to

[2:29:07] Trustee Luckham: accumulation just recently. And I believe that the reins are in the hand of the local trust

[2:29:19] Trustee Luckham: committee.

[2:29:20] Trustee Grove: Well, if that's what we believe, let's say that and make it entirely clear. And I think

[2:29:24] Trustee Grove: that's correct so i'm being probably over overstating it but and after a full stop

[2:29:29] Trustee Grove: it um final approval of such expense will only be made um by the local trust committee okay um

[2:29:37] Trustee Luckham: i'll just ask sarah if she's captured that and uh uh i i'm gonna suggest that you simply make

[2:29:45] Trustee Luckham: that motion and then if it's seconded it we will advance it

[2:29:49] Trustee Grove: precisely okay so i will move

[2:29:52] Trustee Grove: Salisbury local trust committee requests that trust council amend the 2021-22

[2:29:57] Trustee Grove: trial budget to include the allocation of up to 50

[2:30:00] Trustee Grove: up to $50,000 from the Salt Spring Island Local Trust Committee surplus funds to hire a contractor

[2:30:05] Trustee Grove: to guide the development of a strategic watershed protection plan for Salt Spring Island. Full stop.

[2:30:10] Trustee Grove: It is understood that such funds will only be expended with the explicit approval of the

[2:30:17] Trustee Grove: Local Trust Committee, period.

[2:30:21] Trustee Luckham: And that's seconded by Trustee Patrick. Thank you. Any other discussion?

[2:30:26] Trustee Luckham: All those in favor? Excellent. That carries. Thank you Peter for working with

[2:30:34] Trustee Luckham: us and thank you Trustee Patrick for bringing this to us and staff for your

[2:30:38] Trustee Luckham: support. So now let us, you know, we're at 12.01. We have to be back here at 12.30

[2:30:45] Trustee Luckham: for the public. I don't have a sense of how much discussion you need to have in

[2:30:51] Trustee Luckham: in item 4.2, which we now need to move back to,

[2:30:55] Trustee Luckham: we can defer this and we would pick it up

[2:30:58] Trustee Luckham: after application somewhere or on Friday,

[2:31:02] Trustee Luckham: just to set the tone and we would break for lunch now,

[2:31:05] Trustee Luckham: unless you think we can advance this quickly.

[2:31:08] Trustee Luckham: I don't think so.

[2:31:09] Trustee Luckham: Trustee, I almost promoted you there, Jason.

[2:31:13] Trustee Luckham: Planner Yeomans.

[2:31:14] Voice 19: Thank you, Chair Lockem.

[2:31:15] Voice 19: I do just want to note that ideally the question

[2:31:20] Voice 19: about their special property tax requisition should be resolved today

[2:31:23] Voice 19: because at midnight on January 22nd the Trust Council budget consultations begin

[2:31:30] Voice 19: so the budget survey goes live as do the other communications related to the

[2:31:35] Voice 19: Trust Council budget and the number included in that budget should be an

[2:31:41] Voice 19: accurate reflection of what the LTC wants to pursue or not for a special

[2:31:46] Voice 19: property tax requisition as the case may be

[2:31:48] Trustee Luckham: yeah there's a there's a lot of discretion there

[2:31:52] Trustee Luckham: but i understand that so i would suggest then that um that if we can we should keep that in

[2:32:00] Trustee Luckham: we have advised all of the applicants that their applications may be deferred until friday and so

[2:32:07] Trustee Luckham: we have that flexibility so let us um let us have a break and consider all of that and come back at

[2:32:15] Trustee Luckham: 1230 and then um see if we can't advance the swap the remaining swipper piece and and uh and then

[2:32:24] Trustee Luckham: we'll get on with applications because there is some expectation trustees excuse

[2:32:28] Trustee Grove: me i'm missing

[2:32:29] Trustee Grove: something um so you're proposing that we come back to oh to the four point uh to four point four is

[2:32:36] Trustee Grove: that uh four four point three rather that's

[2:32:40] Trustee Luckham: correct yes um

[2:32:43] Trustee Grove: well i don't uh believe that

[2:32:45] Trustee Grove: there'll be much of an issue in approving that special tax requisition actually. So maybe let's

[2:32:52] Trustee Grove: tack it on to the end of today because we do want to, we do have some scheduling issues as you know.

[2:32:59] Trustee Grove: Okay

[2:32:59] Trustee Luckham: so then let's recess at 12.03 and we'll be reconvening here at 12.30 to welcome the public

[2:33:10] Trustee Luckham: deal with correspondence and a town hall, and then we'll continue with applications

[2:33:15] Trustee Luckham: probably around one o'clock-ish. So let us recess, and Sheila, you'll have a suitable

[2:33:24] Trustee Luckham: message on the screen for those viewing from around the world. Thanks, everybody.

[3:00:58] Voice 10: Okay, everybody. Welcome

[3:01:04] Trustee Luckham: back. I hope that everybody had a satisfying lunch and you've come back refreshed. I just want to start off by identifying myself. My name is Peter Luckum. I'm the chair of the Salisbury Island Local Trust Committee.

[3:01:23] Trustee Luckham: I live and work in the Penelakut and Lacs Territory and I want to acknowledge that broadly

[3:01:31] Trustee Luckham: across the Salish Sea here that we enjoy the honour and privilege of being able to live

[3:01:38] Trustee Luckham: and work in this beautiful place which is just so rich with history and culture that

[3:01:45] Trustee Luckham: we should take every opportunity to learn more about.

[3:01:50] Trustee Luckham: about. I am joined here today by Laura Patrick, local trustee, and Peter Grove, also elected

[3:01:59] Trustee Luckham: on Salt Spring, along with Gary Holman, Capital Regional District Director. Thank you, Gary,

[3:02:07] Trustee Luckham: for joining us, as well as a number of staff, just say Rob Pringle, Jason Yeomans, William

[3:02:12] Trustee Luckham: Shulba, Stefan Cermak, Louisa Garbo, Christine Mays, Shayla Burnham, and Sarah

[3:02:20] Trustee Luckham: Sugar, and Jordy Gordon. I see everybody out there. Thank you for joining us on

[3:02:25] Trustee Luckham: all of the work that you do for us. Remind everybody that we're in the midst

[3:02:30] Trustee Luckham: of a pandemic of the likes that most of us have never seen, and having electronic

[3:02:40] Trustee Luckham: meetings is enabling us to honor the provincial health orders to support us

[3:02:45] Trustee Luckham: getting getting through this

[3:02:47] Voice 10: I

[3:02:49] Trustee Luckham: hear a voice in the background if somebody

[3:02:51] Trustee Luckham: could mute their microphone to be great so there may or may not be technology

[3:02:58] Trustee Luckham: challenges with the audience as we bring them in during the town hall session and

[3:03:03] Trustee Luckham: just ask you to one mute your microphones until we bring you to speak

[3:03:08] Trustee Luckham: speak and be respectful of your friends and neighbors and staff speaking to the issues.

[3:03:15] Trustee Luckham: I'll remind you that a little further on. At the moment, we did some business on our

[3:03:21] Trustee Luckham: projects this morning, some really good discussions regarding the housing working group work and

[3:03:27] Trustee Luckham: housing challenges and solutions, as well as water sustainability work. And that conversation

[3:03:34] Trustee Luckham: is likely to, well, will be continuing later today and further conversations on Friday when we will

[3:03:42] Trustee Luckham: be picking up coastal Douglas fir, which we didn't get to today. With that said, we're going to launch

[3:03:49] Trustee Luckham: into trustee and chair reports, regional director's report, correspondence, and then come to town hall

[3:03:55] Trustee Luckham: and questions. And we also have some correspondence to review. We have added at 8.4, which would not

[3:04:03] Trustee Luckham: be on your public agendas, we added as a late item at 8.4 in the correspondence the enormous

[3:04:10] Trustee Luckham: amount of email and phone calls and messaging that we've received with respect to the Francis

[3:04:19] Trustee Luckham: Bakery request on our agenda today, and so we might discuss that. But anyway, nonetheless,

[3:04:27] Trustee Luckham: nothing further to say. I'm going to turn to trustees for their local trustee reports.

[3:04:32] Trustee Luckham: who would like to go first?

[3:04:35] Trustee Luckham: Peter Grove, I think you're talking

[3:04:37] Trustee Luckham: with the mute button on.

[3:04:45] Trustee Grove: Sometimes that mute button works

[3:04:47] Trustee Grove: and sometimes it doesn't.

[3:04:48] Trustee Grove: In any event, thank you very much and welcome to you all.

[3:04:52] Trustee Grove: It's been a very interesting month since we last met.

[3:04:58] Trustee Grove: I suspect like me, you're all reeling still

[3:05:02] Trustee Grove: from what we saw in the news across the border.

[3:05:05] Trustee Grove: And we must now just pray quietly

[3:05:08] Trustee Grove: that tomorrow goes off without any significant incident um but um covid is high on my

[3:05:17] Trustee Grove: radar as i'm sure it is on yours i'm just going to take this opportunity to reinforce

[3:05:23] Trustee Grove: the need to follow um the latest rulings that um all too many people seem to um

[3:05:30] Trustee Grove: not be paying attention to the rule that no social gatherings of any size with anyone other than your

[3:05:38] Trustee Grove: household or care bubble should be held and that means not inviting friends or extended family to

[3:05:45] Trustee Grove: your household, not hosting gatherings out of doors, not gathering in your backyard. It's

[3:05:51] Trustee Grove: extraordinary that people don't seem to be aware of those rules and I am a bit worried as we start

[3:05:59] Trustee Grove: to get vaccinated that people are going to think that it's now carte blanche and they're now safe

[3:06:05] Trustee Grove: to do what they like. But I've received over 500, I have written over 500 letters in the last few

[3:06:17] Trustee Grove: days. I reckon I put 20 hours into that, dealing single-handedly with the torrent of letters

[3:06:24] Trustee Grove: concerning Francis Spread. We're going to be talking about that later. I really appreciate

[3:06:30] Trustee Grove: appreciate the community's enthusiastic support and involvement.

[3:06:35] Trustee Grove: There are a few letters which were unfortunately written,

[3:06:39] Trustee Grove: but for the most part, they were just excellent and very helpful.

[3:06:44] Trustee Grove: And I attended Ask Salt Spring last Friday, the one that's organized by Gail

[3:06:53] Trustee Grove: Baker, and that was a very good community feedback opportunity.

[3:06:59] Trustee Grove: and tomorrow I'll be in Victoria together with Laura and Peter attending

[3:07:05] Trustee Grove: financial planning committee of which which I chair to talk about next year's

[3:07:09] Trustee Grove: budget so chair that's all I have to say today thank you thank

[3:07:15] Trustee Luckham: you trustee girl

[3:07:16] Trustee Luckham: trustee Patrick I

[3:07:19] Trustee Patrick (probable): want to wish everyone a Happy New Year and bring attention to

[3:07:23] Trustee Patrick (probable): the report that I posted on the salt spring exchange on January 13th is meant

[3:07:27] Trustee Patrick (probable): to be sort of a kickoff to the new year and in there um i commit to trying to put more frequent

[3:07:34] Trustee Patrick (probable): uh writing this year that's a commitment that i'm making i believe the islands trust is now

[3:07:41] Trustee Patrick (probable): working on what matters most to the residents our housing gandhi's village water sustainability and

[3:07:46] Trustee Patrick (probable): protecting the environment not only are these all interrelated and intertwined but we must also

[3:07:51] Trustee Patrick (probable): also factor in reconciliation, equity, and climate change. This all sounds complex,

[3:07:57] Trustee Patrick (probable): but by taking the time to understand this interconnection, we can make more impactful

[3:08:02] Trustee Patrick (probable): actions. I understand the anxiety and angst that was directed toward the Islands Trust in relation

[3:08:08] Trustee Patrick (probable): to Francis Bread. It frustrates me that time and time again, good intentioned people can get a

[3:08:13] Trustee Patrick (probable): business up and running by passing through health and building permit hurdles to only run afoul with

[3:08:21] Trustee Patrick (probable): references. Yesterday I asked the Community Economic Development Commission to consider

[3:08:26] Trustee Patrick (probable): business licenses under the CRD because we need something like this to help capture all the

[3:08:32] Trustee Patrick (probable): processes involved in running a business on this island and make it streamlined and easier to

[3:08:37] Trustee Patrick (probable): understand. I also want to thank Peter Grove for responding to all the emails that came in addressed

[3:08:42] Trustee Patrick (probable): to two or more of the trustees. It was a huge task. I read through them all and responded to

[3:08:49] Trustee Patrick (probable): the ones that were addressed to me only, but if we all address all of them, then it only

[3:08:53] Trustee Patrick (probable): doubles and triples the amount of email that we receive. So thank you, Peter, for taking that lead

[3:08:58] Trustee Patrick (probable): on that. Because so many organizations lost vital revenue from canceled fundraising events due to

[3:09:06] Trustee Patrick (probable): COVID, I donated my entire December salary to local organizations who are working to build

[3:09:12] Trustee Patrick (probable): food security capacity and to those that are helping families. It was the least I could do.

[3:09:19] Trustee Patrick (probable): there's been a number of meetings since we met in december we had trust council executive meeting

[3:09:25] Trustee Patrick (probable): swipa met in december to approve its work plan and budget and this morning i'm very grateful to

[3:09:31] Trustee Patrick (probable): my fellow trustees for approving in principle the development under the guidance of a qualified

[3:09:37] Trustee Patrick (probable): consultant the an executable strategic plan to guide and prioritize watershed protection work

[3:09:42] Trustee Patrick (probable): on a long long-term basis to better support decision makers and advancing effective

[3:09:48] Trustee Patrick (probable): effective modernized land and water use planning. We had a really good meeting with the Agricultural

[3:09:55] Trustee Patrick (probable): Advisory Planning Commission and the Ag Alliance, the Local Trust Committee, and those organizations.

[3:10:00] Trustee Patrick (probable): The minutes are in today's agenda package. I encourage you to look at those. Overall, there

[3:10:05] Trustee Patrick (probable): was a high level of interest to work together to implement the area farm plan and advance and

[3:10:10] Trustee Patrick (probable): protect agriculture on the island. The Regional Planning Committee met to respond to a significant

[3:10:16] Trustee Patrick (probable): grant $180,000 that the freshwater strategic planning activity managed to attract and hopefully

[3:10:23] Trustee Patrick (probable): fingers crossed receive looks good these grant funds along with the trust council strategic

[3:10:30] Trustee Patrick (probable): planning initiative will propel water and water protection activity in the trust area

[3:10:37] Trustee Patrick (probable): north also north and south pender ltc had its second community joint community information

[3:10:43] Trustee Patrick (probable): meeting on residential floor area and that's my report very

[3:10:50] Trustee Luckham: good thank you I

[3:10:54] Trustee Luckham: want to say vice chair Patrick because of course my trustee Patrick serves on

[3:11:01] Trustee Luckham: the executive committee with me and I should also just mention that of course

[3:11:06] Trustee Luckham: Peter Grove is the chair of the financial planning committee and we

[3:11:10] Trustee Luckham: often have other engagements outside of the local trust committee

[3:11:15] Trustee Luckham: And of course, I'm elected here on Thetis Island and have my own local trust committee to participate in, of which Trustee Patrick is the chair of that one.

[3:11:23] Trustee Luckham: So we get confused from time to time with who's chairing what.

[3:11:28] Trustee Luckham: But nonetheless, from my perspective, Happy New Year to everybody.

[3:11:33] Trustee Luckham: I'm certainly looking forward to a better year than what, you know, ostensibly is felt by many.

[3:11:40] Trustee Luckham: Of course, there were lots of joys and lots of good things that happened last year, but

[3:11:43] Trustee Luckham: many of us certainly felt hampered by the pandemic and continue to be hampered by the

[3:11:48] Trustee Luckham: pandemic.

[3:11:49] Trustee Luckham: But I really want to echo the advice that Trustee Grove has offered there, shelter in

[3:11:57] Trustee Luckham: place, only essential travel, because there are many that have sacrificed a lot, homes,

[3:12:06] Trustee Luckham: cars, lifestyle, family and indeed many family and friends have been lost

[3:12:13] Trustee Luckham: through this. My heart goes out to First Nations communities that are also in

[3:12:18] Trustee Luckham: various stages of lockdown and serious management of infection within their

[3:12:24] Trustee Luckham: communities and of course our First Nations communities have a significant

[3:12:28] Trustee Luckham: number of elders in their communities that that is their life style that they

[3:12:38] Trustee Luckham: tend to keep their elders in their community and perhaps in our world we

[3:12:47] Trustee Luckham: take we have facilities that help maintain a lifestyle for folks and

[3:12:55] Trustee Luckham: indeed many healthcare facilities that seniors homes have been hit hard with this and many of

[3:13:01] Trustee Luckham: you are not able to visit and those sorts of things so my sympathies go out to you all

[3:13:07] Trustee Luckham: um in terms of business um uh certainly it was an interesting christmas time uh new year's and um

[3:13:17] Trustee Luckham: and we've now moved into kicking kick-starting the new year with meetings being scheduled throughout

[3:13:22] Trustee Luckham: the entire trust area we are now preparing for our March a council

[3:13:27] Trustee Luckham: meeting where we will be considering the budget which is on the verge of probably

[3:13:33] Trustee Luckham: tomorrow the next day going out for public consultation so if you have an

[3:13:37] Trustee Luckham: opportunity to look at what our budget proposal is for this coming fiscal

[3:13:43] Trustee Luckham: please provide us feedback we have worked really hard and trying to get

[3:13:47] Trustee Luckham: get more public engagement on our budget, reflecting on everything that we learn through

[3:13:54] Trustee Luckham: every cycle.

[3:13:55] Trustee Luckham: And we've managed to engage more and more people, but we can always use more points

[3:14:01] Trustee Luckham: of view so that we can come to understand whether or not what we're doing is serving

[3:14:07] Trustee Luckham: the mandate and also supporting the needs of you in your communities.

[3:14:15] Trustee Luckham: And on that, reflecting on our own delivery of service, we kickstarted yesterday the first meeting of a select committee, we'll call it, working group that is going to be looking through a third party contractor at the governance and management of the organization to help us do better in what we're doing,

[3:14:40] Trustee Luckham: to highlight areas where we can improve and maybe identify areas where well just

[3:14:46] Trustee Luckham: simply identify areas where we can improve in order to do a better job I

[3:14:51] Trustee Luckham: believe we're doing a fantastic job or as best as we can with the resources

[3:14:55] Trustee Luckham: available but if there's opportunities to learn then that's what we're looking

[3:14:59] Trustee Luckham: for and that will be probably it'd be the fall before we finally get a final

[3:15:03] Trustee Luckham: report that staff can trustees can then consider about any directional changes

[3:15:10] Trustee Luckham: um that covers it from anything that i want to say and just again reiterate happy new year to

[3:15:17] Trustee Luckham: everybody uh trustee patrick just

[3:15:20] Trustee Patrick (probable): uh just a reminder on the uh the second 2050 survey got

[3:15:23] Trustee Patrick (probable): kicked off yesterday so uh we need people so i'll let you kick that one off

[3:15:28] Trustee Luckham: oh super so yeah indeed

[3:15:29] Trustee Luckham: the uh there's lots of things on the go and and many of you are fully aware that we've uh we've

[3:15:37] Trustee Luckham: We've recognized and adopted policy around reconciliation, around murdered and indigenous

[3:15:46] Trustee Luckham: women and children as an outcome of the truth and justice process that we've been going

[3:15:55] Trustee Luckham: through for a number of years.

[3:15:57] Trustee Luckham: Climate change, post-Douglas fur are all things that we are considering and contemplating

[3:16:03] Trustee Luckham: in our work and doing on the ground that are not contained within our policy statement.

[3:16:11] Trustee Luckham: So there's lots of reasons for us to review our policy statement on a more regular basis

[3:16:16] Trustee Luckham: than we have done, but we are in a major review at this moment.

[3:16:19] Trustee Luckham: And many of you will recall the original public consultation we did last year.

[3:16:26] Trustee Luckham: It was called 2050.

[3:16:27] Trustee Luckham: And we're now advancing to the next phase of that about what we learned and looking

[3:16:33] Trustee Luckham: looking for more direction policy change direction and so that was as Laura

[3:16:37] Trustee Luckham: Patrick is reminding me was launched yesterday so there's lots of things

[3:16:42] Trustee Luckham: that's an exciting year ahead of us I'm looking forward to the islands trust

[3:16:47] Trustee Luckham: being more responsive and more able and more capable and listening more to our

[3:16:52] Trustee Luckham: communities to do the work that we do in a better way so that's it thank you Laura

[3:16:59] Trustee Luckham: Patrick for reminding me. Regional Director Gary Holman over to you.

[3:17:05] Voice 20: Thanks Peter and Happy New

[3:17:07] Voice 20: Year to everyone and thanks as always to the Trust Committee for allowing me to participate

[3:17:13] Voice 20: in the Town Hall. Just a few things to mention I continue to work with Mary Richards who's Chair of

[3:17:20] Voice 20: the Seardy Liquid Waste Commission as well as the Farmland Trust Abattoir Society Community Services

[3:17:30] Voice 20: uh regarding uh composting uh project on the farmland trust uh burgoyne bay lands and where

[3:17:38] Voice 20: we continue to work uh particularly mary on the regulatory issues that will ultimately uh or

[3:17:45] Voice 20: may ultimately involve the the trust uh and we're also um uh seeking funding we'll be putting in an

[3:17:54] Voice 20: application through CRD to CleanBC to help support that project. BC Housing staff will be

[3:18:05] Voice 20: presenting a proposal to the BC Housing Executive Committee regarding funding for 24-7

[3:18:20] Voice 20: shelter opening at community services so this is a long-standing request by community services

[3:18:26] Voice 20: and rob grant has put out a request for supporting letters including to the trust i know lauren and

[3:18:34] Voice 20: and and peter are aware of it and are and will be drafting a letter as will i as will

[3:18:40] Voice 20: MLA Olson, but there's a real opportunity here for the community to weigh in and support

[3:18:47] Voice 20: the BC Housing request to its own executive. The 24-7 shelter funding will not only provide

[3:18:59] Voice 20: more support for folks who are unhoused with associated services like shower and laundry,

[3:19:09] Voice 20: But it should also help with the issue around public disorder in Centennial Park.

[3:19:17] Voice 20: It will give people a chance to gather with friends, but in a more comfortable setting than in Centennial Park, it may help with that issue.

[3:19:27] Voice 20: And on that issue, CRD have been working with the RCMP and Ganges Alley merchants to increase presence there.

[3:19:39] Voice 20: There will be a proposal going to the Parks Commission for staff to investigate crime prevention measures in Centennial Park.

[3:19:50] Voice 20: So I think we're slowly getting a handle on the issue, which, to be honest, we've been struggling with a bit.

[3:19:57] Voice 20: But our new RCMP detachment head, Clive Seabrook, has been actively engaged in increasing RCMP presence there.

[3:20:08] Voice 20: And that's going to be helping a lot.

[3:20:11] Voice 20: The Booth Canal pathway construction, the contractor has been chosen and construction will be underway soon.

[3:20:22] Voice 20: Unfortunately, because of a report by a professional arborist around danger trees,

[3:20:29] Voice 20: There are going to have to be some mature trees come down that either interfere with construction or are dead and dying and pose a safety hazard, and the contractor is bound by those recommendations.

[3:20:47] Voice 20: I do think we need to, the Transportation Commission will be receiving this report and will be recommending, I'm sure, that we adjust our standards for our pathways so that they're consistent with a rural standard.

[3:21:11] Voice 20: I think the engineering standards that we've started to adopt for our pathways, they're too costly and I think in some cases can result in damage to hedgerows, mature trees.

[3:21:32] Voice 20: So I think we need to revisit that issue with the Transportation Commission.

[3:21:36] Voice 20: uh for people's information there will be a um a workshop co-sponsored by our economic development

[3:21:44] Voice 20: commission and the chamber of commerce laura's aware of this because she sits as a liaison on

[3:21:51] Voice 20: the cdc uh a workshop on small uh business recovery grants being offered by the provincial

[3:21:58] Voice 20: government and that's this third uh sorry january 21st uh at 8 30 a.m and to get contact into to uh

[3:22:08] Voice 20: to sign up for that workshop you can contact either crd staff here locally or the chamber of

[3:22:15] Voice 20: commerce um the transportation commission has just recently um had a session and probably will

[3:22:23] Voice 20: will have additional sessions on its transportation and transit priorities for 2021.

[3:22:31] Voice 20: And included in those priorities will be participation in the Ganges Village Plan that's being organized by Islands Trust.

[3:22:41] Voice 20: And there is a very strong connection between transportation, pedestrian safety issues in the village

[3:22:50] Voice 20: and as being part of an overall village plan.

[3:22:55] Voice 20: So we'll look forward to working with the trust on that

[3:22:58] Voice 20: as will BC Transit, by the way,

[3:23:00] Voice 20: who will also be contacting the trust

[3:23:02] Voice 20: about participating in that process.

[3:23:08] Voice 20: And yeah, I think the final thing with respect to,

[3:23:14] Voice 20: oh, and I did write a report in the Driftwood

[3:23:17] Voice 20: several weeks ago summarizing those those priorities those transportation priorities so

[3:23:24] Voice 20: people can have a look at that and provide any feedback that they they wish and finally just

[3:23:31] Voice 20: on First Nations I think I may have mentioned this before but the CRD board now has approved

[3:23:37] Voice 20: First Nations participation in in all regional CRD standing committees so First Nations

[3:23:47] Voice 20: will be uh will be um invited to participate in all of the standing committees it'll of course

[3:23:54] Voice 20: be up to them about their level of interest and whether they want to participate but the

[3:23:59] Voice 20: board now has uh made that um that decision so on you know what other step forward in in our

[3:24:06] Voice 20: efforts as local government agencies around reconciliation uh thanks peter well thank you

[3:24:14] Trustee Luckham: Gary for the fulsome report. Appreciate that and that you join us for these LTC meetings.

[3:24:21] Trustee Luckham: So that covers us talking. We've got some correspondence here. We have four items.

[3:24:29] Trustee Luckham: Correspondence was received for consideration information by the LTC. We did add 8.4 for the

[3:24:36] Trustee Luckham: bulk of communication regarding the Francis bakery but let's start off we

[3:24:45] Trustee Luckham: have a piece of email concerning bylaw amendment to allow stairs along the

[3:24:52] Trustee Luckham: foreshore trustee Patrick had rely replied to that individual and mr.

[3:24:58] Trustee Luckham: Allen I guess it is and I'd forwarded that to staff for consideration is there

[3:25:03] Trustee Luckham: anything LTC would like to do other than receive this for information today? Trustee Patrick?

[3:25:09] Trustee Patrick (probable): No, I think we can just receive. I've already reached out to introduce this person to follow

[3:25:16] Trustee Patrick (probable): the work that the Regional Planning Committee will be doing on its shoreline model bylaw work.

[3:25:21] Trustee Luckham: Okay, thank you. And 8.2 is from Chandler to the LTC, which is a follow-up on a delegation that

[3:25:29] Trustee Luckham: was provided at our last meeting, and I thank the writer for that. That's a very extensive

[3:25:38] Trustee Luckham: dissertation on the concerns that you have, and thank you for that. Is there anything other than

[3:25:43] Trustee Luckham: receive that for information at this time? Right, so let's receive it for information.

[3:25:48] Trustee Luckham: And then Tom Barzaliotis has written to us, essentially, I guess, supporting the governance

[3:25:53] Trustee Luckham: review that we've undertaken and receive that for information unless there's any

[3:25:59] Trustee Luckham: other direction trustee Patrick can

[3:26:03] Trustee Patrick (probable): we refer that to the select committee

[3:26:07] Trustee Patrick (probable): that's doing the governance work because this is pertaining to that oh we

[3:26:12] Trustee Luckham: certainly could jolly good do we need a

[3:26:16] Trustee Patrick (probable): resolution to do that or I

[3:26:17] Trustee Luckham: think the

[3:26:18] Trustee Luckham: solution would be ideal

[3:26:19] Trustee Patrick (probable): all right I'll do so then I move that the Salt Spring

[3:26:23] Trustee Patrick (probable): on local trust committee refer um the correspondence under 8.3 to the select committee governance and

[3:26:31] Trustee Patrick (probable): management review

[3:26:32] Trustee Luckham: seconder any further discussion all those in favor that carries excellent so 8.4

[3:26:41] Trustee Luckham: we don't have anything in the agenda but this was added and i just want to add from my own uh

[3:26:47] Trustee Luckham: trustee grove and trustee patrick have spoken to the the vast amount of correspondence we've

[3:26:53] Trustee Luckham: received. I set them up so they'd go into a folder so I could review them in context of each other

[3:27:01] Trustee Luckham: as time went by. And I think that's close to a thousand items, including the responses,

[3:27:07] Trustee Luckham: 400 responses, I think, from Trustee Grove. So certainly probably the most email support I've

[3:27:15] Trustee Luckham: ever seen for any application of any kind. And of course, this is actually just the opportunity to

[3:27:20] Trustee Luckham: ask for permission to continue doing what they're doing while their application for rezoning is

[3:27:27] Trustee Luckham: processed. And certainly we will look at this correspondence in the light of all of that work.

[3:27:33] Trustee Luckham: But I'll just ask the trustees, there was a suggestion we might want to advance that to

[3:27:38] Trustee Luckham: endorse the correspondence we received to a motion. And so I'll look to trustees for

[3:27:43] Trustee Luckham: advice on what you would like to do with that correspondence we've received.

[3:27:50] Trustee Grove: Yeah, as you mentioned, actually, we've had a lot of correspondence.

[3:27:55] Trustee Grove: It was more like 500 letters that I wrote in appreciation for the input we received.

[3:28:00] Trustee Grove: And that was very helpful.

[3:28:01] Trustee Grove: I am wondering, quite frankly, I don't know what the plans are for the town hall.

[3:28:11] Trustee Grove: But, I mean, I think it's all been said.

[3:28:14] Trustee Grove: Not one of those letters was anything but supportive of the motion.

[3:28:21] Trustee Grove: we're hopefully going to be looking at shortly. I wondered if we might just move on and move ahead

[3:28:27] Trustee Grove: with that now. I noticed that Trustee Patrick's hand is up, rather than put everyone through that

[3:28:35] Trustee Grove: exercise. I

[3:28:38] Trustee Patrick (probable): don't believe we need to. I'm not seeing large numbers in the waiting rooms here

[3:28:45] Trustee Patrick (probable): to to speak speak to us so i i don't think i don't think we i think we can just leave it with the in

[3:28:50] Trustee Patrick (probable): the order it's going to be dealt with momentarily after town hall

[3:28:55] Trustee Grove: okay i i haven't looked to see

[3:28:58] Trustee Grove: how many people were phoning in but um if that's the case then soviet it

[3:29:02] Trustee Luckham: is a small number and

[3:29:04] Trustee Luckham: most of them are applicants and so um i think that we can certainly express to the community at large

[3:29:13] Trustee Luckham: that honestly we've heard loud and clear from the community about the value of this as a community

[3:29:18] Trustee Luckham: amenity in the in your midst and so we certainly will be looking for more input when this

[3:29:25] Trustee Luckham: applications comes before us um in the in the in due course and uh i want to thank everybody

[3:29:32] Trustee Luckham: for cooperating on that and providing us information on the value of it so then that's

[3:29:37] Trustee Luckham: fine then so let's go to the town hall and delegations if nothing further um and just

[3:29:43] Trustee Luckham: remind everybody that there's a number of uh bylaws and ocp uh uh amendments that are in the works

[3:29:53] Trustee Luckham: um of which listed here is bylaw 474 and 475 now but there's also the ocp amendments on pier

[3:30:00] Trustee Luckham: Island that have yet to be fulfilled and those post public hearing and we are not permitted to

[3:30:08] Trustee Luckham: hear anything further in order to protect the legislative requirement of our decision making.

[3:30:18] Trustee Luckham: So as per that I'll open the floor up and what I'm applicants need not speak to us in the town hall

[3:30:26] Trustee Luckham: you will have an opportunity to speak to us when we hear your application of

[3:30:31] Trustee Luckham: which I apologize we may not be able to get to all of them today will be an

[3:30:35] Trustee Luckham: opportunity for you to speak applications on Friday if you end up

[3:30:39] Trustee Luckham: being left off today's agenda and I'm going to confer with my trustees to

[3:30:46] Trustee Luckham: determine when we might finish today's meeting so that you can have some

[3:30:50] Trustee Luckham: certainty around that as the day progresses but if you can just show me a

[3:30:55] Trustee Luckham: digital hand and there's a button on your screen at the bottom that allows

[3:31:01] Trustee Luckham: you to raise a hand as a viewer and staff will enable you to speak and then

[3:31:08] Trustee Luckham: on a phone a telephone I think it's star again Sheila Sheila star nine that will

[3:31:21] Trustee Luckham: also raise your digital hand so anybody wish to address the local trust

[3:31:26] Trustee Luckham: committee today um that is not an applicant um okay i i'll identify jenny mclean as our

[3:31:41] Trustee Luckham: first uh speaker and anybody else that wishes to chime in um and as uh

[3:31:47] Trustee Luckham: as peter grove has said we've heard a lot about debate and so if you think there's something new

[3:31:55] Trustee Luckham: that we haven't heard we're happy to hear that i think that um we will be making a suitable

[3:32:01] Trustee Luckham: motion here shortly go ahead jenny can

[3:32:04] Voice 2: you hear me yes

[3:32:05] Trustee Luckham: okay

[3:32:06] Voice 2: i just wanted to provide a comment

[3:32:09] Voice 2: on the work that's being done by louisa to do with the um different strategies and i listened

[3:32:18] Voice 2: through the whole thing and i'm impressed with all the work that goes in and it's very nuanced

[3:32:23] Voice 2: my input I noticed there were two directions that are opposite to each other and one was being

[3:32:32] Voice 2: suggested to go slow and also to start in from the beginning to get a certainty that there's full

[3:32:39] Voice 2: input from the community and then it was brought up by by you chair Luckum about accelerating the

[3:32:44] Voice 2: process because there's a lot of pressure around housing so I would hope that the issue could be

[3:32:49] Voice 2: divided into what is actually emergency housing like if people are directly homeless like sleeping

[3:32:54] Voice 2: in the park etc or willing to come into a shelter that's obviously something very huge important for

[3:33:02] Voice 2: right now but the actual issue of dealing with this for changes to the official community plan

[3:33:07] Voice 2: I agree more with the idea that that should be taken very carefully because the you know

[3:33:14] Voice 2: Salt Spring Island's always a quagmire and nobody's ever 100% happy with the point of

[3:33:19] Voice 2: view of another person but you know these are very important decisions being made for the future so

[3:33:24] Voice 2: that's that's all I have to say thank you.

[3:33:26] Trustee Luckham: Well thank you very much and as you know if you listen

[3:33:30] Trustee Luckham: to the conversation that from staff as well trustees we want to identify those emergency

[3:33:37] Trustee Luckham: needs which are mostly controlled by others but if there's roadblocks that was raised that there

[3:33:44] Trustee Luckham: might be that we would want to look at those uh in the short term if we can but thank you for your

[3:33:49] Trustee Luckham: support and advice um there appreciate it anybody else wish to address the local trust committee

[3:33:54] Trustee Luckham: today let's give you a moment to press that number nine star nine or raise your digital hand

[3:34:07] Trustee Luckham: otherwise i'm going to continue and thank you all very much for joining us today

[3:34:13] Trustee Luckham: i recognize many of the names there you attend our meetings on a regular basis and appreciate

[3:34:19] Trustee Luckham: your interest all right then no other digital hands so I'm going to proceed

[3:34:25] Trustee Luckham: to applications and referrals and before I start there I did suggest that because

[3:34:31] Trustee Luckham: we're going to continue this meeting on Friday I'd like to set a goal for a

[3:34:39] Trustee Luckham: closure time we have I would like to stick to what's in the agenda and we

[3:34:45] Trustee Luckham: actually have an in-camera session uh scheduled for uh 3 55 and that may be our opportunity to

[3:34:58] Trustee Luckham: to to close that bulk of the public portion of the meeting for the day and then we would

[3:35:04] Trustee Luckham: return from that recess and then come back friday morning at nine o'clock does that sound reasonable

[3:35:10] Trustee Luckham: to trustees is that what you would like us to do i see thumbs up and nods okay so that's what i'm

[3:35:15] Trustee Luckham: going to stick to so let's see how it goes and we do want to i think i would suggest after

[3:35:26] Trustee Luckham: we've got a break scheduled in here about halfway through the applications but it's really important

[3:35:32] Trustee Luckham: that we cover off the swipa conversation that was started earlier because there are budget

[3:35:39] Trustee Luckham: implications that need to go out into that budget package so at the sub

[3:35:44] Trustee Luckham: puncture I think I'm to want to insert that so should we get the first three or

[3:35:50] Trustee Luckham: four off of our plate and then consider where we're at with reinserting the

[3:35:56] Trustee Luckham: SWPA conversation so the first item is Salt Spring rezoning 2020.2

[3:36:03] Trustee Luckham: hunt and car at 125 churchill road this is a request to the ltc to allow can the business

[3:36:12] Trustee Luckham: to continue um while they're making application uh for their rezoning um and just get to the right

[3:36:19] Trustee Luckham: page here um and just ask uh staff to introduce this uh topic to us and i see it's a planner maze

[3:36:31] Trustee Luckham: you have the opportunity to advise us on this one and so for the applicant we'll

[3:36:37] Trustee Luckham: hear the report from planner Mays and then we will come to you for comments

[3:36:41] Trustee Luckham: and then the LTC will have a discussion we may want to ask you questions and we

[3:36:46] Trustee Luckham: may also have questions of staff so planner Mays over to you right good

[3:36:51] Planner Mayes: afternoon trustees so let me share my screen and hope you guys can see the the

[3:37:03] Planner Mayes: the PowerPoint. So the purpose of this request is the applicant is requesting the Salt Spring

[3:37:11] Planner Mayes: Island Local Trust Committee deem there to be a community need to process SS rezoning 2020.2

[3:37:18] Planner Mayes: while prohibited uses continue on the subject property and that's in accordance with Salt

[3:37:23] Planner Mayes: Spring Island Standing Resolution SS 2020.45. So a bit of background on the subject property

[3:37:30] Planner Mayes: It's located in central Salt Spring Island, the corner of Upper Ganges Road and Churchill Road.

[3:37:37] Planner Mayes: It's 0.89 hectares in size, or 2.21 acres, and the lot is zoned Residential 7.

[3:37:45] Planner Mayes: The applicant has submitted a rezoning application to make lawful a restaurant and two commercial guest accommodation units that are on the subject property.

[3:37:53] Planner Mayes: The applicant has submitted a letter dated December 11, 2020, requesting the LTC deem the use occurring on the subject property a community need, in accordance with that standing resolution, to temporarily cease bylaw enforcement action while the rezoning application is being considered.

[3:38:09] Planner Mayes: are staff have provided relevant regulations policies and objectives in the discussion session

[3:38:15] Planner Mayes: section of the memorandum and staff note that 400 approximately 475 pieces of correspondence

[3:38:23] Planner Mayes: have been received in respect to the request recommended wording for resolutions are provided

[3:38:29] Planner Mayes: here on this slide and i'm happy to take any questions you guys may have

[3:38:33] Planner Mayes: All

[3:38:34] Trustee Luckham: right. Trustee Grover, she has his hands up. Should we hear from the applicant first?

[3:38:42] Trustee Luckham: Let's hear from the applicant. Can you promote the applicant, Shayla? Are you there?

[3:39:02] Voice 7: Hi.

[3:39:03] Voice 7: Hello.

[3:39:04] Voice 7: Hi there. Good afternoon.

[3:39:08] Trustee Luckham: Good afternoon. So you can see the recommendations there and you certainly

[3:39:12] Trustee Luckham: are aware of all of the communication we've seen about the necessity of your

[3:39:19] Trustee Luckham: find bakery in the community do you have any uh words of advice for us today otherwise we'll have

[3:39:25] Trustee Luckham: a conversation at that yeah

[3:39:27] Voice 21: um the only thing we responded to the staff report with just a little

[3:39:32] Voice 21: bit of further information and i haven't seen i don't think you have access to that information

[3:39:37] Voice 21: so the only thing i wanted to clarify is um some of the estimates of water usage on the staff report

[3:39:44] Voice 21: for our property we're quite a lot higher than our actual water consumption

[3:39:49] Voice 21: so so

[3:39:50] Trustee Luckham: I might actually suggest and appreciate you're about to tell me and

[3:39:55] Trustee Luckham: the reason why we haven't seen it is because we're not considering the

[3:39:59] Trustee Luckham: application today we're just considering your request to allow you to continue

[3:40:05] Trustee Luckham: the operation of your business while we're looking looking at the rezoning so

[3:40:10] Trustee Luckham: So that's ideally we will allow you to continue that but there's also an alternative motion

[3:40:16] Trustee Luckham: there so.

[3:40:17] Trustee Luckham: Okay.

[3:40:18] Trustee Luckham: Yeah.

[3:40:19] Trustee Luckham: Go ahead.

[3:40:20] Voice 21: I don't think we have anything else to add I think our, our points have been our points

[3:40:25] Voice 21: have been made.

[3:40:26] Voice 6: Yeah.

[3:40:28] Voice 6: We'll let

[3:40:28] Voice 6: you guys carry on though.

[3:40:29] Voice 6: Yeah.

[3:40:30] Trustee Luckham: Okay, thank you very much for joining

[3:40:32] Voice 6: us,

[3:40:33] Trustee Luckham: and we look forward to hearing more about

[3:40:36] Trustee Luckham: the use of when we review the application.

[3:40:40] Voice 10: Okay.

[3:40:40] Voice 10: Okay, thank you.

[3:40:42] Trustee Luckham: Trustees, do you have any questions

[3:40:43] Trustee Luckham: for staff or the applicant?

[3:40:48] Trustee Grove: Hello.

[3:40:49] Trustee Luckham: Hello.

[3:40:50] Trustee Grove: Yeah, I was waving at you.

[3:40:53] Trustee Luckham: Oh, I see.

[3:40:54] Trustee Luckham: I had my participant list in front of you.

[3:40:56] Trustee Luckham: So go ahead.

[3:40:57] Trustee Grove: I don't have any questions,

[3:40:58] Trustee Grove: but I'm prepared to move

[3:41:00] Trustee Grove: that the Salt Spring Island Local Trust Committee

[3:41:02] Trustee Grove: determine that there is a community need

[3:41:04] Trustee Grove: to process SSRZ 2020.2 while the prohibited use

[3:41:08] Trustee Grove: is continuing and direct staff

[3:41:10] Trustee Grove: First Standing Resolution SS2020-045, temporarily cease bylaw enforcement action for the following

[3:41:17] Trustee Grove: commercial uses until consideration of SSRZ 2020.2, a restaurant, in brackets, a bakery,

[3:41:24] Trustee Grove: two commercial guest accommodation units.

[3:41:28] Trustee Luckham: All right. Thank you, Trustee Grove. Is that

[3:41:30] Trustee Luckham: seconded by Trustee Patrick? And Trustee Grove, do you wish to speak to the motion?

[3:41:35] Trustee Luckham: No,

[3:41:36] Trustee Grove: I think it's quite clear from the correspondence and the community involvement

[3:41:41] Trustee Grove: that the community is asking us to allow them to continue operation during this rezoning process,

[3:41:48] Trustee Grove: which the applicant has requested.

[3:41:51] Trustee Luckham: All right, thank you. Trustee Packer?

[3:41:53] Trustee Patrick (probable): I absolutely fully support the ongoing operation of the bakery. But I do want to question and ask

[3:42:01] Trustee Patrick (probable): a little bit more about the commercial guest accommodations, because I'm a little bit

[3:42:04] Trustee Patrick (probable): sensitive that we do have active by law enforcement for short-term vacation rentals

[3:42:09] Trustee Patrick (probable): and whether or not these units could be operated under the home-based business of the of the bed

[3:42:16] Trustee Patrick (probable): and breakfast are they able to be compliant with that or are there um so i just want to know a

[3:42:23] Trustee Patrick (probable): little bit more about the commercial guest accommodations and

[3:42:27] Trustee Luckham: and who would you like to

[3:42:28] Trustee Luckham: answer that planner maze i

[3:42:30] Trustee Patrick (probable): i guess so staff as to what what is uh what why are they not in

[3:42:35] Trustee Patrick (probable): compliance with the bed and breakfast i guess today what those two units uh

[3:42:42] Planner Mayes: sure so um the two

[3:42:43] Planner Mayes: units are um one is within an accessory building uh that was moved onto the property uh in in the

[3:42:51] Planner Mayes: 90s and then the other is is a platform a glamping uh a glamping tent that's operated seasonally

[3:42:58] Planner Mayes: And so both of those are operating outside of the single-family dwelling.

[3:43:04] Planner Mayes: Our home-based business regulations permit bed-and-breakfast home-based businesses within a single-family dwelling or a seasonal cottage.

[3:43:11] Planner Mayes: This particular property isn't permitted a seasonal cottage, and both are operating in accessory buildings or accessory structures that aren't connected to the dwelling unit.

[3:43:26] Trustee Luckham: Okay, thank you. Does that answer your question, Trustee Pett?

[3:43:28] Trustee Luckham: um

[3:43:31] Trustee Patrick (probable): yeah and i guess sort of to the to the applicants i mean is this so i i haven't

[3:43:36] Trustee Patrick (probable): looked at your rezoning application because we're we haven't seen that yet this is just

[3:43:40] Trustee Patrick (probable): this first decision is this are these uses that you're you're hoping to make legal through um

[3:43:47] Trustee Patrick (probable): certain through this mechanism i

[3:43:55] Voice 6: i guess i can answer that um can you hear me

[3:43:58] Trustee Patrick (probable): yes yeah

[3:43:59] Voice 6: uh so

[3:44:00] Voice 6: So this is my parents' business.

[3:44:03] Voice 6: They ran the gallery and had these B&Bs open.

[3:44:06] Voice 6: The cabin, the permanent structure

[3:44:09] Voice 6: since they purchased the property, so 15 years ago.

[3:44:13] Voice 6: And the glamp was built I think three or four years ago

[3:44:18] Voice 6: and semi-permanent.

[3:44:20] Voice 6: And yes, I think the zoning that we're going for

[3:44:22] Voice 6: is the only one that really applied

[3:44:25] Voice 6: to all of our usages on the property

[3:44:28] Voice 6: was the small hotel and

[3:44:30] Voice 6: restaurant designation so yes we are hoping to

[3:44:33] Voice 6: continue use on the B&B as well yeah

[3:44:40] Trustee Luckham: so I guess trustee Patrick the leading

[3:44:42] Trustee Luckham: question there is whether or not that commercial guest accommodate indeed

[3:44:48] Trustee Luckham: provide meets a community need compared to the bakery which we certainly heard a

[3:44:54] Trustee Luckham: lot of messaging about yeah I'm

[3:44:58] Trustee Patrick (probable): just trying to understand you and the

[3:45:02] Trustee Patrick (probable): likelihood of success of of all of this as well at the at the end of the day i think uh clearly

[3:45:08] Trustee Patrick (probable): the bakery is uh they're just two different two very functionally different businesses yeah agreed

[3:45:14] Voice 6: yeah i i would rather my parents speak on this matter but i will put into sense that there

[3:45:20] Voice 6: definitely is a need for accommodation for tourists on this island we all depend on it

[3:45:25] Voice 6: I feel as if a lot of people feel that pinch, especially in this pandemic year we've had.

[3:45:34] Voice 6: So, but I'm

[3:45:36] Voice 6: happy to direct my parents to speak with you at a later date.

[3:45:41] Voice 6: Well,

[3:45:41] Trustee Luckham: that will no doubt have its day when we actually receive the application.

[3:45:46] Trustee Luckham: The question today is whether we would curtail law enforcement on both of those.

[3:45:52] Trustee Luckham: I'm trying to do it.

[3:45:53] Trustee Luckham: here so trustees what would you like to do there's a motion on the table i believe that was

[3:46:00] Trustee Luckham: seconded stop fussing um and somebody has their microphone not off i

[3:46:07] Trustee Patrick (probable): i mean i'm satisfied for

[3:46:08] Trustee Patrick (probable): leaving it for now but i guess as the rezoning process carries on if it becomes apparent that

[3:46:14] Trustee Patrick (probable): you know either either the businesses get split or the decision gets split i guess we could always

[3:46:20] Trustee Patrick (probable): deal with it in the future and

[3:46:22] Trustee Grove: that's fair enough as far as i'm concerned

[3:46:25] Trustee Patrick (probable): Yeah,

[3:46:25] Trustee Luckham: and so I think that, you know, I don't know my messaging here will be is let's get this applicant before the local trust committee as soon as possible so that these uncertainties can be dealt with in a timely fashion because it is at the patience of the community that the bylaws which are in place are temporarily dismissed in order to allow that community need to be served.

[3:46:55] Trustee Luckham: and we don't want to sacrifice that community need in any way shape or form so if it's all

[3:47:01] Trustee Luckham: right with trustees i'll call for the vote all those in favor and so that carries and so uh

[3:47:09] Trustee Luckham: there you have it we've um advanced that according to your wish but really um i ask you to be sure to

[3:47:16] Trustee Luckham: get that application before us as soon as you possibly can i know that staff will be

[3:47:21] Trustee Luckham: be working with you in that aspect. So let's now move on to 11.2, which is Salt Spring

[3:47:31] Trustee Luckham: Island Temporary Use Permit at 215 Margolin Drive. It's Planbeck and Wesley Digging

[3:47:43] Trustee Luckham: it excavating limited um and i believe that's uh let me find out where i am here is that stefan

[3:47:53] Trustee Luckham: surmak are you advancing that one for us or is it christine

[3:47:58] Voice 12: i am indeed mr chair oh

[3:47:59] Trustee Luckham: i see okay

[3:48:01] Trustee Luckham: okay go ahead i

[3:48:03] Voice 12: assume you can see my screen uh the uh presentation yes okay

[3:48:08] Voice 12: okay i'll try to make this short the um so what you have before you is an application to uh renew

[3:48:15] Voice 12: new an existing temporary use permit for a home-based commercial excavation business on

[3:48:21] Voice 12: the subject property. It's located in a cul-de-sac on Margolin Drive. I'm sorry I'm getting somebody

[3:48:31] Voice 12: telling me it doesn't look right on the screen. How does it look okay to you?

[3:48:35] Trustee Luckham: I've got two

[3:48:37] Trustee Luckham: images on the screen one of which is the document and another is something else it's got town hall

[3:48:44] Trustee Luckham: all looks like a meeting schedule, Francis Bakery, so it's not full screen.

[3:48:48] Voice 12: Interesting, so give me a

[3:48:50] Voice 12: second, and I will try to fix that. Oops.

[3:48:55] Trustee Luckham: Yeah, you've got our, you've got the meeting schedule

[3:48:57] Trustee Luckham: on the left-hand side, and the document on the right.

[3:49:02] Voice 12: Oh, technical difficulties, has to be me

[3:49:04] Voice 12: who has them. Okay, hold on a sec.

[3:49:06] Trustee Luckham: Well, you're not giving away any secrets on the other one, so I think

[3:49:09] Trustee Luckham: no

[3:49:09] Voice 12: no it's just me keeping notes of what's going on how about if I do that and then did that

[3:49:15] Voice 12: disappear well

[3:49:17] Trustee Luckham: yeah it disappeared now we've got a picture of your background so your other thing

[3:49:20] Trustee Luckham: is only half the screen well

[3:49:23] Voice 12: I'll go with that why not okay so the uh so it's a extension of a TUP

[3:49:30] Voice 12: for a commercial excavation excavation business uh at the end of a cul-de-sac

[3:49:34] Voice 12: Margolin Drive in the north end, the northeast of Salt Spring Island.

[3:49:42] Voice 12: And so staff, you know, bring it to you. You can see on the picture that

[3:49:51] Voice 12: it's just in the small box, 350 approximately square feet area that the

[3:49:56] Voice 12: use is confined to, and you can see that it's got a fenced area and some hedging.

[3:50:01] Voice 12: and staff sort of went to the property to investigate have there been any changes

[3:50:06] Voice 12: you know is it the same is it just a renewal had a bit of a challenge doing that trying to get

[3:50:12] Voice 12: you know staff were asking questions about other issues on the property and we were just kind of

[3:50:18] Voice 12: deflected from not investigating the the applicant is not really happy with dealing with staff and

[3:50:24] Voice 12: doesn't like us snooping around and honestly has a sort of a sense that we're you know

[3:50:30] Voice 12: Bothering. So that's one of the reasons I'm presenting and one of the reasons staff are

[3:50:35] Voice 12: challenged to how to present how to go forward with this report you'll see that ultimately our

[3:50:39] Voice 12: recommendation is to recommend renewal but also based on some of the communications we've had

[3:50:48] Voice 12: is to forward those communications to bylaw enforcement for their further investigation

[3:50:54] Voice 12: and that way staff won't feel sort of intimidated not to look around on the property.

[3:51:00] Voice 12: And what I'm showing you is just a few examples from the last site visit.

[3:51:04] Voice 12: So since we've received it, the applicant has responded to the staff report.

[3:51:08] Voice 12: You've got their communication.

[3:51:09] Voice 12: You've also got some correspondence that came in.

[3:51:12] Voice 12: One piece was received in opposition.

[3:51:15] Voice 12: Four were in support of the application.

[3:51:18] Voice 12: And there's one that we did not include because it was quite defamatory in its statements.

[3:51:22] Voice 12: It was more of a social media posting than it was a real objective opinion.

[3:51:28] Voice 12: So we have recommendation here that the LDC approves issues of the TUP, but we also recommend that the correspondence dated December 22nd go to Bio-Enforcement for their follow-up and consideration.

[3:51:42] Voice 12: And in the staff report, you have consideration of other possible resolutions, including more monitoring of the permit itself.

[3:51:54] Voice 12: So I'm happy to answer any questions.

[3:51:56] Voice 12: All

[3:51:58] Trustee Luckham: right, thank you. Maybe I'll just see if the applicant is on the line. They may wish to speak

[3:52:04] Trustee Luckham: to the LTC as they concur with the issuance of the temporary use permit or not, I suppose.

[3:52:12] Trustee Luckham: The applicant's online. They

[3:52:20] Voice 8: were just logged in through a few different ones.

[3:52:23] Voice 21: Okay,

[3:52:25] Trustee Luckham: so that's Chris and Tamara. You have your hand up there, and so you have the floor then,

[3:52:32] Trustee Luckham: I think. Go ahead.

[3:52:44] Trustee Grove: They are muted.

[3:52:46] Trustee Luckham: They seem to be. Hello.

[3:52:50] Trustee Luckham: Hello. We can hear you now. And I can

[3:52:52] Trustee Luckham: see you too. That's great.

[3:52:54] Voice 1: Great. We'd love to speak upon this. Precisely what Stefan said about

[3:53:01] Voice 1: snooping around the property is something that needs to be stated too. We feel that we have

[3:53:09] Voice 1: have been very accommodating to the trust and I don't know why we get claimed of not allowing them

[3:53:20] Voice 1: to snoop and being intimidated having intimidation factor here we're abiding by everything we feel

[3:53:28] Voice 1: that the trust has asked for and you can see by our letter that we have brought up many points that

[3:53:36] Voice 1: But I think the trust has, or certain staff members have overstepped their boundaries of what our TUP is allowing.

[3:53:47] Voice 1: And it's really frustrating completely to have someone try to, as Stefan said, snoop around your property to find you with other violations, which currently we do not have.

[3:53:59] Voice 1: of we are doing what we can to stay in business and um sorry go ahead I'd

[3:54:09] Voice 11: just like to say yes

[3:54:10] Voice 11: I agree with what Stefan's saying um we have a problem with people coming around our property

[3:54:15] Voice 11: looking around basically because the bylaw enforcer that had come around in the past

[3:54:22] Voice 11: told me that getting married to my wife was the worst decision I ever made

[3:54:27] Voice 11: as well as telling me that my son was obese and overweight and needs to lose a lot of weight

[3:54:34] Voice 11: so when we've been attacked by the trust and by bylaw enforcers we do have a guard up so when it

[3:54:43] Voice 11: comes to looking at the area that is in question that's what we want to look at not everything else

[3:54:52] Trustee Luckham: well yeah and right now today we're here to look at the temporary use permit

[3:54:56] Trustee Luckham: because the recommendation is to approve

[3:54:58] Voice 10: it and

[3:54:59] Trustee Luckham: um i don't i can't speak to the circumstances

[3:55:04] Trustee Luckham: and uh i would ask you to stick to the application before us so

[3:55:10] Voice 11: with the application um i'm not for

[3:55:15] Voice 11: having a bylaw officer come by on a monthly basis or regular basis uh just due to waste of time

[3:55:22] Voice 11: waste of taxpayers money and waste of our time i am working very hard at trying to make a deal

[3:55:30] Voice 11: to move the business off the island at the present time we are also working off the island considering

[3:55:36] Voice 11: moving the coal company off the island because of this so that's all i have to say okay

[3:55:44] Trustee Luckham: so

[3:55:45] Trustee Luckham: that what i can take then is you're not satisfied with the conditions of the permit

[3:55:51] Trustee Luckham: No.

[3:55:54] Voice 11: I'm satisfied with everything except for the bylaw officer coming by on a regular

[3:55:57] Voice 11: basis as what has been recommended by the planner.

[3:56:02] Trustee Luckham: Okay.

[3:56:02] Trustee Luckham: Thank you very much.

[3:56:04] Trustee Luckham: So that's great.

[3:56:06] Voice 12: Mr. Chair, I'd just like to

[3:56:08] Voice 12: clarify, staff did not recommend that.

[3:56:10] Voice 12: We just put it as an alternate recommendation for the LTC to consider.

[3:56:14] Trustee Luckham: Well, I was going to question that because I certainly didn't see that being

[3:56:19] Trustee Luckham: obvious.

[3:56:20] Trustee Luckham: obvious. So thank you for that clarity, Stefan. So then trustees, do you have any questions

[3:56:26] Trustee Luckham: with respect to the temporary use permit that is listed here, which does not include frequent

[3:56:35] Trustee Luckham: visits by the bylaw enforcement officer for staff or the applicant? Trustee Grove and

[3:56:45] Trustee Luckham: then Patrick.

[3:56:45] Trustee Luckham: Patrick?

[3:56:46] Trustee Grove: I mean, by passing this correspondence to by-law compliance and enforcement,

[3:56:52] Trustee Grove: what are we expecting them to do?

[3:56:57] Voice 12: The by-law enforcement has the authority to enter properties

[3:57:00] Voice 12: for investigation, whereas planning staff generally go at the permission of applicants.

[3:57:08] Voice 12: We try not to offend applicants. We go on good merit. And it just felt that this communication,

[3:57:14] Voice 12: application, there's sort of a conflict in the application. We're getting information that

[3:57:19] Voice 12: suggests some unknowns, and we don't know the answers. So planning staff didn't have the ability

[3:57:25] Voice 12: to investigate, so we're sort of pushing it over to by-law enforcement for them to investigate.

[3:57:29] Voice 12: But that still doesn't change the fact that based on the evidence we have, staff recommend

[3:57:33] Voice 12: issuance of the TUP or extension of the TUP.

[3:57:36] Trustee Grove: If I may, and I'm certainly happy to support that,

[3:57:40] Trustee Grove: I think it's very important that the applicant understand that the role of bylaw enforcement,

[3:57:47] Trustee Grove: and I'm sorry you seem to have had some bad experience in the past, I hope that you

[3:57:53] Trustee Grove: complained properly about that kind of language and behavior. I hope it's not happening anymore.

[3:57:58] Trustee Grove: I do not see bylaw enforcement snooping around, as you put it, on a regular basis,

[3:58:03] Trustee Grove: but they are entitled to go onto your property to ensure that you're following the rules.

[3:58:14] Trustee Luckham: Okay, so I want to focus on the temporary use permit as the first piece.

[3:58:23] Trustee Luckham: The whole latter thing is a secondary motion here, if I'm not mistaken.

[3:58:30] Trustee Luckham: Am I mistaken, Trustee Sirmac?

[3:58:34] Trustee Luckham: I'm not mistaken.

[3:58:36] Trustee Luckham: All right.

[3:58:36] Trustee Luckham: So, Trustee Patrick?

[3:58:39] Trustee Patrick (probable): No, I support the temporary use permit.

[3:58:41] Trustee Patrick (probable): I mean, we know we don't have the use of,

[3:58:44] Trustee Patrick (probable): we don't have lands that we've made available

[3:58:46] Trustee Patrick (probable): or have dealt with where parking,

[3:58:48] Trustee Patrick (probable): you know, excavation equipment and so forth.

[3:58:51] Trustee Patrick (probable): So I'm satisfied with the temporary use permit.

[3:58:54] Trustee Luckham: All right then.

[3:58:55] Trustee Luckham: So can I get a motion to that effect?

[3:58:59] Trustee Patrick (probable): Sure, I can do that.

[3:59:00] Trustee Patrick (probable): I'll move that the Salt Spring Island Local Trust Committee

[3:59:02] Trustee Patrick (probable): approve issuance of temporary use permit SSTUP 2020.3.

[3:59:07] Trustee Grove: Second that.

[3:59:09] Trustee Luckham: Moved and seconded.

[3:59:11] Trustee Luckham: Any further discussion?

[3:59:12] Trustee Luckham: All those in favor? So that carries. Now, indeed, there is a second element here, which is correspondence from December the 22nd, that the recommendation is that we forward that to bylaw enforcement.

[3:59:28] Trustee Luckham: enforcement i'm just looking for that piece of correspondence um because of course it begs the

[3:59:34] Trustee Luckham: question why that's not just simply filed as a complaint uh which by all enforcement would

[3:59:40] Trustee Luckham: manage in due course i guess that's a question i have for staff that's

[3:59:48] Voice 12: a good question we uh we

[3:59:50] Voice 12: took it in as part of the correspondence communications in regards to the application

[3:59:55] Voice 12: and we weren't you know just because we get a negative correspondence doesn't default

[3:59:59] Voice 12: fault.

[4:00:00] Voice 12: us to send it to bylaw enforcement during the application process. We don't want, you know,

[4:00:04] Voice 12: there's always going to be, well, not always, but tends to be pro and con, and don't want to be

[4:00:08] Voice 12: presumptive that the applicant is doing anything unlawful. So we wanted the LTC to be able to weigh

[4:00:13] Voice 12: in what they would like to do.

[4:00:16] Trustee Grove: I beg your pardon, if I may, but you're recommending that we forward

[4:00:20] Trustee Grove: this to bylaw enforcement, obviously.

[4:00:22] Voice 12: That's what staff recommended. Yes, that is correct.

[4:00:25] Trustee Grove: Well, I'm happy to make that motion. I move that Salt Spring Island Local Trust Committee direct

[4:00:29] Trustee Grove: direct staff to forward correspondence dated December 22, 2020 to by-law compliance and

[4:00:34] Trustee Grove: enforcement.

[4:00:36] Trustee Patrick (probable): I'll second for discussion purposes.

[4:00:39] Trustee Luckham: Great. Okay. Thank you for that, Trustee Patrick.

[4:00:43] Trustee Luckham: I certainly have some questions, but I'll let your local trustees lead off.

[4:00:48] Trustee Luckham: Peter, do you wish to speak to it further, or should we just go to Trustee Patrick?

[4:00:53] Trustee Grove: No, Trustee Patrick can have the floor.

[4:00:56] Trustee Patrick (probable): I don't support this motion. I feel that

[4:00:59] Trustee Patrick (probable): that there may be a neighbor or so forth that's unhappy

[4:01:04] Trustee Patrick (probable): and that if they choose to make a complaint,

[4:01:06] Trustee Patrick (probable): that that's always their option.

[4:01:08] Trustee Patrick (probable): But I don't feel that we need to activate bylaw enforcement.

[4:01:16] Trustee Luckham: Thank you, Trustee Patrick.

[4:01:21] Trustee Luckham: I actually agree with Trustee Patrick.

[4:01:25] Trustee Luckham: I think we have a rigorous and suitable bylaw enforcement mechanism

[4:01:31] Trustee Luckham: mechanism that a bylaw enforcement complaint can be made directly to bylaw enforcement,

[4:01:36] Trustee Luckham: and they can then open a file, determine whether the complaint is legitimate or not, and then take

[4:01:43] Trustee Luckham: action if it is deemed necessary, and indeed inform the complainant if they find that there's

[4:01:51] Trustee Luckham: no offense being created. But I like to think that the Salt Spring, the local trust committee,

[4:01:57] Trustee Luckham: actually distances itself from bylaw enforcement because that if it comes to

[4:02:04] Trustee Luckham: a decision to actually spend money to do take legal action I like to think that

[4:02:11] Trustee Luckham: we're arm's length from the complaint process and this I think drags the LTC

[4:02:17] Trustee Luckham: into a complaint process and I don't know that I agree with that so that's my

[4:02:23] Trustee Luckham: my two cents, I don't think I'm in support of it either. Trustee Groh?

[4:02:27] Trustee Grove: Yeah, and actually,

[4:02:28] Trustee Grove: I agree with that. What I don't understand, Steph and Sermon, is why wouldn't this kind

[4:02:33] Trustee Grove: of correspondence go to bylaw enforcement automatically?

[4:02:38] Voice 12: Sure. And normally, if we

[4:02:40] Voice 12: weren't processing an application renewal, it would. And so if it was a complaint, we would.

[4:02:45] Voice 12: But it's because we're in this sort of in-between stage, processing this application renewal,

[4:02:49] Voice 12: renewal that staff felt it was worth pausing and not sending bylaw enforcement and allowing this

[4:02:56] Voice 12: process to go forward without having the applicant deal with planners bylaw enforcement and all the

[4:03:00] Voice 12: rest showing up we were trying to allow the process to unfold without the applicant feeling

[4:03:05] Voice 12: like they're being sort of I don't know victimized or something like that so that's why we included

[4:03:11] Voice 12: in this process because we just didn't think it was we didn't want to send bylaw enforcement

[4:03:15] Voice 12: while we're posting the application it would have felt I don't know it just we didn't really

[4:03:19] Voice 12: have an answer. I don't think we have a process or established procedure in this circumstance. So

[4:03:23] Voice 12: this seemed like the best path forward. And if the LTC doesn't want to afford that

[4:03:27] Voice 12: correspondence, so be it. I will remind the LTC, though, and the applicant

[4:03:34] Voice 12: that the bylaw enforcement can do proactive planning or proactive enforcement for two

[4:03:39] Voice 12: scenarios. That is for a known environmental degradation situation, such as something going

[4:03:46] Voice 12: going through a stream or polluting a stream and the other one is for active permits if we have

[4:03:50] Voice 12: development permits, temporary use permits, development variance permits and they know that

[4:03:54] Voice 12: something's happening contrary to that then bylaw enforcement doesn't need a complaint they can just

[4:03:58] Voice 12: go ahead and enforce but of course I'm not sure how they would know that unless there was some

[4:04:03] Voice 12: sort of complaint because we're not driving around pointing fingers so but just a reminder that that's

[4:04:08] Voice 12: two circumstances that bylaw enforcement can be proactive for they don't default need a

[4:04:15] Voice 12: sure

[4:04:17] Trustee Luckham: well that's certainly well understood and um i think i have a suggestion but i think i'm

[4:04:23] Trustee Luckham: going to call the vote on this motion which was moved and seconded for discussion purposes

[4:04:29] Trustee Luckham: and uh call the vote on it and and that would determine if i have a recommendation or not so

[4:04:36] Trustee Luckham: i'm going to those in favor of the motion as presented i don't see any hands and

[4:04:49] Trustee Grove: we've lost you chair luckham are

[4:04:52] Trustee Luckham: you frozen ah i see so much for technology so let me do that again

[4:04:57] Trustee Luckham: all those hands up that are opposed and there we go that's a little bit better i was wondering what

[4:05:04] Trustee Luckham: was going on so that has not been advanced um so my suggestion is and i don't want to make a motion

[4:05:10] Trustee Luckham: necessarily to do that is that whoever the writer is of that particular piece of correspondence

[4:05:15] Trustee Luckham: which i can't find maybe it isn't in the package for apparent reasons for obvious reasons that

[4:05:20] Trustee Luckham: that they can the person be advised there's a complaint process and they can

[4:05:25] Trustee Luckham: file a complaint if they so feel fit so fit to advance that to the proper

[4:05:30] Trustee Luckham: mechanism and that the LTC is not that and I don't think you need a motion for

[4:05:37] Trustee Luckham: that effect do you know okay thank you so thank you Kristen tomorrow for

[4:05:43] Trustee Luckham: joining us and good luck with your and your work yeah

[4:05:49] Trustee Luckham: okay so this now brings

[4:05:52] Trustee Luckham: brings us to 1.36. We're doing pretty good for time. And we've got Salt Spring Development

[4:05:59] Trustee Luckham: Variance Permit 2020.11 and Salt Spring Development Permit 2020.9 Spears and Young at 1.35 Leslie

[4:06:09] Trustee Luckham: Drive, Salt Spring Island. And this is Plan Gordon is going to take the lead on this one

[4:06:17] Trustee Luckham: by the looks of it and so i'll turn it over to you and i'll ask an applicant in the uh room so

[4:06:23] Trustee Luckham: to speak and um excuse

[4:06:26] Trustee Grove: me excuse me chair we haven't dealt with 11.3 i don't believe

[4:06:32] Trustee Luckham: you are absolutely right i apologize that i got confused with that but you're right

[4:06:37] Trustee Luckham: salt spring development permit 2019.4 smith gulf island senior residence at 150 things lane

[4:06:46] Trustee Luckham: is ahead of that which is why there's a 15-minute break there because this might be a little bit

[4:06:53] Trustee Luckham: more lengthy than the rest of it and so apologies to that and who is going to take the lead on this

[4:07:01] Trustee Luckham: one is it also planner gordon that's correct gordon and i think the applicant is well familiar

[4:07:06] Trustee Luckham: with the process we'll get the report from staff there'll be an opportunity for you to address it

[4:07:10] Trustee Luckham: and then we'll have a conversation at the table here.

[4:07:15] Trustee Luckham: Senator Gordon.

[4:07:16] Voice 14: Thank you, Chair.

[4:07:18] Voice 14: And just to confirm that everyone can see the screen there.

[4:07:21] Voice 14: Hi.

[4:07:24] Voice 14: Slides, yes.

[4:07:29] Voice 14: So I've prepared just some short presentations today

[4:07:31] Voice 14: just with a mind to keeping things on time.

[4:07:35] Voice 14: So if I'm brief, I'm happy to answer any questions

[4:07:39] Voice 14: that the trustees may have following the presentation.

[4:07:43] Voice 14: But, Chair, as you mentioned, this is SSDP 2019.4 for 154 Kings Lane.

[4:07:51] Voice 14: It's reconsideration, really, of a DP that was previously approved by the Local Trust Committee.

[4:07:59] Voice 14: It was not issued. It was approved conditional on the receipt of some landscaping security, which was not provided.

[4:08:07] Voice 14: Since that time there's been some required alterations to the building mostly due to

[4:08:13] Voice 14: a reduction in the building footprint and the sort of reconfiguration of the allotment of units

[4:08:22] Voice 14: but this DP does still cover the construction of senior supportive housing complex and as you can

[4:08:31] Voice 14: see in the report that refers to the previous development permit that was approved by the LTC

[4:08:35] Voice 14: see and staff have found that the analysis of of this application against the development

[4:08:41] Voice 14: primary one guidelines remain substantially unchanged from the previous essentially the same

[4:08:49] Voice 14: built form with the set reduction of the footprint there's been some reduction as well in the

[4:08:56] Voice 14: landscaping cost and that's as a result of recommendations that were made by the the apc

[4:09:02] Voice 14: to reduce some of the hard landscaping so those costs have been reduced and then just with respect

[4:09:10] Voice 14: to this landscaping security one of the major changes here is the applicant is seeking

[4:09:16] Voice 14: that the LTC accept a letter of assurance from from BC Housing for the guaranteeing of the

[4:09:24] Voice 14: the landscaping installation and survival.

[4:09:29] Voice 14: And just sort of as a result

[4:09:32] Voice 14: of the way things are working currently,

[4:09:35] Voice 14: the applicant has not been able to provide that letter

[4:09:37] Voice 14: at this time.

[4:09:41] Voice 14: Essentially they're expecting the letter imminently

[4:09:44] Voice 14: and would like to move ahead with the application.

[4:09:47] Voice 14: So staff at this point are recommending

[4:09:51] Voice 14: that the LTC accept this,

[4:09:53] Voice 14: that that the LTC issued the development permit conditional upon receipt of this

[4:09:59] Voice 14: letter to staff satisfaction and in doing so recommend also the rescinding

[4:10:04] Voice 14: of the previous resolutions that adopted the previous permit and the securing of

[4:10:10] Voice 14: landscaping so I will will leave it there happy to answer any questions that

[4:10:15] Voice 14: you might have in terms of process or the application itself all right thank

[4:10:22] Trustee Luckham: you um does the applicant wish to address the local trust committee at this time

[4:10:27] Trustee Luckham: yeah janet smith the applicant you advanced her panelist i guess uh

[4:10:46] Trustee Grove: janet you're muted okay how

[4:10:54] Voice 4: about that

[4:10:54] Voice 10: that's perfect

[4:10:55] Voice 4: um we're uh happy with the result with the recommendation okay thank you

[4:11:08] Trustee Luckham: So then, if that's it, I'll go to trustees,

[4:11:12] Trustee Luckham: if you have any questions for staff or the applicant.

[4:11:16] Trustee Grove: I'm entirely happy with this, thank you.

[4:11:19] Trustee Luckham: Trustee Patrick.

[4:11:21] Trustee Patrick (probable): I don't have any questions

[4:11:22] Trustee Patrick (probable): and I can get the motion started there.

[4:11:24] Trustee Patrick (probable): I move that the Salt Spring Island Local Trust Committee

[4:11:26] Trustee Patrick (probable): rescind resolutions SS 2020-026 and SS 2020-027.

[4:11:32] Trustee Grove: Seconded.

[4:11:34] Trustee Luckham: Seconded, and I'll just call for the vote.

[4:11:37] Trustee Luckham: All those in favor, none opposed, that carries.

[4:11:42] Trustee Grove: And I will move that the Salt Spring Island

[4:11:44] Trustee Grove: Local Trust Committee approve issuance of SSDP 2019.4

[4:11:48] Trustee Grove: as presented in the staff report dated January 19, 2021,

[4:11:52] Trustee Grove: conditional upon receipt of a letter from BC Housing

[4:11:54] Trustee Grove: assuring the installation and successful establishment

[4:11:56] Trustee Grove: of all vegetation as required by the landscaping plan

[4:11:59] Trustee Grove: attached as a schedule to the proposed permit

[4:12:03] Trustee Grove: as deemed satisfactory to the island's trust staff.

[4:12:10] Trustee Luckham: Any further discussion? No. All those in favor? And that carries unanimously also.

[4:12:19] Trustee Luckham: So thank you very much, trustees. Thank you to the applicant. I just had a little wandering

[4:12:26] Trustee Luckham: thought there. I'll just toss that out because I saw all the beautiful pictures and landscaping

[4:12:31] Trustee Luckham: and everything in this particular application and no intention whatsoever to change this particular

[4:12:37] Trustee Luckham: application but can't help but wonder when I see the parking lot in the cars

[4:12:40] Trustee Luckham: in it whether or not there's a requirement in any of this work that we

[4:12:44] Trustee Luckham: do for electric vehicle charging stations in these developments but

[4:12:49] Trustee Luckham: leave that as a thought thinking about the future and my frozen again we're

[4:13:03] Voice 4: definitely putting them in oh

[4:13:05] Trustee Luckham: perfect that's awesome to hear it's only a

[4:13:09] Voice 4: matter of how many at this point um i just wanted to be clear that the letter of assurance is for 50

[4:13:18] Voice 4: of the value of the landscaping that's what we had before uh

[4:13:25] Trustee Luckham: planner gordon um

[4:13:30] Voice 14: to my reflection there's no discussion about the reduction of um the security

[4:13:37] Voice 14: and typically if BC housing is not being requested to supply sort of a letter of credit or you know

[4:13:46] Voice 14: actual monies that that the letter would cover the entirety of the estimated estimation

[4:13:51] Voice 14: you know what

[4:13:52] Voice 4: we had before and what you've normally given to community services and so

[4:13:58] Voice 4: forth is that the assurance is for 50 percent of the cost that's what the one that you've just

[4:14:06] Voice 4: rescinded said excuse

[4:14:12] Trustee Grove: me if i mean that makes sense that's what we had agreed on before and

[4:14:15] Trustee Grove: this is just this just follows suit so it seems to make sense to me so

[4:14:21] Voice 4: the assurance letter should be

[4:14:22] Voice 4: for 50 percent of the cost

[4:14:26] Trustee Luckham: planner gordon uh your advice here um do we need to change this

[4:14:32] Trustee Luckham: make another

[4:14:33] Voice 14: well i'll i'll just say it's it's perhaps um regional planning manager so matt can

[4:14:39] Voice 14: can weigh in if need be. But my understanding is typically when the LTC has requested that the

[4:14:44] Voice 14: applicants actually provide a letter of credit and or a security to the Islands Trust that that

[4:14:52] Voice 14: has been reduced. In this case, we're not actually asking for money to be provided. We're simply

[4:14:57] Voice 14: asking that the letter cover the entirety of the landscaping to be installed.

[4:15:02] Voice 4: But why are we being

[4:15:04] Voice 4: treated different now than we were before?

[4:15:07] Voice 14: Because there's not actually a request to

[4:15:09] Voice 14: provide any money.

[4:15:10] Voice 4: It was the same before. I think that

[4:15:16] Voice 4: was always a letter of assurance from a bank

[4:15:18] Voice 4: or it never was real money.

[4:15:24] Trustee Luckham: I think what Planner Gordon is saying is that this time we're not

[4:15:27] Trustee Luckham: asking for any assurance of any money. We're just asking for an assurance that the vegetation and

[4:15:33] Trustee Luckham: the landscaping will be completed. Correct, Planner Gordon? Correct, yeah.

[4:15:38] Voice 4: You're asking for

[4:15:39] Voice 4: I mean, if push comes to shove, you're asking for a letter of assurance for 100% of the landscaping costs.

[4:15:47] Voice 4: What we had in the previous one and what you've given to other community not-for-profit groups is an assurance of 50% of the landscaping costs.

[4:15:59] Voice 4: us. Because when the bank writes these letters, it puts a quasi kind of loan on us. And somewhere

[4:16:12] Voice 4: somebody is putting aside that money. And we need the money for building the building.

[4:16:20] Voice 4: So if you look at what we had before, that's what I think we should have again.

[4:16:30] Trustee Luckham: I'm looking for advice from staff.

[4:16:32] Trustee Luckham: but

[4:16:33] Voice 14: i'll leave that to the discretion of the ltc i mean i think the fact remains is that

[4:16:38] Voice 14: the dp is approved based on on landscaping in part and if that's what the landscaping

[4:16:46] Voice 14: costs then that's what the cost should be assured but i'll leave you're not listening

[4:16:53] Trustee Luckham: janet i think we are listening and i'm just gonna i've asked staff for advice i'm gonna go to trustee

[4:16:58] Trustee Luckham: Patrick and I'm

[4:17:00] Trustee Patrick (probable): just looking at the motion language the one that we rescinded said a letter

[4:17:04] Trustee Patrick (probable): of credit for landscaping costs versus the one we just approved was just a uh letter issuance of a

[4:17:15] Trustee Patrick (probable): what was it letter of receipt assuring installation and successful establishment so there's no

[4:17:22] Trustee Patrick (probable): no reference to money in this one.

[4:17:26] Trustee Patrick (probable): So I'm just trying to get clarity on there.

[4:17:28] Trustee Patrick (probable): To me, there sounds like different instruments.

[4:17:31] Trustee Patrick (probable): We're not asking for a financial commitment

[4:17:34] Trustee Patrick (probable): in this motion at all.

[4:17:37] Trustee Patrick (probable): At all.

[4:17:38] Voice 14: That was the intent.

[4:17:39] Voice 14: I mean, the precedent was sort of a crop,

[4:17:41] Voice 14: the Crofton brook DP as well,

[4:17:43] Voice 14: which was the letter from BC housing,

[4:17:45] Voice 14: which just essentially said that BC housing was good for it,

[4:17:51] Voice 14: was responsible for the installation of the landscaping as specified in the dp but there

[4:17:58] Voice 14: was no money collected um yeah

[4:18:00] Trustee Luckham: so we've effectively reduced that to zero and we're just asking for a

[4:18:06] Trustee Luckham: letter of confidence that they're going to do the landscaping

[4:18:12] Voice 14: yeah i mean i guess yeah

[4:18:15] Voice 14: so

[4:18:16] Trustee Luckham: i i i'm sorry janet if you disagree but i i honestly don't think you need to be concerned and

[4:18:23] Trustee Luckham: and that is the intent uh to not cause a financial burden to you and if there's any difficulty you

[4:18:30] Trustee Luckham: know with with your with bc housing or the lender then we could address that if necessary but um i

[4:18:37] Trustee Luckham: think it should be fine and they can obviously contact staff if there's any doubt about that

[4:18:43] Trustee Luckham: so uh if it's all right i'd like to continue i think i called the boat on it and that was carried

[4:18:50] Trustee Luckham: carried. So the next item then is indeed Salt Spring Development Variance Permit 2020.11

[4:18:58] Trustee Luckham: and Salt Spring Development Permit 2020.13 Young, 135 Leslie Drive and Planner Gordon.

[4:19:05] Trustee Luckham: You're going to introduce this and there'll be an opportunity for the applicant to speak

[4:19:09] Trustee Luckham: to it and then we'll consider it at this table. Go ahead.

[4:19:14] Voice 14: thank you chair um yes this is a dvp dp that has been applied for um as a result of some

[4:19:22] Voice 14: violent enforcement and that is to permit that uh work that has previously or already been

[4:19:28] Voice 14: substantially completed um which was to replace a house with a single family dwelling within the

[4:19:35] Voice 14: setback to a natural boundary um as well as within the development premier three shoreline zone um

[4:19:42] Voice 14: so that the staff report obviously goes into more detail but just sort of broad strokes is that um

[4:19:49] Voice 14: this building replacement was permitted by the crd um under two permits issued uh 2016 2017.

[4:19:56] Voice 14: um in their view was replaced uh maintaining a legal non-conforming status the building permits

[4:20:03] Voice 14: were not reviewed by islands trust at that point and as such are now subject to

[4:20:13] Voice 14: by enforcement as a result of the actions that took place and essentially it's continuing to

[4:20:21] Voice 14: proceed because the legal non-conforming status and happy to go into more detail with the trustees

[4:20:27] Voice 14: we like but essentially legal non-conforming status cannot be established to staff satisfaction

[4:20:33] Voice 14: satisfaction primarily by law enforcement but also planning staff as well um but but keeping

[4:20:40] Voice 14: that in mind and i'll just bring up this while i'm talking well while the legal non-conformity

[4:20:47] Voice 14: cannot be established to staff satisfaction we are reasonably satisfied that the replacement

[4:20:54] Voice 14: of the building upheld the sort of intent of legal non-conformity and that it was primarily

[4:21:01] Voice 14: within the same footprint and actually probably reduction in volume of the square footage of the

[4:21:08] Voice 14: non-conforming section. So while staff are not, as I say, not convinced that it's

[4:21:16] Voice 14: legal non-conforming and hence the need for this DVP, we do feel that it doesn't sort of

[4:21:21] Voice 14: further offend the bylaw that was established at the time that the original structure was built.

[4:21:27] Voice 14: And then just to address the DP, which was required for the work within the sort of DPA3 shoreline area, the applicant did provide an RP bio report in support of the application and essentially found no real recommendations to need to be implemented,

[4:21:49] Voice 14: it other than the sort of ongoing replacement of invasive species with native plant species,

[4:21:55] Voice 14: which is work that sort of is continuing to be done. So for those reasons, staff do recommend

[4:22:03] Voice 14: issuance of both permits, the DVP to permit the siting of the building as it stands now,

[4:22:09] Voice 14: as well as the DP to permit the foreshore work that had been done. Obviously recognizing any

[4:22:17] Voice 14: further work would need additional permits um i will leave it there but um but happy to to take

[4:22:24] Voice 14: any questions if you would like a bit more detail okay

[4:22:28] Trustee Luckham: thank you so i'll just uh turn to the

[4:22:30] Trustee Luckham: applicant um if they're on the line here um spears and young um if you would like to address the

[4:22:38] Trustee Luckham: local trust committee uh with regards to the issuance of the permits as recommended uh you'll

[4:22:50] Trustee Luckham: You'll have to unmute yourself there.

[4:22:53] Trustee Luckham: Hello.

[4:22:54] Trustee Luckham: There you go.

[4:22:55] Trustee Luckham: Perfect.

[4:22:57] Trustee Luckham: Thank

[4:22:58] Voice 18: you very much for this opportunity.

[4:23:00] Voice 18: Your time is very valuable.

[4:23:02] Voice 18: And so I'll be very, very brief.

[4:23:04] Voice 18: Staff have recommended approval of our applications.

[4:23:07] Voice 18: And we agree with that and simply wish to emphasize that we are enthusiastic and committed

[4:23:13] Voice 18: members of our community.

[4:23:14] Voice 18: We're here to respond to any questions that you may have.

[4:23:17] Voice 18: And we look forward to your decision.

[4:23:20] Trustee Luckham: Okay.

[4:23:20] Trustee Luckham: Thank you.

[4:23:22] Trustee Luckham: so uh trustees um do you have any questions for staff or the applicant

[4:23:27] Trustee Luckham: and recommendation trustee patrick

[4:23:31] Trustee Patrick (probable): yeah i'm i mean i have i i'm i'm satisfied with the

[4:23:36] Trustee Patrick (probable): with the recommendations and where we're going my concerns and that only from a messaging standpoint

[4:23:42] Trustee Patrick (probable): is i understand how this this came about and how you know i know the applicants didn't you know

[4:23:49] Trustee Patrick (probable): do this on purpose. They thought they had the permits, they were going through the waste

[4:23:54] Trustee Patrick (probable): process appropriately. My concern is, I mean, a lot of waterfront properties are being bought,

[4:23:59] Trustee Patrick (probable): leveled, and rebuilt. And in fact, I was looking at some of the, this isn't your property, but I've

[4:24:04] Trustee Patrick (probable): seen other real estate listings where they're like, you know, build on the foundation, which

[4:24:09] Trustee Patrick (probable): is closer to the sea than allowed, you know, so that people are promoting to knock down these

[4:24:15] Trustee Patrick (probable): these buildings and rebuild them. So I want to make sure we're not putting out the wrong message

[4:24:19] Trustee Patrick (probable): that either, you know, we need to make sure that, you know, people understand the rules that we're

[4:24:25] Trustee Patrick (probable): not having, you know, more of this happen that, you know, I think this particular applicant

[4:24:31] Trustee Patrick (probable): went out of their way to protect what's there, but not everyone's going to be that same

[4:24:37] Trustee Patrick (probable): level of gingerness at the waterfront boundary. So that's, that's my only concern,

[4:24:44] Trustee Patrick (probable): but I do support these variances and permits.

[4:24:49] Trustee Patrick (probable): Peter Grove, anything?

[4:24:51] Trustee Grove: No, we just have to make sure that the CRD is forwarding these applications to the trust.

[4:25:01] Trustee Luckham: Okay, so then if there's no further discussion, I'll call for the vote and just ask for or sorry.

[4:25:09] Trustee Patrick (probable): We need a motion. I'm

[4:25:11] Trustee Luckham: happy to make a motion.

[4:25:13] Trustee Patrick (probable): The Salt Spring Island Local Trust Committee approved issuance of SSDVP 2020.11.

[4:25:19] Trustee Luckham: So it's moved, do I have

[4:25:20] Trustee Luckham: a seconder? Seconded. Any discussion? All those in favor?

[4:25:25] Trustee Luckham: It carries unanimously. And there's a seconder.

[4:25:29] Trustee Grove: I'll move the Salt Spring Island Local Trust Committee approve issuance of SSDP 2020.9.

[4:25:36] Trustee Luckham: Moved and seconded. Any further discussion? All those in favor? And that also carries unanimously.

[4:25:44] Trustee Luckham: So there you

[4:25:45] Trustee Patrick (probable): go. Thank you very much.

[4:25:47] Trustee Patrick (probable): I was just going to ask about this issue of I know that staff did have a meeting with realtors and I don't know are we missing any other opportunities to get the word out about what's required for developments in the waterfront areas so I was like I guess a question to staff

[4:26:07] Trustee Luckham: want to respond to that

[4:26:10] Voice 14: sure to the extent that I can yeah I think that there was perhaps an attempt to

[4:26:17] Voice 14: to expand that sort of realtor information seminar

[4:26:21] Voice 14: to the broader public for those that are interested.

[4:26:24] Voice 14: I don't know that that's actively being undertaken.

[4:26:30] Voice 14: Also the sort of revision

[4:26:33] Voice 14: of the building permit referral process,

[4:26:35] Voice 14: which this application predates that revision

[4:26:39] Voice 14: would hopefully capture this type of situation

[4:26:41] Voice 14: moving forward that landowners

[4:26:43] Voice 14: are aware of the limitations of what they can and cannot do with non-conforming properties.

[4:26:54] Voice 14: That being said, I don't know how many suggestions off the top of my head about

[4:26:57] Voice 14: how to better educate. Yeah, unfortunately, I'm drawing a bit of a blank there at the moment,

[4:27:06] Voice 14: but we'd be happy to give it some further thought if the LTC would like.

[4:27:13] Trustee Luckham: Okay. Well, thank you for that. Certainly, any opportunity that realtors have to

[4:27:19] Trustee Luckham: discover what the regulations are would certainly help their future buyers and help future sellers.

[4:27:27] Voice 14: Maybe I'll just make the comment that if we could somehow similar to the realtor seminar

[4:27:36] Voice 14: sort of try to engage the building community on Salt Spring just to make them aware general

[4:27:42] Voice 14: contractors aware of the limitations of when they're putting funds into what can be done

[4:27:47] Voice 14: typically buying house that you're going to renovate maybe you work with a contractor

[4:27:52] Voice 14: about what you can and cannot do with it that that might be a useful avenue of education as well

[4:27:58] Trustee Patrick (probable): um i can share i know north pender uh prepared some um development permit like one pagers that

[4:28:05] Trustee Patrick (probable): was ship sent to all realtors and contractors on the entire island to reinforce and so we should

[4:28:12] Trustee Patrick (probable): look at those materials that were done for north pender to see if they're close yeah

[4:28:18] Trustee Luckham: and you know

[4:28:19] Trustee Luckham: what we did on Thetis here on the Green Shores program is we actually invited them all for lunch

[4:28:23] Trustee Luckham: and that really got their attention and we actually took them to a site and

[4:28:27] Trustee Luckham: showed them an example site and that discussion and you know it actually

[4:28:31] Trustee Luckham: changed the climate a little bit. I wouldn't say it changed it a lot but it certainly changed it

[4:28:35] Trustee Luckham: a little bit and we could do a lot more of that sort of thing I think.

[4:28:42] Trustee Luckham: Okay I think that concludes that application. Thank you to the applicants and

[4:28:50] Trustee Luckham: yeah enjoy your new home there so um the next uh applicant here is uh fitz salen green city

[4:28:58] Trustee Luckham: builders 76 bishops walk and uh looks like that's also a planner gordon application so um we'll turn

[4:29:09] Trustee Luckham: it over to planner gordon and uh miss fitz salen will um hear from you if you wish and uh and then

[4:29:17] Trustee Luckham: we'll talk about it at the table here over to you sir thank

[4:29:20] Voice 14: you chair um yeah this is a fairly minor

[4:29:23] Voice 14: dvp i'm sure the trustees are all well aware of this project uh the salt spring commons

[4:29:29] Voice 14: at 176 bishops walk road um this is really in reference to um the

[4:29:37] Voice 14: common house at the property um which was previously approved through gp by um salt

[4:29:44] Voice 14: by the local trust committee the applicants have come back just for a variance to allow

[4:29:49] Voice 14: the installation of a range within the common house and that's really to facilitate its use

[4:30:00] Voice 14: its intended use as sort of a community gathering space for the Salt Spring Island community,

[4:30:05] Voice 14: Salt Spring Commons residents, as well as, you know, broader community as it sees fit.

[4:30:12] Voice 14: And really, I mean, the intent of the no kitchen, which is what, you know, the installation of this

[4:30:19] Voice 14: range would make it, no kitchens in accessory buildings, is to discourage unlawful use,

[4:30:26] Voice 14: particularly for residential use and based on on the use of this this property there's very

[4:30:32] Voice 14: little likelihood that that's that the buildings can be used be used in any way that's unlawful

[4:30:38] Voice 14: under the line you smile are unintended within that project so staff do support the the variance

[4:30:45] Voice 14: to allow the installation of the range within the common building through reasons mentioned

[4:30:51] Voice 14: as well it's a relatively minor minor variance um happy to take any questions on that but i just do

[4:30:59] Voice 14: have the recommendation to to prove the variance as drafted thank

[4:31:05] Trustee Luckham: you is the applicant uh here and

[4:31:08] Trustee Luckham: would you like to speak to the ltc i

[4:31:12] Voice 8: do not see the applicant in the queue so if they are here

[4:31:14] Voice 8: could they please raise their hand i'm

[4:31:21] Voice 14: not sure that i saw elizabeth in the list there um

[4:31:27] Trustee Luckham: I'm not seeing anything there so let us proceed. Trustees do you have any

[4:31:31] Trustee Luckham: questions for staff?

[4:31:33] Trustee Grove: I do not and I'm happy to move that the Salt Spring Isle

[4:31:36] Trustee Grove: Local Trust Committee approve issuance of the SSDVP 2020.12.

[4:31:40] Trustee Luckham: All right and that's

[4:31:41] Trustee Luckham: seconded by Trustee Patrick. Is there any discussion? Trustee Patrick?

[4:31:47] Trustee Patrick (probable): No I mean I

[4:31:48] Trustee Patrick (probable): fully support I don't understand why that wasn't planned from the beginning

[4:31:51] Trustee Patrick (probable): I mean having a common house with this type of equipment is absolutely normal

[4:31:57] Trustee Patrick (probable): and expected yeah

[4:32:00] Trustee Luckham: and I agree with trustee Patrick this is a good bit of

[4:32:05] Trustee Luckham: work and a pleasure to have the opportunity to support it so I'll call

[4:32:10] Trustee Luckham: for the vote all those in favor any opposed none opposed that carries mr.

[4:32:17] Trustee Patrick (probable): chair I just like to point out that 12 residents moved into this this facility

[4:32:22] Trustee Patrick (probable): over over Christmas and that the 12 additional residents will be moving in

[4:32:26] Trustee Patrick (probable): in the may time frame so it's exciting that they got in right before christmas so well that's uh

[4:32:32] Trustee Luckham: lovely yep so that's super and let's see thanks to elizabeth zeland there for the work on this

[4:32:40] Trustee Luckham: project that's really helping out the community super okay anything else on that one otherwise

[4:32:47] Trustee Luckham: let's continue on are you guys all good to continue on we did have a break scheduled in

[4:32:52] Trustee Luckham: here somewhere um and but we're doing reasonably well with our timing and uh if we're lucky we

[4:32:59] Trustee Luckham: might to that um the salt spring water thing before long so salt spring development permit

[4:33:08] Trustee Luckham: 2020.11 waters at 104 cedar lane planner gordon how come you getting all this work today just

[4:33:19] Voice 14: Just the way it happened this month.

[4:33:21] Trustee Luckham: You didn't take any time off at Christmas

[4:33:22] Trustee Luckham: if you processed all these applications, right?

[4:33:25] Voice 14: I did take the time off if I was required to.

[4:33:27] Trustee Luckham: I see.

[4:33:28] Trustee Luckham: Okay.

[4:33:28] Trustee Luckham: Well, thank you, sir.

[4:33:29] Voice 14: Yeah.

[4:33:30] Trustee Luckham: Over to you.

[4:33:31] Voice 14: Sure.

[4:33:32] Voice 14: And I'll just say up front that the professional,

[4:33:36] Voice 14: the applicant on this, did inform me yesterday

[4:33:39] Voice 14: that he's got an emergency dentist appointment

[4:33:41] Voice 14: this afternoon, which is not online.

[4:33:44] Voice 14: But if the LTC does have questions,

[4:33:47] Voice 14: He did say he can make himself available, just required a bit of coordination.

[4:33:52] Voice 14: But with that, this is a development permit to facilitate or allow the replacement of septic field within development from Area 5,

[4:34:03] Voice 14: which is community well capture zone, specifically the Cedar Lane water system.

[4:34:08] Voice 14: system. So the objectives of the DPA are to protect community water systems and to that

[4:34:18] Voice 14: end do recommend that septic fields not be installed within this area. However, as you

[4:34:24] Voice 14: can see that this property is entirely encompassed within DPA 5, so locating septic field elsewhere

[4:34:31] Voice 14: is not feasible and there has been a septic field existing on this property previously

[4:34:38] Voice 14: as a result of a recent sale. It was determined that the field and tank needed replacement and

[4:34:45] Voice 14: the tank was previously replaced under a direction from the Vancouver Island Health Authority and now

[4:34:51] Voice 14: this permit is coming forward for the replacement of the field which is essentially going to be a

[4:34:55] Voice 14: sand mound over the existing field and according to to the engineer will provide a much better

[4:35:03] Voice 14: treatment than what's existing and therefore further the intent of dpa5 and production of

[4:35:09] Voice 14: community water system you can see in the report the engineer did provide some analysis of the

[4:35:16] Voice 14: distance and infiltration contour distance to the nearest well which is by staff staff's estimation

[4:35:23] Voice 14: approximately 85 meters sort of downslope.

[4:35:27] Voice 14: Unfortunately, I didn't have the contours on this drawing.

[4:35:31] Voice 14: But basically, yeah, the intent of the DPA is upheld here.

[4:35:40] Voice 14: The application meets all the intended guidelines

[4:35:43] Voice 14: of the DP.

[4:35:44] Voice 14: So staff do recommend that the LTC approve this DP

[4:35:48] Voice 14: so that the field can be replaced when the weather permits.

[4:35:52] Voice 14: all

[4:35:56] Trustee Luckham: right thank you planner gordon um i think you said the applicant wasn't here so i'll just go to

[4:36:01] Trustee Luckham: trustees and see if you have any questions trustee pector yeah

[4:36:06] Trustee Patrick (probable): i have one little nitpick about the

[4:36:08] Trustee Patrick (probable): the development permit just sorry i i read those um that's where our signatures go i just wanted

[4:36:14] Trustee Patrick (probable): to get the word and i've already i checked with staff for the right word whether it was installed

[4:36:17] Trustee Patrick (probable): or designed and they said it was installed under section uh 3.2 or item 3.2 just uh at the end it

[4:36:24] Trustee Patrick (probable): This is indicating that the septic system is in accordance.

[4:36:28] Trustee Patrick (probable): I'm just asking that we add is installed in accordance

[4:36:31] Trustee Patrick (probable): so that it's clear what that item is talking to.

[4:36:36] Trustee Patrick (probable): And I'm happy to make a motion on that just to.

[4:36:41] Trustee Luckham: Okay, well, a motion would be required to amend the-

[4:36:43] Trustee Patrick (probable): Yep, I move that the Salt Spring Island

[4:36:45] Trustee Patrick (probable): Local Trust Committee amend proposed development permit

[4:36:48] Trustee Patrick (probable): SSDP 2020.11 paragraph 3.2 to read

[4:36:52] Trustee Patrick (probable): prior to the expiry of this development permit a signed statement by a qualified professional

[4:36:59] Trustee Patrick (probable): as defined in the public health act sewage system regulation indicating that the septic system is

[4:37:04] Trustee Patrick (probable): installed in accordance with schedule number one shall be submitted to the islands trust

[4:37:10] Trustee Patrick (probable): i'll

[4:37:11] Trustee Grove: second that okay

[4:37:12] Trustee Luckham: moved and seconded and no concerns from staff

[4:37:16] Trustee Luckham: staff. Also, I'll just ask if there's all those in favor. All those in favor. And that

[4:37:23] Trustee Luckham: carries.

[4:37:24] Trustee Grove: And I will move that the Salisbury Island Local Trust Committee approve issuance of

[4:37:28] Trustee Grove: SSDP 2020.11.

[4:37:30] Trustee Grove: All right.

[4:37:32] Trustee Luckham: As amended.

[4:37:33] Trustee Patrick (probable): As

[4:37:34] Trustee Luckham: amended, yeah. So that's moved and seconded by Trustee Patrick. Any discussion? All those

[4:37:42] Trustee Luckham: in favor that carries well and thank you Patrick for catching that a little bit

[4:37:52] Trustee Luckham: of detail so let's go to 11.7 if that's all right we're at 208 South Spring

[4:37:58] Trustee Luckham: development permit 2020.13 Casey at lot a Mount Belcher Heights

[4:38:04] Trustee Luckham: Salt Spring Island another septic field and is the applicant with us today yes

[4:38:11] Trustee Luckham: Yes.

[4:38:12] Trustee Luckham: So over to planner Gordon,

[4:38:14] Trustee Luckham: and then we'll hear from the applicant

[4:38:15] Trustee Luckham: and then we'll discuss the permit here.

[4:38:20] Voice 14: Thank you, chair.

[4:38:21] Voice 14: Apologies if you hear a dog barking in the background,

[4:38:23] Voice 14: it seems to be barking at something

[4:38:24] Voice 14: that's running around out there.

[4:38:27] Voice 14: Yeah, so again, this is another development

[4:38:30] Voice 14: for an area of five DP.

[4:38:32] Voice 14: This is for the installation of a new septic field,

[4:38:36] Voice 14: a lot of Mount Belcher Heights previously undeveloped.

[4:38:38] Voice 14: um so the the um well the property in question is within the well capture area for the mount

[4:38:48] Voice 14: belcher system um as you can see again entirely encompassed within the dpa so

[4:38:54] Voice 14: locating septic field outside of this area is not feasible um and you can see that the

[4:39:01] Voice 14: um marked wells for the mount belcher system are quite a bit downslope from subject property

[4:39:07] Voice 14: but nevertheless is within that well capture area, hence the need for the DP.

[4:39:13] Voice 14: So the applicant did provide a hydrology assessment in support of the septic installation

[4:39:19] Voice 14: and the report didn't directly comment on the impact to these wells but did comment on the

[4:39:27] Voice 14: impact to more immediately surrounding wells which are for private use and not included within the

[4:39:31] Voice 14: the Mount Belcher system and found no issue

[4:39:36] Voice 14: with the interaction of those nearby wells.

[4:39:39] Voice 14: And so the closest well within the Mount Belcher system

[4:39:46] Voice 14: was approximately 250 meters away from the subject property.

[4:39:50] Voice 14: So not really seeing any issue with the interaction

[4:39:53] Voice 14: of the septic system and the community wells.

[4:39:58] Voice 14: So again, sorry, this is just the sort of drawings that are in the OCP of the well capture areas for the Mount Belcher system.

[4:40:09] Voice 14: And as you can see, the contours here, the nearest well identified in the Mount Belcher system is approximately 257 metres away.

[4:40:20] Voice 14: Some of the other wells for private use are much closer.

[4:40:24] Voice 14: um hydrology assessment found no issue with the installation of the septic field in the designated

[4:40:32] Voice 14: area and so the uh in staff's assessment the application does meet the dpa5 guidelines and

[4:40:40] Voice 14: the intent of water quality protection in the community well capture zones and and for that

[4:40:46] Voice 14: reason staff do recommend the initials of this gp um and though i will say i think trustee patrick

[4:40:53] Voice 14: because a similar amendment to be made

[4:40:57] Voice 14: for my copying and pasting of the permit.

[4:41:00] Voice 14: So I'll leave it there if you have any questions.

[4:41:03] Trustee Luckham: All right, so maybe we'll just turn

[4:41:05] Trustee Luckham: to the applicant initially, Mr. Casey, is it?

[4:41:09] Trustee Luckham: Do you have any remarks for the LTC?

[4:41:14] Voice 3: No, just thank you for your time.

[4:41:16] Voice 3: And just to say that the staff, Gordon and everybody else,

[4:41:19] Voice 3: they were really, really helpful.

[4:41:21] Voice 3: It's important to get something right

[4:41:23] Voice 3: in a delicate ecosystem

[4:41:24] Voice 3: system and they were very helpful hence um i did as comprehensive an application and scientific

[4:41:31] Voice 3: study before submitting thank you okay

[4:41:36] Trustee Luckham: thank you very much um let's go and to the trustees to see

[4:41:41] Trustee Luckham: if you have any questions for the applicant or the staff and uh let's maybe just jump to trustee

[4:41:48] Trustee Luckham: patrick because i think she has an amendment i

[4:41:50] Trustee Patrick (probable): do that and i want to thank the applicant yes

[4:41:52] Trustee Patrick (probable): Yes, our upland areas are so critical

[4:41:54] Trustee Patrick (probable): to the recharge of our aquifers

[4:41:56] Trustee Patrick (probable): and not just the well capture area,

[4:42:00] Trustee Patrick (probable): but everyone else that relies on the aquifers

[4:42:03] Trustee Patrick (probable): and a downhill slope from there.

[4:42:04] Trustee Patrick (probable): So thank you for your attention to that.

[4:42:07] Trustee Patrick (probable): I'd like to ask the same amendment

[4:42:09] Trustee Patrick (probable): from the previous one,

[4:42:10] Trustee Patrick (probable): just a little minor word.

[4:42:11] Trustee Patrick (probable): So I'll move that the Salt Spring Island

[4:42:13] Trustee Patrick (probable): Local Trust Committee amend proposed

[4:42:14] Trustee Patrick (probable): development permit SSDP 2020.13,

[4:42:18] Trustee Patrick (probable): paragraph 3.2 to read prior to expiry

[4:42:21] Trustee Patrick (probable): of this development permit assigned statement

[4:42:23] Trustee Patrick (probable): by a qualified professional as defined

[4:42:25] Trustee Patrick (probable): in the Public Health Act Sewage System Regulation

[4:42:28] Trustee Patrick (probable): indicating that the septic system is installed

[4:42:31] Trustee Patrick (probable): in accordance with schedule number one

[4:42:36] Trustee Patrick (probable): shall be submitted to Islands Trust.

[4:42:39] Trustee Luckham: Okay, moved.

[4:42:40] Trustee Luckham: Do I have a seconder?

[4:42:42] Trustee Luckham: Trustee Grove.

[4:42:45] Trustee Luckham: I'll second that because I can't see Trustee Grove.

[4:42:48] Trustee Luckham: And so I'll ask if there's any discussion on the amendment.

[4:42:53] Trustee Luckham: and I'm going to call for the vote all those in favor and trustee Grove I don't

[4:42:59] Trustee Luckham: know if you have a hand up there or it's

[4:43:03] Voice 8: just working to get back online he's

[4:43:05] Voice 8: facing some technical difficulties

[4:43:06] Trustee Luckham: okay well I I'm prepared to believe he didn't

[4:43:12] Trustee Luckham: have any concerns with that so then thank you everybody that concludes our

[4:43:19] Trustee Luckham: applications and maybe while trustee Grove is struggling to get back online

[4:43:23] Trustee Luckham: why don't we take a five-minute break and we'll come back and we'll look at

[4:43:28] Trustee Luckham: the Salt Spring Island where are we here

[4:43:35] Voice 9: we're

[4:43:42] Trustee Luckham: gonna look at the 4.3 the water

[4:43:47] Trustee Luckham: sustainability Salt Spring Island watershed protection so let's come back

[4:43:52] Trustee Luckham: at 2 20 and we'll continue on with the rest of business that all right okay

[4:44:16] Voice 10: Sheila

[4:44:22] Trustee Luckham: yes just when you get trustee Grove back online just mind confirming

[4:44:30] Trustee Luckham: with him when he was going to leave because we're gonna do the South Spring

[4:44:35] Trustee Luckham: Spring Island water thing next, which I know that you're going to be participating in that.

[4:44:41] Trustee Luckham: Okay.

[4:44:42] Trustee Luckham: 20 after.

[4:44:43] Voice 10: Sounds good.

[4:44:45] Voice 10: Thank you.

[4:46:13] Voice 10: Hello.

[4:46:14] Voice 10: Hi, Trustee Grove.

[4:46:20] Voice 8: We're just on break until 2.20.

[4:46:22] Trustee Grove: Thank you very much.

[4:46:23] Trustee Grove: I'm back.

[4:46:24] Voice 10: Okay.

[4:46:25] Trustee Grove: Thanks.

[4:49:59] Trustee Luckham: Okay.

[4:50:00] Trustee Luckham: Here we are.

[4:50:00] Trustee Luckham: Welcome back, trustees.

[4:50:02] Trustee Luckham: For everybody tuning in, if you don't know already, this is the Salt Spring Island Local

[4:50:07] Trustee Luckham: Trust Committee meeting of January the 19th.

[4:50:11] Trustee Luckham: we've done quite a bit of business this morning projects and finished

[4:50:16] Trustee Luckham: applications now and continuing on with projects thank the LTC and staff we've

[4:50:23] Trustee Luckham: done very well and we'll just continue on and see how the rest of the day goes

[4:50:30] Trustee Luckham: just want to check in with trustee Grove I know that you have to leave at some

[4:50:35] Trustee Luckham: point here what time is that that you're expecting to leave I

[4:50:41] Trustee Grove: don't know I'll be

[4:50:42] Trustee Grove: getting a call out of the blue but um so so far so good oh

[4:50:47] Trustee Luckham: i see so can you give me a rough idea

[4:50:48] Trustee Luckham: in the next half an hour or hour no

[4:50:50] Trustee Grove: i'm afraid i can't all

[4:50:52] Trustee Luckham: right then sorry for bothering you

[4:50:54] Trustee Luckham: on that so we'll just see how it all goes no

[4:50:56] Trustee Grove: it's not it's not a bother it's not a bother it's fine

[4:50:59] Trustee Luckham: and so uh grateful to be working here on coast salish territory it's a beautiful day out there

[4:51:05] Trustee Luckham: uh coming out of the trees outside my place reminding me of the rich culture and history

[4:51:11] Trustee Luckham: three in the Southern Gulf Islands.

[4:51:15] Trustee Luckham: So I am going to go to item 4.3, water sustainability,

[4:51:24] Trustee Luckham: Salt Spring Island Watershed Protection

[4:51:25] Trustee Luckham: Alliance special tax requisition staff report.

[4:51:30] Trustee Luckham: And if I'm not mistaken, Jason Yeomans,

[4:51:34] Trustee Luckham: are you going to present that one to us?

[4:51:38] Trustee Luckham: If I'm mistaken, whoever's going to jump in, jump in.

[4:51:43] Voice 12: Hello, Chair Luckum. I have just sent a message to Jason who asked, or

[4:51:49] Voice 12: Father Yeomans who asked to present this report, but he wanted me to give him a message,

[4:51:54] Voice 12: and I believe he's getting that now. There you go.

[4:51:57] Trustee Luckham: There you go. He's just tuned in.

[4:51:59] Voice 12: That's how you buy time. I'm getting out.

[4:52:04] Voice 12: Message received.

[4:52:08] Trustee Luckham: Okay, we are at 4.3, South Spring Island Watershed Protection Alliance, special catch requisition,

[4:52:16] Trustee Luckham: the humans, the Flourishore.

[4:52:19] Voice 19: Thank you, Chair Luckom. I'm just going to do my best here to share my screen. All right.

[4:52:38] Voice 19: Do you all see my screen?

[4:52:39] Trustee Luckham: We do see a strange little coffee coaster there with housing, Ganges buildings, CDF, watershed.

[4:52:46] Trustee Luckham: watershed. Yes,

[4:52:47] Voice 19: stay tuned for that wrong slide, but it will come up, no doubt. Okay, so thank you,

[4:52:55] Voice 19: Chair Luckham and Local Trust Committee. This agenda item concerns some budgeting decisions

[4:53:01] Voice 19: around the Local Trust Committee's water sustainability project, principally whether

[4:53:05] Voice 19: or not the LSTC wishes to pursue a special property tax requisition to continue to fund

[4:53:10] Voice 19: coordination of water sustainability initiatives on the island through the Salt Spring Island

[4:53:14] Voice 19: Watershed Protection Alliance. As you are well aware, the LTC has been funding SWPA

[4:53:20] Voice 19: through a special property tax requisition since 2014. The special property tax requisition process

[4:53:27] Voice 19: is fairly prescribed, it's laid out in trust council policy. You can see on your screen here,

[4:53:34] Voice 19: the, sorry I'm just going to rearrange my screen a little bit so I can see you guys, there we go.

[4:53:43] Voice 19: um you can see in the red box there uh i am looking to you today to pass a resolution

[4:53:50] Voice 19: regarding the value of the special property tax requisition that you wish to see included

[4:53:54] Voice 19: in the trust council budget as it goes forward for public consultation

[4:53:59] Voice 19: the draft trust council budget which all of you have reviewed up until this point

[4:54:04] Voice 19: contains a placeholder special property tax requisition of $75,500, which is consistent

[4:54:14] Voice 19: with the special property tax requisition that you pursued last year. And so staff inserted that

[4:54:20] Voice 19: number as a placeholder in this year's budget. But ideally, as we go up to consultation, I should

[4:54:26] Voice 19: have a resolution from the LTC to sort of formalize that request. Trust Council budget

[4:54:34] Voice 19: consultations begin on January the 22nd, so there is some urgency to getting that resolution today.

[4:54:44] Voice 19: Let's see, what else would I like to say? No, hold on here. That's interesting. Okay, so SWPA at its

[4:54:58] Voice 19: Its December meeting endorsed a budget for itself, which is shown in front of you here.

[4:55:05] Voice 19: It is also based on the assumption of a $75,500 special property tax requisition for the coming

[4:55:12] Voice 19: fiscal year.

[4:55:14] Voice 19: This budget would envision that the SWPA coordinator would be compensated up to $60,000.

[4:55:21] Voice 19: dollars eleven thousand seven hundred and forty dollars of the special property tax requisition

[4:55:27] Voice 19: would be earmarked for communications and education materials as you are well aware

[4:55:32] Voice 19: SWPA does quite a bit of community outreach around freshwater sustainability in the form

[4:55:37] Voice 19: of publications of helpful documents rainwater tours very nice Peter very uh I don't know very

[4:55:45] Voice 19: Very Latin American.

[4:55:48] Voice 19: Sunny.

[4:55:51] Voice 19: And let's see, $1,760 to cover the administrative costs

[4:55:58] Voice 19: of hosting meetings and whatnot.

[4:56:00] Voice 19: Also included in the budget here,

[4:56:02] Voice 19: you'll see is $14,097, which is what is left

[4:56:10] Voice 19: of a $15,000 constituency grant

[4:56:12] Voice 19: that was given to SWPA in 2017. I can't describe necessarily where it currently sits on Islands

[4:56:21] Voice 19: Trust books, but the director of finance is looking to have it included as surplus SWPA

[4:56:30] Voice 19: tax requisition money, basically. So currently it's floating around somewhere in Islands Trust

[4:56:34] Voice 19: accounts, but in order to give it its proper home, you are going to see that added to

[4:56:40] Voice 19: the current $85,000 surplus that the local trust committee currently has in its accounts related

[4:56:48] Voice 19: to unspent SWIPA property tax requisition funds. Let's see, I don't know if I have too much more

[4:56:55] Voice 19: to say on that. Brief summary here of activities that SWIPA has been involved with over the

[4:57:00] Voice 19: previous year, its education and communications work, as well as some of its more technical work

[4:57:04] Voice 19: and also some of the agency-driven projects that SWPA has at least had some discussion of

[4:57:11] Voice 19: around its table. You will know, but I think it bears repeating often and over, that SWPA itself

[4:57:18] Voice 19: is not empowered to manage projects. Rather, it's empowered to discuss important and relevant

[4:57:26] Voice 19: projects that could or should be undertaken by SWPA member agencies to improve freshwater

[4:57:31] Voice 19: water sustainability on Salt Spring Island. This is a draft work plan not yet endorsed by SWPA but

[4:57:39] Voice 19: SWPA is going to be considering at its meeting this coming Thursday a number of different

[4:57:45] Voice 19: sort of communications projects that SWPA itself can undertake and then the remainder being agency

[4:57:53] Voice 19: led policy regulatory or scientific projects that SWPA is hoping that its member agencies

[4:58:01] Voice 19: will undertake at SWPA's recommendation.

[4:58:05] Voice 19: So in terms of recommendations

[4:58:08] Voice 19: that staff are making to you today,

[4:58:10] Voice 19: the first is that you request

[4:58:14] Voice 19: a special property tax requisition for $75,500.

[4:58:18] Voice 19: It always feels a little weird

[4:58:20] Voice 19: that we would make such a recommendation to you,

[4:58:24] Voice 19: but I think we're sort of obliged to.

[4:58:27] Voice 19: So for the sake of consistency,

[4:58:30] Voice 19: maintaining the status quo

[4:58:32] Voice 19: and assuming that there isn't a huge interest

[4:58:34] Voice 19: on the part of the local trust committee

[4:58:35] Voice 19: to depart from the way that things have been carried out

[4:58:39] Voice 19: for the previous years.

[4:58:40] Voice 19: If you are looking to maintain SWPA in its current form

[4:58:45] Voice 19: and at its current capacity,

[4:58:46] Voice 19: this is an appropriate special property tax requisition

[4:58:52] Voice 19: to pursue that.

[4:58:55] Voice 19: In addition to the tax requisition itself,

[4:58:58] Voice 19: self. Trust Council policy requires that the LTC and staff acting on your behalf does some

[4:59:05] Voice 19: community consultation and outreach around the special property tax requisition. We are

[4:59:09] Voice 19: recommending that you endorse the communications and consultation plan that is identified in the

[4:59:15] Voice 19: staff report. It's fairly rudimentary, but is also consistent with the way it's been done in past

[4:59:20] Voice 19: years, which is largely to ride on the coattails of the greater Trust Council budget consultation

[4:59:26] Voice 19: that Trust Area Services does on the Islands Trust behalf.

[4:59:29] Voice 19: However, we will work with Trust Area Services

[4:59:33] Voice 19: to make sure that the communications materials

[4:59:36] Voice 19: as they appear on in the Salt Spring Island Local Trust Area

[4:59:39] Voice 19: are tailored to mention this Salt Spring specific

[4:59:43] Voice 19: special property tax requisition.

[4:59:48] Voice 19: The third and fourth recommendations in the staff report

[4:59:51] Voice 19: relate to a potential allocation

[4:59:55] Voice 19: application of some of the unspent surplus funds toward

[5:00:00] Voice 19: development of a Weston Lake water availability and climate change assessment study. This is an

[5:00:06] Voice 19: item that has appeared on SWPA's work plan as a recommended project for the last two years,

[5:00:12] Voice 19: I believe. You will have received correspondence from the CRD Director Gary Holman at your last

[5:00:19] Voice 19: meeting requesting that the LTC may wish to consider funding such a study to the tune of

[5:00:25] Voice 19: of $30,000. Staff will allow the Local Trust Committee to draw its own conclusions about

[5:00:33] Voice 19: whether you would like to fund it to that amount. The recommendation here to use the

[5:00:38] Voice 19: $14,000 comes to you via SWPA. You'll recall I mentioned there is this $14,097 which is

[5:00:47] Voice 19: left over from a constituency grant that SWPA received in 2017. SWPA has recommended to

[5:00:53] Voice 19: to the local trust committee that those funds be allocated

[5:00:56] Voice 19: to support this Weston Lake water availability

[5:00:59] Voice 19: and climate change assessment study.

[5:01:01] Voice 19: So staff are conveying that recommendation to you

[5:01:05] Voice 19: and support it.

[5:01:06] Voice 19: I mean, staff do recommend,

[5:01:08] Voice 19: while the money was given to SWPA,

[5:01:12] Voice 19: our finance department has since suggested

[5:01:14] Voice 19: that since SWPA is not a legal entity,

[5:01:17] Voice 19: it can't really spend that money.

[5:01:19] Voice 19: The money sits in the local trust committee's account.

[5:01:22] Voice 19: and so it's actually up to the local trust committee to spend it on SWPA's behalf. Staff

[5:01:27] Voice 19: would recommend that given that the money was intended for SWPA to carry out work it would

[5:01:34] Voice 19: you know you're not obliged I suppose but I would recommend that the local trust committee

[5:01:39] Voice 19: spend that money in accordance with SWPA's wishes. And the fourth recommendation is that the Salt

[5:01:45] Voice 19: Spring Island local trust committee direct staff to develop a draft project charter and partnership

[5:01:49] Voice 19: agreement for the Weston Lake Water Availability and Climate Change Assessment Study.

[5:01:54] Voice 19: Up until this point, the CRD has been preparing to manage this project and I believe is going to

[5:02:02] Voice 19: hopefully continue to manage this project. They are simply looking for financial resources to

[5:02:10] Voice 19: help carry it out, a little bit of cost sharing to lighten their load, given that I believe it's

[5:02:17] Voice 19: their intention to carry out some other work related to projects on the SWPA work plan

[5:02:23] Voice 19: and I think are looking for some sort of equitable distribution of financing of those projects.

[5:02:31] Voice 19: If the LTC is going to consider funding the Weston Lake watershed study from your surplus,

[5:02:39] Voice 19: I do want to remind the LTC that at your last meeting you actually indicated that you were

[5:02:45] Voice 19: We're not going to support funding this project until a greater watershed strategic plan was developed for the island.

[5:02:54] Voice 19: So I'm not sure whether the LTC wishes to rescind this resolution or simply recognize that if you do decide to allocate money to this Weston Lake watershed study, you're contravening a resolution made at the previous meeting.

[5:03:08] Voice 19: but as long as you, I guess, do that in the knowledge that that's what you're doing,

[5:03:14] Voice 19: you know, I guess you can do that. I will leave it up to you to make that decision.

[5:03:21] Voice 19: I will close it there, but I'm happy to field any questions that you may have.

[5:03:27] Trustee Luckham: Okay, thank you, Planner Yeomans, and for bringing to our attention that we want to

[5:03:32] Trustee Luckham: be conscious of the next decision that we make in hindsight. So, trustees, any questions for

[5:03:39] Trustee Luckham: are there a couple of motions there trustee patrick well

[5:03:45] Trustee Patrick (probable): one again i wanted to thank the

[5:03:46] Trustee Patrick (probable): trustees for their support earlier on the strategic plan because that's fundamental

[5:03:49] Trustee Patrick (probable): to moving forward and as i said you know the climate action plan is about to come out with

[5:03:55] Trustee Patrick (probable): 46 actions explicitly about water and watershed protection uh when you take the coastal douglas

[5:04:01] Trustee Patrick (probable): fir sections of the climate action plan it even gets more explosive as to the number of actions

[5:04:06] Trustee Patrick (probable): that relate back to watersheds um so i'm i we are in a unique position if you look at the climate

[5:04:15] Trustee Patrick (probable): action planning groups are struggling for how they're going to find funding to implement

[5:04:19] Trustee Patrick (probable): the actions that they've been now recommending um we're in a position to um to circle back to

[5:04:27] Trustee Patrick (probable): even islands trust here to support with the with these surplus funds um some some really good

[5:04:32] Trustee Patrick (probable): action that will, I hope when we discuss the coastal Douglas fir and so forth,

[5:04:38] Trustee Patrick (probable): merge and be a benefit to both as well as the housing because what are we doing in watersheds?

[5:04:48] Trustee Grove: Hello chair. Yes sir.

[5:04:51] Trustee Grove: You can hear me good. I've been completely cut off and now I'm

[5:04:55] Trustee Grove: now on my cell phone and I can't see any of you so I'm just listening in.

[5:05:00] Trustee Grove: And can you tell me roughly where we're at?

[5:05:04] Trustee Luckham: We finished with the report from staff

[5:05:07] Trustee Luckham: on the Salt Spring Island Watershed Protection Alliance,

[5:05:11] Trustee Luckham: and that is item 4.3 on our agenda.

[5:05:15] Trustee Luckham: And Trustee Patrick has just provided thanks to the LTE

[5:05:22] Trustee Luckham: and to staff for all the work

[5:05:23] Trustee Luckham: and the significance of this water protection work with respect to

[5:05:33] Trustee Luckham: watersheds and climate change and coastal Douglas fir. Good

[5:05:36] Trustee Grove: have we done

[5:05:37] Trustee Grove: have we have that was just recommendation number one then? We haven't

[5:05:42] Trustee Luckham: made any motions yet we're about to.

[5:05:43] Trustee Grove: Oh good thank you thank you that's great

[5:05:45] Trustee Grove: sorry about that I think I've got to the Russians probably.

[5:05:49] Trustee Luckham: Okay so trustee Patrick

[5:05:51] Trustee Luckham: Patrick, do you wanna carry the weight of the motions?

[5:05:54] Trustee Luckham: Thank you.

[5:05:54] Trustee Patrick (probable): I'm happy to proceed with the first motion.

[5:05:56] Trustee Patrick (probable): I move that the Salt Spring Island Local Trust Committee

[5:05:58] Trustee Patrick (probable): request a special property tax requisition for 75,500

[5:06:02] Trustee Patrick (probable): from the Salt Spring Island local trust area

[5:06:06] Trustee Patrick (probable): in the 2021-22 fiscal year,

[5:06:09] Trustee Patrick (probable): subject to trust council policy 6.3 double I,

[5:06:15] Trustee Patrick (probable): in order to fund a coordination of watershed management

[5:06:19] Trustee Patrick (probable): on salt spring island using the powers delegated to the salt spring island local trust committee

[5:06:24] Trustee Patrick (probable): by trust council policy number 154 and

[5:06:29] Trustee Grove: i second that

[5:06:29] Trustee Luckham: moved and seconded any discussion

[5:06:32] Trustee Luckham: no

[5:06:33] Trustee Grove: all

[5:06:34] Trustee Luckham: those in favor yes

[5:06:36] Trustee Grove: that

[5:06:37] Trustee Luckham: carries trustee patrick can you or unless you read a motion or no

[5:06:44] Trustee Luckham: sure

[5:06:44] Trustee Grove: i move salt spring island local trust committee endorsed the special property tax

[5:06:49] Trustee Grove: acquisition consultation slash communications plan identified in the staff report dated january 19

[5:06:54] Trustee Grove: 2021.

[5:06:56] Trustee Luckham: perfect so that's moved seconded by trustee patrick any discussion nope

[5:07:01] Trustee Grove: then

[5:07:02] Trustee Luckham: i'll call for

[5:07:02] Trustee Luckham: the vote all those in favor aye that

[5:07:05] Trustee Luckham: carries um

[5:07:08] Trustee Patrick (probable): i can move the next motion i move that the salt

[5:07:11] Trustee Patrick (probable): spring island local trust committee requests the islands trust council amend the 2021-22

[5:07:17] Trustee Patrick (probable): draft budget to include a draw of $14,097 in the Salt Spring Island Local Trust Committee surplus

[5:07:22] Trustee Patrick (probable): funds comprising the remainder of the constituency grant received by SWPA in 2017 for the development

[5:07:29] Trustee Patrick (probable): of a Weston Lake water availability climate change assessment study to be carried out by

[5:07:35] Trustee Patrick (probable): a contractor in cooperation with the Capital Regional District. Second.

[5:07:40] Trustee Luckham: Moved and seconded.

[5:07:41] Trustee Luckham: any discussion on this one yes

[5:07:43] Trustee Grove: go

[5:07:45] Trustee Luckham: ahead trustee grove

[5:07:46] Trustee Grove: um i believe that the crd director has

[5:07:48] Trustee Grove: asked for 30 something thousand dollars um as our contribution to this exercise uh yes and

[5:07:59] Trustee Grove: um and i support that i think we should be we should be uh supporting his request but

[5:08:06] Trustee Luckham: i

[5:08:07] Trustee Luckham: am not mistaken i gather we don't have any more money is that yeah

[5:08:11] Trustee Grove: we got we got we got money in

[5:08:13] Trustee Grove: surplus the one we were talking about earlier today okay

[5:08:17] Trustee Luckham: so uh then that would require further

[5:08:22] Trustee Luckham: motion uh or in a and this may be need to be dealt with discreetly so um can we move on this

[5:08:32] Trustee Luckham: motion and if you want

[5:08:33] Trustee Grove: to bring a motion we

[5:08:34] Trustee Grove: can we can amend this motion and i can't remember what

[5:08:38] Trustee Grove: the number was can you remember laura i

[5:08:40] Trustee Patrick (probable): think it's 30 000 round okay

[5:08:42] Trustee Grove: well let's so i move that

[5:08:44] Trustee Grove: that the recommendation before us be amended

[5:08:48] Trustee Grove: from 14,097 to $30,000.

[5:08:53] Trustee Grove: All

[5:08:55] Trustee Luckham: right then, so there's an amendment on the floor.

[5:08:58] Trustee Luckham: Sarah, you have captured that.

[5:09:01] Trustee Patrick (probable): A friendly amendment, would it not,

[5:09:04] Trustee Patrick (probable): it would have to probably also, whoops,

[5:09:06] Trustee Patrick (probable): I just surplus funds either,

[5:09:13] Trustee Patrick (probable): I guess it's all right,

[5:09:15] Trustee Patrick (probable): because it says which which comprises the remainder so i mean it's it's

[5:09:19] Trustee Patrick (probable): two so that includes anyway i'll look to staff if that's uh adequate uh

[5:09:27] Trustee Luckham: well it should be

[5:09:30] Trustee Luckham: then including or something yeah

[5:09:32] Voice 19: maybe just amended say which includes the remainder of

[5:09:35] Voice 19: the constituency grant that would be good okay

[5:09:39] Trustee Luckham: so sarah are you with us i

[5:09:41] Voice 7: am with you i could

[5:09:43] Voice 7: read that out that

[5:09:44] Trustee Luckham: would be lovely thank you

[5:09:45] Voice 7: that the motion be amended to replace 14 097 with 30 000

[5:09:51] Voice 7: which includes the remainder of the constituency grant good

[5:09:57] Trustee Luckham: i'll second the amendment

[5:10:00] Trustee Luckham: moved and

[5:10:01] Trustee Luckham: seconded um any discussion on the amendment uh trustee patrick um

[5:10:08] Trustee Patrick (probable): i'll support the amendment

[5:10:11] Trustee Patrick (probable): but because we are proceeding with a strategic plan I'm hoping that we have clear process going

[5:10:17] Trustee Patrick (probable): forward that that you know when we when we support and fund projects I want them to really

[5:10:24] Trustee Patrick (probable): you know like I said come from a strategic plan so that we have direction going forward

[5:10:28] Trustee Patrick (probable): I agree with that

[5:10:29] Trustee Patrick (probable): yeah all

[5:10:33] Trustee Luckham: right then um so can I call the vote on the amendment

[5:10:36] Trustee Luckham: all those in

[5:10:37] Voice 10: favor aye

[5:10:38] Trustee Luckham: aye and aye and aye so that carries in favor so now we're back to the

[5:10:43] Trustee Luckham: amended motion which was the original motion in the report with the amount up uh changed to 30,000

[5:10:51] Trustee Luckham: and that it indicate that that includes the remainder of the constituency again which we

[5:10:55] Trustee Luckham: can sweep up so then is there any further discussion on the amended motion not for me

[5:11:03] Voice 10: All

[5:11:04] Trustee Luckham: those in favor? Did we lose Peter right at that critical moment? I am prepared to believe

[5:11:13] Trustee Luckham: that he said not for me and that he was going to vote in favor. Let's just wait a moment because I

[5:11:21] Trustee Luckham: think technically he's left the meeting. It would still pass, but he would not be a voter.

[5:11:34] Trustee Luckham: I'm going to move on. The technology is such as it is, and Peter can indicate to us

[5:11:41] Trustee Luckham: later if he was voting in favor but in either case it carries i

[5:11:49] Trustee Patrick (probable): can raise the next motion

[5:11:51] Trustee Patrick (probable): then that the salt spring island local trust committee direct staff to develop a draft project

[5:11:55] Trustee Patrick (probable): charter and partnership agreement for the westin lake water availability and climate change

[5:12:00] Trustee Patrick (probable): assessment study to be carried out by a contractor in cooperation with the crd okay

[5:12:06] Trustee Luckham: so that motion

[5:12:07] Trustee Luckham: motion number four. Peter, if you can hear us. I'm back.

[5:12:12] Trustee Luckham: Perfect. So Peter, I'll just ask you,

[5:12:15] Trustee Luckham: you voted in favor of the previous motion. Is that correct? I did.

[5:12:19] Trustee Luckham: Okay, thank you. And now

[5:12:21] Trustee Luckham: Laura has just moved to the fourth motion. And would you second that? I do.

[5:12:28] Trustee Luckham: All right. And so

[5:12:29] Trustee Luckham: therefore, she

[5:12:30] Trustee Patrick (probable): needs to pick up something.

[5:12:31] Trustee Luckham: So I'm going to call the vote on this one. If there's no

[5:12:34] Trustee Luckham: discussion all those in favor and that carries all right well done everybody that concludes

[5:12:42] Trustee Luckham: i believe the salt spring island watershed protection alliance work from earlier this morning

[5:12:51] Trustee Luckham: and i believe that covers off everything that we had to do there now we we've done remarkably

[5:12:57] Trustee Luckham: now and i really want to thank everybody commend everybody and including our applicants for uh

[5:13:03] Trustee Patrick (probable): But Mr. Chair, there's one more item

[5:13:05] Trustee Patrick (probable): and I also saw Planner Yeomans was waving you down.

[5:13:08] Trustee Luckham: Oh, I see.

[5:13:09] Trustee Luckham: Okay, so I'm just going to finish what I was saying

[5:13:11] Trustee Luckham: and that we've got the Coastal Douglas fir item to do.

[5:13:15] Trustee Luckham: And I would think that we might want to consider

[5:13:18] Trustee Luckham: moving to that next

[5:13:19] Trustee Luckham: and then proceeding with the remainder of the business

[5:13:22] Trustee Luckham: of which the only significant item

[5:13:25] Trustee Luckham: would be the closed meeting agenda.

[5:13:28] Trustee Luckham: And if we're reconvening on,

[5:13:30] Trustee Luckham: if we run out of time,

[5:13:31] Trustee Luckham: although I suspect we won't,

[5:13:33] Trustee Luckham: Uh, we might, um, uh, if we ran out of time, we might consider doing the closed meeting

[5:13:39] Trustee Luckham: agenda along with the other item for Friday, which we've still got that earmark, um, a

[5:13:45] Trustee Luckham: plan of the elements.

[5:13:46] Trustee Luckham: Did you have something else for me?

[5:13:47] Voice 19: Yeah, all of this, my sort of last concluding thought on the SWPA stuff was that, uh, the

[5:13:52] Voice 19: next step the LTC can expect is that in February, we come back with a request for decision that

[5:13:58] Voice 19: you need to endorse that ultimately goes off to trust council for inclusion in its march agenda

[5:14:05] Voice 19: it's a bit of a i don't call it not an archaic process but there are multiple steps involved

[5:14:13] Trustee Luckham: uh you're you're right and um having witnessed some of the voting in the house in the us uh

[5:14:21] Trustee Luckham: last week theirs is a very archaic and slow process compared to ours so we can be great

[5:14:28] Trustee Luckham: for this expedience in which we can handle motions um

[5:14:34] Trustee Grove: there's it there's involves guns by the way

[5:14:37] Trustee Luckham: oh well let's not go there peter um so let's um let's uh is that okay can we do the coastal

[5:14:45] Trustee Luckham: douglas spur now yeah yes yes okay so then let's go to item uh 4.5 coastal douglas spur and

[5:14:57] Trustee Luckham: associated ecosystems protection we have a project update here um i'm just scrolling down here to get

[5:15:06] Trustee Luckham: to the right section oh there we are here we are so oh no that's uh the next item hey

[5:15:19] Voice 9: jd6 so

[5:15:21] Trustee Luckham: jason

[5:15:21] Trustee Luckham: yeomans planner um can you start us off on this memorandum that you have before us and then we'll

[5:15:28] Trustee Luckham: we'll see what kind of conversation

[5:15:29] Trustee Luckham: might evolve from here.

[5:15:31] Voice 19: Yeah, thank you, Chair Luckham.

[5:15:32] Voice 19: Just a very brief update for you

[5:15:34] Voice 19: in case anybody was wondering what the current status was

[5:15:37] Voice 19: of the Coastal Douglas Fir Protection Project.

[5:15:40] Voice 19: There are things happening though I feel like

[5:15:42] Voice 19: I'm in a bit of a holding pattern at the moment.

[5:15:44] Voice 19: So the purpose of this memo is twofold.

[5:15:47] Voice 19: It's to give you a little preview

[5:15:50] Voice 19: of some of the communications materials

[5:15:52] Voice 19: that are being developed

[5:15:54] Voice 19: through the Ecological Research Network

[5:15:56] Voice 19: and a graphic designer on your behalf, you'll recall that in the spring of last year,

[5:16:04] Voice 19: the Ecological Research Network, which is sort of a loose affiliation of local scientists,

[5:16:09] Voice 19: approached the LTC with an idea to develop some communication and education materials around

[5:16:14] Voice 19: coastal Douglas fir protection and some of the values that our coastal Douglas fir forests and

[5:16:21] Voice 19: associated ecosystems provide to us here on Salt Spring Island. As a result of that pitch,

[5:16:26] Voice 19: the Local Trust Committee agreed to enter into a $4,000 contract with this group. The contract is

[5:16:33] Voice 19: through Transition Salt Spring, but it's really for the services of the combined brainpower of

[5:16:38] Voice 19: the Ecological Research Network and their graphic designer. Through that contract you're expecting

[5:16:44] Voice 19: a number of deliverables. You are expecting some static infographics, some sort of dynamic

[5:16:50] Voice 19: interactive infographics and indeed a short video is part of the package of deliverables that the

[5:16:58] Voice 19: LTC is respecting to receive. So there's two graphics that I've shared with you here today.

[5:17:05] Voice 19: The first is, and you can, I presume you can see it on your screen. I think I'm sharing my screen

[5:17:11] Voice 19: with you. You'll see that sort of the, one of the taglines that the Ecological Research Network has

[5:17:18] Voice 19: settled on for this suite of communications materials that they're going to produce for

[5:17:24] Voice 19: the local trust committee is that really preserving our forests is a means to reducing risk, reducing

[5:17:32] Voice 19: risk of climate change related impacts, reducing risk of groundwater challenges, reducing risk of

[5:17:40] Voice 19: wildfire, and indeed, you know, I think preserving our ecosystems in general are beneficial for

[5:17:47] Voice 19: preserving or preventing social risks in our community in some ways. So this first two-part

[5:17:55] Voice 19: infographic that you see here, sort of the good landscape, bad landscape version, is the first of

[5:18:03] Voice 19: the infographics that was produced for us. I consider this to be effectively ready for release

[5:18:09] Voice 19: now. We've gone back and forth on it several times. They've made a number of amendments based

[5:18:15] Voice 19: based on staff's concerns that we identified

[5:18:18] Voice 19: and identified and raised with it.

[5:18:21] Voice 19: So it is essentially ready to go.

[5:18:24] Voice 19: The second infographic here is the first

[5:18:28] Voice 19: in the topic specific infographics

[5:18:30] Voice 19: that they're going to produce for us.

[5:18:32] Voice 19: So this first two part set here is a summary infographic.

[5:18:38] Voice 19: It addresses a number of different issues.

[5:18:40] Voice 19: It touches on groundwater, it touches on wildfire,

[5:18:43] Voice 19: It touches on soil retention, whereas they are also going to produce for the local trust committee a number of topic-specific infographics, this one here being one related to carbon stewardship, but there are further to come on biodiversity, reducing wildfire risk, and water.

[5:19:10] Voice 19: You'll notice that there is a difference in the style between these two infographics that are shown here.

[5:19:18] Voice 19: The main reason for that being that there was a change in graphic designer at the Ecological Research Network following the production of this first set of infographics and then into the next.

[5:19:29] Voice 19: So, providing these for your interest generally, that these are going to begin distribution soon, or at least this sort of healthy forest, although I've been told I shouldn't use the term healthy forest, I'm going to use it as shorthand here, healthy forest, unhealthy forest document.

[5:19:50] Voice 19: and then the topic-specific infographics are going to be released gradually over the coming

[5:19:58] Voice 19: two months as they are finalized. I don't know if you want to reserve comment on those until

[5:20:06] Voice 19: I'm done talking. The second item that I was going to update you on in the memo

[5:20:13] Voice 19: is the status of your Coastal Douglas First Science Working Group. The group has met twice

[5:20:19] Voice 19: now, the first time sort of informally, just to get the lay of the land, and the second time to

[5:20:25] Voice 19: have a dedicated discussion about the suite of information that the Islands Trust currently has

[5:20:33] Voice 19: in its possession about our coastal Douglas fir ecosystems here on the island. And that

[5:20:41] Voice 19: That conversation was largely about whether recent mapping

[5:20:44] Voice 19: that was obtained through the Islands Trust

[5:20:49] Voice 19: Regional Planning Committee would be sufficient

[5:20:51] Voice 19: on which to base public facing mapping

[5:20:55] Voice 19: for the purposes of the next phases

[5:20:57] Voice 19: of the Local Trust Committee's Coastal Douglas Fir

[5:20:59] Voice 19: and associated ecosystems protection project.

[5:21:03] Voice 19: And the discussion around the table found

[5:21:05] Voice 19: that while the mapping that the Islands Trust had obtained

[5:21:08] Voice 19: was valuable and is certainly part of the story, that by supplementing that mapping with other

[5:21:15] Voice 19: layers that different organizations and different agencies had available, we may be able to develop

[5:21:21] Voice 19: a more complete picture of the areas of the island that we should be focusing on in order

[5:21:27] Voice 19: to achieve the objectives of the Local Trust Committee's project. Harkening back to the

[5:21:33] Voice 19: development of the project charter for this project certainly trustee Patrick was advocating

[5:21:40] Voice 19: building relationships and developing connections with different organizations within our community

[5:21:46] Voice 19: so we are tapping into I think it actually bears her name the Martin Conservation Decision Lab at

[5:21:55] Voice 19: UBC which is run by Tara Martin who also happens to be a Salt Spring resident and has a suite of

[5:22:02] Voice 19: of students that she can assign various projects.

[5:22:04] Voice 19: So Tara has graciously volunteered to take on development

[5:22:09] Voice 19: of this sort of augmented mapping.

[5:22:12] Voice 19: And we'll return hopefully to the CDF science working group

[5:22:15] Voice 19: at a meeting in February to give us a taste

[5:22:17] Voice 19: of the mapping that she's developed.

[5:22:19] Voice 19: And it's my hope that from that mapping,

[5:22:22] Voice 19: we can begin to develop the forward facing mapping

[5:22:25] Voice 19: that we take to the community.

[5:22:28] Voice 19: I've been feeling, you know,

[5:22:30] Voice 19: I'm really chomping at the bit to advance this project and to begin having broader and deeper

[5:22:39] Voice 19: discussions with the community about how we are going to achieve the objectives of the LTC's

[5:22:44] Voice 19: project. But I'm remiss to begin those conversations until such time as we have some mapping to fall

[5:22:52] Voice 19: back on. Because at the moment, in the absence of that mapping, you know, you are aware that,

[5:22:59] Voice 19: you know, there has been some community conversation about where people assume this

[5:23:04] Voice 19: project is going. And there may very well be people out there who are quite concerned about

[5:23:09] Voice 19: the impact this project is going to have on their land, when in fact, this project may ultimately

[5:23:14] Voice 19: have no impact on their land, if indeed, their land is not in some area that's identified in

[5:23:20] Voice 19: some mapping as being an area on which the LTC would like to focus to achieve its, to achieve

[5:23:26] Voice 19: its objectives all of that to say hoping that by the end of this fiscal year i would like to have

[5:23:35] Voice 19: some public facing mapping in hand that we can begin to take out into the community with us as

[5:23:41] Voice 19: we begin uh our community consultation and uh and dialogue around the next the big steps i would say

[5:23:48] Voice 19: in in this project thank you well

[5:23:54] Trustee Luckham: thank you jason and thank you to all of those people

[5:23:57] Trustee Luckham: that have contributed to this this is um really significant um trustees uh questions or comments

[5:24:04] Trustee Luckham: for the planner trustee patrick

[5:24:06] Trustee Patrick (probable): um maybe this is time for the venn diagram there uh all right let

[5:24:10] Trustee Luckham: me fire it up for you this is this

[5:24:13] Trustee Patrick (probable): is laura's artwork 101 all of about 10 seconds worth of

[5:24:17] Trustee Patrick (probable): effort so please uh no criticalness on the the weight of it i think

[5:24:21] Trustee Patrick (probable): what's important and what

[5:24:22] Trustee Patrick (probable): But I know Jason didn't necessarily, I really want to appreciate the report that you just gave.

[5:24:29] Trustee Patrick (probable): But one of the things he's missing is resources for moving forward the community dialogue that he's talking about.

[5:24:36] Trustee Patrick (probable): And when we heard this morning from Dr. Secord there that, you know, using housing as an entrance to things.

[5:24:45] Trustee Patrick (probable): I know this diagram doesn't show up really well, but it's showing that our watersheds and water and our coastal Douglas fir bubbles, they overlap almost completely.

[5:24:58] Trustee Patrick (probable): And then when we throw our housing in Ganges Village on it, I'm using my mouse to sort of circle around.

[5:25:04] Trustee Patrick (probable): There's sort of that area where everything starts to overlap.

[5:25:07] Trustee Patrick (probable): lap and those are our you know potential entry point to some of these conversations if we're

[5:25:14] Trustee Patrick (probable): focusing on you know you know how we're building our housing um in in this area so i just just i

[5:25:22] Trustee Patrick (probable): just want to raise that you know the you know the resources that we have through swipa and through

[5:25:27] Trustee Patrick (probable): the conversation hopefully through the strategic planning that we're going to find the synergies

[5:25:31] Trustee Patrick (probable): there are huge and that perhaps we do have the resources when we when we focus these conversations

[5:25:37] Trustee Patrick (probable): um in an integrated fashion so okay

[5:25:45] Trustee Luckham: thank you laura um and

[5:25:49] Trustee Patrick (probable): i also really i was gonna say i

[5:25:51] Trustee Patrick (probable): really want to thank jason you know for taking the time to talk with these partners in the

[5:25:56] Trustee Patrick (probable): community because there's definitely a lot of passion out there and um and i'm looking forward

[5:26:01] Trustee Patrick (probable): forward to the future steps here.

[5:26:03] Trustee Patrick (probable): All

[5:26:06] Trustee Luckham: right, Peter Grove.

[5:26:10] Trustee Grove: Speaking of future steps, I mean,

[5:26:12] Trustee Grove: we need to do something to preempt the concern

[5:26:15] Trustee Grove: that people are going to raise.

[5:26:17] Trustee Grove: I mean, I don't know if that can be somehow

[5:26:21] Trustee Grove: part of this package, but people need to understand

[5:26:24] Trustee Grove: that we're not out of the ban logging.

[5:26:26] Trustee Grove: We're out to manage it better than we're doing now.

[5:26:30] Trustee Grove: So I don't know how we get that message out,

[5:26:33] Trustee Grove: that it's something that needs to be considered.

[5:26:39] Trustee Luckham: Agree more and Jason has maybe indicated

[5:26:42] Trustee Luckham: the mapping and the information that we are putting out may help alleviate some of those

[5:26:47] Trustee Luckham: concerns. So and

[5:26:49] Trustee Grove: by the way what are what are we going to do with these these wonderful graphics?

[5:26:53] Trustee Grove: I mean they are terrific.

[5:26:55] Voice 19: Yeah so the the plan for the immediate plan for them will be to disseminate

[5:27:00] Voice 19: them through our own sort of electronic communications network. Because the contract

[5:27:08] Voice 19: with the Ecological Research Network effectively goes through Transition Salt Spring, I think

[5:27:13] Voice 19: Transition Salt Spring will be doing quite a bit of publicity around getting these graphics out

[5:27:20] Voice 19: into the community through their own channels. I did ask for sort of a summary from our contractors

[5:27:26] Voice 19: as to how they intended or how they foresee the public distribution of these

[5:27:31] Voice 19: and definitely they're going to try to leverage their connections with their

[5:27:37] Voice 19: various member organizations to make sure that these do get out widely

[5:27:43] Voice 19: distributed in the community so sorry how many of them will there be in the

[5:27:48] Voice 19: package so there will be all right I'm gonna back out here and go back in so

[5:27:54] Voice 19: so just give me a sec. Okay, so there will be this sort of two-part summary infographic, which

[5:28:10] Voice 19: you should see on your screen now. There will be four sort of static infographics like this one

[5:28:19] Voice 19: that you now see before you, related to, so there's carbon stewardship, water, biodiversity,

[5:28:27] Voice 19: diversity, and fire risk reduction. These then will also form the basis of dynamic infographics,

[5:28:40] Voice 19: which are going to be hosted on Transition Salt Springs website, or a part thereof,

[5:28:49] Voice 19: which has a little more functionality than the Islands Trust ones. And it will enable people to

[5:28:53] Voice 19: dive deeper into the information that's contained in these infographics so you can sort of um sort

[5:29:01] Voice 19: of a next level of detail or a next level of information um further to what you see here

[5:29:07] Voice 19: and then there is also a short video that is in development that will also sort of summarize

[5:29:14] Voice 19: um aspects of the value of conserving our coastal douglas for ecosystems on the island

[5:29:25] Trustee Grove: everything everything that goes out needs to have a covering um uh slide with it explaining what

[5:29:32] Trustee Grove: we're doing and why we're doing it in very short terms they can't just the stuff can't just go out

[5:29:37] Trustee Grove: without um an introduction okay

[5:29:42] Voice 19: i will make a note of that and

[5:29:46] Trustee Grove: that and that um introduction

[5:29:47] Trustee Grove: action would explain what it is that we're trying to do and that we're not

[5:29:50] Trustee Grove: trying to whip everyone's livelihoods away from them and ban all logging.

[5:29:55] Voice 19: True. I think, I mean, the LTC might want to also consider that there.

[5:30:00] Voice 19: is deliberate misinformation being circulated out there in the community about this right like some

[5:30:05] Voice 19: of the opinions that are flying around are coming from people who have attended our kickoff meeting

[5:30:15] Voice 19: and have had conversations with me and who should understand what the LTC is attempting to do

[5:30:23] Voice 19: through this project but are choosing not to acknowledge that in the way that they're presenting

[5:30:29] Voice 19: that information to the public.

[5:30:30] Voice 19: And I think

[5:30:31] Voice 19: Chair Luckham did draft a very thoughtful piece

[5:30:35] Voice 19: sort of trying to explain that

[5:30:36] Voice 19: on the Local Trust Committee's behalf,

[5:30:38] Voice 19: sort of what the intent of the project is.

[5:30:40] Voice 19: And we also, I think recently saw a similar piece

[5:30:44] Voice 19: from the Ecological Research Network,

[5:30:47] Voice 19: trying to provide a more nuanced picture

[5:30:50] Voice 19: of the objectives of the project

[5:30:52] Voice 19: and what we are all hoping it can achieve at the end.

[5:30:56] Voice 19: but i but i do hear you peter that perhaps um as we push these out into the community that

[5:31:02] Voice 19: that some greater context is needed so they just don't sort of appear out of nowhere

[5:31:11] Trustee Luckham: so i have a question but i'll go to trustee patrick i

[5:31:15] Trustee Patrick (probable): was just going to build on that i

[5:31:16] Trustee Patrick (probable): think i was speaking earlier that one of the benefits to the long lineups at the post office

[5:31:21] Trustee Patrick (probable): before christmas was it was the only place we got to socialize um and i did meet a retired

[5:31:26] Trustee Patrick (probable): newspaper editor who who stopped and really wanted to understand you know he saw himself

[5:31:33] Trustee Patrick (probable): as sort of an islander that lives here that just you know doesn't get the all this language you

[5:31:39] Trustee Patrick (probable): know doesn't even know what a local trust committee is you know and but but wants to know

[5:31:44] Trustee Patrick (probable): and and really lectured me about sort of that plain language that we need to be able to speak

[5:31:50] Trustee Patrick (probable): less you know local trust committee and more about you know what does the issue mean to me

[5:31:58] Trustee Patrick (probable): so I just wanted to pass that along because I think that is a valid point we have a lot of

[5:32:01] Trustee Patrick (probable): people who live here that you know we here sit at the table and sometimes we're still trying to

[5:32:06] Trustee Patrick (probable): scratch our heads and figure out stuff just I can't imagine some people who you know read

[5:32:12] Trustee Patrick (probable): something and they're just going to go huh so we need to claim that space and communicate is what

[5:32:17] Trustee Patrick (probable): them agree with peter so

[5:32:29] Trustee Luckham: at least that um you know it's it's on it's sort of unfortunate in

[5:32:40] Trustee Luckham: many respects but everything that we do and everything that we say typically has the words

[5:32:45] Trustee Luckham: present it and and ultimately that's in uh perspective and ultimately is perceived as

[5:33:04] Trustee Luckham: which should we use we certainly want to preserve and protect but we also have to

[5:33:09] Trustee Luckham: be able to convey that we're interested in hearing all perspectives so that we can learn

[5:33:17] Trustee Luckham: we want to hear all and you know i've said that online here as well if you're involved in that

[5:33:31] Trustee Luckham: industry we want to hear your perspective understand and your point of

[5:33:35] Trustee Luckham: view and incorporate that point of view in our decision make critical that we

[5:33:40] Trustee Luckham: on the ground as well as what's going on in a textbook or university so I think

[5:33:51] Trustee Luckham: this is terrific work journey that we're on because anything less than that will

[5:34:01] Trustee Luckham: will be revealed in due course, I believe.

[5:34:05] Trustee Luckham: So my next question, which is a question,

[5:34:09] Trustee Luckham: is that this is such terrific work

[5:34:11] Trustee Luckham: and that we know that this for protection project

[5:34:15] Trustee Luckham: is going on or associated ecosystems protection

[5:34:19] Trustee Luckham: is going on throughout the trust area.

[5:34:21] Trustee Luckham: And in due course, I would hope that we

[5:34:24] Trustee Luckham: can share these infographics in the same method

[5:34:30] Trustee Luckham: with all the right language coming with it to not only my own LTC that is very

[5:34:37] Trustee Luckham: interested in doing is interested in taking on this coastal but to all the

[5:34:43] Trustee Luckham: other trust areas because this is where we're going to capitalize on this

[5:34:47] Trustee Luckham: investment and get all of us moving in the same direction together so in due

[5:34:52] Trustee Luckham: course with permission of all of the contributors I would like to see it made

[5:34:56] Trustee Luckham: made available and I had a close look at them and the words salt spring are used specifically in

[5:35:02] Trustee Luckham: this which isn't a bad thing but might not be difficult to create a set of these that doesn't

[5:35:08] Trustee Luckham: have a salt spring specific tag although we want to always acknowledge where this work began

[5:35:18] Trustee Luckham: because I think there's huge value in this and we and we can we can leverage support in the entire

[5:35:24] Trustee Luckham: higher trust area for the work that is happening in the groundland salt spring

[5:35:28] Trustee Patrick (probable): we'll always know

[5:35:30] Trustee Patrick (probable): the mount maxwell silhouette so uh that's true it's good

[5:35:36] Trustee Luckham: i'm not sure what it looks like it

[5:35:37] Trustee Luckham: might look like mount zuhalem too but that's okay yeah

[5:35:40] Voice 19: there maybe what's the fetus island

[5:35:41] Voice 19: equivalent what goes on the uh what goes

[5:35:43] Voice 19: on anyway

[5:35:45] Trustee Luckham: for work um i don't think there's any

[5:35:51] Trustee Luckham: direction required here you've taken advice from the ABC and and so we all

[5:35:58] Trustee Luckham: excitedly look forward to more and if there's anything I can do to help you

[5:36:02] Trustee Luckham: Jason with respect to getting it out trust council and trust areas I'd be so

[5:36:08] Trustee Luckham: very very pleased to do that so

[5:36:12] Trustee Patrick (probable): I'm gonna Laura Patrick can I just I mean

[5:36:14] Trustee Patrick (probable): just be just to follow up on sort of the conversations we were having earlier

[5:36:17] Trustee Patrick (probable): about the strategic plan if the alignment of the coastal Douglas fir and the watershed

[5:36:23] Trustee Patrick (probable): continue to converge like they seem to be I guess we could do a mid-year adjustment to the budget

[5:36:32] Trustee Patrick (probable): if we wanted if you know SWPA and the LTC saw surplus funds as being beneficial to resource this

[5:36:39] Trustee Patrick (probable): this carrying on I'm seeing Peter I think nodding his head yes we

[5:36:46] Trustee Grove: can we can certainly try but

[5:36:49] Trustee Grove: Yeah, absolutely. And we may have to get Trust Council's approval, that's all.

[5:36:57] Trustee Luckham: Yeah, we'll have to see, try to avoid, as you said earlier, staff are not thrilled about

[5:37:04] Trustee Luckham: a significant budget management actually has to go to the minister for approval. We don't really

[5:37:09] Trustee Luckham: want to do that. So we can find a mechanism to do that that fits within the framework would be

[5:37:15] Trustee Luckham: be better. And it may be that that's possible. So if that's all, I want to go to item 12 on our

[5:37:24] Trustee Luckham: agenda, I believe. A little bit of jumping around here today. And remarkably, if you look at the

[5:37:31] Trustee Luckham: clock and I look at my schedule here, we're ahead of schedule. I can't believe it. So a business

[5:37:36] Trustee Luckham: arising from the minutes is our follow-up action list report dated January 2021. And

[5:37:44] Trustee Luckham: And Stefan Cermak is in the background there.

[5:37:46] Trustee Luckham: And I know that he never brings a report to me

[5:37:48] Trustee Luckham: that's not completely up to date.

[5:37:50] Trustee Luckham: I'll just ask trustees if you have any questions

[5:37:53] Trustee Luckham: about the follow-up action list.

[5:37:55] Trustee Luckham: You've obviously seen a significant body of work

[5:37:57] Trustee Luckham: in front of you today.

[5:38:00] Trustee Luckham: Are there any questions for the planning manager?

[5:38:07] Trustee Grove: Chair, excuse me, did we deal with 11.7?

[5:38:10] Trustee Grove: What was that when I was blank?

[5:38:13] Trustee Luckham: 11.7?

[5:38:15] Trustee Luckham: Yes.

[5:38:16] Trustee Luckham: That's done.

[5:38:17] Trustee Luckham: all that is done thank

[5:38:18] Trustee Grove: you thank you you

[5:38:20] Trustee Luckham: voted in favor I think

[5:38:21] Trustee Grove: good

[5:38:24] Trustee Luckham: 12.1

[5:38:26] Trustee Luckham: follow-up action list I'm not seeing anybody's hands go up so we'll just

[5:38:29] Trustee Luckham: receive that for information public hearing nothing community information

[5:38:33] Trustee Luckham: meeting nothing today policy and standing resolutions list that's there

[5:38:38] Trustee Luckham: for our information we go ahead Laura Patrick

[5:38:42] Trustee Patrick (probable): in in all this Francis bread

[5:38:45] Trustee Patrick (probable): conversations that we were having I know I was a retired lawyer was one of the one of the phone

[5:38:54] Trustee Patrick (probable): calls that I had and was just poking at the community benefit phrase in the resolution

[5:39:04] Trustee Patrick (probable): and I know I mean I don't want to set a standard where we're pitting you know people to feel

[5:39:12] Trustee Patrick (probable): panicky about supporting businesses there's there's so I'm just concerned you know that I

[5:39:19] Trustee Patrick (probable): well I think the standing resolution is important and I did get a lot of support you know I heard a

[5:39:25] Trustee Patrick (probable): lot of support from the people I spoke to for why we have the standing resolution but um I was

[5:39:31] Trustee Patrick (probable): wondering if we need to do more work on community benefit or um you know any anything else there

[5:39:42] Trustee Luckham: So I'll just put that as a topic of discussion, I suppose. Trustee Grove,

[5:39:47] Trustee Luckham: do you have anything to contribute to that? I certainly have some thoughts.

[5:39:51] Trustee Grove: Well, I'm not sure just where you're going with that, but I think that resolution is there for

[5:39:56] Trustee Grove: a good reason. And there will always be contention when we're dealing with issues such as Francis

[5:40:05] Trustee Grove: of spread or similar rezonings i mean i think it goes with the um with the territory um and

[5:40:11] Trustee Grove: it's good to have a community discussion and get input from others so i'm not quite sure

[5:40:16] Trustee Grove: what you're concerned

[5:40:19] Trustee Patrick (probable): the the question that the this this retired lawyer just pointed out that

[5:40:24] Trustee Patrick (probable): you know that because using an undefined term was potentially um potentially a liability to us was

[5:40:34] Trustee Patrick (probable): how I understood it. I'm not a lawyer, but that was what she was more or less explaining.

[5:40:43] Trustee Grove: But it also provides us with flexibility. I mean, I wouldn't want something that's so black and

[5:40:49] Trustee Grove: white that there's no wriggle room. There has to be a wriggle room.

[5:40:58] Trustee Luckham: Yeah. I honestly do have concerns and they sort of lie in the same direction as Trustee Patrick,

[5:41:08] Trustee Luckham: I think this is an unusual standing resolution in the trust. I don't believe any other local

[5:41:15] Trustee Luckham: trust committee has it.

[5:41:17] Trustee Patrick (probable): North Pender. North Pender has it.

[5:41:20] Trustee Luckham: Okay. They probably adopted it from you. But no? Anyway, let me finish.

[5:41:28] Trustee Grove: What we have before was quite unsatisfactory. It meant people were abusing the system. They

[5:41:36] Trustee Grove: they'd file for rezoning so that they could carry on with their operation.

[5:41:42] Trustee Grove: So, I mean, it's a problem either way.

[5:41:46] Trustee Luckham: No, you're right.

[5:41:48] Trustee Luckham: No, I don't disagree that, you know, if we're going to actually, you know,

[5:41:51] Trustee Luckham: if we're going to have standing resolutions at all,

[5:41:54] Trustee Luckham: then there is a rationale for having them.

[5:41:57] Trustee Luckham: And this is definitely one of them.

[5:41:58] Trustee Luckham: But I think that what Laura is questioning,

[5:42:02] Trustee Luckham: and I'm not so concerned about a legal status,

[5:42:04] Trustee Luckham: Because this is just a simple resolution to bypass the bylaws as they exist.

[5:42:09] Trustee Luckham: But without some clarity on some form of definition, it does open up the question, because indeed,

[5:42:18] Trustee Luckham: with the application we saw today, is the glamping and the accommodation a community

[5:42:27] Trustee Luckham: need compared to the bakery?

[5:42:29] Trustee Luckham: I think it was clear to all of us, the bakery was clear, was lumped in with the other part

[5:42:34] Trustee Luckham: it just begs the question whether or not that should be permitted and whether the 700 people

[5:42:39] Trustee Luckham: that wrote to us would actually support clamping in the accommodation short-term vacation rental

[5:42:45] Trustee Luckham: which may or may not be legal um in the whole picture whereas they do want to support the

[5:42:51] Trustee Luckham: bakery so there are questions to ask about that um and it i think it maybe is worthy of some

[5:42:58] Trustee Luckham: consideration but i don't propose to change it at this time but it's i think i appreciate laura

[5:43:03] Trustee Luckham: raising the point because um you know we've had a number of these that people have now come forward

[5:43:09] Trustee Luckham: with to say well this is a essential service and or community need and actually in many of these

[5:43:15] Trustee Luckham: i've said this to somebody else that actually i think the employment that is created by both of

[5:43:21] Trustee Luckham: these the most recent ones that we've seen is as essential to the community as it is the service

[5:43:26] Trustee Luckham: that they provide but that's my own personal point of view but anyway uh i think we should

[5:43:32] Trustee Luckham: that in the back of our minds and uh stefan cermak what do you have to help us with here

[5:43:38] Voice 12: uh thank you chair locke i'll leave it to you to discuss your policy but i have instructed staff

[5:43:43] Voice 12: not to write a memo or report in relation to these requests anymore you'll note that the two times we

[5:43:50] Voice 12: have we tried to help the ltc with trying to help define community need basically the difference

[5:43:55] Voice 12: between what the community has and what the community needs and it's a subjective

[5:44:04] Voice 12: Mayor Mrakas, So I this, this will be your last staff report that when someone comes to we'll just ship it to you as correspondence and leave it to you, so I don't that helps you but and that's because, and in the original staff report did say the Community need is hard to define so well, just to give you the heads up.

[5:44:22] Voice 12: Mayor

[5:44:22] Trustee Luckham: Mrakas, I think that's fair yeah, this is a you know standing resolutions are political decision and and, indeed, the interpretation of that is political, so I don't think that's a political decision, but I think it's a political decision, I think it's a political decision.

[5:44:32] Voice 9: Okay.

[5:44:34] Trustee Luckham: Can I move on? Laura? Yeah. Okay. That's policy and standing resolutions list. Work program top priorities report. That's there. And then that follows with the projects list. So in terms of the top priorities report, unless you're contemplating any changes, we would just receive that for information.

[5:44:54] Trustee Luckham: all right projects list I don't know I mentioned earlier there's 12 meetings in

[5:45:02] Trustee Luckham: a year and I don't know how many projects we can do in 12 meetings so I

[5:45:06] Trustee Luckham: wouldn't be thrilled about adding more projects to that list so can we receive

[5:45:11] Trustee Luckham: that for information yeah okay applications with status report here's

[5:45:17] Trustee Luckham: obviously the important work of the LTC is processing applications for our

[5:45:21] Trustee Luckham: resident are there any questions on the report from January for staff by the

[5:45:29] Trustee Luckham: application number or page number that would anybody nothing from Laura Peter

[5:45:36] Trustee Luckham: Grove no okay so expense report nothing today

[5:45:42] Trustee Luckham: Islands Trust Conservancy board report I have to confess I usually read those in

[5:45:49] Trustee Luckham: in detail and I didn't this time. So I apologize. But it's there for our information. And I

[5:46:01] Trustee Luckham: usually try to identify things that are subject to Salt Spring Island in this particular case.

[5:46:07] Trustee Luckham: But the work that the Island Trust Conservancy does for us is amazing. They've managed to

[5:46:12] Trustee Luckham: do some fantastic fundraising and have received grants for species at risk and the like in

[5:46:18] Trustee Luckham: this year, in the last year, and we look forward to more work. I've got to say Kate Emmings,

[5:46:23] Trustee Luckham: who has been the acting regional planning manager or acting manager of the Nature Conservancy, has

[5:46:31] Trustee Luckham: one been accepted the offer of director of the Conservancy and has also been subject to a long

[5:46:43] Trustee Luckham: process where we wanted that person to be exempted from the union agreement to escalate her to a

[5:46:50] Trustee Luckham: higher management level for the significant role that she plays and have the people report to her

[5:46:57] Trustee Luckham: in an appropriate fashion. And that was successful finally. So that's really good news and really

[5:47:05] Trustee Luckham: really incredibly grateful for Kate Emmings continuing work with the Islands Trust. Amazing

[5:47:11] Trustee Luckham: work she does. She's a resident of Gabriela Island. She's been with the Trust for as long

[5:47:16] Trustee Luckham: as I have, I think. And that's really terrific. So, yeah, so Salt Spring Island, Mount Tuam

[5:47:23] Trustee Luckham: annual meeting, Species at Risk, habitat conservation enhancement projects ongoing, invasive species

[5:47:32] Trustee Luckham: BC's project's ongoing, and two new NAPTEP covenants

[5:47:38] Trustee Luckham: on 45 hectares near Burgoyne Bay Provincial Park

[5:47:41] Trustee Luckham: and five hectares of forest bluff and wetland

[5:47:44] Trustee Luckham: near Stowell Lake.

[5:47:45] Trustee Luckham: So that's what's happening on the ground.

[5:47:48] Trustee Luckham: I managed to find that.

[5:47:51] Trustee Luckham: This brings us to the Salt Spring Watershed Protection

[5:47:57] Trustee Luckham: Alliance Court.

[5:47:58] Trustee Luckham: We don't have one here today,

[5:48:00] Trustee Luckham: but we've certainly had a lengthy conversation

[5:48:02] Trustee Luckham: and look forward to a future report of your strategic plan and all this amazing stuff

[5:48:09] Trustee Luckham: that you're doing. Thank you, Laura, and your team for that. We have one new business item,

[5:48:17] Trustee Luckham: which is a resolution necessary for us to continue holding electronic meetings and

[5:48:22] Trustee Luckham: just that's out of necessity for the Public Health Act changes. And I would just ask for

[5:48:27] Trustee Luckham: for somebody to make a motion.

[5:48:29] Trustee Luckham: I

[5:48:33] Trustee Grove: move that in order to meet the principles of openness,

[5:48:36] Trustee Grove: transparency and accessibility,

[5:48:38] Trustee Grove: meetings of the Salt Spring Island Local Trust Committee

[5:48:39] Trustee Grove: will be held electronically until ministerial orders

[5:48:43] Trustee Grove: under the Emergency Program Act and requirements

[5:48:45] Trustee Grove: or recommendations under the Public Health Act

[5:48:47] Trustee Grove: change regarding public attendance at trust body meetings.

[5:48:50] Trustee Grove: And that such meetings to be live streamed

[5:48:54] Trustee Grove: and the public invited to participate in meetings

[5:48:56] Trustee Grove: by connecting to the link or the phone number provided

[5:48:58] Trustee Grove: in the meeting notice in order to observe proceedings and speak when

[5:49:02] Trustee Grove: invited by the chair so

[5:49:05] Trustee Luckham: that's moved and seconded any discussion all those in

[5:49:09] Trustee Luckham: favor that carries and thank you very much that enables us to continue doing

[5:49:14] Trustee Luckham: business for as long as we need to in this fashion so our next item is to go

[5:49:20] Trustee Luckham: to a closed meeting but I want to remark that we are going to go into recess after

[5:49:28] Trustee Luckham: returning from the in-camera meeting and then we're going to be returning to this

[5:49:36] Trustee Luckham: meeting format on Friday the 22nd at 9 30 I believe and we'll be continuing

[5:49:46] Trustee Luckham: with the housing conversation that we have asked staff to come back to us with

[5:49:51] Trustee Luckham: and and for trustee Patrick to do some red line work so that we can conclude

[5:49:58] Trustee Luckham: that conversation on Friday morning and I will note that after the February that

[5:50:04] Trustee Luckham: after January the 22nd our next for regular scheduled meeting will be at 9

[5:50:11] Trustee Luckham: 30 on February the 16th on this same channel so to speak so thank everybody

[5:50:17] Trustee Luckham: for joining us today and I'm just going to ask for a motion to go in camera and

[5:50:23] Trustee Luckham: And Shayla, I'm presuming that you will lock everybody out

[5:50:27] Trustee Luckham: and we'll stay on this Zoom session

[5:50:30] Trustee Luckham: for the in-camera session

[5:50:31] Trustee Luckham: and then we'll turn for a rise and report

[5:50:34] Trustee Luckham: and then recess.

[5:50:37] Trustee Patrick (probable): I'll move that the Salt Spring Island

[5:50:38] Trustee Patrick (probable): Local Trust Committee close this meeting

[5:50:40] Trustee Patrick (probable): to the public subject to community charter section 90.

[5:50:44] Trustee Patrick (probable): A, personal information about individuals

[5:50:46] Trustee Patrick (probable): appointed to be to or being considered

[5:50:50] Trustee Patrick (probable): for appointment as an officer employee or agent of a local government and that staff and be invited

[5:50:55] Trustee Patrick (probable): to remain i'll second that

[5:50:57] Trustee Luckham: moved and seconded all those in favor that carries thank you

[5:51:03] Trustee Luckham: and so i'm just going to wait for the live streaming to shut down and the record