Islands Trust Programs Committee regular meeting, February 3, 2021

[0:00:01] Trustee Luckham: All right, perfect. Well, thank you very much, Laurie Foster, for your struggles with technology

[0:00:07] Trustee Luckham: this morning. And I thank everybody that may have been waiting for us to come live here this

[0:00:14] Trustee Luckham: morning. Indeed, this electronic meeting stuff has its challenges from time to time. I do remember

[0:00:22] Trustee Luckham: a similar occasion where we couldn't get the keys to a meeting hall on one of the islands that we

[0:00:27] Trustee Luckham: were having a meeting at so i think that must be the equivalent of not having a piece um so

[0:00:34] Trustee Luckham: want to welcome everybody to the executive committee meeting of uh of wednesday february

[0:00:40] Trustee Luckham: the third um and uh i am uh peter lockham i live on this island i'm elected on fetus island

[0:00:47] Trustee Luckham: and this is uh penelope and laxon territory and it's a beautiful day here to look out into the

[0:00:54] Trustee Luckham: woodland surrounding my home here which is the traditional historic home of the

[0:01:02] Trustee Luckham: Coast Salish people and it's a real honor and privilege to be here. I'll just introduce

[0:01:10] Trustee Luckham: my colleagues on the Executive Committee. I give us a wave we got Vice Chair Fast,

[0:01:16] Trustee Luckham: Last, Bowen Island Councillor and Trustee, Vice Chair Laura Patrick,

[0:01:22] Trustee Luckham: Salt Spring Island Trustee, Vice Chair Dan Rogers.

[0:01:28] Trustee Luckham: Good morning.

[0:01:29] Trustee Luckham: And with us also are staff.

[0:01:32] Trustee Luckham: We have CEO Russ Hotson-Piller, Delaney Kipola, and Claire Frader I see online,

[0:01:40] Trustee Luckham: and, of course, Laurie Foster, who's looking after our technology today.

[0:01:44] Trustee Luckham: day some other staff will be joining us as the morning goes by morning and

[0:01:48] Trustee Luckham: afternoon goes by but want to thank you all for the work that you do for us and

[0:01:52] Trustee Luckham: supporting the Allen's trust and our preserve and protect responsibilities in

[0:01:57] Trustee Luckham: the trust area so I'm going to move on recognizing that we got an agenda in

[0:02:06] Trustee Luckham: front of us and I'll ask at this time if there's any additions or deletions from

[0:02:10] Trustee Luckham: I'm not seeing any hands up, so I'm going to proceed with adopting the agenda.

[0:02:21] Trustee Luckham: Sure, Chair Lockham, if I might.

[0:02:23] Trustee Luckham: We did have two

[0:02:24] Voice 11: items that were circulated to you yesterday.

[0:02:28] Trustee Luckham: But they are on the agenda, are they not?

[0:02:31] Voice 2: Oh, perhaps I missed that.

[0:02:32] Voice 2: Chair Lockham, they just need to be amended to be added to the agenda, that's all.

[0:02:39] Trustee Luckham: Okay, but is there a line item on the agenda, Trust Area Services?

[0:02:42] Trustee Luckham: services?

[0:02:44] Voice 2: It's there. The two italicized items just need to be recognized as being added to the

[0:02:50] Voice 2: agenda. Okay. So

[0:02:54] Trustee Luckham: then let's just recognize the late items, which helped me out, Laurie, I think

[0:02:59] Trustee Luckham: was 7.1

[0:03:03] Trustee Fast: .2.1.

[0:03:06] Voice 16: Yeah, I'm just going to figure that out. 1.2.1.

[0:03:10] Trustee Luckham: Thank you. And what was the second

[0:03:13] Trustee Luckham: item lori 1.2.2 that's uh in the package yes

[0:03:20] Trustee Rogers: no it's 6 6.4 mr chair 6.4 and 7.1.2.3

[0:03:27] Trustee Rogers: were the two additions in the addendum okay

[0:03:33] Trustee Luckham: so i don't have that written down here so um

[0:03:35] Trustee Luckham: i'll i'll sort that out as we get there and um thank you very much for those additions so then

[0:03:42] Trustee Luckham: we'll adopt the agenda by general consent um as amended with the additions of those items in

[0:03:48] Trustee Luckham: section six and section seven um so then um adoption of minutes january 13 2021 are there

[0:03:57] Trustee Luckham: any changes to those minutes not seeing any hands raised and so i'm going to adopt the minutes of

[0:04:05] Trustee Luckham: january the 13th by general consent as presented so this brings us to follow-up action list and

[0:04:12] Trustee Luckham: and updates and we're going to start off with the CAO's updates as the top of the list there

[0:04:22] Trustee Luckham: good morning Russ Hotzenpiller thank you for joining us and over to you thank you thanks

[0:04:28] Voice 15: very much good morning to committee yeah it's going to page 12 you see the executive committee

[0:04:37] Voice 15: committee follow-up action list take your attention to item two I just I understand that

[0:04:43] Voice 15: we do have a legal opinion on that matter and we'd like to share that with you in camera

[0:04:49] Voice 15: around electronic meetings I think we we're getting the actual opinion showing up later

[0:04:56] Voice 15: today but we've had some indications of what the you know the broad conclusions so we'd like to

[0:05:01] Voice 15: share that with you later on today if that's fine um for item three um it's around uh forestry

[0:05:07] Voice 15: protection and recall that uh ec did have a report that went to trust council and then came back and

[0:05:12] Voice 15: said uh let's be mindful of this and continue this work um this relates to something that shows up

[0:05:19] Voice 15: later on in your agenda today and that's whether you want to consider having this and the other

[0:05:23] Voice 15: forestry items bundled and included as a strategic direction of the organization or not and um

[0:05:31] Voice 15: Um, the item four is a report on updates to the strategic plan, which is in your agenda right now.

[0:05:39] Voice 15: So those are sort of the official items on the fuel, um, moving into a brief update since, um,

[0:05:46] Voice 15: we last spoke. Um, I've had further discussions with, uh, Bowen, the Bowen Island CAO, um,

[0:05:52] Voice 15: Liam Edwards over, um, the, the agenda development for the meeting on the 23rd. And those have

[0:05:58] Voice 15: have generally gone well, but I'll reserve any remarks around that until we get to that agenda

[0:06:03] Voice 15: item. I do like to start off every C meeting with an update from a COVID perspective in the

[0:06:09] Voice 15: Islands Trust, looking at more broadly at where things are going provincially and on Vancouver

[0:06:17] Voice 15: Island. I think generally there's a trend downwards. We're seeing the averages drop

[0:06:25] Voice 15: from that 500 plus down to 400 plus per day about 300 active cases in the vancouver island area and

[0:06:33] Voice 15: and some discovery of variants i think our safety plan at this point remains

[0:06:43] Voice 15: appropriate at an appropriate level we're having no public meetings and for the foreseeable future

[0:06:51] Voice 15: Interestingly, there was an article yesterday around, I think this is the 14th

[0:06:55] Voice 15: recurrence of a state of emergency in BC. They can only be done in two-week increments.

[0:07:02] Voice 15: So we're double the length that we've had that sort of emergency order in place. And we will

[0:07:10] Voice 15: see when that may or may not end. Of course, when it does, there's going to be some period where we

[0:07:15] Voice 15: can continue to operate this way but then move into regular business and we'll keep you updated

[0:07:21] Voice 15: the governments and management review select committee met on Monday and they're in the

[0:07:30] Voice 15: process of some very hands-on work around development of the RFP we did have a someone from

[0:07:41] Voice 15: from Julia Crosby, who's an expert on procurement,

[0:07:45] Voice 15: and she joined us.

[0:07:46] Voice 15: She would be the ministry staff person

[0:07:48] Voice 15: who would assist the Allens Trust getting this to BC BID.

[0:07:51] Voice 15: And she did a presentation and walked the group

[0:07:54] Voice 15: through the various elements that needed to be in an RFP.

[0:08:00] Voice 15: And that's where that is right now.

[0:08:03] Voice 15: I think the next version is coming up two Mondays from now.

[0:08:06] Voice 15: Now, I thank Vice Chair Patrick for the for some an email earlier on this week around project charters and always open to having some different ideas that certainly we've sat as a management group and we're starting to have the conversation about who does what, when and refine that a little bit more.

[0:08:28] Voice 15: so happy to continue to engage in that conversation but know that we are discussing that at the at

[0:08:34] Voice 15: the management level and the rpms as well to see how a process that's been baked in for a number

[0:08:41] Voice 15: of years and was put in place to provide order and some direction to these very you know the

[0:08:49] Voice 15: multitude of projects we have might need to be refined a little bit to ensure good outcomes for

[0:08:54] Voice 15: everybody. So I just wanted to make that note. I've been unsuccessful having communications with

[0:09:01] Voice 15: the ministry over the last six weeks or so, which has got my attention. I haven't had a recent

[0:09:11] Voice 15: update from them, and I think we're due one, and I will be doing the best I can to get a reasonable

[0:09:18] Voice 15: update prior to March Trust Council, and hopefully that would be before our late February meeting.

[0:09:24] Voice 15: and that relates to act amendments and the municipal tree cutting actions and so forth

[0:09:30] Voice 15: um substantially that's my update mr chair all

[0:09:37] Trustee Luckham: right um and do you have a cao um report at this

[0:09:42] Trustee Luckham: time or that that's

[0:09:43] Trustee Luckham: that's what that was nice piece okay perfect thank you very much sir um

[0:09:48] Trustee Luckham: so any questions for the cao no okay so i'm going to go next then to director of administrative

[0:09:58] Trustee Luckham: administrative services um that's me not

[0:10:01] Trustee Luckham: seeing her online so do you have anything to offer here

[0:10:04] Trustee Luckham: on her um list uh

[0:10:07] Voice 15: it's it's refining refining of the budgetary process that's what um julia's

[0:10:14] Voice 15: doing right now um we've yet to have word on our um the freshwater grant but i understand that's

[0:10:19] Voice 15: imminent and we've just finished our forecasting which is going to refine um what our draw from

[0:10:26] Voice 15: from what's left over and how that will affect our surplus

[0:10:30] Voice 15: coming into the budget process in March.

[0:10:32] Voice 15: That process is underway.

[0:10:34] Voice 15: I believe there's a couple, even on this agenda here,

[0:10:37] Voice 15: you're gonna see a potential request

[0:10:39] Voice 15: for a few more dollars associated with the budget.

[0:10:42] Voice 15: So that is predominantly what she's doing.

[0:10:46] Voice 15: She also is taking over from me substantially

[0:10:50] Voice 15: the municipal insurance agency piece

[0:10:52] Voice 15: because it's getting into the more technical side

[0:10:54] Voice 15: and right now we've agreed to move forward we've agreed to release funds that would support

[0:11:01] Voice 15: some sort of actuarial analysis and what we need to provide to the board of governors is a

[0:11:09] Voice 15: background around the islands trust and a bit of a rationale just like a narrative around our

[0:11:15] Voice 15: histories for their march meeting and the and they'll get a general sense i think the timing

[0:11:20] Voice 15: is good. They seem very open to this. I think we just walked into a good moment where they're

[0:11:25] Voice 15: trying to expand their client base. So I think that those are the two or three things that she

[0:11:31] Voice 15: would report back to you on.

[0:11:35] Voice 19: Very good. Thank you. Any questions about any of that? No. So thank you

[0:11:41] Trustee Luckham: for that work on the insurance piece. That's significant and hopefully will put us in a better

[0:11:48] Trustee Luckham: place more stability so let's go to director local planning services David

[0:11:53] Trustee Luckham: Marla thank you for joining us today and your directors update

[0:11:58] Voice 19: and report please

[0:12:00] Voice 1: yes good morning everybody and thank you the follow-up action list everything on

[0:12:06] Voice 1: there is completed so unless there's any questions I'll just go straight into the

[0:12:10] Voice 1: direct his report any

[0:12:13] Voice 19: questions dan rogers sorry

[0:12:15] Trustee Rogers: i i i um just was curious about uh number one

[0:12:19] Trustee Rogers: uh i just wondered how that occurred was that was that a correspondence to the bowen municipal

[0:12:27] Trustee Rogers: council i just i don't recall seeing just wondered how it occurred yeah

[0:12:32] Voice 1: it's an email that goes out

[0:12:33] Voice 1: so i could um send it out to you guys so you see it we probably should copy on it anyway yeah

[0:12:40] Trustee Rogers: yeah because it was a motion at our last ec meeting so i appreciate knowing how it was

[0:12:46] Trustee Rogers: concluded so

[0:12:46] Voice 1: yeah okay i will make sure that you see that thank you okay so i'm just going to

[0:12:52] Voice 1: direct you

[0:12:52] Trustee Luckham: and that would be good um yeah and i'll just comment on that too there'll be good

[0:12:56] Trustee Luckham: background for um the bowen meeting which one of the topic items is uh some further encouragement

[0:13:02] Trustee Luckham: there so yeah and

[0:13:03] Voice 15: mr chair when so the we are dragging this ahead a little bit but that that

[0:13:10] Voice 15: that discussion, those items are put forward

[0:13:13] Voice 15: for your consideration for addition.

[0:13:15] Voice 15: They are not the items that are going forward

[0:13:18] Voice 15: for the Bowen meeting.

[0:13:19] Voice 15: That's what you're going to decide later on

[0:13:22] Voice 15: under that report.

[0:13:23] Trustee Luckham: I see

[0:13:23] Trustee Luckham: it, understood, thank you.

[0:13:26] Trustee Luckham: So David, back to you for your report.

[0:13:29] Voice 1: Yeah, okay.

[0:13:30] Voice 1: There's probably just three things I want to touch on.

[0:13:33] Voice 1: The first one is just staffing.

[0:13:36] Voice 1: We have an administrative position that we're filling,

[0:13:40] Voice 1: which is the bylaw enforcement administrative position so this is underway and interviews are

[0:13:47] Voice 1: planned for next week this position just to remind you will support not only the bylaw office it'll

[0:13:54] Voice 1: also support me and it's also going to support the victoria office generally so it could be the main

[0:14:01] Voice 1: backup for reception and it will also provide backup to local planning administrative staff

[0:14:08] Voice 1: in that office so Maple and Jazz as well so we've redone the job description to provide that

[0:14:14] Voice 1: flexibility and that brings me to the second item and that is that in discussions at management and

[0:14:22] Voice 1: LPS management and you've heard this before we are hearing that our administrative staff are

[0:14:28] Voice 1: overloaded or feeling overloaded and a lot of that is not just the work volume like projects

[0:14:36] Voice 1: of trust committees and application processing.

[0:14:40] Voice 1: It's also an increase in freedom of information requests

[0:14:46] Voice 1: that come through common, they get involved in those.

[0:14:48] Voice 1: And a big part of it is Zoom meetings.

[0:14:52] Voice 1: So, you know, over the pandemic, the Zoom meetings,

[0:14:58] Voice 1: we need somebody to administer those.

[0:14:59] Voice 1: So it's our administrative staff that are doing it.

[0:15:01] Voice 1: So we've added all that work onto them,

[0:15:04] Voice 1: but we haven't increased the staff's compliment to support that.

[0:15:09] Voice 1: So part of the LPS renewal, which we'll get into later in the agenda,

[0:15:14] Voice 1: is consideration of the job descriptions for the administrative staff.

[0:15:21] Voice 1: And so we are going to be looking at that.

[0:15:23] Voice 1: And we may have to look at, you know, what they're doing and ask ourselves,

[0:15:29] Voice 1: are we being efficient?

[0:15:31] Voice 1: Is it still appropriate for these positions to be doing these things or do we need to change it around?

[0:15:36] Voice 1: So we're going to be looking at that before, obviously, deciding whether we need additional staff.

[0:15:42] Voice 1: So I just wanted to put that out there. So just be cautious when you're talking to staff or asking for things that, you know, we have a lot of planning staff, but we have a limited number of administrative staff generally.

[0:15:56] Voice 1: generally. The other item the CAO actually touched on, that's project charters. So I

[0:16:03] Voice 1: just wanted to let you know, and I just want to thank, you know, Trustee Patrick for her

[0:16:09] Voice 1: aha moment email on project charters, because that did trigger a discussion at the management

[0:16:16] Voice 1: and at the LPS management around how are we using project charters. So we brought these

[0:16:23] Voice 1: out quite a while back now, maybe almost eight, nine, 10 years ago, and you kind of fall into a

[0:16:30] Voice 1: rut in how you're using them. So we kind of asked ourselves, are we using them properly? Are we

[0:16:35] Voice 1: still, does everybody know how they're used? And that includes the trustees, you know, do they

[0:16:40] Voice 1: understand what a project charter is, what the control of the trust committee is around them,

[0:16:45] Voice 1: and why staff are using them. So we're going to have a look at the processes that we're using

[0:16:51] Voice 1: internally and we may want to do some kind of an online refresher for staff but also for trustees

[0:16:59] Voice 1: on the role of project charters and how that works so just wanted to let you know that and

[0:17:06] Voice 1: then the LPS renewal and contaminated sites are on the agenda so I'll talk to those a little bit

[0:17:11] Voice 1: later today but that's it really for my update right now unless any questions any questions

[0:17:22] Trustee Patrick: oh sorry well i just uh i thought it might benefit because i don't know the other

[0:17:27] Trustee Patrick: executives probably we should probably talk a little bit about laura's aha moment there um

[0:17:33] Trustee Patrick: um i thought i think the power comes the trustees you know so often i think we see it time and time

[0:17:41] Trustee Patrick: again make a vague resolution go do this work and it's it's you know a sentence um and sometimes

[0:17:48] Trustee Patrick: times it's a sentence brought to the floor and crafted in in time uh right you know at that

[0:17:56] Trustee Patrick: moment and then a project charter comes back and they just go okay and approve it without

[0:18:01] Trustee Patrick: contemplating and i'm noticing in many of my local trust committees that you know they they

[0:18:06] Trustee Patrick: zig and they zag you know they head one direction on a project and they go oh erase all that next

[0:18:11] Trustee Patrick: next meeting we go back this way and we go back this way and then they go things are taking too

[0:18:15] Trustee Patrick: much time and it's because you know they keep changing where they're going and it was like

[0:18:22] Trustee Patrick: to me it's spend that time up front and really give that clear direction of you know set the

[0:18:28] Trustee Patrick: guide rails of where we're going so it's clear and then we're you know we can get out of staff's hair

[0:18:32] Trustee Patrick: on the details I

[0:18:38] Voice 19: agree

[0:18:48] Trustee Fast: with this I think the not that I I shouldn't say I agree

[0:18:54] Trustee Fast: with this I just find the project charters in their colorful format so

[0:19:00] Trustee Fast: so dense and compact it's hard to pick them apart and it might be a formatting change might be

[0:19:08] Trustee Fast: something that would make it more inviting for trustees to dig into instead of looking at

[0:19:16] Trustee Fast: at a as a finished polished package and going okay I guess that's what we asked for

[0:19:21] Trustee Fast: I think I would appreciate thinking about the format as well thank you good

[0:19:32] Voice 18: okay and and Dan

[0:19:35] Voice 18: Well,

[0:19:36] Trustee Rogers: I guess if we're weighing in on this, because Vice Chair Patrick flagged it for me that her ha-ha moment is, I mean, I guess to some extent, you know, I think it's a great thing for everybody to rethink processes from time to time.

[0:19:57] Trustee Rogers: And that's what I heard the director to say, is it's time to sort of, you know, stop and think how we're using these.

[0:20:04] Trustee Rogers: The thing that I noticed about project charters is, well, certainly I take the view and I've always been on the understanding that we should examine them very thoroughly at the beginning on out of scope and in scope and understanding exactly what we're asking for.

[0:20:19] Trustee Rogers: So I think they serve that purpose.

[0:20:21] Trustee Rogers: I think what the tendency of project charters is they tend to underestimate the time and the money that's involved.

[0:20:28] Trustee Rogers: And so they often get amended.

[0:20:31] Trustee Rogers: amended. At least I haven't experienced the scope amending so much as I have the time and the money

[0:20:41] Trustee Rogers: that's involved in them. So I guess they need to be realistic. And that's the question I almost

[0:20:46] Trustee Rogers: always ask when I see a project charter at the beginning is, is this a realistic amount of money

[0:20:54] Trustee Rogers: and a timeframe given where we're at so that we don't get to the point eight months down the road

[0:20:59] Trustee Rogers: where we're disappointed so but i think it's all about managing expectations and i think it's

[0:21:04] Trustee Rogers: on both sides trustee expectations and staff understanding what our expectations so it's great

[0:21:10] Trustee Rogers: anyway i don't need to say anymore that's just my problem thank

[0:21:16] Voice 18: you uh

[0:21:17] Trustee Luckham: dan so yeah you know um

[0:21:21] Trustee Luckham: i've sort of lived from the beginning um of the not having had project charters to now implementing

[0:21:27] Trustee Luckham: in project charters and i sort of had the feeling way back when and to some extent still believe

[0:21:34] Trustee Luckham: that it's the case that the project charter is a demonstration of the intent of the work

[0:21:40] Trustee Luckham: and the ability and the tool to facilitate us staying with as laura said staying within the

[0:21:46] Trustee Luckham: guardrails but it's good that we're revisiting that now because having now used it for eight

[0:21:53] Trustee Luckham: eight years it's surprising um that it is a good opportunity to revisit that and i think that what's

[0:22:00] Trustee Luckham: significant in this is that and david sort of alluded to that is bringing uh trustees and staff

[0:22:06] Trustee Luckham: together to have a common understanding of what the purpose is and and how important it is to

[0:22:12] Trustee Luckham: shape um the work that um is undertaken on behalf of the community so glad to hear there's some

[0:22:18] Trustee Luckham: thought going into that so thank you david

[0:22:20] Voice 1: and i'll

[0:22:21] Trustee Luckham: move on so that's all right to uh director

[0:22:26] Trustee Luckham: trust area services i believe is next on my list here yep there you go claire freighter good

[0:22:34] Trustee Luckham: morning good morning for all your great work just let you know i refrained from phoning you this

[0:22:38] Trustee Luckham: morning i thought i would just hold it so if i say anything surprising later just be aware okay

[0:22:44] Voice 11: Okay all right forewarned all right okay well happy to speak to you to my list I will let you

[0:22:50] Voice 11: know through this meeting today I don't have the second monitor I'm usually able to multitask with

[0:22:56] Voice 11: so if I'm delayed in a response and looking something up that is why it seems to be the

[0:23:00] Voice 11: morning of technical trouble. So with our regard to our follow-up action list we are on track with

[0:23:06] Voice 11: most items I would just flag that towards the end of this I would like to talk about number seven

[0:23:11] Voice 11: which is relating to the request for a Coast Guard presentation at Trust Council.

[0:23:17] Voice 11: The primary focus of Trust Area Services you'll see we've got through all the advocacy letters

[0:23:22] Voice 11: that have been requested and the submission to the Aquaculture Act and really since then the team has

[0:23:27] Voice 11: just turned their time towards supporting Trust Programs Committee and the Policy Statement

[0:23:31] Voice 11: Project and I've been working with communication staff on the website. So I don't have anything

[0:23:37] Voice 11: particular to draw your attention to but would like to prompt a discussion about number seven

[0:23:41] Voice 11: and perhaps you could discuss that when you get to the council schedule item on your agenda today

[0:23:46] Voice 11: but it would be nice to have some direction there as to what you're expecting anything

[0:23:56] Voice 19: else do you

[0:23:58] Voice 19: have you want to do your director's report sure

[0:24:01] Voice 11: I'm happy to so as I mentioned the primary focus

[0:24:04] Voice 11: of the team has really been around well a number of big items underway one is supporting trust

[0:24:10] Voice 11: programs committee and their work around providing advice to the policy statement so you'll see in

[0:24:16] Voice 11: the Trust Programs Committee agenda for Friday we've got a discussion paper about the object of

[0:24:21] Voice 11: the trust and the various topics that have come up during debate about the policy statement and

[0:24:26] Voice 11: we're hoping that we'll get feedback from Trust Programs Committee on Friday around that and the

[0:24:31] Voice 11: intent is to forward it on to Council to support that special purpose day that Council requested

[0:24:36] Voice 11: be scheduled. You'll see on your agenda as a late item you have a proposed session outline for that

[0:24:43] Voice 11: that day, which you'll have to then match

[0:24:45] Voice 11: with your scheduling discussions.

[0:24:46] Voice 11: So we'd like your feedback on that later.

[0:24:48] Voice 11: But those have really been central.

[0:24:50] Voice 11: We've also collected the questions from trustees

[0:24:52] Voice 11: and put that together

[0:24:53] Voice 11: in the Trust Programs Committee package.

[0:24:55] Voice 11: There's just a few, I think we're down to four

[0:24:57] Voice 11: or five, four trustees that haven't yet responded.

[0:25:00] Voice 11: So we'll be following up with those trustees

[0:25:01] Voice 11: to see if we can tuck in their feedback a little bit late.

[0:25:06] Voice 11: Also, you may know, I hope you know,

[0:25:08] Voice 11: we've got two surveys out.

[0:25:09] Voice 11: And so those are closing in the next little while.

[0:25:12] Voice 11: and so we'll be taking all of that feedback and providing it to financial planning committee and

[0:25:18] Voice 11: we'll provide the policy statement feedback I hope to you for your next meeting to flow through to

[0:25:23] Voice 11: council so that presents a decent amount of work for the team we'll go through all that and redact

[0:25:29] Voice 11: it we've had lower than expected uptake on the budget compared to last year which is we can't

[0:25:35] Voice 11: diagnose why because we're using similar if not more public engagement methods than we had used

[0:25:40] Voice 11: prior so just wanted to flag that I think we're around the 200 mark and last year we managed to

[0:25:45] Voice 11: get over 400 responses so but who knows maybe we'll have a last minute flurry of engagement

[0:25:53] Voice 11: also Lisa Wilcox and I are planning to present to Bowen Council on Monday night about the policy

[0:25:57] Voice 11: statement project so we're preparing a presentation for them and that's coming up we also had an

[0:26:03] Voice 11: opportunity to meet with Flynnrow staff around the Crown Land Agreements project and really

[0:26:09] Voice 11: really liking the way that's now moving and I have confidence in that project moving forward

[0:26:12] Voice 11: you likely won't see anything probably for six months but we're going to continue to collaborate

[0:26:16] Voice 11: at the staff to staff level also Jillian Nickel is our program coordinator helped coordinate the

[0:26:23] Voice 11: Bain Sound Forum which was went off well and they're now really working towards trying to

[0:26:27] Voice 11: establish themselves as a more sustainable ongoing forum and looking to funding beyond the trust

[0:26:33] Voice 11: and to set up a website and so on so they're trying to get a little bit more

[0:26:38] Voice 11: more stability. We continue to work with MLA Adam Olson's office to help arrange a forum for the

[0:26:44] Voice 11: Southern Gulf Islands. Just a little bit bumpy to get it going, but work is underway. And finally,

[0:26:50] Voice 11: there's the website. So we're getting very close to having a development website to test. And so

[0:26:58] Voice 11: within a week or two, if I can finish off some writing and work through some technical glitches,

[0:27:03] Voice 11: we should be able to have a site that we can start um opening up for review um and then comes

[0:27:08] Voice 11: another whole lot of work as people review and comment and find glitches that we haven't previously

[0:27:13] Voice 11: identified so um that will be coming we're still trying to aim for a march launch but and um as we

[0:27:20] Voice 11: start trying to push its limits you know inevitably these bugs and glitches show up and of course many

[0:27:25] Voice 11: much of the content was drafted last march and now needs a bit of a rewrite because the world

[0:27:30] Voice 11: has changed around us in the meantime um those are the highlights from now i would say um it's

[0:27:36] Voice 11: just been all systems go but we're having fun and feeling really positive around on the trajectory

[0:27:41] Voice 11: that we're on so um yeah happy to happy to take any questions okay

[0:27:49] Voice 19: questions so we've got uh vice

[0:27:50] Voice 19: chair patrick rogers and fast

[0:27:53] Trustee Patrick: mine's more an observation on the surveys just monitoring social

[0:27:57] Trustee Patrick: social media, the policy statement survey has been picked up by more of the community

[0:28:03] Trustee Patrick: to promote amongst themselves for conversation. I haven't seen the budget survey picked up beyond

[0:28:11] Trustee Patrick: what I've pushed out at all. So it's interesting. So it might be because there are the two surveys

[0:28:15] Trustee Patrick: and at the same time that could be the issue. Right.

[0:28:22] Voice 19: Okay. Dan.

[0:28:25] Trustee Rogers: Thank you. I was going to make

[0:28:28] Trustee Rogers: the same comment um uh is that as i pushed out two surveys um i i my strong suspicion was that felt a

[0:28:39] Trustee Rogers: bit overwhelming for people um and um i i know this is not going to be our last public engagement

[0:28:46] Trustee Rogers: on the trust policy statement uh but i would i think in retrospect i might have suggested we

[0:28:53] Trustee Rogers: not do them at exactly the same time as our budget survey um but there you go and i wondered what the

[0:28:59] Trustee Rogers: uptake was like but i guess it's a little early to know uh what kind of feedback unless you have

[0:29:05] Trustee Rogers: some preliminary intake the

[0:29:07] Voice 11: last i heard we were at the policy direction survey was lagging a bit

[0:29:10] Voice 11: behind we i mean i off the top of my head jillian will probably smack me but i think 40 maybe 40 50

[0:29:16] Voice 11: responses behind the budget survey but um for a i'm so we're up i think getting edging into the

[0:29:21] Voice 11: the 200 territory there as well, which I think is good.

[0:29:25] Voice 11: The policy direction survey really is a difficult thing.

[0:29:28] Voice 11: It requires time and effort to respond to.

[0:29:31] Trustee Rogers: So I perhaps should have commented,

[0:29:35] Trustee Rogers: I've got a couple other things is commented on this is

[0:29:39] Trustee Rogers: in relation to number seven, the oil spill issue.

[0:29:45] Trustee Rogers: I think the reality is, and we can talk about

[0:29:48] Trustee Rogers: when we get to the trust schedule

[0:29:49] Trustee Rogers: is March is not gonna work.

[0:29:52] Trustee Rogers: It's just too jammed with other stuff.

[0:29:54] Trustee Rogers: But I think it's an important one because they're plowing ahead.

[0:30:00] Trustee Rogers: And by them, I mean the Coast Guard.

[0:30:02] Trustee Rogers: You and I are getting all their emails.

[0:30:06] Trustee Rogers: And frankly, it's fallen off a bit off the side of my desk just because I've got too many other things going on.

[0:30:12] Trustee Rogers: But I think it would be really important.

[0:30:14] Trustee Rogers: And I tried to get some engagement from other trustees without any uptake.

[0:30:20] Trustee Rogers: But I think it would be important for them to have a direct education regarding what the Coast Guard is doing.

[0:30:30] Trustee Rogers: um and what their plans are um i i mean there's a number of pieces to that puzzle and i noticed

[0:30:36] Trustee Rogers: some as we get to the opp uh invitation etc there's some talk about it there as well but i i

[0:30:42] Trustee Rogers: so i would i'm going to suggest when we get there that we actively try and get them to come in june

[0:30:48] Trustee Rogers: or or to have a special education seminar just for trustees on on this if when we have time

[0:30:55] Trustee Rogers: But I have to say, I feel like my plate is totally overflowing, and I

[0:31:02] Trustee Rogers: know you have five times as much on your plate as I do, so I can't imagine your group taking on too much of that.

[0:31:09] Trustee Rogers: I also have a question. So did a Bain Sound Forum actually occur recently?

[0:31:15] Voice 11: Yes.

[0:31:15] Voice 11: Yes.

[0:31:17] Trustee Rogers: Oh, I missed that.

[0:31:21] Trustee Rogers: I'm not sure it came up with TPC

[0:31:23] Trustee Rogers: because the TPC is so focused on the policy statement.

[0:31:27] Trustee Rogers: Anyway, go ahead, sorry.

[0:31:28] Voice 11: It may have been a meeting of their steering committee.

[0:31:30] Voice 11: I actually, I'll admit to not having tracked it specifically.

[0:31:33] Voice 11: I know Gillian did support that,

[0:31:34] Voice 11: but it may have just been the steering committee that met.

[0:31:36] Voice 11: And I understand that there's been progress made

[0:31:38] Voice 11: in Comox First Nation.

[0:31:39] Voice 11: Yeah, Gillian's just let me know.

[0:31:41] Voice 11: The steering committee had two meetings

[0:31:42] Voice 11: and there's good news to report

[0:31:44] Voice 11: that Comox First Nation will be participating by appointing someone onto that steering committee,

[0:31:48] Trustee Rogers: so

[0:31:48] Voice 11: that's great news.

[0:31:50] Trustee Rogers: Okay, great. So that's great that they're starting to move towards

[0:31:56] Trustee Rogers: some form of self-sufficiency. Okay,

[0:31:59] Voice 11: and Gillian's also letting me know now Qualicum First Nation

[0:32:01] Voice 11: as well.

[0:32:03] Trustee Rogers: Oh, great. Okay, so it wasn't actually formed as a steering committee, but there is a

[0:32:08] Trustee Rogers: steering committee. That's really good news that they're starting to drive their own bus.

[0:32:14] Trustee Rogers: I guess, more apropos their own water taxi.

[0:32:20] Trustee Rogers: Thank you.

[0:32:26] Trustee Luckham: Sue Ellen Fast.

[0:32:27] Trustee Fast: Sure. I just have a quick question, Claire.

[0:32:30] Trustee Fast: I heard you mention you've got a relationship with Flynnroar

[0:32:33] Trustee Fast: and you're working and you'll be about six months.

[0:32:36] Trustee Fast: Is that around the Crown land agreements?

[0:32:37] Voice 11: Yes.

[0:32:38] Trustee Fast: Yeah. Thank you. Just checking.

[0:32:40] Voice 11: Yeah. And I am keeping Bonnie Brokenshire apprised

[0:32:43] Voice 11: and I have committed to bring her in

[0:32:45] Voice 11: when there's something more substantive to look at.

[0:32:47] Voice 11: i i certainly know what bowen's interests are so i'm representing them at this time and i'll pull

[0:32:50] Voice 11: her in when appropriate great thank

[0:32:52] Voice 11: you um

[0:32:57] Trustee Luckham: thank you um i had a few thoughts but in everything else

[0:33:02] Trustee Luckham: that i've heard i've sort of lost track i i would flag that i think i'm in favor of what dan

[0:33:08] Trustee Luckham: suggested there and that pulling the coast guard opportunity out of a council meeting and providing

[0:33:14] Trustee Luckham: a learning opportunity in order to be able to do justice to it and I don't know that any of our

[0:33:23] Trustee Luckham: council agendas in the future are going to get to be any lighter so there's some worthy

[0:33:29] Trustee Luckham: consideration there. I'm just going to it's interesting every time we have an executive

[0:33:38] Trustee Luckham: Committee meeting, if I don't say anything, I certainly am conscious of the significant

[0:33:46] Trustee Luckham: amount of work on the Director of Trust Area Services follow-up action list, which

[0:33:52] Trustee Luckham: scrolls through almost three pages, I think, compared to others. And I'm reflecting on the

[0:33:59] Trustee Luckham: work of the governance review and the description that existed in even the most recent version of

[0:34:07] Trustee Luckham: of the RFD doesn't adequately reflect the work

[0:34:13] Trustee Luckham: that is done within trust area services.

[0:34:16] Trustee Luckham: And I'm thinking about that work to facilitate,

[0:34:20] Trustee Luckham: I'm paraphrasing community dialogue,

[0:34:23] Trustee Luckham: dialogue through the secretariat style services,

[0:34:26] Trustee Luckham: which although is only a new policy has been going on

[0:34:29] Trustee Luckham: with the house sound forum for a long time.

[0:34:32] Trustee Luckham: I'm thinking about crown land agreements

[0:34:34] Trustee Luckham: agreements and thinking about all these other things that are certainly probably considered

[0:34:42] Trustee Luckham: under the umbrella of the advocacy, but it's so much more and so much further beyond and

[0:34:48] Trustee Luckham: including the website and communications and, and, and.

[0:34:52] Trustee Luckham: So maybe this is a message focused towards the CAO and I'm getting ahead of the game.

[0:35:00] Trustee Luckham: I realized that in that review of that descriptor piece in that document, that all of that somehow

[0:35:09] Trustee Luckham: needs to be recognized, even though we may not have actually said it all out loud before,

[0:35:15] Trustee Luckham: but just want to recognize that. And so the one thought that comes back to me now is in the Crown

[0:35:22] Trustee Luckham: Crown Lands work and that project through Flynnrow, I think certainly in many cases

[0:35:33] Trustee Luckham: we're talking about forested land as Crown Lands and whether or not we're recognizing

[0:35:40] Trustee Luckham: in that work the relationship with the Ministry of Forest, with the tree cutting and the PMFL

[0:35:47] Trustee Luckham: And all these other things that come into play around that broader topic of which, you know, it's obviously private lands as opposed to crown lands, but the forestry related issues on those crown lands as well.

[0:36:04] Trustee Luckham: at this point in time, this project has been on the table for so long, I'm not even completely

[0:36:10] Trustee Luckham: clear about what the objectives are of the project and what the anticipated outcomes might be, what

[0:36:17] Trustee Luckham: our interests are in evolving that. I know this Crown Land Acquisitions has been on the table for

[0:36:23] Trustee Luckham: a long time, and that's floundered quite a bit. So do you have an answer to that, Claire?

[0:36:30] Voice 11: Yes, I can just speak to that generally. I just want to acknowledge that Lisa Wilcox is really

[0:36:34] Voice 11: taking the lead on the project, but certainly I can, David, Director of Planning and I are

[0:36:39] Voice 11: certainly involved as well at every meeting so far. The objective of the project is to consolidate

[0:36:44] Voice 11: the numerous agreements that we have. It will depend on how we, we may bring as many as six

[0:36:50] Voice 11: agreements into one or maybe five into one. And we are indeed covering off broad, we're having

[0:36:55] Voice 11: broad conversations at this point, ranging on things that may be slightly out of scope, but we

[0:36:59] Voice 11: are having those broad conversations about forestry in general, crown land management in

[0:37:03] Voice 11: in general, BC Timber Sales,

[0:37:05] Voice 11: which of course operates slightly at arm's length

[0:37:07] Voice 11: from Flynnrow, also talking about aquaculture.

[0:37:12] Voice 11: So we're still at the broad relationship building stage

[0:37:16] Voice 11: and really feeling through.

[0:37:17] Voice 11: We have indeed talked about

[0:37:18] Voice 11: the Crown Land Acquisition Project

[0:37:20] Voice 11: and how it's been on hold for a decade.

[0:37:21] Voice 11: So those conversations are all happening

[0:37:23] Voice 11: and we are working on looking at the scope

[0:37:25] Voice 11: of the agreement and what's realistic.

[0:37:27] Voice 11: And an outcome will be that we modernize the agreement

[0:37:30] Voice 11: to reflect current practices around referrals helping ministry staff to understand the object

[0:37:35] Voice 11: of the trust there's been so much turnover that many funeral staff are not aware at all they you

[0:37:40] Voice 11: know just consider us to be another local government so really looking at how do we

[0:37:45] Voice 11: raise awareness around that and maybe ask for some processes that are unique to us

[0:37:49] Voice 11: rather than just simply boilerplate for all other local governments okay

[0:37:56] Trustee Luckham: thank you and maybe just

[0:37:58] Trustee Luckham: just one more thing I'll flag with respect to the website is it's never

[0:38:03] Trustee Luckham: going to be perfect it's almost impossible and it was interesting to

[0:38:06] Trustee Luckham: hear you say well a lot of the material needs to be updated because we wrote it

[0:38:12] Trustee Luckham: back in March well the material that's on the website is years and years old so

[0:38:17] Trustee Luckham: I think maybe focus on delivering and the updates will come in due course with

[0:38:25] Trustee Luckham: with time it's hopefully it's not a static document so really just I'm trying

[0:38:29] Trustee Luckham: to help you out here and not being critical in facilitating getting that

[0:38:34] Trustee Luckham: going because it I sort of thought when I was reading the policy statement work

[0:38:40] Trustee Luckham: that it would be really lovely if we could actually have current information

[0:38:44] Trustee Luckham: on our website and you've invested so much in that and I think that would help

[0:38:48] Trustee Luckham: the process in the education and informing process so I'm trying to

[0:38:52] Trustee Luckham: provide some uh support to advancing that without pressure i appreciate that

[0:38:58] Trustee Luckham: yeah um any other

[0:39:02] Trustee Luckham: questions for the director and as do you have a sort of a summary report or even braced it all

[0:39:10] Trustee Luckham: in your follow-up action report yeah

[0:39:12] Voice 11: i think i've covered everything okay

[0:39:14] Trustee Luckham: super thank you

[0:39:15] Trustee Luckham: Claire for all the amazing work that you do for us. So keeping going here now, I see Carmen is

[0:39:23] Trustee Luckham: on the line. I'm going to scroll through all these items. So Legislative Services Manager

[0:39:28] Trustee Luckham: Carmen Teal, good morning. Thank you for joining us. Good

[0:39:32] Voice 12: morning, my pleasure.

[0:39:33] Voice 12: Yeah, over to you. Thank you. I'll cover number one about drafting policy to provide for electronic

[0:39:41] Voice 12: electronic meetings. That report on proposed changes to the Trust Council by-law will be

[0:39:46] Voice 12: coming to you at your next meeting. I did get instruction to look into more flexibility

[0:39:52] Voice 12: on holding electronic meetings and we'll report on that a little later on and cover that in

[0:39:58] Voice 12: the report that you get next meeting. For item two, after you consider the RFD today

[0:40:06] Voice 12: day on the Trust Council Policy Review Project. The management team will begin a thorough review

[0:40:15] Voice 12: of the 17 policies that are listed on there, in addition to the ones that we already have

[0:40:21] Voice 12: direction on. Which brings me to number three, there's a policy on budget controls. It really is

[0:40:28] Voice 12: Julia Mobb's area of expertise, and I'll check in with her to see where we're at with that one.

[0:40:33] Voice 12: so that's it for those items and then just a couple of other things uh one of my main focuses

[0:40:42] Voice 12: will be that policy review project over the upcoming months and it'll be a line by line

[0:40:47] Voice 12: review uh done by the management team whoever has the area of expertise in a particular policy

[0:40:53] Voice 12: and i just wanted to raise something at a past meeting we discussed the practice where bc ferries

[0:40:59] Voice 12: posts some of the responsive documents to FOI requests that they get and I think we pondered

[0:41:07] Voice 12: whether this is something that Islands Trust would do so I've had a few thoughts on that

[0:41:12] Voice 12: first of all I don't see that as a common practice for local government and there may be some good

[0:41:17] Voice 12: reasons for it but in our case a lot of the FOI requests we get are related to bylaw enforcement

[0:41:24] Voice 12: enforcement cases and also about activities on specific properties or by specific individuals

[0:41:31] Voice 12: or maybe having legal issues with someone and get extensive FOI requests and I'm not sure that

[0:41:38] Voice 12: would be an appropriate type of thing to post on the World Wide Web. So that's my initial

[0:41:45] Voice 12: assessment of that part. I looked at some of the stuff posted on BC Ferries and it's general to

[0:41:51] Voice 12: the whole province and about their financial planning and their program planning and so on

[0:41:57] Voice 12: where we get requests that are more into the nitty-gritty of i think people's lives so that's

[0:42:04] Voice 12: about it for me unless there are any questions any

[0:42:11] Voice 19: questions for the director nope okay thank you

[0:42:15] Trustee Luckham: carmen for joining us and thank you for the work that you do to keep us on an even keel you're

[0:42:21] Voice 12: very welcome

[0:42:22] Trustee Luckham: yeah so i think that concludes um the follow-up action list updates and now let's

[0:42:30] Trustee Luckham: just go quickly to a local trust committee uh chair updates and how about i start uh

[0:42:36] Trustee Luckham: with sue

[0:42:38] Voice 19: ellen fast this time sure

[0:42:41] Trustee Fast: i um last week i had a uh glass sponge reef um meeting this was

[0:42:48] Trustee Fast: was a stakeholder uh input workshop uh that put on by department of fisheries and oceans

[0:42:54] Trustee Fast: online of course but included the um different kinds of stakeholders everybody from the

[0:43:00] Trustee Fast: uh prawn fishermen to the um me and um uh the how sound biosphere reserve and some of our

[0:43:09] Trustee Fast: uh conservation type people so it was fascinating um meeting and uh very interesting what's going on

[0:43:18] Trustee Fast: and uh amazing those giant sponge reefs are down there like these big magnificent dinosaurs and

[0:43:28] Trustee Fast: the amount of water that they're pumping and filtering and uh i gathered that they're upwelling

[0:43:33] Trustee Fast: so they're actually circulating the water anyway um that's um that was a good meeting and i i made

[0:43:40] Trustee Fast: my input there and then we had uh hornby island ltc on friday um good meeting civil and uh we it

[0:43:48] Trustee Fast: It was interesting because we had a second community information meeting

[0:43:53] Trustee Fast: and public hearing about a particular rezoning.

[0:43:58] Trustee Fast: It was just because of an error in the notification the first time.

[0:44:01] Trustee Fast: Some people didn't have the right info to log in to the meeting.

[0:44:05] Trustee Fast: But it worked out well because it gave trustees another chance

[0:44:10] Trustee Fast: to hear from the interested citizens.

[0:44:13] Trustee Fast: We had good comments.

[0:44:16] Trustee Fast: People put a lot of work into their comments.

[0:44:18] Trustee Fast: And trustees decided to go no further with that rezoning after that.

[0:44:24] Trustee Fast: And then we passed a development variance permit and a development permit for the school,

[0:44:30] Trustee Fast: which had burned down and is in the process of being designed.

[0:44:34] Trustee Fast: And it was a couple of years ago that it's burned down.

[0:44:38] Trustee Fast: But they're trying to build it again.

[0:44:40] Trustee Fast: And the challenges were described of how to get through the process quickly,

[0:44:47] Trustee Fast: because the kids need the school and is there a plan for the sewage or they they're just planning

[0:44:55] Trustee Fast: to plug into the old one well the rules say this anyway um it worked it passed that was fine no

[0:45:02] Trustee Fast: obstacles there and um uh trustees asked staff to ask the comox uh first nation and uh our senior

[0:45:12] Trustee Fast: Intergovernmental Advisor about how best to inform them about applications that might interest them

[0:45:20] Trustee Fast: that are received by the LTC. So that'll be interesting to see and that's basically what

[0:45:27] Trustee Fast: happened. Good meeting. That's it. It's my report.

[0:45:32] Trustee Luckham: Thank you, Sue-Ellen. Let's go to Dan Rogers next.

[0:45:42] Trustee Rogers: Thanks, appreciate it, and good morning, everyone.

[0:45:47] Trustee Rogers: I know I reported out briefly on Gabriola in our phone call last week, but I just want to just reiterate something I said then, which is the issue of the application for rezoning, et cetera, by BC Ferries on Gabriola is a real, I don't know, I don't want to call an object lesson,

[0:46:09] Trustee Rogers: but it's an exercise in trying to understand and put in effect our reconciliation declaration and

[0:46:17] Trustee Rogers: how we work with our First Nations partners. And it's interesting because we were faced directly

[0:46:30] Trustee Rogers: with this issue of the one of the First Nations was asking us not to move

[0:46:40] Trustee Rogers: forward effectively but without a lot of detail and yet the applicant is it's

[0:46:46] Trustee Rogers: very important project for the community and was asking us to move forward it so

[0:46:53] Trustee Rogers: after a fair amount of discussion we decided we passed a motion to go to a

[0:46:59] Trustee Rogers: community information meeting but made it clear that um uh that uh having an understanding that

[0:47:06] Trustee Rogers: there's been true consultation would be critical to the project moving farther further forward

[0:47:12] Trustee Rogers: um it's a it's a difficult you know we're it's it's really where where the a real life situation

[0:47:18] Trustee Rogers: where we're faced with how to implement our reconciliation declaration so it's going to

[0:47:23] Trustee Rogers: to be a challenging uh going um but with you know it's uh you know it's all learning it's all good

[0:47:31] Trustee Rogers: learning and i wanted to thank lisa for her her guidance on that in the middle of the meeting i

[0:47:36] Trustee Rogers: might ask i phoned her we took a break and i phone had a nice good chat with lisa and she was very

[0:47:43] Trustee Rogers: helpful um we had uh galliano um uh last uh on monday um i i think it might have been the uh

[0:47:54] Trustee Rogers: shortest galliano meeting on record but that will change in the next couple of months

[0:47:58] Trustee Rogers: however we did have a public hearing and passed our amendments to our ocp around stvrs

[0:48:06] Trustee Rogers: which effectively said we will no longer grant temporary use permits for short-term vacation

[0:48:11] Trustee Rogers: rentals. So you either rezone your property commercial or you are home occupation and those

[0:48:17] Trustee Rogers: are the only SDBRs that are. That's the end of an almost two-year process that we went through

[0:48:23] Trustee Rogers: with a lot of community consultation. And interestingly, there were not a lot of speakers

[0:48:30] Trustee Rogers: in the public hearing, but there were a few and they were the voices that you would expect. And

[0:48:35] Trustee Rogers: and it was a very good conversation.

[0:48:38] Trustee Rogers: We also adopted the project charter

[0:48:41] Trustee Rogers: related to the water sustainability,

[0:48:44] Trustee Rogers: the next phase in the water sustainability

[0:48:47] Trustee Rogers: after the session.

[0:48:49] Trustee Rogers: And I just wanted to point out,

[0:48:51] Trustee Rogers: I don't want to steal the thunder of the conservancy,

[0:48:54] Trustee Rogers: but we have GAM here tomorrow,

[0:48:58] Trustee Rogers: but one of the things we'll be reporting on undoubtedly

[0:49:01] Trustee Rogers: is uh is that the um uh the news release on the 30th property on keats island uh sandy beach

[0:49:13] Trustee Rogers: has gotten a tremendous pickup across the media i have seen at least uh eight media feeds that

[0:49:21] Trustee Rogers: have been forwarded i through social media all of the local media but it ended up in the toronto

[0:49:26] Trustee Rogers: star it ended up in a number of places so it's gotten a fairly a much wider audience uh and

[0:49:35] Trustee Rogers: pickup than i would have expected and i think that's partly because of the way it was framed

[0:49:40] Trustee Rogers: so kudos to the um to the media whether if it was i'm not sure who it was carla or aaron who wrote

[0:49:47] Trustee Rogers: but it was uh it got a lot of pickup um pacific yachting uh you know in places you would not

[0:49:57] Trustee Rogers: expect so um we're quite pleased and i've gotten a lot of inquiries on the island about how we can

[0:50:04] Trustee Rogers: you know when we will be taking our next step uh to try and bring some awareness and education

[0:50:11] Trustee Rogers: regarding the history of the Indigenous Peoples

[0:50:18] Trustee Rogers: on Keats on Lactines, which was very prominent.

[0:50:22] Trustee Rogers: It was great to see that name used in the press release.

[0:50:25] Trustee Rogers: And anyway, so it's gotten a notice both on the Island

[0:50:28] Trustee Rogers: and a long way around.

[0:50:30] Trustee Rogers: So I just wanted to flag that for everyone.

[0:50:33] Trustee Rogers: So thanks,

[0:50:36] Trustee Luckham: that's my report.

[0:50:37] Trustee Luckham: Thank you, Dan.

[0:50:38] Trustee Luckham: Thank you, Dan.

[0:50:39] Trustee Luckham: Vice-Chair Patrick.

[0:50:40] Trustee Luckham: Oh

[0:50:41] Trustee Patrick: you saved me for last because I had so many meetings um I'll start with North Pender was last

[0:50:48] Trustee Patrick: Thursday um the the meetings on both North and South Pender are getting longer so I wish I could

[0:50:54] Trustee Patrick: say it was a shorter one but they are getting more complex especially North Pender more we had three

[0:50:59] Trustee Patrick: applications that we were facing um still a good reminder to me to set the stage I think there's

[0:51:06] Trustee Patrick: still confusion sometimes and even the trustees understanding the decision they're making

[0:51:10] Trustee Patrick: regarding a development permit area versus a discretionary um so it's setting those up for

[0:51:17] Trustee Patrick: better understanding um just want to flag to you there was um a rezoning uh that had started again

[0:51:28] Trustee Patrick: previous trust group that came back so it's an old one that did not have first nations referral

[0:51:34] Trustee Patrick: referral I flagged it to my fellow trustees saying executive has passed some of these back this was

[0:51:40] Trustee Patrick: an inland property versus a waterfront property so I just I just did raise that to their attention I

[0:51:45] Trustee Patrick: couldn't predict how EC would handle it when they have it in front of them staff assured that they

[0:51:52] Trustee Patrick: had talked to Lisa and everything was okay but I you know I left it as I till it comes to EC just

[0:51:59] Trustee Patrick: just heads up.

[0:51:59] Trustee Patrick: So just that will be, they did pass it

[0:52:03] Trustee Patrick: and we will be seeing that one our next meeting, I'm sure.

[0:52:08] Trustee Patrick: Lots of project work on their land use bylaw review.

[0:52:11] Trustee Patrick: They did, they are proceeding to public hearing

[0:52:18] Trustee Patrick: for the short-term vacation rental project

[0:52:22] Trustee Patrick: and they did not pass the groundwater sustainability project.

[0:52:26] Trustee Patrick: I had put my aha moment into place

[0:52:29] Trustee Patrick: about the trustees conversing as to what their expectations were on the project and it was

[0:52:34] Trustee Patrick: apples and oranges um and so it was a good conversation uh took them a bit to get into it

[0:52:40] Trustee Patrick: and they deferred it to the next meeting to come prepared and think a little harder about you know

[0:52:44] Trustee Patrick: what they were thinking they were wanting to get from a project of that nature um so that it was

[0:52:50] Trustee Patrick: it was good so they didn't rush it through um like so the meeting was exhausting i don't i checked

[0:52:55] Trustee Patrick: with staff they were the same i don't know why there was nothing controversial but it was

[0:52:59] Trustee Patrick: i was exhausted at the end of that meeting probably the most tired i've ever been at

[0:53:04] Trustee Patrick: the end of a meeting um south bender was the next day on friday um they pers primarily it was um

[0:53:17] Trustee Patrick: the short-term vacation rental project they did a number of changes and it is also going to

[0:53:23] Trustee Patrick: public hearing they are similar yet different between north pender and south pender interesting

[0:53:31] Trustee Patrick: that they'll both be going to public hearing at the same time um both of them set limits i should

[0:53:37] Trustee Patrick: say too uh north pender set limits in magic lake um south pender has set limits island wide um

[0:53:47] Trustee Patrick: and they have uh also the uh it's it was called alternative housing project it really has been

[0:53:53] Trustee Patrick: narrowed down to RV use. And that was finalized, not finalized, but going forward to a public

[0:54:00] Trustee Patrick: hearing as well. And they only just got their first presentation from William on the results

[0:54:06] Trustee Patrick: of the mapping project. So they didn't see the project charter in this meeting.

[0:54:15] Trustee Patrick: And then I had Ditas last evening, we had a public hearing on the riparian area regulations, which

[0:54:23] Trustee Patrick: which I was expecting it to be controversial

[0:54:28] Trustee Patrick: because we'd had a number of conversations

[0:54:30] Trustee Patrick: in the town halls coming up.

[0:54:31] Trustee Patrick: But I tried very hard to put in a calm vibe for the meeting.

[0:54:39] Trustee Patrick: And I think everyone behaved very well.

[0:54:43] Trustee Patrick: They stayed focused, kept the conversations appropriate

[0:54:46] Trustee Patrick: in the community information versus the public hearing.

[0:54:50] Trustee Patrick: one person kind of was fired up in the beginning of their conversation but they kind of self-monitored

[0:54:56] Trustee Patrick: which was very much appreciated on my part and uh and uh we did not do any further readings on it

[0:55:03] Trustee Patrick: last night because the public hearing didn't wrap up until after eight so we were we'll deal with it

[0:55:08] Trustee Patrick: next week's uh thetis meeting and um i'll let peter talk there is some uh there was an rwm on

[0:55:16] Trustee Patrick: a CBRD economic development project with the internet access to the island and I'll let

[0:55:22] Trustee Patrick: Peter has far more detail on that project that's

[0:55:28] Voice 18: my report hey that's your report well good work

[0:55:32] Trustee Luckham: Laura I'm really pleased to hear you're getting some in-depth conversations about the decision

[0:55:38] Trustee Luckham: making there on your island so that's terrific so for me since we last met Laskiti Island

[0:55:48] Trustee Luckham: had a meeting and of course that's the OCP project which was substantially started by the

[0:55:59] Trustee Luckham: Liskety Island Community Association body and is now in the hands of the Islands Trust to

[0:56:07] Trustee Luckham: perform our legislative requirements and that sort of thing and so that's in sort of an editing

[0:56:14] Trustee Luckham: phase. It's in the hands of the trustees and is continuing to work forward. And most of you will

[0:56:24] Trustee Luckham: have seen the message from Peter Johnson, I think probably it was, about roaming sheep on the

[0:56:32] Trustee Luckham: islands. Because of course, once again, the sheep have raised their heads from their grazing the

[0:56:39] Trustee Luckham: understory to realize that everybody's looking at them and there's lots of concerns about

[0:56:45] Trustee Luckham: preservation and protection versus humane management of those animals, et cetera,

[0:56:53] Trustee Luckham: and wild dogs, et cetera, et cetera, et cetera. So that is coming up again, and of course,

[0:56:58] Trustee Luckham: out of our jurisdiction, animal control, but nonetheless, there it is.

[0:57:02] Trustee Luckham: Peets Lake Water Project, a very large water body on the island that has had some difficulties

[0:57:09] Trustee Luckham: with VHA in terms of water quality, continuous boil water advisories. Last year, we'll see what

[0:57:15] Trustee Luckham: this year brings. Maybe it's even still under a boil water advisory continuously. But William

[0:57:22] Trustee Luckham: Chuba is, of course, doing excellent work there broadly throughout the area, that Northern Trust

[0:57:30] Trustee Luckham: area, but also on that particular project to help the community with its water needs.

[0:57:36] Trustee Luckham: needs. A couple of other issues, but things are going well and that was a good meeting.

[0:57:43] Trustee Luckham: There was a lot of, I'll point out, there was a lot of interest in the Forest Conservation

[0:57:48] Trustee Luckham: Outreach Briefing, which has been circulated to all the islands. And what's actually singularly

[0:57:53] Trustee Luckham: significant in that, out of the, I can't remember the exact number, but let's say it's 250 or

[0:57:58] Trustee Luckham: 300 letters that went out to property owners throughout the Islands Trust, 171 of those

[0:58:04] Trustee Luckham: letters went to property owners on Liskety Island and that's properties

[0:58:09] Trustee Luckham: over five hectares that have significant forest recovery paraphrasing probably

[0:58:16] Trustee Luckham: badly but anyway it's significant that Liskety Island there up in the northern

[0:58:22] Trustee Luckham: reaches of the owners trust area obviously has more individual landowners

[0:58:28] Trustee Luckham: have the ability to influence that forestry conservation story in an

[0:58:35] Trustee Luckham: important way so that's ongoing coastal cleanup that's about it for there so

[0:58:43] Trustee Luckham: thank you for the opportunity to speak Laura that was a really good meeting

[0:58:49] Trustee Luckham: last night and indeed I think we've crossed a threshold there where we've

[0:58:55] Trustee Luckham: managed to address most of the concerns or there's it's clear that we need to finally address the

[0:59:02] Trustee Luckham: repairing area regulations which has been an 11-year project on thetis i'm sorry to say

[0:59:11] Trustee Luckham: um some remaining issues arose there the other topic that uh laura mentions is and some of you

[0:59:20] Trustee Luckham: may have been aware that i know i've had some words with the cao um there is a of course a

[0:59:25] Trustee Luckham: historic lack of internet access on fetus island um uh there was an initiative a couple of years

[0:59:31] Trustee Luckham: ago to get a cell tower on the island um although that had 85 percent of the support of the

[0:59:38] Trustee Luckham: community it went sideways um for um a couple of different reasons um and um that's essentially

[0:59:47] Trustee Luckham: been put on hold because it's been a significant interest in getting uh internet via a digital

[0:59:53] Trustee Luckham: fiber connection to the island and and of course that may it may initially have

[0:59:59] Trustee Luckham: seemed obvious

[1:00:00] Trustee Luckham: the connected coast would be part of that instrumental in that but there's

[1:00:04] Trustee Luckham: actually already a fiber connection coming to the island which tell us is

[1:00:09] Trustee Luckham: not interested in deploying to the rest of the island despite having deployed it

[1:00:15] Trustee Luckham: to our neighboring Penelakut Island because they were able to secure

[1:00:18] Trustee Luckham: funding through actually it's an organization I wasn't aware of First

[1:00:21] Trustee Luckham: Nations something fund and that's terrific they've secured that much

[1:00:28] Trustee Luckham: much needed over there as much as there's more than it is here but nonetheless there's

[1:00:35] Trustee Luckham: a group working on that of which there's a lot of secrecy surrounding and so I've raised

[1:00:41] Trustee Luckham: concerns about transparency on that and then a second proposal has come to the table through

[1:00:48] Trustee Luckham: the connected coast and there's been some issues around that and opening up the doors

[1:00:55] Trustee Luckham: to considering what's actually going on to open up that transparency door and

[1:01:01] Trustee Luckham: now there's going to be a town hall session with the CBRD to essentially

[1:01:05] Trustee Luckham: announce that they're going to proceed with seeking funding for last mile

[1:01:09] Trustee Luckham: through the Strathcona Regional District initiative so that's very exciting for

[1:01:15] Trustee Luckham: the island it's about 2.4 million dollars on the table which is startling

[1:01:19] Trustee Luckham: in terms of what else is happening in the world but that's how much it costs

[1:01:23] Trustee Luckham: So, thanks for that opportunity, Laura.

[1:01:27] Trustee Luckham: That's my report.

[1:01:30] Trustee Luckham: Oh, I should actually mention, of course, that the governance review happened on Monday,

[1:01:37] Trustee Luckham: a substantially revised document by the subcommittee.

[1:01:44] Trustee Luckham: There wasn't enough time in the meeting on Monday to do a really thorough analysis, but

[1:01:52] Trustee Luckham: But I think part of my messaging about being sure that the facts are right and keeping it within the scope of council was heard.

[1:02:04] Trustee Luckham: And that was really great that we had the person from BC Bids there.

[1:02:09] Trustee Luckham: there. Personally, I find it daunting to think that if I had to do that, that I would, how I

[1:02:19] Trustee Luckham: would be able to take that document and put it into that format necessary for a successful

[1:02:26] Trustee Luckham: bid process, which includes measuring and weighing the applicants for it. So we're going to see how

[1:02:38] Trustee Luckham: it's going to go it's going to take a little time even this morning there's a further delay

[1:02:42] Trustee Luckham: in getting the deliverables so it's going to take a little bit of time to get there but

[1:02:47] Trustee Luckham: um there's no doubt something will be advanced and um we'll see how it all unfolds um so that's

[1:02:56] Trustee Luckham: my report so if there's not any questions anywhere from anybody let's proceed i have one

[1:03:02] Trustee Luckham: peter oh

[1:03:04] Trustee Luckham: Okay, go ahead. Yes.

[1:03:06] Trustee Fast: Quick question. Who's on the subcommittee of the governance review?

[1:03:12] Trustee Luckham: Oh, so it's myself, ostensibly staff support through CA, the CAO, Steve Wright, and

[1:03:25] Trustee Luckham: help me out, CAO.

[1:03:26] Voice 15: Paul Brent. Thank you.

[1:03:30] Voice 15: Deb Morrison.

[1:03:31] Voice 15: Yeah, it

[1:03:33] Trustee Luckham: got a little gray because a couple of other people accidentally were circulated the material and they chimed in as well.

[1:03:42] Trustee Luckham: I chose not to create a fuss about quorum in that particular situation because it wasn't so much a discussion as a circulation of a document, but I think we need to be conscious of that.

[1:03:53] Trustee Luckham: uh does any of the members of that committee listening in uh really conscious of uh quorum

[1:03:58] Trustee Luckham: um because council does anticipate that we behave in the in that fashion um anything else okay

[1:04:09] Trustee Luckham: uh so uh turn back to you um uh vice chair fast uh because you are the island stress

[1:04:17] Trustee Luckham: Trust Conservancy liaison update and although Dan might have stole your thunder there for a moment

[1:04:24] Trustee Luckham: perhaps you'd want to make some remarks about what's happening at Conservancy

[1:04:27] Trustee Luckham: and I do have a remark actually with respect to what Dan brought up. Sure well I'll just

[1:04:34] Trustee Fast: I'll report on the January 26th we had a Islands Trust Conservancy meeting and the key points

[1:04:45] Trustee Fast: points here are Kate Emmings is now the permanent manager. So it's no longer a union position and

[1:04:51] Trustee Fast: she's now accepted that as a permanent position, which is great because it was interim and acting

[1:04:58] Trustee Fast: for years. Carla Funk is doing part-time fundraising and fund development. Aaron

[1:05:05] Trustee Fast: Coulson is the part-time communication person with the Islands Trust Conservancy and she's

[1:05:13] Trustee Fast: based in Cowichan so now we have somebody there too just to spread ourselves around more um

[1:05:18] Trustee Fast: they've posted the ecosystem protection person uh protection position and uh posted the or they're

[1:05:26] Trustee Fast: posting the species at risk coordinator position for the new grant funding and um posting for a

[1:05:32] Trustee Fast: co-op student so that's uh underway and um I won't go into too many details but just uh we had a quick

[1:05:40] Trustee Fast: we had a little discussion about um liskiti official community plan that you just referred to

[1:05:46] Trustee Fast: right now islands trust conservancy gets notified after first reading and like as if we were the

[1:05:53] Trustee Fast: regional district and uh we were talking a little bit about maybe it would be good if we were

[1:05:59] Trustee Fast: involved before first reading so that the conservation properties or the uh potential

[1:06:05] Trustee Fast: potential uh for connecting um anyway it might be good to do that earlier and uh so just uh passing

[1:06:16] Trustee Fast: that along we passed an interim project charter for the species at risk um program because we

[1:06:23] Trustee Fast: don't have the coordinator in place yet and i'm sure there will be uh revisions so this is just

[1:06:28] Trustee Fast: to to get it off and running recovery of species conservation of wildlife and habitat passed a

[1:06:35] Trustee Fast: a couple of uh nature reserve management plans on salt spring deep bridge and lower mount erskine

[1:06:42] Trustee Fast: and uh that was good um we decided that we would uh do some kind of um um public input into our

[1:06:54] Trustee Fast: meetings islands trust conservancy has not had a um a way for aside from correspondence for people

[1:07:01] Trustee Fast: to participate in the work of that of the Conservancy so we're thinking about

[1:07:11] Trustee Fast: how how are we going to phrase it we're probably going to do it and I think we

[1:07:15] Trustee Fast: actually may have decided to do it I see that I moved it yeah staff develop

[1:07:20] Trustee Fast: guidelines for public participation and they're going to bring it to us for

[1:07:23] Trustee Fast: approval and kovat has led to more use of some of the nature reserves and and

[1:07:31] Trustee Fast: other parcels and so provincial parks next to nature reserves means more dogs

[1:07:38] Trustee Fast: off leash and that kind of thing so there's a there was discussion about how

[1:07:45] Trustee Fast: COVID is affecting the 30 nature reserves and I'll let well I'll let

[1:07:51] Trustee Fast: somebody else speak to the 30 nature reserves in 30 years and how that's

[1:07:55] Trustee Fast: going so take it away unless anybody's got questions any

[1:08:02] Trustee Luckham: questions laura

[1:08:04] Trustee Patrick: i just wanted to

[1:08:05] Trustee Patrick: add a comment yes i've been i have a nature reserve near myself here that's been well

[1:08:12] Trustee Patrick: attended during the pandemic and i've really noticed in this wet wet winter that we've had

[1:08:20] Trustee Patrick: people are you know forging new trails and so there's lots of damage that's uh that's occurring

[1:08:25] Trustee Patrick: so yeah it's the flag thank

[1:08:30] Trustee Luckham: you for raising that uh vice chair patrick um because i would certainly

[1:08:36] Trustee Luckham: attest to that same notion especially forging new trails i'm uh i'm honored and privileged

[1:08:43] Trustee Luckham: to actually live next door to what was camp columbia it's now called the portal privately

[1:08:48] Trustee Luckham: owned now of which there is apparently a covenant being put in place to establish a trail on that

[1:08:55] Trustee Luckham: That property, which will run parallel to my own, but that trail is not established, but people are now using that area, thinking that it is a public access and does have a trail on it.

[1:09:07] Trustee Luckham: And I'm really worried about the impact.

[1:09:10] Trustee Luckham: packs and in fact I'm almost afraid to go over there and look because I know over the years on

[1:09:16] Trustee Luckham: the 30 plus years that I've been on the island here when people start traversing through this

[1:09:20] Trustee Luckham: area it makes significant impacts from broom to loss of habitat because it's it's all this

[1:09:27] Trustee Luckham: very nice moss and wildflowers and bryozoans not bryozoans but the word escapes me all these

[1:09:34] Trustee Luckham: little mosses that get damaged by simply people and dogs off leash and things walking around so

[1:09:42] Trustee Luckham: certainly we need to think about that but i wanted to say following up on dan's comments about the

[1:09:49] Trustee Luckham: most recent 30th property there is i agree with dan's remarks is that this is

[1:09:57] Trustee Luckham: reached a broad public interest and i think it's absolutely to do with how we've characterized it

[1:10:04] Trustee Luckham: or framed it and the engagement with First Nations and community and then identifying

[1:10:12] Trustee Luckham: those values that are being protected that I think that in these times where we're conscious broadly

[1:10:19] Trustee Luckham: communities conscious of reconciliation efforts that those that those all those ties to the

[1:10:25] Trustee Luckham: environment First Nations community protection close to a large city population center I think

[1:10:34] Trustee Luckham: has really raised that and it's a terrific I think it's a terrific moment

[1:10:38] Trustee Luckham: for the Islands Trust to be part of that and so I want to thank you Dan for your

[1:10:44] Trustee Luckham: work and and all the staff that were involved in communicating that message I

[1:10:47] Trustee Luckham: think it's very successful.

[1:10:49] Trustee Fast: I just want to add one more thing Chair Luckum if I may and that's that in the

[1:10:54] Trustee Fast: in-camera meeting I can rise and report that we did develop we did adopt a fund

[1:10:59] Trustee Fast: development action plan and and I think you're seeing some of the some of the

[1:11:06] Trustee Fast: change in approach is is reflected in the the press release and we'll see what

[1:11:14] Trustee Fast: happens there

[1:11:14] Trustee Fast: but the idea of well that's enough that's good yeah that's

[1:11:21] Voice 16: good I'm

[1:11:22] Trustee Luckham: super thank you so let us proceed I am I'm conscious of time and

[1:11:28] Trustee Luckham: I'm conscious of the difference in the ambiance, I'm going to use that word, of electronic meetings

[1:11:35] Trustee Luckham: and the stresses associated with electronic meetings and being in pandemic and being all

[1:11:40] Trustee Luckham: these things that I would like to have a break here, but think that we could probably cover off

[1:11:47] Trustee Luckham: the main island bylaw and then maybe start fresh on trust council meeting preparation by having a

[1:11:52] Trustee Luckham: short 10-minute break between, if that's all right with you. What made me realize is that people

[1:12:00] Trustee Luckham: don't want to talk about pandemics and how it might be affecting individuals, and I think it's

[1:12:05] Trustee Luckham: important. There's a real interest in community and knowing who and who is not infected and where

[1:12:10] Trustee Luckham: the infections are, and I can say without identifying anybody, there has been infections

[1:12:15] Trustee Luckham: in the Thetis Island community, and it has added significant stresses to people around the island.

[1:12:22] Trustee Luckham: just let you know as a personal sort of what do they call that revealing information there was

[1:12:29] Trustee Luckham: yet again another stressful incident in my family where my wife ended up going and getting tested

[1:12:35] Trustee Luckham: and indeed it's very stressful as it turned out she was negative which is really great

[1:12:42] Trustee Luckham: but I think it's her condition where she thought she was having symptoms were contributed to by

[1:12:49] Trustee Luckham: all of the stresses that all of us in all of our communities are feeling and it just embraced her

[1:12:55] Trustee Luckham: in that way and um and i can't tell you there is such a huge sense of relief in this household and

[1:13:01] Trustee Luckham: in the community because we've been very public about it to say yeah we're going for testing we're

[1:13:06] Trustee Luckham: in isolation and um and there's a real relief that um this is not spreading in the community so we've

[1:13:13] Trustee Luckham: had a close brush with that but i think we're coming out of it successfully but it was a scary

[1:13:19] Trustee Luckham: time so just wanted to share that in my sort of reporting out and just wanted to recognize that

[1:13:25] Trustee Luckham: let's not tax ourselves too much in these electronic meetings so sorry for taking so

[1:13:29] Trustee Luckham: much time is it okay that we proceed with the main island bylaw and then let's have a 10 minute

[1:13:35] Trustee Luckham: break and we'll come back fresh for trust council meeting preparation so I think probably Dan Rogers

[1:13:42] Trustee Luckham: chair of main island might like to introduce this and David Mahler I see you're on the line there

[1:13:47] Trustee Luckham: you might want to provide some information if necessary but over to you vice chair rogers from

[1:13:54] Trustee Luckham: main island

[1:13:55] Trustee Rogers: thank you i'll just say i actually didn't know this was going to be on the agenda

[1:13:59] Trustee Rogers: but this is the bylaw that was came to ec probably in november and you referred it back to the local

[1:14:08] Trustee Rogers: trust committee to refer off to to refer for first nations mostly around the issue that there was a

[1:14:16] Trustee Rogers: a rezoning of a piece of water where a dock there's a dock in any case we certainly passed

[1:14:22] Trustee Rogers: a motion at the end of November to refer it out and and here we are so I'm assuming the referral

[1:14:29] Trustee Rogers: has occurred and the time for referral has passed and therefore staff has brought it back is what

[1:14:34] Trustee Rogers: I'm guessing but I'll turn it to Director Marlon.

[1:14:39] Voice 1: Yeah thank you through the chair this is the one

[1:14:43] Voice 1: that was sent back on september 30th by the executive committee and as so with respect to the

[1:14:50] Voice 1: responses as it indicates in the request for decision it was referred out to the relevant

[1:14:56] Voice 1: first nations in that area the ones that responded back indicated no interest and that information

[1:15:03] Voice 1: should be attached to the um to the documents here so with that it's back before you for

[1:15:09] Voice 1: for consideration of approval.

[1:15:12] Voice 1: And the recommendation is on the first page of the RFD.

[1:15:17] Trustee Luckham: Okay, thank you.

[1:15:19] Trustee Luckham: Dan, you want to move that?

[1:15:20] Trustee Rogers: Well, yes, I can move it

[1:15:22] Trustee Rogers: and I can certainly answer any questions,

[1:15:23] Trustee Rogers: but I've already described it once at one of our meetings.

[1:15:26] Trustee Rogers: So if anybody has any questions, I'm happy to do it.

[1:15:29] Trustee Rogers: I'll move that the Islands Trust Executive Committee

[1:15:31] Trustee Rogers: approve Maine Island Local Trust Committee By-law

[1:15:35] Trustee Rogers: number 180 cited as Maine Island Local Land Use By-law

[1:15:38] Trustee Rogers: number 146 2008 amendment number one 2020 in accordance with section 27 of the allen's drug

[1:15:44] Trustee Rogers: back

[1:15:46] Trustee Luckham: moved second by uh vice chair patrick thank you uh are there any is there any discussion or

[1:15:52] Trustee Luckham: questions not seeing any i don't see um on my screen i don't see your video vice chair fast

[1:16:02] Trustee Fast: yes i just wanted to flag that i'm having problems i can't see anybody else except myself

[1:16:08] Trustee Fast: so I'll go back in but I'll be happy to second okay

[1:16:15] Trustee Luckham: well it's already seconded

[1:16:17] Trustee Luckham: thank you so yeah we're gonna go for a break here so maybe look we're gonna go

[1:16:23] Trustee Luckham: for a break so maybe logging out and logging back in will help but you're

[1:16:27] Trustee Luckham: totally broken up as well so it's moved and seconded and I'll just ask I'll call

[1:16:32] Trustee Luckham: for the vote there you're back with us to out to on all those in favor well

[1:16:37] Trustee Luckham: we've got video of you and none opposed so that carries so that's great

[1:16:44] Trustee Luckham: thank you dan thank you

[1:16:45] Trustee Luckham: david and thank you main island for tidying up your land use bylaw there so let's break until

[1:16:52] Trustee Luckham: 11 o'clock and we'll come back and we'll go through the meeting preparation is that okay

[1:16:57] Trustee Luckham: with everybody okay excellent thank you okay

[1:26:53] Voice 19: welcome back everybody 11 o'clock okay it looks

[1:27:22] Voice 19: like everybody's here um

[1:27:27] Trustee Rogers: don't see sue allen well

[1:27:31] Voice 18: you're right it's

[1:27:42] Voice 2: lori chair luckham she emailed

[1:27:43] Voice 2: me and said she was having a technical difficulties and i gave her another option on

[1:27:48] Voice 2: coming back in okay

[1:27:52] Trustee Luckham: yeah she could phone

[1:27:53] Voice 16: in that's for sure apparently

[1:28:12] Trustee Rogers: it's our day for that

[1:28:18] Voice 13: we've been either lucky or good for quite a while so no

[1:28:22] Trustee Rogers: no absolutely yeah i mean given what other

[1:28:26] Trustee Rogers: of the things that could have happened there's been very very limited number of glitches that

[1:28:31] Trustee Rogers: happen occasionally it's

[1:28:33] Voice 15: interesting i met with the um the regional caos like there's 12 or 14

[1:28:37] Voice 15: if you can believe it in the lower part of vancouver island and we get together and chat

[1:28:45] Voice 15: but uh one one of the questions came out is have you guys has anyone done any public meetings not

[1:28:53] Voice 15: not public hearings, but public meetings

[1:28:56] Voice 15: or information meetings in the electronic era,

[1:29:00] Voice 15: you know, in the COVID era.

[1:29:02] Voice 15: And I was just, yes, we have.

[1:29:06] Voice 13: I was going to go.

[1:29:07] Voice 13: Like 75.

[1:29:11] Trustee Rogers: Really? Someone asked that? Wow.

[1:29:14] Voice 15: So,

[1:29:15] Trustee Rogers: you know, it

[1:29:15] Voice 15: just goes to show you

[1:29:16] Voice 15: that lots of people are still trying to figure it out

[1:29:19] Voice 15: and how do they engage their communities and that.

[1:29:22] Voice 15: that so i took some comfort that we've

[1:29:24] Voice 13: put ourselves in a good position with that there

[1:29:27] Trustee Patrick: you go a spin-off for service uh for profit entity yeah

[1:29:33] Trustee Rogers: that's right the allies trust consulting

[1:29:36] Voice 13: well no what would happen is uh our it guys would figure out it's they're

[1:29:40] Voice 15: the stars and they just

[1:29:41] Voice 15: take off and create their own company that would be right doing that so we want to avoid that

[1:29:45] Voice 15: scenario we

[1:29:46] Trustee Luckham: want to avoid that yeah yeah

[1:29:48] Voice 15: but

[1:29:50] Trustee Luckham: actually um while we're waiting for um

[1:29:53] Trustee Luckham: to ellen fast just mentioned that you know laura very ably ran a public hearing

[1:30:00] Trustee Luckham: on Thetis yesterday which you know we're a small community that's for sure

[1:30:03] Trustee Luckham: but I don't know how many actual public hearings we've run

[1:30:07] Voice 8: that's

[1:30:08] Trustee Luckham: a it's kind of a different animal

[1:30:10] Trustee Luckham: and especially where you're trying to solicit input and you've got submissions from the public

[1:30:15] Trustee Luckham: received until the close of the meeting or the close of the public hearing and all that

[1:30:21] Trustee Luckham: sort of stuff so there's some dynamics there that I was appreciating yesterday Laura was running it

[1:30:26] Trustee Luckham: not me

[1:30:27] Trustee Rogers: i've done three yeah

[1:30:29] Trustee Luckham: that's

[1:30:31] Trustee Rogers: it's impressive i mean i mean a couple of them

[1:30:34] Trustee Rogers: been relatively straightforward but one of them was not and it's challenging um but it's great

[1:30:40] Trustee Rogers: the i just can't say enough about the administrative assistants who have been running

[1:30:44] Trustee Rogers: you know maple and and yeah well

[1:30:48] Trustee Rogers: and and and uh sorry i've forgotten her name off salt spring

[1:30:54] Trustee Rogers: who stepped in for maple a few times um will

[1:30:57] Trustee Luckham: ayla shayla

[1:31:00] Trustee Rogers: shayla will and maple have just been

[1:31:02] Trustee Rogers: amazing to work with yeah

[1:31:05] Trustee Patrick: this is my third public hearing too so we're going through

[1:31:08] Trustee Luckham: i see um yeah

[1:31:10] Trustee Luckham: so i i miss working in the communities more actually my chair fast has returned to us and

[1:31:16] Trustee Luckham: i'm glad of that um and certainly the phone option even the dial-up phone option may or may not exist

[1:31:23] Trustee Luckham: this for any of us. I don't have a dial-up phone anymore. But anyway, let's move on.

[1:31:29] Trustee Luckham: So thanks for a great morning so far. And members of the public that are watching this

[1:31:35] Trustee Luckham: Executive Committee meeting, I'm Peter Luckham, Chair, elected on Thetis Island,

[1:31:42] Trustee Luckham: Penelope and Lacson Territory. Glad to be here. We've conducted the first five items on our

[1:31:48] Trustee Luckham: agenda we're now at trust council meeting preparation and uh i think uh cao hotzer

[1:31:54] Trustee Luckham: i'd like you to kick us off um you've obviously been doing a lot of strategic deep thinking here

[1:32:00] Trustee Luckham: and that's evident in the materials in front of us so uh i'm presuming you'd like to start us off

[1:32:06] Voice 15: thanks i'll start us off uh thanks mr chair um you know keeping in mind i'll give laurie full uh

[1:32:13] Voice 15: full opportunity to speak as well she's she's done this report um but uh just stepping back

[1:32:20] Voice 15: uh we're you know this is our our feb 3rd meeting and then we have one i think on the 23rd

[1:32:25] Voice 15: or 24th 24th sorry so this is our second last before march trust council so we start to turn

[1:32:31] Voice 15: our minds to preparations for trust council and i think uh ec can with confidence say that you've

[1:32:39] Voice 15: tried a variety of different ways to satisfy trustee needs through this pandemic period over

[1:32:45] Voice 15: the last year around delivering a meeting. That is with the traditional two and a half days

[1:32:54] Voice 15: session mimicking a live usual trust council. Then we went to smaller windows of days. Then

[1:33:02] Voice 15: we went to an evening session. And now we're sitting and considering what version to move

[1:33:07] Voice 15: move forward with. Mildly complicated by the fact that there's been explicit direction to have a

[1:33:15] Voice 15: full day session on the policy statement project. So staff has come up with two options which can

[1:33:20] Voice 15: be played with and refined as you see fit. And I guess the other thing I would say is that

[1:33:29] Voice 15: your addendum today, if you decide to go with the full day version, your addendum here at 641

[1:33:36] Voice 15: from Claire talks about how that actual day would go so that might inform your conversation

[1:33:44] Voice 15: right here I think that Claire and her team would prefer to have the single day option

[1:33:49] Voice 15: as opposed to broken up over time the other thing of course is that we have a key consideration is

[1:33:56] Voice 15: the budget the budget needs the time to have a decent conversation probably a reflective

[1:34:01] Voice 15: collective conversation and then an amendment conversation as usual and the discussion around

[1:34:08] Voice 15: whether we want to tackle or have a substantive conversation around priority setting for the

[1:34:15] Voice 15: island's trust moving forward and how that relates to the renewal project we could certainly we've

[1:34:21] Voice 15: got a report in here that recommends us having some conversations those would be three significant

[1:34:25] Voice 15: significant pieces anyway uh going to the next page you see um a draft and maybe you know lori

[1:34:32] Voice 15: do you have anything you'd like to share around um these you you put these together so we could

[1:34:37] Voice 15: put the ec in a good position to have this conversation well

[1:34:40] Voice 2: you've summarized everything

[1:34:41] Voice 2: uh succinctly i guess that's a double um certainly the first full day uh

[1:34:49] Voice 2: reiterates the or shows the policy statement discussion and the other one was broken up um

[1:34:53] Voice 2: option two attachment two actually provides more hours uh for the policy statement discussion but

[1:35:01] Voice 2: um and as chair luckham might appreciate that there's almost some catch-up time in in certain

[1:35:07] Voice 2: places uh yeah so you know uh there is catch-up time here so um that's all i have to say if

[1:35:19] Voice 2: there's any questions i

[1:35:22] Voice 13: guess the question do you have a preference um that you'd like us to follow

[1:35:26] Voice 13: up with thanks okay

[1:35:29] Trustee Luckham: let's go around the room here and i'm going to start this time with um

[1:35:35] Trustee Luckham: uh vice chair patrick i think

[1:35:38] Trustee Patrick: um yeah no i mean i prefer it the block of time or the one day

[1:35:44] Trustee Patrick: approach to the policy discussion um over sprinkling it throughout because that at least

[1:35:50] Trustee Patrick: allows for a wrap-up um i am going to put my two bits in again about i know the town hall

[1:35:56] Trustee Patrick: delegation we debriefed it before but i certainly am an advocate for the night time for that public

[1:36:02] Trustee Patrick: facing portion of our meeting um whether it's a week before the day before i know we had some

[1:36:07] Trustee Patrick: issues there but um that's just my feedback on that piece all

[1:36:15] Trustee Luckham: right thank you uh vice chair uh

[1:36:16] Trustee Luckham: Rogers?

[1:36:22] Trustee Rogers: Yeah, no, sorry.

[1:36:24] Trustee Rogers: I just, no, no, I'm here.

[1:36:26] Trustee Rogers: You weren't that lucky.

[1:36:31] Trustee Rogers: So I had a couple of observations related.

[1:36:37] Trustee Rogers: One is that, well, two are that I think there's a couple things missing from the agenda that

[1:36:44] Trustee Rogers: I think we need to build specifically into the agenda.

[1:36:46] Trustee Rogers: One is the carried over more motion

[1:36:50] Trustee Rogers: from Trustee Morrison related.

[1:36:52] Trustee Rogers: And I know it's referenced in,

[1:36:54] Trustee Rogers: and I think Director Marler's report a little later,

[1:36:58] Trustee Rogers: but I do think that motion was made in December

[1:37:02] Trustee Rogers: and was postponed to March

[1:37:03] Trustee Rogers: and we should probably create a specific space for it.

[1:37:11] Trustee Rogers: I have to say, I'd like to see an update

[1:37:14] Trustee Rogers: on the governance committee come to trust council as well and i don't necessarily unless i missed it

[1:37:22] Trustee Rogers: i don't see that on the uh on the agenda so i don't know where that fits um

[1:37:31] Trustee Rogers: and i'm not sure that's your job mr cao i think that might be the chair of the the select committee

[1:37:38] Trustee Rogers: or whatever if that's the term that's being referred to now um but it would be good to have

[1:37:44] Trustee Rogers: an update on that including how they're doing on their budget um so those are two things i think

[1:37:52] Trustee Rogers: aren't should probably be specifically included on the agenda um three other observations uh one is

[1:38:03] Trustee Rogers: i i wondered about why we why this proposal abandons the evening

[1:38:13] Trustee Rogers: session and there might be a very good reason for it but I just asked the question

[1:38:18] Trustee Rogers: for the town hall and delegations and certainly happy to be convinced that it's not a good idea

[1:38:25] Trustee Rogers: but and if it's not a good idea I would strongly prefer that the town hall delegations be on the

[1:38:31] Trustee Rogers: second day and not the third day I just don't think they should be on the last day because

[1:38:37] Trustee Rogers: they often refer discussed matters that are within the agenda package. Second thing is

[1:38:46] Trustee Rogers: these are long days again. We're back. One of the things we attempted to do in the last

[1:38:52] Trustee Rogers: in December and I got at least a little bit of positive feedback on and I frankly only got

[1:38:57] Trustee Rogers: two pieces of feedback despite asking for it on a number of occasions,

[1:39:03] Trustee Rogers: was that I think people appreciated

[1:39:05] Trustee Rogers: the slightly shorter days, not going from nine to five.

[1:39:11] Trustee Rogers: And I'm not sure how we do that.

[1:39:14] Trustee Rogers: Although I will say, I do not believe this,

[1:39:19] Trustee Rogers: despite the motion from trust council,

[1:39:21] Trustee Rogers: I think we have to create the space for it.

[1:39:24] Trustee Rogers: I do not believe this discussion

[1:39:26] Trustee Rogers: around the trust policy statement

[1:39:28] Trustee Rogers: is going to take a full day.

[1:39:29] Trustee Rogers: I think it will come to a head relatively quickly in terms of some form of a coalescing around one point of view or another.

[1:39:48] Trustee Rogers: other uh and i think that that we're we're going to find that people don't want to talk about it

[1:39:54] Trustee Rogers: in the abstract in the same way that is is contemplated but rather want to talk about

[1:40:00] Trustee Rogers: specifics so i think it will will probably be shorter than anticipated but i having said that

[1:40:06] Trustee Rogers: i think we need to create the space for it um i i was initially attracted to the breakup the

[1:40:17] Trustee Rogers: The second, because I thought it would probably end on the first day and we would have extra space and time and those days would be shorter on the second and third day, or at least we could hold that out as a possibility to folks, is that if we broke it up that way, if they finished on day one, then we could, then they would have a shorter day on day two and day three.

[1:40:36] Trustee Rogers: but um so those are sort of some general observations i don't know i don't have a you

[1:40:42] Trustee Rogers: know i i listen i will look forward to the discussion and the thoughts of the cao and

[1:40:47] Trustee Rogers: the other vice chairs but those are my sort of general thoughts around it

[1:40:54] Voice 19: yeah thank

[1:40:58] Trustee Fast: you i um mine are simple i just uh trust council asked for a day to talk about the

[1:41:07] Trustee Fast: policy statement so i i kind of like the simple one attachment one the the full day and then if

[1:41:13] Trustee Fast: we end early we end early um i think um a shorter day would be okay but i do take uh vice chair

[1:41:23] Trustee Fast: patrick's idea about you want to be able to come to a conclusion and have some um sense of it ending

[1:41:30] Trustee Fast: I thought we had a motion from Steve Wright as well who was there was something postponed there

[1:41:38] Trustee Fast: not sure about that I'll check that later and I'm and I'm uncertain about the town hall

[1:41:46] Trustee Fast: delegations like Dan Rogers I'm wondering why it's not an evening I can see that in having it

[1:41:55] Trustee Fast: in the daytime allows the kind of um uh daytime uh staff and experts that we've been receiving

[1:42:04] Trustee Fast: lately um as delegations to come which is great um but it's not as available for uh everybody out

[1:42:13] Trustee Fast: there in the uh as the citizens of of uh of the trust area and um so i'm just curious about why

[1:42:21] Trustee Fast: why that's uh not in the evening but otherwise i'm mostly in favor of uh attachment one and i agree

[1:42:30] Trustee Fast: with putting the town halls and into the into the middle rather than having it on the last day

[1:42:37] Trustee Fast: i thought that was an experiment that worked that's it okay

[1:42:44] Trustee Luckham: very good thank you so i'm gonna

[1:42:46] Trustee Luckham: lead off um with sue ellen's notion there about if we end early we end early and um i'm content

[1:42:55] Trustee Luckham: with that and I'll also say I'm disappointed I was hoping we were gonna

[1:42:59] Trustee Luckham: have a four-day council meeting to fully flush out all of these things and again

[1:43:05] Trustee Luckham: if we ended early we'd end early that would be great I will say right off the

[1:43:11] Trustee Luckham: cuff I am in favor of attachment one and I do wonder and I don't have a real

[1:43:19] Trustee Luckham: strong preference one way or the other but I am also wondering about the town

[1:43:24] Trustee Luckham: town hall piece and wondering if that town hall piece should follow the policy statement

[1:43:35] Trustee Luckham: section because I think that might be very well attended and engaging for members of

[1:43:42] Trustee Luckham: the public that are for sure very much interested in changing the policy statement.

[1:43:48] Trustee Luckham: And I think there's actually lots of people out there that are watching this conversation

[1:43:52] Trustee Luckham: that haven't chimed in yet and that maybe that's that opportunity so if

[1:43:58] Trustee Luckham: there was an evening I do wonder whether or not it shouldn't be the evening after

[1:44:02] Trustee Luckham: the Tuesday session and if the Tuesday session really does end up ending early

[1:44:07] Trustee Luckham: then that would be terrific but I think we also want to be sure and and indeed

[1:44:15] Trustee Luckham: Claire has framed out a whole thing here where we're stimulating the conversation

[1:44:20] Trustee Luckham: Because I think that we want to be sure that everybody's stepping up and drawing attention to the issues that are important so that we can have the full conversation here to go forth confidently that we've engaged with council and council is content with the direction and has resolved some of the outstanding issues.

[1:44:48] Trustee Luckham: issues. Along with Dan's concerns about things that might be missing, I'll echo the same

[1:44:56] Trustee Luckham: things that he has suggested, is are there other conversations out there that need to

[1:45:01] Trustee Luckham: be included? And then I'm also concerned, and certainly I guess we haven't had any expressions

[1:45:09] Trustee Luckham: of interest yet, but there isn't a new business section that I was able to find, and I looked

[1:45:15] Trustee Luckham: a couple times on both of them and so maybe we start off day four with new business and

[1:45:21] Trustee Luckham: um and if there's no interest then day four gets dropped off um uh so that's sort of tongue in

[1:45:28] Trustee Luckham: cheek a little bit but um um so those are my thoughts the items that dan raised steve wright's

[1:45:38] Trustee Luckham: motion other motions that may come forward and new business oh and then of course the other thing

[1:45:44] Trustee Luckham: that is also, I think, is going to also necessitate some in-depth conversation is the really excellent

[1:45:52] Trustee Luckham: report that David Marler has brought to us on the planning review, because I think that there,

[1:45:58] Trustee Luckham: I certainly have lots of questions about that, and I know I'm hearing from trustees there are

[1:46:03] Trustee Luckham: lots of questions about that, and I'm feeling that with the place that you're in, you've got

[1:46:10] Trustee Luckham: got some resources, you've got your staffed up, so to speak, and you're starting to move forward

[1:46:15] Trustee Luckham: and see what that looks like and feels like and how you're going to implement that. I think that

[1:46:20] Trustee Luckham: this is the time when Trust Council may want to weigh in about how that's going to work if we're

[1:46:25] Trustee Luckham: doing policy changes to reduce the number of work items, all that kind of stuff. I think that could

[1:46:30] Trustee Luckham: be quite a lengthy conversation. And I'm not sure that there's adequate space in there on the

[1:46:35] Trustee Luckham: the Tuesday at 1.45 or whatever it is. And then with respect to the meetings overall, I would

[1:46:41] Trustee Luckham: actually like to push those lunch breaks out to an hour and indeed maybe shorter, more frequent

[1:46:51] Trustee Luckham: breaks or maybe longer breaks. And I haven't really come to a conclusion of what that might

[1:46:56] Trustee Luckham: look like, but maybe there should be two breaks in the afternoon and one break in the morning

[1:47:00] Trustee Luckham: and then push that lunch out to make sure that everybody has a chance to wind down and come back.

[1:47:08] Trustee Luckham: because adjournment is flagged for three o'clock the one day. I can't see the bottom of the screen

[1:47:15] Trustee Luckham: there, Lori, and a little bit later on the other days. Yeah, so five o'clock adjourning for the

[1:47:19] Trustee Luckham: day. So those are two long days. And it does make me wonder about how we would schedule

[1:47:26] Trustee Luckham: a town hall component in there. But I think it would be worthy of doing that one more time and

[1:47:33] Trustee Luckham: And then reflecting on the two efforts that we made in that direction, whether or not that's something we would continue or not, because, indeed, we need to get good participants or a broader spectrum of diversity of participants in order to continue warrant doing that, I think.

[1:47:49] Trustee Luckham: So those are my two bits. Maybe there's some CAO feedback on what he's heard and Sue Ellen Fast has her hand up about something.

[1:48:00] Trustee Fast: Oh, I just wanted to say I withdraw my Steve Wright idea.

[1:48:05] Trustee Fast: because I've can see my notes. Thank you.

[1:48:08] Voice 15: Okay. A couple more things.

[1:48:11] Voice 15: Yeah. A couple more things,

[1:48:12] Voice 15: Mr. Chair. So yeah, this, this is the be the sixth or fifth different version. So we've lost

[1:48:22] Voice 15: having a standard thing. So we throw it back on the table again, and you consider what you want

[1:48:27] Voice 15: to have done. That's fine. And that's, that's our current process in a normal way. We wouldn't be

[1:48:33] Voice 15: be spending an hour work working through we'd know we start at nine or we start at noon and

[1:48:39] Voice 15: all that kind of stuff but this we're in strange times I don't know how successful you felt the

[1:48:44] Voice 15: town hall at night was I'm hearing today it was successful so you want that to be scheduled in

[1:48:52] Voice 15: the evening and provide that direction and we will do it with regards to specific reports and

[1:48:58] Voice 15: things that this isn't offered to you really within that context we have all our fuels and

[1:49:03] Voice 15: we will get those reports believe that we will get those reports on the agenda at the right time

[1:49:09] Voice 15: certainly if you have an intuition or an idea that something would not blow up but get really

[1:49:15] Voice 15: need a lot more time it'd be good to know that but we'll get trustee Morrison's or any other

[1:49:21] Voice 15: reports that are due back on the agenda in the appropriate areas whether it's reporting on

[1:49:28] Voice 15: executive trust area services or local planning services i do agree if you discuss later today

[1:49:35] Voice 15: the local planning services piece this is i think our third piece to you in the last three meetings

[1:49:39] Voice 15: where we're just building this this um the thought and the direction what we're trying to do um if

[1:49:46] Voice 15: if you think march is a good time for that to go forward and have that conversation an hour might

[1:49:51] Voice 15: might not do it um this is budget time so we've got 45 minutes on the second day for actual actual

[1:50:01] Voice 15: approval generally that works out and uh that second day because most of the thinking's gone

[1:50:07] Voice 15: on the day before um hopefully you're okay with the three to five um on the on the wednesday but

[1:50:14] Voice 15: uh really we're sitting here to answer any questions and of course put into place anything

[1:50:20] Voice 15: anything that you that you direct okay

[1:50:27] Trustee Luckham: so i'm just gonna maybe just say i think that there

[1:50:31] Trustee Luckham: was a conclusion that the appendix one is what we should go with obviously we're going to see

[1:50:36] Voice 8: as

[1:50:36] Trustee Luckham: you just said okay um and so uh i'm just trying to create some focus here

[1:50:42] Trustee Luckham: yeah and indeed there's a decision as to whether or not we will include the director of local

[1:50:49] Trustee Luckham: Planning Services LPS review, but it is listed on the agenda there already. So I'll go to Vice

[1:50:57] Trustee Luckham: Chair Rogers. I think I saw your hand up and anybody else wish to follow up with Vice Chair

[1:51:01] Trustee Luckham: Rogers?

[1:51:02] Trustee Rogers: So I'll just say, I guess I was the only one that was attracted to number two. Everybody

[1:51:07] Trustee Rogers: else was attracted to number one. But there you go. So I'm going to suggest that for this time

[1:51:17] Trustee Rogers: only given that we have an extensive trustee discussion built into day one that we eliminate

[1:51:24] Trustee Rogers: the trustee roundtable and create some space for some other things for some business um i mean that

[1:51:31] Trustee Rogers: we we have allotted a full hour for that and i think that you know as i see it there's at least

[1:51:38] Trustee Rogers: least four major items on our agenda. One is the trust policy review state document.

[1:51:47] Trustee Rogers: Second is the budget, which is important. Third, I'm quite, I know from the report we've got on

[1:51:55] Trustee Rogers: our agenda today that the local planning services is looking for some, we'll talk about it in more

[1:52:01] Trustee Rogers: detail later, but some direction around how to prioritize projects, et cetera, et cetera, et

[1:52:07] Trustee Rogers: and we have to engage the trip and the request is to engage trustees i have questions about that but

[1:52:12] Trustee Rogers: and the third is probably the the motion related to uh increasing the number of staff that uh

[1:52:20] Trustee Rogers: planners that are put on the so at least four major pieces so if we'd say that the first day

[1:52:27] Trustee Rogers: is all trust policy statement um uh review that leaves us two days two or one and a half days to

[1:52:37] Trustee Rogers: do the rest and um one in a bit days so i would suggest we just say you know what your trustee

[1:52:44] Trustee Rogers: round table this this year week month is the policy discussion i know it's popular for some

[1:52:51] Trustee Rogers: people um for some trustees but uh that'd be one thought and i really would like to hear whether

[1:53:00] Trustee Rogers: their staff fund very trying and problematic logistically

[1:53:05] Trustee Rogers: to have the town hall in the evening.

[1:53:09] Trustee Rogers: I think we're trying to accommodate members of the public.

[1:53:13] Trustee Rogers: However, I didn't think there were that many more

[1:53:16] Trustee Rogers: than we usually have.

[1:53:18] Trustee Rogers: So if it was really problematic staffing wise,

[1:53:22] Trustee Rogers: I'd probably be convinced that it should be in the middle

[1:53:26] Trustee Rogers: of the second day, but whichever.

[1:53:27] Trustee Rogers: chair mr

[1:53:30] Voice 15: chair yes sir I

[1:53:33] Voice 15: don't think it's particularly taxing um um there were very

[1:53:37] Voice 15: few attendees um at the last one but that's just one sample size so I don't know whether

[1:53:42] Voice 15: you know you've got enough there to make a decision we're just go yeah we're that it's

[1:53:49] Voice 15: not here is not any condemnation or recommendation from staff we're just snapping back to normal and

[1:53:54] Voice 15: seeing where where you want to go um and uh the convenience of the matter for one day out of

[1:54:04] Voice 15: a quarter i think is is not paramount it's whether or not it's effective and um helps your

[1:54:10] Voice 15: constituents and and whatever the executive uh the new business piece is interesting um

[1:54:18] Voice 15: that you know where would that go um that's uh so it's not on the agenda we would try and get

[1:54:25] Voice 15: it on the agenda in in some area but maybe you uh you don't accept new a new business um it might

[1:54:33] Voice 15: you know something might get walked on i haven't heard that anything's coming necessarily

[1:54:39] Voice 15: but um yeah you

[1:54:43] Trustee Luckham: can only do so

[1:54:43] Voice 15: much in the time you've got right so

[1:54:48] Trustee Luckham: it's strikes me there's a

[1:54:50] Trustee Luckham: couple of things from uh even from from chair rogers thinking there and that ceo you and i

[1:54:58] Trustee Luckham: I have talked about that, well, new business should just go at the end of the meeting and

[1:55:01] Trustee Luckham: people that want to hang around for new business can hang around for it if that's how, because

[1:55:05] Trustee Luckham: it's late and the other items on it were planned and important and not that new business isn't

[1:55:11] Trustee Luckham: important, but there was obviously no early notification to that, let's just say.

[1:55:16] Trustee Luckham: So I would say you could put a placeholder there, but following up on Dan's notion about

[1:55:21] Trustee Luckham: dropping the trusty round table, I think you're probably right about that.

[1:55:26] Trustee Luckham: however I think eliminating it completely might bother some people that

[1:55:32] Trustee Luckham: the executive committee is making some dramatic changes to our one opportunity

[1:55:38] Trustee Luckham: to get together and talk about stuff the other piece on the agenda which I always

[1:55:43] Trustee Luckham: think is awkward is the trustee summary updates whether or not we might sort of

[1:55:53] Trustee Luckham: make the trustee roundtable less formal and merge those two things in fact at the end of council

[1:56:01] Trustee Luckham: so that maybe there's an opportunity for reflection and that sort of brings us back to

[1:56:08] Trustee Luckham: the very old days when on the third day of council we actually used to split up into groups in

[1:56:14] Trustee Luckham: regional groups where there was a north and the south and salt spring and we would have

[1:56:18] Trustee Luckham: conversations about sharing resources and planning. David Marl is probably the only one in

[1:56:25] Trustee Luckham: the room that remembers that. That, I think, created a bit of cohesion amongst local trust

[1:56:31] Trustee Luckham: committees and a recognition of the finite resources that we had. When you weren't getting

[1:56:37] Trustee Luckham: serviced, it was because one other island was having this happening and then there was a give

[1:56:42] Trustee Luckham: and take that happened there. I'm thinking rather than maybe eliminating it completely,

[1:56:46] Trustee Luckham: merging it in with that and then make rather than doing a round table making it sort of a bit of a

[1:56:52] Trustee Luckham: self-serve option and at the end of the three days trustees may be more to the point and less um

[1:57:01] Trustee Luckham: storytelling so um those are my suggestions so i i i don't know i'm sort of thinking there was some

[1:57:09] Trustee Luckham: bit of a consensus around having the town hall at the end of day one but i don't know if that was

[1:57:15] Trustee Luckham: just me thinking out loud or whether there was other support for that because i think we do need

[1:57:20] Trustee Luckham: to provide some general direction at this point for staff to revise this in the next version

[1:57:26] Trustee Luckham: anybody want to chime in laura patrick yeah

[1:57:31] Trustee Patrick: i am cognizant i i know i don't want to create a long

[1:57:34] Trustee Patrick: day for staff and that that's my only concern with the with putting the uh town hall like on

[1:57:40] Trustee Patrick: on the same day of a potential long day,

[1:57:42] Trustee Patrick: because that could be exhausting that, you know,

[1:57:45] Trustee Patrick: staff need to get refreshed and ready for the next day,

[1:57:48] Trustee Patrick: but either the day, you know, at the end of the day,

[1:57:50] Trustee Patrick: Monday, or, you know, I think the town hall delegation

[1:57:55] Trustee Patrick: could be freer from being exactly attached

[1:57:59] Trustee Patrick: on the same three days, and that's how I feel.

[1:58:04] Trustee Patrick: But I think trying to keep it at night,

[1:58:06] Trustee Patrick: while we didn't have overall huge outcome last time I think it is a it's a it's a good faith

[1:58:16] Trustee Patrick: move to make it clear that we do want the public and we are cognizant of the the normal work at

[1:58:23] Trustee Patrick: day schedules okay

[1:58:28] Trustee Luckham: anybody else I did see uh Claire Freider come in go ahead Claire I think

[1:58:34] Voice 11: you just wanted to remind you that later on your agenda you've got the consideration of a virtual

[1:58:38] Voice 11: online forum for the policy statement project and one of the options there is

[1:58:43] Voice 11: to host it on the Monday evening or during an evening during council so I

[1:58:46] Voice 11: just wanted to make sure you were considering that in your deliberations

[1:58:49] Voice 11: in terms of as you're considering an evening town hall you may or may not

[1:58:53] Voice 11: have that in the mix as well yeah

[1:58:56] Trustee Luckham: thank you for that Claire I had forgotten that

[1:59:00] Trustee Luckham: I must say I wasn't necessarily in favor of making that week so intense but

[1:59:06] Trustee Luckham: But anyway, good.

[1:59:10] Voice 15: So,

[1:59:10] Trustee Luckham: CAO, you want to say?

[1:59:11] Trustee Luckham: Do

[1:59:11] Voice 15: you want to narrow this down, Mr. Chair, and then get another draft for the next meeting?

[1:59:16] Trustee Luckham: Well, that's what I was thinking, yeah.

[1:59:18] Trustee Luckham: And so, do we have consensus on an evening?

[1:59:23] Voice 15: On the Tuesday night?

[1:59:25] Voice 15: Tuesday night?

[1:59:26] Voice 15: On Tuesday night?

[1:59:28] Trustee Luckham: Yeah.

[1:59:28] Trustee Luckham: Okay.

[1:59:29] Trustee Luckham: That's what

[1:59:29] Voice 15: you did last time.

[1:59:30] Trustee Luckham: That's the CAO's preference.

[1:59:32] Trustee Luckham: So, let's do that.

[1:59:33] Trustee Luckham: that. What about Vice Chair Rogers' suggestion about removing completely or my amendment

[1:59:43] Trustee Luckham: to that to merging it with the trustee updates on day three? Dan, any thoughts?

[1:59:51] Trustee Rogers: Well, I'm fine with that, although we did move about a year ago from the trustee

[1:59:56] Trustee Rogers: updates to they're supposed to be in writing in advance.

[2:00:00] Trustee Rogers: and there was not and so and some of some folks have been uh like uh trustee stamford's pretty

[2:00:07] Trustee Rogers: good at sending something around the house on forum if there's any updates and uh some

[2:00:13] Trustee Rogers: occasionally we've had a swip update so those are supposed to be that but i'm happy to move

[2:00:17] Trustee Rogers: the trustee roundtable to the end of the meeting and if we're really running over time we can

[2:00:23] Trustee Rogers: just abandon it at the end of the meeting i guess okay

[2:00:27] Voice 15: so people can

[2:00:28] Trustee Rogers: choose to do that

[2:00:31] Voice 15: i'll summarize

[2:00:32] Voice 18: at the end of this conversation okay

[2:00:34] Voice 15: yeah

[2:00:36] Voice 18: um

[2:00:37] Voice 15: a governance and ops review update

[2:00:39] Voice 15: i think that uh you know that's reasonable it's the only select committee that's working right now

[2:00:43] Voice 15: um and that could go under either executive um you know it just needs a natural spot to land

[2:00:52] Voice 15: and you know it's it's it's corporate trust council analysis so it's not a trust area

[2:00:58] Voice 15: services piece it's not a local planning services piece would probably most likely be sort of in the

[2:01:04] Voice 15: executive range i would think um so you could do well

[2:01:10] Trustee Luckham: i would i would humbly suggest that it

[2:01:12] Trustee Luckham: actually be a separate titled item because it's not really associated with any committee and it's

[2:01:19] Trustee Luckham: a select committee independent of all the other committees

[2:01:22] Voice 15: okay so we'll find a

[2:01:24] Voice 15: location for that

[2:01:25] Voice 15: is there um yeah

[2:01:26] Trustee Luckham: the

[2:01:27] Voice 15: last day maybe after budget or when do you think could

[2:01:33] Trustee Luckham: be anywhere that i don't

[2:01:34] Trustee Luckham: have a preference you know if

[2:01:35] Trustee Luckham: we move the exec

[2:01:36] Trustee Rogers: sorry if we move the executive sorry to interrupt

[2:01:39] Trustee Rogers: but if we move the executive to immediately after uh general business where we adopt minutes blah

[2:01:45] Trustee Rogers: blah it could it could uh naturally fall after that or it could fall on the last day fair enough

[2:01:57] Voice 15: so that's the three items trustees to the end go with the full day new business add to the end of

[2:02:05] Voice 15: the last day um move to an evening session and then i would just ask any of if you're okay mr

[2:02:12] Voice 15: chair i'd ask any of my colleagues do you see um you know that's um lisa claire david do you see

[2:02:18] Voice 15: any um issues with any of this um as presented you know tech technical issues i'm not hearing

[2:02:28] Voice 15: hearing anything david you're okay yeah i'm good thank you through the chair and uh laurie so i'm

[2:02:35] Voice 2: clear that the first day tuesday would still run nine to five and then the town hall delegations

[2:02:40] Voice 2: would start at approximately seven o'clock like yeah i think that's

[2:02:44] Voice 15: yeah that's the idea that's

[2:02:45] Voice 15: what we did last time yeah

[2:02:47] Voice 19: so i just have a little lingering thought

[2:02:52] Trustee Luckham: as i'm looking trying to figure

[2:02:54] Trustee Luckham: figure out what this looks like for the next meeting. And in my meeting management role,

[2:02:59] Trustee Luckham: right, and that if we, for some reason, run out of time on day two, we created an hour and a half

[2:03:06] Trustee Luckham: of space now in day one by moving town hall and delegations to the evening. And the obvious thing

[2:03:13] Trustee Luckham: is that for whatever reason, we did run out of time on the Tuesday, then something would overflow

[2:03:18] Trustee Luckham: flow into the Wednesday, and that gives us, you know, having freed up that space gives us that

[2:03:24] Trustee Luckham: opportunity. However, I think that the financial planning committee conversation needs to happen,

[2:03:31] Trustee Luckham: and maybe we should advance that to after lunch, because I think trust area services and local

[2:03:37] Trustee Luckham: planning services might more readily flow into the second day in order to be sure that everybody's

[2:03:43] Trustee Luckham: had the conversation we need before we go into budget approval. Anybody else think that's so or

[2:03:48] Trustee Luckham: or not?

[2:03:53] Voice 16: Deep thinking.

[2:03:59] Trustee Rogers: I'm sorry. Do what before we go into budget approval? I'm sorry. I missed

[2:04:04] Trustee Rogers: the...

[2:04:04] Trustee Luckham: Yeah, I lost the thread. So be sure. So I think financial planning committee is on the

[2:04:11] Trustee Luckham: Wednesday afternoon, 3 till 5. I think we want to have had that full conversation so trustees can

[2:04:20] Trustee Luckham: reflect on it through the evening. That's the intention of not going immediately into budget

[2:04:24] Trustee Luckham: approval have it the next day and so do we want to bump financial committee up in order to be sure

[2:04:32] Trustee Luckham: that we get that complete if for some reason we run out of time on day you

[2:04:37] Trustee Rogers: mean put it ahead of

[2:04:38] Trustee Rogers: trust area services or local planning services yeah

[2:04:42] Trustee Luckham: put it ahead of both of them yeah you might

[2:04:46] Voice 15: i have heard in the past that the complexity potentially of that conversation late in the day

[2:04:52] Voice 15: might be challenging um but it's also there three to three to five um so that it can go on as needed

[2:05:01] Voice 15: and uh but that's really for your determination yeah

[2:05:07] Trustee Luckham: and you're you you know i think it was

[2:05:10] Trustee Luckham: reflected earlier in previous years we actually haven't had a lot of discussion around the

[2:05:18] Trustee Luckham: financial planning committee work because that conversation has happened at fbc or at the

[2:05:25] Trustee Luckham: committees already and there's a comfort levels so indeed the two hours may be plenty and maybe

[2:05:31] Trustee Luckham: we will finish early so i just wanted to flag that i

[2:05:34] Voice 13: doubt it um

[2:05:35] Trustee Luckham: i doubt

[2:05:38] Voice 13: it okay i think you'll need

[2:05:40] Voice 13: that space early

[2:05:40] Trustee Luckham: so so is there a risk we're going to overflow into the next day no

[2:05:51] Voice 13: well i'm not

[2:05:52] Trustee Luckham: I'm not seeing a take up on that so let's just leave it the way it is and there will be an

[2:05:56] Trustee Luckham: opportunity to review it uh further again as it all uh comes together we'll likely have another

[2:06:02] Trustee Luckham: FPC meeting in between I think even yeah

[2:06:05] Trustee Fast: I'm just uh reflecting on Lori's question which was

[2:06:10] Trustee Fast: we're going to go from nine in the morning on Tuesday um through into the evening do we need

[2:06:17] Trustee Fast: need to start that early on the Tuesday morning partly no for trustees because they've got a full

[2:06:23] Trustee Fast: day in front of the computer the next day as well and we're talking we want them to be thinking

[2:06:27] Trustee Fast: about the financial parts maybe it'll end maybe the I don't know I just I wonder about uh I think

[2:06:39] Trustee Fast: the nine o

[2:06:39] Trustee Luckham: 'clock is plenty early especially with everybody working at home like I know my life

[2:06:45] Trustee Luckham: cycle here is is um you know i kiss my wife goodbye in the morning and she heads off to work

[2:06:50] Trustee Luckham: and um earlier than that would disrupt the home life situation it doesn't matter

[2:06:56] Trustee Luckham: for me but

[2:06:57] Trustee Luckham: for others oh

[2:06:59] Trustee Fast: i didn't mean earlier i meant later sorry because we're going into the evening it

[2:07:04] Trustee Fast: makes it a really long day 9 a.m to 8 p.m

[2:07:08] Trustee Luckham: with breaks well we're having a two-hour break for

[2:07:11] Trustee Luckham: for dinner no

[2:07:13] Trustee Fast: i'm fine that's good just wanted to make sure yeah

[2:07:16] Trustee Luckham: cao two

[2:07:18] Voice 15: things mr chair one

[2:07:19] Voice 15: um under the executive section there will be a full probably two-year review on the um

[2:07:28] Voice 15: successes and challenges of our reconciliation action work and um um at least it's just working

[2:07:37] Voice 15: on that and formulating how that piece is going to go forward. I do think that's important

[2:07:44] Voice 15: pre-budget and to give trustees confidence in analysis moving forward around where we are.

[2:07:52] Voice 15: So that's built, this isn't comprehensive in terms of every single things on it, but that would be

[2:07:56] Voice 15: under the executive section. That's one. And two, I do think that you need to have

[2:08:03] Voice 15: have um this is three full days of work it's a lot so i think as executive committee you should

[2:08:12] Voice 15: be discussing are you okay with that and um what would the reason for that be and then what would

[2:08:19] Voice 15: you be telling trust council relative to the other versions where we had like two hours and then

[2:08:25] Voice 15: nothing in the morning only did it in the afternoon i'm presuming that this is needed

[2:08:31] Voice 15: because there's so much there um and so i think mr chair you're gonna have to not push back it's

[2:08:39] Voice 15: the wrong word but you're you're gonna have to have a rationale that goes out with this agenda

[2:08:43] Voice 15: to say due to the volume and the complexity and the depth of work that's being asked for

[2:08:49] Voice 15: this is the cost um or you stretch it out you come up with some other format but i don't think

[2:08:58] Voice 15: you can take this and then just shave an hour here and there and end up um satisfying something's got

[2:09:05] Voice 15: to give i guess is what i'm saying and that you have to have a brand or a or an explanation to

[2:09:11] Voice 15: trust council because it's going to be tough 3 30 on the second day is not going to be a fun

[2:09:18] Voice 15: i you know we're all pretty zoomed these days it's going to be a challenge there's no question

[2:09:23] Voice 15: Jim. Dan?

[2:09:29] Trustee Rogers: Well, I agree with the CAO. However, the explanation is this is a bit of a one-off

[2:09:34] Trustee Rogers: because of the motions from December that said, we want a full day to talk about the trust policy

[2:09:42] Trustee Rogers: statement. And we want to talk about increasing the number of people attached to the, whatever

[2:09:48] Trustee Rogers: they're called, the long, the regional planning team to five from two and a half or three or

[2:09:53] Trustee Rogers: whatever it is and and we need to talk about our budget so it's a bit of a one-off yeah and i just

[2:09:59] Trustee Rogers: think the messaging is it was either this or we're going four days um and uh you know i don't know

[2:10:08] Trustee Rogers: how palatable four days would be to people so but it's that it's their direction we're following

[2:10:15] Trustee Rogers: trust council's direction in my

[2:10:17] Trustee Fast: view their motions in december yeah one two three yeah

[2:10:21] Trustee Fast: As

[2:10:22] Trustee Rogers: soon as you say, I want a full day on one topic, by definition, you're going to have a longer meeting.

[2:10:31] Trustee Rogers: Exactly.

[2:10:34] Voice 15: Okay, Mr. Chair, I think we can take this away and get something a little bit better or more refined.

[2:10:42] Trustee Luckham: Yeah, I think we can.

[2:10:44] Trustee Luckham: But I did actually, coming back to your, these are three long days, I did suggest that the break should be longer, the lunch and the coffee breaks.

[2:10:55] Trustee Luckham: Is there some consensus around that in trying to actually meter it out?

[2:10:59] Trustee Luckham: And so I'm seeing nodding.

[2:11:01] Trustee Luckham: So let's try and adjust that.

[2:11:03] Voice 15: Lunch to an hour then?

[2:11:06] Trustee Luckham: Yeah.

[2:11:06] Trustee Luckham: And maybe a second break in the afternoon just to, you know,

[2:11:13] Trustee Luckham: indeed to break it up a little bit.

[2:11:16] Trustee Luckham: But I was a little nervous about you saying that there's a two-hour piece

[2:11:19] Trustee Luckham: you're going to drop in the executive because there's only an hour

[2:11:22] Trustee Luckham: and a bit there.

[2:11:23] Trustee Luckham: Yeah. But anyway, let's

[2:11:28] Trustee Luckham: just see how it all unfolds. And I think that the rationale for me

[2:11:33] Trustee Luckham: for doing this is because we need to honor the work, the important work that we do,

[2:11:38] Trustee Luckham: and we need to have plenty of time for conversation. And if we run out of conversation,

[2:11:43] Trustee Luckham: then we will just adjourn early and recess early. So I'm fine with that. If people actually run out

[2:11:50] Trustee Luckham: of things to talk about that's a good thing rather than trying to cram everything in and people not

[2:11:57] Trustee Luckham: being happy with the decisions because there wasn't sufficient time to debate and i just don't

[2:12:04] Trustee Luckham: want to be in that situation okay so is that enough information to you i

[2:12:11] Voice 15: think so laurie have

[2:12:11] Voice 15: we captured this yes

[2:12:17] Voice 2: thank you okay thank you very much

[2:12:20] Trustee Luckham: thank you laurie well thank you all right so

[2:12:24] Trustee Luckham: So the next item then, 6.1.2, as we come up to 1146, September Trust Council Meeting Logistics.

[2:12:31] Trustee Luckham: We've got some advice there.

[2:12:32] Trustee Luckham: I don't see – this is just a briefing, so you're looking for some advice rather than a – go ahead, Gail.

[2:12:41] Voice 15: Laurie, do you want to just quickly explain where we're at, or would you prefer I do it?

[2:12:47] Voice 2: I can explain.

[2:12:48] Voice 2: Thank you.

[2:12:49] Voice 2: the in December it was assumed that we would go to the Coast Bastion their ballroom is

[2:12:57] Voice 2: unfortunately booked for us they do have accommodations there are the two options

[2:13:02] Voice 2: available the Vancouver Island Conference Centre which is about a three-minute walk down the road

[2:13:08] Voice 2: and or the sorry the Dorchester are the other two physical options for accommodating

[2:13:19] Voice 2: physical trust council I'll just let you know two things the conference center is a larger space

[2:13:26] Voice 2: it's over 4,000 square feet the Dorchester is about 2,000 plus their ballroom if you need a

[2:13:35] Voice 2: reference you'll recall the Victoria Coast Hotel I believe is under 2,000 so as far as physical

[2:13:45] Voice 2: spacing or who knows what's going to be required of us or with provincial health orders the

[2:13:52] Voice 2: conference center seems to be a roomier option that's all okay

[2:14:00] Voice 15: so we're just bringing this to

[2:14:01] Voice 15: you and saying considerations for a live September trust council meeting there's lots of things that

[2:14:08] Voice 15: could happen between now and then we we understand that but we do have to book if this is the way

[2:14:13] Voice 15: we're going to go and we've had that direction so it's looking like it'll be hotel rooms neither

[2:14:17] Voice 15: to the Bastion or the Dorchester and using the conference center which is a brief walk which we

[2:14:22] Voice 15: all know to the conference center for the actual meetings that provides more space I think generally

[2:14:27] Voice 15: where we're at so it's a briefing so that you're aware what's going on and I'm presuming Laura

[2:14:32] Voice 15: you're going to want to sign some documents fairly soon correct

[2:14:36] Trustee Luckham: so is there a preference

[2:14:38] Trustee Luckham: from vice chairs I'm not fussing Dan Rogers conference

[2:14:44] Trustee Rogers: center okay and stay at the however

[2:14:48] Trustee Rogers: However, I'm going to suggest by March, we're going to, if things haven't gotten any better, we're going to be looking at a motion to go virtual in September.

[2:15:00] Trustee Rogers: I have no, I don't have a lot of confidence these days that we're going to be meeting in September in person.

[2:15:08] Trustee Rogers: So just putting that out there.

[2:15:11] Trustee Rogers: yeah make

[2:15:13] Voice 13: sure and take the money out for the if we move away because it's a it's been a lift to

[2:15:17] Voice 13: the uh the requisition for sure

[2:15:20] Trustee Luckham: anybody else laura patrick

[2:15:25] Trustee Patrick: yeah yeah no i have the same uh

[2:15:28] Trustee Patrick: lack of confidence that dan has for september in-person meetings but uh yeah no the larger

[2:15:34] Trustee Patrick: room i guess wi-fi capability would be kind of important uh because there it might need to be

[2:15:39] Trustee Patrick: a hybrid meeting of some form or another if that's even contemplated check

[2:15:46] Voice 14: yeah

[2:15:48] Trustee Luckham: i think we have to

[2:15:49] Trustee Luckham: assume it would be a hybrid of some kind because some trustees simply won't want to travel anyway

[2:15:56] Trustee Luckham: sue ellen nothing so do you need which hotel no

[2:16:01] Voice 15: we're fine if you leave it with us and i understand

[2:16:04] Voice 15: a chair fast's point um probably going with the conference center is a the wider space would be

[2:16:11] Voice 15: best yep

[2:16:13] Trustee Luckham: agreed um okay so obviously we need to be also thinking about changing that direction

[2:16:22] Trustee Luckham: in march as dan has said and so i wonder um would you laurie expect there'd be financial

[2:16:28] Trustee Luckham: implications to us if we were to cancel um when would be the drop dead date for that

[2:16:33] Trustee Luckham: absolutely i was yeah

[2:16:35] Voice 2: absolutely that's what i was going to say i'll let you know exactly what

[2:16:38] Voice 2: what that is and so that there's no loss of any deposit

[2:16:43] Voice 2: because there's, that's a request as well.

[2:16:45] Voice 2: So absolutely.

[2:16:49] Trustee Luckham: Okay, great.

[2:16:50] Trustee Luckham: So if that's all right, we'll move on.

[2:16:54] Trustee Luckham: Now we've got the trust council follow-up action list.

[2:16:57] Trustee Luckham: Ultimately, this will be going to council.

[2:16:59] Trustee Luckham: So CAO, did you want to report to us on the progress there?

[2:17:04] Voice 15: No, Mr. Chair, what we're simply doing

[2:17:06] Voice 15: is you're seeing this more often

[2:17:07] Voice 15: is quite often you are guiding um uh the completion of some work for trust council so if there's

[2:17:14] Voice 15: anything on this list that jumped out to you we already heard a couple um in the previous

[2:17:19] Voice 15: conversation uh interest in a couple of issues but we'll be i don't think we have to go right

[2:17:24] Voice 15: now through a item by item piece it's just so that you're unaware you're aware as the as the

[2:17:29] Voice 15: management entity at the trust of uh what trust council's directed be done and generally uh who's

[2:17:35] Voice 15: doing it and when it's planned to be completed.

[2:17:41] Trustee Luckham: Okay, thank you. So we're just creeping up on

[2:17:46] Trustee Luckham: noon here. I'm feeling that possibly 6.4.1, which came in late, is the next item. It's in the

[2:17:57] Trustee Luckham: addendum, Islands Trust Object Policy Statement Amendment Discussion Session Outline. Do you

[2:18:03] Trustee Luckham: you want to do that now or do you want to have a break and come back and have this conversation

[2:18:07] Trustee Luckham: after a break lunch i have to lunch break now yes or no okay i'm gonna take

[2:18:18] Voice 16: that as a no

[2:18:21] Trustee Luckham: all right then so let's go to 6.4.1 and then let's break after that that would be a good

[2:18:26] Trustee Luckham: logical place uh because we'll move into more fully trust area services so uh claire frader

[2:18:33] Trustee Luckham: This is your report, I believe, and over to you.

[2:18:39] Voice 11: Thank you, Chair Locke.

[2:18:40] Voice 11: I would say this is very much shared with the team

[2:18:42] Voice 11: in terms of coming up with the best STEM solutions.

[2:18:45] Voice 11: And I'll note Lisa and Delaney are on the call today

[2:18:47] Voice 11: if they wish to contribute to anything.

[2:18:49] Voice 11: But primarily this has been brought to you

[2:18:51] Voice 11: as a proposal for that special day.

[2:18:54] Voice 11: As staff, I think we did want to recommend to you

[2:18:56] Voice 11: that it be one solid day.

[2:18:59] Voice 11: So happy to see that's the way you're heading.

[2:19:01] Voice 11: So with this proposal we're bringing to you like a draft schedule that is somewhat parallel to the themes of the discussion paper, so that as people work through the discussion paper we would then have sections of the day that relate back to that order that they're

[2:19:17] Voice 11: presented in the discussion paper. You'll see on the next page there Laurie if you could scroll that we're proposing that Chair Morrison chair it as sort of as the chair of TPC that's been sort of guiding the

[2:19:30] Voice 11: these discussions that have been happening. She's really familiar with some of the tensions

[2:19:35] Voice 11: and opportunities available to guide the discussion. We're proposing to open the day

[2:19:40] Voice 11: with introductory remarks, sort of setting the scope of the project and where we are in time

[2:19:45] Voice 11: and where we're heading, and then move into a morning discussion around the feedback from

[2:19:51] Voice 11: trustees. We've received feedback from almost every trustee. We'll be following up with those

[2:19:56] Voice 11: who haven't yet um and it's hard to know how long that will take but you see we've scheduled an hour

[2:20:00] Voice 11: and a half there for people just to reflect on each other's comments and identify any common

[2:20:05] Voice 11: themes that have emerged or any real points of divergence then having a break and then um

[2:20:11] Voice 11: moving into um further discussion as required there um the second set that we had proposed

[2:20:17] Voice 11: to start after lunch um is around reconciliation and first nations and that would again be

[2:20:22] Voice 11: reflecting on the content that's in the discussion paper and some questions and I can't

[2:20:28] Voice 11: remember if we put questions maybe we didn't but just reflecting around the policy directions that

[2:20:32] Voice 11: are put there and then moving into a conversation around climate change and there are certainly some

[2:20:36] Voice 11: proposed questions around climate change and then affordable housing where there's some where we

[2:20:42] Voice 11: had proposed or some flexibility might really be available is at the end there where we had

[2:20:46] Voice 11: suggested that that's where you put the trustee sponsored RFDs that relate to interpretations of

[2:20:51] Voice 11: of the object.

[2:20:52] Voice 11: So I know there's the one from trustee, right?

[2:20:54] Voice 11: And I understand vice chair Rogers

[2:20:55] Voice 11: may be working on something as well.

[2:20:57] Voice 11: And I don't know what else is out there,

[2:20:59] Voice 11: but those could certainly,

[2:21:00] Voice 11: if you wish to have a shorter day,

[2:21:02] Voice 11: could move somewhere else in the agenda

[2:21:04] Voice 11: if you had space for it.

[2:21:05] Voice 11: But again, you're looking tight everywhere.

[2:21:09] Voice 11: So that's what staff had envisioned

[2:21:11] Voice 11: and are proposing to you,

[2:21:12] Voice 11: but we'd certainly be very interested in your feedback

[2:21:16] Voice 11: in terms of this works for you.

[2:21:17] Voice 11: And I understand it's hard

[2:21:18] Voice 11: that you haven't yet seen the discussion paper,

[2:21:19] Voice 11: which is being contemplated by trust programs committee on Friday and will be

[2:21:24] Voice 11: coming to you at your next agenda okay

[2:21:30] Trustee Luckham: you were looking for feedback on this

[2:21:34] Trustee Luckham: schedule yes

[2:21:36] Voice 11: and of course we would then it's also being discussed by trust

[2:21:38] Voice 11: programs committee on Friday and we would then return it to you at your next

[2:21:41] Voice 11: meeting for sort of a final consideration okay

[2:21:45] Trustee Luckham: thank you Claire so

[2:21:46] Trustee Luckham: vice-chairs Laura Patrick my

[2:21:52] Trustee Patrick: only comment I it seems that there isn't

[2:21:57] Trustee Patrick: enough time for discussion number two i think discussion number one looks way too long and

[2:22:03] Trustee Patrick: to me the meat of the matter is discussion number two if i understand it right i'm not tpc so that

[2:22:08] Trustee Patrick: would be my only flag okay

[2:22:17] Trustee Luckham: dan or have i been cut off no

[2:22:22] Trustee Rogers: i'm here um so i i'd like to ask this from

[2:22:31] Trustee Rogers: a staff perspective what are you hoping to get from this discussion because i we have all of the

[2:22:40] Trustee Rogers: trustees written answers to the questions staff has produced i'll just say somewhat i i say only

[2:22:53] Trustee Rogers: surprising in the sense that it was not trustee directed or committee directed report um which i'm

[2:23:01] Trustee Rogers: I'm only beginning to digest what it is and what it's supposed to be aimed at.

[2:23:08] Trustee Rogers: So I'd be very interested to hear because I am concerned that we're going to just sort of have a generic discussion about all of this.

[2:23:22] Trustee Rogers: And I'm not sure what the Trust Policy Committee wants out of this discussion,

[2:23:26] Trustee Rogers: but I'd be interested to know what staff think you're what what you're what you'd like to get

[2:23:31] Trustee Rogers: out of this at in order for me to make some judgment as to whether this is the way to go

[2:23:36] Trustee Rogers: about it can you can you speak to that a little bit Claire from your perspective um

[2:23:41] Voice 11: I can start

[2:23:42] Voice 11: with that but I think with permission of the chair I might also turn um to Jelani Hippla and Lisa

[2:23:47] Voice 11: Wilcox to weigh in as they're the ones that will actually be putting pen to paper with the policy

[2:23:50] Voice 11: statement. So perhaps I'll start and then the consent of the chair handed over. I think we're

[2:23:57] Voice 11: intending to get direction from council. There are certain points of divergence that have been

[2:24:01] Voice 11: happening within the TPC working groups. I think that illustrate different understandings of the

[2:24:07] Voice 11: mandate of the trust that make it difficult to then draft for staff to draft a new policy statement

[2:24:12] Voice 11: in terms of how we weigh and balance both sort of community policies about community need and

[2:24:18] Voice 11: housing with sustainability and environmental protection but also around the need for

[2:24:24] Voice 11: prescription so do we've heard concerns you know over the last 15 years really I've been hearing

[2:24:29] Voice 11: concerns that the policy statement is not sufficiently prescriptive in nature that

[2:24:33] Voice 11: instead of saying shall address in some cases it you know it will include much more mandatory

[2:24:38] Voice 11: language but we haven't yet had any conversation at trust council that would sort of empower staff

[2:24:43] Voice 11: to make any changes in that direction so I think touching in on those particular pieces would be

[2:24:49] Voice 11: very helpful to staff and also yeah just reflecting on the general direction that the trust is heading

[2:24:54] Voice 11: I think it ties into this notion of like how do we put pen to paper in a way that you know staff

[2:25:01] Voice 11: feel assured that bringing forward something for first reading would you know have a good likelihood

[2:25:05] Voice 11: of success for most of the stuff that's being written and I see the CAO's hand in

[2:25:12] Voice 15: very in very

[2:25:13] Voice 15: very practical terms to answer that question. Um, we have to, if, if we're going to be successful

[2:25:18] Voice 15: with the task that's been out, um, provided to, to staff and for the overall organization,

[2:25:24] Voice 15: we have to end the speculation around which direction we have to go. And we have to narrow

[2:25:29] Voice 15: down such that we can write some policy in a direction that's generally amenable to most

[2:25:34] Voice 15: people. And, um, right now, unless there is a moment, it doesn't seem like there's other than

[2:25:42] Voice 15: then staff just off crafting it which I feel is the is an unstable approach meaning the staff will

[2:25:50] Voice 15: lay it out on the table we could all go off and do that right now and then the debate will rage

[2:25:55] Voice 15: or go on without enough political direction around this is how we'd like these things to

[2:26:03] Voice 15: go forward and the other thing is I think this came from the floor did it not the idea of having

[2:26:09] Voice 15: a full day discussion element so i think there might be just the whole um organization might want

[2:26:17] Voice 15: needs this moment to have these conversations but to your point it has to end at 4 55 on that day

[2:26:26] Voice 15: with enough direction to go forward it cannot go on to another day's worth of this or anything in

[2:26:34] Voice 15: my view um we'd have to be off to it so it's practically the end of of ongoing debate unless

[2:26:42] Voice 15: trust council decides to go another way thank you

[2:26:50] Trustee Luckham: and back to dan oh uh yeah well i

[2:26:58] Trustee Rogers: guess i guess my my my view is that the debate is going to

[2:27:04] Trustee Rogers: crystallize around what are going to be two sets of competing motions um the ones from trustee right

[2:27:16] Trustee Rogers: which would have a particular view of the scope of section three of the object and the ones that

[2:27:23] Trustee Rogers: i'm in the process of drafting and i've sent you my first draft of that um and you've seen that

[2:27:30] Trustee Rogers: so that debate's going to get crystallized and i totally agree with the cao it's got to end

[2:27:37] Trustee Rogers: in fact i think my first line in my my discussion paper is this has got to come to an end

[2:27:43] Trustee Rogers: um but but my i guess i guess i really i i mean i'm not i'm not opposed to having a long

[2:27:51] Trustee Rogers: sort of discussion around all of this and let everybody put their views on the table but i

[2:27:57] Trustee Rogers: I do wonder about what the purpose of the warning is.

[2:28:03] Trustee Rogers: And so, and indeed what the purpose of session two is,

[2:28:10] Trustee Rogers: because, I mean, the part about the dialogue

[2:28:13] Trustee Rogers: regarding reconciliation, I understand,

[2:28:15] Trustee Rogers: because that's been a discussion that hasn't been shared.

[2:28:17] Trustee Rogers: But the other ones, they're specific ideas

[2:28:21] Trustee Rogers: that are on the table from the other two groups.

[2:28:25] Trustee Rogers: So, you know, I'm not I'm not being I'm not trying to be obstructionist. I just want to get my head around what all this is. So it's this time that's well used as opposed to just a bunch of not to be not to be derogatory if anybody's listening, but just a bunch of politicians talking.

[2:28:42] Trustee Rogers: so anyway I think that I think the matter will come down to a debate around the competing motions

[2:28:48] Trustee Rogers: and I think the real discussion is going to be and I want to talk to and I think the fairs can

[2:28:53] Trustee Rogers: have a challenge is how to get those motions on the table so they can be debated and and trust

[2:28:58] Trustee Rogers: council can decide which one it suggests it wants to approve and doesn't want to that's going to be

[2:29:04] Trustee Rogers: the crux of the end of this discussion in my view so but i maybe i'm too much of a pragmatist

[2:29:14] Trustee Fast: um sue ellen here i think maybe okay um my question was similar it was uh what form

[2:29:23] Trustee Fast: would the direction take that would be best for staff and and all the all the work and i'm hearing

[2:29:30] Trustee Fast: now that there's two sets of motions coming forward which will uh i guess be helpful

[2:29:38] Trustee Fast: and chair sub vice chair rogers used the word crystallized um which will be great sooner than

[2:29:47] Trustee Fast: better i think we need to i think we need all this discussion to help everybody see each other's

[2:29:53] Trustee Fast: points of view like like the reason discussion happens at every ltc or bowen county

[2:30:00] Trustee Fast: or anything like that um and uh and so they and i heard claire say different understanding of the

[2:30:07] Trustee Fast: purpose of the trust so that i mean that seems to be people will learn i think more about

[2:30:15] Trustee Fast: the trust anyway i uh i don't know exactly i haven't been part of the trust programs committee

[2:30:21] Trustee Fast: but my question is what form would the direction take that would be ideal for staff

[2:30:26] Trustee Fast: sure

[2:30:29] Voice 11: look i may see both delaney and lisa have their virtual hands up

[2:30:32] Trustee Luckham: um oh i'm sorry i was not

[2:30:34] Trustee Luckham: paying attention to that apologies to both of them um so let's uh uh i've got lisa wilcox uh

[2:30:41] Trustee Luckham: thank you for joining us today at the top of my list here and then delaney um your hand is up and

[2:30:47] Trustee Luckham: below that so let's go in that order if that's all right lisa wilcox

[2:30:52] Voice 5: um i would think that the

[2:30:56] Voice 5: one of the because there aren't any questions related to the reconciliation portion of the

[2:31:02] Voice 5: discussion paper and you you might find it easier to move that dialogue regarding reconciliation up

[2:31:10] Voice 5: into the morning um obviously that i've added that support from me to the chair simply to

[2:31:19] Voice 5: on that topic alone not on climate change and housing um you might want to separate that out

[2:31:27] Voice 5: and bring it into the morning session so that it doesn't conflate with the other two topics.

[2:31:33] Voice 5: And because your dialogue on that may be informed from the discussion paper

[2:31:41] Voice 5: and they have never actually been asked questions due to the sensitivity of bringing that up as a debated topic,

[2:31:52] Voice 5: we are following what the province has outlined that DRIPA is now in place and we are aligning

[2:32:02] Voice 5: our legislation and policies in the best way that we can with DRIPA so to to kind of move that out

[2:32:11] Voice 5: of there and put it up to the morning would maybe allow you to shorten any kind of just debate and

[2:32:19] Voice 5: topic about it and um and then if if that concludes then you're able to just move on to

[2:32:27] Voice 5: the other two topics and bring them into these either after the break or um something like that

[2:32:35] Voice 5: i i would hope that there wouldn't be a large debate or dialogue around that the the how we

[2:32:43] Voice 5: will amend or work on the writing of the policy statement in regards to reconciliation will be

[2:32:49] Voice 5: based on the foundation documents based on the engagement with first nations and um after

[2:32:57] Voice 5: trustees look at that history and legacy hopefully that will create like um chair fast said some

[2:33:07] Voice 5: really good understanding about that history and legacy to move forward so that that's my thinking

[2:33:23] Voice 19: I

[2:33:24] Voice 10: would agree with everything that Claire and Russ and Lisa have said to date.

[2:33:32] Voice 10: And just to respond directly to Vice Chair Rogers' request for more of the staff thinking behind this,

[2:33:39] Voice 10: I can just say that when Lisa and I have been sitting down to actually draft the amendments,

[2:33:45] Voice 10: the the obstacle that we've come across is this instability that Russ was referring to in terms of

[2:33:52] Voice 10: not really knowing how to best integrate the the differences of view that we've encountered

[2:33:58] Voice 10: so we have the feedback from that we've received in written form from trustees but the trustees

[2:34:04] Voice 10: haven't actually had an opportunity to reflect on that and meet together and have that integrative

[2:34:10] Voice 10: kind of a discussion um i heard from in past trust councils that if you were to give you know

[2:34:18] Voice 10: all of the 26 trustees an opportunity to speak just how long that takes um from our perspective

[2:34:25] Voice 10: we would like to hear from the trustees that are not in tpc because we we know the views of the

[2:34:32] Voice 10: trustees that have been engaged in the working groups and they know this process quite well now

[2:34:37] Voice 10: the other trustees have not been engaged in these discussions at all so from our perspective it

[2:34:43] Voice 10: would give us a lot more ability to confidently make amendment recommendations that would be more

[2:34:48] Voice 10: likely to be passed if we can hear more of the that integrated discussion so not siloed into

[2:34:57] Voice 10: different groups and the policy statement is directly linked it's meant to be a general

[2:35:04] Voice 10: statement of the policies to enact the trust object and because trustees have different

[2:35:10] Voice 10: understandings of the trust object that's a big obstacle for us it's a vision-led document and so

[2:35:17] Voice 10: we want to see the trustees have more of a discussion I don't think it's realistic to

[2:35:22] Voice 10: think there will be a consensus at the end of this one day of discussions but and this goes

[2:35:29] Voice 10: to Vice Chair Fass question as well as to like what direction we're looking for from my perspective

[2:35:34] Voice 10: and I won't speak for anyone else just hearing that discussion and hearing the different trustees

[2:35:40] Voice 10: weigh in on some of these questions will enable me with a better understanding of where the will

[2:35:48] Voice 10: of trust council as a regional body like the whole as a collective lies and that will help us

[2:35:55] Voice 10: make our best guess um at where you know on all of these questions so i hope that answers and and

[2:36:03] Voice 10: i'd certainly be i don't know how long it's going to take we didn't want to rush that conversation

[2:36:09] Voice 10: um and so if it finished early certainly we could start going through the other elements

[2:36:14] Voice 10: um and i don't i don't necessarily have thoughts about that just wanting to make sure that that

[2:36:22] Voice 10: that vision and values conversation happens at the Trust Council level, and it's given enough time

[2:36:30] Voice 10: for all trustees to be able to say what they want to say.

[2:36:38] Voice 19: Thank you, Jelani. Very insightful. And Vice Chairs, anything else? Laura Patrick?

[2:36:53] Trustee Patrick: I think there is an awful lot to learn from the reconciliation piece of sort of the mindset

[2:37:04] Trustee Patrick: mindset um of you know where where we've come from or where we're going and i think there's a

[2:37:12] Trustee Patrick: lot of parallels to the you know to the broader trust policy work so i think it is good to start

[2:37:20] Trustee Patrick: probably in that reconciliation piece because i think um it's a it's a wrecking i don't know

[2:37:29] Trustee Patrick: what it is but that's where i think we should start hearing hearing where we are today okay

[2:37:40] Trustee Luckham: Okay. Thank you, Vice Chair Patrick. I'm glad that you've said that because that's my train of thought is we've already made the decision to change the culture of the Islands Trust and the framework in which we're working in.

[2:37:57] Trustee Luckham: and that is through reconciliation and so that i think has the potential to to ground to provide a

[2:38:08] Trustee Luckham: really solid kind of a grounding about one of the most important what i think is one of the

[2:38:13] Trustee Luckham: most important aspects of the policy statement amendments and so setting the framework in that

[2:38:19] Trustee Luckham: and all other things flow from that you know and there may be people that don't agree with that

[2:38:24] Trustee Luckham: That's fine. But that other things flow from that and are are are measured against that framework, I think, is helpful to facilitate us getting to a place of common understanding and consensus might be a strong word, but some kind of common understanding.

[2:38:43] Trustee Luckham: The interesting thing is, and I'm not sure who said that, but wanting to hear from the trustees that are not on TPC, certainly that's valid and appropriate.

[2:38:59] Trustee Luckham: However, I think the most polarized points of view might be within TPC.

[2:39:05] Trustee Luckham: And I even wonder whether or not we didn't inadvertently create little silos by having

[2:39:11] Trustee Luckham: working groups and that these conversations are all happening independently.

[2:39:15] Trustee Luckham: And so there is some, you know, I really love the word reconciliation because we've, I think

[2:39:21] Trustee Luckham: I've said this somewhere, that we've focused on the First Nations reconciliation, which

[2:39:27] Trustee Luckham: which is absolutely what we need to do and is so appropriate.

[2:39:30] Trustee Luckham: But I wrote a piece a long time ago,

[2:39:32] Trustee Luckham: it wasn't with the Islanders Trust,

[2:39:33] Trustee Luckham: about how working through reconciliation in Canada

[2:39:37] Trustee Luckham: with First Nations is actually an avenue to world peace.

[2:39:40] Trustee Luckham: Because if we can reconcile things within our own country,

[2:39:47] Trustee Luckham: society, towns, neighbours,

[2:39:49] Trustee Luckham: there's enormous potential to reconcile lots of things.

[2:39:53] Trustee Luckham: And so, indeed, how do we reconcile housing versus environment versus economic development and those sorts of things?

[2:40:05] Trustee Luckham: So I think there's plenty here to talk about.

[2:40:08] Trustee Luckham: I think this could go on all day or more, but indeed, we need to get to some place to be able to create that policy direction in order to keep this moving.

[2:40:18] Trustee Luckham: because of course the more we procrastinate this the less useful all

[2:40:24] Trustee Luckham: this conversation is going to be if we don't actually get to some place where

[2:40:27] Trustee Luckham: we're changing how we how we do what we do so I think that probably you're just

[2:40:35] Trustee Luckham: looking for general direction at this point Claire and you've obviously heard

[2:40:39] Trustee Luckham: quite a bit and you're gonna bring this back to us in another format or I'll

[2:40:45] Trustee Luckham: turn it to you.

[2:40:47] Voice 11: Yes thank you chair we will integrate the advice that we've

[2:40:50] Voice 11: heard today and the comments and we will then bring it to TPC and maybe have a

[2:40:55] Voice 11: revised version to bring on screen for them for discussion and then you will

[2:40:59] Voice 11: see it again on your next agenda for a final approval.

[2:41:03] Trustee Luckham: Right and I'll just add

[2:41:05] Trustee Luckham: an additional remark because the other piece of this that's really important is

[2:41:09] Trustee Luckham: this written feedback from trustees and admittedly it's only three questions

[2:41:12] Trustee Luckham: because there's much bigger things as well but those three questions is a real opportunity for

[2:41:18] Trustee Luckham: all of council to hear what their colleagues think and that's a good starting point to go

[2:41:25] Trustee Luckham: into that deeper discussion and I'm hopeful that you're able to get the other remaining

[2:41:30] Trustee Luckham: trustees participating and I do hope that you've seen my response that I did send into you

[2:41:35] Trustee Luckham: okay perfect um so uh there we go so is there any further discussion on this topic

[2:41:43] Trustee Luckham: cao or vice chairs uh sue ellen faster to your hand up yeah

[2:41:48] Trustee Fast: i just uh hope that um

[2:41:51] Trustee Fast: the idea of having two competing sets of motions uh won't lead to kind of a race as to who gets

[2:41:58] Trustee Fast: their motions on the floor first and they get the discussion and i'm not sure that'll be as helpful

[2:42:04] Trustee Fast: that's why I was asking the question could there be some other questions asked or other

[2:42:10] Trustee Fast: um motions drafted that would uh from staff's point of view be more helpful I'm not sure that

[2:42:18] Trustee Fast: that's an answer I just uh I just hate to see something to send to um um Robert's rules stuff

[2:42:28] Trustee Fast: off anyway thank you i

[2:42:31] Voice 9: can

[2:42:33] Voice 15: answer that or yeah

[2:42:34] Trustee Luckham: that's a real complexity well let's see what the

[2:42:37] Trustee Luckham: car has to offer there and i'll turn to just you rogers you

[2:42:40] Voice 15: know um mr chair i've talked with claire

[2:42:43] Voice 15: about this a lot um i've never been in my career involved in a project like this i i have to say

[2:42:48] Voice 15: i think that there's it's it's an indulged um ongoing process of constant reflection here

[2:42:58] Voice 15: and i think that even in claire and i speaking i've spoken that we may this council might not

[2:43:03] Voice 15: come to a reasonable conclusion at the end of the day that would allow to an effective

[2:43:09] Voice 15: amendment of the policy statement but it might certainly as i hear some of the responses to

[2:43:15] Voice 15: some of the questions have been really informative to claire and her team but i think i think we'll

[2:43:21] Voice 15: we'll just have to see how it goes and then take the temperature of this at five o'clock on

[2:43:26] Voice 15: on the Tuesday right okay Dan

[2:43:34] Trustee Luckham: I saw your hand up

[2:43:35] Trustee Rogers: well thing is I asked the original question I'll

[2:43:38] Trustee Rogers: I'll make hopefully with final comment or not cutting everybody off but I'll just say two

[2:43:43] Trustee Rogers: things one is I'm supportive of of what Lisa Wilcox said about moving and of moving the

[2:43:51] Trustee Rogers: reconciliation piece up because it's so if we can do that in a way that makes sense the other thing

[2:43:58] Trustee Rogers: is is i'm having now heard the staff um what they're hoping for i think we need to ask

[2:44:06] Trustee Rogers: specifically the question somewhere about about prescriptiveness um and i

[2:44:11] Voice 1: know you asked it and

[2:44:12] Trustee Rogers: i know it was asked in the three questions uh but we're going to have to come this we're going to

[2:44:19] Trustee Rogers: have to find a way to focus that discussion about to provide some direction uh around prescriptiveness

[2:44:25] Trustee Rogers: because that that is a big outstanding issue um about that and i i think there's i'm not sure

[2:44:33] Trustee Rogers: we're going to come to an answer because i think there's going to be a i think as much as there's

[2:44:37] Trustee Rogers: a divergent opinion on other things i think there is a huge divergence of opinion on that one so

[2:44:42] Trustee Rogers: um so i i think that would be a good question to uh specifically somehow i don't know how

[2:44:49] Trustee Rogers: So

[2:44:52] Trustee Luckham: I think I just saw Lisa Wilcox's hand go up and I will defer to you and then I have a thought

[2:44:58] Trustee Luckham: there Dan that I'd like to share. Go ahead Lisa.

[2:45:01] Voice 5: Just considering the words from Vice Chair Patrick

[2:45:05] Voice 5: and from yourself as well and the other vice chairs, the formatting of that session on

[2:45:13] Voice 5: reconciliation um just asking if you wanted to provide Claire and myself feedback should that

[2:45:21] Voice 5: session be um including executive committee or should it just still remain chair Deb Morrison

[2:45:30] Voice 5: or would that be something you'd all want to um speak to since it is an initiative and and uh

[2:45:37] Voice 5: focus of executive committee so just something to consider and if you if you want to provide

[2:45:42] Voice 5: provide Claire and I with feedback as we amend this session outline thank

[2:45:50] Trustee Luckham: you I would seek

[2:45:52] Trustee Luckham: staff advice maybe at our next session when you've rejigged it although I you know I see

[2:45:59] Trustee Luckham: you have me as chair on the discussion of trustee sponsored rfds I I do think that the rfd part

[2:46:07] Trustee Luckham: part should fall back to council um yeah i

[2:46:15] Voice 19: had another thought there and i lost it in the moment

[2:46:18] Voice 19: that uh anybody else have anything else on this topic i

[2:46:22] Trustee Rogers: i i'm actually of the view that um if it

[2:46:25] Trustee Rogers: i think i'm not i'm trying to not trying to use my words correctly i don't feel like i'm doing

[2:46:30] Trustee Rogers: very well today but it strikes me that the that to that the the reconciliation piece is not so much

[2:46:38] Trustee Rogers: of a trustee discussion in the sense that the work is going and we've made the commitment to it

[2:46:44] Trustee Rogers: so to the extent that that's the way it is i would think that that could be facilitated as a pres as

[2:46:51] Trustee Rogers: a staff overview facilitated by the chair rather than the chair of trust programs committee and

[2:46:57] Trustee Rogers: then go into the discussion pieces on the other pieces that that's i think that was the question

[2:47:02] Trustee Rogers: it was asked by Lisa Wilcox. It's not so much that the executive needs to weigh in on it,

[2:47:09] Trustee Rogers: but I think it should be something presented by the executive on behalf of Lisa.

[2:47:15] Trustee Luckham: Yeah, I agree. It sets the framework, which I think is the phrase that I would like to use.

[2:47:20] Trustee Luckham: So my other thought here is, come back to me, and Claire, if I can lean on you to

[2:47:27] Trustee Luckham: maybe provide some advice here, because I'm thinking about the prescriptiveness,

[2:47:33] Trustee Luckham: And there's certainly, myself and others, think that there are opportunities that there maybe should be more prescriptiveness in it.

[2:47:40] Trustee Luckham: But I've said this numerous times, is that really, this is actually a first pass at a major revision of the policy statement.

[2:47:50] Trustee Luckham: And there's lots of work that can come online on a regular annual basis, as we're obligated to update the policy statement already.

[2:47:59] Trustee Luckham: ready. And maybe there's a conclusion piece that comes out of all this that says, we recommend

[2:48:04] Trustee Luckham: council conduct these activities to continue to improve the policy statement over time. And

[2:48:14] Trustee Luckham: it may be that those conversations about prescriptiveness may end up evolving over time

[2:48:20] Trustee Luckham: rather than capturing it all at once. There's some fundamental elements that I think need to

[2:48:25] Trustee Luckham: be captured in order to set the direction of the ship um and and and maybe indications about

[2:48:31] Trustee Luckham: prescript more prescriptive or not and then how it is that we might embody that so claire do you

[2:48:37] Trustee Luckham: have any advice there on that topic um

[2:48:40] Voice 11: yes we do have a question in the discussion paper that you'll

[2:48:43] Voice 11: see in the tpc agenda that is specific to prescriptiveness that we hope would inform

[2:48:47] Voice 11: that conversation i think um i will i haven't been party to too many of the discussions of

[2:48:53] Voice 11: of the Climate Change Working Group,

[2:48:54] Voice 11: but I think that a strong theme there has been

[2:48:56] Voice 11: that in a climate emergency,

[2:48:58] Voice 11: it may compel the need for more prescriptiveness.

[2:49:02] Voice 11: So I think particularly about,

[2:49:03] Voice 11: and I would say for reconciliation as well,

[2:49:05] Voice 11: particularly around shoreline issues,

[2:49:07] Voice 11: there may be a need that maybe we just don't want seawalls,

[2:49:10] Voice 11: or for example, we require more setbacks from the sea

[2:49:14] Voice 11: and that this must be considered.

[2:49:15] Voice 11: Things along those lines I think have come up,

[2:49:17] Voice 11: but it would certainly be good to have that discussion

[2:49:21] Voice 11: at trust council to really assist lisa and delaney as they undertake the drafting um i i do get the

[2:49:27] Voice 11: sense that um there might be a desire in some areas and again we're not touching the entire

[2:49:32] Voice 11: document but there might be some strong themes where there is a desire for stronger policy

[2:49:37] Voice 11: direction to local trust committees and bowen island okay

[2:49:44] Trustee Luckham: okay um have you got enough from us

[2:49:46] Trustee Luckham: today

[2:49:47] Voice 11: absolutely that's great a really helpful feedback

[2:49:49] Trustee Luckham: we're looking forward

[2:49:50] Voice 11: looking forward

[2:49:52] Voice 11: to setting this up for you and we'll bring you back the um feedback from trust programs committee

[2:49:57] Voice 11: this and and and again on your agenda you'll see the discussion paper that we hope will

[2:50:01] Voice 11: inform these discussions and set it up for success okay

[2:50:06] Trustee Luckham: so thank you very much uh lisa delaney and

[2:50:11] Trustee Luckham: claire um really appreciate the the commitment that you are showing by bringing this amazing

[2:50:18] Trustee Luckham: work to us. I want to thank you very much for that. I'm thinking that at

[2:50:24] Trustee Luckham: 1224 this is now a good time to go for a break and then we will return to

[2:50:33] Trustee Luckham: section 7 and that would be 7.1.2 trust area services again at can we say

[2:50:42] Trustee Luckham: one o'clock is that all right okay so let's uh recess until one o'clock um enjoy your lunch

[2:50:51] Trustee Luckham: and try and get some sunshine and we'll see you in a little over half an hour thank you thank you

[3:26:09] Trustee Luckham: are you banging the gavel there um vice chair rogers

[3:26:13] it's

[3:26:19] Trustee Rogers: sue ellen she's not muted i am yeah

[3:26:24] Trustee Fast: sorry that that's me trying to use my mouse to figure

[3:26:28] Trustee Fast: out why i'm not my video isn't on by this again okay well

[3:26:45] Trustee Luckham: i hope everybody had a nice lunch um

[3:26:49] Trustee Luckham: saw some sunshine at least if you didn't get out into it i've been enjoying it out my window here

[3:26:57] Trustee Luckham: where i'm working so that's kind of nice um let's

[3:27:01] Voice 19: go back to our agenda

[3:27:04] Voice 19: looks like everybody's here so we're um coming

[3:27:08] Voice 18: back to claire trader and

[3:27:11] Voice 18: your team thank

[3:27:13] Trustee Luckham: you uh 7.1.2.1 is phase one of the island's 2050 public engagement and policy

[3:27:20] Trustee Luckham: directions report title open house maybe before i get to that um just welcome everybody that's

[3:27:27] Trustee Luckham: joining us on the live streaming. This is the executive committee meeting of February the 3rd

[3:27:32] Trustee Luckham: and we've gone through a number of items already this morning and proceeding with the agenda

[3:27:39] Trustee Luckham: and we're on the policy statement engagement process at the moment. Over to you, Claire Freider.

[3:27:47] Voice 11: Thank you, Chair Leckham. This item we're bringing to you, you might remember that in November you

[3:27:52] Voice 11: amended your project charter for the project to include more engagement activities as a result

[3:27:58] Voice 11: resulting from feedback you had at trust councils. So a couple of the activities that got added was

[3:28:04] Voice 11: the policy directions report engagement as well as two online forums, one to happen

[3:28:10] Voice 11: coincidentally with the policy directions report and one to happen after first reading.

[3:28:15] Voice 11: So this is the first forum. We've brought you some notion around,

[3:28:21] Voice 11: very in broad terms, what it could look like and also some options around timing. So we'd

[3:28:27] Voice 11: like to hear your thoughts and perspectives on how this might be offered and how you might think it

[3:28:32] Voice 11: might happen with timing. You'll see that we've given you a project charter for consideration

[3:28:38] Voice 11: and I'm just, I got my second monitor back so I'm now navigating there.

[3:28:45] Voice 11: And so we'd just like your feedback and ideas and your endorsement of the project charter if

[3:28:48] Voice 11: you agree with the concepts in it. Otherwise, we're happy to take feedback and come back to

[3:28:52] Voice 11: you. But of course, recognizing approval by executive committee in late February would

[3:28:57] Voice 11: make it challenging to deliver something in early March, given that we have to promote it.

[3:29:03] Voice 11: What

[3:29:03] Voice 15: is the recommended time though, Claire? I don't see in here where it's supposed to happen.

[3:29:08] Voice 11: In the request for decision, we've put out a series of options. So we've suggested the Monday,

[3:29:12] Voice 11: either the week before trust council or the week of trust council so that's at the top of page 54

[3:29:18] Voice 11: of your agenda package in the first in the paragraph it's not the

[3:29:24] Voice 15: late item the policy

[3:29:26] Voice 15: statement amendment project charter v4 no

[3:29:29] Voice 11: it's on page 54 of the main agenda

[3:29:33] Voice 18: 53 54 70 53 to 73

[3:29:40] Trustee Rogers: And can I ask, Mr. Chair, how does this item relate to that late item?

[3:29:46] Voice 11: So the late item that is the, sorry, Chair, can I speak to that?

[3:29:51] Voice 11: So the late item is we're just simply amending the project charter for the overall project just to amend the budget.

[3:30:00] Voice 11: to accommodate the additional engagement activities

[3:30:02] Voice 11: that have been proposed.

[3:30:04] Voice 14: Okay, sorry, I was looking on the wrong

[3:30:07] Voice 14: policy statement amendment project report.

[3:30:11] Voice 19: Easily done, sir.

[3:30:12] Voice 14: Yeah.

[3:30:16] Trustee Luckham: Okay, so back to you to continue.

[3:30:20] Voice 11: Simply that's it.

[3:30:21] Voice 11: We would like, specifically,

[3:30:23] Voice 11: we're looking for your endorsement of the project charter

[3:30:24] Voice 11: and then guidance around the timing of the event

[3:30:29] Voice 11: relative to your trust council meeting.

[3:30:32] Trustee Luckham: Dan Rogers.

[3:30:36] Trustee Rogers: Thanks. So, first of all, I think you got some reaction from some of the vice chairs and perhaps the CAO that perhaps not doing this in the middle of trust council is not the greatest.

[3:30:49] Trustee Rogers: So, I guess my question is, I mean, I thank you for this, but how do you feel like, I hate asking how do you feel,

[3:30:59] Trustee Rogers: What do you think about doing a virtual engagement before the trustees weighed in on the trust policy statement in March, given that we don't know what the outcomes of that's going to be?

[3:31:18] Trustee Rogers: Or is this just something different?

[3:31:21] Trustee Rogers: Do you see this as something different?

[3:31:24] Voice 11: Well, through the chair, there's two ways of looking at that.

[3:31:28] Voice 11: One would be you could hear from the public in a way that would then inform your discussion

[3:31:34] Voice 11: at Trust Council, or conversely, the public could hear trustees' thoughts at Trust Council

[3:31:39] Voice 11: and then comment.

[3:31:41] Voice 11: So there's really, you know, we would look to you with your experience in your communities

[3:31:44] Voice 11: as to which might be the best way around.

[3:31:49] Voice 11: Yeah, so as staff, I don't have a strong recommendation either way.

[3:31:52] Voice 11: I can see that there might be benefits to both perspectives.

[3:32:02] Trustee Fast: Hey, Mr. Chair.

[3:32:03] Trustee Fast: My hand

[3:32:04] Voice 19: is up. Yeah, so Sue Ellen Fast, yeah, I was navigating some other calendars.

[3:32:11] Trustee Fast: Yeah, thank you. I like the, I was reflecting as I tried to, as I sent out emails advertising

[3:32:18] Trustee Fast: the two surveys that are out now, reminding Bowen Islanders that it had been September 2019

[3:32:25] Trustee Fast: 19 that we'd had um trust come down to the library and they'd seen the boards and that was

[3:32:33] Trustee Fast: my way of reminding them what it was all about it's it's a couple years ago now or it feels like

[3:32:39] Trustee Fast: with covid three years and uh i just um i like the idea of this uh open house virtual open house

[3:32:48] Trustee Fast: held before um the week before trust council if you can do it and the reason for that is i think

[3:32:56] Trustee Fast: i think of it as it should be partly the discussions that the executive that the

[3:33:05] Trustee Fast: trustees should have should take into account some of this um more of this in input from the public

[3:33:13] Trustee Fast: I think of it like an OCP and that's based on community-based kind of thing.

[3:33:19] Trustee Fast: And I think that would be good to have it come before and remind everybody what it's all about.

[3:33:28] Trustee Fast: And then people might participate more in the trust council if we might get some delegations or some people speaking at town hall.

[3:33:35] Trustee Fast: and get more back and forth from trustees

[3:33:39] Trustee Fast: who may be thinking that they get to make

[3:33:45] Trustee Fast: all the decisions or something.

[3:33:46] Trustee Fast: I think the public, the three-way,

[3:33:48] Trustee Fast: you know, public and trustees and staff

[3:33:52] Trustee Fast: is the way to go.

[3:33:54] Trustee Fast: Thank you.

[3:33:57] Trustee Luckham: And I just note that a week before council

[3:34:00] Trustee Luckham: would be too late for delegations,

[3:34:01] Trustee Luckham: but certainly town hall participants.

[3:34:05] Trustee Luckham: Vice Chair Patrick?

[3:34:06] Trustee Luckham: I

[3:34:08] Trustee Patrick: think for me, it's semantics. If your objectives sound like we're seeking engagement, the term virtual open house and open house to me is sort of more one-sided. It's come and see what we've done. I'm showing off something.

[3:34:26] Trustee Patrick: something. There might be opportunities for questions and answers, but it's closed in

[3:34:34] Trustee Patrick: my mind. So I think it needs another word than virtual open house. It's either virtual

[3:34:38] Trustee Patrick: engagement, virtual something. Okay.

[3:34:48] Voice 19: Anybody else?

[3:34:50] Trustee Luckham: I'll just chime in and say definitely

[3:34:55] Trustee Luckham: not during council. Before or after, I'm worried about how much time is available between

[3:35:01] Trustee Luckham: now and preparation for council to actually implement anything until after council. I see

[3:35:09] Trustee Luckham: these things as different streams and the public engagement is one stream. What we've heard from

[3:35:15] Trustee Luckham: trust council is another stream and ultimately staff are going to reconcile that in some way,

[3:35:22] Trustee Luckham: bring that together to us in some fashion in order to allow us to move to the, to developing,

[3:35:29] Trustee Luckham: providing direction to developing the bylaws

[3:35:31] Trustee Luckham: and all that kind of stuff

[3:35:32] Trustee Luckham: according to their timeline and stuff.

[3:35:33] Trustee Luckham: So I'm not totally hung up

[3:35:36] Trustee Luckham: on this ongoing public engagement

[3:35:39] Trustee Luckham: to happen before or after council.

[3:35:41] Trustee Luckham: I think it will definitely inform council as we move on,

[3:35:46] Trustee Luckham: but I want to have enough time to make it so

[3:35:50] Trustee Luckham: and be totally well prepared.

[3:35:56] Trustee Luckham: I actually have, you know,

[3:35:58] Trustee Luckham: I don't know if this is the right time or place, but indeed, I think what Laura has

[3:36:06] Trustee Luckham: said there about what you call this and how we construct it, and if we're wherever we

[3:36:13] Trustee Luckham: are on that I2C spectrum, and I think you said that we were on, you did reference that

[3:36:21] Trustee Luckham: public participation is what you, no, I forget where it is that you said that.

[3:36:28] Trustee Luckham: But anyway, I'm thinking about the format of the event itself, no matter what you call it,

[3:36:35] Trustee Luckham: and how it is that we can mix this up to make it the experience more fulfilling and more

[3:36:41] Trustee Luckham: interactive and maybe in some way get people to relax into another electronic session with

[3:36:51] Trustee Luckham: maybe a different flavor to try and stimulate it and connections amongst people as well as with us

[3:36:59] Trustee Luckham: and I'm thinking about kind of following what would be sort of an open house format where

[3:37:05] Trustee Luckham: people would be welcomed to the session and this is a real realized structural electronic

[3:37:11] Trustee Luckham: zoom meeting thing here I'm talking about people would be they'd be in a waiting room and they get

[3:37:18] Trustee Luckham: admitted in and they get welcomed and then they get shuffled off into a reception area where there

[3:37:23] Trustee Luckham: might be multiple rooms to allow actually individuals to interact with each other

[3:37:27] Trustee Luckham: before they interact with us and then bring everybody together electronically again into

[3:37:33] Trustee Luckham: a keynote speaker kind of a thing where maybe the video that's talked about would be shown and then

[3:37:40] Trustee Luckham: there would be a presentation and then maybe split people back out into breakout rooms where they

[3:37:47] Trustee Luckham: They can talk about topics of their choice and then bring everybody back together to finally talk about some things that were heard or concluded.

[3:38:00] Trustee Luckham: And it's much more complex, and I recognize that, and staff may not have the ability or time to be able to pull that off.

[3:38:06] Trustee Luckham: But just trying to think about how to make this more successful.

[3:38:11] Trustee Luckham: And I think about, Dan, you did that little coffee shop thing at Trust Council, and I've also experienced some other things where they move people into breakout rooms and have opportunity for discussion.

[3:38:24] Trustee Luckham: That seems to make for a more wholesome conversation, and maybe that might help, but just recognizing that all this electronic meetings, I know lots of people are tired of it.

[3:38:35] Trustee Luckham: it and so any feedback on that brief I have actually briefed Claire on that over the lunch

[3:38:41] Trustee Luckham: break so it's not a total surprise to her um and uh would be interested in what she has to say

[3:38:47] Trustee Luckham: share with you any other thoughts Claire over to you I don't see any hands rocketing up

[3:38:57] Voice 11: uh sure like I did see trust our vice patrick chair's hand up oh

[3:39:02] Trustee Luckham: well then vice patrick go

[3:39:03] Trustee Luckham: ahead well

[3:39:04] Trustee Patrick: I hadn't a thought directly on what you were talking about but I did have a I did

[3:39:08] Trustee Patrick: have a brain thought on the before or after. I think it should be after Trust Council. I think

[3:39:14] Trustee Patrick: inviting people in during a frustrated conversation is only going to add frustration. I think we need

[3:39:20] Trustee Patrick: to be over that to have the input be far more meaningful and more authentic with the people

[3:39:30] Trustee Patrick: that are participating. Thank you.

[3:39:39] Voice 11: Hey, Sherlock, would you like me to weigh in?

[3:39:40] Trustee Luckham: Weigh in now, yep.

[3:39:42] Trustee Luckham: Okay.

[3:39:42] Voice 11: So with regard to the breakout rooms and so on, I think we'd have to contemplate that as staff in terms of our capacity to administer something like that and then provide facilitators, minute takers to each discussion room rather than sort of one big forum.

[3:39:56] Voice 11: So that's something, certainly something we can take under advisement and contemplate whether or not that can be done with the resources we have right now.

[3:40:03] Voice 11: with regard to timing I do feel for different reasons than those expressed by trustee or vice

[3:40:08] Voice 11: chair Patrick it might be best before council because of course if we really want to integrate

[3:40:13] Voice 11: the the feedback that we receive into the way in which we draft the statement we need to receive

[3:40:17] Voice 11: it earlier in the process than sort of the third week of March we're anticipating you know really

[3:40:22] Voice 11: putting pen to paper after trust council so it might be it might wind up a bit late in the process

[3:40:27] Voice 11: to take that feedback and put it in the document.

[3:40:31] Voice 11: That said not impossible,

[3:40:32] Voice 11: but I think there is merit

[3:40:33] Voice 11: if we want to really contemplate what we hear

[3:40:36] Voice 11: and it might a longer runway for that might be better

[3:40:39] Voice 11: because of course we're trying to get this done

[3:40:41] Voice 11: to get a draft of the policy statement

[3:40:43] Voice 11: Trust Programs Committee, April 8th meeting.

[3:40:47] Voice 11: So that's just something to consider

[3:40:49] Voice 11: that doing it earlier would give us more time

[3:40:50] Voice 11: to integrate what we hear.

[3:40:54] Trustee Luckham: So Claire if I might ask just a reality check is how are you going to have the time to prepare for

[3:41:02] Trustee Luckham: council hold the hold this open house collect the results a week before council and actually get

[3:41:10] Trustee Luckham: that information to council?

[3:41:12] Voice 11: Yeah so we may not we I think that getting the results to council

[3:41:16] Voice 11: I'm not quite clear what we haven't really worked through how that might look it might be that

[3:41:19] Voice 11: that the trustees who attend just report out

[3:41:22] Voice 11: on what they heard.

[3:41:22] Voice 11: That might be how we have to rely on it.

[3:41:24] Voice 11: And then we as staff later go through what's presented

[3:41:26] Voice 11: as we start the drafting process.

[3:41:29] Voice 11: In terms of actually pulling this off,

[3:41:32] Voice 11: it really would rely on our program coordinator

[3:41:37] Voice 11: in terms of Jillian,

[3:41:38] Voice 11: in terms of pulling together the resources for it.

[3:41:40] Voice 11: It does, as I say, we have a lot on the go right now,

[3:41:43] Voice 11: but we had heard that this was a priority

[3:41:45] Voice 11: to do more engagement.

[3:41:46] Voice 11: And this is our attempt to respond

[3:41:48] Voice 11: to that request of council.

[3:41:52] Trustee Rogers: Okay,

[3:41:53] Trustee Luckham: anybody else want to chime in here?

[3:41:55] Trustee Rogers: I'll just say, although I'd like to see

[3:42:00] Trustee Rogers: both a weekend and a weeknight, that's probably impossible.

[3:42:04] Trustee Rogers: So a weeknight would be my view as opposed to a weekend.

[3:42:09] Trustee Rogers: Although everybody's at home all the time now,

[3:42:11] Trustee Rogers: but if it happens to be a sunny Saturday,

[3:42:13] Trustee Rogers: nobody will be on your call.

[3:42:20] Trustee Luckham: I agree with weeknight.

[3:42:24] Trustee Luckham: Vice Chair Fast, Vice Chair Patrick, any more thoughts here?

[3:42:28] Trustee Luckham: I think we'd want to provide some direction here.

[3:42:31] Trustee Luckham: Vice Chair Fast?

[3:42:33] Trustee Fast: Yeah, I can make the motion.

[3:42:38] Trustee Fast: There's a recommendation that Executive Committee endorse

[3:42:42] Trustee Fast: the Islands Trust 2050 Virtual Open House Project Charter

[3:42:45] Trustee Fast: dated February 3, 2021.

[3:42:51] Voice 19: Okay, so is that moved?

[3:42:53] Trustee Luckham: Is there a seconder there?

[3:42:55] Trustee Luckham: but

[3:42:56] Trustee Rogers: before i

[3:42:57] Trustee Luckham: seconded some of the details go ahead dan before

[3:43:02] Trustee Rogers: i um second it can i suggest that

[3:43:04] Trustee Rogers: words uh let's say dated february 3rd 2021 and hold the open house in the week prior to

[3:43:13] Trustee Rogers: march trust council so

[3:43:20] Trustee Luckham: claire on a technicality would you prefer amendments to the

[3:43:23] Trustee Luckham: the whatever it is you call that the program or amendments to the motion as dan is suggesting

[3:43:31] Trustee Luckham: there or how do we facilitate these little details i'm

[3:43:38] Voice 11: just administratively putting it in the motion

[3:43:40] Voice 11: is fine and probably easiest for us as the charter states that it would be held in march

[3:43:46] Voice 11: so trustee or vice chair rogers approach is likely fine yeah

[3:43:50] Trustee Fast: okay so it's i think he might

[3:43:54] Trustee Fast: to seconded that did he well

[3:43:56] Trustee Rogers: i said i would but i wanted but it's hard we get into that

[3:44:00] Trustee Rogers: difficulty about amending a motion after it's seconded so i was suggesting the motion be

[3:44:05] Trustee Rogers: changed and that's

[3:44:07] Trustee Fast: fine with me yeah and

[3:44:08] Trustee Rogers: then i'll second that motion yes

[3:44:10] Trustee Fast: please please do okay

[3:44:15] Trustee Luckham: so what you're wanting and laurie you're with us that the motion is presented amended uh or

[3:44:23] Trustee Luckham: friendly amendment there i guess um um because it's not been seconded yet um that they

[3:44:31] Trustee Luckham: be on a weekday evening is that correct that's

[3:44:40] Trustee Fast: not what uh vice chair rogers said

[3:44:43] Trustee Fast: i

[3:44:43] Trustee Rogers: i didn't include that detail yet okay

[3:44:46] Trustee Luckham: so then um what i'd like to see is a motion up on the screen

[3:44:50] Trustee Luckham: lori if you captured what vice chair rogers said i'm just guessing and then we can determine if

[3:45:01] Trustee Luckham: if that's the motion that is-

[3:45:03] Trustee Luckham: Endorse

[3:45:04] Trustee Rogers: the island's trust virtual da, da, da,

[3:45:06] Trustee Rogers: and hold the open house on a weekday evening

[3:45:11] Trustee Rogers: in the week prior to trust council.

[3:45:13] Trustee Luckham: Oh, I see, I missed that.

[3:45:15] Trustee Luckham: I

[3:45:15] Trustee Rogers: didn't say that, but I will now.

[3:45:20] Trustee Luckham: And then

[3:45:21] Trustee Fast: I'll second that.

[3:45:22] Trustee Fast: How about that?

[3:45:23] Trustee Fast: Since half of it is Dan's.

[3:45:27] Trustee Luckham: However you wish.

[3:45:29] Trustee Luckham: So moved by Roger, seconded by Fast.

[3:45:31] Trustee Luckham: the motion that's up there the week prior to council okay um uh any further discussion on this

[3:45:39] Trustee Luckham: vice chair patrick my

[3:45:43] Trustee Patrick: concern is the potential opposing or very different resolutions that will

[3:45:49] Trustee Patrick: be before us and trust council the following week and that the risk is that that that will be the

[3:45:54] Trustee Patrick: conversation if that's what the conversation is that we want we want to pit the community to argue

[3:45:59] Trustee Patrick: for or against a broader version of the trust policy statement, that's what it is at risk of

[3:46:07] Trustee Patrick: becoming. Whereas if it's afterwards, then we're beyond that. So that is my concerns about the

[3:46:16] Trustee Patrick: timing. Yeah.

[3:46:26] Trustee Luckham: That's a very good thought, Trustee Patrick. Any response to that? I'm thinking

[3:46:32] Trustee Luckham: Vice Chair Rogers, it's your motion.

[3:46:36] Trustee Luckham: I'll let you go first and then Vice Chair Bass second.

[3:46:39] Trustee Luckham: And

[3:46:39] Trustee Rogers: I appreciate that that's what that discussion

[3:46:42] Trustee Rogers: should be on, but I actually think

[3:46:45] Trustee Rogers: that may be what's necessary so that we understand.

[3:46:49] Trustee Rogers: So the trustees, when they make it,

[3:46:51] Trustee Rogers: if they make a decision in that March trust council,

[3:46:56] Trustee Rogers: as, and you know, that's always an F

[3:46:58] Trustee Rogers: that uh they at least are informed by what members of the public have thought i mean the problem with

[3:47:07] Trustee Rogers: doing it afterwards is is that if if we find some sort of restrictive um restrictive motion past

[3:47:18] Trustee Rogers: and i that's not the right word but a motion that sort of narrows the scope of

[3:47:24] Trustee Rogers: of section three beyond what some people think it should be and that this the trust policy

[3:47:31] Trustee Rogers: statement should be narrowed accordingly then what we're going to get is a bunch of people

[3:47:36] Trustee Rogers: after the fact saying why did you do that and so and and that's the most likely scenario there's

[3:47:44] Trustee Rogers: a number of voices in the communities that are are quite concerned that you know a form of

[3:47:52] Trustee Rogers: of healthy communities, affordable housing,

[3:47:54] Trustee Rogers: remain in the trust policy statement.

[3:47:56] Trustee Rogers: And I think it makes sense what the director said

[3:48:00] Trustee Rogers: that we hear some of those voices directly

[3:48:02] Trustee Rogers: before we have that discussion at trust council.

[3:48:06] Trustee Rogers: I think that's my, I've come around to that,

[3:48:09] Trustee Rogers: although I understand the risks

[3:48:10] Trustee Rogers: that Vice-Chair Patrick talks about.

[3:48:17] Trustee Luckham: Trustee Fast has her hand up.

[3:48:18] Trustee Luckham: So Vice-Chair Fast.

[3:48:20] Trustee Luckham: asked

[3:48:21] Trustee Fast: um i'm wondering well i think as a we're a representative democracy so i want to have

[3:48:28] Trustee Fast: the voices of the citizens out there where trustees can see them and the um and hear them

[3:48:35] Trustee Fast: even if it's just uh the week before and a few trustees reporting in that they know people are

[3:48:42] Trustee Fast: interested and uh and partly because i mean the policy directions um um document is great

[3:48:50] Trustee Fast: but it's not the what we heard document which is sort of back in the past again

[3:48:54] Trustee Fast: and I don't know how much trustees have paid attention to that or whether they

[3:49:00] Trustee Fast: anyway I just want to up the citizens in this and this to me seems the way to do

[3:49:05] Trustee Fast: it and I I if it helps with the discussion at Trust Council that's great

[3:49:11] Trustee Fast: back

[3:49:19] Trustee Luckham: to vice chair patrick yeah

[3:49:21] Trustee Patrick: no i can i can see this the the benefit of the week before and

[3:49:26] Trustee Patrick: it will be um interesting yeah

[3:49:34] Trustee Luckham: you know uh dan is very persuasive um and there's there's lots

[3:49:41] Trustee Luckham: of merit in um your reflections there um there's two things that i'm thinking and the one is is

[3:49:52] Trustee Luckham: how clear are you going to get that information distilled to council in order for them to be able

[3:49:59] Trustee Luckham: to consider that the following week, which may be as few as three or four days, not including the

[3:50:07] Trustee Luckham: weekend. And you work way too many weekends already. I know that. The other thing that I,

[3:50:15] Trustee Luckham: I, from a social perspective, is I think that people are going to espouse their point of view

[3:50:26] Trustee Luckham: on either side of the fence, either before or after council. It doesn't really matter what

[3:50:31] Trustee Luckham: the decision of council is. They'll still tell us what they think. And they would be hopeful that

[3:50:37] Trustee Luckham: they might persuade us either before the council meeting, and they'd be hopeful that they would

[3:50:42] Trustee Luckham: persuade us to change our minds after the council meeting so um it's sort of uh you know i don't

[3:50:50] Voice 9: well

[3:50:50] Trustee Luckham: i guess one of the things is that one side of the argument of the other will be angry with us

[3:50:55] Trustee Luckham: we might change that um so that's interesting so i think though if the argument is is that we want

[3:51:02] Trustee Luckham: to inform council about their deliberations um um realistically how are you going to be able to

[3:51:09] Trustee Luckham: facilitate that um for us claire uh

[3:51:14] Voice 11: certainly as a team i would say um we we can you know summarize

[3:51:18] Voice 11: what's heard and provide it to council as a late item that's certainly achievable um in a few days

[3:51:26] Trustee Luckham: right and then you know and then obviously the public uh transparency portion of that that is is

[3:51:33] Trustee Luckham: um you would be able to post that as a late item on the trust council agenda um um in a timely

[3:51:40] Trustee Luckham: refashioned but there were to be obviously some limitations to that because people may or may not

[3:51:45] Trustee Luckham: see it yes

[3:51:47] Voice 11: that that is all the case yes

[3:51:49] Trustee Luckham: i'm mostly talking out loud okay so um then i don't

[3:51:55] Trustee Luckham: know that we need to debate this any further um i'll call the vote if that's all right

[3:51:59] Trustee Luckham: the motion that's on the screen our cao did you want to chime in

[3:52:03] Voice 15: no i do not i'm good i think

[3:52:07] Voice 15: you've gone through on this one a couple of good times mr chair um i'm looking forward to

[3:52:13] Voice 15: i'm looking forward to the land use discussions coming up in a bit i'm

[3:52:19] Trustee Luckham: glad we're able to uh

[3:52:20] Trustee Luckham: entertain him so all those in favor hi there

[3:52:25] Trustee Luckham: you go that carries unanimously you were obviously

[3:52:28] Trustee Luckham: persuasive dan well

[3:52:31] Trustee Fast: what about me am i just sliced bread you're

[3:52:34] Trustee Luckham: sliced bread he's the tomatoes

[3:52:37] Trustee Luckham: and it's the bread that carries the sandwich so anyway yeah absolutely you haven't tasted my

[3:52:44] Trustee Luckham: wife's bread there you go um back to more serious items um clarify do you need any more from us

[3:52:51] Trustee Luckham: uh

[3:52:54] Voice 11: not on that item no thank you we will we will organize as we see fit and keep you informed

[3:52:59] Voice 11: thank

[3:53:01] Voice 18: you very much um can

[3:53:03] Trustee Rogers: i mr chair can i suggest that we then go to the actual um

[3:53:11] Trustee Rogers: project document related to this project get that out of the way because it's sort of related to all

[3:53:16] Trustee Rogers: of this which is in the addendum which is in the late items uh

[3:53:20] Trustee Luckham: yeah it's 7.2.3 so yeah we could

[3:53:24] Trustee Luckham: certainly do the abic ubcm piece after yeah

[3:53:29] Trustee Rogers: that that makes i'm sorry i meant to make that

[3:53:31] Trustee Rogers: suggestion earlier but i if we could go to that i'd appreciate it

[3:53:34] Voice 16: okay well well i think we're

[3:53:38] Voice 16: okay to do that

[3:53:39] Trustee Luckham: uh are you prepared for that i am so seven point two seven point one point two

[3:53:45] Trustee Luckham: point three policy statement project charter version four um and for members of the public

[3:53:50] Trustee Luckham: this came as a late item and it's in the addendum on the website go ahead thank

[3:53:56] Voice 11: you chair just

[3:53:57] Voice 11: bringing you a revised project charter to change uh the budget for the project um as i was doing

[3:54:02] Voice 11: forecasting i realized that of course in your last charter you increased the scope of the project but

[3:54:07] Voice 11: we didn't have enough information yet about how things were going to understand that it would

[3:54:13] Voice 11: result in an increase to the budget. So we're proposing increasing the budget by $10,000

[3:54:19] Voice 11: to accommodate all the extra engagement requests that have been happening from the Trust Council

[3:54:24] Voice 11: requests that you've accommodated, which includes the addition of the policy directions report,

[3:54:27] Voice 11: the survey, the two online forums, and then a little bit of an increase to the legal budget as

[3:54:32] Voice 11: well so um that's the only change that's being recommended at this time and it actually doesn't

[3:54:38] Voice 11: require a change to the draft budget that council's um considering at this time okay okay mr

[3:54:46] Voice 15: chair yes so so claire is this revenue neutral then this is budget neutral budget

[3:54:52] Voice 11: neutral well

[3:54:53] Voice 15: this is our last chance probably with ec to to affect the conclusion of this project financially

[3:55:00] Voice 15: potentially um is there anything you'd like to add right now no

[3:55:05] Voice 11: the the risk as i see it is

[3:55:08] Voice 11: legal review we don't yet have a sense of what you know we we may have to come back for amendments

[3:55:14] Voice 11: depending if you know the scope and change that's desired by council might require more legal

[3:55:18] Voice 11: review than we've anticipated but we have as we understand it sufficient funding for another

[3:55:24] Voice 11: online forum the referral process and first nations indeed i

[3:55:28] Voice 14: just wanted to double check

[3:55:29] Voice 14: thank you okay

[3:55:33] Voice 16: thank you uh vice chair fast

[3:55:35] Trustee Fast: i just have a quick question um and it's at the very top

[3:55:38] Trustee Fast: it says islands trust object and policy amendment statement amendment discussion are we amending the

[3:55:44] Trustee Fast: object is that assumed oh there must be a typo from somewhere

[3:55:47] Voice 16: it's in

[3:55:50] Trustee Fast: the title it's in the

[3:55:52] Trustee Fast: title so third line down march 9 2021 islands trust council islands trust object sorry am i

[3:56:01] Trustee Fast: I on the wrong page?

[3:56:02] Voice 16: It's page four

[3:56:04] Trustee Fast: of the late items package. Okay.

[3:56:08] Voice 16: 7.1.2.3.

[3:56:12] Trustee Fast: Okay. I'm looking

[3:56:13] Trustee Fast: at executive committee addendum. I might've, sorry, I had these open before and I had the

[3:56:19] Trustee Fast: technical problems and I'm looking at.

[3:56:21] Voice 16: Oh, you're on 6.4.1. Yeah.

[3:56:26] Voice 16: We're on 7.1.2.3.

[3:56:28] Trustee Fast: Right. It's just

[3:56:30] Trustee Fast: that I saw that word object in there. Claire, it's in there in 6.4.1, if you could take it out.

[3:56:36] Trustee Fast: Thank you. I just wanted to make sure.

[3:56:40] Voice 11: Is that the session outline? I think we are encouraging

[3:56:42] Voice 11: discussions about the interpretation of the object in that session outline.

[3:56:47] Trustee Fast: Okay. It says

[3:56:48] Trustee Fast: amendment discussion. So it looks like we're going to amend the object. Okay. We'll watch

[3:56:52] Trustee Fast: for that. Thank you. Thank you. Sorry about that, everybody.

[3:56:59] Trustee Luckham: Okay. So now respecting 7.1.2.3

[3:57:04] Trustee Luckham: policy statement amendment project version four there is a recommendation there um and um i'd be

[3:57:12] Trustee Luckham: happy to receive that motion if there's no further discussion on the budget increase to uh this

[3:57:18] Trustee Luckham: project i have

[3:57:20] Trustee Luckham: a question i

[3:57:20] Trustee Rogers: actually have a question because i'm i'm not i as i said sometimes

[3:57:27] Trustee Rogers: i'm dense i don't understand how why it says we're adding an additional ten thousand dollars but this

[3:57:33] Trustee Rogers: does not involve an increase in the budget so just tell me how that works and then when I

[3:57:40] Trustee Rogers: because I was confused I laid out the two project charters and the only difference in the project

[3:57:45] Trustee Rogers: charters is the budget there's no difference in any of the text and the budget just increases

[3:57:51] Trustee Rogers: the graphic design the potential legal review it adds in that I assume the $1

[3:57:56] Trustee Rogers: ,500 for the

[3:57:58] Trustee Rogers: second engagement that we just finished passing. Is that correct? That's correct.

[3:58:04] Trustee Rogers: So it's just legal review and graphic design is the increase, but how do we add $10,000 without

[3:58:12] Trustee Rogers: increasing the budget?

[3:58:14] Voice 11: Well, without throwing my colleague under the bus, we had a slight

[3:58:17] Voice 11: administrative oops, where I had suggested that we would carry forward $10,000 from this year's

[3:58:22] Voice 11: funding to next year's funding, and it was inadvertently added to the new budget as new

[3:58:26] Voice 11: money so it's a coincidental you know it's coincidental in nature nature but actually

[3:58:31] Voice 11: administratively works out quite well given my recommendation we

[3:58:34] Voice 15: overcharged you yeah we

[3:58:36] Voice 11: overcharged

[3:58:36] Voice 15: you last time we had this conversation and it has run into good fortune for this so it's

[3:58:44] Voice 15: like easy pain like delayed

[3:58:46] Trustee Rogers: i'm gonna take your word for it i don't still watch that anyway i'm

[3:58:52] Trustee Rogers: I'm happy to make the motion.

[3:58:53] Trustee Rogers: If you guys tell me you figured this out,

[3:58:55] Trustee Rogers: I still don't understand it.

[3:58:57] Trustee Rogers: That doesn't matter.

[3:58:58] Trustee Luckham: I don't see anybody wanting to jump in.

[3:59:01] Trustee Luckham: So you get that motion on the floor.

[3:59:03] Trustee Rogers: I'll move that the executive committee

[3:59:04] Trustee Rogers: approve the policy statement amendment project charter

[3:59:07] Trustee Rogers: version four.

[3:59:09] Trustee Luckham: Somebody want to second that?

[3:59:11] Trustee Luckham: That's Sue Ellen Fast there.

[3:59:15] Trustee Luckham: And any further discussion?

[3:59:18] Trustee Luckham: All those in favor?

[3:59:21] Trustee Luckham: Any opposed?

[3:59:22] Trustee Luckham: None opposed.

[3:59:23] Trustee Luckham: that carries awesome okay well that's enough policy statement and for the

[3:59:31] Trustee Luckham: moment let's go to the ABI CC UBCM proposed resolution annual item request

[3:59:37] Trustee Luckham: for decision there's a recommendation there from staff with a commitment that

[3:59:42] Trustee Luckham: that isn't going to take a lot of time so yes thank

[3:59:48] Voice 11: you chair so at your

[3:59:49] Voice 11: request we have drafted a proposed resolution and background information

[3:59:53] Voice 11: information for AVICC and UBCM contemplation.

[3:59:57] Voice 11: The draft, we recommend that you forward.

[4:00:00] Voice 11: this on but again look to you for any feedback around the wording of the motion to AVICC-UBCM

[4:00:07] Voice 11: itself and whether you consider the background information to be sufficient and we you know

[4:00:15] Trustee Luckham: you know Claire as I scroll through my document here to get to this section I scrolling over the

[4:00:25] Trustee Luckham: beautiful graphics and artwork that you have your team has put together here with the assistance of

[4:00:31] Trustee Luckham: of the consultant and that's a really lovely piece of work

[4:00:36] Trustee Luckham: and just wanna acknowledge that.

[4:00:37] Trustee Luckham: It's given it a fresh flavor, a fresh feel.

[4:00:40] Trustee Luckham: It's captured First Nations elements of it

[4:00:44] Trustee Luckham: and I'm really pleased with that, thank you.

[4:00:46] Voice 11: Thank you, Chair, I'll pass that feedback along.

[4:00:49] Trustee Luckham: Yeah, so Vice Chairs,

[4:00:53] Trustee Luckham: what do you think about this recommendation?

[4:00:54] Trustee Luckham: Over to Vice Chair Patrick.

[4:00:57] Trustee Patrick: I think it's great.

[4:00:58] Trustee Patrick: I had just one minor attention statement

[4:01:02] Trustee Patrick: in the background or in the second paragraph there you make reference to given to an appropriate

[4:01:08] Trustee Patrick: platform i think we should just add to appropriate and either locally acknowledged or locally

[4:01:14] Trustee Patrick: something about locally recognized something like that that really pushes the fact that we're

[4:01:22] Trustee Patrick: what's locally acknowledged locally used saturn yeah locally used or locally whatever some term

[4:01:29] Trustee Patrick: there that makes sense that's my only comment

[4:01:35] Voice 16: so can you work with that um claire

[4:01:41] Trustee Luckham: or do you

[4:01:41] Trustee Luckham: want specific wording at this time

[4:01:43] Voice 11: no we can work with that okay

[4:01:46] Trustee Luckham: uh anybody else did i see another

[4:01:50] Trustee Luckham: hand up there sue ellen fast i

[4:01:51] Trustee Fast: was just going to move the motion okay

[4:01:55] Trustee Luckham: go ahead that executive

[4:01:56] Trustee Fast: committee direct staffed forward a resolution with background for consideration at the 2021

[4:02:01] Trustee Fast: 21 Association of Vancouver Island and Coastal Communities, AVICC, and Union of BC Municipalities,

[4:02:08] Trustee Fast: UBCM Conventions, requesting that the Ministry of Municipal Affairs update the Local Government Act

[4:02:13] Trustee Fast: to allow temporary use permit and public hearing notification to be provided electronically.

[4:02:23] Trustee Fast: I'll second.

[4:02:26] Trustee Luckham: Yeah, okay, so thank you. Moved and seconded by Dr. Patrick. And is there any further discussion?

[4:02:36] Trustee Luckham: Laura Patrick. I

[4:02:37] Trustee Patrick: just thought I'd add while I was in the Saturna public hearings last week we had

[4:02:42] Trustee Patrick: some dead time and so I mentioned that we were pursuing bringing this motion forward and got

[4:02:48] Trustee Patrick: huge thumbs up from the Saturna people.

[4:02:52] Trustee Rogers: Here's some more. Thank

[4:02:53] Trustee Luckham: you and there's some more from

[4:02:55] Trustee Luckham: Dan Rogers and then just from the remaining EC member here. I had the last last night Vice

[4:03:02] Trustee Luckham: Vice Chair Patrick, and you probably didn't catch it, but the notice for the public hearing we had

[4:03:09] Trustee Luckham: yesterday was advertised in the Lady Smith newspaper. Well, I can almost bet there's not

[4:03:14] Trustee Luckham: a soul on Thetis Island that reads the Lady Smith newspaper. There is a Shemana's newspaper,

[4:03:20] Trustee Luckham: and there's our electronic medium, which is the best platform. So indeed, this is

[4:03:26] Trustee Luckham: well overdue and timely so thank you for bringing us forward. Shall I call the

[4:03:32] Trustee Luckham: vote? All those in favor? And everybody's nodding or raised their hands and so

[4:03:38] Trustee Luckham: there's none opposed. So that will carry forward. Thank you for adding this to

[4:03:43] Trustee Luckham: your long list. Okay this is the moment that that the CAO has been

[4:03:54] Trustee Luckham: waiting for local planning services you know he's a planner at heart we know

[4:03:58] Trustee Luckham: know that and

[4:03:59] Voice 14: thank you mr chair

[4:04:00] Trustee Luckham: yeah david marler is going to that was a compliment david marler is

[4:04:07] Trustee Luckham: going to take the lead on this and perhaps the ceo will also like to chime in

[4:04:11] Voice 15: i'd like to just

[4:04:12] Voice 15: do a brief introduction um from this yeah

[4:04:15] Voice 15: from this group we've had a series of questions um

[4:04:19] Voice 15: you know timing how much does everybody know um about prioritization of projects and the breadth

[4:04:25] Voice 15: of this project and uh you know hearing that um we've taken that to heart we've also taken to

[4:04:31] Voice 15: heart since our meeting i think it was last september where trustees were asking questions

[4:04:36] Voice 15: around the planning function and so forth and our very the health of our various projects and lastly

[4:04:41] Voice 15: um where are all what is the status of all the projects and how do they fit into this new format

[4:04:48] Voice 15: and well it wasn't lastly this is lastly and then finally how do we not only change

[4:04:53] Voice 15: the function elements of the trust and you know the staff that are getting things done

[4:04:57] Voice 15: but also amend the policy framework that we have here to better reflect a way to get things done

[4:05:03] Voice 15: in sort of the modern world so this is uh you know at the end of this report and the con and

[4:05:09] Voice 15: the discussions um around it we should be well on our way to informing people or finding out what

[4:05:15] Voice 15: more they need to know or different processes they're interested in so thank you very much

[4:05:20] Voice 15: much. Looking forward to hearing the discussion here. And David, as the writer, can take us

[4:05:25] Voice 15: on our journey.

[4:05:26] Voice 1: Okay. Thank you. Thank you for that. And yeah, through the chair, I don't want to go through

[4:05:33] Voice 1: the details of the briefing. I assume that you've read it. I just wanted to highlight

[4:05:37] Voice 1: what we're trying to do here and why we brought this to you. So it's in four sections. This

[4:05:43] Voice 1: is on page 78 of the Stat as a document. We've got it in four sections just to try and lay

[4:05:49] Voice 1: out what we're doing so the first one is the planning team work what the how we set up the

[4:05:54] Voice 1: planning teams and what they're currently working on and presently we have Heather Carr regional

[4:06:00] Voice 1: planning manager she is doing the macro project managing of the regional team so this is an

[4:06:08] Voice 1: interim process so that's to allow the planners to actually do the work that's listed in this

[4:06:16] Voice 1: briefing. So Heather and myself will be focusing on the policy work and also how we manage

[4:06:25] Voice 1: the larger overall work program. The second piece is talking about Trust Council's policies

[4:06:33] Voice 1: on project priorities and resource allocation. The Council has policies around reporting

[4:06:41] Voice 1: reporting priorities, but it doesn't have policies that really address resource allocation

[4:06:48] Voice 1: and how we're going to do that. It's kind of a given that council is going to provide

[4:06:54] Voice 1: planning services to trust committees and fund them, but we have not really gotten down to how

[4:07:01] Voice 1: do we triage. So in here, try to give you an idea of the number of projects, which you'll see in

[4:07:08] Voice 1: the report that there's around 39 top priorities between the trust committees, but there's

[4:07:15] Voice 1: 102 projects on the various projects list that are kind of in the wings waiting to go

[4:07:20] Voice 1: forward.

[4:07:22] Voice 1: So part of the discussion is, you know, does this process of how we track work, you know,

[4:07:29] Voice 1: each trust committee has its own projects list, but there's no way to look at them together.

[4:07:35] Voice 1: You know, we don't have a process right now.

[4:07:38] Voice 1: to look at all of them, all 102, and look at where there are some synergies and maybe we could create larger projects that deal with several of those at the same time.

[4:07:49] Voice 1: So these are the discussions that we need to have. And I believe we need council's policies to support how we prioritise and how we allocate resources to be successful.

[4:08:00] Voice 1: The third item is again similar as the LCP land use by-law and project review criteria.

[4:08:10] Voice 1: So again, right now it's if a trust committee would like to do an LCP review, they put in the request and they get the funding from council and we go ahead and start it.

[4:08:22] Voice 1: But as you know, there's a lot of LCPs that get left behind or there may be things missing.

[4:08:28] Voice 1: So we need to think a little bit about how do we prioritize those and get them done.

[4:08:35] Voice 1: And then finally is on page 81 of the briefing is where the questions come down for this group.

[4:08:43] Voice 1: And in the middle, it says generally to develop appropriate policy, staff is looking for advice on and have listed about five things there.

[4:08:55] Voice 1: so I mean we could just draft a report and come to council and through the executive committee

[4:09:01] Voice 1: addressing these recommendations but it's such a fundamental shift in the way council

[4:09:09] Voice 1: has dealt with projects and dealt with resource allocation that I think it would be a good idea

[4:09:16] Voice 1: to have the discussion at council initially to just get started on thinking about what these are

[4:09:23] Voice 1: are what some of the options are and what that would mean for each individual trustee and the

[4:09:30] Voice 1: work they do on their islands so you know it's kind of a little bit of what's in it for me but

[4:09:34] Voice 1: also maybe we can have a look at how can we make it better for the trustees so that the work is

[4:09:41] Voice 1: going to get done and there's a way forward and there's some assurances around that so there's a

[4:09:47] Voice 1: you know so in here there's those questions so what i'd like to have a discussion today

[4:09:52] Voice 1: day is with the executive committee is how could we approach council and when should we approach

[4:10:00] Voice 1: council so you know March that looks like it's a full calendar that doesn't allow you got room for

[4:10:07] Voice 1: a robust conversation there's not really an urgent rush to go to council in March I think we can do

[4:10:14] Voice 1: it in June and what I would like to see is that we get this worked out this year we start using it

[4:10:22] Voice 1: like in the next budget cycle or next year and we have a system in place with the policies in place

[4:10:30] Voice 1: and already using it as we're going to the new council in 2020 at the end of 2022 so i'll leave

[4:10:38] Voice 1: it at that and maybe over through the chair i just ask if you'd like to have a discussion around

[4:10:45] Voice 1: how we'd like to approach council okay

[4:10:50] Trustee Luckham: well thank you david um i'm sure there's plenty of questions

[4:10:53] Trustee Luckham: So who would like to go first, Laura or Patrick?

[4:11:00] Trustee Patrick: I don't know, I want to back up just a bit.

[4:11:04] Trustee Patrick: I get your questions, but I think I look at your list on the first page of the staff report

[4:11:12] Trustee Patrick: of the activities that have been done, where they sit.

[4:11:15] Trustee Patrick: And to me, a fundamental piece that's sort of missing from here is the change management

[4:11:20] Trustee Patrick: piece, because that's what we're talking about, change management.

[4:11:23] Trustee Patrick: and a fundamental part of change management is what does done look like funny question but what

[4:11:33] Trustee Patrick: does done look like and and i've i i think you know as being on the executive i've been listening

[4:11:42] Trustee Patrick: very very carefully and seeing this coming and trying to see what my role how do i fit it how

[4:11:47] Trustee Patrick: do i help make this happen and and be laying the grounds and um and it's it's it's been challenging

[4:11:53] Trustee Patrick: because it isn't it's not to me consistent between the various geographic areas as well

[4:12:01] Trustee Patrick: but I look at what does Dunn look like and I look at and I think that's an opportunity I think we're

[4:12:07] Trustee Patrick: missing an opportunity here and a big opportunity is sort of the water piece that everyone's got

[4:12:13] Trustee Patrick: their attention to and we've got the strategic plan that's happening at Trust Council for the

[4:12:21] Trustee Patrick: the water, which is great. We've got the mapping that's been happening, which fits under the

[4:12:30] Trustee Patrick: strategic plan. And then we've got this current project charter that has been starting to float

[4:12:35] Trustee Patrick: around the Southern Gulf Islands. Float around, that was an unintended pun. But I look at the

[4:12:43] Trustee Patrick: opportunity that's there. One of the things you're saying is we could do better model bylaws and

[4:12:50] Trustee Patrick: and that creating model bylaws,

[4:12:51] Trustee Patrick: and that we're kind of packaging them together.

[4:12:54] Trustee Patrick: And I see this potential of how we roll out the water

[4:12:59] Trustee Patrick: is creating a series of model bylaws

[4:13:04] Trustee Patrick: that could be created in a more distributed manner

[4:13:08] Trustee Patrick: rather than being all one island

[4:13:10] Trustee Patrick: creates a set of model bylaws.

[4:13:13] Trustee Patrick: It could be Saturna creates the model bylaw

[4:13:15] Trustee Patrick: for saltwater intrusion,

[4:13:17] Trustee Patrick: and Galliano does a model bylaw for whatever it has fit.

[4:13:23] Trustee Patrick: And so to me, if that's what done looks like,

[4:13:27] Trustee Patrick: that we should be able to have that picture

[4:13:29] Trustee Patrick: of what does done look like

[4:13:31] Trustee Patrick: and be able to show that we're trying to work better together,

[4:13:34] Trustee Patrick: that the work I'm doing shares with the work that you're doing

[4:13:38] Trustee Patrick: and that together we're building better efficiencies.

[4:13:42] Trustee Patrick: And I think we need to have that picture

[4:13:45] Trustee Patrick: of what it looks like a bit clearer to have that conversation at Trust Council

[4:13:51] Trustee Patrick: to how do we achieve it and I'll start stop there for now somebody

[4:14:00] Voice 3: else oh I'll

[4:14:06] Trustee Rogers: weigh in thanks that's okay you know I had a number of reactions to the the the

[4:14:17] Trustee Rogers: memo uh so um including that i what i saw is a description of current practices which was

[4:14:27] Trustee Rogers: not necessarily exactly as i had experienced them like uh we don't we don't really have a system

[4:14:34] Trustee Rogers: where ltc's pitch projects and trust council decides whether to fund them or not although

[4:14:39] Trustee Rogers: our policy says that um we don't discuss other local trust committees project except in the

[4:14:46] Trustee Rogers: The exception was the Salt Spring Village Corps this year.

[4:14:50] Trustee Rogers: But otherwise, the process is now managed through the, quote, pool, which is basically managed by staff, as I understand it.

[4:15:01] Trustee Rogers: So we need to get some clarity around what the actual current practice is.

[4:15:07] Trustee Rogers: But I understand the question, I think, that you're asking.

[4:15:10] Trustee Rogers: I have two reactions to it.

[4:15:14] Trustee Rogers: I understand the move, the tendency to move towards mandatory bylaws, but I'm not quite sure how those are going to be effective, effective, implemented, given the fact that local trust committees are still independent, quote, to use a word that some people don't like, local governments.

[4:15:40] Trustee Rogers: But my other reaction to this is I'm sort of feeling a little uncomfortable that it feels a bit like trustees and the executive are being asked to sort of weigh into what is actually staff decision-making.

[4:16:03] Trustee Rogers: And I know there's a bit of a fine balance here when you're asking us about policies, but it does feel a bit like, and I'm a little reluctant to give trustees any kind of a political say on what's the most important project.

[4:16:22] Trustee Rogers: projects um although and i know that's a you know that's a gray area in a sense we make that

[4:16:29] Trustee Rogers: decision all the time but that will lead to pork barreling as they would call it where we would

[4:16:35] Trustee Rogers: have people saying i'll support your project if you support mine so we have to be really careful

[4:16:39] Trustee Rogers: not to get into that that kind of a a um a scenario uh where press committee council is

[4:16:49] Trustee Rogers: is deciding whether to fund Gabriola's versus Denman's

[4:16:52] Trustee Rogers: and that there be objective criteria

[4:16:55] Trustee Rogers: to decide how to go forward with projects

[4:16:59] Trustee Rogers: for which I have a whole bunch of faith

[4:17:02] Trustee Rogers: in our senior management

[4:17:03] Trustee Rogers: to make strong recommendations in relation to that

[4:17:07] Trustee Rogers: and to be able to direct our staff

[4:17:08] Trustee Rogers: to do that appropriately.

[4:17:12] Trustee Rogers: So if we're going to develop a policy,

[4:17:14] Trustee Rogers: I think it actually should be,

[4:17:16] Trustee Rogers: I actually don't agree with the director.

[4:17:18] Trustee Rogers: I think there should be a policy proposed and brought forward to trustees for them to sit and think about and decide whether that's what they are okay with.

[4:17:27] Trustee Rogers: And I think that's the better way to proceed, because otherwise we'll get into sort of a random thought process around how to prioritize things that could take us down yet another rabbit hole.

[4:17:39] Trustee Rogers: And we've gone down enough rabbit holes lately, and I'd like to not go down another one.

[4:17:44] Trustee Rogers: and then we can then we can give some direction if there's a rational policy about how to decide

[4:17:51] Trustee Rogers: how to do it for example maybe it's that the northern team does what it used to do and the

[4:17:57] Trustee Rogers: chair talks about this from time to time gets together and and says look here are the priorities

[4:18:04] Trustee Rogers: are you guys okay that this is the way we're going to prioritize the projects in the northern

[4:18:09] Trustee Rogers: you know where we're going to assign resources and the southern team does it and the salt spring

[4:18:13] Trustee Rogers: does what it does maybe not maybe just the rpm comes up and says this is what we see is the most

[4:18:20] Trustee Rogers: important way to do this um and you know i i guess i i'd much rather have a policy in front of us

[4:18:27] Trustee Rogers: that we can put in front of the trustees a draft policy that we can put if it's going to be a

[4:18:33] Trustee Rogers: policy a draft as opposed to a management working team a policy that they put in front of us and

[4:18:41] Trustee Rogers: and then let us work our way through it and say yes or no.

[4:18:44] Trustee Rogers: So that's my strong preference on things like this.

[4:18:48] Trustee Rogers: Because it does feel like a little bit

[4:18:50] Trustee Rogers: like we're veering into the work that frankly,

[4:18:56] Trustee Rogers: we hire expert senior professional managers to do.

[4:19:00] Trustee Rogers: And I don't want to encourage trustees to do that.

[4:19:04] Trustee Rogers: So I don't know, that's sort of my reaction to all of this.

[4:19:09] Trustee Luckham: Okay, Vice Chair Fass, do you have something?

[4:19:12] Trustee Luckham: something and yeah

[4:19:13] Trustee Fast: i uh if you'll remember back in i think it was early september uh laura beshak

[4:19:20] Trustee Fast: and uh sent a letter to us um as ec asking about uh that denman island be prioritized for targeted

[4:19:29] Trustee Fast: or ocp lub review and i had worked with her on that letter and to come up with a beginning to

[4:19:37] Trustee Fast: to start to think about these criteria um i don't think i should be doing this and that maybe

[4:19:44] Trustee Fast: maybe regional planning committee has a role in this at some point but i think this idea of um

[4:19:51] Trustee Fast: um i could see it happening already at executive committee it was happening where the idea of who

[4:19:58] Trustee Fast: was going to get the first ocp review was i could feel the competitive um nature and i don't think

[4:20:05] Trustee Fast: that's uh good for trustees when as Laura says we should be working how do we work together

[4:20:12] Trustee Fast: better and uh and when we you know we've got this idea of um actively promotes regional

[4:20:20] Trustee Fast: collaboration it all fits towards um let's have a policy I agree with chair vice chair Rogers

[4:20:28] Trustee Fast: let's have a policy with maybe it's got criteria in it something that will help staff um and that

[4:20:35] Trustee Fast: trustees can put their minds to but that doesn't get trustees involved in which

[4:20:40] Trustee Fast: project and and and which and who goes first I I don't think that's healthy but

[4:20:46] Trustee Fast: I don't know anyway I have one a couple of other one other thing to say and

[4:20:50] Trustee Fast: that's just about projects is just as applications are getting more complex

[4:20:57] Trustee Fast: and more challenging in terms of the different legislation and all this kind

[4:21:05] Trustee Fast: of thing that we've heard uh uh um manager marler talk about several times uh lots of times um i

[4:21:13] Trustee Fast: think the same thing is happening with um um the applications that are in front of local trust

[4:21:21] Trustee Fast: committees and and there's no it's it's it's difficult i haven't seen much motion on any

[4:21:27] Trustee Fast: project that i can think of uh for a long time uh in the ltc's i'm involved in maybe just because

[4:21:34] Trustee Fast: I don't have the local setting for those but I don't know I wonder if there should be three

[4:21:44] Trustee Fast: projects or one project or something a little more to help people manage their expectations around

[4:21:52] Trustee Fast: projects. That's my input. Thank

[4:22:01] Trustee Luckham: you, Vice Chairs. All of you have all very good insights worthy of

[4:22:11] Trustee Luckham: consideration in how it is that this moves to what I perceive as being the next stage. There's

[4:22:19] Trustee Luckham: There's two lists in this report that have drawn my attention, and the one is the regional

[4:22:26] Trustee Luckham: that's on page two of the report, 79 of the package, the list of following projects for

[4:22:35] Trustee Luckham: the regional team.

[4:22:36] Trustee Luckham: I would think that the best, I'm using this word by choice, the best municipality would

[4:22:44] Trustee Luckham: would have challenges implementing all of those projects

[4:22:48] Trustee Luckham: that we're thinking the regional planning team is gonna do.

[4:22:52] Trustee Luckham: And then indeed the other beautiful colored one

[4:22:55] Trustee Luckham: at the bottom that's got all those red and green

[4:22:57] Trustee Luckham: and yellow marks of percentages of completion.

[4:23:00] Trustee Luckham: And what's startling is the number of years

[4:23:02] Trustee Luckham: that it takes to complete many of these.

[4:23:06] Trustee Luckham: So that's got my attention about the magnitude of the work.

[4:23:12] Trustee Luckham: And, you know, I think it's like a chess game where it's like the cups with the quarter underneath it and you shuffle the cups around.

[4:23:22] Trustee Luckham: Maybe the resources in order to do this stuff hasn't really changed much.

[4:23:28] Trustee Luckham: We've just reallocated it and we're trying to find a way to prioritize it.

[4:23:32] Trustee Luckham: And as Sue Ellen said, maybe local trust communities should have one project.

[4:23:36] Trustee Luckham: but I think you were all probably aware that over Christmas and New Year's and then it got

[4:23:44] Trustee Luckham: stalled because of the tragedy that happened in our family and COVID scares and everything else

[4:23:50] Trustee Luckham: that's been going on I didn't complete the task of phoning all the trustees and talking to them

[4:23:55] Trustee Luckham: about what's happening in their worlds and what their hopes and ambitions were for the

[4:23:59] Trustee Luckham: coming two years and uh the theme song developed very quickly projects projects projects can't get

[4:24:11] Trustee Luckham: them done fast enough there's more projects um therein lies the challenge and you know on this

[4:24:17] Trustee Luckham: list the colorful list here uh for instance hornby island has three projects that's their top three

[4:24:23] Trustee Luckham: i don't know how long their their their real list is but it's a lot longer than that is the

[4:24:27] Trustee Luckham: the impression I have. And the funny thing is, or it's not so funny, the reality is as many

[4:24:34] Trustee Luckham: trustees that got elected two years ago had a bunch of things that they wanted to get done

[4:24:39] Trustee Luckham: in the four years that was their term. And they're now looking at the reality that many of these

[4:24:45] Trustee Luckham: projects aren't going to get completed in the term that they've been elected for. If they're lucky,

[4:24:49] Trustee Luckham: they might finish up the projects that the previous elected people had. So there's a real

[4:24:54] Trustee Luckham: dilemma there. I think there's a conversation, you know, I've actually,

[4:24:59] Trustee Luckham: there's a conversation at Council that I think needs to happen, that we can all be

[4:25:04] Trustee Luckham: on the same page of understanding what this, the order of magnitude of this

[4:25:11] Trustee Luckham: situation means. Because I think that in a foolish moment, there are

[4:25:17] Trustee Luckham: probably trustees or LTCs, or trustees I'll say, that might think that the

[4:25:23] Trustee Luckham: solution to all their woes is to be a municipality because then we can just do the work that we want

[4:25:27] Trustee Luckham: to do but i think we know that that's not likely to happen because that it's uh they're gonna yeah

[4:25:34] Trustee Luckham: it's a whole different story the they have to collaborate in this federation model in order

[4:25:40] Trustee Luckham: to get the work done um and i've always thought that there was political leadership necessary

[4:25:46] Trustee Luckham: And this is reflecting on maybe what Dan is saying, political leadership necessary in

[4:25:52] Trustee Luckham: order to winnow it down from three projects to one project, figure out what the most important

[4:25:56] Trustee Luckham: thing is and get that done and then pick the next one.

[4:26:00] Trustee Luckham: But I think that maybe there's also a corporate leadership to some extent, and I'm changing

[4:26:07] Trustee Luckham: the language around a little bit to say, you know, this is the policy, this is what we

[4:26:11] Trustee Luckham: would recommend and you can choose to do it or not.

[4:26:14] Trustee Luckham: and I think actually the reality is is we've received that advice in the past

[4:26:19] Trustee Luckham: and usually we decide not or we change the recommendation in some way that

[4:26:25] Trustee Luckham: makes it not necessarily achievable so in order for us to be successful in the

[4:26:33] Trustee Luckham: delivery of local planning services it needs to be a collaborative approach

[4:26:36] Trustee Luckham: between staff and the elected and I think we need to know more I think maybe

[4:26:43] Trustee Luckham: Maybe Laura Patrick pointed that out there.

[4:26:46] Trustee Luckham: In fact, that's a great way to characterize it.

[4:26:48] Trustee Luckham: What does done look like?

[4:26:50] Trustee Luckham: I think that's a great change management philosophy

[4:26:54] Trustee Luckham: and that's what we're in.

[4:26:58] Trustee Luckham: And I'd like to know that at the end of the day,

[4:27:02] Trustee Luckham: council was fully behind you, David,

[4:27:04] Trustee Luckham: in implementing this regional plan

[4:27:06] Trustee Luckham: as I think it's the thing to do, it's the right approach,

[4:27:09] Trustee Luckham: but you need full buy-in to get there.

[4:27:12] Trustee Luckham: so that's if there's anything so if there's any comments about what you've heard from the vice

[4:27:18] Trustee Luckham: chairs that might be helpful um and then the question obviously is what can we do to help

[4:27:23] Trustee Luckham: facilitate this further so

[4:27:26] Voice 1: yeah thank you i really appreciate the feedback and the the comments uh

[4:27:31] Voice 1: certainly i can come back with a report um that provides options with recommendations

[4:27:36] Voice 1: recommendations, I'm quite happy to develop those. There's more than one way to do this and there's

[4:27:43] Voice 1: no perfect way to do it and that's one of the problems. So for example, from a staff point of

[4:27:48] Voice 1: view, we might come back with an option that you just look at what the trust is about, climate

[4:27:55] Voice 1: change emergency, reconciliation, those focus areas and use that as a criteria. Alternatively,

[4:28:04] Voice 1: We might come back and say, well, there needs to be a balance between the regions like, you know, Salt Spring is a third of the population that has a third of the work.

[4:28:13] Voice 1: So, you know, this is what we're looking for is that political decision around how we balance that.

[4:28:20] Voice 1: So do we do that? Do we sacrifice a little bit of the object of trust in to allow for a balance of how the work is done in all the islands?

[4:28:31] Voice 1: right so where do we go there so I can lay those out as options and I can make recommendations

[4:28:36] Voice 1: and then council can debate whether or not they like the recommendation or they prefer another

[4:28:43] Voice 1: option or maybe we miss something and ask us to come back with another analysis and we can get

[4:28:50] Voice 1: that started so if you'd like that then I think a resolution of the executive to ask staff to bring

[4:28:56] Voice 1: that report back to the executive maybe as a starting point and then we can decide how we

[4:29:01] Voice 1: go to council and when and maybe the ceo's got some comments as well so well

[4:29:06] Trustee Luckham: his hand is definitely

[4:29:07] Trustee Luckham: up it's

[4:29:09] Voice 15: up a lot um i don't think we're on the same page and i think we should just stop and

[4:29:19] Voice 15: keep talking here yeah um the way the islands trust is structured i'd say we've got a 25 chance

[4:29:29] Voice 15: chance of successfully delivering ever on the object of the trust on an ltc by ltc basis

[4:29:40] Voice 15: as well as having strategic directions we have too many elected officials

[4:29:44] Voice 15: we don't have enough budget we don't have enough staff

[4:29:50] Voice 15: so what we have to have is a miracle and the miracle is a reorganization of the staff and

[4:30:00] Voice 15: in a direction and ease of everyone agreeing

[4:30:02] Voice 15: that that's generally the direction we should go in.

[4:30:05] Voice 15: So we shouldn't go farther than this with this effort

[4:30:08] Voice 15: until there is positivity from executive committee

[4:30:13] Voice 15: around that general direction.

[4:30:15] Voice 15: Cause you give us great hints, but once that's done,

[4:30:20] Voice 15: we need to share responsibility for success.

[4:30:23] Voice 15: And because right now we've had,

[4:30:27] Voice 15: we've have a 20 year gap on policy on how we decide

[4:30:30] Voice 15: what projects get done other than $5,000 projects. The only way we determine which projects get done

[4:30:38] Voice 15: is by funding them. So by definition, Trust Council makes the decision on anything more

[4:30:45] Voice 15: than a $5,000 piece. Before, you used to make decisions on a $5,000 basis, and that was a

[4:30:52] Voice 15: gong show. That was like in 2016, 2017. We were having long debates about a $3,000 suggestion

[4:30:58] Voice 15: suggestion from one LTC to another. We said, no, let's, let's bind those together in a hundred

[4:31:03] Voice 15: thousand dollars. We won't grind out a $5,000 project. We'll acknowledge that the LTC knows

[4:31:09] Voice 15: what it's doing enough to do that. But for 25 years, we haven't figured out a way to fund where

[4:31:14] Voice 15: we're weakest. And that is our OCPs aren't modern. They don't have policies that reflect

[4:31:20] Voice 15: reconciliation, climate change, and all these pieces. So the, so the only way with the resources

[4:31:26] Voice 15: that we have is to make them more similar, to dedicate some resourcing staff to do that work

[4:31:31] Voice 15: so it doesn't get overwhelmed by current planning, and to put some policies in place

[4:31:40] Voice 15: that allow you to select which projects as a collective you think are important. Because

[4:31:48] Voice 15: right now you only have the budget function. If you leave it to staff to decide that,

[4:31:53] Voice 15: we'll do it right if you want a policy that says david marler decides what the 80 000 project is

[4:32:00] Voice 15: for salt spring island um that's a possibility but this what we're trying to do is change the

[4:32:08] Voice 15: priority setting and somehow i think david's writing really clear reports like i think

[4:32:13] Voice 15: they're clear but they're obviously not clear or they're not on the right track and i don't want

[4:32:18] Voice 15: them to write any more reports until you think you know how this is why we have this report here is

[4:32:27] Voice 15: to get to the court is us taking a group of staff and hiving them off to do the long-range project

[4:32:35] Voice 15: work a good idea uh

[4:32:44] Trustee Luckham: so if that's the question i think the answer is yes but let's go to vice

[4:32:47] Trustee Luckham: chair Patrick because

[4:32:49] Voice 15: this is helpful to us

[4:32:50] Trustee Patrick: my concern is that from an appearance standpoint

[4:32:55] Trustee Patrick: point it looks like a rearrangement of the chairs it

[4:33:00] Voice 13: is without

[4:33:02] Trustee Patrick: any other change the the cbrd

[4:33:07] Trustee Patrick: you know their diagrams are are fantastic we had all these ocps we've combined them we've got this

[4:33:14] Trustee Patrick: power that we can now do these other things because we've become more efficient in fact

[4:33:19] Trustee Patrick: they even put on their website you know they're going to save 45 staff years years not days years

[4:33:26] Trustee Patrick: by doing this activity four and a half million they're proposing that they're going to save

[4:33:31] Trustee Patrick: and so it's a picture of what done looks like and the benefits are you're so far

[4:33:39] Trustee Patrick: away from that

[4:33:39] Voice 15: vice chair patrick our organization so is light years away from that we have to just get some

[4:33:46] Voice 15: building blocks in place that would allow for that conversation correct

[4:33:50] Trustee Patrick: but i'm not it's not

[4:33:52] Trustee Patrick: that's not coming out clearly if it if we're trying to build a building box to get there we

[4:33:57] Trustee Patrick: need to lay that out um and talk about that that's where we're going if we don't talk about that's

[4:34:03] Trustee Patrick: where we're going we're going to continue to have the friction of oh no i'm special oh no i'm special

[4:34:09] Trustee Patrick: we're going to be in this competing for uh for separate projects where we just went through this

[4:34:15] Trustee Patrick: This water mapping project, Freshwater, as William, had to do the same presentation five times, whereas it really should have been one presentation in a group meeting shared once, not five times.

[4:34:30] Trustee Patrick: We're missing opportunities for efficiency and to help bring attention to the trustees of where the work is similar and the same.

[4:34:39] Trustee Patrick: There

[4:34:40] Voice 15: is some similarities, but many trustees get voted in for individual island initiatives that they want done. And some of their number one priorities are those. So whatever structure we have has to be reactive to edging towards a regionalism, which will help, but also getting a project done on main island that they've been waiting for for 10 years.

[4:35:02] Voice 1: Yeah, and if I may, through the chair, there is a limit at the Islands Trust, and that is the legislation.

[4:35:08] Voice 1: Each trust committee is unique and has its unfettered authority with respect to land use planning.

[4:35:15] Voice 1: So we can't create a combined authority to present to.

[4:35:21] Voice 1: The only place we can do that is trust council.

[4:35:24] Voice 1: But each trust committee has to receive reports and make decisions independently.

[4:35:28] Voice 1: independently uh the unique situation is that trust council is responsible for the budget

[4:35:33] Voice 1: which includes all the resources so that's why we're in this unique situation where we're asking

[4:35:39] Voice 1: council for policy to help us with how staff will uh divide those resources staff yeah staff

[4:35:48] Voice 15: shouldn't divide the resources the the elected official should should decide where a hundred

[4:35:55] Voice 15: thousand dollars gets directed for a single project at the islands trust for salt spring

[4:36:00] Voice 15: island that the staff can't do that and they wouldn't in any local government um and we don't

[4:36:08] Voice 15: have policy that leads us to that other than you know march 16th which is when those things get

[4:36:14] Voice 15: laid on the table and we're trying to come up with a policy framework would say well

[4:36:19] Voice 15: do we triage these does regional planning committee do it you know how do we get a thirty

[4:36:25] Voice 15: thousand dollar project done at the islands trust yes sir you

[4:36:34] Trustee Luckham: know you have all you've all

[4:36:37] Trustee Luckham: sort of articulated different aspects of the problem and you're all right um and i think the

[4:36:44] Trustee Luckham: key there is in working together somehow you know and indeed you know we might be light years away

[4:36:54] Trustee Luckham: from where the Cowichan Valley Regional District is, but I'm almost thinking out loud, and I

[4:37:02] Trustee Luckham: apologize for that, but one of the dilemmas here is, and Laura Patrick has said it there just a

[4:37:10] Trustee Luckham: moment ago, is that we're all unique, and we're all special, and we have all these unique, special,

[4:37:16] Trustee Luckham: special individual bylaws that are in OCPs that have created this conundrum that we're in.

[4:37:23] Trustee Luckham: And it's interesting that over time, you know, the way the trust has evolved as a body and the

[4:37:30] Trustee Luckham: way all the OCPs have evolved, and even to some extent, some, I think, to Alan Fast, you said

[4:37:37] Trustee Luckham: things are more and more complex all the time. It's not so easy as it used to be. But, you know,

[4:37:43] Trustee Luckham: There was sort of a collegiality that happened, and I'm harking back to the northern region,

[4:37:50] Trustee Luckham: the southern region, and the Salt Spring teams that would meet, and we'd go, yeah, okay,

[4:37:54] Trustee Luckham: well, yeah, that OCP on Hornby is really important, and so that's where the priorities went.

[4:37:59] Trustee Luckham: And now we're into wanting to formulate that in some way in a policy, and although the

[4:38:04] Trustee Luckham: policy wasn't written down before, it was a simpler, easier world, and so now we've

[4:38:11] Trustee Luckham: ended up with all these divergent OCPs trying to do the same preserve and protect mandate thing in

[4:38:20] Trustee Luckham: each unique way. And so I think there is economy in scale and somehow we have to find a way to

[4:38:31] Trustee Luckham: achieve, because I think that what was being said there before is we actually haven't got

[4:38:38] Trustee Luckham: got the agreement from council to say, yes, let's make all the OCPs principally the same.

[4:38:45] Trustee Luckham: And if we were in that, and that's the Cowichan Valley Regional District has done that.

[4:38:50] Trustee Luckham: They said, yeah, well, all those area directors have said, and it kind of comes back to there's

[4:38:55] Trustee Luckham: too many elected and there's too many whatever, you know, the dozen regional directors that

[4:39:02] Trustee Luckham: make up the Cowichan Valley Regional District all got together and said, yeah, we can see

[4:39:06] Trustee Luckham: the economy of scale, let's make one OCP.

[4:39:09] Trustee Luckham: And now we're seeing that work happen, but we're not there.

[4:39:12] Trustee Luckham: We

[4:39:13] Voice 15: could just rearrange the staff, Mr. Chair, like we think is best to dedicate for long-range work and projects.

[4:39:20] Voice 15: It can have nothing to do with the elected officials, right?

[4:39:24] Voice 15: Like, keep that separation.

[4:39:27] Voice 15: It'll be less effective because you'll still keep asking for three projects, which we don't have enough for each.

[4:39:33] Voice 15: And I'm just being factual. Nor do you have a process to figure out how any project more than $5,000 gets allocated other than the budget process, which makes the staff write reports over other staff on which one's the best one.

[4:39:49] Voice 15: um what if there this year there was a north pender 65 000 project that was up against um

[4:39:57] Voice 15: the ganges village village what would be the means by addressing that in a policy

[4:40:02] Voice 15: a no policy framework um that would be the challenge but we could maybe retract the project

[4:40:10] Voice 15: and i haven't talked with david about this and not have what we think is very important elements

[4:40:16] Voice 15: that is some structure around prioritizing and just dedicate the staff time to the work or similar

[4:40:24] Voice 15: work to the work you see in item one and we for now you know the governance committee or and review

[4:40:31] Voice 15: process they might they'll have some consultant come in here and they will sort of tackle this

[4:40:37] Voice 15: issue um i'm assuming and they might have some other approach other than what's being offered

[4:40:44] Voice 15: here um that might unlock you know unlock it a little bit chair luck i'm uh vice chair rogers

[4:40:55] Voice 15: has this so

[4:40:56] Trustee Fast: does oh yes

[4:40:58] Voice 15: and vice chair

[4:41:01] Trustee Rogers: sue ellen if you want to go first go ahead sure

[4:41:04] Trustee Fast: i just wanted to mention i lost connectivity i

[4:41:07] Trustee Fast: think it's because the salt springs um email uh anyway the server won't whatever anyway i lost

[4:41:14] Trustee Fast: part of that conversation so forgive me if I repeat something that has been said but I like

[4:41:22] Trustee Fast: the idea about all of us like let's bring something to council that says we're going to agree to all

[4:41:29] Trustee Fast: have the same kind of OCP or at least discuss it with trust council I think that's a good idea

[4:41:35] Trustee Fast: good first step and I just wanted to let you know that I think conservation planning for a preserve

[4:41:43] Trustee Fast: and protect mandate might be something to explore it's a it's a big new field and uh

[4:41:49] Trustee Fast: islands trust conservancy has a um a mot like it it's a it's a um it's a model like you would model

[4:41:59] Trustee Fast: your immunization results or your whatever anyway they put in different uh criteria and they come up

[4:42:05] Trustee Fast: with which are the priority areas of the priority um um spots through a whole bunch of anyway it's

[4:42:13] Trustee Fast: It's written up and Kate Emmings has it because it just got published in a paper,

[4:42:17] Trustee Fast: Islands Trust, as one of the case studies in the paper.

[4:42:24] Trustee Fast: And it certainly doesn't consider all of these aspects like housing.

[4:42:30] Trustee Fast: I'm just looking at the projects, some of these projects here.

[4:42:34] Trustee Fast: But it does come at it from a conservation point of view.

[4:42:38] Trustee Fast: and i did see a remark that it could be possibly expanded to cover the trust area uh generally not

[4:42:48] Trustee Fast: just the conservation aspects so i think there is there may be some tools out there including in our

[4:42:54] Trustee Fast: own house uh that might be worth looking at thinking about that preserve and protect mandate

[4:42:59] Trustee Fast: first for example there's gambier um now we're finally going to be looking at its ocp which is

[4:43:06] Trustee Fast: great but it's good to get ahead of the development they've got a chance to save a lot

[4:43:11] Trustee Fast: the preserve and protect a lot of um wonderful habitat and sensitive ecosystems uh would that

[4:43:19] Trustee Fast: might be a criteria anyway i just want to um flag that as a possibility that's me dan

[4:43:28] Voice 16: yeah

[4:43:31] Trustee Rogers: so

[4:43:34] Trustee Rogers: i'm gonna i'm gonna say the cao is gonna regret that we need to keep talking

[4:43:38] Trustee Rogers: no

[4:43:38] Voice 15: no i like it

[4:43:41] Voice 9: so

[4:43:43] Trustee Rogers: um first of all uh i wanted to say that this is not a completely unknown

[4:43:50] Trustee Rogers: territory for the trust um indeed one of the things i was doing last night because i'm

[4:43:56] Trustee Rogers: i'm a really boring person was i was going through all of the policies of the trust

[4:44:02] Trustee Rogers: trust and there's actually a similar exercise for associated islands policy there's an associated

[4:44:10] Trustee Rogers: islands policy where and there's actually a checklist which goes through a lot of these

[4:44:15] Trustee Rogers: things about how you decide and have criteria for deciding how to go about deciding whether

[4:44:21] Trustee Rogers: associated islands should get some work done so you know at times the trust has gone through this

[4:44:28] Trustee Rogers: discussion about how you prioritize things and there is actually a policy about that that could

[4:44:33] Trustee Rogers: be utilized as part of this discussion because it's basically the same criteria you and i would

[4:44:38] Trustee Rogers: come up with now about environmental benefit uh you know how how important it is to the ocp etc

[4:44:45] Trustee Rogers: etc etc and i'm i see the um uh the director um nodding so he knows of what i'm talking about i

[4:44:54] Trustee Rogers: I was just interested to see it sitting there.

[4:44:57] Trustee Rogers: So let me answer one of your, a couple of your questions,

[4:45:01] Trustee Rogers: at least my answer, CAO.

[4:45:05] Trustee Rogers: First, yes, it's a good idea to do what we've done so far

[4:45:11] Trustee Rogers: in terms of setting aside some of our staffing resources

[4:45:16] Trustee Rogers: for long-term, I'm gonna call them long-term

[4:45:20] Trustee Rogers: or major planning projects.

[4:45:21] Trustee Rogers: I just think the term regional projects

[4:45:23] Trustee Rogers: projects gets a little confusing until we confirm whether they're doing projects that are for a

[4:45:29] Trustee Rogers: region or not but anyway yes and and and i'll say that not only because i think so but that's been

[4:45:36] Trustee Rogers: part of the plan now for two and two years two plus years two and a half years and i haven't

[4:45:43] Trustee Rogers: heard anybody in any trustee say that's a bad idea let's not do that nobody sort of stood up

[4:45:51] Trustee Rogers: and say no this is a wrong direction and it's been very clear that that's the direction we're going

[4:45:56] Trustee Rogers: i'm not sure everybody understands the implications of it and how it's going to

[4:45:59] Trustee Rogers: how it's rolling out yet and i made that point to you guys before um but but that's part of what

[4:46:05] Trustee Rogers: this discussion is about is how do we make that clear but i don't anybody say this is a really

[4:46:12] Trustee Rogers: bad idea um we should just keep everybody in current planning and just keep things the way

[4:46:17] Trustee Rogers: they are nobody's taking that point of view second thing i wanted to say was um i think as part of

[4:46:25] Trustee Rogers: that regional or whatever we're going to call that team uh i think one of the things that trust has

[4:46:31] Trustee Rogers: to figure out is how we allow that group to to do what trust vice chair patrick is talking about

[4:46:40] Trustee Rogers: which is actual actual true regional planning we got a little bit of a hint of it with the water

[4:46:47] Trustee Rogers: project with William Shulba where we had all five of the local Southern Gulf Island local

[4:46:53] Trustee Rogers: trust committees adopt effectively the same project charter. And so it sort of became a

[4:47:00] Trustee Rogers: regional project, I mean, in a sense, but there should be a way that we can actually look at it

[4:47:07] Trustee Rogers: so that it actually is regional planning as opposed to planning for a particular LTC that

[4:47:13] Trustee Rogers: it might have an impact across the region you see that you understand my distinction between the

[4:47:17] Trustee Rogers: two

[4:47:17] Voice 15: i totally do yeah

[4:47:19] Trustee Rogers: yeah okay okay so that's the second part of that piece of that team that i see

[4:47:24] Trustee Rogers: um the third part of the the the question is um i'm sorry i again i may miss things as we go along

[4:47:34] Trustee Rogers: because we have an extremely complicated organization i honestly don't know how the

[4:47:40] Trustee Rogers: the senior staff keep track of it on an ongoing basis.

[4:47:44] Trustee Rogers: But I don't know where this $5,000 number comes from,

[4:47:47] Trustee Rogers: because my understanding was that effectively with the pooling number,

[4:47:53] Trustee Rogers: the authority was in the director up to 20,000.

[4:47:56] Trustee Rogers: And then if it was over 20,000,

[4:47:57] Trustee Rogers: it had to come to EC to approve the access, et cetera.

[4:48:02] Trustee Rogers: And that was the system I thought was currently in place.

[4:48:05] Trustee Rogers: And having said that,

[4:48:06] Trustee Rogers: I think we need a number where we can say, here's a budget for every LTC, pick 5,000, pick 8,000, depends on what it was, what the size of the committee is, and that everything else above that would have to be approved out of a pool of money that perhaps the RPC administers.

[4:48:26] Trustee Rogers: The RPC says, you know what, that's a really good project. Here's our political discussion. You guys decide.

[4:48:32] Voice 15: That's where we're

[4:48:33] Voice 15: trying to go.

[4:48:34] Voice 15: yeah yeah that's where

[4:48:36] Voice 15: we're trying to go so

[4:48:37] Trustee Rogers: let's say they have fifty thousand dollars let's

[4:48:39] Trustee Rogers: just pick a number and

[4:48:41] Voice 15: that's unlimited well it's just part of long-range planning budgeting

[4:48:48] Trustee Rogers: and and and and then and uh yeah and then uh and so i think that would be a way to get beyond

[4:48:56] Trustee Rogers: on large project and for large projects and then um after that uh you know ltcs would sort of have

[4:49:04] Trustee Rogers: their own ability to choose the project that they felt was most important within their own um

[4:49:13] Trustee Rogers: within their own budget cycle if you will let's say let's say they have five thousand dollars

[4:49:18] Trustee Rogers: that are a year they can decide how much how that which budget is the most important one

[4:49:23] Trustee Rogers: let me just say that um well i agree notionally with what vice chair patrick says i also agree

[4:49:31] Trustee Rogers: we're light years away from what the cbrd does because part of the problem is we've got 46 years

[4:49:38] Trustee Rogers: of history of recognizing the specialness of every island um and the specialness of every island

[4:49:47] Trustee Rogers: is so ingrained in the in the in the political culture of those islands it's going to be

[4:49:52] Trustee Rogers: a real problem to ever sort of reverse that tide and I just don't think it's I don't know that

[4:50:00] Trustee Rogers: that's a very effective way for us to use our time I think we just need to allocate our resources in

[4:50:07] Trustee Rogers: the best way we possibly can to get the best bang for our bucks knowing that that quote specialist

[4:50:14] Trustee Rogers: of every islands is always going to be present in every discussion we have from now until eternity

[4:50:21] Trustee Rogers: eternity um and uh and and i just don't ever see it going anywhere else which is you may be a bit

[4:50:28] Trustee Rogers: of a preface or a preview of what my my discussion is going to be about the descriptiveness of or

[4:50:35] Trustee Rogers: sort of the um the how mandatory policies and the trust policy statement is going to be although i

[4:50:42] Trustee Rogers: think there are some exceptions to that anyway so that's sort of my the way i'm starting to look at

[4:50:48] Trustee Rogers: all of this but which i don't know if that helps or if it just confuses things

[4:50:55] Trustee Luckham: vice chair patrick

[4:50:57] Trustee Luckham: and david do you want to respond actually at the moment or should i go to vice chair patrick

[4:51:03] Trustee Luckham: i'll

[4:51:03] Voice 1: just go to vice church patrick and i'll come in after i

[4:51:07] Trustee Patrick: i'm not i'm not proposing that we have

[4:51:10] Trustee Patrick: to do what cvrd did the uniqueness is that very much there but it's capitalizing on those

[4:51:17] Trustee Patrick: those opportunities to work better together

[4:51:19] Trustee Patrick: and to promote those.

[4:51:21] Trustee Patrick: I look at Salt Spring Island listed right here,

[4:51:25] Trustee Patrick: Salt Spring Coastal Douglas for protection.

[4:51:27] Trustee Patrick: We made sure that the project charter here

[4:51:31] Trustee Patrick: referenced back up to the regional planning committee work

[4:51:37] Trustee Patrick: and that the tools that are being created here

[4:51:40] Trustee Patrick: should be shared and it goes even beyond.

[4:51:44] Trustee Patrick: not it's uh like the housing that we need to do on salt spring we need to learn from what is maine

[4:51:50] Trustee Patrick: doing with their with their idea of the floor area ratio that's interesting will it work on salt

[4:51:56] Trustee Patrick: spring is that something to be considered so there's elements of a bigger project that we

[4:52:01] Trustee Patrick: we learn from and share from each other too so it's it's just really making sure we capitalize

[4:52:06] Trustee Patrick: on those opportunities to share whether it's an element of a project or it gets piloted in one

[4:52:12] Trustee Patrick: island first and then it can be shared and that and that way to me it solves some of the complaints

[4:52:17] Trustee Patrick: that we heard from like denman island i'm not getting any projects but if they feel they're

[4:52:20] Trustee Patrick: contributing to something and that they're going to get that benefit back then it you know you have

[4:52:26] Trustee Patrick: that patience of saying okay i sit out this one because i'm going to you know it's happening over

[4:52:30] Trustee Patrick: here but it's coming to me and i'm following it so

[4:52:33] Voice 15: mr chair i could respond to that out of all of

[4:52:36] Voice 15: the issues identified you know we we think to that you know form follows function function follows

[4:52:41] Voice 15: form what Vice Chair Patrick's saying I think is going to be the easiest one out of all these to

[4:52:47] Voice 15: get just the fact that in the last month we've had the same five or six people working on some

[4:52:54] Voice 15: of these things has cross-pollinated ideas just like Vice Chair Patrick's talking about

[4:53:02] Voice 15: and I think that's the way this is going to live as opposed to saying let's plan to do that

[4:53:07] Voice 15: And then build a structure around doing it. I think the easiest version, because even if we're not successful at that level of regional cooperation, which by the way, to my understanding, we're the closest to that we've ever been at the Islands Trust ever.

[4:53:23] Voice 15: What I mean by that is, look at our strategic plan. Two-thirds of it talks about similarities. We're taking on climate change and reconciliation. Those aren't island-based initiatives. Those are regional initiatives that are expressed locally.

[4:53:40] Voice 15: so I've got a lot of hope that we're trending in the direction that we're talking about but on a

[4:53:47] Voice 15: very basic level there's either the perception and semi-reality that we're not getting our long-range

[4:53:52] Voice 15: projects done and what I'm hearing out of this conversation is instead of an engaged approach

[4:53:58] Voice 15: which David and myself and the RPMs have been talking about you'd rather we did the old staff

[4:54:05] Voice 15: staff thinks you should do this. And then you debate it. And if you want to do that, that's

[4:54:10] Voice 15: easier, right? Like we can come back and then you can go back and forth or say no. And, you know,

[4:54:18] Voice 15: it would really come out of the five. It's very similar to the five minutes that Vice Chair Rogers

[4:54:23] Voice 15: just did. Over a certain threshold, our, you know, our PC gets the ideas for Maine's $30,000,

[4:54:33] Voice 15: dollars galliano's 25 000 and salt spring 60 000 in 2024 and maybe those ltc's show up at rpc

[4:54:43] Voice 15: and say it's important for rln to do this and they make that pitch um and that's how the big

[4:54:51] Voice 15: ticket items and the collective items get handled that's all we're trying to that's really what

[4:54:56] Voice 15: we're trying to propose david what do you think do you think you have enough here to because i

[4:55:01] Voice 15: I don't think it should go farther than EC until EC feels we're doing going in

[4:55:08] Voice 15: the right direction or getting some elements that will work for trust

[4:55:14] Voice 15: council. And if ultimately EC says, you know what,

[4:55:16] Voice 15: I don't think you're going to get buy-in we'll back off that.

[4:55:19] Voice 15: And we'll just do the staff part. And it'll be some success,

[4:55:23] Voice 15: but maybe not as large a success as if we coordinated it vertically.

[4:55:30] Voice 15: and i'm hearing we don't have to do something probably for march other than introduce some of

[4:55:34] Voice 15: these ideas certainly not have a workshop but maybe we'd return in june um to advance this

[4:55:42] Voice 15: are those two or three thoughts that make sense do you want to have a workshop around this kind

[4:55:48] Voice 15: of thing maybe is another way to look at it and where we yeah

[4:55:53] Voice 1: yeah and if i made through the chair

[4:55:56] Voice 1: or yeah yeah okay thank you uh yeah i agree with the ceo's uh comments obviously not going to

[4:56:05] Voice 1: push something if the ec doesn't want it but i want to work with the ec

[4:56:09] Voice 1: on what's the best approach to dealing with this one thing though when um vice chair rogers was

[4:56:16] Voice 1: speaking um the comment that um you know we'd recognize that the islands are unique and that's

[4:56:23] Voice 1: that would be built into the process that to me is something new to think about and something that

[4:56:29] Voice 1: as a staff person I might not have recommended it's something I probably would not have put in

[4:56:35] Voice 1: so the value of having this discussion if it's just with the executive committee or with council

[4:56:40] Voice 1: is to pull those ideas out and then staff can come back with recommendations and options and

[4:56:47] Voice 1: we could then respond to that we could say an option is that we would in policy consider all

[4:56:53] Voice 1: of the islands is unique so this is a consideration and then we'd look at what the implications of

[4:56:59] Voice 1: that is because right now when we're doing the budgets and looking at it it's in a vacuum

[4:57:06] Voice 1: and when I say vacuum we don't have the policy direction from council to help us

[4:57:11] Voice 1: we just have the islands trust object and what we think is the best practice from a staff point of

[4:57:18] Voice 1: view so we're just trying to get there and we've never done this before so it's completely new

[4:57:23] Voice 1: I'll just leave it at that and maybe just ask an executive if you want anything back to you

[4:57:30] Voice 1: at the next meeting that we could continue this discussion advice

[4:57:38] Trustee Luckham: here Patrick along this unique

[4:57:41] Trustee Patrick: conversation here I think that's got to be part of the criteria is when an LTC is looking at a

[4:57:51] Trustee Patrick: problem that it's you know wanting to solve through or implement a tool to solve a problem

[4:57:55] Trustee Patrick: that that conversation should be part of the evaluation is this truly unique to this island

[4:58:03] Trustee Patrick: you know there it really should occur um and how if because it's i'm finding that the problems

[4:58:14] Trustee Patrick: really aren't unique at all i mean the complexity of the an lub being different in this it's bylaw

[4:58:21] Trustee Patrick: one two three over here and bylaw you know five six seven over here but you know they they all

[4:58:26] Trustee Patrick: are built on each other you can see it who's the oldest and the newest it's pretty clear

[4:58:32] Trustee Patrick: but i think the more that staff can be consistent about bringing either oh look this was done on

[4:58:39] Trustee Patrick: this island and shared because those are helpful when that when that happens because it just it

[4:58:44] Trustee Patrick: doesn't have to say oh you're the same as galliano but oh look this bylaw was here

[4:58:48] Trustee Patrick: and there are there ahead of you in the process or here's what we learn from this this area

[4:58:54] Trustee Patrick: it just helps to plant those seeds so I think we need to be always identifying those opportunities

[4:59:02] Trustee Patrick: where we can work together so

[4:59:09] Trustee Luckham: um oh Sue Ellen I'll go to Sue Ellen thank

[4:59:12] Trustee Fast: you uh yeah thank you

[4:59:14] Trustee Fast: I agree with Laura I think every island has a unique character and they treasure those and

[4:59:21] Trustee Fast: And they protect their unique character.

[4:59:25] Trustee Fast: And that's one of the wonderful things.

[4:59:27] Trustee Fast: I don't want to lose that.

[4:59:29] Trustee Fast: But I also think they like to listen to each other at the trustee roundtable.

[4:59:34] Trustee Fast: That's really interesting to people.

[4:59:37] Trustee Fast: And I think there's lots of shared issues.

[4:59:41] Trustee Fast: So there's going to be some possibility of shared solutions that need to be

[4:59:46] Trustee Fast: um customized for the island perhaps uh depending on on on the issue and the island

[4:59:54] Trustee Fast: and uh and uh and the conditions on the island and i am i

[5:00:00] Trustee Fast: just uh well i had another point but it's gone never mind thank you i

[5:00:05] Voice 15: think mr chair this really

[5:00:06] Voice 15: strikes at the at the issue um you can't afford to be that different you don't have enough money

[5:00:16] Trustee Fast: that was my point you

[5:00:18] Voice 15: don't have enough money to be that different so you have to maximize

[5:00:23] Voice 15: the the similarities but allow for some difference uh and that's the only way that

[5:00:30] Voice 15: this experiment of the islands trust is going to be successful um and that's that's you know

[5:00:36] Voice 15: we're tackling the problem of our of our age like there's eight or nine trustees who show up at

[5:00:43] Voice 15: every meeting going why eight million dollars how come my projects aren't done so we we cannot in

[5:00:52] Voice 15: good conscience turn our turn our eyes away from answering that that issue um and how are we going

[5:00:58] Voice 15: to be effective at the the issues of our day climate change reconciliation um coastal zone

[5:01:05] Voice 15: planning um all those things so

[5:01:10] Trustee Luckham: um i'm just going to say a few things to try and get some focus here

[5:01:14] Trustee Luckham: but i'll come to you in a second dan um but i think what i've been itching to say is mill bay

[5:01:19] Trustee Luckham: thinks it's special shanagan lake thinks it's special shamanus thinks it's special they are

[5:01:25] Trustee Luckham: working towards common tools and I think we are probably a lot closer to that

[5:01:33] Trustee Luckham: than we think and I think that that specialness and that uniqueness and that

[5:01:37] Trustee Luckham: character actually belongs in the first page of the OCP and the rest of it needs

[5:01:42] Trustee Luckham: to be boxes that tick off that effectively utilize best practices

[5:01:49] Trustee Luckham: clearly from the conversation here to me so far is that this is not ready to go

[5:01:55] Trustee Luckham: Council, which is the preliminary question that is being asked in the document here.

[5:01:58] Trustee Luckham: So I think that the notion here in my mind is there's more conversation even at EC for this

[5:02:07] Trustee Luckham: in order to be able to provide the direction that's being asked for, and that maybe this

[5:02:12] Trustee Luckham: needs to come back to our next EC meeting. I don't know how much more talking you want to do

[5:02:18] Trustee Luckham: about this, Russ, but at 2.30 in the afternoon, we've got a number of other items to get to yet

[5:02:23] Trustee Luckham: yet today.

[5:02:23] Trustee Luckham: And so I'm thinking that this comes back to us

[5:02:27] Trustee Luckham: with maybe some,

[5:02:32] Trustee Luckham: some kind of

[5:02:33] Trustee Luckham: a structured,

[5:02:35] Voice 15: structured conversation or something.

[5:02:38] Trustee Luckham: Yeah.

[5:02:39] Voice 15: Yeah.

[5:02:39] Trustee Luckham: Yeah.

[5:02:40] Voice 15: Could

[5:02:41] Voice 1: I go

[5:02:42] Trustee Luckham: ahead, David, and then I'll go to Dan.

[5:02:47] Trustee Luckham: And then I think maybe we can get to someplace

[5:02:50] Trustee Luckham: where we can move along

[5:02:51] Trustee Luckham: and maybe there's a motion necessary here.

[5:02:53] Trustee Luckham: yeah

[5:02:54] Voice 1: thank you so yeah what i'm hearing is um that from the discussion there's still some

[5:03:02] Voice 1: information that's probably not fully understood so you know i could certainly come back with a

[5:03:08] Voice 1: communications plan that's something we can develop is it could be an faq for example along

[5:03:14] Voice 1: with um how we'd like to you know what kind of things we're we would like to say about each of

[5:03:20] Voice 1: these components so we can answer the question of where that five thousand dollars came from and how

[5:03:25] Voice 1: the process works currently uh change management and um as um vice chair patrick said we can come

[5:03:33] Voice 1: back with what staff see as the end result uh because maybe that's not what council sees and

[5:03:40] Voice 1: that could be part of that discussion at this table is what is the um where are we going and

[5:03:47] Voice 1: And what's it look like? So we could present that and continue discussion with the executive committee until we're at a point where the executive committee is feeling comfortable that, yes, we would like to go to council for a discussion.

[5:04:01] Voice 1: Or, yes, we'd like to take some policy amendments to council. Or maybe you don't. And we just keep going as we are right now without that policy. It's all fine. I just would like to have that discussion to see where we can go.

[5:04:18] Trustee Luckham: So, Dan, over to you.

[5:04:22] Trustee Rogers: Thanks. Just three very brief points. One is I'm amused because I was speaking to a staff

[5:04:31] Trustee Rogers: member the other day who said we're really hoping that EC can give us some structure around this

[5:04:36] Trustee Rogers: discussion and I said you have really high hopes for EC if you think that we're going to solve this

[5:04:41] Trustee Rogers: problem in our discussion. Anyway, but I hope we have not said it back. The other thing is around

[5:04:48] Trustee Rogers: on the uniqueness i did notice in my review of all the policies there is a policy that specifically

[5:04:53] Trustee Rogers: says that if a if an ltc wants to bump ahead and do their own ocp they can go and get a special

[5:04:59] Trustee Rogers: tax assessment and do

[5:05:01] Voice 1: it that's true

[5:05:01] Trustee Rogers: um and uh you know that's that's it there's a specific policy

[5:05:07] Trustee Rogers: related to that i'm going to become i'm going to spout call i think i'm just going to spend the

[5:05:11] Trustee Rogers: next two years of my term spouting policy. So the last thing I wanted to say is thank you for

[5:05:18] Trustee Rogers: all of this and I just wanted to say I wanted to make sure that we didn't just leave it and I'm

[5:05:23] Trustee Rogers: happy with the bigger discussion but I think there needs to be a relatively informative report to

[5:05:29] Trustee Rogers: Trust Council in March about where we're at in the rollout and what the discussion points are now

[5:05:35] Trustee Rogers: and at least so people can see that

[5:05:39] Trustee Rogers: and that'll roll I expect into Trustee Morrison's motion

[5:05:44] Trustee Rogers: and I mean I think you're going to have to do some analysis

[5:05:47] Trustee Rogers: about that Director Marlowe about that

[5:05:49] Trustee Rogers: but that there should be at least a report

[5:05:51] Trustee Rogers: a report that sort of says here's where we are

[5:05:54] Trustee Rogers: here's what the thinking is

[5:05:55] Trustee Rogers: here's what the talking points are

[5:05:56] Trustee Rogers: we haven't EC hasn't yet got a way to bring it back

[5:06:00] Trustee Rogers: to Press Council for some direction

[5:06:01] Trustee Rogers: and and sort of at least say that something like that it may not be that negative it might be more

[5:06:08] Trustee Rogers: positive than that and but so that we have that kind of report so that people can ask questions

[5:06:14] Trustee Rogers: be informed as to where we're at so that's just my view of where we what we at least should do

[5:06:20] Trustee Rogers: for March okay thanks okay

[5:06:28] Trustee Luckham: um do you need some specific direction from us David

[5:06:34] Voice 1: That's a good question. I didn't put a, there was no request for the executive committee

[5:06:39] Voice 1: in the briefing. It was more information looking for a discussion with you. I'm happy, but

[5:06:45] Voice 1: maybe I'll defer to the CEO on this one, but I'm happy with the discussion. We plan to

[5:06:50] Voice 1: come back to reporting anyway. So unless there's something specific you see he's looking for,

[5:06:56] Voice 1: we'll figure out what we're going to report back to you on how.

[5:07:00] Voice 1: Well,

[5:07:00] Voice 15: we've written a lot. We've written a lot over the last six months. I think it's five different reports on this. And we've got to land somewhere. So we can do a rollout report for Trust Council, but I don't think that's the issue at hand. I think it's like, where are we going here is the issue at hand.

[5:07:26] Voice 15: so that conversation sounds like it needs to still happen at executive committee maybe this one maybe

[5:07:31] Voice 15: in through till June so how do we how do we get that conversation or that session on the table so

[5:07:39] Voice 15: we we have an hour and maybe we have it be a structured conversation with some preparatory

[5:07:45] Voice 15: questions or you know a different approach maybe not a shotgun approach kind of thing but

[5:07:51] Voice 15: to work through the four or five questions and take these strong points that we're hearing from

[5:07:56] Voice 15: EC. So I'd hate to leave this without having direction to go to finish this conversation off.

[5:08:05] Voice 1: So maybe just through the chair, would a resolution, Russ, are you thinking along the

[5:08:10] Voice 1: lines of just request staff add this discussion to the next EC meeting and we'll continue it and then

[5:08:18] Voice 1: that'll give us the ability to provide any additional information and address some of

[5:08:23] Voice 1: of what we've heard today to

[5:08:25] Voice 15: a future ec meeting so that we're not

[5:08:27] Voice 15: too stressed just before the

[5:08:29] Voice 15: march if this isn't going to be a featured piece at march like it will be from an update point of

[5:08:34] Voice 15: view but not from a solve the problem time type of thing then we don't want to spend all next

[5:08:39] Voice 15: ec meeting on it so maybe in at a future meeting that we have a session or something

[5:08:44] Voice 15: yeah okay okay

[5:08:46] Trustee Luckham: so i think that's right and it looks like chair fast is positioned for motion

[5:08:51] Trustee Luckham: motion.

[5:08:52] Trustee Fast: I was going to ask if I could add the words, including

[5:09:00] Trustee Fast: the pros and cons of reducing the projects per LTC to one.

[5:09:07] Voice 13: Excellent, excellently thought through by us already. So we can

[5:09:13] Voice 13: bring something to you.

[5:09:16] Trustee Fast: Well,

[5:09:17] Voice 13: then the motion

[5:09:17] Trustee Fast: would be that EC request staff to

[5:09:25] Trustee Fast: uh continue the this discussion at a future EC meeting including um the pros and cons of

[5:09:35] Trustee Fast: uh reducing the project projects per LTC to one uh

[5:09:43] Trustee Luckham: move do I have a seconder I'm going to second it

[5:09:50] Trustee Luckham: so we've got a motion on the floor um and I'll ask Laurie did you manage to capture that

[5:09:58] Voice 2: yeah I'll just clean it up and bring it up for you thank you

[5:10:00] Trustee Luckham: thank you vice chairs

[5:10:03] Trustee Luckham: did you copy what was said and what are your remarks any discussion well

[5:10:11] Trustee Fast: i'll speak to it

[5:10:12] Trustee Fast: first i just have heard um multiple times this year and i i believe in previous years about

[5:10:17] Trustee Fast: uh too many projects from staff um i think it might be something that trustees have an appetite

[5:10:29] Trustee Fast: for because uh they've only got two two less than two years left oh my internet might be cutting out

[5:10:37] Trustee Fast: i'll just stop there so

[5:10:43] Trustee Luckham: you know this is a double-edged sword because some trustees from

[5:10:48] Trustee Luckham: my conversations over christmas have more projects they want to put on the list and um so i don't

[5:10:55] Trustee Luckham: know how well that's going to go over but i think it's worthy of consideration um and i see the

[5:11:04] Trustee Luckham: motion is up on the screen and i'm just gonna i'm gonna work i have a i guess i have a nagging

[5:11:13] Trustee Luckham: question that might inform this or an amendment to this in that following along the lines of

[5:11:27] Trustee Luckham: Laura's original thoughts there about what does done look like, I don't know. I'm trying to

[5:11:37] Trustee Luckham: figure out how to say this, but we haven't got to this stage that we're at where we've

[5:11:42] Trustee Luckham: We've restructured planning services to prioritize some reallocate resources in order to take

[5:11:50] Trustee Luckham: on regional-wide or projects that have significant commonality amongst local trust communities

[5:11:59] Trustee Luckham: without some notion of what that means.

[5:12:03] Trustee Luckham: I can't help but wonder, from a purely administrative planning perspective, what does that done

[5:12:10] Trustee Luckham: look like?

[5:12:11] Trustee Luckham: And so you must have a notion of best practices, administratively, delivery of planning services, what that looks like. Is that fair for me to ask that?

[5:12:23] Trustee Luckham: Yeah,

[5:12:24] Voice 1: I think that is fair. And I know I do. And I've expressed this, I think, several times is, you know, it's a process where we're balancing the work of the trust committees in a fair way with the resources we have available.

[5:12:41] Voice 1: that's what done looks like that the work gets done and that we're not taking the project time

[5:12:47] Voice 1: away to to do other work such as administrative or application processing right that's a very

[5:12:55] Voice 1: high level i mean you can get down to more details about what done looks like but that is at the high

[5:13:00] Voice 1: level right

[5:13:02] Trustee Luckham: so i guess i maybe think that's a how not a done because a done looks like that

[5:13:07] Trustee Luckham: that each LTC will conclude one project per term or something.

[5:13:12] Voice 15: In two minutes, we could say what done looks like.

[5:13:16] Voice 15: And we'll do that to a future EC meeting.

[5:13:19] Trustee Luckham: Yeah.

[5:13:20] Voice 15: Yeah, we can do that.

[5:13:22] Trustee Luckham: Because, you know, I appreciate, David, if you've said that before

[5:13:26] Trustee Luckham: and we're not getting it, then I think we need to say it in a different way.

[5:13:29] Trustee Luckham: So maybe that's what the CEO is going to articulate for us.

[5:13:32] Trustee Luckham: So I got a motion.

[5:13:33] Trustee Luckham: I see Laura Patrick's hand up.

[5:13:35] Trustee Luckham: And go ahead.

[5:13:37] Trustee Patrick: i'm i'm reluctant to to agree you know that we're moving toward the power of one here one project

[5:13:46] Trustee Patrick: because i look at like you know if gabriela island is uh making progress on the um the the

[5:13:56] Trustee Patrick: cannabis production bylaw that i'm i'm happy that they're making progress on that and i'm

[5:14:04] Trustee Patrick: watching them and i'm participating i'm reading the staff reports and and you know that when

[5:14:10] Trustee Patrick: they're done with that piece of work that's a piece of work that is either now a model bylaw

[5:14:14] Trustee Patrick: for cannabis production that is is available so it's it's it's it's leading to efficient project

[5:14:23] Trustee Patrick: management you know is more important than just saying one because we could have 13 useless

[5:14:31] Trustee Patrick: useless projects occurring you know that we're trying to collaborate and work better together

[5:14:37] Trustee Patrick: be more efficient so it's that's my only concern there well Dan

[5:14:45] Trustee Luckham: and then Sue Ellen and then I'll

[5:14:48] Trustee Luckham: chime in one last time on that yeah

[5:14:50] Trustee Rogers: and I'll just I'll just say I'm going to support the motion

[5:14:52] Trustee Rogers: but not because I agree because it says pros and cons because there will be some cons I actually

[5:14:58] Trustee Rogers: I actually think that the issue isn't the three,

[5:15:02] Trustee Rogers: I come around to the point of view

[5:15:04] Trustee Rogers: is you've got to prioritize the three

[5:15:06] Trustee Rogers: and a lot of local trust committees

[5:15:07] Trustee Rogers: just put throw three on and they,

[5:15:09] Trustee Rogers: but you got to name that number one.

[5:15:11] Trustee Rogers: I think every local trust committee

[5:15:13] Trustee Rogers: probably has the capacity to do a major project

[5:15:15] Trustee Rogers: and then what I'll call it administrative project,

[5:15:18] Trustee Rogers: smaller project at the same time.

[5:15:19] Trustee Rogers: The third one's a problem.

[5:15:22] Trustee Rogers: And so I just want to say, I'm going to support this motion.

[5:15:25] Trustee Rogers: I have one more comment related to something

[5:15:28] Trustee Rogers: the director said about what done looks like because part of the problem is is this politics

[5:15:35] Trustee Rogers: um is is if you look at the list that's now on the long-term planning team there's no denman

[5:15:43] Trustee Rogers: there's no hornby there's no gabriola and that's where the problem becomes is how do you what

[5:15:50] Trustee Rogers: criteria do you have to put them on the list and i don't know the answer to that question

[5:15:54] Trustee Rogers: that becomes the problem well

[5:15:57] Voice 15: just just to follow as of today all number one projects

[5:16:03] Voice 15: at the islands trust are being dealt with by either the long-range planning team or our current

[5:16:08] Voice 15: planning team so if they're not on that list and that's what this report says and we'll have

[5:16:15] Voice 15: follow-up but rest assured if you're chairing a local trust committee your number one project

[5:16:21] Voice 15: um is being addressed by some capacity at the islands trust just in this interregnum period

[5:16:30] Voice 15: and well if that and that was to be the point of this actually um was to say was to identify the

[5:16:38] Voice 15: top projects and the projects um on page 83 of the status of um all the other projects there but

[5:16:46] Voice 15: i think david was going to bring one final one and that's what's going to be helpful

[5:16:50] Voice 15: to say your number one project getting worked on by these people all the way all the way down the

[5:16:56] Voice 15: line just so everyone feels fair at the start and then address the question of who gets voted who

[5:17:01] Voice 15: who ends up being a high project or or um or not so we're aware of that yeah so

[5:17:09] Trustee Luckham: cao you've uh you've

[5:17:10] Trustee Luckham: actually in that single statement there managed to i think bring us much closer to understanding

[5:17:16] Trustee Luckham: um what's going on and you said in the past i think it was you that that if every ltc had

[5:17:22] Trustee Luckham: one local project one regional project and then I think Dan has just offered up

[5:17:29] Trustee Luckham: one third one administrative project that we would be in a better situation

[5:17:35] Trustee Luckham: right now we don't have that and if I'm mistaken in quoting you on that it's not

[5:17:43] Trustee Luckham: an unreasonable idea I think but maybe confirm or deny is that conceptually

[5:17:50] Trustee Luckham: close uh

[5:17:51] Voice 15: that's one of the options that dave and his teams worked through for sure right yeah so

[5:17:56] Voice 18: i

[5:17:56] Voice 15: think vice chair yeah

[5:17:57] Voice 18: sure

[5:17:59] Trustee Fast: i just wanted to um say to laura uh all i want to do here is bring

[5:18:07] Trustee Fast: out the pros and cons maybe it'll help um crystallize or or articulate uh whether we

[5:18:14] Trustee Fast: should how to think about projects or articulate the fact that you're going to be able to see them

[5:18:19] Trustee Fast: and how they overlap maybe that's what it'll be but it's just to get the discussion moving because

[5:18:23] Trustee Fast: i heard we needed to move on thank you thank

[5:18:27] Voice 18: you so

[5:18:29] Trustee Luckham: everybody can i call the vote we had

[5:18:31] Trustee Luckham: enough discussion on the motion on the floor in front of us all those in favor any opposed

[5:18:41] Trustee Luckham: one opposed thank you laura that's great okay so then that carries so um is there anything

[5:18:48] Trustee Luckham: further we need to do on this topic today no

[5:18:52] Voice 1: not from my point of view

[5:18:54] Trustee Luckham: so

[5:18:58] Trustee Luckham: then let us move along thanks everybody for a great conversation and it's not

[5:19:02] Trustee Luckham: over we are now at executive committee initiated amendments to the strategic

[5:19:10] Trustee Luckham: plan request for decision okay CEO Hudson pillar I do believe you brought

[5:19:17] Trustee Luckham: brought that to us i

[5:19:19] Voice 15: did mr cherry yeah this is a staff generated report i think i mentioned that

[5:19:23] Voice 15: we've got maybe some outlier projects that would benefit from being acknowledged as significant

[5:19:29] Voice 15: pieces of work do we need to do this possibly not um but i will speak to say with the forest

[5:19:38] Voice 15: initiatives um projects that we're starting to have a pretty dispersed scattershot approach to

[5:19:46] Voice 15: that that might benefit from being dealt with systematically so this isn't unusual I think

[5:19:53] Voice 15: most organizations have a bunch of one-offs you'll recall that you know we talked about the project

[5:19:59] Voice 15: charter but we at the last couple trust councils we've had just from the floor let's you know

[5:20:03] Voice 15: motion let's move forward with some forestry initiatives and then those are approved and

[5:20:09] Voice 15: there's no project charters or anything and away we go so how do we contextualize that stuff and

[5:20:16] Voice 15: get resources behind it so i just thought through three or four um you may um and i'm i'm not

[5:20:23] Voice 15: particularly i'm offering them for recommendation if anyone came off i guess that that would be fine

[5:20:29] Voice 15: it's at your discretion i know claire is tempting fate by wanting to put the crown lands project a

[5:20:37] Voice 15: 15-year project here at the islands trust potentially back on this list it must have

[5:20:41] Voice 15: been a strategic priority in the past but she thinks that that would take up timing from

[5:20:49] Voice 15: herself Lisa and David and would be a coordinated piece of work and you got some updates from

[5:20:54] Voice 15: on that earlier so that might almost be item five so the initiatives in front of us are forestry

[5:21:00] Voice 15: so over the last two years we've had discussions or interest expressed and I believe there's even

[5:21:06] Voice 15: more interest I certainly turn our minds to the challenges on Salt Spring Island over the last

[5:21:11] Voice 15: year 18 months around logging and so forth that were expressed expressed at this table and of

[5:21:17] Voice 15: course the ltc table on salt spring but the establishment of robust development permit areas

[5:21:26] Voice 15: the request for a tree cutting authority similar to a municipal authority enforcement of development

[5:21:33] Voice 15: permits related to forestry and advocacy associated with the private managed forest land

[5:21:39] Voice 15: land act um there might even be a couple other initiatives each one of these has sort of come

[5:21:43] Voice 15: to us a little bit one by one so um that's offered for consideration of trust council to

[5:21:50] Voice 15: to add it to a strategic plan uh they have said undertake a government and management review and

[5:21:57] Voice 15: it'd be hard you'd probably be a challenge to not say that's a strategic question um and it's got

[5:22:06] Voice 15: you know i think it might have the highest budget out of any one project um in the in in the plan

[5:22:14] Voice 15: in the strategic plan right now um the request you know it oddly the request to the province

[5:22:21] Voice 15: for additional funding which has had some um starts and stops but that is you know obviously a

[5:22:28] Voice 15: pretty fundamental strategic direction it would require require some strategic focus

[5:22:34] Voice 15: that could be added to the plan and we've got a report on here around trust council policy review

[5:22:42] Voice 15: while staff are the stewards of those policies both you as a group have noticed three or four

[5:22:48] Voice 15: policies that are way out of date we gave your report last time there's some 16 that that really

[5:22:53] Voice 15: a modern organization should address and they're not in a good state of health and they're

[5:23:00] Voice 15: identified a report following so that could be one as well so i could do a report for you for

[5:23:06] Voice 15: march trust council um outlining this it's hard to say what the benefits would be other than

[5:23:11] Voice 15: a more coordinated approach and perhaps a reflection on funding which other than item two

[5:23:18] Voice 15: none of these really have so this could go nowhere or it could be uh um something you discuss or you

[5:23:26] Voice 15: you could do as you see fit all

[5:23:30] Trustee Luckham: right thank you so have you allowed for this in this in this

[5:23:34] Trustee Luckham: schedule that we saw earlier with respect to trust council in march or is this something

[5:23:38] Trustee Luckham: further in the future uh

[5:23:42] Voice 15: this generally i don't think we'd be asking for more funding right now

[5:23:47] Voice 15: because we've passed that window this is housekeeping on your on behalf of ec so it

[5:23:52] Voice 15: could go to march it could go to june okay

[5:23:57] Voice 18: and

[5:23:58] Voice 15: and when we do the preliminary schedule we don't

[5:24:01] Voice 15: add all the reports in like when we get to the actual schedule we'd have like david's three

[5:24:05] Voice 15: reports on various things or my two or three but only lately we started to put some of the

[5:24:11] Voice 15: details of reports in there and we might even stop doing that it's those are the broad sections

[5:24:15] Voice 15: executive trust counsel i mean tpc and so forth yeah

[5:24:20] Trustee Luckham: i'm just thinking it from a personally

[5:24:23] Trustee Luckham: personal perspective about time management so that's that's all good so uh vice chairs um you've

[5:24:30] Trustee Luckham: you've seen this report this is a request for decision what would you like to do uh chair

[5:24:34] Trustee Luckham: vice chair rogers and then fast actually

[5:24:38] Trustee Rogers: she went so so well i had her hand up first if so

[5:24:42] Trustee Rogers: oh

[5:24:42] Trustee Luckham: well that's very gentlemanly i'll be suelen fast over to you

[5:24:45] Trustee Fast: okay i think uh i think it would

[5:24:48] Trustee Fast: be good idea to put them into the strategic plan i realize it might seem like extra make work but

[5:24:54] Trustee Fast: But I think it, excuse me, confirms for trustees that this is the package of strategic plans.

[5:25:03] Trustee Fast: These are the big projects we're working on.

[5:25:05] Trustee Fast: It makes it better communication, including for Bowen Island, you know, who doesn't, Trustee

[5:25:13] Trustee Fast: Kale, for example, and some trustees that may not follow this kind of thing very much.

[5:25:19] Trustee Fast: and because of course it's not on his plate very often but also just for the record it'll show that

[5:25:28] Trustee Fast: it's part of the the work that we're doing and otherwise I think it can I want people I want I

[5:25:36] Trustee Fast: want to have more focus by trustees on our strategic plan and just say this is what we're

[5:25:42] Trustee Fast: working on and by amending this this way I think it puts the good new stuff in that's good I approve

[5:25:48] Trustee Fast: proof of a proposal. I like this proposal.

[5:25:56] Voice 19: Okay, Dan.

[5:25:57] Trustee Rogers: Yeah, so I agree with Trustee Fasta,

[5:26:00] Trustee Rogers: Vice Chair Fasta. I think it's important to put it in because it's the reality of the work that's

[5:26:04] Trustee Rogers: being done. And I think it gives some emphasis to when the CAO says, you know, if you put more

[5:26:11] Trustee Rogers: work on our plate, there's less we can do and the stuff that you've also told us about. And so I

[5:26:17] Trustee Rogers: I would support this recommendation.

[5:26:20] Trustee Rogers: I think number one, the forestry one probably replaces

[5:26:24] Trustee Rogers: the current one and two,

[5:26:27] Trustee Rogers: which are both forestry related and your report says that,

[5:26:32] Trustee Rogers: but two, three and four are all new.

[5:26:35] Trustee Rogers: I would not put the Crown land issue on.

[5:26:40] Trustee Rogers: It's on both ours and the TPC

[5:26:43] Trustee Rogers: until there's some traction around it.

[5:26:45] Trustee Rogers: I mean, and I appreciate that there's some discussions, but there's nothing really.

[5:26:51] Trustee Rogers: I've been tracking it for five years.

[5:26:54] Trustee Rogers: Yeah.

[5:26:55] Trustee Rogers: You got

[5:26:56] Voice 14: to prove it to you.

[5:26:57] Trustee Rogers: We got to prove it.

[5:26:59] Voice 14: Claire has too.

[5:27:00] Trustee Rogers: And I remember Lisa Hansen saying that was her one thing she wanted to do before she retired.

[5:27:05] Trustee Rogers: And I think that was three years ago.

[5:27:07] Trustee Rogers: So anyway, so I wouldn't put it on, but I'd put these four on.

[5:27:13] Trustee Rogers: And I'd be happy to make that motion.

[5:27:17] Voice 15: And Mr. Chair, I think both trust vice chairs have struck on a point that I omitted and

[5:27:22] Voice 15: I wasn't fair in omitting it. And that is, I do want to, like, I think the strategic plan is

[5:27:27] Voice 15: pretty big. It's got now four more items. And so I wanted that to be realized by trust council as

[5:27:35] Voice 15: they come up with something new in March, if that's what happens. So that's the, that's one

[5:27:43] Voice 15: of the honest answers well

[5:27:46] Trustee Luckham: yeah and on that note there's every opportunity for council to remove

[5:27:50] Trustee Luckham: items from the agenda if they don't want to increase the number of items and they think

[5:27:55] Trustee Luckham: that these are important um so i think it's a it's a balance an act so i'm happy to hear a motion

[5:28:03] Trustee Patrick: can i can i just add a state um from our previous conversation about aligning um our planning work

[5:28:14] Trustee Patrick: having that question or criteria how does it relate to the strategic plan so I think this

[5:28:18] Trustee Patrick: is also part of the learning of we've got to acknowledge it is or isn't part of the strategic

[5:28:23] Trustee Patrick: plan and there's benefit if you align that's

[5:28:29] Voice 16: why we have a plan yeah

[5:28:31] Trustee Rogers: yeah so for

[5:28:32] Trustee Luckham: Patrick I'm sorry

[5:28:34] Trustee Luckham: if I miss you from time to time it's a little darker in your room there and so if your hand

[5:28:38] Trustee Luckham: goes up I might not see it so I apologize for that um Vice Chair Rogers I

[5:28:43] Trustee Rogers: was just going to

[5:28:43] Trustee Rogers: for brevity I was just going to say I would move the motion as presented motions you know

[5:28:52] Trustee Rogers: you're not

[5:28:52] Trustee Luckham: you don't like that

[5:28:53] Trustee Luckham: no because we're on a electronic meeting and not everybody's

[5:28:57] Trustee Luckham: necessarily seeing what we're seeing on the screen I'll

[5:29:00] Trustee Rogers: move that the executive committee

[5:29:02] Trustee Rogers: I'll move the executive committee recommend that trust council amend the strategic plan

[5:29:07] Trustee Rogers: to include forestry initiative one forestry initiatives including establishment of

[5:29:11] Trustee Rogers: of development permit areas,

[5:29:13] Trustee Rogers: tree cutting authority of advocacy,

[5:29:16] Trustee Rogers: enforcement of development permits related to forestry

[5:29:18] Trustee Rogers: and advocacy associated with the private,

[5:29:21] Trustee Rogers: the managed forest lands act.

[5:29:23] Trustee Rogers: Two, governance and management review.

[5:29:25] Trustee Rogers: Three, request to the province for additional funding.

[5:29:28] Trustee Rogers: Four, trust council policy review project

[5:29:31] Trustee Rogers: and that a report be prepared for March trust council

[5:29:34] Trustee Rogers: outlining the recommended.

[5:29:38] Trustee Luckham: Moved, seconded.

[5:29:39] Trustee Luckham: Second.

[5:29:40] Trustee Luckham: by Vice Chair Patrick um any us to speak to it at all no any discussion all those in favor

[5:29:48] Trustee Luckham: that carries none opposed okay great thank you everybody this brings us then to trust

[5:29:56] Trustee Luckham: council policy review project request for decision

[5:30:01] Trustee Luckham: and that's on page 105. oops there we go okay so this is uh from carmen and um over to you uh

[5:30:18] Trustee Luckham: carmen you're there somewhere okay

[5:30:19] Voice 12: yes i am and i'll make this quick because i think you've had

[5:30:22] Voice 12: this in front of you a couple of times in the last few months so the rfd's asking for your direction

[5:30:27] Voice 12: to start policy amendment work for presentation first to executive committee and then to trust

[5:30:33] Voice 12: Council, if you so deem, starting with the policies that we think are top priority as listed in the

[5:30:40] Voice 12: report. All

[5:30:43] Trustee Luckham: right, thank you. Everybody's aware of this. Dan?

[5:30:45] Trustee Rogers: I just have a question. I just want

[5:30:47] Trustee Rogers: to be sure, and I know you mentioned it earlier today, that there were a couple of budgetary

[5:30:54] Trustee Rogers: policies that aren't on this list, but I assume those are being worked on by the

[5:31:02] Trustee Rogers: the Director of Administrative Services as opposed to yourself.

[5:31:06] Voice 12: Yes, and I will talk to Julie about where they're at.

[5:31:10] Voice 12: But yes, those are a given in addition to this.

[5:31:13] Voice 12: I

[5:31:14] Trustee Rogers: just want to be sure that by approving this,

[5:31:16] Trustee Rogers: we're not in any way detracting from the fact

[5:31:19] Trustee Rogers: that we've asked for those financial policies to be reviewed.

[5:31:23] Voice 12: No, absolutely not.

[5:31:24] Voice 12: Okay, thanks.

[5:31:25] Voice 12: They're on follow-up action lists in any case,

[5:31:28] Voice 12: so we wouldn't lose track of them.

[5:31:29] Voice 12: i

[5:31:30] Trustee Rogers: i had okay thank you and a more general question and i hesitate to ask it at 305 when we have other

[5:31:36] Trustee Rogers: things to do but can i would i be correct in saying i i think that there's some gaps in some

[5:31:43] Trustee Rogers: of our policies that are what i'll call political um um these these are more administrative and

[5:31:50] Trustee Rogers: and conduct and legislative and but we have some political policies and i think there's some gaps

[5:31:56] Trustee Rogers: in them but I as would we all agree that if if we wanted to amend those those should be

[5:32:01] Trustee Rogers: driven by trustees or politicians rather than staff and I see the CAO nodding I'm thinking of

[5:32:10] Trustee Rogers: people being absent from meetings and things of that nature but those should all and how they

[5:32:16] Trustee Rogers: yeah so

[5:32:18] Voice 15: some of those issues are in these 16 so when you look at statutory rules that's obviously

[5:32:23] Voice 15: not but standards of conduct so as we bring it back to ec that would this will be our opportunity

[5:32:29] Voice 15: to reflect on those we're also missing some more um things these are all trust council policies

[5:32:36] Voice 15: so trust council would have to approve them all and any amendments and inside each of one of those

[5:32:43] Voice 15: would be administrative elements say and also potentially political elements um so this is why

[5:32:49] Voice 15: there'd be no point in carmen and i and the rest of the team updating all these things

[5:32:53] Voice 15: and then just showing up at trust council everyone would go what who asked you to do this

[5:32:58] Voice 15: um you know so we want your endorsement to go generally do you want to these to be updated

[5:33:03] Voice 15: and then you'll have to think through each one of these to go what's the political implications of

[5:33:08] Voice 15: of those things and we'd cover those off in our reporting so you wouldn't miss it

[5:33:16] Voice 19: okay any other

[5:33:18] Trustee Luckham: discussion chair patrick i

[5:33:20] Trustee Patrick: can make the motion i move that the executive committee

[5:33:23] Trustee Patrick: instruct staff to draft amendments for replacement of those trust council policies deemed as top

[5:33:28] Trustee Patrick: priority for updating based on policy review analysis for consideration of approval by trust

[5:33:35] Trustee Patrick: council move

[5:33:37] Voice 19: to have a seconder dan rogers any further discussion uh sue ellen fast yeah i just

[5:33:45] Trustee Fast: want to ask you carmen um the recommendation just says those trust councils policies deemed as but

[5:33:54] Trustee Fast: but it doesn't refer to this particular list.

[5:33:57] Trustee Fast: Is that so that it can include Julia's policies too,

[5:34:00] Trustee Fast: or are things likely to change?

[5:34:03] Voice 12: So the instruction on those financial policies,

[5:34:07] Voice 12: I think came from finance committee, if I'm not mistaken,

[5:34:12] Voice 12: to ask that they be tweaked as they saw fit to give direction.

[5:34:18] Voice 12: For these ones, we do say at the top of the list,

[5:34:21] Voice 12: a list of policies considered as top priority so we do list them there is that it would just

[5:34:28] Trustee Fast: wasn't in the motion i'm just thinking about people years from now looking and um uh so maybe

[5:34:35] Trustee Fast: if there's separate motions for the other ones can i that's i don't think it's important okay

[5:34:40] Trustee Fast: never mind it'll

[5:34:44] Trustee Luckham: only be dan looking at this years from now anyway i'll call the vote all those in

[5:34:50] Trustee Luckham: favour? That carries. Thank you. And thank you for your keen eye, Dan, by the way.

[5:35:00] Trustee Luckham: So Vice-Chairs, that concludes Section 7. I think we're now at Section 8. And as Dan pointed out

[5:35:07] Trustee Luckham: earlier, we're at 309. We've got quite a bit of material here to cover. We've also got a closed

[5:35:13] Trustee Luckham: agenda with some legal opinion update we're also restricted in camera so we

[5:35:22] Trustee Luckham: may I don't know what your expectations are for conclusion here and I realize

[5:35:27] Trustee Luckham: I'm taking up valuable air time right now but shall we just proceed with

[5:35:33] Trustee Luckham: what's in front of us and see where we get and does anybody have a deadline

[5:35:36] Trustee Luckham: line they need to be doing some other things okay i'm going to proceed to executive trust council

[5:35:44] Trustee Luckham: oh sorry

[5:35:45] Trustee Luckham: i'm just going to fill my water glass can

[5:35:48] Trustee Rogers: we have two minutes just to

[5:35:50] Trustee Rogers: take

[5:35:51] Trustee Luckham: care of ourselves 10 minutes let's take 10 minutes because the kettle takes longer to boil

[5:35:56] Trustee Luckham: okay

[5:35:56] Voice 9: thanks thank

[5:35:58] Voice 18: you everybody's

[5:44:52] Voice 8: eating chocolate

[5:44:56] Trustee Rogers: chocolate covered blueberries

[5:45:02] Trustee Rogers: sorry get us through the last hour you knew this was going to happen didn't you russ that oh yeah

[5:45:20] Voice 14: we're

[5:45:21] Trustee Rogers: gonna be long yeah

[5:45:22] Voice 15: you're long you like everybody we talk too much at the start and it

[5:45:27] Voice 15: blows up all our you know time for later but like everyone does that so

[5:45:49] Trustee Rogers: in my review of all these

[5:45:51] Trustee Rogers: policies i came across meeting procedures bylaw number 101 which is basically a concise world

[5:45:57] Trustee Rogers: version of robert's rules of order

[5:46:00] Voice 14: yes um

[5:46:02] Trustee Rogers: we should um so i'm going to memorize it

[5:46:06] Trustee Rogers: no it's a it's a good one and

[5:46:09] Voice 15: there's a couple little holes we could fill in that

[5:46:10] Voice 15: and uh of course that's governing all our committees select committee too and everything

[5:46:16] Trustee Rogers: yeah

[5:46:16] Voice 15: so

[5:46:18] Trustee Rogers: be our new mantra is if anybody asks a question is read your policies

[5:46:26] Trustee Rogers: I

[5:46:27] Voice 15: like this Dan another your policy wonk side's going to come out and support

[5:46:33] Voice 15: the various staff you've got two very strong policy people here Claire for sure

[5:46:38] Voice 13: and David as

[5:46:40] Voice 13: well yeah of course so

[5:46:44] Trustee Luckham: I was wondering why you guys kept interrupting me it's because

[5:46:47] Trustee Luckham: I didn't have my microphone on oh

[5:46:49] Trustee Rogers: yeah we couldn't hear you yeah

[5:46:51] Trustee Luckham: anyway I just want to

[5:46:55] Trustee Luckham: thank you for being here, doing all the work that you do. And indeed, we do talk a lot. But I also

[5:47:02] Trustee Luckham: think that we need to talk a lot. And I just want to take this opportunity to remind Executive

[5:47:07] Trustee Luckham: Committee that up until only, I don't think the CAO remembers, but maybe it was when after this,

[5:47:14] Trustee Luckham: before the CAO joined us, a current CAO, is the Executive Committee used to meet every two weeks.

[5:47:20] Trustee Luckham: And I know you probably don't want to hear that, Russ, but that's how they managed the workflow

[5:47:24] Trustee Luckham: before and I don't think that there was a lot of talk then eat either and so we

[5:47:29] Trustee Luckham: have to figure out a way to manage this because we've got quite a bit more that

[5:47:33] Trustee Luckham: we could talk about that we're obviously going to be on pressure under pressure

[5:47:36] Trustee Luckham: now to not talk about and I'm reflecting on that so I'm gonna shut up and keep

[5:47:40] Trustee Luckham: moving executive committee sponsorship application main island temporary use

[5:47:45] Trustee Luckham: permit 2021.1 request for decision uh who's going to speak to this for us david mauler go ahead

[5:47:55] Voice 1: yeah very quickly it's pretty straightforward this is a sponsorship application for a daycare

[5:48:01] Voice 1: by a non-profit society it's a temporary use to allow a daycare on main island so it meets the

[5:48:09] Voice 1: It meets the requirements of the policy.

[5:48:11] Voice 1: So the ask is a sponsorship of $1,100,

[5:48:17] Voice 1: which is the application fee.

[5:48:22] Trustee Luckham: Okay.

[5:48:23] Trustee Luckham: Dan, do you wish to speak to it or make a motion?

[5:48:26] Trustee Rogers: I mean, I know what this is about, obviously,

[5:48:30] Trustee Rogers: but my question,

[5:48:31] Trustee Rogers: the part that I've always been confused about

[5:48:34] Trustee Rogers: is that the policy sets out the criteria,

[5:48:37] Trustee Rogers: but I've never can see what the budget is

[5:48:39] Trustee Rogers: and where we're at in terms of the budget.

[5:48:41] Trustee Rogers: because I because the policy doesn't set out a budget it just sets out a criteria and and I'm

[5:48:49] Trustee Rogers: not sure I we've sponsored a few things this year and I try to be conscious of staying within budget

[5:48:55] Trustee Rogers: so that's my own with my question yeah

[5:48:58] Voice 1: if I may through the chair um we probably should put that

[5:49:01] Voice 1: on here and in future ones we'll um give you a indication of where we're at with respect to that

[5:49:07] Voice 1: uh it's not there's a line item of five thousand dollars for this the reality is that you're not

[5:49:16] Voice 1: actually spending the money you're reducing the revenue by the amount that you're sponsoring

[5:49:21] Voice 1: in other words you're telling the applicant you don't have to pay the fee so yeah so that's that's

[5:49:27] Voice 1: what's happening yeah

[5:49:32] Trustee Rogers: okay six of one and a half exactly yeah it is yeah yeah

[5:49:39] Voice 1: yeah uh just done

[5:49:42] Voice 1: that though um you did just recently approve one so we probably over the five thousand already i

[5:49:49] Voice 1: just don't have the number in front of me now

[5:49:50] Trustee Rogers: yeah um it's uh oh there's claire

[5:49:55] Voice 11: we happen to

[5:49:57] Voice 11: have a new web page on this program so i've just quickly looked it up you've spent a thousand

[5:50:00] Voice 11: so far this fiscal oh

[5:50:01] Voice 1: sorry i thought we'd gone over that okay that's good to know that's possible

[5:50:05] Voice 1: we approved gabriola and galliano oh

[5:50:08] Voice 11: maybe we only caught the gabriel okay this is where my website's

[5:50:10] Voice 11: not caught up with reality okay i quickly went and saw you'd spent gabriela was a thousand i can tell

[5:50:15] Voice 11: you that and

[5:50:16] Voice 1: galliano yeah that's the one i was thinking about okay

[5:50:19] Trustee Rogers: anyway i i know what this is

[5:50:21] Trustee Rogers: it's uh they're in a bit of

[5:50:24] Trustee Rogers: a they're in a bit of a bind so i'll move that the islands trust

[5:50:27] Trustee Rogers: trust executive committee approved sponsorship

[5:50:29] Trustee Rogers: in the amount of $1,100

[5:50:30] Trustee Rogers: for this TUP temporary use permit application.

[5:50:34] Trustee Luckham: Second.

[5:50:35] Trustee Luckham: Moved and seconded.

[5:50:37] Trustee Luckham: Any further discussion?

[5:50:39] Trustee Luckham: All those in favor?

[5:50:41] Trustee Luckham: Any opposed?

[5:50:42] Trustee Luckham: None opposed.

[5:50:43] Trustee Luckham: That carries.

[5:50:44] Trustee Luckham: Thank you, executive committee.

[5:50:46] Trustee Luckham: Annual executive committee,

[5:50:47] Trustee Luckham: Bowen Island Council meeting briefing.

[5:50:50] Trustee Luckham: It's nice to see this here.

[5:50:52] Trustee Luckham: And I think who's going to take us on that one?

[5:50:57] Trustee Luckham: I got to get to it.

[5:50:58] Trustee Luckham: i

[5:50:58] Voice 15: can mr chair thank

[5:51:01] Trustee Luckham: you sir so

[5:51:02] Voice 15: uh some initial discussions with the um uh the cao liam uh we are

[5:51:09] Voice 15: going to meet with bowen council next monday um and that's specifically on the policy statement

[5:51:16] Voice 15: project and we'd like to offer the rest of bowen council a chance to answer the three questions

[5:51:22] Voice 15: that the rest of the trustees did around the policy statement i think that would be a nice

[5:51:26] Voice 15: approach and hopefully they'd take that well and hopefully you're just nodding in agreement and

[5:51:32] Voice 15: don't need to tell us to go do that. And so that other that of course could be part of your

[5:51:40] Voice 15: conversation on the 23rd but here's just a raft of issues and I owe many of these to Claire's good

[5:51:48] Voice 15: work just getting them in front of us. I don't think you have to have all of these here but you

[5:51:52] Voice 15: You could indicate the ones you'd like to have conversations with Bowen.

[5:51:55] Voice 15: They are developing their own list, and then we'll put the two lists together

[5:51:59] Voice 15: and we'll publish it a week ahead of time.

[5:52:02] Voice 15: So that's the intention here.

[5:52:04] Voice 15: If you're asking for myself, I think item two,

[5:52:10] Voice 15: given that we'll already have talked about the Policy Statement Project,

[5:52:13] Voice 15: where obviously Bowen's going to have to understand is that

[5:52:16] Voice 15: as this is a significant project, as these policies change,

[5:52:20] Voice 15: particularly around reconciliation and climate change we would love to avoid disappointment

[5:52:26] Voice 15: by having them know that the their ocp may have different standards than it does right now

[5:52:33] Voice 15: associated with these things and i don't obviously know how that will land so that might be something

[5:52:38] Voice 15: to say from political point of view obviously the budget um i did talk with the cao about item three

[5:52:45] Voice 15: indicating that a letter had gone over he indicated that several council members may or may

[5:52:52] Voice 15: not be open frankly to having the allen's trust tell them how to manage their relationships with

[5:52:58] Voice 15: first nations i think he was you know um but he's just speaking generally i don't know if you want

[5:53:04] Voice 15: this on here or whether you'd like to um encourage some sort of first nations discussion

[5:53:11] Voice 15: that's up to you um there could be a good opportunity um and the rest are um item four

[5:53:19] Voice 15: the tax assessment i think that'd be nice to point out i don't think we have to talk about

[5:53:22] Voice 15: the new website with them maybe claire can put her head up whether that needs to be i think that's

[5:53:29] Voice 15: a staff to staff matter um we could maybe do an update on the crown land agreements and then we'd

[5:53:35] Voice 15: have claire at the meeting um and the heritage over so i'd say seven you'd include um and eight

[5:53:47] Voice 15: nine i filled them in on anyway over to you mr chair so is there this or any other items that

[5:53:53] Voice 15: we could send forward to bowen to say we'd like to discuss these or is there anything you want to

[5:53:58] Voice 15: ask them about okay

[5:54:02] Trustee Luckham: vice chairs uh sir alan fast yeah

[5:54:05] Trustee Fast: thank you chair i'm uh i just i mentioned

[5:54:09] Trustee Fast: mentioned earlier that I had sent some ideas uh to Liam and um so I'm happy to talk about those

[5:54:15] Trustee Fast: if you are interested I um I honestly think that number three there the the letter encouraging them

[5:54:25] Trustee Fast: to engage I think it would be better to build a relationship first and have everybody um

[5:54:31] Trustee Fast: understand the policy statement and and the changes that are going to be happening there

[5:54:36] Trustee Fast: and um what number eight is down oh sorry seven the heritage overlay mapping um and invite their

[5:54:47] Trustee Fast: participation i honestly don't think there's too many people who are against reconciliation we've

[5:54:54] Trustee Fast: done all kinds of things but um there are some things that we haven't done yet and um it would

[5:54:59] Trustee Fast: would be good to do that through discussion rather than uh pressure in my opinion uh i think it would

[5:55:06] Trustee Fast: go better i i think anything we can do about collaboration one of the things i brought up with

[5:55:17] Trustee Fast: um um with liam partly just to make sure he was aware of it um was our um protocol

[5:55:26] Trustee Fast: agreement uh which by the way doesn't say annual meetings it says regular meetings

[5:55:31] Trustee Fast: and um so i think uh there's some wording in there about collaboration just up in the whereases we

[5:55:38] Trustee Fast: don't have to review the whole thing but um he

[5:55:41] Voice 15: did mention to that to me uh vice chair fast so

[5:55:43] Voice 15: thank you for reminding me he was expressing you know is this happening is it a functional document

[5:55:50] Voice 15: is there time for reflection around the protocol agreement and i indicated that you know that

[5:55:54] Voice 15: we have it have some importance but that bowen council might indeed want to have a little look

[5:56:02] Voice 15: at that one well

[5:56:04] Trustee Fast: might i suggest that if we were going to do that this is actually in many ways a

[5:56:09] Trustee Fast: progressive council and while they don't do a acknowledgement before meetings it's partly

[5:56:14] Trustee Fast: because of our local situation as i understand it when i bring it up um it has to do with um

[5:56:21] Trustee Fast: some of the local First Nations spokespeople

[5:56:28] Trustee Fast: suggesting that it's not as important

[5:56:30] Trustee Fast: as some of the other things to do.

[5:56:32] Trustee Fast: But Bowen Council people have visited and done.

[5:56:38] Trustee Fast: Anyway, I'll just stop there and say,

[5:56:42] Trustee Fast: I think it would be good to,

[5:56:46] Trustee Fast: might be good to visit the protocol agreement

[5:56:49] Trustee Fast: with this council or with the next one.

[5:56:51] Trustee Fast: but um it might be good to just get everybody to look at it as a bowen counselor we've never

[5:56:57] Trustee Fast: looked at it it's okay

[5:57:02] Trustee Rogers: okay

[5:57:03] Voice 19: uh either vice chairs dan um

[5:57:07] Trustee Rogers: i just two things i'd like to say one is i

[5:57:09] Trustee Rogers: totally take the cao's recommendation and what topics are appropriate and some of it may be

[5:57:14] Trustee Rogers: become clearer after monday um after your your your meeting the staff meeting with the bowen

[5:57:21] Trustee Rogers: council as to what can i also suggest that um that we if we have a a short meeting prior to

[5:57:32] Trustee Rogers: the four o'clock on the 23rd just to get a briefing on on what happened and what the

[5:57:37] Trustee Rogers: or at least or maybe a written briefing beforehand before we we meet with the one

[5:57:43] Trustee Rogers: council on the 23rd i would appreciate an opportunity to either talk or at least have

[5:57:48] Trustee Rogers: some sort of a short brief about what occurred at the meeting and with bone okay do

[5:57:56] Voice 14: that you're

[5:58:00] Trustee Fast: coming to our council meeting right on

[5:58:03] Voice 15: the monday night yes well claire for sure and i might be

[5:58:07] Voice 15: double no i don't think i'm double

[5:58:09] Trustee Fast: booked with no no it's

[5:58:11] Trustee Fast: fine i just meant staff but i think

[5:58:13] Voice 15: council meeting

[5:58:16] Trustee Fast: yeah okay yeah

[5:58:16] Trustee Rogers: so

[5:58:19] Trustee Luckham: uh just so i'm clear so you're meeting with bone council

[5:58:22] Trustee Luckham: on the 22nd we're having our meeting on the 23rd

[5:58:24] Voice 15: no we're meeting on the 8th and cl are you there

[5:58:28] Voice 15: claire um so okay

[5:58:33] Voice 15: so we're um you know in discussions with the director um and the

[5:58:39] Voice 15: advancement of the policy statement project a focused discussion with bowen council is a good

[5:58:43] Voice 15: idea and so i approached him on behalf of trust area services and we've had a conversation around

[5:58:49] Voice 15: let's spend some time together so i think we're going to spend half an hour with bone council

[5:58:55] Voice 15: this coming monday night the 8th and we're on their schedule and and claire and perhaps

[5:59:01] Voice 15: i don't know if anyone else is joining you claire do you have um

[5:59:04] Voice 11: yes it's lisa and myself speaking

[5:59:07] Voice 11: about the policy the policy statement amendment project in general the policy directions report

[5:59:13] Voice 11: current opportunities for engagement and just drawing their attention back to it because it

[5:59:17] Voice 11: It has been a year or so since we've spoken with them.

[5:59:19] Voice 15: So it's a reminder meeting.

[5:59:21] Voice 15: And then we meet on the 23rd.

[5:59:24] Trustee Luckham: So there's plenty of time for us to get an update at either one of our teleconferences after that meeting.

[5:59:31] Yep.

[5:59:32] Trustee Luckham: Yep.

[5:59:33] Trustee Luckham: Okay.

[5:59:33] Trustee Luckham: That's just what I was wondering.

[5:59:36] Trustee Luckham: Anything else on this topic?

[5:59:38] Trustee Luckham: I guess the potential topics.

[5:59:42] Trustee Luckham: Do I see Laura on the line here still?

[5:59:47] Trustee Luckham: There you are.

[5:59:49] Trustee Luckham: Anything, Laura?

[5:59:50] Trustee Luckham: i

[5:59:51] Trustee Patrick: don't have anything to add okay

[5:59:56] Trustee Luckham: um yeah i guess i'm inclined to go with what

[6:00:00] Trustee Luckham: seemed appropriate from the CAO's perspective. Certainly there's some political elements there

[6:00:07] Trustee Luckham: around item three particularly, but what I would want to be able to advise them, and I'm presuming

[6:00:15] Trustee Luckham: that's going to happen, is that we are building in First Nations recognition, reconciliation

[6:00:22] Trustee Luckham: into our policy statement, and that is going to affect how we're going to be doing business in

[6:00:27] Trustee Luckham: the future so i wouldn't want that to be a surprise um to bond council and maybe that

[6:00:34] Trustee Luckham: together we need to look at the policy in order to advance that work together um because i agree

[6:00:40] Trustee Luckham: we need to do this together um and um so

[6:00:44] Voice 15: may i get specific

[6:00:46] Trustee Luckham: yes sir so

[6:00:48] Voice 15: then i would remove three

[6:00:50] Voice 15: as stated and include in number one that you'd like to to follow up from the feb 8th meeting

[6:00:57] Voice 15: including reconciliation and climate change potential changes to the policy statement to

[6:01:03] Voice 15: hear what they had to say coming out of that is that a good approach so

[6:01:09] Trustee Luckham: you're going to add that

[6:01:10] Trustee Luckham: to the number one item potential topic yeah

[6:01:12] Voice 15: so we're trying to hone in on things that you'd like

[6:01:14] Voice 15: to speak with a trust council we're in that part of this discussion i think and so i would take

[6:01:19] Voice 15: take three out and I would add that to item one or some the specifics around

[6:01:28] Voice 15: implications for reconciliation. And that's what I'm hearing you say, because you've already sent

[6:01:33] Voice 15: a letter. Do you starkly want to have that as a specific topic as well as sending the letter

[6:01:39] Voice 15: and talking about the policy statement? Are you okay talking about it in the context of the policy

[6:01:43] Voice 15: statement?

[6:01:44] Trustee Luckham: Let's talk about it in the context of the policy statement. Thank you.

[6:01:47] Trustee Luckham: Is there any

[6:01:48] Trustee Luckham: any disagreement with that vice chair fast no

[6:01:51] Trustee Fast: i didn't disagree with that i have something else

[6:01:54] Trustee Luckham: okay okay um so go ahead yeah my

[6:01:58] Trustee Fast: uh the thing the things i talked about before were things i

[6:02:02] Trustee Fast: talked to liam about um as being uh for the bowen side of it um for our side of it with the

[6:02:11] Trustee Fast: collaboration kind of theme in mind i'm wondering could i've asked julia could bowen participate in

[6:02:20] Trustee Fast: one of our uh strategic plan projects um if we shared the costs and uh i just want to see how

[6:02:30] Trustee Fast: could that happen if we could have a discussion about that for example um we also are looking at

[6:02:37] Trustee Fast: at our freshwater availability on the island

[6:02:40] Trustee Fast: and it might fit with our freshwater strategy work.

[6:02:46] Trustee Fast: Are we participating in,

[6:02:48] Trustee Fast: it seems like we're participating in the heritage layer

[6:02:51] Trustee Fast: but not in the freshwater mapping.

[6:02:58] Trustee Fast: You know, I would just like to be clear

[6:03:01] Trustee Fast: about what we can be involved in and what we can't

[6:03:06] Trustee Fast: or how could we collaborate if we wanted to so

[6:03:11] Voice 14: you want to have that conversation now

[6:03:13] Voice 15: no

[6:03:13] Trustee Fast: i just thought it might be a sort of open-ended uh big preliminary conversation for um our meeting

[6:03:22] Trustee Fast: with municipality so

[6:03:27] Trustee Luckham: what you're saying is you would like to add opportunities for collaboration

[6:03:30] Trustee Luckham: to the potential topics that's right okay and

[6:03:35] Trustee Fast: with with our strategic plan uh project as

[6:03:40] Trustee Fast: as examples sure

[6:03:42] Trustee Luckham: does that seem reasonable everybody i'm the cao sure yeah

[6:03:48] Trustee Luckham: okay so then

[6:03:51] Trustee Luckham: you don't need a motion no this is just a discussion piece so you've got i

[6:03:58] Voice 15: need i need

[6:03:58] Voice 15: direction i

[6:03:59] Voice 15: need direction okay

[6:04:01] Voice 16: like

[6:04:02] Voice 15: this is what just to step back what do you want to talk to bowen

[6:04:05] Voice 15: about and here's a larger lesson right now i'm amending three i'm adding add opportunities for

[6:04:12] Voice 15: collaboration and taking out a couple of the admin ones that um seem that they're more staff to staff

[6:04:19] Voice 15: and then forwarding maybe six to eight topics that would be on the that would form our side

[6:04:25] Voice 15: of the agenda so

[6:04:28] Trustee Luckham: can we say that the executive committee recommended agenda topics for discussion

[6:04:34] Trustee Luckham: with bowen council as indicated or as amended in the uh the briefing of january 27th

[6:04:44] Voice 8: sure okay

[6:04:47] Trustee Luckham: Do you have a seconder to that?

[6:04:48] Trustee Rogers: Mr. Chair, I wanted to take up the CAO on the view that number five could probably come out because that's a stop-to-stop matter as opposed to, so I would think that could probably come out.

[6:05:05] Trustee Luckham: Okay, so are you clear then, CAO, on the, maybe you just want to

[6:05:08] Trustee Luckham: run through the numbers again?

[6:05:10] Voice 15: I've got a pretty good feel.

[6:05:11] Voice 15: deal one two four six seven um uh possibly eight um in information on nine and a tenth being um

[6:05:23] Voice 15: adding opportunities for collaboration that's a that's a lot to bring to a table to be quite

[6:05:28] Voice 9: honest they might

[6:05:29] Voice 15: have six or seven so then we're there for three or four hours that's probably not

[6:05:32] Voice 15: the intention of the of the annual meeting i'm guessing that they're going to come with a big

[6:05:38] Voice 15: discussion about the budget but as usual as they as they would because it's scheduled just prior

[6:05:44] Voice 15: to march so um they might say like how are ways we could reduce our participation in various functions

[6:05:52] Voice 15: that would lower our costs so that could happen

[6:05:56] Voice 18: right you'll

[6:06:00] Trustee Luckham: get a feel for that so that's a

[6:06:02] Trustee Luckham: motion uh moved by i think uh chair luckham seconded by vice chair fast is there any further

[6:06:08] Trustee Luckham: the discussion all those in favor um none opposed that uh uh carries i don't for some reason i'm not

[6:06:18] Trustee Luckham: seeing you on my screen there so okay there you go i've got you now sure okay so let's have a look

[6:06:28] Trustee Luckham: here now so the next item is trust area services again ltc chair report on local advocacy topics

[6:06:35] Trustee Luckham: topics. Is there anything quick to report on local advocacy? No? Okay. Only here on

[6:06:43] Trustee Luckham: Thetis we're advocating for digital fiber to the island. That'll become apparent to

[6:06:50] Trustee Luckham: everybody in the near future. Local planning services contaminated site regulation change

[6:06:56] Trustee Luckham: of procedure briefing. Holy smokes. Over to you, David, I think.

[6:07:01] Trustee Luckham: Yeah,

[6:07:02] Voice 1: this is just a briefing to let you know that the province has changed the

[6:07:08] Voice 1: contaminated sites regulation effective Monday, so February 1st of 2021.

[6:07:17] Voice 1: So you may not remember, but back in 1997, when they first brought in contaminated sites,

[6:07:24] Voice 1: they allowed local governments to opt out. That was based on pushback from local governments

[6:07:29] Voice 1: because of potential liability under the way the system was set up at that time and so all local

[6:07:36] Voice 1: trust committees opted out and have done so up to this date that is no longer possible so the

[6:07:43] Voice 1: briefing is just advising you that to make sure we're meeting the contaminated site regulation

[6:07:50] Voice 1: we are going to be requiring a site disclosure statements that landowners will have to provide

[6:07:58] Voice 1: a time of making an application for rezoning or a development permit or a temporary use permit

[6:08:08] Voice 1: that may disturb the soil. So for a structure, for example, but it would not require them for

[6:08:15] Voice 1: a temporary use permit for something like a short-term vacation rental. And siting use permits

[6:08:21] Voice 1: permits would have to be captured as well for the same reason, it disturbs the soil.

[6:08:26] Voice 1: The legislation requires that site profiles be provided with respect to building permits

[6:08:32] Voice 1: as well. This is for properties where there's a commercial or an industrial use that is

[6:08:44] Voice 1: identified on Schedule 2 attached to the contaminated sites regulation, and I've included it in

[6:08:50] Voice 1: the briefing for you so you can have a look at what those are. Now you know it's easy if your

[6:08:56] Voice 1: zoning lines up with this but in the Islands Trust area some of these uses could have happened on

[6:09:02] Voice 1: rural properties either as a home-based business or maybe even pre-zoning or as a

[6:09:11] Voice 1: legal non-conforming use. So to make sure we capture anything like that we would require

[6:09:17] Voice 1: the site profile for any application and then if it's a no like the landowner indicates that none

[6:09:24] Voice 1: of these are in to their knowledge happen then we'll just put that on file and process the

[6:09:29] Voice 1: application as per normal if any one of these are indicators of yes that triggers the contaminated

[6:09:35] Voice 1: site process which means would send that disclosure statement to the province and then the

[6:09:42] Voice 1: the province has a process and they can make I think one of four decisions and they would let

[6:09:49] Voice 1: the local government know what that decision is and the local government is prohibited from

[6:09:54] Voice 1: processing the application until you hear back from the province. There are some exceptions

[6:10:01] Voice 1: and one of them is if you've got multiple processes like say a rezoning and a development

[6:10:08] Voice 1: payment you can go through the rezoning but you can't do the development payment until you

[6:10:13] Voice 1: here you get that approval and other exceptions is if you're if you have one of these uses on

[6:10:21] Voice 1: the property but you're planning to keep using it that way and the rezoning is to say add another

[6:10:27] Voice 1: use for example like a retail store to a gas station then you don't have to go through the

[6:10:33] Voice 1: site profile process you don't it doesn't count anyway it's completely new so uh we're in the

[6:10:39] Voice 1: process of setting up our application processes and we'll put something on the website to let

[6:10:45] Voice 1: people know but and i'm planning to send this memo out to all trustees by email after this meeting

[6:10:52] Voice 1: so all the trust trustees are aware of this as well so yeah that's it um there's no choice in

[6:11:00] Voice 1: this so this is just a matter of uh advising you what we're what we're doing to address the new

[6:11:05] Voice 1: regulation okay

[6:11:08] Trustee Luckham: questions no okay i'm going to continue on um so we have eight items here of

[6:11:17] Trustee Luckham: correspondence which i'm inclined to want to receive as many as we can by for information

[6:11:23] Trustee Luckham: and so i'm just going to ask if there's anything that anybody would like to pull out from this list

[6:11:29] Trustee Luckham: of correspondence 9.1 through 9.8 for discussion or other actions dan rogers uh

[6:11:36] Trustee Rogers: nine um three four

[6:11:38] Trustee Rogers: and seven three

[6:11:41] Trustee Luckham: four and seven okay anything else all right so i'm just going to take it then uh

[6:11:47] Trustee Luckham: that by general consent will receive 9.1 9.2 9.5 9.6 9.8 um for information and let's go to uh dan

[6:11:56] Trustee Luckham: for invitation to the winter 2021 oceans protection plan dialogue and just let

[6:12:01] Trustee Luckham: you know that Claire and I have both registered for that already okay that's

[6:12:06] Trustee Rogers: enough that's all that's all I didn't know that so that's that's just that's

[6:12:10] Trustee Rogers: enough information I don't need to know anything more about that

[6:12:13] Trustee Luckham: want to know is

[6:12:17] Trustee Luckham: that there is no anchorages file on the agenda and Claire and I and Chris straw

[6:12:24] Trustee Luckham: and others are pressing to get a report during that session and so far I haven't heard. Have

[6:12:30] Trustee Luckham: you heard anything, Claire?

[6:12:31] Voice 11: Just now. They've added it to the agenda and they have emailed you.

[6:12:35] Voice 19: Excellent. That's really good news. Successful advocacy. Good

[6:12:41] Trustee Rogers: for you because I did note that

[6:12:44] Trustee Rogers: it was missing. Yeah,

[6:12:47] Trustee Luckham: so there we go. The Islands Trust is able to influence change. So 9.4,

[6:12:53] Trustee Luckham: Trans Mountain Expansion Project Reconsideration. Dan, you asked for that one?

[6:12:58] Trustee Rogers: So I read this. This is a two staff people a month project to work on. As I read it, I thought,

[6:13:10] Trustee Rogers: you know what, if someone was going to retain me to do this, I would ask for a big retainer

[6:13:15] Trustee Rogers: because it's a fairly detailed project. However, having said that, so I'm going to say without

[6:13:23] Trustee Rogers: without even asking, Claire, we have no capacity to respond to that. Am I correct on that?

[6:13:30] Voice 11: Technically, yes. However, it seems really difficult for me to advise you that we don't

[6:13:36] Voice 11: respond to this when I'm sitting on 10 years worth of

[6:13:38] Trustee Rogers: language.

[6:13:41] Trustee Rogers: So that's my question. I had that question. And then I had the question of, I wondered whether

[6:13:46] Trustee Rogers: we should send it out to our trustees to send it out to people in their community that were

[6:13:50] Trustee Rogers: we're interested so that people who have watched this file for years can then send them a bunch of

[6:13:57] Trustee Rogers: information so that was going to be my action suggestion but I wanted to ask whether we have

[6:14:02] Trustee Rogers: any capacity to respond to the five questions that are there five issues that are there

[6:14:10] Voice 11: I absolutely I think it should be circulated to trustees we will be pushing it out through the

[6:14:15] Voice 11: Islands Trust social media channels but that I think that still has room for growth so out

[6:14:20] Voice 11: through trustees would be fantastic if that could happen no we don't have capacity yeah

[6:14:26] Trustee Rogers: I'll get to

[6:14:27] Trustee Rogers: it I didn't want to interrupt Claire so

[6:14:29] Voice 11: okay no I with every fiber of my being I want to say we

[6:14:34] Voice 11: don't have capacity but I will make capacity to support a chair letter on this given all the

[6:14:38] Voice 11: history that we have it might be a light touch and simply reiterating some of the prior things

[6:14:43] Voice 11: we've said Georgia Straight Alliance has responded and I think there's a few themes there we can pull

[6:14:49] Voice 11: in as well i really don't feel that they've given sufficient consideration to the human health

[6:14:54] Voice 11: impacts is one element um considering we've pointed out before the average age on saturn is 65

[6:15:00] Voice 11: there is no no consideration of what that response to a spill of bitumen with

[6:15:05] Voice 11: aerosols in the air might look like so i think some of those key messages we could

[6:15:09] Voice 11: that we can uniquely deliver we should be delivering um so i would be happy to support

[6:15:14] Voice 11: court a chair letter um it will not be it will not be the two months an analytical piece unless

[6:15:20] Voice 11: you wish to hire a consultant to take that on um my fear is that almost all the consultants who

[6:15:25] Voice 11: work in this space have already been contracted by the province

[6:15:27] Trustee Rogers: yeah yeah i'm sure there's a lot

[6:15:29] Trustee Rogers: of people that are going to but we have a special place so i'm going to move that um the executive

[6:15:34] Trustee Rogers: committee requests uh staff to draft a chair letter in response to the invitation to the um

[6:15:43] Trustee Rogers: provincial trans mountain expansion project reconsideration

[6:15:53] Voice 16: second and forward the well

[6:15:56] Trustee Rogers: i'm going to get that's a second motion sorry that's a second

[6:16:00] Trustee Luckham: so moved seconded by was that sue ellen or vice chair patrick both both of them seconded up

[6:16:08] Trustee Luckham: that's how much enthusiasm we have here and um so therefore if there's no discussion i'll call

[6:16:14] Trustee Luckham: for the vote all those in favor thank

[6:16:17] Trustee Rogers: you claire i know you have expertise and i knew you were going

[6:16:20] Trustee Rogers: to say that um and secondly i'm going to move that the uh document the the transmountain expansion

[6:16:28] Trustee Rogers: project reconsideration documents be forwarded to trustees uh and they be encouraged to um circulated

[6:16:38] Trustee Rogers: to interested constituents.

[6:16:43] Trustee Luckham: And can I just say, and be advised that the chair is writing a letter.

[6:16:46] Trustee Rogers: And be advised the chair is going to be writing a letter.

[6:16:52] Trustee Luckham: Thank you. So seconded by Chair Patrick. Any further discussion?

[6:16:57] Trustee Luckham: And you're with us, are you, Laurie? All those in favor?

[6:17:02] Voice 2: I am always with you.

[6:17:05] Trustee Luckham: Well, you were disconnected earlier, but thank you very much, Laurie, for that.

[6:17:10] Trustee Luckham: and that carries unanimously.

[6:17:14] Trustee Luckham: So the next item would be 9.7,

[6:17:17] Trustee Luckham: member of parliament McGregor regarding the anchorages

[6:17:20] Trustee Luckham: and survey dated December the 11th, 2020.

[6:17:23] Trustee Rogers: So I raised this

[6:17:25] Trustee Rogers: again, that this is the petition

[6:17:28] Trustee Rogers: and I, you know, the chair like I'm you're,

[6:17:32] Trustee Rogers: you're far more versed on this issue than I am.

[6:17:34] Trustee Rogers: And I just don't know if we've taken any,

[6:17:37] Trustee Rogers: I mean, I recall when MP Malcolmson, as she then was,

[6:17:45] Trustee Rogers: we passed a motion supporting her private members bill.

[6:17:51] Trustee Rogers: We also passed a motion supporting the fellow

[6:17:55] Trustee Rogers: for the North Duncan, what's his name?

[6:17:59] Trustee Rogers: When he was his plastics resolution.

[6:18:01] Trustee Rogers: And I wondered if we need a motion brought

[6:18:06] Trustee Rogers: brought to Trust Council to support the petition

[6:18:09] Trustee Rogers: from Alastair MacGregor.

[6:18:11] Trustee Rogers: I

[6:18:15] Trustee Luckham: have to ask Claire, the last motion we got from Council

[6:18:19] Trustee Luckham: on this was sort of in parallel to this.

[6:18:24] Trustee Luckham: I'm having difficulty figuring out which came first now,

[6:18:27] Trustee Luckham: but that would have been in December.

[6:18:28] Trustee Luckham: We did the motion which was in support of this initiative.

[6:18:32] Trustee Luckham: So whether we

[6:18:33] Trustee Luckham: need to do more, I don't know.

[6:18:36] Trustee Luckham: Claire.

[6:18:36] Voice 11: So you've written to the new Minister of Transport

[6:18:39] Voice 11: with some strong language requesting an update

[6:18:43] Voice 11: on the Anchorage issue.

[6:18:45] Voice 11: I honestly can't recall at this stage

[6:18:46] Voice 11: whether we have circulated the private member's survey

[6:18:49] Voice 11: to trustees.

[6:18:50] Voice 11: I'm afraid I don't recall.

[6:18:53] Trustee Luckham: Well, then let's circulate this to all trustees

[6:18:55] Trustee Luckham: and then we've got all the bases covered.

[6:18:59] Trustee Rogers: Okay, I'll move that we circulate the petition

[6:19:02] Trustee Rogers: and survey to all trustees.

[6:19:05] Trustee Rogers: The survey petition from MP Alistair McGregor

[6:19:08] Trustee Rogers: to all trustees.

[6:19:10] Trustee Luckham: So, that's moved. We have a seconder, Vice Chair Patrick. Any discussion? All those in favor? That carries. None opposed.

[6:19:22] Trustee Luckham: Thanks, everybody, for helping get through that.

[6:19:26] Trustee Luckham: Work program review and amendment in the current work program. As noted, that's been updated. Are there any concerns about that at this time?

[6:19:34] Trustee Luckham: so for information all right next meeting apparently february the 24th and with that

[6:19:42] Trustee Luckham: i'll look for a motion to go in camera and thank members of the public for joining us today

[6:19:48] Trustee Luckham: and we're going to go into an in-camera meeting now um and so we will be disconnecting from the

[6:19:55] Trustee Luckham: internet for that purpose and um if it's applicable we may rise and report but we

[6:20:00] Trustee Luckham: We recently adopted a policy of rising and reporting at the next meeting.

[6:20:06] Trustee Luckham: So I wouldn't suggest necessarily waiting around or waiting for us to come back.

[6:20:11] Trustee Luckham: So can I get a motion, please?

[6:20:13] Trustee Rogers: I'll move that the meeting be closed to the public, subject to Sections 91CG and I of the Community Charter,

[6:20:20] Trustee Rogers: in order to consider matters related to employee relations litigation affecting the Islands Trust

[6:20:26] Trustee Rogers: trust and receipt of advice that is subject to solicitor client privilege and to stop attending

[6:20:30] Trustee Rogers: the meeting

[6:20:31] Trustee Luckham: second let's move seconded by vice chair fast i'll call for the call the question

[6:20:37] Trustee Luckham: all those in favor that carries so we're going to go into in camera i presume laurie we're just

[6:20:45] Trustee Luckham: going to stay here and you're just going to disconnect everybody yeah

[6:20:48] Voice 2: if you'll just allow

[6:20:48] Voice 2: me a moment please thank you

[6:20:50] Trustee Luckham: absolutely thank you so everybody have their in camera agenda

[6:20:56] Trustee Luckham: agenda? Yes.