Thetis Island Local Trust Committee community information meeting, February 9, 2021

[0:00:00] Trustee Fenton: And other than that, the next item that's been topical is the telecommunications.

[0:00:10] Trustee Fenton: I'll just keep it simple that we have had ongoing discussions.

[0:00:16] Trustee Fenton: Peter, Trustee Luckham will bring up, I'm sure, more details in that regard.

[0:00:21] Trustee Fenton: and we'll be having future conversations

[0:00:25] Trustee Fenton: with hopefully getting these to become part

[0:00:29] Trustee Fenton: of the Connected Coasts program down the road,

[0:00:34] Trustee Fenton: probably a year or so to come.

[0:00:37] Trustee Fenton: And I'll leave it there.

[0:00:38] Trustee Fenton: Thank you.

[0:00:40] Trustee Patrick: Thank you, Trustee Fenton.

[0:00:41] Trustee Patrick: Trustee Luckham.

[0:00:44] Trustee Luckham: Yeah, so indeed, these are interesting times with COVID.

[0:00:50] Trustee Luckham: COVID note that yesterday there was another 84 cases on Vancouver Island and Vancouver Island

[0:00:57] Trustee Luckham: is now taking up the lead on relative to population number of infections that are

[0:01:06] Trustee Luckham: happening so encourage everybody to be safe. I too as the chair has indicated I'm grateful to

[0:01:13] Trustee Luckham: live and work in the Lackson and Penelope territory. There's not a day that doesn't go by

[0:01:19] Trustee Luckham: by that I don't reflect on the rich history of this region and it's a real honor and privilege

[0:01:24] Trustee Luckham: to live here. You know it's hard to believe that the last time we met was back in November

[0:01:29] Trustee Luckham: but that seems to be according to the minutes other than the special meeting we had

[0:01:33] Trustee Luckham: just the other day and I'll just mention that a little later. But Trust Council was back in

[0:01:38] Trustee Luckham: December advancing the preliminary budget for the Islands Trust and we are now in the budget

[0:01:44] Trustee Luckham: consultation phase and Thetis Islanders would be really terrific if you want to

[0:01:50] Trustee Luckham: comment on the strategic planning items and the direction that we're going that

[0:01:55] Trustee Luckham: would be much appreciated it's not too late to get written submissions in there

[0:02:00] Trustee Luckham: was a survey and I hope that many of you have managed to work with that I as many

[0:02:08] Trustee Luckham: of you might know I participate in all of the committees of Council financial

[0:02:12] Trustee Luckham: Planning Committee, Trust Area Services, Regional Planning Services. It was my role as chair.

[0:02:18] Trustee Luckham: I also sit on the Governance Review Select Committee, which is looking at how we might

[0:02:24] Trustee Luckham: improve on how we deliver the mandate and the policy statement project is well underway. And

[0:02:32] Trustee Luckham: again, you've been asked to consult with us or write to us or conduct a survey that's been

[0:02:41] Trustee Luckham: and put there to help provide feedback

[0:02:43] Trustee Luckham: on the development of that work.

[0:02:45] Trustee Luckham: As Doug, Trustee Fenton mentioned,

[0:02:50] Trustee Luckham: there were some discussions around providing,

[0:02:54] Trustee Luckham: delivering fiber optic cable to the island

[0:02:58] Trustee Luckham: to deliver the much needed internet access

[0:03:03] Trustee Luckham: to the entire island.

[0:03:05] Trustee Luckham: It may not be obvious to many,

[0:03:08] Trustee Luckham: many, particularly those who don't live on the northeast side of the island, that part of the

[0:03:15] Trustee Luckham: island has very poor internet access or no internet access or has to get internet access

[0:03:23] Trustee Luckham: through an alternate provider, either by a satellite, which has poor latency, or another

[0:03:31] Trustee Luckham: provider from Salt Spring Island, of which the hit and miss success of that depends upon your

[0:03:37] Trustee Luckham: physical location. So there's certainly been a lot of interest. The Economic Enhancement

[0:03:41] Trustee Luckham: Corporation has been working on that. There was a meeting that was called a couple of weeks back

[0:03:48] Trustee Luckham: now with respect to another proposal that had come forward from the Strathcona Regional District

[0:03:53] Trustee Luckham: and I attended that meeting and in efforts to try and clarify what was going on with the work

[0:04:04] Trustee Luckham: that had been undertaken and what this new project meant i did end up being in communication with

[0:04:09] Trustee Luckham: telus and um and it became apparent that telus was going to be unable to advance a proposal on behalf

[0:04:17] Trustee Luckham: of the community and so um this local trust committee in fact through resolution with about

[0:04:24] Trustee Luckham: meeting that'll come up shortly in the agenda we've endorsed any proposal to bring digital

[0:04:32] Trustee Luckham: fiber to the island and it would appear at this point that the Cowichan Valley

[0:04:37] Trustee Luckham: Regional District is going to proceed with that. There were a couple of meetings and

[0:04:40] Trustee Luckham: note that about 44-45 members of the community joined that public town hall session that the

[0:04:48] Trustee Luckham: Regional District hosted and really grateful that everybody was able to take time out of their busy

[0:04:55] Trustee Luckham: he schedules on short notice to join us for that to learn what's going on and help inform us about

[0:05:02] Trustee Luckham: the interests that the community has. The other ongoing issue at the island is the community doc.

[0:05:11] Trustee Luckham: My work through you know certainly as your elected representative but also through the

[0:05:16] Trustee Luckham: my fire service role many of you will have noticed the doc has been secured to prevent access

[0:05:24] Trustee Luckham: access to the the trestle and the area at the bottom and that's disrupted the delivery of

[0:05:31] Trustee Luckham: ambulance services to the island although we continue to provide that service with enhanced

[0:05:38] Trustee Luckham: safety because we are blocking the road during the extrication of a patient so that's ongoing and

[0:05:46] Trustee Luckham: indeed we've gotten although it got to a bit of a rough start the couch and valley regional district

[0:05:51] Trustee Luckham: has really stepped up and is addressing that issue and indeed has stepped up in addressing the fiber

[0:05:55] Trustee Luckham: issue and i'm grateful to the regional district and our regional director lynn smith for her work

[0:06:02] Trustee Luckham: um also some stuff happening on climate change i'm involved in the climate leadership action

[0:06:08] Trustee Luckham: group through abicc and all of that work reconciliation um as continues and is ongoing

[0:06:15] Trustee Luckham: going and some of that is reflected in our report here today. And I'm grateful for the

[0:06:21] Trustee Luckham: when we had a special meeting and a community information meeting and a public hearing last

[0:06:28] Trustee Luckham: week and grateful for all the people that did come. Certainly it was good to hear some

[0:06:33] Trustee Luckham: of the new perspectives from some of the newer owners on those properties as well as some

[0:06:38] Trustee Luckham: of the people that have been there for the duration of this project. And I'll go into

[0:06:43] Trustee Luckham: just some detail a little later on that,

[0:06:44] Trustee Luckham: but thank everybody for joining us for that.

[0:06:47] Trustee Luckham: That's it for my report, Chair, thank you.

[0:06:50] Trustee Patrick: Trustee Luckerman.

[0:06:53] Trustee Patrick: As Trustee Luckerman pointed out,

[0:06:55] Trustee Patrick: we just closed a couple of surveys that we had open

[0:06:58] Trustee Patrick: for Islands Trust, for Trust Council.

[0:07:03] Trustee Patrick: However, there's some good information that policy,

[0:07:06] Trustee Patrick: there's a policy directions report

[0:07:08] Trustee Patrick: for the update of the trust policy statement

[0:07:11] Trustee Patrick: that's on the islands trust website there will be a public meeting of some form that's going to

[0:07:17] Trustee Patrick: be pulled together i believe the week of march 1st so there'll be more coming if you're interested

[0:07:21] Trustee Patrick: i always encourage people to subscribe to our website and then you'll get to automatically the

[0:07:26] Trustee Patrick: emails reminding you of those um we have trust the next trust council meeting is coming up the

[0:07:36] Trustee Patrick: the week of March, or March 9th, 10th, and 11th.

[0:07:39] Trustee Patrick: If you had hoped to provide a delegation to that meeting,

[0:07:44] Trustee Patrick: the deadline is coming up early the week of February 15th.

[0:07:48] Trustee Patrick: So please pay attention to that.

[0:07:50] Trustee Patrick: I believe the town hall and delegations

[0:07:52] Trustee Patrick: will be on the evening of the 9th,

[0:07:54] Trustee Patrick: but lots more information to come.

[0:07:56] Trustee Patrick: I did want to tell you just about one Salt Spring project

[0:07:59] Trustee Patrick: because I think it's of relevance

[0:08:01] Trustee Patrick: and should bring to your attention.

[0:08:03] Trustee Patrick: That is a housing action program

[0:08:05] Trustee Patrick: was approved here on salt spring while it is a salt spring project it will be looking at sort

[0:08:10] Trustee Patrick: of the how we build our houses where we build our houses and dealing with the full spectrum

[0:08:14] Trustee Patrick: of housing and should have some outcomes that are of interest to all the islands that

[0:08:18] Trustee Patrick: are in the islands trust and with that that is my report we do have the electoral area director's

[0:08:27] Trustee Patrick: report lynn smith sends her regrets but she did send a report and i think will's going to put

[0:08:34] Trustee Patrick: that up on the screen. I'll just sort of highlight them. I'm not going to read it here, but they're,

[0:08:39] Trustee Patrick: I guess, or I could. The CVRD budget. She provides a link and talks about the board is working to

[0:08:48] Trustee Patrick: finalize its budget and the largest increase, solid waste facilities, which is due to the

[0:08:53] Trustee Patrick: rising cost of shipping garbage to the U.S. As requested by the Thetis Island Residents and

[0:09:00] Trustee Patrick: ratepayers association there will be no taxation for Thetis Island solid waste and recycling

[0:09:05] Trustee Patrick: due to the 2020 conditional assessment of Thetis Island wharf there will be a taxation increase

[0:09:10] Trustee Patrick: approximately $9.72 per parcel for this to provide some flexibility. The Thetis Island wharf at the

[0:09:21] Trustee Patrick: end of January 2021 the CVRD filed a grant application for $275,000 to restore the wharf

[0:09:27] Trustee Patrick: so it can again accommodate the emergency vehicles and meet and will meet all the associated

[0:09:34] Trustee Patrick: structural requirements if the grant is not received she has set aside 66,000 from area g

[0:09:41] Trustee Patrick: salt hair gulf islands community works funds to assist and there's another what 68,000 operating

[0:09:47] Trustee Patrick: operating reserves. Thedas Island Community Center, so the Area G Community Works funds,

[0:09:56] Trustee Patrick: $8,100 has been allocated to the retractable wall, and so that's exciting. The regional

[0:10:04] Trustee Patrick: recreation voters will decide regional recreational funding for 2022 local government elections.

[0:10:10] Trustee Patrick: A referendum question about the regional recreation will be on the ballot, and she'll

[0:10:16] Trustee Patrick: be requesting an exemption for area g gulf island properties the next time this matter appears on

[0:10:21] Trustee Patrick: the agenda cbrd strategic plan 2020 2022 the board of directors were able to create a document that

[0:10:29] Trustee Patrick: reflects the challenges of covid in a path for directors uh cbrd staff and residents to carry

[0:10:36] Trustee Patrick: out their business and she provides a link there and the thetis island fiber optic connectivity

[0:10:43] Trustee Patrick: Activity Project, which Trustee Luckham just spoke about.

[0:10:47] Trustee Patrick: So thank you, Lynn Smith for providing that report.

[0:10:51] Trustee Patrick: And I'm very pleased that she provides that information

[0:10:54] Trustee Patrick: to you during these meetings.

[0:10:58] Trustee Patrick: So with that, it is a time to hear from you.

[0:11:02] Trustee Patrick: So the town hall is a portion of the meeting

[0:11:05] Trustee Patrick: where you can speak and talk to us about business.

[0:11:09] Trustee Patrick: I do wanna remind you that we are post public hearing

[0:11:12] Trustee Patrick: on bylaws 108 and 109 the riparian area ones and we cannot hear any more information about that

[0:11:19] Trustee Patrick: today so if you want to speak about that i will have to interrupt you and ask you not to

[0:11:27] Trustee Patrick: so you can raise your digital hand which is in the center of the screen if you want to speak to us

[0:11:35] Trustee Patrick: and if you're on the phone i see someone's on the phone i think it's star nine and then star

[0:11:42] Trustee Patrick: six or did i get that backwards to uh turn yourself off of mute and i think that is about

[0:11:52] Trustee Patrick: it so always uh i do ask that you be respectful speak to the issues not people and um and be

[0:11:58] Trustee Patrick: please be brief is there anyone that wishes to speak to us today i'll give you a moment

[0:12:08] Trustee Patrick: i'm not seeing any hands raised it's always we always want to hear from you and um i'm going

[0:12:28] Trustee Patrick: I'm sorry, I'm going to turn to Will Cunningham.

[0:12:31] Trustee Patrick: What is the general email for Thetis Island residents to send information to?

[0:12:36] Voice 6: The easiest is for them to send to our North Info mailbox.

[0:12:42] Voice 6: So it's short for Northern Information,

[0:12:46] Voice 6: N-O-R-T-H-I-N-F-O at islandstrust.bc.ca

[0:12:53] Voice 6: and make sure Islands has an S on it.

[0:12:57] Trustee Patrick: Thank you very much. So yes, your trustees always want to hear from you. So please

[0:13:02] Trustee Patrick: reach out. So with that, I'm going to return to the next item on the agenda. We have a series

[0:13:09] Trustee Patrick: of minutes that we have before us. So we have the November 24th minutes for adoption. Are there any

[0:13:19] Trustee Patrick: changes or corrections that need to be made to those minutes?

[0:13:23] Voice 1: Nope.

[0:13:24] Trustee Patrick: I'm not seeing any. So can we approve those minutes through general consent?

[0:13:28] Trustee Patrick: Excellent, thank you. We have the special meeting minutes from February 2nd, 2021, for adoption.

[0:13:37] Trustee Patrick: Are there any additions or corrections to those minutes?

[0:13:40] Trustee Patrick: I

[0:13:42] Trustee Luckham: do have a minor correction. Okay.

[0:13:46] Trustee Luckham: On page three of the draft minutes in the addendum, and that's page four of the addendum,

[0:13:55] Trustee Luckham: on the third paragraph i am uh quoted there um as saying um about 75 percent of the protected area

[0:14:07] Trustee Luckham: i would like to have that revised to reflect more accurately what i said um which would be

[0:14:17] Trustee Luckham: uh okay it would also protect so following the word uh sorry following the 75 percent

[0:14:27] Trustee Luckham: um insert the words um terrestrial species that transit the um habitat and so then that would

[0:14:40] Trustee Luckham: delete the words of other species that exist so

[0:14:44] Trustee Patrick: sorry can you point out again exactly where you

[0:14:46] Trustee Patrick: are uh

[0:14:47] Trustee Luckham: in the addendum yep i'm on uh page uh four of the addendum which is page three of the draft

[0:14:57] Trustee Luckham: there's a third paragraph that begins with trustee luckham all

[0:15:04] Trustee Patrick: right got it and

[0:15:07] Trustee Luckham: i would delete

[0:15:08] Trustee Luckham: the words following 75% all the way to the final the before habitat and insert the words

[0:15:26] Trustee Luckham: terrestrial species that transit the habitat. So that would read the riparian area would also

[0:15:34] Trustee Luckham: protect 75% of terrestrial species that transit the habitat. And that's just essentially a quote

[0:15:47] Trustee Luckham: from some other materials.

[0:15:52] Trustee Patrick: I'm just going to look to Sarah. Sugar, did you catch that? Yes,

[0:15:59] Voice 5: I've got that.

[0:16:00] Trustee Patrick: Super. Are there any other changes to this set of minutes for the special meeting?

[0:16:06] Trustee Patrick: any? Nope.

[0:16:08] Trustee Patrick: Not seeing any. Can we approve the minutes as amended through general consent?

[0:16:13] Voice 1: Aye.

[0:16:14] Trustee Patrick: Thank you. So the next set of minutes is the public, well, I guess this is just for receipt,

[0:16:20] Trustee Patrick: is the public hearing. That's just for receipt. So we have the minutes or the description of the

[0:16:27] Trustee Patrick: public hearing from February 2nd for receipt. Thank you.

[0:16:32] Trustee Patrick: Okay. So that moves us on then to

[0:16:37] Trustee Patrick: the follow-up action list 6.1 on the agenda page nine are there any questions

[0:16:44] Trustee Luckham: excuse me chair there was rwm which is not in the agenda but

[0:16:49] Trustee Patrick: is

[0:16:50] Trustee Luckham: it in the addendum

[0:16:51] Trustee Luckham: you're right it's

[0:16:54] Trustee Luckham: not included we did have we

[0:16:56] Trustee Patrick: did have one was that after the may have

[0:16:59] Trustee Patrick: happened after the minutes where um are the agenda package was published um and i think that

[0:17:07] Trustee Patrick: that with the one resolution without meeting

[0:17:09] Trustee Patrick: that trustee Luckin was referring to was a letter of support

[0:17:14] Trustee Patrick: on the internet or wifi or internet initiative

[0:17:19] Trustee Patrick: that we had discussed earlier during our reports.

[0:17:25] Trustee Luckham: And is that in the addendum?

[0:17:28] Trustee Luckham: I don't know what it is.

[0:17:30] Trustee Luckham: Yeah, I wonder whether or not staff have that available.

[0:17:34] Trustee Luckham: I could probably pull that up.

[0:17:35] Trustee Luckham: um it might be best unless of course the chair wants to receive it at our next meeting

[0:17:42] Trustee Luckham: um i

[0:17:43] Trustee Patrick: think we've all we all spoke about the

[0:17:45] Trustee Patrick: support i don't and a letter was provided so

[0:17:48] Trustee Patrick: i think probably a copy of the letter would be put in the next agenda package as well

[0:17:51] Trustee Patrick: so it'd be a complete package i possibly i don't know

[0:17:54] Trustee Luckham: yes yeah um yeah i'm satisfied with that

[0:17:59] Trustee Luckham: that's fine

[0:17:59] Trustee Patrick: okay so we have the follow-up action lists on page nine are there anything any questions

[0:18:05] Trustee Patrick: for staff or anything that staff would like to so

[0:18:11] Voice 10: glad to answer questions any questions from staff

[0:18:18] Trustee Patrick: uh staff and trustees just

[0:18:27] Trustee Luckham: having us a quick scan here um i think i don't have any immediate

[0:18:32] Trustee Luckham: questions most of the items are either on the agenda or um yeah on the agenda or is a work

[0:18:40] Trustee Luckham: in progress thank you all

[0:18:43] Trustee Patrick: right thank you very much so moving on the next item is uh 6.2 which

[0:18:47] Trustee Patrick: which is a staff report on the Cowichan Valley Regional District

[0:18:51] Trustee Patrick: Official Community Plan response.

[0:18:55] Trustee Patrick: Is that over to Regional Planning Manager, Cara?

[0:18:59] Trustee Patrick: All right, thank you.

[0:19:00] Voice 10: Yeah, briefly, I did a review of the harmonized OCP

[0:19:06] Voice 10: that the CVRD is proposing.

[0:19:09] Voice 10: And what I found was that there was one reference

[0:19:12] Voice 10: to Islands Trust in the document,

[0:19:14] Voice 10: which was in an explanation about geography.

[0:19:18] Voice 10: of their regional district and, you know, a short statement about land use planning being

[0:19:24] Voice 10: a function of violence trust within this area. So I, you know, it was, it was fine. There was

[0:19:31] Voice 10: nothing inaccurate about it or necessarily inadequate in terms of legislation. Like

[0:19:37] Voice 10: they, that's what they put in there. That's fine. But I did think that maybe it could be enhanced

[0:19:45] Voice 10: a little bit to explain the context, you know, that we actually do permitting, land use permitting

[0:19:51] Voice 10: for these islands and that zoning is our jurisdiction. And so I did recommend some

[0:20:00] Voice 10: language. It could probably be enhanced more by CVRD if they wanted to, but it kind of gives you

[0:20:08] Voice 10: an idea of what I thought, at a minimum, we might want to recommend.

[0:20:15] Trustee Patrick: Trustees, questions for staff?

[0:20:17] Trustee Patrick: up

[0:20:20] Trustee Luckham: i have um one or a comment anyway so um i'm uh i'm i'm satisfied i want to thank you heather for

[0:20:34] Trustee Luckham: um expanding um some of the language in the geographical area piece of it and that seems

[0:20:41] Trustee Luckham: appropriate i however um would like to suggest that uh the wording be changed slightly and i'm

[0:20:48] Trustee Luckham: I don't have specific because I think that perhaps you might like to make the specific wording but

[0:20:56] Trustee Luckham: given that there's a number of smaller islands included in this area and certainly I don't want

[0:21:04] Trustee Luckham: to include all of the little islets but I think that the residents on Reed Island and Ruxton

[0:21:10] Trustee Luckham: Island, and also Hudson Island, where there are significant, well, there are numbers of

[0:21:19] Trustee Luckham: permanent residents on those, that it might be nice if they were acknowledged as being part of

[0:21:27] Trustee Luckham: that, because there is often confusion about what part of the Islands Trust area some of the smaller

[0:21:33] Trustee Luckham: population islands are in and I realize that makes for a lengthy list but it is

[0:21:40] Trustee Luckham: the single opportunity to do that and then of course you didn't use the word

[0:21:44] Trustee Luckham: including so I think it would cover the smaller islands that have little or no

[0:21:50] Trustee Luckham: population on them the other remark I have in this in this same area is that

[0:21:59] Trustee Luckham: And I'll just read what you've included. It's highlighted in the message. It says, includes a number of Southern Gulf Islands, including Thetis, Penelope, and Valdez, period. Planning jurisdiction for these islands is under the Islands Trust.

[0:22:15] Trustee Luckham: trust. Of course, Penelakut is not under the island's trust. It's federal jurisdiction.

[0:22:21] Trustee Luckham: And somehow you'd want to remove Penelakut. But I think it's critically important that

[0:22:30] Trustee Luckham: Penelakut be acknowledged in a separate sentence. And indeed, in that sentence,

[0:22:38] Trustee Luckham: you may also want to reflect that there are lands on Valdez, which are reserve lands,

[0:22:45] Trustee Luckham: that would also be within the Lyakson Nation's jurisdiction I'm going to say

[0:22:54] Trustee Luckham: and so indeed they may want to be acknowledged by name even in that

[0:23:00] Trustee Luckham: section to be complete

[0:23:04] Voice 9: and

[0:23:08] Trustee Luckham: so to that end if that's understood I would make a

[0:23:12] Trustee Luckham: motion similar to the above and just say as amended or amended as discussed

[0:23:17] Trustee Luckham: on.

[0:23:19] Trustee Patrick: I'm going to look at Trustee Fenton. Are you all right with the words on page 14 of the agenda

[0:23:23] Trustee Patrick: package? You're on mute, Trustee Fenton.

[0:23:32] Trustee Fenton: Yes, I am. You're saying 14. I was reading

[0:23:39] Trustee Fenton: down below. But yes, I support that. My comment was going to be to include Lyaxon

[0:23:47] Trustee Fenton: and as part of the Valdez,

[0:23:50] Trustee Fenton: which Trustee Luckham is now included.

[0:23:54] Trustee Fenton: So that is good.

[0:23:55] Trustee Fenton: I think that's important.

[0:23:57] Trustee Fenton: And that's just a matter of that nuance

[0:23:58] Trustee Fenton: that we work, you know,

[0:24:02] Trustee Fenton: we don't manage the Penelakut,

[0:24:05] Trustee Fenton: but we do work with them

[0:24:07] Trustee Fenton: and collaboratively with respect

[0:24:11] Trustee Fenton: to anything that impacts them

[0:24:14] Trustee Fenton: in their territories,

[0:24:15] Trustee Fenton: is which is so um yeah that would be good thank you i

[0:24:23] Trustee Patrick: think it's very important i know you know

[0:24:26] Trustee Patrick: we're we're seeing a huge rise in new residents into our region and even residents that have been

[0:24:31] Trustee Patrick: here for a while don't always know where to look so if they are looking in uh ocps of another area

[0:24:39] Trustee Patrick: they should be able to always be pointed back to where they can find the right information and who

[0:24:43] Trustee Patrick: was there so absolutely support as much accuracy and details we can put in there

[0:24:52] Voice 10: yep that

[0:24:53] Trustee Luckham: works sorry i was reading i didn't have you on screen

[0:24:56] Trustee Luckham: when i was reading the text okay so

[0:24:59] Trustee Patrick: trustee luckham are you going to make a motion

[0:25:03] Trustee Patrick: yeah i

[0:25:04] Trustee Luckham: can do that page 10

[0:25:06] Trustee Luckham: page

[0:25:07] Trustee Patrick: 10

[0:25:09] Trustee Luckham: i'm there so i'll move that the fetus on local trust

[0:25:13] Trustee Luckham: committee request staff to submit the referral response form that is attachment one of the staff

[0:25:21] Trustee Luckham: report dated February 1st 2022 to the Cowichan Valley Regional District amended as discussed.

[0:25:30] Trustee Patrick: Is there a second? Trustee Fenton seconded. Any discussion on this motion?

[0:25:37] Trustee Patrick: With that I'll call the vote. All those in favor? Aye. And that's carried. Thank you.

[0:25:43] Trustee Patrick: Any other questions on this report?

[0:25:47] Trustee Patrick: If not we'll move on to item 8.1 which is bylaws 108 and 109.

[0:25:57] Planner Eggen: So up is our planner Egan.

[0:25:59] Planner Eggen: Yes, through the Chair, thanks Chair Patrick.

[0:26:03] Planner Eggen: So there is no staff report for consideration on this agenda as there wasn't sufficient time

[0:26:10] Planner Eggen: to prepare a staff report since the public hearing was last week and so that it could

[0:26:15] Planner Eggen: be in time for this week's agenda however staff have about five slides to put up today to help

[0:26:24] Planner Eggen: guide the ltc through next steps of advancing the proposed bylaws including a summary of the public

[0:26:30] Planner Eggen: submissions received up until the end of the public hearing okay okay i'll share my screen

[0:26:46] Planner Eggen: just let me know that you can see that okay that's a timeline of milestones for bylaws 108 and 109

[0:26:53] Planner Eggen: yep yep

[0:26:56] Planner Eggen: okay great so um where we are in the process just to start off with

[0:27:02] Planner Eggen: uh the CIM and public hearing was held last week and we're now at the gold square

[0:27:09] Planner Eggen: where the LTC considers the public's missions and any amendments to the bylaws along with

[0:27:17] Planner Eggen: consideration of second and third readings so just another reminder that we are post-public

[0:27:23] Planner Eggen: hearing and the ltc cannot receive any public hearing public submissions after the close of

[0:27:28] Planner Eggen: the public hearing and that any public comments or questions be sent to staff myself and staff

[0:27:36] Planner Eggen: just want to let the ltc know that staff have received submissions post public hearing but

[0:27:42] Planner Eggen: there is no new information so should there be any new information submitted that the ltc should

[0:27:48] Planner Eggen: consider staff will advise the LTC at that time. So staff are confirming now that there's no

[0:27:54] Planner Eggen: information that has been received. So the next two slides are just a summary of the public

[0:28:05] Planner Eggen: submissions that were received by the end of the public hearing and there were some submissions

[0:28:17] Planner Eggen: that were unsupportive of the process or the proposed development permit area and there were

[0:28:22] Planner Eggen: submissions that were also in support of the development permit area and bylaws so the ones

[0:28:28] Planner Eggen: listed on these two slides are ones that provided specific um requests uh to the bylaws so i'm just

[0:28:37] Planner Eggen: going to put them up here and just briefly go over them so um there was interest in more clearly

[0:28:45] Planner Eggen: exempting agricultural activities in the guidelines so there was interest in in showing that that was

[0:28:51] Planner Eggen: more explicit

[0:28:53] Voice 9: although

[0:28:55] Planner Eggen: as I've mentioned before the bylaws do draw from the riparian areas

[0:29:02] Planner Eggen: protection regulation in and it's within that regulation that it's very clear what agricultural

[0:29:10] Planner Eggen: activities are exempted but it is something the LTC could consider adding to the bylaws

[0:29:18] Planner Eggen: another submission just a summary of it was interest to remove the QEP requirement for

[0:29:25] Planner Eggen: manual removal of invasive species and for native restoration plantings that's something

[0:29:33] Planner Eggen: else the LTC could consider the other two the third one from the bottom is that there's interest

[0:29:42] Planner Eggen: in acknowledging in the OCP portion of the bylaws in bylaw 108 that agricultural use is a permitted

[0:29:51] Planner Eggen: use in the R2 zone lands and that food security is of particular value to the community.

[0:30:00] Planner Eggen: This is something that LTC could put in there, but it detracts from the purpose of the development permit, really.

[0:30:08] Planner Eggen: And the fourth one is that there's interest in removing or rewording the guideline that prevents new parcel boundaries from intersecting with or within the 30 meters of the stream boundary.

[0:30:22] Planner Eggen: That is something that LTC could do. Staff would likely not recommend this.

[0:30:29] Planner Eggen: and there's three more here on the second slide so there's some concern about the burden placed

[0:30:34] Planner Eggen: on landowner with respect to the cost of the landowner for the application fee and

[0:30:43] Planner Eggen: mostly for the cost due to the requiring to hire a QEP the qualified environmental

[0:30:54] Planner Eggen: professional to provide an assessment report. Also there's concern with respect

[0:31:02] Planner Eggen: to the lack of certainty on the outcome of that assessment report and the

[0:31:06] Planner Eggen: potential delays with the Ministry approval. It's something that LTC could

[0:31:11] Planner Eggen: consider to ask staff to provide options on in regards to that. Same with interest

[0:31:21] Planner Eggen: there's interest in acknowledging human intervention intervention on Ralston

[0:31:25] Planner Eggen: Creek that's something that I think was intended to be considered as a part of

[0:31:32] Planner Eggen: the amendments to the the OCP in bylaw 108 staff wouldn't necessarily be

[0:31:42] Planner Eggen: recommending this but the LTC could request staff to come back with

[0:31:46] Planner Eggen: information or options on that same with the last one interest that ongoing maintenance of human

[0:31:53] Planner Eggen: intervention on Ralston Creek be clearly exempted and existing exempted activities be attached to

[0:32:00] Planner Eggen: proposed bylaws there was some mention of that in the submissions I just wanted to bring that

[0:32:05] Planner Eggen: forward summarize that so the options for advancing bylaws 108 and 109 post-public hearing

[0:32:15] Planner Eggen: I've put on a slide here so the LTC could give second and third reading today to the proposed

[0:32:24] Planner Eggen: bylaws as presented so with no changes and then after the readings the bylaws would be sent

[0:32:29] Planner Eggen: for trust council executive committee approval and then be sent off to the ministry of municipal

[0:32:38] Planner Eggen: full affairs for approval the second bullet there alternatively in consideration of the submissions

[0:32:46] Planner Eggen: the ltc could request staff to amend the bylaws then give further further readings should there be

[0:32:54] Planner Eggen: any changes to the use or density in this case a subsequent public hearing would be triggered

[0:32:59] Planner Eggen: a general request for so that speaks to both the second and third bullet on that page

[0:33:10] Planner Eggen: Also, the LTC could proceed no further and the bylaws would then be defeated and the LTC could defer further consideration.

[0:33:21] Planner Eggen: But staff are anticipating that there may be some changes that the LTC may want to explore.

[0:33:26] Planner Eggen: So should they want to do that, staff recommend that at today's meeting, the LTC could request staff to make changes to bylaws 108 and 109.

[0:33:37] Planner Eggen: but staff would only recommend that if the LTC has specific amendments that they are very minor

[0:33:45] Planner Eggen: in nature and they know exactly what those specific changes might be such as a change to

[0:33:51] Planner Eggen: a number or a word or should the LTC wish to explore more than that type of a change they

[0:33:58] Planner Eggen: should request staff today to provide options and recommended amendments or suggested wording

[0:34:04] Planner Eggen: changes for consideration at a future LTC meeting so staff would be bringing

[0:34:10] Planner Eggen: back a staff report with recommendations and options with that respect and on the

[0:34:16] Planner Eggen: final slide here this is just some should the LTC wish to request this of

[0:34:24] Planner Eggen: staff staff have provided some potential motion wording for LTC consideration

[0:34:30] Planner Eggen: Should the LTC wish to pass a motion like this, staff recommend the LTC take a pause or a recess for sufficient time to draft some motions.

[0:34:43] Planner Eggen: And I can flip back and forth on the slides, should you like, if you need those.

[0:34:50] Planner Eggen: You need to go back to any slides.

[0:34:53] Planner Eggen: Trustees, how would you like to proceed?

[0:34:55] Planner Eggen: I

[0:35:00] Trustee Luckham: um I want to give uh Trustee Fenton some the airtime here because I end up talking a lot and

[0:35:08] Trustee Luckham: I'm conscious of that um I would just say though I have a a brief uh structured little history that

[0:35:16] Trustee Luckham: I'd like to talk about um and then I um do have some suggestion well I'd like to have a bit of a

[0:35:22] Trustee Luckham: discussion with possibilities um with staff and the trustees and i have uh i have made a list of

[0:35:32] Trustee Luckham: potential areas for amendments although i apologize i don't have specific wording

[0:35:37] Trustee Luckham: but i think that i would like to have that conversation with staff to determine what that

[0:35:41] Trustee Luckham: might look like in order for staff to bring us back an amended version um for uh consideration

[0:35:50] Trustee Luckham: of second and third reading at our next meeting.

[0:35:52] Trustee Luckham: Thank you.

[0:35:55] Trustee Patrick: Trustee Fenton, did you?

[0:35:57] Trustee Fenton: Yeah, I support that.

[0:35:59] Trustee Fenton: I was thinking that this, yeah, we were,

[0:36:03] Trustee Fenton: I wasn't too sure how this was going to play out.

[0:36:05] Trustee Fenton: This is my sort of first kick at this type of bylaw process.

[0:36:12] Trustee Fenton: So I wasn't too sure how we were going to play it out.

[0:36:17] Trustee Fenton: And now that we've got this information in front of us,

[0:36:19] Trustee Fenton: I am sort of thinking on my feet

[0:36:21] Trustee Fenton: but I would be

[0:36:25] Trustee Fenton: interested to hear what Trustee Luckham

[0:36:26] Trustee Fenton: is suggesting. I have

[0:36:29] Trustee Fenton: a couple of thoughts or ideas

[0:36:30] Trustee Fenton: that could be

[0:36:33] Trustee Fenton: we could incorporate

[0:36:35] Trustee Fenton: but with the general sense being

[0:36:39] Trustee Fenton: that we would be not

[0:36:40] Trustee Fenton: pushing this back

[0:36:43] Trustee Fenton: significantly for change

[0:36:45] Trustee Fenton: that would allow us to move forward

[0:36:47] Trustee Fenton: as suggested by Trustee Luckham

[0:36:49] Trustee Fenton: where we could be doing our

[0:36:54] Trustee Fenton: of our second and third readings at our next meeting.

[0:36:58] Trustee Fenton: So yeah, I'll go ahead and I'll hear Trustee Luckham

[0:37:03] Trustee Fenton: and our Chair Patrick and I will then contribute.

[0:37:09] Trustee Patrick: Well, why don't you proceed then Trustee Luckham.

[0:37:12] Trustee Luckham: Okay, thank you.

[0:37:15] Trustee Luckham: I've sort of compiled a little bit of a history here

[0:37:17] Trustee Luckham: for not only the benefit of the the trustees but also for the audience that might be

[0:37:26] Trustee Luckham: participating today because it's it's long and varied over I had been saying it was 10 or 11

[0:37:35] Trustee Luckham: years but actually it's closer to 15 to 17 years that the riparian area regulations were first

[0:37:43] Trustee Luckham: introduced a local government in 2004. In 2006, Islands Trust Council, as required

[0:37:50] Trustee Luckham: by the legislation, developed provisions for implementation of the riparian area

[0:37:55] Trustee Luckham: regulations. In 2010, through mapping of the watersheds by the province, the

[0:38:04] Trustee Luckham: province throughout the entire Islands Trust area and the rest of the province

[0:38:09] Trustee Luckham: identified Ralston Creek as a watershed with potential repairing area regulation applicability.

[0:38:20] Trustee Luckham: I'll just note here, and I'm going to note it again, that at this point of the process

[0:38:29] Trustee Luckham: and throughout the entire number of years following, Ian Ralston, as the majority shareholder,

[0:38:36] Trustee Luckham: that I believe in that strata development, has been the primary spokesperson. We have interacted

[0:38:44] Trustee Luckham: with community property owners in there, and staff have interacted with property owners there, but

[0:38:52] Trustee Luckham: often Ian Ralston has represented that group, and so not sure how much participation or information

[0:39:02] Trustee Luckham: of property owners have availed themselves of through the reporting on the Island's Trust's website and the like.

[0:39:10] Trustee Luckham: So in 2011, Island's Trust hired a biologist consultant to undertake the RAR assessment

[0:39:18] Trustee Luckham: in order to fulfill the provincial requirements that we confirm and understand

[0:39:25] Trustee Luckham: of the perinatal regulations in respect of Ralston Creek that they identified.

[0:39:28] Trustee Luckham: by um at that time uh staff recommended that a development permit area be the best way for us to

[0:39:36] Trustee Luckham: uh the local trust committee to proceed on implementing repairing area regulations this

[0:39:43] Trustee Luckham: was uh not supported by uh the tracks uh develop development or developer whatever the company

[0:39:51] Trustee Luckham: company that was responsible for developing the Meadow Valley strata, and the LTC chose

[0:39:59] Trustee Luckham: not to implement that development permit area.

[0:40:05] Trustee Luckham: So the LTC met with property owners, that was Sue French back in those days, so that's

[0:40:14] Trustee Luckham: two terms ago, we met with property owners to try to come to some consensus around the

[0:40:21] Trustee Luckham: necessity for this, why it needed to be done, and what we might do with respect to implementing the

[0:40:28] Trustee Luckham: repair and regulations that were required by the province. In reaction to the minimalist

[0:40:41] Trustee Luckham: consultation that happened that confirmed that Ralston Creek was a stream under RAR,

[0:40:47] Trustee Luckham: TRACS hired their own consultant to conduct what's important to note, to conduct a fish

[0:40:55] Trustee Luckham: presence and absence study. This is reiterated throughout the reporting since December of 2011.

[0:41:05] Trustee Luckham: The report indicated that the watercourse does not support fish and therefore is not protected

[0:41:16] Trustee Luckham: under RAR. This became the big bone of contention on this at the time, and indeed the local trust

[0:41:24] Trustee Luckham: committee looked at all of that information that was presented to us, the first mapping

[0:41:29] Trustee Luckham: requirements, the minimalist report, and the aquiferian report. And it's significant to note

[0:41:35] Trustee Luckham: that the LTC made a statement to the province that it felt that the OCP was compliant with the

[0:41:43] Trustee Luckham: the riparian area regulations because we chose to agree with the aquaparian report and that the

[0:41:50] Trustee Luckham: decision for compliance lies with the local trust committee. That was completely rejected

[0:41:57] Trustee Luckham: by the province. So it's important to note that the LTC has tried to represent the interests

[0:42:04] Trustee Luckham: of the property owners. Over time, as more and more of this work was being done throughout the

[0:42:11] Trustee Luckham: the trust area and the province, it became more and more obvious that the understanding and even

[0:42:16] Trustee Luckham: the local trust committee's understanding at the time was not so much about whether or not the

[0:42:23] Trustee Luckham: water course does not support fish habitat, whether it could support fish habitat. And so

[0:42:32] Trustee Luckham: it's about the presence or absence of fish alone is not relevant to implementing RAR. And so the

[0:42:39] Trustee Luckham: the LTC once again came back to the table

[0:42:42] Trustee Luckham: with stacked recommendations

[0:42:44] Trustee Luckham: to consider development permit area.

[0:42:49] Trustee Luckham: And that, you know, it's interesting

[0:42:52] Trustee Luckham: when you do this kind of work,

[0:42:53] Trustee Luckham: it's all seasonally affected.

[0:42:55] Trustee Luckham: So if you make a decision

[0:42:56] Trustee Luckham: and you do some reporting or mapping,

[0:42:58] Trustee Luckham: you have to wait till the next rainy season

[0:43:00] Trustee Luckham: or the next dry season in order to be able

[0:43:02] Trustee Luckham: to determine the status of the stream.

[0:43:04] Trustee Luckham: So that's part of the reason why this has taken so very long.

[0:43:08] Trustee Luckham: So in 2013, FRAC proposed that a covenant was a better tool in a development permit

[0:43:15] Trustee Luckham: area.

[0:43:15] Trustee Luckham: The local trust committee provided funding to conduct a riparian area assessment and

[0:43:24] Trustee Luckham: establish a SPIA to allow a covenant to be created and registered.

[0:43:31] Trustee Luckham: Um, so a full repairing area assessment was not completed, uh, uh, tracks continued to maintain

[0:43:41] Trustee Luckham: the stream is not more applicable despite the reporting and insistence of the province.

[0:43:47] Trustee Luckham: And, um, the development pyramid area, uh, continued to be discussed was not supported

[0:43:53] Trustee Luckham: by tracks and the discussion on covenants continued. Um, so in 2015, 16,

[0:44:00] Trustee Luckham: we confirmed with the province that a formal RAR assessment report is required for a covenant

[0:44:07] Trustee Luckham: and discussion continued on the development of that covenant and in 2016-17 community members

[0:44:17] Trustee Luckham: requested the local trust committee again to deem that Ralston Creek was a non-RAR applicable stream

[0:44:23] Trustee Luckham: that is completely outside of our ability to declare we were slapped down quite honestly

[0:44:29] Trustee Luckham: back in 2012 because we tried to do that and we would be unsuccessful in that so um the ministry

[0:44:37] Trustee Luckham: has confirmed at that time that there was necessary to

[0:44:41] Voice 9: implement

[0:44:42] Trustee Luckham: uh tools that would

[0:44:44] Trustee Luckham: be consistent with the regulations regarding riparian area regulation um and then it's

[0:44:52] Trustee Luckham: interesting to note that in 2019 the uh repairing area regulations were amended and are now formally

[0:45:01] Trustee Luckham: in full force so there was a grace period there of more than 10 years where local governments were

[0:45:08] Trustee Luckham: being encouraged to get the repairing regulations in place so that when the regulations came into

[0:45:13] Trustee Luckham: full force that everybody would be compliant we remain non-compliant and when the government i

[0:45:20] Trustee Luckham: I don't know what that means, but the regulations are in full force, and we are obligated to

[0:45:25] Trustee Luckham: fulfill that requirement.

[0:45:27] Trustee Luckham: We hosted yet another meeting, this time inviting members of the Forest, Lands, and Natural

[0:45:33] Trustee Luckham: Resources to attend.

[0:45:36] Trustee Luckham: And it was at that meeting that we came to an agreement with Ian Ralston that a third

[0:45:43] Trustee Luckham: assessment would be done.

[0:45:44] Trustee Luckham: And we agreed that this third report, that Ralston representing the tracks and the Meadow Valley strata and the LTC would agree to support whatever that outcome turned out to be.

[0:46:02] Trustee Luckham: That report conducted by Madrone Consultant, a very highly regarded consultant in the province, conducted that and came to the same conclusion as the original minimalist report conducted in 2011, that the area was indeed riparian.

[0:46:26] Trustee Luckham: And, in fact, the report clearly spells that out.

[0:46:31] Trustee Luckham: So that's kind of the history.

[0:46:33] Trustee Luckham: I just wanted to detail that there's been significant consultation with the community

[0:46:37] Trustee Luckham: by staff and the trustees, switching back and forth between development permit areas

[0:46:46] Trustee Luckham: and covenants, with no success at coming to an agreement, and we simply need to move on.

[0:46:52] Trustee Luckham: I appreciate that the community wants the LTC to not do this and do something on their behalf.

[0:47:01] Trustee Luckham: We have attempted to do that.

[0:47:03] Trustee Luckham: And I'm afraid that the only opportunity that remains for the community is to protest to the Minister of Environment.

[0:47:11] Trustee Luckham: We are obligated to do this work.

[0:47:14] Trustee Luckham: The research that has been done supports the necessity to do this.

[0:47:19] Trustee Luckham: And if the Thetis Island residents in the Meadow Valley strata feel that there's injustice here and that it's incorrect, then I'm afraid that the avenue of pursuit is to get the ministry to remove that from their repairing area applicable list.

[0:47:42] Trustee Luckham: And that sort of leaves it there.

[0:47:46] Trustee Luckham: So that's my history. I just wanted to let folks know and the trustees know that it's been long

[0:47:54] Trustee Luckham: and difficult and we have made every effort to try and reach some agreement with the strata

[0:48:03] Trustee Luckham: in order to advance what is being dictated by the province. And that's it for my history.

[0:48:10] Trustee Luckham: Any questions? Otherwise we could go on to discussion about potential amendments based

[0:48:14] Trustee Luckham: based on what we heard from public hearing.

[0:48:19] Trustee Patrick: I guess I'll just pause, give staff a moment

[0:48:21] Trustee Patrick: if there's any thing they wanted to add

[0:48:24] Trustee Patrick: or comment from your, nope, I'm seeing a shake of head no.

[0:48:27] Trustee Patrick: So did you have suggested changes

[0:48:30] Trustee Patrick: that you were contemplating or next steps?

[0:48:33] Trustee Luckham: Well, I do.

[0:48:35] Trustee Luckham: And so indeed some input from staff

[0:48:40] Trustee Luckham: would be really great, fully received.

[0:48:42] Trustee Luckham: Because one of the questions that came up and is about small, about agriculture, about gardens and small scale agriculture is the way I would characterize that on individual lots or possibly even on common areas of the strata.

[0:49:01] Trustee Luckham: and presuming that um any of that activity was outside of the 30 meters of the banks of the

[0:49:09] Trustee Luckham: stream they would be able to do anything unencumbered it's when it infringes in that

[0:49:15] Trustee Luckham: 30 meter setback that that agriculture and or garden use might be um uh have to meet the

[0:49:23] Trustee Luckham: repairing area requirements and so i saw uh the planner nodding her head there so i think that's

[0:49:29] Trustee Luckham: important to note it's not the entire strata that is being blanketed by this is just 30 meters from

[0:49:35] Trustee Luckham: the stream and i respect that some of that land that's within that 30 meters may be ideal for

[0:49:41] Trustee Luckham: agriculture and may be a concern but i think initially in terms of food security perhaps

[0:49:50] Trustee Luckham: we're talking more specifically about gardens and small scale agriculture so the language in an

[0:49:57] Trustee Luckham: And Marnie, Planner Egan had said in the public hearing

[0:50:02] Trustee Luckham: that if you were expanding a garden or doing this and that,

[0:50:06] Trustee Luckham: that potentially it wouldn't conflict,

[0:50:08] Trustee Luckham: but if it was more, if it was a bigger,

[0:50:12] Trustee Luckham: more substantial changes,

[0:50:15] Trustee Luckham: potentially incurring some form of infrastructure,

[0:50:18] Trustee Luckham: that there may be a permit required.

[0:50:20] Trustee Luckham: And of course, for a couple of hundred dollars

[0:50:22] Trustee Luckham: worth of vegetables, I'd completely appreciate

[0:50:24] Trustee Luckham: that a 500 dollar permit to do that is not not uh seems untenable so what i'm wondering is is this

[0:50:33] Trustee Luckham: is there some language that we can include in there um that is less vague than uh that would

[0:50:41] Trustee Luckham: allow people to proceed uh cautiously and carefully and respecting the regulations that are

[0:50:48] Trustee Luckham: in place to allow them to do expansion of gardening areas over time. And I noted that

[0:50:56] Trustee Luckham: there was a notion about pruning trees and that you could prune two trees out of every season or

[0:51:05] Trustee Luckham: something like that. And so strikes me is that, is there some language we could include that would

[0:51:10] Trustee Luckham: embrace something like the disturbance of land and creating limitations on non-permeable areas

[0:51:19] Trustee Luckham: there could be recommendations about a percentage of cover and I realize that gets difficult for

[0:51:29] Trustee Luckham: by-law enforcement but ideally if people you know the indication from the residents is that they

[0:51:36] Trustee Luckham: They want to be stewards and they want to do the best thing.

[0:51:42] Trustee Luckham: And so I don't know that bylaw enforcement is necessarily something that I'm going to

[0:51:46] Trustee Luckham: worry too much about because I indeed want to provide that opportunity for those people

[0:51:52] Trustee Luckham: to do what seems appropriate.

[0:51:54] Trustee Luckham: So that's my first one is, is there some language we could include to make it more clear rather

[0:52:01] Trustee Luckham: rather than it appear to be restrictive to allow people to,

[0:52:06] Trustee Luckham: as food security becomes more and more important,

[0:52:10] Trustee Luckham: that there will be a natural expansion of those uses.

[0:52:14] Trustee Luckham: I'll just pause there and ask staff about that.

[0:52:18] Planner Eggen: Sure, that's potentially possible, yes.

[0:52:21] Planner Eggen: And so staff would suggest that the LTC should be requesting

[0:52:26] Planner Eggen: that staff come back with some options

[0:52:29] Planner Eggen: and recommendations around that for the next meeting in terms of potential amendments.

[0:52:36] Planner Eggen: Okay.

[0:52:38] Trustee Luckham: So recommendations on options on small-scale gardens and agriculture?

[0:52:47] Planner Eggen: Yes. So provide options and recommendations for what you've suggested in terms of

[0:52:57] Planner Eggen: small-scale agriculture and if you're specifically meaning expansions of them or

[0:53:07] Planner Eggen: okay

[0:53:10] Trustee Luckham: so

[0:53:11] Planner Eggen: I'm going to use the word

[0:53:12] Trustee Luckham: expansion okay sure so I'm just making some notes to

[0:53:16] Trustee Luckham: get myself ready for a motion so yeah that's good so I'm pleased to hear that and I know that the

[0:53:23] Trustee Luckham: the property owners there would be pleased to hear that as well so if unless there's some remarks

[0:53:30] Trustee Luckham: from trustee fenton or chair patrick on that i'll move to my second item so it strikes me

[0:53:41] Trustee Luckham: that i

[0:53:42] Trustee Patrick: think oh wait a second i think did trustee fenton did you have a comment i think you were on

[0:53:46] Trustee Patrick: mute you're still on mute yeah

[0:53:53] Trustee Fenton: i just yeah we can go forward to that i'm just trying to figure out

[0:53:57] Trustee Fenton: how to fit in. I do have a few items that I'd like to sort of add to that, but we'll just see

[0:54:06] Trustee Fenton: how this plays out, and I'll go from there.

[0:54:12] Trustee Luckham: Okay, so shall I proceed, Chair?

[0:54:17] Trustee Patrick: Sorry, go ahead.

[0:54:18] Trustee Luckham: Yeah, that's fine. So the next one is the requirement for a QEP

[0:54:24] Trustee Luckham: for management of invasive and native plants. So I think that during the meeting when that

[0:54:35] Trustee Luckham: question came up uh planner egan you suggested that this was something that was discretionary

[0:54:43] Trustee Luckham: over and above the um the regulation and i'd like some clarity on that because again i am inclined

[0:54:54] Trustee Luckham: to want to respect the intent of the property owners there to steward and manage that

[0:55:04] Trustee Luckham: that location in a respectful way.

[0:55:08] Trustee Luckham: And rather than make it more complicated,

[0:55:10] Trustee Luckham: I think it would be simpler for us

[0:55:13] Trustee Luckham: to just simply remove that section.

[0:55:16] Trustee Luckham: So would be interested in what you think about that.

[0:55:22] Planner Eggen: Okay, so you mentioned to remove the section altogether

[0:55:27] Planner Eggen: or just the portion of that exemption

[0:55:30] Planner Eggen: assumption that speaks to the requirement for a qualified environmental professional to provide

[0:55:38] Planner Eggen: a plan for those that removal of invasive species and for native plantings that's

[0:55:48] Trustee Luckham: correct a very

[0:55:49] Trustee Luckham: prescriptive approach to removing the QEP requirement for management of invasive and

[0:55:55] Trustee Luckham: native plants yeah right

[0:55:56] Planner Eggen: so just to answer your question it isn't necessarily a requirement of

[0:56:03] Planner Eggen: the riparian areas regulation that a QEP is involved in that in terms of that exemption

[0:56:11] Planner Eggen: it's put in that exemption to provide and be consistent with the riparian area regulations

[0:56:21] Planner Eggen: in terms of its reliance on the professional reliance model.

[0:56:28] Planner Eggen: And so that we're looking to the experts to provide guidance in this regard.

[0:56:38] Planner Eggen: And it could be worded in a different way that doesn't require a QEP,

[0:56:44] Planner Eggen: but does speak to best practice standards that are out there.

[0:56:52] Planner Eggen: so that should the ltc want staff to explore that staff can do that okay

[0:56:59] Trustee Patrick: i think trustee

[0:57:00] Trustee Patrick: fenton has a question on the same topic thank

[0:57:04] Voice 2: you okay

[0:57:06] Trustee Fenton: um so yeah so with that specifically um

[0:57:09] Trustee Fenton: my question was sort of what um what level do we need to use it you know to sort of i sort of got

[0:57:17] Trustee Fenton: your inference and learning and you were speaking to this um and i it's sort of you know defining

[0:57:24] Trustee Fenton: what a qep is i mean it's one thing when you're writing a report that has to be registered

[0:57:30] Trustee Fenton: through our registry etc that's that's different than working with the community and local experts

[0:57:37] Trustee Fenton: so that the planners could vet what level of expertise and then in actual fact the uh the

[0:57:46] Trustee Fenton: the local expertise may actually be better qualified

[0:57:49] Trustee Fenton: than somebody writing the RAR report

[0:57:51] Trustee Fenton: because they actually look and live and have that background.

[0:57:56] Trustee Fenton: To, I don't think excluding it,

[0:57:59] Trustee Fenton: I have to be really hesitant to say no, no input.

[0:58:02] Trustee Fenton: And I think we need to scale.

[0:58:03] Trustee Fenton: So my question to you is what can we scale that

[0:58:06] Trustee Fenton: so we can pick the appropriate QEP

[0:58:09] Trustee Fenton: based on their background and expertise.

[0:58:11] Trustee Fenton: And if that individual happens to live

[0:58:14] Trustee Fenton: in that neighborhood, then good. You still may need a form of some form or a small report that

[0:58:20] Trustee Fenton: outlines supporting a letter of support regarding their management plan. But to work without a

[0:58:28] Trustee Fenton: management plan or without thinking it through and actually looking at the bigger picture,

[0:58:32] Trustee Fenton: it makes me nervous. So I look to you for guidance on that.

[0:58:39] Trustee Fenton: Yes.

[0:58:40] Planner Eggen: And so I just want to provide a comment on that as well. There in those exemptions that

[0:58:48] Planner Eggen: there is a mention of the QEP. And generally speaking, that intent there was that it would

[0:58:56] Planner Eggen: be a QEP with expertise in this field of invasive species removal and native plantings,

[0:59:06] Planner Eggen: not specific to a qep who has expertise in riparian area protect the riparian area

[0:59:14] Planner Eggen: protection regulation and and fish habitat that wasn't the intention here so um i'm i i'm i can

[0:59:24] Planner Eggen: see the usefulness in making that more clear in terms of a change could be that the qep

[0:59:32] Planner Eggen: I could reword that to be have something to do with the QEP that has expertise in that particular field, as opposed to the riparian areas protection regulation, or we could provide some options for the LTC in terms of ensuring that there's specific standards that are followed.

[0:59:56] Trustee Fenton: Best matters of practice.

[0:59:58] Planner Eggen: Yeah.

[1:00:00] Trustee Fenton: at that time so it could be timeless in that regard yeah

[1:00:04] Planner Eggen: i

[1:00:07] Trustee Patrick: was i had i had caught on this

[1:00:09] Trustee Patrick: one too because i think you were sort of alluding to that trustee fenton there's a scale of of

[1:00:15] Trustee Patrick: invasive species uh yes and that's where i i think i know it's one thing to go out and you're pulling

[1:00:23] Trustee Patrick: broom versus i'm now bringing a backhoe in because the broom has exactly filled up a field um so

[1:00:30] Trustee Patrick: So that's where I would want to be seeking clarity that, you know, we're not talking

[1:00:38] Trustee Patrick: about people out there just pulling broom on occasion versus the other thing.

[1:00:48] Planner Eggen: So in that specific exemption, it does say manual removal.

[1:00:54] Planner Eggen: So that's, it's given some idea that that's kind of a smaller scale type of operation.

[1:01:04] Planner Eggen: So we could, yeah, go ahead.

[1:01:09] Voice 2: Trustee Luckman?

[1:01:10] Voice 2: So,

[1:01:10] Trustee Luckham: yeah, I think that what's important here is that it is already defined in there that it is manual removal and planting or management of invasive and native species.

[1:01:23] Trustee Luckham: And so absolutely anything that isn't manual, i.e. using machinery, would need to have something because that would be of a scale that might cause us concern.

[1:01:38] Trustee Luckham: But given the proximity of some of the roadways to the protected area, I think that we want to be generous, I guess is the only word I can come to, with respecting the local knowledge and ability of the residents to be able to, in fact, simply pull broom or other species.

[1:02:09] Trustee Luckham: like that. And I think that we want to encourage that because if it's left to just continue on

[1:02:18] Trustee Luckham: because it costs money to get a permit or process some kind of a form of which there would be costs

[1:02:25] Trustee Luckham: and impacts to the Islands Trust to manage this, and I don't want to put a greater version on the

[1:02:29] Trustee Luckham: Islands Trust to manage this in one area in the Islands Trust. And so I would like to put some

[1:02:38] Trustee Luckham: language in there that indeed captures the essence of best practices. And there is from the species

[1:02:49] Trustee Luckham: SSISC, which I forget what that means, but it's basically invasive species management,

[1:02:55] Trustee Luckham: a provincial sort of resource. And there are a number of those provincial resources out there

[1:03:01] Trustee Luckham: that would be set as standards, I'm guessing that it's difficult to facilitate linking in

[1:03:11] Trustee Luckham: those materials into a development permit area, but would be happy to have that advice if necessary.

[1:03:17] Trustee Luckham: I can't help but wonder that is there the ability to provide the discretion on a plan

[1:03:26] Trustee Luckham: that would perhaps empower the strata

[1:03:29] Trustee Luckham: to actually manage that in a broader way

[1:03:32] Trustee Luckham: more than a single individual conducting those activities

[1:03:36] Trustee Luckham: to provide some check and balance.

[1:03:38] Trustee Luckham: I can see that.

[1:03:39] Trustee Luckham: But at the same time,

[1:03:41] Trustee Luckham: I know all those people in that strata

[1:03:43] Trustee Luckham: and I know that they're going to do the right thing.

[1:03:46] Trustee Luckham: And because this appears to be discretionary,

[1:03:50] Trustee Luckham: I don't know that we need to implement it in this.

[1:03:52] Trustee Luckham: Maybe there's another way to implement that.

[1:03:54] Trustee Luckham: that. But it's obvious that this is the tool to do it. So I'm inclined to want to remove the

[1:04:01] Trustee Luckham: specific QEP requirement, because it simply costs money and is going to be a hurdle that if it was

[1:04:08] Trustee Luckham: me, I would just leave them. In the end, I would just end up leaving the room alone, unless somebody

[1:04:14] Trustee Luckham: was going to pay for the permit and make it all happen. So that's what I'm looking for. So

[1:04:19] Trustee Luckham: So I guess an additional question I have there

[1:04:23] Trustee Luckham: is there potential to build into this document

[1:04:27] Trustee Luckham: that we're working on references to best practices

[1:04:31] Trustee Luckham: or would we just simply say provincial best practices

[1:04:37] Trustee Luckham: or something in order to give us that comfort?

[1:04:40] Trustee Patrick: I was

[1:04:41] Trustee Patrick: going to say, Trustee Fenton,

[1:04:43] Trustee Patrick: did you have something else to add

[1:04:44] Trustee Patrick: before we let Planner Egan speak on this topic?

[1:04:50] Trustee Fenton: Well, I hear Planner Egan

[1:04:51] Trustee Fenton: and then I can I'll chime in after that if it doesn't hit what I'm thinking okay go ahead

[1:04:59] Planner Eggen: so um yes I think it's it's possible and I would suggest that should you want staff to look into

[1:05:08] Planner Eggen: that that you make that a part of your motion okay and staff will be able to bring back something

[1:05:16] Planner Eggen: some options and some recommendations in that respect okay

[1:05:22] Voice 2: so then oh

[1:05:23] Trustee Patrick: so say trustee Fenton

[1:05:24] Trustee Patrick: did you have anything you wanted to add before we move to the next topic so

[1:05:27] Trustee Fenton: the emphasis being that

[1:05:28] Trustee Fenton: there is and will be an ongoing sort of evolved evolution of best management plans just depending

[1:05:35] Trustee Fenton: on what we're looking at in this case we're looking at um well there's two elements one is

[1:05:41] Trustee Fenton: invasive species uh management and the other one is farming um both can be scaled once again based

[1:05:50] Trustee Fenton: based on the individual topic and or activity,

[1:05:54] Trustee Fenton: maybe both on the same property if in some cases,

[1:05:57] Trustee Fenton: but the key to this is there is a management plan.

[1:06:03] Trustee Fenton: So that piece doesn't get left off.

[1:06:05] Trustee Fenton: And it is that management plan

[1:06:07] Trustee Fenton: and actually for the average homeowner,

[1:06:10] Trustee Fenton: regardless of your intentions,

[1:06:14] Trustee Fenton: if they have not actually sat down

[1:06:16] Trustee Fenton: and done and worked through a management plan

[1:06:19] Trustee Fenton: that's based on the BPMs or the BMPs,

[1:06:25] Trustee Fenton: so the best management practices of the day,

[1:06:30] Trustee Fenton: and the realities and constraints of the property itself,

[1:06:36] Trustee Fenton: being on Thetis Island,

[1:06:40] Trustee Fenton: literally intimately interconnected to the ocean

[1:06:42] Trustee Fenton: and everything around it.

[1:06:44] Trustee Fenton: um so it's really important and even the small scale farmer and gardener can impact very

[1:06:51] Trustee Fenton: negatively impact the local environment so i think it's at the same time they can be the steward

[1:06:58] Trustee Fenton: by simply thinking this through before they act before you know so there's great opportunity here

[1:07:04] Trustee Fenton: to to help educate to help um work people to work through the process it's unlike most people just

[1:07:13] Trustee Fenton: can't show up in a new property or even have an existing property take on an activity without

[1:07:19] Trustee Fenton: and we just do that that's what we tend to do is just jump in and get things done

[1:07:25] Trustee Fenton: most people have not sat down and actually worked through a best management plan and that's the key

[1:07:31] Trustee Fenton: to this whole thing is that once again this is where i'm suggesting the qep side of it is

[1:07:36] Trustee Fenton: it's about the scale of activity and where do we draw that line um but to say to think that we can

[1:07:44] Trustee Fenton: just get away with it by not thinking it through i makes me very nervous and i would not you know

[1:07:52] Trustee Fenton: not be able to support that sort of freelance i would like people to become and it was expressed

[1:07:59] Trustee Fenton: at the meeting that they want to become stewards and i think that's awesome but it doesn't happen

[1:08:05] Trustee Fenton: happen just because they live there they live there and so therefore they have a responsibility

[1:08:10] Trustee Fenton: and a sense of accountability for what they've what they've taken on and i think that in fairness

[1:08:17] Trustee Fenton: to the planners and to themselves as far as cost etc if we're able to scale that input and what

[1:08:24] Trustee Fenton: our expectations are but at the same time put a framework in place that says here's what you need

[1:08:31] Trustee Fenton: need to work through um and we can support you from the planner side of it nope this is you don't

[1:08:37] Trustee Fenton: have the expertise you need to go through this so you need to get x y or z input and sign off for

[1:08:44] Trustee Fenton: the letter of support given you know and i think that that'll put everybody in a better place

[1:08:51] Trustee Fenton: a long term for today and going forward and then the side of it the other side as things evolve

[1:08:57] Trustee Fenton: If the community as a whole wants to do one overall management plan based on La Strada, I mean, that's up to them and they can take that on and do a good job and put Islands Trust in an easy position because they've actually adopted the most, you know, an appropriate and user-friendly approach for all of those who don't have gardening backgrounds or farming backgrounds or QEP or, you know, invasive plant backgrounds.

[1:09:26] Trustee Fenton: So I'll leave it there, but that's what I'm thinking.

[1:09:32] Trustee Fenton: Thank you.

[1:09:33] Trustee Patrick: Thank you, Trustee Luckum.

[1:09:36] Trustee Patrick: Did you have another topic you wanted to raise?

[1:09:39] Trustee Luckham: I do, but maybe before I, and the others are more minor in their extent, although it all

[1:09:46] Trustee Luckham: depends on the discussion, I said, I guess, but perhaps what I would like to do is just

[1:09:51] Trustee Luckham: make a couple of motions to look for staff to create some recommendations and options.

[1:09:58] Trustee Luckham: and i've uh i've tempered the the wording to make it relatively easy so we can remain open to

[1:10:08] Trustee Luckham: what it might be would seem like the best thing to do so if that's all right

[1:10:12] Trustee Luckham: um i would i've written them up as separate motions i have two of them and i would make those

[1:10:16] Trustee Luckham: all right proceed

[1:10:18] Trustee Luckham: so i uh would move that uh the theta sound local trust committee request staff

[1:10:25] Trustee Luckham: to provide recommendations on options on how to implement permissive measures to expand small-scale

[1:10:32] Trustee Luckham: agriculture.

[1:10:36] Trustee Patrick: Is there a second? Seconded by Trustee Fenton. Any discussion?

[1:10:46] Voice 2: I have nothing further to say.

[1:10:49] Trustee Patrick: Trustee Fenton, anything?

[1:10:52] Trustee Fenton: No, just to be, you know, it's a good door opener and sort of puts us in the right. It's not

[1:10:59] Trustee Fenton: not major but it's more about looking at how to maybe how to set us up for success long term

[1:11:05] Trustee Fenton: and um keeping in mind that the existing encumbrances etc and expectations around

[1:11:12] Trustee Fenton: farming as a whole any

[1:11:16] Trustee Patrick: further discussion well

[1:11:19] Trustee Luckham: i guess i wonder should i uh from the planning

[1:11:21] Trustee Luckham: staff should i through the chair um should i add within the riparian area protection

[1:11:34] Voice 2: I

[1:11:36] Planner Eggen: think it's fine the way it is. You could say within the riparian area assessment area or within the development

[1:11:46] Planner Eggen: permit area, but it's sort of implicit, but I think to be explicit, I guess, and we want our resolutions to stand on their own.

[1:12:02] Planner Eggen: So perhaps that's useful to have in there,

[1:12:05] Planner Eggen: either riparian area, assessment area

[1:12:07] Planner Eggen: or development permit area, yeah.

[1:12:10] Trustee Luckham: Great, so that's what I'm thinking

[1:12:12] Trustee Luckham: is they do need to stand on their own.

[1:12:14] Trustee Luckham: So I would just add to that friendly amendment

[1:12:17] Trustee Luckham: after the word agriculture

[1:12:18] Trustee Luckham: within the riparian assessment area,

[1:12:23] Trustee Luckham: proposed assessment area.

[1:12:25] Trustee Patrick: I'm looking, Sarah Sugar, what

[1:12:28] Voice 5: have you got there?

[1:12:29] Voice 5: I'm just wondering if it should follow

[1:12:31] Voice 5: the um the the suggested wording um that planner egan put up on the screen um with i could i could

[1:12:45] Voice 5: read it out of course that the thetis island local trust committee request staff to provide

[1:12:51] Voice 5: options and recommend on an amendment to bylaw number 108 and 109 with respect to how to implement

[1:12:58] Voice 5: permissive measures to expand small-scale agriculture within the

[1:13:05] Trustee Luckham: riparian assessment area did

[1:13:19] Trustee Patrick: you get that yes okay all right is there any

[1:13:24] Trustee Patrick: further discussion on this motion trustee Fenton and

[1:13:29] Trustee Fenton: just keep the thing

[1:13:30] Trustee Fenton: it comes to mind for me and I understand more we're trying to fit the bill here

[1:13:34] Trustee Fenton: with the just issue is and what comes to me doors ringing up is the whole notion

[1:13:39] Trustee Fenton: portion of it's 50 meters is not far enough away um or 100 meters is not far enough away if you're

[1:13:47] Trustee Fenton: upstream with a toxic subject substance or doing practices farming practices that are so just given

[1:13:57] Trustee Fenton: the location i guess it is is and we're dealing with it as such but at the same time the whole

[1:14:02] Trustee Fenton: the notion is that whole property regardless of the 30 meters is connected intimately connected

[1:14:09] Trustee Fenton: to the to the water in the ocean so yeah it's it's the whole property as a whole not just

[1:14:18] Trustee Fenton: the boundary that we're worried about but i guess i guess it's because it's the biolog

[1:14:23] Trustee Fenton: we're building that um it has to be restricted to that but truly the whole development everything

[1:14:31] Trustee Fenton: everything is upheld of the ocean. So everything is downstream.

[1:14:38] Trustee Patrick: Yeah. Here you are. Trustee Luckman, did you want to add something?

[1:14:41] Trustee Patrick: Raise your hand or no?

[1:14:44] Trustee Luckham: Yeah.

[1:14:47] Trustee Luckham: You know,

[1:14:48] Trustee Luckham: trust the Fenton has noted there at the end and that

[1:14:55] Trustee Luckham: we're, we're,

[1:14:56] Trustee Luckham: we are actually only talking about the area for which the bylaws are

[1:15:01] Trustee Luckham: intended.

[1:15:01] Trustee Luckham: intended. Because many of these things certainly could be applied to the entire island and

[1:15:10] Trustee Luckham: why not. However, that's not what we're doing today or not and not doing with this. So and

[1:15:21] Trustee Luckham: then I think it's important to note that the only reason we're even having this conversation

[1:15:25] Trustee Luckham: is because it's the expansion of gardens

[1:15:31] Trustee Luckham: that are an agricultural activity

[1:15:32] Trustee Luckham: that already exists within the area

[1:15:35] Trustee Luckham: that will be allowed to be continued as an exemption.

[1:15:38] Trustee Luckham: And then recognizing that over time

[1:15:41] Trustee Luckham: for there may be a need to expand that

[1:15:44] Trustee Luckham: beyond the original footprint.

[1:15:46] Trustee Luckham: And it's a matter of managing that in a way

[1:15:49] Trustee Luckham: that doesn't get completely out of hand.

[1:15:53] Trustee Luckham: And one could think that,

[1:15:55] Trustee Luckham: well maybe make it organic gardening but you know animal manure on an organic garden is considered

[1:16:02] Trustee Luckham: organic but it has detrimental effects to as we know to water courses so um uh so hopefully all

[1:16:12] Trustee Luckham: of these thoughts and comments and i know they will be will be considered uh by the planner

[1:16:18] Trustee Luckham: when she brings these recommendations to us thank you all

[1:16:23] Trustee Patrick: right any further discussion

[1:16:25] Trustee Patrick: it's not oh yes trustee fenton one

[1:16:28] Trustee Fenton: notion that comes to mind with this is like animal

[1:16:31] Trustee Fenton: and nutrients is are valuable in the circumstance organic certified otherwise but the key to that

[1:16:39] Trustee Fenton: is how you manage the nutrients so if you have five chickens 500 chickens or 5 000 chickens

[1:16:44] Trustee Fenton: and a footprint that they exist on right so um is there room in this to be saying that anything

[1:16:53] Trustee Fenton: think um should we be mentioning organic farming or organic principles are uh are recommended and

[1:17:04] Trustee Fenton: or uh versus commercial for you but we're

[1:17:13] Trustee Luckham: talking about small scale home gardening and and i'm

[1:17:16] Trustee Luckham: thinking like a dozen chickens yeah but

[1:17:20] Trustee Fenton: people don't get that necessarily well

[1:17:23] Trustee Luckham: then we need to

[1:17:25] Trustee Luckham: make sure the language is appropriate well

[1:17:30] Trustee Patrick: i think is is stuff i think getting i all looked

[1:17:33] Trustee Patrick: on planer egan is that are you getting enough direction from the conversation that we're having

[1:17:36] Trustee Patrick: in relation to this resolution uh

[1:17:40] Planner Eggen: yes i am and i just wanted to point out in the exemptions in

[1:17:45] Planner Eggen: the bylaws already there's um a provision there that speaks to the maintenance of an area of

[1:17:54] Planner Eggen: human disturbance which would include a small scale garden an existing small scale garden

[1:18:00] Planner Eggen: other than a building or structure if the area is not extended and the type of disturbance is

[1:18:05] Planner Eggen: disturbing disturbance is not changed and does not involve the application of artificial fertilizer

[1:18:11] Planner Eggen: pesticides or herbicides there

[1:18:16] Trustee Patrick: you go all right thank you very much well anyway i had any further

[1:18:20] Trustee Patrick: discussion of this motion before us i think we have a couple more coming so i'll call the vote

[1:18:24] Trustee Patrick: All those in favor?

[1:18:27] Trustee Patrick: And that is carried.

[1:18:29] Trustee Patrick: Did you have a second motion you wish to make?

[1:18:31] Trustee Luckham: I do, thank you, Chair.

[1:18:34] Trustee Luckham: So given the template there,

[1:18:36] Trustee Luckham: I move that the local trust committee request staff

[1:18:38] Trustee Luckham: provide options and recommended amendments

[1:18:41] Trustee Luckham: to by-law number 108 and 109

[1:18:44] Trustee Luckham: with respect to removing the necessity

[1:18:51] Trustee Luckham: for a QEP created plan for the removal and management

[1:18:55] Trustee Luckham: of invasive and native species as discussed.

[1:18:59] Trustee Luckham: So consideration at a future LTC meeting.

[1:19:04] Trustee Luckham: All right.

[1:19:04] Trustee Patrick: Is there a second?

[1:19:08] Trustee Patrick: Am I seeing potentially alternative language,

[1:19:11] Trustee Patrick: Trustee Fenton, or is that language okay with you?

[1:19:16] Trustee Fenton: Oh, I see.

[1:19:18] Trustee Fenton: I just think that I would like to hear feedback

[1:19:24] Trustee Fenton: from the planner with respect to what that might look like

[1:19:29] Trustee Fenton: in a scale but i say removing that qep input although yeah i just that has me um i i hear

[1:19:41] Trustee Fenton: where they're what they're getting at but at the same time i think there needs to be we need to

[1:19:45] Trustee Fenton: start thinking this through versus just doing um so um yeah perhaps

[1:19:55] Trustee Patrick: would it be instead of being

[1:19:57] Trustee Patrick: so specific would it be better to say with respect to the manual uh removal of invasive species and

[1:20:05] Trustee Patrick: planting whatever the phrase there but we're just looking for options related to that so

[1:20:10] Trustee Patrick: do we need to be specific and say it is the removal of the qep i'd

[1:20:15] Trustee Luckham: be happy oh i see what

[1:20:17] Trustee Luckham: you're saying i'd be happy if we wanted to say something about the manual removal management

[1:20:31] Trustee Luckham: of manual removal of invasive and native species. However, I think that creating roadblocks to

[1:20:42] Trustee Luckham: people doing that is my concern. And I see having to hire a QEP and let's call it a thousand bucks

[1:20:51] Trustee Luckham: a pop or 500 bucks a pop including travel and ferries and everything as a real impediment

[1:20:59] Trustee Luckham: to doing important good work that nowhere else on the island is that required if somebody wants

[1:21:06] Trustee Luckham: to remove broom in in massive ways and even with machinery and fire so i think we have to think of

[1:21:14] Trustee Luckham: it in the context of the whole island anyway i'm happy to uh modify that as seems appropriate but

[1:21:21] Trustee Luckham: really we will have an opportunity to discuss this at our next meeting when we

[1:21:25] Trustee Luckham: see what those recommendations and options might be. I'm sure that staff

[1:21:30] Trustee Luckham: might have some language in there that might help us.

[1:21:37] Trustee Patrick: So before we second the

[1:21:40] Trustee Patrick: motion I just want to make sure we have clarity on the motion so I'll look to

[1:21:43] Trustee Patrick: Sarah Sugar and see if we have the wording of the motion comfortable. Okay I

[1:21:49] Voice 5: I could read that back, what I have.

[1:21:51] Trustee Patrick: Okay, please.

[1:21:52] Trustee Patrick: Thank you.

[1:21:52] Voice 5: That the Thetis Island Local Trust Committee

[1:21:55] Voice 5: request staff to provide options

[1:21:57] Voice 5: and recommend an amendment to bylaws number 108 and 109

[1:22:02] Voice 5: with respect to management of the manual removal

[1:22:06] Voice 5: of invasive species and native planting plans

[1:22:10] Voice 5: and management of native planting plans as discussed.

[1:22:17] Trustee Luckham: That'd be great.

[1:22:18] Trustee Luckham: Thank you.

[1:22:19] Trustee Luckham: Is that better?

[1:22:20] Trustee Patrick: Okay. Is there a second to that motion? Seconded by Trustee Fenton. Any discussion on this motion?

[1:22:29] Trustee Fenton: Next meeting.

[1:22:30] Trustee Patrick: If not, all right. I'll call the vote. All those in favor?

[1:22:34] Voice 2: Thank you.

[1:22:35] Trustee Patrick: And that's carried. Thank you. Did you have any other?

[1:22:40] Trustee Luckham: Yeah. So I don't have any

[1:22:42] Trustee Luckham: more motions, but I have a couple more topics from the presentations we received at public hearing.

[1:22:49] Trustee Luckham: and i'll continue

[1:22:50] Trustee Luckham: so um i guess what came up as um as a consideration here is the phase three plan

[1:23:00] Trustee Luckham: that is in place that um i maybe i'm wrong but i gather that that is up to the app to the applicant

[1:23:10] Trustee Luckham: to conclude that work and that the um the um everything is in place to make that happen

[1:23:19] Trustee Luckham: And so is there some language that could be contained in this DPA that would recognize that, you know, the obvious thing is, is for the applicant to conclude that phase of the project, which would be good news for all of us, I think, the community and the strata, to conclude that to get it completed.

[1:23:45] Trustee Luckham: And if that happened before this bylaw was adopted, then it wouldn't be a worry at all.

[1:23:51] Trustee Luckham: And so in the event that it's delayed for some reason, what is the ability to embrace that in the development permit area,

[1:24:02] Trustee Luckham: recognizing that any phase four development, which is much further out,

[1:24:07] Trustee Luckham: would have to obviously be rethought in in reflection of what other what

[1:24:15] Trustee Luckham: development permit area may exist at that time so we're just like to ask

[1:24:19] Trustee Luckham: about what options there might be with respect to that and then of course do

[1:24:25] Trustee Luckham: you need another motion to consider those options on

[1:24:29] Planner Eggen: Oregon so my suggestion

[1:24:35] Planner Eggen: would be that there's not really anything we can do in terms of amending

[1:24:44] Planner Eggen: the bylaws with respect to phase three and that there's Islands Trust and the

[1:24:57] Planner Eggen: Ministry of Transportation who are involved in requiring conditions for

[1:25:04] Planner Eggen: that subdivision.

[1:25:09] Trustee Patrick: Planner Egan your audio is so you might try turning your video off I

[1:25:14] Trustee Patrick: think you're having okay if you don't mind not

[1:25:17] Planner Eggen: at all see how

[1:25:18] Planner Eggen: is how is that is that much better

[1:25:20] Planner Eggen: yes okay so um i'm not sure uh where i might have been cut off there but so what i was saying was

[1:25:28] Planner Eggen: that the in terms of any bylaw amendments staff don't see how there could be any changes to this

[1:25:41] Planner Eggen: bylaw that would affect that. That subdivision is going to be subject to

[1:25:53] Planner Eggen: it's already gone through an assessment report. The landowner still has to continue to move

[1:26:03] Planner Eggen: through the conditions of subdivision as indicated in the referral report from Islands Trust as well

[1:26:10] Planner Eggen: as satisfying any conditions from the approving officer and staff would probably have to

[1:26:22] Planner Eggen: consult with the approving officer or the ministry of transportation staff

[1:26:27] Planner Eggen: in regards to moving forward with with how the riparian areas protection regulation would be

[1:26:35] Planner Eggen: be satisfied. So, staff wouldn't be recommending any changes to the development permit area

[1:26:44] Planner Eggen: or the proposed bylaws in respect of that subdivision.

[1:26:50] Trustee Luckham: Okay, can I ask a follow up question. Yes, please.

[1:26:56] Trustee Luckham: So just for clarity, then, is this is this completely in the hands of the developer to

[1:27:07] Trustee Luckham: advance this and is the potential that this could if there was motivation to do it

[1:27:13] Trustee Luckham: that it could be advanced to conclusion prior to the adoption of these bylaws i

[1:27:22] Planner Eggen: think that would

[1:27:23] Planner Eggen: be more of a question for the applicant because i'm not sure how close he is to um completing

[1:27:34] Planner Eggen: I'm not sure. It's really up to the landowner and we are, like you said, we are waiting for the applicant to move through the conditions, so in terms, let me be maybe a little bit more clear in terms of the conditions in terms of meeting the condition

[1:28:00] Planner Eggen: that is already existing in the referral report pre-development permit in place

[1:28:08] Planner Eggen: that the applicant had to regardless ensure that he's compliant

[1:28:18] Planner Eggen: with the riparian areas regulation.

[1:28:21] Planner Eggen: As a local government, we are obligated to implement that.

[1:28:25] Planner Eggen: So we are obligated to require an assessment report for that subdivision.

[1:28:31] Planner Eggen: In this case, because there's no development permit area, we can't do anything with that, but we can require that applicant to obtain that assessment report.

[1:28:43] Planner Eggen: He has already done that, and a covenant has already been put in place.

[1:28:51] Planner Eggen: There's some question around that assessment report and whether it met the requirements of the ministry.

[1:28:58] Planner Eggen: So that would be something that staff has to look into, Islands Trust staff, and

[1:29:06] Planner Eggen: so if this development permit was put in place, we would be likely advising the Ministry of Transportation that we would want that applicant to come into compliance with the development permit area, because it's something new.

[1:29:31] Planner Eggen: and the applicant would then be subject to that development permit area.

[1:29:39] Voice 2: Okay. And another follow-up question?

[1:29:43] Voice 2: I

[1:29:44] Trustee Luckham: wasn't completely clear on what Ian Ralston was expressing as his concern there,

[1:29:55] Trustee Luckham: because I'm not a planner.

[1:30:00] Trustee Luckham: it was to do with lot lines and perhaps the development permit area lines on the map that

[1:30:07] Trustee Luckham: were of the greatest concern. I didn't necessarily think that where the lines are on the development

[1:30:14] Trustee Luckham: permit area would make any difference. It would either encumber one property or not encumber a

[1:30:21] Trustee Luckham: property, I suppose. Can you just help me with understanding if you understood what it was that

[1:30:29] Trustee Luckham: the rationale for the request was?

[1:30:34] Planner Eggen: So my understanding is that he's concerned that a QEP report would make recommendations

[1:30:43] Planner Eggen: with respect to where he could put those lot lines.

[1:30:48] Planner Eggen: So the QEP would be looking at it from a scientific point of view and be looking to say,

[1:30:59] Planner Eggen: if you drew this particular lot line in this configuration that would necessitate that this

[1:31:07] Planner Eggen: property would have to have a driveway through the development permit area or that it would only

[1:31:17] Planner Eggen: allow this particular lot to locate a house right within the riparian right within the

[1:31:25] Planner Eggen: riparian assessment area, for example. So the QEP is there to help guide development so that

[1:31:34] Planner Eggen: the lot lines are drawn in a way that allows for development outside of the riparian area

[1:31:41] Planner Eggen: protection area or right outside of the riparian area assessment area.

[1:31:49] Trustee Luckham: Okay, so I understand that a bit better, thank you. However, I guess in thinking about the

[1:31:57] Trustee Luckham: implementation of this is that if the lot lines were placed exactly where they are um then uh

[1:32:07] Trustee Luckham: regardless of what anybody thought and obviously recognizing the fact that a house or a driveway

[1:32:13] Trustee Luckham: might have to be built within the riparian area they would have to apply for a permit to allow

[1:32:19] Trustee Luckham: them to do that and so that would just be an additional expense um to the development of that

[1:32:25] Trustee Luckham: property and of course it would have to be done in a way that didn't compromise the riparian area so

[1:32:32] Trustee Luckham: is that feasible or not is

[1:32:36] Planner Eggen: it is it feasible that they somebody could

[1:32:43] Planner Eggen: apply for to build a house within the riparian area assessment area and be allowed to do that

[1:32:52] Planner Eggen: i guess it would depend on how the lot was configured or how how big the lot was

[1:32:57] Planner Eggen: in comparison to the riparian area yeah and how big the buildable area is the idea with the qep

[1:33:07] Planner Eggen: being involved at the subdivision level is to prevent further mitigation measures that are

[1:33:13] Planner Eggen: needed to address any drainage issues and issues with impacts to the riparian area

[1:33:25] Planner Eggen: in association with, you know, the expected residential development of that lot.

[1:33:35] Trustee Luckham: Okay. I think that I'm not going to want to pursue anything further with this.

[1:33:41] Trustee Luckham: This has been on the table for 10 years, and the Phase 3 plan has probably been on the record for

[1:33:47] Trustee Luckham: 10 years, and here we are today. It's unfortunate that things have changed, I guess. Not that I'm

[1:33:53] Trustee Luckham: not sympathetic but it seems too much of an encumbered so i'll just leave that one and i'll

[1:33:59] Trustee Luckham: move on to the next items if that's all right sure there was some uh questions about inclusion

[1:34:11] Trustee Luckham: of waterworks or agriculture in the ocp and i didn't really understand the utility of that

[1:34:20] Trustee Luckham: other than you know some feel-good statements I guess because I can

[1:34:30] Trustee Luckham: imagine I sort of think that language about around agriculture and water

[1:34:37] Trustee Luckham: respect for water generally exists and I honestly haven't gone back and looking

[1:34:43] Trustee Luckham: looked at the statements in our OCP with respect to that but it doesn't seem to

[1:34:49] Trustee Luckham: me there's a utility there um and that um because the ocp would be informing uh decisions and so

[1:34:59] Trustee Luckham: maybe there'd be some guidelines and things that we might add but obviously the complexity of the

[1:35:04] Trustee Luckham: dovetailing of the riparian area regulations in with our ocp and creating permissive language

[1:35:12] Trustee Luckham: if that's what we're after um but did you understand what the utility of including that

[1:35:18] Trustee Luckham: language in the OCP might be I

[1:35:27] Planner Eggen: think sorry proceed through the chair I think

[1:35:35] Planner Eggen: the the developer was interested in just that element but he felt was important

[1:35:47] Planner Eggen: that is a particular the particular history of Ralston Creek be a part of

[1:35:59] Planner Eggen: of that description within the OCP amendments in By-law 108.

[1:36:11] Planner Eggen: So in By-law 108, we have a description

[1:36:14] Planner Eggen: of the development permit area and the justification for it

[1:36:19] Planner Eggen: and the objectives of that designation.

[1:36:22] Planner Eggen: And those are really for,

[1:36:26] Planner Eggen: as outlined in the Local Government Act,

[1:36:28] Planner Eggen: act pursuant to section 488 it's really for the protection of the natural environment its

[1:36:36] Planner Eggen: ecosystems and biological diversity staff would have a hard time with including language like that

[1:36:44] Planner Eggen: that that um is being suggested to be included in there because it doesn't really fit with the

[1:36:55] Planner Eggen: intent of the whole purpose of the development permit area.

[1:37:00] Trustee Luckham: Okay that's what I was wondering

[1:37:04] Trustee Luckham: and you've answered that question because of course the other thing that comes to mind in

[1:37:09] Trustee Luckham: thinking about the human made alterations and changes there is obviously many many years prior

[1:37:23] Trustee Luckham: prior to the most recent human impacts on that site, have also contributed to that location.

[1:37:31] Trustee Luckham: It's a very different habitat than it was 30 years ago.

[1:37:34] Trustee Luckham: And it's a very different habitat than what it was in the previous 30 to 50, 100 years.

[1:37:41] Trustee Luckham: And so it's hard to say what those values might have been today if none of those activities

[1:37:50] Trustee Luckham: happened.

[1:37:50] Trustee Luckham: so that's fine you've answered the question and so uh the things like the dam you know and i might

[1:37:58] Trustee Luckham: be using the wrong language the final one you'll be pleased to know um is the dam maintenance uh

[1:38:04] Trustee Luckham: came up i think and i might be using the wrong language there um with respect to keeping that

[1:38:10] Trustee Luckham: water in which is part of the modifications of that property um that is presumably already

[1:38:15] Trustee Luckham: already exempted in some fashion in order to maintain that?

[1:38:19] Trustee Luckham: Can you comment on that?

[1:38:21] Planner Eggen: Yes, through the chair.

[1:38:24] Planner Eggen: So just returning to proposed bylaw 109

[1:38:30] Planner Eggen: and there is a provision in the exemptions already

[1:38:37] Planner Eggen: that speaks to emergency procedures to prevent control

[1:38:40] Planner Eggen: or reduce immediate threats to life or property.

[1:38:44] Planner Eggen: so including emergency actions for flood protection and erosion protection so I just

[1:38:50] Planner Eggen: wanted to bring that up that there that is an exemption in the bylaw or in the proposed bylaw

[1:38:56] Planner Eggen: and but I think what you're referring to is not necessarily emergency procedures

[1:39:05] Planner Eggen: procedures but just general maintenance of the dam and my understanding is that

[1:39:14] Planner Eggen: for any works within the water on the the bed of the stream and in the water column requires

[1:39:29] Planner Eggen: It requires approval from the province, regardless of what they're planning on doing or, you know, with respect to, for example, there is a license.

[1:39:43] Planner Eggen: So the license needs to be adhered to.

[1:39:46] Planner Eggen: If there's new works going to be undertaken, they are obligated to ensure that they obtain the proper approvals from the ministry from the province for any works within that stream.

[1:39:58] Planner Eggen: So that's under the Water Sustainability Act.

[1:40:01] Planner Eggen: And for anything else that is above the high water mark of the stream along the riparian area,

[1:40:13] Planner Eggen: within that 30 meters of the riparian area assessment area, should this development permit be put in place,

[1:40:20] Planner Eggen: that's when prior to any construction, any alteration of land, any subdivision,

[1:40:29] Planner Eggen: they are required to get a development permit from Islands Trust.

[1:40:35] Planner Eggen: So, you know, if they're maintaining a dam,

[1:40:38] Planner Eggen: they may need some approvals from the province under the Water Sustainability Act.

[1:40:43] Planner Eggen: And depending on what they're planning on doing in terms of where they are,

[1:40:47] Planner Eggen: what kind of construction or development they are doing within the riparian area they may need a

[1:40:54] Planner Eggen: development permit okay

[1:40:58] Voice 2: and just

[1:41:00] Trustee Luckham: a quick follow-up so i'm prepared to believe that anything that

[1:41:07] Trustee Luckham: maybe was unanticipated here with associated with maintenance of that infrastructure i'm going to

[1:41:16] Trustee Luckham: to call it um is potentially only in the lub as opposed to changing the ocp and so in the event

[1:41:24] Trustee Luckham: that something arose that was an obvious oversight um or there was a necessity to make an alteration

[1:41:32] Trustee Luckham: that could be done under the lub and is maybe less onerous than um having to amend the ocp but

[1:41:40] Trustee Luckham: certainly they may still have to get a development variance permit is that correct a development

[1:41:46] Planner Eggen: permit you mean yes

[1:41:47] Trustee Luckham: sorry uh

[1:41:49] Planner Eggen: yes correct um on all of that yeah so

[1:41:55] Trustee Luckham: i have nothing further than

[1:41:56] Trustee Luckham: thank you very much for entertaining me today everyone

[1:41:59] Trustee Patrick: trustee fenton did you have any additional

[1:42:02] Trustee Patrick: comments on bylaws 108 and 109 no

[1:42:07] Trustee Fenton: i'm uh it's i'm good it's good interesting discussion to see how

[1:42:12] Trustee Fenton: list comes actually gets traction and so hits the road um i i think this is the i heard these

[1:42:21] Trustee Fenton: questions as well in the session and i felt like there are some evolving regulations such as the

[1:42:29] Trustee Fenton: water sustainability act that's relatively new that has changed that whole dynamic with respect

[1:42:35] Trustee Fenton: respect to anybody that's doing any work and it was all of these have management plans with

[1:42:44] Trustee Fenton: best management practices associated with them so the limitations are often built into these

[1:42:49] Trustee Fenton: sort of already existing permits that have to be updated not often enough maybe but on a regular

[1:42:58] Trustee Fenton: basis so that this should put them in a position to be operational day-to-day but also

[1:43:04] Trustee Fenton: So if there's an emergent circumstance,

[1:43:08] Trustee Fenton: they've got it covered here.

[1:43:09] Trustee Fenton: So I'm comfortable with his ability

[1:43:12] Trustee Fenton: to look after things properly,

[1:43:14] Trustee Fenton: but it will limit things with respect to new

[1:43:17] Trustee Fenton: and or changes of direction

[1:43:20] Trustee Fenton: that will require probably the new permitting

[1:43:22] Trustee Fenton: based on those circumstances

[1:43:24] Trustee Fenton: or whatever those circumstances are.

[1:43:26] Trustee Fenton: So yeah, I think it's other than that,

[1:43:32] Trustee Fenton: I'm okay with where we're at now.

[1:43:33] Trustee Fenton: there thank you uh uh honor egan for your efforts on this and peter for your um insights

[1:43:46] Trustee Patrick: trustee luckman yeah

[1:43:49] Trustee Luckham: i just i guess i'm just rereading um some of the as we're just wrapping

[1:43:55] Trustee Luckham: up here just rereading the um the comments here that say um the amended regulation continues to

[1:44:03] Trustee Luckham: require local governments to protect riparian areas during residential, commercial, and industrial

[1:44:08] Trustee Luckham: development by ensuring that a qualified environmental professional conducts a science-based

[1:44:14] Trustee Luckham: assessment of proposed activities. And I guess that leads me to wonder whether or not,

[1:44:23] Trustee Luckham: prior to the implementation of these plans, whether or not there is some kind of an assessment that

[1:44:29] Trustee Luckham: could be performed to inform into the future potential invasive species and native species

[1:44:39] Trustee Luckham: management? Could we be proactive and maybe provide some guidance at the outset rather than

[1:44:50] Trustee Luckham: having to perhaps, and what I'm asking is, is maybe you might consider that in the recommendation

[1:44:56] Trustee Luckham: that was made earlier sure

[1:45:01] Planner Eggen: sounds good all right staff can do that okay

[1:45:09] Trustee Patrick: then um we have one more

[1:45:12] Trustee Patrick: how's everyone doing here for a break we had one in here but we have one more item but um should

[1:45:18] Trustee Patrick: we try to get through the one more item and then consider a break so it's a 10.1 is a letter um

[1:45:25] Trustee Patrick: january dated january 22 from the thetis island residents and rate payers association

[1:45:30] Trustee Patrick: who has some information on this letter and is there any action that we need to

[1:45:37] Trustee Patrick: take this correspondence well

[1:45:47] Trustee Luckham: this is somebody else I'd be happy to comment

[1:45:51] Trustee Luckham: this is the this is

[1:45:55] Trustee Patrick: the road it's on page 16 of the agenda package

[1:46:00] Trustee Luckham: so my

[1:46:03] Trustee Luckham: My comments then are, and I'm just going to pull that up, page 16, you said?

[1:46:10] Trustee Patrick: Yes.

[1:46:11] Trustee Patrick: Am

[1:46:16] Trustee Luckham: I right here?

[1:46:16] Trustee Luckham: So I agree and would like to provide some support by writing to the ministry and or the contractor to support the questions that have been or suggestions that have been brought forward.

[1:46:34] Trustee Luckham: However, I would like to note that the LTC has expressed concerns broadly on Thetis Island with respect to requesting a safety audit years ago to address pedestrian safety across the island.

[1:46:56] Trustee Luckham: And so I would like to advance this at the political level to ask for some reporting and work to be completed to address some of these issues that have been raised and potentially changing that road designations.

[1:47:18] Trustee Luckham: and indeed uh following through with some of the safety audit requests that we made

[1:47:25] Trustee Luckham: number of years ago with respect to pedestrian safety and road allowance uh and uh the like

[1:47:33] Trustee Luckham: on the island and perhaps planner egan might recall that request years ago so

[1:47:44] Trustee Patrick: how would you

[1:47:44] Trustee Patrick: like to proceed is this a request to advocate

[1:47:49] Trustee Luckham: yeah well it's obviously advocacy yeah

[1:47:53] Trustee Luckham: Yeah.

[1:47:57] Trustee Fenton: Proceed with a letter of advocacy.

[1:48:02] Trustee Luckham: Over to you, Trustee Fenton.

[1:48:05] Trustee Fenton: Well, I support that as well.

[1:48:07] Trustee Fenton: I think it's, I don't have the history here,

[1:48:08] Trustee Fenton: but it's an obvious issue.

[1:48:11] Trustee Fenton: Our biggest problem is the more people we have,

[1:48:14] Trustee Fenton: the more people come with cars

[1:48:17] Trustee Fenton: and the more people non,

[1:48:21] Trustee Fenton: I don't like saying full-time versus part-time,

[1:48:24] Trustee Fenton: but sort of that different mentality

[1:48:26] Trustee Fenton: as far as the driving

[1:48:27] Trustee Fenton: and they show up the Vancouver driving versus the Isle of Gulf Islands driving skills so they're

[1:48:34] Trustee Fenton: zooming and it's a bit tenuous at times not to mention any other sort of issue or trouble with

[1:48:40] Trustee Fenton: respect to safety or an issue like an emergency or accessing a community dock when you've got

[1:48:47] Trustee Fenton: to park on the road or ferry parking with cars half parked out in the main roadway there but

[1:48:55] Trustee Fenton: But the counter side or concern of that is how would we manage that?

[1:49:02] Trustee Fenton: It's a challenge in these islands and turning it into three lanes or wider

[1:49:07] Trustee Fenton: lanes,

[1:49:08] Trustee Fenton: or how do we figure out bike lanes and pedestrian traffic from end to end

[1:49:12] Trustee Fenton: on the island?

[1:49:15] Trustee Fenton: So I don't know, is that something that,

[1:49:17] Trustee Fenton: what kind of an audit was there done in the past?

[1:49:20] Trustee Fenton: Was it a purity?

[1:49:23] Trustee Fenton: it means your transport kind of um focused or was actually a gulf islands relatively sort of

[1:49:31] Trustee Fenton: sensitive to those other issues the respective preserve and protect versus turning the whole

[1:49:37] Trustee Fenton: place into pavement trustee

[1:49:46] Trustee Patrick: luckham do you know or who i guess there was only a request

[1:49:48] Trustee Patrick: to conduct an audit an audit has not been done

[1:49:51] Trustee Patrick: okay yeah

[1:49:52] Trustee Luckham: there was only there was no audit done

[1:49:54] Trustee Luckham: there was a request to do an audit that addressed road margins in order to facilitate

[1:50:05] Trustee Luckham: safe pedestrian traffic on the road right-of-way, because there are a number of locations where

[1:50:17] Trustee Luckham: clearly the road doesn't meet those standards or requirements and is, I think, negligent

[1:50:25] Trustee Luckham: on public safety um and so that's ongoing so um but yeah i agree trustee fenton we don't want to

[1:50:33] Trustee Luckham: be paving all roads to 60 feet which is why as is identified in the writer's letter that um

[1:50:40] Trustee Luckham: the road classifications uh vary in that stretch of era area and maybe should be reconsidered

[1:50:49] Trustee Luckham: because it's in the the magic is in the road classifications and once they go below a certain

[1:50:54] Trustee Luckham: level then the ministry isn't obligated to do maintenance or upgrading or be concerned with

[1:51:01] Trustee Luckham: those things and and what's being brought to our attention and of course is the frequency and use

[1:51:07] Trustee Luckham: of the ferry increases over time um this is becoming a bigger and bigger problem there never

[1:51:14] Trustee Luckham: used to be angle parking um at the ferry there it was always uh parallel parking and um and now that

[1:51:21] Trustee Luckham: that angle parking and big trucks

[1:51:23] Trustee Luckham: and things are definitely causing congestion.

[1:51:26] Trustee Luckham: BC Ferries did start some work there a number of years ago,

[1:51:30] Trustee Luckham: but for whatever reasons that was never concluded

[1:51:34] Trustee Luckham: or finished and maybe there were complexities to it

[1:51:37] Trustee Luckham: that made it difficult.

[1:51:40] Trustee Luckham: There has been a longstanding request for a blinking light

[1:51:43] Trustee Luckham: at that intersection at the ferry

[1:51:47] Trustee Luckham: where the traffic from the ferry converges

[1:51:51] Trustee Luckham: with the main traffic there and that too has never been implemented so i think i'm inclined

[1:51:58] Trustee Luckham: and i might be able to wing it is uh create a motion to uh i think ask bc ferries and the

[1:52:07] Trustee Luckham: ministry of highway to um to investigate and report to the local trust committee and to the

[1:52:15] Trustee Luckham: the Fetus Island Rape Payers Association,

[1:52:20] Trustee Luckham: potential improvements with respect to these concerns

[1:52:25] Trustee Luckham: and I can actually list them off

[1:52:27] Trustee Luckham: in the writer's letter quite easily

[1:52:30] Trustee Luckham: and include potential road classifications

[1:52:34] Trustee Luckham: if that's of interest.

[1:52:39] Trustee Patrick: It's interesting, I can point out

[1:52:40] Trustee Patrick: the Saturna Local Trust Committee

[1:52:42] Trustee Patrick: just had its meeting just a week before last

[1:52:45] Trustee Patrick: and they've um they had a very similar situation um in their ferry area and uh what they proceeded

[1:52:52] Trustee Patrick: with was asking um was taking a leadership role in coordinating a meeting um with all the players

[1:52:59] Trustee Patrick: to at least advance the conversation on on it um is what the what they action they took

[1:53:06] Trustee Patrick: just so that you know well

[1:53:09] Trustee Luckham: that's a wise idea and appreciate that and i'd be

[1:53:13] Voice 2: happy to have that too

[1:53:14] Voice 2: um i guess we need to write a letter that embraced all these ideas and

[1:53:19] Voice 2: somehow make an invitation i support that

[1:53:23] Trustee Fenton: absolutely is that a multi island thing is

[1:53:31] Trustee Fenton: that an inter-island is there opportunities there that could be shared between similar

[1:53:40] Trustee Patrick: various islands have their committees but i mean this is a special attention to the parking like

[1:53:45] Trustee Patrick: Like your island, you're seeing increased traffic and more cars being parked and left as people are taking the ferry.

[1:53:54] Trustee Patrick: So this was in particular addressing that specific area and recognizing that there may need to be some also land use decisions someday to fix that issue as well.

[1:54:11] Trustee Fenton: Good place to start.

[1:54:13] Trustee Fenton: So

[1:54:15] Trustee Luckham: let me just try this, Sarah.

[1:54:18] Trustee Luckham: through the chair. I would move that the Theta Silent Local Trust Committee

[1:54:25] Trustee Luckham: coordinate a meeting between the Ministry of Transport, BC Ferries, the Local Ferry Advisory

[1:54:38] Trustee Luckham: Committee, and the Transportation Committee of the Theta Silent Ratepayers Association

[1:54:46] Trustee Luckham: to discuss outstanding issues regarding ferry access and parking and I'm actually going to add

[1:55:05] Trustee Luckham: the Cowichan Valley Regional District to that list if you don't mind and wharf entrance congestion

[1:55:16] Trustee Luckham: and general pedestrian safety on the Island.

[1:55:24] Trustee Patrick: Give Sarah a moment and let her

[1:55:27] Trustee Patrick: try to read that back.

[1:55:36] Trustee Luckham: Let's add bicycle in there too, Sarah. Multimodal. Thank you

[1:55:43] Voice 2: multimodal.

[1:55:45] Voice 5: Okay I'm ready to read that back. Okay. That the Thetis Island Local

[1:55:52] Voice 5: Trust Committee coordinate a meeting between BC Ferries, the Ministry of

[1:55:57] Voice 5: Transportation and Infrastructure, the Local Ferry Advisory Committee, and the Thetis Island

[1:56:03] Voice 5: Residents and Ratepayers Association, and the Cowichan Valley Regional District, to discuss

[1:56:10] Voice 5: outstanding issues regarding ferry access, parking, wharf entrance congestion, and pedestrian and

[1:56:20] Voice 5: cycling safety on Thetis Island. And

[1:56:25] Trustee Luckham: I'm presuming that that should say ask staff to coordinate

[1:56:29] Trustee Luckham: name at the beginning

[1:56:30] Voice 5: request does that

[1:56:40] Trustee Patrick: sound appropriate is there a second to this motion

[1:56:44] Trustee Patrick: seconded by trustee Fenton

[1:56:49] Trustee Patrick: any discussion I'll call the vote all those in favor

[1:56:53] Trustee Patrick: and that's carried okay we didn't take a break how do people feel it's 11 30 that's four do you

[1:57:05] Trustee Patrick: want to take a break now or proceed I'm looking to the trustees staff how's everyone doing I'm

[1:57:12] Trustee Luckham: happy to proceed and maybe we can wrap up trustee

[1:57:19] Trustee Patrick: Fenton you're okay staff how's everybody doing

[1:57:21] Trustee Patrick: just want to make sure anyone needs a break that we're considering I'm seeing thumbs up from

[1:57:25] Trustee Patrick: everyone so we'll keep motoring on so please wave me down if if you do want a break so that brings

[1:57:31] Trustee Patrick: us a new business and we have item 11.1 the forest conservation outreach briefing for our

[1:57:38] Trustee Patrick: information on page 18 is there is that just for information purposes yeah that's good and i should

[1:57:53] Trustee Patrick: point out uh i know uh trustee luckham knows about it uh salt spring uh it's coastal douglas for uh

[1:57:59] Trustee Patrick: work that it's doing uh there's some uh really interesting information that will be developed

[1:58:06] Trustee Patrick: for salt spring that's going to be quite relevant for other islands as well and being steward of

[1:58:11] Trustee Patrick: of your property and protection of coastal pergolas first.

[1:58:17] Trustee Patrick: Okay, so moving on, we have the second item

[1:58:20] Trustee Patrick: that you wanted to add Trustee Luckum

[1:58:22] Trustee Patrick: on the abandoned property there on Valdez.

[1:58:28] Trustee Luckham: Right, thank you, Chair.

[1:58:29] Trustee Luckham: Yeah, I apologize to everybody.

[1:58:31] Trustee Luckham: This came in late last night and came from a conversation

[1:58:36] Trustee Luckham: that I and Trustee Fenton had

[1:58:38] Trustee Luckham: with the Valdez Island Conservancy

[1:58:42] Trustee Luckham: a couple of months back um and the suggestion was is that they should collect all the information

[1:58:50] Trustee Luckham: that they had on this particular property and and bring it to us so that we could provide some

[1:58:55] Trustee Luckham: advocacy for the cleanup of that site so they managed to pull that together and i circulated

[1:59:03] Trustee Luckham: it to staff and the trustees uh either that was either this morning oh i had to i asked for

[1:59:10] Trustee Luckham: permission first to circulate it and I got that permission this morning so that's why I circulated

[1:59:16] Trustee Luckham: it only as late as this morning rather than last night. It probably needs to be redacted in terms

[1:59:25] Trustee Luckham: of protecting privacy of information email addresses and possibly names before it ended

[1:59:31] Trustee Luckham: up in a public agenda or as part of received correspondence and so I would expect that staff

[1:59:39] Trustee Luckham: staff might consider that. But I don't want to belabor this and I realize you may not have had

[1:59:44] Trustee Luckham: the opportunity to read it through. But the synopsis is a number of those properties along

[1:59:51] Trustee Luckham: that side of the island are all leaseholds. And this one particular property

[2:00:00] Trustee Luckham: the person that was leasing it has abandoned it has not made his lease payment and the crown um

[2:00:06] Trustee Luckham: the property returned to the crown and is now crown uh property and you'll find in that in the

[2:00:14] Trustee Luckham: correspondence that there was a plan to clean the lot up which includes a half constructed

[2:00:20] Trustee Luckham: building a lot of building debris containers all kinds of nasty things and it's a safety and

[2:00:29] Trustee Luckham: and they actually put it out to tender and all kinds of stuff, but they never fulfilled

[2:00:35] Trustee Luckham: the contract or something and it never got completed.

[2:00:40] Trustee Luckham: They are aware of it, but still have not done anything.

[2:00:44] Trustee Luckham: And I would just simply like the local trust committee to ask the chair to write a letter

[2:00:50] Trustee Luckham: and I would help the chair write that letter rather than burdening staff too much with

[2:00:55] Trustee Luckham: that to write a letter to Flynnrow asking them to follow up with the cleanup of that site

[2:01:04] Trustee Luckham: to maintain the preserve and protect values that the Islands Trust maintains

[2:01:10] Trustee Luckham: because it does strike me that it's actually a bylaw violations there as well but no need

[2:01:16] Trustee Luckham: to mention that I think but just ask them to get that site cleaned up as quickly as they possibly

[2:01:23] Trustee Luckham: can.

[2:01:26] Trustee Patrick: All right, did you wish to just proceed with the motion there?

[2:01:30] Trustee Luckham: Sure, so I

[2:01:31] Trustee Luckham: move that the Theta Solicum Local Trust Committee, Trustees Luckum and Chair

[2:01:39] Trustee Luckham: Patrick write a letter of advocacy for the cleanup of an abandoned property on

[2:01:48] Trustee Luckham: Crown property on Valdez Island.

[2:01:52] Trustee Patrick: Is there a second to that motion? Trustee Fenton,

[2:01:56] Trustee Patrick: i'll give sarah sugar a moment and then you can read that back okay

[2:02:09] Voice 5: i could read that back now

[2:02:11] Voice 5: proceed uh that the thetis island local trust committee sorry that the thetis island local

[2:02:17] Voice 5: trust committee trustee luckham and chair patrick write a letter of advocacy for the cleanup of an

[2:02:25] Voice 5: abandoned property on baldur's island maybe

[2:02:29] Trustee Luckham: the word request needs to go in there sorry

[2:02:33] Voice 5: a letter of request no

[2:02:36] Trustee Luckham: uh requested trustee luckham and the chair to write a letter

[2:02:41] Trustee Luckham: okay maybe i missed it and

[2:02:46] Voice 5: would you like um to specify flynn row in there or i heard

[2:02:53] Voice 5: yep

[2:02:54] Voice 9: letter

[2:02:55] Voice 5: of advocacy to flynn row okay i could read that back again sure thank you

[2:03:02] Voice 5: uh the the

[2:03:03] Voice 5: thetis island local trust committee requests trustee luckham and chair patrick to write a

[2:03:07] Voice 5: letter of advocacy to Flynn Rowe for the cleanup of an abandoned property on Valdez Island all right

[2:03:17] Trustee Patrick: thank you any discussion on this motion that'll call a vote all those in favor and that's carried

[2:03:25] Trustee Patrick: thank you for bringing that to our attention so uh going on here we have uh some an expense report

[2:03:35] Trustee Patrick: on page 26 for our information and our adopted policies.

[2:03:40] Trustee Patrick: Yes.

[2:03:42] Trustee Fenton: Under, just a quick question while we're here

[2:03:45] Trustee Fenton: under the new business, sorry.

[2:03:48] Trustee Fenton: We're just wondering about an abandoned boat

[2:03:51] Trustee Fenton: in the harbor and I'm just don't know if there's an update

[2:03:56] Trustee Fenton: on when that's gonna get sorted out.

[2:04:00] Trustee Fenton: Does trustee Luckum have any input?

[2:04:02] Trustee Fenton: Yeah.

[2:04:04] Trustee Luckham: So the Dead Boat Society, Bob Rowe, has that boat on his list. He has secured the funding and staging. He actually did call me a bit back, not to tell me he was coming to get it, but that there was work underway.

[2:04:22] Trustee Luckham: way because of course the staging that is required equipment uh securement and and and conducting

[2:04:30] Trustee Luckham: those activities in the best season for doing that and so i expect we'll see that uh through

[2:04:36] Trustee Luckham: the spring so it's um in the works thank you and there's a commitment that's

[2:04:42] Trustee Fenton: rich a commitment he

[2:04:44] Trustee Patrick: said that's good good news it's good to see a lot of work happening with the abandoned boat

[2:04:50] Trustee Patrick: the society through lots of our harbors okay any other questions there before we proceed on them

[2:04:58] Trustee Patrick: so we had our standing resolutions were here did no actions there at this time and that brings us

[2:05:07] Trustee Patrick: to our top priorities report at on page 30 and I believe regional planning manager is going to

[2:05:15] Trustee Patrick: join us for this conversation so

[2:05:20] Voice 10: I'll just to kind of give you some updates I did meet with

[2:05:24] Voice 10: all three of the trustees to talk about their feelings around the top priorities moving forward.

[2:05:34] Voice 10: And I think there's a general consensus that having a shoreline project is desirable.

[2:05:43] Voice 10: We talked a little bit about the fact that First Nations

[2:05:55] Voice 10: engagement would be key from the very beginning. And one of the reasons that I gave in part was

[2:06:01] Voice 10: that we had, We Islands Trust on a separate project, I think on Salt Spring, had gotten

[2:06:09] Voice 10: kind of a request from one of the First Nations that we were discussing the project with that

[2:06:16] Voice 10: they actually be engaged prior to a project charter being adopted and um and so we i think

[2:06:26] Voice 10: i think there's this general feeling that we that we think about doing that um engagement

[2:06:32] Voice 10: as we're developing the project charter if we're going to do that um so it's that's kind of where

[2:06:40] Voice 10: we're at i think there's general consensus about shoreline we do have some shoreline projects going

[2:06:46] Voice 10: going on currently in other areas, and it might be beneficial for the LTC to have, for instance,

[2:06:56] Voice 10: Jamie is working on a Gambier DPA. We could have her come to the LTC and explain her work

[2:07:03] Voice 10: and just kind of give you an idea of what's going on. I believe there's a shoreline project going on

[2:07:09] Voice 10: for the regional planning committee as well or at least scheduled or listed in their top priority

[2:07:17] Voice 10: so we so we could bring back more information about that too it's possible that those projects

[2:07:23] Voice 10: could inform the ltc and you might want to wait to work on one until something happens with those

[2:07:30] Voice 10: projects depending on what what you hear so it's kind of where we left it in terms of discussions

[2:07:37] Trustee Patrick: I see Trustee Fenton's hand up.

[2:07:44] Trustee Fenton: So one question with this is part of this whole sort of gleaming successes and or lessons

[2:07:55] Trustee Fenton: learned from other projects, a part of this discussion Jamie was looking after the projects

[2:08:03] Trustee Fenton: that are happening as in acutely new projects in a sense.

[2:08:07] Trustee Fenton: is there an opportunity to um get some feedback on so north pender for example it has dpas in place

[2:08:15] Trustee Fenton: so lessons learned um things that we could move forward with without getting ourselves in there

[2:08:22] Trustee Fenton: and do a pickle or whatever or you know just grow from i mean maybe there's another

[2:08:28] Trustee Fenton: just galley i don't have um anything in place but i'm just you know what other sort of yeah

[2:08:36] Trustee Fenton: Yeah, lessons learned can we bring to that discussion

[2:08:39] Trustee Fenton: that might help play with the conversation.

[2:08:41] Trustee Fenton: Right.

[2:08:44] Trustee Patrick: Yeah, I know I'm a huge supporter.

[2:08:47] Trustee Patrick: I think the more we can dovetail all these projects together

[2:08:52] Trustee Patrick: so that we're building components

[2:08:56] Trustee Patrick: rather than losing efficiencies here.

[2:09:01] Trustee Fenton: Yeah, and you can shuffle them around as components

[2:09:05] Trustee Fenton: it's either a piece of this or you know and not without having to do as much work

[2:09:12] Voice 1: would

[2:09:16] Trustee Fenton: be good thank you

[2:09:18] Trustee Patrick: trustee luckham any thoughts you're wandering about in the forest

[2:09:22] Trustee Patrick: uh oh he wandered away there he is sorry

[2:09:29] Trustee Luckham: being distracted by pagers and the like

[2:09:33] Trustee Luckham: like. Do you

[2:09:35] Trustee Patrick: have thoughts on this conversation about shorelines?

[2:09:41] Trustee Luckham: Yes, I agree. I think that was

[2:09:46] Trustee Luckham: a consensus, which I agree that the shoreline protection should be raised as our next priority.

[2:09:57] Trustee Luckham: I would like to see, because a number of the topics that are on our top priorities list

[2:10:05] Trustee Luckham: have a shoreline component or a First Nations component, including Coastal Douglas fir.

[2:10:16] Trustee Luckham: And so I see the opportunity to draw some of these together in what I would like to think of as

[2:10:27] Trustee Luckham: as an engagement and learning opportunity

[2:10:32] Trustee Luckham: for the community to not come to the table

[2:10:35] Trustee Luckham: with necessarily preconceived notions

[2:10:37] Trustee Luckham: about development permit areas, for instance,

[2:10:40] Trustee Luckham: but to start having that conversation.

[2:10:44] Trustee Luckham: And I think it would be a long-term process

[2:10:46] Trustee Luckham: and embracing as Trustee Fenton has said,

[2:10:50] Trustee Luckham: the things that we have learned historically

[2:10:53] Trustee Luckham: historically throughout the trust area in implementing these protections here in 20

[2:11:00] Trustee Luckham: well starting to implement them in 2021 22 23 whatever that time frame happens to be

[2:11:06] Trustee Luckham: so and really cognizant of the message with respect to not developing the project charters

[2:11:16] Trustee Luckham: or not approving a project charter prior to consultation with our first nations

[2:11:22] Trustee Luckham: uh with first nations and so um want to pursue that keep that constantly in mind because i think

[2:11:31] Trustee Luckham: this is uh you know one of the significant um activities that we have the designated

[2:11:38] Trustee Luckham: responsibility for that has the greatest impact on cultural and archaeological sites as well as

[2:11:45] Trustee Luckham: marine habitat and fisheries and the like so we'd like to look at this as an opportunity to draw

[2:11:52] Trustee Luckham: some of the very varied interests that has been expressed over the years and bring that together

[2:11:58] Trustee Luckham: in what I see as being a long-term project. I don't anticipate concluding this in this term,

[2:12:03] Trustee Luckham: but I anticipate us working in collaboration with others and other LTCs and with the regional

[2:12:09] Trustee Luckham: planning process as it unfolds to advance this into the future where we can garner support for

[2:12:20] Trustee Luckham: or if it turns out it's a development permit area

[2:12:24] Trustee Luckham: and or a methodology or a method of implementation

[2:12:29] Trustee Luckham: of a development permit area

[2:12:31] Trustee Luckham: that the community can embrace and support, whatever it is.

[2:12:35] Trustee Luckham: So, yep, that's it.

[2:12:37] Trustee Luckham: And I don't know that we're ready necessarily

[2:12:39] Trustee Luckham: for consolidation of this list at this time,

[2:12:42] Trustee Luckham: but I'd be certainly happy to hear from staff

[2:12:44] Trustee Luckham: about if they had any general thoughts

[2:12:47] Trustee Luckham: about consolidating those lists at this time.

[2:12:52] Voice 10: Yeah, I might have to stew on it a little bit. I mean, from a staff perspective and managing resources, we would want to develop a draft project charter so that we have something to start from where we get some sort of idea of what you want to do.

[2:13:15] Voice 10: um and it sounds to me like you'd like to have some sort of i'm wondering if it can start with

[2:13:27] Voice 10: um a presentation by staff of what the ongoing projects are right now related to these topics

[2:13:35] Voice 10: um how they might how they might be how the ltc's project might um align with the projects that are

[2:13:45] Voice 10: currently going on. And maybe we could think about what First Nation and community engagement

[2:13:56] Voice 10: would look like to start a conversation around these topics. Does that sound like

[2:14:04] Trustee Patrick: kind of-

[2:14:04] Trustee Patrick: I see Christy Benton's hand up.

[2:14:07] Trustee Patrick: Yeah.

[2:14:09] Trustee Fenton: So just with that thought, is there potential in this conversation to literally

[2:14:16] Trustee Fenton: actually sort of sooner than later would be to bring in

[2:14:19] Trustee Fenton: or incorporating the First Nations Advisor Committee,

[2:14:23] Trustee Fenton: for example, or ad hoc committee even for that matter.

[2:14:26] Trustee Fenton: I'm just thinking of Elder Augie Sylvester

[2:14:29] Trustee Fenton: and Councillor Ken Thomas being brought into the conversation

[2:14:33] Trustee Fenton: early in the game as part of this discussion

[2:14:38] Trustee Fenton: so that they can actually hear from the other planners

[2:14:42] Trustee Fenton: and what their work has been

[2:14:43] Trustee Fenton: in and what the challenges might be or have been you know whether we can make this fly or not is

[2:14:50] Trustee Fenton: one thing but at the same time I think that is an opportunity to for us to open that door they did

[2:14:58] Trustee Fenton: express an opinion to be participant in any work we do at the pretty harbor side of it and they'd

[2:15:04] Trustee Fenton: be willing to participate in an advisory sort of committee team up with us and on on that project

[2:15:12] Trustee Fenton: per se if that was to ever happen but you know I think this general sense of where we go with

[2:15:19] Trustee Fenton: shoreline protection and managing or protecting our sensitive cultural areas is is just an

[2:15:26] Trustee Fenton: opportunity maybe if we could facilitate that that would be great so

[2:15:32] Trustee Patrick: what I'm kind of hearing so

[2:15:34] Trustee Patrick: is and I think it's the one I'm happy we we need to have more of these kind of political

[2:15:39] Trustee Patrick: conversations at the beginning of the project so that we're giving staff some clear guidance

[2:15:43] Trustee Patrick: what i'm hearing is we don't we don't have a tool in mind what we have is shoreline protection in

[2:15:48] Trustee Patrick: mind and that we're looking for the best options um and that we also want to make sure that we're

[2:15:56] Trustee Patrick: we're working with other you know the regional planning committee as well as the other local

[2:16:03] Trustee Patrick: local trust committees that are taking actions to learn and work and have a strong First Nations

[2:16:10] Trustee Patrick: involvement. That's what I'm sort of hearing so far.

[2:16:15] Trustee Fenton: I had one layer of the First Nations,

[2:16:18] Trustee Fenton: maybe we should have a Lioxen as well. Gary, their resource management person is

[2:16:26] Trustee Fenton: probably someone who would be able to contribute and just add that you know additional

[2:16:37] Trustee Fenton: insights and then two would be green shores an opportunity to bring something back to educate

[2:16:43] Trustee Fenton: once again start educating our local residents so be thinking about that is in getting them to

[2:16:50] Trustee Fenton: come back and do their free on-site program for the residents again trustee

[2:16:56] Trustee Patrick: luckham i saw your

[2:16:56] Trustee Patrick: hand up

[2:16:57] Trustee Luckham: um so um yeah following up on um trustee fenton's comments there um i think that we would

[2:17:08] Trustee Luckham: want to include all nations um that have an interest in this area so that would be my short

[2:17:14] Trustee Luckham: list that's the liaxin thank you um uh chamanus and halal and of course cowichan through the

[2:17:23] Trustee Luckham: The Alliance may or may not include all of those participants, but I think that we need

[2:17:33] Trustee Luckham: to broadly consult with all of those nations, and I'm sure that that would be the recommendation

[2:17:39] Trustee Luckham: from staff, because what we do here may influence other work elsewhere, and certainly those

[2:17:46] Trustee Luckham: those nations have sort of communal interests in the health and well-being of the Salish Sea.

[2:17:54] Trustee Luckham: And then, you know, what I'm really excited and interested in is the Comox Nation's work on archaeological site mapping.

[2:18:03] Trustee Luckham: And they call it CHIP, I think, Cultural Heritage Permits.

[2:18:09] Voice 9: And

[2:18:10] Trustee Luckham: so I think that what I'm thinking about more broadly there is following on regional planning manager Cower is a draft charter.

[2:18:25] Trustee Luckham: I think more initially, more specifically, is a scope of work.

[2:18:30] Trustee Luckham: And what do we actually see embracing in this work?

[2:18:33] Trustee Luckham: And as Trustee Benton has just said there, which was not on my list, surprisingly, was the Green Shores work, because indeed, Green Shores, Coastal Douglas Fir, arc sites, broad environmental shoreline protection measures, recognition of the necessity for those things.

[2:18:57] Trustee Luckham: I think that's a place to start with some kind of, perhaps getting to a preliminary draft charter is

[2:19:03] Trustee Luckham: a bit ambitious without engaging First Nations, but if we can identify what would be on our scope

[2:19:10] Trustee Luckham: of works, maybe the question to the First Nations is what would be on your list of a scope of work

[2:19:16] Trustee Luckham: to protect the coastal marine environment? This is potentially a very exciting project

[2:19:24] Trustee Luckham: I mean, you look at it in those terms.

[2:19:28] Trustee Patrick: I also want

[2:19:29] Trustee Patrick: to add probably an important early thing, which we kind of learned here on the Coastal Douglas Fir.

[2:19:34] Trustee Patrick: We took a very wide open approach here on Salt Spring.

[2:19:37] Trustee Patrick: We didn't come in with here's the tool.

[2:19:39] Trustee Patrick: We came in with a very open scope.

[2:19:43] Trustee Patrick: But without having some community communication, the rumor got started that we had already made our mind up and we were implementing a particular tool.

[2:19:53] Trustee Patrick: So, I think we have to make sure that, you know, I'm very happy to take this approach, but we have to make sure the public knows that, that we are not, you know, because sometimes the development permit area will become the story of the day and you'll be having to deal with that.

[2:20:11] Trustee Patrick: So, having...

[2:20:12] Trustee Patrick: Yeah, there's an old...

[2:20:14] Trustee Luckham: Sorry. Go ahead.

[2:20:16] Trustee Luckham: the old the old phrase that i used to use is that if it looks like a bylaw smells like a bylaw it

[2:20:23] Trustee Luckham: must be a bylaw and it's so easy to get to that place of defense and so absolutely we want this

[2:20:30] Trustee Luckham: to be a community discussion to determine simply how to protect the shoreline

[2:20:36] Voice 10: right yes yeah so i

[2:20:39] Voice 10: I mean, I understand that approach

[2:20:41] Voice 10: and for staff to be able to manage what they're doing,

[2:20:47] Voice 10: we do need to have some sort of idea

[2:20:49] Voice 10: of what a deliverable is that you're looking for, right?

[2:20:52] Voice 10: And so if this is an educational campaign

[2:20:57] Voice 10: and where we're producing educational materials

[2:21:01] Voice 10: or workshops for the community,

[2:21:05] Voice 10: that may or may not result later on in bylaw amendments

[2:21:09] Voice 10: it's great um but we we would need to know what is the purpose you know what is the deliverable

[2:21:17] Voice 10: that you're looking for in the end um what are we working towards yeah um

[2:21:26] Trustee Patrick: that's an interesting

[2:21:27] Trustee Patrick: question are there any well are there any other islands right now working on the edge the education

[2:21:33] Trustee Patrick: so you know addressing the current landowners that are residing in the shorelines the only

[2:21:40] Voice 10: thing that I'm specifically aware of is Trustee Boushakian's recommendation that came up at the

[2:21:49] Voice 10: last trust council meeting to actually hire a person to develop educational materials

[2:21:57] Voice 10: that were about what's in the current bylaws. There's always educational components to

[2:22:06] Voice 10: a project that we have but most projects we have are end up in a bylaw amendment and um so there

[2:22:14] Voice 10: there aren't there as far as i know there aren't any purely educational projects that are going on

[2:22:20] Voice 10: um and it's it's a little bit of a struggle for me just to because there's because our documents

[2:22:29] Voice 10: need so many amendments to stop and just do education it's it's a little bit of a um

[2:22:35] Voice 10: I don't know. You know, our planners, our main job is to administer, maintain, and update bylaws. And so education is a piece that we haven't really, I don't know that we figured it out entirely about whose job that is in the trust.

[2:22:55] Voice 10: um you know uh the TAS is the communications piece um are they the folks that should be doing

[2:23:05] Voice 10: education um or not and so I I think there's there's still some question in my mind about

[2:23:11] Voice 10: who does that work and how do we prioritize it

[2:23:14] Trustee Patrick: that's a good question here on Salt Spring we

[2:23:16] Trustee Patrick: actually ended up contracting a local organization to take on that material and I know

[2:23:24] Trustee Patrick: So North Pender, I think their conservancy group has offered to help in North Pender

[2:23:29] Trustee Patrick: to develop materials for the forest protection as well.

[2:23:40] Trustee Patrick: Trustees, further thought on what would be the first deliverable?

[2:23:45] Trustee Patrick: Trustee Luckman?

[2:23:47] Trustee Luckham: That is indeed a great question.

[2:23:51] Trustee Luckham: And I think actually the first deliverable is what that scope of work is.

[2:23:59] Trustee Luckham: is and then from there we can determine because you know the natural thing is is that indeed it's

[2:24:05] Trustee Luckham: some kind of regulatory mechanism and so that leads me to thinking that on that scope of work

[2:24:12] Trustee Luckham: is a tools analysis we need to the trustee need to look at what is the existing legislation or

[2:24:20] Trustee Luckham: tools that are we have available to us of which there are a number that we don't regularly use

[2:24:25] Trustee Luckham: and maybe we should be, including funding opportunities to do this work.

[2:24:33] Trustee Luckham: So, yeah, I think the deliverable here is having some agreement on what it is

[2:24:41] Trustee Luckham: that we're wanting to embrace in this body of work and what the tools are available to us

[2:24:45] Trustee Luckham: and then indeed selecting what that tool might be.

[2:24:49] Trustee Luckham: And then the deliverable would ultimately be whatever the supporting OCP or LUB

[2:24:54] Trustee Luckham: be or development permit area regulation would be i don't think we can deny that it's not

[2:25:02] Trustee Luckham: regulation with a knowledge component that evolves over time because obviously the only people that

[2:25:10] Trustee Luckham: can learn are the willing people that come to the table to learn and that may be us and may or may

[2:25:15] Trustee Luckham: not be the broader public but

[2:25:19] Trustee Patrick: i'm hearing are we looking for tools for we we discussed more than

[2:25:25] Trustee Patrick: one thing we talked about the ecosystems in the shoreline we talked about the cultural

[2:25:29] Trustee Patrick: aspects of the shorelines is there a third there um in the shoreline so um are you looking for the

[2:25:38] Trustee Patrick: tool that ticks off the most boxes or um tools for each of those problems or problems or each of those

[2:25:48] Trustee Patrick: topics

[2:25:49] Trustee Luckham: well it'd be nice if it was a singular tool of some kind or and if that's

[2:25:56] Trustee Luckham: considered to be an OCP amendment or considered to be sweeping development

[2:26:03] Trustee Luckham: permit but we already know that you can't apply a development permit to an

[2:26:08] Trustee Luckham: entire island you have to apply it to delineated areas so maybe part of that

[2:26:14] Trustee Luckham: is delineating what the areas are that need to be protected I don't know the

[2:26:20] Trustee Luckham: a complete answer to that yes

[2:26:27] Voice 10: yeah I'm imagining I mean I'm hearing the the tools analysis and I'm

[2:26:34] Voice 10: imagining that we could put something together that that encompasses you know shoreline

[2:26:40] Voice 10: shoreline issues so development on the shoreline green shores climate change all the things that

[2:26:51] Voice 10: that impact the shoreline and also, you know,

[2:26:54] Voice 10: arc sites that may be on the shoreline

[2:26:58] Voice 10: and coastal Douglas fir kind of,

[2:27:00] Voice 10: those are kind of the three topics I'm hearing that,

[2:27:05] Voice 10: and there may be a tool or set of tools

[2:27:08] Voice 10: that could address all of those at once,

[2:27:10] Voice 10: but I could explore that.

[2:27:12] Voice 10: I think what I'm hearing is you'd like some exploration

[2:27:15] Voice 10: of that idea and some tools that might be available.

[2:27:19] Voice 10: in

[2:27:20] Trustee Patrick: cooperation with the regional

[2:27:22] Voice 10: planning committee and the other islands so that we're

[2:27:24] Trustee Patrick: not repeating

[2:27:25] Trustee Patrick: work yes for

[2:27:26] Voice 10: sure and

[2:27:29] Trustee Fenton: with the addition of like an advisory first nations

[2:27:35] Trustee Fenton: advisory component that is breaking the ground like ground zero yes

[2:27:40] Voice 2: additional knowledge yeah

[2:27:44] Voice 2: well

[2:27:46] Voice 10: and i think that's i think that is part of the analysis because there are efforts going on

[2:27:50] Voice 10: on right now that are engagement with First Nations?

[2:27:54] Voice 10: And is there a bigger effort that we were not aware of

[2:27:59] Voice 10: that could be underway or could be soon?

[2:28:02] Voice 10: I mean, honestly, my thought is,

[2:28:06] Voice 10: wouldn't it be great if we had one shoreline project

[2:28:09] Voice 10: for all of Islands Trust

[2:28:11] Voice 10: that engaged all of the First Nations at the same time?

[2:28:16] Voice 10: I feel like that would be great,

[2:28:18] Voice 10: but maybe that'll be part of my analysis.

[2:28:22] Voice 2: absolutely that's

[2:28:23] Voice 2: achievable in the foreseeable future there's that

[2:28:26] Trustee Patrick: well our shorelines are

[2:28:29] Trustee Patrick: so much the same and then especially when we look at some of these smaller islands as well

[2:28:35] Trustee Patrick: these uninhabited islands in these areas that really start to be overlapping yeah

[2:28:44] Trustee Patrick: yeah

[2:28:44] Trustee Fenton: yeah keeping in mind that this was traditional terra paris that was a big highway right the

[2:28:51] Trustee Fenton: coastal highway was not this isolated chopped up silos of western technology lack thereof

[2:29:01] Trustee Fenton: um so that's that's um that's a good start um i i can't find it for whatever reason but i

[2:29:13] Trustee Fenton: i will look for some i've got a project that was done sort of from the social media side of

[2:29:22] Trustee Fenton: getting buy-in in the Puget Sound and sort of what was used and adopted by

[2:29:29] Trustee Fenton: planners in that area, you know, area struggling with their regulations that were imposed upon

[2:29:38] Trustee Fenton: them in the 70s but now are now sort of being pride of the ship that they're the only people

[2:29:42] Trustee Fenton: around with good solid regulations to actually act on. So something I think we need to look towards

[2:29:50] Trustee Fenton: and you know they do it now with they you know just how do we meet the challenge and

[2:29:57] Trustee Fenton: people are stepping up to do it

[2:30:00] Trustee Fenton: So that's, you know, taken a long time.

[2:30:03] Voice 10: Yeah, I was a planner in Washington state when the state adopted their shoreline regulations and local governments had to implement them.

[2:30:14] Voice 10: And that includes green shores. So I was training on green shores in Washington.

[2:30:19] Voice 10: So I might be able to include some of that in my analysis as well.

[2:30:22] Voice 10: Yeah,

[2:30:23] Trustee Fenton: a couple of studies and just contact people.

[2:30:29] Trustee Fenton: I heard at a conference about a year or so ago.

[2:30:34] Trustee Patrick: And the one observation, the only urgent issue is the real estate sales, as you know, are robust in our islands.

[2:30:45] Trustee Patrick: and the the small cute cottages that dotted our shorelines are you know being marketed as

[2:30:55] Trustee Patrick: you know build your new home on the same foundation you know so you know there is some

[2:31:03] Trustee Patrick: urgency that there is a lot of pressure on you know what was once sort of a low impact smaller

[2:31:10] Trustee Patrick: and a smaller home could be removed, replaced.

[2:31:18] Voice 2: Yeah, there's one down the street for me that's potential.

[2:31:25] Trustee Patrick: Do you need further thoughts at this time?

[2:31:28] Voice 10: I think I need a motion and I imagine

[2:31:31] Voice 10: that we could still do a staff report.

[2:31:34] Voice 10: And if you're not ready to have a draft project charter,

[2:31:38] Voice 10: I think we could still move forward with a staff report

[2:31:42] Voice 10: that's an analysis of that.

[2:31:45] Voice 10: as yeah and we would just need a motion for a staff report trustee

[2:31:50] Trustee Patrick: luckham you had your hand up

[2:31:52] Voice 2: well i did i um i'm a bit surprised that we're in the in the space that

[2:31:57] Trustee Luckham: we've just been recommended

[2:31:58] Trustee Luckham: by the regional planning manager but that's terrific um because i was going to ask well

[2:32:04] Trustee Luckham: okay so what's the next steps and because obviously in terms of our top priorities

[2:32:09] Trustee Luckham: we're hoping to get the repairing area regulations off and may that won't necessarily happen for

[2:32:16] Trustee Luckham: or at least two meetings, probably.

[2:32:18] Voice 2: But

[2:32:19] Trustee Luckham: obviously what you're maybe planning in advance

[2:32:21] Trustee Luckham: is to get some of that work started in the meantime

[2:32:24] Trustee Luckham: and coordinating that activity

[2:32:27] Trustee Luckham: with whatever's happening regionally on that

[2:32:30] Trustee Luckham: and looking for other parties to engage with us.

[2:32:33] Trustee Luckham: But I'd be thrilled to have an initial report

[2:32:37] Trustee Luckham: on strategies for future shoreline protection work,

[2:32:45] Trustee Luckham: if that's what you're after and something along those lines is what you have in mind or if you

[2:32:51] Trustee Luckham: don't mind assisting us with a motion I'd be happy to make that as I'm sure trustee Fenton would

[2:32:58] Trustee Patrick: sure I see huge value in signaling to other LTCs that you know our interest in here and our

[2:33:04] Trustee Patrick: and our desire to cooperate I think is a great signal too right

[2:33:13] Voice 10: so if the trustees want to move

[2:33:16] Voice 10: that the Trust Committee request staff provide a staff report analyzing shoreline tools that might

[2:33:30] Voice 10: be incorporated into a project that would assume a First Nations advisory component, a robust First

[2:33:41] Voice 10: nations advisory component does that capture let's see how sarah

[2:33:48] Voice 2: did yeah local trust committee

[2:33:52] Trustee Patrick: oh sorry and

[2:33:54] Trustee Luckham: collaboration with other local trust in a regional basis

[2:34:02] Voice 9: excellent

[2:34:03] Trustee Patrick: sarah when you're ready you can read back what you heard and we'll

[2:34:06] Trustee Patrick: massage it before we second it or move in second we haven't moved it yet

[2:34:16] Voice 5: i'm ready to read that back please okay that the thetis island local trust committee

[2:34:23] Voice 5: requests staff to provide a staff report analyzing shoreline tools that might be

[2:34:30] Voice 5: incorporated into a project that would include a robust first nations advisory component

[2:34:37] Voice 5: and collaboration with local trust committees with regional local trust committees or other

[2:34:44] Voice 5: local trust committees?

[2:34:47] Voice 1: Other local trust committees with a regional perspective.

[2:34:52] Okay

[2:34:59] Voice 5: with other local trust committees with a regional perspective.

[2:35:05] Trustee Patrick: Sure does that sound good? Who would like to move that?

[2:35:08] Voice 5: I'm just wondering if um prior to project

[2:35:11] Voice 5: if it should say shoreline protection project to be more specific?

[2:35:17] Trustee Patrick: That would help yes.

[2:35:19] Trustee Patrick: Yes,

[2:35:19] Voice 5: I could read that back again,

[2:35:22] Trustee Luckham: you know, let's hear it and then I have a thought

[2:35:27] Voice 5: that the Thetis Island Local Trust Committee request staff to provide a staff report, analyzing shoreline tools that might be incorporated into a shoreline protection project that would include a robust First Nations advisory component and collaboration with other local trust committees with a regional perspective.

[2:35:55] Trustee Patrick: You're thinking trustee.

[2:35:56] Trustee Patrick: So

[2:35:56] Trustee Luckham: just thinking that through my head, I am the wheels are turning, you can see them, right? I was actually thinking that some by not actually using the word protection, the regional planning manager was being very strategic in embracing a conversation that doesn't have an outcome necessarily, or concluded conclusions that we're bringing in protection regulation.

[2:36:24] Trustee Luckham: regulation. And so that's worthy of consideration to keep that open. But because we are we are the

[2:36:33] Trustee Luckham: preserve and protect organization often referred to as the no organization. And so I'd be happy

[2:36:42] Trustee Luckham: to embrace that in whatever way seemed like the most inclusive and not drawing a conclusion on

[2:36:50] Trustee Luckham: what the outcomes would be so maybe that's um conservation is a different word yeah i don't know

[2:37:00] Trustee Fenton: um trustee fenton just uh inclusion i'm just thinking that hints towards including in that

[2:37:06] Trustee Fenton: conversation um the conservancy i was trust conservancy as part of that sort of panel

[2:37:12] Trustee Fenton: of discussion so

[2:37:19] Trustee Patrick: thoughts so i

[2:37:21] Trustee Luckham: don't think i heard everything you said there

[2:37:23] Trustee Luckham: Can

[2:37:26] Trustee Patrick: we hear

[2:37:29] Trustee Luckham: the motion back one more time?

[2:37:32] I

[2:37:36] Voice 5: can read it back. Would you like me to take out the shoreline protection part and just say project?

[2:37:44] Trustee Luckham: Go ahead, I guess.

[2:37:51] Voice 5: The Thetis Island Local Trust Committee requests staff to provide a staff report analyzing shoreline tools that might be incorporated into a shoreline project

[2:38:01] Voice 5: that would include a robust First Nations advisory component

[2:38:06] Voice 5: and collaboration with other local trust committees

[2:38:09] Voice 5: with a regional perspective.

[2:38:14] Trustee Luckham: I'd support that motion.

[2:38:16] Trustee Patrick: All right, well, who's going to make that motion?

[2:38:19] Trustee Fenton: One runner.

[2:38:21] Trustee Patrick: Yep, Trustee Fenton, you have a...

[2:38:23] Trustee Fenton: What about, we're in the last sentence,

[2:38:27] Trustee Fenton: but that has put a conservancy or conservation.

[2:38:35] Trustee Fenton: Incorporate it right at the end of the sentence.

[2:38:37] Voice 10: So collaboration with other local trust committees

[2:38:39] Voice 10: and the Islands Conservancy.

[2:38:42] Trustee Fenton: The strategy is

[2:38:43] Voice 10: a

[2:38:45] Trustee Fenton: conservation

[2:38:47] Trustee Fenton: or from a conservation perspective.

[2:38:52] Trustee Patrick: Well, it includes, it expands

[2:38:55] Trustee Patrick: to include a conservation perspective.

[2:38:58] Voice 9: Yeah.

[2:38:59] Trustee Patrick: But it's not limiting to that.

[2:39:01] Trustee Fenton: Exactly.

[2:39:02] Trustee Patrick: Yeah. Okay.

[2:39:03] Trustee Patrick: Does that make sense to everyone?

[2:39:05] Trustee Patrick: Not

[2:39:05] Trustee Fenton: looking at it, I'm sorry.

[2:39:08] Trustee Luckham: I think I would rather

[2:39:10] Trustee Luckham: leave it open, because I think if you're doing conservation,

[2:39:14] Trustee Luckham: covenants, or conservation, people are thinking that draws you to,

[2:39:21] Trustee Luckham: I think it draws you to regulation rather than something else, whatever that might be.

[2:39:28] Trustee Patrick: Well, I'm hearing him just say he wants to include conservancy as the tools of conservancy

[2:39:33] Trustee Patrick: tools in the analysis of tools. Is that what I'm hearing?

[2:39:41] Trustee Patrick: So, yeah, so it's not limiting it.

[2:39:44] Trustee Patrick: It's just including it.

[2:39:48] Trustee Patrick: All right, who's moving this motion?

[2:39:51] Trustee Patrick: Is that Trustee Leckham?

[2:39:55] Voice 2: I can move it.

[2:39:56] Trustee Patrick: All right, and who's seconding the motion?

[2:39:59] Trustee Patrick: Oops, Sarah, you have your hand raised.

[2:40:02] Voice 5: I'm just wondering if you are including

[2:40:05] Voice 5: the Islands Trust Conservancy in the motion.

[2:40:12] Trustee Patrick: I think that was agreed to, is that?

[2:40:14] Trustee Patrick: Yes, I'm seeing, no, I have a no and a yes, okay.

[2:40:17] Trustee Patrick: we have discussions here i

[2:40:21] Trustee Fenton: think we should uh i mean it's our ace in our sleeve and it's

[2:40:26] Trustee Fenton: i mean yes time is a limiting thing for them as well but it's an excellent amount of expertise

[2:40:32] Trustee Fenton: to be have access to i

[2:40:35] Voice 10: think i would be inclined to include an analysis of the conservation tools

[2:40:39] Voice 10: we have yeah

[2:40:41] Trustee Patrick: instead of saying the conservancy just include conservation tools and

[2:40:45] Trustee Fenton: obvious as

[2:40:46] Trustee Fenton: just implicitly yeah is

[2:40:48] Trustee Patrick: that better trustee luckham are you okay with that being added

[2:40:52] Trustee Patrick: instead of the trust conservancy all right back to poor sarah can you you want to see how that

[2:40:58] Trustee Patrick: added in uh okay

[2:41:03] Voice 5: i'm not sure uh exactly where you'd like to put conservation but uh are you

[2:41:09] Trustee Patrick: able to share your screen that might be

[2:41:11] Trustee Patrick: helpful yeah let's see if we

[2:41:13] Trustee Patrick: can do that we'll allow her

[2:41:15] Trustee Patrick: to share her screen and okay can

[2:41:34] Voice 5: you see my screen now so

[2:41:47] Voice 10: would it be analyzing shoreline and

[2:41:49] Voice 10: conservancy tools how

[2:41:59] Trustee Patrick: does that look i'm

[2:42:07] Trustee Luckham: i'm fine we don't need to split hairs too much so i'll go

[2:42:11] Trustee Luckham: with whatever all

[2:42:12] Trustee Patrick: right so trustee luckham is moving this motion do you second this motion

[2:42:17] Trustee Patrick: trustee fenton yes and is there any further discussion on this motion i'll call the vote then

[2:42:26] Trustee Patrick: all those in favor and that's carried any further discussion on the priorities report

[2:42:38] Trustee Patrick: and

[2:42:48] Voice 10: for me i

[2:42:53] Trustee Patrick: need any other conversations from trustee luckham trustee fenson no and then the

[2:42:59] Trustee Patrick: project's report will remain as this and that means we're at the end of our agenda

[2:43:08] Trustee Patrick: our next meeting is april 13th a tuesday good do

[2:43:15] Trustee Patrick: i have a motion to adjourn there's no further

[2:43:18] Trustee Patrick: other business

[2:43:18] Voice 2: adjourned and

[2:43:21] Trustee Patrick: is that seconded and all those in favor that's carried we are adjourned

[2:43:27] Trustee Patrick: thank you very much thank you uh planner cower for leading us through that conversation these are

[2:43:31] Trustee Patrick: important conversations and uh thank you uh planner egan for preparing conversations again

[2:43:39] Trustee Patrick: very important and we will see everyone in april i guess i'll see uh trustee luckham as we work on

[2:43:47] Trustee Patrick: a letter.

[2:43:49] Trustee Luckham: Yeah, well, I'll take a crack at that. Okay, so thank you, Heather, Marnie, Sarah,

[2:43:54] Trustee Luckham: and everybody. Have

[2:43:56] Trustee Luckham: a

[2:43:59] Trustee Patrick: great afternoon.

[2:44:00] Trustee Luckham: Thanks for the work, Doug. Bye-bye.

ADOPTED 
Thetis Island Local Trust Committee     ADOPTED 
Regular Meeting Minutes 
February 9, 2021 
1 
 
Thetis Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
February 9, 2021 
Electronic Meeting 
 
Members Present: Laura Patrick, Chair 
 Doug Fenton, Local Trustee 
 Peter Luckham, Local Trustee 
  
Staff Present: Heather Kauer, Regional Planning Manager (RPM) 
 Marnie Eggen, Island Planner 
 Wil Cottingham, Administrative Assistant 
 Sarah Shugar, Recorder 
  
Others Present: Two members of the public 
 
1. CALL TO ORDER 
"Please note, the order of agenda items may be modified during the meeting. Times are provided 
for convenience only and are subject to change." 
Chair Patrick called the meeting to order at 9:31 am and welcomed everyone to an electronic 
meeting of the Thetis Island Local Trust Committee. She acknowledged that the meeting was 
being held in territory of the Coast Salish First Nations. 
2. APPROVAL OF AGENDA 
The following supplemental items were presented for consideration: 
5.2 Local Trust Committee Special Meeting Minutes dated February 2, 2021 - for adoption  
5.3 Local Trust Committee Public Hearing Record dated February 2, 2021 - for receipt 
8.1 Bylaw Nos. 108 and 109 – Project Update 
 
The following additional items were presented for consideration: 
10.2 Letter dated February 2, 2021 to Cowichan Valley Regional District (CVRD) regarding 
Broadband Service Capabilities and Funding 
11.2 Abandoned Crown Property on Valdes Island 
 
By general consent the agenda was adopted as amended. 
3. REPORTS 
3.1 Trustee Reports 
  Trustee Fenton presented the following report: 
 Expressed gratitude for living and working within the Lyackson and Penelakut 
traditional territory. 

ADOPTED 
Thetis Island Local Trust Committee     ADOPTED 
Regular Meeting Minutes 
February 9, 2021 
2 
 Attended a meeting with Penelakut Elder Augie Sylvester and Penelakut Councillor 
Ken Thomas regarding Preedy Harbour. 
 Islands Trust Conservancy is hosting an Open House event regarding the Moore Hill 
Nature Reserve Management Plan on February 10, 2021. 
 Attended ongoing discussions regarding telecommunications. 
 
  Trustee Luckham presented the following report: 
 84 new cases of COVID-19 were recorded on Vancouver Island on February 8, 2021. 
 Expressed gratitude for living and working within the Lyackson and Penelakut 
traditional territory. 
 A survey regarding public input on the proposed Islands Trust 2021/22 budget 
closed on February 7, 2021. He encouraged residents of Thetis Island to submit 
written comments regarding the proposed budget and the Islands Trust Policy 
Statement review. 
 Trustee Luckham is a member of the Trust Area Services Committee, the Regional 
Planning Committee, the Financial Planning Services Committee and the 
Governance Services Review Select Committee. 
 Trustee Luckham has attended meetings regarding the provision of internet access 
to all areas on Thetis Island including a meeting with the Strathcona Regional 
District regarding a telecommunications proposal and a Town Hall event hosted by 
the Cowichan Valley Regional District on February 4, 2021. He reported the Thetis 
Island Local Trust Committee passed a resolution by Resolution Without Meeting to 
support efforts to attract funding to provide internet connectivity to all homes on 
Thetis Island. 
 Expressed gratitude to Electoral Area Director Lynne Smith and the Cowichan Valley 
Regional District for work to address concerns regarding the Thetis Island 
Community Dock. 
 Attended a meeting with the Association of Vancouver Island Coastal Communities 
(AVICC) Climate Leadership Committee. 
 Attended a Thetis Island LTC Community Information Meeting and Public Hearing 
regarding Bylaw Nos. 108 and 109 regarding Riparian Areas Regulations and 
acknowledged the members of the public that provided input on the topic. 
 
3.2 Chair's Report 
 
  Chair Patrick presented the following report: 
 The survey regarding public input on the proposed Islands Trust 2021/22 budget 
and the survey regarding public input on the Strategic Policy Review closed on 
February 7, 2021. An Islands Trust Policy Directions report is available on the 
website. 
 Encouraged members of the public to subscribe to the Islands Trust website for 
updates. 
 The next Trust Council meeting will be held electronically on March 9 to 11, 2021 
and the deadline for delegation submissions is February 15, 2021.  
 The Salt Spring Island Local Trust Committee approved a project charter for a 
Housing Action Program. 
 

ADOPTED 
Thetis Island Local Trust Committee     ADOPTED 
Regular Meeting Minutes 
February 9, 2021 
3 
3.3 Electoral Area Director's Report 
  Chair Patrick presented the Electoral Area Director's Report dated February 9, 2021. 
4. TOWN HALL 
 No comments. 
5. MINUTES 
5.1 Local Trust Committee Minutes dated November 24, 2020 - for Adoption 
By general consent the Local Trust Committee meeting minutes of November 24, 2020 
were adopted. 
5.2 Local Trust Committee Special Meeting Minutes dated February 2, 2021 - for adoption  
The following amendment to the minutes was presented for consideration: 
 Replace “Trustee Luckham reported protecting the riparian areas would also protect 
75% of other species that exist within the habitat.” with “Trustee Luckham reported 
protecting the riparian areas would also protect 75% terrestrial species that transit 
the habitat.” 
 
By general consent the Local Trust Committee meeting minutes of February 2, 2021 
were adopted as amended. 
5.3 Local Trust Committee Public Hearing Record dated February 2, 2021 - for receipt  
By general consent the Local Trust Committee Public Hearing Record of February 2, 
2021 was received. 
5.4 Section 26 Resolutions-Without-Meeting Report – none  
 It was noted the LTC passed a resolution by Resolution Without Meeting to support 
efforts to attract funding to provide internet connectivity to all homes on Thetis Island 
and the Resolution Without Meeting Report would be included in the next regular 
meeting agenda package. 
5.5 Advisory Planning Commission Minutes - none 
6. BUSINESS ARISING FROM MINUTES 
6.1 Follow-up Action List dated February 1, 2021 
  Received. 
6.2 Cowichan Valley Regional District (CVRD) Official Community Plan Response - Staff 
Report 
 Regional Planning Manager Kauer presented a staff report dated February 1, 2021 
regarding a referral response to Cowichan Valley Regional District Official Community 
Plan update. 

ADOPTED 
Thetis Island Local Trust Committee     ADOPTED 
Regular Meeting Minutes 
February 9, 2021 
4 
There was discussion and the Trustees wished to include reference to Reid Island, 
Ruxton Island, Hudson Island and information regarding the jurisdiction of Penelakut 
Island and areas of Valdes Island that are within the Lyackson First Nation Territory. 
TH-2021-001 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee request staff to submit the referral 
response form that is Attachment 1 of the staff report dated February 1, 2021 to the 
Cowichan Valley Regional District, amended as discussed. 
CARRIED 
 
7. APPLICATIONS AND REFERRALS - none 
8. LOCAL TRUST COMMITTEE PROJECTS 
8.1 Bylaw Nos. 108 and 109 – Project Update 
 Planner Eggen gave a PowerPoint presentation regarding advancing proposed Bylaw 
Nos. 108 and 109 post public hearing. 
There was discussion regarding the proposed bylaws including: 
 The history of implementation of Riparian Areas Regulation on Thetis Island. 
 The option to include language in the proposed bylaws regarding expansion of 
small-scale gardens and agriculture within 30 metres of the stream. 
 The option to remove the requirement for a Qualified Environmental Professional 
(QEP) to oversee manual invasive species removal and native planting plans within 
the riparian areas, with consideration of provincial best practices that match the 
scale. 
 There was a question regarding guideline “(h) Land should not be subdivided so as 
to create new parcel boundaries intersecting or within 30 m of the stream 
boundary, unless the parcel boundary is being created for an ecological reserve 
under the Ecological Reserve Act for dedication to the Crown, or the subdivision 
complies with the recommendations of a QEP” and how it would affect the instream 
Phase 3 subdivision of Trax development. Planner Eggen reported that the 
subdivision would be subject to the development permit area guidelines should the 
development permit area be approved prior to the applicant completing the 
conditions of subdivision.  
 There was a question regarding whether development can occur within the riparian 
assessment area, given the proposed Phase 3 subdivision layout. Planner Eggen 
reported that it depends on the size of the proposed lot or how the proposed lot is 
configured. . 
 There was a question about including reference in the proposed bylaws to the 
human influence over Ralston Creek and the importance of the area for agricultural 
purposes. Planner Eggen responded that including such references would be 
counter to the justification for the development permit area which is for the 
protection of the natural environment, its ecosystems and biological diversity. 
 There was a question regarding the whether the current infrastructure, like the 
dams within Ralston Creek are exempt. Planner Eggen reported there is an 
exemption in proposed Bylaw No. 109 regarding emergency procedures to prevent, 

ADOPTED 
Thetis Island Local Trust Committee     ADOPTED 
Regular Meeting Minutes 
February 9, 2021 
5 
control or reduce immediate threats to life or property including flood protection 
and erosion protection. She reported further that all works undertaken within the 
stream itself including the maintenance of a dam would be regulated by the Water 
Sustainability Act and would require provincial approval and that any development 
within the riparian assessment area (upland, within 30 m of the stream) would 
require a development permit, should the proposed bylaws be adopted. 
 
TH-2021-002 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee request staff to provide options and 
recommend an amendment to Bylaw Nos. 108 and 109 with respect to how to 
implement permissive measures to expand small scale agriculture within the proposed 
riparian assessment area.  
CARRIED 
 
TH-2021-003 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee request staff to provide options and 
recommend an amendment to Bylaw Nos. 108 and 109 with respect to management of 
the manual removal of invasive species and management of native planting plans as 
discussed. 
CARRIED 
9. DELEGATIONS - none 
10. CORRESPONDENCE 
(Correspondence received concerning current applications or projects is posted to the LTC 
webpage) 
10.1 Letter dated January 22, 2021 from Thetis Island Residents' and Ratepayers' 
Association (TIRRA) Transportation Committee regarding Site Visit and Issues with 
Offloading Patients from our Island's First Responder Vehicle 
TH-2021-004 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee request staff to coordinate a meeting with 
BC Ferries, the Ministry of Transportation and Infrastructure, the Local Ferry Advisory 
Committee, the Thetis Island Residents' and Ratepayers' Association, and the Cowichan 
Valley Regional District to discuss outstanding issues regarding ferry access and parking, 
wharf entrance congestion and pedestrian and cycling safety on Thetis Island. 
CARRIED 
 
 The correspondence item was received. 
 
10.2. Letter dated February 2, 2021 to Cowichan Valley Regional District (CVRD) regarding 
Broadband Service Capabilities and Funding 
 
 The correspondence item was received. 

ADOPTED 
Thetis Island Local Trust Committee     ADOPTED 
Regular Meeting Minutes 
February 9, 2021 
6 
11. NEW BUSINESS 
11.1 Forest Conservation Outreach Briefing - for information 
  A briefing dated November 25, 2020 regarding 2020 Forest Conservation Outreach 
Campaign Completion was presented for information. 
 11.2 Abandoned Crown Property on Valdes Island 
  Trustee Luckham presented an update regarding an Abandoned Crown property on 
Valdes Island. 
TH-2021-005 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee request Trustee Luckham and Chair Patrick 
to write a letter of advocacy to the Ministry of Forests, Lands, Natural Resource 
Operations and Rural Development regarding the cleanup of an abandoned property on 
Valdes Island. 
 CARRIED 
12. REPORTS 
12.1 Trust Conservancy Report - none 
12.2 Applications Report - none 
12.3 Trustee and Local Expense Report dated December 2020 
  Received. 
12.4 Adopted Policies and Standing Resolutions 
  Received. 
12.5 Local Trust Committee Webpage - none 
13. WORK PROGRAM 
13.1 Top Priorities Report dated February 1, 2021 
  There was discussion and the following items were noted: 
 Alignment of current projects within the Islands Trust with the Local Trust 
Committee Top Priorities.  
 Community engagement, ecosystem protection, cultural significance regarding 
shoreline protection. 
 There was discussion regarding the deliverable for a shoreline protection project.  A 
scope of work including an analysis of tools available to the Islands Trust. 
 

ADOPTED 
Thetis Island Local Trust Committee     ADOPTED 
Regular Meeting Minutes 
February 9, 2021 
7 
TH-2021-006 
 It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee request staff to provide a staff report 
analyzing shoreline and conservancy tools that might be incorporated into a shoreline 
project that would include a robust First Nations advisory component and collaboration 
with other Local Trust Committees with a regional perspective. 
CARRIED 
13.2 Projects List Report dated February 1, 2021 
  Received. 
14. CLOSED MEETING - none 
15. UPCOMING MEETINGS 
15.1 Next Regular Meeting  
The next Regular Meeting is scheduled for Tuesday, April 13, 2021 at 9:30 a.m., 
location to be determined. Please check the website at http://www.islandstrust.bc.ca/ 
for details regarding this meeting. 
16. ADJOURNMENT 
By general consent the meeting was adjourned at 12:21 p.m. 
 
 
_________________________ 
Laura Patrick, Chair 
 
Certified Correct: 
 
 
_________________________ 
Sarah Shugar, Recorder