Islands Trust Executive Committee regular meeting, February 24, 2021

[0:00:00] Trustee Luckham: email from lori this morning at 8 30. no i didn't

[0:00:04] Trustee Patrick: receive it either no

[0:00:05] Voice 1: i only sent it to chair and

[0:00:07] Voice 1: caoi for consideration i i can i'll send it right now to everybody a piece of correspondence that

[0:00:14] Trustee Luckham: would be helpful because it does seem pertinent to the um um the trust policy plan and so maybe over

[0:00:24] Trustee Luckham: a break what we'll do is we'll provide an opportunity to look at that cao do you concur

[0:00:29] Trustee Luckham: occur with that yes

[0:00:31] Voice 9: okay

[0:00:32] Trustee Luckham: good

[0:00:34] Voice 11: morning sir good

[0:00:36] Voice 9: morning good morning to all of you and there's

[0:00:38] Voice 11: dan rogers just in time morning

[0:00:45] Voice 9: good

[0:00:46] Trustee Fast: morning hello it seems like

[0:00:52] Voice 9: just weeks since the last

[0:00:53] Voice 9: time we were on a zoom meeting together this is lucky

[0:00:58] Voice 11: you it's

[0:00:59] Voice 9: amazing 14 hours

[0:01:03] Voice 11: not

[0:01:04] Voice 9: counting or anything okay

[0:01:07] Trustee Luckham: well let's uh call ourselves the order and uh my name is

[0:01:13] Trustee Luckham: peter luckham i'm uh i live on and i'm elected on uh peters island and uh that's in the lyakson

[0:01:19] Trustee Luckham: and penelope territory um it's an honor and privilege for me to be able to live here and

[0:01:25] Trustee Luckham: work here looking out on beautiful landscape that we live in and recognizing the rich cultural

[0:01:36] Trustee Luckham: history that has been enjoyed here by first nations and settlers alike and i'm just ever

[0:01:47] Trustee Luckham: so grateful um we have with us today uh our executive committee vice chairs and staff and

[0:01:56] Trustee Luckham: And just give a wave out there, Vice-Chair Fast and Councillor Bowen Island Municipality,

[0:02:03] Trustee Luckham: Vice-Chair Stuart Puckett on Salt Spring Island,

[0:02:07] Trustee Luckham: Vice-Chair Dan Rogers on Danbury-Keats Island, representing anyway.

[0:02:13] Trustee Luckham: And from the staff side, we have the COO Russ Hudson-Piller.

[0:02:18] Trustee Luckham: We have Laurie Foster, our Executive Assistant, looking after our technology in minutes today.

[0:02:25] Trustee Luckham: day. Julia Mobs, Director of Trust Area Services. David Mahler, Director of Local Planning Services.

[0:02:34] Trustee Luckham: Delaney Hippola in Trust Area Services. I presume the director might join us a little later.

[0:02:43] Voice 9: She has audio issues and will be coming on as soon as she can.

[0:02:47] Trustee Luckham: All right, perfect then.

[0:02:49] Trustee Luckham: Just absolutely want to recognize that we're meeting across the

[0:02:54] Trustee Luckham: social territory here and it is an honour and privilege to work here and to do this work of

[0:03:00] Trustee Luckham: preserving and protecting this place and we look forward to working more with First Nations

[0:03:07] Trustee Luckham: to do more of the same. We are streaming live electronic meetings in order for the public to

[0:03:17] Trustee Luckham: participate during these COVID times and there are challenges with the technology. I was actually

[0:03:27] Trustee Luckham: picked out yesterday in a meeting. Suddenly that hasn't happened before and we do have

[0:03:32] Trustee Luckham: some audio and video issues and so please bear with us as we get through those moments

[0:03:39] Trustee Luckham: and we'll do the best we can to keep everybody abreast of where we are.

[0:03:47] Trustee Luckham: so just we do have a rise and report here well let me just ask if there's any amendments that's

[0:03:57] Trustee Luckham: interesting where that is on the agenda nonetheless let's let's ask if there's any

[0:04:03] Trustee Luckham: additions or deletions to the agenda I'm not seeing any so then I'm going to take it that

[0:04:11] Trustee Luckham: that the agenda be adopted as presented.

[0:04:18] Trustee Luckham: We do have a rise in report

[0:04:20] Trustee Luckham: from our previous in-camera meeting of February the 3rd,

[0:04:25] Trustee Luckham: and that the only item to report from that meeting

[0:04:29] Trustee Luckham: was that the minutes of December the 16th

[0:04:32] Trustee Luckham: were in-camera minutes were adopted.

[0:04:34] Trustee Luckham: And so just that's a bit of information.

[0:04:38] Trustee Luckham: So before I begin here with the agenda, we have a really full package here today,

[0:04:48] Trustee Luckham: some almost 1,200 pages and we have two, well we have three areas of business that we need

[0:05:00] Trustee Luckham: to conduct during today's meeting. One would be the administration of the work of the Executive

[0:05:06] Trustee Luckham: committee. And there's a piece at the beginning and a larger section at the end. We have bylaws

[0:05:12] Trustee Luckham: for approval and consideration, which is one of the most important aspects of the work that we do

[0:05:17] Trustee Luckham: in reviewing bylaws that local trust committees are advancing through their own independent

[0:05:25] Trustee Luckham: processes. We apply our policy statement review on those documents to be sure that they're

[0:05:34] Trustee Luckham: compliant with the OCPs and policy statements generally. And then, of course, we're going to do

[0:05:41] Trustee Luckham: trust council meeting preparation. I'm going to suggest, and I apologize for not having this

[0:05:51] Trustee Luckham: discussion with any of you ahead of time, although the CEO and I have talked about time management

[0:05:56] Trustee Luckham: executive committee on a number of occasions. I'm just going to suggest that, one, we be sure to

[0:06:02] Trustee Luckham: have sufficient breaks throughout the meeting today. And that I'm going to set a target for

[0:06:08] Trustee Luckham: three o'clock to finish this meeting. And that I think is a big challenge because there's a lot

[0:06:13] Trustee Luckham: here. But the challenge is upon us to be succinct and brief in all of the comments and changes that

[0:06:23] Trustee Luckham: we might consider in terms of our decision making. And that also I'm going to share that burden with

[0:06:29] Trustee Luckham: staff to ask that your comments in areas where there's opportunity for you to

[0:06:35] Trustee Luckham: speak to reporting that you keep it brief I think I want to focus on

[0:06:41] Trustee Luckham: assuming that we've all read this and indeed there's definitely some

[0:06:46] Trustee Luckham: challenges with reading some of it because there was lots of it that I want

[0:06:51] Trustee Luckham: to focus on questions and move towards decisions in order to advance this in as

[0:06:58] Trustee Luckham: timely and respectful fashion as possible. And that said, because I feel that the bylaws for

[0:07:06] Trustee Luckham: approval and consideration of the Trust Council work is of the most importance here, and I'm

[0:07:13] Trustee Luckham: actually going to ask later to have another item on our next Executive Committee agenda talk about

[0:07:17] Trustee Luckham: meeting management, I would like to switch up the agenda slightly with your approval,

[0:07:24] Trustee Luckham: and that we'll go through draft minutes.

[0:07:26] Trustee Luckham: We'll do the follow-up action list

[0:07:28] Trustee Luckham: with essentially a summary from the CAO

[0:07:30] Trustee Luckham: and ask questions of the directors

[0:07:34] Trustee Luckham: about having full reporting.

[0:07:38] Trustee Luckham: And then I would like to move

[0:07:39] Trustee Luckham: the local trust committee chair updates

[0:07:41] Trustee Luckham: and the Islands Trust Conservancy Liaison updates

[0:07:44] Trustee Luckham: until we finish the major work today.

[0:07:49] Trustee Luckham: I'm assuming there's enough time

[0:07:52] Trustee Luckham: because I guess I'm considering

[0:07:53] Trustee Luckham: that perhaps the updates could happen in a different way at our teleconference calls

[0:07:59] Trustee Luckham: as I'm not 100% sure that it actually is necessary to further the business of the executive committee.

[0:08:06] Trustee Luckham: It's certainly good information to have, great to share it, but I'm just conscious of wanting

[0:08:11] Trustee Luckham: to get through this, and anything more than six-hour meetings is, I think, beyond human

[0:08:16] Trustee Luckham: endurance. So those are my sort of notes that I, how I would like to conduct today's meeting.

[0:08:22] Trustee Luckham: do I have any concerns or a rejection of the idea whatsoever vice chair fast just

[0:08:28] Trustee Fast: that I will have

[0:08:29] Trustee Fast: to leave the meeting at three o'clock due to a pre-existing appointment well

[0:08:34] Trustee Luckham: there we go that's

[0:08:35] Trustee Luckham: convenient then that we're going to end at three o'clock and so I don't have an appointment at

[0:08:39] Trustee Luckham: three o'clock but I'm just thinking that the last two meetings we have had have been personally

[0:08:45] Trustee Luckham: very exhausting because they have gone on for such a long time and of course

[0:08:51] Trustee Luckham: Council is directing this work and we want to take this on and we want to do

[0:08:55] Trustee Luckham: it with full attention and full capacity so if there's no other concerns then I'm

[0:09:01] Trustee Luckham: going to lead off with this notion of how we're going to run today's meeting

[0:09:05] Trustee Luckham: all right so then that moves us directly to minutes of February the 3rd executive

[0:09:12] Trustee Luckham: committee draft minutes are there any amendments otherwise we'll not seeing any changes so

[0:09:19] Trustee Luckham: therefore let's adopt the February 3rd 2021 executive committee meeting minutes as presented

[0:09:25] Trustee Luckham: by general consent so as indicated the follow-up action list here I'm going to treat it more as

[0:09:32] Trustee Luckham: an information item opportunity for questions but I do want to give the CAO the opportunity

[0:09:36] Trustee Luckham: to provide uh overall update and um and perhaps if there's something critical that is necessary to be

[0:09:43] Trustee Luckham: heard from any particular inspector that you would direct us in that way um otherwise we'll

[0:09:50] Trustee Luckham: just simply go to questions on the follow-up action list

[0:09:52] Voice 11: thank you

[0:10:00] Voice 9: mr chair good morning

[0:10:00] Voice 9: to committee yeah very briefly i i think you've got a relatively updated um follow-up action list

[0:10:07] Voice 9: list here I'd respond to any questions as you look over it a couple things of note the first being

[0:10:13] Voice 9: that item three that a briefing be brought to executive committee regarding forest protection

[0:10:20] Voice 9: is on your list you'll recall that this is an issue that's building momentum there's a report

[0:10:29] Voice 9: going to trust council asking to consolidate these efforts into sort of a forestry strategic

[0:10:36] Voice 9: We did write to the ministry around the municipal authority.

[0:10:43] Voice 9: They've come back asking for further information.

[0:10:46] Voice 9: And lastly, I note that Raincoast has asked to speak at Trust Council.

[0:10:51] Voice 9: And in their brief, they requested an update on progress the Islands Trust has made on this file.

[0:10:58] Voice 9: I would consider that the progress we need to make is to have a conversation around some of the inherent contradictions in the request for tree cutting bylaws, but the exceptions under that for certain landholders and so forth.

[0:11:20] Voice 9: So I think Trust Council needs to have a discussion around that.

[0:11:24] Voice 9: I've mentioned this before.

[0:11:27] Voice 9: So I just think that that's a moving issue that you should keep an eye on.

[0:11:33] Voice 9: Otherwise, I just have a couple of comments when I get to my moments for a CAO update.

[0:11:38] Voice 9: But in terms of the fuel, that's the only thing I'd really draw your attention on.

[0:11:41] Voice 9: Otherwise, I think everything's relatively up to date.

[0:11:44] Trustee Luckham: okay so um then let's uh haven't completely thought this through all right so i'll just

[0:11:51] Trustee Luckham: ask trustee vice chairs are there any questions on any area of the follow-up action list and

[0:11:57] Trustee Luckham: otherwise we'll go to the cao for his uh report no okay uh cao hotzenpiller

[0:12:07] Voice 9: um the one thing i draw our attention to is we can't help but notice that we have not over the

[0:12:14] Voice 9: the last 18 months, two years, had significant progress in achieving amendments to the Islands

[0:12:21] Voice 9: Trust Act and other regulations that we're interested in. And this has been of particular

[0:12:27] Voice 9: concern to me. We had obviously some, not challenges, but just circumstances, an election,

[0:12:35] Voice 9: new minister, new deputy minister. I've done my level best to get to know the new deputy minister

[0:12:40] Voice 9: and so forth um and whether they're accepting that our previous work is um work to carry on

[0:12:47] Voice 9: i mentioned that to him i have then followed that up with a letter to stat to senior staff

[0:12:52] Voice 9: asking for a significant progress report and for this to be treated in a more expeditious manner

[0:12:58] Voice 9: in the challenging position of returning to trust council with no updates um and i've been assured

[0:13:05] Voice 9: over the last week that we will get something soon so I know that both trust council and

[0:13:13] Voice 9: citizens in general want to know where what is the status of this and where are we and I'm not

[0:13:19] Voice 9: in a position to offer anything more than that's been provided previously we may be in a scenario

[0:13:25] Voice 9: if in if there isn't a an adequate response in the next couple of weeks or so to have chair

[0:13:31] Voice 9: are welcome reach out to the minister and and directly ask for some an update some support

[0:13:38] Voice 9: a program of you know an established program of trying to address the three or four issues we've

[0:13:45] Voice 9: got they have written back as i said before asking for more detail on our request around

[0:13:50] Voice 9: the municipal tree cutting authority and i suggest that we do a little bit more thinking

[0:13:55] Voice 9: as an organization before we engage in that conversation.

[0:14:01] Voice 9: So that's the one comment that I'd make.

[0:14:04] Voice 9: So you're not seeing robust reporting on that

[0:14:05] Voice 9: going forward to Trust Council right now.

[0:14:07] Voice 9: And the second is, I just want to briefly say

[0:14:10] Voice 9: I appreciated the meeting yesterday

[0:14:11] Voice 9: with Bowen Island Council

[0:14:14] Voice 9: and the questions and the tone of conversation.

[0:14:18] Voice 9: I thought that was good.

[0:14:20] Voice 9: Lots of pre-work went into that meeting

[0:14:23] Voice 9: and I've had a subsequent reach out from the CAO

[0:14:27] Voice 9: to look at areas for further collaboration.

[0:14:30] Voice 9: We didn't get a ton of time to step into that.

[0:14:32] Voice 9: The meeting was getting long,

[0:14:34] Voice 9: but I just wanted to leave you that perspective.

[0:14:38] Voice 9: That's it.

[0:14:39] Trustee Luckham: Okay, thank you.

[0:14:40] Trustee Luckham: Vice-Chairs, any questions for the CAO on his report?

[0:14:43] Trustee Luckham: Vice-Chair Rogers.

[0:14:46] Trustee Rogers: Thanks, Russ.

[0:14:48] Trustee Rogers: Just the question about the legislative changes

[0:14:53] Trustee Rogers: changes list which was I guess I thought relatively short and now a couple years old

[0:15:02] Trustee Rogers: do you think the ministry is treating the sort of the request regarding tree cutting as being

[0:15:09] Trustee Rogers: in the same basket as the other requests that were made earlier or seeing it as a separate

[0:15:15] Trustee Rogers: matter in terms of their consideration?

[0:15:20] Voice 9: I did make the point that the requests that were made

[0:15:25] Voice 9: were made by the previous council everything that's is sitting with the ministry unit now

[0:15:31] Voice 9: has come from the pre the 14 to 18 council and that now we're seeing things from this council

[0:15:38] Voice 9: which is reasonable um however when you ask the ministry for some um amendment they probably want

[0:15:45] Voice 9: to look at them in their totality like um they wouldn't we wouldn't want to have a slow amendment

[0:15:50] Voice 9: process over three years we'd want them to be dealing with um things in fell swoop so now

[0:15:55] Voice 9: Now, current Trust Council interests are not colliding, but they're now stacking on top of previous ones.

[0:16:03] Voice 9: I don't think with regards to municipal tree cutting, that would be only our ministry.

[0:16:08] Voice 9: There's a lot of implications associated with that.

[0:16:11] Voice 9: So we might have to treat it separately.

[0:16:14] Voice 9: But at a certain level, we need to know this is a project that's being managed on their end.

[0:16:22] Voice 9: We have done good work in reaching out.

[0:16:25] Voice 9: we've gotten legal opinions to support our our approaches and we've shared them with them and

[0:16:31] Voice 9: for a variety of reasons we just don't have we have genial relations there's no question

[0:16:36] Voice 9: but there's um not much progress on the ground and

[0:16:40] Trustee Rogers: and i i guess my other it's an it's an

[0:16:43] Trustee Rogers: observation is i agree entirely with you that that this is last year last council's agenda

[0:16:49] Trustee Rogers: the ones that are on the table i'm not i have no feel for how much support there is for those

[0:16:57] Trustee Rogers: matters in this in this trust council and we haven't had because we've had so many things

[0:17:02] Trustee Rogers: on our agenda it's hard to know whether how much those are supported by this current trust council

[0:17:08] Trustee Rogers: because i don't think we've ever really had an in-depth discussion about them um and i guess

[0:17:14] Trustee Rogers: guess i'm just it's just an observation that i think um i i would not be surprised if other

[0:17:23] Trustee Rogers: directions were proposed by this trust council and the conversation is going to be had that if

[0:17:28] Trustee Rogers: we keep changing direction it's going to be difficult for the ministry to respond so that's

[0:17:33] Trustee Rogers: just my so i don't really have a and i wonder how the dynamic of the fact that there's a governance

[0:17:38] Trustee Rogers: review going on and playing out within the speech because they're wondering what's going to come out

[0:17:43] Trustee Rogers: of that it's not surprising it's not surprising to me that we're not getting a ton of specific

[0:17:50] Trustee Rogers: fractures at

[0:17:51] Voice 8: this point yeah anyway

[0:17:55] Trustee Luckham: just a comment uh vice chair patrick i

[0:17:58] Trustee Patrick: just wanted to comment my

[0:17:59] Trustee Patrick: conversations i've had with mla olsen uh his interest in the tree cutting bylaw he has

[0:18:04] Trustee Patrick: specifically been messaging that it's separate from the other act so that may you know just

[0:18:10] Trustee Patrick: wanted to bring that up because he could be talking to staff there as well municipal affairs

[0:18:18] Voice 9: thank you okay

[0:18:20] Voice 11: any other comments

[0:18:23] Trustee Luckham: on the ceo's report so uh not seeing i'm just going to say

[0:18:27] Trustee Luckham: that um i i think it would be timely for us to meet with the minister to uh get a feel for where

[0:18:33] Trustee Luckham: we're at on the legislative changes certainly the legislative changes could take on a whole new life

[0:18:38] Trustee Luckham: there are there's at least one in there which has been raised in our reporting

[0:18:43] Trustee Luckham: today and the policy statement amendments with the inclusion of First

[0:18:47] Trustee Luckham: Nations as one of the agencies that we should be engaging with there are some

[0:18:51] Trustee Luckham: that is a fundamental piece of the work that we need to advance and we can

[0:18:57] Trustee Luckham: reinvent this and and continue to delay a process where we could make

[0:19:02] Trustee Luckham: significant change or we could advance the changes that we have thought well

[0:19:07] Trustee Luckham: well about and that the minister read previously

[0:19:10] Trustee Luckham: and the staff are the same or similar to before

[0:19:14] Trustee Luckham: have concurred that there's potential for those changes.

[0:19:19] Trustee Luckham: Restarting this conversation,

[0:19:20] Trustee Luckham: we'd end up coming back to the beginning

[0:19:21] Trustee Luckham: and starting all over again,

[0:19:22] Trustee Luckham: and it wouldn't happen in this term.

[0:19:25] Trustee Luckham: And so then the legislative amendments in two years time

[0:19:29] Trustee Luckham: would be again of a previous council.

[0:19:31] Trustee Luckham: I really wanna be cautious there,

[0:19:34] Trustee Luckham: but let's advance as best we can.

[0:19:37] Trustee Luckham: i'm going to move on to bylaws for approval and consideration and we'll come back to chair updates

[0:19:42] Trustee Luckham: and liaison updates later on time permitting so the first item here um i'm presuming that

[0:19:49] Trustee Luckham: david marler might be here to assist us with this and of course the counselor uh trustee

[0:19:53] Trustee Luckham: bona municipality land use bylaw amendment bylaw number 530 request for decision um i'm sure that

[0:20:02] Trustee Luckham: you've all read it so i'm just going to ask david to be very brief on this and um and if there's any

[0:20:08] Trustee Luckham: questions from the vice chairs otherwise i'll look for the motion um and i'll look to sue ellen fast

[0:20:15] Trustee Luckham: for that motion uh david marler uh briefly yeah

[0:20:19] Voice 2: thank you um sorry boeing bylaw uh 530 is a land

[0:20:24] Voice 2: use bylaw amendment so it comes to you under the letters patent this is not an approval it's just

[0:20:30] Voice 2: Just advising Boeing if you see any concerns with the bylaw with respect to the Islands Trust Policy Statement.

[0:20:38] Voice 2: So this particular bylaw is to remove prohibitions on the sale of cannabis in retail locations.

[0:20:45] Voice 2: And our analysis of it is it has no impact on the policy statement.

[0:20:51] Voice 2: So the recommendation is to advise Boeing Council that it's not contrary to its variance with the Islands Trust Policy Statement.

[0:20:58] Voice 2: Okay.

[0:20:59] Trustee Luckham: Well, let's get a motion and then we can have discussion if necessary.

[0:21:02] Trustee Luckham: Vice-Chair Fass, go ahead.

[0:21:04] Trustee Fast: Yeah, I move that Executive Committee advise Bowen Island Municipality that bylaw number 530

[0:21:09] Trustee Fast: cited as Bowen Island Municipality land use bylaw number 57-2002 amendment bylaw number 530-2020

[0:21:16] Trustee Fast: is not contrary to or at variance with the Island's Trust Policy Statement.

[0:21:20] Trustee Luckham: So moved. Do I have a seconder?

[0:21:22] Trustee Luckham: Trustee Patrick, thank you.

[0:21:24] Trustee Luckham: Is there any discussion on this bylaw?

[0:21:26] Trustee Luckham: no so then I'm gonna call the vote all those in favor any opposed none opposed

[0:21:33] Trustee Luckham: that carries and indeed just remarked that our meeting was I think fruitful

[0:21:39] Trustee Luckham: yesterday with Bowling Council and enjoyed and appreciated the time

[0:21:43] Trustee Luckham: together I certainly would look forward to meeting in person in the future so

[0:21:48] Trustee Luckham: I'm gonna go to number 6.2 Galeano local trust committee bylaw number 275 this is

[0:21:54] Trustee Luckham: an OCP amendment and I'll turn to Vice Chair Rogers for the Galliano chair to

[0:22:04] Trustee Luckham: speak to the motion and make the motion.

[0:22:07] Trustee Rogers: Thank you this is the the OCP amendment

[0:22:12] Trustee Rogers: to effectively remove the the LTC ability to grant TUPs for for short-term

[0:22:21] Trustee Rogers: vacation rentals. So the effect of it will be that on Galeano will only be legal to run, other than

[0:22:31] Trustee Rogers: commercial enterprises that are in commercial zones, to run short-term vacation rentals in

[0:22:38] Trustee Rogers: home occupations, as a home occupations of which there's a definition in the OCP.

[0:22:44] Trustee Rogers: So this was the end of a very long, a very lengthy community consultation.

[0:22:52] Trustee Rogers: There were a number of outreaches to the community, starting with a town hall that's not mentioned in the report in early 2019,

[0:23:02] Trustee Rogers: and going through a series of surveys and reports, and then more community information meeting.

[0:23:09] Trustee Rogers: So as I said, there was a very extensive community consultation.

[0:23:14] Trustee Rogers: It was obviously not a unanimous point of view

[0:23:18] Trustee Rogers: in the community,

[0:23:18] Trustee Rogers: but the local trust committee adopted this amendment.

[0:23:22] Trustee Rogers: It's a fairly simple bylaw,

[0:23:23] Trustee Rogers: just simply removes that.

[0:23:25] Trustee Rogers: So I would move that the Islands Trust Executive Committee

[0:23:28] Trustee Rogers: approve Galliano Local Trust Committee bylaw number 275,

[0:23:33] Trustee Rogers: cited as Galliano Island Official Community Plan

[0:23:36] Trustee Rogers: bylaw number 108, 1995,

[0:23:39] Trustee Rogers: amendment number 1, 2020,

[0:23:41] Trustee Rogers: 20 in accordance with Section 27 of the Islands Trust Act.

[0:23:46] Trustee Luckham: Thank you. Moved. Is there a seconder? Vice-Chair Patrick, thank you very much.

[0:23:50] Trustee Luckham: Is there any discussion? No? Then I'm going to call the vote. All those in favour?

[0:23:58] Trustee Luckham: Any opposed? None opposed. Very good. That carries. Thank you, Dan, for your work on

[0:24:03] Trustee Luckham: Galliano Island. Next item is 6.3. Also in your sector, Vice-Chair Rogers, is Maine Island,

[0:24:12] Trustee Luckham: and we have two motions here for the OCP and LEB.

[0:24:16] Trustee Luckham: So go ahead, please.

[0:24:17] Trustee Rogers: Yeah, I'll just, let me just find the package

[0:24:20] Trustee Rogers: to make sure I'm on the right one.

[0:24:23] Trustee Rogers: So this is the rezoning of a cotton park on Main Island.

[0:24:40] Trustee Rogers: This was a donated park held by the CRD

[0:24:44] Trustee Rogers: on main island uh it's a very special place uh and uh but it was zoned um i believe it was

[0:24:53] Trustee Rogers: zoned uh residential at the time and so eventually the the crd applied for and we and the

[0:25:00] Trustee Rogers: the consideration became uh to change the zoning to a park designation it has its own

[0:25:09] Trustee Rogers: particular restrictions in relation to that because the desire of the Local Trust Committee

[0:25:14] Trustee Rogers: was that it remain in as natural state as possible. I want to point out that this was a very

[0:25:27] Trustee Rogers: good example of how the LTC could go to extra lengths in terms of its First Nations consultation.

[0:25:34] Trustee Rogers: patient um there was a there was not only outreach to the various first nations but there was

[0:25:40] Trustee Rogers: actually a um an elder's uh i may get the term wrong and i apologize but a knowledge keeper that

[0:25:47] Trustee Rogers: was brought in to explore to to tour the property with uh the um the staff and one the one trustee

[0:25:55] Trustee Rogers: because one trustee had to recuse themselves to tour it to talk about the history of the area to

[0:26:01] Trustee Rogers: to get some indication of the interest that we should have.

[0:26:04] Trustee Rogers: There's also been a letter written to the CRD

[0:26:07] Trustee Rogers: encouraging them to go out

[0:26:09] Trustee Rogers: and have an archeological assessment done on the property.

[0:26:13] Trustee Rogers: And they have responded positively.

[0:26:16] Trustee Rogers: I don't think they have done it yet.

[0:26:18] Trustee Rogers: They're looking for grant funding.

[0:26:19] Trustee Rogers: But I recognize that this particular property,

[0:26:23] Trustee Rogers: which is at the mouth of active pass

[0:26:26] Trustee Rogers: is a very special place

[0:26:28] Trustee Rogers: and probably has lots of cultural significance

[0:26:31] Trustee Rogers: for First Nations and the LTC,

[0:26:34] Trustee Rogers: which consisted of myself and Trustee Dodds

[0:26:38] Trustee Rogers: were conscious of that and took, I think, extra.

[0:26:41] Trustee Rogers: We wanted to be very careful in our doing that.

[0:26:45] Trustee Rogers: The bylaws do actually restrict the amount of development

[0:26:51] Trustee Rogers: that can occur on the property.

[0:26:54] Trustee Rogers: Again, there was a little bit of pushback,

[0:26:55] Trustee Rogers: both from the CRD and from some parks committee

[0:27:00] Trustee Rogers: on the island, but that was eventually passed

[0:27:03] Trustee Rogers: to recognize the buildings that were on there.

[0:27:06] Trustee Rogers: So I'm actually, I actually think it was a good process

[0:27:10] Trustee Rogers: and that we're, and I supported the bylaws

[0:27:14] Trustee Rogers: in the form that they are.

[0:27:15] Trustee Rogers: So I can make the motion and ask any

[0:27:17] Trustee Rogers: questions, motions.

[0:27:21] Trustee Rogers: I can make them both if you like,

[0:27:23] Trustee Rogers: or I can make them separately.

[0:27:24] Trustee Rogers: I guess I better make them separately.

[0:27:26] Trustee Rogers: that the island committee approved main island local trust committee bylaw number 177 cited as

[0:27:33] Trustee Rogers: main island official community plan bylaw number 144 2007 number one 2019 in accordance with section

[0:27:42] Trustee Rogers: 27 of the island's trust act

[0:27:44] Trustee Luckham: moved to have a seconder trustee fast thank you um any discussion

[0:27:49] Trustee Luckham: Any discussion? All those in favor? Any opposed? None opposed? That carries. Back to you, Dan.

[0:27:56] Trustee Luckham: And

[0:27:57] Trustee Rogers: I'll move that the Islands Trust Executive Committee approve Maine Island Local Trust Committee Bylaw No. 178, cited as Maine Island Land Use Bylaw No. 146, 2008 Amendment No. 1, 2019, in accordance with Section 27 of the Islands Trust Act.

[0:28:14] Trustee Luckham: moved to have seconders to Alan Fass thank you any discussion all those in favor any opposed

[0:28:24] Trustee Luckham: none opposed that too carries again thank you very much Dan for your work on Maine Island have

[0:28:29] Trustee Luckham: fond memories of being the chair on Maine. Saterna Island is next on our list 6.4 bylaw

[0:28:37] Trustee Luckham: number 132 and I'm going to go to Vice Chair Patrick.

[0:28:40] Trustee Patrick: And just before we leave the other item

[0:28:42] Trustee Patrick: I'm just think as we move through our reconciliation action plan and stuff,

[0:28:46] Trustee Patrick: I think these are stories that we need to talk about,

[0:28:48] Trustee Patrick: like the experience that Maine had with that, with that,

[0:28:52] Trustee Patrick: with those bylaws that we need to be able to be sharing the approaches that

[0:28:55] Trustee Patrick: are taken so that, you know, other

[0:28:58] Trustee Patrick: trustees are, are learning anyway,

[0:29:00] Trustee Patrick: just, just an observation.

[0:29:02] Trustee Luckham: Absolutely.

[0:29:03] Trustee Patrick: Sorry. I'm going to clear my throat here.

[0:29:05] Trustee Patrick: Just

[0:29:06] Trustee Rogers: on that point.

[0:29:07] Trustee Rogers: I did recommend because if you look at the reconciliation report from,

[0:29:12] Trustee Rogers: from lisa wilcox i wrote her and suggested she include that story in there because it's not

[0:29:18] Trustee Rogers: included for whatever reason and she was instrumental in making that happen so it's a

[0:29:24] Trustee Rogers: good story i think thank you okay

[0:29:28] Trustee Patrick: so uh leading on with uh continuing on with the first nation

[0:29:33] Trustee Patrick: same this bylaw is about um uh just adding uh some language into the saturn island ocp

[0:29:40] Trustee Patrick: regarding the First Nations place, context, and so forth.

[0:29:45] Trustee Patrick: So that's really all this achieves.

[0:29:51] Trustee Patrick: I know there was no attendees at the public hearing on Saturna in regard to this.

[0:29:57] Trustee Patrick: So I'll move with making the motion that the...

[0:30:00] Trustee Patrick: Islands Trust Executive Committee approves

[0:30:01] Trustee Patrick: the Saterna Island Local Trust Committee bylaw number 132

[0:30:04] Trustee Patrick: cited as Saterna Island Official Community Plan

[0:30:06] Trustee Patrick: bylaw number 72,000 amendment number two 2020

[0:30:09] Trustee Patrick: in accordance with section 27 of the Islands Trust Act.

[0:30:15] Trustee Luckham: Moved and seconded by Chair Fast.

[0:30:18] Trustee Luckham: Anybody got any questions or comments

[0:30:20] Trustee Luckham: with regard to this?

[0:30:22] Trustee Luckham: Dan Rockets.

[0:30:23] Trustee Rogers: Sorry, I do have a couple of questions.

[0:30:26] Trustee Rogers: I find the language quite compelling,

[0:30:28] Trustee Rogers: but I was I was interested in the staff report that there didn't seem to be I didn't know if

[0:30:33] Trustee Rogers: there was any First Nations guidance around the development of that language and and and or input

[0:30:40] Trustee Rogers: and I and and so I didn't know whether that was the case the other thing I noticed I'll ask both

[0:30:45] Trustee Rogers: my questions at the same time is there in the it was a surprising sort of response to a referral

[0:30:53] Trustee Rogers: from North Pender asking for consultation on this.

[0:30:58] Trustee Rogers: And, but no indication as to whether that actually

[0:31:02] Trustee Rogers: asked for collaborative discussion

[0:31:04] Trustee Rogers: as to whether that occurred.

[0:31:06] Trustee Rogers: And I just was curious about that second point

[0:31:09] Trustee Rogers: because I've actually never seen an LTCS for that before

[0:31:12] Trustee Rogers: and wondered how that played out.

[0:31:16] Trustee Rogers: So I have the two questions, thank you.

[0:31:19] Trustee Rogers: good

[0:31:19] Trustee Patrick: question um they did uh there were no responses to the referrals and the trust

[0:31:26] Trustee Patrick: committee decided just to proceed because they uh they felt that the ocp is it will be back

[0:31:33] Trustee Patrick: around for further conversation so um that's why they proceeded um regarding uh north pender i

[0:31:42] Trustee Patrick: guess they they didn't even discuss uh that um that comment i know from north pender's angle

[0:31:47] Trustee Patrick: I believe it was more that they thought that the language that should be in the OCP should be similar or the same throughout the Southern Gulf Islands region.

[0:32:00] Trustee Patrick: So I think that's what their interests were and maybe having a more robust conversation about what it should be in relation to the OCPs.

[0:32:08] Trustee Patrick: so

[0:32:09] Trustee Rogers: so was the for example the input of the senior governmental policy advisor sought in terms of the

[0:32:16] Trustee Rogers: draft crafting the language in relation to this do you know i

[0:32:19] Trustee Patrick: believe absolutely okay that that

[0:32:22] Trustee Patrick: she played a significant part in drafting the language okay

[0:32:26] Trustee Rogers: that that's important information

[0:32:28] Trustee Rogers: because that's not reflected in the report and um one of the things i've noted for other staff

[0:32:33] Trustee Rogers: staff reports from time to time is that if there has been

[0:32:36] Trustee Rogers: that input, it's important for me as a trustee

[0:32:41] Trustee Rogers: and as a chair to know that.

[0:32:42] Trustee Rogers: So anyway, thank you for that.

[0:32:43] Trustee Patrick: That's a good, I agree.

[0:32:45] Trustee Patrick: Cause I think we find quite often make inquiries

[0:32:48] Trustee Patrick: and find out that yes, that a review had occurred,

[0:32:51] Trustee Patrick: but the report didn't reflect that.

[0:32:54] Trustee Luckham: Very good.

[0:32:55] Trustee Luckham: Anything else?

[0:32:56] Trustee Luckham: So I'll just remark and I'll ask you vice-chair Patrick

[0:32:59] Trustee Luckham: to send my thanks to the Surgeon

[0:33:01] Trustee Luckham: Island Local Trust Committee for taking the time specifically to do this. This is especially in

[0:33:08] Trustee Luckham: reflection on the reporting that we have before us with respect to the policy statement amendments

[0:33:13] Trustee Luckham: and reconciliation. This is a real celebration where a really proactive opportunity has been

[0:33:18] Trustee Luckham: taken advantage of to recognize First Nations historic place in the Sertuna Island Local

[0:33:27] Trustee Luckham: local trust area and I'm very appreciative of it and I appreciate the individual characterization

[0:33:32] Trustee Luckham: of what they've had chose to say rather than it being a cookie cutter template that might

[0:33:40] Trustee Luckham: be applied across all the islands because I think we've learned that and I try to practice that

[0:33:46] Trustee Luckham: is to is to enunciate individual and personal beliefs and support with

[0:33:56] Trustee Luckham: respect to this. So this is really terrific work and I thank you. So moved

[0:34:01] Trustee Luckham: and I think I had a seconder in chair fast and so I'll just simply call the

[0:34:05] Trustee Luckham: vote if there's nothing else. All those in favor? Any opposed? None opposed. That

[0:34:11] Trustee Luckham: carries. And we have another Saterna Island Local Trust Committee bylaw here

[0:34:16] Trustee Luckham: here for you uh vice chair Patrick over to you this

[0:34:19] Trustee Patrick: is really a old housekeeping exercise if

[0:34:22] Trustee Patrick: I'd like to call it that when the national park was established on Saturna for whatever reason

[0:34:27] Trustee Patrick: the underlying zoning just remained in place and hadn't been changed and that's what this is

[0:34:32] Trustee Patrick: uh is doing is to change the zoning to reflect the the national park okay I'll move with the

[0:34:41] Trustee Patrick: the motions, questions.

[0:34:44] Trustee Patrick: I move that the Islands Trust Executive Committee

[0:34:46] Trustee Patrick: approve Saturna Island Local Trust Committee

[0:34:48] Trustee Patrick: bylaw number 129 cited as Saturna Island

[0:34:51] Trustee Patrick: official community plan bylaw number 72,000

[0:34:54] Trustee Patrick: amendment number 1, 2020 in accordance with section 27

[0:34:57] Trustee Patrick: of the Islands Trust Act.

[0:34:59] Trustee Luckham: Move to have a seconder, Trustee Rogers, thank you.

[0:35:02] Trustee Luckham: Any discussion?

[0:35:04] Trustee Luckham: None, all those in favor?

[0:35:07] Trustee Luckham: Any opposed?

[0:35:08] Trustee Luckham: None opposed, that carries.

[0:35:09] Trustee Patrick: And I move that the Islands Trust Executive Committee

[0:35:12] Trustee Patrick: Committee approved Saturna Island Local Trust Committee

[0:35:14] Trustee Patrick: By-law number 130 cited as Saturna Island land use

[0:35:16] Trustee Patrick: by-law number 119, 2018, amendment number 1, 2020

[0:35:20] Trustee Patrick: in accordance with section 27 of the Islands Trust Act.

[0:35:24] Trustee Luckham: The seconder, Trustee Rogers again, thank you.

[0:35:28] Trustee Luckham: Any discussion?

[0:35:30] Trustee Luckham: I'm just gonna remark, I'm pleased to see these motions

[0:35:34] Trustee Luckham: because this was a topic of discussion

[0:35:36] Trustee Luckham: when I was the chair on Saturna, which is some time ago

[0:35:39] Trustee Luckham: and there was some controversy then

[0:35:42] Trustee Luckham: and so I'm really pleased to have seen this finally accomplished so well done and I'll call

[0:35:47] Trustee Luckham: the vote all those in favor any opposed none opposed that who carries so uh I can see that

[0:35:56] Trustee Luckham: you've been a busy uh uh vice chair there uh trustee Patrick um North Pender Island is next

[0:36:02] Trustee Luckham: on the list with bylaw number 202 yes

[0:36:05] Trustee Patrick: this is a piece of commercial property that was I believe

[0:36:08] Trustee Patrick: it was split zoned and had been this was a zoning application that had been implemented back a

[0:36:14] Trustee Patrick: previous term um and this is uh just resolving um resolving the zoning as well as putting a covenant

[0:36:23] Trustee Patrick: in place for a piece of upland on the on the property i know that trustees were they they

[0:36:30] Trustee Patrick: are in the process of doing a land use review which includes industrial lands but um you know

[0:36:38] Trustee Patrick: that this was a long established process

[0:36:42] Trustee Patrick: and I think they liked seeing the process,

[0:36:45] Trustee Patrick: the fact that some of the land was protected

[0:36:46] Trustee Patrick: through covenant as well.

[0:36:48] Trustee Patrick: So that's this one.

[0:36:51] Trustee Patrick: So I'll make the motion

[0:36:52] Trustee Patrick: that the Islands Trust Executive Committee

[0:36:55] Trustee Patrick: approve North Pender Island Local Trust Committee

[0:36:57] Trustee Patrick: bylaw number 202, cited as North Pender Island

[0:37:00] Trustee Patrick: land use bylaw 103, 1996, amendment number 1, 2016

[0:37:04] Trustee Patrick: in accordance with section 27 of the Islands Trust Act.

[0:37:09] Trustee Luckham: move to a seconder trustee fast thank you and uh any discussion uh sue ellen fast go ahead

[0:37:18] Trustee Luckham: yes

[0:37:19] Trustee Fast: i had uh missed the part about the covenant can you tell me where i missed that well what is

[0:37:25] Trustee Fast: it i

[0:37:26] Trustee Patrick: looked at i don't know if david can uh explain um where it is in the report um

[0:37:37] Trustee Patrick: caught him off guard yeah

[0:37:39] Voice 2: he caught me off guard too

[0:37:42] Trustee Patrick: I'm trying to look in the report I'm not finding where it's mentioned in the report but

[0:37:47] Trustee Patrick: that's interesting but I know there was a covenant if

[0:37:51] Voice 2: you like through the chair I could

[0:37:53] Voice 2: get that information to the executive committee if you'd like it or just send it to

[0:37:58] Voice 2: vice chair fast for information just

[0:38:00] Trustee Fast: send it to me later that's fine

[0:38:02] Voice 2: okay we'll do and I

[0:38:08] Trustee Luckham: anything further uh vice chair fast not

[0:38:12] Trustee Fast: for me but i see trustee rogers

[0:38:15] Trustee Luckham: it

[0:38:16] Trustee Rogers: is i'm just curious if it's okay um because it's always a learning experience for me to see

[0:38:22] Trustee Rogers: there was a gap between 2017 between seven second reading and 2021 for third reading for third

[0:38:31] Trustee Rogers: third reading um and i just i i mean that's a long period of time and i wondered if there's

[0:38:40] Trustee Rogers: something interesting that was going on or if there was just concern that they weren't

[0:38:46] Trustee Rogers: they weren't ready to pass it be after or is it just not the work

[0:38:49] Trustee Patrick: this this property got uh was

[0:38:52] Trustee Patrick: tied up in uh maybe chair luck and remember i don't remember if you were the chair at the time

[0:38:56] Trustee Patrick: They were doing a waste or transfer.

[0:39:01] Trustee Patrick: All

[0:39:01] Trustee Rogers: this same property is related

[0:39:03] Trustee Patrick: to the waste?

[0:39:04] Trustee Patrick: Correct.

[0:39:04] Trustee Patrick: This property was one of the candidates that had been identified.

[0:39:07] Trustee Patrick: So the zoning was held up to see, and that process didn't proceed.

[0:39:13] Trustee Patrick: As well as this is the main road owns this site and the contract had changed to MCON.

[0:39:19] Trustee Patrick: So there's been, but they just leased the site.

[0:39:22] Trustee Patrick: so it's

[0:39:23] Voice 4: main

[0:39:24] Trustee Patrick: road saw this more as a housekeeping to just get the zoning accurate for the property

[0:39:29] Trustee Patrick: okay

[0:39:29] Trustee Rogers: so i i mean if you yes i know there's been a lot of discussion around the waste transfer

[0:39:35] Trustee Rogers: facility or whatever the right word is for it on north pender and that could delay it just seemed

[0:39:41] Trustee Rogers: like a long gap between the two areas but thank you for that i saw in the in the report there's

[0:39:46] Trustee Rogers: a covenant related to i think upland trees or something like that um to trying to protect them

[0:39:53] Trustee Rogers: so that's so good that's probably good work and so thank you thank you for the information

[0:39:59] Trustee Fast: oh i missed it okay thank you yeah

[0:40:01] Voice 2: just through a chair i was just going to mention that page 179

[0:40:04] Voice 2: is where the information about the covenant is located so if you need more information

[0:40:09] Voice 2: vice chair fast let me know offline i can provide that to you i

[0:40:14] Trustee Fast: will let you know if i need more

[0:40:15] Trustee Fast: Thank you.

[0:40:16] Trustee Luckham: All right. Very good then. So that was moved and I believe it was seconded by

[0:40:21] Trustee Luckham: Vice Chair Fast. And so therefore I'm going to call the vote. All those in favor?

[0:40:28] Trustee Luckham: Any opposed? None opposed. Excellent. Good work everybody. Thank you very much for getting

[0:40:32] Trustee Luckham: through those bylaws. So now we've got trust council meeting preparation. I'm looking at this

[0:40:39] Trustee Luckham: as a couple of different sections in that we've got items 7.1 through 7.3 as

[0:40:51] Trustee Luckham: sort of initial items and then we've got the bulk of the agenda to follow which

[0:40:57] Trustee Luckham: begins at 7.4 and so I want to look at those first three items independent of

[0:41:05] Trustee Luckham: the the rest of the uh materials and then as i've done in the past is i would like to approve these

[0:41:13] Trustee Luckham: to be advanced to council in sections and therefore we'll be asking for you to uh pull

[0:41:20] Trustee Luckham: um particular items um from each section being 7.4 7.5 7.6 as we go through them one at a time

[0:41:29] Trustee Luckham: um to advance uh the bulk of them to council hopefully and then discussion on the ones

[0:41:34] Trustee Luckham: that need some discussion and so if that's all right I'll begin and then I

[0:41:40] Trustee Luckham: just want to flag and we're doing very well thank you for timing and I'm gonna

[0:41:45] Trustee Luckham: flag let's try and have a 10-minute refill our coffee cups and teacups at 1030 and

[0:41:52] Trustee Luckham: then we'll continue on through to lunch after 1030 that's alright so let us

[0:41:58] Trustee Luckham: begin then with the March 9th to 11th Trust Council agenda and schedule on

[0:42:03] Trustee Luckham: on page 195.

[0:42:05] Trustee Luckham: And I'm gonna turn that over to the CAO

[0:42:08] Trustee Luckham: to give us a synopsis of where we've landed.

[0:42:12] Trustee Luckham: And then we'll go to the vice chairs

[0:42:14] Trustee Luckham: to see if there are any concerns

[0:42:16] Trustee Luckham: with respect to the agenda and schedule.

[0:42:19] Trustee Luckham: So, CAO Huck, the floor.

[0:42:21] Voice 9: Thanks very

[0:42:21] Trustee Luckham: much, Mr. Chair.

[0:42:24] Voice 9: Hopefully, are you getting some echo?

[0:42:26] Voice 11: No. It's okay.

[0:42:27] Voice 9: Okay, okay.

[0:42:28] Voice 9: Yeah, this has been through several iterations.

[0:42:30] Voice 9: This is where we've landed.

[0:42:31] Voice 9: it's it's at the start of your package here but probably it's worth coming back and reflecting

[0:42:37] Voice 9: after you've gone through the various pieces to see whether anything's pulled or added or

[0:42:41] Voice 9: I don't know what at the pleasure of the committee then you'd come back and look at it

[0:42:45] Voice 9: otherwise I think we're in reasonably good stead my only potential concern would be

[0:42:53] Voice 9: the the financial planning committee onwards on the afternoon so essentially it's all budget all

[0:43:02] Voice 9: day after two o'clock two to four thirty and then we pick up with the budget again

[0:43:09] Voice 9: you may want to reflect on having you know you could put that session earlier if you feel like

[0:43:15] Voice 9: you know there's going to be some you know i think it's fine here is that enough time is that the

[0:43:20] Voice 9: the right time of day to have that fundamental conversation or could it potentially could you

[0:43:26] Voice 9: flip that with trust area services and local planning and have those things come later

[0:43:32] Voice 9: just over the course of today you might want to reflect on that but that would be the only thing

[0:43:37] Voice 9: I'd say you'd want to consider we've got several delegations you're going to get to those in the

[0:43:41] Voice 9: evening so we'll see what kind of uptake we have there but otherwise over to you okay very good

[0:43:48] Trustee Luckham: thank you so let's do these one at a time and look at although like the ceo says we may want

[0:43:57] Trustee Luckham: to come back to them later and so perhaps maybe the thing to do at this point is just to see if

[0:44:03] Trustee Luckham: there's any immediate observations with um the agenda and then maybe we'll finally endorse it

[0:44:09] Trustee Luckham: um at the end of our meeting to advance it to council so there are any uh immediate observations

[0:44:15] Trustee Luckham: with respect to the four-page agenda, starting on 195 and proceeding through to 190, the numbers

[0:44:26] Trustee Luckham: obscured, 198. Anything from vice chairs? Dan Rogers.

[0:44:34] Trustee Rogers: Okay, two things. One is, the first is,

[0:44:38] Trustee Rogers: is I note that neither local planning services

[0:44:44] Trustee Rogers: or finance have any consent agenda items

[0:44:50] Trustee Rogers: and I just wanted to make sure that that was intentional,

[0:44:52] Trustee Rogers: that the intention is that everything be there

[0:44:58] Trustee Rogers: for presentation as opposed to,

[0:45:00] Trustee Rogers: and if it was, that's fine.

[0:45:02] Trustee Rogers: I just was looking for that

[0:45:03] Trustee Rogers: and saw that we had some in the trust area services

[0:45:06] Trustee Rogers: services and uh also in the executive committee but i was wondering whether or not that was

[0:45:13] Trustee Rogers: intentional from the um crew directors so

[0:45:17] Trustee Luckham: cao hots and pillar you want to address that i don't think

[0:45:20] Voice 9: that's intentional i think that's a good point um financial you know this is the budget conclusion

[0:45:26] Voice 9: um piece so um in terms of financial planning committee and their reporting admit there may

[0:45:31] Voice 9: may want to be um everything to be considered but in lps i think the director's report and the work

[0:45:36] Voice 9: program could be considered as consent agenda items and we could make that change well at least

[0:45:41] Trustee Rogers: the work program for sure yeah um

[0:45:44] Trustee Rogers: but yeah so okay so maybe you could make that could be considered

[0:45:51] Trustee Rogers: and see if there's something that could

[0:45:53] Voice 9: laurie's got her hand up mr chair and she's the one who's

[0:45:56] Voice 9: been working on this and

[0:45:57] Trustee Luckham: laurie i'm going to remark that you are reminding us that today is

[0:46:01] Trustee Luckham: pink day um which i think is anti-bullying is that uh what we've got going on there yes that's

[0:46:08] Voice 1: correct this is one way to participate by changing your virtual background so i chose to do so

[0:46:13] Trustee Luckham: perfect well thank you very much for that that's uh uh an absolutely uh most important thing that

[0:46:21] Trustee Luckham: is so unfortunately is prevalent throughout our society in many uh many ways so thank you very

[0:46:27] Trustee Luckham: much for reminding us of that today over to you laurie

[0:46:30] Voice 1: yeah chair luckham and ec the um

[0:46:33] Voice 1: consent agenda items consideration for local planning and finance because there was just only

[0:46:39] Voice 1: one item and in our consent agenda we can choose to do that or not per sections it would be almost

[0:46:45] Voice 1: like saying let's have a consent agenda item to accept the report and we would just be doing one

[0:46:50] Voice 1: item anyway that was the rationale beside by not making it because you're still adopting the

[0:46:57] Voice 1: recommendation so it would be saying adopt the report as presented that was if that makes sense

[0:47:03] Voice 1: understood

[0:47:04] Trustee Luckham: that does make sense yeah so i don't know that it's necessary to make a change there

[0:47:10] Trustee Luckham: we can uh treat we can treat that as a consent agenda item um uh as it is likely we can advance

[0:47:18] Trustee Luckham: that I'm going to be I'm going to attempt to be very disciplined at council as well so my second

[0:47:25] Trustee Rogers: my actually of three that second question was I wondered whether the policy directions survey

[0:47:32] Trustee Rogers: result briefing needs to be pulled out of the consent agenda and and a little bit of context

[0:47:38] Trustee Rogers: put around it that trust council although we will have been I mean I mean maybe the thinking is

[0:47:46] Trustee Rogers: because we have spent a whole day before related to it that we didn't need to go back into it here

[0:47:53] Trustee Rogers: so i just wonder i'm not sure if that was the thinking well

[0:47:59] Trustee Luckham: i would say that would be desirable

[0:48:00] Trustee Luckham: um but certainly it can be pulled if there needs to be yet more conversation well

[0:48:07] Trustee Rogers: i'm gonna yeah

[0:48:08] Trustee Rogers: if we haven't finished the conversation someone may pull it but okay that's fair fair enough i'm

[0:48:13] Trustee Rogers: just thinking through the rationale as to it but you're but i now in my brain i hear myself saying

[0:48:20] Trustee Rogers: sorry about speaking my thoughts out loud is of course we will have spent the whole day before

[0:48:26] Trustee Rogers: talking about this exact thing so perhaps it's better to just be sitting there so hopefully

[0:48:31] Trustee Rogers: everybody has had a chance to read it beforehand so thank you my third question is i'd like to i i

[0:48:38] Trustee Rogers: You may recall Trustee Morrison's motion regarding local planning services from December.

[0:48:50] Trustee Rogers: And I actually should go look at the minutes, but it was certainly deferred for some reporting.

[0:48:57] Trustee Rogers: And I know it came up at FPC that she was encouraged to leave it till June, till there had been some reporting.

[0:49:06] Trustee Rogers: and i just wanted to make sure that she was okay with that suggestion that or somebody's asked her

[0:49:12] Trustee Rogers: the question as to whether she accepted that uh that it would be deferred till till june

[0:49:19] Trustee Rogers: you know what i'm talking about to increase the number from

[0:49:23] Trustee Rogers: three three point five to five

[0:49:24] Trustee Rogers: so

[0:49:25] Voice 9: on 773 i'll take an initial stab at that i believe there is reporting on so on that matter

[0:49:31] Voice 9: are on 773 there's no contemplation of deferring till june we would our response in our reporting

[0:49:38] Voice 9: is to move away from that concept um and um she may wish not agree and um that's that's perfectly

[0:49:48] Voice 9: fine and uh and try and put that uh forward now um but certainly david has has worked up a rationale

[0:49:55] Voice 9: for um the awkwardness of that direction when we're just launching things and at the fpc at

[0:50:05] Voice 9: the fpc meeting i she was made conceptually aware of that and she seemed kind of okay not not in

[0:50:12] Voice 9: terms of just dropping the issue totally but at least we'll be doing some reporting but maybe

[0:50:15] Voice 9: david's spoken to her directly i don't know uh

[0:50:18] Voice 2: i have not no

[0:50:21] Voice 9: so we should yeah we we will let her

[0:50:25] Voice 9: know the status of that report before it goes out though and

[0:50:29] Trustee Rogers: and i believe the motion was deferred

[0:50:32] Trustee Rogers: until reporting came so um i guess she's always free to put her motion back on it

[0:50:37] Voice 9: yeah and here's

[0:50:39] Voice 9: here is the reporting okay so that so

[0:50:41] Voice 9: that report has that in there thank

[0:50:46] Trustee Rogers: you those were my only

[0:50:47] Trustee Rogers: comments related to the four-page agenda all

[0:50:51] Trustee Luckham: right anybody else any comments on the four-page agenda

[0:50:54] Trustee Luckham: agenda. Okay, so let's just pause that and we'll come back to it to advance with the council if

[0:51:01] Trustee Luckham: there's nothing changed in the intervening period. And so therefore now we're looking at the schedule

[0:51:09] Trustee Luckham: three days. All I can say is good luck to us. We've got a full day which will be consumed on

[0:51:18] Trustee Luckham: the Tuesday with a substantial amount of work on the Wednesday, Thursday, which the, I guess it's

[0:51:26] Trustee Luckham: probably close to six or eight hundred pages of materials that will be a

[0:51:33] Trustee Luckham: challenge to get through but there we go is there anything with that is obvious

[0:51:41] Trustee Luckham: to anybody here with respect to the overall schedule breaks and the topics

[0:51:48] Trustee Luckham: and maybe the CAO has something to offer or from a logistics perspective perhaps

[0:51:53] Trustee Luckham: the executive assistant also has something

[0:51:57] Voice 11: to advise us i've

[0:51:59] Voice 9: got nothing at this point mr chair

[0:52:01] Voice 9: okay that

[0:52:02] Voice 9: you know you might want to reflect on this also at the end of today's meeting as you

[0:52:05] Voice 9: yeah

[0:52:06] Trustee Luckham: and lloyd you have any heads up about anything here that maybe isn't obvious no nothing

[0:52:13] Trustee Luckham: for me chair okay thank you very much lloyd great great work by the way this was a tremendous

[0:52:19] Trustee Luckham: a tremendous undertaking so thank you so

[0:52:22] Voice 9: this i will say this mr chair it is a long agenda

[0:52:25] Voice 9: and it is a return to the our original way this was presented except for the first full day

[0:52:34] Voice 9: and you might get questions around that but i think you could reasonably say you've tried a

[0:52:38] Voice 9: variety of different um zoom meeting approaches we're a year into this now and here's where we've

[0:52:46] Voice 9: landed sort of back at uh i won't say square one but um it looks a lot like a live agenda

[0:52:54] Voice 9: essentially well

[0:52:56] Trustee Luckham: it sure does and there may be some pushback on that um however without some

[0:53:02] Trustee Luckham: better alternative uh that's completely clear that it would be a better alternative um i don't see

[0:53:09] Trustee Luckham: any ability to change our meetings to evenings or alternate days or any other format and actually

[0:53:18] Trustee Luckham: still be able to achieve the outcomes and full participation of trustees as many as possible is

[0:53:24] Trustee Luckham: anyway so um yeah so anybody else otherwise we'll maybe advance this at the end of today's schedule

[0:53:31] Trustee Luckham: vice chair rogers i

[0:53:33] Trustee Rogers: just say two things um in your messaging that goes out

[0:53:38] Trustee Rogers: that you always send which is always very useful like four or five days before you might

[0:53:46] Trustee Rogers: note the fact that Wednesday in particular is a very long day and if people want to end it

[0:53:52] Trustee Rogers: earlier they should be concise in the early in their comments I mean I think it'd be possible

[0:54:01] Trustee Rogers: to work through some of the trust area services and the local planning services in shorter periods

[0:54:06] Trustee Rogers: of time if they want to and the second but the second thing i would say is that i think people

[0:54:11] Trustee Rogers: should be prepared to stay later on the thursday if we're still in the midst of a budget discussion

[0:54:17] Trustee Rogers: um and you know i don't know how prolonged it's going to be uh but you know it's got to be done

[0:54:24] Trustee Rogers: and uh and so if and i have a sense that the in-camera session might be a little longer than

[0:54:33] Trustee Rogers: unusual as well just because there's a number of items that I know are coming on to into it so

[0:54:39] Trustee Rogers: anyway okay but

[0:54:42] Trustee Rogers: that would just be messaging I'm fine with the way this is laid out right now

[0:54:46] Trustee Rogers: I just I would it's just a suggestion for some message okay

[0:54:52] Trustee Luckham: thank you Dan I've made notes of

[0:54:53] Trustee Luckham: those and we'll include that in my uh note I'm going to try and actually get an earlier note out

[0:54:59] Trustee Luckham: on that

[0:55:05] Trustee Patrick: note I mean that might be where we have you know adjourned for the day on the third day

[0:55:10] Trustee Patrick: being 2 30 that that should include a note there that the uh either say approximate or uh you know

[0:55:19] Trustee Patrick: reserve some something so because quite often we have these early meetings and we try to go later

[0:55:24] Trustee Patrick: and we start losing quorum because people oh I had a double booked meeting I had another meeting

[0:55:29] Trustee Patrick: booked and so I think that that's something that we need to look at and I think it's important to

[0:55:29] Trustee Patrick: so we need to put some note in this form here that indicates keep your schedule free.

[0:55:40] Trustee Luckham: I agree completely about that and maybe that actually just needs to be

[0:55:47] Trustee Luckham: adjourned for the day between 2 30 and 4 30 and make that simple. Sue Ellen Fast?

[0:55:54] Trustee Fast: I just I think I agree with that I think that's a good idea and I was just going to say it this

[0:56:00] Trustee Fast: isn't back to normal completely because we do have the uh evening delegations unless we used

[0:56:06] Trustee Fast: to have those in a year ago i don't remember that um no

[0:56:10] Trustee Luckham: they were in the middle of the day

[0:56:12] Trustee Luckham: on the wednesday so yeah we've mixed it up we have managed to retain some elements of uh

[0:56:18] Trustee Luckham: altered format and that may or may not continue to be successful yeah

[0:56:23] Trustee Fast: i just want

[0:56:24] Trustee Fast: to point that out

[0:56:25] Trustee Fast: Yeah.

[0:56:26] Trustee Luckham: Laurie, do you concur there that changing that gray bar there, adjourn for the day, and just say 2.30 to 4.30, schedule permitting or some nice language around that?

[0:56:42] Voice 1: Yeah, I can change the wording to reflect that.

[0:56:44] Trustee Luckham: Perfect. Okay, that's really terrific. Thank you.

[0:56:48] Trustee Luckham: So then I'm going to, again, defer this until the final decision about the agenda.

[0:56:56] Trustee Luckham: items that we're going to send out and um so that's terrific thanks everybody for your

[0:57:00] Trustee Luckham: thoughtfulness on that um now uh 7.2 policy statement amendment project trust council

[0:57:09] Trustee Luckham: discussion briefing um that's a fairly substantial piece uh uh what else to say about that

[0:57:19] Trustee Luckham: maybe the best for me to say as little as possible um but i'm going to go to uh who is going to take

[0:57:26] Trustee Luckham: us on a lead on this particular briefing and then i'm sure that you as i do have some questions

[0:57:35] Trustee Luckham: about the events as they are anticipated to unfold with

[0:57:41] Voice 11: us she is yes

[0:57:43] Voice 11: all right so uh claire are you

[0:57:45] Voice 11: prepared to lead us on this uh yes

[0:57:48] Voice 13: thank you chair happy to introduce this item so this is this is

[0:57:51] Voice 13: coming to you having already been through and reviewed by Trust Programs Committee

[0:57:55] Voice 13: and the discussion paper is intended to support discussions at the full day session on March 9th

[0:58:03] Voice 13: to provide background and history and it results from the conversations that were had

[0:58:07] Voice 13: through the different working groups of TPC and at TPC itself regarding interpretation

[0:58:12] Voice 13: of the object and the various potential ways to take the new direction for amending the policy

[0:58:18] Voice 13: statement. So TPC received the discussion paper and forwarded it without amendment to executive

[0:58:24] Voice 13: committee for consideration for the Trust Council agenda. And you'll see we've included with it the

[0:58:32] Voice 13: session outline and I have to scroll down here and other attachments as well. So it comes sort of

[0:58:37] Voice 13: with all of the elements to support that day. And then you'll see at the end of the day, there's the

[0:58:42] Voice 13: proposal for the trustee RFDs, which hopefully the discussion around those will have also been

[0:58:47] Voice 13: informed by this discussion paper so happy to i'll keep my comments with that and happy to take

[0:58:52] Voice 13: questions all

[0:58:55] Trustee Luckham: right well uh thank you uh claire lisa delaney your entire team for this amazing

[0:59:02] Trustee Luckham: uh piece of work um some it's just uh really creating an opportunity for us to focus our

[0:59:11] Trustee Luckham: energies on the work of the islands trust and delivering on the object of the trust and uh

[0:59:16] Trustee Luckham: appreciate it so i certainly have some questions about the the session outline and the expectations

[0:59:23] Trustee Luckham: around the schedule but let's go to vice chairs and see what comments questions they might have

[0:59:29] Voice 11: who

[0:59:30] Trustee Luckham: wants to go first anybody it's all quiet all right so i'm going to just kick off here then

[0:59:40] Trustee Luckham: because i'm looking at the sessions between 9 30 all the way through the day and in terms of

[0:59:49] Trustee Luckham: of the conversation that we're asking for

[0:59:51] Trustee Luckham: to have at council.

[0:59:53] Trustee Luckham: You've identified facilitators for each of the sessions.

[0:59:58] Trustee Luckham: And Claire, you're gonna do it.

[1:00:00] Trustee Luckham: introductory remarks. I'm sure that that's self-explanatory, but in terms of what you're

[1:00:05] Trustee Luckham: expecting from the facilitators for each of the sessions, how do you see that conversation being,

[1:00:13] Trustee Luckham: I don't want to use led as a word, but facilitated? How do you see that unfolding?

[1:00:20] Trustee Luckham: Are we just going to have questions and answers or positional statements, or how do you see that

[1:00:29] Voice 13: In our discussions with TPC Chair Morrison, it's simply been that that role essentially acts like a chair, just facilitating the conversation.

[1:00:38] Voice 13: It's essentially we're looking at not so much as a facilitator in that it's chairing the dialogue that's happening and then promoting conversation.

[1:00:46] Voice 13: And if there is a need to prompt in a certain direction, that the chair could do so.

[1:00:51] Voice 13: But that's the extent of it.

[1:00:54] Trustee Luckham: so we're basically expecting to open up the floor and um have trustees speak to each

[1:01:01] Trustee Luckham: one of the sections um what they what they uh think

[1:01:06] Voice 13: yes so you'll note at the end of each of

[1:01:08] Voice 13: the sessions there there's you know they're prompted to review the certain section and

[1:01:12] Voice 13: there's a number of questions there for discussion so the the facilitator slash chair would be then

[1:01:18] Voice 13: prompting people to review those questions and you know channel their their discussion in that

[1:01:22] Voice 13: portion of the agenda to that topic at hand okay

[1:01:25] Trustee Luckham: well that's uh seems clear uh ceo did you have

[1:01:31] Trustee Luckham: your hand up

[1:01:31] Voice 9: well yeah sorry claire and i have we've talked it over the discussion number one

[1:01:36] Voice 9: i think each of these needs some sort of introduction to here we're now doing this

[1:01:41] Voice 9: is that the role of the of the chair so then the first one is that chair luckum um he'd be going

[1:01:50] Voice 9: this is uh obviously if imports key element associated with the policy statement review

[1:01:54] Voice 9: project and lease would be there as a support you know for matters of clarification interpretation

[1:02:00] Voice 9: etc and then opening the floor there aren't any questions there so um it would just be

[1:02:07] Voice 9: um a natural dialogue that would occur that's right

[1:02:10] Voice 9: okay okay

[1:02:14] Trustee Luckham: great direction i was looking

[1:02:16] Trustee Luckham: for just wanted to clear on that because this is a significant event and indeed

[1:02:24] Trustee Luckham: the section that has been identified as my responsibility to speak to or manage

[1:02:28] Trustee Luckham: is is of huge significance as is all of the other elements so that's good so

[1:02:38] Trustee Luckham: vice-chairs anything further otherwise we'll see you know sorry

[1:02:42] Voice 9: so each of the

[1:02:45] Voice 9: the topics will be collated, I guess,

[1:02:49] Voice 9: the information associated with this

[1:02:51] Voice 9: and how does the Trust Council reflect the outcomes of this?

[1:02:56] Voice 9: And I don't mean the last session at 4.30 to 5,

[1:03:01] Voice 9: but what's the messaging on where we're going

[1:03:04] Voice 9: at the conclusion of each of these sections

[1:03:06] Voice 9: and feedback to TC?

[1:03:11] Voice 9: And that's to Claire, sadly.

[1:03:12] Voice 9: Okay.

[1:03:13] Voice 13: So that is a question for Trust Council itself. At the very least, you'll remember that it will be important to document the reasoning behind the policy statement. So at the very least, we'll be working with Laurie to make careful note of the themes of the discussion and any sort of decisions by consent or motion in terms of the desired direction within the minutes.

[1:03:34] Voice 13: anything beyond that really is going to be at the will of council but staff will be you know

[1:03:38] Voice 13: closely listening and um trying to you know judge the will of council to inform the way in which

[1:03:43] Voice 13: we're drafting the new policy statement but certainly we'll be capturing the dialogue within

[1:03:47] Voice 13: the minutes and then any motions that might arise will come from trustees okay

[1:03:51] Voice 9: so maybe in your

[1:03:52] Voice 9: introductory remarks certainly just council will turn its mind to how is this you know how is this

[1:03:56] Voice 9: going to go so we'll have to say that in the introductory portion and then my last comment

[1:04:02] Voice 9: Mr. Chair, is around the 430 to 5 section, where you have 721. There's four RFDs associated with

[1:04:11] Voice 9: 721, and then there's 722. And they're mutually exclusive in some ways. And so you might want to

[1:04:21] Voice 9: do some thinking, Chair Luckham, on how do you conduct a meeting when the first one goes forward

[1:04:27] Voice 9: and people then will be voting when 20 minutes later they could be voting on the um the opposite

[1:04:35] Voice 9: and lord what if both passed so um i i think that there might be some some thinking around if

[1:04:45] Voice 9: a motion was made that the full conversation you know maybe the presentation of both of these

[1:04:51] Voice 9: should occur and then the then the motions entertained as opposed to doing this in a in a

[1:04:55] Voice 9: a sequential manner because um that might be a that might be a challenge um if you end up with

[1:05:02] Voice 9: inconsistencies uh

[1:05:06] Trustee Luckham: you must have read my mind and certainly um i have those same concerns

[1:05:13] Trustee Luckham: um i was going to address 7.21 7.22 sort of as separate items but indeed they are part of the

[1:05:22] Trustee Luckham: schedule at 4 30 to 5 which seems like a very short period of time and maybe um some of that

[1:05:29] Trustee Luckham: might have been resolved in the earlier discussion which is part of my question about what the

[1:05:36] Trustee Luckham: expectation is in terms of an outcome from this because there's two elements to it um and council

[1:05:42] Trustee Luckham: is really great at talking about stuff and doesn't necessarily ever develop resolutions to take

[1:05:48] Trustee Luckham: specific action. So your next step after the virtual meeting is to actually begin to draft

[1:06:02] Trustee Luckham: work. And so in terms of conversation that might happen without motions, that's going to be

[1:06:11] Trustee Luckham: challenging to decipher whether or not that's one trustee that had a point of view or many

[1:06:18] Trustee Luckham: trustees and then how and not to say that if one trustee articulated

[1:06:23] Trustee Luckham: something that there wasn't support for that or how do you gauge that so how

[1:06:27] Trustee Luckham: you're going to do that work is going to be interesting and of course motions on

[1:06:31] Trustee Luckham: the fly motions by committee the singularly most challenging nightmare I

[1:06:38] Trustee Luckham: think a chair can have and so that in indeed one motion on a very discrete

[1:06:47] Trustee Luckham: great piece of it could take half an hour. And there may be many of those moments. So

[1:06:55] Trustee Luckham: that's what I'm sort of fishing for in terms of trying to ensure a positive advancing conclusion

[1:07:05] Trustee Luckham: to enable you to go away with sufficient information to work with things. And indeed, I think with

[1:07:12] Trustee Luckham: respect to fourth and the 430 to five um trustee uh rfds um it may or may not be concluded by the

[1:07:21] Trustee Luckham: time we get there and it may be that there's other folks that are going to speak specifically to some

[1:07:27] Trustee Luckham: section that have not identified themselves yet and i don't know how that's going to be a question

[1:07:34] Trustee Luckham: uh dan rogers has his hand up and then i'll see if

[1:07:37] Voice 11: claire has some thoughts yes

[1:07:40] Trustee Rogers: i'll just speak

[1:07:41] Trustee Rogers: because of course I'm one of the perpetrators of this confusion, and I'm unapologetic for that.

[1:07:53] Trustee Rogers: So I'll just reflect a little bit, and of course the Director can reflect on this as well,

[1:07:58] Trustee Rogers: is the concept of this discussion arises from, I would say, because the Chair of TPC

[1:08:08] Trustee Rogers: is of the view, and she was in the end supported by the rest of TPC, although not without some

[1:08:19] Trustee Rogers: hesitation, that we should not go farther down the road of development of the trust policy

[1:08:27] Trustee Rogers: statement until certain tensions within the discussion of the trust policy statement,

[1:08:35] Trustee Rogers: and in particular between the climate change working group and the affordable housing working

[1:08:40] Trustee Rogers: group were resolved. Frankly, I think those tensions, personally, I was of the view that

[1:08:49] Trustee Rogers: those tensions were well on their way to being resolved. But in any case, she was of the view

[1:08:54] Trustee Rogers: the trust council should speak on that pension. And so thus we're left with this. And I think it

[1:09:06] Trustee Rogers: has the danger, I'll call it danger, it's probably the wrong word, the possibility of turning into a

[1:09:15] Trustee Rogers: bit of a rehash of what has already been written in the answer to the three questions that

[1:09:21] Trustee Rogers: that takes up, I think, 30 pages of the package

[1:09:26] Trustee Rogers: of where all the trustees and the counselors.

[1:09:30] Trustee Rogers: So that's going to be really challenging

[1:09:32] Trustee Rogers: to focus that discussion.

[1:09:34] Trustee Rogers: And I frankly am of the view that the discussion

[1:09:37] Trustee Rogers: will come down to the two sets of motions

[1:09:41] Trustee Rogers: that are in 430 to five,

[1:09:43] Trustee Rogers: because they capture in their own ways

[1:09:46] Trustee Rogers: that tension between that has been evidenced

[1:09:51] Trustee Rogers: in the discussions at Trust Programs Committee

[1:09:54] Trustee Rogers: between the inclusion or non-inclusion of part five

[1:10:00] Trustee Rogers: in the next policy statement.

[1:10:04] Trustee Rogers: And I'm sort of short-forming the conversation

[1:10:09] Trustee Rogers: between the inclusion or non-inclusion of part five

[1:10:12] Trustee Rogers: around sustainable communities

[1:10:13] Trustee Rogers: or however you want to term it going forward

[1:10:17] Trustee Rogers: in the work as we go forward.

[1:10:22] Trustee Rogers: I can't help but note that there are another 400 community comments that also have to be

[1:10:31] Trustee Rogers: taken into consideration as staff goes forward to draft.

[1:10:35] Trustee Rogers: But I guess the end of the day, unless I'm completely mistaken about what the tension

[1:10:42] Trustee Rogers: is here, it's going to be captured in which of those two sets of motions the Trust Council

[1:10:48] Trustee Rogers: council supports um either as amended or not amended and um and that's just that's just sort

[1:10:56] Trustee Rogers: of a general reflection and i am not sure how that conversation earlier in the day beyond the

[1:11:03] Trustee Rogers: first one because i think the first one is not a it's not a it's not a discussion point i'll just

[1:11:08] Trustee Rogers: reflect something that we did it um in preparation for the virtual town hall that's next week and the

[1:11:15] Trustee Rogers: the director oh you couldn't be there for most of it but the discussion came up that when it came

[1:11:19] Trustee Rogers: to reconciliation issues um we had decided as a group that's doing that that's not an issue

[1:11:27] Trustee Rogers: up for discussion that's a given um uh those i mean what they look like might be up for discussion

[1:11:34] Trustee Rogers: but the principle itself was a given that the trust council had adopted it so so that's i think

[1:11:41] Trustee Rogers: I think that's going to be more of a presentation

[1:11:44] Trustee Rogers: and a question and answer that first section.

[1:11:48] Trustee Rogers: I don't know how Chair Morrison imagines

[1:11:52] Trustee Rogers: present chairing the sections after that,

[1:11:56] Trustee Rogers: given that we've already had everybody weigh in

[1:11:58] Trustee Rogers: on those questions and there are two motions

[1:12:00] Trustee Rogers: or two sets of motions that sort of crystallize,

[1:12:04] Trustee Rogers: I think, the tension between them.

[1:12:07] Trustee Rogers: So those are sort of general reflections.

[1:12:09] Trustee Rogers: I think there's every possibility,

[1:12:12] Trustee Rogers: and I always hesitate saying this

[1:12:14] Trustee Rogers: because every time I say it, I'm wrong,

[1:12:16] Trustee Rogers: that we may get to those motions earlier in the day

[1:12:19] Trustee Rogers: than is kind of prognosticated there,

[1:12:21] Trustee Rogers: because I think they do sort of crystallize the two points.

[1:12:30] Trustee Luckham: Okay, let me go to Claire

[1:12:33] Trustee Luckham: and then I'll come to Chair Patrick

[1:12:36] Trustee Luckham: on what you've heard so far.

[1:12:38] Voice 13: Okay, so thank you, Chair, yes.

[1:12:41] Voice 13: So just reflecting on that,

[1:12:42] Voice 13: it may be because you've had the trustees all weighing in with their written answers in advance

[1:12:47] Voice 13: that you may indeed shortcut this discussion. It's hard it's just really hard to predict in advance.

[1:12:53] Voice 13: I would say staff to the other piece we're just looking for is a sense of like how prescriptive

[1:12:57] Voice 13: does Trust Council wish to be right how directive does it want these policies to be.

[1:13:01] Voice 13: So an indication from Council of that would be helpful to us as this discussion proceeds.

[1:13:07] Voice 13: And at this point just to clarify I know it's up for and part of the motion but so far Trust

[1:13:12] Voice 13: programs committee has not contemplated removal of part five that's not been part of the project

[1:13:16] Voice 13: so far um so we're not intending to prompt that conversation beyond um what's been proposed um

[1:13:23] Voice 13: it

[1:13:23] Trustee Rogers: is contained in trustee rights yeah

[1:13:25] Voice 13: within trustees rights motion but throughout the day

[1:13:28] Voice 13: we're really looking for policy direction generally around how to prioritize the different

[1:13:31] Voice 13: tensions that arise within the values within the policy statement and also um how directive

[1:13:35] Voice 13: does trust council wish to be with regard to some some or all of the directive policies

[1:13:39] Voice 13: policies. If I can just conclude, I see the CEO hands up. The other piece I would mention is

[1:13:47] Voice 13: within the Trust Area Services section the following day, there is a bit of wiggle room,

[1:13:50] Voice 13: as we noticed earlier. So if things get very tangled, it could be that we take an evening

[1:13:56] Voice 13: with staff assistants come to, you know, if that's required, there is that sort of

[1:14:01] Voice 13: opportunity through the evening to come up with something to present the following day.

[1:14:04] Voice 13: Not ideal. And I actually am with Trustee Rogers or Vice Chair Rogers that it may in fact conclude

[1:14:08] Voice 13: but there is that opportunity if required that you could then craft something over the evening

[1:14:15] Voice 13: to bring back the following day if things get really difficult and i see the ceo had his hand

[1:14:20] Voice 13: up as well chairman i'll

[1:14:21] Voice 9: speak after vice chair patrick as she had her hand up before i did

[1:14:25] Voice 13: vice

[1:14:25] Trustee Luckham: chair patrick um

[1:14:28] Trustee Patrick: yeah no this i can tell you this day is has given me a great deal of anxiety

[1:14:34] Trustee Patrick: anxiety. I've referred to the basketball in my stomach that has now grown to a very large

[1:14:41] Trustee Patrick: ball. I think, I don't know how we could have motions during the day before considering these

[1:14:55] Trustee Patrick: alternative motions. Otherwise, we're going to have a rat's nest to untangle. So I think we have

[1:15:02] Trustee Patrick: have to to me it's more of a workshop concept of the morning where you're receiving indications

[1:15:10] Trustee Patrick: there will need to be more time spent on you know the in or out details but i think that's how we

[1:15:18] Trustee Patrick: have to look at the morning just there should not be motions entertained at this block of work

[1:15:23] Trustee Patrick: this is a workshop um so that's my thoughts ceo

[1:15:32] Trustee Luckham: hotson pillar oh

[1:15:33] Voice 9: i couldn't agree more

[1:15:34] Voice 9: i think that this should this is a workshop people have written in with their view and

[1:15:42] Voice 9: these conversations are opportunities to have views uh accentuated um expanded conversation

[1:15:49] Voice 9: back and forth and those kinds of that would be the purpose i would expect of the actual

[1:15:53] Voice 9: conversations here. I would encourage the chairs to not have a series of motions be entertained

[1:16:03] Voice 9: all the way through the day. And also the conversation, though fundamental at 4.30 to

[1:16:09] Voice 9: 5 o'clock, is just a subset of the work that's been going on with regards to this. I think

[1:16:14] Voice 9: there's some real conversations around climate change and how much dialing in and dialing out

[1:16:19] Voice 9: around climate change there is, which aren't contemplated by those two reports necessarily.

[1:16:24] Voice 9: um so if there i think there could be success if there's a robust discussion it's recorded

[1:16:33] Voice 9: the staff then understand the the weight of the arguments and generally how prescriptive or not

[1:16:38] Voice 9: and the key themes that are there and that they could go away and begin to write um policy

[1:16:44] Voice 9: associated with it that's probably a better outcome than 15 different resolutions that are

[1:16:50] Voice 9: that are accepted throughout the day on a variety of topics and then backing up and going forward

[1:16:55] Voice 9: this is a hard thing it's a an intense discussion potentially going on through a zoom meeting

[1:17:01] Voice 9: um this could be a two-hour day or it could be a 10-hour day i think it could go um either one

[1:17:07] Voice 9: there's probably going to be some frustration um exhibited throughout it um but those are my

[1:17:12] Voice 9: comments yeah i think it is a workshop and um then at the end of the day we're going to have

[1:17:17] Voice 9: it's going to come to a bit of a an abrupt conversation around those specific parts i

[1:17:21] Voice 9: don't know another way to get around that um trustees are able to make motions and go forward

[1:17:26] Voice 9: these conversations but those are my thoughts okay

[1:17:30] Trustee Luckham: um well that's helpful but obviously there's

[1:17:34] Trustee Luckham: two points of view here and um so i think it's important to reconcile that so

[1:17:38] Trustee Luckham: i think that the notion of the workshop idea is the sound um and deferring um motions to some extent

[1:17:46] Trustee Luckham: later. Obviously, we don't necessarily need trustees to speak to the written submission

[1:17:52] Trustee Luckham: that they've already made, but to discuss the broader topics, seeking consensus of some form,

[1:18:00] Trustee Luckham: and staff will be able to record that and come back, ultimately going through this drafting

[1:18:07] Trustee Luckham: of a bylaw and so presumably then that more of that in-depth conversation might evolve when we

[1:18:17] Trustee Luckham: see that actual draft work what it is that staff heard and and that that debate and maybe motions

[1:18:24] Trustee Luckham: more specific motions about crafting that could appear at that time and so this is a workshop

[1:18:30] Trustee Luckham: opportunity to feed that information into this. However, it does strike me that

[1:18:37] Trustee Luckham: a half an hour, I think six motions or seven motions potentially, is

[1:18:44] Trustee Luckham: completely inadequate. So I'm not sure how we will accommodate that, if that's

[1:18:50] Trustee Luckham: true or not. And so I think those are the only things that I wanted to say.

[1:18:56] Trustee Luckham: was so we're going to facilitate discussion dialogue uh flushing out some of the ideas

[1:19:02] Trustee Luckham: for understanding and um and and then any motions would be deferred till later when we got to this

[1:19:11] Trustee Luckham: section here about providing specific direction uh director fader over to you now uh thank you

[1:19:18] Voice 13: just to reiterate of course staff will be listening and we'll be you know reviewing all of

[1:19:23] Voice 13: of the feedback and discussion that's happening. And then we'll be drafting the bylaw for you for

[1:19:27] Voice 13: first reading. And so Trust Council will again, when we bring that draft bylaw forward, which will

[1:19:32] Voice 13: go through both Trust Programs Committee and Regional Planning Committee before it gets to

[1:19:36] Voice 13: Trust Council, there'll be an opportunity to deflect on did we accurately characterize and

[1:19:41] Voice 13: the flavor of the discussion in that bylaw. So there's going to be further opportunity for

[1:19:45] Voice 13: reflection after the fact. So motions during the day or not, as you're flagging it, a workshop is

[1:19:50] Voice 13: appropriate um because there will be further opportunity to reflect as you contemplate the

[1:19:54] Voice 13: draft bylaw itself okay

[1:19:58] Voice 11: um

[1:19:59] Trustee Luckham: everybody okay with how this looks like dan rogers just

[1:20:06] Trustee Rogers: just it's

[1:20:08] Trustee Rogers: just a comment i'm sure the director knows this but i'll just say it out loud in case

[1:20:12] Trustee Rogers: um because chair morrison is sort of the lead on a bunch of that i you'll have to

[1:20:21] Trustee Rogers: relay our suggest and i'm totally all over this that workshop idea is that that's the way we

[1:20:29] Trustee Rogers: envisioned it unfolding so um and i i i having seen her she she sort of accepted that role but

[1:20:37] Trustee Rogers: i i i'm not quite clear on me we haven't we didn't discuss it at trust programs committee what that

[1:20:44] Trustee Rogers: might look like um how how she might share so that's a great suggestion the other thing i

[1:20:49] Trustee Rogers: wanted to just just flag for just tell people is just this morning there's there's a motion going

[1:20:56] Trustee Rogers: through uh trust programs committee to have a a supplemental meeting in april to sort of discuss

[1:21:04] Trustee Rogers: what happens at trust council before we actually see the language or maybe as we maybe to see the

[1:21:09] Trustee Rogers: language anyway just so you know because our next meeting wasn't scheduled till may and now there's

[1:21:14] Trustee Rogers: a motion going through and i'm sure the director is going yay that's what i need another meeting

[1:21:20] Voice 13: yeah so you've actually got two april meetings and then the may meeting um so yes yes okay so

[1:21:27] Trustee Luckham: i'm going to suggest uh director fader that perhaps you and myself and trustee morrison

[1:21:33] Trustee Luckham: just check in before council absolutely make

[1:21:36] Trustee Luckham: sure that we're uh on the same page with respect to how

[1:21:40] Trustee Luckham: to advance it because of course it's one thing for us to decide how we're going to do things

[1:21:44] Trustee Luckham: it's the other 21 people I'm worried about so and who knows there may be

[1:21:51] Trustee Luckham: completely different points of view on how this will be handled so that's good

[1:22:00] Trustee Luckham: then so I think then that concludes this discussion and as I reflected oh I'm a

[1:22:06] Trustee Luckham: little confused with the sections and page numbers but maybe it does make

[1:22:10] Trustee Luckham: make sense it's just in each of the sessions it says section 1.1 8 to 12 section 2.1 24 to 27

[1:22:17] Trustee Luckham: and of course that 24 to 27 covers pages 4 to 22 of the next session um and i don't know if that's

[1:22:28] Trustee Luckham: accurately reflecting the areas for each of the parts of the morning because it's a big document

[1:22:34] Trustee Luckham: and some trustees are going to focus on other specific parts of it that they have a greater

[1:22:39] Trustee Luckham: are interested in and so it's important that those sections be correct and so is that first 9 45 to

[1:22:48] Trustee Luckham: 10 30 session uh 2.1 24 to 27 is that correctly placed there because the um the description

[1:22:56] Trustee Luckham: doesn't necessarily reflect that okay

[1:22:58] Voice 13: we i can't answer that right off the top here chair but we

[1:23:01] Voice 13: can review that before it goes in the final agenda better hand up so delaney

[1:23:04] Trustee Luckham: can you help me out

[1:23:05] Trustee Luckham: out there uh

[1:23:06] Voice 12: yes chair i can just um confirm so section 1.1 from page 8 to 12 is the section

[1:23:13] Voice 12: entitled truth precedes reconciliation which is a historical piece and section 2.1 is the

[1:23:20] Voice 12: reconciliation related policy direction so the specific principles and policy goals that we're

[1:23:27] Voice 12: considering for the amendments so in part two of the discussion paper it's much more focused on

[1:23:32] Voice 12: the guiding principles for the amendments and we felt that it would be appropriate

[1:23:38] Voice 12: to discuss both of those sections in as part of one dialogue that was Lisa's advice

[1:23:45] Voice 12: and and then to in the afternoon discuss the climate and affordable housing portions

[1:23:55] Trustee Luckham: yeah so I guess the reason that seems confusing to me is sections executive summary and

[1:24:03] Trustee Luckham: and part one in the next section which is 4 to 22 that seems

[1:24:08] Trustee Luckham: to be some overlap there but i guess

[1:24:10] Trustee Luckham: it does make sense i just want to be sure that it's easily understood by trustee how that's

[1:24:16] Trustee Luckham: going to unfold sure

[1:24:18] Voice 12: um we can refine it if you like the reason why um the so session two which

[1:24:25] Voice 12: which is from 10.45 to 2.45 with the lunch break,

[1:24:30] Voice 12: that is basically a holistic consideration of part one.

[1:24:35] Voice 12: And so page four to 22 includes the executive summary and intro,

[1:24:43] Voice 12: which we felt set some context that was important.

[1:24:47] Voice 12: But if you think it's confusing, we could look at changing that.

[1:24:53] Trustee Luckham: Yeah, it's a little late to make changes. So I think that we'll maybe in an introductory remarks,

[1:25:01] Trustee Luckham: Claire, you might just clarify each of the sessions that we're going to go through to be sure

[1:25:07] Trustee Luckham: that trustee remarks, because you know how it happens, even just on the agenda, trustees want

[1:25:13] Trustee Luckham: to make remarks about the next section, and we haven't got there yet. And so we want to maintain

[1:25:18] Trustee Luckham: that flow okay I don't think there's anything further to say on this one

[1:25:24] Trustee Luckham: although vice-president Patrick you have your hand up I

[1:25:27] Trustee Patrick: just want and before you

[1:25:30] Trustee Patrick: have this last discussion you sort of still indicated some concern that there

[1:25:33] Trustee Patrick: could be motions and things I think it's critical that this has to be set up

[1:25:36] Trustee Patrick: properly as a workshop and that you know we need to have that clarity of how this

[1:25:40] Trustee Patrick: is going to work or it could go off the rails and so I think those it needs to

[1:25:46] Trustee Patrick: have guardrails and and for this discussion to maintain it as a workshop uh

[1:25:54] Trustee Luckham: yeah so uh with

[1:25:56] Trustee Luckham: respect to that remark and that's i completely support that um does there need to be more space

[1:26:03] Trustee Luckham: than that 430 to 5 window to facilitate that opportunity for trustees to have come to some

[1:26:09] Trustee Luckham: conclusion during the conversation that have have decided to make a motion and i can't help but

[1:26:16] Trustee Luckham: wonder whether or not there needs to be a break actually between move that break or shuffle it

[1:26:22] Trustee Luckham: somehow that there's a break between the conclusion of the sessions before we have the opportunity to

[1:26:29] Trustee Luckham: have a discussion about the motions that are before us which are evident and motions that

[1:26:34] Trustee Luckham: others may have and then you know I think the CEO I presume would agree with me is I don't know that

[1:26:43] Trustee Luckham: the chair wants to ask at that point are there any other most motions for consideration i think

[1:26:50] Trustee Luckham: he said no um well in

[1:26:56] Voice 9: response to that you could just grab some time and claire uh 10 45 to 12 30

[1:27:02] Voice 9: for session two and then it comes back and does another hour and 15 minutes on the object

[1:27:09] Voice 9: um maybe we don't come back and talk about the object anymore maybe we talk about it for an hour

[1:27:14] Voice 9: and a half like that's presented and then at the end of the day we just go you know 3 30 onwards

[1:27:23] Voice 9: or that could organically be the case um there's some time that you could get for later in the day

[1:27:29] Voice 9: possibly so

[1:27:31] Trustee Luckham: maybe to ask for clarity so are you suggesting then cao that session three begin at

[1:27:35] Trustee Luckham: 1 30 session four begin at three and then we have a larger chunk of time with a break possibly in

[1:27:44] Trustee Luckham: there uh maybe at around four o'clock or something well

[1:27:49] Voice 9: i'm suggesting that be considered if we're

[1:27:51] Voice 9: we're just adding half an hour for this at the end and there's collective concern by ec that we won't

[1:27:57] Voice 9: fit that in but i'm my colleagues have worked on this a lot more detail than i am i'd want them to

[1:28:02] Voice 9: nod that they see that that's a that's workable so

[1:28:07] Trustee Luckham: let's go to uh director freighter and then

[1:28:10] Trustee Luckham: and I'll come to Sue Ellen fast.

[1:28:16] Voice 13: It's hard to comment.

[1:28:17] Voice 13: I just, I think we've laid it out in the way

[1:28:19] Voice 13: that we felt that the discussion times might be needed.

[1:28:23] Voice 13: I think, yeah, it's, I don't know how to reflect on that.

[1:28:26] Voice 13: We could, as I say, if you run out of time for motions,

[1:28:28] Voice 13: push them into the task section of the next day,

[1:28:30] Voice 13: or you could shorten up through the day.

[1:28:31] Voice 13: I think we've laid it out as per our best assessment,

[1:28:34] Voice 13: but certainly hearing the CAO's concerns,

[1:28:36] Voice 13: yeah, we can be responsive to that too.

[1:28:40] Trustee Luckham: Yeah, well,

[1:28:40] Trustee Luckham: I'm gonna go to Sue Ellen fast,

[1:28:42] Trustee Luckham: but I'm just reluctant to be seeking wiggle room time in the following day

[1:28:48] Trustee Luckham: because the following day is already full.

[1:28:51] Trustee Luckham: And, of course, if we leave this conversation overnight

[1:28:56] Trustee Luckham: and this conversation is happening all across the trust

[1:28:59] Trustee Luckham: with respect to what was learned that day,

[1:29:03] Trustee Luckham: there may be even more significant alterations considered on the following day.

[1:29:10] Trustee Luckham: Not to say that that wouldn't happen anyway,

[1:29:12] Trustee Luckham: way but it would be good to at least do a wrap-up at the end of this day the

[1:29:18] Trustee Luckham: intention of council was to have a full day discussion about this and we've

[1:29:23] Trustee Luckham: accommodated that and I'm in my own nature this might help

[1:29:37] Trustee Fast: and I don't know

[1:29:38] Trustee Fast: whether it's possible, but in a municipal setting, what this workshop, which I like all this idea of

[1:29:47] Trustee Fast: the workshop and Laura's guide rails, it would be a committee of the whole. So it would be

[1:29:52] Trustee Fast: a workshop where no motions and where council wasn't convened to make motions.

[1:30:00] Trustee Fast: And then you would come back into, you would open a regular council meeting, either at the end of that or on another day to consider motions. So I'm wondering if, is there an ability to have a trust council of the whole, as the workshop portion, to make it to be the guidelines to say no motions until we've had this good discussion and workshop.

[1:30:23] Trustee Fast: shop

[1:30:24] Trustee Luckham: well that's an interesting idea it's not something we've done on a regular basis

[1:30:30] Trustee Luckham: i'm

[1:30:31] Voice 9: not aware of your ability to do that i think once you start a meeting a trustee can

[1:30:36] Voice 9: even at a cow meeting people can put their hands up and and say things i certainly get the point

[1:30:42] Voice 9: there's more tools somewhere else but i can't i'm not exactly certain we just haven't done it and

[1:30:47] Voice 9: we're kind of looking at the agenda right now and we're at the we might have wanted to contemplate

[1:30:52] Voice 9: that earlier that suggestion um just looking at this i think there's just not enough time left

[1:30:57] Voice 9: here for the last session so simple as that so um can we get another half an hour throughout the day

[1:31:05] Voice 9: to um give at least an hour for that conversation so

[1:31:11] Trustee Luckham: i would suggest then that we rejig that after

[1:31:15] Trustee Luckham: the lunch break to accommodate an extra half an hour in that discussion of trustee-sponsored rfds

[1:31:22] Trustee Luckham: by bumping up the items and then maybe putting a short break in there or eliminating the break

[1:31:33] Trustee Luckham: earlier so what I promised you earlier was we were going to have a break at 10 30.

[1:31:41] Trustee Luckham: so and I apologize I think staff should have that break as well but maybe let's go to our break

[1:31:51] Trustee Luckham: and reflect on this and come back and either continue on with how it is or

[1:31:56] Trustee Luckham: come back with a very specific proposal to amend that afternoon portion of the

[1:32:01] Trustee Luckham: but okay all right so let's break for ten minutes is okay so that means we'll

[1:32:08] Trustee Luckham: come back at 1045 okay thank you and Lori can you put up a note just recess

[1:32:15] Trustee Luckham: recessed for till 1045 I

[1:32:22] Voice 4: will thank you so

[1:43:42] Voice 11: we're just waiting for a vice chair

[1:43:43] Voice 11: Rogers here Delaney there we are yes just

[1:43:56] Voice 13: turn my video on so

[1:43:59] Trustee Luckham: I'm gonna be

[1:43:59] Trustee Luckham: bold and and suggest that we change the afternoon agenda for the return from the

[1:44:07] Trustee Luckham: lunch break to be a half an hour um that and we title it um session two wrap up and then we move

[1:44:16] Trustee Luckham: the break to uh 3 45 and make this uh discussion portion at the end from four to five anybody agree

[1:44:28] Trustee Luckham: or disagree that seems fine okay looks like we have consensus there do you need a motion for that

[1:44:36] Trustee Luckham: you'll take that as advice and then we'll advance it as amended to council as

[1:44:41] Voice 9: long as we have it

[1:44:41] Voice 9: it captured did

[1:44:43] Trustee Luckham: you get it captured uh

[1:44:45] Voice 13: we can we can come back to the audio if not i don't have it

[1:44:47] Voice 13: down but we can come back and listen okay

[1:44:49] Trustee Luckham: so i'll just summarize in a half an hour after lunch for

[1:44:52] Trustee Luckham: session two wrap up and then shift the agenda so there's a break at uh 3 45 for 15 minutes

[1:45:03] Trustee Luckham: and then the final session from four till five all right let's hope that works out so then is

[1:45:13] Trustee Luckham: Is there anything further on this item?

[1:45:15] Trustee Luckham: Then I'm going to go to the 7.2.1 and 7.2.2, which were ostensibly have already agreed

[1:45:23] Trustee Luckham: that they would be contained in that 4 to 5 session.

[1:45:29] Trustee Luckham: Yeah, no apologies necessary, Dan.

[1:45:32] Trustee Luckham: I do have some concerns about all of them, both of them, how they complement and not

[1:45:39] Trustee Luckham: each other.

[1:45:41] Trustee Luckham: But we'll deal with that on the day of, I think.

[1:45:43] Trustee Luckham: Is there anything that anybody wants to say about those items?

[1:45:46] Trustee Luckham: Vice Chair Fass?

[1:45:48] Trustee Fast: I'm happy to see that there are two.

[1:45:52] Trustee Fast: And the second part is, and thank you, Dan, there might be a typo.

[1:45:57] Trustee Fast: Did you see that front knack in there?

[1:45:59] Trustee Fast: There's a word front knack in there that might be meant to be Fonseca.

[1:46:05] Trustee Fast: If you just search for the word front knack.

[1:46:07] Trustee Fast: I just didn't want it to go out with a typo, that's all, in case there was one.

[1:46:11] Voice 11: I'm glad somebody's watching the typos.

[1:46:14] Trustee Rogers: well if there if it says front front knack that is a typo okay

[1:46:18] Trustee Luckham: um i fondly remember the times

[1:46:22] Trustee Luckham: on executive committee and sorry yes it does remember

[1:46:27] Trustee Luckham: the time that louise bell was on

[1:46:29] Trustee Luckham: executive committee and she used to make sure that everything was uh picture perfect

[1:46:34] Trustee Luckham: yes

[1:46:35] Trustee Rogers: that should say if i could get laurie to i don't know that's in a pdf if you do you need me

[1:46:43] Trustee Rogers: to change it laurier can you do that

[1:46:46] Voice 1: it's uh easier in word absolutely i can change it i

[1:46:51] Voice 1: just the one word i can change it no problem it's just

[1:46:54] Trustee Rogers: one word it's at the very bottom of page 288

[1:46:57] Trustee Rogers: that should say dafron funseca i'm sure that was a that was probably a spell check automatic change

[1:47:06] Trustee Rogers: that occurred so

[1:47:08] Trustee Luckham: you two can sort that out between now and the agenda going out but we'll assume that

[1:47:12] Trustee Luckham: they will go forward as amended um with uh the other sections um so act actually then um why

[1:47:25] Trustee Luckham: don't we suggest right here right now that uh and maybe i'll just graph that that by general consent

[1:47:32] Trustee Luckham: um that item 7.2 7.2.1 7.2.2 before the council as amended is that all right general consent thank

[1:47:41] Trustee Luckham: you okay so that's done so now the next item then would be 7.3 delegation requests um our practice

[1:47:48] Trustee Luckham: is typically to uh receive all delegations i don't know that we've ever rejected one um we have

[1:47:56] Trustee Luckham: sometimes uh suggested that materials be amended i would like to make a recommendation on 7.3.6

[1:48:03] Trustee Luckham: that there'd be an amendment um is there anybody else who wishes to speak to any of these other

[1:48:07] Trustee Luckham: other items mr chair

[1:48:09] Trustee Luckham: i don't

[1:48:11] Voice 9: think the gulf islands alliance has put forward anything other

[1:48:14] Voice 9: than they want to speak i

[1:48:17] Trustee Luckham: thought there was a uh on page 461 there is a page um it's possible that

[1:48:23] Trustee Luckham: they need more that we need more information or if they miss the deadline i

[1:48:31] Voice 9: see one letter

[1:48:32] Voice 9: yeah 461 so right

[1:48:36] Trustee Luckham: so we need their package by lori uh

[1:48:40] Voice 1: there was no package forthcoming they

[1:48:42] Voice 1: They were just going to speak in support of the Raincoast delegation, and that's what the intention was.

[1:48:52] Voice 1: So this is what they were speaking to.

[1:48:54] Voice 1: This was their summary.

[1:48:56] Voice 1: There was no PowerPoint forthcoming.

[1:48:59] Voice 1: Okay.

[1:49:01] Trustee Luckham: Are we satisfied with that, Dan Rogers?

[1:49:03] Trustee Rogers: So I just say that they need to be – I guess the message to them is, yes, they can be a – if we all agree, they can be a delegation,

[1:49:10] Trustee Rogers: but they will not be able to put materials up

[1:49:13] Trustee Rogers: because they didn't supply them in advance.

[1:49:16] Voice 9: That's pretty much it.

[1:49:18] Trustee Luckham: Yeah.

[1:49:20] Trustee Luckham: Vice Chair Patrick.

[1:49:24] Trustee Patrick: Yeah, I just want to make sure we're being,

[1:49:26] Trustee Patrick: I can't remember off the top of my head,

[1:49:28] Trustee Patrick: but we did set a deadline and I thought,

[1:49:30] Trustee Patrick: is it just presentation materials

[1:49:32] Trustee Patrick: or was it what they were going to be saying?

[1:49:34] Trustee Patrick: What was required for the deadline?

[1:49:37] Trustee Patrick: There was, maybe Laurie can help remind,

[1:49:40] Trustee Patrick: what we set a deadline.

[1:49:41] Trustee Patrick: I

[1:49:42] Trustee Luckham: think it's presentation materials, and they haven't provided any. They're just going to speak. Is that correct, Lori?

[1:49:53] Voice 1: That's correct.

[1:49:54] Voice 11: All

[1:49:55] Trustee Luckham: right. So then my assumption is that 7.31 through 7.35 would go as requested. 7.36, and I'll look for staff's point of view on my point of view.

[1:50:09] Trustee Luckham: I find the Appendix 2 of Mr. Sketch's submission to be offensive towards staff, and that I would suggest, and I don't know how the timing would work with this, but that I would suggest that Appendix 2 be removed,

[1:50:28] Trustee Luckham: And that the introductory remarks to that Appendix 2 item be changed to our satisfaction, because I just don't like that characterization that staff have a conflict of interest. That is so untrue.

[1:50:50] Trustee Luckham: CEO, could you give advice on that?

[1:50:59] Voice 9: Yeah, it's hard at saying that staff have a conflict of interest.

[1:51:03] Voice 9: So it's within your right to

[1:51:06] Trustee Luckham: not exist.

[1:51:08] Trustee Luckham: So with the timing that we have, Laurie and CAO,

[1:51:12] Trustee Luckham: can we respond to Mr. Sketch later today or tomorrow or something

[1:51:18] Trustee Luckham: and say that if he wishes to be a delegate,

[1:51:22] Trustee Luckham: that he's going to have to remove Appendix 2

[1:51:24] Trustee Luckham: and change the remarks associated with that in his presentation?

[1:51:30] Trustee Luckham: by late thursday is that well

[1:51:33] Voice 9: i i think what i think what you could offer is um executive

[1:51:37] Voice 9: committee has received your application for speaking they've removed removed um appendix two

[1:51:43] Voice 9: because they consider it to be inappropriate or um we can come up some other words associated with

[1:51:50] Voice 9: that or not appropriate in some way and it can either proceed without appendix two or you can

[1:51:57] Voice 9: and withdraw so um in total so without getting him to resubmit the the whole

[1:52:04] Trustee Luckham: thing we would just say

[1:52:05] Trustee Luckham: delete the uh the first line in there uh in his uh in this main proposal um where he says

[1:52:14] Trustee Luckham: what take you on please peter

[1:52:17] Voice 9: four six eight conflicting i

[1:52:19] Trustee Rogers: know where

[1:52:20] Trustee Rogers: appendix two is but

[1:52:21] Trustee Rogers: but I think he's referring to something in the main document.

[1:52:25] Trustee Luckham: Yeah, revised Appendix 1, Trust Bodies, Appendix 1.

[1:52:33] Trustee Luckham: Sorry, I didn't think that part through.

[1:52:38] Trustee Luckham: I'm sorry.

[1:52:56] Trustee Luckham: Oh, here it is.

[1:52:57] Trustee Luckham: The potential for conflicting interests in the advice given by planning staff,

[1:53:02] Trustee Luckham: see Appendix 2,

[1:53:03] Trustee Luckham: is the greater when at arm's length oversight of federal governance is ineffective so i think that

[1:53:09] Trustee Luckham: that paragraph should just be deleted um on page 462 page one of his submission directly above

[1:53:16] Trustee Luckham: revision of the trust policy statement i don't know that we

[1:53:19] Trustee Luckham: have the authority to delete that

[1:53:20] Trustee Luckham: can we or should we uh

[1:53:22] Voice 9: probably not we'd have to ask him whether he wants to stand with those

[1:53:26] Voice 9: corrections or not so

[1:53:28] Trustee Luckham: then that's the best way to approach it then that okay we

[1:53:32] Trustee Luckham: are we are going to

[1:53:33] Trustee Luckham: delete it and if he disagrees with that then um his delegation will not be uh received

[1:53:39] Voice 4: yep

[1:53:41] Trustee Luckham: so

[1:53:42] Trustee Luckham: i'm presuming you'd want a motion to that effect yes um

[1:53:45] Trustee Luckham: that therefore then i will move that

[1:53:48] Trustee Luckham: executive committee asks staff to communicate to the delegate mr sketch that we um in reviewing

[1:53:59] Trustee Luckham: reviewing, and I'm going to speak slowly, Laurie, in reviewing your submission, we request

[1:54:06] Trustee Luckham: that Appendix 2 be removed and that the one, two, three, four, fifth paragraph referencing

[1:54:16] Trustee Luckham: Appendix 2 also be removed if you wish to make a delegation to Council. Please advise.

[1:54:25] Trustee Luckham: and uh Julia Mobs has a hand up there on this one um on the motion uh that I've crafted there um

[1:54:37] Trustee Luckham: I'll leave you with that for a minute Laurie and Vice Chair Fast you have a comment and then I'll

[1:54:41] Trustee Luckham: go to Director Mobs.

[1:54:43] Trustee Fast: Laura Patrick's hand is up too I think um oh sorry I was just going to say

[1:54:50] Trustee Fast: do we want to say because it's disrespectful to staff and we keep a safe respectful workplace as

[1:54:56] Trustee Fast: part of our um meeting decorum or do we want to uh defamatory i don't know what kind do you want

[1:55:07] Trustee Fast: to use a word like that to give them a reason um

[1:55:13] Trustee Luckham: i i would just say that the remarks are less

[1:55:16] Trustee Luckham: than respectful of staff thank you uh vice chair patrick i

[1:55:23] Trustee Patrick: believe his his entire argument is based

[1:55:27] Trustee Patrick: based on the premise of staff.

[1:55:30] Trustee Patrick: So it's not just to remove a sentence here or there.

[1:55:34] Trustee Patrick: So I think you need to be very clear

[1:55:36] Trustee Patrick: if he should limit his remarks to why he's arguing

[1:55:42] Trustee Patrick: for more prescriptive trust policy statements

[1:55:46] Trustee Patrick: than, but he's gonna wander.

[1:55:50] Trustee Luckham: Well, that's indeed true.

[1:55:53] Trustee Luckham: and I can offer some encouragement when he comes to speak and then I can interrupt him if necessary

[1:56:04] Trustee Luckham: if he wanders too far. So I'm going to go to Director Mobbs and then to Vice Chair Rogers,

[1:56:12] Trustee Luckham: sorry.

[1:56:14] Voice 7: So I just wanted to comment that another reason we might want to reject this section is

[1:56:19] Voice 7: it's just wrong. Our property tax revenues are not a function of property values. Our budget

[1:56:27] Voice 7: is developed based on how much we need. And if there's a high property values, the rate that's

[1:56:33] Voice 7: applied would be lower. If it's low property values, the rate that's applied would be higher,

[1:56:37] Voice 7: but the absolute value of dollars we receive would remain the same. So there's an added element

[1:56:42] Voice 7: there that what he's saying that we get more money if everyone's property values go up is not right.

[1:56:48] Voice 7: Right.

[1:56:49] Trustee Luckham: Well, yeah, and I think that that is only in the Appendix 2, which I think is deleted,

[1:56:54] Trustee Luckham: but am I mistaken about that?

[1:56:57] Voice 7: I'm only seeing bullet number 2 in Appendix 2. I wasn't looking

[1:57:01] Voice 7: at the main document, so you're probably right there.

[1:57:04] Trustee Luckham: Yeah, so if we delete Appendix 2, I think

[1:57:07] Trustee Luckham: we're safe, because, yeah, you're absolutely right. So, Laurie, oh, fantastic, Laurie.

[1:57:22] Voice 11: is that

[1:57:23] Trustee Luckham: okay with everybody then can I get a seconder for that motion

[1:57:29] Trustee Luckham: uh seconded by Sue Ellen Fast um um so just ask for all those in favor any opposed I'd like to

[1:57:37] Trustee Rogers: actually speak to the motion if I could okay

[1:57:39] Trustee Luckham: please go ahead um

[1:57:41] Trustee Rogers: I I do have to say we have to

[1:57:44] Trustee Rogers: to be careful um in muzzling people i use the i put quotations around telling people what they

[1:57:54] Trustee Rogers: can't i i totally agree that appendix two is both inaccurate and disrespectful so i just want to

[1:58:03] Trustee Rogers: make sure that we're all clear that this that that that um i also wonder about do we have to

[1:58:10] Trustee Rogers: accept every delegate that ever applies because mr sketch comes to every trust council and um

[1:58:16] Trustee Rogers: I noted, I don't know, I guess it was an accident. He was left off our schedule. He's not listed

[1:58:25] Trustee Rogers: there. So I agree. However, I guess I have less issue around the words, the potential for

[1:58:36] Trustee Rogers: conflicting interests and the advice given by planning staff. Actually, nevermind. You know

[1:58:41] Trustee Rogers: what i'm gonna i you know i guess the potential that it's referenced appendix too but i just think

[1:58:47] Trustee Rogers: we need to be careful of making sure we're not going too far we'll get we'll get some criticism

[1:58:53] Trustee Rogers: for doing that so um

[1:58:56] Trustee Luckham: and yeah and you're right but i think that uh dan um what we're trying to do is

[1:59:02] Trustee Luckham: provide him the opportunity to speak rather than not um and this is uh uh friendly advice and and

[1:59:10] Trustee Rogers: And I can see the CAO's hands up, and I would not allow someone in town hall to say what he said in appendix two.

[1:59:18] Trustee Rogers: So I would cut them off.

[1:59:20] Trustee Rogers: Yeah,

[1:59:21] Trustee Luckham: that's harder to manage, though.

[1:59:22] Trustee Luckham: But anyway, CAO Hudson-Piller?

[1:59:24] Voice 9: Well, I thank you very much for this consideration.

[1:59:26] Voice 9: For a number of years, the writings here have been inflammatory to staff on a consistent basis.

[1:59:32] Voice 9: There's never been any significant pushback associated with it.

[1:59:36] Voice 9: If this has hit the bar where there is some consideration by EC, it's appreciated.

[1:59:42] Trustee Luckham: Okay, well, thank you.

[1:59:43] Trustee Luckham: That's what it is.

[1:59:45] Trustee Luckham: So if there's nothing further, then I'll call for the vote.

[1:59:48] Trustee Luckham: All those in favor?

[1:59:50] Trustee Luckham: Any opposed?

[1:59:51] Trustee Luckham: None opposed?

[1:59:52] Trustee Luckham: Okay, thank you.

[1:59:53] Trustee Luckham: And if you need some help with that, Laurie, you just let me know and we'll make it so.

[2:00:00] Trustee Luckham: So then I'm now going to say that, having not heard anything else, although the interesting

[2:00:08] Trustee Luckham: presentations and requests that are outside of our, anyway, so I'm going to take it that

[2:00:16] Trustee Luckham: item 7.3.1.2.3.4.5 be forwarded to council as presented, and that 7.3.6 be forwarded to

[2:00:29] Trustee Luckham: council as amended if the delegate um chooses to make an altered amended submission um second

[2:00:42] Trustee Luckham: and yeah and so that's seconded by chair fast and i'll just speak to the motion that

[2:00:50] Trustee Luckham: that it is impossible for lori um and maybe we should have been clear it's impossible for us

[2:00:56] Trustee Luckham: to review a completely changed document we are being prescriptive and saying

[2:01:02] Trustee Luckham: that paragraph needs to be deleted and appendix to remove there's no real room

[2:01:08] Trustee Luckham: for negotiation because we don't have the ability to review it prior to the

[2:01:11] Trustee Luckham: package going out and that's just the nature of the time so if that's okay

[2:01:16] Trustee Luckham: with counsel by general consent that's how we'll handle that so 7.4 is

[2:01:22] Trustee Luckham: is executive. And so really now falling back to the methodology that we've successfully used in

[2:01:30] Trustee Luckham: the past to get through these big packages is in

[2:01:35] Trustee Luckham: section 7.4, I would like to advance

[2:01:39] Trustee Luckham: as many as is possible to council as presented. And so therefore, I'm going to ask you at this

[2:01:48] Trustee Luckham: time which ones in 7.4 do you want to speak to and i'll just get a show of hands and then we'll

[2:01:55] Trustee Luckham: make a list uh vice chair patrick i

[2:01:59] Trustee Patrick: have a 7.4.3 yeah 0

[2:02:03] Trustee Patrick: .6 and 0.8 all

[2:02:07] Trustee Luckham: right anybody else additional

[2:02:09] Trustee Luckham: items very good thank you so therefore i'm going to take it lori that item 7.4.1 7.4.2

[2:02:19] Trustee Luckham: 4.4, 4.5, 4.7 be advanced to council as presented by General Consent.

[2:02:28] Trustee Rogers: Oh, I'm sorry. Sorry. I'd like to raise 7.4.4, please. Sorry. I apologize.

[2:02:34] Trustee Luckham: All right. So let's skip 7.4.4. So as amended there, Laurie, those items be forwarded to

[2:02:41] Trustee Luckham: council as presented by General Consent. Thank you, Laurie. And so let's go to 7.4.3,

[2:02:48] Trustee Luckham: trustee patrick oh

[2:02:51] Trustee Patrick: sorry um just trying my notes are now several days old so i'm just trying to

[2:02:56] Trustee Patrick: read what i was getting at i'm not i don't think we need to change this report but i think i brought

[2:03:01] Trustee Patrick: it up last time as we are trying to encourage more trust local trust committees to to gather

[2:03:11] Trustee Patrick: around the strategic direction i think we need just to be cognizant under the comment section

[2:03:17] Trustee Patrick: of when a local trust committee is either linking their work to to a strategic item or

[2:03:28] Trustee Patrick: you know somehow that we we mention those because i think we want to

[2:03:31] Trustee Patrick: kind of encourage that behavior um uh yeah um because i think that's um because now like

[2:03:50] Trustee Patrick: except i'm a little confused you know that we've got the model land use bylaw occurring for

[2:03:54] Trustee Patrick: fresh water. I'm not certain what's going, you know, Galeano has now approved the next phase

[2:04:00] Trustee Patrick: of the groundwater stuff. Really, is that the same? And should it be referenced? But I don't,

[2:04:08] Trustee Patrick: like I said, I'm not asking for things to change right now, just more to be cognizant in the future

[2:04:11] Trustee Patrick: of really pointing out when we have good alignment.

[2:04:15] Trustee Luckham: Okay. Trustee Rogers on 7.43.

[2:04:18] Trustee Luckham: three uh

[2:04:23] Voice 11: your microphone sorry

[2:04:27] Trustee Rogers: about that um i know that quite appropriately under number five

[2:04:32] Trustee Rogers: there's a reference to the fpc remove this from the 2021-22 draft budget um i think that if we're

[2:04:41] Trustee Rogers: going to mention that there we also may have to make a similar mention in number 12 where

[2:04:49] Trustee Rogers: where we reduced the budget from we removed that as well the FPC did and number 15 where we reduced

[2:05:09] Trustee Rogers: it from we removed the 15,000 and just maintained the 9,000 carryover so I just think that if it's

[2:05:17] Trustee Rogers: going to be mentioned in one place we should probably reference it in all in those other

[2:05:22] Trustee Rogers: okay

[2:05:23] Trustee Luckham: well dan thanks for that detailed work ceo do you concur with that i

[2:05:27] Voice 9: concur but i'm going

[2:05:28] Voice 9: to concur with the opposite approach and hopefully that's good and that is to remove the remarks on

[2:05:33] Voice 9: five that that's

[2:05:35] Voice 9: fine too yeah because this is the strategic plan as it stands and and once

[2:05:40] Voice 9: decisions are made they'll be amended appropriately and so we'll change the remark on five to make it

[2:05:45] Voice 9: consistent throughout the document thank you that's

[2:05:47] Trustee Luckham: fine i see shaking heads so then that one

[2:05:51] Trustee Luckham: will be advanced as amended. In fact, I'm just going to do that right now, seeing as it's an

[2:05:58] Trustee Luckham: amended. So just by general consent, we'll advance 7.4.3 as discussed and as amended.

[2:06:08] Trustee Luckham: So the next one then, Dan Rogers, over to you is 7.44. You want to speak to that?

[2:06:14] Trustee Rogers: Yeah, because I think the continuous learning plan was in the consent agenda. I'm sorry,

[2:06:19] Trustee Rogers: i'm trying to jiggle juggle more than one piece of paper

[2:06:23] Voice 4: and

[2:06:24] Trustee Rogers: i can't help but notice that it's blank

[2:06:28] Trustee Rogers: for 2021 um and i think we should at least popular propose some pot i mean clearly it's blank for

[2:06:37] Trustee Rogers: march but i think we should propose at least something for for june and i'm going to suggest

[2:06:43] Trustee Rogers: we put in the the coast guard which is on our is on our our work plan to invite the coast guard to

[2:06:51] Trustee Rogers: to put it put it in there in june and at least have something in our blocks

[2:06:56] Voice 11: okay if that's i

[2:06:59] Trustee Rogers: forget that there's a there's a name it's it's named somewhere it's the oil spill response

[2:07:03] Trustee Rogers: update so if we could put that into the uh probably it's in the trust wide administrative

[2:07:11] Trustee Rogers: of topics for June, then at least it wouldn't look completely blank. Someone may pull it at

[2:07:18] Trustee Rogers: Trust Council and suggest something else, but do you want me to make that motion? Do you want a

[2:07:25] Trustee Rogers: motion to that effect? Yes. I'll move that we add Coast Guard oil spill response as a continuous

[2:07:33] Trustee Rogers: LEARNING ITEM FOR JUNE OF TRUST COUNCIL JUNE 2021 TRUST COUNCIL

[2:07:42] Trustee Luckham: SURE SO I JUST

[2:07:45] Trustee Luckham: AND THAT SECONDED BY TRUSTEE PATRICK I'M JUST WONDER ABOUT THAT IT DOESN'T NEED TO

[2:07:52] Trustee Luckham: BE AT TRUST COUNCIL AS LONG AS THERE'S AN OPPORTUNITY TO HAVE A LEARNING

[2:07:59] Trustee Luckham: OPPORTUNITY WHICH MAY BE A WEBINAR INDEPENDENT OF COUNCIL WOULD THAT BE

[2:08:02] Trustee Luckham: satisfactory or is that not what you have in mind

[2:08:05] Trustee Rogers: um i sort of have in mind them coming to

[2:08:08] Trustee Rogers: trust council so that they capture everybody um they have a good story to tell and it affects

[2:08:14] Trustee Rogers: every local trust area okay

[2:08:17] Trustee Luckham: well that's compelling enough so then um that's a motion so moved and

[2:08:21] Trustee Luckham: seconded any further discussion all those in favor that carries thank you dan for picking that up

[2:08:28] Trustee Luckham: And so I'm going to keep, I'm going to say that item 7.44, continuous learning plan B, advanced to council as amended.

[2:08:39] Trustee Luckham: And the next item, Laura Patrick is 7.

[2:08:41] Trustee Luckham: Oh, before we go on there, actually, because of the strategic plan elements and what you were suggesting there, Laura, just a note in passing that, of course, there's some suggestions that some items should be removed from the strategic plan because of the nature of them being local trust committee work and not in the policy statement work.

[2:09:03] Trustee Luckham: work. And that alignment that we've actually encouraged for a number of years, that if

[2:09:08] Trustee Luckham: you want to advance a project with the LTC, it's really great if it aligns with the strategic

[2:09:12] Trustee Luckham: plan. It seems to be counterintuitive to remove items from the strategic plan where an LTC

[2:09:18] Trustee Luckham: is looking for support, especially as we move into this regional planning model where the

[2:09:25] Trustee Luckham: activity that's going to be prioritized presumably has to have some kind of a strategic alignment.

[2:09:30] Trustee Luckham: I just, maybe that's obvious to me or maybe I'm just mistaken, but CAO, did you have any thought with respect to those elements of LTC work being supported in the Federation strategic plan?

[2:09:46] Voice 8: How much time do

[2:09:47] Trustee Luckham: you have, Chair Luckham?

[2:09:48] Trustee Luckham: Not any.

[2:09:50] Voice 8: Okay, then I can offer you no comments if I'm not allowed to speak for an hour and a half.

[2:09:55] Trustee Luckham: Right. Thank you then. So I'm just going to leave that thought.

[2:09:58] Trustee Luckham: on. So 7.4.6, Vice Chair Patrick.

[2:10:01] Trustee Patrick: And just your opening statement, I just think

[2:10:04] Trustee Patrick: you said that we became aware of the severity of the global pandemic. A global pandemic

[2:10:09] Trustee Patrick: was declared during Trust Council. I think that is just a stronger statement and just to be

[2:10:17] Trustee Patrick: cognizant of that. The other piece is in the next sentence. I think you said that if the pandemic

[2:10:26] Trustee Patrick: pandemic ends, we will have to have the next meeting. I forget, how many months? Is it only

[2:10:31] Trustee Patrick: three months past? That's right.

[2:10:34] Trustee Patrick: So it's either, you know, I think the risk of that happening in

[2:10:40] Trustee Patrick: June is quite low, but, you know, maybe just a reminder there that the three-month thing,

[2:10:47] Trustee Patrick: because I think the risk is low that June is going to have to be in person. It's September that

[2:10:52] Trustee Patrick: that it starts to become potentially feasible.

[2:10:55] Trustee Luckham: Didn't FPC just nix that?

[2:10:57] Trustee Patrick: Well, yes, but.

[2:11:00] Trustee Luckham: As a recommendation.

[2:11:01] Trustee Luckham: But

[2:11:01] Trustee Patrick: the problem that he's bringing up

[2:11:03] Trustee Patrick: is the legislative one.

[2:11:05] Trustee Luckham: Yeah.

[2:11:06] Trustee Luckham: Okay, so there are a couple of amendments there, CAO.

[2:11:09] Voice 9: No, those are suggestions and I appreciate those.

[2:11:12] Voice 9: These are, it's always helpful for EC to do that,

[2:11:15] Voice 9: but you don't really prove my report,

[2:11:19] Voice 9: but I'll certainly take a look at those two items

[2:11:21] Voice 9: and reconsider some wording.

[2:11:24] Voice 9: Thank you.

[2:11:25] Trustee Luckham: Okay, so item 7.4.6B forwarded to council,

[2:11:28] Trustee Luckham: I'll just say as amended in the event

[2:11:30] Trustee Luckham: that you choose to embrace some of that by general consent.

[2:11:33] Trustee Luckham: So 7.48, Laura Patrick, again,

[2:11:37] Trustee Luckham: I'll instruct reconciliation report.

[2:11:44] Voice 11: And the microphone.

[2:11:45] Trustee Patrick: No, I'm sorry.

[2:11:46] Trustee Patrick: I was just trying to get onto the page too as well.

[2:11:49] Trustee Patrick: I think it's my, and I think Trustee Rogers brought that up

[2:11:53] Trustee Patrick: or vice chair rogers brought that up earlier as well i think it's just the listing of all the

[2:11:59] Trustee Patrick: projects and sorry i'm just trying to flip through there you know i think the report is really really

[2:12:04] Trustee Patrick: good but um the priority report piece um i just think that one there's going to be some reactions

[2:12:16] Trustee Patrick: north pender will argue that while their their priorities aren't specific to first nations first

[2:12:24] Trustee Patrick: nations is a theme within their priority you know so i just think we have to be sensitive to

[2:12:29] Trustee Patrick: how they may react and then like on salt spring i'm not entirely certain why

[2:12:36] Trustee Patrick: the projects uh are picked up um you know the the there's a on the on page 552 it has um

[2:12:46] Trustee Patrick: uh ocp amendments and those are projects not priority those aren't that's not a priority

[2:12:52] Trustee Patrick: that's off the projects list so i just think we have to be careful um that there will be sent you

[2:12:58] Trustee Patrick: know we don't um that some some trust you know i haven't looked through the others to to compare

[2:13:05] Trustee Patrick: look at the notes that are said there but i know that one stood out to me on page 552 for salt

[2:13:11] Trustee Patrick: spring and i'm just concerned how maybe north pender might well

[2:13:15] Voice 9: let's is that not true on north

[2:13:25] Voice 9: pan so is that sentence so we're just doing an update on each of the of the ltcs are there any

[2:13:32] Voice 9: first nations specific projects priorities on not

[2:13:36] Trustee Patrick: specific but i said they're they're looking

[2:13:38] Trustee Patrick: through it as more of a lens uh so it's a different view that's all okay

[2:13:45] Trustee Rogers: mr may mr chair

[2:13:48] Trustee Rogers: just comment on that um i just wanted to say that um in my conversations with the author of this uh

[2:13:56] Trustee Rogers: she indicated quite openness to being to anyone flagging anything that they thought might and I

[2:14:03] Trustee Rogers: actually have done that and she was very receptive I mean she'll do what she wants what she will with

[2:14:09] Trustee Rogers: the report but I just encourage chairs to if they think something is missing for example I

[2:14:16] Trustee Rogers: I noticed that in Maine Island there was no reference to that thing we talked about earlier

[2:14:21] Trustee Rogers: earlier today, the Cotton Park and all the stuff that went around that. And I flagged that for her

[2:14:27] Trustee Rogers: and she, and so I, anyway, I just encourage you to flag it directly for her.

[2:14:35] Trustee Luckham: All right. So I would

[2:14:38] Trustee Luckham: be satisfied if there were some amendments, but I think that this is actually a list is identifying

[2:14:45] Trustee Luckham: work that is being undertaken. And as an organization, we are embracing, we have

[2:14:53] Trustee Luckham: embraced a change of our culture that uh in all of our work reflects first nations and i think

[2:15:00] Trustee Luckham: that's covered at the beginning of the document that that significant work and so i think what

[2:15:05] Trustee Luckham: we're flagging here is specific specific projects or priorities so it's not meant to be a judgment

[2:15:14] Voice 9: no just happy to have any direction or or you know we presented it as is if there's if there's um a

[2:15:23] Voice 9: recommendation for a difference happy to hear what it is and we'll incorporate those and um i

[2:15:28] Voice 9: see miss wilcox is on the on the call here so she can take notes and we can make

[2:15:33] Trustee Luckham: make amendments as

[2:15:35] Voice 9: necessary then

[2:15:35] Trustee Luckham: if there's any amendments that are necessary they would need to be relayed to

[2:15:39] Trustee Luckham: um lisa immediately um and so i'm going to suggest then that the 7.4.8 balance trust

[2:15:47] Trustee Luckham: reconciliation report be advanced the council has amended to allow that opportunity um it's

[2:15:52] Trustee Luckham: a beautiful report. Lisa is on the line, so I really want to thank you very much for this.

[2:15:59] Trustee Luckham: Also, I want to thank you for the work in the policy statement review process that is

[2:16:05] Trustee Luckham: identifying quite strongly the fact that we haven't turned our minds to this in the last

[2:16:12] Trustee Luckham: 50 years. Let's hope that the next 50 years is better. This is a good report, so I appreciate

[2:16:19] Trustee Luckham: that so that's going to be advanced by general consent thank you everybody the

[2:16:26] Trustee Luckham: next item then section is 7.5 there's only one item there that and that was a

[2:16:31] Trustee Luckham: recommendation that came forward that the select committee should report out

[2:16:35] Trustee Luckham: to council as a as a select committee of council I just have a suggestion that at

[2:16:40] Trustee Luckham: 7.5 point one that that be titled chair of select committee report because there

[2:16:48] Trustee Luckham: there may be some confusion about the chair of trust council being on that committee and wanting

[2:16:52] Trustee Luckham: to report and i'm just a member of that committee so can we just amend that in any places that it

[2:16:59] Trustee Luckham: arises and uh vice chair rogers you have something else to add um

[2:17:07] Trustee Rogers: is there a difference between an

[2:17:11] Trustee Rogers: ad hoc committee and a select committee because he refers to it as an ad hoc committee throughout

[2:17:15] Trustee Rogers: out and yet it's referred to as a select committee and i i think ad hoc is more accurate but i leave

[2:17:22] Trustee Rogers: it to those that are members of it

[2:17:24] Trustee Luckham: okay i think it's actually a policy more than anything ceo

[2:17:29] Trustee Luckham: hudson yeah

[2:17:29] Voice 9: inside the framework the ons trust it's a select committee trust council has picked

[2:17:34] Voice 9: a select committee and it goes with all of the benefits of being in a select committee the notion

[2:17:40] Voice 9: of ad hoc is hey anyone want to talk about something and then people just ad hoc get

[2:17:45] Voice 9: together to talk about it um so um i think we've got um there hasn't been a lot of thought given

[2:17:53] Voice 9: to the you know the specific wording here so it's been referred to in its minutes and everything as

[2:17:58] Voice 9: the select committee and the chair is using the word ad hoc and i can't really speak for him

[2:18:03] Voice 9: i will note though on our schedule there's half an hour given for this

[2:18:08] Voice 9: relatively brief report so as you circle back to the schedule later you might go that might be half

[2:18:15] Voice 9: an hour you'll get back um i don't know

[2:18:19] Trustee Luckham: inclined to agree with you there uh

[2:18:21] Trustee Fast: vice chair fast yeah

[2:18:23] Trustee Fast: thank you i was wondering if um it could say because i didn't i don't think several years

[2:18:30] Trustee Fast: from now that people will remember what was the select committee and i wondered if it could say um

[2:18:36] Trustee Fast: chair of the governance and management review committee or whatever the correct title is in

[2:18:43] Trustee Fast: besides 7.5.1

[2:18:46] Trustee Luckham: you're right

[2:18:48] Trustee Luckham: that should that should be select committee on governance and

[2:18:51] Trustee Luckham: management review report and thank

[2:18:56] Trustee Fast: you just so people can find it later and i know in my

[2:19:00] Trustee Fast: my experience, that's a way of creating suspicion in a community when they're going, what is that?

[2:19:06] Trustee Fast: Yeah.

[2:19:07] Trustee Luckham: Oh, well, yeah. In fact, that question was raised last night at Bowen. What's going on over

[2:19:11] Trustee Luckham: there? So you're absolutely right. So is that, do you concur CAO Hudson-Pillow with the title of

[2:19:18] Trustee Luckham: that? Sure. And the name of

[2:19:20] Trustee Luckham: the individual, well, not the name, but the title of the individual

[2:19:23] Trustee Luckham: doing the reporting. So then I'm going to say that 7.5.1 be forwarded to council as amended.

[2:19:34] Trustee Luckham: 1121 good job everybody 7 7.6 trust area services there's five items here and so

[2:19:42] Trustee Luckham: I'm just going to ask again are there any that vice-chairs wish to speak to

[2:19:48] Trustee Luckham: Laura Patrick it

[2:19:50] Trustee Patrick: was a 7.6 point three okay

[2:19:54] Trustee Luckham: anybody else okay then I'm going to

[2:19:59] Trustee Luckham: advance 7.6.1, 0.2, 0.4, and 0.5 to council as presented. And I'm going to go with 7.6.3.

[2:20:18] Trustee Patrick: I'm sorry, I'm just trying again, I did this this weekend. So I'm just trying to get my notes

[2:20:22] Trustee Patrick: because it seems like a year has gone by since the weekend.

[2:20:25] Trustee Patrick: in um uh anyway um i i don't i'm i'm trying to find my specific notes i think i just wrote note

[2:20:42] Trustee Patrick: i tried to be smart and put an indication of which items so that we could pull it and now

[2:20:47] Trustee Patrick: i didn't do more than just say notes and then um i only see highlights but i'm trying to flip

[2:20:53] Trustee Patrick: through here i'm not certain what i think this is just it's it's there's just so much information

[2:20:59] Trustee Patrick: but I don't recall what my specific I want to say this weekend and I can't find a bubble note yet

[2:21:06] Trustee Patrick: and I'm flipping through to see what it was that caught my attention I apologize that's okay gives

[2:21:17] Trustee Luckham: me a chance to read this other piece of email when you're ready

[2:21:20] Trustee Patrick: that's that's okay carry on

[2:21:22] Trustee Patrick: I'll just withdraw my whatever it was I was going to say oh

[2:21:26] Trustee Luckham: I see okay so yeah you know I don't know

[2:21:29] Trustee Luckham: what to do about a detailed late piece of correspondence, what we can do with that.

[2:21:37] Trustee Luckham: I'm not going to get a chance to read it now so perhaps this just gets advanced to a future agenda

[2:21:41] Trustee Luckham: I think and we didn't actually include it in this agenda. So maybe just the minutes

[2:21:49] Trustee Luckham: acknowledge that a piece of late correspondence was received within adequate time to review

[2:21:55] Trustee Luckham: view and apologies to the writer um and that it will be included in our future agenda package is

[2:22:02] Trustee Luckham: that okay with everybody uh your microphone dan my

[2:22:14] Trustee Rogers: sorry are you talking about the one that that

[2:22:16] Trustee Rogers: was sent out to us early this morning yes uh

[2:22:21] Trustee Rogers: i just i haven't even looked at it to see whether

[2:22:23] Trustee Rogers: i whether i think it's whether i think it's uh important or not it's

[2:22:28] Trustee Luckham: three pages long oh

[2:22:30] Trustee Rogers: i i saw

[2:22:31] Trustee Rogers: this. Yeah. Yeah. Okay. Never mind. I agree.

[2:22:37] Trustee Luckham: Okay. So then thank you, Trustee Patrick. So

[2:22:42] Trustee Luckham: 7.6.3 will be forwarded to council as presented. So let us go to 7.7, local planning services.

[2:22:54] Trustee Luckham: Four items there. Are there any that anybody wishes to speak to? It looks like Laura Patrick.

[2:23:04] Trustee Luckham: sorry

[2:23:04] Trustee Patrick: again I again I'll be surprised when I look at my notes um 7.7.1 yeah

[2:23:15] Voice 14: and

[2:23:17] Trustee Patrick: that that's all I

[2:23:18] Trustee Patrick: have okay

[2:23:19] Trustee Luckham: so 7.72 7.73 7.74 be advanced to council as presented and I'll turn to you vice chair

[2:23:28] Trustee Luckham: Patrick for 7.71 yeah

[2:23:31] Trustee Patrick: I had just on my uh I think a lot of trustees are the contaminated site

[2:23:35] Trustee Patrick: site regulation is of interest to people, and maybe I know you did a bit of a conversation

[2:23:42] Trustee Patrick: on it, but I think the question would be, is the application date the trigger or the decision

[2:23:50] Trustee Patrick: date? So if a rezoning or something was applied for before this contaminated site regulation

[2:23:59] Trustee Patrick: came into effect on february 1 does it proceed without it or can we not make a decision until

[2:24:06] Trustee Patrick: we do it so i think that's a worthy of mentioning somehow through

[2:24:13] Voice 2: the chair it is the um the

[2:24:16] Voice 2: application date so any application received february 1st or later this year so i'll clarify

[2:24:21] Voice 2: that in the report before i send it to trust council i

[2:24:24] Trustee Patrick: think that just helps make it clear

[2:24:26] Trustee Patrick: to trustees as they get confused by what this means to them okay

[2:24:33] Trustee Luckham: is that it uh

[2:24:37] Trustee Patrick: yeah i think

[2:24:39] Trustee Patrick: that's the my yeah the biggest issue here

[2:24:42] Trustee Luckham: okay and dan on 7.71 um

[2:24:45] Trustee Rogers: just noted uh that in page 754

[2:24:51] Trustee Rogers: middle of the page is a box that's blank um at least in my copy it's blank oh that's correct

[2:24:58] Trustee Luckham: so

[2:24:59] Voice 9: those are the stages of the proposed project

[2:25:04] Voice 4: perfect

[2:25:05] Voice 9: so we've achieved them

[2:25:07] Trustee Rogers: i assume there's intended to be some content in there as opposed to yeah

[2:25:15] Voice 2: that could be a just

[2:25:17] Voice 2: through the chair that could be an error in the way escribe uploaded it because it was definitely

[2:25:21] Voice 2: in the word document so i'll just work with laurie to make sure that gets in thank you okay

[2:25:26] Trustee Luckham: So then I'll take it then if there's nothing further on 7.71 that it be advanced to council

[2:25:33] Trustee Luckham: as amended. Thank you very much, everybody. Okay, now here we are 7.8. I think that the

[2:25:44] Trustee Luckham: chair of financial planning is going to be responsible for this entire section.

[2:25:49] Trustee Luckham: But anyway, let's begin and ask you what items would you like to speak to the executive committee

[2:25:57] Trustee Luckham: prior to advancement, or do you just want to advance the entire lot? Vice-Chairs,

[2:26:05] Trustee Luckham: as CAO, you had something to say there? No?

[2:26:08] Voice 9: The only thing I'd ask is, as you're present at FPC,

[2:26:12] Voice 9: does EC feel that the general recommendations made out of financial planning committee are

[2:26:19] Voice 9: reflected in how this is presented here? I think that's the biggest role you would have to play

[2:26:26] Voice 9: um here is the sequencing appropriate and stuff like that julia and i've discussed it and um

[2:26:31] Voice 9: there are different ways to go but uh it's it's that the story is told and understood

[2:26:43] Trustee Rogers: so oh

[2:26:43] Trustee Luckham: yeah well that's good um i did phone dan after the meeting and had a bit of a chat about

[2:26:48] Trustee Luckham: how those events unfolded because i think it was a surprise to both of us but dan you've got your

[2:26:53] Trustee Luckham: your hand up so i'll

[2:26:55] Trustee Rogers: just say i think this i think this works and it works well uh you've got

[2:27:00] Trustee Rogers: 7.8.62.2 followed by 7.8.6.3 and between the two of them they crystallize what the issue is

[2:27:11] Trustee Rogers: issues are with the budget that the trust council is going to have to make a decision about

[2:27:17] Trustee Rogers: out and I think the discussion is probably going to focus on though that 7.6.3 and on the

[2:27:29] Trustee Rogers: chair's motion at 7.8.4 and that's what's going to take the time but there I think it's very clear

[2:27:40] Trustee Rogers: so I'm quite content with that the way it was done

[2:27:44] Trustee Luckham: okay director mobs one

[2:27:49] Voice 7: of the things the

[2:27:50] Voice 7: CAO and I did discuss was where to present 7.8.6.3 which is the changes that FPC made to the budget

[2:27:59] Voice 7: at the recent meeting so in this agenda package that briefing comes after the presentation of the

[2:28:06] Voice 7: amended budget and then after that is the pre-amended budget that FPC also requested go

[2:28:13] Voice 7: forward there was talk about maybe moving that briefing ahead of any of the

[2:28:18] Voice 7: budget details to provide some context for discussion of the current budget

[2:28:24] Voice 7: overview and highlights and I think that was the CAO's recommendation obviously

[2:28:28] Voice 7: isn't reflected in how things are set out here so happy to take some feedback

[2:28:33] Voice 7: from the committee on where they think that should land okay

[2:28:38] Trustee Luckham: thank you anybody

[2:28:42] Trustee Luckham: So I'm just going to remark, and there's a couple of ways to approach this, and I'm thinking

[2:28:50] Trustee Luckham: about trustees pre-reading of the package, and I'm thinking about how the flow of the

[2:28:55] Trustee Luckham: meeting is going to go, and in focusing decisions at the right juncture.

[2:29:00] Trustee Luckham: And so it strikes me that one, that 7.8.6.3 should be included in 7.8.6.2 and maybe called

[2:29:11] Trustee Luckham: A and B or something so that it's clearly in the same place.

[2:29:15] Trustee Luckham: But it does, in terms of trustees going through the package and reviewing it, they're going

[2:29:20] Trustee Luckham: to spend a lot of energy on FPC recommendations and making notes about amendments to get the

[2:29:25] Trustee Luckham: 7.6.3 to see that, oh, FPC already made all these changes or whatever. And so it does

[2:29:34] Voice 11: make me ponder

[2:29:36] Trustee Luckham: about in terms of trustees preparedness for the meeting, how that might be better presented.

[2:29:45] Trustee Luckham: But obviously 7.8.6.2 is much more comprehensive report as opposed to the recommended changes,

[2:29:54] Trustee Luckham: which is in 7.6.3, so I don't really have a suggestion or recommendation other than

[2:30:00] Trustee Luckham: maybe consolidating both of those under 7.8.6.2 is A and B.

[2:30:04] Trustee Luckham: But Vice Chair Fast, over to you.

[2:30:06] Trustee Fast: Well,

[2:30:07] Trustee Luckham: thank you.

[2:30:11] Trustee Fast: I thought it might be most helpful if somebody at some point,

[2:30:15] Trustee Fast: maybe chair in your letter that goes out or something,

[2:30:18] Trustee Fast: just suggest to trustees to look at page 815 first.

[2:30:24] Trustee Fast: And that's the one with the colors that has the three columns.

[2:30:27] Trustee Fast: and um just to get us or at least somewhere to highlight that that's the page that'll help you

[2:30:34] Trustee Fast: make sense of everything anyway i just that's a

[2:30:38] Trustee Luckham: good that's a good suggestion um uh vice chair

[2:30:42] Trustee Luckham: fast and i was thinking that indeed in the notes i could provide that clarity um and i would be

[2:30:50] Trustee Luckham: happy to do that ceo hudson pillar um

[2:30:53] Voice 9: yeah over the course of the week my thinking's gone around

[2:30:55] Voice 9: and i've had some good conversation with julia i think this is good now the way it is but i think

[2:31:01] Voice 9: what vice chair fast you know in your note i wouldn't say necessarily read it first but they

[2:31:06] Voice 9: have to be read in in relation to each other so that um one informs the other however you want

[2:31:13] Voice 9: to do it here's what's proposed and here and uh three essentially says this is why it's proposed

[2:31:19] Voice 9: to you this way or you could go this is what they had and then they made some changes and

[2:31:24] Voice 9: arrive back at what's in front of us but i i'm seeing it in this format i'm i think it tells

[2:31:30] Voice 9: the story relatively well and you would make your notes like like that to say take both into

[2:31:34] Voice 9: consideration yeah

[2:31:36] Trustee Fast: i think saying look at this first was wrong i'm i sort of meant bookmark it

[2:31:42] Trustee Luckham: yeah no and that's what i will do is that fpc when you're reading the fpc recommendations

[2:31:47] Trustee Luckham: recommendations reflect on item 7.8.6.2 in your evaluation.

[2:31:58] Trustee Luckham: Okay, so that answers the first question is structurally, is everything okay? And I think

[2:32:07] Trustee Luckham: we have consensus that it's okay. So thank you for that, Julia. And now, are there any individual

[2:32:14] Trustee Luckham: items that you want to pull out of here for discussion or do we want to advance it all to

[2:32:20] Trustee Luckham: council as presented i'm seeing nods we want to advance it all to council as presented you see

[2:32:28] Trustee Luckham: the smile thank you

[2:32:30] Voice 9: um

[2:32:31] Trustee Luckham: julia

[2:32:34] Voice 9: i've just written you an email regarding the advice um we've received

[2:32:40] Voice 9: received, how do you think we can communicate that to executive committee?

[2:32:49] Voice 7: I can give a brief summary of the email we received 30 seconds ago.

[2:32:54] Voice 9: Well, this is the moment that EC is considering the budget. And I think that we can use our

[2:33:00] Voice 9: language without going outside of confidence. And that we will be inside in camera later on today.

[2:33:07] Voice 9: day but I'd prefer to just have an acknowledgement now rather than wait two hours to later. So do

[2:33:15] Voice 9: you want to do it or should I speak in code?

[2:33:18] Trustee Luckham: Obviously that would preclude us asking detailed

[2:33:21] Trustee Luckham: questions. Correct. I can give a

[2:33:25] Voice 7: brief summary in code. So FPC gave direction to staff to receive

[2:33:31] Voice 7: legal opinion or to seek legal opinion on policy change recommendations to the reserve or the

[2:33:37] Voice 7: special requisition policy we'll all remember that delightful conversation from fpc last week

[2:33:42] Voice 7: um so you know recommend changes to that policy do have um the potential to impact next year's

[2:33:52] Voice 7: budget discussion at trust council um which is why it landed at the fpc table um it's not in

[2:33:59] Voice 7: this agenda package because we didn't have the legal opinion at the time that this package was

[2:34:05] Voice 7: created so we did receive that this morning and in summary it looks like we won't need to make

[2:34:12] Voice 7: changes to the original recommended budget but that some recommendations to the policy that

[2:34:20] Voice 7: could impact you know future budgets down the line need to be considered based on the legal

[2:34:25] Voice 7: opinion we've received so i do think that that policy should go to or some discussion of that

[2:34:32] Voice 7: policy needs to be had at the trust council table yes but you know in summary i'm not going i don't

[2:34:41] Voice 7: think we're going to have issues with funding um the salt spring island projects that have been

[2:34:46] Voice 7: proposed in the next year's budget the way that was originally proposed okay

[2:34:50] Trustee Luckham: that's good news and

[2:34:51] Trustee Luckham: so any discussion would be had in camera council but we can discuss that when we get there

[2:34:55] Trustee Luckham: today yeah

[2:34:57] Voice 9: or even later today if you want to

[2:34:58] Trustee Luckham: yeah yeah yeah

[2:35:00] Trustee Luckham: okay dan rogers well i how does

[2:35:05] Trustee Rogers: the chair's motion play out in relation to that that's the chair of financial planning

[2:35:14] Trustee Rogers: fpc's motion i mean that's my question and if i have to ask you in camera i'll ask you in camera

[2:35:20] Trustee Rogers: but that's my considering we've just voted to move his motion to which would effectively amend

[2:35:26] Trustee Rogers: that policy.

[2:35:27] Voice 9: Which motion? 7

[2:35:30] Trustee Rogers: .8.4.

[2:35:33] Voice 7: I can speak to that. Yep.

[2:35:36] Voice 7: So that's a different policy. So

[2:35:39] Voice 7: the motion that Chair Trusted Grove is bringing forward is to amend the Islands Trust Reserves

[2:35:46] Voice 7: and Surplus Policy. What I'm referring to are the policy change recommendations that FPC looked at

[2:35:53] Voice 7: related to special tax requisition reserve funds so that was the conversation around how SWPA can

[2:36:01] Voice 7: use the SWPA reserve monies oh

[2:36:03] Trustee Rogers: I'm sorry I misunderstood I I totally misunderstood I sorry

[2:36:08] Trustee Rogers: I totally misunderstood my fault this

[2:36:10] Voice 7: is what happens when I have to speak in code yeah I'm

[2:36:13] Voice 9: good at this I can really I always speak in code well

[2:36:16] Trustee Luckham: let's uh let's stop this conversation in code

[2:36:19] Trustee Luckham: and move on but

[2:36:20] Voice 9: yeah it's not even quite it's a safer

[2:36:22] Trustee Luckham: place to be if you don't mind

[2:36:24] Trustee Luckham: um so therefore i heard uh from vice chairs that you wanted to advance section 7.8 in its entirety

[2:36:33] Trustee Luckham: lori i'm sure you appreciate that um to council as presented excellent work everybody wow

[2:36:45] Trustee Luckham: way

[2:36:46] Voice 9: to go julia take

[2:36:49] Trustee Luckham: the rest of the week off julia say

[2:36:51] Voice 9: thank you that's what she wants to

[2:36:52] Voice 9: to do actually so uh that's

[2:36:54] Trustee Luckham: perfect and if i have any insight whatsoever i bet her banked hours

[2:36:59] Trustee Luckham: would allow her to take a lot more than just a week off

[2:37:01] Trustee Rogers: hey listen if you want us to go through

[2:37:05] Trustee Rogers: the public feedback line by line we could do that i

[2:37:09] Trustee Luckham: can't hear you dan your connection must be

[2:37:12] Trustee Luckham: breaking up 7.9 trustee summary updates um i will message out again um although it you know

[2:37:22] Trustee Luckham: obviously it's too late for where are my trustee updates to come in now we received trustee

[2:37:31] Trustee Luckham: johnson's piece bc ferries in fact i don't know i haven't forwarded that to you laurie or the

[2:37:39] Trustee Luckham: executive committee i got a letter yesterday from bc ferries advising that they're going to be

[2:37:44] Trustee Luckham: rolling out that new ferry to main island and they're going to be looking at schedule improvements

[2:37:48] Trustee Luckham: as a result of that because the capacity on that ferry even if nothing changed in terms of

[2:37:55] Trustee Luckham: scheduling is significantly better than it has been historically so that's a good moment for

[2:37:59] Trustee Luckham: southern gulf islands presumably um so trustee summary updates anything there shall we just

[2:38:08] Trustee Luckham: advance that to council as presented 7.9.1 and 2 so 7.9 advance the council as presented

[2:38:18] Trustee Luckham: in its entirety. Thank you very much. And yeah, so that's it. Trust council priorities chart.

[2:38:28] Trustee Luckham: Any concerns with that going to council as presented? Then 7.1.0 also advanced to council

[2:38:36] Trustee Luckham: as presented. A couple of pieces of correspondence. Trustee Johnson, model fees bylaw and a letter

[2:38:44] Trustee Luckham: from Carlin uh guarding support for the Ganges Village plan uh at 7.11 uh any concerns otherwise

[2:38:53] Trustee Luckham: we'll advance so CAO Hotzenpoe and uh we'll go to Vice Chair Rogers first.

[2:38:57] Trustee Rogers: I just wanted to say in

[2:38:59] Trustee Rogers: relation to Trustee Johnson it is his his letters seem to be more generic than the model fees

[2:39:04] Trustee Rogers: ball out it's about model bylaws period um and and the resistance to those on in the Republic of

[2:39:12] Trustee Rogers: of Laskiti. And so I would probably change that to model bylaws briefing, as opposed to model

[2:39:20] Trustee Rogers: bylaws.

[2:39:22] Trustee Luckham: So what was his title that he used? So it comes back to not wanting to...

[2:39:28] Trustee Rogers: He calls it model bylaws.

[2:39:30] Trustee Luckham: Oh, I see. So then let's change that accordingly.

[2:39:33] Trustee Luckham: Laurie, are you aware of that? I've captured that.

[2:39:38] Voice 1: I've I've captured that um and

[2:39:41] Trustee Luckham: you had something else for me uh

[2:39:44] Voice 1: trustee Johnson wanted this

[2:39:46] Voice 1: included in the local planning services section and we hadn't landed on exactly

[2:39:52] Voice 1: what was appropriate so it's been here for your consideration under correspondence

[2:39:57] Voice 1: so

[2:39:58] Trustee Luckham: it says briefing um at the top um so I'm not that's obviously not a briefing created by

[2:40:10] Trustee Luckham: staff it's a briefing created by trustee johnson that's

[2:40:14] Trustee Rogers: correct does he sit

[2:40:18] Trustee Rogers: on the um

[2:40:19] Trustee Rogers: local regional planning committee no

[2:40:22] Voice 9: mr chair i think it's either new business or it's

[2:40:27] Voice 9: correspondence of a form i i don't think it's in the the land use planning reporting section to

[2:40:35] Trustee Luckham: is there an ask in here or is it a comment i don't recall now i think it's just a comment

[2:40:40] Trustee Luckham: yeah it's comments

[2:40:43] Trustee Luckham: so it's not really new business um i

[2:40:47] Trustee Fast: support leaving it in i support

[2:40:49] Trustee Fast: leaving it in correspondence yeah because

[2:40:52] Trustee Fast: it's uh then it it sort of says it's come from outside

[2:40:55] Trustee Fast: and it's here for people to read

[2:40:57] Trustee Luckham: right so i'm inclined to want to remove the word briefing

[2:41:02] Trustee Luckham: from the header and just submit it as a piece of correspondence and model bylaws would be the

[2:41:08] Trustee Luckham: a better title can

[2:41:10] Trustee Fast: i yeah go ahead or you could use the word memo which is sometimes used for

[2:41:16] Trustee Fast: things that i send in yeah

[2:41:18] Trustee Luckham: it doesn't matter it's we're no words we're

[2:41:24] Voice 9: mincing okay

[2:41:25] Trustee Luckham: so let's just

[2:41:26] Trustee Luckham: leave it the way it is and make and just change the title model bylaws ceo hudson pillar

[2:41:30] Voice 9: however

[2:41:31] Voice 9: However, this top, this, the content here, I think you could leave two hours in the schedule

[2:41:43] Voice 9: for discussion because essentially the drift of the organization is one of regional cooperation

[2:41:53] Voice 9: operation, and increasing fiscal responsibility, and making sure that we have efficiencies with

[2:42:04] Voice 9: our dollars, which is going to require or have discussions around that. So I'm just pointing out

[2:42:09] Voice 9: that this is as fundamental a question as the previous question that's going to happen on the

[2:42:15] Voice 9: policy statement day. And I, for one, will be interested to hear how this is received,

[2:42:22] Voice 9: um and hopefully it gets its full run because it's very informative to me and to our strategic

[2:42:28] Voice 9: plan which is needs to be informed by um this perspective if indeed this is the the um the

[2:42:35] Voice 9: perspective of the majority of trustees that's very helpful to know um as we proceed so i was

[2:42:41] Voice 9: just saying this is an important um note briefing or a memo and um how it's discussed thanks so

[2:42:49] Trustee Luckham: So would it be presumptive or appropriate for the Executive Committee to forward this briefing to Trust Regional Planning Committee as a preemptive action?

[2:43:03] Trustee Luckham: And then that could be stated when this is presented to Council, this has been forwarded to Regional Planning Services, and maybe that'll...

[2:43:13] Voice 9: I wouldn't recommend that.

[2:43:14] Trustee Luckham: Okay.

[2:43:15] Trustee Luckham: okay that might where that

[2:43:17] Voice 9: might be the result of the discussion if it's if it's to be further

[2:43:22] Voice 9: um but at the outset i think it should go as it's intended yeah

[2:43:26] Trustee Luckham: i'm just inclined to try and

[2:43:28] Trustee Luckham: want to reduce any conversation so it might be lengthy when indeed the obvious thing is

[2:43:34] Trustee Luckham: is if there's interest of council on this that it would be forwarded to um

[2:43:39] Trustee Luckham: uh regional planning committee either to action or for consideration so those are the questions so

[2:43:47] Trustee Luckham: i think given what we've heard um both of these items 7.111 and 112 would be forward

[2:43:54] Trustee Luckham: to council as presented and i see a nod from uh from uh the director of local planning services so

[2:44:01] Trustee Luckham: thank you man this is amazing we are now at executive committee projects uh that concludes

[2:44:09] Trustee Luckham: And that concludes the council agenda package.

[2:44:12] Trustee Luckham: Thank you, everybody.

[2:44:14] Trustee Luckham: It's gonna be an exciting few days

[2:44:17] Trustee Luckham: and appreciate the amazing midnight hours,

[2:44:22] Trustee Luckham: candles burning, getting all of this ready for us.

[2:44:27] Trustee Luckham: I gotta admit, I enjoyed seeing Linda Adams' typewriter.

[2:44:31] Trustee Luckham: It's the one with the number one has a flaw

[2:44:33] Trustee Luckham: on the bottom corner of it

[2:44:34] Voice 4: on

[2:44:34] Trustee Luckham: some of those documents included in the package.

[2:44:37] Trustee Luckham: And maybe that was your part, Dan, original documents.

[2:44:42] Trustee Luckham: But she fondly remembers using a typewriter to do all this work.

[2:44:48] Trustee Rogers: It was a real discovery to find those three documents.

[2:44:54] Trustee Rogers: And thank you to the staff for finding them for me.

[2:44:58] Trustee Luckham: Well, I think Deliani and everybody in the department,

[2:45:03] Trustee Luckham: the people that have been in the department over the years,

[2:45:05] Trustee Luckham: have called the archives to find all of this rich documentation that indeed makes me feel like we're

[2:45:15] Trustee Luckham: going around in circles to some extent but here we are do they get smaller or tighter and tighter

[2:45:23] Trustee Luckham: or bigger let us go to executive committee projects and let us keep running until noon

[2:45:29] Trustee Luckham: and then we'll have a break mr

[2:45:31] Trustee Rogers: chair can i ask a question where do you intend to put 5.2 and 5.3 in

[2:45:35] Trustee Rogers: I'm sorry?

[2:45:39] Trustee Rogers: Remember we skipped over the local trust committee chair updates and Islands Trust

[2:45:44] Trustee Rogers: Conservancy liaison updates?

[2:45:46] Trustee Luckham: Well, that's a very good question, Dan. I wasn't sure that we would

[2:45:51] Trustee Luckham: get this far advanced. But I think that why don't we do those now? And that's evil on my part. I'll

[2:46:07] Trustee Luckham: I'll recognize that, that we've got 15 minutes before lunch.

[2:46:11] Trustee Luckham: Why don't we do those now?

[2:46:12] Trustee Luckham: And then we can continue on with business when we return from lunch.

[2:46:18] Trustee Luckham: That's fine.

[2:46:18] Trustee Rogers: I just didn't want us to miss that part of the agenda.

[2:46:22] Trustee Rogers: If people were looking forward to it online,

[2:46:25] Trustee Rogers: waiting for their local trust committee to get mentioned.

[2:46:28] Trustee Luckham: Well, Dan,

[2:46:29] Trustee Luckham: why don't you start us off on 5.2 local trust committee chair updates and

[2:46:33] Trustee Luckham: tell us what's happening in your local trust committee.

[2:46:37] Trustee Rogers: Yeah, just a second.

[2:46:38] Trustee Rogers: I'm just gonna close my door um

[2:46:40] Trustee Luckham: so um you got up Dan what's

[2:46:46] Trustee Rogers: that I'm

[2:46:47] Trustee Luckham: disappointed that you got up

[2:46:48] Trustee Luckham: Dan oh

[2:46:50] Trustee Rogers: well I just had to close the door I

[2:46:51] Trustee Luckham: know but you're wearing your pajamas

[2:46:54] Trustee Rogers: no I'm not those are my those are my day pants I

[2:46:58] Voice 4: see okay over

[2:47:00] Trustee Rogers: to you the um uh so okay so I

[2:47:04] Trustee Rogers: I wanted to say a couple of things.

[2:47:06] Trustee Rogers: One is I had Maine Island this week

[2:47:11] Trustee Rogers: and I just wanted to flag for them that we had the main item

[2:47:15] Trustee Rogers: on the agenda was that we had the CRD come and talk to us

[2:47:19] Trustee Rogers: because there is, they are activating finally putting

[2:47:24] Trustee Rogers: in a walking trail from Miners Bay to Village Bay

[2:47:29] Trustee Rogers: for which they have an astoundingly high grant

[2:47:33] Trustee Rogers: from somewhere of about 2.4 million dollars i don't know that's what they said um it's and if

[2:47:42] Trustee Rogers: you've been on maine you know that's a um uh you know it's a fair hike it's probably three

[2:47:48] Trustee Rogers: kilometers maybe maybe whatever it is all uphill anyway the plan is to have a multi-use trail going

[2:47:54] Trustee Rogers: all the way from the ferry terminal to the village um and there were a lot of questions and there's

[2:47:59] Trustee Rogers: lots of issues related to how many trees need to be taken down etc etc so it was a very good

[2:48:06] Trustee Rogers: discussion um from the trustees the trustees had a lot of questions and there were other

[2:48:12] Trustee Rogers: people a number of people watching so that's what's going on on um on main island i wanted to

[2:48:19] Trustee Rogers: um uh the i haven't i have most my other two trusts the local trust committees besides gambier

[2:48:26] Trustee Rogers: are next week so there are issues coming up but I wanted to just say a couple of things

[2:48:33] Trustee Rogers: it's just some awareness came to me that related to engagement with First Nations that I'd like

[2:48:42] Trustee Rogers: to share with the other chairs and vice chairs which is two things one is we have given third

[2:48:53] Trustee Rogers: third reading to a housing project on Gabriola that we've actually approved at EC, the bylaws

[2:49:03] Trustee Rogers: related to that. There is an OCP amendment, so it's the minister. And at this stage, the

[2:49:09] Trustee Rogers: synonym has come forward and said they'd like to engage on this. So we have to figure that

[2:49:18] Trustee Rogers: that out going forward as to what is the continuity

[2:49:22] Trustee Rogers: of engagement with First Nations going forward

[2:49:26] Trustee Rogers: and what that's going to mean for the work

[2:49:30] Trustee Rogers: that we're doing on that.

[2:49:32] Trustee Rogers: So, and it's just part of the process of learning

[2:49:38] Trustee Rogers: and that also came to me that the timelines

[2:49:42] Trustee Rogers: that we work on are actually our timelines

[2:49:47] Trustee Rogers: and don't reflect necessarily the framework

[2:49:53] Trustee Rogers: that we need to work with First Nations

[2:49:55] Trustee Rogers: because it also came up in relation to a project

[2:49:59] Trustee Rogers: that Sue Ellen will be familiar with,

[2:50:01] Trustee Rogers: which is the Keats For Sure project,

[2:50:05] Trustee Rogers: which is that our last meeting,

[2:50:07] Trustee Rogers: I had sort of pushed, I shouldn't use this word,

[2:50:12] Trustee Rogers: I'd encouraged staff to take a more aggressive timeline

[2:50:15] Trustee Rogers: line um to try and get us to public hearing in the summertime of this year because we've done

[2:50:21] Trustee Rogers: two years of work on the on the island in relation to it um and the squamish have now said

[2:50:29] Trustee Rogers: and i'm very pleased by this that they'd like to have an engagement on this and the staff was

[2:50:35] Trustee Rogers: concerned about that in terms of my and i have to say and i and i humbly say this um i hadn't

[2:50:44] Trustee Rogers: In my interest in advancing that project, I had not consciously thought of, well, what if the Squamish decide now to engage on this project?

[2:50:56] Trustee Rogers: The timelines we're talking about are probably not workable.

[2:51:00] Trustee Rogers: And I need to be, and I just want to say, I need to be more conscious of that every time those projects come up.

[2:51:06] Trustee Rogers: And I don't know what's going to come of that, but it's probably going to be that our timelines are going to have to adapt for that as well.

[2:51:15] Trustee Rogers: So I just wanted to give, I was thinking about what to say today, and I just wanted to give that a sense of awareness of my learning about that it continues to evolve about how we need to incorporate different thinking into how things occur.

[2:51:30] Trustee Rogers: So those are the two things I wanted to address for you.

[2:51:35] Trustee Rogers: And that's my report at this point.

[2:51:39] Trustee Luckham: All right, thank you, Dan.

[2:51:41] Trustee Luckham: Appreciate that.

[2:51:42] Trustee Luckham: Vice Chair Patrick.

[2:51:46] Trustee Patrick: I had to Saturn last Thursday.

[2:51:52] Trustee Patrick: There was just a variance on a subdivision

[2:51:58] Trustee Patrick: that was proceeding that had been in the works

[2:52:01] Trustee Patrick: for a long time that was subject to rezoning

[2:52:03] Trustee Patrick: it was a donor property for density transfers so it was a very interesting project to see

[2:52:09] Trustee Patrick: it's moving along the variance was approved it was due to a road running right through the middle of

[2:52:17] Trustee Patrick: the property so there's some split across the streets or whatever you call that funny shapes

[2:52:25] Trustee Patrick: tomorrow we i have north pender which is going to be very interesting we have a public hearing

[2:52:32] Trustee Patrick: on the short-term vacation rental changes

[2:52:34] Trustee Patrick: to the TUP guidelines.

[2:52:36] Trustee Patrick: And we have James Island subdivision

[2:52:40] Trustee Patrick: is on the agenda tomorrow.

[2:52:42] Trustee Patrick: So I thank staff for the work they've done

[2:52:45] Trustee Patrick: to help prepare trustees for this conversation tomorrow.

[2:52:48] Trustee Patrick: And I'll have hopefully interesting reports

[2:52:52] Trustee Patrick: for you next week.

[2:52:53] Trustee Patrick: I know I will have interesting reports

[2:52:55] Trustee Patrick: for you next week.

[2:52:58] Trustee Patrick: And that's it.

[2:52:59] Voice 11: Okay, thank you, Laura.

[2:53:01] Voice 11: So Sue Ellen Fast,

[2:53:03] Voice 11: asked how are things in your islands well

[2:53:06] Trustee Fast: I don't think I have much to report after our joint

[2:53:09] Trustee Fast: meeting yesterday with Bowen but I'll just add a couple of things that I forgot to mention

[2:53:15] Trustee Fast: yesterday one of them is on Monday we repealed most of the old Bowen LTC bylaws because we've

[2:53:27] Trustee Fast: replaced them with other things through the 20 years there's still one that I asked to be

[2:53:32] Trustee Fast: removed because i didn't see that it had been uh replaced and um uh so that's just part of the

[2:53:40] Trustee Fast: process i wanted to we had a difficult day last week when a huge douglas fir um um was taken down

[2:53:49] Trustee Fast: by municipal council on the fire um fire hall emergency operations center construction site

[2:53:55] Trustee Fast: um and people stood in front of it and anyway it was a difficult day on facebook

[2:54:03] Trustee Fast: uh and then um um but there is that bunch of clearing happening uh down in the cove um and so

[2:54:12] Trustee Fast: people are um alert to the idea that more change and development is happening down in in snug cove

[2:54:20] Trustee Fast: the other one is the um um space for a medical center right beside the fire hall space

[2:54:27] Trustee Fast: and um anyway uh and perhaps clearing for um our affordable housing attainable housing group

[2:54:37] Trustee Fast: birch and um i think that's uh oh and uh and we just approved um uh construction to begin

[2:54:47] Trustee Fast: in um for our next section of the multi-use trail so this is our our uh sorry multi-use pathway the

[2:54:54] Trustee Fast: mup this is the um bicycle path basically uh that we're constructing in phases across the island

[2:55:00] Trustee Fast: um the only other thing i just wanted to mention is that i went to the second day of the um oceans

[2:55:08] Trustee Fast: protection plan workshop for part of it um but i wasn't uh finding very much of interest and i had

[2:55:16] Trustee Fast: had too much to do so I just skipped most of the rest of it I'm curious if anybody else went

[2:55:21] Trustee Fast: anyway that's uh that's all I've got to report at this point okay

[2:55:27] Trustee Luckham: very good thank you uh vice

[2:55:29] Trustee Luckham: chair fast um so yeah from my quarter um really since we met last um I have attended uh two or

[2:55:38] Trustee Luckham: three days of uh the OPP the sessions that I could in between other other activities that

[2:55:48] Trustee Luckham: were dragging me away. I actually did conduct an interview with the Driftwood yesterday about

[2:55:56] Trustee Luckham: vessel anchorages and whether or not Elizabeth Nolan gave me the slack to respond after the

[2:56:04] Trustee Luckham: OPP sessions in the event that there was something that came forth from that session.

[2:56:12] Trustee Luckham: but my reflection on that is it's very disappointing

[2:56:16] Trustee Luckham: and that we are reaching the end of the budget,

[2:56:21] Trustee Luckham: multi-year budget that's been available

[2:56:23] Trustee Luckham: for the Ocean Protection Plan,

[2:56:25] Trustee Luckham: the largest single activity initiated

[2:56:29] Trustee Luckham: by the federal government in protection of the ocean

[2:56:31] Trustee Luckham: in the history of Canada.

[2:56:34] Trustee Luckham: And it seems to me that there are lots of,

[2:56:40] Trustee Luckham: or a shortage of conclusions, and particularly around the Anchorage file. In fact, the Anchorage

[2:56:45] Trustee Luckham: issue was not even on the agenda until Claire and I asked for it to be put on the agenda,

[2:56:51] Trustee Luckham: and it was put on the agenda, but it may just as well not been on the agenda, in all honesty.

[2:57:00] Trustee Luckham: I didn't say that, but we didn't really get anything, and we're still waiting for information,

[2:57:05] Trustee Luckham: And yet this whole event is going to wrap up here without any real conclusions or directions.

[2:57:12] Trustee Luckham: And indeed, the anchorages, which is in our correspondence, I think it's coming up here, the Transport Safety Board report is also disappointing.

[2:57:23] Trustee Luckham: They certainly stated all the obvious, but left out the most obvious thing, that anchorage of these vessels within the southern Gulf Islands seems so much more inappropriate now than it did before.

[2:57:37] Trustee Luckham: on the other topics of interest that were there, which was oil spill prevention,

[2:57:45] Trustee Luckham: new technologies to handle oil spills, what the priorities are in the event of oil spills,

[2:57:51] Trustee Luckham: all of that sort of language about how well prepared we are and how, if it spills, we're

[2:57:57] Trustee Luckham: going to be on top of it, and yet there's serious lacks in rescue tug in Sydney,

[2:58:03] Trustee Luckham: be an outstanding issue for us. And outstanding issue is the response time is still far too long

[2:58:11] Trustee Luckham: for the frequency at which the tidal changes happen in the Southern Gulf Islands. And I did

[2:58:16] Trustee Luckham: raise those in a couple of sessions. But yeah, I can't say that it was an exciting couple of days.

[2:58:26] Trustee Luckham: I still don't really know what to think about it all. But Claire and I haven't had an opportunity

[2:58:32] Trustee Luckham: to debrief. I know that she wasn't terribly happy either when we were listening to the

[2:58:40] Trustee Luckham: Anchorage's report. And I haven't spoken with any of the other local groups from my sector

[2:58:46] Trustee Luckham: the highlight of last week, I guess. Certainly looking forward to council here coming up.

[2:58:52] Trustee Luckham: So let us go for a break and come back at, is 12.30 okay?

[2:59:00] Trustee Luckham: And we'll reconvene with the remaining portion of our agenda.

[2:59:03] Trustee Luckham: And I really want to thank everybody for getting us advanced through this session.

[2:59:08] Trustee Luckham: I hadn't anticipated we'd be wrapped up before lunch on the Trust Council.

[2:59:12] Trustee Luckham: That's terrific.

[2:59:13] Trustee Luckham: Thank you for the great work.

[2:59:16] Trustee Luckham: See you at 12.30.

[3:28:47] Voice 11: Team, looks like we're all here. Welcome back. Just getting myself orientated here. So for members of

[3:28:58] Trustee Luckham: the public joining us, welcome to the Islanders Trust Executive Committee meeting of February the 24th. This is our pre-council preparedness meeting.

[3:29:10] Trustee Luckham: meeting. We started at 9 o'clock this morning and we've managed to get through some bylaws

[3:29:15] Trustee Luckham: for approval and consideration on Bowen, Galliano, Main, Saturna and North Pender and we've managed

[3:29:24] Trustee Luckham: to address all of the Trust Council meeting preparation for March 9th to 11th and are

[3:29:31] Trustee Luckham: now on executive committee work and will be proceeding. So I want to acknowledge, as always,

[3:29:42] Trustee Luckham: that it's an honour and privilege to live here in Coast Salish Territory and reflect upon the rich

[3:29:50] Trustee Luckham: history of the people that have been here since the beginning of time.

[3:29:54] Trustee Luckham: And I'm just ever so thankful to that and thankful also to our staff.

[3:30:00] Trustee Luckham: for all of the terrific work that they do in preparing our meeting packages and delivering

[3:30:05] Trustee Luckham: the materials requested by council for the decision making to advance the preserve and

[3:30:11] Trustee Luckham: protect mandate, which as you can see from the discussion is a deep topic of great reflection

[3:30:22] Trustee Luckham: and hopefully some great work coming up here in the near future.

[3:30:28] Trustee Luckham: so i think we dealt with the 5.2 item so 5.3 was the last remaining piece i was just conservancy

[3:30:37] Trustee Luckham: liaison update uh vice chair fast did you have anything to share with us today just that there's

[3:30:45] Trustee Fast: a um agenda item already in the package that we just forwarded to trust council so i'll just refer

[3:30:50] Trustee Fast: refer people to that. Pages 7051 and 752.

[3:30:54] Voice 11: Right. Thank you very much.

[3:30:57] Trustee Luckham: All right, then. So the next

[3:31:00] Trustee Luckham: item then on our agenda, if I'm not mistaken, would be 8.1.2.1, Islands 2050 Policy Statement

[3:31:08] Trustee Luckham: Amendment Project Virtual Forum Update. That's a briefing. I understand. Well, that's going to be

[3:31:15] Trustee Luckham: on the 3rd of March 7-9 and encourage everybody to join us and I do believe that Dan you and

[3:31:25] Trustee Luckham: others on that committee are meeting to discuss the details of that so in the in the moment

[3:31:30] Trustee Luckham: let's turn to director of trust area services to update us on this briefing before us

[3:31:39] Voice 13: thank

[3:31:40] Voice 13: you chair this is simply being provided for your information to let you know that planning

[3:31:44] Voice 13: is underway and to let you know who the participants of the forum or the open house will be

[3:31:49] Voice 13: and just to give you a status update essentially as you mentioned trustee rogers was in on a

[3:31:54] Voice 13: planning meeting that we held yesterday with tbc chair morrison as well and so we are underway and

[3:32:02] Voice 13: prepared to offer the open house happy to take any questions vice

[3:32:07] Trustee Luckham: chair patrick sorry

[3:32:11] Trustee Patrick: i had a wild

[3:32:12] Trustee Patrick: mouse there um so trustees should register to attend just like the public or yes please yeah

[3:32:21] Voice 11: anything else no okay well looking forward to that uh

[3:32:31] Trustee Luckham: i'll be registering and uh looking forward to

[3:32:34] Trustee Luckham: see what we learn from that so thank you for all of your work delaney and lisa and everybody else

[3:32:40] Trustee Luckham: that's involved in this yes

[3:32:42] Voice 13: thank you we've got the whole team thank you and just noting delaney's

[3:32:45] Voice 13: name was left off the the briefing but she is indeed going to be involved right

[3:32:50] Trustee Luckham: perfect okay

[3:32:52] Trustee Luckham: so then if there's nothing further on that topic i'm going to go to forecasted overspending

[3:32:57] Trustee Luckham: specific areas briefing julia mobs over to you all

[3:33:05] Voice 7: right uh so this is a briefing that um was

[3:33:09] Voice 7: also forwarded to financial planning committee um it's directed from our policy 6.5.2 budget control

[3:33:15] Voice 7: and adjustment authority. Essentially, this is a requirement that anytime we are actually

[3:33:21] Voice 7: overspent by $20,000 or more or forecasted to be overspent by $20,000 or more in a particular line

[3:33:29] Voice 7: item that we report to executive committee. So the chart there summarizes for you the areas

[3:33:35] Voice 7: where we expect to be overspent by that threshold or higher. There are some suggestions for

[3:33:40] Voice 7: for mitigation, if any.

[3:33:43] Voice 7: I won't speak to the particular details.

[3:33:45] Voice 7: I think most of them the committee is already aware of,

[3:33:48] Voice 7: but it's here to meet our reporting obligations.

[3:33:51] Voice 7: Happy to field questions.

[3:33:53] Trustee Luckham: Okay, any questions for the director?

[3:33:57] Trustee Luckham: Nope, I guess the report is completely clear

[3:33:59] Trustee Luckham: and thank you again for your excellent work, Julia.

[3:34:02] Voice 4: You're welcome.

[3:34:05] Trustee Luckham: All right then, 8.2.3.1,

[3:34:08] Trustee Luckham: request for executive committee sponsorship

[3:34:10] Trustee Luckham: of a development application fee that's a request for decision this has come from main island

[3:34:16] Trustee Luckham: and perhaps david marla wishes to speak to this and perhaps dan rogers might

[3:34:22] Trustee Luckham: like to otherwise we'll consider it here um

[3:34:26] Voice 2: sure thank you this is an application for sponsorship

[3:34:29] Voice 2: under the Trust Council Policy 4.1, what's that, 13 it looks like.

[3:34:37] Voice 2: And this is for the Main Island Housing Society applying to rezone a specific property in Village Bay Road

[3:34:47] Voice 2: to split it into three parcels, one of which will be zoned for multifamily,

[3:34:53] Voice 2: which will include affordable housing.

[3:34:55] Voice 2: There'll be 10 units and I believe under the formula for BC Housing, 70% of those will

[3:35:01] Voice 2: be below market value.

[3:35:03] Voice 2: So it means seven affordable units.

[3:35:06] Voice 2: The other three units, I'm not sure what BC Housing will do with those, market or otherwise.

[3:35:12] Voice 2: One of the lots will be retained by the landowner and the other lot will have some kind of a

[3:35:18] Voice 2: covenant that will restrict its use, but that has not yet been determined what it would

[3:35:22] Voice 2: be.

[3:35:22] Voice 2: So this is an application to cover the full cost of the rezoning application, which is $5,500.

[3:35:32] Voice 2: As you know, you have a line item in the budget of $5,000 for this.

[3:35:38] Voice 2: This is really waiving the fees, so waiving the revenue, essentially.

[3:35:43] Voice 2: And you have, not that long ago, approved, I believe, just over $1,000 for a temporary use permit on another local trust committee.

[3:35:51] Voice 2: committee. So back to you for how you want to proceed. The staff feels this meets the

[3:35:57] Voice 2: policies so the recommendation is to approve it as requested.

[3:36:01] Voice 11: And CAO Hatzenpiller has something to add.

[3:36:05] Voice 2: David, you and I spoke

[3:36:06] Voice 8: about this earlier. Do you wish to fill in committee or

[3:36:07] Voice 8: should I?

[3:36:10] Voice 2: In regards to the market housing, Russ, or is this something else?

[3:36:14] Voice 9: Well, I just want committee to be fully aware before they make a decision around

[3:36:20] Voice 9: the totality of the application.

[3:36:22] Voice 2: Yeah.

[3:36:24] Voice 2: I'm

[3:36:25] Voice 9: happy to do it.

[3:36:26] Voice 2: Sure, go ahead.

[3:36:26] Voice 2: I kind of mentioned it, but I didn't go into details on it.

[3:36:29] Voice 9: Yeah, I didn't pick up on that.

[3:36:30] Voice 9: But just so you're aware, you know, that this is an application.

[3:36:33] Voice 9: There's three lots involved.

[3:36:35] Voice 9: There's one lot that's associated with affordable housing.

[3:36:40] Voice 9: The other two lots are not.

[3:36:42] Voice 9: So just as you're aware, as you're approving sponsorship,

[3:36:45] Voice 9: You're approving this with the ultimate goal of developing affordability, but indeed there's market realizations or market potential is increased associated with this process.

[3:37:04] Voice 9: So as you look at sponsorship, just be aware of what is required as you move forward to sponsoring these issues and to be consistent as you look at these across the trust area.

[3:37:20] Voice 11: All right. Thank you, CAO. Vice Chair Rogers, local knowledge.

[3:37:26] Trustee Rogers: It's actually a little bit more even complicated than that.

[3:37:32] Trustee Rogers: The rezoning application, while in the name of the Maine Island Housing Society, of course,

[3:37:37] Trustee Rogers: because there's a subdivision involved, the property owner will retain title to the property

[3:37:44] Trustee Rogers: until the subdivision has occurred and the land is transferred. And seven months ago,

[3:37:57] Trustee Rogers: in a local trust committee meeting the landowner suggested that he would he would give up his

[3:38:06] Trustee Rogers: second lot and just sort of he would just keep his keep the remainder of two-thirds as one lot and

[3:38:13] Trustee Rogers: and and transfer the one-third to the main island housing society has taken six months to confirm

[3:38:21] Trustee Rogers: firm with him that no he truly does want two lots so he's getting you're absolutely right mr cao

[3:38:29] Trustee Rogers: uh while the main island housing society is undoubtedly footing the bill on this whole thing

[3:38:34] Trustee Rogers: uh the actual landowner um is asking for a uh a subdivision that will provide him with not only

[3:38:44] Trustee Rogers: the lot he lives on but a second lot um and and then there the third lot would be given to the

[3:38:51] Trustee Rogers: the main island housing and in its totality would be given to the main island housing society there

[3:38:56] Trustee Rogers: has been talk of putting a covenant on that middle lot the second lot but the terms of it are not

[3:39:02] Trustee Rogers: yet clear so it's i have to say i'm a little bit conflicted about this um because of the fact that

[3:39:13] Trustee Rogers: that there is some potential realization of value

[3:39:17] Trustee Rogers: in the property by donating the one third of the property

[3:39:23] Trustee Rogers: to the housing society that the current landowner

[3:39:28] Trustee Rogers: would get a second lot out of the property.

[3:39:31] Trustee Rogers: Now, maybe that's not an unusual or an unexpected

[3:39:37] Trustee Rogers: or inappropriate benefit for him to get

[3:39:40] Trustee Rogers: for giving up three and a half acres or whatever it is,

[3:39:43] Trustee Rogers: but that that is the case and um but i also am very conscious of the fact that the main island

[3:39:49] Trustee Rogers: housing society is footing the bill on all of that um as as the other side of it so i just

[3:39:55] Trustee Rogers: wanted to be clear that that's the sort of the whole picture of this okay

[3:40:05] Trustee Luckham: any other questions

[3:40:06] Trustee Luckham: laura patrick so

[3:40:08] Trustee Patrick: i as i read here the the the lot that that will end up eventually in the ownership

[3:40:15] Trustee Patrick: of the society is being donated so there's a there is a tangible value um there and is the

[3:40:25] Trustee Patrick: the lot that the society will be receiving is the one that will have the 10 densities

[3:40:33] Trustee Patrick: added to it whereas the other lots are just single family dwelling lots correct correct

[3:40:39] Trustee Rogers: so currently it's a it's a lot that's zoned rural residential that that has a which is entitled to

[3:40:48] Trustee Rogers: one home on it um he has a home um lovely home i've been there anyway um it's uh and then he

[3:40:57] Trustee Rogers: so what the the proposal is is that he would that that the property would be subdivided into three

[3:41:03] Trustee Rogers: and the most

[3:41:06] Trustee Rogers: westerly would be donated

[3:41:08] Trustee Rogers: as a donation

[3:41:09] Trustee Rogers: to the Maine Island Housing Society.

[3:41:11] Trustee Rogers: Three and a half acres and then there would be a middle

[3:41:13] Trustee Rogers: lot of approximately the same and then the

[3:41:15] Trustee Rogers: lot that he has the house on.

[3:41:21] Trustee Luckham: David Mahler

[3:41:22] Trustee Luckham: now.

[3:41:24] Voice 2: This is pretty common

[3:41:26] Voice 2: with respect to how local

[3:41:27] Voice 2: trust committees receive these donations.

[3:41:29] Voice 2: It's usually some other

[3:41:32] Voice 2: withholding a portion of property.

[3:41:34] Voice 2: There's one on Denman

[3:41:35] Voice 2: where it was donate for 20 units,

[3:41:39] Voice 2: but the landowner wanted five market units as well.

[3:41:43] Voice 2: So the policy doesn't actually address this.

[3:41:46] Voice 2: It just addresses that there's some form

[3:41:48] Voice 2: of amenity to community.

[3:41:50] Voice 2: It doesn't say it has to be 100% amenity.

[3:41:53] Voice 2: So you may want to consider if this is a problem

[3:41:57] Voice 2: and you would like to tighten this up,

[3:41:59] Voice 2: we could look at coming back

[3:42:01] Voice 2: with some policy amendments for you.

[3:42:02] Voice 2: but uh right now the way this is it doesn't um it doesn't define what that amenity has to be

[3:42:09] Voice 2: so it meets the policy essentially is what we're saying can

[3:42:15] Trustee Rogers: i ask a question mr chair or i don't

[3:42:18] Trustee Rogers: want to um i i was looking at your alternative number two which is on page 1104 and it says

[3:42:28] Trustee Rogers: and i assume the word not should be in there should not be in there that it should

[3:42:32] Trustee Rogers: read that the executive committee approved financial support and then so i just wanted

[3:42:38] Trustee Rogers: to know what flexibility we had in terms of of approving a lower amount than the amount requested

[3:42:44] Trustee Rogers: yeah

[3:42:45] Voice 2: the the term of the policy is it's up to the the application right so the they've asked for

[3:42:52] Voice 2: 5 500 um the local the executive committee could determine a lower amount uh for a variety of

[3:42:59] Voice 2: reasons um this could be one of them another could be budget or any other consideration that you have

[3:43:05] Voice 2: so it's pretty open you can yeah so

[3:43:08] Trustee Rogers: i guess my other question is if i knew what the terms of

[3:43:12] Trustee Rogers: covenant were on the second lot of the the other the second uh if i i i might you know i was and i

[3:43:20] Trustee Rogers: was comfortable that it was going to be protected and that was going to be uh i would be more

[3:43:25] Trustee Rogers: comfortable can we can we just theoretically in cases like this say look we'll sponsor part of it

[3:43:34] Trustee Rogers: now and come back and we can we'll we'll consider sponsoring more of it later can we do that

[3:43:41] Voice 2: policy doesn't cover that so i'm kind of making that up now um yeah you you could defer this to

[3:43:48] Voice 2: the next meeting and ask yeah

[3:43:50] Trustee Rogers: no and it's going to be a while till we get the covenant in place

[3:43:54] Trustee Rogers: I mean, we haven't even got bylaw language put in place yet,

[3:43:58] Trustee Rogers: not even

[3:43:59] Trustee Rogers: proposed yet.

[3:44:01] Trustee Rogers: So we're very early, well, not that early,

[3:44:04] Trustee Rogers: but we're sort of in the beginning stages of this process.

[3:44:07] Trustee Rogers: And I'm sort of thinking that we might be willing to,

[3:44:10] Trustee Rogers: I would want to think about whether we could say, well, we'll give you,

[3:44:13] Trustee Rogers: we'll sponsor $2,500 now.

[3:44:16] Trustee Rogers: And if it goes well, then we'll sponsor some more of it later.

[3:44:21] Trustee Rogers: I just want, I don't know if we can do that in a case like that.

[3:44:23] Voice 8: well mr chair go ahead

[3:44:25] Trustee Luckham: uh ceo hudson pillar and then vice chair patrick and i have a question too

[3:44:31] Trustee Luckham: well i defer to chair

[3:44:32] Voice 9: patrick and vice chair practice she was just to speak first okay go

[3:44:35] Trustee Luckham: ahead

[3:44:35] Voice 9: mine

[3:44:37] Trustee Patrick: was again more a question i is the main housing society going to be footing the

[3:44:41] Trustee Patrick: bill of all costs associated with the rezoning that's that's um and if that's the case then

[3:44:47] Trustee Patrick: that is a direct cost that that's money that'll come out of the development of the housing so

[3:44:52] Trustee Patrick: So it is, I'm, if that's the case, I'm okay with it.

[3:44:58] Trustee Luckham: DAO, go ahead.

[3:45:00] Voice 9: Right. So I think that's a valid point.

[3:45:01] Voice 9: You're considering whether you're sponsoring,

[3:45:04] Voice 9: this is a sponsorship question and making sure you're in the right place and

[3:45:07] Voice 9: consistent across the trust and what have you.

[3:45:10] Voice 9: I take it that the whole lot is being rezoned.

[3:45:14] Voice 9: Yes. Yes. Okay. It

[3:45:16] Trustee Rogers: has to be.

[3:45:16] Trustee Rogers: It will have to be.

[3:45:18] Voice 9: So, and it's looking like the housing society is bearing that cost.

[3:45:22] Voice 9: Yeah. As

[3:45:23] Trustee Rogers: far as I know.

[3:45:23] Voice 9: Yeah. So then they've had some agreement that would allow that to be the case, as well as the fact that the rezoning unlocks some market potential as well. Sort of the quid pro quo with the deal. And obviously, I'm not involved in the mechanics of it. I'm more concerned about whether what the Islands Trust is sponsoring or not, or aware of what they're sponsoring.

[3:45:43] Voice 9: So if indeed, as Vice Chair Patrick says, there's agreement that the Housing Society is footing the cost for this, then, you know, obviously this fits within our policy.

[3:45:54] Voice 9: see um my mind would go to a much more complex and larger um proposal at some future time that

[3:46:03] Voice 9: could have uh we're having so many discussions around fees where we have provision of x number

[3:46:11] Voice 9: of affordable housing lots but also a substantial number of you know um for market lots we i don't

[3:46:18] Voice 9: know whether you'd want to have to replicate a scenario where that whole fee is um considered

[3:46:25] Voice 9: for sponsorship. But as this, you know, so this is just a matter of transparency and clarity around

[3:46:31] Voice 9: the sponsorship thing. I think David's right. Probably the policy is a little bit old. It's not

[3:46:35] Voice 9: probably reflecting some of the nuances of how these things proceed, but at least that there's

[3:46:41] Voice 9: clarity here and that they, this housing society is providing the funding for this whole operation.

[3:46:49] Voice 9: So any subsidy, for lack of a better word, is lessening their costs as they deliver this to the community.

[3:46:57] Voice 9: So I just want to make that as clear as possible for the committee before they make their decision.

[3:47:03] Trustee Luckham: David?

[3:47:04] Voice 2: Yeah, and just an additional piece of information that's not in the report, and I'm going to make sure it is in future ones,

[3:47:10] Voice 2: is you currently have approved $7,000 this fiscal for sponsorships.

[3:47:17] Voice 2: So that's where you're up to right now.

[3:47:19] Voice 2: there.

[3:47:20] Trustee Luckham: Right. So presuming that answered your question, Chair Patrick, I'll go to Chair Fass.

[3:47:30] Trustee Patrick: Oh, yeah, I think we're going to have to, this is one of these areas that we do

[3:47:34] Trustee Patrick: need to examine going forward. Because I think there, you know, we, through our land,

[3:47:44] Trustee Patrick: a local trust committee, you know, can provide incentives. And this is a form of an incentive.

[3:47:50] Trustee Patrick: and so is the market lot and all of those things so i think we do have work to do on defining

[3:47:56] Trustee Patrick: that better in the future uh

[3:48:01] Trustee Luckham: sue ellen cast yeah

[3:48:03] Trustee Fast: just that this looks i'm in support it looks like

[3:48:06] Trustee Fast: a kind of density bonusing and uh and this is a um um community society i wonder if they are a

[3:48:15] Trustee Fast: charity do we know i

[3:48:20] Voice 2: i don't know if they're a charity through the chair i don't know if they're

[3:48:23] Voice 2: charity but they are a registered non-profit society okay

[3:48:26] Trustee Fast: um it looks to me like they're

[3:48:29] Trustee Fast: um providing affordable housing um which is a need on the on the island and they're bearing

[3:48:34] Trustee Fast: the cost for creating that so um i'm in support did i hear laura just say that ltcs can do this

[3:48:42] Trustee Fast: and i'm can you remind me why it's coming to executive committee or

[3:48:48] Trustee Luckham: sponsoring i was making

[3:48:49] Trustee Fast: reference to incentives, the word incentive. Thank you, thank you. We can

[3:48:52] Trustee Fast: incentivize these things.

[3:48:55] Trustee Fast: Right, okay, thank you. No, I'm in support.

[3:49:02] Trustee Luckham: So my remarks on this are, well, the question

[3:49:06] Trustee Luckham: that I have, I suppose, and this is very complex, but I guess I wonder what the elements of risk

[3:49:15] Trustee Luckham: are, and certainly we've seen other housing societies on other islands engaged in risk.

[3:49:24] Trustee Luckham: and that they it hasn't been successful and then that then reverts back to whatever was going on

[3:49:31] Trustee Luckham: before and any money that was invested by anybody is lost and um not that there's real hard money

[3:49:38] Trustee Luckham: on the table here but it is a financial uh recognition of a financial um um benefit to

[3:49:47] Trustee Luckham: somebody. And so I puzzled about that a little bit, but I can't help but wonder, without appearing to

[3:49:58] Trustee Luckham: be obstructive in any way, shape or form, because certainly we do want to support it, but I can't

[3:50:04] Trustee Luckham: help but reflect upon the language that we've been receiving about our responsibility to preserve and

[3:50:09] Trustee Luckham: protect in relationship to development. And certainly I think that's said in the report

[3:50:17] Trustee Luckham: that there is development associated with this lot. And I think that's what the CEO is

[3:50:22] Trustee Luckham: trying to highlight for us to be fully aware of all the circumstances on this. And so it does

[3:50:30] Trustee Luckham: make me ponder that if the deal is not done, so to speak, and that the land is not in the hands

[3:50:37] Trustee Luckham: of the housing society at this time, and won't be until the subdivision is completed,

[3:50:46] Trustee Luckham: the work won't be undertaken until the housing society work won't be undertaken until that

[3:50:52] Trustee Luckham: lot is presumably in their possession. In terms of their financial burden going forward,

[3:50:59] Trustee Luckham: maybe less than it would be once they have ownership and they start to develop a proposal.

[3:51:03] Trustee Luckham: I can't help but wonder whether or not that the granting shouldn't be contingent upon

[3:51:11] Trustee Luckham: the actual transfer of the property to the Housing Society.

[3:51:15] Trustee Luckham: And that's a question for staff, subject to transfer of the property to the Housing Society.

[3:51:24] Voice 2: Yes.

[3:51:25] Voice 2: So maybe through the chair, that is again something the policy does not address and

[3:51:29] Voice 2: maybe that could be a policy amendment to consider that kind of a thing.

[3:51:35] Trustee Luckham: Okay then.

[3:51:36] Trustee Luckham: That's good.

[3:51:36] Trustee Luckham: So then I would suggest we proceed.

[3:51:39] Trustee Luckham: Don Rogers, over to you if you want to make a motion.

[3:51:42] Trustee Rogers: Well, if I could address that issue, my guess is, well, if this matter goes ahead, because

[3:51:51] Trustee Rogers: as I said, the property will be presumably split zoned while the subdivision, because

[3:51:59] Trustee Rogers: who knows how long a subdivision will take?

[3:52:02] Trustee Rogers: That's not in our hands, right?

[3:52:04] Trustee Rogers: And so it'll be split zoned.

[3:52:05] Trustee Rogers: I don't think it's a fair assumption that the work, if they get funding, that the work wouldn't go ahead once the zoning's in place.

[3:52:14] Trustee Rogers: So just my view is that, you know, because as soon as we finish our zoning, they'll apply for BC housing funding.

[3:52:24] Trustee Rogers: And if they get it, they'll probably go ahead, even if they don't own the land at that point.

[3:52:28] Trustee Rogers: They'll just have to have an ironclad agreement in place related to the subdivision, I think.

[3:52:36] Trustee Rogers: They may wait for the PLA, but I don't know. Anyway, I don't know if the CAO wanted to say anything before I make the motion.

[3:52:47] Trustee Luckham: So maybe before you make the motion, PLAs can take years.

[3:52:52] Trustee Rogers: I know.

[3:52:53] Trustee Luckham: And years and years.

[3:52:54] Trustee Luckham: I know.

[3:52:55] Trustee Luckham: Maybe never succeed. And that doesn't prevent the property owner from actually doing interesting things on their property in the intervening time.

[3:53:06] Trustee Luckham: Um, and we have seen ironclad deals fail and the property reverts back to the original owner.

[3:53:14] Trustee Luckham: And, um, so it really does beg the question, but it strikes me that we haven't, the policy

[3:53:21] Trustee Luckham: doesn't cover any of this. And so we either do it or we don't, or we defer it to a future.

[3:53:26] Trustee Luckham: Right.

[3:53:27] Trustee Rogers: And I will just say the society has done, I don't know how much they cost,

[3:53:36] Trustee Rogers: but I'm quite certain tens of thousands of reports related to the property. They've done

[3:53:42] Trustee Rogers: water reports, sewage reports, environmental reports. We just got a tree report, an arborist

[3:53:53] Trustee Rogers: report about what trees need to be preserved. They've done a lot of work on this and incurred

[3:54:01] Trustee Rogers: a lot of costs so just so you're aware of where they're at and in doing the work that they that

[3:54:08] Trustee Rogers: they have done so so you know as i as i said i'm a little just knowing the detail i agree with the

[3:54:17] Trustee Rogers: chair that there is always a risk in these things but it's the society that's bearing those costs

[3:54:23] Trustee Rogers: and whether we want to mr

[3:54:25] Voice 9: chair yes

[3:54:26] Voice 11: ceo i i

[3:54:28] Voice 9: think um you know there's some complexity here obviously

[3:54:31] Voice 9: but this is this represents work right so that the fee sponsorship so so i think it i don't think it

[3:54:39] Voice 9: can be deferred to the end of the process this is whether it's paid or not paid it is an initiation

[3:54:45] Voice 9: of work associated with the rezoning um and i don't know if that makes things simpler or not

[3:54:49] Voice 9: but it's yeah uh well it's a sponsorship though right so it would be a relief of these dollars

[3:54:56] Voice 9: but still $5,500 worth of work will be done

[3:54:59] Voice 9: by the Islands Trust associated with that.

[3:55:01] Voice 9: So I think its decision should be coming commensurate

[3:55:07] Voice 9: within that work being initiated

[3:55:10] Voice 9: as opposed to some period into the future.

[3:55:13] Voice 9: Thank you.

[3:55:15] Voice 11: Okay, Dan?

[3:55:17] Voice 11: Well,

[3:55:18] Trustee Rogers: I see Laura's got her hand up.

[3:55:19] Trustee Luckham: Sorry, Laura Patrick.

[3:55:20] Trustee Patrick: I just want to add it.

[3:55:21] Trustee Patrick: According to their website, they are a registered charity.

[3:55:23] Trustee Fast: Thank you.

[3:55:24] Trustee Fast: Thank you.

[3:55:27] Trustee Fast: That makes a difference to me

[3:55:29] Trustee Fast: because that's also a big investment in in work and it means anyway

[3:55:34] Trustee Rogers: so um i always am a little

[3:55:40] Trustee Rogers: uncomfortable moving these sponsorships when i have to further down the line make make emotion

[3:55:45] Trustee Rogers: to make decisions about it but i know they are distinct and separate uh items i'm happy to

[3:55:51] Trustee Patrick: proceed if that helps uh yeah sheriff rogers or go ahead

[3:55:55] Trustee Patrick: i'll i move that the um executive

[3:55:58] Trustee Patrick: for the rezoning application main island rezoning 2020.1 which would amend both ocp lub to allow

[3:56:11] Trustee Patrick: for subdivision to become two residential parcels and one multi-family development provision or i

[3:56:19] Trustee Patrick: guess provision of affordable well yeah if you want that in there too provision of affordable

[3:56:23] Trustee Patrick: housing so

[3:56:25] Trustee Luckham: mover and seconded i wish to speak to the motion anybody else

[3:56:29] Trustee Patrick: I have met the people behind the Maine Island Housing Society

[3:56:34] Trustee Patrick: and know that this has been a long slog

[3:56:36] Trustee Patrick: because I met them long before I even ran for office.

[3:56:39] Trustee Patrick: So I really value the work that these societies are doing

[3:56:44] Trustee Patrick: to work on some tough issues.

[3:56:48] Trustee Luckham: Okay.

[3:56:49] Trustee Luckham: Anything else?

[3:56:51] Trustee Luckham: I'll call for the vote.

[3:56:52] Trustee Luckham: All those in favor?

[3:56:55] Trustee Luckham: Any opposed?

[3:56:56] Trustee Luckham: None opposed?

[3:56:57] Trustee Luckham: That carries.

[3:56:57] Trustee Luckham: Well, we wish them every success in their endeavor.

[3:57:02] Trustee Luckham: Thanks

[3:57:04] Trustee Rogers: for listening to me.

[3:57:09] Trustee Luckham: Absolutely. Okay. So now that brings us to 9.2.1 LTC Chair's report on local advocacy topics.

[3:57:18] Trustee Luckham: Anything that anybody wants to report on? Vice Chair Patrick?

[3:57:23] Trustee Patrick: Last night I got to chair a panel. It's a climate action planning group on Salt Spring.

[3:57:30] Trustee Patrick: they're now calling themselves a climate action network uh had a um a meeting last night i got

[3:57:38] Trustee Patrick: to chair a panel on uh fire forests and water as a as a demonstration of how to focus how those

[3:57:45] Trustee Patrick: three areas uh can focus their work to benefit each other um and it was an interesting evening

[3:57:52] Trustee Patrick: but i'd already shared with claire in their breakout sessions they used something called

[3:57:56] Trustee Patrick: jam board which was this yellow sticky board thing that you could work and manipulate with and

[3:58:02] Trustee Patrick: I thought it worked a lot better than the traditional note-taking reporting out that

[3:58:08] Trustee Patrick: always happens in breakout rooms where you kind of look at the the person reporting going that's

[3:58:12] Trustee Patrick: not what we talked about this is right there on the screen in front of people and I and I thought

[3:58:17] Trustee Patrick: it was a it's worth sharing it was I thought it was quite successful.

[3:58:25] Trustee Luckham: Dan Rogers.

[3:58:28] Trustee Rogers: Okay I was going

[3:58:29] Trustee Rogers: going to defer to Sue Ellen but that's fine I'll start just to let you know that I'm pleased to

[3:58:37] Trustee Rogers: say that the Keats Island Conservancy Group is getting some legs under it and I've hooked them

[3:58:44] Trustee Rogers: or they've been hooked in with Ruth Simons in the in the Howe Sound area and so are starting to get

[3:58:49] Trustee Rogers: some some legs around how they're going to operate so I'm and I've been in I've been monitoring their

[3:58:56] Trustee Rogers: meetings i'm not a member but i've been monitoring their meetings and sort of helping them out where

[3:59:00] Trustee Rogers: i could so i'm pleased about that um the other thing i wanted to just flag for you is um that

[3:59:07] Trustee Rogers: in my conversations with ruth uh the southern gulf islands uh whatever they're going to call

[3:59:17] Trustee Rogers: them forum has sort of reached out to her for for information and help in terms of getting them some

[3:59:24] Trustee Rogers: And it was someone from Salt Spring that reached out to her.

[3:59:27] Trustee Rogers: So that seems to be unfolding.

[3:59:30] Trustee Rogers: That's not really an LTC chair, but that did evolve in my conversations with her,

[3:59:36] Trustee Rogers: that that seems to be getting some traction to try and get that forum together.

[3:59:46] Trustee Luckham: Okay. Sue Allen.

[3:59:49] Trustee Fast: Just from a Bowen perspective, not that I'm an LTC chair here,

[3:59:54] Trustee Fast: but the Cape Roger Curtis Nature Reserve.

[4:00:00] Trustee Fast: or lands for nature, anyway, they're starting,

[4:00:03] Trustee Fast: the Bowen Island Conservancy is well into the planning for that,

[4:00:06] Trustee Fast: and they've been reaching out to Islands Trust Conservancy for assistance.

[4:00:11] Trustee Fast: They're trying to figure out ways to keep the taxes

[4:00:15] Trustee Fast: that they're going to have to pay down.

[4:00:17] Trustee Fast: So anyway, they're asking the Islands Trust for help.

[4:00:23] Trustee Fast: That's partly because former trustee Nearest Poole is on that committee,

[4:00:27] Trustee Fast: but I've been in conversations too,

[4:00:30] Trustee Fast: and i'm on part of the management board the planning group um and i also my second part

[4:00:37] Trustee Fast: is just a question for laura laura what were those three terms fire something and water

[4:00:41] Trustee Fast: oh

[4:00:42] Trustee Patrick: fire uh water and forests thank you

[4:00:47] Trustee Patrick: the three panel areas that they covered thank you

[4:00:52] Trustee Luckham: okay thank you can

[4:00:54] Trustee Patrick: i have follow-up on the forum i i did have some information i didn't since dan

[4:00:58] Trustee Patrick: Dan brought it up.

[4:01:00] Trustee Patrick: Adam Olson said he was having a meeting

[4:01:02] Trustee Patrick: with Deb Morrison and Jane Wilberton

[4:01:05] Trustee Patrick: about setting up the forum.

[4:01:07] Trustee Patrick: And I know the person you probably heard from

[4:01:08] Trustee Patrick: or heard had contacted was Tara Stafford.

[4:01:12] Trustee Patrick: He said that she'd been retained

[4:01:14] Trustee Patrick: as the facilitator for the first meeting.

[4:01:21] Voice 11: Okay, thank you.

[4:01:23] Trustee Luckham: So I'll just remark on the Association

[4:01:27] Trustee Luckham: of Vancouver Island Coastal Communities Leadership Group

[4:01:31] Trustee Luckham: in the in the in the workshop session that was held several months ago as a as

[4:01:41] Trustee Luckham: I functioned as a facilitator at one of the sessions we used that the jam board

[4:01:46] Trustee Luckham: and it's it's actually gets it's interesting it gets fast and furious

[4:01:51] Trustee Luckham: where you get to pop up these sticky notes and then you get to shuffle them

[4:01:55] Trustee Luckham: organize them into areas of concern and does allow you to get a picture and

[4:02:01] Trustee Luckham: develop a conversation in a presentable format. And it had its challenges to learn how to use it,

[4:02:10] Trustee Luckham: and you got good at it. You'd want some more training than what I had, but it was an effective

[4:02:14] Trustee Luckham: means of, as Laura has said, of getting input from a smaller subset group and then present that

[4:02:23] Trustee Luckham: to the greater group in a fairly rapid succession. Did you want to say something,

[4:02:30] Trustee Luckham: things here fast otherwise i'll continue just

[4:02:31] Trustee Fast: quickly just that i've i've used a couple of

[4:02:34] Trustee Fast: those recently there's several out there and um uh people in my experience people pick them up

[4:02:40] Trustee Fast: amazingly quickly um and uh there isn't a whole lot of training you need it because it does move

[4:02:46] Trustee Fast: very quickly and they're useful tools and if anybody wants to know about them i'll send

[4:02:51] Trustee Fast: the couple that i've used and recommend along to somebody i don't know okay

[4:02:59] Trustee Luckham: claire i'll send

[4:03:01] Trustee Fast: Send them to Claire.

[4:03:02] Trustee Luckham: Actually, that's the best avenue for tools for public engagement.

[4:03:09] Trustee Luckham: Two other things.

[4:03:10] Trustee Luckham: Certainly, the vessel anchorages topic in the OPP has been a subject of conversation.

[4:03:17] Trustee Luckham: And so I've been doing some advocacy around that for the federal federation.

[4:03:21] Trustee Luckham: A little bit of advocacy happening here on Thetis through the LTC in supporting fiber optic cable coming to Thetis Island.

[4:03:30] Trustee Luckham: It's an interesting sort of a situation where there's been a conflict between the original party that was planning to do it and appears to have been unsuccessful when a new party came to the table, which is the CEO's past employer, the Strathcona Regional District, has

[4:03:48] Trustee Luckham: offered to bring, amazingly, Jim Abrams is supportive of it, bringing fiber optic cable to Thetis Island.

[4:03:56] Trustee Luckham: So actually, the fiber cable is here already. It's just to run that last mile. And so that advocacy is happening locally here. And we're hopeful that that might come to something. But it's amazing. You said $2.5 million for a trail on Main Island, $2.5 million to deliver a fiber optic cable to Thetis Island.

[4:04:18] Trustee Luckham: on all these small islands having access to this funding

[4:04:23] Trustee Luckham: that, quite honestly, never existed before.

[4:04:26] Trustee Luckham: So it's certainly intriguing.

[4:04:29] Trustee Luckham: Anyway, so that's advocacy.

[4:04:31] Trustee Luckham: I

[4:04:32] Trustee Rogers: have a quick question for you, Mr. Chair,

[4:04:33] Trustee Luckham: and

[4:04:34] Trustee Rogers: I can ask you offline.

[4:04:36] Trustee Rogers: Is that last mile funding as opposed to trying to deliver it

[4:04:42] Trustee Rogers: to the homes directly?

[4:04:44] Trustee Luckham: Yeah, that last mile delivers a fiber connection

[4:04:46] Trustee Luckham: connection to every single home on Thetis Island, 380 homes.

[4:04:49] Trustee Luckham: And that's through new funding that became available as a connected piece to

[4:04:54] Trustee Luckham: the connected coast, because, of course,

[4:04:56] Trustee Luckham: they're laying the fiber cable on the connected coast this summer from Prince

[4:05:00] Trustee Luckham: Rupert all the way down to Victoria and Vancouver.

[4:05:02] Trustee Rogers: Okay, I'll contact you offline.

[4:05:04] Trustee Rogers: We don't need to talk about that.

[4:05:05] Trustee Rogers: The

[4:05:05] Trustee Luckham: funding closes on March the 15th.

[4:05:11] Trustee Luckham: $90 million available.

[4:05:14] Trustee Luckham: $180 million already applied for.

[4:05:18] Trustee Luckham: Okay. Advocacy. Let's go to correspondence. We've got a number of pieces of interesting

[4:05:23] Trustee Luckham: correspondence here today. I would say that we should be receiving these for information at this

[4:05:32] Trustee Luckham: time, but I'll just ask Vice Chairs if there's any items on this list of 10 pieces of correspondence

[4:05:46] Trustee Luckham: respondents that you wish to take some action other than receive for information? Dan Rogers.

[4:05:59] Voice 14: 10.6 and 10.10. Okay.

[4:06:08] Trustee Luckham: Anything from anybody else? Okay. I'm just thinking that 10.1,

[4:06:19] Trustee Luckham: we should maybe forward to somebody or some committee, but otherwise, happy to receive

[4:06:26] Trustee Luckham: with the rest for information although certainly i would like to do something with the tsb report

[4:06:32] Trustee Luckham: i'm going to pull i'm going to pull 10.1 and 10.4 anything else all right let's start off with 10.1

[4:06:38] Trustee Luckham: i'll just ask uh the ceo or david mauler um should we be forwarding this to uh

[4:06:45] Trustee Luckham: regional planning services or whomever is this trust program services responsible for

[4:06:52] Trustee Luckham: for our interest in getting relief from tree cutting.

[4:06:57] Trustee Luckham: CAO Hudson-Piller.

[4:06:59] Voice 9: Mr. Chair, I think that EC owns the forestry file

[4:07:03] Voice 9: until it's consolidated, funded, thought through,

[4:07:08] Voice 9: and then you would ably send it wherever you want to

[4:07:11] Voice 9: or retain it for yourselves.

[4:07:12] Voice 9: So for now, I think correspondence associated with this

[4:07:16] Voice 9: stays with you.

[4:07:17] Voice 9: You'll recall we had a report that went forward

[4:07:19] Voice 9: to trust council last meeting,

[4:07:22] Voice 9: kind of did a summary around uh emerging forestry issues and it was sent back to ec for stewardship

[4:07:29] Voice 9: and further reporting right

[4:07:31] Trustee Luckham: so i don't know how all the mechanics of this work but uh ideally then

[4:07:36] Trustee Luckham: this uh piece of correspondence would get tagged to that file so that we have it in the event that

[4:07:42] Trustee Luckham: we have a future discussion okay so i'll just leave it at that uh 10.4 trust uh transport

[4:07:49] Trustee Luckham: Transport Safety Board report, March the 30th, along with a number, it was amazing, you know,

[4:07:56] Trustee Luckham: despite the fact that we were on it and been unable to get media attention in the past with

[4:08:02] Trustee Luckham: respect to vessel anchorages, they all jumped on this Trust, this Transport Safety Board report.

[4:08:10] Trustee Luckham: And we got a bit of attention there. And I can't help but wonder, coming out of OPP

[4:08:18] Trustee Luckham: And this report, question for Director of Trust Area Services, what should we be doing with regards to our next steps?

[4:08:26] Trustee Luckham: We've written to the minister recently, congratulating him on his new appointment and all of that.

[4:08:36] Trustee Luckham: And I just think there's an opportunity

[4:08:39] Trustee Luckham: that we should be at a minimum briefing the minister

[4:08:42] Trustee Luckham: on our concerns and continuing to,

[4:08:46] Trustee Luckham: and I realize it's not on our top priorities.

[4:08:50] Trustee Luckham: Director Frater.

[4:08:56] Voice 13: Chair, you've already sent a letter.

[4:08:58] Voice 13: So at this point, we're simply waiting on a response,

[4:09:00] Voice 13: but certainly you could send another follow-up,

[4:09:02] Voice 13: but at this time I'd perhaps wait

[4:09:04] Voice 13: till after staff report back after the OPP

[4:09:06] Voice 13: and see if maybe we could consider in March

[4:09:08] Voice 13: if you haven't received a response by then perhaps then sending a follow-up

[4:09:11] Trustee Luckham: okay that's that's good

[4:09:13] Trustee Luckham: advice and i thank you for that um that's what i'll do so then uh 10.6 uh letter support request

[4:09:23] Trustee Luckham: from the songhees development corporation this is all very confusing because there's dead boat

[4:09:28] Trustee Luckham: societies and others that are all involved in this um um as well as that salish sea industrial

[4:09:36] Trustee Luckham: development corporation so vice chair rogers over to you well

[4:09:39] Trustee Rogers: that was exactly my point is

[4:09:41] Trustee Rogers: they've asked for a letter of support i know i think we've given a letter of support to the

[4:09:46] Trustee Rogers: dead boat society before um and i but i i this was new to me but i did note that they

[4:09:54] Trustee Rogers: say they're working with the uh the dead boat society and i wondered whether and i i i don't

[4:10:02] Trustee Rogers: know this organization and i assume it's a and i wondered if the director or somebody could advise

[4:10:09] Trustee Rogers: me whether this is an appropriate group to support for funding i i don't know the answer but they did

[4:10:15] Trustee Rogers: ask for this letter and they helpfully drafted it for us well

[4:10:20] Trustee Luckham: actually a good opportunity for the

[4:10:21] Trustee Luckham: director to update me because we've had some conversation back and forth um indeed this is

[4:10:28] Trustee Luckham: is a separate uh financial initiative um dead boat society has received funding um for some

[4:10:34] Trustee Luckham: cleanup this is an additional cleanup all working in concert they were looking for a letter from us

[4:10:39] Trustee Luckham: um and because it was confusing so i think well you had indicated that a letter was in the works

[4:10:46] Trustee Luckham: here to provide this support or not or do you need a direction to undertake this at this time

[4:10:53] Voice 13: we were looking for executive committee to give direction for us to provide a letter of support

[4:10:57] Voice 13: i understand that um dead boat society is working with the salish sea um i forgot my name now the

[4:11:03] Voice 13: salish sea group and the song he's developing yeah so i understand they're all working together

[4:11:08] Voice 13: to remove vessels from the essentially mostly the southern gulf islands and i believe i heard john

[4:11:13] Voice 13: called me the other day to say something like a hundred vessels they've got in their sites

[4:11:19] Trustee Rogers: yeah so i

[4:11:20] Voice 13: believe a letter a letter would be inappropriate and fine as far as i'm aware

[4:11:23] Voice 13: Is

[4:11:23] Trustee Rogers: John Rowe from the Dead Boat Society?

[4:11:26] Trustee Rogers: Yes.

[4:11:26] Trustee Rogers: So he sent us that even though it was for the Songhees Development Corporation.

[4:11:34] Voice 13: Without having all understanding of it, my understanding is everyone's working in cooperation.

[4:11:38] Trustee Rogers: Okay. Anyway, so then I'll move that we forward a letter of support as requested by the Songhees Development Corporation.

[4:11:54] Trustee Luckham: Yeah. So moved. Seconded by Sue Ellen Fast. Thank you. Any discussion? All those in favor? That carries unanimously. And I will just say to Vice Chairs that what's really important in this work that's going on, that John has been involved in this for 25 years, and trying to figure out where the vessels are and where the debris is.

[4:12:21] Trustee Luckham: And in fact, what's significant in this new round of funding is that it specifically specifies debris, not ships at anchor or ships sunken or whatever.

[4:12:31] Trustee Luckham: Anything that's marine debris related is also potentially being able to be cleaned up here.

[4:12:36] Trustee Luckham: But what they need to know is where it is.

[4:12:39] Trustee Luckham: And so if you can facilitate, we've done a couple of rounds of trying to get trustees to communicate directly with the Dead Boat Society.

[4:12:47] Trustee Luckham: And that's as good a source as any.

[4:12:50] Trustee Luckham: to send the information to but what they really need is to know where this stuff is so when they

[4:12:56] Trustee Luckham: deploy and you got to imagine this right barges and cranes and tugs and equipment to make this

[4:13:03] Trustee Luckham: happen when they go they need a full plan of where this stuff is to be able to get rid of it

[4:13:09] Trustee Luckham: because this isn't going to happen all the time this is a unique opportunity which once they've

[4:13:15] Trustee Luckham: cleaned up of most of it it's hard to say how much additional funding there will be

[4:13:18] Trustee Luckham: the good news that there is more funding but um if we can get reports from the ltcs directly to

[4:13:25] Trustee Luckham: the dead boat society um that will help them uh deal with the most important aspects of the cleanup

[4:13:32] Trustee Luckham: did you have anything to add on that topic claire i

[4:13:35] Voice 13: did if i might

[4:13:37] Voice 13: oh i'm getting feedback because it sounds okay um just to um i thought it might be of interest just

[4:13:42] Voice 13: to share a piece of information related to this grant that John shared with me which was an

[4:13:47] Voice 13: increasing trend in this region for old docks to be sold off for a dollar such as we've faced with

[4:13:54] Voice 13: vessels previously but there's now a new trend and he was flagging that some commercial marinas on

[4:13:59] Voice 13: Vancouver Islander you know investing in docks and essentially rather than dealing with the old

[4:14:04] Voice 13: derelict docks or selling them off for people it seems like on the Gulf Islands to purchase and

[4:14:09] Voice 13: and then install.

[4:14:11] Trustee Luckham: So

[4:14:11] Voice 13: this may be

[4:14:11] Trustee Luckham: something

[4:14:14] Voice 13: we want to raise with the Crown

[4:14:15] Voice 13: as we talk about our Crown land agreements

[4:14:17] Voice 13: and perhaps suggest to them that in their tenuring,

[4:14:20] Voice 13: this might be something to contemplate.

[4:14:23] Voice 11: Is that disposable

[4:14:24] Voice 13: docks

[4:14:25] Voice 13: might be something to contemplate.

[4:14:26] Voice 13: So I just wanted to bring that to your attention.

[4:14:28] Voice 13: That was a theme I hadn't heard previously.

[4:14:30] Trustee Luckham: More work.

[4:14:31] Trustee Luckham: Anyway, Vice Chair Patrick.

[4:14:33] Trustee Patrick: Yeah, no, we have raised that here on Salt Spring.

[4:14:37] Trustee Patrick: They have there was a major upgrade. I don't I assume that's where the docks came from.

[4:14:45] Trustee Patrick: But we suddenly have islands of marina islands throughout our harbor now with the surrounding of boats.

[4:14:53] Trustee Patrick: It's it's it's really, really gotten bad.

[4:14:58] Did

[4:15:00] Trustee Luckham: you have something, Dan? Are you just. No. OK.

[4:15:03] Trustee Luckham: Yeah, you know, it's interesting when the money that comes to play in the Gulf Islands generally, but around yachts and boats and marinas, millions of dollars show up and build new docks.

[4:15:16] Trustee Luckham: Well, guess what?

[4:15:18] Trustee Luckham: Millions of dollars worth of old docks end up floating around the Salish Sea for a buck a pop, which is a great deal, except that they're made of styrofoam that deteriorates and lumber that's very old and rotten.

[4:15:30] Trustee Luckham: and uh and nobody cares about them because they don't have any apparent value you bought it for

[4:15:35] Trustee Luckham: a dollar why would you spend ten dollars to fix it just the way it works anyway thanks for that

[4:15:42] Trustee Luckham: moment allowed me to rant a little bit uh the next item that was brought out was ubcm compass

[4:15:49] Trustee Luckham: newsletters 10.10 dan over to you you're

[4:15:58] Voice 9: muted sir i

[4:15:59] Voice 11: know

[4:16:00] Trustee Rogers: we told people they could subscribe

[4:16:02] Trustee Rogers: for themselves, but do we want, I mean, I'm inclined to just forward these on to trustee,

[4:16:09] Trustee Rogers: all of them to trustees. They contain some interesting information.

[4:16:15] Trustee Luckham: Yeah. So maybe that could happen with a continued reminder to subscribe, I suppose.

[4:16:21] Trustee Rogers: Yeah. So if you want a motion, I'll move that the UBCM Compass newsletters be forward to trustees

[4:16:30] Trustee Rogers: with a reminder to that they can subscribe individually.

[4:16:37] Voice 9: So does that mean we can cease to add them to the agenda in the future?

[4:16:41] Trustee Luckham: Wouldn't that be a lot?

[4:16:42] Trustee Luckham: I was just going to say, and that we don't need to do this in the future.

[4:16:47] Trustee Rogers: I would think eventually, yes.

[4:16:51] Voice 11: Second.

[4:16:52] Voice 11: Move, seconded.

[4:16:53] Voice 11: All those in favor?

[4:16:56] Trustee Fast: Thank you, Dan.

[4:16:57] Trustee Fast: I was wondering what these were doing in here.

[4:16:59] Voice 11: Yeah, well, it's good to reduce the work.

[4:17:01] Voice 11: Mr. Chair? Yes, sir.

[4:17:03] Voice 9: Well, I anticipate you're about to move on to 11 or very close to. And just before you get to the conclusion of the meeting, you know, just ensuring that we're prepared for Trust Council, two questions remain. And if you're okay, probably a moment now is better than many moments wasted in the future.

[4:17:22] Voice 9: the first is are we okay with the schedule um we were going to go back and ensure that

[4:17:28] Voice 9: the schedule on um seven point um do you to do someone help me here

[4:17:36] Voice 8: 7.1

[4:17:37] Voice 9: is okay

[4:17:39] Voice 9: that's number

[4:17:40] Voice 9: and the second one is is the means of voting oh yeah

[4:17:44] Voice 9: which which was a

[4:17:46] Voice 9: an issue through the polling practice at the last trust council and maybe you want to do this

[4:17:51] Voice 9: offline as the chair or do you want to discuss it with your colleagues now um okay

[4:17:56] Trustee Luckham: well let's

[4:17:57] Voice 9: yeah

[4:17:57] Trustee Luckham: so let's uh i don't think we had any amendments to the either the agenda or the

[4:18:03] Trustee Luckham: schedule okay a couple of minor things

[4:18:05] Trustee Fast: yeah we did uh we we moved um we made this last bit

[4:18:10] Trustee Fast: 2 30 to 4 30 before we adjourned at the end yeah

[4:18:14] Trustee Luckham: yeah and laurie

[4:18:16] Trustee Fast: was gonna just look at

[4:18:17] Trustee Luckham: Yeah.

[4:18:18] Trustee Luckham: Lori was going to look after that.

[4:18:20] Trustee Fast: Yeah.

[4:18:20] Voice 8: Okay, great.

[4:18:21] Trustee Fast: So then we just need to actually pass this on.

[4:18:27] Trustee Luckham: And that's what I'm trying to do.

[4:18:28] Trustee Luckham: Okay.

[4:18:29] Trustee Luckham: And so the agenda and the schedule, no further amendments, will forward them to council as amended.

[4:18:35] Trustee Luckham: Is that all right?

[4:18:36] Trustee Luckham: Second.

[4:18:37] Trustee Luckham: Thank you for that reminder, CEO.

[4:18:39] Trustee Luckham: I would have forgotten.

[4:18:40] Trustee Luckham: So now you've raised a totally good and totally new question there about the methods of voting, and indeed, we struggled with that last time, and I can't remember where we left it, whether or not the webinar versus the whatever conference call was better or different.

[4:19:03] Trustee Luckham: and so CAO I think I would like to hear what your recommendation would be with respect to

[4:19:10] Trustee Luckham: how we would handle voting thanks

[4:19:13] Voice 9: you know probably in retrospect I would have written

[4:19:15] Voice 9: a little report to you on this just to summarize that so you could you could settle into the issues

[4:19:20] Voice 9: so I apologize and I'm happy to have Laurie Wade in on this because she of course lives it

[4:19:25] Voice 9: on a moment-to-moment basis during trust council I don't think it was an effective

[4:19:31] Voice 9: effective from a variety of points of view process to use the polling percentage tool

[4:19:37] Voice 9: in zoom i think it would be better um i guess laurie could look she's provided me a note there

[4:19:45] Voice 9: is the chance that on the screen we could get all 25 participants um on the screen so you could see

[4:19:53] Voice 9: hands raised i'm not sure whether you know at this moment whether that can happen but i do think

[4:19:59] Voice 9: perhaps just the hands raised as um tool that we used initially remember we used the polling and

[4:20:07] Voice 9: then we went to just the hands raised just like right now if i wanted to put my hand up i'd raise

[4:20:11] Voice 9: my hand like that um if there's if the the question is slow and there's um a good gap between

[4:20:19] Voice 9: um the yeas everyone clear their hands the nays at least gets people to see who voted which way

[4:20:27] Voice 9: so i think right now that's the best process that we have available to us but if for whatever

[4:20:33] Voice 9: reason mark and laurie come up with some miracle to get you all on screen um that'd be great but

[4:20:40] Voice 9: that might just be all on screen for you it might not be all on screen for everybody viewing it

[4:20:45] Voice 9: so um i don't i think it might we would still want to see that the visual designation of who's

[4:20:51] Voice 9: voting what way on what issue so i think it's going to probably be the hands but i'd um i'd

[4:20:58] Voice 9: have laurie speak if she wished laurie

[4:21:01] Voice 1: uh hi executive committee um so the poll could only

[4:21:08] Voice 1: be used in the meeting format not in the webinar format and we've gone strictly webinar so that we

[4:21:16] Voice 1: can have the public phone in um to be able to listen if they can't use a computer or don't

[4:21:22] Voice 1: have that available um and with the being able to get the 26 trustees on screen um you it would

[4:21:30] Voice 1: have to be a slowed down call for the vote so that i would back out of and showing of an agenda so

[4:21:36] Voice 1: that everybody could see which is um an option or not or utilize both the digital hand raise and

[4:21:45] Voice 1: backing out so that you can also visually see everybody if our computer system can handle that

[4:21:50] Voice 1: uh

[4:21:52] Voice 9: i i think we need a little so you're leaving us with what uh

[4:21:58] Voice 1: the uh well uh

[4:22:00] Voice 1: you to do both i suppose to to do both or yeah

[4:22:04] Trustee Luckham: so i i'm inclined and i'll go to

[4:22:07] Trustee Luckham: sue ellen faster she had her hand up i'm inclined just to go with the digital raised hand i think

[4:22:12] Trustee Luckham: that's the simplest and most transparent method of doing it

[4:22:16] Voice 9: so this is then not a webinar it's

[4:22:18] Voice 9: a meeting is that right lori no oh it is a webinar

[4:22:21] Trustee Luckham: then yeah okay

[4:22:23] Voice 9: okay

[4:22:24] Trustee Luckham: digital raise hand okay sue

[4:22:26] Trustee Luckham: allen fast yeah

[4:22:28] Trustee Fast: i support um using go to webinars the public can phone in and that we do a digital

[4:22:34] Trustee Fast: raised hand uh because um just as you see on the screen not only does it now show up above our on

[4:22:41] Trustee Fast: our picture so i think it'll be easier for trustees to see who's voting which way depending

[4:22:46] Trustee Fast: depending on how they've got their screen set up or how they got their viewing

[4:22:49] Trustee Fast: set up, but also you can see it on the side in the panelists there.

[4:22:54] Trustee Fast: And the other thing is I, during the other meetings,

[4:22:58] Trustee Fast: I was taking screenshots and so that something Laurie could do,

[4:23:03] Trustee Fast: or we could do to send to Laurie later.

[4:23:06] Trustee Fast: I went ahead and threw my screenshots out before Laurie asked me for them,

[4:23:10] Trustee Fast: but then you can, you sort of got them as evidence if needed.

[4:23:15] Trustee Fast: it. And I support the idea of slowing down a little bit, partly because some of the Gulf

[4:23:22] Trustee Fast: Islands, Denman and Hornby, often have a lag, a little delay, just to make sure you're catching

[4:23:30] Trustee Fast: them all. But that's my two bits.

[4:23:34] Trustee Luckham: Yeah. And you know, some of you have been playing with this

[4:23:36] Trustee Luckham: digital hand here, I noticed. And it's interesting. I've not noticed this before. Maybe this is a

[4:23:41] Trustee Luckham: a version update is actually in the top of the screen where it says panelists this actually

[4:23:46] Trustee Luckham: shows you the number of digital hands that are raised so it actually makes that hold your hand

[4:23:51] Trustee Luckham: raise your hand much easier because there's a number there that i think that's would be

[4:23:56] Trustee Luckham: infinitely helpful advice to patrick over to you yeah

[4:23:59] Trustee Patrick: my one suggestion is where the awkwardness

[4:24:02] Trustee Patrick: comes is when we're there's a debate item that has lots of interest and there's lots of hands

[4:24:08] Trustee Patrick: hands raised for debate, and then a motion gets raised. And so the hands have to come down. So I

[4:24:15] Trustee Patrick: think you have to take that moment to create a speaker's list before that vote. So I think just

[4:24:21] Trustee Patrick: slowing that that will help to slow things down and just say, take a moment, record the speaker's

[4:24:27] Trustee Patrick: list, clear your hands, then call the vote. So I think you've just got to put some process there

[4:24:34] Trustee Patrick: there and check the boxes.

[4:24:37] Trustee Luckham: Yeah, I usually run a speaker's list independent of the raised hands

[4:24:41] Trustee Luckham: just because it gets completely crazy when there's amendments to motions and other other things. So

[4:24:48] Trustee Luckham: you're absolutely right. And we'll, we'll do the best we can there. So Dan Rogers, did you have

[4:24:53] Trustee Luckham: something? Otherwise, I'll go back to see what

[4:24:55] Trustee Rogers: I say totally. It's just about, you're gonna have

[4:24:58] Trustee Rogers: to, you're just gonna have to slow down. I mean, that's just all there is to it.

[4:25:02] Trustee Luckham: Okay, I've got

[4:25:03] Trustee Luckham: that's something else i'm going to raise here but let's

[4:25:05] Trustee Rogers: i mean yeah and so i totally support the

[4:25:08] Trustee Rogers: raising of hands except for about two weeks ago my computer got disabled my raising hand function

[4:25:17] Trustee Rogers: i remember that now from a previous meeting and i

[4:25:20] Trustee Luckham: don't know how to get it back

[4:25:21] Trustee Luckham: we'll talk to mark

[4:25:24] Trustee Luckham: get it fixed uh do ellen fast i

[4:25:27] Trustee Fast: think that might be a connectivity issue i've seen that in a couple

[4:25:30] Trustee Fast: of uh or ipads or something anyway all i was going to say is i like this webinar notion too

[4:25:38] Trustee Fast: because then it means if trustees lose connectivity for some reason they can also vote

[4:25:42] Trustee Fast: phone in and could theoretically vote verbally out of whatever that word is um just using the

[4:25:51] Trustee Fast: microphone you may now have to call for the vote verbally as well but it seems to give us the most

[4:25:57] Trustee Fast: most options uh if lori can handle all the options back there and yeah

[4:26:03] Voice 9: don't we get a

[4:26:04] Voice 9: wavy little hand actually on our screens in in and this

[4:26:09] Voice 9: program how does that work because that

[4:26:12] Voice 9: could be additionally

[4:26:13] Trustee Luckham: change our background to pink or green and then yeah and that would

[4:26:18] Trustee Luckham: indicate your vote

[4:26:21] Voice 1: yeah

[4:26:23] Trustee Luckham: forget it

[4:26:24] Voice 1: the other thing too is about us having that most updated version

[4:26:28] Voice 1: of zoom on our computers as well not just because zoom is constantly updating

[4:26:33] Voice 1: constantly updating so

[4:26:35] Trustee Luckham: does that it do it for the voting thing we could go on

[4:26:42] Trustee Luckham: forever on this I'm sure but just

[4:26:44] Trustee Fast: that I think Laurie raises a really good point

[4:26:47] Trustee Fast: and that is to ask trustees to get the latest version of zoom or send out a

[4:26:51] Trustee Fast: link or something might

[4:26:53] Trustee Luckham: be I'll include that in my note make sure you have the

[4:26:56] Trustee Luckham: latest version and if you don't have it or are unsure contact mark mark will regret me ever

[4:27:02] Trustee Luckham: thinking about that anyway contact mark i'm writing it down perfect although i think actually

[4:27:11] Trustee Luckham: it completely hangs up on you if you don't have the most current version but anyway we'll see

[4:27:17] Trustee Luckham: um so that does it so we're going to go webinar digital raised hands that satisfactory ceo

[4:27:25] Voice 9: Yes.

[4:27:25] Trustee Luckham: Okay.

[4:27:26] Trustee Luckham: So this is a, and because you provided this opportunity, CEO, I want to ask the question,

[4:27:32] Trustee Luckham: and there's two parts to this question, really.

[4:27:35] Trustee Luckham: The acknowledgement that Lori Foster, as amazing a woman as she is, there are too many balls

[4:27:43] Trustee Luckham: in the air to juggle when we're doing these council meetings in the office there.

[4:27:50] Trustee Luckham: there. And so there's two questions that come rise to me from that. Is there the availability

[4:27:57] Trustee Luckham: of support for Lori during those meetings to manage the raised hands or, you know, whatever

[4:28:04] Trustee Luckham: else is necessary on top of her doing the minutes or somebody else to take over the minutes when

[4:28:09] Trustee Luckham: we're doing the voting or some mechanism there? Do you have that resource? And then, of course,

[4:28:13] Trustee Luckham: the other sidebar to that question was that last council very much appreciated the vice chair

[4:28:20] Trustee Luckham: suggested that it might be convenient to have another vice chair there, and I think Laura

[4:28:24] Trustee Luckham: Patrick had volunteered to do that. But I think that there was some difficulty around that. Maybe

[4:28:29] Trustee Luckham: it was the COVID situation. And obviously, with over 100 cases yesterday, I think it was, or 90

[4:28:36] Trustee Luckham: cases yesterday of COVID, the new variant, we obviously still want to protect the staff and not

[4:28:43] Trustee Luckham: run any risks amongst any of ourselves and so so the question is is one does a vice chair want to

[4:28:51] Trustee Luckham: join in the conference room center to do that uh council meeting or is there another staff member

[4:28:58] Trustee Luckham: that's maybe technically part of your bubble that might be able to provide additional support for

[4:29:03] Trustee Luckham: lori and i'm presuming lori that you would welcome that you wouldn't deny it and so now we're going

[4:29:09] Trustee Luckham: going to lean on the cao yeah

[4:29:10] Voice 9: so i think at the last meeting we did institute that we had david

[4:29:15] Voice 9: and carmen um in support of laurie and it's always a question of refinement so they're working on

[4:29:22] Voice 9: that so one of those two individuals um is either going to be in the offices in their office or

[4:29:30] Voice 9: potentially um sitting at the table as well and then i recall last time that the uh the discussion

[4:29:36] Voice 9: of the vice chair put us I think above our number that we can have in our room as per our safety

[4:29:41] Voice 9: plan so then the decision was to have you myself because so those the things you're talking about

[4:29:48] Voice 9: compete with each other having a vice chair having some assistance in and

[4:29:52] Voice 9: I'm assuming you're going

[4:29:53] Voice 9: to be in the office I will be in

[4:29:55] Voice 9: the office I believe Lori will be in the office and that's

[4:29:57] Voice 9: still within our protocols our safety

[4:29:59] Voice 9: program

[4:30:00] Voice 9: protocol.

[4:30:01] Trustee Luckham: Okay, so then we should just continue as we have been doing, but we will be getting

[4:30:05] Trustee Luckham: Carmen and or, well, Carmen or David as support. So I was thinking more of a junior staff member

[4:30:12] Trustee Luckham: than a senior staff member, but however it is that you can do that, you

[4:30:16] Trustee Luckham: can provide that support

[4:30:17] Trustee Luckham: to Laurie. Yeah.

[4:30:18] Trustee Luckham: Okay, great. Anything else on this topic? No. All right. Hey, so then we can

[4:30:27] Trustee Luckham: and move on.

[4:30:28] Trustee Luckham: Thank you for raising those items, Russ, appreciate it.

[4:30:33] Trustee Luckham: So this brings us then to review an amendment

[4:30:37] Trustee Luckham: of our current work program.

[4:30:38] Trustee Luckham: We've actually just forwarded that to council

[4:30:41] Trustee Luckham: as part of the package and so I'm presuming

[4:30:43] Trustee Luckham: there are no alterations associated with that at this time.

[4:30:46] Trustee Luckham: Vice Chair Patrick.

[4:30:47] Trustee Patrick: Well, shouldn't we add to the projects list

[4:30:49] Trustee Patrick: this forestry item is not on here that we've been talking

[4:30:55] Trustee Patrick: that needs to be formed of what is they ask and so forth see

[4:31:01] Trustee Luckham: you well

[4:31:05] Voice 9: yeah

[4:31:10] Trustee Luckham: I

[4:31:11] Voice 9: mean you're about to have a conversation at Trust Council as to whether this

[4:31:14] Voice 9: should be on your strategic plan after that I think you would take this over

[4:31:17] Voice 9: more fully otherwise it's on your these pieces are on your fuel so I haven't

[4:31:23] Voice 9: really gone anywhere they're just disorganized yeah

[4:31:26] Trustee Luckham: okay either

[4:31:28] Voice 9: way so

[4:31:30] Trustee Luckham: then uh we're heading uh

[4:31:32] Trustee Luckham: quickly into a closed meeting but our next meeting is obviously march the 8th which is the one uh

[4:31:38] Trustee Luckham: prior to council just for any last minute uh changes i'm not anticipating a lot of materials

[4:31:44] Trustee Luckham: there in fact we prefer not to have a lot going on there uh that's on the monday and um the only

[4:31:53] Trustee Luckham: The only thing that I am considering, and it can happen at this meeting or the post-council meeting, is I'm just thinking about how I sort of said, well, today we're going to finish at 3 o'clock, and I'm going to rejig the agenda, and da-da-da-da, and I don't know.

[4:32:08] Trustee Luckham: I think it's been successful, I think, in applying pressure to just advance things.

[4:32:14] Trustee Luckham: I think that I am thinking about the long-term sustainability of long meetings and more effective meetings, and I have a couple of ideas.

[4:32:23] Trustee Luckham: Yeah, so we'd like to have an opportunity at our next EC meeting, either March the 8th or the one following council.

[4:32:29] Trustee Luckham: I'll let you decide which one.

[4:32:31] Trustee Luckham: Maybe it needs to be the one following council because maybe staff have a few ideas and they want to think about it too.

[4:32:37] Trustee Luckham: But I would like to have a conversation about how we're going to handle meetings for the next 18 months anyway at the executive committee.

[4:32:47] Trustee Luckham: Is that okay with everybody to do?

[4:32:50] Voice 11: Yeah.

[4:32:51] Voice 11: Yeah.

[4:32:51] Trustee Luckham: So let's make it the meeting following council. And so, Laurie, can you flag that?

[4:32:59] Trustee Luckham: Just put that on the agenda, meeting management. And I'll just give you a couple of hints.

[4:33:06] Trustee Luckham: I think that we could leverage, and I don't want to have more meetings necessarily, but I'll just

[4:33:12] Trustee Luckham: let everybody know that when I first joined executive committee, we had meetings every two

[4:33:17] Trustee Luckham: weeks and the meetings were shorter and we got the work done. It seems to me there's a lot more work

[4:33:26] Trustee Luckham: lately. I don't know whether or not that's a consideration or not, but it strikes me that

[4:33:32] Trustee Luckham: if we could take advantage of the telephone conference call meetings we do, and maybe every

[4:33:37] Trustee Luckham: other one might be a short electronic meeting, we could do things like the follow-up action list

[4:33:43] Trustee Luckham: and we do chairs reports and separate those items out that are different from the business items

[4:33:50] Trustee Luckham: the executive committee has to do at these meetings that we're in today and so just offer

[4:33:55] Trustee Luckham: that as a consideration and anything else that you want to bring to the table but i'm just thinking

[4:34:00] Trustee Luckham: about trying to figure out a way to make this more manageable okay so if there's nothing further

[4:34:09] Trustee Luckham: Further then, I would say we go into a closed meeting

[4:34:12] Trustee Luckham: and I'm going to suggest that anything

[4:34:14] Trustee Luckham: that we need to report out,

[4:34:16] Trustee Luckham: we will report out at the next meeting

[4:34:18] Trustee Luckham: as we did today earlier,

[4:34:21] Trustee Luckham: rather than reconvening this meeting, all right?

[4:34:25] Trustee Luckham: So can I get a motion to go in camera?

[4:34:30] Trustee Patrick: Sure, I can make that motion.

[4:34:32] Trustee Patrick: I move that the meeting be closed to the public

[4:34:33] Trustee Patrick: subject to section 91CG and I of the community charter

[4:34:38] Trustee Patrick: in order to consider matters related

[4:34:40] Trustee Patrick: to employee relations litigation affecting the island's trust and receipt of advice that is

[4:34:45] Trustee Patrick: subject to solicitor client privilege and the staff attend the meeting moved

[4:34:50] Trustee Luckham: and seconded

[4:34:51] Trustee Luckham: any discussion that's never a discussion all those in favor that closes i guess there might

[4:34:57] Trustee Luckham: be a discussion about whether or not something should be in camera um but i think all these

[4:35:02] Trustee Luckham: items are in camera um so therefore that carries and we're going in camera so