Islands Trust Programs Committee regular meeting, April 8, 2021

[0:00:05] Voice 23: and we are ready.

[0:00:08] Voice 12: Great. All right. So good morning, trustees. We're now broadcasting and

[0:00:15] Voice 12: prepared to start the meeting. I'd like to call this April 8th, 2021 meeting of the Trust Programs

[0:00:21] Voice 12: Committee to order. We're recording and we're live streaming today. I want to begin by acknowledging

[0:00:28] Voice 12: with respect that we're grateful to be able to gather together within the locations across the

[0:00:32] Voice 12: traditional and treaty territories of the Coast Salish peoples. I offer members the opportunity

[0:00:38] Voice 12: to share and acknowledge treaty and territorial areas in the meeting chat function as part of

[0:00:42] Voice 12: reconciliation. I'm Deb Morrison, Chair of the Trust Programs Committee and elected on North

[0:00:48] Voice 12: Pender Island. I'm joined today by members of the Trust Program Committee and staff.

[0:00:52] Voice 12: And if I can just take a moment and I'll call out trustees, if you can unmute and just say hello,

[0:00:59] Voice 12: introduce yourself and where you're from. Trustee Cahill.

[0:01:02] Voice 2: Good morning, everybody. Big hello from Bowen Island this morning.

[0:01:07] Voice 12: Thank you. Trustee Rogers.

[0:01:10] Trustee Rogers: Good morning. I'm happy to join you from the neighbor of Bowen Island,

[0:01:16] Trustee Rogers: Keats Island Lactines and Alcatsum House House.

[0:01:20] Voice 12: Thank you. Trustee Langerhuis.

[0:01:22] Voice 21: Case Langerhuis from Gabriel Island, Tsunemu Territory.

[0:01:27] Voice 12: Thank you. Trustee Peterson.

[0:01:29] Voice 12: I'm

[0:01:32] Voice 3: Peterson from Lusketi Island and the territory of many Coast Salish peoples and the treaty

[0:01:36] Voice 3: territory of the Tli'aman Nation.

[0:01:39] Voice 12: Thank you.

[0:01:40] Voice 12: Trustee Fenton?

[0:01:44] Trustee Fenton: Yeah, good morning everybody and I'm calling in from the Penelakut and Laiakson traditional

[0:01:50] Trustee Fenton: territories.

[0:01:51] Trustee Fenton: Thank you.

[0:01:52] Voice 12: Thank you.

[0:01:53] Voice 12: Trustee McConnachie?

[0:01:54] Trustee McConchie: Good morning, everyone.

[0:01:55] Trustee McConchie: Trustee McConnachie coming from Kwewinuk, which is actually South Bender Island, but I'm the

[0:01:59] Trustee McConchie: North Bender Island representative, Trustee.

[0:02:02] Voice 12: Thank you.

[0:02:03] Voice 12: Trustee Critchley?

[0:02:05] Trustee Critchley: that's good morning from denman island also called clash daish thank

[0:02:11] Voice 12: you trustee brent

[0:02:13] Voice 15: paul brent saturn island also called the texan thank

[0:02:17] Voice 12: you trustee colburn yeah

[0:02:20] Trustee Colbourne: uh gabriel islands

[0:02:21] Trustee Colbourne: name first nation territory good morning everybody thank

[0:02:24] Trustee Luckham: you and cherry locum good morning peter

[0:02:27] Trustee Luckham: locum on fetus island penelope and la action territory thank

[0:02:32] Voice 12: you and don't sit too far back

[0:02:33] Voice 12: or you disappear into your your background there all right um and we are also joined today by

[0:02:40] Voice 12: several staff members we have uh claire freighter and delaney hipola here would you like to say a

[0:02:46] Voice 12: little good

[0:02:49] Voice 10: morning claire freighter director of trust area services and i'm grateful to come today

[0:02:54] Voice 10: from most attic territory good

[0:02:57] Voice 4: morning uh delaney hipola senior policy advisor with trust area

[0:03:01] Voice 4: services and grateful be to be tuning in from the territory of the kohus tlaman and hamalko nations

[0:03:07] Voice 4: Thank you.

[0:03:08] Voice 12: And Robert, I realize you're like blacked out, so I didn't like you. So we also have Robert here.

[0:03:15] Voice 23: Yes, good morning. I'm the Legislative Services Clerk and the recorder for today.

[0:03:20] Voice 23: Thank you.

[0:03:23] Voice 12: All right. We're grateful to have the ability to do electronic meetings. We're reducing our carbon footprint as trustees, staff, and the public don't have to travel, and we're honoring the provincial health orders and guidelines during the pandemic.

[0:03:39] Voice 12: We are also joined by a number of attendees today and we'll have folks introduced as we come to you on the different delegations that are joining us this morning.

[0:03:50] Voice 12: So I just want to acknowledge that there are a number of different attendees in the meeting as well.

[0:03:57] Voice 12: Like members of our staff who are now working from home, all of you are connected to this meeting today have different types of equipment and connections.

[0:04:03] Voice 12: The meeting may have challenges.

[0:04:06] Voice 12: We are learning and improving as we go.

[0:04:08] Voice 12: We need to all be understanding and supportive.

[0:04:10] Voice 12: I ask everyone to mute their mics when they're not speaking to reduce the risk of audio disruptions

[0:04:15] Voice 12: during the meeting.

[0:04:17] Voice 12: We appreciate your understanding and assistance in this situation, and we apologize for any

[0:04:21] Voice 12: inconvenience or technical challenges that may come up.

[0:04:25] Voice 12: I also want to add that this is a place of employment and a public gathering.

[0:04:29] Voice 12: Despite the fact that many trustees, staff, and others are in their homes, everyone has

[0:04:33] Voice 12: has the right to a safe and respectful workplace.

[0:04:35] Voice 12: So we will ensure that that is happening today.

[0:04:38] Voice 12: So thank you for participating in that.

[0:04:40] Voice 12: Thank you for your patience.

[0:04:42] Voice 12: We appreciate your understanding and assistance

[0:04:43] Voice 12: in these unprecedented times.

[0:04:45] Voice 12: I can't wait until you can stop saying that last part

[0:04:47] Voice 12: in terms of unprecedented times.

[0:04:49] Voice 12: Can we just go back to normal soon?

[0:04:51] Voice 12: So, all right, sorry.

[0:04:53] Voice 12: I'm having a cracking moment after a year.

[0:04:55] Voice 12: It's fine.

[0:04:56] Voice 12: Okay.

[0:04:57] Voice 12: Okay, so we are looking at our agenda for today, and any new items or reordering of the agenda that I need to be aware of.

[0:05:09] Voice 12: All right, seeing no new items or reordering, I'm going to ask for approval of the agenda by consensus.

[0:05:21] Voice 12: Any dissenting comments about that?

[0:05:25] Voice 12: All right, so we'll approve the agenda by consent.

[0:05:29] Voice 12: um and town hall are we doing open town hall today um is there anybody that is not part of

[0:05:38] Voice 12: the delegations that would like to talk in the town hall i see michael sketch claire can you

[0:05:51] Voice 12: guide me on that where are we going to ask michael to be at the end of the delegations just for the

[0:05:55] Voice 12: flow of the materials or should it be town hall i

[0:05:58] Voice 10: would suggest you invite him to come into the

[0:06:00] Voice 10: meeting and see if he's available if he could make himself available after the delegations

[0:06:04] Voice 10: so we could make keep the delegations on time okay however i want to be respectful that we did

[0:06:10] Voice 10: post it at this time

[0:06:11] Voice 12: okay no worries all right michael would you like to talk now or at 10

[0:06:17] Voice 19: i'm happy to fit your schedule it sounds like 10 o'clock is more convenient that'd be excellent

[0:06:22] Voice 12: if that's possible thank you great all right and the phone number that's there i'm assuming that's

[0:06:31] Voice 12: part of the delegation. So unless I see a hand to tell me that you need to be in the town hall,

[0:06:37] Voice 12: I'm going to assume. Okay. All right. So let's go ahead to delegations. We'll start with the

[0:06:44] Voice 12: Southern Gulf Islands Forum, Jane Wolverton and Laura Parker, if we can move them over.

[0:06:48] Voice 12: And

[0:06:57] Voice 11: if we can move Mr. Sketch back. Go

[0:07:08] Voice 12: ahead, Trustee Critchley.

[0:07:12] Trustee Critchley: Thank you. I have a preliminary matter, which I think is probably best to raise at this point.

[0:07:18] Trustee Critchley: And that was with regard to whether or not a trustee who is involved in one of these organizations should recuse themselves from voting in respect to this allocation of money.

[0:07:36] Trustee Critchley: And I had in mind the Torgrimson case, and I read it prior to contacting staff, to remind myself of what it said.

[0:07:46] Trustee Critchley: And it's a very complicated thing from my point of view here, because my connection is with the Bainsound Lambert Channel Ecosystem Forum.

[0:07:58] Trustee Critchley: The Torgrimson case was decided on the basis that the people with a conflict had a conflict because they were both trustees and also directors of an incorporated society.

[0:08:12] Trustee Critchley: Society. This organization that I'm speaking of, Bainsound Ecosystem Forum, is not

[0:08:18] Voice 6: incorporated.

[0:08:21] Trustee Critchley: I was a member of that from the beginning. And the strange thing about it is that it is a

[0:08:28] Trustee Critchley: creature of the Islands Trust, in a sense, that it

[0:08:33] Trustee Critchley: started by essentially a partnership with the

[0:08:38] Trustee Critchley: Trust and World Wildlife Fund. So since the last time we've dealt with these things, I've

[0:08:45] Trustee Critchley: become part of the steering committee, because the World Wildlife Fund is no longer able to

[0:08:54] Trustee Critchley: financially support it. And so they are not providing staff for us. So we're kind of trying

[0:09:01] Trustee Critchley: to get up and running by ourselves. Now, I think, in reading the Torgrimson case, generally,

[0:09:07] Trustee Critchley: generally, I think you could say that it doesn't apply in a sense. But what I found troubling was

[0:09:13] Trustee Critchley: this bit of language. It says, the object of the legislation is to prevent elected officials

[0:09:23] Trustee Critchley: from having divided loyalties and deciding how to spend the public's money. One's own financial

[0:09:29] Trustee Critchley: interest, sorry, financial advantage can be a powerful motive for putting the public interest

[0:09:33] Trustee Critchley: second. But the same could also be said for the advancement of the cause of the non-profit

[0:09:38] Trustee Critchley: entity, especially by committed believers in the cause, like the respondents, who as directors were

[0:09:45] Trustee Critchley: under legal obligation to put the entity first. So looking at that broad principle, I think it

[0:09:50] Trustee Critchley: could capture such as me, although I'm not a director. I think in spirit, it does create

[0:09:59] Trustee Critchley: a concern. And I think probably the better course is to err on the side of caution and to

[0:10:08] Trustee Critchley: to recuse. So that's what I propose to do. And I'm just, I think that I can properly

[0:10:18] Trustee Critchley: listen to other delegations and vote in respect of those, but, and staff has confirmed that

[0:10:28] Trustee Critchley: advice to me. But I think in regard to Bain Sound Lambert Channel Ecosystem Forum, I should,

[0:10:35] Trustee Critchley: I should not and so chair I can just at that point where where that delegation is presenting

[0:10:44] Trustee Critchley: perhaps I stop my video be muted and leave the room and then if staff can get back to me

[0:10:52] Trustee Critchley: by phone or text message or email then I will rejoin and then when the consideration comes up

[0:11:02] Trustee Critchley: for that particular matter, I again can remove myself from the meeting if that's acceptable.

[0:11:09] Voice 12: So thanks for bringing that up. I actually had it up on my screen to talk about and totally like

[0:11:13] Voice 12: missed naming that. So thanks for bringing that up, Trustee Critchley. A couple things I think

[0:11:18] Voice 12: that we need to just pause and think about related to that. So I agree that there are

[0:11:26] Voice 12: moments when we shouldn't be voting on an issue because we may have a vested interest in the issue

[0:11:31] Voice 12: It is, from my understanding of the information provided to us by Director Frieder around conflict of interest, it is each trustee's responsibility to decide about how they understand that.

[0:11:45] Voice 12: So thank you for flagging yours.

[0:11:47] Voice 12: If anyone else has an interest that they need to flag, that would be helpful.

[0:11:51] Voice 12: I do have a question for staff, however, about this.

[0:11:55] Voice 12: It doesn't seem to me that it's a problem to listen to the work as long as you're not voting on it or commenting on it.

[0:12:01] Voice 12: and so because this is a public meeting so if I can understand that a little better that would

[0:12:06] Voice 12: be helpful um

[0:12:09] Voice 10: I would say I don't have a great deal of experience in this area in my mind there's

[0:12:13] Voice 10: not a lot of risk in listening to the presentation it would simply be how you choose to vote but

[0:12:17] Voice 10: really it's up to each trustee to determine for themselves if you'd like me to I could reach out

[0:12:21] Voice 10: to Carmen by email to confirm that yeah but that would be my view that um it's the decision making

[0:12:26] Voice 10: that's the problem rather than listening to a presentation.

[0:12:28] Voice 12: Exactly, yeah. So I would suggest

[0:12:31] Voice 12: that when there is a conflict of interest, so trustee Curtley, when yours comes up,

[0:12:36] Voice 12: I would suggest turning off your camera so we're not influenced by your like waving of hands or

[0:12:41] Voice 12: you know whatever. So we ensure that you're not influencing decision making and turn off your

[0:12:47] Voice 12: mic and just like silence yourself for that part of the conversation. But I don't see that it's

[0:12:51] Voice 12: necessary for you to leave the room or to not listen to the conversation because this is a

[0:12:55] Voice 12: publicly um you're just part of the public at that point so that's fine um chair welcome

[0:13:03] Trustee Luckham: yeah uh good morning and thank you um this is a really interesting discussion and i i would just

[0:13:10] Trustee Luckham: like to take the moment to reflect on it's a trustee's choice um to decide whether or not

[0:13:15] Trustee Luckham: they have a conflict of interest or not um in my activities as chair i often attend as many things

[0:13:21] Trustee Luckham: as I possibly can, I attended the hearing for Grimson versus Schlenker. And at the outset of

[0:13:31] Trustee Luckham: the discussion between the legal counsel, it appeared that the Alms Trust had a very solid

[0:13:37] Trustee Luckham: case in defending the trustees. And then one of the three judges, in fact, because this was an

[0:13:45] Trustee Luckham: appeal three judges one of the judges asked the question of the trustees what if they were wrong

[0:13:52] Trustee Luckham: and in their decision to participate what if they were wrong and so I would just ask you to consider

[0:14:02] Trustee Luckham: that very carefully because that turned the case around you know we certainly both know that the

[0:14:09] Trustee Luckham: the trustees had no ill intent, but according to the law, there was some doubt. And so there we

[0:14:16] Trustee Luckham: have it. So just be careful. And I would agree with Trustee Critchley's proposition of how he

[0:14:22] Trustee Luckham: plans to behave.

[0:14:24] Voice 12: All right. I do also want to note that if it does become an issue where,

[0:14:30] Voice 12: like, I'm trying to think how many of the trustees on this board are in the Southern

[0:14:34] Voice 12: on gulf islands there's myself then for brent so we still would have quorum because there's a

[0:14:44] Voice 12: little bit of an issue of like can we even vote on it if we don't have quorum right at some point

[0:14:49] Voice 12: um so it can be a little bit problematic but i think we might still be okay on that one

[0:14:54] Voice 12: um all right uh trustee peterson yeah

[0:14:59] Voice 3: thank you so i i mean i've experienced recusing myself in

[0:15:02] Voice 3: in the past, my question that I'm not really clear on

[0:15:07] Voice 3: and maybe Claire can check in with Carmen on this

[0:15:12] Voice 3: was exactly about this quorum issue.

[0:15:15] Voice 3: So if one trustee simply doesn't vote

[0:15:20] Voice 3: but it's still considered part of the quorum

[0:15:22] Voice 3: then their vote is considered like,

[0:15:24] Voice 3: how do we remove them from the quorum?

[0:15:26] Voice 3: This is just a technical question.

[0:15:29] Voice 3: How we remove someone recusing themselves from the forum

[0:15:32] Voice 3: so the vote count reflects that properly and um and i think we should know that answer thank you

[0:15:38] Voice 12: yeah that's that's actually a really good point to see peterson because it does seem like instead

[0:15:43] Voice 12: of having 10 trustees there would be nine trustees then because they're recused as opposed to absent

[0:15:47] Voice 12: yeah you're a good point all right uh

[0:15:50] Trustee Luckham: trustee their departure from the meeting say it again

[0:15:56] Trustee Luckham: they would need to announce their departure from the meeting and the minutes would record that

[0:16:00] Voice 12: Okay, so that is why you leave then. I get it. Got it. Okay. And Dr. Frater, did you want to

[0:16:07] Voice 12: comment on that?

[0:16:09] Voice 10: I have already emailed Carmen the question, so we will all wait for that

[0:16:12] Voice 10: answer. I think we may be okay with the numbers, but we'll see as we go here. Okay. Trustee Brent.

[0:16:21] Voice 15: So I thought that part of the Islands Trust mandate allowed us or encouraged us to coordinate

[0:16:28] Voice 15: with other levels of government and from the southern gulf islands perspective that's exactly

[0:16:34] Voice 15: what that secretariat service is supposed to do yes um there will be a benefit to anyone

[0:16:45] Voice 15: perhaps in the region but i think we're we're uh being extreme here and so i'm going to feel free

[0:16:52] Voice 15: to vote and listen and do whatever else I want because I think I have a duty to fulfill the

[0:16:59] Voice 15: mandate. And I really don't think I'm going to get a heck of a lot of benefit and I'll take my

[0:17:04] Voice 15: chances in court. Thanks.

[0:17:07] Voice 12: Trustee Rogers. And Trustee Peterson, did you need to put your hand

[0:17:10] Voice 12: down or you still have it up? Okay. Trustee Rogers.

[0:17:15] Trustee Rogers: And thanks. I will be a little less

[0:17:18] Trustee Rogers: colorful than trustee brent but i i've been a member of the the house on alcatsin forum for

[0:17:24] Trustee Rogers: for quite some time um and i and i'm just going to say that and and just so people are aware of

[0:17:32] Trustee Rogers: it however it's neither a decision-making body and i am one i'm not a director or in any way

[0:17:38] Trustee Rogers: i mean i assist occasionally when we host it uh i.e the local trust committee we help set up the

[0:17:45] Trustee Rogers: agenda but it because it's not a decision-making body it's simply a coordinating body i do not feel

[0:17:51] Trustee Rogers: myself uh in a conflict so i'm just saying that out loud and i hear chair luck i'm saying be

[0:17:57] Trustee Rogers: careful and uh and i i just don't see it uh myself personally so just putting that on the record

[0:18:05] Trustee Rogers: yeah

[0:18:07] Voice 12: i was thinking about this too thanks very much um trustee brent and trustee rogers for

[0:18:11] Voice 12: your comments because i've been thinking about this too in the context of the southern gulf

[0:18:14] Voice 12: Islands Forum and from my perspective it's part of the mandate of the trust what we're trying to do

[0:18:20] Voice 12: with the Southern Gulf Islands Forum and it's not a decision-making body and it's it's like I would

[0:18:25] Voice 12: vote for you know eelgrass mapping at trust council like it benefits me locally but it also

[0:18:31] Voice 12: is part of the trust mandate so I'm I'm not feeling a conflict on that if I was if it was

[0:18:35] Voice 12: more of a board and there was a directorship I would feel much more hesitant about voting on it

[0:18:41] Voice 12: but i'm not in that role i'm not feeling hesitant about that okay um anybody else

[0:18:48] Voice 12: oh trustee langrye yeah

[0:18:52] Voice 21: i guess it comes down to a question also is are you participating in that

[0:18:56] Voice 21: in that event as a trustee or as an individual with a vested

[0:19:01] Voice 21: interest in in that uh endeavor

[0:19:03] Voice 21: and to me if we're participating as a trustee i don't see there being a a conflict of interest

[0:19:10] Voice 21: and as Trustee Rogers said it's not a decision-making body it's just a coordination

[0:19:15] Voice 21: body and we have policy which says we support it if trustees are involved

[0:19:22] Voice 12: thank you all right and Trustee Byrne did you want to talk again or is your hands still up

[0:19:26] Voice 12: from before

[0:19:29] Voice 15: apologies just having a bit of difficulty getting it down

[0:19:32] Voice 12: oh yeah

[0:19:33] Voice 12: brought your sticks um just butt in if you if I miss it and it's supposed to be up

[0:19:37] Voice 12: up. All right. So with that, I'm going to go ahead. I've got two windows here now. Everybody

[0:19:47] Voice 12: on there. Okay. So I'm going to go ahead with our first delegation. And thank you so much to

[0:19:57] Voice 12: Trustee Wilberton and Laura Parker for waiting for us while we had that discussion. Thank you.

[0:20:02] Voice 12: so and Claire or Robert can you clarify for me it's a 10 minute timer is that correct

[0:20:08] Voice 12: and does somebody have that timer going that

[0:20:12] Voice 23: is correct so we suggested a 10 minute and I'll

[0:20:15] Voice 23: keep track if you wish thank you thank

[0:20:17] Voice 12: you all right go ahead

[0:20:21] Voice 8: we'll probably be shorter than

[0:20:25] Voice 8: 10 minutes I think you've received a letter from the group we had our first meeting on

[0:20:31] Voice 8: on March 30th, and it was, I think, very productive

[0:20:39] Voice 8: because we had a facilitator, and I think that is,

[0:20:44] Voice 8: will help us set the structure for the next year or so.

[0:20:49] Voice 8: And so we're here before you to see if we could

[0:20:56] Voice 8: have some more money just for this,

[0:20:58] Voice 8: in particular for this next year

[0:21:00] Voice 8: while we establish our terms of reference and and also membership and continue to reach out

[0:21:10] Voice 8: to the First Nations. I was really heartened we had one of the First Nations in attendance

[0:21:15] Voice 8: and I think having been in similar kinds of situations, I think of the food program on

[0:21:24] Voice 8: Galliano or work in Burnaby when there is a little bit of funding to provide some legs

[0:21:33] Voice 8: it actually makes a big difference in how the group comes together and what you can accomplish

[0:21:40] Voice 8: but I'll pass it to Laura too who has some comments okay

[0:21:44] Voice 9: thank you very much everybody

[0:21:45] Voice 9: can hear me okay? Okay um yes thank you very much uh for this opportunity to to present I appreciate

[0:21:54] Voice 9: uh working with with Jane as Trustee Wolverton Jane as well thank you and on behalf of Adam

[0:22:01] Voice 9: thank you very much as well um I know you all have the background of it I just want to reiterate

[0:22:07] Voice 9: about um the forum coming about from the meetings that Adam had regularly with officials in

[0:22:14] Voice 9: and Saanich North and the islands riding

[0:22:16] Voice 9: where everyone was very cooperative

[0:22:19] Voice 9: and keen to keep connected to work together

[0:22:22] Voice 9: on the numerous issues in the area.

[0:22:24] Voice 9: And they felt that working together

[0:22:27] Voice 9: and then coming as one voice to work on the issues

[0:22:32] Voice 9: would be a much stronger way to move things forward

[0:22:36] Voice 9: when we're in little silos and working so hard

[0:22:39] Voice 9: because we only have so many

[0:22:45] Voice 9: I've lost the word there, so many little things at our hands, but if we combine them together as

[0:22:53] Voice 9: a whole, much, much stronger, and some of the things that came out of the wonderful meeting

[0:22:58] Voice 9: last week was putting a real structure to this, and it provides the participants

[0:23:08] Voice 9: participants then to be very really organized and um keep everybody on track uh with information

[0:23:16] Voice 9: sharing discussing the issues that come up with ideas how to deal with them uh letter writing

[0:23:22] Voice 9: letter writing for everyone to sign again the one voice to go to the different ministries

[0:23:27] Voice 9: um and also this was uh jane and i were speaking yesterday it brings up the opportunity to connect

[0:23:33] Voice 9: the group to the San Juans as the issues go across borders as well and she very effectively

[0:23:43] Voice 9: commented how you know it's just the MLA going over to the to the San Juans or or the trustees

[0:23:52] Voice 9: it's much stronger when there's a whole united a group working together so I would really

[0:23:57] Voice 9: appreciate the support that we had for this first meeting of 2021. The funds allowed us to

[0:24:06] Voice 9: have that facilitator who really brought that structure to the meeting. And it made it very

[0:24:11] Voice 9: simple for everybody to just focus on the work on hand, as well as solidifying or continuing on

[0:24:20] Voice 9: in the building of relationships um and then the graphic artist that we had was amazing and

[0:24:29] Voice 9: so that so the money's put towards her was amazing because that can get shared broadly across the

[0:24:36] Voice 9: 20 members or so who who will be it so they can share it on websites and facebook and social

[0:24:43] Voice 9: media and every everything and it's just a wonderful depiction of a amazing group coming

[0:24:49] Voice 9: coming together. The note taker also, the funding for the note taker. So again, that even staff,

[0:24:57] Voice 9: we took notes too, because we're so used to it. But having a professional note taker, we could

[0:25:02] Voice 9: then focus on looking at everyone as a whole and their relationships and supporting our,

[0:25:10] Voice 9: me supporting Adam and other staff supporting other people. We could focus on our

[0:25:15] Voice 9: our bosses and the work that they were doing in the in the meeting so all together it was just

[0:25:22] Voice 9: just a wonderful wonderful supportive effort and we really appreciated

[0:25:31] Voice 9: appreciated it plus all the work that Jillian did with support was amazing so this additional

[0:25:39] Voice 9: funding will help ensure that we come up with a model going forward from others to work from

[0:25:46] Voice 9: particularly that you know someday adam's not going to be the mla and elizabeth's not going

[0:25:51] Voice 9: to be the mp and the trustees are going to change so this creates a real structure going forward

[0:25:56] Voice 9: for this to be continued uh into the future thank you and

[0:26:02] Voice 8: i think we have the house sound forum

[0:26:04] Voice 8: to to look to as an example of of a a working uh entity i think those were the main points that we

[0:26:15] Voice 8: wanted to make i don't know if you have questions or all

[0:26:20] Voice 12: right uh trustee mcgonaghy thanks very much

[0:26:23] Trustee McConchie: for uh trustee wolverton and thank you very much laura for coming and speaking today um i think

[0:26:28] Trustee McConchie: it's a great idea to have a political lobbying group like this um it is frustrating to bang our

[0:26:33] Trustee McConchie: heads against the wall and not have any results from the the uh pretty inept ndp government right

[0:26:39] Trustee McConchie: now um environmentally speaking at least my question is is uh why is the trust paying paying

[0:26:45] Trustee McConchie: for this position like why are we like basically that because what happened right as you probably

[0:26:50] Trustee McConchie: know is like the the trust used to be funded by the province and then that stopped under the

[0:26:55] Trustee McConchie: liberal government so now what's well they give us some money but it's not what it used to be

[0:27:00] Trustee McConchie: and so now um what's happening is we're asking basically asking property taxpayers to pay for

[0:27:06] Trustee McConchie: this organization to have a secretariat right so my question is is why doesn't the mla pay for it

[0:27:12] Trustee McConchie: Or why doesn't our MP pay for it?

[0:27:13] Trustee McConchie: Don't you guys have like way more coin than us?

[0:27:16] Trustee McConchie: Like, I'm not sure about like the justification of the reasoning why the trust has to pay

[0:27:23] Trustee McConchie: for this position.

[0:27:25] Voice 8: Well, I think, I mean, I don't think those offices have a lot of funding.

[0:27:32] Voice 8: But I also believe that this, we're looking at this next year as our sort of formative

[0:27:37] Voice 8: time.

[0:27:37] Voice 8: And then what I would envisage is after that, that the responsibilities would be divided among the three entities that trust the MLA's office and the MP's office in the sense of hosting, putting together the agendas and those kinds of things.

[0:27:56] Voice 8: but I'm not sure how sound. I know that we continue to support how sound with a small

[0:28:06] Voice 8: amount. And I think that that just provides some of the support for it to go to continue on.

[0:28:15] Voice 8: I mean, these are not large sums of money in the scheme of things.

[0:28:21] Voice 9: And yes, I don't believe there is any funding for such as this, but there was certainly

[0:28:26] Voice 9: certainly a large amount of support in kind from both the federal office and the provincial

[0:28:32] Voice 9: office. So the time that I spent on this was huge since January and also with Elizabeth

[0:28:42] Voice 9: May's office with Alexa and coordinating and certainly they have offered more support in

[0:28:50] Voice 9: in the future, uh, as well, as well as the first nations, um, and, um, yeah, in our,

[0:28:57] Voice 9: in our office going forward. So I'm still, uh, working on it, uh, daily. And, um, so that

[0:29:04] Voice 9: support is, is there, uh, continually, not just for the meetings. Yeah.

[0:29:09] Trustee McConchie: No, I agree. And I appreciate all the work that you're doing. I I'm just not, I'm still kind of

[0:29:13] Trustee McConchie: confused. So are you guys out of money? Like you've been working on it so far. So are you

[0:29:17] Trustee McConchie: running out of money and so now you need this amount of money to help continue the work because

[0:29:22] Trustee McConchie: you need to focus in other areas i'm i'm not quite sure where

[0:29:27] Voice 8: the funding would uh pay for a

[0:29:29] Voice 8: facilitator for this year to have some facilitated meetings yeah

[0:29:38] Voice 9: and if and and also a professional

[0:29:42] Voice 9: note taker again to get the real structure in place so going forward we wouldn't need

[0:29:46] Voice 9: need funding. Again, it's just to ensure that we come up with a sustainable delivery model,

[0:29:53] Voice 9: if you will, that then can be passed on to the next.

[0:30:00] Voice 9: um say next year so we have it in place and it's really strong because there'd be nothing worse

[0:30:05] Voice 9: than doing putting all this work and then not having our act together um everyone collectively

[0:30:10] Voice 9: um and and then it dropping um so we want to ensure that there is this this structure going

[0:30:17] Voice 9: going forward um again though as far as funding from the province i'm sure mla olsen would have

[0:30:28] Voice 9: come up with that it was suggested to him about this because of this new program and

[0:30:35] Voice 9: the intent of it to work with groups who are working together collaborating for for a better

[0:30:45] Voice 12: better i'm going to pause this all for a second i just want to do a check on time

[0:30:50] Voice 12: um robert uh

[0:30:52] Voice 23: yes we have reached 10 minutes i had my hand up

[0:30:55] Voice 12: sorry about that i was okay

[0:30:57] Voice 12: it's not quite catching you um so trustee langrose if i can ask if you can go ahead and ask one last

[0:31:02] Voice 12: question we'll just make the question brief and any responses brief yeah

[0:31:05] Voice 21: yeah i think basically

[0:31:07] Voice 21: that you could possibly argue that the money for this comes out of the 180 000 pittance we

[0:31:13] Voice 21: get from government for the trust operations i'm and maybe we need to argue that that should be

[0:31:19] Voice 21: at a increase to account for this kind of event so that all taxpayers pay for it right thank you

[0:31:27] Voice 12: I'm going to thank you very much for your delegation and we will move you back over

[0:31:32] Voice 12: to the side and we'll take the next delegation. Thank you for being here.

[0:31:36] Voice 9: Thank you very much for the opportunity. Thank you.

[0:31:41] Voice 12: All right, so we have Bain Sound Lambert Channel Ecosystem Forum, Daniel Arbour and Dori Woodward.

[0:31:50] Voice 10: Chair Morrison, if I might jump in for a moment. Yeah, it's Director Frater here. I'm just wanting

[0:31:55] Voice 10: to update with advice from Carmen who suggests that if trustees do feel that they have a conflict

[0:31:59] Voice 10: she suggests that you actually log out of the meeting for both the presentation

[0:32:03] Voice 10: and the voting discussions if you wish to do that you can let us know here and Delaney has

[0:32:10] Voice 10: volunteered to phone you when the item is over the delegation is over or the vote's over to ask you

[0:32:17] Voice 10: to come back into the meeting so you'd have to log out and then log back in thank you okay trustee

[0:32:23] Voice 12: Critchley is this the one they were concerned about?

[0:32:28] Trustee Critchley: It is yes and you know I think that

[0:32:32] Trustee Critchley: Chair Morrison I think you had actually the proper answer to this in that the person

[0:32:40] Trustee Critchley: refusing should just turn off their video and take no part and of course be muted because I

[0:32:47] Trustee Critchley: I think there's the same effect as leaving the room.

[0:32:51] Trustee Critchley: The object of that idea is to not influence, as you said, by any gesture or so forth, the people that are going to be voting on it.

[0:33:04] Trustee Critchley: So

[0:33:04] Voice 12: I'm

[0:33:05] Trustee Critchley: really, it's cumbersome.

[0:33:07] Voice 12: Yeah.

[0:33:08] Voice 12: And so, Claire, I'm wondering, and I understand our legislative advice.

[0:33:12] Voice 12: One of the ways to leave the room to be public would be move somebody to an attendee status is that like an interim situation so the technology challenges we face, or is it the advice is to just leave the room, like to shut off.

[0:33:27] Voice 10: So I would say that is the advice again with this conflict of interest is up to each trustee to determine for themselves the best course of action.

[0:33:34] Voice 10: So I just wanted to relay the most the updated advice from Carmen and then it's up to each trustee, I would have to ask Robert as to the technical

[0:33:41] Voice 10: piece around moving people to attendees or not

[0:33:45] Voice 23: quorum is six for this group and we have all 11

[0:33:50] Voice 23: people here so one person leaving has no impact on meeting quorum but

[0:33:57] Voice 12: if we move trustee critchley

[0:33:58] Voice 12: over to the attendees instead of panelists so he's not in the sort of voting circle is that

[0:34:04] Voice 12: that's possible? Is that something Trustee Critchley would go for? We're in this in-between

[0:34:12] Voice 12: ground because we're in a technical space. You can't just walk out of the room and listen to

[0:34:15] Voice 12: the meeting. But there is technical reconnection challenges that we're facing. So the question is,

[0:34:23] Voice 12: can you move Trustee Critchley to the attendees list? And is Trustee Critchley okay with that

[0:34:28] Voice 12: as a choice i

[0:34:30] Voice 23: can move into an attendee list and yes good okay

[0:34:35] Voice 12: let's go ahead and do that

[0:34:36] Voice 12: as an interim measure in this virtual world and we're going to he is leaving the meeting

[0:34:41] Voice 12: as a participant as a voting participant at the moment thank

[0:34:50] Voice 11: you all right danielle

[0:34:55] Voice 13: good morning and uh thanks for having me as a delegation i i believe i'm joined uh with uh by

[0:35:01] Voice 13: dory woodward she may be on the phone so i don't know if she's able to log in as a panelist or not

[0:35:06] Voice 13: we'll find out later. So my name is Daniel Arbour, I'm the Comox Valley Regional District

[0:35:13] Voice 13: Area Director for Area A which includes Bainsound, Hornby and Denman Islands so it's a pleasure to

[0:35:21] Voice 13: join you today. I'm also going to present on the Bainsound Ecosystem Forum and our requests

[0:35:28] Voice 13: for continued support from the Islands Trust and in background I'm also the AVICC representative

[0:35:36] Voice 13: to DFO on the Shellfish Advisory Management Committee for the coast.

[0:35:43] Voice 13: So less of a familiarity, the Bains Island Ecosystem Forum is a bit of a baby of the

[0:35:49] Voice 13: Islands Trust and the World Wildlife Fund as well as contributing a lot.

[0:35:55] Voice 13: The regional district is, although I have participated in some of the forums, we've

[0:36:00] Voice 13: now in the last year, thanks to your support, created a little executive for our network.

[0:36:06] Voice 13: And that includes Dori Woodward, who's on the phone, and she's the president of the Association of Denman Island Marine Stewards,

[0:36:13] Voice 13: who are really reputed for their initiatives around trying to clean up around plastic issues and other environmental issues around Bainsound.

[0:36:24] Voice 13: We've really emerged and grown as a multi-stakeholder group.

[0:36:29] Voice 13: Our treasurer is Jim Russell. He's the executive director of the BC Shellfish Growers Association.

[0:36:34] Voice 13: On the executive, we also have Carl Burleworth, who's the executive director of the Deep Bay

[0:36:42] Voice 13: Marine Station, which is tied to Vancouver Island University.

[0:36:46] Voice 13: We also have a senior scientist from DFO on the executive, Chris Pierce, and he's very

[0:36:52] Voice 13: knowledgeable in connecting us with a lot of good science and always open to new initiatives

[0:36:59] Voice 13: for research.

[0:36:59] Voice 13: and the staff support over the past year has been fantastic that's jillian michael who you

[0:37:07] Voice 13: probably all know and she's been totally great in in helping us navigate and keep that

[0:37:14] Voice 13: secretarial function going so there's so there's a few achievements that i should start with

[0:37:21] Voice 13: because i think it's always good for you guys to understand the impact that your dollars

[0:37:25] Voice 13: have. And in the last year, we've developed kind of permanent terms of reference for the membership

[0:37:33] Voice 13: of the forum. I should mention, of course, we have Comox First Nation and Qualcomm First Nations

[0:37:39] Voice 13: that have attended the ecosystem forum. And while I'm actually named co-chair, because in the near

[0:37:44] Voice 13: future, we expect that we'll probably have a First Nation co-chair join us as well. But yeah,

[0:37:49] Voice 13: Yeah, we've defined the terms of reference and kind of long-term objectives of the network.

[0:37:55] Voice 13: And that was actually hard work through the pandemic.

[0:37:57] Voice 13: We met regularly and worked on those.

[0:38:00] Voice 13: It was very much a working group.

[0:38:01] Voice 13: At the same time, the WWF left us with a fantastic governance report around all the different agencies that have an impact and have decision-making authority around Bainstown.

[0:38:13] Voice 13: So we now have a bit of a mosaic and roadmap around all the different interests.

[0:38:18] Voice 13: And a big purpose of our group is how do we coordinate over time and build some strategies for coordination between all these different agencies in order to preserve the health of Bainsound and Lambert Channel, which is between Hornby and Denman.

[0:38:34] Voice 13: We also have an alternative practices group, and they're making amazing progress.

[0:38:40] Voice 13: They're looking at, so we have industry representative, environmental representatives, and they're looking at ways to move away from plastic use as well.

[0:38:51] Voice 13: There's actually a pilot project that's ongoing right now in the part of Bains Sound.

[0:38:57] Voice 13: So there's actually action on the ground other than the fantastic networking and exchange of ideas that's happening.

[0:39:03] Voice 13: so um so for the next year i think our request is for 2500 which will help us um with the

[0:39:09] Voice 13: facilitation for uh we're planning two forums in the fiscal year one uh will be online uh later in

[0:39:16] Voice 13: may and depending on what happens with covid we're hoping uh if you know if if we get into

[0:39:22] Voice 13: december january february it's it's it's like you guys right we don't really know but

[0:39:26] Voice 13: we have the thought it would be nice at some point to get people back in the same room because

[0:39:30] Voice 13: there's there's a lot of value in that but we'll see how how that one goes and of course we

[0:39:36] Voice 13: appreciate the continued support of of Jillian and and it's interesting for me today to see the

[0:39:42] Voice 13: other initiatives that are before you because I think they're quite similar to what we're doing

[0:39:46] Voice 13: there was a question from trustee McConchie I caught at the last delegation and around the

[0:39:51] Voice 13: funding so you know I'm also we're also approaching the regional district so that they can partner fund

[0:39:56] Voice 13: to support this and I'm hopeful that our committee is going to support it and in the larger picture

[0:40:02] Voice 13: I was also the the VICC rep on on the area-based management for marine issues that this was a DFO

[0:40:10] Voice 13: minister's initiative and we know DFO is looking at supporting initiative in the future around

[0:40:16] Voice 13: area-based management and I know the staff has pitched for funding I haven't heard yet if they

[0:40:23] Voice 13: They are successful for 2021, but there is a trend, I think, for supporting tables such as the ones that are before you today.

[0:40:31] Voice 13: So that's definitely something that's on my radar and our group's radar.

[0:40:36] Voice 13: So anyways, I'll leave it at that. I don't know if I'm getting close to 10 minutes, but I don't know if Dory can join us.

[0:40:41] Voice 13: She may be able to add. Oh, yes, she's there.

[0:40:44] Voice 13: So Dory, if

[0:40:44] Voice 13: you missed anything, feel free to chip in and then we'll turn it over.

[0:40:50] Voice 13: Okay.

[0:40:52] Voice 1: I don't have a whole lot to add. I think that what I've seen over the, you know, years, the three years now, coming on three years, is that there have been just so many different new interactions and partnerships and projects that have come out of the kind of conversations and finding what we have in common and finding out what we need to know in order to

[0:41:20] Voice 1: to move forward and make something new and better happen.

[0:41:23] Voice 1: And so I just see that the Islands Trust is, in essence, fulfilling its mandate of preserve and protect

[0:41:34] Voice 1: and promoting coordination and all those things and amplifying your own best practices

[0:41:44] Voice 1: by helping us to come together and work on these issues.

[0:41:50] Voice 1: And, you know, our purpose is closely aligned with what the Islands Trust's purpose is,

[0:41:57] Voice 1: and so we are doing on the ground a lot of what you would wish to see flourish.

[0:42:07] Voice 12: All right.

[0:42:08] Voice 12: That's

[0:42:08] Voice 1: all I have to say.

[0:42:09] Voice 12: Thank you so much for your presentation.

[0:42:13] Voice 12: Trustees, does any trustee have a question for Delia?

[0:42:17] Voice 12: Delegate all right maybe just a comment as as we um thank you for for being here today and move

[0:42:29] Voice 12: you back over i really do appreciate this type of work where we're trying to figure out the

[0:42:34] Voice 12: implementation and coordination efforts um in in these like localized contexts it's really

[0:42:40] Voice 12: terrific so thank you very much for that and thank you for coming today thank

[0:42:45] Voice 7: you thank you

[0:42:45] Voice 7: right

[0:42:49] Voice 12: and if we can um have uh trustee critchley moved back over um our next delegation it will be

[0:42:58] Voice 12: the coastal douglas for conservation partnership kelly chapman and daryl mcconkey

[0:43:06] Voice 12: hi

[0:43:18] Voice 5: sorry i lost you there for a second um no worries okay go ahead yeah we're looking is

[0:43:24] Voice 5: Darren McConkey on? He's going to

[0:43:26] Voice 26: be heading this up. I just started my video. Good morning.

[0:43:33] Voice 26: Well thanks everybody for taking the time and Kelly and I are going to tag team this. I think

[0:43:42] Voice 26: I'd like to leave some time for questions. Last year when I spoke to you folks there was a lot

[0:43:46] Voice 26: of good questions and so I hope that happens again this morning. Maybe just start off with

[0:43:54] Voice 26: quick recap of what the partnership was up to this past year and then describe the uh you know

[0:44:00] Voice 26: in a nutshell our plans for the coming year and how this funding would help us deliver on those

[0:44:04] Voice 26: objectives um so this past year was was a really successful one for us um partly because we were

[0:44:11] Voice 26: able to get kelly on board as our partnership coordinator um the funding where the partnership

[0:44:17] Voice 26: received came from a variety of places including a small dollar amount from you folks which was

[0:44:22] Voice 26: was appreciated but the the federal government the provincial government uh and some of our

[0:44:27] Voice 26: other members like the nature conservancy of canada and the nature trust and then um a lot

[0:44:33] Voice 26: of in-kind support from our members as well so uh combined all those uh dollars allowed us to

[0:44:41] Voice 26: succeed on a number of fronts this this year was a big focus on supporting local governments

[0:44:47] Voice 26: across the partnership area we made a lot of progress and and as some of these projects

[0:44:54] Voice 26: proceeded through some you know advice from Kelly and some recommendations we we were able to

[0:45:02] Voice 26: find additional funds to really help more effective delivery and I'll talk about some

[0:45:08] Voice 26: of those examples. We spent a significant amount of dollars trying to support local governments on

[0:45:18] Voice 26: a number of fronts. We operated and hosted some webinars related to the establishment of regional

[0:45:24] Voice 26: and local conservation funds. Again, those efforts were supplemented from some additional funds and

[0:45:29] Voice 26: recommendations from Kelly along the way. That work is still ongoing. We're trying to, again,

[0:45:37] Voice 26: reach out to local governments and help facilitate the implementation of local

[0:45:43] Voice 26: government conservation planning tools. We are linked in strongly with the

[0:45:49] Voice 26: Provincial Species and Ecosystems at Risk local government working group

[0:45:52] Voice 26: which is you know jointly hosted by you know some of our webinars. We've had

[0:45:58] Voice 26: ongoing three pilots with some local governments Cowichan Valley Regional

[0:46:02] Voice 26: District, Municipality North Cowichan and City of Courtenay to support their

[0:46:06] Voice 26: ongoing official community plan reviews and support their work. Again, through some initial

[0:46:13] Voice 26: discussions with those local governments, we ended up finding some additional financial support to

[0:46:19] Voice 26: hire a GIS mapping specialist to meet some of their needs and help put together some products

[0:46:25] Voice 26: for them. We've been in discussions with the folks at the Ministry of Environment Climate Action

[0:46:32] Voice 26: Secretariat and are really interested in digging into the the current draft

[0:46:37] Voice 26: policy for forest carbon offsets that the province has just released and and

[0:46:42] Voice 26: hoping to you know we see some opportunity there in terms of you know

[0:46:47] Voice 26: using carbon for conservation and stewardship goals we through the

[0:46:52] Voice 26: partnership we provided some you know opportunities to access some of the

[0:46:57] Voice 26: short-term like COVID economic stimulus funding that came through and that got a

[0:47:01] Voice 26: couple projects going in your area including some wetland restoration work and some uh you know

[0:47:07] Voice 26: other gary oak ecosystem restoration work again the the network is is good for making uh opportunities

[0:47:14] Voice 26: known for example trying to steer some of the invasive species crews that the council's got

[0:47:19] Voice 26: going uh to get some work done um in the gulf islands as well um the partnership has an ongoing

[0:47:26] Voice 26: you know priority to continue to strengthen relationships with first nations where

[0:47:30] Voice 26: where we've met with a couple of First Nations directly,

[0:47:33] Voice 26: for example, Cowichan tribes to discuss opportunities

[0:47:36] Voice 26: for species at risk work.

[0:47:39] Voice 26: We're directly supporting and have some of our members

[0:47:43] Voice 26: who are working with Indigenous nations, for example,

[0:47:47] Voice 26: on the establishment of Indigenous protected areas.

[0:47:50] Voice 26: So that continues to be a focus for the partnership.

[0:47:53] Voice 26: And then the funding that we get for facilitation

[0:47:57] Voice 26: and the secretariat services really then allows us

[0:48:00] Voice 26: to spend more time on projects that are supporting our members. We're trying to continue to link in

[0:48:07] Voice 26: with some of the forest protection work that's going on on Salt Spring for example. So there's

[0:48:12] Voice 26: a lot happening. We've got some funding hopefully in the works coming again this coming fiscal

[0:48:19] Voice 26: from the federal government. We'll be requesting more dollars from our members. We'll plan to apply

[0:48:26] Voice 26: for additional grants from the Real Estate Foundation of BC and so we really need contributions

[0:48:33] Voice 26: both you know in-kind work as well as financial to for the partnership to succeed. So anyways I'll

[0:48:41] Voice 26: leave it at that. Kelly any thoughts on I mean your experience with the partnership this

[0:48:48] Voice 26: previous year or anything you'd like to say? You're muted.

[0:48:55] Voice 5: Sorry yeah in terms of

[0:48:58] Voice 5: moving forward building on top of the projects Darren discussed we are looking at applying for

[0:49:06] Voice 5: funds through the nature smart climate and conservation solutions fund and looking at

[0:49:15] Voice 5: ways of integrating conservation with climate change mitigation and adaptation as well as

[0:49:19] Voice 5: municipal natural asset evaluation and also ways of bringing in first nations management and values

[0:49:26] Voice 5: into mapping and basically integrating that

[0:49:31] Voice 5: with the conservation values we're identifying

[0:49:32] Voice 5: in the process.

[0:49:33] Voice 5: So that's just what I wanted to add.

[0:49:39] Voice 12: All right.

[0:49:40] Voice 12: And is Catherine part of the delegation as well?

[0:49:42] Voice 12: Did you want to add anything?

[0:49:46] Voice 25: I am just here to answer questions.

[0:49:48] Voice 12: Okay, great.

[0:49:50] Voice 12: Any questions, trustees?

[0:49:54] Voice 12: Dan, Trustee Rogers?

[0:49:56] Trustee Rogers: Just a quick question.

[0:49:57] Trustee Rogers: Does the Conservancy contribute anything financially

[0:50:01] Trustee Rogers: to the partnership?

[0:50:04] Voice 25: We don't contribute directly, no. We have done some matching funds to augment a project, like a mapping project, in the past, but not this past fiscal year.

[0:50:20] Voice 11: Other questions? Trustee Critchley?

[0:50:25] Trustee Critchley: Thank you. I'm just wondering, what is the overall budget for your organization for this fiscal?

[0:50:33] Voice 26: The previous fiscal or the one coming?

[0:50:39] Trustee Critchley: The one for which you would want these funds to be applied. So I guess it's the

[0:50:44] Trustee Critchley: upcoming one, is it?

[0:50:48] Voice 26: Kelly, I mean, well, good question.

[0:50:51] Voice 26: Depends on our success in applying for the grants we're discussing. I would anticipate

[0:51:01] Voice 26: we'd be looking at probably somewhere in the neighborhood of $60,000, $70,000 if we're lucky

[0:51:08] Voice 26: for cash from all of our members, which would include this request. The grant then for

[0:51:17] Voice 26: the NatureSmart is up to $100,000, requires some match for that. And a real estate foundation

[0:51:24] Voice 26: grant, which we'd be applying for in May, doesn't have a dollar amount assigned because the project's

[0:51:32] Voice 26: not there. So we're probably, Kelly, any ideas or could you refine those numbers?

[0:51:37] Voice 26: Yeah,

[0:51:38] Voice 5: I mean, I think we're probably looking at what you said in the range of $50,000 to $70,000 for core funding for a coordinator, depending on what we secure, whether we get a full or part-time person in place for coordination funding, and then additional project funding for mapping projects, workshops, webinars, etc.

[0:51:57] Voice 5: That could be upwards of another $70,000, $70,000 to $100,000, depending on how successful we are in our grant applications,

[0:52:06] Voice 5: recognizing that we need to get matching funds for these big applications we're putting forward.

[0:52:14] Voice 12: Right. Any further questions? All right. Trustee Fenton, did you have a question?

[0:52:24] Voice 12: Yeah,

[0:52:25] Trustee Fenton: just quickly, just trying to help me understand how the, where Islands Trust is not a granting organization, so how are you, how are the funds from Islands Trust being used, or is it just coordination or support otherwise? What does that look like?

[0:52:46] Voice 5: um the funds like for example this last fiscal basically mainly for coordination so

[0:52:53] Voice 5: meetings um writing up minutes um yeah largely coordination and meetings and as well um one of

[0:53:03] Voice 5: the things that we do need to do next fiscal is uh update and revise our website uh because it's

[0:53:09] Voice 5: getting pretty old so that i think my understanding is that's uh website maintenance and stuff is also

[0:53:17] Voice 5: part of the secretary of funding so yeah

[0:53:19] Voice 26: kelly coordinates the the partnership uh as a whole in

[0:53:23] Voice 26: the steering committee as well as we have a securement working group as well the land

[0:53:27] Voice 26: securement working group so those are the two main um sort of bodies that she organizes all

[0:53:32] Voice 26: the meetings for and and so that's that's the main part of the uh the funding will go towards that

[0:53:37] Voice 26: yeah in alignment with the the secretariat service policy thank

[0:53:42] Voice 12: you thank you okay well thank you

[0:53:44] Voice 12: very much for being here today and um we will go ahead and move you back over and then i think we

[0:53:52] Voice 12: have we have ruth simmons from the how sound community forum and ocean wash watch action

[0:53:58] Voice 12: committee that's muscle um so if ruth can be moved over so thank you very much to those who

[0:54:07] Voice 12: um were present from the coastal douglas for conservation partnership and i think catherine

[0:54:14] Voice 12: Karen Martel also needs to be moved back.

[0:54:18] Voice 12: Thank you.

[0:54:19] Voice 12: All right,

[0:54:20] Voice 11: Ruth, go ahead.

[0:54:23] Voice 14: Hi.

[0:54:24] Voice 14: Yeah, thanks for having me

[0:54:26] Voice 14: and appreciate very much the support

[0:54:32] Voice 14: that Howe Sound Forum received

[0:54:34] Voice 14: from Islands Trust this past year.

[0:54:39] Voice 14: I did want, I also wanna say that I appreciate the work

[0:54:43] Voice 14: that other groups are doing

[0:54:44] Voice 14: and I've had some conversations with representatives from the other groups in the past so I think the

[0:54:51] Voice 14: more that these types of forums are supported and encouraged then they're definitely

[0:54:58] Voice 14: definitely supporting the Islands Trust mandate. I can speak for that. So I'm calling from

[0:55:06] Voice 14: Chichuaquilcum, unceded territory of the Squamish Nation here in Housound,

[0:55:11] Voice 14: Akatsum-Hausound. And I'm actually the lead of the Akatsum-Hausound Biosphere Region Initiative,

[0:55:18] Voice 14: and we're excited to be receiving news from Paris very soon about our UNESCO nomination

[0:55:26] Voice 14: and hopefully a successful designation of Akatsum-Hausound as Canada's 19th biosphere

[0:55:32] Voice 14: reserve that is uh the success of this initiative is based on the collection of work that

[0:55:44] Voice 14: organizations local governments have been doing in in this region for many many years the house

[0:55:51] Voice 14: sound community forum which was formed 20 years ago 21 years ago now has really been a base

[0:55:59] Voice 14: model for collaboration and connection in the sound that has really contributed towards

[0:56:06] Voice 14: the amazing environmental recovery and ongoing fragile recovery of this of the ecosystems here.

[0:56:15] Voice 14: The Howe Sound Community Forum itself I've been coordinating for I think going on eight years,

[0:56:23] Voice 14: nine years there's a complete history of the forums available now thanks to the funding help

[0:56:30] Voice 14: to support administrative costs of getting sort of the history archived all of the materials from

[0:56:40] Voice 14: the past years are now collated on and archived onto the website they're available for public

[0:56:49] Voice 14: access. And they're very helpful in being able to reference back to consensus that was built

[0:56:58] Voice 7: at the forums over time and seeing next six years. Ruth, you muted yourself by accident, I think.

[0:57:10] Voice 14: Sorry. The administrative, the funding really helped to contribute towards advancing sort of

[0:57:18] Voice 14: some of the administrative work. I think it's really in lieu of really needing and requiring

[0:57:26] Voice 14: any resources from Islands Trust staff. Certainly with the forums being virtual this year,

[0:57:34] Voice 14: they happen in the spring and the fall, that's helped to reduce a lot of the coordination costs

[0:57:42] Voice 14: that go into sourcing out venues and so on, so that we expect to be going back to in-person

[0:57:51] Voice 14: meetings at least once a year. I think everybody's finding that the participation over Zoom is

[0:57:57] Voice 14: very successful because of the reduction in travel. My report actually said we had 40 people.

[0:58:06] Voice 14: In fact, when I look back at the last forum in October, we had over 60 people attend,

[0:58:11] Voice 14: And our next one coming up, April 23rd, is very well subscribed as well.

[0:58:17] Voice 14: So I'm happy to answer questions, but I will refer you to the website where we have all the history and archived information about the forums there.

[0:58:31] Voice 14: So we appreciate ongoing support. This is really in part.

[0:58:37] Voice 14: it typically the forums are hosted by each of the participating members so local governments so they

[0:58:45] Voice 14: move around the sound and whistler uh resort municipality whistler as well as bowen island

[0:58:51] Voice 14: have committed to hosting the next two forums when we can get back in person so typically they budget

[0:58:57] Voice 14: up to three thousand dollars per forum and again that helps to recover costs for the actual event

[0:59:06] Voice 14: venue costs and catering costs the coordination and administration has been mostly in kind

[0:59:12] Voice 14: our organization is now um uh evolving and uh so we are dependent on various sources of funding

[0:59:23] Voice 14: to uh to help reimburse us thank

[0:59:29] Voice 12: you um questions from trustees i have a question since um i know

[0:59:39] Voice 12: that the Bain Sound and Howe Sound ones are some of the older, more established secretariats in

[0:59:45] Voice 12: the space. I have a question for the Howe Sound one, just in the context of what, like, do you

[0:59:54] Voice 12: think that the secretariat services model that you're working with right now in Howe Sound

[1:00:00] Voice 12: sound is it something that will need sort of a perpetual level of funding at this rate or is it

[1:00:06] Voice 12: something that will somehow be self-funding at some point and that's that's an honest question

[1:00:12] Voice 12: of just trying to understand um knowing that all governments have a stake in being able to

[1:00:19] Voice 12: communicate and coordinate um and yet like where does the fact it doesn't sit in any one government

[1:00:26] Voice 12: to do it all so like that that's an interesting thing for me you have named that you have many

[1:00:31] Voice 12: different groups supporting and contributing that's helpful but is that the model of

[1:00:37] Voice 12: sustainability is that all groups contribute a little bit to the pot kind of thing i don't know

[1:00:42] Voice 14: any non-profit organization that isn't dependent on on a variety of sources of funding and it's

[1:00:48] Voice 14: always evolving so i think you know it's just just what we have to do is to keep um looking at

[1:00:55] Voice 14: how do we keep generating this financial support from all these variety of sources i don't i don't

[1:01:03] Voice 14: believe it should be dependent on any one government or any one organization so i think

[1:01:09] Voice 14: the biggest expense and biggest risk but i don't i don't believe that it's going to be a problem

[1:01:14] Voice 14: going forward is succession you know funding is one thing but having um people uh with a passion

[1:01:22] Voice 14: and the commitment to um to sustain the work is uh is the bigger challenge um i think you know our

[1:01:32] Voice 14: the purpose of the house sound biosphere region initiative is really to help build in that

[1:01:38] Voice 14: succession as would some of the other organizations that you're working with um so we always we know

[1:01:47] Voice 14: there will be um other champions in the future stepping up we just uh these days you have to

[1:01:54] Voice 14: though there has to be funding to support, to help, as you know.

[1:02:01] Voice 14: No, thank you. Any other questions for Ruth?

[1:02:07] Voice 14: Can I just comment on a question from Trustee McConnachie about MLA offices providing funding?

[1:02:15] Voice 14: I do remember because every time we host a forum we have to be creative with the funding

[1:02:20] Voice 14: and there was one forum where we didn't have enough funding so we did ask each member who

[1:02:27] Voice 14: was attending to chip in $20 cash which we would take at the door to help pay for catering costs

[1:02:35] Voice 14: and I do remember our MLA struggling to rationalize the need to have to pay so even $20

[1:02:44] Voice 14: cash so i but um i wouldn't even dream of asking for finance for uh financial support from their

[1:02:52] Voice 14: office i think that would be very successful yeah

[1:02:57] Voice 12: yeah and the question is whether this type of move

[1:03:00] Voice 12: by the trust could actually you know i think ask for more sustained provincial level funding to

[1:03:06] Voice 12: match it like yeah

[1:03:07] Voice 14: i mean i do i think this is a great beginning to um as a model for other

[1:03:14] Voice 14: their local governments, provincial, federal governments to,

[1:03:19] Voice 14: also there used to be, you know,

[1:03:22] Voice 14: there was a need for these types of forums

[1:03:24] Voice 14: when they were doing land resource management planning.

[1:03:28] Voice 14: Fisheries and Oceans Canada taps on our shoulder,

[1:03:31] Voice 14: you know, all the time, taps into us now

[1:03:34] Voice 14: to help bring together stakeholders

[1:03:38] Voice 14: for various consultations.

[1:03:40] Voice 14: so um so what even though the forum you know it's twice a year there are so many other forums going

[1:03:47] Voice 14: on now that i see you know multi-stakeholder and it's if you see the same faces showing up and

[1:03:54] Voice 14: so it's good

[1:03:55] Voice 14: there's side benefits

[1:03:57] Voice 12: thank you well thank you very much for being here today ruth

[1:04:01] Voice 12: and um we will go ahead and move you back to the attendee side thank you all

[1:04:10] Voice 7: right all right so

[1:04:19] Voice 7: So we

[1:04:19] Voice 12: are going to go ahead. Oh, no, wait a minute. I forgot. Town Hall migrated to this

[1:04:25] Voice 12: point, I believe. So I think we, oh, no, I have one more. Rural Islands Economic Forum, right?

[1:04:33] Voice 23: Correct.

[1:04:34] Voice 12: Thank you. So if we can have Francine come on over.

[1:04:38] Voice 23: She is present. Go ahead, Francine.

[1:04:41] Voice 24: Good morning, all. I guess I'm the last one. I'm Francine Carlin. I'm the chair of the Rural

[1:04:48] Voice 24: Islands Economic Partnership. Thank you for the opportunity to present our request for administrative

[1:04:54] Voice 24: support for the 2021 Rural Islands Economic Forum. It's scheduled for October 2021. We have

[1:05:02] Voice 24: the first forum which was launched on November 7th, 2019 on Pender Sayot Island and we were

[1:05:11] Voice 24: pleased to have over 135 people participating from across the islands and it was the first

[1:05:17] Voice 24: time an event was was held to address the economic challenges being faced by rural island communities

[1:05:25] Voice 24: especially in the face of climate change and now we're looking at the this in the context of

[1:05:32] Voice 24: pandemic recovery that forum was very successful representatives from the islands trust were there

[1:05:38] Voice 24: scott colburn ross hospice feller laura patrick lee middleton doug fenton participated in that forum

[1:05:47] Voice 24: And it brought together people from across the rural islands, government, local government, federal and regional, as well as stakeholders from every sector, the tourism management sector, the economic sector in terms of entrepreneurial systems development, the food and food producer sector.

[1:06:11] Voice 24: We had representatives from the indigenous communities, and I noted that in the letter that we sent to the Secretariat.

[1:06:19] Voice 24: So we're basically asking for consideration for some minimal administrative support to help us with the administration of the forum,

[1:06:32] Voice 24: to track and process forum registration, information,

[1:06:36] Voice 24: follow-up administration on forum presenters,

[1:06:38] Voice 24: liaising with forum committee members, et cetera.

[1:06:42] Voice 24: The forum is managed by

[1:06:46] Voice 24: the Rural Islands Economic Partnership.

[1:06:48] Voice 24: Its board is representative of islands across BC,

[1:06:51] Voice 24: rural islands across BC.

[1:06:53] Voice 24: And we're excited about the initiative.

[1:06:57] Voice 24: That is a key component of our work

[1:07:00] Voice 24: to highlight the economic challenges and also the resilience of the rural islands of BC.

[1:07:08] Voice 24: So that's all I really have to say.

[1:07:10] Voice 24: I think the letter was very clear.

[1:07:12] Voice 24: And if you have any questions, I'll be happy to address them.

[1:07:18] Voice 12: Questions.

[1:07:22] Voice 12: Trustee McConnachie and then Trustee Peterson.

[1:07:26] Trustee McConchie: Thanks for the presentation, Francine.

[1:07:28] Trustee McConchie: Sure.

[1:07:29] Trustee McConchie: Yeah, just a couple clarifications.

[1:07:31] Trustee McConchie: It's not called Sayout Island.

[1:07:32] Trustee McConchie: like Sayot is a village in the Saanich Peninsula, that's the WSANIC. It's actually called Stayas,

[1:07:38] Trustee McConchie: but that's a side point. I'm just wondering, how does economic development fit within the

[1:07:45] Trustee McConchie: preserve and protect mandate of the Islands Trust, in your opinion?

[1:07:50] Voice 24: It's community economic

[1:07:51] Voice 24: development, Ben, and it has to do with succession, as a previous speaker talked about. They need to

[1:07:57] Voice 24: have people to live and work on these islands so that they continue to have a livelihood

[1:08:01] Voice 24: that enables them to sustain the unique rural cultures that we have here.

[1:08:07] Voice 24: And it's an economic capacity building, making sure we have year-round employment,

[1:08:12] Voice 24: year-round income for these small businesses and solo entrepreneurs that live and work here.

[1:08:16] Voice 24: Our islands are an economic and social asset, as you well know,

[1:08:22] Voice 24: and having a sense of sustainability around how we live and work together is critical.

[1:08:29] Voice 24: so it's not looking at bringing clearly a casino or Walmart to the islands it's about ensuring that

[1:08:37] Voice 24: the rural nature of our economies are sustained and that means everything from local artisans to

[1:08:43] Voice 24: food and beverage producers to health and wellness providers who live and work on these islands

[1:08:49] Voice 24: and to give them an opportunity to sustain the nature of these cultures and why we come to live

[1:08:55] Voice 24: up here yeah

[1:08:57] Trustee McConchie: so um can i just follow up yeah yeah and i you the group your works group uh your

[1:09:05] Trustee McConchie: your works group your group's work is is uh very valued and of course islanders and the survival

[1:09:11] Trustee McConchie: of the islanders during this very challenging time is critical to our community but i'm what

[1:09:17] Trustee McConchie: i'm wondering is mainly a jurisdictional issue it's nothing uh about the the desires of your

[1:09:23] Trustee McConchie: group it's mainly i'm curious to know why the crd why this wouldn't be more of a capital regional

[1:09:28] Trustee McConchie: district or regional district um uh ask like why would you not go to the the crd that seems to be

[1:09:35] Trustee McConchie: more logical government organization well

[1:09:37] Voice 24: we're going to a number of sources for support crd is

[1:09:41] Voice 24: one of them um the economic commissions from both the southern gulf islands from uh gabriola to um

[1:09:48] Voice 24: Salt Spring to Quadra, their economic development and chambers of commerce are contributing to the

[1:09:55] Voice 24: funding of the forum and have done so in the past. So, and the fact that island trustees

[1:10:01] Voice 24: participated, I know Doug and Laura and Lee and Russ and Scott were very impressed with the

[1:10:08] Voice 24: engagement of people across the forum. And so it is a collaborative initiative. We're going to

[1:10:14] Voice 24: government at the federal, regional, and local level. So I heard about this opportunity through

[1:10:21] Voice 24: the program committee, and I thought, well, it's an in-kind opportunity. We could always use

[1:10:24] Voice 24: some support. This is not something, at this point, our society is just a year old. It was formed out

[1:10:31] Voice 24: of the forum and our key initiatives, everything from Island Comeback, which I'm sure you're aware

[1:10:38] Voice 24: of, and also we're launching a shared business services initiatives called Rising Tide. This

[1:10:43] Voice 24: which is offering cost-effective recovery services

[1:10:46] Voice 24: for Islanders.

[1:10:48] Voice 24: So our purpose is to join, not be separate.

[1:10:52] Voice 24: We're trying to bring all the silos together

[1:10:54] Voice 24: and accessing the funding sources

[1:10:58] Voice 24: that should be helping us.

[1:11:00] Voice 24: And the Ireland's Trust,

[1:11:02] Voice 24: it seems to be a logical place for any kind support.

[1:11:05] Voice 24: We're not asking for money,

[1:11:06] Voice 24: we're asking for some in-kind support

[1:11:08] Voice 24: for administrative efforts.

[1:11:10] Voice 24: So I hope that answers your question.

[1:11:14] Voice 12: Thank you. And I'll go to trustee Peterson.

[1:11:17] Voice 3: Yeah, thank you, Francine. You may have answered my question in general, because I was going to ask if there was a dollar amount.

[1:11:25] Voice 3: So you're asking for in kind support.

[1:11:31] Voice 3: I'm assuming that it for us looks like staff time and just in terms of sort of trying to get a handle on this.

[1:11:41] Voice 3: um like what this means you know for our organization how we're how we're going to be

[1:11:48] Voice 3: aiding you uh at this point i mean i did look at your your requests on the page two of your letter

[1:11:56] Voice 3: but i just i'm finding and and maybe staff can help out to help us quantify what that looks like

[1:12:04] Voice 3: well

[1:12:05] Voice 24: trustee peterson let me interject i was when i applied for this i was informed that this was

[1:12:10] Voice 24: was not a grant and it was in-kind services.

[1:12:13] Voice 24: So we did not put a budget number.

[1:12:15] Voice 24: So I am as in the dark as you are.

[1:12:20] Voice 3: Okay, yeah, it's just, I mean,

[1:12:23] Voice 3: some of the other groups have sort of delineated

[1:12:25] Voice 3: what they thought it would cost, you know,

[1:12:29] Voice 3: to provide the type of support that they're asking for.

[1:12:31] Voice 3: So it's-

[1:12:33] Voice 12: Well, you know,

[1:12:34] Voice 11: it's part of-

[1:12:35] Voice 12: I'm gonna pause for a second

[1:12:36] Voice 12: and just have Director Frater.

[1:12:38] Voice 12: Is there anything that you'd like to add here?

[1:12:40] Voice 12: uh

[1:12:42] Voice 10: so yes so we can the way in which we offer support because this is not a grant

[1:12:46] Voice 10: is that we either provide a contract where we contract administrative support um through either

[1:12:52] Voice 10: the you know the for example we contracted ruth simons to offer the support for the house

[1:12:56] Voice 10: health forum we could contract francine in the same way or we can offer the program coordinator

[1:13:00] Voice 10: so jillian's positions time to take on some of those administrative duties so whether it was

[1:13:06] Voice 10: doing conference registration or building a database or formatting letters something to

[1:13:11] Voice 10: that effect could be done in-house as well so we noted in the request for decision that you have

[1:13:17] Voice 10: that there were about 140 hours is my estimate again we it's up to you really how much of staff

[1:13:23] Voice 10: time you wish to allocate available in total I estimate after contract administration there's

[1:13:28] Voice 10: probably 70 hours left to allocate again you could increase that slightly if that if needed but

[1:13:33] Voice 10: but that's where we're at right now.

[1:13:35] Voice 10: So you can provide either financial support

[1:13:37] Voice 10: or in-kind support or a mix to any group.

[1:13:41] Voice 12: Okay, thank you.

[1:13:43] Voice 12: We have about, sorry, I'm trying to get my timer here.

[1:13:47] Voice 12: It keeps going off for me.

[1:13:49] Voice 12: We have another minute.

[1:13:50] Voice 12: Is there any last thought you'd like to ask Francine?

[1:13:53] Voice 12: Oh, wait a minute, hold on.

[1:13:54] Voice 12: There's one more question, two more questions.

[1:13:55] Voice 12: Let's get those questions on the table.

[1:13:57] Voice 12: If I can have you both ask your questions

[1:13:59] Voice 12: and then have Francine respond.

[1:14:00] Voice 12: So go ahead, Doug.

[1:14:03] Trustee Fenton: Francine, thank you for your comments today.

[1:14:06] Trustee Fenton: And you're considering this as an opportunity.

[1:14:10] Trustee Fenton: I'm constantly, I too, tugged with the whole notion of economics development in Gulf Islands.

[1:14:18] Trustee Fenton: But the reality is we're living here.

[1:14:19] Trustee Fenton: And unless we get rid of humans and start to actually look after the environment through other means without human presence, the bottom line is we're here.

[1:14:29] Trustee Fenton: So we have to find ways to generate economies of scale to the point where we can actually survive and live.

[1:14:39] Voice 12: Doug, if I can just ask for questions right now, as opposed to debate on the topic, and we'll come back to this.

[1:14:45] Trustee Fenton: Yeah, I'm not debating it. I'm just sort of setting the context.

[1:14:47] Trustee Fenton: So the whole piece of this question is we want to make sure, and my question to you is, are you, you know, your continued efforts, as we've discussed in previous meetings, for circular and green economies?

[1:15:02] Trustee Fenton: so that that's what you're looking at as you've mentioned a Walmart per se but this is still

[1:15:08] Trustee Fenton: focusing on trying to generate and discover we may not know how that looks like yet but are you

[1:15:15] Trustee Fenton: still working in that direction and sort of foundations of the forum are focusing on that

[1:15:20] Voice 24: absolutely

[1:15:21] Trustee Fenton: circular economy

[1:15:22] Voice 24: green economies at every level absolutely

[1:15:26] Voice 24: absolutely yes thank you

[1:15:28] Voice 24: okay

[1:15:30] Voice 12: trustee critchley um we're out of time but i do want to give you

[1:15:34] Voice 12: a time for your question and a quick response thank

[1:15:38] Trustee Critchley: you yeah well i think it's important

[1:15:39] Trustee Critchley: because um i need clarification i thought i heard you say that you are seeking just uh

[1:15:45] Trustee Critchley: in-kind services for secretariat services and yet um but what i'm seeing in in the letter of

[1:15:53] Trustee Critchley: application is secretariat services or in-kind support and $5,000 to support emerging costs. So

[1:16:05] Trustee Critchley: are you not now seeking $5,000 in addition to that?

[1:16:09] Voice 24: I never put that in the letter. I never

[1:16:11] Voice 24: put $5,000 in the letter. No.

[1:16:15] Trustee Critchley: Well, I'm reading from the... Am I not?

[1:16:20] Voice 12: No, I don't see that. I'm

[1:16:22] Voice 12: on page 27 and 28 of our package oh

[1:16:25] Trustee Critchley: okay sorry okay

[1:16:32] Voice 11: so no we were good all right any last thoughts

[1:16:38] Voice 11: and

[1:16:39] Voice 24: then we will no thank you i appreciate the attention and consideration thank you very much

[1:16:46] Voice 24: for being

[1:16:46] Voice 12: here today okay

[1:16:48] Voice 24: all

[1:16:48] Voice 12: right um okay so now that is all of the delegations and um

[1:17:00] Voice 12: as per earlier we're going to move mr sketch back over um director freighter can you help

[1:17:08] Voice 12: me understand are we is it uh it's a town hall representation versus a delegation so how much

[1:17:16] Voice 12: time are we having here so

[1:17:19] Voice 10: really this is a decision of the committee at Trust

[1:17:22] Voice 10: Council you typically have two or three minutes sometimes five it's really at

[1:17:27] Voice 10: the discretion of the committee and you can I would we don't seem to have policy

[1:17:30] Voice 10: guiding committee town hall length so but certainly the committee if they

[1:17:35] Voice 10: wish to set a time can do so by resolution okay

[1:17:38] Voice 12: I would ask for given

[1:17:43] Voice 12: our time we're a little is getting away on us a little bit so I would ask for no

[1:17:47] Voice 12: know more than five minutes and um we we do have your submission so if there's particular points

[1:17:52] Voice 12: you wish to highlight from your submission that would be great um and do we have mr sketch over

[1:17:57] Voice 12: yes video all

[1:17:59] Voice 8: right uh

[1:18:03] Voice 19: trust can you hear me yes trust programs committee and staff my name is

[1:18:08] Voice 19: michael sketch and i'm a north bender resident my draft trust policy statement and adjunct

[1:18:14] Voice 19: procedural bylaw is on today's meeting agenda i think the following points will help your

[1:18:19] Voice 19: discussion. I've argued to council that the current policy statement structure is ineffective

[1:18:26] Voice 19: in implementing preserve and protect directive policies in the trust area, not effective in

[1:18:32] Voice 19: draft bylaws, and more important, not in the day-to-day business of staff advice givers

[1:18:37] Voice 19: and local area decision makers. I've shown remedy in two parts. First, the structure of a rewritten

[1:18:45] Voice 19: trust policy statement and second the content. The act requires council to adopt a bylaw which

[1:18:53] Voice 19: is a general statement of policies for the trust area to further the trust object nothing more.

[1:18:59] Voice 19: Policies may differ for different local trust areas. The first part of my rewritten policy

[1:19:05] Voice 19: statement gives policies which are applicable to the entire trust area. The second part gives

[1:19:12] Voice 19: policies grouped by topic which are directive in the sense that they are applicable to

[1:19:17] Voice 19: to individual trust areas for inclusion

[1:19:20] Voice 19: in local policy and regulatory bylaws.

[1:19:23] Voice 19: A local area jurisdiction may petition council

[1:19:26] Voice 19: to excuse individual directive policies as the act allows.

[1:19:32] Voice 19: The two procedural matters of one direction

[1:19:35] Voice 19: and two council excusing certain policies

[1:19:38] Voice 19: are quite separate from the policies themselves

[1:19:41] Voice 19: and are held in an adjunct council procedural bylaw.

[1:19:46] Voice 19: law. The policy statement itself is exclusively a statement of policies as it should be. And now to

[1:19:54] Voice 19: the content. The general policies applicable in the entire trust area are informed by the very

[1:20:00] Voice 19: real concern that the built environment will overwhelm the natural environment. Trust area

[1:20:06] Voice 19: policies can and must establish a lasting balance between demands of the built environment and the

[1:20:13] Voice 19: needs of the sustaining natural environment mine is a first draft of policies for that

[1:20:19] Voice 19: very important purpose thank you thank

[1:20:22] Voice 12: you very much mr sketch any questions or comments trustees

[1:20:31] Voice 12: all right thank

[1:20:33] Voice 11: you all right thank you very much mr sketch for being here all right if i can

[1:20:45] Voice 11: can take the liberty of

[1:20:47] Voice 12: a five-minute break before we move on to further discussions, just to get up

[1:20:54] Voice 12: and wiggle for a second. So if everybody can be back with cameras on at 1028, let's call it.

[1:21:07] Voice 7: Thank you. Robert, do we have a slide that we can put

[1:21:20] Voice 12: up or a paper that we can put up that says

[1:21:23] Voice 12: we'll be back at 1028 something like that

[1:21:25] Voice 23: yes i'm just working on it right now thank you perfect

[1:21:28] Voice 12: thank

[1:21:29] Voice 7: you so much sorry i should have warned you on that one slowly but surely losing my voice

[1:25:08] Voice 7: robert helps me he's with me for the rest of the meeting chair luckham's on the attendee side

[1:25:27] Voice 7: so it's supposed to be and

[1:27:22] Voice 12: um robert if you can i think chair luckham got on the attendee side

[1:27:27] Voice 12: by accident somehow oh

[1:27:28] Voice 23: did he all

[1:27:42] Voice 7: right there he is sort of all

[1:27:46] Voice 11: right um

[1:27:49] Voice 12: if trustees can just

[1:27:51] Voice 12: either raise hand or turn their camera on so i know they're back we

[1:27:59] Voice 11: have quorum thank you

[1:28:00] Voice 11: okay thank you very much all right so we are now we

[1:28:14] Voice 12: are now at item 5.1 um adoption of the

[1:28:20] Voice 12: sorry, minutes of the meeting, the alliteration in that is challenging for me this morning,

[1:28:27] Voice 12: sorry. So the Trust Programs Committee minutes of February 5th, 2021. Are there any amendments

[1:28:36] Voice 12: or changes?

[1:28:41] Voice 11: Okay, I will go ahead

[1:28:43] Voice 12: and adopt those by consensus. Resolutions without meeting,

[1:28:48] Voice 12: that's just an informational point, I believe, is that accurate? Robert, can you confirm? Do

[1:28:59] Voice 12: Do we need to do anything about that?

[1:29:01] Voice 23: It is just for information.

[1:29:02] Voice 23: It's just to indicate that it was passed.

[1:29:09] Voice 23: Okay.

[1:29:10] Voice 12: So that was a resolution without meeting

[1:29:16] Voice 12: regarding convening a special electronic meeting

[1:29:18] Voice 12: on Thursday, April 15th.

[1:29:20] Voice 12: And is this the moment or is it later

[1:29:23] Voice 12: where we should talk about the rescheduling of that meeting?

[1:29:27] Voice 10: We can speak about that under next meeting

[1:29:29] Voice 10: at the end of the agenda.

[1:29:30] Voice 12: Okay, that sounds good.

[1:29:32] Voice 10: And I'm just received for information.

[1:29:34] Voice 12: Thank you. All right. So 5.3, the follow up action list. Claire, do you want to go through anything there?

[1:29:45] Voice 10: Thank you, Chair. Yes, I can report that just a huge amount of effort is going into the policy statement right now. And it's really the dominant amount of work for the team. And Delaney and Lisa have just put in just a huge number of hours and are working. And we're very

[1:30:00] Voice 10: to bring you a draft at your next meeting which you'll hear later in the day. We hope to

[1:30:03] Voice 10: move to a later time to give them a bit more time to finish polishing it up.

[1:30:08] Voice 10: So with that our program coordinator Jillian has also really put a lot of effort into helping all

[1:30:14] Voice 10: of the delegations that you heard today either complete the contract work that we had done and

[1:30:20] Voice 10: wrap up those contracts and also help them prepare for today. So that's really been quite a lot of

[1:30:24] Voice 10: work for her as well as supporting the convening of that Southern Gulf Islands Forum. She really

[1:30:30] Voice 10: played a leadership role there with Laura Parker and pulling that together. So just want to

[1:30:34] Voice 10: acknowledge that work. With regard to us working, as you see on the second here, the Crownland

[1:30:40] Voice 10: Protocol, that continues. We have a meeting scheduled for next week to continue to speak

[1:30:44] Voice 10: with provincial staff about that agreement. As I say, keep advising everyone, it is a long-term

[1:30:49] Voice 10: project. The second one here asks us to reach out to Fraser Basin Council. That is essentially on

[1:30:54] Voice 10: hold for staff um just until we have more capacity to start engaging this was to explore whether they

[1:31:00] Voice 10: also have a secretariat service there so this was to explore in a long-term way whether they might

[1:31:05] Voice 10: step in in any of the forums that are being initiated here um as a potential convener so

[1:31:11] Voice 10: that the trust wouldn't need to or we could partner in some way um that it remains on the

[1:31:15] Voice 10: list but um is not being worked on right now as i move down um we have not with regard to this

[1:31:21] Voice 10: October 20th request. We are awaiting a request from the My Sea to Sky Society for a letter of

[1:31:27] Voice 10: support when they have a grant application prepared. So again, somewhat on hold until we

[1:31:31] Voice 10: hear from them. And then you'll see under November 5th, there's two in progress items. One is to work

[1:31:38] Voice 10: with the MODY around road standards. And I'm afraid I don't have an update for you today,

[1:31:42] Voice 10: but we could potentially prepare one for the next meeting around how that's going.

[1:31:46] Voice 10: And the next one is to work with Trustee Peterson around a request for decision. And that work will

[1:31:51] Voice 10: begin as soon as we have a moment once we finish drafting the policy statement for your next

[1:31:56] Voice 10: meeting we'll begin working with Trustee Peterson to support him in preparing that RFD for the June

[1:32:02] Voice 10: trust council meeting and that will come to your May meeting. Moving down there was discussion

[1:32:08] Voice 10: around working on the service integration and you'll see that's on hold I would suggest the

[1:32:15] Voice 10: secretariat discussion actually is one really concrete way of forwarding that service integration

[1:32:20] Voice 10: integration discussion that happened last term around getting parties working together and it

[1:32:25] Voice 10: has executive committee is looking to TPC to have further discussions on this but not at this point

[1:32:32] Voice 10: I would suggest and then moving down everything else is completed it's been I would just say a

[1:32:37] Voice 10: very busy time I would just let you know that for the next little while we are working towards a

[1:32:43] Voice 10: website launch ideally within the next two to three weeks so that is starting to absolutely

[1:32:47] Voice 10: dominate my days and nights until we're there. You will hopefully get an email Friday or Monday

[1:32:53] Voice 10: inviting you to start reviewing the new site and send in feedback. So my support for this committee

[1:32:58] Voice 10: is somewhat limited for the next few weeks as that is necessarily my focus as well as supporting

[1:33:04] Voice 10: staff with a new policy statement bylaw. I'll just note that two projects that are decades in

[1:33:09] Voice 10: the making are really coming to a head within a two-week period so I'll be very excited when those

[1:33:14] Voice 10: those two are substantially on their way.

[1:33:17] Voice 10: So with that, I'm happy to take any questions.

[1:33:20] Voice 10: Trustee Brent.

[1:33:24] Voice 15: Yes, Director Frater, I'm just wondering,

[1:33:26] Voice 15: you've indicated that there's been an immense amount

[1:33:28] Voice 15: of time spent by staff on the policy statement review,

[1:33:33] Voice 15: which is great to hear.

[1:33:35] Voice 15: Have you been tabulating the amount of time spent by staff

[1:33:38] Voice 15: on the policy statement review

[1:33:40] Voice 15: so we can have some assessment as to the costs that were,

[1:33:44] Voice 15: were the notional costs that we're incurring?

[1:33:47] Voice 10: No, not particularly. Trust Area Services hasn't

[1:33:50] Voice 10: undertaken time tracking. It is one of the things I would like to implement, but again, need to have

[1:33:54] Voice 10: some time to set up a structure and orient staff to it. It is one of the things on my list to get

[1:34:00] Voice 10: to, but I don't anticipate getting there until May or June of this year when I have time to

[1:34:08] Voice 10: put towards getting that system in place. So no, we don't have it tabulated by hours.

[1:34:12] Voice 10: I can suggest in the last two weeks, it's all that Delaney has done.

[1:34:16] Voice 10: But I don't

[1:34:17] Voice 10: want to be able to give you a reporting of ours.

[1:34:19] Voice 15: Would you be able to give sort of a rough assessment?

[1:34:22] Voice 15: I mean, your staff are involved in a number of things.

[1:34:25] Voice 15: You must have some idea how that breaks out between new website.

[1:34:30] Voice 10: I can certainly work with staff to

[1:34:32] Voice 10: see if we can come up with a rough estimate, but it would be a rough estimate.

[1:34:35] Voice 10: We haven't been tabulating ours.

[1:34:37] Voice 10: that's certainly yeah and in terms of your interest how far back are you interested in

[1:34:42] Voice 10: us going because it will get of course more difficult as we go back in time for people

[1:34:45] Voice 10: to remember how they allocated out their hours really

[1:34:49] Voice 15: all i'm interested in is back of the

[1:34:51] Voice 15: envelope uh you know not a lot of staff time used in doing this just a rough estimate and that's all

[1:34:56] Voice 15: i would be interested in it's

[1:34:59] Voice 10: just good to

[1:35:00] Voice 15: where the staff is is roughly spending their their time

[1:35:05] Voice 15: Okay

[1:35:05] Voice 10: certainly we could look at the last quarter I think might be reasonable but going further back

[1:35:09] Voice 10: than that would be really challenging I think because of course we aren't undertaking time

[1:35:12] Voice 10: tracking on this team as of yet.

[1:35:15] Voice 15: Right get that thanks.

[1:35:16] Voice 10: Okay I'm wondering it might be useful to

[1:35:18] Voice 10: have a resolution of the committee requesting that work I don't want to be directed by just

[1:35:22] Voice 10: one trustee request so if that's of interest to the committee to have us reporting out on time

[1:35:27] Voice 10: spent and again it will be just a rough estimate because we haven't been recording ours.

[1:35:34] Voice 12: yeah i'd be interested in that too um trustee brent do you want to make a motion to that

[1:35:38] Voice 12: sure

[1:35:39] Voice 15: i'd like to move that the uh staff uh provide a rough estimate of the amount of

[1:35:48] Voice 15: hours spent on the uh trust policy review for the last quarter or any other period that is uh

[1:35:57] Voice 15: appropriate to uh or any other period that's appropriate thanks robert

[1:36:07] Voice 11: are you good with that

[1:36:23] Voice 11: um and

[1:36:24] Voice 12: if we can just correct the rough um so the trust programs committee provide a rough

[1:36:29] Voice 12: estimate of the amount of hours spent in the last quarter or any time or a time period as

[1:36:34] Voice 12: appropriate on

[1:36:37] Voice 15: the trust policy statement review we'll just keep it specific to that to make it as

[1:36:43] Voice 15: simple as possible thank

[1:36:45] Voice 10: you yeah i really am interested in having time tracking it will help

[1:36:49] Voice 10: me in terms of giving you better estimates particularly for things like the secretariat

[1:36:53] Voice 10: services report um and for the website the website has we significantly underestimated

[1:37:01] Voice 10: the number of hours particularly my time that would be needed and

[1:37:05] Voice 12: if we can just

[1:37:06] Voice 12: have if we

[1:37:06] Voice 12: can just have trust put in before trust policy statement review because there's a lot of different

[1:37:11] Voice 12: policy we have but we're really specifically talking about the trust policy statement here

[1:37:15] Voice 12: thank you um is that appropriate trustee brent

[1:37:19] Voice 15: yes it is and i just want to clarify that i don't

[1:37:23] Voice 15: want a lot of work done on this i would just want as the you know the manager of a department has

[1:37:28] Voice 15: just a rough idea where their staff time is being spent so even in percentage terms i mean sure it's

[1:37:35] Voice 15: not meant to be a major okay

[1:37:39] Voice 12: i'm just going to get a seconder on that motion um anybody

[1:37:43] Voice 12: any other conversation and trustee brent anything else you'd like to add to that

[1:37:48] Voice 15: negative thanks okay any

[1:37:51] Voice 10: other conversation uh yes i do have a question around the interpretation

[1:37:55] Voice 10: of staff are you looking for just trust area services staff staff or finance staff management

[1:38:00] Voice 10: team staff etc really we've got um quite a few people assisting for example um next week we're

[1:38:06] Voice 10: convening a meeting with all planners for example to review the draft um so it'd be helpful to know

[1:38:11] Voice 10: are you just looking for trust area services time it

[1:38:14] Voice 15: really is dependent upon how much time this is

[1:38:16] Voice 15: going to take i'm very sensitive of how busy staff is but again an assessment by senior level

[1:38:22] Voice 15: management it'd be great i mean back of the envelope no more than an hour spent on this

[1:38:28] Voice 15: and we'll accept what you come up with all staff would be preferred to just a single department

[1:38:34] Voice 15: Thank you.

[1:38:38] Voice 12: I saw somebody who wanted to talk and now I lost track of you.

[1:38:42] Voice 12: Thank you.

[1:38:42] Voice 12: Trustee Rogers.

[1:38:44] Trustee Rogers: Thanks.

[1:38:45] Trustee Rogers: I actually would.

[1:38:46] Trustee Rogers: I know it's now been seconded and we get in that careful,

[1:38:49] Trustee Rogers: that difficult position about amending,

[1:38:51] Trustee Rogers: because I actually am interested in similar information related to the

[1:38:55] Trustee Rogers: secretariat services because I, but I, I,

[1:38:59] Trustee Rogers: I don't want to go to a motion to amend the motion. So, okay.

[1:39:04] Trustee Rogers: okay um

[1:39:05] Trustee Rogers: i think i'll just ask my question when we get to the discussion around the funding and

[1:39:09] Voice 12: maybe think um then think about if you want to draft a motion in advance and shoot it to robert

[1:39:15] Voice 12: if there is something we want to ask about time related to that specifically yeah

[1:39:19] Trustee Rogers: i don't think

[1:39:19] Trustee Rogers: thank you okay

[1:39:20] Voice 12: all right any further questions or thoughts on this all right so the motion is

[1:39:27] Voice 12: the trust programs community request staff provide a rough estimate of the amount of hours of all

[1:39:32] Voice 12: staff have spent on the trust policy statement review during the last quarter or any time period

[1:39:37] Voice 12: as appropriate um can i get everybody had to have their hands down because i have some remnant hands

[1:39:43] Voice 12: up

[1:39:43] Voice 11: right now

[1:39:44] Voice 12: so hands down please thank you and can i have everyone vote with digital hands all

[1:39:51] Voice 7: those in favor eight okay myself is nine all right hands down please any opposed that carries director

[1:40:13] Voice 7: did you

[1:40:14] Voice 10: want to say something I saw your hand whip up and down did you oh no sorry that wasn't

[1:40:18] Voice 10: intended to be anything I know I'm happy to provide this at your next meeting are you looking

[1:40:23] Voice 10: for this at your next meeting or at the main meeting I guess I think it would be achievable

[1:40:27] Voice 10: for your April by

[1:40:28] Voice 12: the next meeting I think yeah okay let's keep going thank you very much Robert

[1:40:34] Voice 12: for managing us I had one other question and others maybe think if you have questions about

[1:40:41] Voice 12: the follow-up action report um i had a question just related to the trust policy statement as

[1:40:47] Voice 12: well um not really a question i think more of a comment that i wanted to make at this point

[1:40:51] Voice 12: um i just feel the need to share that as chair when i was um representing in council i was very

[1:41:02] Voice 12: sick during this last trust council and i don't know that it was everybody was aware about that

[1:41:07] Voice 12: and then in the middle of it I also had a massive anaphylactic attack related to the medication that

[1:41:12] Voice 12: I was taking because I was ill so I was not a calm person and I usually am and so I was

[1:41:22] Voice 12: very frustrated at times and trust counsel with how things went and don't feel that's always

[1:41:28] Voice 12: appropriate as a chair to express that kind of frustration because I'm trying to represent for

[1:41:33] Voice 12: the committee but I do actually spend a lot of time talking to staff and working with staff

[1:41:38] Voice 12: and I felt deep frustration about the amount of work and I just so I was expressing that so I'm

[1:41:45] Voice 12: not going to apologize for expressing that because I certainly feel that emotion but I just wanted to

[1:41:49] Voice 12: explain what where the sort of less control than I normally have about managing emotion and meetings

[1:41:55] Voice 12: like that was coming from for this committee because I do appreciate everyone's work here

[1:41:59] Voice 12: and all the work we're we're putting into this and I want to make sure it's successful

[1:42:02] Voice 12: and we don't end up with a trust policy statement at committee that fails that would

[1:42:06] Voice 12: would frustrate me and I would be done.

[1:42:10] Voice 12: So I just wanted to express that to everyone here.

[1:42:16] Voice 12: Any other things on the follow-up action list?

[1:42:21] Voice 6: Right,

[1:42:25] Voice 12: so we'll go ahead and move forward.

[1:42:30] Voice 12: We are on secretariat services to coordinate.

[1:42:33] Voice 12: Okay, so this is the broader discussion.

[1:42:36] Voice 12: I have a question before we get into this broader discussion.

[1:42:38] Voice 12: session. I'm a little concerned that we will end up in cross conversations as we try and manage

[1:42:45] Voice 12: and mitigate the amount of funding really so instead of taking things one at a time that

[1:42:50] Voice 12: we'll kind of talk across the pieces and I'm worried about how that will affect Trustee

[1:42:56] Voice 12: Critchley for being here or not being here. So thoughts about how to proceed on that whether

[1:43:02] Voice 12: to take one thing at a time to look at them holistically as a set in which case I need to

[1:43:08] Voice 12: ask trustee critchley how he feels about where he sits on that thoughts

[1:43:13] Voice 7: before we engage in this

[1:43:14] Voice 7: conversation go ahead

[1:43:19] Trustee Critchley: yeah so i i was alive to that issue um because it seemed to me when we've

[1:43:25] Trustee Critchley: got um we've got less funds than we've got applications for that necessarily any comment

[1:43:34] Trustee Critchley: that i might make uh against one another you know might enhance the the chances of uh the particular

[1:43:43] Trustee Critchley: one that i'm associated with and i have to say that this is you know it's a very tenuous connection

[1:43:49] Trustee Critchley: i'm just trying to be uh take the uh the best practices view of this uh because you know as

[1:43:57] Trustee Critchley: comments were made uh this is essentially the work of the island's trust and you know when it comes

[1:44:02] Trustee Critchley: right now to it, I don't feel a conflict so much as possibly a bias because, you know, being

[1:44:10] Trustee Critchley: involved in it, it's hard to say that I wouldn't be already predisposed towards it. So that's the

[1:44:16] Trustee Critchley: concern. And in that Torgrimson case, they never argued, apparently, that what the people were

[1:44:25] Trustee Critchley: doing was actually in accordance with the Islands Trust objectives, you know, so that there wasn't

[1:44:31] Trustee Critchley: a conflict in that case it's a very unfortunate case so um i don't know i'm kind of in your hands

[1:44:37] Trustee Critchley: i think it does need some sort of broader discussion of allocation ideally you just deal

[1:44:43] Trustee Critchley: with um the bain sound one first and get that off the books and uh then i'm free to to join in with

[1:44:51] Trustee Critchley: the rest but um i'm in your hands as they say all

[1:44:56] Voice 12: right other trustees trustee language i just wanted

[1:44:59] Voice 21: to speak about what uh trustee christie said is he there as a member or is he there as a participant

[1:45:06] Voice 21: like as a trustee or the participant as a trustee well

[1:45:13] Trustee Critchley: my my affiliation of the trust is always

[1:45:16] Trustee Critchley: mentioned and as i say it grew kind of organically out of a trust initiative um and one that i

[1:45:23] Trustee Critchley: pressed along with uh director freighter and uh she was good enough to to line up a world

[1:45:30] Trustee Critchley: wildlife fund so i've kind of been there and and it's um it's grown but what changed in the last

[1:45:36] Trustee Critchley: was that we've got this informal uh steering committee which tried to develop and has developed

[1:45:43] Trustee Critchley: a set of um terms terms of reference which has now been adopted by the membership we don't have

[1:45:53] Trustee Critchley: formal membership, we don't have dues paying. It's very, very loose. And it's just that I'm

[1:46:01] Trustee Critchley: sort of a quasi officer in an unincorporated way. So that's where I think, you know, the status

[1:46:08] Trustee Critchley: changed a little bit from the previous year. And it might be helpful to have some legal input on

[1:46:17] Trustee Critchley: on this for future reference, but that's where I find myself

[1:46:22] Trustee Critchley: and I'm just thinking best practices is that I not vote,

[1:46:25] Trustee Critchley: but that's the situation.

[1:46:29] Voice 12: So I think in this case, I would ask the committee here

[1:46:36] Voice 12: to that we do talk about the Bain Sound one first

[1:46:41] Voice 12: and have whatever conversation we think

[1:46:43] Voice 12: might be intersectional with that Bain Sound one,

[1:46:46] Voice 12: ask trustee kushley to leave the meeting and then come back um we'll give you a call and come back

[1:46:53] Voice 12: into the meeting when we think we're clear of the bain sound conflict trustee peterson

[1:46:57] Voice 12: yeah

[1:46:58] Voice 6: thank

[1:47:02] Voice 3: you sharon david i appreciate your uh your cautious uh approach here and and of course

[1:47:09] Voice 3: it makes um it makes things a little bit more cumbersome but you know this is as we all know

[1:47:16] Voice 3: probably from our ltcs sometimes the uh the process uh requires a little bit of work to make

[1:47:22] Voice 3: it all work um having said that i think you know because we have more requests uh than we have

[1:47:30] Voice 3: allocated funding it's we definitely need to have a a bit of a discussion that encompasses all of

[1:47:36] Voice 3: them and i respect uh trustees critchley's uh uh approach i would like to get an idea before we

[1:47:44] Voice 3: we launch into the rest of the discussion.

[1:47:48] Voice 3: Because the Rural Island Economic Partnership

[1:47:52] Voice 3: is asking for in-kind services,

[1:47:56] Voice 3: if maybe Director Frater can talk to us a little bit.

[1:48:01] Voice 3: She did mention a certain amount of hours

[1:48:04] Voice 3: that might be available, but for me,

[1:48:07] Voice 3: it'd be helpful to sort of quantify

[1:48:08] Voice 3: what that hours would look like for us

[1:48:10] Voice 3: in our decision-making,

[1:48:12] Voice 12: just so that

[1:48:12] Voice 3: I have a clear understanding.

[1:48:14] Voice 12: I'm going to pause that question for one second and just continue with the conversation related to Trustee Critchley being here or not and when, and just to have Trustee Rogers weigh in on that and then we can kind of move forward.

[1:48:27] Voice 12: So hold that thought, Tim. Okay. Trustee Rogers.

[1:48:32] Trustee Rogers: Well, thank you, Chair. Actually, I had a similar point to make.

[1:48:36] Trustee Rogers: i i would i would like and appreciate a sort of some discussion about the broader question of

[1:48:42] Trustee Rogers: how we go about funding these things and in kind and all of that which i think trustee critchley

[1:48:48] Trustee Rogers: can participate in and then he could recuse himself while we talk about pains so okay that

[1:48:54] Voice 12: sounds like a great option so let's have a non-specific to any one um application conversation

[1:49:01] Voice 12: at the moment um and claire if you can go ahead and weigh in on trustee peterson's question

[1:49:08] Voice 10: Thank you, Chair. You'll note in your RFD, I have noted that there, I estimate there's about 140 hours.

[1:49:14] Voice 10: Of course, this is really at the discretion of the committee.

[1:49:16] Voice 10: You've got other programming, including the stewardship education program going this year and continuing policy statement amendments.

[1:49:23] Voice 10: For example, we have an Islands 2050 open house that we're proposing for May.

[1:49:28] Voice 10: Again, that program coordinator would be supporting.

[1:49:31] Voice 10: That position also has other duties.

[1:49:33] Voice 10: We're hoping over time to transfer the grants function into that role.

[1:49:36] Voice 10: that role has housing agreement administration and support for communication so at this time

[1:49:41] Voice 10: really the primary management of the social media accounts and helps with infographics for

[1:49:46] Voice 10: publications and that sort of thing and then really for me as the director is sort of a catch-all for

[1:49:52] Voice 10: you know assistance as needed so I've estimated that the role might have up to 120 140 hours

[1:49:59] Voice 10: there is contract administration associated with the ones that we choose to contract rather than

[1:50:04] Voice 10: provide in-kind time to so really um often there's two contracts there could be one for the

[1:50:10] Voice 10: coordinator itself and then one for facilitation um sometimes so i would estimate sort of um about

[1:50:15] Voice 10: seven hours per contract maybe um to like set it up monitor it receive the reporting um process

[1:50:22] Voice 10: everything through to finance etc so i'm estimating there's about 70 hours remaining but it's really

[1:50:28] Voice 10: up to you to allocate hours i would say i would advise probably not going over sort of 110 120

[1:50:32] Voice 10: hours. What I think is appropriate is around 70, but you could certainly push that up if you need

[1:50:38] Voice 10: to. It would just be pulling away from sort of the stewardship education program where we're

[1:50:42] Voice 10: hoping to set up that mailing and new publications and so on. And you also wanted some climate

[1:50:47] Voice 10: webinars. So that's where we stand really in your hands in terms of that. The role I think has been

[1:50:54] Voice 10: quite assistive in terms of helping particularly the ones that are in their formation stage. So

[1:51:01] Voice 10: particularly the southern gulf islands forum and the bain sound forum where there isn't an

[1:51:04] Voice 10: established coordinator but the person could certainly be assistive to the established ones

[1:51:08] Voice 10: as well in terms of taking on administrative duties any

[1:51:12] Voice 12: questions about that so again i'm

[1:51:14] Voice 12: going to ask for no specific related application questions at this point um tim did you have

[1:51:20] Voice 12: follow-up to that yeah

[1:51:23] Voice 3: thank you um so just because uh um there's a dollar figures attached

[1:51:30] Voice 3: to some and but we could also allocate uh um hours uh just to help me sort of quantify it all could

[1:51:41] Voice 3: could we get a uh could we get a sort of a guesstimate of of the cost of that staffing time

[1:51:49] Voice 10: so we put in your rfd that 140 hours works out to roughly five thousand dollars

[1:51:55] Voice 3: Okay, thank you. Sorry, I missed that.

[1:51:57] Voice 10: It's okay.

[1:51:59] Voice 12: Perfect. Thank you.

[1:52:01] Voice 12: I think Trustee Rogers and then

[1:52:03] Voice 12: Trustee Langer.

[1:52:07] Trustee Rogers: Hi. Yeah, sorry. My question is

[1:52:09] Trustee Rogers: but am I correct in

[1:52:11] Trustee Rogers: understanding, however, that

[1:52:13] Trustee Rogers: the staff time that's allocated,

[1:52:15] Trustee Rogers: however, is not included in the

[1:52:18] Trustee Rogers: money. The money is

[1:52:19] Trustee Rogers: the $12,000. That $12,000

[1:52:21] Trustee Rogers: is reserved for

[1:52:24] Trustee Rogers: contract

[1:52:26] Trustee Rogers: contribution. And

[1:52:27] Trustee Rogers: I think I understand how the allocation has gone for the Southern Gulf Islands.

[1:52:35] Trustee Rogers: I presume there was some contract for one of those services we had described to us.

[1:52:39] Trustee Rogers: And I know how it's been happening in the Howe Sound Forum.

[1:52:42] Trustee Rogers: And I think it's happened in a similar way, both staff and contract services.

[1:52:47] Trustee Rogers: So every time we allocate money, as I said, we need to understand it's not a grant.

[1:52:52] Trustee Rogers: We have to administer some sort of a contract.

[1:52:55] Trustee Rogers: Am I getting that correctly?

[1:52:57] Trustee Rogers: Yes.

[1:52:58] Voice 10: So essentially because the Islands Trust can't grant except for history projects, we are offering the service.

[1:53:04] Voice 10: So we contract someone to deliver the service and they are accountable to us to deliver it according to the terms of the contract.

[1:53:09] Voice 10: So when we offer that contract, it is us responsible for that administrative coordination.

[1:53:14] Voice 10: and

[1:53:15] Trustee Rogers: just yeah and so just so i'm clear because i don't recall i mean sort of except generally

[1:53:21] Trustee Rogers: um it then falls to you and your staff to decide how much in-kind service from your staff to provide

[1:53:30] Trustee Rogers: to to any particular project that's going on and and i wouldn't expect us to make that out

[1:53:37] Trustee Rogers: that decision but I hear you say it's up to us but is it really?

[1:53:43] Voice 10: Well I think I'd be looking

[1:53:45] Voice 10: for some guidelines in terms of what you're comfortable with because I have heard some

[1:53:48] Voice 10: sometimes expressions of you know is it equitable is this person is this group getting too much so

[1:53:53] Voice 10: it would be helpful to have guidelines generally we don't want trustees or trust bodies determining

[1:53:59] Voice 10: staff work particularly but I did want to illustrate for you what what might be available

[1:54:05] Voice 10: and then ideally you do leave it to me as the director to really allocate staff time but it

[1:54:10] Voice 10: would be helpful to have an indication of where you're leaning in terms of which ones you think

[1:54:15] Voice 10: you'd like to see me allocate more support towards in terms of thank

[1:54:20] Trustee Rogers: you thank you for that

[1:54:21] Trustee Rogers: so

[1:54:22] Voice 12: I'm hearing a cautionary note for us not to allocate 300 hours of staff time that don't exist

[1:54:27] Voice 12: is what I'm hearing so all right trustee Langrace oh

[1:54:33] Voice 21: yeah okay yeah actually trustee Rogers

[1:54:35] Voice 21: just asked my question so the way i understand it then there's twelve thousand dollars in cash

[1:54:39] Voice 21: plus 70 hours of staff time attached to that uh that dollar figure leaving about 70 hours of

[1:54:47] Voice 21: in-kind kind of support so it's a question of how we allocate it so that clarified it for me thank

[1:54:54] Voice 12: you um chair locum and then trustee fenton yeah

[1:54:59] Trustee Luckham: thank you i read that section claire with interest

[1:55:03] Trustee Luckham: because it strikes me that in this particular policy document I think it

[1:55:11] Trustee Luckham: would be helpful to you and for us to have some specificity around the hours

[1:55:19] Trustee Luckham: available and and some mechanism of equitably balancing that because just in

[1:55:30] Trustee Luckham: in observing today's delegations seeking funding,

[1:55:34] Trustee Luckham: this at the very early stages is a popular program

[1:55:39] Trustee Luckham: at the Amherst Trust.

[1:55:41] Trustee Luckham: And I can see lots more interest

[1:55:43] Trustee Luckham: and I can see your program coordinator role

[1:55:46] Trustee Luckham: being overwhelmed with just the administration

[1:55:49] Trustee Luckham: of the funding, let alone providing secretariat services

[1:55:56] Trustee Luckham: that may or may not have some kind of a cap.

[1:55:59] Trustee Luckham: because obviously the program coordinator has lots of other responsibilities and as we all know

[1:56:09] Trustee Luckham: in the financial finance discussions that we have respecting budget I'm not sure that

[1:56:19] Trustee Luckham: it's necessarily understood that there's an open end here that could potentially evolve and so

[1:56:28] Trustee Luckham: So I think in the future budget considerations,

[1:56:33] Trustee Luckham: we would want to be able to determine percentages

[1:56:38] Trustee Luckham: of any particular individual's activities

[1:56:41] Trustee Luckham: related to the funding.

[1:56:43] Trustee Luckham: I think, I hope that's clear.

[1:56:45] Trustee Luckham: Anyway, I just think that there should be

[1:56:48] Trustee Luckham: some criteria around this because I'm concerned

[1:56:53] Trustee Luckham: that other impacts like websites and stewardship programs

[1:56:57] Trustee Luckham: and other work may suffer if we continue to see growth in this particular program.

[1:57:07] Trustee Luckham: Any comments would be appreciated.

[1:57:10] Voice 10: Thank you, Chair. This is back to my

[1:57:12] Voice 10: time tracking comment that I think will be very helpful to us as we as I implement it. But as I

[1:57:17] Voice 10: say, likely a month or two away till I get out from under the very big projects we have immediately

[1:57:21] Voice 10: in front of us. It also, with Trust Area Services, it's, we're not a department, we're very nimble,

[1:57:27] Voice 10: I would say, and responsive to opportunities. So things like advocacy are not always known in

[1:57:32] Voice 10: advance. Trust Programs Committee typically has, I'm going to be bringing you a briefing in May,

[1:57:38] Voice 10: sort of scoping out all the projects that are in front of you and sort of breaking out

[1:57:43] Voice 10: proportionally where I think time's going to go towards them. So your various stewardship

[1:57:48] Voice 10: education program. So we haven't had a tradition of being a lot, having a lot of rigor around that

[1:57:53] Voice 10: because of course we're very responsive to political needs and changes of course, I would say.

[1:57:59] Voice 10: But I think there's going to be a need for that going forward. The other piece I would say is

[1:58:04] Voice 10: that we had decided through the LPS review or what we're calling it, local planning services review

[1:58:09] Voice 10: to eliminate the grants position and move those duties into the program coordinator's role. I

[1:58:16] Voice 10: I think we might need to reflect or I'm currently delaying that implementation because our grants coordinator is very busy at the moment with many new grants.

[1:58:24] Voice 10: So that's that sort of thing is where we're having to just balance and be nimble in how we're how we're managing the time of staff.

[1:58:31] Voice 10: Sorry, does

[1:58:31] Voice 7: that answer your question sufficiently?

[1:58:40] Trustee Luckham: Yeah, maybe we have an offline conversation.

[1:58:42] Trustee Luckham: I think that there should be some policy governing in kind contribution to those

[1:58:54] Trustee Luckham: that are interested in the same as we're allocating budget and maybe there even

[1:58:58] Trustee Luckham: needs to be some more constraints around funding requests maximum amounts well

[1:59:05] Voice 10: I

[1:59:07] Voice 10: would say at this at this meeting or at a future meeting at any time you could

[1:59:10] Voice 10: pass a resolution requesting um amendments to draft amendments to the secretary of services

[1:59:16] Voice 10: policy for trust council's review yeah

[1:59:19] Voice 12: and i think that that is something that we might want to just

[1:59:22] Voice 12: pin on a future agenda i don't think this meeting is necessarily required to do it um but i do think

[1:59:29] Voice 12: we should pin that to a future agenda because just to be clear staff is money too um and so we we

[1:59:36] Voice 12: need to make sure that we're accounting for that as we allocate resources and as you allocate staff

[1:59:43] Voice 12: resources into different pots. All right. I'm going to remind trustees, as I see there are lots

[1:59:48] Voice 12: of hands in front of me now, I'm just going to remind trustees not to repeat things that have

[1:59:52] Voice 12: already been said, but to name new points that you want to add to the conversation.

[2:00:00] Voice 12: really can't remember who is next so I okay I'm going to go trustee Fenton and then I'm going to

[2:00:05] Voice 12: go trustee Brent because I don't think we've heard from him on this comment and then I'll work my way

[2:00:09] Voice 12: back through the other speakers great

[2:00:12] Trustee Fenton: thank you um you have the piece of I mean this is evolving

[2:00:16] Trustee Fenton: for me as well I'm quite surprised I'm not surprised but it now makes sense trying to

[2:00:20] Trustee Fenton: figure out the in-kind plus the money and that they seem to be um some of the letters sort of

[2:00:27] Trustee Fenton: spoke to both like and so now we've got that clarification so that makes sense so thanks for

[2:00:34] Trustee Fenton: that but maybe to add to that what i'm thinking see i'd rather give less money to more people

[2:00:41] Trustee Fenton: and look at sort of maybe a mid and a long-term goal where we look to refine the secretarial

[2:00:49] Trustee Fenton: services to you know build a framework that um actually provides a service that is effective

[2:00:57] Trustee Fenton: and can be can evolve over time as we figure it out and refine it um and i can think of the value

[2:01:06] Trustee Fenton: i work um as a chairperson of the canadian medical association's accreditation process for

[2:01:12] Trustee Fenton: for a pre-hospital care education.

[2:01:14] Trustee Fenton: And what they brought, the secretariat services

[2:01:18] Trustee Fenton: they brought to this was amazing.

[2:01:20] Trustee Fenton: It evolved, it changed over the 10 years I was involved.

[2:01:24] Trustee Fenton: It kept on getting, you know, but the bang for the buck,

[2:01:27] Trustee Fenton: they could walk into an institution and just go for it

[2:01:31] Trustee Fenton: because they had the tools, the templates, the expertise.

[2:01:35] Trustee Fenton: And I see this as what, right now we're sort of rough

[2:01:38] Trustee Fenton: around the edges and we've got,

[2:01:39] Trustee Fenton: but we see some really good feedback.

[2:01:43] Trustee Fenton: So it has great value.

[2:01:45] Trustee Fenton: And I would rather ask to pay less to each group

[2:01:49] Trustee Fenton: and refine, be selfish as an organization

[2:01:53] Trustee Fenton: and start to refine our framework right from the get-go

[2:01:57] Trustee Fenton: and start amending it as we go.

[2:02:00] Trustee Fenton: So that, you know, each year,

[2:02:02] Trustee Fenton: literally within the next 12 months,

[2:02:04] Trustee Fenton: we're going to actually see better,

[2:02:05] Trustee Fenton: more efficacy each and every time we do it.

[2:02:08] Trustee Fenton: and um yeah so open for district discussion but i think those are things we should consider

[2:02:18] Voice 15: uh really actually building on trustee fenton um when i look at these secretariat services

[2:02:24] Voice 15: there's actually not a lot of money involved even taken in toto and then you have to go like

[2:02:30] Voice 15: you would in any other responsible organization where do we get our biggest bang for the buck

[2:02:35] Voice 15: And on a $9 million budget, we're not talking a lot of money here.

[2:02:39] Voice 15: So I think we have to just keep that in mind, that some of these Secretariat services, bringing together, coordinating with other levels of government, can deliver immense value to the preserve and protect mandate.

[2:02:56] Voice 15: And one last thing is in-kind and dollars out are the same value as far as I'm concerned. Thanks.

[2:03:02] Voice 15: All

[2:03:04] Voice 12: right. I think I'm going to go to Trustee Critchley and then back to Trustee Peterson.

[2:03:10] Trustee Critchley: Thanks. Yeah, I'd support the idea that we do need some policy around this now. It is

[2:03:15] Trustee Critchley: growing. It's popular because it fits with what we do, I think, and I think of it as leverage.

[2:03:24] Trustee Critchley: I think it's an excellent program overall. I think we need more financial disclosure

[2:03:32] Trustee Critchley: disclosure from applicants. I think we need a probably a form, you know, an application form

[2:03:41] Trustee Critchley: that requests specific information such as disclosing the previous year's budget

[2:03:47] Trustee Critchley: or the previous year's financial statement, disclosing the budget for the fiscal year for

[2:03:54] Trustee Critchley: which they are applying and trying to get a handle on just how crucial it is that they have the

[2:04:00] Trustee Critchley: funding from us to make to make their project fly um because yeah that's when i'm looking at at

[2:04:09] Trustee Critchley: evaluating these with it when there's limited amount of money to go around that's what i'm

[2:04:14] Trustee Critchley: kind of looking at as well as you know the nature of the the business that they're involved in

[2:04:19] Trustee Critchley: so uh yeah that's that's for the future as i say uh or it has has been said i fully agree

[2:04:25] Trustee Critchley: that's that's a future project yeah

[2:04:29] Voice 12: trustee peterson uh

[2:04:32] Voice 3: yeah i i i'm fully in agreement we

[2:04:35] Voice 3: need to um we need to allocate ourselves some time today is not that we don't have the time to do it

[2:04:41] Voice 3: but we need to seriously um put together some time for further discussion about creating more policy

[2:04:48] Voice 3: on on how we're going to administer this program in the future and developing criteria

[2:04:54] Voice 3: criteria, Trustee Critchie's idea of a forum or just making things a bit more explicit

[2:05:01] Voice 3: about what kind of information we're going to be asking. All of these things are going

[2:05:05] Voice 3: to have to, we're going to have to think about setting aside some significant time for the

[2:05:12] Voice 3: committee and probably allocating some staff time at a future meeting to really dig into

[2:05:18] Voice 3: to this more so as so we can be better prepared for the next round as uh as chair luck has pointed

[2:05:25] Voice 3: out this is becoming increasingly popular and uh and and i agree it's it has potential to give us

[2:05:32] Voice 3: great bang for the buck um and and i'd like to to to see us continue it but i'd also like it to be

[2:05:39] Voice 3: um our process to be uh clearer for us as decision makers and also more transparent for applicants

[2:05:47] Voice 3: going into the future thank you thank

[2:05:51] Voice 12: you yeah i i have those last sentiments especially because

[2:05:54] Voice 12: i could hear on several of the delegations today the challenges with people figuring out what

[2:05:58] Voice 12: information to provide or not um so yeah that would be that would be super helpful all right

[2:06:04] Voice 12: um seeing oh trustee mckinkey yeah

[2:06:10] Trustee McConchie: thanks uh chair morrison so i i just have a couple thoughts here

[2:06:14] Trustee McConchie: i wanted to share with you guys um just hearing the conversation and i'm hearing it from a i'm

[2:06:19] Trustee McConchie: thinking about this from a political science perspective so correct me if i'm wrong here

[2:06:22] Trustee McConchie: um so basically from what i understand we're funding it's not for sure it's not a large amount

[2:06:28] Trustee McConchie: of money but we're funding a secretary to to lobby the provincial government to do stuff because

[2:06:35] Trustee McConchie: they're not acting fast enough and they're not listening to us essentially so we need these

[2:06:41] Trustee McConchie: groups to go and lobby the ministers and tell and explain to them what's going on and hey we have

[2:06:48] Trustee McConchie: have these environmental concerns okay that's great but my question is is don't we have trust

[2:06:53] Trustee McConchie: council like don't we have staff and then couldn't we allocate time in the agenda of trust council

[2:07:00] Trustee McConchie: to like invite adam olson invite the ministers invite elizabeth may invite the minister of

[2:07:07] Trustee McConchie: environment for the federal government and and create the space is there already the staff is

[2:07:12] Trustee McConchie: there already we would then be there in numbers you know with regards to you know our numbers of

[2:07:19] Trustee McConchie: trustees and we say hey look we're trustees we've been talking to these folks from the house sound

[2:07:23] Trustee McConchie: from the southern gulf islands and then we've created the space for them to hear us i i don't

[2:07:29] Trustee McConchie: i don't understand why we haven't thought about that approach what am i incorrect about

[2:07:35] Voice 12: maybe if i can respond to that for a second um i think the difference that i see and it's

[2:07:42] Voice 12: just like my own sort of personal work in the space is I think what I see that it's different

[2:07:48] Voice 12: from that is when you look at say the house sound forum you're dealing with one or two different

[2:07:54] Voice 12: regional districts as opposed to I don't know how many it is 12 different regional districts

[2:08:00] Voice 12: so as soon as you're starting to talk across the whole of the trust area the conversations start to

[2:08:05] Voice 12: get too high level and not detailed enough into the context of the work on the ground together

[2:08:10] Voice 12: and so then you get too many people and and the conversation gets too dispersed when you're

[2:08:17] Voice 12: talking just in the region of sound for instance then you have just the first nations in that

[2:08:23] Voice 12: region just just the trustees and regional districts i agree with you about the province

[2:08:29] Voice 12: and the feds that seems to be a level that like it would be great to have involved in trust council

[2:08:34] Voice 12: in different ways but it's also great to have the local representative in that area like involved

[2:08:40] Voice 12: in the conversation.

[2:08:41] Voice 12: So I think I would say from my perspective,

[2:08:45] Voice 12: the secretariat's played a different function politically

[2:08:47] Voice 12: in coordinating about projects locally,

[2:08:50] Voice 12: like at a fairly regional kind of level,

[2:08:54] Voice 12: but having federal and provincial representation

[2:08:59] Voice 12: at our meetings, I would actually prefer it

[2:09:01] Voice 12: not to be our locally elected officials

[2:09:03] Voice 12: at the trust council level.

[2:09:04] Voice 12: I would prefer it to be like the ministers

[2:09:07] Voice 12: or like if that was possible,

[2:09:08] Voice 12: the people who are really responsible for our areas to be invited into the trust council space

[2:09:13] Voice 12: so conversations in that space actually operated at much broader level like maybe that would be

[2:09:19] Voice 12: like a regional manager for dfo that covered the whole of the pacific region you know like that

[2:09:23] Voice 12: kind of thing so it's not necessarily the one person who works in that micro region but it's

[2:09:28] Voice 12: the person responsible for the whole of the entity and i don't know exactly from their perspective

[2:09:34] Voice 12: how valuable that is but i think it would be helpful to have more conversations with them

[2:09:39] Voice 12: at the trust council level so

[2:09:42] Trustee McConchie: so okay thanks uh chair morrison so the then therefore you're

[2:09:46] Trustee McConchie: what i'm hearing from your comment is that it will be more effective this approach than

[2:09:53] Trustee McConchie: dealing with the existing structures we already have in place you know what i mean like i'm still

[2:10:00] Trustee McConchie: still not sold on this idea like why we have something in place and then we're spending more

[2:10:07] Trustee McConchie: money to lobby the minister like what i guess what i'm i'm one i'm more interested to know like it's

[2:10:14] Trustee McConchie: it's not a disagreement about what to do is the discussion is is how do we get the goals

[2:10:18] Trustee McConchie: accomplished right meaning protection of ecosystems trust-wide area policies that protect the preserve

[2:10:25] Trustee McConchie: and protect the environment you know all the stuff we need to do to make bylaws streamlined so not

[2:10:30] Trustee McConchie: not one Island has different bylaws and this and this and this are far,

[2:10:33] Trustee McConchie: if those are our clear goals, is this the correct step, right?

[2:10:37] Trustee McConchie: Is this the correct lobbying effort? And that's,

[2:10:39] Trustee McConchie: that's what I feel the discussion is more interesting than just discussing

[2:10:43] Trustee McConchie: where two grand is going here and thousand dollars going here.

[2:10:47] Trustee McConchie: You know what I mean?

[2:10:47] Voice 12: Yeah. And one last clarification before we throw,

[2:10:51] Voice 12: I'll throw it to Claire and then the other trustees here.

[2:10:55] Voice 12: One last clarification.

[2:10:56] Voice 12: I don't necessarily see the secretariat as lobbying entities.

[2:10:59] Voice 12: I see them more as implementation entities,

[2:11:01] Voice 12: and the advocacy that we do at the trust council level

[2:11:04] Voice 12: as more lobbying efforts towards the province.

[2:11:07] Voice 12: But other trustees may disagree

[2:11:09] Voice 12: with my understanding of that,

[2:11:10] Voice 12: but I think the secretariat function is much more

[2:11:13] Voice 12: the pragmatics of implementing our policies,

[2:11:16] Voice 12: CRD policies, whoever's policies,

[2:11:18] Voice 12: in coordinated effort in the region,

[2:11:21] Voice 12: as opposed to lobbying for particular things.

[2:11:24] Voice 12: So that's a difference too, I think,

[2:11:26] Voice 12: that I see from what you said.

[2:11:27] Voice 12: Claire?

[2:11:30] Voice 10: Thank you, Chair. So I'll just provide my perspective on where I see the value in these coordination groups. Number one, I think it's relationship building among the different elected officials involved in any one undertaking region, where they can know each other, because what we discovered last term through the service integration, there was a lot of like concern and angst about different topics, but it was because the elected officials didn't know each other and didn't feel like they could pick up the phone to jointly solve a problem.

[2:11:57] Voice 10: That was something I diagnosed. Also, a lack of involvement of First Nations and I think coordination groups that are explicitly bringing First Nations into these conversations really promotes just a sharing of ideas, a sharing of perspectives that influences the decision making for any one region.

[2:12:14] Voice 10: So, number one, I think relationship building is a good outcome in and of itself from these coordination groups.

[2:12:19] Voice 10: The other piece I would see is I would point to the Salt Spring Island Watershed Protection Alliance, which is actually a coordination group, but that power for coordination has been delegated to the local trust committee there.

[2:12:31] Voice 10: That group has been convening for quite a number of years, and an outcome there is coordination of where the different orders of government are putting their monies towards initiatives that benefit, so that it's done in a coordinated manner,

[2:12:44] Voice 10: so they're not overlapping and tripping on each other, and they can also mutually decide where

[2:12:49] Voice 10: the investment in a region is best put and potentially stage it out over a number of years

[2:12:53] Voice 10: and in a coordinated way. And also look towards the future as a group rather than each local or

[2:13:00] Voice 10: each level of government doing its own thing without being coordinated. So I see that's how

[2:13:05] Voice 10: I see a lot of value. It may be that these groups come together, as has happened at the

[2:13:09] Voice 10: the House Sound Forum, for example, to advocate on any particular topic that they all agree on,

[2:13:14] Voice 10: but not as a body. They return back to their each individual orders of government and do it

[2:13:19] Voice 10: independently, but just in a coordinated way. That's what I see in terms of value of this.

[2:13:25] Voice 10: In the Act, the Council is explicitly called upon to coordinate, right, the implementation of

[2:13:30] Voice 10: policies and the determination of policies. And I see this as a key way in which that might happen.

[2:13:35] Voice 10: And I, in my view, I don't think Trust Council has stepped into that space enough

[2:13:39] Voice 10: in terms of moving beyond just being a regulatory authority in terms of bylaws

[2:13:45] Voice 10: and writing letters as our advocacy program is one way of doing that but I feel like really

[2:13:50] Voice 10: affecting long-term change often comes from building relationships and doing it in a

[2:13:55] Voice 10: coordinated manner. So there's your staff view if that's helpful. You're

[2:13:59] Trustee Luckham: welcome. Thank you

[2:14:04] Trustee Luckham: Chair Morrison. Yeah, I'll just chime in. I don't really think or feel that this is a support for

[2:14:14] Trustee Luckham: lobbying efforts. I see this as much more a support for grassroots initiatives, and particularly,

[2:14:24] Trustee Luckham: as has been pointed out, support for engaging with First Nations at that community level.

[2:14:32] Trustee Luckham: level. And I think this is more an opportunity for these grassroots initiatives to have their

[2:14:39] Trustee Luckham: own voices heard, not the voice of council, and particularly with other agencies. And

[2:14:47] Trustee Luckham: so I see this as supporting the work on the ground that the Islands Trust has not traditionally

[2:14:52] Trustee Luckham: been able to do, and specifically around the dictates of our mandate, which is to work

[2:14:59] Trustee Luckham: with other agencies. So I see the Secretary of Services as providing that opportunity for

[2:15:04] Trustee Luckham: grassroots organizations to work with other agencies and facilitate forums and opportunities

[2:15:12] Trustee Luckham: to advance those interests that support the work of the Islands Trust.

[2:15:20] Trustee Luckham: So I just would reflect for a moment. For quite a number of years, I tried to keep biosphere

[2:15:26] Trustee Luckham: initiatives on the Islands Trust table, thinking that we had a role to play in that.

[2:15:33] Trustee Luckham: And the Howe Sound Forum, through its relationship with other agencies, has been successful in

[2:15:40] Trustee Luckham: getting an application before the United Nations initiative, which is something that we have

[2:15:47] Trustee Luckham: not been able to do.

[2:15:48] Trustee Luckham: So I'm really actually quite proud of the ability for us to support that, to advance

[2:15:53] Trustee Luckham: a biosphere initiative within the Islands Trust, which is not directly associated or

[2:15:58] Trustee Luckham: connected with what we're doing, but certainly supports what we are doing in protecting the

[2:16:03] Trustee Luckham: core values.

[2:16:03] Trustee Luckham: So I would see it more, I would not see it as lobbying.

[2:16:07] Trustee Luckham: None of the proposals here actually indicate that they're going to be coordinating meetings

[2:16:12] Trustee Luckham: with ministers or lobbying ministers or ministries or something.

[2:16:17] Trustee Luckham: They're doing work on the ground, which I think is different.

[2:16:20] Trustee Luckham: Thank you.

[2:16:22] Voice 11: all right um trustee senton great

[2:16:27] Trustee Fenton: uh thank you uh uh further to that ben that whole notion of

[2:16:33] Trustee Fenton: leveraging um our role as trust council and and seen by others and other organizations

[2:16:40] Trustee Fenton: and our grassroots and stakeholder organizations as sort of key role we play a key role and um

[2:16:48] Trustee Fenton: decision to guide and manage um the trust trust area through similar values shared values

[2:16:55] Trustee Fenton: you know quality um influences you know our reconciliation policies are um other like

[2:17:05] Trustee Fenton: policies so i this is sort of a all reflects on the preserve and protect without actually slapping

[2:17:11] Trustee Fenton: people on the head saying preserve and protect and you know i guess you know comes back to bylaws in

[2:17:17] Trustee Fenton: that regard. Quality control by demonstrating a level of coordination, the note-taking,

[2:17:25] Trustee Fenton: report writing, all skills that the Islands Trust staff bring to the table. I mean without even

[2:17:30] Trustee Fenton: having to think about it, they just do that. The comments today reported on that, how appreciated

[2:17:37] Trustee Fenton: that was. I guess not lobbying per se, but MLAs and MPs both respond to voters and votes.

[2:17:45] Trustee Fenton: The ability of us to leverage our networks and leverage our presence as Trust Council to influence the vote by aligning with the object is very benevolent.

[2:17:59] Trustee Fenton: And it's not just us or 32 people, it's the whole trust area.

[2:18:05] Trustee Fenton: So, I had great influences, and the money spent greatly, you know, I just say it's a big bang for our buck.

[2:18:15] Trustee Fenton: Thanks.

[2:18:17] Voice 11: And, Director Frater, did you want to add another thing?

[2:18:22] No.

[2:18:24] Voice 11: All right.

[2:18:25] Voice 12: Okay, last thought on this that I was having as we were talking and thinking together was that,

[2:18:32] Voice 12: that, and this is I think a question, is it seems to me that this work, because it's very grounded

[2:18:41] Voice 12: and it's very intergovernmental in a regional level, is it something that could be funded out

[2:18:47] Voice 12: of LTC budgets as opposed to through a program, or is that not possible the way the current LTC

[2:18:53] Voice 12: budgets are set up?

[2:18:55] Voice 10: No, I don't think that, no, because the powers for coordination lie with

[2:19:00] Voice 10: trust council so you'll see there's a bylaw of council that delegates that power only to salt

[2:19:05] Voice 10: spring and only um for certain parts of the coordination function they didn't delegate all

[2:19:10] Voice 10: of the powers so if you're interested have a look at if you're interested in having that power

[2:19:15] Voice 10: delegated to a local trust committee any local trust committee could request to have that done

[2:19:20] Voice 10: in the way that salt spring did however i in my view it's better to centralize the function there's

[2:19:27] Voice 10: efficiencies to be gained there by having one person undertaking it and sort of training up

[2:19:33] Voice 10: and being coordinated terrific

[2:19:36] Voice 12: thank you um that's helpful because i as people were talking i was

[2:19:41] Voice 12: like oh seems like we should just be funding this out of our ltc budget um all right so that that's

[2:19:47] Voice 12: helpful to understand um all right um also in thinking about this it it comes to mind that

[2:19:56] Voice 12: it could be very beneficial given that there is a trust council level thing to Ben's point

[2:20:01] Voice 12: that there is a trust council level um sort of mandate if I don't know how to say that I'm super

[2:20:11] Voice 12: tired I've been up for a long time um so that we coordinate among different government levels

[2:20:17] Voice 12: um that it seems to me that we might want to inform trust council of what this coordination

[2:20:24] Voice 12: looks like more clearly and to that end we might want to actually have a motion on the table that

[2:20:30] Voice 12: I've drafted one possibly that we can use that is around thinking about having people who are

[2:20:38] Voice 12: funded through the secretariat services policy actually present in a joint session in council

[2:20:43] Voice 12: so that people can actually understand what is the value of this type of coordination work

[2:20:49] Voice 12: as we sort of move into budgeting next year because maybe there's a different way that

[2:20:53] Voice 12: we budget this maybe there's i don't know it might influence the budgeting conversations

[2:20:59] Voice 12: so um thoughts on that before like am i going wildly astray with that idea my chair welcome

[2:21:07] Trustee Luckham: yeah thank uh thank you for that idea um there's lots of room for improvement there for sure um

[2:21:17] Trustee Luckham: obviously if we amend the the policy that needs to go to council uh for approval and so um there's

[2:21:24] Trustee Luckham: an opportunity there for us to engage council on this topic. But I can't help but wonder,

[2:21:30] Trustee Luckham: in the form of a question here through the chair, Director Frater,

[2:21:35] Trustee Luckham: that do we report out on the Secretariat services in our annual reporting? Because it

[2:21:41] Trustee Luckham: does definitely seem to me that there's an opportunity there where we're actually talking

[2:21:46] Trustee Luckham: to the minister and the cabinet to talk about the work that we're doing in coordinating these

[2:21:52] Trustee Luckham: various agencies and bodies um as a success in our organization uh

[2:22:00] Voice 10: yes through the chair uh yes

[2:22:02] Voice 10: we would be reporting it um through the trust programs committee section of the annual report

[2:22:06] Voice 10: as sort of an activity that was undertaken and you'll be getting that draft report at your may

[2:22:11] Voice 10: meeting potentially at your april thing if i can get it together in time or yeah your early may

[2:22:17] Voice 10: meeting is that helpful um certainly we can break break it out with the subheading to draw more

[2:22:23] Voice 10: attention to it if that's something that you wish yeah

[2:22:27] Voice 12: thanks and and i would i would declare that

[2:22:29] Voice 12: it does make it it seems important to draw attention to this as as something that we're

[2:22:36] Voice 12: clearly doing uh

[2:22:38] Voice 10: through the chair i could also comment another thing you could request is a news

[2:22:41] Voice 10: release on this topic at some point um if you

[2:22:44] Voice 10: wish to draw broader public attention to it as well

[2:22:49] Voice 12: oh i like that idea so we will keep that on deck for for later this session um to think about having

[2:22:55] Voice 12: a news release for those that are funded today that would be a good idea um okay any other

[2:23:03] Voice 12: thoughts or comments or questions at this point trustee language yeah

[2:23:07] Voice 21: just uh the thought of uh

[2:23:09] Voice 21: the duration of funding for these various groups is it going to be every year are we committing

[2:23:15] Voice 21: ourselves to a certain amount of funding are we creating a dependency on that funding

[2:23:20] Voice 21: and as new groups come in we're going to be faced with increased budget requests I suspect

[2:23:28] Voice 21: that's sort of one of my concerns are we focused in on more startup activities or

[2:23:33] Voice 21: long-term activities are we going to step into the long-term objectives that

[2:23:40] Voice 12: was actually why

[2:23:41] Voice 12: I asked my question to the house sound forum today because I was curious where people see that

[2:23:47] Voice 12: that role um so I don't know that we necessarily have a clear answer to that at this point um

[2:23:56] Voice 12: and I that may be something that we have to do in the policy updates to Claire there wasn't a

[2:24:02] Voice 12: place where we named that specifically in the policy was there uh

[2:24:06] Voice 10: in terms of the the nature

[2:24:08] Voice 10: of the groups you or the no which it doesn't speak to that at all

[2:24:12] Voice 12: no okay so as it stands

[2:24:14] Voice 12: as undefined um trustee fenton yeah

[2:24:21] Trustee Fenton: just all pieces to our future sort of debate around what

[2:24:24] Trustee Fenton: this should look like what the framework would include etc but what i'm suggesting now before

[2:24:30] Trustee Fenton: we enter into sort of individual um bidding and discussions is that given the five groups that

[2:24:38] Trustee Fenton: were presented today that we divide basically by five you may give or take um a few dollars

[2:24:46] Trustee Fenton: here there based on discussions um that we define that uh services in kind as a defined and given

[2:24:55] Trustee Fenton: our busy um state of affairs you know it might be the low end of uh in kind numbers um and define

[2:25:03] Trustee Fenton: that clearly as to what that will look like and make that offer to uh award to all five people

[2:25:11] Trustee Fenton: like our groups that have presented today and to um keeping in mind what we've learned and discussed

[2:25:18] Trustee Fenton: today we need to move forward in a um obviously a more wholesome fashion but i think we've made

[2:25:24] Trustee Fenton: some good steps and if we hadn't made the steps last year we wouldn't be having these discussions

[2:25:29] Trustee Fenton: and debates today so um that's what i'm suggesting now as opposed to breaking off and

[2:25:34] Trustee Fenton: and debating as the merits of one over another,

[2:25:39] Trustee Fenton: I think that I don't have it hard to go there for someone,

[2:25:45] Trustee Fenton: any of them, thanks.

[2:25:48] Voice 12: So Trustee Fenton or others,

[2:25:50] Voice 12: do you have a specific proposal that you put on the table

[2:25:53] Voice 12: for without going into details again at this point

[2:25:56] Voice 12: for any one application,

[2:26:00] Voice 12: if there's some kind of universal that you want to define

[2:26:04] Voice 12: as a way of doing it,

[2:26:05] Voice 12: or do we take them one at a time i'm

[2:26:10] Trustee Fenton: suggesting given today's discussion and what we've listened

[2:26:14] Trustee Fenton: to i don't have any that scare me off as far as delegations and that we have a refined amount of

[2:26:21] Trustee Fenton: defined amount of money um and we're short on in-kind time or our staff is sort of stretched

[2:26:28] Trustee Fenton: given our other projects um so that we would just divide our funds in which i come out to sort of 2.4

[2:26:37] Trustee Fenton: uh 2400 per group and um divide up the 70 hours per um director freighter's recommendations and

[2:26:46] Trustee Fenton: yeah go forward knowing where we want to go and sort of set the framework for

[2:26:53] Trustee Fenton: a mid and long-term goals trustee

[2:26:59] Voice 12: mcgonkie i'm

[2:27:03] Trustee McConchie: just confused about a couple things still and

[2:27:06] Trustee McConchie: it seems as though i'm hearing from my fellow trustees that they're in support of the secretary

[2:27:09] Trustee McConchie: position. And that's great. It's just confusing to me still why we're paying for it. And the other

[2:27:16] Trustee McConchie: thing that's confusing to me is if they're not lobbying groups, then what are they, right?

[2:27:22] Trustee McConchie: Lobbying is not a dirty word. It's what happens. What, what are these groups? If they're not

[2:27:26] Trustee McConchie: lobbying groups, I heard the word grassroots, which leads to lobbying. So I just don't understand

[2:27:32] Trustee McConchie: why, why are we paying for this and not the other levels of government, which have tons of dough

[2:27:37] Trustee McConchie: and we don't right like the crd that's a good place to find money

[2:27:42] Voice 6: or

[2:27:43] Trustee McConchie: regional districts the

[2:27:45] Trustee McConchie: mla's office i mean no offense to my counterpart but he makes 111 000 a year like like come on

[2:27:53] Trustee McConchie: guys they can't pony up the dough for a secretary come on i mean it's just the arguments haven't

[2:27:59] Trustee McConchie: been made to me strong enough but i do think it's a great idea and all that stuff i just those

[2:28:03] Trustee McConchie: answers those questions haven't been answered to me i still don't quite understand other than it

[2:28:07] Trustee McConchie: other than it feels good to do this like it's like here's 12 grand so we can feel like we're

[2:28:13] Trustee McConchie: building relationships well i i can build relationships for free by calling people on

[2:28:18] Trustee McConchie: the phone you know i i don't i don't understand so uh i wish i did because it sounds like a great

[2:28:24] Trustee McConchie: idea so thanks so

[2:28:27] Voice 15: you know I think these I'm not sure trustee McConkie whether

[2:28:35] Voice 15: you were at these meetings that have been taking place over the last 18

[2:28:38] Voice 15: months but certainly our our MLA Adam Olson at least in the southern Gulf

[2:28:47] Voice 15: Islands has been very instrumental in trying to bring together and coordinate

[2:28:52] Voice 15: Coordinate, coordinate, not lobby, coordinate different levels of government so that we're, if I can use the analogy that's been used before, paddling in the same direction, in the same rhythm, because we often work at cross purposes.

[2:29:11] Voice 15: So there's where we see these secretariat functions.

[2:29:14] Voice 15: You know, their staff, I'll say Elizabeth May's staff.

[2:29:22] Voice 11: All right, you're breaking up a bit, Trustee Brent.

[2:29:25] Voice 15: and Adam Olson has spent a lot of time in dollars sorry they've just they've so far and we are

[2:29:34] Voice 15: so that's my feel on this thing and

[2:29:37] Voice 1: I think it's

[2:29:37] Voice 15: very valuable seeing how we so often work at

[2:29:44] Voice 15: cross purposes I'm done thank

[2:29:47] Voice 12: you um and I do just want to focus trustees we're actually not

[2:29:51] Voice 12: debating the program the program exists we're debating the funding allocations to the program

[2:29:55] Voice 12: today. So I just want to recenter us on that.

[2:30:00] Voice 12: because I think we can talk a lot about the program how to make it better and debate the

[2:30:04] Voice 12: merits of it but really today what we were debating is the allocation of funding to different

[2:30:09] Voice 12: recipients so if anybody who still has their hand up is is debating the program if I can ask you to

[2:30:17] Voice 12: pause on that and really just talk generally about how we're going to allocate the funding

[2:30:22] Voice 12: the structure of allocating the funding today

[2:30:25] Voice 7: trustee critchley I think and then trustee rogers

[2:30:36] Voice 7: you're muted there you go i'll

[2:30:39] Trustee Critchley: take up the uh suggestion by trustee fenton on

[2:30:44] Trustee Critchley: uh a quick and ready way to uh divvy up the funds here and unfortunately it would actually work to

[2:30:54] Trustee Critchley: the advantage i suppose very very little disadvantage to the one um of being sound

[2:31:02] Trustee Critchley: because their their request is relatively modest what i'm concerned about uh too generally is um

[2:31:08] Trustee Critchley: the strategy of people asking for a lot a lot more uh on the footing that well you know we can

[2:31:17] Trustee Critchley: if we can get three thousand out of it you know let's ask for five kind of thing um you know

[2:31:24] Trustee Critchley: unless there's really a good uh breakdown and analysis of justification for each budget item

[2:31:32] Trustee Critchley: so to speak uh i'm just concerned about that as as a phenomenon um so i would i would support that

[2:31:41] Trustee Critchley: idea for this for this year i'm not saying that that should be the way but i think each of these

[2:31:49] Trustee Critchley: groups seems to have a really uh useful purpose within within the trust area and has that

[2:31:56] Trustee Critchley: that coordination function.

[2:32:01] Trustee Critchley: Yeah, that's all I'll say for now.

[2:32:04] Voice 12: Trustee Rogers and then Trustee Peterson.

[2:32:07] Voice 12: And then if we can wrap up this discussion and move forward.

[2:32:11] Trustee Rogers: Yeah, and thanks.

[2:32:13] Trustee Rogers: I will just address Trustee Fenton's suggestion.

[2:32:17] Trustee Rogers: I actually don't agree with that.

[2:32:20] Trustee Rogers: I think we should talk about each of the applications

[2:32:23] Trustee Rogers: and make a decision about each of them individually.

[2:32:26] Trustee Rogers: for example, I have concerns about one of them and I want to talk about those concerns and whether

[2:32:33] Trustee Rogers: we should be funding it or not. So I don't, I'm not in favor of sort of a down and dirty, just

[2:32:40] Trustee Rogers: divided by five.

[2:32:42] Voice 12: All right. Trustee Peterson? Oh, no. Okay. Okay. So it sounds to me like there is

[2:32:50] Voice 12: a desire to some across several trustees actually it seems to myself included I would say to have

[2:32:59] Voice 12: a conversation about each applicant and really think about them what I would ask I think is that

[2:33:06] Voice 12: we have a conversation about the applications but don't approve the funding for everybody until the

[2:33:12] Voice 12: end so that we can actually have a reasoned discussion about each application and then

[2:33:18] Voice 12: look at where all those numbers fall out so that the last application doesn't get shortchanged

[2:33:24] Voice 12: just because everybody else decided on the first one. So that would be my only concern. So if we

[2:33:31] Voice 12: can have a reasoned conversation going through all of them and then get to the sort of balance sheet

[2:33:36] Voice 12: and see if that works out for us. Is there any opposition to that approach? I

[2:33:45] Voice 12: take that consent.

[2:33:46] Voice 12: All right. So the question is whether we do Bains first or last. And I don't know if I think there is a preference one way or the other. We had suggested doing it first and then having Trustee Critchley excused, I think might be the way to do it.

[2:34:07] Voice 12: Okay. Oh, sorry. So that means having Trustee Critchley excused now and then he'll come back for the discussion of the remaining one. Okay.

[2:34:21] Voice 12: Okay. Yeah. Okay. So, Trustee Critchley, if you can sign off and we will give you a call. Claire, do you have his number? We can get a hold of him. Okay. And then we will have you come back when we finish with the Bain sound block.

[2:34:40] Trustee Critchley: So, we are not doing the previous procedure of just changing my status to be out of the loop?

[2:34:50] Trustee Critchley: No,

[2:34:51] Voice 12: I think for these ones, it sounded like it was the advice when it got into actual decision making about these was that we have you sign off from the legislature.

[2:35:03] Voice 12: Thank you. All right, so if we trust you.

[2:35:09] Voice 12: Just

[2:35:10] Voice 21: a quick question there. If we're recording this, and it's going to be available publicly.

[2:35:16] Voice 21: publicly if he's in as an attendee as opposed to participating and not seen i'm not sure what

[2:35:22] Voice 21: the difference is yeah i'm

[2:35:23] Voice 21: gonna let their yeah

[2:35:24] Voice 12: i totally hear you um case but the juggle of trying

[2:35:30] Voice 12: to figure it out i'm going to take the more conservative route today and ask that we kind

[2:35:34] Voice 12: of clarify that going forward i agree with you yeah um i just want to make sure our decisions

[2:35:41] Voice 12: are to pinch say okay so if we can have a look at the bain sound one first are there any questions

[2:35:49] Voice 12: or concerns people have things they want to raise about the $2,500 request I believe sorry if

[2:35:56] Voice 12: somebody can help me out with a page number which one are we which page are we on this one we're on

[2:36:00] Trustee Rogers: page uh oh sorry you have it I

[2:36:07] Trustee Rogers: had it I lost it

[2:36:09] Voice 10: the the I got on screen page 14 and you may I may

[2:36:14] Voice 10: scroll down to page 15 to help you here with the summary oh when i share screen there you are it

[2:36:22] Voice 10: helps if i've actually shared it on

[2:36:28] Trustee Rogers: page 22 their actual request letter

[2:36:31] Voice 12: okay go ahead claire if you

[2:36:33] Voice 12: want to introduce the overall um or else go

[2:36:38] Voice 12: back up sorry for

[2:36:39] Voice 12: getting off and i

[2:36:39] Voice 12: am i am making the

[2:36:40] Voice 12: assumption everyone's read the report so highlight told me um

[2:36:44] Voice 10: so yes we think we've largely covered

[2:36:46] Voice 10: it already in the discussion, but we've provided a sample resolution here for the ones you wish

[2:36:52] Voice 10: to support. If you wish to support all five, I would anticipate you'd have five resolutions,

[2:36:56] Voice 10: like the ones structured in the recommendation. Largely, it's a program of counsel. As you've

[2:37:02] Voice 10: learned today, we've got some growing pains and some learning to do as we implement it.

[2:37:08] Voice 10: Yeah, we did seek legal advice. However, the issue of conflict of interest was not discussed with our

[2:37:14] Voice 10: legal counsel and that's something I think I might circle back on because if you had all

[2:37:17] Voice 10: declared conflict today we'd have difficulty in implementing the program so I'll be seeking

[2:37:22] Voice 10: further advice on that. There's $12,000 allocated by trust counsel by policy you are asked to

[2:37:29] Voice 10: allocate funding today at your first meeting of the fiscal year and there's been a summary of

[2:37:34] Voice 10: requests here. I would note that there was a news I think we issued public information about this

[2:37:41] Voice 10: program but there certainly are other coordination groups out there that might wish in the future to

[2:37:45] Voice 10: come forward particularly the senate ginlet network comes to mind for me as another one

[2:37:51] Voice 10: but i would suggest that this year you consider the requests you have in front of you and we

[2:37:55] Voice 10: might contemplate going forward as you say with an application form and more deliberate outreach

[2:38:00] Voice 10: so for today you've got five requests which as you've noted exceed the funding that's been

[2:38:06] Voice 10: and allocated by Trust Council.

[2:38:08] Voice 10: So I would recommend that you consider the needs

[2:38:11] Voice 10: of the groups and also keep in mind

[2:38:13] Voice 10: your Secretariat Services Policy,

[2:38:15] Voice 10: which states here that you'll allocate funding

[2:38:17] Voice 10: to coordination groups that have appointed representatives

[2:38:21] Voice 10: or involvement of Trust Council, Bowen Island Municipality,

[2:38:25] Voice 10: local trust committees or the Conservancy

[2:38:27] Voice 10: as members or regular participants,

[2:38:29] Voice 10: invite and encourage First Nation involvement

[2:38:31] Voice 10: and leadership and undertake work that coordinates

[2:38:35] Voice 10: and assists in the determination, implementation,

[2:38:37] Voice 10: and carrying out of municipal, regional,

[2:38:40] Voice 10: and improvement district and government of BC policies

[2:38:43] Voice 10: to carry out the object.

[2:38:45] Voice 10: You are encouraged to prioritize support

[2:38:47] Voice 10: for coordination groups that work collaboratively

[2:38:50] Voice 10: and respectfully with First Nation governments

[2:38:52] Voice 10: and Indigenous peoples.

[2:38:54] Voice 10: And by policy, you may not exceed

[2:38:57] Voice 10: the direct award commitment spending level

[2:38:59] Voice 10: in the procurement policy,

[2:39:00] Voice 10: which would be $5,000 to any one group,

[2:39:02] Voice 10: and that's cash, not staff time.

[2:39:04] Voice 10: and you will seek staff advice which you've already done. I hope that's helpful. I'm happy

[2:39:11] Voice 10: to answer any questions.

[2:39:14] Voice 12: All right if I can have us direct our attention for this moment oh sorry

[2:39:19] Voice 12: Dan did you have a general question? Okay if I can have us direct our specific attention to the

[2:39:25] Voice 12: sound one which is 22 page 22 and it is a request for $2,500 from the secretariat

[2:39:36] Voice 12: are there any questions or comments on this application case and

[2:39:44] Voice 21: I do encourage people to

[2:39:45] Voice 12: use their digital hands okay yeah

[2:39:46] Voice 21: yeah it's not just $2,500 though they're also asking for support

[2:39:51] Voice 21: from trust area services staff so there's an hour a request of time as well so

[2:39:56] Voice 12: yeah I think it will

[2:40:01] Voice 12: be helpful in the future for that table that we have in the report Claire to actually include like

[2:40:06] Voice 12: an hour column so that we can try and like help you like if you estimate what you think the hours

[2:40:12] Voice 12: on each one to help so we know the yes or no a little bit um all right uh tim yeah

[2:40:23] Voice 3: thank you uh

[2:40:24] Voice 3: um and that's that's a really important point that i think helps in our um uh decision making

[2:40:30] Voice 3: as we're allocating these funds and allocating time to know what the um what those projected

[2:40:38] Voice 3: hours are I noticed that I'm just going to mention that you know three out of five specifically

[2:40:44] Voice 3: mentioned you know wanting support that could be that could be our staff time and yeah so

[2:40:54] Voice 3: knowing what that sort of looks like be helpful for our decision making so specific to

[2:41:02] Voice 3: to Bain's sound lab or channel ecosystem forum.

[2:41:09] Voice 3: Claire, could you give us a guesstimate

[2:41:14] Voice 3: on what Gillian's time looks like?

[2:41:19] Voice 3: And the other question is,

[2:41:21] Voice 3: you mentioned in terms of further hours

[2:41:26] Voice 3: that we might allocate to these,

[2:41:28] Voice 3: um uh is has some of her time already sort of been are we looking at 70 hours as your suggestion

[2:41:39] Voice 3: for all three that are requesting staff time uh

[2:41:45] Voice 10: yes that's what i'm suggesting is that there's

[2:41:47] Voice 10: around 70 hours that i'm estimating is available as i noted earlier it certainly could bump up a

[2:41:52] Voice 10: bit um i'm you know as i say we can't anticipate everything that's coming in this year so it's

[2:41:56] Voice 10: somewhat a conservative estimate. But yes, I would suggest around 70 hours split between the three

[2:42:01] Voice 10: groups. Again, it's really hard to tell you definitively what any one forum might require

[2:42:06] Voice 10: in terms of staff time. It often depends on the capacity and life circumstances of the volunteers

[2:42:12] Voice 10: involved in the group and the needs of the group itself. For example, with Bain Sound Forum,

[2:42:18] Voice 10: they've now somewhat organized a steering committee, which wasn't in place previously.

[2:42:23] Voice 10: previously so I anticipate the support level might go down somewhat from what has been required

[2:42:28] Voice 10: previously. I would say probably you know if I had to pull it out of my just off the top of my head

[2:42:33] Voice 10: 30 hours per forum might be the type of estimate but again it's really hard to sort of nail down.

[2:42:41] Voice 10: I hope that's helpful. And well

[2:42:44] Voice 3: it is it is somewhat helpful so that if we're looking at 30

[2:42:48] Voice 3: hours per forum and we have three that are requesting that kind of in in-kind staff

[2:42:56] Voice 3: that help that that helps me sort of try and do the math and

[2:43:01] Voice 3: having you know hours and money and not like you say the table or something would be really

[2:43:09] Voice 3: really handy I just want to say just a general that I think that the the this particular forum

[2:43:18] Voice 3: has uh has a lot of value i i i have seen it evolving over the last couple of years

[2:43:26] Voice 3: and and it does seem like it is is uh approaching uh um a better uh more organ like the organization

[2:43:36] Voice 3: has actually really come together they've got their steering committee now and i and i believe

[2:43:40] Voice 3: uh i actually really feel like our the trust uh support has really been instrumental at bringing

[2:43:48] Voice 3: bringing it to the place that it is.

[2:43:53] Voice 3: Last year, of course, they lost a funding partner.

[2:43:58] Voice 3: And at this stage, I'm very much in support

[2:44:02] Voice 3: of us allocating the 2.5 that they've asked for.

[2:44:13] Voice 3: And I guess I have to look back at the proposal again

[2:44:17] Voice 3: to sort of make it clear whether they wanted

[2:44:19] Voice 3: that the two and a half thousand and some time and they did yeah

[2:44:25] Voice 6: yeah they did okay

[2:44:26] Voice 3: all right

[2:44:28] Voice 3: anyway i i'm just stating that i'm in support of of um of uh their request as presented

[2:44:37] Voice 3: okay

[2:44:39] Voice 12: trustee fenton yeah

[2:44:43] Trustee Fenton: um i did all uh trustee peterson's comments uh this is sort of my for

[2:44:49] Trustee Fenton: myself I always got my head around what this actually looks like it's a heading in the right

[2:44:54] Trustee Fenton: direction they've had a bit of a challenge with their losing not only funding this is not just

[2:45:01] Trustee Fenton: a funding partner because the person involved from the other can't remember their name but I

[2:45:09] Trustee Fenton: think she had a lot you know she's sort of had did a lot of work to sort of keep make this what

[2:45:15] Trustee Fenton: it is today so i'm sure there's more than just cash um deficit that you're trying to get around

[2:45:21] Trustee Fenton: right now but they're heading in the right direction and i fully support where they're

[2:45:24] Trustee Fenton: what they've asked for and what they're uh yeah okay

[2:45:28] Voice 12: trustee rogers i

[2:45:33] Trustee Rogers: i want to be clear jared

[2:45:34] Trustee Rogers: can we make a motion yet or are you still not wanting motions i

[2:45:37] Voice 12: would prefer us not to do

[2:45:39] Voice 12: motions until the very end so we're sure that we balance out and we get to the 12 000 amount um

[2:45:46] Voice 12: um well

[2:45:47] Trustee Rogers: how do we then include trustee critchley back in this that

[2:45:50] Voice 12: is my question for the day

[2:45:52] Voice 12: literally that is my question for the day because i

[2:45:55] Trustee Rogers: would like to approve this move to approve this

[2:45:58] Trustee Rogers: particular funding and then bring him back in for the rest of the

[2:46:02] Voice 12: conversation conversation yeah we

[2:46:05] Voice 12: could do it that way that that seems to be the most expedient for today um with that if nobody

[2:46:10] Voice 12: Nobody has an objection to doing this one separate from the others because of the challenge we're facing.

[2:46:17] Voice 12: Thoughts on that? Any opposition to that?

[2:46:20] Voice 21: I agree with Dan's position on this.

[2:46:23] Voice 12: Okay, go ahead then.

[2:46:26] Trustee Rogers: Then I would move the Trust Programs Committee allocate $2,500 to support the continuation of the Bain Sound Lambert Channel Ecosystem Forum.

[2:46:40] Voice 21: I'll second it.

[2:46:42] Voice 12: Trustee Langer, a second?

[2:46:45] Voice 12: any questions or further comments on it trustee peterson yeah

[2:46:50] Voice 3: thank you um if if it's considered

[2:46:54] Voice 3: uh friendly i would i'd like to amend um the motion to add up to 30 hours of staff

[2:47:04] Voice 3: uh support or however i would

[2:47:08] Voice 12: ask us not to necessarily um address hours for staff because

[2:47:13] Voice 12: it gives them flexibility okay so

[2:47:15] Voice 12: um so i would ask them

[2:47:16] Voice 12: not to do that i

[2:47:19] Voice 3: guess i i mean i i

[2:47:22] Voice 3: if i may i just i heard staff say that that uh or claire say that you know she doesn't want

[2:47:28] Voice 3: much direction from us but can we sort of is putting a cap on that is that too much claire

[2:47:36] Voice 10: generally we would ask that you not specify hours with regard to stuff we're really

[2:47:40] Voice 3: trying to keep

[2:47:41] Voice 10: that um you know elected officials and staff i'm i am trying to inform your decision simply on the

[2:47:47] Voice 10: resolution you could say and you know and sorry i have to look back um i can't remember trustee

[2:47:53] Voice 10: rogers motion but that um and you could just add staff time and hopefully trust my judgment and

[2:48:00] Voice 10: i'll be reporting to you as we go and

[2:48:02] Voice 3: and staff time just just so that it's clear that we're

[2:48:08] Voice 3: because they're asking for staff time so i'm just wanting to support that that's part of the motion

[2:48:12] Voice 3: So

[2:48:13] Voice 12: the

[2:48:15] Trustee Rogers: suggestion is that it read that trust programs committee allocate $2,500 and staff times worth the coordination of the correct that's my suggestion.

[2:48:27] Trustee Rogers: You know what I'm okay with that I will tell you, I think, partly because we're, we're still a bit in the dark about staff time allocation, and I know that the director has intentions to bring us back better information related to that in the future.

[2:48:42] Trustee Rogers: year I've had concerns about the staff time on this particular forum from the beginning

[2:48:47] Trustee Rogers: but it's been a huge success so I'm fine with that

[2:48:52] Voice 3: I guess I guess sort of my point is is that

[2:48:57] Voice 3: there was three three that specifically asked for in-kind staff time and and I'm hearing Clara say

[2:49:04] Voice 3: she wants she doesn't want us to constrain her but I'm also looking at if there's two that are

[2:49:11] Voice 3: request just for cash then we're not going to allocate any staff time just trying to make the

[2:49:17] Voice 3: the resolution clear for for staff where they're where we're asking them to add staff time and

[2:49:23] Voice 3: where we're not so

[2:49:24] Voice 12: i'm going to actually

[2:49:24] Voice 12: ask for us to allocate funds which is the secretariat

[2:49:29] Voice 12: program policy and ask staff to come back to us with if they have questions about the amount of

[2:49:38] Voice 12: staff time they have for the program um because i feel that these are very separate things and

[2:49:44] Voice 12: maybe we should separate them in motions if we do need to do that so if i can keep the motion as is

[2:49:50] Voice 12: right now if that's okay and then we can be informed a little bit more by the guidance i

[2:49:55] Voice 12: don't totally hear you tim i just am a little bit um i don't want to constrain staff on like not

[2:50:01] Voice 12: being able to do a couple hours here or there if they do have one that didn't ask for it but does

[2:50:06] Voice 12: need it and that you know so like there's a there's a couple gray sort of issues around staff

[2:50:10] Voice 12: hours so i'd ask us not to get into that and i have been deeply warned from various votes at

[2:50:16] Voice 12: trust council that we should not be actually managing staff um trustee mcconaughey

[2:50:24] Trustee McConchie: i'll try

[2:50:25] Trustee McConchie: my question one more time uh because trustee brent implied that i didn't i wasn't following

[2:50:31] Trustee McConchie: the meetings or something and i thought my questions were fundamental to how we determine

[2:50:35] Trustee McConchie: how we allocate funds which is what are we trying to accomplish right so what we're saying in this

[2:50:41] Trustee McConchie: motion is the twenty five hundred dollars is the value uh and we're setting a precedent with this

[2:50:49] Trustee McConchie: motion for further groups that might be impacted right because other groups might need more

[2:50:56] Trustee McConchie: allocation of funds and it hasn't been clearly defined to me how like what what value we are

[2:51:03] Trustee McConchie: going to get and what is going to be accomplished and what's the goal so it's it's hard for me to

[2:51:09] Trustee McConchie: understand how to vote in favor of this motion and I apologize for my confusion I clearly I'm

[2:51:16] Trustee McConchie: obviously not understanding how government works or something so yeah thanks anybody

[2:51:24] Voice 11: want to offer

[2:51:24] Voice 11: clarification um

[2:51:33] Voice 12: I would

[2:51:38] Voice 15: say this is it's often in in the role that we have it is really hard

[2:51:43] Voice 15: to determine the value of of the monies we spend at times because a lot of it is

[2:51:55] Voice 15: it's kind of subjective you know was that really good that letter that the

[2:52:01] Voice 15: chair wrote did it make a difference how have we done with in terms of anchorages

[2:52:06] Voice 15: and the money we spend there it's just difficult and it's not easy and I'm

[2:52:11] Voice 15: afraid that's kind of what we're stuck with ben and and uh yeah it's not an easy job

[2:52:24] Voice 11: um if

[2:52:25] Voice 23: i may ask yeah go ahead

[2:52:28] Voice 23: i'm just not clear whether the motion has been seconded and whether

[2:52:32] Voice 23: the phrase and staff time is has been added or not thank

[2:52:38] Voice 12: you for your uh keeping us on path

[2:52:40] Voice 12: there robert um trustee rogers my understanding is the motion stands since it was originally

[2:52:45] Voice 12: without

[2:52:46] Trustee Rogers: the words and the staff time okay

[2:52:49] Voice 12: thank you very much all right

[2:52:53] Voice 23: the second question

[2:52:54] Voice 23: whether it was seconded or not

[2:52:56] Trustee Rogers: trustee langer eyes second thank

[2:52:59] Voice 23: you all

[2:53:02] Voice 12: right i'm going to ask

[2:53:03] Voice 12: us to speak to the motion in front of us that trust programs committee allocate 2500 to support

[2:53:08] Voice 12: the continuation of bain sound library channel ecosystem forum any further comments or questions

[2:53:14] Voice 12: related to this motion trustee Brent so

[2:53:18] Voice 15: I'm not going to vote in favor and it's only because

[2:53:23] Voice 15: we have five requests in front of us and I feel sorry for trustee Critchley but

[2:53:30] Voice 15: I don't understand why we can't have a balanced discussion regarding the merits of each one of

[2:53:39] Voice 15: these before we determine that one should get the full funding or not I think all of them sound

[2:53:45] Voice 15: pretty darn good i have my biases in terms of which ones will bring a bigger bang for the buck

[2:53:51] Voice 15: but uh just pulling one out and giving full funding without considering the needs of the

[2:53:56] Voice 15: other four i think is an inappropriate way to make uh to do our decision making i understand

[2:54:02] Voice 15: we're trying to accommodate uh trustee critchley and his uh decision but uh i i can't i can't do

[2:54:10] Voice 15: this on matter of principle thanks no

[2:54:13] Voice 12: i i i echo that sentiment i'm having trouble with this issue

[2:54:17] Voice 12: too and just how to handle this so um what i would so do i hear a motion to what would that be a

[2:54:24] Voice 12: motion to table this or to what would it be

[2:54:28] Trustee Fenton: maybe that's how you do it um so i

[2:54:33] Voice 12: need just one person

[2:54:35] Voice 12: and talking at a time um so i'm going to just ask our um robert is would this be a motion to table

[2:54:43] Voice 12: then okay not sure i'm going to go to chair luckham and see if if you have chair luckham

[2:54:56] Voice 12: advice on this uh

[2:54:59] Trustee Luckham: well it strikes me is that there's um a lot of uh difficult there's potential

[2:55:07] Trustee Luckham: difficulty here a lot of unanswered questions i would think that if you're unable to make a

[2:55:14] Trustee Luckham: decision on this one then the same criteria would have to apply to all of the others and perhaps

[2:55:22] Trustee Luckham: today is not the time to be allocating any funds and that we should be seeking either

[2:55:29] Trustee Luckham: clear direction from staff in order to inform decision making at our next meeting. Obviously

[2:55:37] Trustee Luckham: see a policy uh amendment would take considerably more time than that but if we don't have a policy

[2:55:45] Trustee Luckham: or direction to help us make our decision or inform our decision then we should uh

[2:55:54] Trustee Luckham: reconsider whether or not it's appropriate to proceed even today it would be so i think

[2:56:00] Trustee Luckham: i need

[2:56:00] Voice 12: i think i have a procedural question related to this particular motion if we wanted

[2:56:06] Voice 12: to be able to talk through all of them to understand because if there's one that gets

[2:56:10] Voice 12: knocked out because it doesn't meet our procedures it solves solves our problem to some degree it

[2:56:14] Voice 12: could so um i do want to proceed with the conversation today but i i also hear what

[2:56:21] Voice 12: trustee brent saying about potentially having to delay the vote on this motion so i'm not sure if

[2:56:27] Voice 12: that's a table or if that's a i

[2:56:30] Voice 15: would move postponement chair thank

[2:56:32] Voice 12: you okay a second to

[2:56:35] Voice 12: that uh second from trustee mcconaughey and i don't think that's a debatable motion is that

[2:56:43] Voice 12: no

[2:56:44] Voice 3: so we don't have to um postpone to a specific time

[2:56:49] Voice 15: yes i meant to that thing well i'd like to

[2:56:51] Voice 15: postpone it to the next meeting okay

[2:57:00] Voice 11: okay

[2:57:02] Voice 12: so so what i'm understanding from that then trustee

[2:57:08] Voice 12: brent is that there would be no financial decisions made about anything today not until the

[2:57:14] Voice 15: next meeting I don't

[2:57:16] Voice 12: think you could

[2:57:16] Voice 15: you can separate one from the other

[2:57:19] Voice 12: okay I understand

[2:57:21] Voice 12: that so then what is what is going to happen between now and the next meeting are we going

[2:57:26] Voice 12: to go through the remainder of them today and then make some like it seems if we go through

[2:57:32] Voice 12: the rest of them today then we would make the decision today about them can you help me just

[2:57:36] Voice 12: understand what the next steps would be I

[2:57:38] Voice 15: think staff needs to provide some clarification and we

[2:57:41] Voice 15: We probably need to get a table out there and we probably need time to really noodle this through.

[2:57:48] Voice 15: At least that's what I will do. And I'm going to look at, you know,

[2:57:52] Voice 15: different formulas around how we how we allocate funds to these things rather than a simple twenty four hundred dollars for each or just giving one its whole ask.

[2:58:05] Voice 15: And I need to think more about it. It's become more complex.

[2:58:08] Voice 15: Lex.

[2:58:10] Voice 12: Okay. Director Frater.

[2:58:16] Voice 10: Thank you, Chair. I've received an email from Carmen, who I believe is

[2:58:19] Voice 10: watching the proceedings today. She, and if I can just let me navigate back, she has advised that

[2:58:28] Voice 10: a motion to table to later in the meeting could be appropriate. If you don't wish, if the committee

[2:58:34] Voice 10: does not wish to decide or vote on it today, they could postpone consideration of the motion to the

[2:58:38] Voice 10: next meeting okay

[2:58:41] Voice 12: so that's what i'm hearing trustee brent wants that he wants to postpone

[2:58:44] Voice 12: to the next meeting okay um i see trustee peterson yeah

[2:58:52] Voice 3: um i'm just gonna speak in favor of the

[2:58:55] Voice 3: concept that if we're going to postpone this one we need to postpone all the funding decisions um

[2:59:01] Voice 3: so that this request is not uh uh uh disadvantaged um just in the way that uh trustee brent was

[2:59:10] Voice 3: was concerned that that might be advantage and just in terms of fairness okay

[2:59:16] Voice 12: um and i do need

[2:59:19] Voice 12: to seek a little guidance on my understanding is with a motion to postpone we don't vote on

[2:59:24] Voice 12: that motion or we do vote on that motion i just want to not have a loose motion on the table

[2:59:30] Trustee Luckham: it's not debatable not

[2:59:32] Voice 12: debatable but we do vote on it okay

[2:59:35] Voice 23: and in that

[2:59:36] Voice 23: regards trustee uh chair

[2:59:38] Voice 23: Chair Morrison. I'm not sure if it's being seconded this secondary.

[2:59:43] Voice 12: Yes, it was seconded

[2:59:44] Voice 12: by Trustee McConkie. Thank you.

[2:59:46] Voice 12: Okay, so I'm going to go ahead and call the vote on a motion to

[2:59:49] Voice 12: postpone that the Trust Committee, sorry, that the Trust Programs Committee postpone the motion

[2:59:56] Voice 12: that the Trust Programs Committee allocate $2,500.

[3:00:00] Voice 12: support the continuation of the Bainstown-Lambert Channel

[3:00:02] Voice 12: Ecosystem Forum to the next meeting.

[3:00:05] Voice 12: All those, sorry, Director Frater.

[3:00:09] Voice 10: Sorry, I just, I think it's already been seconded,

[3:00:11] Voice 10: but your next meeting is meant to be exclusively

[3:00:13] Voice 10: about the policy statement bylaw.

[3:00:15] Voice 10: So it would then be the following meeting in May.

[3:00:19] Voice 10: The

[3:00:19] Voice 12: May meeting, can we call it the May meeting?

[3:00:22] Voice 12: Would that be all right, Trustee Brent?

[3:00:24] Voice 7: You bet.

[3:00:26] Voice 12: Thank you.

[3:00:27] Voice 12: Sorry about that.

[3:00:28] Voice 12: the next maybe just actually say the next regular meeting is that better claire is because they're

[3:00:39] Voice 12: actually the because the next meeting that's supposed to be a special meeting is getting

[3:00:42] Voice 12: moved into may it's not going to help to the meeting um as

[3:00:47] Voice 10: long as we all know what we're

[3:00:48] Voice 10: doing yes that'd be fine okay

[3:00:49] Voice 12: let's just call trustee rogers i

[3:00:52] Trustee Rogers: i know it's not debatable but

[3:00:55] Trustee Rogers: yeah it's not debatable can i make a point of information that the next

[3:00:59] Trustee Rogers: Bain Sound Forum is May 21st.

[3:01:02] Voice 12: Okay that's a helpful point of information and I was wondering

[3:01:07] Voice 12: about that generally with support like this. So I'm going to call the motion with all of that

[3:01:15] Voice 12: information on deck. So that so it's been moved that the Trust Programs Committee postpone the

[3:01:22] Voice 12: motion that the Trust Programs Committee allocate $2,500 to support the continuation of the Bain

[3:01:27] Voice 12: sound lambert channel ecosystem forum to the next regular meeting all those in favor please

[3:01:32] Voice 12: digital hands chair

[3:01:42] Trustee Colbourne: i've lost my digital hand okay

[3:01:44] Voice 12: are you is your hand raised trustee culver

[3:01:46] Voice 12: sure

[3:01:46] Trustee Colbourne: okay

[3:01:47] Voice 12: uh hands down please hands

[3:01:56] Voice 11: down please great any opposed okay

[3:02:04] Voice 12: hands down please that

[3:02:05] Voice 12: carries if

[3:02:08] Trustee Colbourne: i could just make one point because i haven't been able to contribute here i think if

[3:02:12] Trustee Colbourne: you recusing yourself from a decision like this it's it's um it's just it's not practical to be

[3:02:19] Trustee Colbourne: able to come back and these things are all interconnected so this is um this is just

[3:02:23] Trustee Colbourne: overly complicated at this point so yeah you

[3:02:25] Trustee Colbourne: know i i think uh the intention to be cautious is is

[3:02:29] Trustee Colbourne: great um and if you're gonna have to recuse yourself you have to do something the whole

[3:02:33] Trustee Colbourne: thing that's unfortunate but that allows the work to get done and i'm not sure

[3:02:38] Trustee Colbourne: at this stage of the

[3:02:39] Trustee Colbourne: meeting you know we've been doing this for a couple hours now so um

[3:02:43] Trustee Colbourne: this this is just um

[3:02:45] Trustee Colbourne: we've lost ourselves into a cul-de-sac of of inconsistent policy yeah

[3:02:52] Voice 12: no i hear you and it's

[3:02:54] Voice 12: uh yeah i hear you trustee brent um

[3:03:00] Voice 15: i'm gonna move that we defer decision on the other

[3:03:04] Voice 15: secretary requests until the next regular meeting in may so that we can deal with this well and the

[3:03:12] Voice 15: The reason is so we can deal with this all at one time

[3:03:15] Voice 15: so there is no perception of

[3:03:17] Voice 15: disadvantaging one over the other.

[3:03:19] Voice 15: And because by my-

[3:03:21] Voice 12: Just Trustee Brent, if I can just pause you

[3:03:23] Voice 12: to get a second on the table.

[3:03:25] Voice 12: And I think that's Trustee McConaghy.

[3:03:27] Voice 12: And let's just make sure we get the motion.

[3:03:29] Voice 12: So the trust program committee defer decisions

[3:03:35] Voice 12: on the funding of the secretariat services

[3:03:37] Voice 12: to the next regular meeting.

[3:03:41] Voice 15: Correct.

[3:03:41] Voice 15: Okay,

[3:03:44] Voice 12: and that was seconded by Trustee McConaghy.

[3:03:46] Voice 12: Okay, anything else you want to add, Trustee Brent?

[3:03:48] Voice 15: No, other than the fact that, I don't know,

[3:03:51] Voice 15: I'm out of time personally on this meeting

[3:03:53] Voice 15: and I've got another meeting starting in 25 minutes.

[3:03:55] Voice 15: So yeah, that's one of the other reasons

[3:03:58] Voice 15: I want to defer it, thanks.

[3:03:59] Voice 12: Okay, am I incorrect

[3:04:02] Voice 7: that this meeting

[3:04:02] Voice 7: is scheduled till two, Trustee Rogers?

[3:04:10] Trustee Rogers: I see it says that on the agenda,

[3:04:12] Trustee Rogers: the calendar invite said noon

[3:04:14] Trustee Rogers: and I booked another meeting for one o'clock too.

[3:04:16] Voice 12: Oh, I'm so sorry.

[3:04:17] Voice 12: I was actually going off the time on the agenda so sorry about that

[3:04:20] Trustee Rogers: so I don't know what the right

[3:04:21] Trustee Rogers: answer is okay but it was it's certainly in my calendar my electronic calendar is in the

[3:04:26] Trustee Rogers: okay

[3:04:27] Voice 12: sorry about that um trustee let me go ahead just and finish this out here um and let's get

[3:04:34] Voice 12: us done with this motion that's on the table um any additional comments or questions right now

[3:04:40] Voice 12: trust mcconkey yeah

[3:04:41] Trustee McConchie: it would just be great to have criteria I don't think there's anything

[3:04:44] Trustee McConchie: anything wrong with saying this is the islands trust willing to give you guys money but it's like

[3:04:48] Trustee McConchie: boom this is how much we have right rather than a little bit here a little bit here uh lots of

[3:04:55] Trustee McConchie: you know organizations allocate funds in a very clear defined numerical value based on xyz if

[3:05:02] Trustee McConchie: they check off the list so i wonder if we could uh i'm speaking to this motion because it would

[3:05:07] Trustee McConchie: be fantastic if the staff could uh work to develop a criteria uh in the future as uh trustee langer

[3:05:13] Trustee McConchie: I stated that this people will be and as Chair Luckham stated this will be a popular thing

[3:05:18] Trustee McConchie: potentially and so we should have a coherent funding policy rather than discuss

[3:05:24] Trustee McConchie: random numbers is just what I'm suggesting.

[3:05:27] Voice 12: And before I turn it over to Claire too I just want

[3:05:30] Voice 12: to acknowledge that we actually do have a Secretariat Services policy and we haven't

[3:05:35] Voice 12: because this is an iterative process of us stepping into this we adopted that policy last

[3:05:41] Voice 12: last year but it's not refined enough to deal with the questions that we're facing today

[3:05:45] Voice 12: so it's not that we don't have a policy or that we actually have as a group haven't tried to have

[3:05:50] Voice 12: a policy it's just not refined enough to address the questions that we're facing today because we

[3:05:54] Voice 12: didn't know that it would be as as detailed so we are going to have to go ahead and think through

[3:05:59] Voice 12: for ourselves how we want to allocate the funds this year before we're going to be able to get

[3:06:04] Voice 12: amendments to that policy in place so i need you all to really give that some consideration over

[3:06:08] Voice 12: the next like few days while you're sort of noodling on it until our next regular meeting

[3:06:13] Voice 12: director freighter if i can have you um be brief and given that we are over time and i didn't

[3:06:20] Voice 12: realize that so go ahead

[3:06:22] Voice 10: um okay a couple of things um really if this is a political decision

[3:06:28] Voice 10: i don't believe that staff can come up with criteria for your decision making

[3:06:31] Voice 6: again this

[3:06:32] Voice 10: is not a granting program this is for you to determine um where you want to allocate your

[3:06:38] Voice 10: effort and your funding towards coordination support. I'm happy to provide whatever extra,

[3:06:44] Voice 10: I'm not hearing exactly what extra reporting you need to support your decision making.

[3:06:48] Voice 10: So after you consider the motion perhaps telling staff what you need to support a decision to

[3:06:55] Voice 10: happen would be helpful.

[3:06:56] Voice 12: Okay all right I'm going any other comments right now before we

[3:07:03] Voice 12: vote on this motion can

[3:07:09] Voice 7: i have all those in favor and trustee colburn are your

[3:07:19] Voice 12: are your hand up or

[3:07:20] Voice 12: yes okay

[3:07:22] Voice 12: thank you all right hands down please

[3:07:24] Voice 7: any opposed not opposed

[3:07:34] Voice 12: okay um all right thank

[3:07:37] Voice 12: you very much that carries all right um i'm going to ask director frader if you can just have um

[3:07:45] Voice 12: Trustee Critchley phone back in or call back in there are people that need to leave I'm wondering

[3:07:54] Voice 12: if we can have a motion to let's see where we are we have new correspondence actually it's very brief

[3:08:01] Voice 12: we can probably be done here there's no new business correspondence is received sorry chair

[3:08:12] Voice 12: lucko yeah

[3:08:14] Trustee Luckham: just before we get too far along oh yeah

[3:08:17] Trustee Luckham: and maybe oh sorry no maybe

[3:08:20] Trustee Luckham: what uh

[3:08:21] Trustee Luckham: what claire said um there is do we need to provide direction to staff to come back with

[3:08:27] Trustee Luckham: recommendations for uh to help us with this decision making yeah

[3:08:32] Voice 12: um i do think that there

[3:08:35] Voice 12: is some guidance we can provide um what i've heard today if i can try and sum it up um what

[3:08:41] Voice 12: I've heard today is that people need more detail about what hours potentially are being allocated

[3:08:48] Voice 12: to the the various requests or from your perspective Claire what possible hours are

[3:08:54] Voice 12: being allocated in so the table like you have on page 14 I think it is but with an hours column

[3:09:02] Voice 12: and just best estimate at this point and then at that point I think it really is a political

[3:09:10] Voice 12: decision because there isn't existing policy and we can use that information to sort of

[3:09:15] Voice 12: guide our next steps. I do highly encourage every trustee to deeply read all of the applications if

[3:09:23] Voice 12: you haven't to really pick apart where you think the things that are working well or not working

[3:09:28] Voice 12: as well are so that we can kind of differentiate that on a level of which things are meeting our

[3:09:34] Voice 12: mandate most impactfully. Trustee Peterson?

[3:09:42] Voice 3: Yeah, thank you. I just thought maybe we should

[3:09:45] Voice 3: uh um let trustee critchley know uh that we've passed motions to defer these decisions to our

[3:09:52] Voice 3: next regular meeting oh

[3:10:00] Voice 7: sorry claire you're muted you're still

[3:10:06] Voice 10: just noting trustee critchley is back

[3:10:07] Voice 10: at the meeting okay

[3:10:11] Voice 6: all

[3:10:14] Voice 12: right so trustee critchley the motion there's been a motion to defer the

[3:10:18] Voice 12: decisions until next meeting given um and just some guidance to staff about what that is um and

[3:10:24] Voice 12: And I would like to have a conversation more deeply

[3:10:28] Voice 12: with you about how to handle this conversation going forward

[3:10:31] Voice 12: given the challenges we're facing

[3:10:33] Voice 12: and having that sort of piecemeal

[3:10:37] Voice 12: related to you're not being involved in one of them.

[3:10:40] Voice 12: All right, Chair Lockeman.

[3:10:45] Trustee Luckham: Yeah, thank you again.

[3:10:46] Trustee Luckham: In your summary, you mentioned the allocations for projects

[3:10:51] Trustee Luckham: as something that we need more clarity on,

[3:10:54] Trustee Luckham: But I also, it seems to me that we do need more clarity for everybody about participation and recusing oneself from the decision making because that seemed to be the other hurdle that we are having difficulty with because indeed it's difficult to separate funding allocation, a limited pot of money amongst a number of applications when there are pros and cons to funding one or the other more.

[3:11:21] Trustee Luckham: more. So I would like to think we might get more clarity around that to provide the opportunity for

[3:11:28] Trustee Luckham: Trustee Critchley to participate. Thank you.

[3:11:33] Trustee Luckham: Or however that would unfold. Yeah. Thank you.

[3:11:36] Voice 12: Thank you. Trustee Peterson. Oh, not still there. Okay. Any further direction that we can provide

[3:11:44] Voice 12: to staff?

[3:11:48] Voice 10: Claire? So perhaps if you're seeking staff advice and perhaps around conflict of

[3:11:55] Voice 10: interest perhaps that could be put in a motion for us to provide that to you and also um i just

[3:12:01] Voice 10: wonder if trustee critchley might like to speak to when the next forum is being held for bain sound

[3:12:05] Voice 10: because that will perhaps influence your decision about rescheduling meetings and whether you wish

[3:12:10] Voice 10: to keep the april 15th meeting or not i

[3:12:17] Trustee Critchley: don't have that just in front of me at the moment as to when

[3:12:20] Trustee Critchley: our next forum is scheduled for yeah

[3:12:23] Voice 10: i heard trustee rogers state the 21st of may so i'll just

[3:12:27] Voice 10: yeah so maybe we'll deal with the conflict of interest question if you'd like to do a motion

[3:12:31] Voice 10: there and then i'll speak again at the next meeting item on your agenda okay

[3:12:38] Voice 12: so does anybody

[3:12:40] Voice 12: want to propose a motion related to the uh legislative legislative right the legal review

[3:12:47] Voice 12: sorry is that what you're asking for claire yes

[3:12:54] Voice 10: if the committee wants work done around providing

[3:12:56] Voice 10: that advice like in a form of a briefing or a legal opinion it would be helpful to know

[3:13:00] Voice 10: what you're looking for or are you looking for a revision to the policy just some sense of

[3:13:06] Voice 7: direction would be great all right anybody

[3:13:13] Voice 12: so i feel lukewarm on needing it so i need somebody

[3:13:19] Voice 12: to clarify what what it is we need chair luckham yeah

[3:13:24] Trustee Luckham: um you know it strikes me that a change to

[3:13:28] Trustee Luckham: policy is more cumbersome in terms of the timing associated with wanting to allocate funding

[3:13:33] Trustee Luckham: because that would have correct me if i'm wrong claire but that would need to go before council

[3:13:38] Trustee Luckham: for approval and obviously an RWM wouldn't work because I'm sure that it

[3:13:43] Trustee Luckham: would require discussion so I think that what would be ideal would be some and

[3:13:51] Trustee Luckham: perhaps it is a legal opinion if that's even possible in the timing to provide a

[3:13:57] Trustee Luckham: comfort to the members of the committee to proceeding in an appropriate fashion

[3:14:04] Trustee Luckham: I'm sure that the Bain Sound, you know, one particular project whose timing is of their next meeting, I can imagine there are opportunities to delay whatever actions may have a fiscal implication for them in the short term.

[3:14:26] Trustee Luckham: But I think that these issues need to be addressed in order for us to be able to move forward in a responsible manner.

[3:14:33] Trustee Luckham: Trustee Brent.

[3:14:38] Voice 15: I'm going to move that we have staff seek a legal opinion specifically

[3:14:45] Voice 15: on trustees' ability to vote in respect of these five secretarial services. Secretariat services.

[3:15:03] Voice 12: So there's a second. I need that up on the screen in front of us if we can. And I'm assuming that

[3:15:16] Voice 12: you're specifying trustee brent and maybe we need to make this a little bit clearer about um so that

[3:15:24] Voice 12: the trust program community requests staff to seek a legal opinion on trustees ability to vote

[3:15:29] Voice 12: in regards to the five funding requests for secretariat services

[3:15:35] Voice 12: um given a conflict of interest for any one application potential

[3:15:43] Voice 15: conflict of interest

[3:15:44] Voice 15: given

[3:15:45] Voice 12: given a potential conflict of interest for anyone because it's obviously we have the right to

[3:15:51] Voice 12: vote it's really about the conflict of interest on anyone that's the question that brings into

[3:15:57] Voice 12: question yeah there's a

[3:15:58] Voice 6: potential

[3:16:01] Voice 12: conflict of interest on any of the applications okay

[3:16:05] Voice 12: is the motion in front of us appropriate trustee brent

[3:16:09] Voice 15: yes we

[3:16:16] Voice 12: go to you know trustee

[3:16:17] Voice 12: I want to make sure it's before we second these motions because we're getting a little bit loose with so any but I don't want any conversation unless it's on the wording of this motion before we get it seconded.

[3:16:27] Voice 12: So trustee Critchley I'm seeing.

[3:16:31] Trustee Critchley: Yeah, thank you. I think it needs to be made clear. It's not just, you know, if you're sending this to a lawyer conflict of interest well yeah if you have conflict of interest you don't vote.

[3:16:42] Trustee Critchley: um but it's the question of whether a conflict exists um by virtue of membership

[3:16:53] Trustee Critchley: uh membership on by virtue of a membership in one of the organizations and actually

[3:17:03] Trustee Critchley: i'm going to

[3:17:03] Trustee Critchley: pause you

[3:17:03] Voice 12: i'm going to pause you for a second and i'm going to pause robert on on writing that

[3:17:07] Voice 12: because i think we're veering into a direction that's not the most the intent of the motion

[3:17:11] Voice 12: The intent of the motion, in my understanding, is not about whether you have a complex of interest.

[3:17:17] Voice 12: It's whether if you declare a complex of interest, whether you can vote on any of the motions.

[3:17:23] Voice 12: Oh,

[3:17:24] Voice 7: I see. Okay.

[3:17:26] Voice 12: Is that accurate, Trustee Brandt?

[3:17:30] Voice 15: It is. I mean, this is very interesting because we vote on many things at all times.

[3:17:36] Voice 15: And, you know, we may have an interest in being a member and or an attendee.

[3:17:43] Voice 15: so if I'm an attendee at the Salish Sea Conference should I vote that we're we're allowed to go I

[3:17:51] Voice 15: mean it gets extraordinarily complicated so I really I want to I want to see the clarity here

[3:17:58] Voice 12: okay now I'm hearing more light foot okay so I just need to be very clear trustee Brent because

[3:18:04] Voice 12: what I'm reading in this motion is that we're not seeking clarity on whether we have a conflict of

[3:18:14] Voice 12: interest we're seeking clarity on if a conflict of interest is declared whether you can vote on

[3:18:19] Voice 12: any of the other secretariat services since they're interwoven oh

[3:18:23] Voice 15: i see no that wouldn't be

[3:18:27] Voice 15: my intent actually my intent is that whether we would be in conflict if we attend one of these

[3:18:36] Voice 15: one of these forums right i mean i understand if we're a director okay but i want to know

[3:18:44] Voice 15: if we're an attendee of a forum which is what i understand some of us are whether we can't

[3:18:53] Voice 15: vote on this it's a whole attendee thing that's really got me uh concerned about whether i should

[3:19:03] Voice 15: pretty much vote on anything okay

[3:19:07] Voice 12: so that motion and i'm gonna ask robert just to put it up

[3:19:10] Voice 12: parallel because i just need to get trustee brent's clarity like on which motion we're

[3:19:14] Voice 12: trying to put forward here so i'm hearing trustee brent that the motion you're saying is um that

[3:19:21] Voice 12: the trust program committee requests staff to seek legal opinion on trustees ability to vote

[3:19:27] Voice 12: for funding secretariat services um if they have so for funding secretariat services if they

[3:19:38] Voice 12: attend those secretaries.

[3:19:41] Voice 15: Thank you. Perfect. If they are attendees, you got it.

[3:19:46] Voice 12: And that's a

[3:19:47] Voice 12: slightly different thing than what Trustee Critchley is because he's actually potentially

[3:19:50] Voice 12: on a steering type role. But okay, we have a lot of things going on in this meeting and I'm getting

[3:19:56] Voice 12: a little bit lost on this. So there's a lot of hands up and a lot of people waving at me and

[3:20:00] Voice 12: that's not actually very helpful. So the motion on the table is that Trust Programs Committee

[3:20:05] Voice 12: request staff to seek legal opinion on trustee's ability to vote on secretary services if they

[3:20:10] Voice 12: attend um the forums these forums associated

[3:20:16] Voice 15: with those services if

[3:20:22] Voice 12: that's clear to trustee brent

[3:20:24] Voice 12: for what he's seeking legal opinion on i'm going to ask for a second on that motion and then i'm

[3:20:29] Voice 12: going to allow discussion so trustee fenton is that a second no yes okay it's a second by trustee

[3:20:36] Voice 12: Fenton all right I'm going to ask that we only talk to that motion right now please okay trustee

[3:20:43] Voice 12: Langerice so yes sorry trustee Brent did you want to say anything more on your motion before I go to

[3:20:49] Voice 12: trustee Langerice nope

[3:20:50] Voice 21: thanks trustee

[3:20:53] Voice 12: Langerice yeah

[3:20:54] Voice 21: uh I'm not clear on this motion attending

[3:20:56] Voice 21: something doesn't doesn't draw in a conflict of interest it's your relationship who's the event

[3:21:03] Voice 21: that's the key in my view it's uh we can always attend anything uh but it's what is our connection

[3:21:09] Voice 21: with that the the event or the organization are we a member or are we like a director clearly

[3:21:17] Voice 21: um you know there would be a potential conflict of interest but it's more complicated than this

[3:21:24] Voice 21: i think this would like to come back to say no if you can attend if you intend to attend on that

[3:21:31] Voice 21: So

[3:21:32] Voice 12: I'm hearing a not support for this motion because, okay, Director Frater.

[3:21:39] Voice 10: Just two things. One is that I did email out this morning, sort of an interpretation of the court opinion.

[3:21:46] Voice 10: It really came down to do you have a divided loyalties in terms of a fiduciary responsibility to that other society or entity.

[3:21:56] Voice 10: also just noting that any trustee at any time cannot request legal advice to assess whether

[3:22:03] Voice 10: they have a conflict or seek advice there so just note those two things all

[3:22:07] Voice 12: right okay i'm gonna um

[3:22:10] Voice 12: name that i'm i'm not in support of this motion um just because i think i agree with trustee

[3:22:17] Voice 12: that i think this particular issue is self-evident i think i agree with the other motion more clearly

[3:22:23] Voice 12: because i i think there's a conflict anyway i won't speak to that one but um so i think that

[3:22:29] Voice 12: this is clear right now um and not the issue that we're getting stuck on today so um any other

[3:22:37] Voice 12: people i see a bunch of hands but i'm assuming you just have left up hands since you've all three

[3:22:41] Voice 12: spoke um are there any additional comments that we have not yet heard on on the motion on the table

[3:22:49] Voice 12: trustee phantom yeah

[3:22:53] Trustee Fenton: i i mean i hear now that you know i seconded the trustee language sort of

[3:22:58] Trustee Fenton: added clarity to my concern because the comparison to the prior motion only to is that it

[3:23:08] Trustee Fenton: is specific to our current affairs versus an overarching opinion that would help us

[3:23:16] Trustee Fenton: give clarity and help us influence behavior based on you know going forward not just the funding

[3:23:23] Trustee Fenton: for this year right so that how can we incorporate that in this second motion that would

[3:23:31] Trustee Fenton: add clarity and put us as uh trustee langryer's enunciated or clarified for us and so i wanted

[3:23:41] Trustee Fenton: to think about

[3:23:42] Voice 12: yeah so think about that for an additional motion but in terms of this motion

[3:23:46] Voice 12: are you for or against given

[3:23:50] Trustee Fenton: kind of trustee langrose's um additional comments i now would

[3:23:57] Trustee Fenton: vote against it okay

[3:23:58] Voice 12: trustee pritchett thank

[3:24:01] Trustee Critchley: you um i think it's a worthwhile question to pose but

[3:24:05] Trustee Critchley: i i think i know the answer to it and i think the answer is that it's it's not a problem but what is

[3:24:12] Trustee Critchley: a problem is more related to membership in an unincorporated society or incorporated society

[3:24:18] Trustee Critchley: society for that matter, and an executive position of a non-incorporated society,

[3:24:26] Trustee Critchley: because the Torgrimson case is specific to an incorporated society and people being directors.

[3:24:34] Trustee Critchley: And it's very fundamental to corporate law that if you're a director, you owe a fiduciary duty

[3:24:40] Trustee Critchley: to that organization. So that one is pretty clear and understandable. What's not dealt with

[3:24:47] Trustee Critchley: is this matter of unincorporated organizations, which several of these are, I think, and certainly

[3:24:54] Trustee Critchley: the Bain Sound one is. And so it's a question of, A, does membership then constitute a conflict

[3:25:01] Trustee Critchley: situation? And B, does the, I'll call being a member of the steering committee constitute that?

[3:25:11] Trustee Critchley: And we could also put in the same, at the same time, attendance at a forum. But, you know,

[3:25:17] Trustee Critchley: I think it's that it's that cluster of things that we want to put to legal counsel and then

[3:25:21] Trustee Critchley: a secondary question is if there is that conflict of interest does that disqualify the person from

[3:25:29] Trustee Critchley: then dealing with other applications in which there is a limited pot of funds available for

[3:25:38] Trustee Critchley: distribution so

[3:25:40] Voice 12: trustee critchley i'm gonna are others listening i'm gonna ask people to make

[3:25:44] Voice 12: additional motions that relate to the other pieces that Trustee Critchley just named um because

[3:25:50] Voice 12: there's we're getting a little bit like off on tangents here and that are relevant tangents but

[3:25:57] Voice 12: not this motion so I think that we need to think about additional motions if we need to make them

[3:26:02] Voice 12: or or advice that we're seeking for staff how to make this general and Claire if you have a more

[3:26:07] Voice 12: general statement of how we can say that so we're not motioning ourselves to death that would be

[3:26:12] Voice 12: awesome um so i'm going to ask us to go ahead and vote on this motion that trust programs

[3:26:19] Voice 12: community request staff to seek legal opinions on trustees ability to vote on requests for

[3:26:23] Voice 12: secretary of services if they attend the forum associated with these services um all those in

[3:26:28] Voice 12: favor the two in favor hands down please uh trustee colburn are you in favor or opposed

[3:26:42] Trustee Colbourne: um i'm opposed and sadly i've run out of time for this i do have to leave

[3:26:47] Trustee Colbourne: thank

[3:26:47] Voice 12: you okay all those uh trustee kurchley if you can take your hand down all those opposed so

[3:26:53] Voice 12: i have an opposed from trustee colburn and uh i'm opposed okay hands down please okay so that is

[3:27:02] Voice 12: defeated um i do need us to wrap this meeting up and i'm wondering if we can um ask for clarity

[3:27:13] Voice 12: if like what other direction staff needs in terms of the conversation that's been had here

[3:27:18] Voice 12: around clarity i'll

[3:27:21] Trustee Critchley: make a motion if you want sure

[3:27:23] Voice 12: go ahead okay

[3:27:26] Trustee Critchley: so i'll move that whoops you

[3:27:28] Trustee Critchley: just moved that thing away can you put it back because i was going to just uh use the first part

[3:27:33] Trustee Critchley: of that so uh i'll move that trust programs committee request staff to seek a legal opinion

[3:27:42] Trustee Critchley: on a trustee's ability to vote on requests for funding or secretariat services

[3:27:55] Trustee Critchley: where the trustee is a member of an unincorporated organization, and alternatively,

[3:28:10] Trustee Critchley: where the trustee is part of a steering committee

[3:28:18] Trustee Critchley: of the unincorporated entity,

[3:28:34] Voice 7: steering committee of the unincorporated.

[3:28:36] Voice 23: Sorry, trustee.

[3:28:38] Voice 23: Could you please repeat that?

[3:28:40] Voice 23: I got

[3:28:42] Voice 12: it in the chat.

[3:28:44] Voice 11: Okay, so just give one second, trustee Cushley,

[3:28:54] Voice 11: and we'll post up here what we...

[3:29:12] Voice 7: Okay,

[3:29:13] Voice 12: can you have a read through that, trustee Cushley,

[3:29:14] Voice 12: and see if there's any suggestions?

[3:29:16] Voice 12: of course secretarial i still don't sorry it's typing fast typing matter grade nine typing

[3:29:24] Voice 12: matter people interesting yeah

[3:29:53] Trustee Critchley: so i'm thinking uh not in addition but uh and in uh

[3:30:00] Trustee Critchley: and alternatively, where the trustee is part of the steering committee.

[3:30:04] Voice 11: Okay. So where it says

[3:30:07] Trustee Critchley: addition, make it alternatively, and alternatively where?

[3:30:14] Trustee Critchley: Any

[3:30:19] Voice 11: other changes? I see you, Case, just give me one second. Okay. Does that look right,

[3:30:29] Voice 11: Trustee Cushley?

[3:30:30] Trustee Critchley: Yeah, I think that captures it.

[3:30:32] Voice 12: Okay. Before I get seconded, Trustee Langer,

[3:30:35] Voice 12: if there's some wording specific suggestion that you have, if you can make that clear,

[3:30:39] Voice 12: and brief yeah

[3:30:42] Voice 21: it relates to the membership uh members uh as a member as a representative of the

[3:30:49] Voice 21: islands trust or the as a trustee rather than as an individual that's the course that's missing

[3:30:54] Voice 21: where

[3:30:57] Voice 12: the trustee is a representative

[3:31:01] Voice 21: member of the islands trust on the committee or the

[3:31:07] Voice 21: yeah

[3:31:08] Voice 12: so that's trustee yeah the trustee is a representative of the trust on an unincorporated

[3:31:21] Voice 12: association is that right well

[3:31:27] Trustee Critchley: i don't think i want to put in representative of the islands trust

[3:31:30] Trustee Critchley: i think it should say trustee yes but representative of the islands trust then

[3:31:37] Trustee Critchley: then kind of presumes that one is appointed to the position and I've never been appointed to

[3:31:43] Trustee Critchley: the Bain Sound. Okay.

[3:31:45] Trustee Critchley: And we don't presently have that mechanism.

[3:31:49] Voice 12: Okay. Yeah. Is a member then?

[3:31:53] Trustee Critchley: Yeah.

[3:31:54] Voice 12: Okay. So that's the intent. Chair Luckham, specific wording related issues?

[3:32:00] Voice 12: Well

[3:32:03] Trustee Luckham: I think this is getting closer and I don't recall and perhaps Claire does

[3:32:09] Trustee Luckham: there was specific direction recommended that indeed a trustee be appointed to be

[3:32:18] Trustee Luckham: on a board and that I believe is how it it allowed the person to wear two hats

[3:32:29] Trustee Luckham: and so I don't know if there's any help that's necessary there but we do have

[3:32:33] Trustee Luckham: already advice on how a trustee could participate in an association and it is

[3:32:41] Trustee Luckham: through as could trustee could say is indicated be appointed so maybe this is

[3:32:51] Trustee Luckham: sufficient okay

[3:32:54] Voice 12: I would like to go ahead and get this seconded if we think that

[3:32:57] Voice 12: this is sufficient to give us uh some guidance tim is that a second i'm gonna call that a second

[3:33:07] Voice 12: okay any other discussion on this motion case is your hand still up or is it okay there you

[3:33:14] Voice 12: go thank you tim is your hand up for discussion yeah go ahead yeah

[3:33:19] Voice 3: i i just wanted to follow up

[3:33:21] Voice 3: on uh chair luckham's point um and and and perhaps uh you know this is is uh comes down to uh i mean

[3:33:31] Voice 3: it's certainly something we should keep in mind that appointing we do have we do appoint uh

[3:33:36] Voice 3: uns trustees uh as representatives to certain things like uh uh parks the parks thing comes

[3:33:43] Voice 3: to mind immediately and and there are definitely cases where that's the appropriate um the way that

[3:33:50] Voice 3: we've done it of course with some of these um these forums starting out as more grassroots thing

[3:33:57] Voice 3: uh you know i'm not i'm not even quite sure what the procedure would be and maybe this is

[3:34:02] Voice 3: something again for us to think about about you know at what stage do we decide it's appropriate

[3:34:07] Voice 3: to an appointed trustee to a forum um like one of these forums um so just worthy of further

[3:34:14] Voice 3: consideration the the question of appointing but i'm going to vote in favor of this motion

[3:34:18] Voice 3: okay

[3:34:19] Voice 12: and then in terms of keeping on on the motion i also want to sort of name that the

[3:34:25] Voice 12: the legal advice here we're seeking is really because we have both a funding and a participation

[3:34:32] Voice 12: dilemma um and that's a little bit different i think okay trustee langerice just just briefly

[3:34:40] Voice 21: that that they're on the other a member or involved in it as a trustee that's the key

[3:34:48] Voice 21: aspect to all of this I think and whether they're

[3:34:51] Voice 21: self-appointed or not or officially appointed is

[3:34:54] Voice 21: not the issue for me yeah

[3:34:56] Voice 12: I agree and I think by capturing where it's a trustee is a member

[3:35:00] Voice 12: is trying to get at that clarity okay okay I'm going to ask for the vote um all those a favor

[3:35:07] Voice 12: so let me just read the motion that the trust programs committee request staff to seek legal

[3:35:11] Voice 12: opinion on a trustee's ability to vote on request for funding for secretariat services where the

[3:35:15] Voice 12: trustee is a member of an unincorporated association alternatively where the trustee is

[3:35:20] Voice 12: part of a steering committee of an unincorporated society society i'm assuming that should have said

[3:35:28] Voice 12: seeking funding that should have said seeking funding because of course it doesn't matter if

[3:35:36] Voice 12: you're uh it's all about the fact that we're funding you is that appropriate trustee ketchley

[3:35:44] Voice 12: sure

[3:35:47] Trustee Critchley: that's fine uh just for consistency we might put um uh association there in place of society

[3:35:54] Trustee Critchley: where it's just currently highlighted just so that yeah

[3:35:57] Voice 12: it's the same it's

[3:35:58] Trustee Critchley: consistent with the

[3:35:58] Trustee Critchley: previous okay

[3:36:00] Voice 12: yeah all right i'm going to call a vote all those in favor hand down that passed

[3:36:18] Voice 12: asked unanimously. Okay. All right. I am going to, is that, that's going to be the clarity that we

[3:36:27] Voice 12: get for the day, I think. Director Frater, does that help?

[3:36:32] Voice 10: Certainly. I guess the last remaining

[3:36:34] Voice 10: question I have for you is, well, we do need to talk about meeting schedules, but do you require

[3:36:39] Voice 10: further information from the coordination groups themselves? Is there, that's what I was unclear

[3:36:45] Voice 10: clear on do you need more reporting or is it simply the conflict issue that's posing a dilemma

[3:36:50] Voice 10: here i

[3:36:52] Voice 12: i personally i'm going to answer this just as a trustee i i don't feel that if our

[3:36:59] Voice 12: i feel that if our policy was not clear enough yet or our process was not clear enough to request

[3:37:05] Voice 12: more detailed fund like like a form that has more detailed information i don't know that that's

[3:37:11] Voice 12: something I could at this moment go back and say what that detail is that we would need so I don't

[3:37:17] Voice 12: think that asking them for additional information is necessarily going to be that helpful or

[3:37:22] Voice 12: equitable across all of them because

[3:37:23] Voice 12: I don't I'm not sure what we'd ask for I guess is the question

[3:37:25] Voice 12: um and so I would say that we have the information before us and we make the decisions this year to

[3:37:33] Voice 12: the best of our ability giving the legal advice that we get and then we we take another look at

[3:37:38] Voice 12: that policy and like with all the troubles that we've had this time we figure out what the problem

[3:37:42] Voice 12: is and refine the policy any

[3:37:46] Voice 7: other thoughts on that additional thoughts on that all right uh tim

[3:37:56] Voice 7: yeah

[3:37:59] Voice 3: i think it's really important for us um you know in in plenty of time before uh we come up

[3:38:05] Voice 3: against this next year uh to to really set aside some some time for some um discussion about

[3:38:14] Voice 3: some of the issues that came up today in terms of developing criteria in terms of uh of how we like

[3:38:23] Voice 3: to give ourselves as a committee a bit more structure and make this process um clearer for us

[3:38:31] Voice 3: clear for applicants and um and just facilitate our decision making uh so that it's and i believe

[3:38:40] Voice 3: we can do that we just don't have time right now but i i really think it's important for us

[3:38:46] Voice 3: sometime in the next say six months to to have a meeting that gives us time to really hash out

[3:38:53] Voice 3: some of these questions that we've raised about criteria about uh the process and how how we set

[3:38:59] Voice 3: it up so that yeah it it'll make our decision making uh smoother easier and and more transparent

[3:39:06] Voice 3: transparent and I think that's really important okay

[3:39:09] Voice 12: I'm going to just ask a quick question

[3:39:11] Voice 12: um does anybody else have to leave the meeting in the next 10 minutes Dan you have to leave in five

[3:39:20] Voice 12: 10 in 10 okay so be brief because we have 10 minutes and we lose quorum okay trustee

[3:39:29] Voice 12: thank you

[3:39:31] Trustee Critchley: um we didn't ask the question of legal counsel uh that you had you you uh chair

[3:39:38] Trustee Critchley: Chair Morrison had been concerned about and that was the ability of a disqualified person in respect of one application to be able to participate in the voting for the remaining applicants in the situation where there is insufficient funds to pay all of them.

[3:39:54] Trustee Critchley: So that that I think is an interesting question which should be asked. I'm not. Now, if staff is comfortable with it, I would just say that I would ask that staff.

[3:40:03] Trustee Critchley: staff uh put that scenario to the lawyers rather than try to craft another another motion at this

[3:40:11] Trustee Critchley: moment uh if uh and directly

[3:40:15] Trustee Critchley: yeah is comfortable with that yeah

[3:40:19] Voice 12: trustee christie i would actually

[3:40:20] Voice 12: argue that i don't know that that's a legal decision i i think that that's a functional

[3:40:25] Voice 12: decision of us as a group because i don't know that we're we can figure out how to have

[3:40:33] Voice 12: a conversation that pulls apart one relative to another and so i don't i don't know how to

[3:40:41] Voice 12: go forward with that so i think that we do need to seek some guidance and staff and and and and

[3:40:47] Voice 12: have some thinking about that because i i just i just don't know like that is literally my struggle

[3:40:55] Voice 12: this whole meeting is i don't know how to run a meeting when we're only having one piece but

[3:40:59] Voice 12: but we're supposed to have a holistic conversation

[3:41:01] Voice 12: about the funding pot.

[3:41:02] Voice 12: So I think that if you excuse yourself from one,

[3:41:04] Voice 12: I feel like you have to excuse yourself from all.

[3:41:06] Voice 12: And then I think we just have to decide

[3:41:07] Voice 12: if that's going to be our policy statement or not,

[3:41:10] Voice 12: or a working sort of agreement or not.

[3:41:13] Voice 12: But I don't know that that's a legal decision.

[3:41:14] Voice 12: If somebody disagrees with me on that, I would love to know,

[3:41:17] Voice 12: but I feel like that's actually a functional

[3:41:19] Voice 12: like business management decision

[3:41:21] Voice 12: that we need to make as a committee

[3:41:22] Voice 12: as opposed to a legal decision.

[3:41:25] Voice 12: Trustee Rogers.

[3:41:26] Voice 12: I

[3:41:26] Trustee Rogers: just want to say I actually agree with you, and I think Trustee Colburn hit it on the head when he said the easiest way forward would be for someone who accused themselves to just pull out completely.

[3:41:41] Trustee Rogers: And I was simply going to say what I would suggest is that if a trustee recuses himself because of him or herself because of some decision, they simply give their written views on all the rest of them in writing but not participate in the decision-making process.

[3:41:59] Trustee Rogers: That's the way I would see the way forward, but it might be a way, and it just sort of occurred to me after we've been around this for two hours, that might have

[3:42:07] Trustee Rogers: been something we tried earlier on.

[3:42:09] Trustee Rogers: um but anyway just a thought i was having yeah

[3:42:13] Voice 12: okay because it's not actually it's i don't know

[3:42:16] Voice 12: that it is uh anyway i think i've said what i had to say about that um okay

[3:42:21] Trustee Critchley: it's an important

[3:42:24] Trustee Critchley: it's important though because uh there could be more than one person disqualified and then

[3:42:30] Trustee Critchley: you know what are you looking at you're at the very least you're deleting the number of

[3:42:34] Trustee Critchley: brains that are coming to bear on the question and you know

[3:42:39] Trustee Rogers: i mean just like

[3:42:40] Trustee Rogers: yeah

[3:42:40] Trustee Critchley: and

[3:42:44] Voice 12: then i totally hear you trustee critchley i i almost think that the best move is like and

[3:42:49] Voice 12: this of course is not the easiest move with us as trustees but it's a dilemma for us as trustees to

[3:42:55] Voice 12: sit on committees where we're funding anything so like it's just like and i think that's the sort of

[3:43:01] Voice 12: answer in some ways so and i've thought about that locally because i've i've been wanting to

[3:43:06] Voice 12: be really involved with some of the things with raincoast and with the conservancy but i've

[3:43:10] Voice 12: resisted sitting on the committees because i think it puts me in a conflict and so i've just

[3:43:15] Voice 12: chosen not to do that so that i don't have to get into that conflict in the trust

[3:43:19] Voice 12: um so i i do hear you i totally understand that problem trust uh chair luckham yeah thank you

[3:43:28] Trustee Luckham: Thank you, Chair. I think, you know, you've actually characterized this the best way, Chair Morrison, in that we need a better process. And, you know, I'm kind of a digital guy, and it's all about ones and zeros, as opposed to analog, where it's all gray.

[3:43:42] Trustee Luckham: Ray. And I think that in a process like this, if we have a numerical measurement opportunity to,

[3:43:50] Trustee Luckham: we specify some criteria and then the applicants are measured according to how they met the

[3:43:57] Trustee Luckham: criteria, then you sort of, it's almost a bit of an arm's length decision because you just do the

[3:44:03] Trustee Luckham: math and the higher scores win and it becomes less um influenced and maybe uh is a safer way and so

[3:44:14] Trustee Luckham: i would suggest that we maybe consider and indeed there was a call earlier about having a form

[3:44:22] Trustee Luckham: that said who you were who your board of directors were what your other funding options are

[3:44:27] Trustee Luckham: and then that would become a part of the criteria as well um and if it was numerical it kind of

[3:44:32] Trustee Luckham: of distance it uh distances a little

[3:44:35] Trustee Luckham: bit from individual bias yeah

[3:44:38] Voice 12: and that might get around

[3:44:39] Trustee Luckham: yeah that

[3:44:41] Voice 12: might get around some of the other issues too then everybody could just submit

[3:44:44] Voice 12: their scoring sheets and we could kind of invigilate those a little bit yeah okay so

[3:44:52] Voice 10: i'm just going to check in there i will be cautious around that approach because we are

[3:44:55] Voice 10: not offering a grant right

[3:44:56] Voice 12: yeah i

[3:44:57] Voice 10: will um assist as we move forward but just make sure we're not

[3:45:02] Voice 10: I want to also make sure you're not expending money in a way in which you're not permitted to

[3:45:05] Voice 10: under the Act. So make sure it doesn't become grant-like. So I will check in with the lawyers

[3:45:09] Voice 10: around that as well.

[3:45:10] Voice 12: Okay, thank you. Oh my gosh, I love bureaucracy some days. Can I just say that

[3:45:15] Voice 12: on tape? All right. Okay, so I'm going to ask that we have a look. Okay, we accept seven no new

[3:45:29] Voice 12: business 8.1 that we accept it um as received and trust work programs sorry trust programs work

[3:45:40] Voice 12: wow trust programs committee work program page 3536 is there anything that we need to comment

[3:45:46] Voice 12: on given that we probably have just a minute or two left i know we want to talk about the meeting

[3:45:50] Voice 12: date

[3:45:51] Voice 10: no you can consider it at your may 14th meeting before you forward it to council that

[3:45:55] Voice 12: sounds great so we'll add it to that agenda if that's okay any opposed okay we'll go ahead and

[3:46:01] Voice 12: do that and then the next meeting april 15th from four to seven um claire are we keeping that

[3:46:08] Voice 12: meeting because now it's potentially in conflict i've reorganized given the information i had for

[3:46:13] Voice 12: the select committee review process oh actually that one ended getting moved to the friday so

[3:46:17] Voice 12: it's not in conflict anymore i think so okay so are we keeping the 14th meeting or removing it

[3:46:23] Voice 10: I'm going to invite Delaney to speak to this.

[3:46:26] Voice 10: I'm going to suggest we not keep that meeting, but I'll let her explain and speak to that.

[3:46:29] Voice 12: And I really need us to be brief because we're going to lose Trustee Rogers in a second and we lose Quorum at that point.

[3:46:36] Voice 4: Okay, I'll be really brief.

[3:46:38] Voice 4: We're suggesting moving that meeting to May 3rd.

[3:46:42] Voice 4: We've received some information from some of the trustees.

[3:46:45] Voice 4: Unfortunately, we've lost some of them on the call today, but we haven't determined a particular time.

[3:46:50] Voice 4: we were hoping to discuss that with you today so that we don't need to do a resolution without

[3:46:56] Voice 4: meeting um so we as staff are prepared to have that meeting any at any time during the day to

[3:47:02] Voice 4: support the meeting at any time there are no committee meetings happening on may 3rd so we

[3:47:08] Voice 4: could keep the original time that was scheduled for april 15th of four to seven or we could have

[3:47:13] Voice 4: it a three-hour meeting during the day i

[3:47:17] Voice 12: would ask for it to maintain from four to seven it

[3:47:19] Voice 12: acknowledges the working factor of several of the committee members who've left today and myself

[3:47:24] Voice 12: included who i'm still here in the middle of a work day so um i would appreciate it if we could

[3:47:30] Voice 12: keep it at that time is there any opposition to being a four to seven meeting apart from being

[3:47:34] Voice 12: sleepy at seven okay uh tim yeah

[3:47:42] Voice 3: i just i i i totally um understand that you know in terms of

[3:47:46] Voice 3: of working days that can be challenging

[3:47:49] Voice 3: for people to schedule.

[3:47:51] Voice 3: And I have the opposite situation

[3:47:54] Voice 3: and I find evenings much more challenging.

[3:47:56] Voice 3: So, you know.

[3:47:59] Voice 12: Yeah, no, I know.

[3:48:01] Voice 12: We're never gonna solve it all.

[3:48:03] Voice 12: So I'm gonna put it on the table

[3:48:06] Voice 12: that we have the meeting on April,

[3:48:10] Voice 12: sorry, May 3rd from four to seven.

[3:48:13] Voice 12: I am actually gonna just ask for a hands up

[3:48:16] Voice 12: so i know roughly um do we need an official vote on this oh no we do we need an official resolution

[3:48:22] Voice 12: don't we okay so can we um put that version on the table and see where we go um i don't have a motion

[3:48:30] Voice 12: in front of me at the moment i'll

[3:48:32] Trustee Critchley: move it if you want yeah i'll move the trust programs committee

[3:48:36] Trustee Critchley: next meeting be May the 3rd from 4 to 7 p.m.

[3:48:44] Voice 4: Can I? Yeah, go ahead. So what we're doing is

[3:48:48] Voice 4: actually we're postponing the April 15th special TPC meeting to May 3rd. Okay, so can I get that

[3:48:56] Voice 4: on the

[3:48:56] Voice 12: screen, that language?

[3:49:01] Trustee Critchley: So I'll move that the Trust Programs Committee meeting set for April

[3:49:07] Trustee Critchley: April 15th be changed to May the 3rd, 4 p.m.

[3:49:14] Voice 12: Okay, can I get a second on that?

[3:49:16] Voice 12: That's case, okay.

[3:49:19] Voice 12: Any further discussion, please say no.

[3:49:22] Voice 12: Any further discussion on that?

[3:49:24] Voice 12: All right, can I get a vote for that?

[3:49:27] Voice 12: All those in favor of the Trust Programs Committee meeting

[3:49:30] Voice 12: being rescheduled from April 15th

[3:49:32] Voice 12: to the special meeting to May 3rd from 4 to 7.

[3:49:36] Voice 12: okay and hand down okay any opposed um sorry dan were you a hand up or a hand down

[3:49:50] Voice 12: you're a hand up okay and any opposed all right that passes and i'm going to

[3:50:04] Voice 12: adjourn by general consent i believe any other things okay thank you so much dan for staying

[3:50:10] Voice 12: with us thank you take care and

[3:50:12] Voice 12: thanks a lot yeah sorry for the time yeah

[3:50:15] Voice 12: sorry

[3:50:16] Trustee Rogers: for the time issue

[3:50:18] Voice 11: didn't realize that okay bye bye i hope we can

[3:50:24] Voice 21: do a good job thank

[3:50:24] Trustee Luckham: you

ADOPTED 
Trust Programs Committee  
Minutes of Regular Meeting ADOPTED 
April 8, 2021 Page 1 of 6 
Trust Programs Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
April 8, 2021 
Electronic Zoom Meeting 
 
Members Present: Deb Morrison, North Pender Island Local Trustee (Chair) 
Paul Brent, Saturna Island Local Trustee 
Scott Colbourne, Gabriola Island Local Trustee 
David Critchley, Denman Island Local Trustee 
Doug Fenton, Thetis Island Local Trustee 
Michael Kaile, Bowen Island Municipal Trustee 
Kees Langereis, Gabriola Island Local Trustee 
Benjamin McConchie, North Pender Island Local Trustee  
Timothy Peterson, Lasqueti Island Local Trustee 
Dan Rogers, Gambier Island Local Trustee (EC Representative) 
Peter Luckham, Islands Trust Council Chair (Ex Officio) 
 
Staff Present: Clare Frater, Director, Trust Area Services 
Dilani Hippola, Senior Policy Advisor 
Robert Barlow, Legislative Services Clerk/Recorder 
 
Others Present: Delegates and one member of the public 
 
1. CALL TO ORDER 
The meeting was called to order at 9:01 a.m.  Chair Morrison acknowledged that the meeting 
was being held in the traditional and treaty territory of the Coast Salish First Nations. 
 
2. APPROVAL OF AGENDA 
 
2.1 New Items and Re-Ordering of the Agenda 
 
It was presented for consideration that the order of the agenda be amended so that 
Town Hall would be after Delegations. 
 
2.2 Approval of Agenda 
 
By general consent the agenda as amended was approved. 
 
4. DELEGATIONS 
 
A question was posed as to whether a trustee who is involved in any of the coordination groups 
who are requesting support under the Trust Council Policy - Secretariat Services would be in a 
conflict of interest if they were to participate in the deliberation of the request of that group or 
in the deliberation of the requests from any or all of the groups and therefore should recuse 
themselves from those deliberations. 

 ADOPTED 
Trust Programs Committee  
Minutes of Regular Meeting ADOPTED 
April 8, 2021 Page 2 of 6 
Trustee Critchley indicated that he may have a conflict of interest, as he is involved with the 
Baynes Sound Lambert Channel Ecosystem Forum Steering Committee, and indicated that he 
would recuse himself from the meeting during their presentation and during any discussion in 
regards to their request.  Trustees Brent, Rogers and Morrison indicated their involvement in 
other organizations that are presenting and stated that they would not be declaring a conflict of 
interest.  It was noted that the Trust Council Policy - Secretariat Services requires local trustee 
involvement for a coordination group to be eligible for support. 
  
4.1.  Southern Gulf Islands Forum 
Jane Wolverton, Galiano Island Local Trustee and Laura Parker, Outreach Coordinator, 
Constituency office of Adam Olsen, MLA spoke to the request. 
 
Trustee Critchley left the meeting at 9:35 a.m. 
 
4.2.  Baynes Sound Lambert Channel Ecosystem Forum 
Daniel Arbour, Comox Valley Regional District Electoral Area A Director and Dorrie 
Woodward, Chair, Association of Marine Stewards of Denman Island spoke to the 
request. 
 
Trustee Critchley returned to the meeting at 9:43 a.m. 
 
4.3.  Coastal Douglas-fir Conservation Partnership 
Kelly Chapman, Coordinator, Coastal Douglas-fir Conservation Partnership and Darryn 
McConkey, Steering Committee Chair, Coastal Douglas-fir Conservation Partnership 
spoke to the request. 
 
4.4.  Howe Sound Community Forum and Ocean Watch Action Committee 
Ruth Simons, Executive Director, Howe Sound Biosphere Region Initiative Society spoke 
to the request. 
 
4.5.  Rural Islands Economic Forum 
Francine Carlin, President and Board Chair, Rural Islands Economic Partnership spoke to 
the request. 
 
3. TOWN HALL 
 
Michael Sketch spoke to the Committee in regards to his correspondence received by the 
Committee and which was included in the agenda. 
 
Committee recessed at 10:22 a.m. and resumed at 10:28 a.m. 
 
5. ADOPTION OF MINUTES/COORDINATION 
 
5.1 Minutes of Meeting 
 

 ADOPTED 
Trust Programs Committee  
Minutes of Regular Meeting ADOPTED 
April 8, 2021 Page 3 of 6 
5.1.1 Trust Programs Committee minutes of February 5, 2021 
  
By general consent the minutes were approved as presented. 
 
5.2 Resolutions Without Meeting 
 
5.1.1 Trust Programs Committee RWM-2021-01 
  
Received for information. 
 
5.3 Follow Up Action List 
Director Frater provided an update in regards to the items that are in progress, noting 
that Staff: 
 will be presenting draft amendments to the Policy Statement at the next 
meeting; 
 will be meeting with provincial staff next week to continue discussions in 
regards to the Crown Land agreements; 
 contacting Fraser Basin Council is on hold until there is more capacity to engage 
with the Council; 
 is waiting to receive a request from My Sea to Sky Society for a letter of support 
when they have a grant application prepared; 
 will work with Trustee Peterson to refine his “Amending the Policy Statement 
Amendment Policy 1.2.1” Request For Decision once the draft amendments to 
the Policy Statement are presented to the Committee. 
 
TPC-2021-016 
It was MOVED and SECONDED, 
that Trust Programs Committee request staff to provide a rough estimate of the 
amount of hours all staff have spent on the Trust Policy Statement Review 
during the last quarter, or any time period as appropriate. 
CARRIED 
 
6. BUSINESS 
 
6.1 Secretariat Services to Coordination Groups in the Trust Area - RFD 
 
Discussion included:  
 the nature of individual trustee involvement in the coordination groups and 
whether that involvement might create a potential conflict of interest; 
 the total amount of staff time available for in-kind work is approximately 70 
hours with an additional 70 hours for contract administration, although this is a 
flexible estimate; 
 potential draft amendments to the Secretariat Services Policy to address the use 
of staff time for Secretariat Services;  
 the financial information that is needed to be received from all coordination 
groups, such as their budget and financial statements, that would assist the 
Committee in evaluating requests; 

 ADOPTED 
Trust Programs Committee  
Minutes of Regular Meeting ADOPTED 
April 8, 2021 Page 4 of 6 
 the impact, value and goal of supporting coordination groups; 
 the reporting to the public of the Secretariat Services through the Annual 
Report and news release; 
 the coordination groups’ engagement with and information provided to Trust 
Council; and, 
 the criteria used to help evaluate requests. 
 
As the Committee then decided to discuss the coordination groups’ requests, Trustee Critchley left the 
meeting at 11:35 a.m. 
 
The Committee indicated a need for an estimate of staff time that would be associated 
with supporting any individual coordination group. 
 
It was MOVED and SECONDED, 
that Trust Programs Committee allocate $2500 to support the continuation of 
the Baynes Sound Lambert Channel Ecosystem Forum. 
 
TPC-2021-017 
It was MOVED and SECONDED, 
that Trust Programs Committee postpone consideration of the motion “that 
Trust Programs Committee allocate $2500 to support the continuation of the 
Baynes Sound Lambert Channel Ecosystem Forum” to the next regular meeting. 
CARRIED 
 
It was noted that the meeting was originally scheduled to end at noon but that the meeting would 
continue provided that quorum was maintained.  It was also noted that some trustees had other 
commitments to honour based on that original scheduled end time and would have to leave the 
meeting prior to adjournment. 
 
TPC-2021-018 
It was MOVED and SECONDED, 
that Trust Programs Committee postpone decisions on the funding of the 
Secretariat Services to the next regular meeting. 
CARRIED 
 
Trustee Critchley returned to the meeting at 12:10 p.m. 
Trustee Brent left the meeting at 12:27 p.m. 
 
TPC-2021-019 
It was MOVED and SECONDED, 

 ADOPTED 
Trust Programs Committee  
Minutes of Regular Meeting ADOPTED 
April 8, 2021 Page 5 of 6 
that Trust Programs Committee request staff to seek a legal opinion on trustees’ 
ability to vote on requests for Secretariat Services if they attend the forum 
associated with these services. 
DEFEATED 
 
Trustee Colbourne left the meeting at 12:28 p.m. 
 
Trustee McConchie left the meeting at 12:31 p.m. 
 
TPC-2021-020 
It was MOVED and SECONDED, 
that Trust Programs Committee request staff to seek a legal opinion on a 
trustee’s ability to vote on requests for funding for secretariat services where 
the trustee is a member of an unincorporated association and alternatively 
where the trustee is a part of a steering committee of an unincorporated 
association seeking funding. 
CARRIED 
 
7. NEW BUSINESS 
 
None 
 
8. CORRESPONDENCE 
 
8.1 Letter from Michael Sketch to the Trust Council March 9, 2021 meeting  
 
Received for information 
 
9. WORK PROGRAM 
 
9.1 Trust Programs Committee Work Program 
 
The Committee postponed review of the Work Program to the regular meeting 
scheduled for May 14, 2021. 
 
10. NEXT MEETING 
 
Staff suggested to the Committee to defer the special meeting of April 15 meeting to allow staff 
to prepare more fulsome materials. 
 
TPC-2021-021 
It was MOVED and SECONDED, 
that Trust Programs Committee reschedule the April 15, 2021 special meeting to 
May 3, 2021, from 4:00 p.m. to 7:00 p.m. 
CARRIED 
 
11. ADJOURNMENT 
 

 ADOPTED 
Trust Programs Committee  
Minutes of Regular Meeting ADOPTED 
April 8, 2021 Page 6 of 6 
By general consent the meeting adjourned at 12:51 p.m. 
 
 
 
_________________________ 
Deb Morrison, Chair 
 
 
Certified Correct: 
 
 
_________________________ 
Robert Barlow, Legislative Services Clerk/Recorder