Islands Trust Programs Committee regular meeting, April 8, 2021

[0:00:00] Voice 15: Good morning, trustees. We're now broadcasting and prepared to start the meeting. I'd like to call this April 8th, 2021 meeting of the Trust Programs Committee to order. We're recording and we're live streaming today.

[0:00:13] Voice 15: I want to begin by acknowledging with respect that we're grateful to be able to gather together within the locations across the traditional and treated territories of the Coast Salish peoples.

[0:00:22] Voice 15: I offer members the opportunity to share and acknowledge treaty and territorial areas in the meeting chat function as part of reconciliation.

[0:00:32] Voice 15: I'm Deb Morrison, chair of the Trust Programs Committee and elected on North Pender Island.

[0:00:36] Voice 15: I'm joined today by members of the Trust Program Committee and staff.

[0:00:40] Voice 15: And if I can just take a moment and I'll call out trustees, if you can unmute and just say hello, introduce yourself and where you're from.

[0:00:48] Voice 15: trustee kale good

[0:00:50] Voice 1: morning everybody uh big hello from bowen island this morning thank

[0:00:55] Voice 15: you trustee

[0:00:56] Voice 15: rogers uh

[0:00:58] Trustee Rogers: good morning um i'm happy to join you from the neighbor bowen island keats island

[0:01:04] Trustee Rogers: lectines in our catsam house now thank

[0:01:07] Voice 15: you trustee lang rice uh

[0:01:10] Voice 13: case long arise from gabriel island

[0:01:12] Voice 13: and Tsunemu Territory.

[0:01:14] Voice 15: Thank you.

[0:01:15] Voice 15: Trustee Peterson.

[0:01:19] Voice 4: Peterson from Lusketi Island

[0:01:20] Voice 4: and territory of many Coast Salish peoples

[0:01:23] Voice 4: and the treaty territory of the Tli'aman Nation.

[0:01:26] Voice 15: Thank you.

[0:01:27] Voice 15: Trustee Fenton.

[0:01:31] Trustee Fenton: Yeah, good morning, everybody.

[0:01:32] Trustee Fenton: And calling in from the Penelakut

[0:01:35] Trustee Fenton: and L'Axon traditional territories.

[0:01:39] Voice 15: Thank you.

[0:01:40] Voice 15: Trustee McConnachie.

[0:01:41] Trustee McConchie: Morning, everyone.

[0:01:43] Trustee McConchie: Trustee McConnachie coming from Kwewinuk,

[0:01:45] Trustee McConchie: which is actually South Bender Island,

[0:01:46] Trustee McConchie: but i'm the north pender island uh representative trustee thank

[0:01:50] Voice 15: you trustee critchley that's good

[0:01:53] Trustee Critchley: morning from denman island also called clash thank you

[0:01:59] Voice 15: trustee brent paul

[0:02:01] Voice 26: brent saturn island

[0:02:02] Voice 26: also called the texan thank

[0:02:04] Voice 15: you trustee colburn yeah

[0:02:07] Trustee Colbourne: uh gabriel islands first nation territory

[0:02:10] Trustee Colbourne: good morning everybody thank

[0:02:12] Voice 23: you and cherry

[0:02:12] Voice 15: locum good

[0:02:14] Voice 23: morning peter locum on fetus island

[0:02:16] Voice 23: Highland, Penelakut, and Laiakshan Territory.

[0:02:18] Voice 15: Thank you.

[0:02:19] Voice 15: And don't sit too far back or you disappear into your background there.

[0:02:24] Voice 15: All right.

[0:02:25] Voice 15: And we are also joined today by several staff members.

[0:02:29] Voice 15: We have Claire Frader and Delaney Hippola here.

[0:02:32] Voice 15: Would you like to say hello?

[0:02:36] Voice 9: Good morning.

[0:02:37] Voice 9: Claire Frader, Director of Trust Area Services, and I'm grateful to come today from Most Attic

[0:02:42] Voice 9: Territory.

[0:02:44] Voice 5: Good morning.

[0:02:45] Voice 5: Good morning, I'm Delaney Hippla, Senior Policy Advisor with Trust Area Services, and grateful

[0:02:50] Voice 5: to be tuning in from the territory of the Tlahoos, Tlaman, and Homolka nations.

[0:02:55] Voice 5: Thank you.

[0:02:56] Voice 15: And Robert, I realize you're like blacked out, so I didn't like you, so we also have

[0:03:01] Voice 15: Robert here.

[0:03:02] Voice 22: Yes.

[0:03:03] Voice 22: Good morning.

[0:03:03] Voice 22: I'm the Legislative Services Clerk and the Recorder for today.

[0:03:07] Voice 22: Thank you.

[0:03:10] Voice 15: All right.

[0:03:11] Voice 15: Right. We're grateful to have the ability to do electronic meetings for reducing our carbon footprint as trustees staff and public don't have to travel, and we're honoring the provincial health orders and guidelines during the pandemic.

[0:03:26] Voice 15: We are also joined by a number of attendees today and we'll have folks introduced as we come to you on the different delegations that are joining us this morning.

[0:03:37] Voice 15: so I just want to acknowledge that there are a number of different attendees in the meeting as

[0:03:42] Voice 15: well. Like members of our staff who are now working from home, all of you are connecting

[0:03:48] Voice 15: to this meeting today have different types of equipment and connections. The meeting may have

[0:03:52] Voice 15: challenges. We are learning and improving as we go. We need to all be understanding and supportive.

[0:03:57] Voice 15: I ask everyone to mute their mics when they're not speaking to reduce the risk of audio

[0:04:02] Voice 15: disruptions during the meetings. We appreciate your understanding and assistance in the situation

[0:04:07] Voice 15: and we apologize for any inconvenience or technical challenges that may come up.

[0:04:12] Voice 15: I also want to add that this is a place of employment and a public gathering. Despite

[0:04:16] Voice 15: the fact that many trustees, staff and others are in their homes, everyone has the right to

[0:04:20] Voice 15: a safe and respectful workplace. So we will ensure that that is happening today. So thank you for

[0:04:26] Voice 15: participating in that. Thank you for your patience. We appreciate your understanding and assistance in

[0:04:31] Voice 15: these unprecedented times. I can't wait until you can stop saying that last part in terms of

[0:04:35] Voice 15: unprecedented times. Can we just go back to normal soon? So, all right. Sorry. I'm having a cracky

[0:04:41] Voice 15: moment after a year. It's fine. Okay. So we are looking at our agenda for today and any new items

[0:04:53] Voice 15: or reordering of the agenda that I need to be aware of. All right. Seeing no new items or

[0:05:05] Voice 15: reordering i'm going to ask for approval of the agenda by consensus any disrupt any dissenting

[0:05:11] Voice 15: comments about that all right so we'll approve the agenda by consent um and town hall

[0:05:20] Voice 15: are we doing the open town hall today um is there anybody that is not part of the delegations

[0:05:27] Voice 15: that would like to talk in the town hall i see michael sketch claire can you guide me on that

[0:05:39] Voice 15: were we going to ask Michael to be at the end of the delegations just for the flow of the materials

[0:05:43] Voice 15: or should it be town hall I

[0:05:45] Voice 9: would suggest we invite him to come into the meeting and see if

[0:05:48] Voice 9: he's available if he could make himself available after the delegations so we could make keep the

[0:05:54] Voice 9: delegations on time okay however I want to be respectful that we did post it at this time

[0:05:58] Voice 9: okay

[0:05:59] Voice 15: no worries all right Michael would you like to talk now or at 10

[0:06:03] Voice 19: I'm happy to fit your

[0:06:06] Voice 19: your schedule it sounds like 10 o'clock is more convenient that'd

[0:06:09] Voice 15: be excellent if that's possible

[0:06:10] Voice 15: thank you great all right and the phone number that's there i am assuming that's part of the

[0:06:19] Voice 15: delegation so unless i see a hand to tell me that you need to be in the town hall i'm going to assume

[0:06:25] Voice 15: okay all right so let's go ahead to delegations we'll start with the southern bill of islands

[0:06:32] Voice 15: forum jane wolverton and laura parker if we can move them over and if we can move mr sketch back

[0:06:46] Voice 15: back. Go ahead, Trustee Critchley.

[0:06:59] Trustee Critchley: Thank you. I have a preliminary matter, which I think is

[0:07:03] Trustee Critchley: probably best to raise it at this point, and that was with regard to whether or not a trustee who

[0:07:12] Trustee Critchley: is involved in one of these organizations should recuse themselves from voting in respect to this

[0:07:21] Trustee Critchley: allocation of money. And I had in mind the Torgrimson case and I read it prior to contacting

[0:07:29] Trustee Critchley: staff to remind myself of what it said. And it's a very complicated thing from my point of view here

[0:07:40] Trustee Critchley: because my connection is with the Bainsound Lambert Channel Ecosystem Forum. The Torgrimson

[0:07:46] Trustee Critchley: case was decided on the basis that the people with a conflict had a conflict because

[0:07:53] Trustee Critchley: they were both trustees and also directors of an incorporated society. This organization that

[0:08:02] Trustee Critchley: I'm speaking of, Bainsound Ecosystem Forum, is not incorporated. I was a member of that from

[0:08:12] Trustee Critchley: the beginning and it the strange thing about it is that it is a creature of the island's trust

[0:08:19] Trustee Critchley: in a sense that it

[0:08:21] Trustee Critchley: started um by a essentially a partnership with the island's trust and world

[0:08:26] Trustee Critchley: wildlife fund so since the last time that we've dealt with these things i've become part of the

[0:08:34] Trustee Critchley: steering committee, because the World Wildlife Fund is no longer able to financially support it.

[0:08:43] Trustee Critchley: And so they are not providing staff for us. So we're kind of trying to get up and running

[0:08:49] Trustee Critchley: by ourselves. Now, I think, in reading the Torgerson case, generally, I think you could

[0:08:55] Trustee Critchley: say that it doesn't apply in a sense. But what I found troubling was this bit of language. It says

[0:09:06] Trustee Critchley: the object of the legislation is to prevent elected officials from having divided loyalties

[0:09:12] Trustee Critchley: and deciding how to spend the public's money. One's own financial interest, sorry, financial

[0:09:17] Trustee Critchley: advantage can be a powerful motive for putting the public interest second. But the same could

[0:09:22] Trustee Critchley: also be said for the advancement of the cause of the non-profit entity especially by committed

[0:09:28] Trustee Critchley: believers in the cause like the respondents who as directors were under legal obligation to put

[0:09:34] Trustee Critchley: the entity first so looking at that broad principle i think it could capture such as me

[0:09:40] Trustee Critchley: although i'm not a director i think in spirit it does create a concern and i think probably

[0:09:50] Trustee Critchley: probably the better course is is to err on the side of caution and to to recuse so that's what

[0:09:57] Trustee Critchley: I propose to do and I'm just I think that I can properly listen to other delegations and

[0:10:09] Trustee Critchley: vote in respect of those but and staff has confirmed that advice to me but I think in

[0:10:18] Trustee Critchley: In regard to Bainsound-Lambert Channel Ecosystem Forum, I should not.

[0:10:23] Trustee Critchley: And so, Chair, I can just, at that point where that delegation is presenting, perhaps I stop my video, be muted, and leave the room.

[0:10:36] Trustee Critchley: And then if staff can get back to me by phone or text message or email, then I will rejoin.

[0:10:46] Trustee Critchley: and then when the consideration comes up for that particular matter, I again can remove myself from

[0:10:53] Trustee Critchley: the meeting if that's acceptable.

[0:10:56] Voice 15: So thanks for bringing that up. I actually had it up on my

[0:10:58] Voice 15: screen to talk about and totally like missed naming that. So thanks for bringing that up,

[0:11:03] Voice 15: Trustee Critchley. A couple of things I think that we need to just pause and think about related to

[0:11:09] Voice 15: that um so i agree that there are moments when we shouldn't be voting on an issue because we

[0:11:17] Voice 15: may have a vested interest in the issue it is from my understanding of the the information

[0:11:22] Voice 15: provided to us by director frader around conflict of interest it is each trustee's um you know

[0:11:28] Voice 15: responsibility to decide about how they understand that so thank you for flagging um yours if anyone

[0:11:35] Voice 15: anyone else has an interest that they need to flag, that would be helpful.

[0:11:38] Voice 15: I do have a question for staff, however, about this.

[0:11:42] Voice 15: It doesn't seem to me that it's a problem

[0:11:44] Voice 15: to listen to the work as long as you're not voting on it or commenting on it.

[0:11:49] Voice 15: And so because this is a public meeting,

[0:11:51] Voice 15: so if I can understand that a little better, that would be helpful.

[0:11:56] Voice 9: I would say I don't have a great deal of experience in this area.

[0:11:59] Voice 9: In my mind, there's not a lot of risk in listening to the presentation.

[0:12:02] Voice 9: It would simply be how you choose to vote.

[0:12:04] Voice 9: but really it's up to each trustee to determine for themselves if you'd like me to i could reach

[0:12:08] Voice 9: out to carmen by email to confirm that yeah but

[0:12:11] Voice 9: that would be my view that um it's the decision

[0:12:13] Voice 9: making that's the problem rather than listening to a person exactly

[0:12:16] Voice 15: yeah so i would suggest um that

[0:12:19] Voice 15: when there is a conflict of interest so trustee curtly when yours comes out i would suggest

[0:12:24] Voice 15: turning off your camera so we're not influenced by your like waving of hands or you know whatever

[0:12:29] Voice 15: So we ensure that you're not influencing decision making and turn off your mic and just like silence yourself for that part of the conversation but I don't see that it's necessary for you to leave the room or to not listen to the conversation because this

[0:12:42] Voice 15: is a publicly.

[0:12:43] Voice 15: You're just part of the public at that point. So, that's fine.

[0:12:46] Voice 15: um chair welcome yeah

[0:12:51] Trustee Luckham: uh good morning and thank you um this is a really interesting discussion

[0:12:56] Trustee Luckham: and i would just like to take the moment to reflect on it's a trustee's choice um to decide

[0:13:02] Trustee Luckham: whether or not they have a conflict of interest or not um in my activities as chair i often attend

[0:13:07] Trustee Luckham: as many things as i possibly can i attended the hearing um of the uh for grimson versus um

[0:13:14] Trustee Luckham: Schlenker. And at the outset of the discussion between the legal counsel, it appeared that

[0:13:22] Trustee Luckham: the Alms Trust had a very solid case in defending the trustees. And then one of the three judges,

[0:13:31] Trustee Luckham: in fact, because this was an appeal, three judges, one of the judges asked the question of the

[0:13:37] Trustee Luckham: the trustees, what if they were wrong? And in their decision to participate, what if they were

[0:13:46] Trustee Luckham: wrong? And so I would just ask you to consider that very carefully, because that turned the case

[0:13:53] Trustee Luckham: around. You know, we certainly both know that the trustees had no ill intent. But according to the

[0:14:00] Trustee Luckham: law, there was some doubt. And so there we have it. So just be careful. And I would agree with

[0:14:06] Trustee Luckham: trustee Chris Lee's proposition of how he plans to behave.

[0:14:11] Voice 15: All right I do also want to note that

[0:14:14] Voice 15: if it does become an issue where like I'm trying to think how many of the trustees on this border

[0:14:21] Voice 15: in the southern gulf islands there's myself then for Brent so we still would have quorum because

[0:14:31] Voice 15: there's a little bit of an issue of like can we even vote on it if we don't have quorum right

[0:14:35] Voice 15: at some point. So it can be a little bit problematic, but I think we might still be

[0:14:41] Voice 15: okay on that one. All right. Trustee Peterson.

[0:14:46] Voice 4: Yeah, thank you. So I mean, I've experienced

[0:14:48] Voice 4: recusing myself in the past. My question that I'm not really clear on, and maybe Claire can

[0:14:57] Voice 4: check in with Carmen on this, was exactly about this quorum issue. So if one trustee simply

[0:15:05] Voice 4: simply doesn't vote but is still considered part of the quorum then their vote is considered like

[0:15:11] Voice 4: how do we remove them from the quorum this is just a technical question how we remove someone

[0:15:17] Voice 4: recusing themselves from the forum so the vote count reflects that properly and and I think we

[0:15:23] Voice 4: should know that answer thank you yeah

[0:15:26] Voice 15: that's that's actually a really good point to see

[0:15:28] Voice 15: Peterson because it does seem like instead of having 10 trustees there would be nine trustees

[0:15:32] Voice 15: then because they're recused as opposed to absent yeah you're a good point all right

[0:15:37] Voice 15: their

[0:15:38] Trustee Luckham: departure from the meeting say

[0:15:41] Voice 15: it again they

[0:15:43] Trustee Luckham: would need to announce their departure

[0:15:45] Trustee Luckham: from the meeting and the minutes would record that

[0:15:47] Voice 15: okay so that is why you leave then i get it

[0:15:50] Voice 15: got it okay um and dr frader did you want to comment on that i

[0:15:56] Voice 9: have already emailed

[0:15:57] Voice 9: carmen the question so we will i'll wait for that answer i think we may be okay

[0:16:02] Voice 9: with the numbers but we'll see as we go here okay let's see brian so

[0:16:08] Voice 26: i thought that uh part of the

[0:16:11] Voice 26: island's trust a mandate allowed us or encouraged us to coordinate with other levels of government

[0:16:17] Voice 26: and from the southern gulf islands perspective that's exactly what that secretariat service is

[0:16:23] Voice 26: supposed to do. Yes, there will be a benefit to anyone perhaps in the region, but I think we're

[0:16:35] Voice 26: being extreme here and so I'm going to feel free to vote and listen and do whatever else I want

[0:16:43] Voice 26: because I think I have a duty to fulfill the mandate and I really don't think I'm going to

[0:16:49] Voice 26: get a heck of a lot of benefit and i'll take my chances in court thanks trustee

[0:16:55] Voice 15: rogers um and

[0:16:56] Voice 15: trustee peterson did you need to put your hand down are you still have it up okay trustee rogers

[0:17:02] Trustee Rogers: and thanks i i will be a little less colorful than trustee brent but i i've been a member of the

[0:17:08] Trustee Rogers: the house on alcott's informed for for quite some time um and i and i'm just going to say that and

[0:17:17] Trustee Rogers: and just so people are aware of it.

[0:17:19] Trustee Rogers: However, it's neither a decision-making body

[0:17:22] Trustee Rogers: and I'm not a director or in any way.

[0:17:25] Trustee Rogers: I mean, I assist occasionally when we host it,

[0:17:29] Trustee Rogers: i.e. the local trust committee,

[0:17:31] Trustee Rogers: we help set up the agenda,

[0:17:33] Trustee Rogers: but because it's not a decision-making body,

[0:17:35] Trustee Rogers: it's simply a coordinating body,

[0:17:37] Trustee Rogers: I do not feel myself in a conflict.

[0:17:40] Trustee Rogers: So I'm just saying that out loud

[0:17:42] Trustee Rogers: and I hear Chair Luckham saying,

[0:17:44] Trustee Rogers: be careful and uh and i i just don't see it uh myself personally so just putting that on the

[0:17:52] Trustee Rogers: record yeah

[0:17:54] Voice 15: i was thinking about this too thanks very much um trustee brent and trustee rogers for

[0:17:58] Voice 15: your comments because i've been thinking about this too in the context of the southern gulf

[0:18:02] Voice 15: islands forum and from my perspective it's part of the mandate of the trust what we're trying to do

[0:18:07] Voice 15: with the southern gulf islands forum and it's not a decision-making body and it's it's like i would

[0:18:12] Voice 15: vote for you know eelgrass mapping at trust council like it benefits me locally but it also

[0:18:18] Voice 15: is part of the trust mandate so i'm i'm not feeling a conflict on that if i was if it was

[0:18:23] Voice 15: more of a board and there was a directorship i would feel much more hesitant about voting on it

[0:18:29] Voice 15: but i'm not in that role i'm not feeling hesitant about that okay um anybody else for oh trustee

[0:18:36] Voice 15: yeah

[0:18:38] Voice 13: i guess it comes down to a question also is are you participating in that in that event

[0:18:45] Voice 13: as a trustee or as an individual with a vested

[0:18:48] Voice 13: interest in in that endeavor and to me if we're

[0:18:52] Voice 13: participating as a trustee i don't see there being a conflict of interest and as trustee roger said

[0:18:59] Voice 13: it's not a decision-making body it's just a coordination body and we have policy which says

[0:19:04] Voice 13: we support it if trustees are involved thank

[0:19:08] Voice 15: you all right and trustee brent did you want

[0:19:12] Voice 15: to talk again or is your hands still up from before

[0:19:16] Voice 26: apologies just having a bit of difficulty

[0:19:18] Voice 26: getting it down

[0:19:19] Voice 15: oh yeah i forgot your sticks um just butt in if i miss it and it's supposed to be

[0:19:24] Voice 15: up

[0:19:24] Voice 12: um

[0:19:26] Voice 15: all right so with that i'm gonna go ahead oh i've got two windows here now let me just get

[0:19:34] Voice 15: everybody on there okay um so i'm gonna go ahead with our uh first delegation and thank you so much

[0:19:43] Voice 15: to um trustee wilberton and uh laura parker for waiting for us while we had that discussion thank

[0:19:49] Voice 15: you so um and claire or robert can you uh clarify for me it's a 10 minute timer is that correct

[0:19:56] Voice 15: and does somebody have that timer going that

[0:19:59] Voice 22: is correct so we suggested a 10 minute and i'll keep

[0:20:02] Voice 22: keep track if you wish. Thank you.

[0:20:04] Voice 15: Thank you. All right, go ahead.

[0:20:10] Voice 6: We'll probably be shorter than

[0:20:12] Voice 6: 10 minutes. I think you've received a letter from the group. We had our first meeting on

[0:20:19] Voice 6: March 30th, and it was, I think, very productive because we had a facilitator, and I think that

[0:20:29] Voice 6: is will help us set the structure for the next year or so and so we're here before you to

[0:20:39] Voice 6: to see if we could have some more money just for this in particular for this next year while we

[0:20:48] Voice 6: while we establish our our terms of reference and and also membership and and continue to reach out

[0:20:57] Voice 6: to the First Nations. I was really heartened we had one of the First Nations in attendance and

[0:21:03] Voice 6: I think having been in similar kinds of situations, I think of the food program on Galeano or

[0:21:12] Voice 6: work in Burnaby, when there is a little bit of funding to provide some legs, it actually makes

[0:21:22] Voice 6: a big difference in how the group comes together and what you can accomplish but I'll pass it to

[0:21:28] Voice 6: Laura too who has some comments okay

[0:21:31] Voice 8: thank you very much everybody can hear me okay

[0:21:35] Voice 8: okay um yes thank you very much uh for this opportunity to to present I appreciate uh

[0:21:41] Voice 8: we're working with with Jane as Trustee Wolverton Jane as well thank you and on behalf of Adam thank

[0:21:48] Voice 8: Thank you very much as well.

[0:21:50] Voice 8: I know you all have the background of it,

[0:21:53] Voice 8: but I just want to reiterate about the forum coming about from the meetings

[0:21:58] Voice 8: that Adam had regularly with officials in Saanich North and the Islands riding

[0:22:03] Voice 8: where everyone was very cooperative and keen to keep connected

[0:22:08] Voice 8: to work together on the numerous issues in the area.

[0:22:11] Voice 8: And they felt that working together and then coming as one voice

[0:22:17] Voice 8: to work on the issues would be a much stronger way to move things forward when we're in little

[0:22:24] Voice 8: silos and working so hard because we only have so many, I've lost the word there, so many

[0:22:35] Voice 8: little things at our hands. But if we combine them together as a whole, much, much stronger.

[0:22:42] Voice 8: And some of the things that came out of the wonderful meeting last week was putting a real structure to this and it provides the participants then to be really organized and keep everybody on track with information sharing, discussing the issues that come up with ideas how to deal with them, letter writing for everyone to sign.

[0:23:11] Voice 8: again the one voice to go to the different ministries and also this was Jane and I were

[0:23:18] Voice 8: speaking yesterday it brings up the opportunity to connect the group to the Samoans as the issues

[0:23:25] Voice 8: go across borders as well and she very effectively commented how you know it's just the MLA going

[0:23:35] Voice 8: going over to the to the San Juan's or or the trustees it's much stronger when there's a whole

[0:23:41] Voice 8: united a group working together so I would really appreciate the support that we had for this first

[0:23:49] Voice 8: meeting of 2021 the funds allowed us to to have that facilitator who really brought that structure

[0:23:56] Voice 8: to the meeting and it made it very simple for everybody to just focus at the work on hand

[0:24:01] Voice 8: as well as solidifying or continuing on

[0:24:07] Voice 8: in the building of relationships.

[0:24:10] Voice 8: And then the graphic artist that we had was amazing.

[0:24:15] Voice 8: And so the money's put towards her was amazing

[0:24:20] Voice 8: because that can get shared broadly

[0:24:22] Voice 8: across the 20 members or so who will be at.

[0:24:27] Voice 8: So they can share it on websites and Facebook

[0:24:29] Voice 8: and social media and everything.

[0:24:31] Voice 8: everything and it's just a wonderful depiction of a amazing group coming together um the note taker

[0:24:39] Voice 8: also the funding for the note taker so again that even staff we took notes too because we're so used

[0:24:45] Voice 8: to it but having a professional note taker we could then focus on looking at at everyone as a

[0:24:52] Voice 8: whole and and their relationships and and supporting our um me supporting adam and and

[0:24:59] Voice 8: and other staff supporting other people,

[0:25:01] Voice 8: we could focus on our bosses

[0:25:05] Voice 8: and the work that they were doing in the meeting.

[0:25:08] Voice 8: So altogether, it was just a wonderful supportive effort

[0:25:14] Voice 8: and we really appreciated it.

[0:25:19] Voice 8: Plus all the work that Gillian did with support was amazing.

[0:25:24] Voice 8: So this additional funding will help ensure

[0:25:27] Voice 8: that we come up with a model going forward from others to work from particularly that you know

[0:25:35] Voice 8: someday adam's not going to be the mla and elizabeth's not going to be the mp and the

[0:25:39] Voice 8: trustees are going to change so this creates a real structure going forward for this to be

[0:25:45] Voice 8: continued uh into the future thank you and

[0:25:50] Voice 6: i think we have the house on forum to to look to as an

[0:25:53] Voice 6: example of a working entity. I think those were the main points that we wanted to make. I don't

[0:26:03] Voice 6: know if you have questions or.

[0:26:06] Voice 15: All right. Trustee McGonaghy.

[0:26:09] Trustee McConchie: Thanks very much for Trustee Wolverton

[0:26:12] Trustee McConchie: and thank you very much Laura for coming and speaking today. I think it's a great idea to

[0:26:17] Trustee McConchie: have a political lobbying group like this. It is frustrating to bang our heads against the wall

[0:26:21] Trustee McConchie: and not have any results from the the uh pretty inept ndp government right now um environmentally

[0:26:28] Trustee McConchie: speaking at least my question is is uh why is the trust paying paying for this position like why are

[0:26:35] Trustee McConchie: we like basically the because what happened right as you probably know is like the the trust used

[0:26:39] Trustee McConchie: to be funded by the province and then that stopped under the liberal government so now what's well

[0:26:44] Trustee McConchie: they give us some money but it's not what it used to be and so now um what's happening is we're

[0:26:50] Trustee McConchie: asking prop basically asking property taxpayers to pay for this organization to have a secretariat

[0:26:55] Trustee McConchie: right so my question is is why doesn't the mla pay for it or why doesn't our mp pay for it don't

[0:27:01] Trustee McConchie: you guys have like way more coin than us is like i'm i'm i'm not sure about like the justification

[0:27:07] Trustee McConchie: of the reasoning why uh the trust uh has to pay for this position well

[0:27:13] Voice 6: i think um i mean i i don't

[0:27:15] Voice 6: think those offices have a lot of funding but I also believe that this we're looking at this next

[0:27:22] Voice 6: year as our sort of formative time and then what I would envisage is after that that the

[0:27:30] Voice 6: responsibilities would be divided among the three entities that trust the MLA's office and the MP's

[0:27:37] Voice 6: office in the sense of hosting putting together the agendas and and those kinds of things but

[0:27:43] Voice 6: But I'm not sure how sound, I know that we continue to support how sound with a small amount.

[0:27:54] Voice 6: And I think that that just provides some of the support for it to go to continue on.

[0:28:03] Voice 6: I mean, these are not large sums of money in the scheme of things.

[0:28:08] Voice 8: And yes, I don't believe there is any funding for such as this.

[0:28:13] Voice 8: but there was certainly a large amount of support in kind from both federal office and

[0:28:18] Voice 8: the provincial office. So the time that I spent on this was huge since January. And also with

[0:28:29] Voice 8: Elizabeth May's office with Alexa and coordinating and certainly they have offered more support in

[0:28:37] Voice 8: in the future, uh, as well, as well as the first nations, um, and, um, yeah, in our,

[0:28:44] Voice 8: in our office going forward. So I'm still, uh, working on it, uh, daily. And, um, so that

[0:28:51] Voice 8: support is, is there, uh, continually, so not just for the meetings. Yeah.

[0:28:57] Voice 8: No,

[0:28:57] Trustee McConchie: I agree. And I appreciate all the work that you're doing. I I'm just not, I'm still kind of

[0:29:00] Trustee McConchie: confused. So are you guys out of money? Like you've been working on it so far. So are you

[0:29:04] Trustee McConchie: running out of money and so now you need this amount of money to help continue the work because

[0:29:10] Trustee McConchie: you need to focus in other areas i'm i'm not quite sure where

[0:29:14] Voice 6: the funding would uh pay for a

[0:29:17] Voice 6: facilitator for this year to have some facilitated meetings yeah

[0:29:26] Voice 8: and if and and also a professional

[0:29:29] Voice 8: note taker again to get the real structure in place so going forward we wouldn't need

[0:29:33] Voice 8: need funding. Again, it's just to ensure that we come up with a sustainable delivery model,

[0:29:41] Voice 8: if you will, that then can be passed on to the next, say, next year. So we have it in place,

[0:29:50] Voice 8: and it's really strong because there'd be nothing worse than putting all this work and then not

[0:29:54] Voice 8: not having our act together, everyone collectively.

[0:30:00] Voice 8: dropping so we want to ensure that there is this this structure going going forward

[0:30:07] Voice 8: again though as far as funding from the province i'm sure mla olsen would have

[0:30:15] Voice 8: come up with that it was suggested to him about this because of this new program and

[0:30:21] Voice 8: And the intent of it to work with groups who are working together collaborating for for a better,

[0:30:31] Voice 15: better.

[0:30:33] Voice 15: I'm going to pause this off for a second. I just want to do a check on time. Robert?

[0:30:39] Voice 22: Yes, we have reached 10 minutes. I

[0:30:42] Voice 22: had my hand up.

[0:30:43] Voice 15: Sorry about that. I was not quite catching you. So Trustee Langer, if I can ask if you can go ahead and ask one last question, we'll just make the question brief and any responses brief.

[0:30:52] Voice 13: Yeah, yeah, I think basically that you could possibly argue that the money for this comes out of the $180,000 pittance we get from government for the trust operations.

[0:31:03] Voice 13: And maybe we need to argue that that should be an increase to account for this kind of event so that all taxpayers pay for it.

[0:31:12] Voice 13: right

[0:31:13] Voice 15: thank you um i'm gonna thank you very much for your delegation and um we will move you back

[0:31:19] Voice 15: over to the side and we'll take the next delegation thank you for being here thank

[0:31:24] Voice 8: you very much for

[0:31:24] Voice 8: the opportunity thank

[0:31:25] Voice 15: you all right so we have bain sound lambert channel ecosystem forum um

[0:31:32] Voice 15: daniel arbor and uh dory woodward uh

[0:31:37] Voice 9: chair morrison if i might jump in for a moment

[0:31:40] Voice 9: Yeah, it's Director Freider here. I'm just wanting to update with advice from Carmen who suggests that if trustees do feel that they have a conflict, she suggests that you actually log out of the meeting for both the presentation and the voting discussions.

[0:31:54] Voice 9: If you wish to do that, you can let us know here and Delaney has volunteered to phone you when the item is over, the delegation is over, or the vote's over, to ask you to come back into the meeting. So you'd have to log out and then log back in.

[0:32:08] Voice 9: Thank you.

[0:32:09] Voice 15: Okay. Trustee Critchley, is this the one that you were concerned about?

[0:32:15] Trustee Critchley: It is, yes. And you know, I think that, Chair Morrison, I think you had actually the proper

[0:32:23] Trustee Critchley: answer to this, in that the person refusing should just turn off their video and take no part,

[0:32:31] Trustee Critchley: and of course, be muted. Because I think that's the same effect as leaving the room. The object

[0:32:39] Trustee Critchley: of that idea is to not influence, as you said,

[0:32:43] Trustee Critchley: by any gesture or so forth,

[0:32:47] Trustee Critchley: the people that are going to be voting on it.

[0:32:51] Trustee Critchley: So

[0:32:51] Voice 15: I'm

[0:32:53] Trustee Critchley: really, it's cumbersome.

[0:32:55] Voice 15: Yeah.

[0:32:55] Voice 15: And so Claire, I'm wondering,

[0:32:57] Voice 15: and I understand our legislative advice.

[0:33:00] Voice 15: One of the ways to leave the room to be public

[0:33:02] Voice 15: would be move somebody to an attendee status.

[0:33:05] Voice 15: Is that like an interim situation?

[0:33:07] Voice 15: situation for the technology challenges we face or is it the advice is to just leave the room like

[0:33:13] Voice 15: to shut off so

[0:33:14] Voice 9: i would say that is the advice again with this conflict of interest it is up to

[0:33:17] Voice 9: each trustee to determine for themselves the best course of action so i just wanted to relay the

[0:33:22] Voice 9: most the updated advice from carmen and then it's up to each trustee i would have to ask robert as

[0:33:26] Voice 9: to the technical um piece around moving people to attendees or not uh

[0:33:33] Voice 22: quorum is six for this group

[0:33:36] Voice 22: and we have all 11 people here so one person leaving has no impact on meeting quorum but if

[0:33:44] Voice 15: we move trustee critchley over to the attendees instead of panelists so he's not in the sort of

[0:33:50] Voice 15: voting circle is that possible is that something trustee critchley would like go for or there

[0:33:58] Voice 15: were in this in between ground because we're in a technical space you can't just like walk out the

[0:34:02] Voice 15: room and listen to the meeting so um but there is technical reconnection challenges that we're

[0:34:07] Voice 15: facing so um yeah so the question is can you move trustee critchley to the attendees list

[0:34:12] Voice 15: and is trustee critchley okay with that as a choice i

[0:34:17] Voice 22: can move into an attendee list and yes

[0:34:21] Voice 22: good

[0:34:21] Voice 15: okay let's go ahead and do that as an interim measure in this virtual world and we're going to

[0:34:27] Voice 15: he is leaving the meeting as a participant as a voting participant at the moment thank you

[0:34:37] Voice 15: you all right Danielle good

[0:34:42] Voice 2: morning and thanks for having me as a delegation I believe I'm joined

[0:34:47] Voice 2: with by Dory Woodward she may be on the phone so I don't know if she's able to log in as a

[0:34:52] Voice 2: panelist or not we'll find out later so my name is Danielle Arbor I'm the Comox Valley Regional

[0:34:59] Voice 2: District Area Director for Area A which includes Bainsound, Hornby and Denman Islands so it's a

[0:35:07] Voice 2: pleasure to join you today. I'm also going to present on the Bains Sound Ecosystem Forum and

[0:35:15] Voice 2: our requests for continued support from the Islands Trust. And in background, I'm also the

[0:35:20] Voice 2: AVICC representative to DFO on the Shellfish Advisory Management Committee for the coast.

[0:35:30] Voice 2: So less a familiarity, the Bains Sound Ecosystem Forum is a bit of a baby of the Islands Trust

[0:35:37] Voice 2: trust and the World Wildlife Fund as well as contributing a lot.

[0:35:42] Voice 2: The regional district is, although I have participated in some of the forums, we've

[0:35:47] Voice 2: now in the last year, thanks to your support, created a little executive for our network

[0:35:53] Voice 2: and that includes Dori Woodward, who's on the phone, and she's the president of the

[0:35:57] Voice 2: Association of Denman Island Marine Stewards, who are really reputed for their initiatives

[0:36:04] Voice 2: around trying to clean up around plastic issues

[0:36:06] Voice 2: and other environmental issues around Bains Sound.

[0:36:11] Voice 2: We've really emerged and grown as a multi-stakeholder group.

[0:36:16] Voice 2: Our treasurer is Jim Russell.

[0:36:17] Voice 2: He's the executive director

[0:36:19] Voice 2: of the BC Shellfish Growers Association.

[0:36:23] Voice 2: On the executive, we also have Carl Burleworth

[0:36:25] Voice 2: who's the executive director of the Deep Bay Marine Station

[0:36:30] Voice 2: station which is tied to vancouver allen university we also have a senior scientist from dfo on the

[0:36:36] Voice 2: executive chris pierce and he's he's very knowledgeable in in connecting us with a lot

[0:36:42] Voice 2: of good science and always open to new initiatives for research and the staff support over the past

[0:36:51] Voice 2: year has been fantastic that's jillian michael who you probably all know and she's been totally

[0:36:56] Voice 2: great in helping us navigate and keep that secretarial function going.

[0:37:04] Voice 2: So there's a few achievements that I should start with, because I think it's always good

[0:37:10] Voice 2: for you guys to understand the impact that your dollars have.

[0:37:13] Voice 2: And in the last year, we've developed kind of permanent terms of reference for the membership

[0:37:20] Voice 2: of the forum.

[0:37:22] Voice 2: Or I should mention, of course, we have Comox First Nation and Qualicum First Nations that have attended the ecosystem forum.

[0:37:28] Voice 2: And while I'm actually named co-chair, because in the near future, we expect that we'll probably have a First Nation co-chair join us as well.

[0:37:36] Voice 2: But yeah, we've defined the terms of reference and kind of long-term objectives of the network.

[0:37:42] Voice 2: And that was actually hard work through the pandemic.

[0:37:44] Voice 2: We met regularly and worked on those.

[0:37:47] Voice 2: It was very much a working group.

[0:37:48] Voice 2: At the same time, the WWF left us with a fantastic governance report around all the different agencies that have an impact and have decision-making authority around Bains Sound.

[0:38:01] Voice 2: So we now have a bit of a mosaic and roadmap around all the different interests.

[0:38:05] Voice 2: And a big purpose of our group is how do we coordinate over time and build some strategies for coordination between all these different agencies in order to preserve the health of Bains Sound and Lambert Channel.

[0:38:19] Voice 2: which is between Hornby and Denman we also have an alternative practices group and they're making

[0:38:26] Voice 2: amazing progress they're looking at so so we have industry representative environmental

[0:38:32] Voice 2: environmental representatives and they're looking at at ways to move away from plastic use as well

[0:38:38] Voice 2: there's actually a pilot project that's ongoing right now in in the part of Bainsound so there

[0:38:44] Voice 2: there's actually action on the ground other than the fantastic networking and

[0:38:48] Voice 2: exchange of ideas that's happening. So, so for the next year,

[0:38:53] Voice 2: I think our request is for 2,500,

[0:38:55] Voice 2: which will help us with the facilitation for we're planning two forums in the

[0:39:00] Voice 2: fiscal year. One will be online later in May.

[0:39:04] Voice 2: And depending on what happens with COVID, we're hoping if, you know,

[0:39:09] Voice 2: if we get into December, January, February, it's, it's, it's like you guys,

[0:39:12] Voice 2: right we don't really know but we have the thought it would be nice at some point to get people back

[0:39:17] Voice 2: in the same room because there's there's a lot of value in that but we'll see how how that one goes

[0:39:22] Voice 2: and of course we appreciate the continued support of jillian and and it's interesting for me today

[0:39:28] Voice 2: to see the other initiatives that are before you because i think they're quite similar to what

[0:39:32] Voice 2: we're doing there was a question from trustee mcconchie i caught at the last delegation and

[0:39:37] Voice 2: around the funding so you know i'm also we're also approaching the regional district so that

[0:39:42] Voice 2: they can partner fund uh to support this and i'm hopeful that our committee is going to support it

[0:39:47] Voice 2: and in the larger picture um i was also the uh the vicc rep on on the area-based management for

[0:39:55] Voice 2: marine issues that this was a dfo minister's initiative and we know dfo is looking at

[0:40:00] Voice 2: supporting initiative in the future around area-based management and i know the staff

[0:40:06] Voice 2: as pitch for funding um i i haven't heard yet if they are successful for 2021 but there is a trend

[0:40:13] Voice 2: i think for supporting uh tables such as the ones that are before you today so that's definitely

[0:40:19] Voice 2: something that's on on my radar in our group's radar so anyways i'll leave it at that i don't

[0:40:25] Voice 2: know if i'm getting close to 10 minutes but but i don't know if dory can join us she may be able to

[0:40:29] Voice 2: to add oh yes she's there so

[0:40:31] Voice 15: dory's there okay

[0:40:33] Voice 2: so dory if missed anything feel free to chip in

[0:40:36] Voice 2: and then we'll turn it over okay

[0:40:38] Voice 21: um i don't have a whole lot to add i think that um what i've seen

[0:40:45] Voice 21: over the you know years the three years now coming on three years is that um there have been

[0:40:51] Voice 21: just so many different new interactions and partnerships and projects that have come out of

[0:40:59] Voice 21: of the kind of conversations and finding what we have in common

[0:41:04] Voice 21: and finding out what we need to know in order to move forward

[0:41:08] Voice 21: and make something new and better happen.

[0:41:10] Voice 21: And so I just see that the Islands Trust is, in essence,

[0:41:18] Voice 21: fulfilling its mandate of preserve and protect and promoting coordination

[0:41:23] Voice 21: and all those things and amplifying your own, you know, best practices by helping us to come together and work on these issues.

[0:41:37] Voice 21: And, you know, our purpose is closely aligned with what the Islands of Trust purpose is.

[0:41:45] Voice 21: And so we are doing on the ground a lot of what you would wish to see flourish.

[0:41:54] Voice 15: That's

[0:41:55] Voice 21: all I have to say.

[0:41:56] Voice 21: thank

[0:41:56] Voice 15: you so much for your presentation um trustees does any trustee have a question

[0:42:02] Voice 15: for part for delhi all right maybe just a comment as as we um thank you for for being here today

[0:42:16] Voice 15: and move you back over i really do appreciate this type of work where we're trying to figure

[0:42:21] Voice 15: out the implementation and coordination efforts um in in these like localized contexts it's

[0:42:27] Voice 15: really terrific so thank you very much for that and thank you for coming today

[0:42:31] Voice 15: Okay thank you.

[0:42:33] Voice 15: Right and if we can um have uh trustee Critchley moved back over um our next

[0:42:43] Voice 15: delegation it will be the Coastal Douglas for Conservation Partnership Kelly Chapman and Daryl

[0:42:52] Voice 15: McConkie.

[0:43:04] Voice 7: Hi sorry I lost you there for a second. No worries okay go ahead. Yeah we're looking is

[0:43:11] Voice 7: Darren McConkey on? He's going

[0:43:14] Voice 28: to be heading this up. I just started my video. Good morning.

[0:43:18] Voice 28: Good morning.

[0:43:20] Voice 28: Well thanks everybody for taking the time and Kelly and I are going to

[0:43:27] Voice 28: tag team this. I think I'd like to leave some time for questions. Last year when I

[0:43:32] Voice 28: spoke to you folks there was a lot of good questions and so I hope that that happens

[0:43:38] Voice 28: again this morning um maybe just start off with a quick recap of what the partnership was up to

[0:43:43] Voice 28: this past year and then describe the uh you know in a nutshell our plans for the coming year and

[0:43:49] Voice 28: how this funding would help us deliver on those objectives so this past year was was a really

[0:43:55] Voice 28: successful one for us um partly because we were able to get kelly on board as our partnership

[0:44:00] Voice 28: coordinator um the funding where the partnership received came from a variety of places including

[0:44:07] Voice 28: including a small dollar amount from you folks,

[0:44:09] Voice 28: which was appreciated.

[0:44:10] Voice 28: But the federal government, the provincial government,

[0:44:13] Voice 28: and some of our other members

[0:44:15] Voice 28: like the Nature Conservancy of Canada and the Nature Trust,

[0:44:18] Voice 28: and then a lot of in-kind support from our members as well.

[0:44:23] Voice 28: So combined, all those dollars allowed us

[0:44:28] Voice 28: to succeed on a number of fronts.

[0:44:30] Voice 28: This year was a big focus on supporting local governments

[0:44:34] Voice 28: across the partnership area we made a lot of progress and and as some of these projects

[0:44:41] Voice 28: proceeded through some you know advice from Kelly and some recommendations we we were able to

[0:44:49] Voice 28: find additional funds to really help more effective delivery and I'll talk about some

[0:44:55] Voice 28: of those examples. We spent a significant amount of dollars trying to support local governments on

[0:45:05] Voice 28: a number of fronts. We operated and hosted some webinars related to the establishment of regional

[0:45:11] Voice 28: and local conservation funds. Again, those efforts were supplemented from some additional funds and

[0:45:17] Voice 28: recommendations from Kelly along the way. That work is still ongoing. We're trying to, again,

[0:45:24] Voice 28: reach out to local governments and help facilitate the implementation of local

[0:45:30] Voice 28: government conservation planning tools. We are linked in strongly with the

[0:45:36] Voice 28: Provincial Species and Ecosystems at Risk local government working group

[0:45:39] Voice 28: which is you know jointly hosted by you know some of our webinars. We've had

[0:45:45] Voice 28: ongoing three pilots with some local governments Cowichan Valley Regional

[0:45:49] Voice 28: District, Municipality North Cowichan and City of Courtenay to support their

[0:45:53] Voice 28: ongoing official community plan reviews and support their work. Again, through some initial

[0:46:00] Voice 28: discussions with those local governments, we ended up finding some additional financial support to

[0:46:06] Voice 28: hire a GIS mapping specialist to meet some of their needs and help put together some products

[0:46:12] Voice 28: for them. We've been in discussions with the folks at the Ministry of Environment Climate

[0:46:19] Voice 28: climate action secretariat and are really interested in digging into the the current draft policy for

[0:46:25] Voice 28: forest carbon offsets that the province has just released and and hoping to you know we see some

[0:46:31] Voice 28: opportunity there in terms of you know using carbon for conservation and stewardship goals

[0:46:37] Voice 28: we we through the partnership we provided some you know opportunities to access some of the

[0:46:44] Voice 28: short-term like COVID economic stimulus funding that came through and that got a couple projects

[0:46:49] Voice 28: going in your area including some wetland restoration work and some you know other

[0:46:55] Voice 28: Gary Oak ecosystem restoration work again the network is is good for making opportunities

[0:47:01] Voice 28: known for example trying to steer some of the invasive species crews that the council's got

[0:47:06] Voice 28: going to get some work done in the Gulf Islands as well the partnership has an ongoing you know

[0:47:14] Voice 28: priority to continue to strengthen relationships with First Nations where we've met with a couple

[0:47:19] Voice 28: of First Nations directly, for example, Cowichan Tribes to discuss opportunities for species at

[0:47:25] Voice 28: risk work. We're directly supporting and have some of our members who are working with Indigenous

[0:47:33] Voice 28: Nations, for example, on the establishment of Indigenous protected areas. So that continues

[0:47:38] Voice 28: continues to be a focus for the partnership.

[0:47:41] Voice 28: And then the funding that we get for facilitation

[0:47:44] Voice 28: and the secretariat services really then allows us

[0:47:47] Voice 28: to spend more time on projects

[0:47:50] Voice 28: that are supporting our members.

[0:47:52] Voice 28: We're trying to continue to link in

[0:47:54] Voice 28: with some of the forest protection work

[0:47:55] Voice 28: that's going on on Salt Spring, for example.

[0:47:58] Voice 28: So there's a lot happening.

[0:48:00] Voice 28: We've got some funding hopefully in the works coming again,

[0:48:05] Voice 28: this coming fiscal from the federal government

[0:48:07] Voice 28: We'll be requesting more dollars from our members.

[0:48:12] Voice 28: We'll plan to apply for additional grants from the Real Estate Foundation of BC.

[0:48:16] Voice 28: And so we really need contributions, both, you know, in-kind work as well as financial

[0:48:23] Voice 28: for the partnership to succeed.

[0:48:27] Voice 28: So anyways, I'll leave it at that.

[0:48:30] Voice 28: Kelly, any thoughts on, I mean, your experience with the partnership this previous year or

[0:48:36] Voice 28: anything you'd like to say?

[0:48:41] Voice 28: You're muted,

[0:48:42] Voice 7: Kelly. Sorry. Yeah, in terms of moving forward, building on top of the projects Darren discussed, we are looking at applying for funds through the nature smart climate and conservation solutions fund and looking at ways of integrating

[0:49:02] Voice 7: integrating conservation with climate change mitigation and adaptation as well as municipal natural asset evaluation, and also ways of bringing in First Nations management and values into mapping and basically what integrating that with the conservation values

[0:49:19] Voice 7: we're identifying in the process so that's just what I wanted to add.

[0:49:27] Voice 15: All right, and is Catherine part of the delegation as well. Did you want to add anything.

[0:49:31] Voice 15: I

[0:49:33] Voice 27: am just here to answer questions okay

[0:49:35] Voice 15: great any questions trustees uh Dan uh trustee Rogers

[0:49:43] Voice 15: just

[0:49:43] Trustee Rogers: a quick question does the conservancy uh contribute anything financially to the

[0:49:49] Trustee Rogers: partnership we

[0:49:52] Voice 27: don't contribute directly no um we have done some uh matching funds to augment a

[0:49:58] Voice 27: project like a mapping project in the past but but not this past fiscal year other questions

[0:50:08] Voice 15: Thank you.

[0:50:12] Trustee Critchley: I'm just wondering, what is the overall budget for your organization for this fiscal?

[0:50:20] Voice 28: The previous fiscal or the one coming?

[0:50:26] Trustee Critchley: The one for which you would want these funds to be applied. So I guess it's the upcoming one, is it?

[0:50:35] Voice 28: Kelly, I mean, well, good question. Depends on our success in applying for the grants we're

[0:50:44] Voice 28: discussing. I would anticipate we'd be looking at probably somewhere in the neighborhood of

[0:50:52] Voice 28: $60,000, $70,000 if we're lucky for cash from all of our members, which would include

[0:50:59] Voice 28: this request. The grant then for the Nature Smart is up to $100,000, requires some match for that.

[0:51:10] Voice 28: And a Real Estate Foundation grant, which we'd be applying for in May, doesn't have a dollar

[0:51:17] Voice 28: amount assigned because the project's not there. So we're probably, Kelly, any ideas or could you

[0:51:24] Voice 28: refine those numbers?

[0:51:25] Voice 7: Yeah, I mean, I think we're probably looking at what you said in the

[0:51:29] Voice 7: range of 50 to 70,000 for core funding for coordinator depending on what we secure whether

[0:51:36] Voice 7: we get a full or part-time person in place for coordination funding and then additional project

[0:51:41] Voice 7: funding for mapping projects workshops webinars etc that could be upwards of another 70,000

[0:51:48] Voice 7: 70 to 100,000 depending on how successful we are in our grant applications recognizing that we need

[0:51:55] Voice 7: to get matching funds for these big applications we're putting forward right

[0:52:01] Voice 15: any further questions

[0:52:07] Voice 15: all right uh trustee fenton did you have a question yeah

[0:52:12] Trustee Fenton: just quickly just trying to help

[0:52:14] Trustee Fenton: me understand how the um where islands or trust is not a granting organization so how are you how

[0:52:23] Trustee Fenton: How are the funds from Islands Trust being used?

[0:52:26] Trustee Fenton: Is it just coordination or support otherwise?

[0:52:32] Trustee Fenton: What does that look like?

[0:52:35] Voice 7: The funds, like for example, this last fiscal,

[0:52:38] Voice 7: basically mainly for coordination.

[0:52:40] Voice 7: So meetings, writing up minutes,

[0:52:46] Voice 7: yeah, largely coordination and meetings.

[0:52:49] Voice 7: And as well, one of the things that we do need to do next fiscal

[0:52:52] Voice 7: goal is uh update and revise our website uh because it's getting pretty old so that i think

[0:52:59] Voice 7: my understanding is that's uh website maintenance and stuff is also part of the secretary of funding

[0:53:05] Voice 7: so yeah

[0:53:07] Voice 28: kelly coordinates the the partnership uh as a whole in the steering committee as well as

[0:53:11] Voice 28: we have a securement working group as well the land securement working group so those are the

[0:53:15] Voice 28: two main um sort of bodies that she organizes all the meetings for and and so that's that's

[0:53:21] Voice 28: the main part of the funding will go towards that in alignment with the Secretariat Service Policy.

[0:53:28] Voice 15: Thank you. Okay, well thank you very much for being here today and we will go ahead and move

[0:53:36] Voice 15: you back over and then I think we have Ruth Simmons from the Howe Sound Community Forum

[0:53:43] Voice 15: Forum and Ocean Watch Action Committee, that's most of them, so if Ruth can be moved over.

[0:53:52] Voice 15: So thank you very much to those who were present from the Coastal Douglas Fir Conservation

[0:53:58] Voice 15: Partnership. And I think Catherine Martel also needs to be moved back. Thank you. All

[0:54:07] Voice 15: right, Ruth,

[0:54:09] Voice 14: go ahead.

[0:54:10] Voice 14: Hi. Yeah, thanks for having me and appreciate very much the support that House Am Forum received from Islands Trust this past year.

[0:54:26] Voice 14: I did want, I also want to say that I appreciate the work that other groups are doing and I've had some conversations with representatives from the other groups in the past.

[0:54:37] Voice 14: So I think the more that these types of forums are supported and encouraged, then they're definitely

[0:54:46] Voice 14: supporting the Islands Trust mandate. I can speak for that. So I'm calling from Chichura-Cuilcum

[0:54:54] Voice 14: unceded territory of the Squamish Nation here in Housound, Akatsum-Housound,

[0:54:59] Voice 14: and I'm actually the lead of the Akatsum-Housound Biosphere Region Initiative and we're

[0:55:06] Voice 14: excited to be receiving news from Paris very soon about our UNESCO nomination and hopefully

[0:55:14] Voice 14: a successful designation of Akatsuma Sound as Canada's 19th Biosphere Reserve. That is

[0:55:22] Voice 14: the success of this initiative is based on the collection of work that organizations,

[0:55:32] Voice 14: local governments have been doing in this region for many, many years.

[0:55:37] Voice 14: The Howe Sound Community Forum, which was formed 20 years ago, 21 years ago now,

[0:55:44] Voice 14: has really been a base model for collaboration and connection in the Sound

[0:55:51] Voice 14: that has really contributed towards the amazing environmental recovery

[0:55:57] Voice 14: and ongoing fragile recovery of the ecosystems here.

[0:56:01] Voice 14: The House Sound Community Forum itself, I've been coordinating for going on eight years, nine years.

[0:56:10] Voice 14: There's a complete history of the forums available now,

[0:56:15] Voice 14: thanks to the funding help to support administrative costs of getting the history archived.

[0:56:24] Voice 14: all of the materials from the past years are now collated on and archived onto the website

[0:56:34] Voice 14: they're available for public access and they're they're very helpful in being able to reference

[0:56:40] Voice 14: back to consensus that was built at the forums

[0:56:45] Voice 10: over time and seeing next six

[0:56:47] Voice 10: Ruth, you muted yourself by accident, I think.

[0:56:57] Voice 14: Sorry. The administrative, the funding really helped to contribute towards

[0:57:04] Voice 14: advancing sort of some of the administrative work. I think it's really in lieu of really

[0:57:12] Voice 14: needing and requiring any resources from Islands Trust staff.

[0:57:17] Voice 14: Certainly with the forums being virtual this year, they happen in the spring and the fall,

[0:57:25] Voice 14: that's helped to reduce a lot of the coordination costs that go into sourcing out venues and so on.

[0:57:33] Voice 14: So that we expect to be going back to in-person meetings at least once a year.

[0:57:40] Voice 14: I think everybody's finding that the participation over Zoom is very successful because of the reduction in travel.

[0:57:49] Voice 14: travel. My report actually said we had 40 people. In fact, when I look back at the last

[0:57:55] Voice 14: forum in October, we had over 60 people attend. And our next one coming up April 23rd is very

[0:58:02] Voice 14: well subscribed as well. So I'm happy to answer questions, but I will refer you to the website

[0:58:10] Voice 14: where we have all the history and archived information about the forums there. So yeah,

[0:58:19] Voice 14: Yeah, we appreciate ongoing support.

[0:58:22] Voice 14: This is really in part,

[0:58:26] Voice 14: typically the forums are hosted

[0:58:28] Voice 14: by each of the participating members, so local governments.

[0:58:32] Voice 14: So they move around the sound

[0:58:34] Voice 14: and Whistler, Reserved Municipality of Whistler,

[0:58:36] Voice 14: as well as Bowen Island have committed

[0:58:39] Voice 14: to hosting the next two forums

[0:58:40] Voice 14: when we can get back in person.

[0:58:42] Voice 14: So typically they budget up to $3,000 per forum.

[0:58:47] Voice 14: and again that helps to recover costs for the actual event venue costs and catering costs

[0:58:55] Voice 14: the coordination and administration has been mostly in kind our organization is now

[0:59:04] Voice 14: evolving and so we are dependent on various sources of funding to to help reimburse us

[0:59:16] Voice 15: thank you um questions from trustees i have a question since um i know that

[0:59:27] Voice 15: the bain sound and house sounds are some of the older more established secretariats in the space

[0:59:33] Voice 15: um i have a question for the housebound one just in the context of um what like do you think that

[0:59:41] Voice 15: the secretariat services model that you're you're working with right now in house sound is it

[0:59:47] Voice 15: something that will need sort of a perpetual level of funding at this rate or is it something that

[0:59:54] Voice 15: will somehow be self-funding at some point and that's that's not a question

[1:00:00] Voice 15: just trying to understand, knowing that all governments have a stake in being able to

[1:00:06] Voice 15: communicate and coordinate. And yet, like, where does the fact that doesn't sit in any one

[1:00:12] Voice 15: government to do it all. So like, that was, that's an interesting thing for me, you have named that

[1:00:18] Voice 15: you have many different groups supporting and contributing, that's helpful. But is that the

[1:00:23] Voice 15: model of sustainability? Is that all groups contribute a little bit to the pot kind of thing?

[1:00:28] Voice 15: I

[1:00:29] Voice 14: don't know any non-profit organization that isn't dependent on on a variety of sources of

[1:00:35] Voice 14: funding and it's always evolving so I think you know it's just just what we have to do is to keep

[1:00:41] Voice 14: looking at how do we keep generating the financial support from all these variety of sources I don't

[1:00:50] Voice 14: I don't believe it should be dependent on any one government or any one organization so I think the

[1:00:56] Voice 14: biggest expense and biggest risk, but I don't believe that it's going to be a problem going

[1:01:02] Voice 14: forward, is succession. You know, funding is one thing, but having people with a passion and a

[1:01:10] Voice 14: commitment to sustain the work is the bigger challenge. I think, you know, the purpose of

[1:01:20] Voice 14: of the House Sound Biosphere Region Initiative

[1:01:23] Voice 14: is really to help build in that succession,

[1:01:27] Voice 14: as would some of the other organizations

[1:01:29] Voice 14: that you're working with.

[1:01:32] Voice 14: So we know there'll be other champions

[1:01:36] Voice 14: in the future stepping up.

[1:01:38] Voice 14: These days you have to, though,

[1:01:41] Voice 14: there has to be funding to support, to help.

[1:01:47] Voice 14: Yeah, as you know.

[1:01:48] Voice 14: No, thank you. Any other questions for Ruth?

[1:01:54] Voice 14: Can I just comment on a question from Trustee McConnachie about MLA offices providing funding?

[1:02:02] Voice 14: I do remember, because every time we host a forum, we have to be creative with the funding,

[1:02:08] Voice 14: and there was one forum where we didn't have enough funding, so we did ask each member who

[1:02:14] Voice 14: was attending to chip in $20 cash which we would take at the door to help pay for catering costs

[1:02:23] Voice 14: and I do remember our MLA struggling to rationalize the need to have to pay so even $20 cash so I

[1:02:32] Voice 14: but I wouldn't even dream of asking for finance for financial support from their office I think

[1:02:41] Voice 14: that would be very successful yeah

[1:02:44] Voice 15: yeah and the question is whether this type of move by the trust

[1:02:47] Voice 15: could actually you know i think ask for more sustained provincial level funding to match it

[1:02:53] Voice 15: like yeah

[1:02:54] Voice 14: i mean i do i think this is a great beginning to um as a model for other uh local

[1:03:02] Voice 14: governments uh provincial federal governments to also there used to be you know um there was a need

[1:03:10] Voice 14: for these types of forums when they were doing land resource management planning.

[1:03:15] Voice 14: Fisheries and Oceans Canada taps on our shoulder, you know, all the time, taps

[1:03:20] Voice 14: into us now to help bring together stakeholders for various consultations.

[1:03:27] Voice 14: So what, even though the forum, you know, it's twice a year, there are so many

[1:03:33] Voice 14: other forums going on now that I see, you know, multi-stakeholder and it's, you see

[1:03:39] Voice 14: the same faces showing up and so it's good thank you side benefits

[1:03:45] Voice 15: thank you well thank you very

[1:03:47] Voice 15: much for being here today ruth and um we will go ahead and move you back to the attendee side

[1:03:53] Voice 15: thank you all

[1:03:57] Voice 10: right all right so we

[1:04:06] Voice 15: are going to go oh no wait a minute i forgot town hall

[1:04:11] Voice 15: migrated to this point i believe so i think we oh no i have one more rural islands economic forum

[1:04:19] Voice 15: right? Correct.

[1:04:21] Voice 15: Thank you. So if we can have Francine come on over.

[1:04:25] Voice 22: She is present. Go ahead,

[1:04:28] Voice 25: Francine. Good morning, all. I guess I'm the last one. I'm Francine Carlin. I'm the chair of the

[1:04:35] Voice 25: Rural Islands Economic Partnership. Thank you for the opportunity to present our request for

[1:04:40] Voice 25: administrative support for the 2021 Rural Islands Economic Forum. It's scheduled for October 2021.

[1:04:48] Voice 25: We have the first forum, which was launched on November 7th, 2019, on Pender Sayot Island.

[1:04:57] Voice 25: And we were pleased to have over 135 people participating from across the islands.

[1:05:03] Voice 25: And it was the first time an event was held to address the economic challenges being faced by rural island communities, especially in the face of climate change.

[1:05:14] Voice 25: And now we're looking at the this in the context of pandemic recovery. That forum was very successful. Representatives from the Islands Trust were there. Scott Colburn, Ross Hospicefeller, Laura Patrick Lee Middleton, Doug Fenton participated in that forum.

[1:05:34] Voice 25: And it brought together people from across the rural islands, government, local government, federal and regional, as well as stakeholders from every sector, the tourism management sector, the economic sector in terms of entrepreneurial systems development, the food and food producer sector.

[1:05:58] Voice 25: sector, we had representatives from the indigenous communities, and I noted that in the letter

[1:06:04] Voice 25: that we sent to the Secretariat.

[1:06:06] Voice 25: So we're basically asking for consideration for some minimal administrative support to

[1:06:13] Voice 25: help us with the administration of the forum to track and process forum registration information,

[1:06:22] Voice 25: information, follow-up administration on forum presenters, liaising with forum committee members,

[1:06:29] Voice 25: et cetera. The forum is managed by the Rural Islands Economic Partnership. Its board is

[1:06:36] Voice 25: representative of islands across BC, rural islands across BC. And we're excited about the initiative

[1:06:44] Voice 25: that is a key component of our work to highlight the economic challenges and also

[1:06:51] Voice 25: So the resilience of the rural islands of BC.

[1:06:55] Voice 25: So that's all I really have to say.

[1:06:58] Voice 25: I think the letter was very clear.

[1:06:59] Voice 25: And if you have any questions,

[1:07:00] Voice 25: I'll be happy to address them.

[1:07:05] Voice 15: Questions.

[1:07:10] Voice 15: Trustee McConnachie and then Trustee Peterson.

[1:07:13] Trustee McConchie: Thanks for the presentation, Francine.

[1:07:15] Voice 15: Sure.

[1:07:16] Trustee McConchie: Yeah, just a couple of clarifications.

[1:07:18] Trustee McConchie: It's not called Sayout Island.

[1:07:20] Trustee McConchie: Like Sayout is a village in the Saanich Peninsula.

[1:07:22] Trustee McConchie: insula for that's the wasanic it's actually called stayus but that's what a side point um i'm just

[1:07:28] Trustee McConchie: wondering how does uh economic development fit within the preserve and protect mandate of the

[1:07:34] Trustee McConchie: island's trust in your opinion it's

[1:07:37] Voice 25: community economic development ben and it has to do with

[1:07:40] Voice 25: succession as a previous um speaker talked about they need to have uh people to live and work on

[1:07:46] Voice 25: these islands so that they continue to have a livelihood that enables them to to sustain the

[1:07:52] Voice 25: unique rural cultures that we have here and it's an economic capacity building making sure we have

[1:07:58] Voice 25: year-round employment year-round income for these small businesses and solo entrepreneurs that live

[1:08:03] Voice 25: and work here our islands are are a economic and social asset as you well know and having a sense

[1:08:11] Voice 25: of of of sustainability around how we live and work together is critical so it's not looking at

[1:08:18] Voice 25: at bringing clearly a casino or a Walmart to the islands.

[1:08:22] Voice 25: It's about ensuring that the rural nature

[1:08:25] Voice 25: of our economies are sustained.

[1:08:28] Voice 25: And that means everything from local artisans

[1:08:30] Voice 25: to food and beverage producers

[1:08:32] Voice 25: to health and wellness providers

[1:08:34] Voice 25: who live and work on these islands

[1:08:36] Voice 25: and to give them an opportunity to sustain

[1:08:39] Voice 25: the nature of these cultures and why we come to live here.

[1:08:43] Voice 25: yeah

[1:08:44] Trustee McConchie: so um can i just follow up yeah yeah and i you the group your works group uh your

[1:08:52] Trustee McConchie: your works group your group's work is is uh very valued and of course islanders and

[1:08:57] Trustee McConchie: the survival of the islanders during this very challenging time is critical to

[1:09:02] Trustee McConchie: our community but what i'm wondering is mainly a jurisdictional issue it's nothing uh about the

[1:09:09] Trustee McConchie: and the desires of your group.

[1:09:11] Trustee McConchie: It's mainly, I'm curious to know why the CRD,

[1:09:14] Trustee McConchie: why this wouldn't be more of a capital regional district

[1:09:16] Trustee McConchie: or regional district ask,

[1:09:20] Trustee McConchie: like why would you not go to the CRD?

[1:09:22] Trustee McConchie: That seems to be more logical government organization.

[1:09:24] Trustee McConchie: Well,

[1:09:25] Voice 25: we're going to a number of sources for support.

[1:09:27] Voice 25: CRD is one of them.

[1:09:29] Voice 25: The economic commissions

[1:09:30] Voice 25: from both the Southern Gulf Islands,

[1:09:32] Voice 25: from Gabriela to Salt Spring to Quadra,

[1:09:37] Voice 25: Quadra, their economic development and chambers of commerce are contributing to the funding of

[1:09:43] Voice 25: the forum and have done so in the past. So, and the fact that island trustees participated, I know

[1:09:51] Voice 25: Doug and Laura and Lee and Russ and Scott were very impressed with the engagement of people

[1:09:56] Voice 25: across the forum. And so it is a collaborative initiative. We're going to government at the

[1:10:02] Voice 25: the federal, regional, and local level.

[1:10:05] Voice 25: So I heard about this opportunity through the program committee, and I thought, well,

[1:10:09] Voice 25: it's an in-kind opportunity.

[1:10:11] Voice 25: We could always use some support.

[1:10:13] Voice 25: This is not something, at this point, our society is just a year old.

[1:10:17] Voice 25: It was formed out of the forum and our key initiatives, everything from Island Comeback,

[1:10:24] Voice 25: which I'm sure you're aware of, and also we're launching a shared business services

[1:10:28] Voice 25: services initiatives called Rising Tide, which is offering cost-effective recovery services for

[1:10:34] Voice 25: Islanders. So our purpose is to join, not be separate. We're trying to bring all the silos

[1:10:40] Voice 25: together and accessing the funding sources that should be helping us. And the Islands Trust,

[1:10:49] Voice 25: it seems to be a logical place for in-kind support. We're not asking for money. We're

[1:10:54] Voice 25: asking for some in-kind support for administrative efforts. So I hope that answers your question.

[1:11:00] Voice 15: Thank you and I'll go to Trustee Peterson.

[1:11:05] Voice 4: Yeah thank you Francine. You may have answered

[1:11:08] Voice 4: my question in general because I was going to ask if there was a dollar amount.

[1:11:13] Voice 4: So you're asking for in-kind support. I'm assuming that it for us looks like staff time

[1:11:23] Voice 4: and just in terms of sort of trying to get a handle on this like what this means you know

[1:11:31] Voice 4: for our organization how we're how we're going to be aiding you at this point I mean I did look at

[1:11:40] Voice 4: your your requests on the page two of your letter but I just I'm finding and maybe staff can help

[1:11:49] Voice 4: out to help us quantify what that looks like well

[1:11:52] Voice 25: trustee peterson let me interject i was

[1:11:55] Voice 25: when i applied for this i was informed that this was not a grant that it was in-kind services

[1:12:00] Voice 25: so we did not put a budget number so i am as in the dark as you are okay

[1:12:08] Voice 4: yeah it's just um i mean

[1:12:10] Voice 4: some of the other groups have sort of delineated what they they thought it would cost you know to

[1:12:16] Voice 4: to provide the type of support that they're asking for.

[1:12:19] Voice 4: So it's, well,

[1:12:20] Voice 25: you know, it's-

[1:12:21] Voice 25: I'm going to pause

[1:12:22] Voice 15: for a second

[1:12:23] Voice 15: and just have Director Frater.

[1:12:25] Voice 15: Is there anything that you'd like to add here?

[1:12:29] Voice 9: So, yes, so we can, the way in which we offer support

[1:12:31] Voice 9: because this is not a grant

[1:12:33] Voice 9: is that we either provide a contract

[1:12:35] Voice 9: where we contract administrative support

[1:12:38] Voice 9: through either the, you know,

[1:12:39] Voice 9: for example, we contracted Ruth Simons

[1:12:41] Voice 9: to offer the support for the household farm.

[1:12:43] Voice 9: We could contract Francine in the same way

[1:12:46] Voice 9: or we can offer the program coordinator so Jillian's positions time to take on some of

[1:12:51] Voice 9: those administrative duties so whether it was doing conference registration or building a

[1:12:56] Voice 9: database or formatting letters something to that effect could be done in-house as well

[1:13:01] Voice 9: so we noted in the request for decision that you have that there were about 140 hours is my estimate

[1:13:07] Voice 9: again we it's up to you really how much of staff time you wish to allocate available in total I

[1:13:13] Voice 9: I estimate after contract administration,

[1:13:15] Voice 9: there's probably 70 hours left to allocate.

[1:13:17] Voice 9: Again, you could increase that slightly if needed,

[1:13:20] Voice 9: but that's where we're at right now.

[1:13:22] Voice 9: So you can provide either financial support

[1:13:24] Voice 9: or in-kind support or a mix to any group.

[1:13:28] Voice 15: Okay, thank you.

[1:13:30] Voice 15: We have about, sorry, I'm trying to keep my timer here.

[1:13:35] Voice 15: It keeps going off for me.

[1:13:36] Voice 15: We have another minute.

[1:13:37] Voice 15: Is there any last thought you'd like to ask, Anthony?

[1:13:40] Voice 15: Oh, wait a minute, hold on.

[1:13:41] Voice 15: There's one more question, two more questions.

[1:13:43] Voice 15: let's let's get those questions on the table if I can have you both ask your questions and then

[1:13:46] Voice 15: have Francine respond so go ahead Doug.

[1:13:50] Trustee Fenton: Francine yeah thank you for your um comments today and

[1:13:54] Trustee Fenton: you're considering this as an opportunity um I'm constantly I too tugged with the whole notion of

[1:14:01] Trustee Fenton: economics development in uh Gulf Islands but the reality is we're living here and unless we get

[1:14:07] Trustee Fenton: rid of humans and start to actually look after the environment through other means without human

[1:14:13] Trustee Fenton: human presence. The bottom line is we're here. So we have to find ways to generate economies

[1:14:20] Trustee Fenton: and of scale to the point where we can actually survive and live.

[1:14:26] Voice 15: Doug, if I can just ask for questions right now, as opposed to debate on the topic,

[1:14:31] Voice 15: and we'll come back to this.

[1:14:32] Trustee Fenton: Yeah, I'm not debating yet. I'm just sort of setting the

[1:14:34] Trustee Fenton: context. So the whole piece of this question is, we want to make sure, and my question to you is,

[1:14:41] Trustee Fenton: are you you know your continued efforts as we've discussed in previous meetings for circular and

[1:14:49] Trustee Fenton: green economies so that that's what you're looking at as you've mentioned a walmart per se but this

[1:14:55] Trustee Fenton: is still focusing on trying to generate and discover we may not know how that looks like yet

[1:15:01] Trustee Fenton: but are you still working in that direction and sort of foundations of the form or focusing on

[1:15:07] Trustee Fenton: that

[1:15:07] Voice 25: absolutely

[1:15:08] Trustee Fenton: circular economy

[1:15:10] Voice 25: green economies at every level absolutely yes thank you okay

[1:15:17] Voice 15: trustee critchley um we're out of time but i do want to give you a time for your question and a

[1:15:22] Voice 15: quick response thank

[1:15:25] Trustee Critchley: you yeah well i think it's important because um i need clarification i

[1:15:29] Trustee Critchley: thought i heard you say that you are seeking just uh in-kind services for secretariat services

[1:15:36] Trustee Critchley: And yet, but what I'm seeing in the letter of application is Secretariat Services or in-kind support and $5,000 to support emerging costs.

[1:15:51] Trustee Critchley: So are you not now seeking $5,000 in addition to that?

[1:15:56] Voice 25: I never put that in the letter. I never put $5,000 in the letter. No.

[1:16:02] Trustee Critchley: Well, I'm reading from the... Am I not?

[1:16:07] Voice 15: no i don't see that i'm on page 27 and 28 of our package oh

[1:16:12] Trustee Critchley: okay sorry okay

[1:16:19] Voice 15: so no we were good

[1:16:23] Voice 10: all right

[1:16:24] Voice 25: any last thoughts and then we will no thank you i appreciate the attention and

[1:16:31] Voice 25: consideration thank

[1:16:33] Voice 15: you very much for

[1:16:33] Voice 15: being here today okay

[1:16:35] Voice 25: all

[1:16:36] Voice 15: right um

[1:16:38] Voice 15: Um, okay, so now that is all of the delegations and, um, as per earlier, we're going to, um,

[1:16:50] Voice 15: move Mr. Sketch back over, um, Director Frater, can you help me understand, are we, is it,

[1:16:57] Voice 15: uh, it's a town hall representation versus a delegation, so how much time are we having here?

[1:17:04] Voice 15: so

[1:17:07] Voice 9: really this is a decision of the committee at trust council you typically have two to three

[1:17:11] Voice 9: minutes sometimes five uh it's really at the discretion of the committee and you can i would

[1:17:16] Voice 9: we don't seem to have policy guiding committee town hall length so um but certainly the committee

[1:17:22] Voice 9: if they wish to set a time can do so by resolution okay

[1:17:25] Voice 15: i i would um ask for given our time we're a

[1:17:30] Voice 15: little it's getting away on us a little bit um so i would ask for no more than five minutes and

[1:17:35] Voice 15: we do have your submission so if there's particular points you wish to highlight from your

[1:17:40] Voice 15: submission that would be great and do we have Mr. sketch over yes we do all right

[1:17:49] Voice 19: trust can you hear

[1:17:51] Voice 19: me yes trust programs committee and staff my name is Michael sketch and I'm a north bender resident

[1:17:58] Voice 19: my draft trust policy statement and adjunct procedural bylaw is on today's meeting agenda

[1:18:04] Voice 19: agenda. I think the following points will help your discussion. I've argued to counsel that the

[1:18:10] Voice 19: current policy statement structure is ineffective in implementing preserve and protect directive

[1:18:16] Voice 19: policies in the trust area, not effective in draft bylaws, and more important, not in the

[1:18:22] Voice 19: day-to-day business of staff advice givers and local area decision makers. I've shown remedy in

[1:18:29] Voice 19: in two parts. First, the structure of a rewritten trust policy statement, and second, the content.

[1:18:36] Voice 19: The Act requires Council to adopt a bylaw, which is a general statement of policies for the trust

[1:18:42] Voice 19: area to further the trust object, nothing more. Policies may differ for different local trust

[1:18:49] Voice 19: areas. The first part of my rewritten policy statement gives policies which are applicable

[1:18:55] Voice 19: to the entire trust area.

[1:18:58] Voice 19: The second part gives policies grouped by topic,

[1:19:01] Voice 19: which are directive in the sense that they are applicable

[1:19:04] Voice 19: to individual trust areas for inclusion

[1:19:07] Voice 19: in local policy and regulatory bylaws.

[1:19:10] Voice 19: A local area jurisdiction may petition council

[1:19:14] Voice 19: to excuse individual directive policies as the act allows.

[1:19:19] Voice 19: The two procedural matters of one direction

[1:19:22] Voice 19: and two, counsel excusing certain policies are quite separate from the policies themselves

[1:19:28] Voice 19: and are held in an adjunct counsel procedural bylaw. The policy statement itself is exclusively

[1:19:36] Voice 19: a statement of policies, as it should be. And now to the content. The general policies applicable

[1:19:44] Voice 19: in the entire trust area are informed by the very real concern that the built environment

[1:19:50] Voice 19: environment will overwhelm the natural environment.

[1:19:53] Voice 19: Trust area policies can and must establish a lasting balance between demands of the

[1:19:59] Voice 19: built environment and the needs of the sustaining natural environment.

[1:20:03] Voice 19: Mine is a first draft of policies for that very important purpose.

[1:20:08] Voice 19: Thank you.

[1:20:09] Voice 15: Thank you very much, Mr.

[1:20:10] Voice 15: Sketch. Any questions or comments?

[1:20:14] Voice 12: Trustees. All right.

[1:20:19] Voice 15: Thank you. All right.

[1:20:22] Voice 15: thank you very much Mr. Skutch for being here.

[1:20:25] Voice 10: All right if I can take

[1:20:33] Voice 15: the liberty of a five

[1:20:37] Voice 15: minute break before we move on to further discussions just to get up and wiggle for a

[1:20:42] Voice 15: second. So if everybody can be back with cameras on at 10 28 let's call it.

[1:20:54] Voice 10: Thank you. Robert do

[1:21:06] Voice 10: Do we have a

[1:21:06] Voice 15: slide that we can put up

[1:21:08] Voice 15: or a paper that we can put up

[1:21:09] Voice 15: that says we'll be back at 1028, something like that?

[1:21:13] Voice 22: Yes, I'm just working on it right now.

[1:21:15] Voice 15: Thank you.

[1:21:15] Voice 15: Perfect.

[1:21:16] Voice 15: Thank you so much.

[1:21:16] Voice 10: Sorry, I should have warned you on that one.

[1:24:53] Voice 10: Slowly but surely losing my voice, Robert.

[1:24:56] Voice 10: Help me.

[1:25:01] Voice 10: Please listen for the rest of the meeting.

[1:25:13] Voice 10: Chair Luckham's on the attendee side.

[1:25:15] Voice 10: Is that supposed to be?

[1:25:16] Voice 10: All right.

[1:27:09] Voice 15: And Robert, if you can,

[1:27:11] Voice 15: I think Chair Luckham got on the attendee side

[1:27:14] Voice 15: by accident somehow.

[1:27:15] Voice 22: Oh, did he?

[1:27:29] Voice 10: All right.

[1:27:29] Voice 10: There he is.

[1:27:31] Voice 10: Sort of.

[1:27:31] Voice 10: There's his background.

[1:27:33] Voice 10: All right.

[1:27:36] Voice 15: If trustees can just either raise hand or turn their camera on so I know they're back.

[1:27:46] Voice 10: We have quorum.

[1:27:47] Voice 10: Thank you.

[1:27:49] Voice 10: Okay.

[1:27:50] Voice 10: Thank you very much.

[1:27:51] Voice 15: All right.

[1:27:54] Voice 15: All right. So, we are now, we are now at item 5.1, adoption of the, or sorry, minutes of the meeting.

[1:28:11] Voice 15: The alliteration in that is challenging for me this morning, sorry.

[1:28:15] Voice 15: So, the Trust Programs Committee minutes of February 5th, 2021.

[1:28:21] Voice 15: Are there any amendments or changes?

[1:28:23] Voice 15: Okay. I will go ahead and adopt those by consensus. Resolutions without meeting. That's just an informational point, I believe. Is that accurate? Robert, can you confirm? Do we need to do anything with that?

[1:28:48] Voice 22: It is just for information. It's just to indicate that it was passed.

[1:28:55] Voice 22: okay so

[1:28:57] Voice 15: that was a resolution without meeting um regarding the convening a special electronic

[1:29:05] Voice 15: meeting on thursday april 15th and is this the moment or is it later where we should talk about

[1:29:12] Voice 15: the rescheduling of that meeting uh

[1:29:14] Voice 9: we can speak about that under next meeting at the end of the

[1:29:16] Voice 9: agenda okay

[1:29:17] Voice 15: that sounds great and here you

[1:29:20] Voice 9: can just receive for information thank

[1:29:21] Voice 15: you all right

[1:29:23] Voice 15: so 5.3 the follow-up action list um claire do you want to go through anything there

[1:29:32] Voice 15: uh

[1:29:33] Voice 9: thank you chair yes i can report that just a huge amount of effort is going into the policy

[1:29:37] Voice 9: statement right now and it's really the dominant amount of work for the team um and delaney and

[1:29:42] Voice 9: lisa have just put in a just a huge number of hours and are working and we're very excited

[1:29:47] Voice 9: to bring you a draft at your next meeting which you'll hear later in the day we hope to uh move

[1:29:51] Voice 9: to a later time to give them a bit more time to finish polishing it up.

[1:29:55] Voice 9: So with that our program coordinator Gillian has also really put a lot of effort

[1:30:00] Voice 9: offered into helping all of the delegations that you heard today either complete the contract work

[1:30:06] Voice 9: that we had done and wrap up those contracts and also help them prepare for today. So that's really

[1:30:10] Voice 9: been quite a lot of work for her, as well as supporting the convening of that Southern Gulf

[1:30:15] Voice 9: Islands Forum. She really played a leadership role there with Laura Parker in pulling that together.

[1:30:20] Voice 9: So just want to acknowledge that work. With regard to us working, as you see on the second

[1:30:26] Voice 9: here the crown land protocol that continues we have a meeting scheduled for next week

[1:30:30] Voice 9: to continue to speak with provincial staff about that agreement it as i said keep advising everyone

[1:30:35] Voice 9: it is a long-term project the second one here asks us to reach out to fraser basin council that is

[1:30:41] Voice 9: essentially on hold for staff just until we have more capacity to start engaging this was to

[1:30:46] Voice 9: explore whether they also have a secretariat service there so this was to explore in a

[1:30:51] Voice 9: long-term way whether they might step in in any of the forums that are being initiated here

[1:30:56] Voice 9: as a potential convener so that the trust wouldn't need to or we could partner in some way.

[1:31:01] Voice 9: That remains on the list, but is not being worked on right now.

[1:31:05] Voice 9: As I move down, we have not, with regard to this October 20th request, we are awaiting a request

[1:31:11] Voice 9: from the My Sea to Sky Society for a letter of support when they have a grant application

[1:31:15] Voice 9: prepared. So again, somewhat on hold until we hear from them. And then you'll see under November 5th,

[1:31:22] Voice 9: there's two in progress items.

[1:31:24] Voice 9: One is to work with the MODY around road standards

[1:31:27] Voice 9: and I'm afraid I don't have an update for you today

[1:31:29] Voice 9: but we could potentially prepare one for the next meeting

[1:31:31] Voice 9: around how that's going.

[1:31:33] Voice 9: And the next one is to work with trustee Peterson

[1:31:35] Voice 9: around a request for decision

[1:31:37] Voice 9: and that work will begin as soon as we have a moment

[1:31:40] Voice 9: once we've finished drafting the policy statement.

[1:31:42] Voice 9: For your next meeting,

[1:31:43] Voice 9: we'll begin working with trustee Peterson to support him

[1:31:46] Voice 9: in preparing that RFD for the June trust council meeting

[1:31:50] Voice 9: and that will come to your main meeting.

[1:31:53] Voice 9: Moving down, there was discussion around working on the service integration, and you'll see that's on hold. I would suggest the secretariat discussion actually is one really concrete way of forwarding that service integration discussion that happened last term around getting parties working together.

[1:32:12] Voice 9: And it has executive committee is looking to TPC to have further discussions on this, but not at this point, I would suggest.

[1:32:20] Voice 9: and then moving down everything else is completed um it's been i would just say a very busy time

[1:32:25] Voice 9: um i would just let you know that for the next little while um we are working towards a website

[1:32:31] Voice 9: launch ideally within the next two to three weeks so that is starting to absolutely dominate my

[1:32:35] Voice 9: days and nights until we're there you will hopefully get an email friday or monday inviting

[1:32:41] Voice 9: you to start reviewing the new site and send in feedback so my support for this committee is

[1:32:46] Voice 9: somewhat limited for the next few weeks as that is necessarily my focus as well as supporting

[1:32:51] Voice 9: staff with a new policy statement bylaw i'll just note that two decade two projects that are decades

[1:32:56] Voice 9: in the making are really coming to a head within a two-week period so i'll be very excited when

[1:33:01] Voice 9: those two are substantially on their way so with that i'm happy to take any questions

[1:33:07] Voice 15: hefty brent yes

[1:33:11] Voice 26: uh director freder i'm just wondering you've indicated that there's been

[1:33:15] Voice 26: an immense amount of time spent uh by staff on the policy statement review which is is great to hear

[1:33:21] Voice 26: um have you been tabulating the amount of time spent by staff on the policy statement review

[1:33:27] Voice 26: so we can have some assessment as to the uh costs that were the notional costs that we're incurring

[1:33:34] Voice 9: no not particularly um trust area services hasn't undertaken time tracking it is one of the things

[1:33:39] Voice 9: i would like to implement but again need to have some time to set up a structure and orient staff

[1:33:45] Voice 9: staff to it it is one of the things on my list to get to but I don't anticipate getting there

[1:33:49] Voice 9: until May or June of this year when I have time to you know put towards getting that system in place

[1:33:57] Voice 9: so no we don't have it tabulated by ours I can suggest in the last two weeks it's all that

[1:34:02] Voice 9: Delaney has done but I don't

[1:34:04] Voice 9: be able to give you a reporting of ours.

[1:34:06] Voice 26: Would you be able to give

[1:34:08] Voice 26: sort of a rough assessment I mean your staff are involved in a number of things you must have some

[1:34:14] Voice 26: some idea how that breaks out between new website.

[1:34:18] Voice 9: I can certainly work with staff to

[1:34:19] Voice 9: see if we can come up with a rough estimate,

[1:34:21] Voice 9: but it would be a rough estimate. We haven't been tabulating hours.

[1:34:25] Voice 9: Yeah. And in terms of your interest,

[1:34:28] Voice 9: how far back are you interested in us going?

[1:34:29] Voice 9: Cause it will get of course more difficult as we go back in time for people to

[1:34:33] Voice 9: remember how they allocated out their hours.

[1:34:35] Voice 26: Really all I'm interested in is back of the envelope. You know,

[1:34:40] Voice 26: not a lot of staff time used in doing this, just a rough estimate.

[1:34:43] Voice 26: it and that's all I would be interested in. It's

[1:34:47] Voice 9: just good to

[1:34:47] Voice 26: know where the staff is roughly

[1:34:50] Voice 26: spending their time.

[1:34:52] Voice 9: Okay certainly we could look at the last quarter I think might be reasonable

[1:34:55] Voice 9: but going further back than that would be really challenging I think because of course we aren't

[1:34:59] Voice 9: undertaking time tracking on this team as of yet.

[1:35:02] Voice 26: Right got that thanks.

[1:35:03] Voice 9: Okay I'm wondering it might

[1:35:05] Voice 9: be useful to have a resolution of the committee requesting that work. I don't want to be directed

[1:35:09] Voice 9: by just one trustee request so if that's of interest to the committee to have us reporting

[1:35:13] Voice 9: out on time spent um and again it will be just a rough estimate um because we haven't been recording

[1:35:20] Voice 9: hours yeah

[1:35:22] Voice 15: i'd be interested in that too um trustee brent do you want to make a motion to that

[1:35:25] Voice 15: sure

[1:35:26] Voice 26: i'd like to move that the staff provide a rough estimate of the amount of hours spent

[1:35:36] Voice 26: on the trust policy review for the last quarter or any other period that is appropriate to

[1:35:46] Voice 26: or any other period that's appropriate thanks robert

[1:35:54] Voice 10: are you good with that um

[1:36:10] Voice 15: and if we can

[1:36:11] Voice 15: just correct the rough um so the trust programs committee provide a rough estimate of the amount

[1:36:17] Voice 15: of hours spent in the last quarter or any time or a time period as appropriate on the trust

[1:36:25] Voice 26: policy statement review we'll just keep it specific to that to make it as simple as possible

[1:36:31] Voice 26: thank

[1:36:32] Voice 9: you yeah i really am interested in having time tracking it will help me in terms of giving

[1:36:37] Voice 9: you better estimates particularly for things like the secretariat services report um and for the

[1:36:45] Voice 9: website the website has we significantly underestimated the number of hours particularly

[1:36:50] Voice 9: my time that would be needed and if we can just

[1:36:53] Voice 15: have if we can just have trust put in before trust

[1:36:55] Voice 15: policy statement review because there's a lot of different policy we have but we're really

[1:36:59] Voice 15: specifically talking about the trust policy statement here thank you um is that appropriate

[1:37:06] Voice 15: trustee brent yes

[1:37:07] Voice 26: it is and i just want to clarify that i don't want a lot of work done on this i

[1:37:12] Voice 26: would just want as the you know the manager of a department has just a rough idea where their

[1:37:17] Voice 26: staff time is being spent so even in percentage terms i mean sure it's not meant to be made okay

[1:37:26] Voice 15: i'm just going to get a seconder on that motion um anybody trustee lang rice any other conversation

[1:37:33] Voice 15: and trustee brent anything else you'd like to add to that

[1:37:35] Voice 26: negative thanks okay

[1:37:37] Voice 9: any other conversation

[1:37:40] Voice 9: uh yes i do have a question around the interpretation of staff are you looking for

[1:37:43] Voice 9: just trust area services staff staff or finance staff management team staff etc really we've got

[1:37:50] Voice 9: quite a few people assisting for example next week we're convening a meeting with all planners

[1:37:54] Voice 9: for example to review the draft so it'd be helpful to know are you just looking for trust area

[1:37:59] Voice 9: services time it

[1:38:01] Voice 26: really is dependent upon how much time this is going to take I'm very sensitive of

[1:38:05] Voice 26: how busy staff is but again an assessment by senior level management it'd be great I mean

[1:38:11] Voice 26: back of the envelope no more than an hour spent on this and we'll accept what you come up with

[1:38:17] Voice 26: all staff would be preferred to just a single department thanks okay

[1:38:22] Voice 15: thank you i saw somebody

[1:38:27] Voice 15: who wanted to talk and now i lost track of you thank you trustee rogers

[1:38:31] Trustee Rogers: thanks i i actually

[1:38:33] Trustee Rogers: would i know it's now been second and we get in that careful that difficult position about

[1:38:38] Trustee Rogers: amending because i actually am interested in similar information related to the secretariat

[1:38:43] Trustee Rogers: services because i i but i i um i don't want to go to a motion to amend the motion so uh okay um i

[1:38:52] Trustee Rogers: think i'll just ask my question when we get to the discussion around the funding and

[1:38:57] Voice 15: maybe think um

[1:38:58] Voice 15: dan think about if you want to draft a motion in advance and shoot it to robert if there is

[1:39:03] Voice 15: something we want to ask about time related to that specifically yeah

[1:39:06] Trustee Rogers: i don't think thank you

[1:39:07] Trustee Rogers: okay

[1:39:07] Voice 15: all right any further questions or thoughts on this all right so the motion is the trust

[1:39:15] Voice 15: programs committee request staff provide a rough estimate of the amount of hours of all staff have

[1:39:20] Voice 15: spent on the trust policy statement review during the last quarter or any time period as appropriate

[1:39:26] Voice 15: um can i get everybody had to have their hands down because i have some remnant hands up

[1:39:31] Voice 15: right now so hands down please thank you and can i have everyone vote with digital hands all those

[1:39:38] Voice 10: in favor eight okay myself is nine all right hands down please any opposed that carries

[1:40:00] Voice 10: director frayer did you want to say

[1:40:01] Voice 9: something i saw your hand whip up and down did you oh no

[1:40:05] Voice 9: sorry that wasn't intended to be anything i know i'm happy to provide this at your next meeting

[1:40:10] Voice 9: are you looking for this at your next meeting or at the main meeting i guess uh i think it would

[1:40:14] Voice 9: be achievable for your people by

[1:40:15] Voice 15: the next meeting i think yeah okay let's keep going thank you very

[1:40:20] Voice 15: much robert for managing us um i had one other question um and others maybe think if you have

[1:40:27] Voice 15: questions about the follow-up action report um i had a question just related to the trust policy

[1:40:33] Voice 15: statement as well um not really question i think more of a comment that i wanted to make at this

[1:40:37] Voice 15: point um I just feel the need to share that as chair when I was um representing in council I was

[1:40:48] Voice 15: very sick during this last trust council and I don't know that it was everybody was aware about

[1:40:54] Voice 15: that and then in the middle of it I also had a massive anaphylactic attack related to the

[1:40:58] Voice 15: medication that I was taking because I was ill so um I was not a calm person and I usually am

[1:41:06] Voice 15: and so I was very frustrated at times and trust counsel with how things went and don't feel that's

[1:41:15] Voice 15: always appropriate as a chair to express that kind of frustration because I'm trying to represent for

[1:41:20] Voice 15: the committee but I do actually spend a lot of time talking to staff and working with staff

[1:41:25] Voice 15: and I felt deep frustration about the amount of work and I just so I was expressing that so I'm

[1:41:32] Voice 15: not going to apologize for expressing it because I certainly feel that emotion but I just wanted

[1:41:36] Voice 15: to explain what where the sort of less control than i normally have about managing emotion and

[1:41:42] Voice 15: meetings like that was coming from for this committee because i do appreciate everyone's

[1:41:46] Voice 15: work here and all the work we're we're putting into this and i want to make sure it's successful

[1:41:50] Voice 15: and we don't end up with a trust policy statement at committee that fails that would

[1:41:54] Voice 15: frustrate me and i would be done so so um so i just wanted to express that to everyone here

[1:42:03] Voice 15: um any other things on the

[1:42:05] Voice 10: follow-up action list

[1:42:07] Voice 12: right

[1:42:12] Voice 10: so we'll go ahead and move forward

[1:42:16] Voice 15: um we are on secretariat services to coordinate okay so this is the broader discussion

[1:42:23] Voice 15: i have a question before we get into this broader discussion i'm a little concerned that we will

[1:42:29] Voice 15: end up in cross conversations as we try and manage and mitigate the amount of funding really so

[1:42:36] Voice 15: So instead of taking things one at a time,

[1:42:37] Voice 15: that we'll kind of talk across the pieces.

[1:42:40] Voice 15: And I'm worried about how that will affect

[1:42:43] Voice 15: Trustee Critchley for being here or not being here.

[1:42:47] Voice 15: So thoughts about how to proceed on that,

[1:42:49] Voice 15: whether to take one thing at a time,

[1:42:51] Voice 15: to look at them holistically as a set,

[1:42:53] Voice 15: in which case I need to ask Trustee Critchley

[1:42:56] Voice 15: how he feels about where he sits on that.

[1:43:00] Voice 15: Thoughts

[1:43:00] Voice 10: before we engage in this conversation.

[1:43:02] Voice 10: Go ahead.

[1:43:07] Trustee Critchley: Yeah, so I was alive to that issue because it seemed to me when we've got less funds than we've got applications for that necessarily any comment that I might make against another, you know, might enhance the chances of the particular one that I'm associated with.

[1:43:33] Trustee Critchley: And I have to say that this is, you know, it's a very tenuous connection. I'm just trying to be, take the best practices view of this, because, you know, as comments were made, this is essentially the work of the Islands Trust, and, you know, when it comes right down to it, I don't feel a conflict so much as possibly a bias, because, you know, being involved in it, it's hard to say that I wouldn't be already predisposed towards it.

[1:44:02] Trustee Critchley: So that's the concern. And in that Torgrimson case, they never argued, apparently, that what the people were doing was actually in accordance with the trust objectives, you know, so that there wasn't a conflict in that case.

[1:44:19] Trustee Critchley: it's a very unfortunate case so um i don't know i'm kind of in your hands i think it does need

[1:44:25] Trustee Critchley: some sort of broader discussion of allocation ideally you just deal with um the bain sound

[1:44:32] Trustee Critchley: one first and get that off the books and uh then i'm free to to join in with the rest but

[1:44:38] Trustee Critchley: i'm in your hands as they say all

[1:44:43] Voice 15: right other trustees trustee langrose i

[1:44:46] Voice 13: just wanted to

[1:44:47] Voice 13: think about what uh trustee christie said is he there as a member or is he there as a participant

[1:44:54] Voice 13: like as a trustee or the participant and as a trustee well

[1:45:00] Trustee Critchley: my my affiliation of the trust is

[1:45:03] Trustee Critchley: always mentioned and as i say it grew kind of organically out of a trust initiative um and one

[1:45:09] Trustee Critchley: that i pressed along with uh director freighter and uh she was good enough to to line up a world

[1:45:18] Trustee Critchley: Wildlife Fund. So I've kind of been there and it's grown. But what changed in the last was that

[1:45:24] Trustee Critchley: we've got this informal steering committee, which tried to develop and has developed a set of

[1:45:34] Trustee Critchley: terms of reference, which has now been adopted by the membership. We don't have formal membership.

[1:45:41] Trustee Critchley: We don't have dues paying. It's very, very loose. And it's just that I'm sort of a quasi officer in an unincorporated way. So that's where I think, you know, the status changed a little bit from the previous year.

[1:45:58] Trustee Critchley: year. And it might be helpful to have some legal input on this for future reference.

[1:46:07] Trustee Critchley: But that's where I find myself. And I'm just thinking best practices is that I not vote.

[1:46:12] Trustee Critchley: But that's the situation.

[1:46:16] Voice 15: So I think in this case, I would ask the committee here

[1:46:23] Voice 15: to that we do um talk about the bain sound one first and have whatever conversation we think

[1:46:30] Voice 15: might be intersectional with that bain sound one um ask trustee kushley to leave the meeting and

[1:46:36] Voice 15: then come back um we'll give you a call and come back into the meeting when we think we're clear

[1:46:42] Voice 15: of the bain sound conflict trustee peterson yeah

[1:46:45] Voice 4: thank you sharon david i appreciate your uh your

[1:46:53] Voice 4: cautious uh approach here and and of course it makes um it makes things a little bit more

[1:46:59] Voice 4: cumbersome but you know this is as we all know probably from our ltcs sometimes the uh the

[1:47:07] Voice 4: process uh requires a little bit of work to make it all work um having said that i i think you

[1:47:14] Voice 4: know because we have more requests uh than we have allocated funding it's we definitely need to have

[1:47:20] Voice 4: a a bit of a discussion that encompasses all of them and i respect uh trustees critchley's uh

[1:47:26] Voice 4: uh approach i would like to get an idea before we launch into the rest of the discussion um because

[1:47:36] Voice 4: the rural island economic partnership is asking for in-kind services um i i if maybe uh uh director

[1:47:46] Voice 4: Dr. Frater can talk to us a little bit.

[1:47:49] Voice 4: She did mention a certain amount of hours

[1:47:51] Voice 4: that might be available,

[1:47:52] Voice 4: but for me, it'd be helpful to sort of quantify

[1:47:55] Voice 4: what that hours would look like for us

[1:47:57] Voice 4: at our decision-making,

[1:47:59] Voice 4: just so that I have a clear understanding.

[1:48:01] Voice 15: I'm gonna pause that question for one second

[1:48:03] Voice 15: and just continue with the conversation

[1:48:05] Voice 15: related to Trustee Critchley being here or not and when,

[1:48:08] Voice 15: and just to have Trustee Rogers weigh in on that,

[1:48:12] Voice 15: and then we can kind of move forward.

[1:48:14] Voice 15: So hold that thought, Tim.

[1:48:16] Voice 15: okay trustee rogers well

[1:48:18] Trustee Rogers: thank you chair actually i had a similar point to make i i would i would

[1:48:25] Trustee Rogers: like and appreciate a sort of some discussion about the broader question of how we go about

[1:48:31] Trustee Rogers: funding these things and in kind and all of that which i think trustee critchley can participate in

[1:48:36] Trustee Rogers: and then he could recuse himself while we talk about beans so okay

[1:48:41] Voice 15: that sounds like a great

[1:48:42] Voice 15: So let's have a non-specific to any one application conversation at the moment.

[1:48:50] Voice 15: And Claire, if you can go ahead and weigh in on Trustee Peterson's question.

[1:48:54] Voice 9: Thank you, Chair. You'll note in your RFD, I have noted that there, I estimate there's about 140 hours.

[1:49:01] Voice 9: Of course, this is really at the discretion of the committee.

[1:49:03] Voice 9: You've got other programming, including the stewardship education program going this year and continuing policy statement amendments.

[1:49:10] Voice 9: For example, we have an Islands 2050 open house that we're proposing for May, again, that that program coordinator would be supporting.

[1:49:18] Voice 9: That position also has other duties. We're hoping over time to transfer the grants function into that role.

[1:49:23] Voice 9: That role has housing agreement administration and support for communication.

[1:49:27] Voice 9: So at this time, really the primary management of the social media accounts and helps with infographics for publications and that sort of thing.

[1:49:35] Voice 9: and then really for me as the director is sort of a catch-all for you know assistance as needed

[1:49:41] Voice 9: so I've estimated that the role might have up to 120 140 hours there is contract administration

[1:49:48] Voice 9: associated with the ones that we choose to contract rather than provide in-kind time to

[1:49:53] Voice 9: so really often there's two contracts there could be one for the coordinator itself and then one for

[1:49:58] Voice 9: facilitation um sometimes so i would estimate sort of um about seven hours per contract maybe

[1:50:05] Voice 9: um to like set it up monitor it receive the reporting process everything through to finance

[1:50:10] Voice 9: etc so i'm estimating there's about 70 hours remaining but it's really up to you to allocate

[1:50:15] Voice 9: hours i would say i would advise probably not going over sort of 110 120 hours um my what i

[1:50:22] Voice 9: think is appropriate is around 70 but you could certainly push that up if you need to it would

[1:50:26] Voice 9: just be pulling away from sort of the stewardship education program where we're hoping to set up

[1:50:30] Voice 9: that mailing and new publications and so on and you also wanted some climate webinars

[1:50:36] Voice 9: so that's where we stand um really in your hands in terms of that the role i think has been quite

[1:50:42] Voice 9: assistive in terms of helping um particularly the ones that are in their um formation stage

[1:50:47] Voice 9: so particularly the southern gulf islands forum and the bain sound forum where there isn't an

[1:50:51] Voice 9: established coordinator but the person could certainly be assistive to the established ones

[1:50:56] Voice 9: as well in terms of taking on administrative duties any

[1:50:59] Voice 15: questions so again i'm going to ask

[1:51:02] Voice 15: for no specific related application questions at this point um tim did you have follow-up to that

[1:51:10] Voice 4: yeah thank you um so just because uh um uh there's a dollar figures attached to some

[1:51:18] Voice 4: and but we could also allocate uh um hours uh just to help me sort of quantify it all could

[1:51:28] Voice 4: could we get a uh could we get a sort of a guesstimate of of the cost of that staffing time

[1:51:36] Voice 9: so we put in your rfd that 140 hours works out to roughly five thousand dollars

[1:51:42] Voice 4: okay thank you sorry i missed that yeah

[1:51:45] Voice 15: it's okay perfect thank you um i think trustee

[1:51:50] Voice 15: rogers and then uh trustee langeris hi

[1:51:55] Trustee Rogers: uh yeah sorry my question is but is am i correct in

[1:51:59] Trustee Rogers: understanding however that the uh the staff time it's allocated however is not included in the

[1:52:04] Trustee Rogers: money the money is the twelve thousand dollars that twelve thousand dollars is reserved for

[1:52:11] Trustee Rogers: contracts contribution and i think i understand how the allocation has gone

[1:52:19] Trustee Rogers: on for the Southern Gulf Islands, I presume there was some contract for one of those services we

[1:52:25] Trustee Rogers: had described to us. And I know how it's been happening in the Howe Sound Forum. And I think

[1:52:30] Trustee Rogers: it's happened in a similar way, both staff and contract services. So every time we allocate

[1:52:36] Trustee Rogers: money, as I said, we need to understand it's not a grant. We have to administer some sort of a

[1:52:42] Trustee Rogers: contract. Am I getting that correctly?

[1:52:45] Voice 9: Yes. So essentially, because the Islands Trust can't

[1:52:47] Voice 9: grant except for history projects we are offering the service so we contract someone to deliver the

[1:52:52] Voice 9: service and they are accountable to us to deliver it according to the terms of the contract so when

[1:52:58] Voice 9: we offer that contract it is us responsible for that administrative coordination if

[1:53:02] Trustee Rogers: that and just

[1:53:02] Trustee Rogers: yeah and so just so i'm clear because i don't recall i mean sort of except generally um

[1:53:09] Trustee Rogers: it then falls to you and your staff to decide how much in-kind service from your staff to provide

[1:53:17] Trustee Rogers: to any particular project that's going on. And I wouldn't expect us to make that decision,

[1:53:25] Trustee Rogers: but I hear you say it's up to us, but is it really?

[1:53:30] Voice 9: Well, I think I'd be looking for some guidelines in terms of what you're comfortable with,

[1:53:34] Voice 9: because I have heard sometimes expressions of, you know, is it equitable? Is this person,

[1:53:39] Voice 9: is this group getting too much so it would be helpful to have guidelines generally we don't

[1:53:43] Voice 9: want trustees or trust bodies determining staff um work particularly but i did want to illustrate

[1:53:50] Voice 9: for you what what might be available and then ideally you do leave it to me as the director

[1:53:55] Voice 9: to really allocate staff time but it would be helpful to have an indication of where you're

[1:54:00] Voice 9: leaning in terms of which ones you think um you'd like to see me allocate more um support towards

[1:54:06] Voice 9: in terms of staff support.

[1:54:07] Trustee Rogers: Thank you.

[1:54:08] Trustee Rogers: Thank you for that.

[1:54:09] Voice 15: So I'm hearing a cautionary note

[1:54:11] Voice 15: for us not to allocate 300 hours of staff time

[1:54:14] Voice 15: that don't exist is what I'm hearing.

[1:54:17] Voice 15: So, all right, Trustee Langer.

[1:54:19] Voice 13: Oh, yeah.

[1:54:20] Voice 13: Okay.

[1:54:20] Voice 13: Yeah, actually, Trustee Rogers asked my question.

[1:54:23] Voice 13: So the way I understand it, Dan,

[1:54:25] Voice 13: there's $12,000 in cash plus 70 hours of staff time

[1:54:29] Voice 13: attached to that dollar figure

[1:54:32] Voice 13: figure leaving about 70 hours of in-kind kind of support.

[1:54:36] Voice 13: So it's a question of how we allocate it.

[1:54:39] Voice 13: So that clarified it for me.

[1:54:41] Voice 15: Thank you.

[1:54:42] Voice 15: Chair Luckham and then Trustee Fenton.

[1:54:46] Trustee Luckham: Yeah, thank you.

[1:54:47] Trustee Luckham: I read that section Claire with interest

[1:54:50] Trustee Luckham: because it strikes me that in this particular policy

[1:54:56] Trustee Luckham: document, I think it would be helpful to you

[1:55:00] Trustee Luckham: and for us to have some specificity around the hours available and some mechanism of

[1:55:12] Trustee Luckham: equitably balancing that because just in observing today's delegations seeking funding, this

[1:55:22] Trustee Luckham: This, at the very early stages, is a popular program at the Amherst Trust, and I can see

[1:55:29] Trustee Luckham: lots more interest, and I can see your program coordinator role being overwhelmed with just

[1:55:35] Trustee Luckham: the administration of the funding, let alone providing secretariat services that may or

[1:55:44] Trustee Luckham: may not have some kind of a cap.

[1:55:46] Trustee Luckham: because obviously the program coordinator has lots of other responsibilities and as we all know

[1:55:56] Trustee Luckham: in the financial finance discussions that we have respecting budget I'm not sure that

[1:56:06] Trustee Luckham: it's necessarily understood that there's an open end here that could potentially evolve and so

[1:56:15] Trustee Luckham: So I think in the future, budget considerations,

[1:56:20] Trustee Luckham: we would want to be able to determine percentages

[1:56:25] Trustee Luckham: of any particular individual's activities related

[1:56:29] Trustee Luckham: to the funding.

[1:56:30] Trustee Luckham: I hope that's clear.

[1:56:32] Trustee Luckham: Anyway, I just think that there should be some criteria

[1:56:37] Trustee Luckham: around this, because I'm concerned that other impacts

[1:56:42] Trustee Luckham: impacts like websites and stewardship programs and other work may suffer if we continue to see

[1:56:51] Trustee Luckham: growth in this particular program. Any comments would be appreciated.

[1:56:57] Voice 9: Thank you, Chair. This is

[1:56:58] Voice 9: back to my

[1:56:59] Voice 9: time tracking comment that I think will be very helpful to us as I implement it,

[1:57:03] Voice 9: but as I say, likely a month or two away till I get out from under the very big projects we have

[1:57:08] Voice 9: up immediately in front of us. It also a trustee services, it's we're not a department, we're very

[1:57:14] Voice 9: nimble, I would say and responsive to opportunities. So things like advocacy are not always known in

[1:57:19] Voice 9: advance. Trust Programs Committee typically has, I'm going to be bringing you a briefing in May,

[1:57:25] Voice 9: sort of scoping out all the projects that are in front of you and sort of breaking out

[1:57:29] Voice 9: proportionally where I think time's going to go towards them. So your various stewardship

[1:57:34] Voice 9: leadership education program so we haven't had a tradition of being a lot having a lot of rigor

[1:57:39] Voice 9: around that because of course we're very responsive to political needs and changes of course I would

[1:57:45] Voice 9: say but I think there's going to be a need for that going forward the other piece I would say

[1:57:51] Voice 9: is that we had decided through the LPS review or what we're calling local planning services review

[1:57:56] Voice 9: to eliminate the grants position and move those duties into the program coordinator's

[1:58:01] Voice 9: role. I think we might need to reflect or I'm currently delaying that implementation

[1:58:06] Voice 9: because our grants coordinator is very busy at the moment with many new grants. So that's that

[1:58:12] Voice 9: sort of thing is where we're having to just balance and be nimble in how we're how we're

[1:58:16] Voice 9: managing the time of staff. Sorry, does that answer your question sufficiently?

[1:58:27] Trustee Luckham: Maybe we have an offline conversation. I think that there should be some policy governing

[1:58:33] Trustee Luckham: in kind contribution to those that are interested in the same as we're

[1:58:43] Trustee Luckham: allocating budget and maybe there even needs to be some more constraints around

[1:58:48] Trustee Luckham: funding requests maximum amounts well

[1:58:52] Voice 9: I would say at this at this meeting or at

[1:58:56] Voice 9: a future meeting at any time you could pass a resolution requesting amendment

[1:59:00] Voice 9: amendments to draft amendments to the secretary at services policy for trust council's review

[1:59:06] Voice 15: yeah and i i think that that is something that we might want to just pin on a future agenda i don't

[1:59:12] Voice 15: think this meeting is necessarily required to do it um but i do think we should pin that to a future

[1:59:17] Voice 15: agenda because just to be clear staff is money too um and so we we need to make sure that we're

[1:59:24] Voice 15: accounting for that as we allocate resources um and and as you allocate staff resources into

[1:59:31] Voice 15: different pots all right i'm going to remind trustees as i see there are lots of hands in

[1:59:36] Voice 15: front of me now i'm just going to remind trustees not to repeat things that have already been said

[1:59:40] Voice 15: um but to um name new points that you want to add to the conversation and i really can't remember

[1:59:48] Voice 15: who is next so i okay i'm going to go trustee fenton and then i'm going to go trustee brent

[1:59:53] Voice 15: because i don't think we've heard from him on this comment and then i'll work

[1:59:56] Voice 15: my way back through the other speakers great thank you

[2:00:00] Trustee Fenton: you have the piece of I mean this is evolving for me as well I'm quite surprised I'm not surprised

[2:00:06] Trustee Fenton: but it now makes sense trying to figure out the in kind plus the money and that they seem to be

[2:00:13] Trustee Fenton: some of the letters sort of spoke to both like and so now we've got that clarification so that

[2:00:19] Trustee Fenton: makes sense so thanks for that but maybe to add to that what I'm thinking see I'd rather give less

[2:00:26] Trustee Fenton: less money to more people and look at sort of maybe a mid and a long-term goal where we look to

[2:00:34] Trustee Fenton: refine the secretarial services to you know build a framework that um actually provides a service

[2:00:43] Trustee Fenton: that is effective and can be can evolve over time as we figure it out and refine it um

[2:00:51] Trustee Fenton: And I can think of the value I work as a chairperson of the Canadian Medical Association's accreditation process for pre-hospital care education.

[2:01:01] Trustee Fenton: And what they brought, the secretariat services they brought to this was amazing.

[2:01:07] Trustee Fenton: It evolved, it changed over the 10 years I was involved.

[2:01:11] Trustee Fenton: It kept on getting, you know, but the bang for the buck, they could walk into an institution and just go for it.

[2:01:18] Trustee Fenton: because they had the tools the templates the expertise um and i see this is what right now

[2:01:25] Trustee Fenton: we're sort of rough around the edges and we've got we see some really good feedback um so it

[2:01:31] Trustee Fenton: has great value and i would rather ask to be less to each group and refine be selfish

[2:01:39] Trustee Fenton: as an organization and start to refine our framework right from the get-go and start

[2:01:45] Trustee Fenton: amending it as we go um so that you know each year literally within the next 12 months we're

[2:01:51] Trustee Fenton: going to actually see better more efficacy each and every time we do it and um yeah so open for

[2:01:58] Trustee Fenton: just discussion but i think those are things we should consider safety

[2:02:03] Voice 15: brand uh

[2:02:05] Voice 26: really actually

[2:02:06] Voice 26: building on trustee fenton when i look at these secretariat services there's actually not a lot

[2:02:12] Voice 26: lot of money involved even taken in toto and then you have to go like you would in any other

[2:02:19] Voice 26: responsible organization where do we get our biggest bang for the buck and on a nine million

[2:02:23] Voice 26: dollar budget we're not talking a lot of money here so i think we have to just keep that in mind

[2:02:30] Voice 26: that some of these secretariat services bringing together coordinating with other levels of

[2:02:36] Voice 26: government can deliver immense value to the preserve and protect mandate and one last thing

[2:02:45] Voice 26: is in kind and dollars out are the same value as far as I'm concerned thanks all

[2:02:52] Voice 15: right I think I'm

[2:02:53] Voice 15: going to go trustee Critchley and then back to trustee Peterson thanks

[2:02:57] Trustee Critchley: yeah I'd support the idea

[2:02:59] Trustee Critchley: that we do need some policy around this now it is growing it's popular because it's it fits with

[2:03:06] Trustee Critchley: with what we do, I think, and I think of it as leverage, and I think it's an excellent program

[2:03:14] Trustee Critchley: overall. I think we need more disclosure, financial disclosure, from applicants. I think we need

[2:03:22] Trustee Critchley: probably a form, you know, an application form that requests specific information, such as

[2:03:31] Trustee Critchley: uh disclosing the previous year's budget um this or the previous year's financial statement um

[2:03:38] Trustee Critchley: disclosing the budget for the fiscal year for which they are applying and trying to get a

[2:03:44] Trustee Critchley: handle on just how crucial it is that they have the funding from us to make to make their project

[2:03:50] Trustee Critchley: fly um because yeah that's when i'm looking at at evaluating these with it when there's limited

[2:03:58] Trustee Critchley: of money to go around. That's what I'm kind of looking at, as well as the you know the nature of the business that they're involved in. So, yeah, that's, that's for the future as I say, or it has it has been said I fully agree that's that's a future project.

[2:04:16] Voice 15: Yeah, trustee Peterson.

[2:04:17] Voice 15: sign uh

[2:04:19] Voice 4: yeah i i i'm fully in agreement we need to um we need to allocate ourselves some time

[2:04:25] Voice 4: today is not that that we don't have the time to do it but we need to seriously um put together

[2:04:31] Voice 4: some time for further discussion about creating more policy on on how we're going to administer

[2:04:37] Voice 4: this uh program in the future and uh developing criteria um trustee critchie's idea of you know

[2:04:45] Voice 4: or just making things a bit more explicit

[2:04:48] Voice 4: about what kind of information we're going to be asking.

[2:04:50] Voice 4: All of these things are going to have to,

[2:04:53] Voice 4: we're going to have to think about setting aside

[2:04:57] Voice 4: some significant time for the committee

[2:04:59] Voice 4: and probably allocating some staff time

[2:05:03] Voice 4: at a future meeting to really dig into this more

[2:05:06] Voice 4: so we can be better prepared for the next round

[2:05:10] Voice 4: as Chair Lacamas pointed out,

[2:05:13] Voice 4: this is becoming increasingly popular

[2:05:14] Voice 4: and I agree, it has potential to give us great bang

[2:05:20] Voice 4: for the buck and I'd like to see us continue it,

[2:05:24] Voice 4: but I'd also like it to be our process to be clearer

[2:05:30] Voice 4: for us as decision makers and also more transparent

[2:05:33] Voice 4: for applicants going into the future, thank you.

[2:05:38] Voice 15: Thank you, yeah, I have those last sentiments,

[2:05:40] Voice 15: especially because I could hear on several

[2:05:42] Voice 15: of the delegations today, the challenges with people

[2:05:44] Voice 15: of figuring out what information to provide or not um so yeah that would be that would be super

[2:05:49] Voice 15: helpful all right um oh trustee mcconkey yeah

[2:05:57] Trustee McConchie: thanks uh chair morrison so i i just have a

[2:06:00] Trustee McConchie: couple thoughts here i wanted to share with you guys um just hearing the conversation

[2:06:04] Trustee McConchie: and i'm hearing it from a i'm thinking about this from a political science perspective so

[2:06:08] Trustee McConchie: correct me if i'm wrong here um so basically from what i understand we're funding it's not

[2:06:14] Trustee McConchie: For sure, it's not a large amount of money, but we're funding a secretary to lobby the provincial government to do stuff because they're not acting fast enough and they're not listening to us, essentially.

[2:06:27] Trustee McConchie: So we need these groups to go and lobby the ministers and explain to them what's going on and, hey, we have these environmental concerns.

[2:06:36] Trustee McConchie: Okay, that's great. But my question is, is don't we have trust council? Like, don't we have staff? And then couldn't we allocate time in the agenda of trust council to like invite Adam Olson, invite the ministers, invite Elizabeth May, invite the Minister of Environment for the federal government, and create the spaces there already, the staff is there already.

[2:07:00] Trustee McConchie: we would then be there in numbers you know with regards to you know our numbers of trustees and

[2:07:07] Trustee McConchie: we say hey look we're trustees we've been talking to these folks from the house sound from the

[2:07:11] Trustee McConchie: southern gulf islands and then we've created the space for them to hear us i i don't i don't

[2:07:17] Trustee McConchie: understand why we haven't thought about that approach what am i incorrect about maybe if i

[2:07:23] Voice 15: can respond to that for a second um i think the difference that i see and it's just like my own

[2:07:30] Voice 15: sort of personal work in the space is I think what I see that it's different from that is

[2:07:36] Voice 15: when you look at say the house sound forum you're dealing with one or two different regional

[2:07:42] Voice 15: districts as opposed to I don't know how many it is 12 different regional districts so as soon as

[2:07:48] Voice 15: you're starting to talk across the whole of the trust area the conversations start to get

[2:07:52] Voice 15: too high level and not detailed enough into the context of the work on the ground together and

[2:07:58] Voice 15: And so then you get too many people and the conversation gets too dispersed when you're

[2:08:04] Voice 15: talking just in the region of for instance, then you have just the First Nations in that

[2:08:10] Voice 15: region, just the trustees and regional districts.

[2:08:14] Voice 15: I agree with you about the province and the feds.

[2:08:17] Voice 15: That seems to be a level that like it would be great to have involved in trust counsel

[2:08:21] Voice 15: in different ways, but it's also great to have the local representative in that area

[2:08:25] Voice 15: um like involved in the conversation so I think I would say from my perspective the secretariat's

[2:08:33] Voice 15: played a different function politically in coordinating about projects locally um like

[2:08:38] Voice 15: at a fairly regional kind of level um but the having federal and provincial representation

[2:08:45] Voice 15: at our meetings I would actually prefer it not to be our locally elected officials at the trust

[2:08:51] Voice 15: council level i would prefer it to be like the ministers or like like if that was possible the

[2:08:56] Voice 15: people who are really responsible for our areas um to be invited into the trust council space

[2:09:01] Voice 15: so conversations in that space actually operated at much broader level like maybe that would be

[2:09:06] Voice 15: like a regional manager for dfo that covered the whole of the pacific region you know like that

[2:09:10] Voice 15: kind of thing so it's not necessarily the one person who works in that micro region but it's

[2:09:15] Voice 15: the person responsible for the whole of the entity and i don't know exactly um from their perspective

[2:09:22] Voice 15: how valuable that is but i think it would be helpful to have more conversations with them

[2:09:26] Voice 15: at the trust council level so

[2:09:29] Trustee McConchie: so okay thanks uh chair morrison so the then therefore your

[2:09:33] Trustee McConchie: what i'm hearing from your comment is that it will be more effective this approach than

[2:09:41] Trustee McConchie: dealing with the existing structures we already have in place you know what i mean like

[2:09:46] Trustee McConchie: Like, I'm still not sold on this idea, like why we have something in place and then we're spending more money to lobby the minister.

[2:09:57] Trustee McConchie: Like what, I guess what I'm more interested to know, like it's not a disagreement about what to do.

[2:10:02] Trustee McConchie: The discussion is, is how do we get the goals accomplished, right?

[2:10:06] Trustee McConchie: Meaning protection of ecosystems, trust-wide area policies that preserve and protect the environment.

[2:10:13] Trustee McConchie: and you know all the stuff we need to do to make bylaws streamlined so not one island has

[2:10:17] Trustee McConchie: different bylaws than this and this and this are far if those are our clear goals is this the

[2:10:23] Trustee McConchie: correct step right is this the correct lobbying effort and that's that's what i feel the discussion

[2:10:28] Trustee McConchie: is more interesting than just discussing where two grand is going here and a thousand dollars

[2:10:33] Trustee McConchie: going here you know what i mean yeah

[2:10:35] Voice 15: and one last clarification before we throw i'll throw it to

[2:10:38] Voice 15: Claire and then the other trustees here one last clarification I don't necessarily see the

[2:10:44] Voice 15: secretariats as lobbying entities I see them more as implementation entities and the advocacy that

[2:10:50] Voice 15: we do at the trust council level as more lobbying efforts toward the province but I other trustees

[2:10:55] Voice 15: may disagree with my understanding of that but I think the secretariat function is much more

[2:11:00] Voice 15: the pragmatics of implementing our policies CRD policies whoever's policies in coordinated effort

[2:11:07] Voice 15: in the region, as opposed to lobbying for particular things.

[2:11:11] Voice 15: So that's a difference too, I think,

[2:11:13] Voice 15: that I see from what you said.

[2:11:14] Voice 15: Claire.

[2:11:17] Voice 9: Thank you, Chair.

[2:11:18] Voice 9: So I'll just provide my perspective

[2:11:19] Voice 9: on where I see the value in these coordination groups.

[2:11:22] Voice 9: Number one, I think it's relationship building

[2:11:25] Voice 9: among the different elected officials involved

[2:11:27] Voice 9: in any one undertaking region,

[2:11:30] Voice 9: where they can know each other.

[2:11:32] Voice 9: Because what we discovered last term

[2:11:34] Voice 9: through the service integration,

[2:11:35] Voice 9: there was a lot of like concern and angst

[2:11:37] Voice 9: about different topics but it was because the elected officials didn't know each other and

[2:11:41] Voice 9: didn't feel like they could pick up the phone to jointly solve a problem that was something I

[2:11:45] Voice 9: diagnosed also a lack of involvement of First Nations and I think coordination groups that are

[2:11:50] Voice 9: explicitly bringing First Nations into these conversations really promotes just a sharing of

[2:11:55] Voice 9: ideas a sharing of perspectives that influences the decision making for any one region so number

[2:12:02] Voice 9: one I think relationship building is a good outcome in and of itself from these coordination

[2:12:05] Voice 9: groups. The other piece I would see is I would point to the Salt Spring Island Watershed Protection

[2:12:11] Voice 9: Alliance which is actually a coordination group but that has that power for coordination has been

[2:12:16] Voice 9: delegated to the local trust committee there. That group has been convening for quite a number of

[2:12:21] Voice 9: years and an outcome there is coordination of where the different orders of government are

[2:12:26] Voice 9: putting their monies towards initiatives that benefit so that it's done in a coordinated manner

[2:12:31] Voice 9: manner so they're not overlapping and tripping on each other and they can also mutually decide

[2:12:35] Voice 9: where the investment in a region is best put and potentially stage it out over a number of years

[2:12:40] Voice 9: and in a coordinated way and also look towards the future as a group rather than each local

[2:12:47] Voice 9: or each level of government doing its own thing without being coordinated so I see that's how I

[2:12:52] Voice 9: see a lot of value it may be that these groups come together as has happened at the house sound

[2:12:56] Voice 9: form, for example, to advocate on any particular topic that they all agree on, but not as a body,

[2:13:03] Voice 9: they return back to their each individual orders of government and do it independently,

[2:13:07] Voice 9: but just in a coordinated way. That's what I see in terms of value of this. In the Act,

[2:13:13] Voice 9: the Council is explicitly called upon to coordinate, right, the implementation of policies

[2:13:17] Voice 9: and the determination of policies. And I see this as a key way in which that might happen.

[2:13:22] Voice 9: And I, in my view, I don't think Trust Council has stepped into that space enough.

[2:13:26] Voice 9: in terms of moving beyond just being a regulatory authority in terms of bylaws.

[2:13:33] Voice 9: And writing letters as our advocacy program is one way of doing that, but I feel like really

[2:13:38] Voice 9: affecting long-term change often comes from building relationships and doing it in a

[2:13:42] Voice 9: coordinated manner. So there's your staff view if that's helpful.

[2:13:46] Trustee Luckham: You're welcome.

[2:13:47] Trustee Luckham: Thank you, Chair Morrison. Yeah, I'll just chime in. I don't really think or feel that

[2:13:59] Trustee Luckham: this is a support for lobbying efforts. I see this as much more a grassroots, support

[2:14:08] Trustee Luckham: for grassroots initiatives, and particularly, as has been pointed out, a support for engaging

[2:14:15] Trustee Luckham: with First Nations at that community level. And I think this is more an

[2:14:22] Trustee Luckham: opportunity for these grassroots initiatives to have their own voices

[2:14:27] Trustee Luckham: heard, not the voice of council, and particularly with other agencies. And so

[2:14:34] Trustee Luckham: I see this as supporting the work on the ground that the Islands Trust has not

[2:14:39] Trustee Luckham: traditionally been able to do, and specifically around the dictates of our

[2:14:45] Trustee Luckham: mandate, which is to work with other agencies. So I see the Secretary of Services as providing

[2:14:50] Trustee Luckham: that opportunity for grassroots organizations to work with other agencies and facilitate

[2:14:57] Trustee Luckham: forums and opportunities to advance those interests that support the work of the

[2:15:06] Trustee Luckham: Islands Trust. So I just would reflect for a moment. For quite a number of years,

[2:15:11] Trustee Luckham: I tried to keep biosphere initiatives on the Islands Trust table, thinking that we had a role

[2:15:19] Trustee Luckham: to play in that. And the Howe Sound Forum, through its relationship with other agencies, has been

[2:15:25] Trustee Luckham: successful in getting an application before the United Nations initiative, which is something

[2:15:34] Trustee Luckham: that we have not been able to do. So I'm really actually quite proud of the ability for us to

[2:15:39] Trustee Luckham: support that to advance a biosphere initiative within the islands trust which is not directly

[2:15:44] Trustee Luckham: associated or connected with what we're doing but certainly supports what we are doing in protecting

[2:15:49] Trustee Luckham: the core values so i would see it more i would not see it as lobbying none of the proposals here

[2:15:56] Trustee Luckham: actually indicate that they're going to be coordinating minute meetings with ministers

[2:16:00] Trustee Luckham: or lobbying ministers or ministries or something they're doing work on the ground which i think is

[2:16:06] Trustee Luckham: different. Thank you. All

[2:16:09] Voice 10: right. Trustee Fenton.

[2:16:14] Trustee Fenton: Great. Thank you. Further to that, Ben, that whole

[2:16:19] Trustee Fenton: notion of leveraging our role as Trust Council and seen by others and other organizations and

[2:16:28] Trustee Fenton: our grassroots and stakeholder organizations as sort of key role, we play a key role and

[2:16:34] Trustee Fenton: um position to guide and manage um the trust trust area through similar values shared values

[2:16:42] Trustee Fenton: you know quality um influences you know our reconciliation policies our um other like

[2:16:52] Trustee Fenton: policies so i i just as sort of a all reflects on the preserve and protect without actually

[2:16:58] Trustee Fenton: slapping people on the head saying preserve and protect and you know i guess you know comes back

[2:17:03] Trustee Fenton: the bylaws in that regard, quality control by demonstrating a level of coordination,

[2:17:11] Trustee Fenton: the note-taking, report writing, all skills that the Islands Trust staff bring to the table,

[2:17:16] Trustee Fenton: I mean without even having to think about it. They just do that, that's what they do.

[2:17:19] Trustee Fenton: The comments today reported on that, how appreciated that was. It is not lobbying per se,

[2:17:28] Trustee Fenton: say, but MLAs and MPs both respond to voters and votes. The ability of us to leverage our

[2:17:35] Trustee Fenton: networks and leverage our presence as trust counsel to influence the vote by aligning

[2:17:43] Trustee Fenton: with the object is very benevolent. And it's not just us or 32 people, it's the whole trust

[2:17:52] Trustee Fenton: area. So I had great influences with the money spent greatly, you know, I just say it's a big

[2:18:00] Trustee Fenton: bang for our buck. Thanks.

[2:18:03] Voice 15: And Director

[2:18:05] Voice 10: Frater, did you want to add another thing?

[2:18:09] All right.

[2:18:12] Voice 15: Okay. A last thought on this that I was having as we were talking and thinking together

[2:18:17] Voice 15: was um that and this is i think a question is it seems to me that this work because it's very

[2:18:27] Voice 15: grounded and it's very intergovernmental in a regional level um is it something that could

[2:18:34] Voice 15: be funded out of ltc budgets as opposed to through a program or is that not possible the way the

[2:18:40] Voice 15: current ltc budgets are set up

[2:18:42] Voice 9: no i don't think that no because the powers for coordination lie

[2:18:47] Voice 9: with trust council so you'll see there's a bylaw of council that delegates that power only to salt

[2:18:52] Voice 9: spring and only um for certain parts of the coordination function they didn't delegate all

[2:18:57] Voice 9: the powers so if you're interested have a look at if you're interested in having that power

[2:19:02] Voice 9: delegated to a local trust committee any local trust committee could request to have that done

[2:19:08] Voice 9: in the way that salt spring did however i in my view it's better to centralize the function

[2:19:14] Voice 9: there's efficiencies to be gained there by having one person undertaking it and sort of training up

[2:19:20] Voice 9: and being coordinated.

[2:19:23] Voice 15: Terrific, thank you. That's helpful because as people were talking I was like

[2:19:28] Voice 15: oh seems like we should just be putting this out of our LTC budget. All right so that that's

[2:19:34] Voice 15: helpful to understand. All right also in thinking about this it comes to mind that it could be very

[2:19:44] Voice 15: beneficial given that there is a trust council level thing to ben's point that there is a trust

[2:19:50] Voice 15: council level um sort of mandate if i don't know how to say that i'm super tired i've been up for

[2:19:59] Voice 15: a long time um so that we coordinate among different government levels um that it seems

[2:20:06] Voice 15: to me that we might want to inform trust council of what this coordination looks like more clearly

[2:20:13] Voice 15: and to that end we might want to actually have a motion on the table that i've drafted one

[2:20:18] Voice 15: possibly that we can use that is around um thinking about having people who are funded

[2:20:25] Voice 15: through the secretariat services policy actually present in a joint session in council so that

[2:20:31] Voice 15: people can actually understand what is the value of this type of coordination work um as we sort

[2:20:37] Voice 15: of move into budgeting next year because maybe there's a different way that we budget this maybe

[2:20:41] Voice 15: Maybe there's, I don't know, it might influence the budgeting conversations.

[2:20:46] Voice 15: So thoughts on that before, like, am I going wildly astray with that idea?

[2:20:51] Voice 15: Chair, welcome.

[2:20:54] Trustee Luckham: Thank you for that idea.

[2:20:59] Trustee Luckham: There's lots of room for improvement there, for sure.

[2:21:04] Trustee Luckham: Obviously, if we amend the policy, that needs to go to council for approval.

[2:21:09] Trustee Luckham: and so there's an opportunity there for us to engage council on this topic. But I can't help

[2:21:17] Trustee Luckham: but wonder in the form of a question here through the Chair, Director Frater, that do we report

[2:21:24] Trustee Luckham: out on the Secretariat Services in our annual reporting? Because it does definitely seem to me

[2:21:29] Trustee Luckham: that there's an opportunity there where we're actually talking to the Minister and to Cabinet

[2:21:35] Trustee Luckham: to talk about the the work that we're doing in coordinating these various

[2:21:39] Trustee Luckham: agencies and bodies as a success in our organization yes

[2:21:47] Voice 9: through the chair yes

[2:21:49] Voice 9: we would be reporting it through the Trust Programs Committee section of the

[2:21:53] Voice 9: annual report as sort of an activity that was undertaken and you'll be

[2:21:56] Voice 9: getting that draft report at your main meeting potentially at your April meeting

[2:22:01] Voice 9: if I can get it together in time or your early May meeting is that

[2:22:06] Voice 9: helpful um certainly we can break break it out with the subheading to draw more attention to

[2:22:10] Voice 9: it if that's something that you wish yeah

[2:22:14] Voice 15: thanks and and i would i would declare that it does

[2:22:17] Voice 15: make it seems important to draw attention to this as as something that we're clearly doing

[2:22:25] Voice 9: uh through the chair i could also comment another thing you could request is a news release on this

[2:22:29] Voice 9: topic at some point um if you

[2:22:31] Voice 9: wish to draw broader public attention to it as well oh

[2:22:36] Voice 15: i like that idea

[2:22:37] Voice 15: So we will keep that on deck for later this session to think about having a news release for those that are funded today, that would be a good idea.

[2:22:47] Voice 15: Okay.

[2:22:49] Voice 15: Any other thoughts or comments or questions at this point, trustee language.

[2:22:54] Voice 13: Yeah, just the thought of the duration of funding for these various groups is going to be every year are we committing ourselves to a certain amount of funding.

[2:23:04] Voice 13: are we creating a dependency on that funding and as new groups come in we're going to be faced with

[2:23:11] Voice 13: increased budget requests I suspect that's sort of one of my concerns are we focused in on more

[2:23:18] Voice 13: startup activities or long-term activities are we going to step into the long-term objectives

[2:23:27] Voice 15: that was actually why I asked my question to the how sound forum today because I was curious where

[2:23:33] Voice 15: people see that role um so i don't know that we necessarily have a clear answer to that at this

[2:23:41] Voice 15: point um and i that may be something that we have to do in the policy updates to clear there there

[2:23:48] Voice 15: wasn't a place where we named that specifically in the policy was there uh

[2:23:53] Voice 9: in terms of the the

[2:23:55] Voice 9: nature of the groups you or the no which it doesn't speak to that at all no

[2:24:00] Voice 15: okay so as it stands that's

[2:24:02] Voice 15: undefined um trustee fenton yeah

[2:24:08] Trustee Fenton: just all pieces to our future sort of debate around what this

[2:24:12] Trustee Fenton: should look like what the framework would include etc but what i'm suggesting now before we enter

[2:24:18] Trustee Fenton: into sort of individual um bidding and discussions is that given the five groups that were presented

[2:24:26] Trustee Fenton: that we divide basically by five, you may give or take a few dollars here there based on discussions that we define that services in kind as a defined and given our busy state of affairs, you know, it might be the low end of in kind numbers and define that clearly as to what that will look like and make that offer to

[2:24:55] Trustee Fenton: award to

[2:24:57] Trustee Fenton: all five people

[2:24:59] Trustee Fenton: or groups that have presented

[2:25:01] Trustee Fenton: today and to

[2:25:03] Trustee Fenton: keeping in mind what we've learned and discussed

[2:25:05] Trustee Fenton: today we need to move forward

[2:25:06] Trustee Fenton: in a

[2:25:08] Trustee Fenton: obviously a more wholesome fashion but I think

[2:25:11] Trustee Fenton: we've made some good steps and if we

[2:25:13] Trustee Fenton: hadn't made the steps last year

[2:25:14] Trustee Fenton: we wouldn't be having these discussions

[2:25:16] Trustee Fenton: and debates today so

[2:25:19] Trustee Fenton: that's what I'm suggesting now as opposed

[2:25:21] Trustee Fenton: to breaking off and

[2:25:24] Trustee Fenton: debating as merits

[2:25:25] Trustee Fenton: merits of one over another. I think that I don't have it hard to go there for someone,

[2:25:32] Trustee Fenton: any of them. Thanks.

[2:25:35] Voice 15: So Trustee Fenton or others, do you have a specific proposal that you put on

[2:25:40] Voice 15: the table for, without going into details again at this point, for any one application, if there's

[2:25:48] Voice 15: some kind of universal that you want to define as a way of doing it, or do we take them one at a

[2:25:53] Voice 15: of time i'm

[2:25:57] Trustee Fenton: suggesting given today's discussion and what we've listened to i don't have any

[2:26:03] Trustee Fenton: that scare me off as far as delegations and that we have a refined amount of a defined amount of

[2:26:09] Trustee Fenton: money um and we're short on in-kind time or our staff is sort of stretched given our other

[2:26:16] Trustee Fenton: projects um so that we would just divide our funds in which i come out to sort of 2.4

[2:26:25] Trustee Fenton: 2400 per group and um divide up the 70 hours per um director freighter's recommendations and uh

[2:26:34] Trustee Fenton: yeah go forward knowing where we want to go and sort of set the framework for

[2:26:41] Trustee Fenton: a mid and long-term goals trustee

[2:26:46] Voice 15: mcgonkie i'm

[2:26:51] Trustee McConchie: just confused about a couple things still and

[2:26:53] Trustee McConchie: it seems as though i'm hearing from my fellow trustees that they're in support of the secretary

[2:26:56] Trustee McConchie: position. And that's great. It's just confusing to me still why we're paying for it. And the other

[2:27:03] Trustee McConchie: thing that's confusing to me is if they're not lobbying groups, then what are they, right?

[2:27:09] Trustee McConchie: Lobbying is not a dirty word. It's what happens. What, what are these groups? If they're not

[2:27:13] Trustee McConchie: lobbying groups, I heard the word grassroots, which leads to lobbying. So I just don't understand

[2:27:19] Trustee McConchie: why, why are we paying for this and not the other levels of government, which have tons of dough

[2:27:24] Trustee McConchie: and we don't right like the crd that's a good place to find money

[2:27:29] Voice 11: or

[2:27:30] Trustee McConchie: regional districts the

[2:27:32] Trustee McConchie: the mla's office i mean no offense to my counterpart but he makes 111 000 a year like

[2:27:39] Trustee McConchie: like come on guys they can't pony up the dough for a secretary come on i mean it's just the

[2:27:45] Trustee McConchie: arguments haven't been made to me strong enough but i do think it's a great idea and all that

[2:27:49] Trustee McConchie: stuff i just those answers those questions haven't been answered to me i still don't quite

[2:27:53] Trustee McConchie: understand other than it other than it feels good to do this like it's like here's 12 grand

[2:27:58] Trustee McConchie: so we can feel like we're building relationships well i i can build relationships for free by

[2:28:04] Trustee McConchie: calling people on the phone you know i i don't i don't understand so uh i wish i did because

[2:28:10] Trustee McConchie: it sounds like a great idea so thanks trustee brent

[2:28:14] Voice 26: so um you know i think these i'm not sure

[2:28:21] Voice 26: I'm not sure, Trustee McConkie, whether you were at these meetings that have been taking place over the last 18 months, but certainly our MLA, Adam Olson, at least in the Southern Gulf Islands, has been very instrumental in trying to bring together and coordinate, coordinate, not lobby, coordinate different levels of government.

[2:28:44] Voice 26: so that we're, if I can use the analogy that's been used before, paddling in the same direction

[2:28:52] Voice 26: in the same rhythm, because we often work at cross-purposes. So there's where we see these

[2:29:00] Voice 26: secretariat functions. You know, their staff, I'll say Elizabeth May's staff.

[2:29:09] Voice 15: All right, you're breaking up a bit, Trustee Brent.

[2:29:11] Voice 15: and

[2:29:13] Voice 26: Adam Olson has spent a lot of time in dollars sorry they've just they've so far and we are

[2:29:21] Voice 26: so that's my feel on this thing and

[2:29:24] Trustee Rogers: I think it's

[2:29:24] Voice 26: very valuable seeing how we so often work at

[2:29:31] Voice 26: cross purposes I'm done thank

[2:29:34] Voice 15: you um and I do just want to focus trustees we're actually not

[2:29:38] Voice 15: debating the program the program exists we're debating the funding allocations to the program

[2:29:43] Voice 15: today. So I just want to recenter us on that. Because I think we can talk a lot about the

[2:29:49] Voice 15: program, how to make it better and debate the merits of it. But really, today, what we were

[2:29:53] Voice 15: debating is the allocation of funding to different recipients. So if anybody

[2:30:00] Voice 15: who still has their hand up is debating the program,

[2:30:03] Voice 15: if I can ask you to pause on that

[2:30:05] Voice 15: and really just talk generally

[2:30:07] Voice 15: about how we're gonna allocate the funding,

[2:30:09] Voice 15: the structure of allocating the funding today.

[2:30:13] Voice 10: Trustee Critchley, I think, and then Trustee Rogers.

[2:30:22] Voice 10: Oh, you're muted, you're muted.

[2:30:24] Trustee Critchley: There you go.

[2:30:26] Trustee Critchley: I'll take up the suggestion by Trustee Fenton

[2:30:30] Trustee Critchley: on a quick and ready way to divvy up the funds here.

[2:30:38] Trustee Critchley: it unfortunately it would actually work to the advantage i suppose very very little disadvantage

[2:30:44] Trustee Critchley: to the one um of being sound because their their request is relatively modest what i'm concerned

[2:30:52] Trustee Critchley: about uh too generally is um the strategy of people asking for a lot a lot more uh on the

[2:31:02] Trustee Critchley: footing that well you know we can if we can get 3 000 out of it you know let's ask for five kind of

[2:31:09] Trustee Critchley: thing um you know unless there's really a good uh breakdown and analysis of justification for each

[2:31:17] Trustee Critchley: budget item so to speak uh i'm just concerned about that as as a phenomenon um so i would i

[2:31:28] Trustee Critchley: I would support that idea for this year.

[2:31:31] Trustee Critchley: I'm not saying that that should be the way,

[2:31:34] Trustee Critchley: but I think each of these groups

[2:31:36] Trustee Critchley: seems to have a really useful purpose

[2:31:40] Trustee Critchley: within the trust area

[2:31:42] Trustee Critchley: and has that coordination function.

[2:31:48] Trustee Critchley: Yeah, that's all I'll say for now.

[2:31:52] Voice 15: Trustee Rogers and then Trustee Peterson.

[2:31:54] Voice 15: And then if we can wrap up this discussion

[2:31:56] Voice 15: and move forward.

[2:31:58] Trustee Rogers: Yeah, and thanks.

[2:32:00] Trustee Rogers: um i i will i'll just address the trustee fenton's suggestion i i actually don't agree with that

[2:32:06] Trustee Rogers: um i think we should talk about each of the applications and make a decision about each

[2:32:12] Trustee Rogers: of them individually for example i have concerns about one of them and uh i want to talk about

[2:32:19] Trustee Rogers: those concerns and whether we should be funding it or not so i don't i'm not in favor of sort

[2:32:24] Trustee Rogers: of a down and dirty just just divided by five all

[2:32:30] Voice 15: right trustee peterson oh no okay okay so it

[2:32:36] Voice 15: sounds to me like there is a desire um to some across several trustees actually it seems to um

[2:32:44] Voice 15: myself included i would say um to have a conversation about each applicant and really

[2:32:49] Voice 15: think about them um what i would ask i think is that we have a conversation about the applications

[2:32:55] Voice 15: applications, but don't approve the funding for everybody until the end so that we can actually

[2:33:01] Voice 15: have a reasoned discussion about each application and then look at where all those numbers fall out

[2:33:08] Voice 15: so that the last application doesn't get shortchanged just because everybody else

[2:33:13] Voice 15: decided on the first one. So that would be my only concern. So if we can have a reasoned

[2:33:19] Voice 15: conversation going through all of them and then get to the sort of balance sheet and see if that

[2:33:24] Voice 15: works out for us um is there any

[2:33:28] Voice 10: opposition to that approach let's take that consent um all right

[2:33:35] Voice 15: so the question is whether we do bain's first or last and i don't know if i think there is a

[2:33:44] Voice 15: preference one way or the other we had suggested doing it first and then having trustee critchley

[2:33:50] Voice 15: excused i think might be the way to do it okay or sorry so that means having trustee critchley

[2:33:59] Voice 15: excused now and then he'll come back for the discussion of the remaining one okay yeah okay

[2:34:10] Voice 15: so trustee critchley if you can sign off and we will give you a call claire do you have his number

[2:34:15] Voice 15: we can get a hold of them okay um and then we will have you come back when we um finish with

[2:34:23] Voice 15: Mayor Mrakas, So

[2:34:27] Trustee Critchley: we are not doing the the previous procedure of just changing my status to be out of the loop,

[2:34:37] Voice 15: no, I think, for these ones, it sounded like it was the the the advice when it got into actual decision making about these was that we have you sign off from the legislative.

[2:34:50] Voice 15: Mayor Mrakas, yeah Thank you all right, so if we trust you.

[2:34:56] Voice 15: Just

[2:34:57] Voice 13: a quick question there. If we're recording this, and it's going to be available publicly. If he's in as an attendee as opposed to participating and not seen I'm not sure what the difference is.

[2:35:10] Voice 13: Yeah, I'm

[2:35:11] Voice 13: going to let you.

[2:35:12] Voice 15: Yeah, I totally hear you.

[2:35:14] Voice 15: Case, but the juggle of trying to figure it out I'm going to take the more conservative route today and ask that we kind of clarify that going forward. I agree with you.

[2:35:24] Voice 15: yeah um i just want to make sure our decisions aren't contingent today okay so if we can have

[2:35:33] Voice 15: a look at the bane sound one first are there any questions or concerns people have things they want

[2:35:38] Voice 15: to raise about the 2500 request i believe sorry if somebody can help me out with the page number

[2:35:45] Voice 15: which one are we which page are we on this one we're

[2:35:47] Trustee Rogers: on page uh oh sorry yeah

[2:35:52] Voice 15: i

[2:35:55] Trustee Rogers: lost it

[2:35:57] Voice 9: the the

[2:35:58] Voice 9: I've got on screen page 14, and I may scroll down to page 15 to help you here with the summary.

[2:36:07] Voice 9: Oh, when I share screen, there you are. It helps if I've actually shared it.

[2:36:14] Trustee Rogers: On page 22, there are actual requests.

[2:36:18] Voice 15: Letter. Okay. Go ahead, Claire, if you want to introduce the overall piece.

[2:36:24] Voice 15: Or

[2:36:24] Voice 9: I'll scroll back up. Sorry for getting all...

[2:36:26] Voice 9: And

[2:36:26] Voice 15: I am making the assumption everyone's read the report, so highlights only.

[2:36:30] Voice 15: me um

[2:36:31] Voice 9: so yes we think we've largely covered it already in the discussion but we've provided a

[2:36:36] Voice 9: sample resolution here um for the ones you wish to support if you wish to support all five i would

[2:36:42] Voice 9: anticipate you'd have five resolutions like the ones structured in the recommendation

[2:36:46] Voice 9: um largely it's a program of counsel this as you've learned today you know we've got some

[2:36:51] Voice 9: growing pains and some learning to do as we implement it um it is yeah we had did seek

[2:36:57] Voice 9: legal advice however the issue of conflict of interest was not discussed with our legal council

[2:37:02] Voice 9: that's something I think I might circle back on because if you had all declared conference

[2:37:05] Voice 9: conflict today we'd have difficulty in implementing the program so I'll be seeking further advice on

[2:37:10] Voice 9: that uh there's twelve thousand dollars allocated by trust council by policy you are asked to

[2:37:16] Voice 9: allocate funding today at your first meeting of the fiscal year and uh there's been a summary of

[2:37:21] Voice 9: requests here. I would note that there was a new, I think we issued public information about this

[2:37:29] Voice 9: program, but there certainly are other coordination groups out there that might wish in the future to

[2:37:32] Voice 9: come forward. Particularly the Senate Ginlet Network comes to mind for me as another one.

[2:37:38] Voice 9: But I would suggest that this year you consider the requests you have in front of you and we

[2:37:42] Voice 9: might contemplate going forward, as you say, with an application form and more deliberate outreach.

[2:37:47] Voice 9: reach. So for today you've got five requests which as you've noted exceed the funding that's

[2:37:53] Voice 9: been allocated by Trust Council. So I would recommend that you consider the needs of the

[2:37:58] Voice 9: groups and also keep in mind your Secretariat Services Policy which states here that you'll

[2:38:04] Voice 9: allocate funding to coordination groups that have appointed representatives or involvement of Trust

[2:38:10] Voice 9: Council, Bowen Island Municipality, local trust committees or the Conservancy as members or

[2:38:15] Voice 9: regular participants, invite and encourage First Nation involvement and leadership, and undertake

[2:38:21] Voice 9: work that coordinates and assists in the determination, implementation, and carrying out

[2:38:25] Voice 9: of municipal, regional, and improvement district and government of BC policies to carry out the

[2:38:31] Voice 9: object. You are encouraged to prioritize support for coordination groups that work collaboratively

[2:38:37] Voice 9: and respectfully with First Nation governments and Indigenous peoples, and by policy you may not

[2:38:43] Voice 9: exceed the direct award commitment spending level in the procurement policy, which would be $5,000

[2:38:49] Voice 9: to any one group, and that's cash, not staff time. And you will seek staff advice, which you've

[2:38:56] Voice 9: already done. I hope that's helpful. I'm happy to answer any questions.

[2:39:01] Voice 15: All right. If I can have us

[2:39:04] Voice 15: direct our attention for this moment. Oh, sorry, Dan, did you have a general question? Okay. If I

[2:39:09] Voice 15: if I can have us direct our specific attention

[2:39:12] Voice 15: to the Bain sound one, which is 22, page 22.

[2:39:18] Voice 15: And it is a request for $2,500 from the Secretariat.

[2:39:24] Voice 15: Are there any questions or comments

[2:39:25] Voice 15: on this application case?

[2:39:30] Voice 15: And

[2:39:31] Voice 13: I do encourage

[2:39:31] Voice 15: people to use their digital hands.

[2:39:33] Voice 15: It's

[2:39:33] Voice 13: so much easier to track.

[2:39:34] Voice 13: Yeah, it's not just $2,500 though.

[2:39:36] Voice 13: They're also asking for support

[2:39:38] Voice 13: from Trust Area Services staff.

[2:39:40] Voice 13: so there's an hour a request of time as well.

[2:39:47] Voice 15: Yeah I think it will be helpful in the future

[2:39:49] Voice 15: for that table that we have in the report Claire to actually include like an hour column so that

[2:39:55] Voice 15: we can try and like help you like if you estimate what you think the hours on each one to help so we

[2:40:00] Voice 15: know the yes or no a little bit. All right Tim.

[2:40:09] Voice 4: Yeah thank you and that's that's a really important

[2:40:13] Voice 4: that I think helps in our decision-making

[2:40:17] Voice 4: as we're allocating these funds and allocating time

[2:40:20] Voice 4: sort of know what those projected hours are.

[2:40:25] Voice 4: I noticed that I'm just going to mention that, you know,

[2:40:30] Voice 4: three out of five specifically mentioned, you know,

[2:40:35] Voice 4: wanting support that could be our staff time.

[2:40:38] Voice 4: And yeah, so knowing what that sort of looks like

[2:40:44] Voice 4: be helpful for our decision making. So specific to Bain's sound elaborate channel

[2:40:54] Voice 4: ecosystem forum, Claire could you give us a guesstimate on what Gillian's time looks like

[2:41:06] Voice 4: and as and the other question is uh you mentioned in terms of you know further hours that we might

[2:41:14] Voice 4: allocate to these um uh is has some of her time already sort of been are we looking at 70 hours

[2:41:26] Voice 4: as your suggestion for all three that are requesting staff time uh

[2:41:32] Voice 9: yes that's what

[2:41:33] Voice 9: i'm suggesting is that there's around 70 hours that i'm estimating is available as i noted

[2:41:38] Voice 9: earlier certainly it could bump up a bit um i'm you know as i say we can't anticipate everything

[2:41:42] Voice 9: that's coming in this year so it's somewhat a conservative estimate um but yeah so it suggests

[2:41:47] Voice 9: around 70 hours split between the three groups again it's really hard to tell you definitively

[2:41:51] Voice 9: what any one forum might require in terms of staff time it often depends on the capacity and

[2:41:57] Voice 9: life circumstances of the volunteers involved in the group um and the and the needs of the group

[2:42:03] Voice 9: itself for example with Bain Sound Forum they've now somewhat organized a steering committee which

[2:42:09] Voice 9: wasn't in place previously so I anticipate the support level might go down somewhat from what

[2:42:14] Voice 9: has been required previously I would say probably you know if I had to pull it out of my just off

[2:42:20] Voice 9: the top of my head 30 hours per forum might be the type of estimate but again it's really hard

[2:42:26] Voice 9: to sort of nail down i hope that's helpful and well

[2:42:31] Voice 4: it is it is somewhat helpful so that if we're

[2:42:34] Voice 4: looking at 30 hours uh per forum and we have three that are requesting that kind of in in-kind staff

[2:42:41] Voice 4: um that help that that helps me sort of try and do the math and

[2:42:49] Voice 4: having you know hours and money and not like you say the table or something would be really

[2:42:56] Voice 4: really handy um i just want to say just a general that um i i think that the the uh this particular

[2:43:05] Voice 4: forum has uh has a lot of value i i i have seen it evolving over the last couple of years

[2:43:13] Voice 4: and and it does seem like it is is uh approaching uh um a better uh more organ like the organization

[2:43:23] Voice 4: has actually really come together they've got their steering committee now and i and i believe

[2:43:27] Voice 4: I actually really feel like the trust support has really been instrumental

[2:43:35] Voice 4: at bringing it to the place that it is.

[2:43:40] Voice 4: Last year, of course, they lost a funding partner.

[2:43:44] Voice 4: And at this stage, I'm very much in support of us allocating,

[2:43:53] Voice 4: um you know the the 2.5 that they've asked for and i guess i have to look back at the proposal

[2:44:03] Voice 4: again to sort of make it clear whether they wanted that that the two and a half thousand

[2:44:09] Voice 4: and some time and they did

[2:44:11] Voice 4: yeah yeah they did

[2:44:13] Voice 4: okay all right

[2:44:16] Voice 4: anyway i i am just stating that

[2:44:18] Voice 4: i'm in support of of um of uh their request as presented okay

[2:44:26] Voice 15: trustee fenton yeah

[2:44:30] Trustee Fenton: um by ditto

[2:44:32] Trustee Fenton: uh trustee peterson's comments uh this is sort of my for myself i always got my head around

[2:44:38] Trustee Fenton: what this actually looks like it's a heading in the right direction they've had a bit of a

[2:44:44] Trustee Fenton: challenge with their uh losing not only funding this is not just a funding partner because the

[2:44:50] Trustee Fenton: the person involved from the other can't remember their name uh but I think she had a lot you know

[2:44:58] Trustee Fenton: she's sort of had did a lot of work to sort of keep make this what it is today so I'm sure there's

[2:45:05] Trustee Fenton: more than just cash um deficit but they're trying to get around right now but they're heading in

[2:45:09] Trustee Fenton: the right direction and I fully support where they're what they've asked for and what they're

[2:45:14] Trustee Fenton: yeah okay

[2:45:15] Voice 15: trustee rogers i

[2:45:20] Trustee Rogers: i want to be clear chair can we make a motion yet or are you still

[2:45:23] Trustee Rogers: not wanting motions i

[2:45:24] Voice 15: would prefer us not to do motions until the very end so we're sure that we

[2:45:29] Voice 15: balance out and we get to the twelve thousand dollar amount um well

[2:45:34] Trustee Rogers: how do we then include

[2:45:35] Trustee Rogers: trustee critchley back in this that

[2:45:37] Voice 15: is my question for the day literally that is my question for the

[2:45:41] Voice 15: the day because i would

[2:45:42] Trustee Rogers: like to approve this move to approve this particular funding and then bring

[2:45:48] Trustee Rogers: him back in for the rest of the

[2:45:49] Voice 15: conversation

[2:45:50] Trustee Rogers: conversation yeah

[2:45:52] Voice 15: we could do it that way that

[2:45:53] Voice 15: that seems to be the most expedient for today um with that if nobody has a objection to doing this

[2:46:00] Voice 15: one separate from the others um because it's a challenge we're facing thoughts on that any

[2:46:06] Voice 15: Any opposition to that?

[2:46:07] Voice 13: I agree with Dan's position on this.

[2:46:11] Voice 15: Okay, go ahead then.

[2:46:13] Trustee Rogers: Oh, then I would move the Trust Programs Committee

[2:46:15] Trustee Rogers: allocate $2,500 to support the continuation

[2:46:18] Trustee Rogers: of the Bain Sound Lambert Channel Ecosystem Forum.

[2:46:27] Voice 13: I'll second it.

[2:46:30] Voice 15: Trustee Langer, I second.

[2:46:32] Voice 15: Any questions or further comments on it?

[2:46:34] Voice 15: Trustee Peterson?

[2:46:37] Voice 4: Yeah, thank you.

[2:46:38] Voice 4: If it's considered friendly, I would like to amend the motion to add up to 30 hours of staff support or however.

[2:46:54] Voice 4: I

[2:46:55] Voice 15: would ask us not to necessarily address hours for staff because it gives them flexibility.

[2:47:02] Voice 4: So

[2:47:02] Voice 15: I would ask us

[2:47:04] Voice 15: not to do that.

[2:47:06] Voice 4: I guess I mean I if I may I just I heard staff say that that uh or Claire say that you know

[2:47:14] Voice 4: she doesn't want much direction from us but can we sort of is putting a cap on that is that too much

[2:47:23] Voice 9: Claire yeah generally we would ask that you not specify hours with regard to staff we're really

[2:47:27] Voice 4: trying to keep

[2:47:28] Voice 9: that um you know elected officials and staff I am trying to inform your decision

[2:47:33] Voice 9: simply on the resolution you could say and you know and sorry I have to look back um I can't

[2:47:40] Voice 9: remember trustee rogers motion but that um and you could just add staff time and hopefully trust

[2:47:47] Voice 9: my judgment and I'll be reporting to you as we go and

[2:47:49] Voice 4: and staff time just just so that it's clear

[2:47:52] Voice 4: that we're because they're asking for staff time so I'm just wanting to support that that's part

[2:47:59] Voice 4: of the motion dan

[2:48:00] Voice 15: is that okay sorry

[2:48:02] Trustee Rogers: so he wants so the suggestion is that it read that trust

[2:48:05] Trustee Rogers: programs committee allocate 2500 and staff times worth the coordination of the uh correct that's

[2:48:13] Trustee Rogers: my suggestion uh you know what i'm okay with that i will tell you i think partly because

[2:48:19] Trustee Rogers: we're we're still a bit in the dark about staff time allocation um and i know that the director

[2:48:25] Trustee Rogers: has intentions to bring us back better information related to that in the future i've had concerns

[2:48:31] Trustee Rogers: about the staff time on this particular forum from the beginning um but it's been a huge success

[2:48:36] Trustee Rogers: so i'm fine with that

[2:48:39] Voice 4: i guess um i guess sort of my point is is that there was three three that

[2:48:45] Voice 4: specifically asked for in-kind staff time and uh and i'm hearing clara say she wants she doesn't

[2:48:52] Voice 4: want us to constrain her but i'm also looking at if there's two that are requests just for cash

[2:48:59] Voice 4: then we're not going to allocate any staff time just trying to make the resolution clear for

[2:49:06] Voice 4: for staff where they're where we're asking them to add staff time and where we're not

[2:49:10] Voice 4: so

[2:49:11] Voice 15: i'm going to actually

[2:49:12] Voice 15: ask for us to allocate funds which is the secretariat program policy

[2:49:18] Voice 15: policy and ask staff to come back to us with if they have questions about the amount of staff

[2:49:25] Voice 15: time they have for the program because I feel that these are very separate things and maybe

[2:49:31] Voice 15: we should separate them in motions if we do need to do that so if I can keep the motion as is right

[2:49:37] Voice 15: now if that's okay and then we can be informed a little bit more by the guidance I don't totally

[2:49:42] Voice 15: to hear you tim i just am a little bit um i don't want to constrain staff on like not being able to

[2:49:49] Voice 15: do a couple hours here or there if they do have one that didn't ask for it but does need it and

[2:49:54] Voice 15: you know so like there's a there's a couple gray sort of issues around staff hours so i'd ask us

[2:49:59] Voice 15: not to get into that and i have been deeply warned from various parts of trust council that we should

[2:50:04] Voice 15: not be actually managing stuff um trustee mcconaughey okay

[2:50:12] Trustee McConchie: i'll try my question one more

[2:50:14] Trustee McConchie: time uh because trustee brent implied that i didn't i wasn't following the meetings or something

[2:50:19] Trustee McConchie: and i thought my questions were fundamental to how we determine how we allocate funds which is

[2:50:24] Trustee McConchie: what are we trying to accomplish right so what we're saying in this motion is the 2500 is the

[2:50:33] Trustee McConchie: the value uh and we're setting a precedent with this motion for further groups that might be

[2:50:40] Trustee McConchie: impacted right because other groups might need more allocation of funds and it hasn't been clearly

[2:50:46] Trustee McConchie: defined to me how like what what value we are going to get and what is going to be accomplished

[2:50:52] Trustee McConchie: and what's the goal so it's it's hard for me to understand how to vote in favor of this motion

[2:50:58] Trustee McConchie: and I apologize for my confusion I clearly I'm obviously not understanding how government works

[2:51:06] Trustee McConchie: or something so yeah thanks anybody

[2:51:11] Voice 15: want to offer clarification um I would

[2:51:25] Voice 26: say this is it's often

[2:51:26] Voice 26: in in the role that we have it is really hard to determine the value of of the monies we spend at

[2:51:37] Voice 26: times because a lot of it is it's kind of subjective you know was that really

[2:51:47] Voice 26: good that letter that the chair wrote did it make a difference how have we

[2:51:51] Voice 26: done with in terms of anchorages and the money we spend there it's just difficult

[2:51:56] Voice 26: and it's not easy and I'm afraid that's kind of what we're stuck with Ben and

[2:52:02] Voice 26: and yeah, it's not an easy job.

[2:52:12] Voice 15: Chair Morrison,

[2:52:13] Voice 22: if I may ask.

[2:52:14] Voice 15: Yeah, go ahead.

[2:52:15] Voice 22: Just not clear whether the motion's been seconded

[2:52:19] Voice 22: and whether the phrase and staff time

[2:52:23] Voice 22: has been added or not.

[2:52:25] Voice 15: Thank you for your keeping us on task there, Robert.

[2:52:29] Voice 15: Trustee Rogers, my understanding is the motion stands

[2:52:31] Voice 15: as it was originally written.

[2:52:33] Voice 15: Without

[2:52:34] Trustee Rogers: the words and the staff time.

[2:52:36] Trustee Rogers: Okay,

[2:52:37] Voice 15: thank you very much.

[2:52:40] Voice 22: All right.

[2:52:41] Voice 22: The second question, whether it was seconded or not.

[2:52:44] Trustee Rogers: Trustee Langer, I seconded it.

[2:52:46] Voice 22: Thank you.

[2:52:49] Voice 15: All right.

[2:52:50] Voice 15: I'm going to ask us to speak to the motion in front of us that Trust Programs Committee

[2:52:54] Voice 15: allocate $2,500 to support the continuation of Bain Sound Library Channel Ecosystem Forum.

[2:52:59] Voice 15: Any further comments or questions related to this motion?

[2:53:03] Voice 15: Trustee Brent.

[2:53:05] Voice 26: So I'm not going to vote in favor.

[2:53:07] Voice 26: And it's only because we have five requests in front of us. And I feel sorry for Trustee Critchley, but I don't understand why we can't have a balanced discussion regarding the merits of each one of these before we determine that one should get the full funding or not.

[2:53:30] Voice 26: I think all of them sound pretty darn good. I have my biases in terms of which ones will bring a bigger bang for the buck, but just pulling one out and giving full funding without considering the needs of the other four, I think is an inappropriate way to do our decision making.

[2:53:48] Voice 26: I understand we're trying to accommodate Trustee Critchley and his decision, but I can't do this on matter of principle. Thanks.

[2:54:00] Voice 15: No, I echo that sentiment. I'm having trouble with this issue, too, and just how to handle this.

[2:54:06] Voice 15: So what I would, so do I hear a motion to, what would that be, a motion to table this, or to, what would it be?

[2:54:16] Trustee Fenton: Maybe that's how you do it.

[2:54:18] Trustee Fenton: Is that how you do that?

[2:54:20] Voice 15: So I need just one person talking at a time.

[2:54:24] Voice 15: So I'm going to just ask our, Robert, would this be a motion to table then?

[2:54:33] Voice 12: not

[2:54:40] Voice 15: sure i'm going to go to chair luckham and see if if you have chair luckham advice on this

[2:54:44] Voice 15: uh

[2:54:47] Trustee Luckham: well it strikes me is that there's um a lot of uh different there's potential a lot of

[2:54:55] Trustee Luckham: difficulty here a lot of unanswered questions i would think that if you're unable to make a

[2:55:01] Trustee Luckham: decision on this one then the same criteria would have to apply to all of the others and perhaps

[2:55:09] Trustee Luckham: perhaps today is not the time to be allocating any funds and that we should be seeking either

[2:55:17] Trustee Luckham: clear direction from staff in order to inform decision making at our next meeting. Obviously,

[2:55:25] Trustee Luckham: a policy amendment would take considerably more time than that. But if we don't have a policy or

[2:55:32] Trustee Luckham: direction to help us make our decision or inform our decision then we should

[2:55:42] Trustee Luckham: reconsider whether or not it's appropriate to proceed even today it would be so i

[2:55:47] Trustee Luckham: think i need

[2:55:47] Voice 15: i think i have a procedural question related to this particular motion if we wanted to be able

[2:55:53] Voice 15: to talk through all of them to understand because if there's one that gets knocked out because it

[2:55:57] Voice 15: doesn't meet our procedures it solves solves our problem to some degree it could so um i do want

[2:56:04] Voice 15: to proceed with the conversation today but i i also hear what trustee brent's saying about

[2:56:09] Voice 15: potentially having to delay the vote on this motion so i'm not sure if that's a table or if

[2:56:15] Voice 15: that's a i

[2:56:17] Voice 26: would move postponement chair thank

[2:56:19] Voice 15: you okay a second to that a second from trustee

[2:56:25] Voice 15: McConkie and I don't think that's a debatable motion is it no we

[2:56:32] Voice 4: don't have to um postpone to

[2:56:35] Voice 4: a specific time

[2:56:36] Voice 26: yes I meant to that thing well I'd like to postpone it to the next meeting okay

[2:56:50] Voice 15: okay so so what I'm understanding from that then trustee Brent is that there would be no financial

[2:56:57] Voice 15: decisions made about anything today not

[2:57:00] Voice 26: until the next meeting I don't

[2:57:03] Voice 15: think you could

[2:57:03] Voice 26: you can

[2:57:04] Voice 26: separate one from the other

[2:57:06] Voice 15: okay i understand that so then what is what is going to happen

[2:57:11] Voice 15: between now and the next meeting are we going to go through the remainder of them today

[2:57:15] Voice 15: and then make some like it seems if we go through the rest of them today then we would make the

[2:57:20] Voice 15: decision today about them can you help me just understand what the next steps would be i think

[2:57:25] Voice 26: staff needs to provide some clarification and we probably need to get a table out there and

[2:57:31] Voice 26: and we probably need time to really noodle this through.

[2:57:35] Voice 26: At least that's what I will do.

[2:57:36] Voice 26: And I'm gonna look at different formulas

[2:57:40] Voice 26: around how we allocate funds to these things

[2:57:46] Voice 26: rather than a simple $2,400 for each

[2:57:49] Voice 26: or just giving one its whole ask.

[2:57:52] Voice 26: And I need to think more about it.

[2:57:54] Voice 26: It's become more complex.

[2:57:58] Voice 15: Okay, Director Frater.

[2:58:03] Voice 9: Thank you, Chair.

[2:58:04] Voice 9: I've received an email from Carmen who I believe is watching the proceedings today she and if I

[2:58:09] Voice 9: can just let me navigate back she has advised that a motion to table to later in the meeting

[2:58:18] Voice 9: could be appropriate if you don't wish if the committee does not wish to decide or vote on it

[2:58:23] Voice 9: today they could postpone consideration of the motion to the next meeting okay

[2:58:28] Voice 15: so that's what

[2:58:28] Voice 15: I'm hearing trustee Brent wants that he wants to postpone to the next meeting okay I see trustee

[2:58:34] Voice 15: geterson yeah

[2:58:39] Voice 4: um i'm just gonna speak in favor of the concept that if we're going to postpone

[2:58:44] Voice 4: this one we need to postpone all the funding decisions um so that this request is not uh uh

[2:58:53] Voice 4: disadvantaged um just in the way that uh trustee brent was concerned that that might be advantage

[2:58:59] Voice 4: and just in terms of fairness okay

[2:59:03] Voice 15: um and i do need to seek a little guidance on

[2:59:08] Voice 15: my understanding is with a motion to postpone we don't vote on that motion or we do vote on

[2:59:12] Voice 15: that motion I just want to not have a loose motion on the table

[2:59:16] Trustee Luckham: it's not debatable not

[2:59:19] Voice 15: debatable but we do vote on it okay and in that

[2:59:23] Voice 22: regards trustee chair Morrison I'm not sure if

[2:59:27] Voice 22: it's being seconded this uh secondary yes

[2:59:30] Voice 15: it was seconded by

[2:59:31] Voice 22: trustee McConkie thank you

[2:59:32] Voice 15: okay so

[2:59:34] Voice 15: So I'm gonna go ahead and call the vote

[2:59:35] Voice 15: on the motion to postpone that the trust committee,

[2:59:40] Voice 15: sorry, that the trust programs committee

[2:59:41] Voice 15: postpone the motion that the trust programs committee

[2:59:45] Voice 15: allocate $2,500 to support the continuation

[2:59:47] Voice 15: of the Bainstown-Lambert Channel Ecosystem Forum

[2:59:50] Voice 15: to the next meeting.

[2:59:52] Voice 15: All those, sorry, Director Frater.

[2:59:56] Voice 9: Sorry, I just, I think it's already been seconded,

[2:59:58] Voice 9: but your next meeting is.

[3:00:00] Voice 9: meant to be exclusively about the policy statement bylaw so it would then be the following meeting in

[3:00:04] Voice 9: may um just

[3:00:06] Voice 15: a may meeting can we call it the may meeting would that be all right trustee brent

[3:00:12] Voice 10: you bet thank

[3:00:13] Voice 15: you sorry about that the next maybe just actually say the next regular meeting

[3:00:24] Voice 15: is that better claire it's because they're actually the because the next meeting that's

[3:00:28] Voice 15: supposed to be the special meetings getting moved into may it's not going to help to say the

[3:00:32] Voice 15: meeting um as long

[3:00:34] Voice 9: as we all know what we're doing yes that'd be fine okay

[3:00:37] Voice 15: let's just call

[3:00:37] Voice 15: trustee rogers i

[3:00:39] Trustee Rogers: i know it's not debatable but yeah it's not debatable can i make a point of

[3:00:45] Trustee Rogers: information that the next bain sound forum is may 21st okay

[3:00:50] Voice 15: that's a helpful point of information

[3:00:52] Voice 15: and i was wondering about that generally with um support like this um so i'm going to call the

[3:01:01] Voice 15: motion with all of that information on deck so that so it's been moved that the trust programs

[3:01:08] Voice 15: committee postpone the motion that the trust programs committee allocate twenty five hundred

[3:01:12] Voice 15: dollars to support the continuation of the bain sound lambert channel ecosystem forum to the next

[3:01:17] Voice 15: regular meeting all those in favor please digital hands chair

[3:01:29] Trustee Colbourne: i've lost my digital hand okay are

[3:01:32] Voice 15: your is your hand raised trustee culver sure

[3:01:33] Trustee Colbourne: okay

[3:01:35] Voice 15: uh hands down please hands down please great any

[3:01:44] Voice 15: Any opposed? Okay. Hands down, please. That carries.

[3:01:55] Trustee Colbourne: If I could just make one point, because I haven't been able to contribute here. I think if you're

[3:02:00] Trustee Colbourne: recusing yourself from a decision like this, it's just, it's not practical to be able to come back

[3:02:06] Trustee Colbourne: and these things are all interconnected. So this is just overly complicated at this point. So,

[3:02:12] Trustee Colbourne: you know, I think the intention to be cautious is great. And if you're going to have to recuse

[3:02:20] Trustee Colbourne: yourself you have to keep something the whole thing that's unfortunate but that allows the

[3:02:23] Trustee Colbourne: work to get done and i'm not sure

[3:02:25] Trustee Colbourne: at this stage of the meeting you know we've been doing this for

[3:02:28] Trustee Colbourne: a couple hours now so um

[3:02:30] Trustee Colbourne: this this is just um we've launched ourselves into a cul-de-sac of

[3:02:36] Trustee Colbourne: of inconsistent policy yeah

[3:02:39] Voice 15: no i hear you and it's uh yeah i hear you trustee brent

[3:02:47] Voice 26: um i'm going to move that we defer decision on the other secretary requests until the next

[3:02:54] Voice 26: regular meeting in may so that we can deal with this well and the reason is so we can deal with

[3:03:00] Voice 26: this all at one time so there is no perception of disadvantaging one over the other and because

[3:03:07] Voice 26: by my

[3:03:08] Voice 15: trustee brent if i can just pause you to get a second on the table and i think that's

[3:03:13] Voice 15: trustee mcconaughey um and let's just make sure we get the motion so that the trust program

[3:03:17] Voice 15: committee defer decisions on the funding of the secretariat services to the next regular meeting

[3:03:28] Voice 26: correct okay

[3:03:31] Voice 15: and that was seconded by trustee mcconaughey okay anything else you want to add

[3:03:34] Voice 15: trustee brent no

[3:03:36] Voice 26: other than the fact that um i don't know i'm out of time personally on this

[3:03:39] Voice 26: meeting and i've got another meeting starting in 25 minutes so um yeah that's one of the other

[3:03:45] Voice 26: reasons i want to defer it thanks okay

[3:03:47] Voice 15: um am i

[3:03:48] Voice 10: incorrect that this meeting is scheduled till two

[3:03:55] Voice 10: um trustee rogers i

[3:03:56] Trustee Rogers: see it says that on the agenda in the calendar invite said noon and i

[3:04:01] Trustee Rogers: booked another meeting for one o

[3:04:03] Voice 15: 'clock i'm so sorry i was actually going off the time on the

[3:04:06] Voice 15: agenda so sorry about that so

[3:04:08] Trustee Rogers: i don't know what the right answer is okay but it was it's certainly

[3:04:11] Trustee Rogers: in my calendar my electronic calendar is ending okay

[3:04:14] Voice 15: sorry about that um trustee let me go ahead

[3:04:18] Voice 15: had just to finish this out here um and let's get us done with this motion that's on the table

[3:04:23] Voice 15: um any additional comments or questions right now trust mcconkey yeah

[3:04:28] Trustee McConchie: it would just be great

[3:04:29] Trustee McConchie: to have criteria i don't think there's anything wrong with saying this is the islands trust

[3:04:33] Trustee McConchie: willing to give you guys money but it's like boom this is how much we have right rather than a little

[3:04:39] Trustee McConchie: bit here a little bit here uh lots of you know organizations allocate funds in a very clear

[3:04:45] Trustee McConchie: defined numerical value based on xyz if they check off the list so i wonder if we could uh

[3:04:52] Trustee McConchie: i'm speaking to this motion because it would be fantastic if the staff could uh work to develop

[3:04:57] Trustee McConchie: a criteria uh in the future as uh trustee langer has stated that this people will be and as chair

[3:05:03] Trustee McConchie: lucum stated this will be a popular uh thing potentially and so we should have a coherent

[3:05:08] Trustee McConchie: coherent funding policy rather than discuss random numbers is just what i'm suggesting

[3:05:15] Voice 15: and before i turn it over to claire too i just want to acknowledge that we actually do have a

[3:05:20] Voice 15: secretary of services policy and we haven't because this is an iterative process of us

[3:05:25] Voice 15: stepping into this we adopted that policy last year but it's not refined enough to deal with

[3:05:30] Voice 15: the questions that we're facing today so it's not that we don't have a policy or that we actually

[3:05:36] Voice 15: have as a group haven't tried to have a policy it's just not refined enough to address the

[3:05:40] Voice 15: questions that we're facing today because we didn't know that it would be as as detailed

[3:05:43] Voice 15: so we are going to have to go ahead and think through for ourselves how we want to allocate

[3:05:49] Voice 15: the funds this year before we're going to be able to get amendments to that policy in place

[3:05:52] Voice 15: so i need you all to really give that some consideration over the next like few days while

[3:05:57] Voice 15: you're sort of noodling on it until our next regular meeting director freighter if i can have

[3:06:02] Voice 15: have you um be brief and given that we are over time and i didn't realize that so go ahead

[3:06:09] Voice 9: um

[3:06:10] Voice 9: okay a couple of things um really if this is a political decision i don't believe that staff

[3:06:16] Voice 9: can come up with criteria for your decision making

[3:06:19] Voice 12: again

[3:06:19] Voice 9: this is not a granting program

[3:06:21] Voice 9: this is for you to determine um where you want to allocate your effort and your funding towards

[3:06:27] Voice 9: coordination support i'm happy to provide whatever extra i'm not hearing exactly what

[3:06:32] Voice 9: extra reporting you need to support your decision making so after you consider the motion perhaps

[3:06:39] Voice 9: telling staff what you need to support a decision to happen would be helpful okay

[3:06:44] Voice 15: um all right i'm

[3:06:48] Voice 15: going any other comments right now before we vote on this motion okay

[3:06:55] Voice 10: can i have all those in favor

[3:07:04] Voice 10: and trustee colburn are

[3:07:05] Voice 15: your are your hand up or yes okay

[3:07:09] Voice 15: thank you all right hands down please

[3:07:12] Voice 10: Any opposed?

[3:07:14] Voice 10: I think Director Frieder is not opposed.

[3:07:21] Voice 15: Okay.

[3:07:23] Voice 15: All right.

[3:07:24] Voice 15: Thank you very much.

[3:07:25] Voice 15: That carries.

[3:07:26] Voice 15: All right.

[3:07:27] Voice 15: I'm going to ask Director Frieder if you can just have Trustee Critchley phone back in or call back in.

[3:07:37] Voice 15: There are people that need to leave.

[3:07:40] Voice 15: I'm wondering if we can have a motion to let's see where we are.

[3:07:45] Voice 15: We have new correspondence.

[3:07:47] Voice 15: actually it's very brief we can probably be done here there's no new business um correspondence

[3:07:55] Voice 15: is uh received uh sorry chair lucko yeah

[3:08:01] Trustee Luckham: just before we get too far along oh yeah

[3:08:04] Trustee Luckham: and maybe

[3:08:05] Trustee Luckham: oh sorry no go

[3:08:07] Trustee Luckham: ahead maybe what uh what claire said um there is do we need to provide direction

[3:08:13] Trustee Luckham: to staff to come back with recommendations for uh to help us with this decision making

[3:08:18] Trustee Luckham: yeah

[3:08:19] Voice 15: um i do think that there is some guidance we can provide um what i've heard today if i can try

[3:08:26] Voice 15: and sum it up um what i've heard today is that um people need more detail about what hours

[3:08:33] Voice 15: potentially are being allocated to the the various requests or from your perspective

[3:08:39] Voice 15: clear what possible hours are being allocated in so the table like you have on page 14 I think it

[3:08:47] Voice 15: is but with an hours column and just best estimate at this point and then at that point I think it

[3:08:57] Voice 15: really is a political decision because there isn't existing policy and we can use that information

[3:09:02] Voice 15: to sort of guide our next steps I do highly encourage every trustee to deeply read all of

[3:09:09] Voice 15: the applications if you haven't to really pick apart where you think the things that are working

[3:09:14] Voice 15: well or not working as well are um so that we can kind of differentiate that on a level of which

[3:09:20] Voice 15: things are meeting our mandate most impactfully trustee peterson uh

[3:09:30] Voice 4: yeah thank you i just uh

[3:09:31] Voice 4: thought maybe we should uh um let trustee critchley know uh that we've passed motions to defer these

[3:09:39] Voice 4: decisions to our next regular meeting oh

[3:09:47] Voice 10: sorry claire you're muted just

[3:09:53] Voice 9: noting trustee critchley

[3:09:54] Voice 9: is back at the meeting okay

[3:09:58] Voice 12: all

[3:10:01] Voice 15: right so trustee critchley the motion there's been a motion to

[3:10:04] Voice 15: defer the decisions until next meeting given um and just some guidance to staff about what that is

[3:10:10] Voice 15: um and i would like to have a conversation um more deeply with you about how to handle this

[3:10:17] Voice 15: conversation going forward given the challenges we're facing and having that

[3:10:23] Voice 15: sort of piecemeal related to you're not being involved in one of them um all right trustee

[3:10:29] Voice 15: our chair

[3:10:30] Trustee Luckham: yeah thank you again in your summary you mentioned um the allocations um for projects

[3:10:39] Trustee Luckham: as something that we need more clarity on but i also it seems to me that we do need more clarity

[3:10:44] Trustee Luckham: for everybody about participation and recusing oneself from the decision-making because that

[3:10:51] Trustee Luckham: seemed to be the other hurdle that we are having difficulty with because indeed it's difficult to

[3:10:56] Trustee Luckham: separate funding allocation, a limited pot of money amongst a number of applications when there

[3:11:05] Trustee Luckham: are pros and cons to funding one or the other more. So I would like to think we might get more

[3:11:11] Trustee Luckham: clarity around that to provide the opportunity for Trustee Critchley to participate.

[3:11:19] Voice 15: Thank you.

[3:11:20] Voice 15: Or

[3:11:20] Trustee Luckham: however that would unfold, yeah. Thank you.

[3:11:23] Voice 15: Thank you. Trustee Peterson? Oh, still there? Okay. Any further

[3:11:29] Voice 10: direction that we can provide

[3:11:31] Voice 10: to staff? Claire?

[3:11:36] Voice 9: So perhaps if you're seeking staff advice and perhaps around conflict of interest,

[3:11:42] Voice 9: perhaps that could be put in a motion for us to provide that to you and also I just wonder if

[3:11:49] Voice 9: Trustee Critchley might like to speak to when the next forum is being held for Bain Sound

[3:11:52] Voice 9: because that will perhaps influence your decision about rescheduling meetings and whether you wish

[3:11:57] Voice 9: to keep the April 15th meeting or not.

[3:12:04] Trustee Critchley: I don't have that just in front of me at the moment as

[3:12:07] Trustee Critchley: to when our next forum is scheduled for.

[3:12:10] Voice 9: Yeah I heard Trustee Rogers state the 21st of May

[3:12:13] Voice 9: so I'll just yeah so maybe we'll deal with the conflict of interest question if you'd like to

[3:12:17] Voice 9: do a motion there and then I'll speak again at the next meeting item on your agenda okay

[3:12:26] Voice 15: so does

[3:12:26] Voice 15: anybody want to propose a motion related to the legislative legislative right the legal review

[3:12:35] Voice 15: sorry legal review is that what you're asking for Claire yes

[3:12:41] Voice 9: if the committee wants work done

[3:12:43] Voice 9: around providing that advice like in a form of a briefing or a legal opinion it would be helpful

[3:12:46] Voice 9: to know what you're looking for or are you looking for a revision to the

[3:12:52] Voice 9: policy just some

[3:12:53] Voice 10: sense of direction would be great all right anybody so I

[3:13:02] Voice 15: feel lukewarm on meeting it so I need somebody to clarify what what it is we

[3:13:08] Voice 15: need a chair welcome yeah

[3:13:11] Trustee Luckham: you know it strikes me that a Paul a change to

[3:13:15] Trustee Luckham: policy is more cumbersome in terms of the timing associated with wanting to

[3:13:20] Trustee Luckham: allocate funding because that would have correct me if I'm wrong Claire but that

[3:13:24] Trustee Luckham: would need to go before council for approval and obviously an rwm wouldn't work because i'm sure

[3:13:30] Trustee Luckham: that it would require discussion so i think that what would be ideal would be uh uh some uh and

[3:13:38] Trustee Luckham: perhaps it is a legal opinion um if that's even possible in the timing um to provide a comfort

[3:13:45] Trustee Luckham: to the members of the committee

[3:13:47] Trustee Luckham: to proceeding in an appropriate fashion.

[3:13:52] Trustee Luckham: I'm sure that the Bain Sound,

[3:13:55] Trustee Luckham: one particular project whose timing

[3:13:58] Trustee Luckham: is of their next meeting,

[3:14:01] Trustee Luckham: I can imagine there are opportunities

[3:14:04] Trustee Luckham: to delay whatever actions may have

[3:14:09] Trustee Luckham: a fiscal implication for them in the short term.

[3:14:13] Trustee Luckham: But I think that these issues need to be addressed in order for us to be able to move forward in a responsible manner.

[3:14:21] Voice 15: Trustee Brent?

[3:14:25] Voice 26: I'm going to move that we have staff seek a legal opinion specifically on trustees' ability to vote in respect of these five secretarial services.

[3:14:44] Voice 26: Secretariat services.

[3:14:51] Voice 15: There's a second.

[3:14:52] Voice 15: and i need that up on the screen in front of us if we can and i'm assuming that you're specifying

[3:15:04] Voice 15: trustee brent and maybe we need to make this a little bit clearer about um so that the trust

[3:15:11] Voice 15: program community requests staff to seek a legal opinion on trustees ability to vote

[3:15:17] Voice 15: in regards to the five funding requests for secretariat services

[3:15:21] Voice 15: services um given a conflict of interest for any one application potential

[3:15:30] Voice 26: conflict of interest

[3:15:31] Voice 26: given

[3:15:32] Voice 15: a given a potential conflict of interest for anyone because it's obviously we have the

[3:15:38] Voice 15: right to vote it's really about the conflict of interest on any one that's the question

[3:15:43] Voice 15: that brings into question the other right a

[3:15:48] Voice 15: potential conflict of interest on any of the

[3:15:51] Voice 15: the application okay is the motion in front of us appropriate trustee brant yes we

[3:16:03] Voice 15: go to your

[3:16:04] Voice 15: trustee's eligible i want to make sure it's before we second these motions because we're getting a

[3:16:08] Voice 15: little bit loose with so anybody i don't want any conversation unless it's on the wording of this

[3:16:12] Voice 15: motion before we get it seconded so trustee critchley i'm seeing you yeah

[3:16:18] Trustee Critchley: thank you i think

[3:16:20] Trustee Critchley: it needs to be made clear it's not just you know if you're sending this to a lawyer uh conflict of

[3:16:26] Trustee Critchley: interest well yeah if you have conflict of interest you don't vote um but it's the question

[3:16:31] Trustee Critchley: of whether a conflict exists um by virtue of membership uh membership on by virtue of a

[3:16:45] Trustee Critchley: membership in one of the organizations and actually

[3:16:50] Trustee Critchley: i'm going to pause you

[3:16:51] Voice 15: i'm going to

[3:16:51] Voice 15: pause you for a second and i'm going to pause robert on on writing that because i think we're

[3:16:55] Voice 15: veering into a direction that's not the intent of the motion. The intent of the motion, in my

[3:17:00] Voice 15: understanding, is not about whether you have a conflict of interest. It's whether if you declare

[3:17:06] Voice 15: a conflict of interest, whether you can vote on any of the motions. Oh,

[3:17:11] Voice 10: I see. Okay. Is that

[3:17:14] Voice 15: accurate, Trustee Brent?

[3:17:17] Voice 26: It is. I mean, this is very interesting because we vote on many things

[3:17:22] Voice 26: at all times yeah and

[3:17:24] Voice 26: you know we may have an interest in being a member and or an attendee

[3:17:30] Voice 26: so if i'm an attendee at the sailor c conference should i vote that we are we're allowed to go i

[3:17:38] Voice 26: mean it gets extraordinarily complicated so i i really i want to i want to see the clarity here

[3:17:45] Voice 15: okay now i'm hearing more like what okay so i just need to be very clear trustee brent because

[3:17:52] Voice 15: what i'm reading in this motion is that we're not seeking clarity on whether we have a conflict of

[3:18:01] Voice 15: interest where we're seeking clarity on if a conflict of interest is declared whether you

[3:18:06] Voice 15: can vote on any of the other secretariat services since they're interwoven oh

[3:18:10] Voice 26: i see uh no that

[3:18:14] Voice 26: wouldn't be my intent actually my intent is that whether we would be in conflict if we attend one

[3:18:22] Voice 26: one of these, one of these forums, right?

[3:18:27] Voice 26: I mean, I understand if we're a director.

[3:18:29] Voice 26: Okay.

[3:18:30] Voice 26: But I wanna know if we're an attendee of a forum,

[3:18:35] Voice 26: which is what I understand some of us are,

[3:18:39] Voice 26: whether we can't vote on this.

[3:18:43] Voice 26: It's a whole attendee thing that's really got me concerned

[3:18:48] Voice 26: about whether I should pretty much vote on anything.

[3:18:51] Voice 26: thing okay

[3:18:54] Voice 15: so that motion and i'm gonna ask robert just to put it up parallel because i just need to

[3:18:59] Voice 15: get trustee brent's clarity like on which motion we're trying to put forward here so i'm hearing

[3:19:04] Voice 15: trustee brent that the motion you're saying is um that the trust program committee requests staff

[3:19:11] Voice 15: to seek legal opinion on trustees ability to vote for funding secretariat services um if they have

[3:19:22] Voice 15: um so for funding secretariat services if they attend those secretariats thank

[3:19:29] Voice 26: you perfect if

[3:19:30] Voice 26: they are attendees you got it and

[3:19:33] Voice 15: that's a slightly different thing than what trustee

[3:19:35] Voice 15: critchley is because he's actually potentially on a steering type role but okay we have a lot

[3:19:41] Voice 15: of things going on in this meeting and i'm getting a little bit lost on this so i there's a lot of

[3:19:46] Voice 15: hands up and a lot of people waving at me and that's not actually very helpful so i need to

[3:19:50] Voice 15: So the motion on the table is that trust programs committee request staff to seek legal opinion on trustees ability to vote on secretary services, if they attend the forums,

[3:20:01] Voice 15: these forums associated

[3:20:03] Voice 26: with those services.

[3:20:05] Voice 26: If

[3:20:09] Voice 15: that's clear to trustee Brent for what he's seeking legal opinion on I'm going to ask for a second on that motion and then I'm going to allow discussion.

[3:20:18] Voice 15: So trustee Fenton is that a second.

[3:20:20] Voice 15: no yes okay it's a second by trustee Fenton all right I'm going to ask that we only talk to that

[3:20:27] Voice 15: motion right now please okay trustee Langerice so yes sorry trustee Brent did you want to say

[3:20:34] Voice 15: anything more on your motion before I go to trustee Langerice nope

[3:20:37] Voice 13: thanks trustee Langerice

[3:20:40] Voice 15: yeah

[3:20:41] Voice 13: uh I'm not clear on this motion attending something doesn't doesn't draw in a conflict of

[3:20:47] Voice 13: interest it's your relationship with the event that's the key in my view it's uh we can always

[3:20:54] Voice 13: attend anything uh but it's what is our connection with that the the event or the organization are we

[3:21:01] Voice 13: a member or are we like a director clearly um you know there would be a potential conflict of

[3:21:08] Voice 13: interest but it's more complicated than this i think this would like to come back to say

[3:21:14] Voice 13: no if you can attend if you intend to attend on that so

[3:21:19] Voice 15: i'm hearing and not support for this

[3:21:21] Voice 15: motion because okay try director freighter uh

[3:21:27] Voice 9: just two things one is that i did email out this

[3:21:30] Voice 9: morning um sort of an interpretation of the court opinion um it really it came down to do you have a

[3:21:36] Voice 9: like a divided loyalties in terms of a fiduciary responsibility um to that other society or

[3:21:43] Voice 9: entity also just noting that any trustee at any time cannot request legal advice to

[3:21:49] Voice 9: assess whether they have a conflict or seek advice there so just note those two things

[3:21:53] Voice 9: all

[3:21:54] Voice 15: right okay i'm gonna um name that i'm i'm not in support of this motion um just because i think

[3:22:04] Voice 15: i agree with trustee langreis that i think this particular issue is self-evident i think i agree

[3:22:09] Voice 15: with the other motion more clearly because i i think there's a conflict anyway i won't speak

[3:22:14] Voice 15: to that one but um so i think that this is clear right now um and not the issue that we're getting

[3:22:21] Voice 15: stuck on today so um any other people i see a bunch of hands but i'm assuming you just have

[3:22:27] Voice 15: left up hands since you've all three spoke um are there any additional comments that we have

[3:22:33] Voice 15: have not yet heard on the motion on the table.

[3:22:36] Voice 15: Trustee Fenton.

[3:22:40] Trustee Fenton: Yeah, I mean, I hear now, you know,

[3:22:43] Trustee Fenton: I seconded the trustee language sort of added clarity

[3:22:47] Trustee Fenton: to my concern because the comparison to the prior motion

[3:22:52] Trustee Fenton: only to is that it is specific to our current affairs

[3:22:58] Trustee Fenton: versus an overarching opinion that would help us

[3:23:03] Trustee Fenton: give clarity and help us influence behavior based on you know going forward not just the funding

[3:23:11] Trustee Fenton: for this year right so that how can we incorporate that in this second motion that would

[3:23:18] Trustee Fenton: add clarity and put us as uh trustee language enunciated or clarified for us and so i wanted

[3:23:28] Trustee Fenton: to think about

[3:23:29] Voice 15: yeah so think about that for an additional motion but in terms of this motion

[3:23:33] Voice 15: are you for or against given

[3:23:37] Trustee Fenton: kind of trustee langrose's um additional comments i'm uh now

[3:23:44] Trustee Fenton: would vote against it

[3:23:45] Voice 15: trustee pritchett thank

[3:23:48] Trustee Critchley: you um i think it's a worthwhile question to pose but

[3:23:53] Trustee Critchley: i i think i know the answer to it and i think the answer is that it's it's not a problem but what is

[3:23:59] Trustee Critchley: a problem is more related to membership in an unincorporated society or incorporated society

[3:24:06] Trustee Critchley: society for that matter, and an executive position of a non-incorporated society,

[3:24:13] Trustee Critchley: because the Torgerson case is specific to an incorporated society and people being directors.

[3:24:21] Trustee Critchley: And it's very fundamental to corporate law that if you're a director, you're a fiduciary duty to

[3:24:27] Trustee Critchley: that organization. So that one is pretty clear and understandable. What's not dealt with is

[3:24:34] Trustee Critchley: is this matter of unincorporated organizations,

[3:24:38] Trustee Critchley: which several of these are, I think,

[3:24:40] Trustee Critchley: and certainly the main sound one is.

[3:24:43] Trustee Critchley: And so it was a question of,

[3:24:45] Trustee Critchley: A, does membership then constitute a conflict situation?

[3:24:50] Trustee Critchley: And B, does the,

[3:24:54] Trustee Critchley: well, I'll call being a member of a steering committee

[3:24:57] Trustee Critchley: constitute that?

[3:24:58] Trustee Critchley: And we could also put in at the same time

[3:25:01] Trustee Critchley: attendance at a forum.

[3:25:03] Trustee Critchley: But, you know, I think it's that cluster of things that we want to put to legal counsel. And then a secondary question is, if there is that conflict of interest, does that disqualify the person from then dealing with other applications in which there is a limited pot of funds available for distribution?

[3:25:26] Trustee Critchley: So

[3:25:27] Voice 15: Trustee Critchley, I'm going to, or others listening, I'm going to ask people to make

[3:25:31] Voice 15: additional motions that relate to the other pieces that Trustee Critchley just named,

[3:25:37] Voice 15: because there's, we're getting a little bit like off on tangents here that are relevant tangents,

[3:25:44] Voice 15: but not this motion. So I think that we need to think about additional motions if we need to make

[3:25:49] Voice 15: them or advice that we're seeking for staff, how to make this general. And Claire, if you have a

[3:25:54] Voice 15: more general statement of how we can say that so we're not motioning ourselves to death that would

[3:25:59] Voice 15: be awesome um so i'm going to ask us to go ahead and vote on this motion that trust programs

[3:26:06] Voice 15: committee request staff to seek legal opinions on trustees ability to vote on requests for

[3:26:10] Voice 15: secretary of services if they attend the forum associated with these services um all those in

[3:26:16] Voice 15: favor the two in favor hands down please uh trustee colburn are you in favor or opposed

[3:26:30] Trustee Colbourne: I'm opposed and sadly I've run out of time for this I do have to leave thank

[3:26:35] Voice 15: you okay all those

[3:26:37] Voice 15: uh trustee Critchley if you can take your hand down all those opposed so I have an opposed from

[3:26:41] Voice 15: trustee Colburn and uh I'm opposed okay hands down please okay so that is defeated um I do need us to

[3:26:52] Voice 15: wrap this meeting up and i'm wondering if we can um ask for clarity if like what other direction

[3:27:02] Voice 15: staff needs in terms of the conversation that's been had here around clarity i'll

[3:27:08] Trustee Critchley: make a motion

[3:27:09] Trustee Critchley: if you want sure

[3:27:11] Voice 15: go ahead okay

[3:27:13] Trustee Critchley: so i'll move that whoops you just moved that thing away

[3:27:16] Trustee Critchley: can you put it back because i was going to just uh use the first part of that so uh i'll move

[3:27:23] Trustee Critchley: that trust programs committee request staff to seek a legal opinion on the trustee on a trustee's

[3:27:33] Trustee Critchley: ability to vote on requests for funding or secretariat services

[3:27:41] Trustee Critchley: where the trustee is a member of an incorpor an unincorporated organization

[3:27:51] Trustee Critchley: And alternatively, where the trustee is part of a steering committee of the unincorporated entity, steering committee of the unincorporated entity.

[3:28:23] Voice 22: Sorry, trustee. Could you please repeat that?

[3:28:27] Voice 22: I got

[3:28:29] Voice 15: it in the chat yeah okay

[3:28:39] Voice 15: so just give one second trustee Chrisley and we'll post up here

[3:28:43] Voice 15: what we okay can you have a read through that trustee Chrisley and see if there's any suggestions

[3:29:03] Voice 15: of course secretary I still don't sorry it's typing fast typing mattered grade nine typing

[3:29:11] Voice 15: mattered people trustee

[3:29:40] Voice 10: Chrisley yeah

[3:29:42] Trustee Critchley: so I'm thinking uh not in addition but uh and in uh

[3:29:46] Trustee Critchley: And alternatively, where the trustee is part of the steering committee.

[3:29:51] Voice 15: Okay, so where

[3:29:52] Trustee Critchley: it says addition, make it alternative.

[3:30:00] Trustee Critchley: and alternatively where any

[3:30:06] Voice 10: other changes i see you uh case just give me one second

[3:30:11] Voice 10: okay does that look right trustee christie yeah

[3:30:18] Trustee Critchley: i think that captures it

[3:30:19] Voice 15: okay before i get seconded

[3:30:21] Voice 15: trustee langeris if there's some wording specific suggestion that you have if you can make that

[3:30:26] Voice 15: clear and brief yeah

[3:30:29] Voice 13: it relates to the membership uh members uh as a member as a representative of

[3:30:36] Voice 13: the island's trust or the as a trustee rather than as an individual that's the course that's missing

[3:30:44] Voice 15: where the trustee is a representative

[3:30:48] Voice 13: member of the island's trust on the committee or the

[3:30:55] Voice 15: yeah so that's trustee yeah the trustee is a representative of the trust on an unincorporated

[3:31:08] Voice 15: incorporated association is that right well

[3:31:14] Trustee Critchley: i don't think i want to put in representative of

[3:31:17] Trustee Critchley: the islands trust i think it should say trustee yes but representative of the islands trust then

[3:31:24] Trustee Critchley: kind of presumes that one is appointed to the position and i've never been appointed to the

[3:31:31] Trustee Critchley: bain sound okay

[3:31:32] Voice 15: and we

[3:31:34] Trustee Critchley: don't presently have that mechanism okay

[3:31:36] Voice 15: yeah is a member then

[3:31:40] Trustee Critchley: yeah okay

[3:31:41] Voice 15: so that's the intent should chair luckham specific wording related issues

[3:31:50] Trustee Luckham: well i think this is getting closer and i don't recall and perhaps claire does

[3:31:56] Trustee Luckham: there was specific direction recommended that indeed a trustee be appointed to be on a board

[3:32:06] Trustee Luckham: and that I believe is how it it allowed the person to wear two hats and so I

[3:32:17] Trustee Luckham: don't know if there's any help that's necessary there but we do have already

[3:32:22] Trustee Luckham: advice on how a trustee could participate in an association and it is

[3:32:28] Trustee Luckham: through as could david trustee critchley has indicated be appointed so i maybe this is

[3:32:38] Trustee Luckham: sufficient okay

[3:32:41] Voice 15: i would like to go ahead and get this seconded if we think that this is sufficient

[3:32:45] Voice 15: to give us uh some guidance tim is that a second i'm gonna call that a second okay any other

[3:32:56] Voice 15: discussion on this motion case is your hand still up or is it okay there you go thank you tim is

[3:33:02] Voice 15: your hand up for discussion yeah go ahead yeah

[3:33:06] Voice 4: i i just wanted to follow up on uh chair luckham's

[3:33:09] Voice 4: point um and and and perhaps uh you know this is is uh comes down to uh uh i mean it's certainly

[3:33:18] Voice 4: something we should keep in mind that appointing we do have we do appoint uh uh trustee's uh as

[3:33:25] Voice 4: representatives to certain things like uh uh parks the parks thing comes to mind immediately and and

[3:33:32] Voice 4: And there are definitely cases where that's the appropriate,

[3:33:36] Voice 4: the way that we've done it.

[3:33:37] Voice 4: Of course, with some of these forums

[3:33:41] Voice 4: starting out as more grassroots thing,

[3:33:45] Voice 4: you know, I'm not even quite sure

[3:33:47] Voice 4: what the procedure would be.

[3:33:49] Voice 4: And maybe this is something again, for us to think about,

[3:33:51] Voice 4: about, you know, at what stage do we decide

[3:33:54] Voice 4: it's appropriate to an appointed trustee to a forum,

[3:33:58] Voice 4: like one of these forums.

[3:33:59] Voice 4: So just worthy of further consideration,

[3:34:02] Voice 4: the question of appointing but I'm going to vote in favor of this motion okay

[3:34:06] Voice 15: and then in terms of

[3:34:07] Voice 15: keeping on on the motion I also want to sort of name that the the legal advice here we're seeking

[3:34:15] Voice 15: is really because we have both a funding and a participation dilemma and that's a little bit

[3:34:22] Voice 15: different I think okay trustee Lange-Rice just

[3:34:27] Voice 13: briefly that that they're on the other a member

[3:34:30] Voice 13: or involved in it as a trustee.

[3:34:34] Voice 13: That's the key aspect to all of this, I think.

[3:34:37] Voice 13: And whether they're

[3:34:38] Voice 13: self-appointed or not,

[3:34:39] Voice 13: or officially appointed is not the issue for me.

[3:34:42] Voice 15: Yeah, I agree.

[3:34:44] Voice 15: And I

[3:34:44] Voice 15: think by capturing where it's a trustee is a member

[3:34:47] Voice 15: is trying to get at that clarity.

[3:34:49] Voice 15: Okay.

[3:34:50] Voice 15: Okay, I'm gonna ask for the vote.

[3:34:53] Voice 15: All those in favor,

[3:34:54] Voice 15: so let me just read the motion

[3:34:55] Voice 15: that the Trust Programs Committee request staff

[3:34:57] Voice 15: to seek legal opinion on a trustee's ability

[3:34:59] Voice 15: to vote on requests for funding for secretariat services where the trustee is a member of an

[3:35:04] Voice 15: unincorporated association alternatively where the trustee is part of a steering committee

[3:35:09] Voice 15: of an unincorporated society society i'm

[3:35:14] Voice 12: assuming that should have said seeking funding

[3:35:18] Voice 11: that

[3:35:20] Voice 15: should have said seeking funding because of course it doesn't matter if you're uh

[3:35:24] Voice 15: it's all about the fact that we're funding you is that appropriate trustee ketchley sure that's

[3:35:34] Trustee Critchley: fine uh just for consistency we might put um uh association there in place of society where it's

[3:35:42] Trustee Critchley: just currently highlighted just so that yeah

[3:35:44] Voice 15: it's the same it's

[3:35:45] Trustee Critchley: consistent with the previous

[3:35:47] Voice 15: okay yeah all right i'm going to call a vote all those in favor hands down that passed unanimously

[3:36:06] Voice 15: honestly. Okay. All right. I am going to, is that, that's going to be the clarity that we get

[3:36:14] Voice 15: for the day, I think. Director Frater, does that help?

[3:36:20] Voice 9: Certainly. I guess the last remaining

[3:36:22] Voice 9: question I have for you is, well, we do need to talk about meeting schedules, but do you require

[3:36:26] Voice 9: further information from the coordination groups themselves? Is there, that's what I was unclear

[3:36:32] Voice 9: clear on do you need more reporting or is it simply the conflict issue that's posing a dilemma

[3:36:37] Voice 9: here i

[3:36:39] Voice 15: i personally i'm going to answer this just as a trustee i i don't feel that if our

[3:36:46] Voice 15: i feel that if our policy was not clear enough yet or our process was not clear enough to request

[3:36:53] Voice 15: more detailed fund like like a form that has more detailed information i don't know that that's

[3:36:59] Voice 15: something I could at this moment go back and say what that detail is that we would need so I don't

[3:37:04] Voice 15: think that asking them for additional information is necessarily going to be that helpful or

[3:37:09] Voice 15: equitable across all of them because I don't I'm not sure what we'd ask for I guess is the question

[3:37:13] Voice 15: um and so I would say that we have the information before us and we make the decisions this year to

[3:37:20] Voice 15: the best of our ability giving the legal advice that we get and then we we take another look at

[3:37:25] Voice 15: that policy and like with all the troubles that we've had this time we figure out what the problem

[3:37:29] Voice 15: is and refine the policy any other thoughts

[3:37:34] Voice 10: on that additional thoughts on that all right uh tim

[3:37:43] Voice 10: yeah

[3:37:46] Voice 4: i think it's really important for us um you know in in plenty of time before uh we come up

[3:37:52] Voice 4: against this next year uh to to really set aside some some time for some um discussion about

[3:38:02] Voice 4: out some of the issues that came up today in terms of developing criteria in terms of uh of how we

[3:38:10] Voice 4: like to give ourselves as a committee a bit more structure and make this process um clearer for us

[3:38:18] Voice 4: clear for applicants and um and just facilitate our decision making uh so that it's and i believe

[3:38:27] Voice 4: we can do that we just don't have time right now but i i really think it's important for us

[3:38:33] Voice 4: sometime in the next say six months to to have a meeting that gives us time to really hash out

[3:38:40] Voice 4: some of these questions that we've raised about criteria about uh the process and how how we set

[3:38:46] Voice 4: it up so that yeah it it'll make our decision making uh smoother easier and and more transparent

[3:38:53] Voice 4: parent. And I think that's really important.

[3:38:56] Voice 15: Okay. I'm going to just ask a quick question.

[3:38:59] Voice 15: Does anybody else have to leave the meeting in the next 10 minutes?

[3:39:06] Voice 10: Dan, you have to leave in five,

[3:39:09] Voice 15: 10, in 10. Okay. So be brief because we have 10 minutes and we lose quorum. Okay. Trustee

[3:39:16] Voice 15: Critchley.

[3:39:17] Trustee Critchley: Thank you. We didn't ask the question of legal counsel that you had, you, Chair Morrison

[3:39:25] Trustee Critchley: had been concerned about and that was the ability of a disqualified person in respect of one

[3:39:30] Trustee Critchley: application to be able to participate in the voting for the remaining applicants in the situation

[3:39:37] Trustee Critchley: where there was insufficient funds to pay all of them so that that I think is an interesting

[3:39:43] Trustee Critchley: question which should be asked I'm not now if staff is comfortable with it I would just say

[3:39:49] Trustee Critchley: that i would ask that staff uh put that scenario to the lawyers rather than try to craft another

[3:39:56] Trustee Critchley: another motion at this moment uh if uh and yeah yeah trustee

[3:40:07] Voice 15: christie i would actually argue that

[3:40:08] Voice 15: i don't know that that's a legal decision i i think that that's a functional decision of us as

[3:40:14] Voice 15: as a group because I don't know that we're we can figure out how to have a conversation

[3:40:21] Voice 15: that pulls apart one relative to another and so I don't I don't know how to go forward with that

[3:40:29] Voice 15: so I think that we do need to seek some guidance and staff and and and and have some thinking about

[3:40:36] Voice 15: that because I I just I just don't know like that is literally my struggle this whole meeting is I

[3:40:43] Voice 15: I don't know how to run the meeting when we're only having one piece,

[3:40:46] Voice 15: but we're supposed to have a holistic conversation about the funding pot.

[3:40:49] Voice 15: So I think that if you excuse yourself from one,

[3:40:51] Voice 15: I feel like you have to excuse yourself from all.

[3:40:53] Voice 15: And then I think we just have to decide if that's going to be our policy

[3:40:56] Voice 15: statement or not, or a working sort of agreement or not.

[3:41:00] Voice 15: But I don't know that that's a legal decision.

[3:41:02] Voice 15: If somebody disagrees with me on that, I would love to know,

[3:41:04] Voice 15: but I feel like that's actually a functional like business management

[3:41:07] Voice 15: decision that we need to make as a committee,

[3:41:09] Voice 15: as opposed to a legal decision.

[3:41:12] Voice 15: Trustee Rogers.

[3:41:14] Trustee Rogers: I just want to say I actually agree with you. And I think Trustee Colbert hit it on the head when he said the easiest way forward would be for someone who accused themselves to just pull out completely.

[3:41:28] Trustee Rogers: completely and I was simply going to say what I would suggest is is that if a trustee recuses

[3:41:34] Trustee Rogers: himself because of him or herself because of some decision they simply give their written views on

[3:41:41] Trustee Rogers: all the rest of them in writing but not participate in the decision making process and that's the way

[3:41:47] Trustee Rogers: I would see the way forward but it might be a way and it just sort of occurred to me after we've

[3:41:52] Trustee Rogers: been around this for two hours that might have

[3:41:54] Trustee Rogers: been something we tried earlier on but anyway

[3:41:57] Trustee Rogers: way just a thought i was having yeah

[3:42:00] Voice 15: okay because it's not actually it's i don't know that it is uh

[3:42:04] Voice 15: anyway i think i've said what i had to say about that um okay it's

[3:42:09] Trustee Critchley: important it's important though

[3:42:13] Trustee Critchley: because uh there could be more than one person disqualified and then you know what are you

[3:42:18] Trustee Critchley: looking at you're at the very least you're deleting the number of brains that are coming

[3:42:23] Trustee Critchley: to bear on the question and you know

[3:42:26] Trustee Rogers: we just let the worst you could be running

[3:42:28] Trustee Critchley: for emissions

[3:42:30] Voice 15: yeah and then i totally hear you trustee critchley i i almost think that the best move is like and

[3:42:37] Voice 15: this of course is not the easiest move with us as trustees but it's a dilemma for us as trustees to

[3:42:42] Voice 15: sit on committees where we're funding anything so like it's just like and i think that's the sort of

[3:42:48] Voice 15: answer in some ways so and i've thought about that locally because i've i've been wanting to

[3:42:54] Voice 15: to be really involved with some of the things with Raincoast and with the Conservancy, but I

[3:42:57] Voice 15: resisted sitting on the committees because I think it puts me in a conflict. And so I've just chosen

[3:43:03] Voice 15: not to do that so that I don't have to get into that conflict in the trust. So I do hear you. I

[3:43:10] Voice 15: totally understand that problem. Chair Luckham?

[3:43:14] Trustee Luckham: Yeah, thank you, Chair. I think, you know, you've

[3:43:17] Trustee Luckham: actually characterized this the best way, Chair Morrison, in that we need a better process. And,

[3:43:23] Trustee Luckham: And, you know, I'm kind of a digital guy and it's all about ones and zeros as opposed to analog where it's all gray.

[3:43:30] Trustee Luckham: And I think that in a process like this, if we have a numerical measurement opportunity to, we specify some criteria and then the applicants are measured according to how they met the criteria.

[3:43:45] Trustee Luckham: Then you sort of, it's almost a bit of an arm's length decision because you just do the math and the higher scores win.

[3:43:53] Trustee Luckham: and it becomes less influenced and maybe is a safer way and so I would suggest

[3:44:03] Trustee Luckham: that we maybe consider and indeed there was a call earlier about having a form

[3:44:08] Trustee Luckham: that said who you were who your board of directors were what your other funding

[3:44:13] Trustee Luckham: options are and then that would become a part of the criteria as well and if it

[3:44:18] Trustee Luckham: it was a numerical it kind of distances distances a little

[3:44:22] Trustee Luckham: bit from individual bias yeah and that

[3:44:26] Voice 15: might get

[3:44:26] Trustee Luckham: around some of the other issues yeah

[3:44:28] Voice 15: that might get around some of the other issues

[3:44:29] Voice 15: too then everybody could just submit their scoring sheets and we could kind of invigilate those a

[3:44:34] Voice 15: little bit yeah okay so

[3:44:37] Voice 9: if

[3:44:38] Voice 15: dr frader i'm

[3:44:39] Voice 9: just going to check in there i will be cautious around

[3:44:41] Voice 9: that approach because we are not offering a grant right yeah i

[3:44:45] Voice 9: will um assist as we move forward but

[3:44:48] Voice 9: but just make sure we're not,

[3:44:49] Voice 9: I want to also make sure you're not expending money

[3:44:51] Voice 9: in a way in which you're not permitted to under the act.

[3:44:53] Voice 9: So make sure it doesn't become grant-like.

[3:44:55] Voice 9: So I will check in with the lawyers around that as well.

[3:44:58] Voice 15: Okay, thank you.

[3:44:59] Voice 15: Oh my gosh, I love bureaucracy some days.

[3:45:01] Voice 15: Can I just say that on tape?

[3:45:03] Voice 15: All right.

[3:45:06] Voice 15: Okay, so I'm going to ask that we have a look.

[3:45:14] Voice 15: Okay, we accept seven no new business,

[3:45:17] Voice 15: 8.1 that we accept it um as received and trust work programs sorry trust programs work wow

[3:45:28] Voice 15: trust programs committee work program page 3536 is there anything that we need to comment on

[3:45:34] Voice 15: given that we probably have just a minute or two left i know we want to talk about the meeting day

[3:45:38] Voice 15: no

[3:45:39] Voice 9: you can consider it at your may 14th meeting before you forward it to council

[3:45:42] Voice 9: that

[3:45:43] Voice 15: sounds great so we'll add it to that agenda if that's okay any opposed

[3:45:46] Voice 15: Okay, we'll go ahead and do that. And then the next meeting, April 15 from four to seven.

[3:45:53] Voice 15: Claire, are we keeping that meeting because now it's potentially in conflict every organized given the information I had for the select committee review process actually that one I'm getting moved to the Friday so it's not in conflict anymore I think so.

[3:46:06] Voice 15: Okay, so are we keeping the 14th meeting or removing

[3:46:09] Voice 9: it. I'm going to let some invite Delaney to speak to this.

[3:46:13] Voice 9: I'm going to suggest we not keep that meeting, but I'll let her explain and speak to that and

[3:46:17] Voice 15: I really need us to be brief, because we're going to lose trustee Rogers in a second and we lose quorum at that point.

[3:46:23] Voice 5: Okay.

[3:46:24] Voice 5: I'll be really brief, we're suggesting moving that meeting to May 3, and we've received some information from some of the trustees unfortunately lost some of them on the call today.

[3:46:34] Voice 5: but we haven't determined a particular time we were hoping to discuss that with you today so

[3:46:40] Voice 5: that we don't need to do a resolution without meeting um so we as staff are prepared to have

[3:46:47] Voice 5: that meeting any at any time during the day to support the meeting at any time there are no

[3:46:51] Voice 5: committee meetings happening on may 3rd so we could keep the original time that was scheduled

[3:46:57] Voice 5: for april 15th of four to seven or we could have it a three-hour meeting during the day

[3:47:04] Voice 15: i would ask for it to maintain from four to seven it acknowledges the working factor of several of

[3:47:09] Voice 15: the committee members who've left today and myself included who i'm still here in the middle of a

[3:47:13] Voice 15: work day so um i would appreciate it if we could keep it at that time is there any opposition to

[3:47:20] Voice 15: being a four to seven meeting apart from being sleepy at seven okay uh tim yeah

[3:47:29] Voice 4: i just i i i

[3:47:31] Voice 4: I totally understand that you know in terms of working days that can be challenging for people

[3:47:37] Voice 4: to schedule and I have the opposite situation and I find evenings much more challenging so

[3:47:44] Voice 4: you know yeah no I

[3:47:48] Voice 15: know and we're never gonna solve it all so I'm gonna put it on the table

[3:47:53] Voice 15: that we have the meeting on April sorry May 3rd from four to seven I am actually going to

[3:48:02] Voice 15: to us to ask for a hands up so I know roughly um do we need an official vote on this oh no we do

[3:48:08] Voice 15: we need an official resolution don't we okay so can we um put that version on the table and see

[3:48:14] Voice 15: where we go um I don't have a motion in front of me at the moment I'll

[3:48:19] Trustee Critchley: move it if you want yeah

[3:48:21] Trustee Critchley: I'll move that trust programs committee next meeting be May the 3rd uh from 4 to 7 p.m

[3:48:30] Trustee Critchley: um

[3:48:31] Voice 5: can i go ahead so what we're doing is actually we're postponing the april 15th special tpc

[3:48:40] Voice 5: meeting to may 3rd okay so can i

[3:48:43] Voice 15: get that on the

[3:48:44] Voice 5: screen that language

[3:48:45] Voice 15: so

[3:48:49] Trustee Critchley: i'll move that the

[3:48:49] Trustee Critchley: trust programs committee meeting set for april 15th be changed to may the 3rd 4 p.m okay can i

[3:49:02] Voice 15: I get a second on that that's case okay any further discussion please say no any further

[3:49:10] Voice 15: discussion on that all right can I get a vote for that all those in favor of the trust programs

[3:49:17] Voice 15: committee meeting being rescheduled from April 15th to the special special meeting to May 3rd

[3:49:23] Voice 15: from four to seven okay and

[3:49:26] Voice 12: hand

[3:49:27] Voice 15: down okay any opposed um sorry dan were you a hand up or a hand

[3:49:37] Voice 15: down you're a hand up okay and any opposed all right that passes and i'm going to adjourn by

[3:49:52] Voice 15: general consent i believe any other things okay thank you so much dan for staying with us

[3:49:58] Voice 15: thank you take care and

[3:49:59] Voice 15: thanks a lot yeah sorry for the time yeah sorry

[3:50:03] Trustee Rogers: for the time issue

[3:50:05] Voice 15: didn't realize that okay bye bye i hope we can

[3:50:11] Voice 13: good job morrison

[3:50:12] Trustee Luckham: thank you