Salt Spring Island Local Trust Committee regular meeting, April 27, 2021

[0:00:00] Trustee Luckham: what's this live on custom live streaming service it looks like it's now working yes

[0:00:04] Voice 19: it is

[0:00:06] Voice 19: working towards it right now okay

[0:00:11] Trustee Luckham: well good thank you very much rob your first big challenge

[0:00:14] Trustee Luckham: so that's great yeah well good morning everyone um this is the salt spring island uh local trust

[0:00:21] Trustee Luckham: committee meeting of april the 27th um my name is peter luckham i'm the chair of the salt spring

[0:00:29] Trustee Luckham: LTC. I'm elected on Thetis Island, which is in L'Aix and

[0:00:34] Trustee Luckham: and Penelakut territory. Um it's an honor and privilege for

[0:00:40] Trustee Luckham: me to live here in this amazing part of the world with such a

[0:00:45] Trustee Luckham: rich cultural and historic background with the First

[0:00:51] Trustee Luckham: Nations that have lived here since the beginning of time and

[0:00:55] Trustee Luckham: and I want to respect that every moment

[0:00:59] Trustee Luckham: that I live and work here.

[0:01:02] Trustee Luckham: So I'm joined by local trustees,

[0:01:09] Trustee Luckham: Peter Grove, elected on Salt Spring,

[0:01:13] Trustee Luckham: and Trustee and Vice Chair Patrick,

[0:01:17] Trustee Luckham: also elected on Salt Spring.

[0:01:19] Trustee Luckham: and we're joined by a plethora of staff from the Salt Spring office. I'll just quickly go through

[0:01:29] Trustee Luckham: this. Rob Pringle is managing our technology today. Thank you for stepping up. William Shuba,

[0:01:36] Trustee Luckham: our freshwater specialist. Louisa Garbo, planner on Salt Spring. Jason Yeoman, planner on Salt

[0:01:43] Trustee Luckham: spring Jordy Gordon planner on salt spring and Christine Mays also a planner um and last but

[0:01:51] Trustee Luckham: Sarah Sugar um our minute taker and recorder thank you Sarah and last but not least the regional

[0:01:57] Trustee Luckham: planning manager Stefan Cermak just um want to acknowledge each and every one of you for

[0:02:03] Trustee Luckham: the uh terrific contribution and work to prepare the meeting package today we've got a very full

[0:02:10] Trustee Luckham: agenda with everything from coastal douglas spur to um to housing the entire spectrum

[0:02:19] Trustee Luckham: um so i'll just say that we're great for this meeting is being recorded um and will be available

[0:02:26] Trustee Luckham: later on our website is being broadcast uh to you folks at home or at work wherever you are

[0:02:33] Trustee Luckham: and we're grateful to have this opportunity to have electronic meetings um but i must say i will

[0:02:39] Trustee Luckham: be personally, and I know it's shared by others, we will be grateful to have in-person meetings

[0:02:45] Trustee Luckham: once again. To connect with you as human beings and people is something that is just different

[0:02:51] Trustee Luckham: in the electronic world.

[0:03:07] Trustee Patrick: Peter, are we...

[0:03:08] Trustee Luckham: Fortunately, we're able to take forward with us and we are... Yes, Laura?

[0:03:14] Trustee Patrick: There's some challenge. You're delayed.

[0:03:18] Trustee Grove: And cut off. You've frozen, Peter. Laura,

[0:03:45] Trustee Grove: Laura, are you there?

[0:03:47] Trustee Patrick: Yes, I am.

[0:03:48] Trustee Patrick: It's Chair Luckin that's...

[0:03:49] Trustee Grove: But you suddenly look frozen too.

[0:03:54] Trustee Patrick: I think I'm taking a nap.

[0:03:56] Trustee Grove: That's all right.

[0:04:15] Trustee Grove: I've completely moved away from my wifi

[0:04:17] Trustee Grove: and I use my Islands Trust data stick, which seems to work.

[0:04:27] Trustee Grove: And I know Peter uses his iPhone and does a...

[0:04:30] Trustee Luckham: Okay, so I'm now connected on my hotspot.

[0:04:33] Trustee Luckham: Can you hear me?

[0:04:34] Trustee Luckham: That's it, the hotspot.

[0:04:36] Trustee Luckham: Okay.

[0:04:37] Trustee Luckham: Internet service in the Gulf Islands is the same everywhere.

[0:04:41] Trustee Luckham: It's great when it works, and it's awful when it doesn't.

[0:04:46] Trustee Luckham: Okay, so I'm not sure how much we were able to follow there,

[0:04:50] Trustee Luckham: but just grateful that we're having electronic meetings,

[0:04:52] Trustee Luckham: reducing our carbon footprint,

[0:04:54] Trustee Luckham: honoring the pandemic provincial health orders,

[0:04:58] Trustee Luckham: and certainly this is a challenging time nationally, globally,

[0:05:03] Trustee Luckham: globally, the number of infections yesterday in India, for example, and the number of deaths

[0:05:09] Trustee Luckham: is, I think, horrifying, in fact. And, you know, quite honestly, for those that think that this

[0:05:16] Trustee Luckham: pandemic is not real, it is very real. And that said, getting vaccination, as Rob Ford in Ontario

[0:05:24] Trustee Luckham: is suggesting, it's a battle between getting vaccinated and getting infected. And obviously,

[0:05:30] Trustee Luckham: see in Ontario that it's a great concern and locally here certainly the

[0:05:34] Trustee Luckham: variants are spreading throughout the province and numbers sort of on the

[0:05:39] Trustee Luckham: surface look like they're coming down on a daily basis but it's hard to say so

[0:05:43] Trustee Luckham: thank you for everybody that's making all the sacrifices and want to

[0:05:47] Trustee Luckham: acknowledge that all of our communities First Nations and towns up and down the

[0:05:52] Trustee Luckham: coast here across the Islands Trust area have really been struggling economically

[0:05:57] Trustee Luckham: socially, family and friends being impacted and my thoughts and go out to each and every one of

[0:06:07] Trustee Luckham: you out there. And so hang in there. We'll get through with this if we follow the directions of

[0:06:14] Trustee Luckham: the province with respect to health orders. So just note finally, so we can get on to business

[0:06:25] Trustee Luckham: here that we're all working from home we're having different levels of

[0:06:31] Trustee Luckham: connectivity indeed I've had my own troubles this morning here and so just

[0:06:35] Trustee Luckham: be patient and bear with us as we get through those for those of you joining

[0:06:40] Trustee Luckham: us at home that might be joining us during the town hall or as an applicant

[0:06:44] Trustee Luckham: if you're having difficulty with your sound or video we might pause and just

[0:06:50] Trustee Luckham: go on to the next item until we get you restored and then we'll come back to you

[0:06:55] Trustee Luckham: This is a workplace for everyone, for trustees, for staff, and it's paramount that we be kind and respectful to everybody that's here assisting us through the meeting today.

[0:07:09] Trustee Luckham: And just ask all of you to be respectful of both your friends and neighbors who are with us, as well as the staff and trustees.

[0:07:18] Trustee Luckham: please. So without further ado, I'm going to go to the meeting

[0:07:25] Trustee Luckham: agenda. And there is an addendum which has been circulated on the

[0:07:32] Trustee Luckham: website for 8.1.1, which is the Western Lake water availability

[0:07:39] Trustee Luckham: and climate change assessment. That's a necessary item needs to

[0:07:45] Trustee Luckham: be signed. And so we need to decision on that today. So if

[0:07:48] Trustee Luckham: that's all right we'll add that to the agenda and I'll ask the trustees and staff if there's

[0:07:54] Trustee Luckham: anything else to add to the agenda today. Not seeing anybody indicating so then I will adopt

[0:08:02] Trustee Luckham: the agenda as amended by general consent and thank you and the staff for preparing this agenda for

[0:08:10] Trustee Luckham: us today. Draft minutes of the South Spring Island Local Trust Committee in front of us here we have

[0:08:16] Trustee Luckham: the March 23rd regular meeting minutes first and I'll ask if there's any changes to those minutes.

[0:08:26] Trustee Luckham: Nope so then we will adopt the March 23rd 2021 regular meeting minutes by general consent

[0:08:35] Trustee Luckham: as presented and thank you for the minute taking there Sarah. Draft minutes of March

[0:08:44] Trustee Luckham: March 15th, Salt Spring Island Local Trust Committee special meeting, also here for adoption.

[0:08:50] Trustee Luckham: Any changes?

[0:08:51] Trustee Luckham: No.

[0:08:52] Trustee Luckham: All right.

[0:08:52] Trustee Luckham: So then we'll adopt those as presented as well by general consent.

[0:08:56] Trustee Luckham: And again, thank you, Sarah, for your great minute-taking.

[0:09:02] Trustee Luckham: So nothing in 3.2, 3.3, or 3.4 today.

[0:09:07] Trustee Luckham: So this brings us directly to section 4.4.1, page 18 of the agenda package.

[0:09:13] Trustee Luckham: This is the follow-up action list of those activities

[0:09:17] Trustee Luckham: that have been initiated previously.

[0:09:20] Trustee Luckham: And so I'll just ask staff if there's any updates to that,

[0:09:25] Trustee Luckham: otherwise we'll just go to questions from trustees.

[0:09:28] Trustee Luckham: Stefan.

[0:09:29] Trustee Luckham: Nothing

[0:09:30] Voice 6: further to add.

[0:09:31] Trustee Luckham: Okay, thank you, sir.

[0:09:33] Trustee Luckham: Trustees, do you have any questions about any of the items

[0:09:36] Trustee Luckham: on the follow-up action list?

[0:09:39] Trustee Luckham: Laura Patrick.

[0:09:41] Trustee Patrick: I could do it either here

[0:09:42] Trustee Patrick: or under the standing resolutions,

[0:09:44] Trustee Patrick: but I'll just do it here.

[0:09:46] Trustee Patrick: I did follow up in a conversation I had

[0:09:49] Trustee Patrick: when I had regional planning manager Cermak

[0:09:53] Trustee Patrick: and our bylaw enforcement manager

[0:09:57] Trustee Patrick: about the motion made past last meeting

[0:10:00] Trustee Patrick: about taking a look at the standing resolution

[0:10:05] Trustee Patrick: in regards to housing, enforcement of housing.

[0:10:11] Trustee Patrick: So I just did want to report that Warren Digman felt that in the immediate timeframe, the standing resolution that addresses the COVID non-enforcement rules is in play, and that they'll continue to review and come back with a recommendation for a future resolution.

[0:10:39] Trustee Luckham: Okay, very good. Thank you for that, Laura.

[0:10:41] Trustee Luckham: Laura. Trustee Grove, anything on the follow-up action list? No? Okay, great. So let us move

[0:10:48] Trustee Luckham: along. Nothing at community information or public hearing today. And indeed, here we

[0:10:53] Trustee Luckham: are, policies and standing resolution list. That's here for information. And Laura, thank

[0:10:59] Trustee Luckham: you for your update on that query on that item. Is there anything else on policies and

[0:11:04] Trustee Luckham: standing resolutions at this time? Nope. So we'll continue on. This brings us to the top

[0:11:10] Trustee Luckham: priorities report April 21. This is what we've got underway at the moment. Are

[0:11:17] Trustee Luckham: there any questions or comments about the top priorities report? Anybody? No?

[0:11:24] Trustee Luckham: Okay so we'll receive that for information.

[0:11:29] Trustee Grove: Under the number one, water sustainability, it's silent. I don't

[0:11:36] Trustee Grove: see anywhere about the Salt Spring Island water optimization report that we

[0:11:40] Trustee Grove: we recently got.

[0:11:42] Trustee Grove: That should be referred or referenced somewhere

[0:11:45] Trustee Grove: in all of this, I would have thought.

[0:11:48] Trustee Luckham: Regional Planning Manager Cermak,

[0:11:50] Trustee Luckham: do you want to comment on where we would be referencing that?

[0:11:55] Voice 6: Well, thank you, Mr. Chair.

[0:11:57] Voice 6: That would be reference material for the projects,

[0:12:00] Voice 6: but it's not an LTC project.

[0:12:02] Voice 6: So, you know, only here listed are the current projects,

[0:12:06] Voice 6: which are the coordination of SWPA,

[0:12:08] Voice 6: development of the proof of water bylaw,

[0:12:10] Voice 6: the Western Lake Water Availability Study

[0:12:12] Voice 6: and Developmental Watershed Strategic Plan,

[0:12:15] Voice 6: as well as ongoing well monitoring.

[0:12:17] Voice 6: So it's a very robust list of items

[0:12:19] Voice 6: underneath that project.

[0:12:21] Voice 6: And yes, we were very aware of that study,

[0:12:24] Voice 6: but that'll only be used to evaluate ongoing work

[0:12:30] Voice 6: and as a reference material, not as a LTC project per se.

[0:12:33] Trustee Grove: Fair enough, thank you.

[0:12:35] Trustee Grove: It's just an important background.

[0:12:37] Trustee Grove: Absolutely.

[0:12:38] Trustee Grove: okay

[0:12:40] Trustee Luckham: very good then thank you um so now the projects list um there again for information

[0:12:47] Trustee Luckham: and um hopefully nobody wants to add any new projects to the list but uh i'll entertain

[0:12:53] Trustee Luckham: that for a moment any any comments or remarks on the project list no um what can i say you know

[0:13:01] Trustee Luckham: other ltcs seem to want to add uh projects to the projects lists and i forget how many there

[0:13:09] Trustee Luckham: There are 60-some-odd projects throughout the trust, and I think the messaging we've had

[0:13:13] Trustee Luckham: is to try and get the work done that we've got done and keep the ongoing list as short

[0:13:21] Trustee Luckham: as humanly possible.

[0:13:24] Trustee Luckham: So thank you for that.

[0:13:25] Trustee Luckham: Applications.

[0:13:26] Trustee Luckham: Red status report dated April 2021.

[0:13:29] Trustee Luckham: Just again, just ask Region Planning Manager Cermak any updates on any of those, or we'll

[0:13:35] Trustee Luckham: just go to questions.

[0:13:37] Voice 6: Thank you, Mr. Chair.

[0:13:38] Voice 6: Honestly, I haven't combed through it as well as I usually do.

[0:13:41] Voice 6: I have no updates.

[0:13:42] Voice 6: We've been opening new applications more than monitoring the existing ones.

[0:13:46] Voice 6: And you know you have a robust agenda with nine applications on this agenda.

[0:13:50] Trustee Luckham: Yeah.

[0:13:51] Trustee Luckham: I'll take any questions.

[0:13:52] Trustee Luckham: Certainly the pandemic seems to be providing opportunity for people to do land use issues.

[0:14:02] Trustee Luckham: Okay.

[0:14:02] Trustee Luckham: So, trustees, any questions on applications?

[0:14:06] Trustee Luckham: A

[0:14:07] Trustee Grove: comment rather than a question, which is with regard to the Drake Road report on SSR Z20 13.9. I understand that they have received their water license which is a huge step and there's still a long way to go, but it's certainly a big plus.

[0:14:31] Trustee Luckham: Okay, well thank you for that, Peter. Laura Patrick, over to you on the application report.

[0:14:37] Trustee Patrick: I just, I don't have the statistic in front of me, but I know Director Marler had reported the percentage increase in applications this year.

[0:14:47] Trustee Patrick: I don't know if Stefan Cermak has that number off the top of his head, because I think it's a staggering number.

[0:14:54] Voice 6: Sure, I'd be happy to share, Mr. Chair.

[0:14:57] Trustee Patrick: Thank you.

[0:14:57] Trustee Patrick: So,

[0:14:58] Voice 6: it's fascinating. Maybe a little tiny bit of background is that the previous LTC with Trustee Groves, Graham and Luckham got used to me saying that they were unprecedented years of growth in applications.

[0:15:13] Voice 6: applications I said it two years in a row five years later we take the average and this year

[0:15:22] Voice 6: we have 110 percent growth in the number of applications on Salt Spring Island in the first

[0:15:27] Voice 6: quarter alone which is to say we've done more this quarter than we have done in other years

[0:15:33] Voice 6: so and that's a really huge shout out to our planner Jordy Gordon and Christine Mays as well

[0:15:40] Voice 6: well as our new planner Stephen I don't know how to say his last name just Stephen who's handing

[0:15:46] Voice 6: all our building permit referrals so we're very very busy yeah

[0:15:53] Trustee Luckham: therein lies the challenge thank

[0:15:55] Trustee Luckham: you Laura Patrick I

[0:15:56] Trustee Patrick: know just follow from our last executive meeting we did ask that

[0:16:00] Trustee Patrick: communications be prepared to go out publicly to let people know that this is happening yeah

[0:16:08] Trustee Luckham: Yeah. Okay. So let's get on with the work ahead of us here. Expense report from February. That's

[0:16:16] Trustee Luckham: there for information. Best to raise this with the financial staff, administrative staff,

[0:16:25] Trustee Luckham: if you have any concerns. So they'll receive that for information. Nothing from the Unstressed

[0:16:30] Trustee Luckham: Conservancy today. No report, but there'll be one coming shortly. The first, the next item is

[0:16:38] Trustee Luckham: Salisbury Island Watershed Protection Alliance. No formal report here. Did you have any remarks,

[0:16:46] Trustee Luckham: Trustee Patrick, as the chair there?

[0:16:48] Trustee Patrick: No, we just had a meeting recently, just to say

[0:16:52] Trustee Patrick: very recently, last week, I believe. So there will be a report coming, but work is just underway at

[0:16:59] Trustee Patrick: a number of projects.

[0:17:01] Trustee Luckham: All right, very good. Thank you, Laura. So now we're going to move on to local

[0:17:06] Trustee Luckham: local trust committee projects.

[0:17:09] Trustee Luckham: And water sustainability is the top of the list here.

[0:17:13] Trustee Luckham: So South Spring Island Watershed Planning,

[0:17:15] Trustee Luckham: we have a staff memorandum here from Planner Yeomans

[0:17:19] Trustee Luckham: and also note that William Shuba,

[0:17:24] Trustee Luckham: our freshwater specialist is online here.

[0:17:26] Trustee Luckham: So Jason, over to you.

[0:17:32] Voice 5: Thank you, Chair Luckom.

[0:17:34] Voice 5: Can I just clarify,

[0:17:35] Voice 5: Is this item 8.1, Salt Spring Island Watershed Stewardship

[0:17:42] Voice 5: and Protection Strategy, or is it the addendum item,

[0:17:45] Voice 5: which is the Weston Lake?

[0:17:48] Voice 5: This is the first item.

[0:17:51] Voice 5: All right, thank you, sir.

[0:17:53] Trustee Luckham: Salt Spring Island Watershed Planning,

[0:17:55] Trustee Luckham: staff memorandum is what it says.

[0:17:57] Voice 5: All right, just allow me to share my screen here.

[0:18:08] Voice 5: All right, are you viewing my screen at the moment?

[0:18:12] Voice 5: Yes, sir.

[0:18:12] Voice 5: Okay, thank you. So the purpose of this item is to provide the local trust committee with a project charter for your review and comment related to a watershed stewardship and protection strategic plan that may be undertaken by the LTC.

[0:18:30] Voice 5: It would be using up to $50,000 in unspent special property tax requisition funds that have built up over a number of previous fiscal years.

[0:18:43] Voice 5: the LTC gave some direction at its meeting of January 19th to sort of embark on building the

[0:18:51] Voice 5: framework for this project at that time trustee Patrick had brought forward a request for decision

[0:18:55] Voice 5: and preliminary project charter and direction was given requesting the requesting staff to report

[0:19:02] Voice 5: back with a with a more refined project charter and that's provided here for your review you'll

[0:19:11] Voice 5: note that we have not provided you with a recommendation to endorse this project charter

[0:19:17] Voice 5: and begin work at this time. For the moment there remain some questions about how this

[0:19:23] Voice 5: project is going to be resourced and as such it seemed kind of unfair to provide you a

[0:19:28] Voice 5: project charter with timelines and assigning it a project manager while some of those conversations

[0:19:32] Voice 5: are still ongoing. I think that Regional Planning Manager Cermak can perhaps speak in more detail

[0:19:38] Voice 5: about that. And indeed, you'll note here in my memo that I think I am still seeking some clarity

[0:19:48] Voice 5: from the LTC as to the specific nature of the plan that is being sought just to ensure that

[0:19:56] Voice 5: when we finally or when you finally do endorse a project charter and when we start developing

[0:20:02] Voice 5: a terms of reference for a consultant to undertake this work, that the LTC is going to receive the

[0:20:08] Voice 5: plan that it wants and so to that end I guess through this conversation I'm seeking some

[0:20:15] Voice 5: clarification from the LTC that indeed you are seeking a plan at the strategic level which is to

[0:20:21] Voice 5: say something of a visioning document rather than an action and implementation document

[0:20:26] Voice 5: that this plan is intended to address watershed protection or is it indeed intended to address

[0:20:34] Voice 5: watershed protection and drinking water protection, which is sort of two different

[0:20:40] Voice 5: elements of a similar theme. And indeed, I would like the LTC's clarity that

[0:20:48] Voice 5: recommendations arising from this plan, are they intended to apply just to the LTC? Like,

[0:20:54] Voice 5: is this a plan for the local trust committee to implement? Or is the intention that this plan

[0:21:00] Voice 5: and contain recommendations for all agencies that may have some jurisdiction over freshwater on

[0:21:06] Voice 5: Salt Spring Island to implement, because those are two different creatures to some extent.

[0:21:13] Voice 5: Obviously, the LTC is in control of implementing recommendations that arise that apply to it,

[0:21:22] Voice 5: whereas other agencies that have jurisdiction over freshwater on Salt Spring may or may not

[0:21:28] Voice 5: want to implement recommendations arising from this plan unless of course we secure their

[0:21:33] Voice 5: commitment at the outside of the project through memoranda of understanding and documentation of

[0:21:38] Voice 5: that sort and formal commitments at their at their political levels to actually go into this

[0:21:43] Voice 5: sort of project together so you know i i this is more for discussion than it is for decision today

[0:21:50] Voice 5: i think but um i'll just leave it there and uh allow any questions to come that you may have

[0:21:57] Voice 5: about the project charter that's being presented.

[0:22:01] Trustee Luckham: Very good, thank you for this work, Jason.

[0:22:04] Trustee Luckham: Trustees, do you have any questions or remarks

[0:22:07] Trustee Luckham: about this work?

[0:22:10] Trustee Luckham: This is a memorandum, so no decision here today,

[0:22:12] Trustee Luckham: but over to you, Trustee Patrick.

[0:22:17] Trustee Patrick: Yeah, I mean, I really look at this project

[0:22:22] Trustee Patrick: and the next, the Coastal Douglas fir one that's on here

[0:22:24] Trustee Patrick: as your classic conundrum that to me

[0:22:29] Trustee Patrick: has an obvious solution we have one project the watershed planning which we have good funding for

[0:22:35] Trustee Patrick: but we say we don't have staff resources then we have the coastal douglas fur project which has

[0:22:41] Trustee Patrick: staff resources but no funding i was immensely proud when the science group narrowed in on their

[0:22:50] Trustee Patrick: coastal douglas fur conversation to watersheds and the the draft education materials that we

[0:22:56] Trustee Patrick: see coming is watersheds, watersheds, watersheds. I've spoken with some of the members of that group

[0:23:02] Trustee Patrick: about sort of the direction of where the coastal Douglas fir is going in their opinions and they

[0:23:07] Trustee Patrick: said watersheds. So I see this conundrum as having a simple solution and that is that we need to

[0:23:16] Trustee Patrick: refocus the coastal Douglas fir conversation to the coastal Douglas fir and the protection of

[0:23:21] Trustee Patrick: coastal douglas fir in the watersheds i support the strategic planning exercises being robust

[0:23:27] Trustee Patrick: and let the process determine some of the answers some of the questions that that

[0:23:33] Trustee Patrick: planner yeomans asked like is it just watersheds or is it also drinking water in watersheds and

[0:23:40] Trustee Patrick: to me a robust process will will narrow that scope as it goes through the the the exercise

[0:23:49] Trustee Patrick: exercise. We have the members of SWPA. SWPA have been determined. They have agreements. They have

[0:23:55] Trustee Patrick: understandings. They have requirements that they're supposed to be as members. So we have

[0:23:59] Trustee Patrick: some of that technical understanding worked out through membership of SWPA. So I would be absolutely

[0:24:12] Trustee Patrick: shocked if one of the problem statements that would come out of our strategic planning

[0:24:16] Trustee Patrick: planning wasn't the protection of the ecosystems within the watersheds, which is our coastal

[0:24:22] Trustee Patrick: Douglas fir. So I'm not normally a betting person, but I'm willing to make a pretty sizable wager on

[0:24:30] Trustee Patrick: that likely outcome. And I have the confidence of talking with, you know, Bryony Penn, Tara Martin,

[0:24:38] Trustee Patrick: Ruth Waldick, and others that agree that that's an obvious direction that we would see.

[0:24:44] Trustee Patrick: further to this is that the conversations that we need to have on coastal douglas fir

[0:24:52] Trustee Patrick: need to be robust we need to bring people to the table and have those conversations

[0:24:59] Trustee Patrick: and that's going and i think bringing in a third party facilitator to help us through those

[0:25:04] Trustee Patrick: conversations is the advisable way to go i think you've we've seen in the community we've already

[0:25:10] Trustee Patrick: got this division and that the division is is not healthy we're talking about environmental justice

[0:25:17] Trustee Patrick: it it's not one party gets what they want that's not what environmental justice is all about

[0:25:24] Trustee Patrick: it's it's really about having equal access to the decision-making process

[0:25:29] Trustee Patrick: and that everyone has the right to the healthy environment so i i think the answer to our coastal

[0:25:39] Trustee Patrick: Douglas fir issues is to incorporate that into the watershed project so that we can bring in that

[0:25:47] Trustee Patrick: third party to help facilitate the conversations that need to happen to determine what to do with

[0:25:56] Trustee Patrick: the Coastal Douglas fir. I'll leave it at that. I might have more comments in a moment.

[0:26:02] Trustee Patrick: Thank

[0:26:05] Trustee Luckham: you, Trustee Patrick. Trustee Grove?

[0:26:11] Trustee Grove: Yeah, I'm struggling with this. It's not because I don't think it's a worthwhile exercise,

[0:26:20] Trustee Grove: but it's pretty indirect. I mean, the purpose from the Charter is to hire a freshwater

[0:26:27] Trustee Grove: sustainability consultant to develop a strategic plan to preserve, protect and restore watersheds

[0:26:33] Trustee Grove: on Salt Spring Island. I mean, that seems like a huge request. At the same time, I am confused

[0:26:41] Trustee Grove: because I thought SWPR did this work. So it seems to me this should be being handled by SWPR.

[0:26:51] Trustee Grove: So I am confused. Staff, I think, are not entirely sure which direction we're going,

[0:26:59] Trustee Grove: and i'm not sure that at this point it looks as if we're providing them with that direction although

[0:27:05] Trustee Grove: the coastal douglas fir issue is um extremely important and of course i mean it doesn't take

[0:27:12] Trustee Grove: a scientist and there are lots of scientists involved to realize that the coastal douglas

[0:27:17] Trustee Grove: fir is connected to the watersheds i mean they're obviously one and and the same thing or at least

[0:27:22] Trustee Grove: tightly um connected so just at this point where we go with this i do not know um i was i've

[0:27:30] Trustee Grove: struggled with it when we set fifty thousand dollars aside in the budget for the exercise

[0:27:35] Trustee Grove: and i'm still struggling with it because it's just too general i think um and uh i need to

[0:27:42] Trustee Grove: see some specifics anyway um we're not coming up with any final solution here um i would start

[0:27:48] Trustee Grove: is seeking feedback.

[0:27:50] Trustee Grove: So I'm hoping that this wishy-washy answer is of some use.

[0:27:55] Trustee Grove: Thanks.

[0:27:59] Trustee Luckham: Trustee Patrick.

[0:28:01] Trustee Patrick: I'll remind Trustee Grove that we both were concerned

[0:28:04] Trustee Patrick: about the setting further tax requisition.

[0:28:09] Trustee Patrick: While SWPA does have a mandate, it needs to be refreshed

[0:28:14] Trustee Patrick: and it needs to have focus

[0:28:15] Trustee Patrick: and it needs to be tied to the tax requisition.

[0:28:18] Trustee Patrick: we could just go for a tax requisition and the work is is independent from there and this this

[0:28:24] Trustee Patrick: strategic plan is about bringing it together that we have a strategic plan that relates to the

[0:28:31] Trustee Patrick: resources that we need to do the work and move away from just i yell louder than someone else

[0:28:38] Trustee Patrick: therefore i get my project uh we need to be strategic we we have to be focused uh we've seen

[0:28:45] Trustee Patrick: from regional district in Nanaimo, Cowichan Valley Regional District, there's huge value

[0:28:49] Trustee Patrick: in having the plans that lay out five to 10 years of the work that we need to do in cooperation with

[0:28:56] Trustee Patrick: other organizations. Water does not exclusively belong to us and the watershed protection does

[0:29:01] Trustee Patrick: not exclusively belong to us. And that report you referred to earlier on the optimization has

[0:29:08] Trustee Patrick: watershed protection as a piece of that. So there's lots of questions in our community

[0:29:14] Trustee Patrick: that need to be strategically decided

[0:29:17] Trustee Patrick: and that we only have so much resources.

[0:29:20] Trustee Patrick: We're here arguing resources.

[0:29:21] Trustee Patrick: We only have enough resources to do so much

[0:29:23] Trustee Patrick: and we need to make sure those resources

[0:29:26] Trustee Patrick: are doing the work that is important to the island.

[0:29:31] Trustee Patrick: It moves us forward to be in the best position possible

[0:29:35] Trustee Patrick: for climate change.

[0:29:36] Trustee Patrick: And we know our watersheds are under extreme pressure

[0:29:41] Trustee Patrick: and stress.

[0:29:42] Trustee Patrick: and that focusing our Coastal Douglas fir conversation

[0:29:46] Trustee Patrick: at the watersheds is the right way to go.

[0:29:52] Trustee Grove: If I may, Chair?

[0:29:54] Trustee Luckham: Yes, please, yeah.

[0:29:56] Trustee Grove: I absolutely agree with you, Laura, but...

[0:30:00] Trustee Grove: i think we need to be a lot more specific and i would like whatever plan we come up with

[0:30:04] Trustee Grove: to uh be very specific about swipper's role in this exercise and i think they have a big role

[0:30:11] Trustee Grove: to play the

[0:30:14] Trustee Patrick: original um terms of refer the the motions that we made this was about assisting

[0:30:19] Trustee Patrick: swipper um the the resolution that we made to advance this project as a priority is about

[0:30:27] Trustee Patrick: assisting Swipa. I see he's going up to the motions, there they are. So it was about assisting Swipa,

[0:30:35] Trustee Patrick: Swipa in this aspect. Okay,

[0:30:46] Trustee Luckham: thank you. So, you know, I too was, I struggled with reading this

[0:30:53] Trustee Luckham: through to figure out who it was and how it was we were going to do this, especially considering

[0:31:00] Trustee Luckham: considering that well the obvious resources thing I'm just scrolling through here for a moment

[0:31:10] Trustee Luckham: yeah so given that there is $50,000 in consulting services allocated and I sort of had had the

[0:31:19] Trustee Luckham: impression that this would happen without any staff resources although obviously it needs to

[0:31:24] Trustee Luckham: be managed to some extent um as a contract so um i'm not sure you know both of these are significant

[0:31:33] Trustee Luckham: projects uh the coastal douglas fern watershed stewardship and indeed they're intangibly

[0:31:40] Trustee Luckham: connected um there's almost no way to really separate them um and unfortunately we do end up

[0:31:48] Trustee Luckham: working in silos quite a bit. As demonstrated in the package that's ahead of us here,

[0:31:57] Trustee Luckham: the subject matter is certainly different. So I'm thinking that certainly we need to be creative and

[0:32:09] Trustee Luckham: think about how we can do both of these things in an equitable way. Making one giant project seems

[0:32:18] Trustee Luckham: to be unrealistic but certainly two big separate projects also has its own thing

[0:32:25] Trustee Luckham: so I'd like to help seek some understanding maybe Jason you can

[0:32:28] Trustee Luckham: comment on one what you've heard what implications are some of the suggestions

[0:32:34] Trustee Luckham: that are there and just and help me out with understanding why this just can't

[0:32:40] Trustee Luckham: happen independently with the consultant which we have monies for and then Laura

[0:32:45] Trustee Luckham: i may want to chime in after this to say why that's a bad idea and so um would like to seek

[0:32:53] Trustee Luckham: some clarity now jason can i turn it to you i

[0:32:56] Voice 5: can take a

[0:32:57] Trustee Luckham: crack at it

[0:32:57] Voice 5: chair luckham um regional

[0:32:59] Voice 5: planning manager sir mac may uh may jump in if i start to go off course okay um i think it's fair

[0:33:09] Voice 5: to say that staff recognize how these two projects can be are are intertwined in certain ways um

[0:33:22] Voice 5: in order to actually intertwine the projects however i think you know staff's recommendation

[0:33:28] Voice 5: to the ltc would be to ask us to report back with options for how to combine and coordinate

[0:33:37] Voice 5: resources between the two projects. And the reason I say that is, you know, if we are to amend

[0:33:45] Voice 5: the project charter for the watershed plan to include forests, basically, to make sure that

[0:33:54] Voice 5: this watershed planning process addresses forest loss and protection, then that has to have a

[0:34:03] Voice 5: knock-on effect on the coastal douglas fir project charter and and i'm talking in sort of um just

[0:34:11] Voice 5: technical details here like as we as we implement a project we move through the project charter and

[0:34:15] Voice 5: implement the steps in that project charter so if you are asking us to do forest related engagement

[0:34:22] Voice 5: and consultation under the watershed strategic planning process what does that mean for forest

[0:34:28] Voice 5: related engagement community consultation under the coastal douglas for a project as currently

[0:34:32] Voice 5: can seep. So if we're adding to one project charter to do something, we should be taking

[0:34:38] Voice 5: away from the other. And that requires a bit of consideration and analysis on our part

[0:34:43] Voice 5: to make sure that we're giving you the most resource efficient and hopefully effective

[0:34:49] Voice 5: version of both projects that we can. Regional Planning Manager Cermak, I see your cocked

[0:35:00] Voice 5: I think

[0:35:03] Voice 6: it's permanently up there so Mr. Chair you know I think Trustee Patrick you know mentioned

[0:35:10] Voice 6: conundrum I think that's the best description for this of having cash in one project and having

[0:35:17] Voice 6: staff resources in the other there's so many moving parts to this I'll probably end up speaking

[0:35:24] Voice 6: in like a spaghetti bowl of tangents if I get started it's easier for staff to

[0:35:30] Voice 6: report back and sort of talk about the implications of any proposed changes and

[0:35:35] Voice 6: the reason for that is the you know the LTC has approved different project

[0:35:38] Voice 6: charters and trying to merge the two is obviously somewhat problematic staff do

[0:35:45] Voice 6: not argue at it you know the islands just mandate to preserve and protect you

[0:35:50] Voice 6: you know, environments, things are going to get merged together, whether it's on a watershed focus

[0:35:54] Voice 6: on a forest level, water. But, you know, staff really encourage simplicity. And, you know,

[0:36:03] Voice 6: when we look at the CDF project, you know, I'm reminded when we have discussions that there are

[0:36:07] Voice 6: basically 44 properties we know on Salt Spring Island that contain the contiguous forests.

[0:36:13] Voice 6: Those are generally the focus one way or another, whether, regardless of what watershed they're in,

[0:36:18] Voice 6: That is the purpose of the CDF project is to preserve and protect contiguous forest cover.

[0:36:25] Voice 6: So I don't know if it needs a watershed focused lens, but that's up to the LTC to decide.

[0:36:29] Voice 6: So what I see happening is the merging of two different goals to sort of optimize available resources.

[0:36:39] Voice 6: And I think if staff are going to respond to that, we need a little bit of time to be, as Jason says, to speak to the two projects.

[0:36:45] Voice 6: Mayor Mrakas. Okay,

[0:36:50] Trustee Luckham: thank you. So I'll just go to Trustee Patrick in a second. So what I just

[0:36:54] Trustee Luckham: heard there, which I think is significant, is what you're, despite the fact this is a memorandum,

[0:36:58] Trustee Luckham: what you're looking for is a resolution to come back to us with a report on what the options might

[0:37:04] Trustee Luckham: be for us to consider that.

[0:37:06] Voice 6: Well, I may respond quickly to that. It's basically to be clear about

[0:37:11] Voice 6: what this particular project wishes to achieve in and of itself right now. So the project charter

[0:37:17] Voice 6: it before you as a staff recommendation or not recommendation staff's understanding what we've

[0:37:22] Voice 6: been asked to do when we presented it for you but of course the reason it's a memo is because

[0:37:28] Voice 6: there are questions so if we can get through some of those questions which you're talking about

[0:37:32] Voice 6: would be great and then yes i think once you get through those questions would be to have staff

[0:37:36] Voice 6: come back with it um and analysis right

[0:37:41] Trustee Luckham: understood um yeah and i have another dilemma that i would

[0:37:47] Trustee Luckham: would like to answer, but I'll go to trustee Patrick

[0:37:50] Trustee Luckham: at this time.

[0:37:52] Trustee Patrick: I'm happy to have staff report back

[0:37:54] Trustee Patrick: and I do have a draft motion that Jason had provided

[0:37:57] Trustee Patrick: which I have sent off to Sarah, so she has it.

[0:38:00] Trustee Patrick: But the objective is not just to protect contiguous forests.

[0:38:05] Trustee Patrick: There's a number of objectives in there

[0:38:07] Trustee Patrick: and one of them is watersheds.

[0:38:10] Trustee Patrick: So, and that's where the science group went as well

[0:38:14] Trustee Patrick: was that the watersheds are the most important.

[0:38:20] Trustee Patrick: I'm not saying cancel the Coastal Douglas Fir Project.

[0:38:25] Trustee Patrick: It's just that the next phase of conversation

[0:38:27] Trustee Patrick: that we need to have,

[0:38:28] Trustee Patrick: the engagement with the community

[0:38:30] Trustee Patrick: is going to take effort.

[0:38:32] Trustee Patrick: And to bring in a third party

[0:38:33] Trustee Patrick: to help us through that conversation

[0:38:35] Trustee Patrick: is a dual purpose of narrowing down the work

[0:38:40] Trustee Patrick: that needs to be done for the strategic fir

[0:38:42] Trustee Patrick: and the Coastal Douglas Fir.

[0:38:44] Trustee Patrick: So it's a conversation. And right now, I'll be very clear, I will not support the engagement plan for the Coastal Douglas fir as presented. Simply doing surveys and is not going to work or to only look at some landowners. We need to engage all voices in this conversation and have it very meaningfully.

[0:39:04] Trustee Patrick: i mean i know i can speak for myself recently with this uh trust council decision to do a review where

[0:39:11] Trustee Patrick: my voice was silenced i did not get to have an input into a very important decision of trust

[0:39:18] Trustee Patrick: council it really hurt it's made me leery of the process i'm very untrustworthy of the process

[0:39:25] Trustee Patrick: and i put myself in the shoes of the people who are questioning what we're doing with coastal

[0:39:29] Trustee Patrick: Douglas fir it's the same thing if we don't engage them meaningfully they will not trust us that's

[0:39:38] Trustee Patrick: just how it works we must engage them and this is an opportunity to do the coastal Douglas fir

[0:39:45] Trustee Patrick: engagement properly and have a better outcome that will be better for the island but I am prepared to

[0:39:51] Trustee Patrick: say to ask staff to come back with options and and to not proceed with the the motions that I wanted

[0:39:57] Trustee Patrick: wanted to amend this resolution to take care of this.

[0:40:07] Trustee Luckham: Yeah, and Peter, did you have any remarks or shall I just?

[0:40:13] Trustee Grove: No, I certainly support that at least I'd like it

[0:40:16] Trustee Grove: to go back to staff and can come back to us with options.

[0:40:21] Trustee Grove: Thanks.

[0:40:23] Trustee Luckham: Okay, great.

[0:40:26] Trustee Luckham: Yeah, and there's obviously a chicken and egg

[0:40:28] Trustee Luckham: kind of thing here,

[0:40:29] Trustee Luckham: because indeed if you wanna protect the watershed,

[0:40:32] Trustee Luckham: you gotta protect the trees.

[0:40:33] Trustee Luckham: if you want to protect the trees, you got to protect the watershed. That's pretty obvious.

[0:40:39] Trustee Luckham: There are, maybe one of the audiences is different than they, perceives themselves

[0:40:50] Trustee Luckham: as being different than the other audience, and that being the Coastal Douglas fir

[0:40:56] Trustee Luckham: and forestry folks, and the watershed as being different. So I'm trying to

[0:41:04] Trustee Luckham: to grapple with how to pull that together but it sounds like the suggestion of seeking some options

[0:41:09] Trustee Luckham: is the way to go and um we're i don't want to get ahead of the next report um which indeed there's

[0:41:15] Trustee Luckham: lots of questions i have about that public engagement to uh trustee patrick um because

[0:41:21] Trustee Luckham: all of this is so critically important um and indeed um as demonstrated in the report we're

[0:41:31] Trustee Luckham: about to see, protection of the forest is critical to protection of the broader habitat and

[0:41:38] Trustee Luckham: environment ecosystems, as well as the watershed. So we definitely need to find a way to advance

[0:41:45] Trustee Luckham: this. And obviously the work that's gone into the Coastal Douglas Fir at this point with

[0:41:52] Trustee Luckham: the Ecological Research Network and Transition Salt Spring, obviously they and their interests

[0:41:58] Trustee Luckham: and the work that they're doing for us under contract

[0:42:03] Trustee Luckham: needs to be considered in this as well.

[0:42:08] Trustee Luckham: And so I just want to flag that.

[0:42:11] Trustee Luckham: But anyway, if there's a motion that somebody has

[0:42:13] Trustee Luckham: to ask staff to report back to us on options

[0:42:17] Trustee Luckham: for whoever it is you want to award that,

[0:42:21] Trustee Luckham: I'd be happy to hear that.

[0:42:22] Trustee Patrick: Sure, I'm willing to make the motion

[0:42:24] Trustee Patrick: and I believe staff might have some other specific questions

[0:42:27] Trustee Patrick: that they'd like to ask afterwards in regard to this.

[0:42:33] Trustee Patrick: But like I said, I don't see any downside

[0:42:39] Trustee Patrick: to continuing on the conversation with the watershed focus

[0:42:43] Trustee Patrick: with the science group that exists,

[0:42:46] Trustee Patrick: all the education materials and the programs

[0:42:48] Trustee Patrick: that are all going just interweave

[0:42:51] Trustee Patrick: into the watershed conversation beautifully.

[0:42:54] Trustee Patrick: But I'll make the motion.

[0:42:55] Trustee Patrick: I move that the Salt Spring Island Local Trust Committee

[0:42:57] Trustee Patrick: direct staff to report back with one,

[0:43:01] Trustee Patrick: options for and implications of using

[0:43:04] Trustee Patrick: Watershed Strategic Planning Project resources

[0:43:06] Trustee Patrick: to support community and agency engagement

[0:43:10] Trustee Patrick: around issues of forest preservation and stewardship

[0:43:12] Trustee Patrick: in the context of watershed protection,

[0:43:14] Trustee Patrick: and two, how this work could be coordinated

[0:43:17] Trustee Patrick: with the Coastal Douglas Fir Protection Project.

[0:43:21] Trustee Grove: I'll second that.

[0:43:23] Trustee Luckham: Okay, very good, thank you.

[0:43:27] Trustee Luckham: and sarah do you have that up on the screen for us for clarity members of the public viewing

[0:43:35] Trustee Luckham: mostly i'm

[0:43:38] Voice 17: sorry i do not have that up on the screen um i

[0:43:42] Voice 16: did it no

[0:43:44] Voice 17: i did not i did receive

[0:43:46] Voice 17: i just sent it okay i'll check um okay yeah i've got it okay i'll share my screen

[0:44:12] Voice 17: thank

[0:44:13] Trustee Luckham: you can

[0:44:30] Voice 17: you see that now yes

[0:44:32] Trustee Luckham: i can so um if you could make it a tiny bit bigger that portion

[0:44:36] Trustee Luckham: that'd be great but if not that's fine oh lovely yep um so that's what you had in mind uh trustee

[0:44:45] Trustee Luckham: patrick yes

[0:44:47] Voice 18: okay

[0:44:48] Trustee Luckham: so um uh and trustee grove you seconded that there's any further discussion

[0:44:56] Trustee Luckham: i would

[0:44:57] Trustee Grove: i would like to make sure that staff feel that this is some what they what would help

[0:45:02] Trustee Grove: them i

[0:45:04] Trustee Luckham: see okay uh fair enough um i do believe it was indicated that jason had seen this so jason

[0:45:10] Trustee Luckham: yeomans and i also noticed that william schubel's got his hand up so jason over to you yes

[0:45:16] Voice 5: i i think

[0:45:16] Voice 5: that this resolution will be helpful to us um i i can envision in the reporting back and obviously

[0:45:26] Voice 5: uh discussion about this will have to happen in consultation with the regional planning manager

[0:45:30] Voice 5: You know, I can foresee both projects proceeding in parallel subject to resourcing the watershed strategic plan development to be largely compartmentalized to managing a consultant undertaking that work and there being nothing else sort of in that project other than development of that plan.

[0:45:58] Voice 5: Meanwhile, we perhaps need to amend the Coastal Douglas fir project charter to ensure that as we proceed with it, we're not duplicating work that will now be done by the consultant as they carry out the watershed strategic planning process and indeed can amend aspects of the CDF project charter to orient it toward watershed protection.

[0:46:29] Voice 5: I don't want to I don't want to presuppose sort of that that outcome sure

[0:46:36] Trustee Luckham: uh thank you for that

[0:46:38] Trustee Luckham: and I'll come to William here in a second um but obviously we need to you know in an idea I guess

[0:46:44] Trustee Luckham: you know and I'm just daydreaming uh an ideal situation it was the same contractor that was

[0:46:49] Trustee Luckham: working on both things and that they'd be of like minds and it would work together but obviously

[0:46:54] Trustee Luckham: whomever the contractors are need to collaborate with each other in in order to ensure exactly

[0:47:00] Trustee Luckham: what you've just said and then I want to hear from William Shulbaugh and then I'll come to

[0:47:12] Trustee Luckham: Trustee Patrick. What did you have to offer William?

[0:47:15] Voice 24: Thank you chair. So there's a few

[0:47:20] Voice 24: things but I think I might yield some of my comments. One major comment that I do want to

[0:47:31] Voice 24: impose on this discussion is that I've been working with Jason on the CDF project and

[0:47:37] Voice 24: working closely with the science group i think or i'm a member of i don't know how it works but

[0:47:42] Voice 24: i am a member of that group and uh there's one thing to understand about watersheds

[0:47:48] Voice 24: there's two types there's basin type watersheds that contribute to major creeks and lakes and

[0:47:57] Voice 24: and groundwater recharge and there's non-basin watersheds and these uh a typical non-basin

[0:48:06] Voice 24: watershed is say falling off the side of mount maxwell towards the ocean where there is a major

[0:48:14] Voice 24: amount of beautiful coastal douglas fir forest that needs to be protected for the intrinsic

[0:48:22] Voice 24: purposes of the forest not for its relationship to basin type watersheds and by looking at the

[0:48:31] Voice 24: mapping from the science group and from Tara Martin's research group, the majority of forests

[0:48:42] Voice 24: that were identified were in non-basin watersheds. So I don't, I fear that by trying to combine them

[0:48:56] Voice 24: together just in a watershed focus that some of the most important forests on the island will be

[0:49:04] Voice 24: averaged out and and so that that's that's just one aspect that I wanted to put in and another

[0:49:12] Voice 24: one is is looking at the issues and opportunities portion of um um planner yeoman's um report

[0:49:20] Voice 24: um that there is an opportunity for this project to be an implementation demonstration project

[0:49:28] Voice 24: under the freshwater sustainability strategy which already has identified staff resources

[0:49:35] Voice 24: and and obviously a consultant working on that and if there is the ability to harmonize there

[0:49:44] Voice 24: and for this project to be a demonstration implementation project of the freshwater

[0:49:49] Voice 24: water sustainability strategy there can be a lot of sharing of resources in that process so this is

[0:49:56] Voice 24: not just a standalone project and and and one one last piece that i wanted to kind of clarify

[0:50:04] Voice 24: from trustee grove was saying that the purpose seems broad and which indeed it is but that with

[0:50:14] Voice 24: my work through the regional district in naimo couch and valley and now with this fresh water

[0:50:20] Voice 24: sustainability strategy there is a well-defined playbook to undertake this work that has all the

[0:50:27] Voice 24: detail in it and indeed it's the work that provides that detail um and and i believe that swipa went

[0:50:36] Voice 24: through strategic planning to to define and refine what the organization is who should be sitting

[0:50:43] Voice 24: around the table and try to uh gather ideas for yearly annual work plans um swipa did not set out

[0:50:55] Voice 24: a five or ten year plan for watershed protection for the island and so i i believe that's where

[0:51:02] Voice 24: trustee patrick is coming from here and i think this is where uh planner yeomans has

[0:51:10] Voice 24: navigated us in this project charter and I believe that SWPA as a coordinating body

[0:51:17] Voice 24: would be one of the key leaders in not only the development of this plan but also the

[0:51:25] Voice 24: implementation of this plan. And if you look at the objectives of the project charter that's in

[0:51:30] Voice 24: here, it does not mention SWPA at all. So we're not opening up the hood of SWPA again to go to

[0:51:38] Voice 24: to the nitty gritty where we're orientating this whole ship

[0:51:41] Voice 24: in the right direction with a plan for 10 years.

[0:51:43] Voice 24: And I think that's how I read the project charter.

[0:51:47] Voice 24: So I just wanted to leave those comments with you.

[0:51:49] Voice 24: Thank you, Chair.

[0:51:50] Trustee Luckham: Thank you, William.

[0:51:52] Trustee Luckham: Trustee Patrick, back to you.

[0:51:54] Trustee Patrick: I just thank you for the reminder

[0:51:58] Trustee Patrick: of the types of watersheds.

[0:52:00] Trustee Patrick: And I think that is the distinct difference

[0:52:02] Trustee Patrick: when Islands Trust is involved in a watershed project.

[0:52:05] Trustee Patrick: we are not only looking at the basin style watersheds

[0:52:09] Trustee Patrick: that service our drinking water watersheds,

[0:52:12] Trustee Patrick: that we will have to look at all of our watersheds

[0:52:15] Trustee Patrick: and to address the watersheds on the vulnerabilities

[0:52:17] Trustee Patrick: and risks that they present to our island health

[0:52:23] Trustee Patrick: and ecosystems and the impact of climate change

[0:52:27] Trustee Patrick: going forward.

[0:52:28] Trustee Patrick: So there was no narrowing of that.

[0:52:32] Trustee Patrick: that and that overall the strategic plan will affect SWPA

[0:52:37] Trustee Patrick: in that there needs to as what was in the original document

[0:52:41] Trustee Patrick: and needs to be in this one is maybe we'll talk about that.

[0:52:46] Trustee Patrick: Let's deal with these motions that are here

[0:52:48] Trustee Patrick: and then we can talk about the questions afterwards.

[0:52:49] Trustee Patrick: I don't want to muddle the conversation.

[0:52:54] Trustee Patrick: All

[0:52:55] Trustee Luckham: right, is there any further discussion on the motion

[0:52:58] Trustee Luckham: that's on the floor as shown on your screen?

[0:53:01] Trustee Luckham: then I'll call for the vote all those in favor none opposed that carries um is there any further

[0:53:12] Trustee Luckham: discussion at this time to do with this uh South Spring Island watershed planning

[0:53:20] Trustee Luckham: otherwise we'll go on to Western Lake Laura Patrick I

[0:53:25] Trustee Patrick: thought there was a couple more

[0:53:26] Trustee Patrick: questions regarding helping to narrow it down but one of them is its relationship to SWPA and

[0:53:31] Trustee Patrick: And that I think one of the outcomes of the strategic plan is to make sure we have the right members at the table at the end of the day.

[0:53:40] Trustee Patrick: So there will be a strategic exercise that will be going through and kind of giving us the planning of the next five to 10 years.

[0:53:47] Trustee Patrick: But there needs to be an alignment step back of looking, make sure we have the right people around the table to have those conversations going forward.

[0:53:56] Trustee Patrick: because as as uh planner yeoman brought up in the beginning are we looking at water just watersheds

[0:54:01] Trustee Patrick: and you know currently the membership is very mixed and at swipa and if through the strategic

[0:54:07] Trustee Patrick: planning um you know if they do a narrowing of of the work or or whatever that it's to make sure

[0:54:13] Trustee Patrick: that the uh the members of swipa are um you know the right ones so there does need to be an

[0:54:20] Trustee Patrick: an assessment of SWPA's membership.

[0:54:31] Trustee Luckham: Yeah. Okay. I'm deep in thought here. It's pretty complex.

[0:54:40] Trustee Luckham: And I guess what I'm thinking about is to, I'm sort of thinking we need to understand what the

[0:54:45] Trustee Luckham: risks are here. And if that's a SWAT kind of an analysis or something in order to ensure that

[0:54:52] Trustee Luckham: we're getting the best outcomes for these because to some extent we don't control the audience,

[0:55:01] Trustee Luckham: we definitely don't, and the perceptions and the interest and the support that would rally behind

[0:55:07] Trustee Luckham: one or the other or both and so I'm just thinking about that but I think that we'll see what it is

[0:55:13] Trustee Luckham: that staff has to offer. I did have some other remarks but I'm sort of going to let those sit

[0:55:18] Trustee Luckham: it for a bit and see what the analysis does. Trustee Patrick?

[0:55:23] Trustee Patrick: Well I think as William Schulberg

[0:55:25] Trustee Patrick: alluded to the playbook is pretty clear you know the stepping stone document the process in which

[0:55:31] Trustee Patrick: we must go about doing the planning is well documented well exercised we're not the first

[0:55:37] Trustee Patrick: we are now lagging other communities in doing this work and so the playbook is there and

[0:55:44] Trustee Patrick: And that's all I'm saying is that at the end of the day, we want to have a strategic plan and a SWPA organization that work together to see that plan implemented out into the future.

[0:56:02] Trustee Luckham: Understood. So, you know, in everything you just said there, it's still not 100% clear to me what the relationship is to the Coastal Douglas Fir Initiative to protect contiguous forest cover.

[0:56:18] Trustee Patrick: I guess that was, I think you made a reference to two different consultants. There would only be one consultant. It's the engagement portion is the biggest relationship is the engagement of what we need to do and in what order and what actions there are.

[0:56:35] Trustee Patrick: and that engagement's what's so critically important

[0:56:38] Trustee Patrick: and that the consultant working on the strategic plan

[0:56:41] Trustee Patrick: would be leading the engagement process

[0:56:44] Trustee Patrick: with First Nations and community engagement

[0:56:49] Trustee Patrick: on the outcomes.

[0:56:54] Trustee Grove: Chair, if I may,

[0:56:56] Trustee Grove: we've asked staff to come back with recommendations,

[0:56:59] Trustee Grove: so let's not try to sort that out

[0:57:01] Trustee Grove: before we hear from them.

[0:57:03] Trustee Luckham: No, I agree.

[0:57:04] Trustee Luckham: Yeah, that's what I'm satisfied to see

[0:57:06] Trustee Luckham: how that unfolds

[0:57:07] Voice 5: so planner yeomans i was just going to say chair lockham that that sort of the

[0:57:13] Voice 5: last thing that you guys were talking about there is to me the crux of what you are asking us to do

[0:57:20] Voice 5: here which is taking the community consultation element of the coastal douglas fir project

[0:57:28] Voice 5: and move it into the water stretch watershed strategic planning project and and that's really

[0:57:34] Voice 5: what I'm going to report back to you on, which is, okay, if we do that, here is your new amended

[0:57:42] Voice 5: project charter for the watershed strategic planning process that includes that. And here

[0:57:46] Voice 5: is your amended project charter for the coastal Douglas fir protection project, which reflects

[0:57:53] Voice 5: this change. And here's the work that will continue to proceed on the CDF project in lieu

[0:57:57] Voice 5: of the community consultation. And here's how the watershed protection planning project will

[0:58:04] Voice 5: unfold um chair if i may i i have a question for william if that's not too weird which is that

[0:58:13] Voice 5: no go ahead william through your familiarity with the fresh water sustainability strategy project

[0:58:20] Voice 5: to date given that the budget allocated for the watershed strategic planning process is is uh up

[0:58:29] Voice 5: to $50,000 at the moment. Is the work that you're hearing that we're going to seek from a consultant,

[0:58:37] Voice 5: is the budget appropriate for the volume of work that the LTC is going to be looking for?

[0:58:44] Voice 5: And if you don't want to answer that on the spot, that's fine too.

[0:58:49] Voice 24: Yeah, I mean, I think that when we discuss on what we're going to come back with the LTC,

[0:58:55] Voice 24: seed and i'll have a better idea like um will it get us is it a i said this before is it a little

[0:59:01] Voice 24: rich for a strategy maybe is it enough for a 10-year plan maybe not right so um i i think that

[0:59:11] Voice 24: but but that's coming from my understanding of of the regional district of nanaimo where there was

[0:59:17] Voice 24: like like specific goals and projects that were already laid out that like the coordinator julie

[0:59:25] Voice 24: passani would just like check mark off as they would go through it as they went through their

[0:59:30] Voice 24: tax requisition right um or their their funding and and i don't see that granularity on this one

[0:59:38] Voice 24: so i think what what trustee patrick is talking about on understanding the role of swipa

[0:59:43] Voice 24: understanding who should be around the table, doing some surveys, getting the community together,

[0:59:50] Voice 24: and then establishing like a larger plan that would then engage more work.

[0:59:56] Voice 24: I think that we're in the right budget.

[1:00:00] Voice 24: window for for doing that um and so what would it take more work in the future from a consultant

[1:00:08] Voice 24: i'm not sure but would it take more work in the future from from the contributing members or the

[1:00:14] Voice 24: parties or staff i for sure so i i think that that um we wouldn't be really limited by budget

[1:00:22] Voice 24: we'd be probably more limited by the staff availability to implement okay

[1:00:32] Trustee Luckham: I

[1:00:33] Trustee Luckham: think we're gonna wait to see what the outcome is here or the present report

[1:00:38] Trustee Luckham: from staff to determine how we're gonna proceed on that so is there anything

[1:00:45] Trustee Luckham: further on this topic no so let's go to Weston Lake water availability and

[1:00:52] Trustee Luckham: climate change assessment Jason you asked to bring this as a late item because we need some

[1:00:58] Trustee Luckham: authority to sign off on this so over to you sir thank

[1:01:03] Voice 5: you chair Luckham are you viewing my screen

[1:01:05] Voice 5: yes right

[1:01:07] Voice 5: now okay yeah this I hope will be a short item this memo contains a memorandum

[1:01:14] Voice 5: of understanding that the LTC actually reviewed at your March meeting I wasn't aware at that time

[1:01:21] Voice 5: that in order for the MOU to proceed it actually requires your formal approval and indeed

[1:01:26] Voice 5: potentially a signature from the chair that's still to be determined but we'll make sure that

[1:01:31] Voice 5: we've got all the pieces in place if indeed that is required. So this is a memorandum of understanding

[1:01:36] Voice 5: to undertake a water availability and climate change assessment of Weston Lake. The work is

[1:01:43] Voice 5: to be carried out by a consultant who will be managed by the staff at the Capital Regional

[1:01:49] Voice 5: The work will be funded in part, well, actually funded probably entirely by the local trust committee through a portion of your unspent special property tax requisition funds from previous fiscal years.

[1:02:03] Voice 5: And this MOU that we present to you today just lays out the details of how we are going to work with the Capital Regional District in order to deliver the product that both agencies are seeking.

[1:02:16] Voice 5: So, the resolution to affect my recommendation to you is that the Salt Spring Island Local

[1:02:23] Voice 5: Trust Committee approve the Memorandum of Understanding for a Western Lake Water Availability

[1:02:26] Voice 5: and Climate Change Assessment attached as Appendix 1 to the Staff Report of April 27,

[1:02:30] Voice 5: 2021 and designate the Chair to sign it.

[1:02:33] Trustee Grove: And I am prepared to make that resolution, Chair.

[1:02:37] Trustee Luckham: Thank you.

[1:02:41] Trustee Luckham: Please do.

[1:02:42] Trustee Grove: I move that the Salt Spring Island Local Trust Committee approve the Memorandum of Understanding

[1:02:46] Trustee Grove: for a Western Lake water availability and climate change assessment attached as appendix one to the

[1:02:51] Trustee Grove: staff report of April 27, 2021, and designate the chair to sign it.

[1:02:56] Trustee Luckham: Let's move to have a seconder,

[1:02:58] Trustee Luckham: Trustee Patrick. Thank you. Any discussion? Thank you for bringing this report to us, Jason.

[1:03:05] Trustee Luckham: All those in favor? None opposed. That carries. Excellent.

[1:03:12] Voice 5: Thank you. We are looking forward to

[1:03:13] Voice 5: getting the work underway yeah

[1:03:15] Trustee Luckham: okay so the next item here then on page 78 of our agenda

[1:03:23] Trustee Luckham: is indeed the coastal douglas spur project um project charter and community engagement plan so

[1:03:32] Trustee Luckham: um given what we've just decided here uh obviously you'll be taking that into consideration and i'll

[1:03:39] Trustee Luckham: I'll turn this over to Jason to introduce his report

[1:03:42] Trustee Luckham: and then we'll go for questions.

[1:03:45] Voice 5: Thank you, Chair Luck.

[1:03:46] Voice 5: Yes, I'll be interested to see how this conversation goes

[1:03:50] Voice 5: in light of the last conversation.

[1:03:55] Voice 5: So the purpose of this item today is to provide

[1:03:57] Voice 5: for the LTC's consideration an updated project charter

[1:04:01] Voice 5: for phase two of the CDF protection project,

[1:04:05] Voice 5: as well as a community engagement plan

[1:04:07] Voice 5: to guide the next steps in that project,

[1:04:09] Voice 5: Phase two of the project really is primarily about some community engagement and consultation around

[1:04:15] Voice 5: options for pursuing better protection of our coastal Douglas fir zone here on Salt Spring

[1:04:21] Voice 5: Island. The report also provides the communications and education materials that have been received

[1:04:27] Voice 5: to date through the LTC's contract with the Ecological Research Network. I have invited Ruth

[1:04:35] Voice 5: to potentially be a panelist if indeed the LTC has any questions about the education and communications materials that have been received.

[1:04:42] Voice 5: I'm not sure whether Ruth is indeed online, but if indeed the LTC does have any questions when this subject comes up,

[1:04:50] Voice 5: we can see whether Ruth has made the meeting and Rob can bring her in.

[1:04:56] Voice 5: So I'm going to be flipping back and forth through pages here a little bit, so just bear with me.

[1:05:01] Voice 5: So we've provided an amended project charter here for your consideration.

[1:05:20] Voice 5: We're closing in on the end of phase one of the project, which I've sort of determined will conclude when we receive some definitive mapping about the areas that we wish to form the subsequent policy and regulatory discussion around this topic of coastal water and spur protection.

[1:05:41] Voice 5: I'm hoping that we will be in receipt of such mapping by the LTC's May meeting, but of course everything closes in much quicker than I would

[1:05:52] Voice 5: like it to, so if not May, then June.

[1:05:56] Voice 5: The charter provided here shows some tracked changes basically to, and obviously the final adopted version won't include the strikethroughs but just to show you how timelines and budgets shifted a little bit over the course of phase one of the project.

[1:06:17] Voice 5: The only major change to the budget is we wound up doing less community consultation than was initially budgeted for.

[1:06:26] Voice 5: spending only $500 of a projected $2,500. However, we wound up spending more on the education and

[1:06:33] Voice 5: communications materials by $1,000 than it was initially budgeted for, as some of the costs

[1:06:38] Voice 5: associated with that came in a little higher than was initially identified. Of the $9,000 budget

[1:06:44] Voice 5: that was allocated for the previous fiscal year, we did wind up spending $7,100 of that, so $1,900

[1:06:51] Voice 5: remaining. The proposed phase two budget for this project is $8,000, although I see now my math is

[1:07:05] Voice 5: sort of sloppy here in this column, but probably the most the LTC will be able to get given the

[1:07:10] Voice 5: size of some of its other major projects is $8,000. $5,000 is likely available through the

[1:07:17] Voice 5: LPS project budget pot. And I'm advocating that the LTC undertake a density bonusing

[1:07:27] Voice 5: appraisal report, which could potentially have regional implications. And so we may be able to

[1:07:33] Voice 5: dip into some of the regional project funding that's available. I can speak in a little more

[1:07:38] Voice 5: detail about that if the LTC is curious. It's largely a potential method of incentivizing

[1:07:49] Voice 5: large landowners to retain some of their land in conservation, but it requires

[1:07:56] Voice 5: greater knowledge of property valuation than I possess. So we would have to bring in a professional

[1:08:00] Voice 5: appraiser to undertake the work that I have in mind. But as it's got a regional bearing,

[1:08:05] Voice 5: we may be able to tap into some regional funds for that. It's actually rather important

[1:08:12] Voice 5: important to me and to this project that the LTC does endorse a project charter today if possible

[1:08:19] Voice 5: if only so that I can make a budget request for this project because the project budget

[1:08:24] Voice 5: at the current time is zero and I've already incurred some costs related to this project

[1:08:32] Voice 5: through hosting the last CDF science working group meeting and those costs will need to be

[1:08:38] Voice 5: paid out of some sort of budget. So the sooner we can endorse a project charter, the sooner I can

[1:08:43] Voice 5: make a budget request to the greater LPS project budget pot. Again, I've given you sort of a

[1:08:52] Voice 5: strikethrough version of the project charter for phase one to show you where timelines changed and

[1:08:58] Voice 5: where anticipated costs had ultimately changed. And really the bulk of this project charter

[1:09:04] Voice 5: is about phase two. I'm asking you to endorse phase two of this work. However, phase two is

[1:09:11] Voice 5: intricately connected to the engagement plan that I have provided for your endorsement as well,

[1:09:17] Voice 5: but I understand now that that engagement plan may be subject to change given the conversation

[1:09:22] Voice 5: that we've had about the watershed protection plan and how we might want to leverage that

[1:09:27] Voice 5: to do some of the engagement around forest protection work. The engagement plan is quite

[1:09:37] Voice 5: lengthy i've tried to sort of be as robust as i can in it um i guess the the general theme of it

[1:09:45] Voice 5: of it if i could summarize is that it is you know deep for the landowners whose lands may

[1:09:53] Voice 5: be affected by proposed regulatory changes and broad for the rest of the community um so i guess

[1:10:05] Voice 5: refine that further by saying that there will be lots of opportunity for one-on-one or, you know,

[1:10:13] Voice 5: direct conversations with landowners, whereas the general Salt Spring audience would be reached

[1:10:20] Voice 5: through less personal forms of engagement, such as surveys. And I've provided a draft survey

[1:10:25] Voice 5: on page 114 of the agenda package that gives sort of a sample of how we might

[1:10:30] Voice 5: take the first steps towards engaging the community through survey about their perspectives

[1:10:36] Voice 5: on forest protection generally on the island. And then the next element of this lengthy report,

[1:10:47] Voice 5: sorry, scroll through here quickly. It's a long engagement plan. I'm happy to report that we have

[1:11:09] Voice 5: received most of the communications and education materials that were requested by the LTC through

[1:11:14] Voice 5: its contract with the Ecological Research Network. There's a final report in here from Ruth Waldeck,

[1:11:20] Voice 5: who sort of took the lead on this project from the Ecological Research Network's side of things.

[1:11:26] Voice 5: She provides some recommendations in here that the LTC may want to consider for further education and

[1:11:32] Voice 5: communications work around coastal Douglas fir protection. I've advised Ruth that

[1:11:39] Voice 5: I'm not sure that the budget will be robust enough to fund that sort of work in the same

[1:11:44] Voice 5: way that it was in the previous fiscal year, but that's a conversation for the LTC as to

[1:11:49] Voice 5: how you want to see your resources allocated as it relates to this project.

[1:11:53] Voice 5: And sorry, I'm just moving through Ruth's report here to the static infographics.

[1:12:01] Voice 5: Sorry, that was the ones attached to Ruth's report, I've got some higher resolution versions

[1:12:05] Voice 5: here.

[1:12:05] Voice 5: So these are the static infographics that were produced by the Ecological Research Network.

[1:12:10] Voice 5: There's one summary infographic related to all of the issues associated with why we may want to better preserve our coastal Douglas fir zone on the island.

[1:12:20] Voice 5: There is a carbon-specific static infographic.

[1:12:25] Voice 5: There is a drinking water-specific static infographic.

[1:12:29] Voice 5: There's a biodiversity-specific static infographic.

[1:12:32] Voice 5: infographic and there is a wildfire specific static infographic in terms of distribution of

[1:12:40] Voice 5: these materials we're working in concert with transition salt spring to to figure out what the

[1:12:46] Voice 5: best way forward is they're a little more savvy in the world of electronic communications so in

[1:12:51] Voice 5: terms of distributing them electronically we'll likely rely on their resources to get them out

[1:12:56] Voice 5: into the community informed part of the conversation we obviously are able to fill in some of the gaps

[1:13:02] Voice 5: that they might not be able to. I did send the local trust committee yesterday the video,

[1:13:10] Voice 5: the animated video that was produced through this contract. I'm happy to sort of give it its

[1:13:15] Voice 5: public display here if that's something that the LTC is interested in. I see a thumbs up from

[1:13:24] Voice 5: Trustee Patrick. Shall I give it its first public airing here? Okay, away we go. Is there an audio?

[1:13:54] Voice 5: there is as as a matter of fact it's narrated but if you're not able to hear that i'm not really

[1:14:01] Voice 5: sure how to make that happen so maybe we'll just have to forego that for today i'm not sure why

[1:14:05] Voice 5: i think

[1:14:07] Trustee Luckham: actually in your share in the bottom right hand side of the screen if i remember

[1:14:11] Trustee Luckham: rightly but there's a thing what actually allows you to share or not the audio portion so just have

[1:14:16] Trustee Luckham: a quick look there all right

[1:14:18] Voice 26: and and jason i've also noticed that if someone has headphones on

[1:14:22] Voice 26: sometimes that actually creates the diversion of the sound oh

[1:14:28] Voice 5: so are you suggesting that if i

[1:14:29] Voice 5: unplug my headphones that it may yeah

[1:14:33] Voice 26: that

[1:14:34] Voice 5: may be yeah let's see what happens except then i won't

[1:14:38] Voice 5: be able to hear the conversation but oh

[1:14:47] Trustee Luckham: you have to hit play hi

[1:14:57] Trustee Grove: ruth i'm

[1:14:59] Voice 10: primarily on british

[1:15:00] Voice 10: columbia south there

[1:15:02] Trustee Luckham: you go that's working working okay islands

[1:15:20] Voice 10: coastal douglas fir forests

[1:15:22] Voice 10: make up a globally rare ecological zone found primarily on British Columbia's south coast.

[1:15:28] Voice 10: For millennia, these forests have co-evolved with the cold, nutrient-rich waters of the Salish Sea

[1:15:34] Voice 10: and a multitude of living communities, including the many Coast Salish peoples who have been and

[1:15:40] Voice 10: continue to be stewards of these treaty and territorial lands and waters. Healthy, intact

[1:15:46] Voice 10: coastal Douglas fir forests sustain healthy ecological and human communities. Multi-layered

[1:15:53] Voice 10: canopies, lush forest understories, woody debris, and living soils absorb water and carbon dioxide

[1:16:00] Voice 10: from the atmosphere, filter water slowly through sponge-like living soils, and safeguard carbon in

[1:16:06] Voice 10: forest carbon pools throughout the forest, reducing island risk and preserving the delicate

[1:16:12] Voice 10: freshwater balance of island watersheds but these forests have undergone drastic change

[1:16:18] Voice 10: with forest loss leading to carbon emissions and reduced water storage and groundwater filtration

[1:16:24] Voice 10: and fragmentation of understory leading to loss of biodiversity creating increased island risks

[1:16:31] Voice 10: intensified by climate change. Once a refugium or safe haven for biodiversity during glaciation

[1:16:39] Voice 10: these forests are projected to be a refugium from the most severe impacts of climate change,

[1:16:45] Voice 10: protecting us among other living things. Yet the ability of island forests to safeguard us

[1:16:51] Voice 10: depends on us safeguarding them. By protecting local coastal Douglas fir forests, we protect

[1:16:58] Voice 10: island watersheds, climate, and diverse multi-species communities, including our own,

[1:17:04] Voice 10: into the future learn more about these special island places and what you can do to steward them

[1:17:10] Voice 10: thank

[1:17:26] Trustee Luckham: you jason thanks

[1:17:33] Voice 5: folks pretty cool right yeah

[1:17:35] Trustee Grove: um that's very cool may i have a ask a

[1:17:39] Trustee Grove: question what are we going to do with this we

[1:17:45] Voice 5: are we are going to make sure that it gets out

[1:17:48] Voice 5: into the community um and i'll be working with ruth and transition salt spring to to determine

[1:17:53] Voice 5: and how best to make that happen certainly there i mean we can post it to or link it link to it

[1:18:05] Voice 5: through the local trust committee's website we can provide notification of its posting to the

[1:18:12] Voice 5: salt spring exchange like i said i'd probably rely on transition salt springs social media presence

[1:18:18] Voice 5: more than the islands trust as access to the islands trust social media channels is

[1:18:23] Voice 5: is kind of limited, though this may be significant enough

[1:18:26] Voice 5: that they'll allow us to make use of Islands Trust Facebook.

[1:18:32] Voice 26: If I could add, Jason, that not everyone may be aware

[1:18:36] Voice 26: that Transition Salt Spring has undergone a reorganization

[1:18:42] Voice 26: to become a coordinating and educational resource

[1:18:46] Voice 26: for the community, so we restructured to address,

[1:18:49] Voice 26: to be to take on the role in um moving climate uh climate action and discussions of this sort

[1:18:57] Voice 26: ahead in the community so we have one of the bodies we have in addition to sort of a science

[1:19:03] Voice 26: component is the um a communications education and engagement committee which includes um

[1:19:11] Voice 26: volunteer professionals who will be who are developing a plan to um specifically get this

[1:19:19] Voice 26: out there. So there will be a big social media push organized through this committee of Transition

[1:19:26] Voice 26: Salt Spring.

[1:19:29] Voice 5: I'll just add the final element of this communications package is an interactive

[1:19:34] Voice 5: website. I've seen a preview of it. It should be going live shortly, just waiting to be rounded

[1:19:41] Voice 5: up with a few photographs. And that's essentially all, that's quite a bit, but that's what I had

[1:19:49] Voice 5: to report to the local trust committee today um there are some resolutions that staff are seeking

[1:19:57] Voice 5: from you but i gather given the previous conversation that we had that might be subject

[1:20:01] Voice 5: to change and also happy to answer any questions that the ltc might have okay

[1:20:10] Trustee Luckham: um trustees uh trustee

[1:20:14] Trustee Luckham: patrick no

[1:20:16] Trustee Patrick: thank you uh you know for the materials and i think we're we are off to a good start but

[1:20:21] Trustee Patrick: but we've also seen a good indication of the conversations that we need to

[1:20:24] Trustee Patrick: have.

[1:20:24] Trustee Patrick: One of the reasons for the watershed strategic plan that we were arguing to

[1:20:29] Trustee Patrick: do the strategic plan is to also put us in a better position to leverage our

[1:20:33] Trustee Patrick: funds for grant opportunities.

[1:20:35] Trustee Patrick: And there's such an opportunity coming with the forest as well through the

[1:20:40] Trustee Patrick: nature smart climate solutions fund.

[1:20:42] Trustee Patrick: There'll be a grant intake this, this fall, this fall.

[1:20:46] Trustee Patrick: it's a 631 million 10-year federal program and it's focused on three main objectives to

[1:20:53] Trustee Patrick: effectively sequester carbon restoring degraded ecosystems improving land management practices

[1:20:58] Trustee Patrick: especially in agriculture forestry and urban development sectors and conserving carbon-rich

[1:21:03] Trustee Patrick: ecosystems at high risk of conversion to other uses that would release the stored carbon

[1:21:10] Trustee Patrick: and um there are people you know we have members of your own science group that's working here

[1:21:16] Trustee Patrick: starting to to look at where where and how we can position for these type of grant funds

[1:21:21] Trustee Patrick: and these are serious funds that and opportunities that we shouldn't be missing and that we should

[1:21:26] Trustee Patrick: be fully participating um in in trying to achieve to leverage some like i said serious funds to do

[1:21:34] Trustee Patrick: some important work and that's that's what i see here is that you know we are we're in a very

[1:21:41] Trustee Patrick: interesting time and that's why this this project needs the right resourcing because with the

[1:21:47] Trustee Patrick: climate we there is that urgency that people feel that fear of where things are going but we're also

[1:21:53] Trustee Patrick: in this new world of social media that's just blech and difficult and challenging and that you

[1:21:59] Trustee Patrick: you know, we need to be thinking and acting very differently in this world to be successful

[1:22:06] Trustee Patrick: with these projects. So I just wanted to bring your attention to this. And

[1:22:13] Trustee Patrick: I mean, I understand your urgency to have some sort of approval, but I would be reluctant to

[1:22:25] Trustee Patrick: to approve this fully,

[1:22:28] Trustee Patrick: it would be a kind of a conditional approval,

[1:22:31] Trustee Patrick: conditional on the review that we just approved

[1:22:34] Trustee Patrick: about the watershed to have the opportunity

[1:22:36] Trustee Patrick: to amend the project charter to take in consideration

[1:22:42] Trustee Patrick: the changes that we said to the watershed work.

[1:22:51] Trustee Luckham: Thank you, Trustee Patrick.

[1:22:54] Trustee Luckham: Jason, can you maybe just sort of answer that question there

[1:22:59] Trustee Luckham: about how we can balance the necessity to advance aspects of this in the context of the decision

[1:23:07] Trustee Luckham: that the LTC has just made with respect to the reporting out our options.

[1:23:14] Voice 5: Yeah let me just

[1:23:18] Voice 5: scroll down to the project charter here and see if.

[1:23:33] Trustee Luckham: Yeah I'm just thinking out loud here.

[1:23:35] Trustee Luckham: Obviously we've made a decision for some action to be taken and some reporting to be had.

[1:23:40] Trustee Luckham: how can we incorporate in the project charter that work in order to recognize that that's

[1:23:48] Trustee Luckham: how this is going to unfold in some fashion?

[1:23:59] Voice 5: So I'll get the regional planning manager to

[1:24:04] Voice 5: jump in here if he feels that I'm off base. You'll see from the timeline here that taking

[1:24:13] Voice 5: taking you through to the end of may the next step really is that the um science working group

[1:24:23] Voice 5: comes to some conclusions about mapping in the area to which uh this project could or should

[1:24:31] Voice 5: or may apply so that's you know that's that's really the the next major milestone in this

[1:24:37] Voice 5: project and so if you were to endorse the project charter as presented today I don't think you would

[1:24:46] Voice 5: be at risk of any work taking place that is contrary to the discussion that we had about

[1:24:55] Voice 5: the water sustainability plan you know you'll have so you're going to get a report back at your

[1:25:01] Voice 5: May meeting laying out options for how these two projects can proceed in tandem and speak to one

[1:25:06] Voice 5: another other than the cdf science working group providing some refined mapping there isn't much

[1:25:13] Voice 5: that is going to happen between now and your main meeting so despite the fact this project charter

[1:25:20] Voice 5: may not may go further than you would actually be prepared to go given the conversation about

[1:25:27] Voice 5: the watershed strategic plan you're going to be getting a refined version of this project

[1:25:32] Voice 5: charter at your main meeting anyways so if you were to endorse it today we can proceed to make

[1:25:37] Voice 5: a budget request on this basis and then the project charter can can be amended at your

[1:25:41] Voice 5: May meeting I understand that trustee Patrick is reticent to endorse the engagement plan today but

[1:25:46] Voice 5: I don't think you need to endorse the engagement plan in order to endorse the project charter and

[1:25:52] Voice 5: to proceed with the budget request okay I hope that made sense does

[1:25:59] Trustee Luckham: that make sense to you trustee

[1:26:01] Trustee Luckham: Patrick obviously there's some odd public optics associated with that but

[1:26:06] Trustee Patrick: yeah I mean that's my

[1:26:07] Trustee Patrick: my concern is i mean i know looking at the progress i think something about the communication

[1:26:13] Trustee Patrick: education is like almost done no it's not we just started it you know creating a few static

[1:26:20] Trustee Patrick: diagrams is is one thing but you know we we do need to actively proceed and that was the

[1:26:26] Trustee Patrick: coastal douglas toolkit did put a lot of emphasis on the communication and education

[1:26:31] Trustee Patrick: and um and is is going to be critical to the health of the island that we're you know we're

[1:26:37] Trustee Patrick: We're talking, we are talking to not just these large landowners that have contiguous forests, but everyone needs to be aware of their relationship with their land and the decisions that they make.

[1:26:52] Trustee Patrick: So, you know, there is some optics that there's not a lot of money here to do very, very little and I wouldn't want this, you know, so that I think just modifying the motion to make sure that it is that it's not a full endorsement, but

[1:27:10] Trustee Patrick: conditional endorsement and

[1:27:13] Trustee Grove: what would that look like I

[1:27:16] Trustee Patrick: just can it still endorse conditional

[1:27:18] Trustee Patrick: conditional on the outcomes yeah

[1:27:23] Trustee Patrick: the the staff report or something on the other changes to the

[1:27:29] Trustee Patrick: other project or something I

[1:27:32] Trustee Luckham: I think that's a a good collaborative approach to addressing that

[1:27:36] Trustee Luckham: that. So just maybe before we get to sort of advancing any kind of motions here, on the

[1:27:48] Trustee Luckham: overall report, are there any more remarks or comments or questions? I have some myself and

[1:27:58] Trustee Luckham: or remarks anyway. And so Trustee Grove, over to you.

[1:28:03] Trustee Grove: No, I'm fine. I've had all my questions

[1:28:05] Trustee Grove: on so thank you okay

[1:28:07] Trustee Luckham: so um just overall and i'm focused uh i agree with trustee patrick is that

[1:28:14] Trustee Luckham: we're just beginning this um public engagement piece and certainly the materials that we have

[1:28:22] Trustee Luckham: created or that you've created um are you know honestly are brilliant um unfortunately in the

[1:28:29] Trustee Luckham: the package materials that I have, I can't actually see enough detail on the individual slides to

[1:28:36] Trustee Luckham: actually, it takes more effort than I'm prepared to make to try and figure out what all the

[1:28:45] Trustee Luckham: infographics actually say. And there's a lot in the detail that I think is important to be sure

[1:28:52] Trustee Luckham: that the messaging that's being conveyed there is, and this isn't a criticism, it's just wanting

[1:28:59] Trustee Luckham: to be sure that the message that we're conveying is credible and supported by other communities

[1:29:08] Trustee Luckham: of people that are subject experts, I guess. And so just want to be sure of that. And because I

[1:29:15] Trustee Luckham: can't really read it, I'm not a subject. It may be that there will be questions that arise

[1:29:21] Trustee Luckham: generally that I'm thinking of in the back of my mind. But I think that the part of the public

[1:29:27] Trustee Luckham: the consultation that I've spoken with a few of you about is the use of our language and I just

[1:29:33] Trustee Luckham: really think that's what's really critically important in getting people to come to the table

[1:29:39] Trustee Luckham: to want to have a conversation with us is our choice of words and the language that we use

[1:29:45] Trustee Luckham: and I've you know one of the things that I've said it's pretty hard for the Island's Trust to walk

[1:29:49] Trustee Luckham: talk in the room, not talk about preserve and protect, which is there's an, to some

[1:29:57] Trustee Luckham: extent in this conversation about Coastal Douglas.

[1:30:00] Trustee Luckham: fur um it implies that the forests are imperiled and that we need to take these conservation and

[1:30:08] Trustee Luckham: protection actions and restrict uh people doing things and create regulations and etc etc etc

[1:30:14] Trustee Luckham: um and to some extent that comes with a pre with a conclusion already that that the forests are

[1:30:24] Trustee Luckham: imperiled and we need to do whatever we're going to do but i want to be sure that we're uh because

[1:30:29] Trustee Luckham: there's another conversation out there which is being reflected in the surveys even and i'll get

[1:30:34] Trustee Luckham: to that um there's another conversation out there that says we're doing the right things and we're

[1:30:38] Trustee Luckham: managing it the best way and you know and you guys don't know what you're talking about and

[1:30:42] Trustee Luckham: that kind of thing and so we need to uh use the idea of collaboration and and bringing information

[1:30:52] Trustee Luckham: mission to the table without any preconceived conclusions, and come to solutions together

[1:30:58] Trustee Luckham: through the conversation, rather than arguing or fighting for solutions and suggestions that we

[1:31:04] Trustee Luckham: have, right or wrong. And so just want to reflect on the language that we're using, because it

[1:31:11] Trustee Luckham: seems to me that it's still very much a pro-conservation, pro-we got to fix these

[1:31:21] Trustee Luckham: these problems and is not I haven't actually heard all of the solutions and ideas that are

[1:31:28] Trustee Luckham: out there in other other parts of the community that we need to consider so all also so that sort

[1:31:37] Trustee Luckham: of covers that part of it off but again back to language the survey that we put together that you

[1:31:44] Trustee Luckham: put together here is interesting because there's some there's language in there in the questions

[1:31:50] Trustee Luckham: And particularly on the negative side, what's repeated often is one of the answers is not at all, trees grow back, quit telling us what to do.

[1:32:04] Trustee Luckham: That's sort of a notion. And although certainly some of us may think that, and people may think that,

[1:32:13] Trustee Luckham: But in terms of a survey, I have difficulty with setting that kind of a tone and that it's not yes or no or maybe it's loaded with some other things that I think might help some people that are reluctant to participate in this survey,

[1:32:36] Trustee Luckham: feeling that there's foregone conclusions if there's some different language and I'm just

[1:32:44] Trustee Luckham: saying out loud that I'm struggling with that language and and that if we're going to do

[1:32:52] Trustee Luckham: surveys and indeed that's part of the conversation that then we need to have when we do a survey

[1:33:00] Trustee Luckham: we need to be sure that we can meaningfully engage everybody and have them willingly participate

[1:33:06] Trustee Luckham: and not coming into it with some reluctance because of choices of language that we've used.

[1:33:15] Trustee Luckham: There was another thought there, but those are just some of the comments I'd like to reflect on

[1:33:20] Trustee Luckham: going forward, because this is so critically important, and that indeed there's two aspects

[1:33:26] Trustee Luckham: that, in fact, the other thing that I've seen here referenced is that one group has more to

[1:33:33] Trustee Luckham: lose than anybody else and that sort of sets an idea that oh my gosh i'm going to lose something

[1:33:40] Trustee Luckham: and and that sets it heightens a level of anxiety that i think that maybe there's just different

[1:33:46] Trustee Luckham: ways to characterize that um because certainly there's groups that have a lot of interest in this

[1:33:52] Trustee Luckham: and um but it's just around the language that concerns me so those are my remarks on the rest

[1:33:59] Trustee Luckham: today trustee patrick yeah

[1:34:02] Trustee Patrick: no i there those same observations i made with that too and i and i know

[1:34:07] Trustee Patrick: it wasn't by on by design but that's just we are in very complicated times and and i think looking

[1:34:15] Trustee Patrick: at the round table that's been put together for the trust council freshwater strategic planning

[1:34:21] Trustee Patrick: is an excellent example of bringing those voices around a table and the conversations that have

[1:34:27] Trustee Patrick: come out of that table have been respectful. People have had an opportunity to speak their

[1:34:31] Trustee Patrick: voice and be heard and that makes so much difference.

[1:34:39] Trustee Luckham: Thank you, Laura. You're exactly

[1:34:41] Trustee Luckham: right. Trustee Grove, did you have any remarks?

[1:34:44] Trustee Grove: No, but I endorse your points, Chair Luckom. I

[1:34:48] Trustee Grove: think they're well made.

[1:34:50] Trustee Luckham: Okay, thank you. Yeah, so in terms of what do we want to do with this,

[1:34:58] Trustee Luckham: did we come to a place where there's potentially

[1:35:01] Trustee Luckham: a resolution that we can make with respect

[1:35:06] Trustee Luckham: to advancing the project charter?

[1:35:10] Trustee Patrick: I have drafted something up, I sent it to Sarah.

[1:35:13] Trustee Patrick: I'll read it, if it works, it works.

[1:35:15] Trustee Patrick: There might be some staff suggestions,

[1:35:17] Trustee Patrick: but I move that the Salt Spring Island Local Trust Committee

[1:35:19] Trustee Patrick: conditionally endorses the protection

[1:35:22] Trustee Patrick: of the Coastal Douglas fir zone

[1:35:24] Trustee Patrick: and associated ecosystem project charter

[1:35:26] Trustee Patrick: version 1.2 attached as appendix 2 to the staff report dated April 27, 2021, subject to the staff

[1:35:34] Trustee Patrick: report on the Salt Spring Island Watershed Stewardship and Protection Strategy that was

[1:35:39] Trustee Patrick: requested on April 27, 2021.

[1:35:43] Trustee Grove: And I'll second that.

[1:35:45] Trustee Luckham: Holy smokes, that's a long motion. Let's get that

[1:35:48] Trustee Luckham: up on the screen. Lots of conditionals and subject twos there, but it sounds like you

[1:35:54] Trustee Luckham: You adopted it, but let's just see that, reflect on it,

[1:35:58] Trustee Luckham: make sure it's what we want to say.

[1:36:00] Trustee Luckham: And then maybe Jason can have a look at that

[1:36:03] Trustee Luckham: and Stefan Cermak can have a look at that.

[1:36:05] Voice 5: Sorry, I think I need to stop sharing my screen here.

[1:36:10] Trustee Luckham: Thank you, Jason.

[1:36:15] Trustee Luckham: Thank you, Sarah.

[1:36:16] Trustee Luckham: You can zoom a tiny bit if possible.

[1:36:31] Voice 6: Mr. Chair, when you have a moment,

[1:36:33] Voice 6: I wouldn't mind sharing some comments.

[1:36:35] Trustee Luckham: Okay, thank you, yeah.

[1:36:37] Trustee Luckham: Do you want to do that now?

[1:36:39] Trustee Luckham: Now, if

[1:36:40] Voice 6: you'd like, Mr. Chair, I'm happy to go

[1:36:43] Trustee Luckham: ahead while people are reading that motion.

[1:36:46] Voice 6: The purpose of resolutions is for LTC to give direction, to give a direction that's conditioned

[1:36:51] Voice 6: upon a future action is an ill-advised resolution as well. I don't think it accomplishes what Jason

[1:36:58] Voice 6: needs it for to do is if Nancy or she's away, if HR or pardon me, finance sees this, they still

[1:37:04] Voice 6: won't release funds because it doesn't accomplish what Jason's asking you to do. If you're, if

[1:37:09] Voice 6: If you're expecting a project charter amendment next meeting,

[1:37:11] Voice 6: it's much cleaner, better process

[1:37:14] Voice 6: to just receive the project charter

[1:37:16] Voice 6: and amend it next month

[1:37:18] Voice 6: and not do conditional upon and subject tos.

[1:37:22] Voice 6: So that is my advice to you.

[1:37:25] Trustee Luckham: So, okay, thank you.

[1:37:27] Trustee Luckham: So what I may be hearing there is,

[1:37:29] Trustee Luckham: because conditional is an interesting word to use,

[1:37:32] Trustee Luckham: but certainly in principle,

[1:37:34] Trustee Luckham: we use that word often to endorse things.

[1:37:37] Trustee Luckham: but what I think you're suggesting is the subject two is a problem because that's a future decision

[1:37:44] Trustee Luckham: that provides a gray area. Is that correct?

[1:37:48] Voice 6: Yeah, it's not really making a decision. It's

[1:37:50] Voice 6: making a decision to make a decision next meeting.

[1:37:54] Trustee Luckham: Okay, so therefore then if this motion was

[1:38:00] Trustee Luckham: and tell me if I'm wrong, conditionally or in principle endorses and then it ended before the

[1:38:07] Trustee Luckham: the subject two part, would that be,

[1:38:12] Trustee Luckham: that seems to me that that would probably be appropriate.

[1:38:17] Voice 6: Again, thanks Mr. Chair.

[1:38:19] Voice 6: Yeah, you know, obviously the LTC has passed many things

[1:38:23] Voice 6: in principle to say that a lukewarm reception and yeah,

[1:38:29] Voice 6: and you already have the subject coming back

[1:38:31] Voice 6: for next for consideration.

[1:38:32] Voice 6: So you're kind of being redundant there.

[1:38:35] Voice 6: I would encourage the LTC, yeah,

[1:38:37] Voice 6: yeah, if you want to adopt the project charter in principle, great. But if you don't, don't feel

[1:38:43] Voice 6: pressured that you have to either. We don't have any expenses coming, I believe, in the near future.

[1:38:50] Voice 6: Those dangling expenses that are not in a home, they're not going anywhere for a few months. So

[1:38:55] Voice 6: don't feel pressured to approve it if you don't want to, but approve it if you want to. But the

[1:39:02] Voice 6: conditions upon it just makes it confusing and it doesn't accomplish any goals and it's a bad

[1:39:05] Voice 6: process according to Roger's rules and what have you

[1:39:09] Trustee Luckham: okay thank

[1:39:10] Trustee Grove: you by me chair so

[1:39:12] Trustee Luckham: yeah just a

[1:39:13] Trustee Luckham: moment Peter so just I want to clarify something here because there's a request there's been

[1:39:19] Trustee Luckham: the suggestion is that there's going to be a request for budget is there any risk that that

[1:39:25] Trustee Luckham: budget will be allocated in other areas if we don't have a budget request in I guess you're

[1:39:36] Voice 6: asking me, I don't believe so. I think the money is there. Traditionally, the project budget doesn't

[1:39:41] Voice 6: get fully allocated or spent, actually. It gets allocated, barely spent.

[1:39:45] Trustee Luckham: Well, thank you for the

[1:39:46] Trustee Luckham: precautionary note and the opportunity for us to reflect on this at our future meeting. So,

[1:39:55] Trustee Luckham: Peter Grove, over to you.

[1:39:56] Trustee Grove: Yeah, I just appreciate RPM's comments, and I think we should listen to

[1:40:01] Trustee Grove: what he has to say and i'm quite happy to put this off till our next meeting so

[1:40:07] Trustee Luckham: we have a motion on

[1:40:09] Trustee Luckham: the uh floor um it seems probably unreasonable to defer or or um otherwise table it um um

[1:40:21] Trustee Luckham: as by the time we would revisit it it may be redundant so um probably the best and

[1:40:29] Trustee Luckham: and the committee now owns the motion.

[1:40:31] Trustee Luckham: So if the advice is that this is not necessary

[1:40:36] Trustee Luckham: for us to take this action at this time,

[1:40:39] Trustee Luckham: then I would suggest we just simply vote this down.

[1:40:42] Trustee Luckham: Trustee Patrick.

[1:40:45] Trustee Patrick: I've got my handy dandy sheet here.

[1:40:47] Trustee Patrick: I can move to withdraw the motion

[1:40:49] Trustee Patrick: and it just needs a majority unanimous vote

[1:40:53] Trustee Patrick: since debate has started.

[1:40:55] Trustee Luckham: Okay, well, I'll go with that.

[1:40:58] Trustee Luckham: you've got your cheat sheet there so I

[1:41:01] Trustee Patrick: moved to withdraw this motion okay so

[1:41:06] Trustee Luckham: I

[1:41:06] Trustee Grove: second that yeah

[1:41:08] Trustee Luckham: so seconded it's probably not debatable and so therefore

[1:41:12] Trustee Luckham: I'll call the vote on it all those in favor and that's carried so therefore

[1:41:18] Trustee Luckham: that motion is withdrawn and the minutes will record those events and so then

[1:41:24] Trustee Luckham: And well, thank you, Stefan, for making that easier.

[1:41:28] Trustee Luckham: And hopefully Planner Yeomans has some satisfaction

[1:41:32] Trustee Luckham: in knowing that we will be revisiting all of this

[1:41:36] Trustee Luckham: at our next meeting.

[1:41:36] Trustee Luckham: And so presumably you will bring all this back

[1:41:38] Trustee Luckham: to us at our next meeting.

[1:41:40] Trustee Luckham: So Trustee Grover.

[1:41:40] Trustee Luckham: I will indeed.

[1:41:42] Trustee Grove: Yes, if this is coming back,

[1:41:43] Trustee Grove: I do request that all staff should consider

[1:41:47] Trustee Grove: the concerns you raised, Peter,

[1:41:49] Trustee Grove: with regard to the questionnaire

[1:41:50] Trustee Grove: and the language that's used.

[1:41:52] Trustee Grove: I think that's very relevant

[1:41:54] Trustee Grove: and valuable right

[1:41:56] Trustee Luckham: thank you so uh jason do you need any direction to reconsider that or you just

[1:42:00] Trustee Luckham: take that and bring that back to us in a different way yeah

[1:42:03] Voice 5: i think we can refine accordingly i got

[1:42:05] Voice 5: i got the drift okay

[1:42:07] Trustee Luckham: happy to chat with you about it um all right then so then does that uh is there

[1:42:13] Trustee Luckham: anything further with this that we need to do today or i think we're essentially putting it on

[1:42:17] Trustee Luckham: hold all right then so that's uh uh terrific so that's um the coastal douglas first section so

[1:42:25] Trustee Luckham: we've got one other piece of business here and then um we're going to be we're going to have a

[1:42:30] Trustee Luckham: break and break until noon which will pick up the this is looking very much like the old meetings

[1:42:36] Trustee Luckham: we used to have that was terrific and uh so let's go to the final piece of business here at 9.1

[1:42:43] Trustee Luckham: proposed bylaw amendments number 522 amendment to the advisory planning commission this was

[1:42:47] Trustee Luckham: approved by executive committee and is here for adoption i believe so who's carrying the day

[1:42:53] Trustee Luckham: for us on this one so

[1:42:55] Trustee Luckham: i'm happy to

[1:42:56] Trustee Grove: make that where i can make that motion is there

[1:42:58] Trustee Grove: any carrying to be done i

[1:43:00] Trustee Luckham: don't believe so no so

[1:43:03] Trustee Grove: i will move that's

[1:43:04] Trustee Luckham: christine mays have her

[1:43:06] Trustee Luckham: opportunity in the limelight here um and because the memo came from her over to you christine and

[1:43:13] Trustee Luckham: then we'll look for a motion.

[1:43:14] Planner Mayes: Well, I mean, it's a bit self-explanatory. You guys have done the

[1:43:18] Planner Mayes: work over the past couple of months. And this is just in front of you guys for adoption following

[1:43:25] Planner Mayes: approval by executive committee. So I'm here for any questions, but happy to see Peter Schein.

[1:43:33] Planner Mayes: Okay, thank you. Peter,

[1:43:35] Trustee Grove: over to you. I'll move the Salt Spring Island Local Trust Committee

[1:43:38] Trustee Grove: bylaw number 522 cited the Salt Spring Island Local Trust Committee Advisory Planning Commission

[1:43:42] Trustee Grove: Commission by-law amendment number 1, 2021 be adopted.

[1:43:45] Trustee Luckham: So it's moved to have a seconder, Trustee Patrick.

[1:43:48] Trustee Luckham: Any discussion?

[1:43:50] Trustee Luckham: I just remark, I'm thankful for the work

[1:43:54] Trustee Luckham: of the Advisory Planning Commission

[1:43:57] Trustee Luckham: to assist us in reviewing this

[1:43:59] Trustee Luckham: and that the LTC and staff supported that and here we are.

[1:44:03] Trustee Luckham: So I'll call the vote.

[1:44:05] Trustee Luckham: All those in favor?

[1:44:08] Trustee Luckham: And that carries unanimously.

[1:44:10] Trustee Luckham: And so I think that concludes it.

[1:44:12] Trustee Luckham: I'm reluctant to do any other business at this time so let us recess and we'll return at noon

[1:44:21] Trustee Luckham: and we'll be hopefully joined by the regional director and we'll continue on with the rest

[1:44:27] Trustee Luckham: of our business today thank you everybody for a great morning good work everybody

[1:44:31] Trustee Luckham: and we'll talk to you all later

[2:28:07] Trustee Grove: Hi, Laura. Have you sent this to Gary?

[2:28:12] Trustee Patrick: I think Rob did.

[2:28:14] Voice 19: Oh, good.

[2:28:15] Voice 19: I am working on it. It looks like Gary is Jenny at the moment.

[2:28:20] Trustee Grove: Looks like he's what?

[2:28:21] Voice 19: Sorry for my oversight, Gary. It is my fault as the new web meeting master to neglect sending you an invite. I apologize greatly.

[2:28:32] Voice 22: Oh, not a problem, Rob. But yeah, I am disconcerted to be named Jenny McLean. And so would Jenny.

[2:28:39] Voice 22: uh here

[2:28:40] Voice 19: we go they're gonna make i'm gonna make some changes just give me a moment okay

[2:28:51] Trustee Luckham: good afternoon hello uh did i

[2:28:56] Voice 19: get it right yeah spelling correct

[2:28:59] Voice 19: yes my apologies

[2:29:00] Voice 19: not at all

[2:29:07] Voice 19: chair luckham uh the recording and live streaming is on i've stopped the share of

[2:29:12] Voice 19: of the break sign, and we have trustees,

[2:29:17] Voice 19: Director Holman and staff ready, I believe.

[2:29:22] Trustee Luckham: Thank you very much.

[2:29:25] Trustee Luckham: So welcome everyone that's joining us on the live stream

[2:29:32] Trustee Luckham: and as participants or applicants

[2:29:35] Trustee Luckham: and town hall participants.

[2:29:38] Trustee Luckham: We've started our meeting this morning at 9.30

[2:29:42] Trustee Luckham: even conducted a lot of business associated with advancing projects and the like on Salt

[2:29:52] Trustee Luckham: Spring Island and we're now entering into the more public facing phase of our meeting including

[2:30:00] Trustee Luckham: um reports and delegations and applications and referrals and so thank you for joining us i want

[2:30:06] Trustee Luckham: to acknowledge uh my name is peter lockem i'm elected on uh thetis island and uh the thetis

[2:30:11] Trustee Luckham: island trust area is in the liaccin and penelak territories and uh it's a real a pleasure and

[2:30:18] Trustee Luckham: honor to be able to live and work here um want to acknowledge uh coast salish uh long-standing

[2:30:25] Trustee Luckham: historic Coast Salish living and being in this area since the beginning of time.

[2:30:36] Trustee Luckham: Sometimes I mess up my words, but it's an amazing place, rich with history and heritage,

[2:30:43] Trustee Luckham: and it's just an honor to be here and learn about what is here.

[2:30:49] Trustee Luckham: I'm joined today by Trustee Peter Grove on Salt Spring Island and Trustee Laura Patrick

[2:30:55] Trustee Luckham: also in Salt Spring Island as your locally elected representatives. Also your locally

[2:31:00] Trustee Luckham: elected representative that's joining us for this session is Gary Holman, regional director for

[2:31:05] Trustee Luckham: the CRD. I have a phone ringing somewhere. It's over there. It'll stop ringing in a minute.

[2:31:16] Trustee Luckham: So we're now in the reporting out phase here. I'll just speak about the town hall in a moment,

[2:31:23] Trustee Luckham: but welcome everybody and hope that you are all doing well during these difficult times with the

[2:31:30] Trustee Luckham: pandemic spreading around the globe more so than it has before and hope that your family and friends

[2:31:37] Trustee Luckham: are as safe as can be and indeed let's get vaccinated and let's continue to adopt the

[2:31:45] Trustee Luckham: proper methods and procedures to protect ourselves particularly as some 300,000 people I think

[2:31:53] Trustee Luckham: have been infected in India yesterday and similar numbers on previous days and so we're not out of

[2:32:00] Trustee Luckham: the woods yet. Hopefully we can get through this locally here as soon as we can. So let us begin.

[2:32:09] Trustee Luckham: I'm going to start with the trustee reports and of course we're actually not to discount them but

[2:32:14] Trustee Luckham: we're joined by our full complement of staff here today that are going to help us through the

[2:32:18] Trustee Luckham: through the applications and the like as we progress but let's start with just you report

[2:32:23] Trustee Luckham: who is going to start us off today i

[2:32:28] Trustee Patrick: believe that's me today my turn all right well one i'd

[2:32:34] Trustee Patrick: like to wish everyone a happy belated earth day i wanted to read a sentence from the honoring earth

[2:32:41] Trustee Patrick: that's uh prepared by the assembly of first nations it's as if we listen from the place

[2:32:47] Trustee Patrick: of connection to the spirit that lives in all things mother earth teaches us what we need to

[2:32:53] Trustee Patrick: know to take care of her and all her children um the the former housing working group and now the

[2:33:02] Trustee Patrick: gabriola housing advisory planning commission have both advised that there needs to be a resourced

[2:33:08] Trustee Patrick: cooperative body for all the various government entities and organizations to work together

[2:33:13] Trustee Patrick: on integrated solutions for our housing, biodiversity, and water crises that we face.

[2:33:19] Trustee Patrick: And I call upon us elected here to take more action along with our friends on Gabriela Island

[2:33:26] Trustee Patrick: to formalize this coordination and get it going. While there's actions that we have to take,

[2:33:33] Trustee Patrick: I'm also calling on our island residents to take action. I know there's lots of reasons why you

[2:33:38] Trustee Patrick: you might want to choose renting your house suite or cabin out as a short-term vacation property,

[2:33:44] Trustee Patrick: but unless you operate it as a bed and breakfast, it's illegal. There's an extreme shortage of

[2:33:50] Trustee Patrick: available housing for our island workers, workers who staff our hospitals, schools, grocery stores,

[2:33:55] Trustee Patrick: police departments, ferry operations, restaurants, and so much more. Please rent to islanders and

[2:34:02] Trustee Patrick: and let's help keep this island working.

[2:34:07] Trustee Patrick: I've attended a number of meetings this month.

[2:34:09] Trustee Patrick: I've chaired a local trust committee meetings

[2:34:11] Trustee Patrick: for North Pender, Thetis and South Pender,

[2:34:14] Trustee Patrick: attended a trust council executive meeting

[2:34:18] Trustee Patrick: and participated in the trust council freshwater round table

[2:34:22] Trustee Patrick: that's advising on the development

[2:34:24] Trustee Patrick: of a trust area wide strategic plan.

[2:34:26] Trustee Patrick: I chaired a SWPA meeting

[2:34:28] Trustee Patrick: where we're doing ongoing work with a number of projects

[2:34:32] Trustee Patrick: and I was very pleased to participate on a panel discussion on watershed protection that was hosted

[2:34:39] Trustee Patrick: by the Transition Salt Spring just last week and last night I participated in the Salt Spring

[2:34:46] Trustee Patrick: Community Alliances meeting with the BIPOC community on defunding the police and that's my

[2:34:54] Trustee Patrick: report.

[2:34:56] Trustee Luckham: Thank you very much Laura. Peter Grove.

[2:34:59] Trustee Grove: Thank you. A few matters of interest or at least

[2:35:03] Trustee Grove: which have crossed my path and which have been of interest to me. We've been inundated, Laura and

[2:35:10] Trustee Grove: Peter Luckham and I with letters regarding the towers, the Crest Towers, and Gary Holman I know

[2:35:18] Trustee Grove: has got something to say on that. But it should be realized that these towers are a joint venture

[2:35:27] Trustee Grove: of Crest together with Rogers. The Islands Trust has little say, if any, in those towers. It's a

[2:35:35] Trustee Grove: federal exercise. Typically, they ask local government to comment and whether or not they

[2:35:44] Trustee Grove: support it, but it's not really in the hands of your local government. Good news from Dragonfly

[2:35:52] Trustee Grove: up on Drake Road in that they've received their water license. There's still a long way to go

[2:35:59] Trustee Grove: before that can be turned into anything which would allow for the continuing development or

[2:36:06] Trustee Grove: the development of that area. But it's still a big step towards that goal. I've been approached by

[2:36:14] Trustee Grove: the owners of Channel Ridge. They're starting to think about where they want to go next with that.

[2:36:19] Trustee Grove: that. And again, these are very, very early days. I'm very happy to see our main projects

[2:36:28] Trustee Grove: moving ahead. This morning we looked at housing action, we looked at the coastal Douglas fir,

[2:36:36] Trustee Grove: and we have the village development on our in our sites. So we're moving nicely towards

[2:36:43] Trustee Grove: that we are halfway through our term so not that much longer to go and other

[2:36:51] Trustee Grove: than that as our chair just mentioned of course is the COVID concerns and how we

[2:36:59] Trustee Grove: must all pay special attention right now in this last stretch which hopefully

[2:37:05] Trustee Grove: won't be that much longer to follow the rules and protect our communities and

[2:37:11] Trustee Grove: ourselves. Thank you, Joe.

[2:37:16] Trustee Luckham: Thank you, Peter, and thank you for reminding me about the

[2:37:22] Trustee Luckham: the Crest Rogers Tower. Indeed, we've received quite a lot of email and appreciate the

[2:37:29] Trustee Luckham: communication and the outreach, but along the same lines as Peter, if you have health concerns about

[2:37:37] Trustee Luckham: about these microwave signals, you really, really need to be writing to Health Canada

[2:37:44] Trustee Luckham: and to Industry Canada to express your concerns and have those assessments changed, if that's

[2:37:53] Trustee Luckham: what you wish, because the Island Trust indeed is actually only asked to concur on the need

[2:38:03] Trustee Luckham: need for communications, and in this case, particularly emergency communications, and

[2:38:08] Trustee Luckham: that the site plan is respectful of the local land use regulations.

[2:38:16] Trustee Luckham: Health issues are not to be considered by the local government.

[2:38:21] Trustee Luckham: They are a federal matter.

[2:38:23] Trustee Luckham: So please, I encourage you to write to the appropriate folks, and certainly copy us if

[2:38:30] Trustee Luckham: that's what you wish.

[2:38:31] Trustee Luckham: On a more broad note, lots of ongoing activity since the beginning of the year. It's quite a

[2:38:44] Trustee Luckham: busy time with so many projects and so many applications on many LTCs and our Salt Spring

[2:38:50] Trustee Luckham: is inundated with applications for development work and the like and that's the same across

[2:38:58] Trustee Luckham: the trust and indeed we're going to be struggling with providing the resources

[2:39:01] Trustee Luckham: to deliver on those it's not like we're a business where we would just simply go

[2:39:06] Trustee Luckham: out and hire more people to handle a work overload we have a much more

[2:39:11] Trustee Luckham: strategic approach to hiring and managing our work and it's difficult to

[2:39:17] Trustee Luckham: respond to these peaks and valleys mostly peaks 110% I think is the number

[2:39:24] Trustee Luckham: that's floating around out there. We are starting to gear up now for our next Trust Council in June.

[2:39:33] Trustee Luckham: Lots of work happening in the background. Trust Programs Committee I sit on has met. I've had a

[2:39:40] Trustee Luckham: meeting on my own island here, Thetis Island. We finally actually have approved the riparian area

[2:39:48] Trustee Luckham: regulations which is was very long time coming and grateful to my co-trustees for that work

[2:39:55] Trustee Luckham: executive committee meets on a regular basis both by conference call and in person to advance

[2:40:01] Trustee Luckham: administrative matters and business of the trust the select committee had met on the 19th and for

[2:40:08] Trustee Luckham: those of you that are interested in the governance and management review which has been contracted

[2:40:13] Trustee Luckham: to a third party. There will be an announcement shortly about the awarding of that contract and

[2:40:18] Trustee Luckham: until that is made public, I'm not free to disclose any further information, but that

[2:40:23] Trustee Luckham: work is progressing and we expect that work to start in the near future. Also, a small collection

[2:40:31] Trustee Luckham: of islands up east of Nanaimo is the Bolinas-Winchelsea Island Group. The Executive Committee

[2:40:39] Trustee Luckham: is responsible for looking, preserving and protecting

[2:40:43] Trustee Luckham: those islands on behalf of the Islands Trust

[2:40:46] Trustee Luckham: and the residents that are there.

[2:40:48] Trustee Luckham: There's very few people that actually live in that area

[2:40:50] Trustee Luckham: and it's never been warranted to have its own

[2:40:54] Trustee Luckham: physical local trust committee as a result,

[2:40:57] Trustee Luckham: but a special place and terrific people that live out there

[2:41:01] Trustee Luckham: and we want to also preserve and protect that

[2:41:04] Trustee Luckham: so that work is ongoing.

[2:41:05] Trustee Luckham: going. The Howe Sound Forum meets fairly regularly, annually, not more often than that, actually,

[2:41:11] Trustee Luckham: that is the Gambier Island and Bowen Island areas in the Islands Trust region up in Howe Sound,

[2:41:20] Trustee Luckham: and they're doing a lot of amazing work to protect that area in parallel with the work that the

[2:41:25] Trustee Luckham: Islands Trust is doing, particularly moving towards getting it designated as a United

[2:41:30] Trustee Luckham: United UNESCO Biosphere Reserve and that application is in and they certainly are hopeful to get a

[2:41:38] Trustee Luckham: positive designation coming out of that. Liskety Island Local Trust Committee yesterday was

[2:41:45] Trustee Luckham: something I was involved in and here today I'm the chair of Liskety and lots of activities going

[2:41:51] Trustee Luckham: on there and of course here today we are on Salt Spring Island so it's a pleasure to work in your

[2:41:55] Trustee Luckham: community and um thank you for the opportunity so that's it from me i will now turn to director

[2:42:02] Trustee Luckham: gary holman for his report from the crd thanks

[2:42:07] Voice 22: peter and thanks again for allowing me to

[2:42:11] Voice 22: participate in the town hall and report on some crd related issues um one uh issue that's just

[2:42:20] Voice 22: just come up recently is the Booth Canal to Central Pathway. We're nearing completion of

[2:42:25] Voice 22: that pathway, but there have been concerns raised by a number of area residents and others about the

[2:42:34] Voice 22: potential safety impacts of the pathway. And myself and the Transportation Commission and staff

[2:42:41] Voice 22: take those concerns very seriously. However, and we just had our Transportation Commission

[2:42:48] Voice 22: Commission meeting yesterday, and the Commission has directed staff to complete the project.

[2:42:56] Voice 22: That's necessary because we're on a deadline. We've had the deadline moved once, and there's

[2:43:02] Voice 22: $490,000 in Ministry of Transportation and active transportation funding at stake there,

[2:43:10] Voice 22: and we've already delayed the project once. So we feel we need to move on, complete the project,

[2:43:17] Voice 22: but the commission has directed staff

[2:43:19] Voice 22: to immediately examine options

[2:43:23] Voice 22: to address some of the safety concerns with the pathway.

[2:43:28] Voice 22: And as I said, we take those seriously

[2:43:30] Voice 22: and we'll be working on some of those options.

[2:43:36] Voice 22: Thanks very much to the trustees, Peter,

[2:43:41] Voice 22: for mentioning the crest issue.

[2:43:44] Voice 22: I would urge the local trust committee

[2:43:46] Voice 22: to indicate their concurrence with the project.

[2:43:50] Voice 22: Just to make clear, this does not deal

[2:43:55] Voice 22: with the Ganges service area.

[2:43:58] Voice 22: There's still a gap there in terms of crest coverage.

[2:44:02] Voice 22: This is to deal with the north and west parts

[2:44:05] Voice 22: of Salt Spring Island.

[2:44:06] Voice 22: And as I believe you know,

[2:44:10] Voice 22: I sent the trust committee letters

[2:44:14] Voice 22: as have all the first responders.

[2:44:16] Voice 22: All of the first responders on Salt Spring

[2:44:18] Voice 22: are urging support for this facility.

[2:44:24] Voice 22: And it's located adjacent to an existing Telus Tower,

[2:44:31] Voice 22: which did not have room for either Rogers or Crest.

[2:44:34] Voice 22: And it does make sense for Crest to collate,

[2:44:39] Voice 22: uh sorry co-locate on the on the um the rogers tower um who i'm informed would be um uh proposing

[2:44:49] Voice 22: a tower whether or not crest was part of it but it it's it's certainly more cost effective and it

[2:44:54] Voice 22: also reduces the number of towers that you have to locate on salt spring in order to improve uh

[2:45:01] Voice 22: telecommunications coverage so uh of course uh some of the neighbors are are not happy with that

[2:45:08] Voice 22: there there's another group uh indicating that that you know concerns about 5g that this is not

[2:45:14] Voice 22: a 5g issue this is 5 5g will uh require a whole different uh distribution system on on the island

[2:45:23] Voice 22: um and uh rogers would propose the the tower there in in any case fiber optic right now

[2:45:31] Voice 22: is not an option for salt spring the the coastal connection the main uh trunk uh links uh that will

[2:45:40] Voice 22: be coming to salt spring have not arrived yet we don't have a fiber optic system and to suggest

[2:45:44] Voice 22: that the first responders should rely on fiber optic is it's really a non-starter it's not it's

[2:45:51] Voice 22: not available to us so uh this is the technology available to us now crest is upgrading its entire

[2:45:58] Voice 22: entire system. Salt Spring, as part of that regional system, is paying for those improvements

[2:46:04] Voice 22: throughout the region. So we're already paying for improvements that are being made everywhere else

[2:46:10] Voice 22: except for Salt Spring at this point. So I would urge the trust to support it and remind

[2:46:17] Voice 22: the trustees and the public, Peter mentioned the safety issues are federal issues, the

[2:46:25] Voice 22: the safety code six,

[2:46:27] Voice 22: this facility exceeds those requirements.

[2:46:31] Voice 22: This facility, as I've been informed by Crest,

[2:46:34] Voice 22: actually exceeds the guidelines in place for Salt Spring,

[2:46:39] Voice 22: guidelines that were approved

[2:46:40] Voice 22: by the local trust committee years ago.

[2:46:45] Voice 22: So long story short,

[2:46:47] Voice 22: I hope a trust committee will indicate its concurrence

[2:46:50] Voice 22: with the project and let's make an improvement

[2:46:52] Voice 22: for our first responders.

[2:46:55] Voice 22: I think it's public now, but the school district has requested the CRD, specifically the Parks and Rec Commission, to submit a proposal regarding management of the middle school buildings.

[2:47:11] Voice 22: And so the Parks and Rec Commission have directed staff to come back with a report on business plan and partnership options for the school.

[2:47:20] Voice 22: I've toured the building. Your very capable staff person, Rob Pingel, of course, is aware of this because he is a trustee, but it's a very exciting opportunity for the community, somewhat daunting, even just the cost of operating and maintaining the facility and providing the school district with some return on their rental return on their facility.

[2:47:49] Voice 22: Those costs are not insignificant, and there may be a requisition increase required in order to provide affordable rates and ensure financial viability, but we'll see what the business plan looks like.

[2:48:10] Voice 22: And I would support a modest requisition increase to secure this facility for community uses.

[2:48:18] Voice 22: It's a really, really exciting opportunity.

[2:48:21] Voice 22: It's an amazing facility.

[2:48:24] Voice 22: I think it's also public just wanted to mention again that North Salt Spring, the CRD and the province have agreed to enter into discussions regarding possible improvements to water management on Salt Spring.

[2:48:38] Voice 22: the so-called water optimization report, which recommended the establishment of an island-wide

[2:48:45] Voice 22: utility and the conversion of North Salt Spring to a CRD entity in order to qualify for infrastructure

[2:48:51] Voice 22: funding. The North Salt Spring, the province and CRD have agreed. We've established a working

[2:48:59] Voice 22: group to examine the merits of those options and of course a key advantage to

[2:49:09] Voice 22: North Salt Spring converting would be eligibility for infrastructure funds

[2:49:13] Voice 22: which the province has made clear is is not going to happen unless North Salt

[2:49:18] Voice 22: Spring becomes part of local government in this case the CRD and just finally

[2:49:25] Voice 22: Finally, Chair Luckum mentioned the Howe Sound Forum, and I can't remember if the trustees have mentioned it earlier, I guess that MLA Olson is also organizing a similar forum for the Southern Gulf Islands with a similar mandate to Howe Sound and other regional forums that exist in southwest BC.

[2:49:50] Voice 22: And the trustees and I are part of those discussions and the idea being to coordinate, share information, come together on issues, advocate together on issues and involve First Nations, which is a really groundbreaking and exciting aspect of MLA Olson's proposal is to start engaging First Nations in regional

[2:50:20] Voice 22: issues so thanks again for allowing me to provide a brief report and participate in the town hall

[2:50:26] Voice 22: thanks very much thank

[2:50:30] Trustee Luckham: you very much gary glad that you're here with us um so um i'm going to

[2:50:36] Trustee Luckham: now go to um correspondence before we get to town hall uh normally we receive these unless there's

[2:50:46] Trustee Luckham: some direction for information. This is some direction that

[2:50:49] Trustee Luckham: trustees want to take. Indeed, as was mentioned, there was

[2:50:52] Trustee Luckham: quite a bit of email traffic around the the tower proposal,

[2:50:57] Trustee Luckham: which is not on today's agenda. I don't even know when it's

[2:51:00] Trustee Luckham: going to be on our agenda. But nonetheless, when it gets here,

[2:51:04] Trustee Luckham: those those messages are being compiled in a folder with that

[2:51:09] Trustee Luckham: project, along with other emails and letters that may have been

[2:51:13] Trustee Luckham: sent to us with respect to specific projects. So just ask the trustees here now. We have

[2:51:21] Trustee Luckham: a letter from Hannah concerning short-term vacation rental enforcement. I would tend

[2:51:29] Trustee Luckham: to receive that information unless there's some other action that you'd like to take.

[2:51:36] Trustee Grove: Please. I do think that an official response should be made. We've had bylaw enforcement

[2:51:43] Trustee Grove: have talked to Mr. Hanna about it,

[2:51:47] Trustee Grove: but there seems to be some confusion.

[2:51:49] Trustee Grove: I'm not quite sure why,

[2:51:50] Trustee Grove: but clarification would be helpful.

[2:51:54] Trustee Grove: So getting a formal letter back to Mr. Hanna,

[2:51:57] Trustee Grove: I think would be a good idea.

[2:51:59] Trustee Luckham: From bylaw enforcement?

[2:52:00] Trustee Luckham: Is that what you're looking for?

[2:52:03] Trustee Grove: Well, from the local trust committee,

[2:52:05] Trustee Grove: I think they would have more confidence in that,

[2:52:08] Trustee Grove: but it would obviously come from bylaw enforcement.

[2:52:11] Trustee Grove: I'm not quite sure which way it should come.

[2:52:14] Trustee Grove: but we would all be involved.

[2:52:17] Trustee Luckham: Yeah, so I guess if there's clarification,

[2:52:19] Trustee Luckham: I think that that would need to come from bylaw enforcement.

[2:52:22] Trustee Luckham: But what is your desire,

[2:52:24] Trustee Luckham: or does staff have a recommendation about responding to this?

[2:52:29] Trustee Grove: Are we waiting for staff to answer that?

[2:52:32] Trustee Luckham: Stefan Cermak, go ahead.

[2:52:34] Voice 6: I believe it's a bylaw enforcement matter,

[2:52:36] Voice 6: so that's the most logical way to go.

[2:52:41] Voice 6: You know, the policies don't encourage elected officials

[2:52:44] Voice 6: to respond during the by-law enforcement process.

[2:52:47] Trustee Luckham: So I might suggest then,

[2:52:49] Trustee Luckham: and maybe I'll just make the motion

[2:52:50] Trustee Luckham: that the South Spanyard Local Trust Committee

[2:52:53] Trustee Luckham: forward the correspondence to by-law enforcement

[2:52:56] Trustee Luckham: for a written response.

[2:53:01] Trustee Grove: Yes, copying the Local Trust Committee with that response.

[2:53:04] Trustee Luckham: Sure, and copy the, yeah, we'll just add that, and copying.

[2:53:07] Trustee Luckham: So I would need a seconder for that motion.

[2:53:10] Trustee Luckham: And so Peter Grove, thank you.

[2:53:12] Trustee Luckham: you any discussion Laura Patrick go ahead well

[2:53:17] Trustee Patrick: I just one I would hope that they're being consistent

[2:53:20] Trustee Patrick: with their interpretation of this issue and that's that's where you know I don't think

[2:53:25] Trustee Patrick: butting in is you know like I said I hope they're being consistent yeah

[2:53:30] Trustee Luckham: I would expect that's I know

[2:53:32] Trustee Patrick: it can be frustrating and I see the wording here just says may and the file's been open and an

[2:53:36] Trustee Patrick: investigation carries on so I have faith that bylaw enforcement does their work following

[2:53:42] Trustee Patrick: protocol yep

[2:53:44] Trustee Luckham: and yeah I don't think it's it's unreasonable to apologize if

[2:53:50] Trustee Luckham: there's been a misunderstanding to the individuals involved but that's a

[2:53:55] Trustee Luckham: process and so thank you so I'll call the vote on that all those in favor that

[2:54:01] Trustee Luckham: carries I think that's done so the next one is from peer boom and there's a

[2:54:08] Trustee Luckham: reply from trustee patrick on that concerning the baddest road petition um i believe or so that's

[2:54:16] Trustee Luckham: actually to ministry highways i think so is there any action that you'd like to take with this one

[2:54:23] Trustee Luckham: nope okay so then we'll just receive that for information super thank you so we do have a

[2:54:28] Trustee Luckham: delegation today uh ms mclean uh concerning salt spring rezoning 2021.1 at 114 swanson road and so

[2:54:37] Trustee Luckham: So in a moment, we'll promote Ms. MacLean to the speaker's podium, I guess we'll call

[2:54:45] Trustee Luckham: it, and just speak to being respectful of staff, speak to the issues, not individuals,

[2:54:52] Trustee Luckham: and that includes applicants, speak to the concerns that you have with respect to any

[2:54:59] Trustee Luckham: particular item that you're going to bring to us today.

[2:55:01] Trustee Luckham: and so with that said um uh please uh ms mclean over to you and i'll give you 10 minutes by the

[2:55:12] Trustee Luckham: way you probably thank

[2:55:13] Voice 1: you very much for 10 minutes can you hear me yes good

[2:55:16] Voice 1: i my son dragged

[2:55:18] Voice 1: in a speaker from the 80s from the 1980s today because our uh daughter my daughter took away

[2:55:24] Voice 1: one of the other speakers but I'm here about 114 Swanson Road and the proposed development for the

[2:55:35] Voice 1: six units and I'm hopeful that this proposal could be stalled until more work is done with

[2:55:44] Voice 1: the Ganges Village Task Force because it's connected to a lot of water and the issues

[2:55:52] Voice 1: with the water are really complex and I do have a hydrogeology report that I commissioned that's

[2:56:01] Voice 1: coming forward that will be in my hands next week and it's to study the water in the area because

[2:56:08] Voice 1: my family property is a 141 Atkins Road and because that particular property has been in

[2:56:15] Voice 1: the family for a long time uh we have studied different ways the water's gone over time and

[2:56:23] Voice 1: so i guess that uh at one point there was a concern for the lower lying properties including

[2:56:31] Voice 1: the valhalla townhomes they met with the upper properties and what happened in that area

[2:56:36] Voice 1: is over the past uh just over 20 years the upper properties have developed quite a bit by that i

[2:56:43] Voice 1: I mean, you know, Country Grocer, Atkins Common and Meadowbrook.

[2:56:49] Voice 1: And those developments came with a lot of impermeable pavement.

[2:56:53] Voice 1: And it's kind of interesting because we're just at the time right now when new courses

[2:56:58] Voice 1: are coming out about pavement that's actually permeable instead of impermeable.

[2:57:03] Voice 1: So in a way, I believe that in the future, the Islands Trust will end up changing some

[2:57:10] Voice 1: of their guidelines with parking lots in order to not have so much runoff and even uh what we do

[2:57:17] Voice 1: with car use in the future will probably change and maybe then there won't be the requirement to

[2:57:25] Voice 1: have really large impermeable parking lots for these bigger developments like right now though

[2:57:31] Voice 1: we're just in the middle of a change so we're kind of everybody's straddling a change so that's

[2:57:36] Voice 1: actually a pretty awkward time to be in in terms of making decisions because um decisions might be

[2:57:45] Voice 1: made to go one way but then later it would be found it would be preferable to go another way

[2:57:50] Voice 1: so that's also why i really hope a person would be or the trustees would be willing to stall

[2:57:57] Voice 1: all one for one i mean one one four but one of the things is that at one point um valhalla town

[2:58:05] Voice 1: homes one one four and another home the owners of all those homes got together and they found

[2:58:15] Voice 1: they were saying that look there's so much water that's coming into our yards

[2:58:18] Voice 1: ever since uh basically the water table changed with these other developments and that was like

[2:58:25] Voice 1: like in the early 2000s. And then this is all in FOI. It's not stuff I'm making up. So the people

[2:58:30] Voice 1: who are representing those upper developments were saying, no, that's impossible. We've had

[2:58:35] Voice 1: professional engineers signing off on everything. That's impossible. And then there's a whole series

[2:58:41] Voice 1: of correspondence back and forth with it being said by another one of the professionals, can you

[2:58:46] Voice 1: please come to the site and see what's actually happening? So we're looking at something where

[2:58:50] Voice 1: for some reason it's stated that stuff is happening properly and professionally and there

[2:58:54] Voice 1: shouldn't be any runoff and then actually on the level of what's actually happening there's been

[2:59:01] Voice 1: things that are fairly extreme that have really brought down the quality of life and there's

[2:59:07] Voice 1: generally not been an organized group coming out of let's say Valhalla townhomes to speak to this

[2:59:14] Voice 1: So now we have this property that has absorbed a lot of water, like 114, as well as historically

[2:59:24] Voice 1: was a site that was very wet.

[2:59:26] Voice 1: And now there's a proposal like right before us today for that to have houses on it and

[2:59:32] Voice 1: probably impermeable surfaces as well.

[2:59:36] Voice 1: That owner of that lot went ahead to clear out all the mature trees.

[2:59:41] Voice 1: I don't know how old they were, but they were there my entire life.

[2:59:44] Voice 1: And I don't want to tell you how old I am, but, you know, I'm in my 50s.

[2:59:49] Voice 1: So I am telling you now how old I am, but it was there a very long time.

[2:59:54] Voice 1: And so there are guidelines from the Island's Trust for replanting, but having lived in that.

[3:00:00] Voice 1: neighborhood I don't really see a lot of replanting for example there's stumps between

[3:00:06] Voice 1: 107 Atkins and 121 Atkins from trees that were brought down about seven years ago and there's

[3:00:12] Voice 1: never been one tree put in the ground to recover that even though it was part of the whole thing of

[3:00:19] Voice 1: developments going forward that they had to retain the mature trees or else replace the mature trees

[3:00:26] Voice 1: So there seems to be a real lack of, um, being able to control these horses once they get

[3:00:32] Voice 1: out of the barn, let's say, because once they get going and start doing things there, and

[3:00:37] Voice 1: then, uh, we don't know for sure how the replanting would go for one, one, four, cause it's already

[3:00:44] Voice 1: now brought down to like, kind of like a field and we're in the dry season right now.

[3:00:48] Voice 1: So you can't really tell how, um, how wet that lot is.

[3:00:52] Voice 1: And then, you know, we don't really know where the water's going to go.

[3:00:56] Voice 1: And then we don't know if the water should go where it's going, because, you know, I know that at one time, like we're looking at working like all the great things that were said this morning about water.

[3:01:08] Voice 1: I really loved it. And I love the focus that's going on with working with the honoring of the Indigenous peoples that lived here for just so long and had so much disruption.

[3:01:21] Voice 1: And especially in British Columbia, where the disruption really just started just over 100 years ago, but has become so disrupted. So the use of water as a place where civilization would gather, because they would obviously want to gather around freshwater streams, and with the food sources of salmon, that's really important.

[3:01:43] Voice 1: and then to have all this water now either it's going to be this runoff or it's going to be storm

[3:01:49] Voice 1: water or potentially if there's drinking water then people are very excited but it puts up a ph

[3:01:55] Voice 1: change and i know that from when some of my kids were younger and were involved with social

[3:02:02] Voice 1: elementary school they're putting salmon fry out in ganges creek and they test the ph and the ph

[3:02:08] Voice 1: isn't good it's very acid and so it's really hard for salmon to survive with this kind of ph

[3:02:13] Voice 1: and this all comes from how things is controlled from further upstream and so i realize that it's

[3:02:21] Voice 1: you know obviously unfair for somebody who's just a coming up to the situation right now coming up

[3:02:27] Voice 1: to the plate who wants to have the same opportunities everybody else has had around

[3:02:31] Voice 1: to be able to densify their property and i know it seems logical because we're looking for

[3:02:36] Voice 1: needing affordable housing around Ganges. But I just want to say this is a super complex area.

[3:02:45] Voice 1: I don't know if this property is on the sewer or if it's expected that there would be six

[3:02:49] Voice 1: septic fields. I really want to see more information, more study around this. And I'd

[3:02:58] Voice 1: like to participate in that and in the task force and just look at what's going on there.

[3:03:05] Voice 1: and i i would just be really um thinking that an area of land uh it has a lot more problems than

[3:03:13] Voice 1: it appears i know everybody thinks okay it's great it's should be ready to go and that's a

[3:03:18] Voice 1: problem with salt spring like if you compare salt spring development to vancouver like when they

[3:03:22] Voice 1: came people settled vancouver they cleared it out of all the trees and they set up a grid

[3:03:29] Voice 1: and all these property lots were developed and this is a long time ago like over 100 years ago

[3:03:34] Voice 1: and every property lot was put on the sewer and a stormwater drainage and a freshwater system

[3:03:40] Voice 1: and so ever after everybody can just buy a lot if or buy a now a house tear it down put another

[3:03:46] Voice 1: house but salt spring was not like that and so right now everybody who's involved in working

[3:03:53] Voice 1: on salt spring including the trustees here working for the island trust and all the planners

[3:03:56] Voice 1: are working actually with this really crazy situation and i'm not saying it's like fair

[3:04:03] Voice 1: to a person who's like a property owner

[3:04:05] Voice 1: who wishes to densify.

[3:04:07] Voice 1: But I just really feel there's more to this subject.

[3:04:10] Voice 1: And I would just like to have a little more time

[3:04:12] Voice 1: for it to be processed and learned about

[3:04:15] Voice 1: and so to be held off.

[3:04:17] Voice 1: And that's basically my presentation.

[3:04:19] Voice 1: So I'll finish.

[3:04:20] Voice 1: Yeah.

[3:04:22] Trustee Luckham: Thank you very much, Ms. McLean.

[3:04:24] Trustee Luckham: Any questions for the delegate?

[3:04:27] Trustee Luckham: Nope.

[3:04:27] Trustee Luckham: Okay.

[3:04:28] Trustee Luckham: Well, thank you for joining us today

[3:04:30] Trustee Luckham: and letting us know what you're thinking there.

[3:04:32] Trustee Luckham: and we'll take that into consideration when we reach that file thank you thank you so i'm going

[3:04:39] Trustee Luckham: to go now to uh the town hall uh questions and opportunities here and i'm just going to quickly

[3:04:46] Trustee Luckham: pull up my screen to see the attendees we have quite a number of attendees what he's saying

[3:04:53] Trustee Luckham: somebody can't hear me

[3:04:57] Voice 19: everybody

[3:04:59] Trustee Luckham: can't hear me yes go ahead i

[3:05:02] Voice 19: believe everyone can hear you

[3:05:03] Voice 19: and I'm just I see that in the audience for town hall and questions there's Jessica Harkama

[3:05:09] Voice 19: has raised her hand and she has been unmuted.

[3:05:14] Trustee Luckham: Okay great so indeed so we're at the town hall

[3:05:18] Trustee Luckham: portion of the meeting now so I'll get you anybody that wishes to address the local trust committee

[3:05:23] Trustee Luckham: today please raise your digital hand which is you can mouse down to the bottom of the screen

[3:05:28] Trustee Luckham: and you'll get participants there there should be an opportunity to raise your hand digitally

[3:05:35] Trustee Luckham: if you're coming in by phone as I see some people are I think it's star nine allows you to

[3:05:42] Trustee Luckham: raise your hand and star six allows you to mute and unmute your phone so if those of you that

[3:05:49] Trustee Luckham: wish to speak would raise your hand well Jessica Harkema is the first person recognized on the

[3:05:57] Trustee Luckham: list and i believe you've been promoted already so you have the floor thank you please if you

[3:06:03] Trustee Luckham: don't mind

[3:06:03] Voice 25: thank you chair luckham uh good afternoon trustee patrick trustee grove and

[3:06:07] Voice 25: chair luckham my name is jessica harkama speaking today on behalf of my father harold harkama the

[3:06:13] Voice 25: owner of 427 fulford ganges road my father is applying for non-farm use to include the full

[3:06:19] Voice 25: range of the permitted uses in the general employment two zone on the agricultural land

[3:06:24] Voice 25: commission through the island's trust under an abundance of caution to give certainty to my

[3:06:29] Voice 25: father and a potential new owner a young locally raised man who wishes to operate his own business

[3:06:34] Voice 25: which provides services to both local residents and businesses as well as employs a variety of

[3:06:40] Voice 25: local residents on the island um this land which is 0.6 hectares was zoned industrial level five

[3:06:47] Voice 25: before the inception of the ALC, subsequently Industrial III with underlying ALR, and today

[3:06:54] Voice 25: it's a GE2 with underlying ALR. My father, the current owner and mechanic on this property for

[3:07:00] Voice 25: over 25 years, has provided an essential service to the agricultural community by servicing farm

[3:07:06] Voice 25: equipment and being the only mechanic on Salt Spring who repairs and changes farm equipment

[3:07:10] Voice 25: equipment tires. The land is, however, not suitable for agricultural use, nor has it ever been.

[3:07:16] Voice 25: Today, I'm asking that the LTC pass a resolution to expedite the non-farm use application for 427

[3:07:23] Voice 25: Fulford Ganges Road because of a potential sale and the urgency of getting this confirmation of

[3:07:30] Voice 25: use. And that's it.

[3:07:33] Trustee Luckham: Okay, well, thank you very much for speaking today and bringing this to

[3:07:38] Trustee Luckham: our attention. And so just thank you. So I'll move

[3:07:43] Voice 1: to the next

[3:07:43] Trustee Luckham: speaker here, Doreen Hewitt.

[3:07:46] Trustee Luckham: I see your hand is up. Let's get her promoted and get your microphone off mute.

[3:07:54] Voice 15: Can you hear me?

[3:07:56] Trustee Luckham: I can. Yes.

[3:07:57] Voice 15: Perfect. All right. I am Doreen. I'm Doreen Hewitt. And I would like

[3:08:03] Voice 15: to speak to the local trustees. I am the chair of the Cushion Lake Stewardship Committee and

[3:08:08] Voice 15: and the president of the Bettis and Cushion Area Residents Association.

[3:08:13] Voice 15: I would like to speak to you on the protection of ground and surface water

[3:08:17] Voice 15: and the fresh water sustainability strategy.

[3:08:21] Voice 15: And this was discussed in great detail this morning.

[3:08:26] Voice 15: Bylaws were created for protection.

[3:08:31] Voice 15: However, in the past, people have indirectly been rewarded for breaking the bylaws.

[3:08:37] Voice 15: After bylaw enforcement action takes place, the activity is still allowed while it is being investigated and decisions made by the LTC to issue a temporary use permit or to rezone the property.

[3:08:55] Voice 15: Now I'd like to switch to the property at 570 Blackburn Road.

[3:09:03] Voice 15: this land is zoned RW1. RW1 is the highest protection for water on the island. I do not

[3:09:18] Voice 15: think there is any other highest protection of land that we've got for our watersheds.

[3:09:23] Voice 15: The land is not suitable for, it's not a suitable area, RW1, for industrial activities.

[3:09:38] Voice 15: It just puts the watersheds at risk for three years if you issue a temporary use permit.

[3:09:44] Voice 15: We cannot afford to have the watersheds at risk for three years on a temporary basis.

[3:09:54] Voice 15: And really, three years is not temporary.

[3:09:59] Voice 15: Why waste the dollars on doing a freshwater strategy if you're going to consider those kinds of things?

[3:10:07] Voice 15: To me, that is a waste of money.

[3:10:09] Voice 15: so please do not pass a temporary use permit on 570 Blackburn Road thank you very much for

[3:10:19] Voice 15: listening okay

[3:10:21] Trustee Luckham: thank you Doreen for um speaking with us today and bringing that information to us

[3:10:26] Trustee Luckham: appreciate it I'll ask if there's anybody else that wishes to address the local trust committee

[3:10:31] Trustee Luckham: today um and I'll give folks a moment Doreen you can lower your hand now and uh give folks a moment

[3:10:40] Trustee Luckham: that might be on the phone to do star nine to raise your hand or a mouse down to the bottom

[3:10:47] Trustee Luckham: of your screen if you're on the zoom session well not seeing any additional hands so I'm going to

[3:11:00] Trustee Luckham: continue on so thank you for joining us today so here we have now quite a significant number

[3:11:08] Trustee Luckham: of applications before us today the first being 16.1.

[3:11:12] Trustee Patrick: Chair Luckham yes I

[3:11:16] Trustee Patrick: was wondering if we

[3:11:17] Trustee Patrick: could uh try to squeeze into the agenda a conversation to consider the request that we had

[3:11:23] Trustee Patrick: from um miss harkema during town hall i'm

[3:11:31] Trustee Luckham: sure we've adopted an agenda already of course but

[3:11:38] Trustee Luckham: where do you see including that it's in respect of an application for the agricultural

[3:11:48] Trustee Luckham: cultural where is and is that not on today's agenda referral to right here um oh no that's

[3:11:57] Trustee Patrick: not that application but a different one

[3:12:00] Trustee Luckham: yeah so there will be an application coming before us

[3:12:02] Trustee Luckham: presumably um what would you uh like to do at this time

[3:12:06] Trustee Patrick: maybe at 16.10 or something just to

[3:12:09] Trustee Patrick: have we should just discuss the request that was made um

[3:12:14] Trustee Luckham: is that okay peter growth did i get a nod

[3:12:20] Trustee Luckham: from you Peter yeah sorry 16.10 and what do you want to call that uh ALR exemption

[3:12:30] Trustee Luckham: Harkema uh sure yeah making it up as we go along not best practice but there we go um

[3:12:41] Trustee Luckham: we're flexible okay thank you so let us begin then with um 16.1 Gulf Spring temper use permit

[3:12:51] Trustee Luckham: at Calla Hill and Gossett for Gosco Holdings doing business as Charlie's excavating at 570

[3:13:00] Trustee Luckham: Blackburn Road and that's on page 163 of our agenda some reason my mouse is not behaving

[3:13:09] Trustee Luckham: let's go slower that'll help and let's get to 163 all right there we are so Christine

[3:13:20] Trustee Luckham: Christine Mays, this is your file.

[3:13:23] Trustee Luckham: So thank you for helping us with this.

[3:13:26] Trustee Luckham: And I'll turn it over to you, Planner Mays.

[3:13:28] Planner Mayes: Lovely.

[3:13:29] Planner Mayes: All right.

[3:13:29] Planner Mayes: And hopefully you guys should be able to see my PowerPoint.

[3:13:33] Trustee Luckham: Can do.

[3:13:34] Planner Mayes: Great.

[3:13:34] Planner Mayes: All right.

[3:13:36] Planner Mayes: So this application is for a temporary use permit renewal.

[3:13:39] Planner Mayes: Sorry, temporary use permit for commercial excavating business on the subject property,

[3:13:44] Planner Mayes: which exceeds or contravenes several Salt Spring Island land use bylaw number 355 regulations.

[3:13:52] Planner Mayes: So, some information about the property. It's located in South Central Salt Spring Island at the corner of Cranberry Road and Blackburn Road. It's 4.03 hectares and it's zoned Rural Watershed 1.

[3:14:04] Planner Mayes: The applicant has submitted a temporary use permit for a commercial excavating business, and at the Local Trust Committee meeting of November 10, 2020, the LTC determined there was a community need in accordance with Standing Resolution SS 2020-045 to process the application while a prohibited use continued to occur.

[3:14:26] Planner Mayes: This report follows a deadline to the applicant to provide two required reports in accordance

[3:14:32] Planner Mayes: with Salt Spring Island Local Trust Committee Development Approvals Information By-law number

[3:14:36] Planner Mayes: 175 which was a water course assessment and a noise assessment.

[3:14:43] Planner Mayes: The following are some photos of the subject property and the subject area that's considered

[3:14:48] Planner Mayes: in this application. Those are the two buildings it's proposed to occur in and there's about

[3:14:55] Planner Mayes: two acres of the surrounding area. Some uses is vehicle storage, there's an administrative office,

[3:15:03] Planner Mayes: an indoor workshop area, and storage of supplies in the buildings as well as the containers as

[3:15:09] Planner Mayes: well as bulk fuel storage as shown on the photos at the bottom. This is the area from the outside

[3:15:16] Planner Mayes: of the property so the entrance of the area as well as the viewpoints from along Cranberry

[3:15:22] Planner Mayes: and Blackburn Road. Some key issues that were explored in the report included the building

[3:15:29] Planner Mayes: permit history of the subject property, the general employment zones, neighborhood impacts,

[3:15:35] Planner Mayes: environmental impacts, and the community water system, sorry, water system supply watershed

[3:15:40] Planner Mayes: and rural watershed zoning. Statutory notice of the proposed variance was mailed on April 12,

[3:15:46] Planner Mayes: 12th, 2021, and was advertised in the Driftwood newspaper on April 21st, 2021. In total, seven

[3:15:53] Planner Mayes: pieces of correspondence in opposition and one in conditional support of the application were

[3:15:58] Planner Mayes: received in respect to the temporary use permit. SAFAR recommended denying issuance of the permit

[3:16:04] Planner Mayes: as the commercial excavating business was relocated from a suitable general employment zone

[3:16:08] Planner Mayes: to an unsuitable location, the subject property, which is within a protected watershed

[3:16:13] Planner Mayes: watershed residential zone. The move disregards decades of work by concerned citizens including

[3:16:19] Planner Mayes: previous elected officials to protect sensitive watersheds. The proposal is in contravention of

[3:16:25] Planner Mayes: several land use bylaw regulations, TUP guidelines and OCP objectives and policies and that

[3:16:32] Planner Mayes: recommendation is before you for consideration.

[3:16:37] Trustee Luckham: Thank you Planner Mays for your work.

[3:16:40] Trustee Luckham: um trustees um yeah well let me actually sorry uh let me go through the normal process here

[3:16:48] Trustee Luckham: i'll just ask is the applicant uh in the uh on online with us today yes

[3:16:55] Voice 19: she is i've promoted

[3:16:56] Voice 19: her to panelist and uh is just joining through the technology okay

[3:17:02] Trustee Luckham: perfect so we'll just give

[3:17:04] Trustee Luckham: an opportunity for the applicant to speak to the staff report and recommendation and ask you to

[3:17:11] Trustee Luckham: speak to the issues again not uh the individuals involved in this and um and then we'll have a

[3:17:18] Trustee Luckham: conversation with the uh trustees and there may be some questions that uh trustees may have uh for

[3:17:24] Trustee Luckham: you um and of course staff as well so um well please over to the applicant are we getting a

[3:17:40] Trustee Luckham: video feed rob or um is this coming over voice i'm

[3:17:45] Voice 19: making an attempt for a video feed she should be

[3:17:48] Voice 19: unmuted and uh and i've asked to start video

[3:17:54] Trustee Luckham: i see her there now yeah okay

[3:17:57] Voice 14: excellent good

[3:17:59] Trustee Luckham: thank you for joining us thank

[3:18:02] Voice 14: you good afternoon everyone okay so initially we would just like to

[3:18:11] Voice 14: address um the issues of moving from our previous location to our present location

[3:18:17] Voice 14: location. It should be noted that our previous location, we were renting, and the property was

[3:18:27] Voice 14: for sale, which put us in quite a tenuous situation. The property didn't provide an inside

[3:18:34] Voice 14: workspace, nor did it have enough space for machines and equipment, and we were competing

[3:18:42] Voice 14: with the auto garage for parking space. It should be noted that the industrial designation of this

[3:18:48] Voice 14: property at the time didn't allow for outdoor storage of commercially licensed trucks or bulk

[3:18:54] Voice 14: fuel products for use on SSI, nor does it now with the designation of GE1B. So this was not a viable

[3:19:06] Voice 14: situation for this business. It wasn't an option to purchase the business with this designation.

[3:19:12] Voice 14: nation. So therefore, in choosing the present location, it was certainly not our intention

[3:19:31] Voice 14: to have disregard for the sensitive watershed area. What was focused on was that this property

[3:19:39] Voice 14: had been operating as an excavating business for approximately 30 years. The property also allowed

[3:19:47] Voice 14: for an economically viable solution in which the work and personal property could be done

[3:20:01] Voice 14: on one property.

[3:20:02] Voice 14: And just in light of this move, we certainly, we get the sense from that the trust has portrayed

[3:20:21] Voice 14: us as not complying with the application requirements in regards to not providing the noise assessment

[3:20:32] Voice 14: and water assessment. However, we just wanted to be perfectly clear that this is obviously

[3:20:43] Voice 14: our livelihood, the livelihood of our eight employees. We take this very seriously. However,

[3:20:52] Voice 14: However, we have been working flat out for the last 18 months in working on two large construction projects.

[3:21:06] Voice 14: While this is a large commitment for us, prior to these large construction projects, we typically work on residential projects.

[3:21:17] Voice 14: I think as you can appreciate when you're on a large construction project, it's contractual.

[3:21:23] Voice 14: and you must meet deadlines and perform work to schedule and on time um so we find that uh

[3:21:34] Voice 14: this has been uh taxing on um everyone involved and uh not that this is an excuse for not providing

[3:21:48] Voice 14: what was required um however we think it should be noted that we finished i-wave croftonbrook

[3:21:55] Voice 14: Phase 2 low-cost housing project in December of 2020. We're presently landscaping at Salt

[3:22:02] Voice 14: Spring Community Service, Salt Spring Commons low-cost housing project. And April 1st, we

[3:22:08] Voice 14: started I-WAVE Crofton Brook Phase 3. And we will be on this project until the spring

[3:22:16] Voice 14: of 2022. It made sense for us to continue on with phase three in light of us being the

[3:22:35] Voice 14: excavation company for phase two. Just to note that we're well aware of the sensitive issues

[3:22:49] Voice 14: issues with water, shed areas. I mean, this is a big part of our business. We work with biologists,

[3:22:59] Voice 14: hydrologists, engineers on large construction projects, as well as residential projects.

[3:23:09] Voice 14: It's certainly not something that we take lightly and is a part of our business.

[3:23:16] Voice 14: Having said all that, we feel that we may have had a miscommunication with the Trust

[3:23:24] Voice 14: in regards to submitting our watercourse assessment.

[3:23:28] Voice 14: We were under the understanding at our site meeting that due to the mitigation requirements

[3:23:37] Voice 14: that we had met, requirements that we had met with respect to power washing our excavating

[3:23:45] Voice 14: machines and the double containment of our fuel storage, we understood that that met

[3:23:55] Voice 14: the requirements that were needed.

[3:24:00] Voice 14: So having said that, we would very much like the opportunity to be able to present that

[3:24:08] Voice 14: that assessment to the trust on the next meeting.

[3:24:14] Voice 14: Also with regards to the noise assessment,

[3:24:20] Voice 14: we have to take into consideration that,

[3:24:23] Voice 14: I mean, I notified the company

[3:24:26] Voice 14: that performed these in February.

[3:24:29] Voice 14: This was the soonest date that we could actually

[3:24:32] Voice 14: have the noise assessment done on site.

[3:24:34] Voice 14: Now that doesn't include that the follow-up report.

[3:24:37] Voice 14: court. So we met the requirement on one area and that the assessment was actually done.

[3:24:47] Voice 14: However, anyone involved in the construction industry at this time is extremely busy.

[3:24:54] Voice 14: And this is a huge part of their business is construction sites. So it's not only that it

[3:25:05] Voice 14: it was a requirement, it's also a cost to us.

[3:25:09] Voice 14: It's a $6,000 hit for us to provide a noise assessment.

[3:25:14] Voice 14: And we feel at the very least

[3:25:18] Voice 14: that we should be able to submit this.

[3:25:21] Voice 14: It's a little bit confusing.

[3:25:27] Voice 14: The trust on one hand wanted the noise assessment

[3:25:34] Voice 14: and then on the other hand,

[3:25:43] Voice 14: April 14, 2021, subsequent to notification that the results of that report would not

[3:25:49] Voice 14: be available until April 30th, although the applicant has requested the application be

[3:25:53] Voice 14: deferred to May LTC, meaning staff noted receipt of the noise assessment would have only guided

[3:25:59] Voice 14: a decimal limit for the use within the proposed TUP and does not change staff's recommendation.

[3:26:05] Voice 14: recommendation. So we feel a little confused here. I mean, we certainly understand that

[3:26:14] Voice 14: we do not tick a lot of boxes here. But if that was not part of the process of making this

[3:26:24] Voice 14: decision, why have we spent $6,000 on an assessment that isn't part of your assessing the TUP?

[3:26:38] Voice 14: Um, I think that we have shown, um, several ways in which we have changed our business.

[3:26:55] Voice 14: Um, we have addressed every issue that has come up, um, with the exception of these two

[3:27:02] Voice 14: assessments.

[3:27:04] Voice 14: Um, we, we want to comply.

[3:27:08] Voice 14: We want to make this work.

[3:27:09] Voice 14: work. You know, the idea of, I mean, let's just look at the recommendations. Okay, just

[3:27:30] Voice 14: before we go on to the recommendations, I think we just want to, there's a few things

[3:27:38] Voice 14: that we just wanted to clarify. And I think the first being is the areas that we are actually

[3:27:49] Voice 14: actually legally permitted to be in. And I think we determined that it is GE2A and GE2C.

[3:28:01] Voice 14: And what we're not sure of is, is it GE3 as well? And in that question, the areas that we have been

[3:28:16] Voice 14: looking at, the two properties that we're looking at for storage, are they, we couldn't determine

[3:28:24] Voice 14: from the from the staff report if those are the designation that we need. So those two areas are

[3:28:39] Voice 14: Rainbow Road, Cement Plant, Bettis Road, and... So

[3:28:56] Trustee Luckham: Mia, I don't really want to interrupt you or

[3:29:01] Trustee Luckham: cut you off. No problem.

[3:29:03] Trustee Luckham: It seems, you know, one I want to acknowledge, Mia, really, thank you very

[3:29:09] Trustee Luckham: very much for coming and telling us your story today. I totally get it. This is not easy for you

[3:29:16] Trustee Luckham: because your whole world and your lives are on the line here. And, and there's, it's, it's obviously

[3:29:21] Trustee Luckham: complex and you're busy and all that kind of stuff. And so really appreciate that you've

[3:29:25] Trustee Luckham: articulated your story very well. And I want to appreciate that. We're kind of going off into an

[3:29:32] Trustee Luckham: area now looking at some other properties, which are obviously, and you know, that demonstrates to

[3:29:37] Trustee Luckham: me too that you're really looking for solutions you're looking at some other properties to do

[3:29:40] Trustee Luckham: some equipment storage on which is really separate from the decisions around the temporary use permit

[3:29:46] Trustee Luckham: and um so i think i'd like to stick to the temporary use permit and i think and you know

[3:29:52] Trustee Luckham: you've articulated very well the delays that you've experienced and totally get that and so

[3:29:58] Trustee Luckham: So perhaps it might be.

[3:30:00] Trustee Luckham: helpful um to uh to for trustees uh to have maybe some questions and maybe looking for options my

[3:30:09] Trustee Luckham: what's going on in my head is so how can we help facilitate getting this to a place where we can

[3:30:15] Trustee Luckham: make an informed decision for everybody um and and meet some of the obvious requirements that

[3:30:22] Trustee Luckham: are necessary for us to uphold the regulations associated with the properties so i just would

[3:30:27] Trustee Luckham: would like to ask you what do you think about uh advancing in that way at this time is that

[3:30:35] Voice 14: question for me yeah yes okay i just wanted to confirm that um yes that sounds good to me i was

[3:30:43] Voice 14: i was leading into what the trust the trust's recommendations were for us so my my that was

[3:30:52] Voice 14: my lead in into that so i mean if we don't want to discuss the trust's recommendations

[3:30:57] Voice 14: recommendations, that's fine. I think

[3:31:02] Trustee Luckham: it would be, in terms of our timing and stuff, we've got an

[3:31:05] Trustee Luckham: awful lot of applications ahead of us today, that those recommendations are a conversation that you

[3:31:10] Trustee Luckham: could have with staff that are separate from the temporary use permit, because what we're looking

[3:31:16] Trustee Luckham: at today is specifically that activity that's happening on that property, not what other

[3:31:22] Trustee Luckham: alternatives that exist for you. And I really got to say, I really appreciate that you're obviously

[3:31:26] Trustee Luckham: going okay well we can't do this so we got to look at these alternatives and I think that really

[3:31:29] Trustee Luckham: shows a positive aspect to wanting to advance this in some way so I just want to thank you for that

[3:31:38] Trustee Luckham: but I don't at the same time I don't want to cut you off if there's more of your story

[3:31:41] Trustee Luckham: that you need to tell today about the temporary use permit itself and but I've certainly heard

[3:31:47] Trustee Luckham: some compelling reasons to perhaps consider this at a later time is what I will say but it's up to

[3:31:55] Trustee Luckham: the LTC to decide what they want to do.

[3:31:57] Voice 14: Okay. So I'm happy to discuss that. If this is my last

[3:32:05] Voice 14: spiel, if this is my only time to talk to get the temporary use permit, I'd like some more time.

[3:32:13] Voice 14: But if this talk is to discuss that we can put this off to another discussion, I'm happy to do

[3:32:19] Voice 14: that.

[3:32:20] Trustee Luckham: Well, it's hard for me to judge what the other trustees want to say. I'm trying to help

[3:32:26] Trustee Luckham: the meeting along and help everybody hear what they're saying. I think it's reasonable that we

[3:32:35] Trustee Luckham: might consider delaying this until we get more information or other solutions come to the front.

[3:32:40] Trustee Luckham: And I kind of see some nods and smiles around the room. So that's all I can offer.

[3:32:48] Voice 14: Okay, fair enough.

[3:32:49] Trustee Luckham: Do you want to just take a couple of minutes and make some important remarks that you think are important for us to hear about the TUP part of it?

[3:33:02] Voice 14: Okay, well, the TUP part of it, what we would really like to do is we'd really like to state that there isn't a viable option alternative for us right now.

[3:33:24] Voice 14: And I think the trust is well aware that it's been added to the list, the long list, as we call it, that there isn't enough vehicle, machine, there's not enough of the designation that we require, there isn't enough of that on Salt Spring.

[3:33:48] Voice 14: spring. And so that's, that's obviously an issue for us. So for us to find a solution in the short

[3:33:58] Voice 14: term, there isn't any options available to us. So is there some way that we can come to a resolve

[3:34:10] Voice 14: that allows us to operate at least at the very least until the spring of 2022, when our last

[3:34:19] Voice 14: project comes to completion and that we tick off enough of the boxes that everyone feels

[3:34:29] Voice 14: comfortable with us operating from here.

[3:34:36] Voice 14: I mean, we would like to add that the transfer station is in the same area as us.

[3:34:45] Voice 14: and is operating i believe uh i can't i can't recall what what your specific designation is for

[3:34:58] Voice 14: um legal non-conforming yeah

[3:35:03] Trustee Luckham: that's commented on in the report and really don't want to draw

[3:35:08] Trustee Luckham: too many other comparisons in because that obviously has its own sets of ramifications but

[3:35:15] Trustee Luckham: But I completely understand.

[3:35:18] Trustee Luckham: And

[3:35:19] Voice 14: maybe the water assessment would shed some light on that.

[3:35:23] Voice 14: And our location being a lot higher up from that particular location.

[3:35:33] Trustee Luckham: Right.

[3:35:34] Trustee Luckham: But it certainly sounds like you've got some balls in the air, so to speak,

[3:35:39] Trustee Luckham: and that there's some more information to come to us.

[3:35:43] Trustee Luckham: And I think that's a positive thing.

[3:35:44] Trustee Luckham: it's hard to say how this is going to play out and there's obviously more research that needs

[3:35:50] Trustee Luckham: to be done but a trustee grove has his hand up and i don't want to cut like i said i don't want

[3:35:55] Trustee Luckham: to cut you off but perhaps there's an opportunity to have a conversation with the trustees more

[3:36:00] Trustee Luckham: broadly certainly there may be questions for you that you could answer that would help us to get

[3:36:06] Trustee Luckham: to some place that is sensitive to your situation and also sensitive to the requirement to meet

[3:36:13] Trustee Luckham: regulation requirements. Absolutely. There's some flexibility. So, Peter Grove, over to you.

[3:36:19] Trustee Grove: Yeah, I feel for you. I understand where you're coming from. Having said that,

[3:36:24] Trustee Grove: we're looking for, this is a temporary use permit that's been proposed, which is precisely that.

[3:36:30] Trustee Grove: I think it's a three-year temporary use. I don't know what you would plan to do at the end of that

[3:36:36] Trustee Grove: three years, but chances are it would be very difficult to renew. So how would you feel about

[3:36:45] Trustee Grove: a one-year temporary use permit? That brings you to the spring of 2022. And would that help you?

[3:36:54] Voice 14: Yes, absolutely.

[3:36:57] Trustee Grove: Okay. Now, sorry, just trying to understand. With regard to other opportunities, I mean,

[3:37:03] Trustee Grove: I mean, there are areas of the island which have been designated for industrial lands by a very hard working committee some years ago.

[3:37:11] Trustee Grove: So there may not be specific properties that are available to you, but there are lands that can be used, which have to be developed, presumably, with all that that would entail.

[3:37:23] Trustee Grove: but um the otherwise uh the issues right now is this is um this is a sensitive area

[3:37:34] Trustee Grove: i can't see at this point anyway um ever converting this to the kind of zoning that

[3:37:42] Trustee Grove: you're looking for on a permanent basis so temporary use of the very best would give

[3:37:47] Trustee Grove: you three years and then you'd be faced with the same issue. Anyway, I'm just mulling these

[3:37:55] Trustee Grove: points around in my head and trying to keep an open mind at this point. I'll pass it on

[3:38:02] Trustee Grove: to my fellow trustees. Thanks.

[3:38:04] Trustee Grove: Trustee Patrick?

[3:38:07] Trustee Patrick: Generally, I agree. I mean, the outcome of this property ever being rezoned for heavy

[3:38:14] Trustee Patrick: heavy industrial is unlikely. And I think that's what we're,

[3:38:17] Trustee Patrick: what we're trying to say here. But I also know the conundrum,

[3:38:22] Trustee Patrick: that's my word of the day that, you know, where,

[3:38:28] Trustee Patrick: where do we go? And you're not the only one that's in this situation.

[3:38:31] Trustee Patrick: And so we, we, as a community need to work this out.

[3:38:35] Trustee Patrick: We need to figure out where we can operate, operate this. And it's a,

[3:38:40] Trustee Patrick: it's a little scourging that we hadn't straightened done that with the,

[3:38:44] Trustee Patrick: former industrial land use. I understand what happened, but here we go. So my biggest concern

[3:38:53] Trustee Patrick: on a temporary basis is the fuel systems that I'm looking at here. Sorry, I was an environmental

[3:38:59] Trustee Patrick: consultant that audited facilities for a long time. And I think there, you know, I would hope

[3:39:07] Trustee Patrick: that there's some basic, that there needs to be some assurance that these installations are

[3:39:15] Trustee Patrick: meeting the basic codes that we have in BC, the fire code and others. And I look at that

[3:39:22] Trustee Patrick: above ground tank on top of the tank. I mean, there has to be seismic constraint. I think

[3:39:26] Trustee Patrick: there's a key thing there and that's just precariously sitting there. So I think there

[3:39:32] Trustee Patrick: there needs to be some attention to the fuel systems

[3:39:34] Trustee Patrick: and the fueling operation

[3:39:36] Trustee Patrick: of where you're fueling the equipment

[3:39:38] Trustee Patrick: that needs to be considered

[3:39:40] Trustee Patrick: from the watershed protection standpoint.

[3:39:43] Trustee Patrick: That's the one weakness I see

[3:39:45] Trustee Patrick: and how whatever, look to staff to say,

[3:39:48] Trustee Patrick: how do we get some assurances

[3:39:50] Trustee Patrick: that those are being operated to the codes that do exist.

[3:40:00] Trustee Patrick: and you know that I would be open to it you know a temporary basis while we as a community work out

[3:40:07] Trustee Patrick: the options of where these type of businesses can operate legally very

[3:40:15] Trustee Luckham: good maybe I'll just

[3:40:16] Trustee Luckham: make a couple of remarks Peter and then I'll come back to you you know I think I think well

[3:40:24] Trustee Luckham: I already said a little bit about certainly understand your situation and the difficulties

[3:40:28] Trustee Luckham: There are options to rezone not only this property but other properties and some would be obviously more successful than others. And I appreciate that you're looking around to see what your options are.

[3:40:40] Trustee Luckham: The real dilemma here with a situation like this, and it doesn't speak badly in any way shape or form towards you and your, your business.

[3:40:54] Trustee Luckham: but if there was an incident tomorrow we would all wear it and because this is a file that's open

[3:41:02] Trustee Luckham: and it needs to get resolved in a positive way and I thank trustee Patrick for using the right

[3:41:08] Trustee Luckham: words I wasn't sure what the right words were but that what one tank needs to be seismically

[3:41:13] Trustee Luckham: secured and if you do nothing else please secure that tank properly because if there's an earthquake

[3:41:22] Trustee Luckham: quake tomorrow, all of us will be wearing that environmental

[3:41:28] Trustee Luckham: protection beyond measure. So, and I totally get it. You just

[3:41:34] Trustee Luckham: moved there. You're busy. It's all that kind of stuff. But

[3:41:36] Trustee Luckham: please do that for me. And I'm not even authorized to ask you

[3:41:42] Trustee Luckham: that. But when I saw that picture, I got to admit, that

[3:41:45] Trustee Luckham: made me nervous. But I would like to ask that the certainly

[3:41:51] Trustee Luckham: a temporary use permit of a shorter duration one year would bring you into the spring but obviously

[3:41:55] Trustee Luckham: need more time probably to figure something out at that and you know with the rate of the building

[3:42:00] Trustee Luckham: business right now there's no doubt there's more contracts out there and you'd have to manage that

[3:42:05] Trustee Luckham: accordingly. I think that maybe there's a lot to ask us to issue that permit today.

[3:42:15] Trustee Luckham: Certainly I think it might be reasonable for us and I'm talking to the trustees now

[3:42:19] Trustee Luckham: now that we might ask for this to come back next month

[3:42:22] Trustee Luckham: when we get that water report,

[3:42:24] Trustee Luckham: we get the other reporting that we have,

[3:42:25] Trustee Luckham: and then we can make an informed decision

[3:42:27] Trustee Luckham: about a period of time if that's what we want,

[3:42:30] Trustee Luckham: what the constraints are.

[3:42:31] Trustee Luckham: And just to answer Mia's question about

[3:42:33] Trustee Luckham: why did I have to go out and do this noise thing,

[3:42:36] Trustee Luckham: it's because if we issue the TUP,

[3:42:39] Trustee Luckham: it allows us to say we need the sound levels

[3:42:42] Trustee Luckham: to be below this level.

[3:42:44] Trustee Luckham: So it's part of the assumption

[3:42:46] Trustee Luckham: that we would be issuing you a permit.

[3:42:48] Trustee Luckham: it and admittedly that's nebulous but that's the nature of the business so uh it may be appropriate

[3:42:56] Trustee Luckham: this time to defer this until our next meeting but uh or ask it to be brought back because we

[3:43:00] Trustee Luckham: don't have a motion on the table but um trustees what would you like to do um

[3:43:05] Trustee Grove: yeah i thanks laura

[3:43:07] Trustee Grove: for raising the raising the fuel um tank issue that's that's glaring um so i think we should

[3:43:15] Trustee Grove: be asking the applicant to provide us with a report on the safety and security of that fuel

[3:43:21] Trustee Grove: tank and come back next month. My inclination at this time, and I think it's only fair that the

[3:43:28] Trustee Grove: applicant should know what I'm thinking, it would be to provide TUP for a one-year period.

[3:43:35] Trustee Grove: I actually do not buy the argument that there is nowhere else to go. There were thousands of

[3:43:43] Trustee Grove: person hours put into the industrial lands review. I was part of those thousand hours.

[3:43:49] Trustee Grove: So there are areas on the island where this kind of industry is more acceptable than others.

[3:43:56] Trustee Grove: And so I would urge you to explore those. But so until then, I would ask that this be brought back

[3:44:05] Trustee Grove: back next month, but I do suggest that the applicant

[3:44:10] Trustee Grove: get some kind of a letter of comfort for us

[3:44:14] Trustee Grove: with regards to the fuel tank, thanks.

[3:44:20] Trustee Luckham: And thank you, Peter.

[3:44:23] Trustee Luckham: Laura, do you have any additional remarks?

[3:44:26] Trustee Luckham: I just want to comment on Peter's comment there.

[3:44:30] Trustee Patrick: Yeah, I mean, I'd be looking to staff.

[3:44:35] Trustee Patrick: I don't know what's appropriate to request

[3:44:38] Trustee Patrick: in regard to the fuel tank system some of you know I know on North Pender we had a they did a

[3:44:48] Trustee Patrick: essentially an environmental management plan for the the concrete plant and then the TUP held them

[3:44:55] Trustee Patrick: to the terms of the plan for the operation of the of the bulk materials that were hazardous to the

[3:45:02] Trustee Patrick: watershed that the concrete plant was operating in yeah

[3:45:08] Trustee Luckham: you know that's certainly fair enough i

[3:45:10] Trustee Luckham: uh i'm sensitive to the fact that another report by another consultant costs yet more money and

[3:45:17] Trustee Luckham: to be honest having some familiarity with fuel storage requirements associated with my work with

[3:45:23] Trustee Luckham: the fire service that tank simply needs to be lowered into the concrete uh holding area and

[3:45:29] Trustee Luckham: and securely bolted.

[3:45:31] Trustee Luckham: And obviously these guys are builders

[3:45:33] Trustee Luckham: and construction people.

[3:45:35] Trustee Luckham: I think they probably know exactly what needs to be done.

[3:45:38] Trustee Luckham: And I think we'd have some satisfaction

[3:45:40] Trustee Luckham: in knowing that it was simply done

[3:45:42] Trustee Luckham: without maybe just a letter from them to say

[3:45:44] Trustee Luckham: that it's been installed and is appropriately installed.

[3:45:49] Trustee Luckham: But certainly in the long term for full TUP to be issued,

[3:45:53] Trustee Luckham: we would wanna have some of those concerns addressed

[3:45:56] Trustee Luckham: in some way.

[3:45:57] Trustee Luckham: way but in the short term just simply dropping that into there and securing it properly would

[3:46:04] Trustee Luckham: be the best thing but that's again up to the ltc so uh the staff have any suggestions around this

[3:46:12] Trustee Luckham: at all and returning this up to us at our may meeting um christine amazed anna maze

[3:46:20] Trustee Luckham: sure you've got a motion so

[3:46:24] Planner Mayes: I've provided to you in the alternatives your request for further

[3:46:30] Planner Mayes: information so in this case here you can request the applicant provide certain reports by certain

[3:46:36] Planner Mayes: professionals I will note that on the permit itself it does not relieve the permittee from

[3:46:44] Planner Mayes: obtaining any of any other approvals that are required so there was a portion of the staff

[3:46:49] Planner Mayes: report that did address um the environmental impacts and in that case um the the spill

[3:46:55] Planner Mayes: containment measures and and sort of who who holds jurisdiction over that um certainly uh the the

[3:47:01] Planner Mayes: fire code is is one as uh trustee patrick noted um so you know in front of you you can see sort of

[3:47:08] Planner Mayes: some some recommendations for reports that you could require um to to bring back um so if you

[3:47:16] Planner Mayes: you know, you're requesting that noise assessment, you know, you can make that more formal rather

[3:47:21] Planner Mayes: than the development approvals information bylaw. And so, you know, happy to sort of guide you along

[3:47:28] Planner Mayes: as in whatever direction you wish to go.

[3:47:31] Trustee Luckham: Okay, thank you. Has anybody got any specific? Well,

[3:47:37] Trustee Luckham: first of all, I guess, I'll just ask Mia, it sounds like we're moving in a particular direction,

[3:47:44] Trustee Luckham: which is not, certainly not issuing the temporary use permit, which would be the perfect solution

[3:47:49] Trustee Luckham: for you, but it's moving us in a positive direction. And the conversation that we've had,

[3:47:56] Trustee Luckham: do you have any issues with any of that at this time?

[3:48:00] Voice 14: No issues at all. I think what we would like

[3:48:04] Voice 14: is really just, we just want like really clear instructions of what, how you want the fuel

[3:48:12] Voice 14: storage to be we're absolutely on board with that happy to do that but we just we haven't received

[3:48:20] Voice 14: exactly what the trust is looking for um the first so if if we look at the staff report this

[3:48:29] Voice 14: is the first time that we have seen um requiring additional spill control system such as paved

[3:48:35] Voice 14: concrete pad slope to be directed to an appropriately designed oil water separator

[3:48:39] Voice 14: you know we're we're happy to do that um i guess what i'm not sure about is is that what the trust

[3:48:48] Voice 14: is looking for that specifically um you have made some other suggestions as the trustees um

[3:48:56] Voice 14: yeah who who who do we follow um for what needs to be done i guess do do we follow what a report

[3:49:08] Voice 14: says from a geotech do we follow the trust the trustees suggestions so i

[3:49:18] Voice 14: think we just want to

[3:49:18] Voice 14: be clear on that and

[3:49:20] Trustee Luckham: we're happy to do it

[3:49:21] Trustee Luckham: yeah maybe staff is probably better to speak to this

[3:49:24] Trustee Luckham: than i am but um we are not experts um either the either the trustees or the staff on things like

[3:49:32] Trustee Luckham: fuel containment and spill prevention. And so in the real hard nuts and bolts situation,

[3:49:41] Trustee Luckham: we would say that you need to acquire a report and assessment and then follow the recommendations of

[3:49:46] Trustee Luckham: that professional with respect to that. And so that would be the bottom line at the moment. I

[3:49:55] Trustee Luckham: think quite honestly that needs to be secured so that we don't have something go wrong in the time

[3:50:00] Trustee Luckham: that it takes to do that assessment um but you know those are just i'm just saying that it's

[3:50:07] Trustee Luckham: got nothing to do with any regulation but um we're trying to be sensitive to what you need to do but

[3:50:13] Trustee Luckham: i think you maybe need to engage uh somebody that's a site specialist that could advise you

[3:50:20] Trustee Luckham: on some of those factors and i'll turn that over to planner mays to if she has any suggestions there

[3:50:25] Trustee Luckham: but we are certainly not the professionals we just identify what we think should be done

[3:50:29] Trustee Luckham: and then somebody needs to tell you specifically what which is what you're asking what to do okay

[3:50:35] Voice 14: fair enough yeah

[3:50:37] Planner Mayes: and certainly that'll be you know a conversation with with a professional

[3:50:42] Planner Mayes: that can provide us those recommendations which we would build into that permit um so in this case

[3:50:46] Planner Mayes: here um again you know up in the upper portion of the report you sort of have an idea of

[3:50:52] Planner Mayes: what regulations um apply to especially the um bulk fuel storage portion and so you know if

[3:51:01] Planner Mayes: there is a professional who can assess it against those particular i believe one of them is even

[3:51:07] Planner Mayes: like a checkbox um version uh that would be great uh you know building inspection may have some idea

[3:51:15] Planner Mayes: about how it should be fastened in order to protect it from seismic events.

[3:51:22] Planner Mayes: You know, part of the water course assessment did ask for a spill containment plan.

[3:51:27] Planner Mayes: That might be also a great request that the local trust committee could utilize for permit conditions.

[3:51:35] Planner Mayes: So there are certainly lots of different reports that can sort of fine tune some of those permit conditions.

[3:51:47] Trustee Luckham: Yeah, Chris, Planner Mays. Obviously, you know, it seems to me this is an incremental process, right, of which if we're talking about a one-year temporary use permit or a three-year temporary use permit, the investment necessary to get the reporting to facilitate that for a short period of time is difficult to amortize the costs over.

[3:52:09] Trustee Luckham: over. And obviously, this might take a lot longer to achieve some kind of compliance.

[3:52:19] Trustee Luckham: Do you have any thoughts about that? Or do you understand what I'm sort of getting at?

[3:52:25] Planner Mayes: Understood. Yes. And certainly, you know, the noise assessment is currently in the works.

[3:52:30] Planner Mayes: As we received notice of when we'd received that after notification had occurred,

[3:52:35] Planner Mayes: and per the Local Government Act, we did have to proceed to today's meeting.

[3:52:39] Planner Mayes: so if we wish to defer it for for that report that sort of gives us a timeline of you know being able

[3:52:45] Planner Mayes: to turn this around to next week's meeting but if we're requiring anything above and beyond that

[3:52:49] Planner Mayes: that is relying on a professional to provide us information that may require some some extra time

[3:52:56] Planner Mayes: okay

[3:52:59] Trustee Luckham: and then if you don't mind trustees you've got a motion there that you've suggested some

[3:53:04] Trustee Luckham: specifics which might be difficult for us is would it be sufficient for us to ask that the

[3:53:10] Trustee Luckham: applicant to submit to the islands trust uh reporting as indicated uh previously um and uh

[3:53:22] Trustee Luckham: some indication of uh addressing issues that were discussed today or does it just simply

[3:53:28] Trustee Luckham: need to be more detailed than that all

[3:53:35] Trustee Grove: right who are you speaking to uh

[3:53:37] Trustee Luckham: christine mays

[3:53:38] Trustee Luckham: i see

[3:53:40] Planner Mayes: stefan maybe i'll let stefan kick

[3:53:42] Trustee Luckham: in oh perfect stefan oh

[3:53:47] Planner Mayes: we can't hear you stefan

[3:53:48] Planner Mayes: you're muted classic

[3:53:51] Voice 6: uh sorry i was focusing on on on something i want to remind the ltc of i

[3:53:56] Voice 6: didn't quite catch the catching the the question how

[3:54:00] Trustee Luckham: specific does the motion need to be with

[3:54:02] Trustee Luckham: respect to the the requests that we're making in order to defer this till our next meeting

[3:54:09] Trustee Luckham: well

[3:54:11] Voice 6: i of course that depends if you want the applicant to provide specific information that

[3:54:16] Voice 6: then you need to provide a specific resolution.

[3:54:18] Voice 6: If you want a general discussion,

[3:54:21] Voice 6: then it'd be a more of a general resolution.

[3:54:24] Voice 6: So it's really up to the LTC what you want,

[3:54:26] Voice 6: what you need to help make a decision.

[3:54:29] Trustee Luckham: Okay.

[3:54:30] Trustee Luckham: I

[3:54:30] Voice 6: don't suppose it helps, but I

[3:54:32] Trustee Luckham: think you can-

[3:54:32] Trustee Luckham: So trustees, have you got anything

[3:54:34] Trustee Luckham: you'd like to try and wing?

[3:54:38] Trustee Grove: I'm not sure that we actually need to be that specific.

[3:54:41] Trustee Grove: This is coming back next month.

[3:54:43] Trustee Grove: We're planning for it.

[3:54:44] Trustee Grove: But I think, Mia, you've got an indicator, certainly from me, that we're looking at a

[3:54:50] Trustee Grove: one-year renewal, a temporary use permit.

[3:54:53] Trustee Grove: My concern about all these sorts of requests from the local trust committee, and I've seen

[3:54:59] Trustee Grove: it many times before, is you get killed by 1,000 cuts each time you come back, the local

[3:55:07] Trustee Grove: trust committee asks for something else.

[3:55:09] Trustee Grove: And then at the end of the day, you're turned down, and everyone's very upset about it.

[3:55:14] Trustee Grove: understandably. So I think you've heard from us that a significant concern to all three of us

[3:55:22] Trustee Grove: is the fuel tank. So some means of dealing with that in a more secure way would probably help.

[3:55:31] Trustee Grove: But we can't give you any assurances at this point as to what we will or will not do in a

[3:55:37] Trustee Grove: month's time. But in the meantime, so if you take your month and do some more exploring and

[3:55:44] Trustee Grove: with regard to alternative properties um you by that time you'll have the sound the noise report

[3:55:50] Trustee Grove: and i would encourage you to do something about the fuel tank but i don't think we need anything

[3:55:55] Trustee Grove: more than that at this point

[3:56:00] Trustee Luckham: okay um is your hand up there trustee patrick yeah

[3:56:05] Trustee Patrick: no i think um i think

[3:56:07] Trustee Patrick: the term is fuel system and i think that there does need to be some form of a professional

[3:56:12] Trustee Patrick: professional verification that it's at least um it at least it's uh meets the codes on you know

[3:56:19] Trustee Patrick: as a temporary installation or some some words along those lines because there is a difference

[3:56:23] Trustee Patrick: between a permanent fuel storage system than a um a temporary one i'm sure but um

[3:56:32] Trustee Patrick: i think there does need

[3:56:34] Trustee Patrick: to be a professional professional certification that the this the

[3:56:37] Trustee Patrick: the fuel system is.

[3:56:40] Trustee Patrick: So it's not a, what should it be?

[3:56:42] Trustee Patrick: It is, it meets the codes for as a temporary system,

[3:56:50] Trustee Patrick: some type.

[3:56:52] Trustee Grove: I certainly go along with that.

[3:56:54] Trustee Grove: So let's do it.

[3:56:56] Trustee Grove: Let's make it be so.

[3:56:58] Trustee Patrick: Oh, wording.

[3:57:00] Trustee Luckham: I need a motion.

[3:57:03] Trustee Patrick: Let's see.

[3:57:07] Trustee Patrick: I think it's just that the Salt Spring Island

[3:57:13] Trustee Patrick: local trust committee requests the applicant submit to the islands trust a a report a report

[3:57:27] Trustee Patrick: demonstrating maybe it's a report demonstrating compliance of of the um temporary fuel system

[3:57:36] Trustee Patrick: so that we're using that word completed by a qualified professional and

[3:57:52] Trustee Luckham: the outstanding reports

[3:57:55] Trustee Patrick: Well, that's

[3:57:55] Trustee Luckham: already,

[3:57:57] Trustee Patrick: I mean, they're coming. We don't need to specify reports that are coming, do we?

[3:58:03] Trustee Grove: No, you're right. But you say compliance. Do you want to say compliance with something?

[3:58:09] Trustee Patrick: Compliance with applicable codes, I think, is the word.

[3:58:14] Trustee Grove: Good, thank you. If you've made that motion, I'll second it.

[3:58:19] Trustee Luckham: So, can we get that up on the screen for certainty, Sarah?

[3:58:23] Trustee Luckham: Let me shut this down.

[3:58:47] Voice 17: Can you see that there?

[3:58:48] Voice 17: yes

[3:58:49] Trustee Luckham: we can okay

[3:58:51] Trustee Patrick: compliance with applicable codes sort of applicable with of the temporary fuel

[3:59:00] Trustee Patrick: system completed by yeah i i think that's what i said yep

[3:59:04] Trustee Luckham: that's what you said all right so

[3:59:05] Trustee Luckham: that's moved by trustee patrick seconded by trustee grove any further discussion all those

[3:59:11] Trustee Luckham: in favor so that carries and with that planner mays does that imply that you'll bring that

[3:59:18] Trustee Luckham: report back to us next month it

[3:59:21] Planner Mayes: will depend on the receipt of the new report

[3:59:24] Planner Mayes: so if you know the conversation has been that businesses is crazy and we may be

[3:59:29] Planner Mayes: waiting for additional times you know you

[3:59:33] Planner Mayes: you can have me bring this report

[3:59:37] Planner Mayes: back in a certain period of time just so that we're not sitting on this

[3:59:41] Planner Mayes: application so potentially you know three months time something of that

[3:59:47] Planner Mayes: that nature um

[3:59:50] Trustee Luckham: sure mia how much time do you need to pull this together for us well

[3:59:57] Voice 14: i um i have no

[4:00:00] Voice 14: Yeah. It's based on a professional.

[4:00:04] Voice 18: If

[4:00:05] Voice 14: it's like the noise assessment, I would say, I think being on the safe side would be three months.

[4:00:18] Voice 14: Okay.

[4:00:21] Trustee Luckham: Fingers crossed.

[4:00:22] Trustee Luckham: Are you okay with that, three months?

[4:00:24] Trustee Grove: Within three months.

[4:00:26] Trustee Luckham: Yeah. All right. So I think that we don't-

[4:00:31] Voice 14: If we have it before, we can present it before.

[4:00:35] Voice 14: that

[4:00:35] Trustee Luckham: would be awesome yeah yeah

[4:00:37] Voice 14: let's let's go with that so

[4:00:40] Trustee Luckham: do we need a motion to that effect

[4:00:42] Trustee Luckham: chris the planner maze or can we just we've got some assurance from the applicant that three

[4:00:47] Trustee Luckham: months and bring it back in three months probably

[4:00:49] Planner Mayes: best to put it in resolution form so that you know

[4:00:52] Planner Mayes: the LTC resolves to defer application SSTP 2020.4 to July 27th.

[4:01:03] Trustee Luckham: All right.

[4:01:04] Trustee Grove: I so move.

[4:01:08] Trustee Luckham: And Sarah, did you get that?

[4:01:12] Trustee Grove: Of course she did.

[4:01:13] Voice 17: Yes, I've got that.

[4:01:14] Trustee Grove: Thank you.

[4:01:15] Trustee Luckham: Okay.

[4:01:16] Trustee Luckham: So is that seconded, Trustee Patrick?

[4:01:18] Trustee Luckham: Yes.

[4:01:18] Trustee Luckham: Any further discussion?

[4:01:20] Trustee Luckham: All those in favor?

[4:01:22] Trustee Luckham: Okay.

[4:01:23] Trustee Luckham: Okay. Thank you once again, Mia, for presenting to us today and telling your story.

[4:01:29] Trustee Luckham: And wish you luck with your work and getting this reporting to us.

[4:01:34] Voice 14: Excellent. Thank you.

[4:01:36] Trustee Luckham: Thank you.

[4:01:38] Trustee Luckham: Thanks, everyone.

[4:01:39] Trustee Luckham: Okay, so let's go now to Salt Spring Agricultural Land Research 2020.4, Miller at 2101 Fulford Ganges Road, page 190 of your package.

[4:01:52] Trustee Luckham: and it's also Planner Mays more terrific work for us thank you I'll turn it over to you and I'll

[4:02:00] Trustee Luckham: ask also is the applicant in the room I see Dennis Miller there on the list so it must be

[4:02:05] Trustee Luckham: over to you sorry

[4:02:07] Planner Mayes: I get kicked out I hope hopefully that was to allow me to present

[4:02:11] Planner Mayes: okay great all right so this agricultural land reserve non-farm use and subdivision application

[4:02:18] Planner Mayes: application is addressing the proposed creation of three lots, one which is proposed to be in the ALR

[4:02:24] Planner Mayes: and common property access across the ALR, thus requiring a subdivision application and non-farm

[4:02:30] Planner Mayes: use application for the proposed common property access route and placement of fill. So the subject

[4:02:38] Planner Mayes: property is located in South Salt Spring Island in the Fulford Valley. It's 28.2 hectares in area

[4:02:45] Planner Mayes: area and it's split zone agricultural one and rule the subdivision and non-farm use application

[4:02:52] Planner Mayes: will proceed a subdivision application to the ministry of transportation and islands trust

[4:02:57] Planner Mayes: subsequent referral as the proposed common property access route to the agricultural

[4:03:03] Planner Mayes: land reserve requires approval from the ALC or the agricultural land commission

[4:03:07] Planner Mayes: the proposed subdivision would create a proposed strata lot one which is 2.401 hectares and

[4:03:13] Planner Mayes: And proposed to route a lot two, which is going to be 1.65 hectares in the rural zone portion of the lot, as well as an unmeasured hook lot, which will be remainder lot B, split by a proposed common property access route, which will be about 1.5 hectares, which is going to be in the agricultural one zone portion of the property, which is also in the agricultural land reserve.

[4:03:35] Planner Mayes: So the site plan for the property is going to be on the far side and figure 4 shows the approximate farm uses on the subject property and this is an excerpt from the staff report.

[4:03:49] Planner Mayes: The following are some photos. So you can see that driveway that presently exists, which is proposed to become the common property access route.

[4:03:58] Planner Mayes: and it weaves up towards the residential dwelling unit that's currently sited on the property which

[4:04:06] Planner Mayes: is on the rural portion as well as where proposed strata lot two will be there its boundary

[4:04:13] Planner Mayes: the following are some pictures of the farm uses currently occurring on the property there's a

[4:04:17] Planner Mayes: holly orchard some sheep pasture there were some sheep on the property as well as a fence garden

[4:04:23] Planner Mayes: garden, and heritage orchard along with several farm buildings. There's also hay and as well

[4:04:30] Planner Mayes: Fulford Creek is both on the property and on the neighboring side of the property as well as a

[4:04:36] Planner Mayes: sorry 1950s dam which is on the northwest corner of the subject property. So this report explores

[4:04:45] Planner Mayes: various issues and opportunities and that includes subdivision regulations, non-farm use fill, access

[4:04:51] Planner Mayes: routes to the agricultural land reserve to landlock density and agricultural activities on

[4:04:55] Planner Mayes: the subject property. Staff are recommending referral of the application to the Agricultural

[4:05:01] Planner Mayes: Advisory Planning Commission for review and comment in respect to various OCP policies and

[4:05:07] Planner Mayes: objectives which the application may be at variance with and that recommendation is in front of you

[4:05:12] Planner Mayes: and happy to answer any questions.

[4:05:15] Trustee Luckham: Thank you Christine. Does the applicant have any remarks

[4:05:20] Trustee Luckham: with the report or the recommendation that's before us.

[4:05:35] Trustee Luckham: Can't hear you there, Dennis Miller.

[4:05:39] Trustee Luckham: Hello.

[4:05:40] Trustee Luckham: There you go.

[4:05:42] Voice 13: Good, thank you.

[4:05:43] Voice 13: Thank you.

[4:05:45] Voice 13: At this point, if the simple recommendation

[4:05:50] Voice 13: before the trust committee is to refer this

[4:05:54] Voice 13: to your Agriculture Advisory Planning Commission,

[4:05:58] Voice 13: then that's fine.

[4:05:59] Voice 13: but I did want to speak overall to the application. The extent of the non-farm use is

[4:06:06] Voice 13: really limited wholly and solely to the proposed access roadway that would serve the two strata

[4:06:13] Voice 13: lots. This would continue as it has in the past, also serve as a primary on-site roadway access

[4:06:22] Voice 13: for the agricultural use of the ALR lands.

[4:06:27] Voice 13: There's also comment with respect to fill.

[4:06:30] Voice 13: And at this point in time, at least,

[4:06:33] Voice 13: it's my belief that the existing roadway would suffice

[4:06:38] Voice 13: as a proper access roadway to the strata lot,

[4:06:43] Voice 13: therefore negating any additional fill requirements.

[4:06:47] Voice 13: The roadway was originally built

[4:06:49] Voice 13: as a logging road many, many years ago

[4:06:54] Voice 13: and has been improved over the years

[4:06:56] Voice 13: as a part of the farming operation.

[4:07:01] Voice 13: The proposed application, I do not believe,

[4:07:05] Voice 13: proposes any adverse impact

[4:07:07] Voice 13: on the agricultural use of the land.

[4:07:11] Voice 13: No new infrastructure would be required

[4:07:14] Voice 13: as all of the existing infrastructure could be used,

[4:07:17] Voice 13: including both roadways power lines etc and the ALR lands themselves and the farming operation

[4:07:25] Voice 13: would benefit from cost sharing with the proposed strata in terms of maintaining those utilities

[4:07:34] Voice 13: so that's really all I have to say in favor of the application at this point in time

[4:07:39] Trustee Luckham: okay thank you sir so trustees over to you what would you like to do with this application at this

[4:07:47] Trustee Luckham: this time. Laura Patrick.

[4:07:50] Trustee Patrick: I absolutely would like to get the Agricultural Advisory Planning

[4:07:55] Trustee Patrick: Commission's advice.

[4:07:59] Trustee Luckham: All right. So you want to make a motion?

[4:08:01] Trustee Patrick: Happy to. I move that the Salt

[4:08:03] Trustee Patrick: Spring Island Local Trust Committee refer application SSALR 2020.4 to the Agricultural

[4:08:08] Trustee Patrick: Advisory Planning Commission for comment on whether or not the proposed subdivision and

[4:08:12] Trustee Patrick: non-farm use is consistent with Salt Spring Island Local, Salt Spring Island Official Community Plan

[4:08:18] Trustee Patrick: Plan number 434, Policies B4424, B62214, B62215, and B62216, and Objectives B6212 and B6214.

[4:08:39] Trustee Patrick: and before I finish the motion could we not also include the area farm plan as an item of

[4:08:48] Trustee Patrick: advice of whether this is within or is can we not they

[4:08:56] Trustee Luckham: might use that as a reference anyway but

[4:08:59] Trustee Luckham: up to you what you want to include yeah comment yes you can

[4:09:05] Planner Mayes: add in consideration and in consideration

[4:09:08] Planner Mayes: of the area farm plan?

[4:09:10] Trustee Patrick: Yeah, so thank you.

[4:09:12] Trustee Patrick: So I'd just add that is at the end

[4:09:14] Trustee Patrick: and in consideration of the area farm plan.

[4:09:18] Trustee Luckham: Very good, thank you.

[4:09:20] Trustee Luckham: Moved and seconded by Trustee Grove.

[4:09:22] Trustee Luckham: I'm trusting Sarah, you captured that little amendment.

[4:09:26] Trustee Luckham: And if there's no further discussion,

[4:09:28] Trustee Luckham: I'll ask for the vote.

[4:09:29] Trustee Luckham: All those in favor?

[4:09:31] Trustee Luckham: And that carries unanimously, thank you.

[4:09:34] Trustee Luckham: And thank you to the applicant, thank you Planner Mayes.

[4:09:39] Trustee Luckham: so let us move along now Salt Spring development permits 2020.7 Clark and Clark at 10 20 sunset

[4:09:48] Trustee Luckham: drive that's page 205 of our package oh I should just ask we've been at this for

[4:09:58] Trustee Luckham: quite a while here now are you satisfied to continue on or do you want to have a five

[4:10:04] Trustee Luckham: minute recess? Nope. So we're going to continue on. Then in that case, Planner Mays, this file is

[4:10:14] Trustee Luckham: yours also. And I'll turn it over to you and just ask briefly, is the applicant in the room? I can

[4:10:20] Trustee Luckham: go to my list, I guess. Yeah, I see CJ Clark on the line there. So Planner Mays, over to you,

[4:10:32] Trustee Luckham: and then we'll hear from the applicant.

[4:10:35] Planner Mayes: Great. Thank you very much. You're welcome.

[4:10:36] Planner Mayes: All right, so this application was first considered and then deferred by the Local Trust Committee at their November 10, 2020 meeting, where you guys passed the following resolution in regards to the requirement for a report from an engineer certifying that the structures within the 50-meter setback to the natural boundary of the sea are located on non-erodible material.

[4:10:57] Planner Mayes: Since that meeting, the applicant has provided a report from an engineer and as well a notarized statutory declaration from a neighboring property owner to address the non-conforming siting of the deck and stair structure within the 15-meter setback to the natural boundary of the scene.

[4:11:13] Planner Mayes: By all compliance and enforcement, staff have accepted that statutory declaration and as such, the variance permit has been updated to remove this structure.

[4:11:23] Planner Mayes: so in that light the variance permit is seeking to make lawful the citing the existing rock wall

[4:11:31] Planner Mayes: structure to the natural boundary of the sea as well as to make lawful the citing of an existing

[4:11:35] Planner Mayes: septage pit the report explores various issues and opportunities and that includes the engineer's

[4:11:42] Planner Mayes: report as well as the non-confirming deck and stair structure staff are recommending issuance

[4:11:47] Planner Mayes: of the dvp as the requests are not contrary or at variance with the salt spring island official

[4:11:52] Planner Mayes: committee plan policies and objectives and in accordance with the engineers report which forms

[4:11:56] Planner Mayes: part of the proposed permit which deems the shoreline close proximity to the rock wall

[4:12:01] Planner Mayes: on non-erodible material recommendation is in front of you for consideration and happy to answer

[4:12:07] Planner Mayes: any questions thank

[4:12:09] Trustee Luckham: you very much planner maze uh so cj clark there i think i see you on the line

[4:12:14] Trustee Luckham: do you wish to address the ltc with respect to the report and the recommendation oh it's oj clark

[4:12:42] Voice 11: Hello, are people waiting for me? I must have missed something.

[4:12:45] Trustee Luckham: Oh, I see. Okay. I just asked for your comment, if you have any comment with respect

[4:12:51] Trustee Luckham: to the recommendation for the issuance of your permit and the report.

[4:12:57] Voice 11: Well, it seems to me that it's a positive thing. So that's what I would have hoped for,

[4:13:05] Voice 11: given what I kind of know to be the case, I think.

[4:13:09] Voice 11: so okay

[4:13:10] Trustee Luckham: thank you just like to provide the opportunity for the applicant to speak to it

[4:13:13] Trustee Luckham: okay thank you thank you for doing that work uh trustees do you have any questions or would you

[4:13:18] Trustee Luckham: like to make a motion trustee packard i

[4:13:21] Trustee Patrick: just have a question so this is just for the rock wall and

[4:13:26] Trustee Patrick: the septic system not the stairs and the deck down to the sea correct that's

[4:13:31] Planner Mayes: right so a letter

[4:13:32] Planner Mayes: has been or a statutory declaration has been provided to bio-enforcement for those uh particular

[4:13:38] Planner Mayes: structures. Okay.

[4:13:41] Trustee Grove: Okay. So I'll move that the Salt Spring Island Local Trust Committee approve

[4:13:45] Trustee Grove: issuance of development permit SSDVP 2020.7 as presented in appendix number one. Moved and

[4:13:53] Trustee Luckham: seconded. Any further discussion? All those in favor? That carries unanimously. Thank you, sir.

[4:14:02] Trustee Luckham: Thanks, guys. Keep up the good work.

[4:14:06] Trustee Luckham: Thank you.

[4:14:07] Trustee Luckham: Okay, so our next item is Salt Spring Development Variance Permit 2021.3 Smith

[4:14:17] Trustee Luckham: and Wright and Associates, North Secretary Island. Lovely place. Go by my boat all the time.

[4:14:27] Trustee Luckham: Anyway, here we have a report and Planner Mays, looks like you've got all the exciting reports

[4:14:32] Trustee Luckham: reports here today so far I'll turn it over to you and I'll ask if the applicant is in the room

[4:14:40] Trustee Luckham: I'm not sure who that would be I

[4:14:43] Planner Mayes: believe she is I did see her earlier yeah

[4:14:45] Trustee Luckham: Miranda Smith yeah okay

[4:14:47] Trustee Luckham: great so thank you for joining us Miranda I think maybe you've seen the process we'll get the staff

[4:14:52] Trustee Luckham: report and we'll ask you for your comments and go ahead Christina all

[4:14:58] Planner Mayes: right so this development

[4:15:00] Planner Mayes: variance permit application is seeking to vary capital regional district bylaw number 103

[4:15:05] Planner Mayes: which is to permit the siting of a proposed rockway structure to the natural boundary of the

[4:15:09] Planner Mayes: sea and to permit five mooring floats one of those floats having a length of 28.65 meters for group

[4:15:16] Planner Mayes: strata moorage dock all right so the subject common strata property is located on north

[4:15:23] Planner Mayes: secretary island which is an associated island of the salt spring island local trust area

[4:15:27] Planner Mayes: area. It's 51.03 hectares in size and is zoned rule 2 and water A along the foreshore. This

[4:15:38] Planner Mayes: application is the result of a crown tenure application which was referred from the Ministry

[4:15:42] Planner Mayes: of Forest Lands, Natural Resource Operations and Rural Development. The applicant is seeking

[4:15:47] Planner Mayes: variances to permit the installation of a second group strata mortgage dock for the owners of the

[4:15:51] Planner Mayes: 14 strata lots of North Secretary Island. The proposed new dock will provide an additional

[4:15:56] Planner Mayes: docking facilities with enough mooring strips for all sorry slips for all owners of the community to

[4:16:01] Planner Mayes: have access to the group moorage in place of seasonal mooring buoys as well as providing

[4:16:06] Planner Mayes: emergency access and egress to the northern section of the island the proposed dock will

[4:16:11] Planner Mayes: comprise of an elevated walkway ramp floating concrete dock an eight anchor system and will

[4:16:17] Planner Mayes: not extend from the shoreline by any further length than required to accommodate a 1.5 meter

[4:16:22] Planner Mayes: draft. So some of the, oh sorry, some photos. The applicant was very kind to send me these photos

[4:16:30] Planner Mayes: and so this is just a view of the site from both water and from the ground. Some key issues that

[4:16:38] Planner Mayes: were explored in the report was basically the idea of or sorry the concept of the archaeological

[4:16:44] Planner Mayes: sites and potential. So the applicant was provided an archaeological impact assessment that was done

[4:16:52] Planner Mayes: in line with the crown lease application, which helped provide some context to the trustees in

[4:16:59] Planner Mayes: their decision. So statutory notice of the proposed variance was mailed out on April 12th.

[4:17:06] Planner Mayes: Seven pieces of correspondence in support of the application have been received. So in the absence

[4:17:12] Planner Mayes: of an official community plan for North Secretary Island, staff have extracted relative, sorry,

[4:17:18] Planner Mayes: related directive policies from the Islands Trust Policy Statement, as well as the Salt

[4:17:22] Planner Mayes: Spring Island Official Community Plan, which are not guiding policies, but may provide

[4:17:26] Planner Mayes: some context to the local trust community in their deliberations. Development of group

[4:17:30] Planner Mayes: morgues or joint use of private docks are encouraged. The proposed location was chose

[4:17:35] Planner Mayes: to mitigate impact on eel grasses, and the results of the Archaeological Impact Assessment

[4:17:39] Planner Mayes: notes the proposed development will be occurring outside the boundaries of the archaeological

[4:17:43] Planner Mayes: site, DFRV 55. As such, staff are recommending issuance of the development variance permit.

[4:17:52] Planner Mayes: And your recommendation is there and happy to answer any questions.

[4:17:57] Trustee Luckham: Thank you, Planner Mays. So I'll just go to the applicant, Miranda Smith. Do you have any

[4:18:03] Trustee Luckham: remarks with the staff report of the recommendation?

[4:18:07] Voice 9: Yes. Good afternoon, everyone. First,

[4:18:09] Voice 9: I just wanted to thank Planner Mays for her work on this file and for the local, or sorry,

[4:18:13] Voice 9: and thank the Local Trust Committee for your consideration of this application.

[4:18:17] Voice 9: Just a few other things in support of our application. Part of the rationale for

[4:18:21] Voice 9: construction of this second group moorage is primarily due to safety. As Planner Mays

[4:18:26] Voice 9: indicated, there are 14 lots on North Secretary Island and currently only 10 of them have access

[4:18:31] Voice 9: to safe group moorage. The remaining four lots often will deploy seasonal mooring buoys to moor

[4:18:37] Voice 9: their boats which given their aging population can be challenging in terms of safety particularly

[4:18:43] Voice 9: given extreme weather events. So the addition of a second group moorage facility on the north end

[4:18:49] Voice 9: of the island would not only provide that extra moorage but it would also provide some redundancy

[4:18:54] Voice 9: to our existing dock which is aging infrastructure. It's going on 15 years old. For those of you that

[4:19:00] Voice 9: know the shoreline of North Secretariat it's quite exposed and subject to some pretty wild weather

[4:19:04] Voice 9: And we have had infrastructure issues with the current dock, whether it was failure of the anchor chains or of the floats.

[4:19:12] Voice 9: So having a second facility in the event of emergency would be hugely beneficial to the security and safety of the community.

[4:19:19] Voice 9: And in addition, it would be also an emergency access point to residents on the northern side.

[4:19:26] Voice 9: And it would provide ATV access down in the event that someone had to be transported down on a signboard.

[4:19:31] Voice 9: And just one other point, as Planner Mays indicated, there is eelgrass in the area.

[4:19:37] Voice 9: So we did explore several different location options and the location that we chose was actually our second pick.

[4:19:43] Voice 9: The first location, which was shifted slightly to the northwest, did have a continuous bed of eelgrass.

[4:19:49] Voice 9: And while it structurally and logistically would have been a little bit easier for construction,

[4:19:54] Voice 9: construction, we did move our proposed location away from that sensitive habitat and chose

[4:19:59] Voice 9: a location that wouldn't cause any impact to shading to any macroalgae or other sensitive

[4:20:03] Voice 9: habitats. So again, we thank you for your consideration and look forward to hearing

[4:20:09] Voice 9: your decision.

[4:20:11] Trustee Luckham: Okay, thank you, Miranda. So, trustees, over to you. Do you have any questions for staff

[4:20:21] Trustee Luckham: staff or the applicant. Laura Patrick.

[4:20:26] Trustee Patrick: I understand this is just a Crown referral to us, but do we have assurances

[4:20:31] Trustee Patrick: that the Crown did consult First Nations?

[4:20:36] Voice 9: Yes, we did go through the consultation period via the Crown land file. Consultations

[4:20:44] Voice 9: occurred over the summer. We had posted our staking notice last summer and it was open

[4:20:48] Voice 9: for 30 days and all First Nations were consulted at the time.

[4:20:53] Trustee Patrick: I mean I understand they had

[4:20:54] Trustee Patrick: the access to consult were they meaningfully consulted

[4:20:58] Trustee Patrick: rather than just the 30-day period did were they able to respond in that period?

[4:21:04] Trustee Patrick: We

[4:21:04] Voice 9: as far as I know there were no responses from the First Nations within that 30-day period

[4:21:09] Voice 9: one of the local First Nations has reached out recently to Gillian Harrison our assigned

[4:21:14] Voice 9: first or lands officer to the file with some concerns on the government process but as far

[4:21:20] Voice 9: as we understand they weren't concerns with respect to the actual project unfortunately we

[4:21:25] Voice 9: have reached out to Gillian for further information on the specific concerns and her response indicated

[4:21:31] Voice 9: that it wasn't to do with the project it was to do with the government referral process and she

[4:21:36] Voice 9: wasn't able to provide us any information at the time yeah

[4:21:39] Trustee Patrick: so that would be my question Mr. chair

[4:21:42] Trustee Patrick: is just the the government referral process was it meaningful and does it meet the test of our

[4:21:48] Trustee Patrick: our reconciliation declaration that we have.

[4:21:52] Trustee Patrick: My second question would be,

[4:21:56] Trustee Patrick: what prevents the other lots from building docks?

[4:22:00] Trustee Patrick: Is there an agreement that they will not

[4:22:02] Trustee Patrick: and that this is the only access point

[4:22:04] Trustee Patrick: or could another person come along

[4:22:07] Trustee Patrick: and want to put a dock in?

[4:22:09] Voice 9: Based on the foreshore characteristics,

[4:22:11] Voice 9: the foreshore front in the other lots is quite shallow

[4:22:15] Voice 9: and there is a lot of eelgrass fronting those lots.

[4:22:18] Voice 9: there's a lot of sensitive habitat. So I think environmentally it wouldn't be preferable to have

[4:22:24] Voice 9: individual docks situated along the foreshore and group moorage is preferred for that reason.

[4:22:29] Trustee Patrick: No, I understand. I mean, I'm agreeable to the group mortgage, but is there any way of

[4:22:36] Trustee Patrick: foregoing the rights to put in additional docks or protecting against additional docks going in?

[4:22:43] Trustee Patrick: I

[4:22:44] Voice 9: would so I guess perhaps a commitment from the residents that no other docks would go in

[4:22:49] Voice 9: if the group mortgage went ahead that kind of just

[4:22:54] Trustee Patrick: I'll look to staff is there something we

[4:22:56] Trustee Patrick: could do in the permit or I mean

[4:22:59] Planner Mayes: there's there's the opportunity for rezoning the shoreline in the

[4:23:03] Planner Mayes: front which wouldn't permit docks perhaps Stefan's regional planning manager Cermak

[4:23:13] Voice 6: Hello. I'm not on mute. That's good. So sure. I mean, it's a referral process. So

[4:23:22] Voice 6: your response to the Crown would essentially say something. The only tool really available to you,

[4:23:29] Voice 6: I would not recommend a rezoning, that'd be cumbersome at best, would be a covenant.

[4:23:34] Voice 6: And then the property owners enter into an agreement with the LTC saying,

[4:23:39] Voice 6: saying we won't develop any more docks so covenant's the only tool but it that is a cost

[4:23:46] Voice 6: not super costly but you know we would then have to enter a cost recovery agreement with uh miss

[4:23:51] Voice 6: smith and her um and the other owners and i don't know how much that would cost generally it's just

[4:23:58] Voice 6: starting with the lawyers it's fifteen hundred dollars to say hi so so there you go well i just

[4:24:05] Trustee Patrick: thought as if we're approving a larger dock than normal it's sort of a an exchange for that

[4:24:09] Trustee Patrick: approval that there be no further docs yeah

[4:24:16] Voice 9: i can speak on behalf of the group that there

[4:24:19] Voice 9: will with the current residents no plans to to develop any further docs but of course we respect

[4:24:25] Voice 9: that having that in writing or some some kind of uh captured is is appropriate and a reasonable

[4:24:30] Voice 9: course of action so

[4:24:33] Trustee Luckham: is that within the ability of the development variance permit to request a

[4:24:38] Trustee Luckham: covenant yes yes um so i guess whether or not there's a letter of commitment as opposed to a

[4:24:49] Trustee Luckham: covenant um is there any suggestions about what avenue what avenues exist for the applicant to

[4:24:56] Trustee Luckham: achieve that is the covenant the only option stefan or christine or is there other options

[4:25:08] Trustee Luckham: in terms of a letter of commitment or something don't

[4:25:14] Planner Mayes: think stefan any thoughts those were the

[4:25:18] Planner Mayes: the two i thought rezonings and and then you said covenant i'm

[4:25:21] Voice 6: trying not to step on your toes

[4:25:23] Voice 6: christine yeah so yeah

[4:25:25] Voice 6: those are i agree with the planner maze that the only two options

[4:25:28] Voice 6: really evident anyways and kind of caught me off guard is that it's either a rezoning application

[4:25:33] Voice 6: which takes it away via the zoning mechanism or a much simpler mechanism is the covenant

[4:25:39] Voice 6: those are the only two options so therefore i and if you're going to go that route um i would make

[4:25:45] Voice 6: that clear new resolution i'd also ask you to uh endorse staff entering into a cost recovery

[4:25:50] Voice 6: agreement at this stage makes my job a lot faster that i can i can work more swiftly with the

[4:25:55] Voice 6: applicants and otherwise i'll be coming back and i need that resolution from the ltc in order to do

[4:25:59] Voice 6: so so if that's your chosen path or if

[4:26:02] Voice 6: you don't know yet well we'll come back another time and i

[4:26:06] Planner Mayes: guess that would just be applied oh sorry just applied to the lots not the strata common property

[4:26:16] Voice 6: yeah that's a good point it would go over all the um all the lots that's a great point

[4:26:20] Voice 6: so then we'd have to get agreement from all the property owners oh smelling cumbersome

[4:26:27] Voice 6: believe

[4:26:28] Planner Mayes: that there

[4:26:29] Planner Mayes: might already be some existing docks well

[4:26:32] Trustee Luckham: there is an existing dock there and um

[4:26:35] Trustee Luckham: i actually reflect on the we had a conversation like this on keats island and i think it took 20

[4:26:41] Trustee Luckham: years for them to get everybody to agree just because some people are away and not accessible

[4:26:45] Trustee Luckham: and not that they disagreed at all, but it just took a long time to get all those letters in.

[4:26:50] Trustee Luckham: I'll just, from my own experience in this area, you know, they do have a similar sized dock further

[4:26:58] Trustee Luckham: south of that, it might be a bit smaller actually, that has been there for 15 plus years, I think

[4:27:03] Trustee Luckham: Miranda has just suggested, and indeed has been in continuous use all this time. I remember

[4:27:09] Trustee Luckham: a conversation in passing I think about the dock being too small and it's quite often filled up

[4:27:16] Trustee Luckham: and I think that's the reason for having an additional dock here at this time

[4:27:20] Trustee Luckham: and so they have actually self-managed that very well all these years but of course new owners

[4:27:26] Trustee Luckham: bring new ideas and that that's why it is that we have zoning and and covenants in order to give

[4:27:32] Trustee Luckham: some permanency to that so I guess if I was inclined if the applicant is prepared to enter

[4:27:42] Trustee Luckham: into a covenant and cover all those associated costs that would be the ideal situation for us

[4:27:49] Trustee Luckham: but I certainly would also want to respect that you know they'll start it'll start to add up

[4:27:54] Trustee Luckham: pretty quick in terms of the costs associated with that.

[4:27:59] Voice 9: Yeah I'm not familiar with the covenant

[4:28:01] Voice 9: process i'm just wondering if it's possible to provide a ballpark cost estimate of what that

[4:28:06] Voice 9: would cost the owners i'd

[4:28:12] Voice 6: be happy to sort of have that quick discussion the um so for stat for us

[4:28:16] Voice 6: i don't know what your costs would be but for us we have a sort of a um a template covenant

[4:28:23] Voice 6: and then we would just fill it up with the the conditions that are being requested and

[4:28:30] Voice 6: And we would go back and forth between ourselves and yourselves.

[4:28:35] Voice 6: And I assume you would have a legal review of a covenant.

[4:28:39] Voice 6: And correct, it's a strata council.

[4:28:42] Voice 6: So I assume you can go to strata council with the majority to get this to happen.

[4:28:47] Voice 6: So I don't know what your legal fees would be.

[4:28:49] Voice 6: But as I said, generally, this is a straightforward kind of covenant.

[4:28:54] Voice 6: And I can't imagine it'd be more than $1,500 if they're being grumpy with us,

[4:28:59] Voice 6: then maybe a little bit more but um it like i said it's just really because we have a standard

[4:29:05] Voice 6: template it's reviewing the fine details a few paragraphs so and then it's uh there's no staff

[4:29:10] Voice 6: time associated with that so that's that's the capital cost and then then we just have to wait

[4:29:15] Voice 6: for us to come back to the ltc and present it to them and the ltc then authorize the signature of

[4:29:20] Voice 6: it and that's okay and

[4:29:23] Voice 9: just to clarify would that be fifteen hundred dollars per lot that would

[4:29:26] Voice 9: require the covenant no

[4:29:28] Voice 6: or total it is just the one-time cost presumably it's one time now i don't

[4:29:34] Voice 6: know how this will go maybe you guys want to go back and forth and back and forth and you know

[4:29:37] Voice 6: every time you call a lawyer it's you know it's it's a lot of money so the um so yeah we i'm

[4:29:43] Voice 6: assuming that it's a one-time cost that staff present an agreed upon draft between the applicant

[4:29:49] Voice 6: ourselves to the lawyers they go through it with the red pen and say tweak this word tweak that

[4:29:54] Voice 6: work and that's it. So I know that's generally, that's the low end cost that we have for simple

[4:29:58] Voice 6: review of companies.

[4:30:00] Voice 9: Okay, that's helpful. Thank you. And one other question, if I may, in terms of timing, we are

[4:30:04] Voice 9: hoping, ideally, if everything were to move forward, there is a fisheries construction

[4:30:08] Voice 9: window of least risk this summer opening up. And obviously, we want to construct when it's,

[4:30:14] Voice 9: you know, we can mitigate best for fish and fish habitat, timing to push a covenant through

[4:30:20] Voice 9: what would be a kind of a very, very broad range of dates that could be possible. I know that's a

[4:30:26] Voice 9: a loaded question well

[4:30:30] Voice 6: that's kind of between planner maze and ourselves and about assigning

[4:30:34] Voice 6: resources the uh i think drafting the covenant is a relatively quick exercise but of course if you

[4:30:40] Voice 6: were listening earlier we're at unprecedented times of uh application processing and planner

[4:30:46] Voice 6: maze is uh the epicenter of that so uh you know thank you planner maze so um so getting back i

[4:30:53] Voice 6: would have to ask christine to sort of assess how much time she thinks she would need and then of

[4:30:58] Voice 6: Of course, we have to get it to the lawyers after communication with yourself.

[4:31:01] Voice 6: And they generally pretty quick.

[4:31:03] Voice 6: I don't know how they do it.

[4:31:04] Voice 6: They just work from, you know, all day.

[4:31:06] Voice 6: They're not bureaucrats, I guess.

[4:31:08] Voice 6: So, yeah, I'm guessing they would need about two weeks.

[4:31:12] Voice 6: And then we have to get it on the agenda.

[4:31:14] Voice 6: And the agenda is created about 10 days ahead of time.

[4:31:16] Voice 6: So I'm guessing we could be back to the LTC if things go quickly in June.

[4:31:22] Voice 9: Okay.

[4:31:22] Voice 9: That's helpful.

[4:31:23] Voice 9: Thank you.

[4:31:24] Voice 6: So,

[4:31:24] Trustee Luckham: Stefan, could I ask,

[4:31:26] Trustee Luckham: could we issue this permit today subject to the receipt of a covenant and that might help the

[4:31:33] Trustee Luckham: applicant advance their work?

[4:31:38] Voice 6: You could but then you would lose your leverage to get the covenant

[4:31:43] Voice 6: if I may be so blunt.

[4:31:44] Trustee Luckham: Oh I see okay. I suspect that wouldn't be a problem but I understand

[4:31:48] Trustee Luckham: what you're saying yeah. Fair enough. One other question I have actually and you know it's

[4:31:54] Trustee Luckham: interesting these are there's no OCP there's not really any plan a broader plan associated with

[4:31:59] Trustee Luckham: that island and so there's very little leverage that we have with respect to anything and one

[4:32:05] Trustee Luckham: of the things that comes to my mind of being conscious of the marine environment is the

[4:32:09] Trustee Luckham: requirement for a spill kit in proximity to the docks to both of the docks

[4:32:14] Trustee Luckham: in fact I think there

[4:32:15] Trustee Luckham: might be one on the other I'm not I don't recall it's been a while since I went by there but is

[4:32:20] Trustee Luckham: Is that something that could be a requirement

[4:32:22] Trustee Luckham: associated with the permit or the covenant?

[4:32:28] Voice 6: Sorry, I assume that's for the planner, yes.

[4:32:33] Trustee Luckham: Okay, so trustees, what do you want to do here?

[4:32:38] Trustee Luckham: It sounds like Miranda is keen to get the dock in

[4:32:41] Trustee Luckham: and so how can we facilitate that

[4:32:43] Trustee Luckham: in the best way for everybody?

[4:32:46] Trustee Patrick: Yeah, I would prefer to attempt to get the covenant.

[4:32:50] Trustee Patrick: This is our chance to protect these islands.

[4:32:53] Trustee Patrick: it sounds like the owners do care deeply but we're talking about this is an opportunity we

[4:32:57] Trustee Patrick: don't want to uh forego um what can i look to staff for advice on what's the wording what is

[4:33:03] Trustee Patrick: this covenant called um covenant to limit further docks or what's the what's the term

[4:33:12] Planner Mayes: yeah covenant to prohibit uh the construction of docks within you know a very like on any

[4:33:21] Planner Mayes: residential lots something of that nature that'll should give us the guidance to go forward sorry

[4:33:27] Planner Mayes: Sarah did you catch that hi

[4:33:35] Voice 17: thank you I've got that you would request the applicant to

[4:33:42] Voice 17: provide a covenant to prohibit the

[4:33:45] Voice 17: construction of docks on is it sorry

[4:33:51] Planner Mayes: did you want to share

[4:33:52] Planner Mayes: your screen sarah okay we

[4:33:57] Trustee Grove: should presumably say additional docs

[4:33:59] Voice 18: additional

[4:34:13] Trustee Luckham: docs is

[4:34:20] Voice 17: it request staff

[4:34:21] Voice 17: or yes staff

[4:34:23] Planner Mayes: will draft it but then the wording for the cost recovery agreement i think i'm gonna

[4:34:29] Planner Mayes: have to defer to stephan on that one uh and then on the residential lots and

[4:34:55] Voice 17: here would you like

[4:34:56] Voice 17: this included stefan let's

[4:35:01] Planner Mayes: see oh you're first

[4:35:04] Voice 6: may i say that that the salt spring island local

[4:35:07] Voice 6: trust committee requests staff to draft a restrictive use covenant that's what it's

[4:35:13] Voice 6: called in legislation to prohibit the construction of dogs and residential lots and indoor stuff oh

[4:35:22] Voice 6: no that's can we separate this cost recovery agreement into a separate motion just to um

[4:35:27] Voice 6: to separate two different ideas, thank you.

[4:35:31] Voice 6: I think the other question that I heard

[4:35:33] Voice 6: was the Chair Lockem asking something

[4:35:35] Voice 6: about a spill containment, where are my notes?

[4:35:37] Trustee Luckham: Yeah, the provision of a spill kit on site.

[4:35:45] Trustee Luckham: Would

[4:35:53] Trustee Patrick: that not be an amendment to the DVP?

[4:36:02] Voice 6: It could be either or, it could be in the DVP or Covenant.

[4:36:05] Voice 6: I recommend the Covenant, it's much stronger tool.

[4:36:07] Trustee Luckham: Okay.

[4:36:08] Trustee Luckham: is

[4:36:22] Voice 17: that the right wording for that provision for a spill containment kit I

[4:36:29] Trustee Luckham: think that that is

[4:36:30] Trustee Luckham: sufficient for under normally understood nomenclature yeah you might

[4:36:46] Trustee Luckham: say you might

[4:36:47] Trustee Luckham: actually say a suitable marine spill containment kit okay um everybody satisfied with that motion

[4:37:01] Trustee Luckham: trustee Patrick yeah

[4:37:02] Trustee Patrick: I'll make that motion all

[4:37:04] Trustee Luckham: right so move to have secondary trustee Grove

[4:37:09] Trustee Luckham: Yes. So I'm going to second that motion because I'm not seeing Trustee Grove. So he's got it. So

[4:37:17] Trustee Luckham: that's seconded by Trustee Grove. Any further discussion? I'll call for the vote. All those

[4:37:22] Trustee Luckham: in favor? Okay. Thank you. And now the-

[4:37:28] Trustee Patrick: Chair, welcome. Sorry. I have too many words here. I

[4:37:42] Trustee Patrick: to well, I guess, okay, let's do the cost recovery

[4:37:44] Trustee Patrick: then my thought will come into play.

[4:37:46] Trustee Patrick: Okay.

[4:37:48] Trustee Patrick: I'll move that the Salt Spring Island Local Trust Committee

[4:37:51] Trustee Patrick: endorse staff to enter into a cost recovery agreement

[4:37:53] Trustee Patrick: with the applicant.

[4:37:55] Trustee Luckham: Right, so that's moved and seconded

[4:37:58] Trustee Luckham: by Trustee Patrick, Trustee Grove.

[4:38:01] Trustee Luckham: Is there any discussion?

[4:38:03] Trustee Luckham: So I'll call for the vote, all those in favor?

[4:38:06] Trustee Patrick: Just a second, I think Peter Grove was trying to speak

[4:38:09] Trustee Patrick: and he-

[4:38:09] Trustee Grove: I was, thank you.

[4:38:11] Trustee Grove: I mean, I just don't think that's the right word,

[4:38:12] Trustee Grove: use of the word endorse but i can live with it

[4:38:18] Trustee Luckham: stefan sermac is that a good word it

[4:38:21] Voice 6: is the word

[4:38:22] Trustee Luckham: okay excellent so then uh moved and seconded i'll call for the vote all those in favor

[4:38:28] Trustee Luckham: that carries thank you what is your uh final thought here um

[4:38:33] Trustee Patrick: now that we do have a bit of

[4:38:35] Trustee Patrick: a delay could we ask staff or to um find out about uh any the objection or the whatever's

[4:38:43] Trustee Patrick: been raised by the first nations regarding this crown referral process i

[4:38:52] Planner Mayes: can definitely try but

[4:38:53] Planner Mayes: it's possible that um it might not be available to bring to a public meeting so just just that

[4:39:03] Trustee Patrick: note

[4:39:03] Trustee Luckham: confidential yeah no

[4:39:05] Trustee Patrick: it could be but i mean but it would be nice to know that you know if there

[4:39:08] Trustee Patrick: is um if there have been issues raised by first nations what they are and yeah

[4:39:16] Planner Mayes: i i can definitely

[4:39:18] Planner Mayes: um speak to flynn flynn row and see whether or not they can provide any uh clarification

[4:39:26] Planner Mayes: which i can see if that can be shared in a staff report i'll have that discussion do

[4:39:32] Trustee Patrick: we need a

[4:39:33] Trustee Patrick: resolution or can that just be yeah i'm saying yes so we need to request staff to uh uh inquire

[4:39:45] Trustee Patrick: about first nation

[4:39:46] Trustee Patrick: inquire about first nation um any first nation concerns with the referral

[4:39:53] Trustee Patrick: process crown referral process or this crown referral process maybe that's be specific

[4:40:03] Trustee Patrick: i'm sure they have issues with crown referral processes okay

[4:40:10] Trustee Luckham: so that's moved do i have a

[4:40:12] Trustee Luckham: seconder for that trustee grove thank you um any further discussion all those in favor

[4:40:18] Trustee Luckham: that carries so thank you thank

[4:40:21] Voice 18: you very much

[4:40:22] Trustee Luckham: miranda for uh being um uh being uh willing to

[4:40:27] Trustee Luckham: enter into a covenant there for your community it's a that's a really positive move and um

[4:40:32] Trustee Luckham: certainly um is a good thing to do so thank you for that thank you all

[4:40:37] Trustee Luckham: right let's move on um and

[4:40:40] Trustee Luckham: anybody want a break at any point in time you just let me know and we'll take a five minute recess

[4:40:44] Trustee Luckham: in the meantime not seeing any indication of that i'm going to go to

[4:40:49] Trustee Luckham: Salt Spring Development Permit 2021.4 Welsh at 150 Drake Road and that is on page 239 of our report

[4:41:00] Trustee Luckham: and um oops okay and uh this one here also is uh a planter maze so uh uh development variance

[4:41:15] Trustee Luckham: permit to vary the setback eaves projecting into the setback for proposed accessory building

[4:41:21] Trustee Luckham: This is a complex one. Go ahead. I'm assuming the applicant is in the room with us today?

[4:41:27] Planner Mayes: The applicant and owner are both in the room.

[4:41:30] Trustee Luckham: Okay, perfect then. So over to you, Planner Mays.

[4:41:34] Planner Mayes: Thank you very much. All right. So this development variance permit application is seeking to vary the Salt Spring Island land use bylaw number 355 to permit the siting of a garage to replace an unlawfully built-in sited garage which was destroyed by a fire in 2020.

[4:41:51] Planner Mayes: to the front lot line and interior side lot lines. So the subject property is located in

[4:41:56] Planner Mayes: central Salt Spring Island adjacent to Mowatts Park on Drake Road. It's 0.09 hectares and that's for

[4:42:04] Planner Mayes: the strata lot, both strata lots and their zoned residential six and the garage that's considered

[4:42:12] Planner Mayes: in this application is proposed to be constructed for the limited common property of strata lot two.

[4:42:16] Planner Mayes: all

[4:42:19] Voice 26: right there

[4:42:19] Planner Mayes: you go so that's the site plan showing that the applicant is seeking a variance

[4:42:24] Planner Mayes: to rebuild the garage that burned down in a fire they proposed to rebuild it on the existing or

[4:42:31] Planner Mayes: sorry the remaining foundations with the same sighting and size as the previous garage the

[4:42:35] Planner Mayes: garage destroyed was the garage was built without the required permissions from the ministry of

[4:42:40] Planner Mayes: transportation infrastructure capital regional district building inspection office or the

[4:42:45] Planner Mayes: Islands Trust. The siting of the original garage in combination with the fence along the front

[4:42:49] Planner Mayes: lot line forces regular and deliberate use of the highway right of way for parking for uses

[4:42:55] Planner Mayes: for the subject property. So this is the front of the subject property on the top and as well

[4:43:04] Planner Mayes: the rear of the subject property on the bottom and that is the location of the previous garage

[4:43:11] Planner Mayes: as well as a lean-to and travel trailer which is actually located on the adjoining parkland property

[4:43:18] Planner Mayes: and another image of that as well. So the report explores various issues and opportunities

[4:43:26] Planner Mayes: including the history of the former accessory building as well as use for patient of public

[4:43:30] Planner Mayes: space. Statutory notice of the proposed variance was mailed on April 12th and two pieces of

[4:43:37] Planner Mayes: correspondence in opposition to the application or received in respect to the variance permit

[4:43:42] Planner Mayes: staff are recommending proceeding no further until the owner resolves numerous issues including the

[4:43:48] Planner Mayes: significant encouragement onto adjacent parkland which is moat parks and also demonstrating that

[4:43:53] Planner Mayes: all required parking is accommodated on the subject property and so that recommendation

[4:43:58] Planner Mayes: is there for your consideration and yet again happy to answer any questions

[4:44:05] Trustee Luckham: All right. Thank you, Planner Mayes. So we'll just go to the applicant and the owner here for any remarks on the recommendation before us in the report.

[4:44:17] Trustee Luckham: I'm just getting a lot of static for some reason. Oh, there we go.

[4:44:30] Trustee Luckham: Oh,

[4:44:30] Voice 12: hello. Can you hear me?

[4:44:31] Trustee Luckham: I can, yes.

[4:44:34] Voice 12: Okay. Sorry about that. I'm in my vehicle. So thank you for taking the time to hear me today.

[4:44:42] Voice 12: I just wanted to talk about the variance permit that I have applied.

[4:44:48] Voice 12: I purchased the property four years ago, and when I purchased the property, the garage was already existing.

[4:44:57] Voice 12: And at the time of all of my documents, I noticed that there was a variance permit already granted on the property prior.

[4:45:07] Voice 12: It didn't specify what the variance permit referenced, so I believed at the time that

[4:45:14] Voice 12: it was referencing the garage.

[4:45:17] Voice 12: So what I'm seeking is just to rebuild the garage.

[4:45:33] Trustee Luckham: Okay, thank you.

[4:45:36] Trustee Luckham: If you don't have any other remarks, then we'll go to the trustees and they may have

[4:45:40] Trustee Luckham: some questions for you.

[4:45:44] Trustee Luckham: Trustee Patrick and Trustee Grove, what are your thoughts here?

[4:45:48] Trustee Luckham: We're suggesting we need more information.

[4:45:50] Trustee Luckham: um

[4:45:53] Trustee Grove: i i don't but i think the recommendations make a lot of sense okay trustee well

[4:46:00] Trustee Patrick: i'm not

[4:46:01] Trustee Patrick: i mean i'm i i agree that drake drake road is very problematic um already we've got numerous

[4:46:13] Trustee Patrick: complaints and concerns raised with with drake road and um and i just think you know approving

[4:46:22] Trustee Patrick: a building that requires parking out on the public right-of-way just uh just doesn't it just does not

[4:46:27] Trustee Patrick: make sense to me whatsoever um so I I don't know if you know for me just asking them to to do more

[4:46:35] Trustee Patrick: work on something that we shouldn't approve is uh not wise I'd be apt to just uh deny it

[4:46:41] Trustee Patrick: very

[4:46:45] Trustee Luckham: good uh trustee Patrick yeah certainly I sort of interpreted that differently and that

[4:46:53] Trustee Luckham: I assume that what we were looking for, because I think it says that in the report, that we're

[4:46:57] Trustee Luckham: looking for a solution for all on-property parking.

[4:47:02] Trustee Luckham: And so presumably, if the garage is built, something needs to be done with the necessity

[4:47:09] Trustee Luckham: for additional parking that precludes it being parked on the road allowance, unless Ministry

[4:47:15] Trustee Luckham: of Highways gives them the authority to do that.

[4:47:20] Trustee Luckham: So, yeah.

[4:47:22] Trustee Luckham: Yeah, so maybe go to Planner Mays and ask her for clarity on that point.

[4:47:27] Trustee Luckham: Sure.

[4:47:28] Planner Mayes: So the Ministry of Transportation and Infrastructure has given a permit for the siting of the garage.

[4:47:37] Planner Mayes: And so that's one step sort of provincial process.

[4:47:42] Planner Mayes: What we're seeking is compliance with the parking regulations under our land use bylaw.

[4:47:47] Planner Mayes: all um so in that case uh you know a garage is one generally considered one parking space um but

[4:47:56] Planner Mayes: the subject property as um gone through with uh with part seven requires at least four spaces in

[4:48:04] Planner Mayes: total um so there is you know yard in the front whether or not those parking spaces can be

[4:48:10] Planner Mayes: moved there um that's sort of what we're asking for in terms of that recommendation is a site

[4:48:16] Planner Mayes: plan from a BC land surveyor or landscape architect to demonstrate that that's possible

[4:48:20] Planner Mayes: and then we'd need to see compliance with that certainly the variance as is one of those

[4:48:27] Planner Mayes: subsections is part of our home-based businesses it would be difficult for the applicant to achieve

[4:48:33] Planner Mayes: the parking requirements for home-based businesses and that vegetation requirement so you know it's

[4:48:40] Planner Mayes: i guess if the ltc is wishing to go that route it's an opportunity to include that in the variance

[4:48:46] Planner Mayes: application as well at a later time okay

[4:48:51] Trustee Luckham: um anything else trustees i have one more question

[4:48:58] Trustee Luckham: so um on the photographs there uh planner maze um on page 249 that show the incursion into

[4:49:07] Trustee Luckham: to Mowat Park there, the aerial views showing the property lines make me think that the line

[4:49:19] Trustee Luckham: that runs along the outside edge of the garage where the tool shed is, is actually where the

[4:49:25] Trustee Luckham: property line is. And so the center photograph in the middle, the long one where you're standing

[4:49:31] Trustee Luckham: back looking at the end of the garage and the tool shed that i'm inclined to think that that

[4:49:37] Trustee Luckham: property line goes off to the left hand side and clearly that tool shed in the trailer is on the

[4:49:44] Trustee Luckham: adjacent property as opposed to what might look like with those shrubberies on the right hand side

[4:49:49] Trustee Luckham: that the property line is all the way over there can you help me with that yeah that's certainly

[4:49:57] Voice 12: oh sorry go ahead sorry yeah thank you yes

[4:50:02] Planner Mayes: so so at the site uh visit um heather and i sort of

[4:50:07] Planner Mayes: discussed this when we were looking at the site plan and what the ask was for um the interior

[4:50:14] Planner Mayes: side lot line setback that's sort of when that realization set in that indeed that lean-to shed

[4:50:20] Planner Mayes: and that trailer is actually potentially located on park property and so we've we've actually had

[4:50:27] Planner Mayes: some discussion with parks um internally with staff uh regarding that and their their ask is

[4:50:35] Planner Mayes: to to make sure that that fence line um that there is that bc land surveyor site plan which is

[4:50:41] Planner Mayes: the second portion of that recommendation to address that issue okay

[4:50:47] Trustee Luckham: uh trustees what would

[4:50:51] Trustee Luckham: you like to do it

[4:50:57] Trustee Grove: seems to it seems to me um our questions will be answered uh when we have these

[4:51:02] Trustee Grove: site plans so I'm happy to proceed with this recommendation.

[4:51:08] Trustee Luckham: Okay I see Greg Walsh as

[4:51:10] Trustee Luckham: a user owner or the resident on the property you have a question?

[4:51:15] Voice 3: No I guess I'm officially

[4:51:18] Voice 3: the applicant I was hired by the insurance company to do construction drawings and apply

[4:51:25] Voice 3: for a permit so the garage could be rebuilt as it was before same size same shape same quality

[4:51:31] Voice 3: that kind of thing uh i did want to address a couple of things if you will indulge me

[4:51:38] Voice 3: and i've worked with planner maze going back and forth and uh found her to be very helpful

[4:51:43] Voice 3: of all the staff um there was something in the early part of the preamble that said the garage

[4:51:52] Voice 3: was illegally constructed and i would dispute that i did not see the garage before it burned

[4:51:59] Voice 3: and down but I've seen photographs and the style of the the windows for example lots of wood

[4:52:05] Voice 3: mullions and single pane glass make me think that the garage was built along with the house and if

[4:52:11] Voice 3: you go to the BC assessment website the house is shown to have been built in 1955 which predates

[4:52:17] Voice 3: the CRD the Islands Trust and so on so I think this house or the house and garage have been

[4:52:23] Voice 3: grandfathered in there since since the 50s uh there was

[4:52:27] Voice 3: another interpretation i if you'll

[4:52:29] Voice 3: allow me want to just back up to uh somebody said that this garage would require parking in the

[4:52:36] Voice 3: right of way well no you have to go along the road and turn into the garage open the door and

[4:52:42] Voice 3: you're in the garage so it doesn't really require parking in the right of way um i'm not sure if

[4:52:48] Voice 3: if it's really fair to the owner, Ms. Fox,

[4:52:51] Voice 3: to hold up her having a garage

[4:52:55] Voice 3: on the basis of a trailer and a shed.

[4:52:57] Voice 3: The trailer can be moved.

[4:52:59] Voice 3: That lean-to that was attached to the garage

[4:53:01] Voice 3: can be taken down if it's,

[4:53:03] Voice 3: and it's not legal because it's not a fence,

[4:53:06] Voice 3: but it can come down easily.

[4:53:09] Voice 3: And I'm not sure the relevance of the on-street parking.

[4:53:14] Voice 3: I'm sure the bylaw says that

[4:53:16] Voice 3: that there must be off-street parking.

[4:53:20] Voice 3: But I was there.

[4:53:21] Voice 3: You know, I parked on the side of the road,

[4:53:24] Voice 3: the non-paved, the non-traveled part.

[4:53:26] Voice 3: I did not see any sign that says no parking in this area.

[4:53:30] Voice 3: And I don't think it's particularly relevant

[4:53:32] Voice 3: to the reconstruction of a garage

[4:53:35] Voice 3: exactly where it was for decades.

[4:53:38] Voice 3: If you want to tell the homeowner

[4:53:42] Voice 3: that she's got to do something about parking off-site,

[4:53:45] Voice 3: I think it's a separate issue.

[4:53:47] Voice 3: okay thanks very much well

[4:53:49] Trustee Luckham: thank you sir um i would just comment uh the aerial photographs

[4:53:54] Trustee Luckham: that go back a very short period of time indicate that there was no garage there but perhaps

[4:54:01] Trustee Luckham: we're mistaken about that so we would also want to see evidence of a building permit

[4:54:06] Trustee Luckham: which i don't believe we've been able to secure

[4:54:08] Trustee Luckham: here

[4:54:08] Voice 3: uh

[4:54:09] Trustee Luckham: that would be required allow

[4:54:14] Voice 3: me i i i did the drawings i applied for a building permit with

[4:54:18] Voice 3: the crd they said that the island's trust has to approve it first and then it had to go to the

[4:54:22] Voice 3: ministry of transportation so the permit has been applied for no

[4:54:27] Trustee Luckham: i'm talking about the original

[4:54:28] Trustee Luckham: constructions which we've said is illegal and you've contested that that was legal um it hasn't

[4:54:33] Voice 3: well i'm saying that the the building this was built before any records were kept that before

[4:54:38] Voice 3: before the CRD and the Idlers Trust existed,

[4:54:40] Voice 3: it's my belief that the garage existed,

[4:54:42] Voice 3: so you won't have any record of it, of course.

[4:54:45] Voice 3: There are probably lots

[4:54:46] Voice 3: of houses on Salt Spring

[4:54:47] Voice 3: where you have no building permit

[4:54:48] Voice 3: because they're built before records were kept like that.

[4:54:51] Trustee Luckham: Okay, I'm not gonna debate it further,

[4:54:53] Trustee Luckham: but the aerial photographs are indicative of the status.

[4:54:57] Trustee Luckham: Trustees, what would you like to do with this?

[4:54:59] Trustee Patrick: Well, I just wanna correct that,

[4:55:01] Trustee Patrick: yes, the house was built in 1950,

[4:55:03] Trustee Patrick: but it was moved onto the site in 2009.

[4:55:06] Trustee Patrick: 2009 it would have mowed down the garage if that garage had existed there before 2009 to be slipped

[4:55:13] Trustee Patrick: into the property so it was moved into this property at 2009 is my understanding am I correct

[4:55:18] Trustee Patrick: Christine Mays?

[4:55:21] Planner Mayes: Yeah so so certainly there's there's quite a substantive section on the history

[4:55:25] Planner Mayes: of the former accessory building so I had a pretty long discussion with the Capital Regional District

[4:55:31] Planner Mayes: building inspection office they have no records indicating that garage being on the property prior

[4:55:38] Planner Mayes: to 2009 and they reference that strata plan which shows the garage um we have a development variance

[4:55:47] Planner Mayes: permit from 2009 which indicated that the original house there was inclusive of of a

[4:55:54] Planner Mayes: an attached garage and now is is a singular garage in that portion there is is now forms part of the

[4:56:03] Planner Mayes: house that history of what sort of occurred after the fact you know is a bit of a mystery but site

[4:56:10] Planner Mayes: plans for that property dating back to when there was just a singular house indicate that there

[4:56:17] Planner Mayes: wasn't a garage there and that that is all we can go on record wise.

[4:56:24] Trustee Luckham: Okay trustees what would you

[4:56:26] Trustee Luckham: like to do?

[4:56:29] Trustee Grove: Well I still think the recommendation is the way to go because I think that'll answer a

[4:56:33] Trustee Grove: lot of questions.

[4:56:34] Trustee Luckham: Right so let's get a motion.

[4:56:37] Trustee Grove: So I move that Salt Spring Island Local Trust Committee

[4:56:40] Trustee Grove: request that the applicant submit to the Islands Trust 1 a site plan by a BC land surveyor or

[4:56:48] Trustee Grove: landscape architect report demonstrating available parking on the subject property for all uses in

[4:56:54] Trustee Grove: in accordance with part seven and subsection 3.13.4

[4:56:57] Trustee Grove: of Salt Spring Island land use bylaw number 355

[4:57:00] Trustee Grove: and the site plan by a BC land surveyor

[4:57:03] Trustee Grove: indicating the present location of all structures

[4:57:05] Trustee Grove: appear to be part of the subject property,

[4:57:07] Trustee Grove: but developed within Merritt Park, period.

[4:57:12] Trustee Luckham: Moved.

[4:57:13] Trustee Luckham: Do I have a seconder?

[4:57:14] Trustee Luckham: Seconded by Trustee Patrick.

[4:57:15] Trustee Luckham: Any more discussion on this topic or the motion?

[4:57:19] Trustee Luckham: Then I'll call for the, oh, Christine Mayes.

[4:57:22] Planner Mayes: Sorry, in the brackets, there was sort of half a sentence missing there, Peter.

[4:57:28] Planner Mayes: Sorry, Trustee Grove.

[4:57:30] Trustee Grove: So do you want everything that's within the bracket?

[4:57:34] Planner Mayes: Including but not limited to, and then you don't have to read the DBP.

[4:57:39] Trustee Grove: Okay, so may I make that amendment, Chair?

[4:57:43] Trustee Luckham: Sure.

[4:57:43] Trustee Luckham: So I think it's the motion as presented in the report.

[4:57:46] Trustee Grove: That's correct.

[4:57:47] Trustee Luckham: Yeah.

[4:57:48] Trustee Luckham: And you got that, Sarah?

[4:57:52] Voice 17: Yes, I've got that.

[4:57:53] Voice 17: Thank you.

[4:57:53] Voice 17: Thank you.

[4:57:54] Trustee Luckham: So shall I call the vote? Are we ready? All those in favor? And that carries unanimously. So thank

[4:58:02] Trustee Luckham: you. We look forward to seeing your reports and we can resolve this hopefully in the near future.

[4:58:09] Trustee Luckham: Let's go to 16.6 which is on page 255 of our agenda.

[4:58:18] Trustee Luckham: agenda. 250. Oh, sorry. 255. This is, what is this one? Salt Spring Development Vantage

[4:58:34] Trustee Luckham: Permanent 2121.5 Langford and Langford Construction Limited 143 Price Road. Planner Mays again

[4:58:47] Trustee Luckham: over to you for this report and is the applicant here as well? I did see Mr.

[4:58:56] Planner Mayes: Langford in the

[4:58:56] Planner Mayes: I

[4:58:57] Trustee Luckham: do see Nick Langford on the line yeah perfect okay over to you Senator Mays another complex

[4:59:05] Trustee Luckham: application.

[4:59:07] Planner Mayes: Right all right so this development variance permit application is seeking again

[4:59:12] Planner Mayes: variant the silt spray on land use by line number 55 and that's to make lawful the citing

[4:59:18] Planner Mayes: an existing accessory building to an interior side lot line so the subject property is located

[4:59:23] Planner Mayes: in south central salt spring island it measures 0.15 hectares and is zoned rule the applicant is

[4:59:31] Planner Mayes: seeking a variance to make lawful the siting of an of an accessory building that's existing within

[4:59:36] Planner Mayes: the interior side lot line setback neither the applicant or staff were able to definitively

[4:59:41] Planner Mayes: establish the construction date the accessory building to determine whether the building is

[4:59:44] Planner Mayes: considered lawful non-conforming and as such the applicant is seeking a variance in advance of the

[4:59:49] Planner Mayes: building permit review submission for alterations to the building which includes a proposed increase

[4:59:54] Planner Mayes: in height so that is the garage in question and

[5:00:00] Planner Mayes: And here are some photos of the garage that currently exists on the property, which is proposed to have some works occurring on it.

[5:00:09] Planner Mayes: And so this application just explored the issue and opportunity of establishing legal nonconformity.

[5:00:17] Planner Mayes: So there's a pretty robust summary in there, sort of how we went through the process.

[5:00:23] Planner Mayes: Statutory notice of the proposed variance was mailed out on April 12th, and we did not receive any correspondence in respect to this variance application.

[5:00:32] Planner Mayes: Staff are recommending issuance of amended DVP, which removes the garden tool area, as the requests are not contrary to or at variance.

[5:00:41] Planner Mayes: Salt Spring Island Official Committee planned number 434, policies and objectives.

[5:00:46] Planner Mayes: And yet again, I am here if you have any questions.

[5:00:50] Trustee Luckham: Thank you, Planner Mayes. Good work.

[5:00:53] Trustee Luckham: um uh over to the applicant do you have any remarks with respect to the recommendation

[5:00:58] Trustee Luckham: before the local trust committee mr um

[5:01:03] Voice 20: langford thank you hi hi everybody uh thank you for your

[5:01:12] Voice 20: help on this um german welcome i i don't really have anything to add to uh christine's meyer's

[5:01:21] Voice 20: comments uh i think it's fair and accurate the only the two things that weren't clear was the

[5:01:28] Voice 20: height increase in her verbal um it's a very small increase it's six inches and that's basically to

[5:01:36] Voice 20: allow us to bring the building more to make it building more comfortable as far as installation

[5:01:43] Voice 20: goes and that in the pictures it looks like the any change this garage would really affect the

[5:01:52] Voice 20: the house with the red roof,

[5:01:54] Voice 20: and that's a little misleading.

[5:01:55] Voice 20: It would be very hard to perceive the difference in shape

[5:02:02] Voice 20: with the proposed, with the proposal.

[5:02:05] Voice 20: And that's, I'm happy to answer any questions.

[5:02:08] Voice 20: There's, it's pretty straightforward, I feel.

[5:02:11] Trustee Luckham: Yeah, understood, agreed.

[5:02:13] Trustee Luckham: Thank you, sir.

[5:02:14] Trustee Luckham: Trustee, do you have any questions for the staff

[5:02:16] Trustee Luckham: or the applicant, Trustee Patrick?

[5:02:18] Trustee Patrick: I'm just curious as, I mean,

[5:02:20] Trustee Patrick: what is the square footage of an accessory building

[5:02:22] Trustee Patrick: that's allowed so they're under that i take it 70

[5:02:26] Planner Mayes: square meters for a lot of this

[5:02:28] Planner Mayes: size so i mean

[5:02:30] Trustee Patrick: this looks less like a garage and more like a something else um is it

[5:02:36] Voice 20: is it's i call it a garage

[5:02:39] Voice 20: that has a garage door um but it's an accessory building it's so

[5:02:46] Trustee Patrick: it doesn't have plumbing and

[5:02:47] Trustee Patrick: it's not being inhabited no

[5:02:50] Voice 20: it has it is it does not i think it has some plumbing now i'm not sure

[5:02:57] Voice 20: not nothing very formal but it is proposed to have a toilet in it in the future okay

[5:03:13] Trustee Patrick: um

[5:03:18] Trustee Luckham: so uh there's a motion uh recommended um do we have some comfort in advancing that motion i'm

[5:03:26] Trustee Grove: I'm happy to move that Salt Spring Island Local Trust Committee approve issuance of

[5:03:30] Trustee Grove: development variance permit SSDVP 2021.5 as shown in appendix number four of the staff report

[5:03:37] Trustee Grove: dated April 14, 2021.

[5:03:41] Trustee Luckham: 143 Price Road. I'll second that motion. Okay. Thank you,

[5:03:46] Trustee Luckham: Trustee Patrick. Any further discussion or questions, Trustee Patrick?

[5:03:51] Trustee Patrick: So how do, I mean,

[5:03:53] Trustee Patrick: so it is an accessory building i'm just saying suppose this person operates it as a short-term

[5:04:00] Trustee Patrick: vacation rental or a dwelling structure um are we sufficiently covered because this

[5:04:08] Trustee Patrick: unknown age or whatever of this thing if it comes back in the future how how are we i guess the

[5:04:14] Trustee Patrick: history of this application what what are what assurances do we have to prevent a conversion

[5:04:22] Trustee Patrick: Sure.

[5:04:24] Planner Mayes: So this specific variance is a request for siting only. This is not specific to use. So it's use now is pretty clear. Garage, storage, any conversion would need to meet our regulations for accessory buildings.

[5:04:41] Planner Mayes: So that includes height, number of rooms, elements within that are not permitted.

[5:04:47] Planner Mayes: So all those will be assessed during the building permit review.

[5:04:50] Planner Mayes: And if there are variants with any of those regulations, the applicant would be informed.

[5:04:56] Planner Mayes: Changes would need to be made before it would comply with building with our land use bylaw.

[5:05:05] Trustee Luckham: Okay.

[5:05:07] Trustee Luckham: Any further discussion or questions?

[5:05:10] Trustee Luckham: Then I'll call for the vote.

[5:05:11] Trustee Luckham: All those in favor?

[5:05:14] Trustee Luckham: Any opposed?

[5:05:15] Trustee Luckham: None opposed.

[5:05:16] Trustee Luckham: Okay.

[5:05:17] Trustee Luckham: Okay, thank you, everybody.

[5:05:18] Trustee Luckham: Thank you, sir, for joining us today.

[5:05:20] Trustee Luckham: Thank

[5:05:20] Voice 20: you very much for your time.

[5:05:22] Trustee Luckham: Okay, all right.

[5:05:24] Trustee Luckham: So we're getting through this list.

[5:05:28] Trustee Luckham: 16.7, Salt Spring Development Permit 2021.9,

[5:05:35] Trustee Luckham: Desome, I'm sorry if I mispronounced that one,

[5:05:38] Trustee Luckham: 55 Liberty Hall Lane, and this is on page 272.

[5:05:48] Trustee Luckham: Okay, we have Jordy Gordon.

[5:05:52] Trustee Luckham: i knew you were lurking in the background there for a reason um so uh thank you uh planner mays

[5:05:59] Trustee Luckham: for all your work uh leading up to this and geordie gordon it's over to you um to help us

[5:06:05] Trustee Luckham: with this application and i'm assuming the applicant is here i

[5:06:14] Voice 2: believe they were in the

[5:06:16] Voice 2: audience i

[5:06:17] Trustee Luckham: don't see them there's a phone number there maybe that's it okay over to you uh planner

[5:06:24] Trustee Luckham: Senator Gordon.

[5:06:27] Voice 2: Thank you, Chair.

[5:06:28] Voice 2: Sorry, I'm just gonna bring up the presentation here.

[5:06:37] Voice 2: Hopefully everyone can see that.

[5:06:43] Voice 2: So this is a variance permit request

[5:06:45] Voice 2: to reduce the setback to a water body

[5:06:49] Voice 2: to permit culvert testing in place.

[5:06:53] Voice 2: It's a result of bylaw compliance and enforcement action

[5:06:56] Voice 2: that was related to some other matters

[5:07:00] Voice 2: addressed through the adjudication process.

[5:07:02] Voice 2: process. The culvert in question was placed at time of subdivision, which that file dates

[5:07:12] Voice 2: from 2005, so the culvert was likely put in subsequent to that year, perhaps late 2000s.

[5:07:22] Voice 2: A qualified environmental professional report was provided at that time, even though it

[5:07:28] Voice 2: it did predate provincial riparian area regulations.

[5:07:32] Voice 2: I would note in that report that it was recommended

[5:07:36] Voice 2: that the applicant at that time,

[5:07:39] Voice 2: the subdivision applicant obtained a section nine permit

[5:07:41] Voice 2: under the Water Act for works in about a stream.

[5:07:45] Voice 2: There's no evidence that that permit

[5:07:48] Voice 2: was obtained at that time.

[5:07:51] Voice 2: Just some photos here of the culvert in place.

[5:07:56] Voice 2: The applicant has submitted an updated QEP letter

[5:08:02] Voice 2: from the original QEP, Cathy Reimer,

[5:08:04] Voice 2: was amended to the report,

[5:08:06] Voice 2: as well as a report from an engineer

[5:08:08] Voice 2: about the function of the culvert.

[5:08:10] Voice 2: Both found no issue with the placement

[5:08:14] Voice 2: and found no changes to recommend.

[5:08:23] Voice 2: There were two pieces of correspondence received.

[5:08:25] Voice 2: I believe the LTC has seen both of them,

[5:08:27] Voice 2: both expressed some concern with the application

[5:08:30] Voice 2: and have recommended or requested

[5:08:33] Voice 2: that the LTC ask for further information

[5:08:36] Voice 2: information, various aspects of the function of the culvert. Staff do consider that sufficient

[5:08:45] Voice 2: evidence is provided that the culvert is functioning as designed and no changes are recommended.

[5:08:52] Voice 2: The staff have recommended the applicant seek section 11 permit under what is now the Water

[5:08:58] Voice 2: Sustainability Act for those that work in the stream. As mentioned in the staff report,

[5:09:05] Voice 2: staff are also bringing forward the consideration for the LTC to place this on work program

[5:09:11] Voice 2: projects list to address the wording around setbacks to water bodies for structures to

[5:09:19] Voice 2: make it clear that structures such as culverts that are designed to be placed within water

[5:09:25] Voice 2: bodies are not subject to the setbacks provided that all other islands trust permitting is

[5:09:30] Voice 2: obtained um such as if if this application was considered under current regulations the applicant

[5:09:36] Voice 2: would have been provided required to obtain a development permit for our parent area

[5:09:42] Voice 2: and so assuming that they obtain that permit they wouldn't then also need a variance to actually

[5:09:48] Voice 2: place it within the water body um i will leave it there um i see the applicant is online i'm

[5:09:55] Voice 2: happy to take any questions that you might have uh on this one okay

[5:10:00] Trustee Luckham: thank you so um which one is

[5:10:04] Trustee Luckham: the applicant here oh it's dale no that's not dale is that the phone david

[5:10:12] Voice 2: it's david he's

[5:10:13] Voice 2: i see him i'm not sure if you see him there cherry's on the screen uh sorry

[5:10:18] Trustee Luckham: he's already

[5:10:19] Trustee Luckham: been promoted okay i got it

[5:10:20] Trustee Luckham: staff is ahead of me that's not unusual anyway over to the applicant

[5:10:25] Trustee Luckham: to speak to the report and the recommendations

[5:10:29] Trustee Luckham: that are before us.

[5:10:30] Voice 23: Thank you, can you hear me okay?

[5:10:32] Voice 23: Yes, sir.

[5:10:34] Voice 23: Thank you, Mr. Chair.

[5:10:35] Voice 23: The culvert associated with this application

[5:10:37] Voice 23: was installed many years before we bought

[5:10:40] Voice 23: the vacant land in 2016.

[5:10:44] Voice 23: The 2006 subdivision application

[5:10:47] Voice 23: and related riparian report were included

[5:10:50] Voice 23: in all the documentation connected with our land purchase.

[5:10:52] Voice 23: purchase. It included QEP Kathy Reimer's detailed instructions on how to install the culvert

[5:10:59] Voice 23: according to the best practices and guidelines. And this is a culvert that was deemed necessary

[5:11:05] Voice 23: as the only means to access the main building site. The current QEP report and the design

[5:11:13] Voice 23: and construction assessment report done specifically for this DVP confirmed that the culvert was

[5:11:20] Voice 23: installed according to those ecosystem-based instructions and both the QEP and the engineer

[5:11:27] Voice 23: reports support this application. So we respectfully request that the LTC approves

[5:11:33] Voice 23: the issuance of this DDP. Thank you.

[5:11:37] Trustee Luckham: Okay, thank you sir. Trustees, do you have

[5:11:42] Trustee Luckham: questions for the applicant or staff on this one? Otherwise there is a motion there for you to

[5:11:48] Trustee Luckham: to advance this.

[5:11:51] Trustee Grove: So I move that the Salt Spring Island Local Trust Committee

[5:11:53] Trustee Grove: approve issuance of SSDVP 2021.9.

[5:11:59] Trustee Patrick: I'll second for discussion purposes.

[5:12:02] Trustee Luckham: Okay, so moved and seconded, thank you.

[5:12:07] Trustee Luckham: And so discussion, Trustee Patrick?

[5:12:12] Trustee Patrick: Yeah, sorry, I just didn't get a chance.

[5:12:15] Trustee Patrick: So there may be a few questions to backtrack here.

[5:12:18] Trustee Patrick: here um so my my understanding was the original requirement for the subdivision was that this

[5:12:26] Trustee Patrick: culvert required an permit in-stream permit to have been constructed lawfully is that correct

[5:12:33] Trustee Patrick: from from the flint room yes

[5:12:40] Voice 2: sorry that that's my understanding that um that the uh works in

[5:12:45] Voice 2: and about a stream would have required at that time it was a section 9 permit under the water

[5:12:50] Voice 2: Act. It's since been updated to be section 11 under the Water Sustainability Act.

[5:12:59] Trustee Patrick: And so this was done regardless, before the new, the current owner,

[5:13:07] Trustee Patrick: I wasn't quite clear in his conversation, it was already in when he purchased the property?

[5:13:13] Voice 2: Correct, yeah. So the subdivision applicant is not the current owner and that the placement of

[5:13:21] Voice 2: culvert was was done um under direction from a qep but um to to staff's knowledge no uh

[5:13:31] Voice 2: permit under provincial regulation was was sought or obtained okay

[5:13:39] Trustee Patrick: um i mean

[5:13:42] Trustee Patrick: i mean i understand it's in it's it's functioning i think uh you know as far as future issues i

[5:13:49] Trustee Patrick: think we're gonna i think we need to become not easier for putting culverts in but more difficult

[5:13:55] Trustee Patrick: as water levels are changed or affected due to climate change um you know it's getting

[5:14:01] Trustee Patrick: far more critical the placement of culverts from um for full function and also storm

[5:14:10] Trustee Patrick: issues so i think it's something we have to be careful about on your second issue that

[5:14:16] Trustee Patrick: is being raised but um um no i mean at this point i'm not happy with the way that it this

[5:14:24] Trustee Patrick: one about and things get dropped and the culverts are critically important um i guess the only other

[5:14:30] Trustee Patrick: question is that it says issue things were taken care of through the adjudication but we did

[5:14:36] Trustee Patrick: receive one of the pieces of correspondence we received said that there's still structures there

[5:14:40] Trustee Patrick: so we have we do we have confirmation that um that there are no outstanding by law enforcement issues

[5:14:57] Trustee Luckham: Thank

[5:14:58] Voice 23: you, just that there was originally three infractions or violation notices and

[5:15:09] Voice 23: all three were brought up in an adjudication session and the only one which was upheld

[5:15:18] Voice 23: was this one regarding the culvert and the other structures that were part of the complaint were

[5:15:25] Voice 23: deemed acceptable to be located where they were. One of the structures was a trailer and I

[5:15:33] Voice 23: mutually agreed with Warren Dingman to move it six feet outside of the area that Polaris

[5:15:42] Voice 23: consulting um provided a map for where it impinged on the uh in the zone slightly so i move that um

[5:15:50] Voice 23: voluntarily um outside of the zone so there are no other infractions um from from islands trust

[5:16:00] Voice 23: or bylaw

[5:16:01] Trustee Luckham: okay thank you and geordie are you able to concur with that uh

[5:16:07] Voice 2: that that is my understanding

[5:16:08] Voice 2: Outstanding as well. Yes, Chair. And I would note, too, that obviously this is the only permission being sought here. Any other outstanding issues would still need to be resolved.

[5:16:18] Voice 2: If the LTC did approve this variance request, it would be referred back to by-law for file closure on their end.

[5:16:29] Voice 2: And at that point, any outstanding issues that I'm not aware of any would be addressed at that point.

[5:16:39] Voice 2: But yes, it is my understanding that, as David said, that they've been addressed through the adjudication process.

[5:16:46] Trustee Luckham: Okay, thank you. Excellent.

[5:16:47] Trustee Luckham: excellent so trustees um we have a motion on the floor moved in second is there any

[5:16:52] Trustee Luckham: further discussion then i'm going to call the vote so all those in favor any opposed none

[5:17:02] Trustee Luckham: opposed so that carries thank you everyone and thank

[5:17:05] Trustee Luckham: you to the african all right uh let's go

[5:17:11] Trustee Luckham: to the next item could

[5:17:14] Trustee Patrick: um um oh sorry there's still a can i they were can i ask staff more

[5:17:20] Trustee Patrick: more about this concept of the culverts

[5:17:22] Trustee Patrick: and water body requests?

[5:17:25] Trustee Patrick: So

[5:17:33] Trustee Luckham: this is the item two on the recommendations list, right?

[5:17:38] Trustee Luckham: Yeah, so are you going to speak to that, Jordy, Gordon?

[5:17:44] Voice 2: I can if you'd like, Chair.

[5:17:45] Voice 2: I know I saw, I see a regional planning manager,

[5:17:48] Voice 2: so Matt, pop on here too,

[5:17:49] Voice 2: so you might have some comments.

[5:17:51] Voice 2: Oh, I see.

[5:17:52] Voice 2: I think the intent here was to try to address

[5:17:58] Voice 2: the way that the bylaw is written

[5:17:59] Voice 2: and a very literal interpretation would lead you to think

[5:18:04] Voice 2: that culverts are subject to water body setbacks,

[5:18:07] Voice 2: which is perhaps a bit contradictory

[5:18:10] Voice 2: given that they are structures designed

[5:18:12] Voice 2: to be placed within water bodies.

[5:18:15] Voice 2: So to address it in a way that doesn't require applicants

[5:18:20] Voice 2: to come forward for a variance permit to install a culvert,

[5:18:23] Voice 2: but instead would be permitted through, in this case,

[5:18:25] Voice 2: for example through the riparian air regulations but perhaps Stefan wants to make a comment here

[5:18:33] Voice 2: too okay

[5:18:34] Trustee Luckham: Stefan do you want to wrap that up and then we'll see if that answers trustee Patrick's

[5:18:38] Trustee Luckham: question

[5:18:38] Voice 6: sure thank you Mr. Chair so I would just like to reiterate that culverts to do works in and

[5:18:44] Voice 6: about a stream requires a section 11 or permission for section 11 of the water sustainability act

[5:18:49] Voice 6: in other words you need to get permission from the province to do the work it did not happen here

[5:18:56] Voice 6: but you know staff are cognizant i don't think we've ever had anybody ever apply for a culvert

[5:19:01] Voice 6: unless it's in a development permit area so that process won't change but if it's not a development

[5:19:08] Voice 6: permit area we sort of try to encourage being somewhat let we don't want to duplicate processes

[5:19:13] Voice 6: so hence anyways that's the current intent and we've never had anybody i think apply for a culvert

[5:19:18] Voice 6: as a structure before and uh yeah anyways that's all i'm gonna add okay

[5:19:26] Trustee Luckham: thank you trustee patrick

[5:19:27] Trustee Luckham: my

[5:19:27] Trustee Patrick: only question would be i it's you know the riparian area maps are a bit odd there are streams

[5:19:33] Trustee Patrick: that are included on the map and there's streams that are not included on the map um so i mean so

[5:19:40] Trustee Patrick: in a is a is a water body defined by it has to be a mapped riparian stream or is it by definition

[5:19:48] Trustee Patrick: of being a stream that captures it for a water body permit so

[5:19:56] Voice 6: that's a great question what does

[5:19:57] Voice 6: the province consider a stream or what works in and about i think that's if we contacted a surveyor

[5:20:05] Voice 6: they would say it's any natural body of water and of course they have their own definition of that

[5:20:10] Voice 6: according to legislation so that can be a naturally formed depression or conveyance of

[5:20:17] Voice 6: of water, whether it's a femoral or not.

[5:20:20] Voice 6: Now, the difference with RAR, of course,

[5:20:21] Voice 6: is that RAR only mapped the streams,

[5:20:24] Voice 6: or pardon me, the water bodies

[5:20:25] Voice 6: that were either fish-bearing

[5:20:27] Voice 6: or fed into fish-bearing streams.

[5:20:30] Voice 6: So it doesn't include all the other water bodies

[5:20:35] Voice 6: that don't do that.

[5:20:37] Voice 6: You do have development permit area four

[5:20:38] Voice 6: that includes a greater area of water bodies, but yeah.

[5:20:46] Voice 6: Does that answer your question, Trustee Patrick?

[5:20:49] Trustee Patrick: I think so. I just thinking as we head into all of our watershed work that we need to do that, you know, the whole culvert issue and how we lower and higher water is going to become something of of our interest into the future here with climate change.

[5:21:07] Trustee Patrick: So

[5:21:07] Trustee Luckham: there's a motion there. If we're content will advance this motion and get the sons project was

[5:21:14] Trustee Luckham: sure

[5:21:16] Trustee Patrick: i'll make this motion but there's a chance that like i said as projects get

[5:21:20] Trustee Patrick: defined through the watershed work there may be a broader project that it gets

[5:21:26] Trustee Patrick: added on to in the project list rather than just this one so i'll make it that the salt spring

[5:21:31] Trustee Patrick: island whatever we are local trust committee add culverts and water body setbacks under technical

[5:21:38] Trustee Patrick: and minor land use bylaw amendments in the work program projects list all

[5:21:44] Trustee Luckham: right so moved and

[5:21:45] Trustee Luckham: And seconded by Trustee Grove.

[5:21:46] Trustee Luckham: Any further discussion?

[5:21:48] Trustee Luckham: All those in favor?

[5:21:51] Trustee Luckham: That carries unanimously.

[5:21:53] Trustee Luckham: All right, so that concludes that item.

[5:21:56] Trustee Luckham: So let us now go to the next item at 16.8, page 309.

[5:22:08] Trustee Luckham: Here we go.

[5:22:09] Trustee Luckham: This is Salt Spring Development Variance

[5:22:12] Trustee Luckham: Permit 2021.2 and Salt Spring Development

[5:22:15] Trustee Luckham: permit 2021.1 Fontaine at Morningside Road, Salt Spring Island. This is another permit for water

[5:22:26] Trustee Luckham: body setback. So the applicant, I think I saw them online, and I'll turn it over to

[5:22:36] Trustee Luckham: Senator Gordon to get us started there.

[5:22:41] Voice 2: Thank you, Chair. Yes, as you mentioned, this is a

[5:22:45] Voice 2: a variance and a development permit application with respect to a structure and the net setback

[5:22:53] Voice 2: to the natural boundary just that just gives you a sense of the overlapping development permit areas

[5:22:59] Voice 2: on the property and it was a result as a result of bylaw compliance enforcement action again

[5:23:06] Voice 2: and related to the moval sorry the movement of the structure on the foreshore slightly

[5:23:13] Voice 2: lightly that triggered a bottle enforcement investigation and then in order to sort of

[5:23:20] Voice 2: permit the structure to be both remain in place and then be extended through a deck

[5:23:26] Voice 2: a development variance permit and a development permit were required I will just note here that

[5:23:37] Voice 2: that perhaps there's been a little bit of a miscommunication between

[5:23:41] Voice 2: between the staff as well as the applicant and the owner

[5:23:47] Voice 2: who you see online here in terms of staff.

[5:23:51] Voice 2: Staff's understanding was that this variance request

[5:23:53] Voice 2: was to allow the expansion of the shed,

[5:24:00] Voice 2: what's labeled the shed on this map

[5:24:06] Voice 2: for it to be used essentially for something other

[5:24:10] Voice 2: than a boathouse.

[5:24:11] Voice 2: And I believe, I won't speak for the owner,

[5:24:13] Voice 2: but I believe the intention now is to use it solely as a boathouse, which is, as outlined

[5:24:17] Voice 2: in the staff report, is a permitted use. Without further permits, it's allowed to remain in place

[5:24:24] Voice 2: solely for the storage of watercraft. Again, the applicant will correct me if I'm wrong here,

[5:24:32] Voice 2: or the owner, pardon me. I believe the request now is to just have the variance for the deck

[5:24:39] Voice 2: to be an extension of the boathouse use whereas staff's understanding had been that it was to

[5:24:46] Voice 2: be used as an accessory building which wouldn't have limited it to the storage of watercraft.

[5:24:52] Voice 2: So perhaps there was a miscommunication there. I'll let the applicant clarify that when it's

[5:24:57] Voice 2: their time to speak. Staff are not in support of the variance request, believe that the policies

[5:25:07] Voice 2: of the OCP and the land use by-law are best upheld by not permitting the further expansion,

[5:25:12] Voice 2: but as noted, would be permitted to remain in place as a boathouse with one room for the storage,

[5:25:19] Voice 2: exclusively for the storage of watercraft. So, again, apologies if there's some confusion there.

[5:25:27] Voice 2: It was sort of a last 11th hour conversation between myself and the owner that's resulted

[5:25:33] Voice 2: in this so I'll take any questions I expect there might be some I will also just note too that there

[5:25:40] Voice 2: was one piece of correspondence received which was in support of staff recommendation to not

[5:25:46] Voice 2: issue the permits so I will leave it there happy to take any questions I'm

[5:26:00] Voice 7: wondering if maybe I

[5:26:01] Voice 7: can make my submissions and then allow questions and discussions sure

[5:26:06] Trustee Luckham: just a moment I just want

[5:26:08] Trustee Luckham: to seek some clarity for a moment from staff so um with the miscommunication and the understanding

[5:26:13] Trustee Luckham: you provided us now about the uh intended use and the extensions accordingly extensions you are still

[5:26:21] Trustee Luckham: not uh your recommendation is to not uh issue the uh permit

[5:26:26] Voice 2: correct uh as you see i pulled the

[5:26:29] Voice 2: definition of the questions here around uses a boathouse it's clearly defined as a one story

[5:26:34] Voice 2: in one room building to not exceed 35 square meters which this structure as built meets that

[5:26:41] Voice 2: staff don't believe that the extension of a deck is necessary to the operations of the boathouse

[5:26:46] Voice 2: and the impact on the shoreline and as i say the objectives for shoreline preservation uh

[5:26:54] Voice 2: in both the ocp and the land use bylaw are best upheld by not allowing the extension of the deck

[5:27:01] Voice 2: um but for clarity without the issuing of of any permits the structure could remain in place

[5:27:09] Voice 2: as is and be used solely for the storage of watercraft as permitted by a boat house

[5:27:17] Trustee Luckham: okay

[5:27:18] Trustee Luckham: thank you then so uh now i'll just go to the applicant and he can certainly uh you can tell

[5:27:23] Trustee Luckham: us your your story here about um what you're intending there and what comments you have with

[5:27:30] Trustee Luckham: with respect to the recommendation from staff.

[5:27:32] Voice 7: Great, well, first of all,

[5:27:34] Voice 7: thank you for the opportunity to speak.

[5:27:37] Voice 7: I do have one question.

[5:27:38] Voice 7: I did send in written submissions.

[5:27:40] Voice 7: I don't know if the committee has had an opportunity

[5:27:42] Voice 7: to have those in front of them or to have reviewed them.

[5:27:50] Voice 7: So maybe I'll go through them in more detail then

[5:27:53] Voice 7: if it's not clear that people had the benefit of those.

[5:27:56] Voice 7: Were

[5:27:58] Trustee Luckham: they part of the report,

[5:28:00] Trustee Luckham: Geordie, or did they come in separately?

[5:28:03] Voice 2: Yeah, I believe they were submitted yesterday.

[5:28:05] Voice 2: So they would have been circulated from SSI Info.

[5:28:09] Voice 2: It would have been circulated there.

[5:28:11] Trustee Luckham: Okay, so that's a little late to ensure that everybody's had a chance to read them.

[5:28:16] Voice 7: Sure.

[5:28:18] Voice 7: So maybe then I can just speak to them in more detail.

[5:28:21] Voice 7: So I'd like to begin by thanking Mr. Gordon for speaking with me yesterday.

[5:28:26] Voice 7: I think it was a good conversation, and I do think there's been lots of miscommunication here.

[5:28:32] Voice 7: here. But I do think there's some important context that is missing from your committee

[5:28:37] Voice 7: as you think through this. So I'd note a couple of things. I acquired this property with my wife

[5:28:43] Voice 7: in 2016, and the structure in question was located as indicated in the report. So we inherited this

[5:28:50] Voice 7: when we purchased the property. And also note that the movement of the structure in question

[5:28:57] Voice 7: took place while we were overseas and was affected by a contractor with respect to urgent

[5:29:03] Voice 7: maintenance and preservation of the structure. The structure was being crushed by a tree.

[5:29:09] Voice 7: So the movement was minimal. I think we're talking 12 inches here. And while the trust

[5:29:14] Voice 7: officials did respond to a complaint, I would note that there was no bylaw breach. So it's

[5:29:20] Voice 7: important context here to dispel any notion that there's a bylaw breach or there's

[5:29:26] Voice 7: you know, something more significant going on. This was urgent maintenance.

[5:29:34] Voice 7: More importantly, the structure in question was on the building permit when this property was

[5:29:40] Voice 7: developed in 2005. So it was clearly shown in its location at that point in time. So it strikes me

[5:29:49] Voice 7: as a little hard to sustain that the authority can now suggest some 15 years later that somehow

[5:29:56] Voice 7: or another that property when it's clearly shown on

[5:30:00] Voice 7: the drawings for this this uh development somehow or another or not uh conforming but all that being

[5:30:07] Voice 7: said um i think we agree with mr gordon that the property can clearly be sustained as a boathouse

[5:30:15] Voice 7: and we're happy to proceed on that basis i think my only real addition to what mr gordon has had

[5:30:23] Voice 7: to say is that i certainly i don't know what the basis is for the objection to

[5:30:30] Voice 7: the uh proposed deck i would note there was a form of deck on this property when originally

[5:30:36] Voice 7: constructed it was removed because it was rotting so in some respects all we're asking to do is to

[5:30:42] Voice 7: go back to the uh original status i have to admit i find uh staff's reasoning somewhat weak uh in

[5:30:52] Voice 7: in the sense of it's pretty vague

[5:30:53] Voice 7: as to the objections to this deck.

[5:30:57] Voice 7: To the extent that there's anything related

[5:30:59] Voice 7: to the waterfront, there's virtually no impact

[5:31:03] Voice 7: on the waterfront with respect to the drawings as submitted.

[5:31:07] Voice 7: And I think it's also misplaced on behalf of staff

[5:31:13] Voice 7: to somehow or another suggest that we have to show

[5:31:16] Voice 7: that something is necessary.

[5:31:18] Voice 7: I think it's the I think it's the other way around that adding that deck in no way, shape or form limits the structure as a boathouse.

[5:31:30] Voice 7: It's perfectly consistent with being a boathouse. So it seems to me that granting this deck flows from the conclusion that a boathouse is permitted.

[5:31:39] Voice 7: So I think we're trying to get to an agreed place on this. I do again thank Mr. Gordon for his professional discussion with me yesterday.

[5:31:48] Voice 7: i think we'd like to get to the position where we just simply agree it's a boathouse

[5:31:51] Voice 7: and we agree that this deck can go forward and um all of us can uh put this in the rear view mirror

[5:31:59] Voice 7: so that would be my addition to the uh submissions made by staff thank you okay

[5:32:09] Trustee Luckham: thank you sir um

[5:32:11] Trustee Luckham: trustees do you have any questions trustee grove yes

[5:32:15] Trustee Grove: and other times i would have wanted to come

[5:32:18] Trustee Grove: and have a look at what was going on here but um not so easy these days i don't understand

[5:32:23] Trustee Grove: where this deck is going i'm looking at um appendix 2 page 322 um and i don't see where

[5:32:33] Trustee Grove: it is proposed that the deck be built i

[5:32:42] Voice 2: trust you go i don't have that page in front of me but i've

[5:32:46] Voice 2: just slipped back to this, if you can see the survey here. So this is the edge of the house,

[5:32:56] Voice 2: if you can see that there. This is the existing shed structure and this is a zoomed-in view,

[5:33:04] Voice 2: so effectively this is the proposed deck area to the side and to the front,

[5:33:08] Voice 2: and with a setback of 2.7m to the present natural boundary.

[5:33:15] Trustee Grove: And that is the problem, the 2.7 metres not being adequate?

[5:33:22] Voice 2: Correct. It would be within the setback to the natural boundary.

[5:33:25] Voice 2: So that's effectively the variance ask, is to reduce that to allow this deck to be built here.

[5:33:31] Trustee Grove: So if I may ask the applicant, if this is a boathouse, which you've assured us that it is, what is the need to have a deck there?

[5:33:40] Voice 7: Well, the deck is to support its use as a boathouse.

[5:33:43] Voice 7: So, for example, the sole use of that deck is going to be to store larger watercraft, such as kayaks, paddleboards, etc.

[5:33:52] Voice 7: So it's to provide that additional storage capacity to the boathouse, which will have additional purposes as well, such as storage of inflatable watercraft, life vests, other materials supporting its watercraft usages.

[5:34:11] Voice 7: changes.

[5:34:13] Trustee Grove: If I look at the pictures of the interior of the structure, it doesn't really look as if

[5:34:18] Trustee Grove: it's being used as a boathouse, I have to say.

[5:34:24] Voice 7: It's a boathouse. It meets the definition of

[5:34:28] Voice 7: a boathouse, which is a one-story, one-room structure. And it will be used as a boathouse.

[5:34:37] Trustee Grove: But then if that is also, which I'm sure it is, then the only other issue is the setback from

[5:34:45] Trustee Grove: the sea and you want your deck to be within that setback.

[5:34:54] Voice 7: Well yes the request is for the deck as

[5:34:57] Voice 7: presented. Which is within the setback and I think that's the issue is it not? Well my understanding

[5:35:06] Voice 7: is that boathouses are exempted from that setback requirement.

[5:35:10] Voice 11: That's correct.

[5:35:13] Trustee Grove: Is that correct

[5:35:14] Trustee Grove: Jody?

[5:35:16] Voice 2: That's correct they're not they're not subject to that setback given the as long as

[5:35:22] Voice 2: because they obviously conform to the definition of a boathouse and are used exclusively to store

[5:35:25] Voice 2: watercraft.

[5:35:27] Trustee Grove: Dan, sorry, I'm losing track of this. So then what is the objection?

[5:35:36] Voice 2: Well, this is sort of the last, I would characterize as a last minute change in the

[5:35:42] Voice 2: intent of the application. But staff are not convinced that a deck is necessary for the

[5:35:47] Voice 2: operation of the boathouse. It wouldn't be consistent with the definition of a boathouse

[5:35:52] Voice 2: and therefore would still ask the LTC's discretion on whether or not a variance should be granted

[5:35:57] Voice 2: to allow that deck to be built within the natural boundary setback.

[5:36:04] Trustee Grove: But were we not just told that a deck is allowed for a boathouse

[5:36:08] Trustee Grove: and it isn't part of the measurements of a boathouse?

[5:36:11] Voice 2: Well, there's nothing in the definition of a boathouse that would lead staff

[5:36:17] Voice 2: to believe that a deck could be considered part of a boathouse.

[5:36:20] Voice 2: it's a one-room structure used exclusively to store watercraft right

[5:36:27] Voice 7: thank you but if i may

[5:36:29] Voice 7: um i think staff's reasoning is spurious they're asking me to prove the negative

[5:36:35] Voice 7: and no one can do that so where you have a situation where a boathouse um can um is exempt

[5:36:41] Voice 7: from the setback regulations and this qualifies as a boathouse i don't really see um i think that

[5:36:50] Voice 7: that the approval follows,

[5:36:52] Voice 7: because there's no basis to say no.

[5:36:54] Voice 7: And if you attach the standard that staff is saying

[5:36:57] Voice 7: that somehow everybody has to come in

[5:36:58] Voice 7: and show that something is necessary,

[5:37:01] Voice 7: I'd ask you to consider what that means

[5:37:03] Voice 7: for most of your approvals.

[5:37:05] Voice 7: I think it fits within the rules.

[5:37:13] Voice 7: And it's not even obvious to me

[5:37:15] Voice 7: that an approval is required.

[5:37:16] Voice 7: A boathouse is exempt.

[5:37:19] Voice 7: and and so i respectfully suggest that this is sort of a minimal request that allows us to deal

[5:37:25] Voice 7: with this on an agreed basis i'm sorry what is the square footage of the of the birdhouse

[5:37:31] Voice 7: it's less than the permitted 35 square meters i don't have the exact uh measurements at this

[5:37:36] Voice 7: point in time but we certainly

[5:37:38] Voice 7: agree that the structure with the deck couldn't be more than

[5:37:41] Voice 7: the 35 square meters if that's a way to get everybody comfortable meters or feet i saw the

[5:37:50] Voice 7: definition put up on the board as 35 square meters that's

[5:37:54] Voice 2: correct it is it is square meters i would

[5:37:56] Voice 2: also note too that the definition of both houses is floor area includes floor area which is defined

[5:38:04] Voice 2: in the bylaw and the deck is not considered floor area if that helps in any way in the consideration

[5:38:10] Voice 2: of this

[5:38:11] Trustee Grove: can you explain why you think that would help how

[5:38:14] Trustee Luckham: about we give trustee patrick a little

[5:38:16] Trustee Luckham: of air time here and see if we can get a little broader conversation if you don't mind trustee

[5:38:24] Trustee Luckham: grove sure

[5:38:25] Trustee Grove: um i mean

[5:38:30] Trustee Luckham: i look at

[5:38:30] Trustee Patrick: i look at the outlines of the deck structure of this basically

[5:38:35] Trustee Patrick: this front part is you know it's overhanging a steep natural boundary here that just doesn't

[5:38:41] Trustee Patrick: make any sense and that we're you know what we're trying to achieve here isn't to make your life

[5:38:46] Trustee Patrick: difficult it's that we're trying to stay away from the shorelines and further further disruption of

[5:38:53] Trustee Patrick: the shorelines uh for numerous reasons uh one being the the very delicate ecosystems that exist

[5:39:01] Trustee Patrick: on those shorelines and um and as well as uh potential for first nations uh heritage sites

[5:39:09] Trustee Patrick: that exist heavily along these shorelines so i just you know i look at i look at this saying

[5:39:16] Trustee Patrick: you know this is a looks like a fairly significant uh you know drop off to the water the front of

[5:39:23] Trustee Patrick: this this area to put this deck structure off to the front i just don't see that as you know

[5:39:30] Trustee Patrick: adding function to the to the structure of this boathouse i see large overhangs i could see there

[5:39:38] Trustee Patrick: There could be shelf units placed on the side of that building or whatever to put your kayaks or structures that you're trying to park on that structure.

[5:39:49] Trustee Patrick: But to go out overhanging over the front just does not seem reasonable to the function of the building.

[5:39:57] Trustee Patrick: maybe

[5:39:59] Voice 7: i can again uh ask you to to to back that up in the sense of you you made the statement that

[5:40:06] Voice 7: that it's disrupting the waterfront and there and reference to first nations issues

[5:40:12] Voice 7: the staff in its report indicates there are no first nations issues and i i don't see any

[5:40:18] Voice 7: disruption to the um um the shoreline from this development i i don't think that your

[5:40:26] Voice 7: your statement stands up respectfully.

[5:40:32] Trustee Luckham: So thank you, everybody.

[5:40:34] Trustee Luckham: Maybe I'll just ask a couple of questions.

[5:40:36] Trustee Luckham: What kind of boat do you store in there?

[5:40:38] Voice 7: Well, we will store kayaks.

[5:40:40] Voice 7: We have a couple of kayaks just around the corner here.

[5:40:43] Voice 7: They're riot kayaks.

[5:40:45] Voice 7: So we've got three kayaks on the property presently.

[5:40:47] Voice 7: And that's what we would store those more permanently.

[5:40:51] Voice 7: It also confirmed, just as I did with Mr. Gordon yesterday,

[5:40:55] Voice 7: this is a storage facility.

[5:40:56] Voice 7: Those kayaks would enter the waterfront further south where we have steps down to the ocean.

[5:41:05] Trustee Luckham: Right, so that was my next leading question is, where is the access to the water to put your boats in and out?

[5:41:13] Trustee Luckham: That's not clearly indicated here.

[5:41:15] Trustee Luckham: That would then

[5:41:16] Trustee Luckham: imply that it is being used as a water source.

[5:41:19] Trustee Luckham: Because I've never seen a boathouse like this adjacent to a house up on a steep bank.

[5:41:24] Trustee Luckham: so anyway go ahead. I

[5:41:26] Voice 7: understand that it's a bit unique and so to answer the question like the

[5:41:31] Voice 7: boats would enter the water it's about I'm thinking 50 meters to the south where we have

[5:41:39] Voice 7: steps down to the water so they have to be physically carried from that boathouse down

[5:41:43] Voice 7: to the access point. Okay. I

[5:41:51] Voice 7: would note that staff has already agreed that the structure

[5:41:54] Voice 7: structure qualifies as a boathouse.

[5:41:58] Trustee Luckham: Yeah okay so staff what is our obligation here to

[5:42:12] Trustee Luckham: accept the notion that given the placement of this and the size and the design

[5:42:18] Trustee Luckham: including the interior finishing and the windows and what I would consider limited access to the

[5:42:26] Trustee Luckham: waterfront that if it's 50 meters away to carry your boat um that this fits into the definition

[5:42:32] Trustee Luckham: of a boathouse yeah

[5:42:37] Voice 2: well it's that's a difficult question for me to answer just because i mean i

[5:42:41] Voice 2: think i tried to raise the question of of um the practical uses of boathouse and staff report um

[5:42:50] Voice 2: as i i'll refer back to to the definition of a boathouse um and and by all accounts i mean this

[5:42:59] Voice 2: structure in question is a one-room structure whether or not it appears likely to accommodate

[5:43:04] Voice 2: the storage of watercraft is an open question in my mind but strictly going off the definition

[5:43:11] Voice 2: that it would meet that it would be permitted to remain in place as such if that helps at all yeah

[5:43:23] Trustee Luckham: it's just a difficult uh situation for us to judge trustees what would you like to do here

[5:43:31] Trustee Patrick: i'm you know i'm i understand it's there and it's permitted to be in place i think expanding it and

[5:43:37] Trustee Patrick: adding more decks is is not justified so i i support the staff recommendation would you like

[5:43:43] Trustee Luckham: to make a motion

[5:43:43] Voice 18: sure

[5:43:46] Trustee Patrick: uh sorry just getting back up to that page i move that the south

[5:43:54] Trustee Patrick: spring island local trust committee deny issuance of ssdvp 2021.2

[5:44:00] Trustee Grove: second that so

[5:44:03] Trustee Luckham: that's moved and

[5:44:04] Trustee Luckham: seconded is there any further discussion none heard i'll call for the vote all those in favor

[5:44:11] Trustee Luckham: any opposed none opposed so that is indeed denied and i'm

[5:44:17] Trustee Grove: i move that the salt spring

[5:44:18] Trustee Grove: island local trust committee deny issuance of ssdp 2021.1 all

[5:44:24] Trustee Luckham: right so moved seconded by trustee

[5:44:26] Trustee Luckham: patrick any further discussion all right i'll call the vote all those in favor and that also carries

[5:44:35] Trustee Luckham: so both of those are defeated sorry about that sir um i guess we just have to disagree

[5:44:41] Trustee Luckham: um i'm going to move along here now to uh 16.9 salt spring rezoning 2021.1

[5:44:53] Trustee Luckham: um rivers on 114 swanson road uh rezoning to permit six dwelling strata development

[5:45:03] Trustee Luckham: on a lot there. So I'm going to go to, let me get to this page here. It's page 342. And we've got

[5:45:16] Trustee Luckham: Planner Gordon again is going to walk us through this staff report. And I see the applicant is

[5:45:22] Trustee Luckham: there. So we'll hear from the applicant after we got the report. Over to you, Planner Gordon.

[5:45:28] Trustee Luckham: Thank

[5:45:29] Voice 2: you, Chair. Yes, this is the initial staff report, so introducing this proposal

[5:45:38] Voice 2: to rezone this parcel on Swanson Road from R6 to a variant that would allow

[5:45:44] Voice 2: a maximum of six dwelling units. So that's sort of four over the number which are currently

[5:45:51] Voice 2: permitted under the zoning which would allow a duplex. The applicant has provided a site plan

[5:46:00] Voice 2: contained in the staff report showing six strata lots as their proposed site layout.

[5:46:11] Voice 2: Really, this is a very preliminary report. Very little further information has been provided

[5:46:18] Voice 2: for staff to assess. However, the applicant did express some desire to have the LTC consider

[5:46:26] Voice 2: this project prior to proceeding with some of the other approvals necessary.

[5:46:32] Voice 2: Chief among that being, surprise, surprise, the proof of sufficient water. So, the applicant

[5:46:40] Voice 2: would be required to obtain a water license from Forest Science Natural Resources. As well,

[5:46:46] Voice 2: Well, the connection to the Ganges sewer, the CRD sewer system is going to require some

[5:46:55] Voice 2: additional work as well, and the exact way that that's going to be accommodated has yet

[5:47:01] Voice 2: to be determined by the applicant.

[5:47:05] Voice 2: So there's a host of resolutions here and recommended information.

[5:47:14] Voice 2: information. So beyond that proof of water and sewer capacity, there are a number of

[5:47:23] Voice 2: other issues that staff have raised. Ripe Heron Air's protection report, stormwater

[5:47:31] Voice 2: management, I believe that was likely in relation to the delegation that you heard on this application

[5:47:39] Voice 2: earlier today. Additionally, typically rezonings that allow increased density are in exchange

[5:47:51] Voice 2: for some sort of community amenity. So staff are recommending that the LTC also request

[5:47:59] Voice 2: the applicant consider some ways that that might be provided and suggested some ways

[5:48:04] Voice 2: ways that might be achieved in the report for amended zoning. Generally speaking, there's

[5:48:15] Voice 2: nothing to say in the policy review that would prevent this application from proceeding.

[5:48:22] Voice 2: Generally supportive of increased density in this area. As I said, that's predicated on this

[5:48:27] Voice 2: idea of an eligible community amenity, so that the LTC may want to consider what that might look

[5:48:33] Voice 2: like. I don't know that there's anything I can add to what the policy analysis is in the staff

[5:48:43] Voice 2: report. Really, there's quite a bit of information that staff have recommended the LTC request.

[5:48:50] Voice 2: Some of that's going to take quite a while to obtain, such as the proof of water. Staff do

[5:48:57] Voice 2: recommend referring this out to CRD sooner rather than later for comment on the sewer capacity

[5:49:07] Voice 2: issue because staff do consider that to be a bit of a hurdle to clear as well. So I'm happy to take

[5:49:14] Voice 2: any questions that you might have on the specific wording of the resolutions and just to note too

[5:49:24] Voice 2: that um the requirement to um to uh basically operate as a water utility is going to be

[5:49:32] Voice 2: hurtfully applicant that that the ltc might want some more certainty around before proceeding um

[5:49:39] Voice 2: with this rezoning in in the future maybe not at this point but but down the road so i i will leave

[5:49:47] Voice 2: it there and uh i'm happy to take any questions as i say on the on the resolutions that are put

[5:49:52] Voice 2: put forward here i'm

[5:50:00] Trustee Luckham: sorry thank you planner gordon um i see trustee grove's hand is up but

[5:50:05] Trustee Luckham: i would like to go to the applicant first to hear his story and then uh we'll go to trustees for

[5:50:10] Trustee Luckham: questions okay uh mr rivers yes

[5:50:14] Voice 4: can you hear me yes sir i'm

[5:50:16] Voice 4: i apologize my video does not appear

[5:50:18] Voice 4: to be working but uh at least we got a microphone here and i can see you guys so thank

[5:50:24] Trustee Luckham: you so go

[5:50:27] Trustee Luckham: Go ahead, do you wish to speak to the recommendations

[5:50:30] Trustee Luckham: before us?

[5:50:33] Voice 4: Sure, as Mr. Gordon has stated,

[5:50:38] Voice 4: we purchased this property 12 years ago

[5:50:41] Voice 4: and we kind of approached it in a couple of different ways.

[5:50:48] Voice 4: When we first purchased the property back in 2009,

[5:50:53] Voice 4: we approached North Salt Spring Water District first

[5:50:58] Voice 4: to get their approval on what we had originally proposed

[5:51:02] Voice 4: was a 12 unit townhouse development,

[5:51:04] Voice 4: similar to Park Place Estates,

[5:51:07] Voice 4: where we finished the last phase of that back in 2004.

[5:51:12] Voice 4: And we originally received a letter

[5:51:16] Voice 4: from North Salt Spring Water District

[5:51:18] Voice 4: from the operations manager there

[5:51:21] Voice 4: that they would support the 12 unit development.

[5:51:24] Voice 4: development and they quoted us a price for connections and we thought that hurdle was

[5:51:31] Voice 4: taken care of so we went on to crd to get their approval for a 12 unit development

[5:51:38] Voice 4: by connecting to the sewer district and that process took a little over three and a half years

[5:51:45] Voice 4: to get through the process but we did in fact get included into the sewer district and at that point

[5:51:53] Voice 4: They were able to support 12-unit development.

[5:51:57] Voice 4: However, they were a little concerned about a pinch point in the sewer line

[5:52:03] Voice 4: lower downstream around Desmond Crescent.

[5:52:08] Voice 4: So we worked with them and had come up with a solution, basically,

[5:52:15] Voice 4: of running the sewer line from the corner of Park and Lakeview Crescent,

[5:52:22] Voice 4: extending that up park drive and continuing up swanson to our corner lower uh be the

[5:52:30] Voice 4: sorry southeast corner of our property and potentially pumping our pressurized system

[5:52:39] Voice 4: from our development into a manhole at that corner um we have we got to the point where it

[5:52:49] Voice 4: It was, the bylaw was passed, they accepted our proposal.

[5:52:53] Voice 4: And that's when the, in between that time,

[5:52:57] Voice 4: that's when the moratorium came down

[5:52:58] Voice 4: for South Spring Water District.

[5:53:00] Voice 4: So we were back to the drawing board on that.

[5:53:03] Voice 4: And we drilled, we proceeded with drilling two wells

[5:53:08] Voice 4: on the property, be about three years ago now.

[5:53:14] Voice 4: And we had the wells pump tested.

[5:53:18] Voice 4: one of the wells is producing three gallons a minute the other well is producing well over

[5:53:24] Voice 4: seven gallons a minute

[5:53:26] Voice 18: and

[5:53:27] Voice 4: that was at the very driest point of the year it was late in august or

[5:53:31] Voice 4: september when we had them pump tested we have everything together ready to go to the water

[5:53:38] Voice 4: branch to get registered um the wells uh the wells have already been registered but they need to be

[5:53:50] Voice 4: adjusted because there were some errors made in the registration of those and the clerk i spoke

[5:53:57] Voice 4: to at the water branch said that they would take care of that when our application came through

[5:54:02] Voice 4: for setting up the community water system for the strata.

[5:54:10] Voice 4: She didn't anticipate any issues with that process.

[5:54:15] Voice 4: We just haven't proceeded with that

[5:54:18] Voice 4: or the QEP report on the RAR area as yet,

[5:54:23] Voice 4: because we have actually approached this

[5:54:27] Voice 4: two or three different times and invested money each time

[5:54:32] Voice 4: for subdivision applications and we get to a certain point and you know the moratorium came

[5:54:37] Voice 4: up and just different issues have come up and we don't want to spend any more money on the property

[5:54:42] Voice 4: just yet until we kind of get a checklist if you will from you folks um indicating what points we

[5:54:50] Voice 4: need to address and um geordie has come through with that list and and i think it looks fairly

[5:54:59] Voice 4: reasonable. We know that we need to have a QEP report done on the RAR area. We know that we need

[5:55:07] Voice 4: to have a stormwater management plan established, and that'll be done as well with a hydrology

[5:55:15] Voice 4: engineer. And CRD, we are going to go back and approach them now with some finer details on the

[5:55:25] Voice 4: the design that we kind of are proposing for the sewer system which we're going to do right away

[5:55:34] Voice 4: and the wells are ready they're all ready for submission to the water branch we just wanted

[5:55:39] Voice 4: to get like I say an indication that you folks would be willing to support a project of this

[5:55:47] Voice 4: nature if we got all those boxes checked that's kind of where we're at hopefully that did you

[5:56:01] Voice 4: guys all hear that all

[5:56:09] Trustee Luckham: right there you go I got that now I'm a slow learner it

[5:56:14] Trustee Luckham: seems so Thank You mr. Rivers for your story there appreciate that and so we

[5:56:20] Trustee Luckham: have a number of recommendations as well as alternative recommendation here what

[5:56:27] Trustee Luckham: are you thinking that trustees do you have any questions for the applicant or

[5:56:31] Trustee Luckham: for staff good I

[5:56:37] Trustee Patrick: just wanted to point out that if you haven't read the

[5:56:42] Trustee Patrick: the Gabriela Housing Matters report

[5:56:44] Trustee Patrick: that just came out like a couple of weeks ago.

[5:56:47] Trustee Patrick: You should, they recommend that for any increase in density

[5:56:55] Trustee Patrick: that a percentage of the lot,

[5:56:57] Trustee Patrick: the percentage of the units be protected

[5:56:59] Trustee Patrick: with a housing agreement to ensure affordability.

[5:57:02] Trustee Patrick: So I certainly like that idea.

[5:57:05] Trustee Patrick: I also did hear Ms. McLean speak earlier today

[5:57:09] Trustee Patrick: and I think it does have some good points about sort of the cumulative impacts in the area you

[5:57:14] Trustee Patrick: know I went and drove around the Valhalla one right behind where this one would be and so forth

[5:57:19] Trustee Patrick: and I look at a lot of these designs as being sort of hate to use the word but old-fashioned

[5:57:25] Trustee Patrick: of sort of the paved circles of you know drive your car in and you know a small lot of this

[5:57:32] Trustee Patrick: nature for getting six units on there it's basically all pavement surrounded by building

[5:57:37] Trustee Patrick: and and I'm you know I would encourage the applicant to think of alternatives

[5:57:44] Trustee Patrick: of trying to create more green space more walking space more ability to be

[5:57:51] Trustee Patrick: less just completely a car circle because I think that's the future of

[5:57:57] Trustee Patrick: buildings so I think that's my biggest concern is the the amenities that that

[5:58:05] Trustee Patrick: that that we can seriously consider uh how we could create uh rental housing in the core that

[5:58:12] Trustee Patrick: uh or percentage that would be there um because this is a significant increase from two to six

[5:58:20] Trustee Patrick: and i would also do we i know that the housing task force is only just getting

[5:58:27] Trustee Patrick: started but i would hope that all all applications or even indications of applications in the village

[5:58:35] Trustee Patrick: core are being shared with that group to get their feedback on how we deal with density in

[5:58:45] Trustee Patrick: the village going forward here.

[5:58:51] Trustee Luckham: Okay. Thank you, Trustee Patrick. Trustee Grove?

[5:58:57] Trustee Grove: How does the applicant feel about the 10,950 liters per day of groundwater?

[5:59:04] Trustee Grove: water i

[5:59:05] Voice 4: don't uh we don't have any issue with that i think our wells are are more than able to cover

[5:59:12] Voice 4: that our pump tests came back um what was actually logged was half the amount that was actually

[5:59:19] Voice 4: pumped so even at half the amount we're still more than double what we require um

[5:59:27] Trustee Grove: that's amazing and

[5:59:29] Trustee Grove: and good news. Anyhow, no, I appreciate Laura's points, and they need to be considered. But other

[5:59:39] Trustee Grove: than that, what's the next step? What I don't want to happen is every time this applicant comes back

[5:59:47] Trustee Grove: to the Local Trust Committee, we keep raising the barriers and putting in additional barriers. We

[5:59:53] Trustee Grove: need to ensure that we're asking for everything that we think we need down the road.

[6:00:00] Voice 4: yeah i would like to just add that um our plan we weren't looking at uh developing anything that was

[6:00:09] Voice 4: um for rental accommodations unless the owners wish to rent them out what we're aiming to um

[6:00:17] Voice 4: we're trying to cater to the seniors market is what we're trying to do um they want we want to

[6:00:22] Voice 4: put seniors housing in much the same as what we did for park place estates that was well received

[6:00:29] Voice 4: received everybody there just loves the place and yes we agree that all those are kind of dated

[6:00:37] Voice 4: very dated developments we definitely want to bring something a little more lively a little

[6:00:45] Voice 4: more modern into play we definitely could look at doing some more green space and walking paths

[6:00:53] Voice 4: through the development we would definitely like to cater to that the only reason we put the

[6:00:58] Voice 4: asphalt bulb in there was just to try and meet the requirements of the fire department to be

[6:01:04] Voice 4: able to turn a fire truck around now we can put a central green area in there we're actually even

[6:01:12] Voice 4: thinking of putting a pond in the center so that it's more of a ring road going around instead of

[6:01:18] Voice 4: just a big asphalt bulb we want to decorate that up so okay

[6:01:27] Trustee Luckham: uh trustee patrick yeah

[6:01:30] Trustee Patrick: i mean i i

[6:01:32] Trustee Patrick: I understand, you know, we're continuing on with these developments of being 100% senior occupied.

[6:01:38] Trustee Patrick: We have zero rental accommodation for any staff on this island.

[6:01:43] Trustee Patrick: So as seniors come and live here, they need more and more supports and services.

[6:01:48] Trustee Patrick: We don't have any housing.

[6:01:51] Trustee Patrick: So, you know, it'll be important to me that we do have to consider a diversity of our developments meeting those needs.

[6:02:01] Trustee Patrick: and um and get very serious about creating rental housing in in any way we can you are correct

[6:02:11] Trustee Grove: so

[6:02:13] Trustee Luckham: i'm going to make some remarks if you don't mind um and you know i am the off-island chair

[6:02:21] Trustee Luckham: recognize that and don't have a real sense for the nature of your community above and beyond

[6:02:27] Trustee Luckham: having been in the chair for i don't know quite a long time now but um in terms of land use and

[6:02:34] Trustee Luckham: density and all this sort of stuff this is 1.23 acres if I'm not mistaken from the report

[6:02:42] Trustee Luckham: that's a tiny lot and six dwellings on that lot just strikes me as an awful lot

[6:02:52] Trustee Luckham: especially given the density surrounding that particular lot is not at that magnitude so it's

[6:03:00] Trustee Luckham: It's actually going to be very different in that neighborhood for this kind of a development.

[6:03:06] Trustee Luckham: And that notwithstanding, there are five major recommendations here, hurdles.

[6:03:15] Trustee Luckham: Well, five major recommendations and a bunch of sub aspects, a number of other aspects

[6:03:23] Trustee Luckham: associated with those recommendations.

[6:03:26] Trustee Luckham: There are a lot of hurdles here.

[6:03:27] Trustee Luckham: and I'm not so sure that we're going to be able to the applicant would be able to meet all of

[6:03:35] Trustee Luckham: those hurdles and I'm definitely not sure whether or not when we get to public hearing for this

[6:03:40] Trustee Luckham: whether or not the community is going to be welcoming of it because there'll be water

[6:03:47] Trustee Luckham: questions there'll be road access questions there'll be density questions there'll be lots

[6:03:51] Trustee Luckham: of questions and I am inclined to think and especially with no provisions for

[6:03:58] Trustee Luckham: any kind of density bonusing back to the community other than providing market

[6:04:03] Trustee Luckham: housing I my tendency is to proceed no further on this to be quite honest

[6:04:12] Trustee Luckham: because there's an awful lot of work here that may not end up with a positive

[6:04:16] Trustee Luckham: outcome and that perhaps this needs to be rethought I think that the three

[6:04:21] Trustee Luckham: three dwelling units that was applied four years ago was a much better solution for this property

[6:04:26] Trustee Luckham: than six. And I'm being blunt and I apologize for that, but that's my thoughts. Over to the

[6:04:32] Trustee Luckham: trustees for what they think.

[6:04:34] Trustee Grove: Thank you, Peter. And I think that if, and I'm with you if we believe

[6:04:41] Trustee Grove: that this is not going to fly, but I would hope that staff would not be bringing something to us

[6:04:46] Trustee Grove: that they did not feel comfortable or fairly confident about um how about that well that's fair

[6:04:55] Trustee Luckham: uh trustee patrick well

[6:04:57] Trustee Patrick: it's um i know you're not familiar with the area but the right adjacent to

[6:05:03] Trustee Patrick: it if you look on page um uh which which one shows it there i guess it's page 344 of the

[6:05:10] Trustee Patrick: the application you'll see just off on the photo piece you can just see Valhalla Place

[6:05:17] Trustee Patrick: which is a parcel of equal or smaller size that has 12 units in there I think

[6:05:26] Trustee Patrick: and that's right right in that area so no this is this is the neighborhood this is an area that

[6:05:35] Trustee Patrick: does need to be densified, taste properly, correctly, and in mixed use. I don't want to

[6:05:44] Trustee Patrick: see any subdivisions or any projects going ahead of being just for, you know, one type of people

[6:05:49] Trustee Patrick: or another, that we need to be creating a diverse, healthy community. And I'm just encouraging from

[6:05:58] Trustee Patrick: an amenity standpoint that there could be an opportunity here to create, you know, rental

[6:06:03] Trustee Patrick: housing affordable housing of some some nature not just for seniors I think that's the we've got

[6:06:10] Trustee Patrick: to have some family you know family housing applicable housing make you know that you know

[6:06:15] Trustee Patrick: people are comfortable living in yeah

[6:06:19] Trustee Luckham: so thank you for that I did look at the surrounding areas

[6:06:22] Trustee Luckham: so I'm curious about that specifically what page was that you were referring to me to and

[6:06:27] Trustee Luckham: where is that page

[6:06:28] Trustee Patrick: 344 you can just see it's

[6:06:31] Trustee Luckham: not a very good picture yeah no

[6:06:33] Trustee Patrick: you can just see the

[6:06:34] Trustee Patrick: photo of Valhalla places all those little that dents of houses that are on the upper left-hand

[6:06:40] Trustee Patrick: side of the photo figure two and then you can just sort of see all the little buildings they're

[6:06:46] Trustee Patrick: little duplex style buildings that create the units

[6:06:50] Trustee Luckham: in the top left top

[6:06:52] Trustee Patrick: left yep oh

[6:06:54] Trustee Luckham: I see in

[6:06:54] Trustee Luckham: this in the drawing not the photograph both

[6:06:57] Trustee Patrick: the photograph you can see all the roof structures

[6:06:59] Trustee Patrick: those little all those houses that's Valhalla. Oh

[6:07:03] Trustee Luckham: I see right so it's right adjacent then I got it.

[6:07:07] Trustee Luckham: Okay well yeah I see that that's a much smaller structure but are those not duplex or triplexes

[6:07:12] Trustee Luckham: or something?

[6:07:14] Trustee Patrick: I believe they're duplexes.

[6:07:16] Trustee Luckham: Yeah so you know indeed duplexes on this lot would be a

[6:07:20] Trustee Luckham: better scenario but anyway I just reflecting on that looking at the because there is a lot of

[6:07:27] Trustee Luckham: density in that area and certainly densifying it in the downtown area there but wanted a better

[6:07:33] Trustee Luckham: word is a good idea but anyway so what would you like to do uh trustees um

[6:07:39] Trustee Grove: i think i'd like to

[6:07:40] Trustee Grove: press on if staff is telling us that they think this is doable and if the applicant is all right

[6:07:47] Trustee Grove: with the hurdles that are being put before him um i think um i would have liked to have seen some

[6:07:54] Trustee Grove: some of these things sorted out before it came to us.

[6:07:58] Trustee Grove: But on the other hand,

[6:07:59] Trustee Grove: I realize that the applicant wants to have some kind

[6:08:01] Trustee Grove: of confidence that the time, energy and effort

[6:08:04] Trustee Grove: and money will be well spent.

[6:08:06] Trustee Grove: So I'm actually

[6:08:07] Trustee Grove: okay moving ahead with this.

[6:08:11] Trustee Grove: Does seem like a bit of a mouthful.

[6:08:14] Trustee Luckham: Okay, well, you can start off

[6:08:16] Trustee Luckham: with the motions then if you wish.

[6:08:18] Trustee Luckham: Can

[6:08:18] Trustee Patrick: I ask though where the amenity piece,

[6:08:20] Trustee Patrick: I know it talks about it in the report,

[6:08:22] Trustee Patrick: but i don't see any recommendations related to developing the amenity piece um

[6:08:29] Voice 2: yeah apologies i

[6:08:33] Voice 2: i recognize that there was a perhaps a slight well there was a numbering mistake in my recommendations

[6:08:38] Voice 2: but uh it's the second three c um that that the ltc requests the applicant revised to consider

[6:08:48] Voice 2: the provision of an eligible community amenity as outlined in the official committee plan so that's

[6:08:52] Trustee Grove: Sorry, where's that going, Tony?

[6:08:55] Voice 2: It's the second recommendation three.

[6:08:59] Voice 2: There's two threes.

[6:09:00] Voice 2: Apologies for that.

[6:09:01] Voice 2: Three C.

[6:09:04] Trustee Patrick: Would housing agreement and rental housing be considered an appropriate

[6:09:08] Trustee Patrick: amenity?

[6:09:09] Voice 2: Affordable housing is considered a community amenity.

[6:09:12] Voice 2: Yes.

[6:09:15] Voice 4: That's something that we can certainly entertain.

[6:09:18] Voice 4: We will look into that for sure.

[6:09:21] Voice 4: Affordable housing these days.

[6:09:23] Voice 4: i mean what's the definition of affordable housing these days i guess is our question yeah um

[6:09:31] Voice 4: you know it's it's very difficult to build housing that even you know as builders uh that we consider

[6:09:41] Voice 4: affordable you know especially in the past year i mean a sheet of plywood's gone up 500 percent

[6:09:46] Voice 4: um it's just been crazy out there so our definition of affordable housing uh we're

[6:09:53] Voice 4: We're not sure what it is. So I guess we would need some clarification on that.

[6:09:57] Voice 4: Would rental housing be something that would be an acceptable solution as well?

[6:10:03] Voice 4: Like, I mean, maybe we look at doing some kind of rental accommodations in there.

[6:10:09] Voice 4: Like if we

[6:10:09] Voice 4: downgraded it from seniors to or not downgrade, I shouldn't say it that way, but maybe more position the units for families because there are two schools very close by.

[6:10:22] Voice 4: right so that might be something that we would uh definitely entertain

[6:10:29] Trustee Grove: sorry go ahead laura i

[6:10:31] Trustee Patrick: was gonna say we're in desperate need of uh rental accommodations for

[6:10:35] Trustee Patrick: families on this island there's a hospital there's school there's so many high quality jobs um that

[6:10:41] Trustee Patrick: you know we need for

[6:10:45] Trustee Grove: sure if drake road goes ahead well a lot of that will be um

[6:10:52] Trustee Grove: helped.

[6:10:53] Trustee Patrick: Not enough.

[6:10:55] Trustee Patrick: No,

[6:10:56] Trustee Grove: but it'll never ever be enough is the problem.

[6:10:59] Trustee Luckham: And

[6:11:00] Trustee Grove: that's the initial.

[6:11:01] Trustee Grove: We

[6:11:01] Trustee Luckham: want to make an impact, for sure.

[6:11:02] Trustee Grove: Anyway, I'm going to start this ball rolling, if I may.

[6:11:06] Trustee Luckham: Let me just

[6:11:07] Trustee Luckham: ask you a question on affordability.

[6:11:09] Trustee Luckham: I think these are considered to be about 1,000 square foot homes?

[6:11:14] Voice 4: These were actually going to be in the 1,400 square foot range.

[6:11:19] Voice 4: and

[6:11:20] Trustee Luckham: so what's the dollar per square foot for building on salt spring roughly

[6:11:23] Voice 4: today

[6:11:26] Voice 4: uh probably starting at 500 bucks a foot so

[6:11:33] Trustee Luckham: those are expensive homes at the end um

[6:11:36] Voice 4: and that's not

[6:11:36] Voice 4: going overly that's not going overly fancy i mean yeah

[6:11:40] Trustee Luckham: i realized that yeah yeah

[6:11:41] Voice 4: year and a half ago

[6:11:42] Voice 4: we were at 350 square foot um maybe 450 kind of would be minimal nowadays you know right

[6:11:53] Trustee Luckham: okay

[6:11:55] Trustee Luckham: trustee grove you want to start us off

[6:11:57] Trustee Grove: surely um i moved that salt spring outlook trust committee

[6:12:01] Trustee Grove: requests that the applicant submit to the island's trust the following colon a a water management

[6:12:06] Trustee Grove: report from a professional engineer or a geoscientist providing colon one a water quality

[6:12:11] Trustee Grove: analysis that demonstrates that the surface water and groundwater from each proposed water

[6:12:15] Trustee Grove: supply source or well is potable or can be made potable as defined in Schedule H of Land Use

[6:12:21] Trustee Grove: Bylaw No. 355 and Guidelines for Canadian Drinking Water Quality with the treatment system

[6:12:27] Trustee Grove: customarily used in a single family dwelling and include a plan of subject property indicating each

[6:12:32] Trustee Grove: well location where a water sample was taken and the statement that the water samples upon which

[6:12:37] Trustee Grove: the water quality analysis was performed were unadulterated samples taken from the locations

[6:12:42] Trustee Grove: indicated on the plan. Two, proof of groundwater wells registration including well tag numbers and

[6:12:49] Trustee Grove: well records. Three, proof of Flynn Road groundwater license application that authorizes the withdrawal

[6:12:55] Trustee Grove: of a minimum of 10,950 liters per day of groundwater. Four, a statement regarding the

[6:13:04] Trustee Grove: adherence of construction standards in the groundwater protection regulation for each

[6:13:09] Trustee Grove: surface water supply source. B, a riparian areas protection regulation report from a qualified

[6:13:15] Trustee Grove: environment professional containing requirements and recommendations to project to protect the

[6:13:20] Trustee Grove: existing riparian area on the subject property during construction. C, a stormwater management

[6:13:25] Trustee Grove: plan prepared by a qualified engineer. The plan should ensure that no flooding of downstream

[6:13:30] Trustee Grove: street and properties occurs as a result of the proposed development do you want me to just keep

[6:13:36] Trustee Grove: going are we going to vote on that one uh

[6:13:39] Trustee Luckham: well let's vote on one of these one at a time okay

[6:13:43] Trustee Luckham: that's a recommendation number one a through c yes

[6:13:48] Voice 18: that's

[6:13:49] Trustee Luckham: moved and seconded by trustee patrick

[6:13:50] Trustee Luckham: any discussion

[6:13:52] Trustee Patrick: nope

[6:13:54] Trustee Luckham: all those in favor

[6:13:54] Trustee Patrick: no no i had discussion okay

[6:13:57] Trustee Luckham: go ahead sorry

[6:13:58] Trustee Patrick: um the repairing

[6:13:59] Trustee Patrick: The parent protection report,

[6:14:01] Trustee Patrick: I noticed that the property has been cleared.

[6:14:03] Trustee Patrick: I mean, does the report take into account

[6:14:06] Trustee Patrick: the condition of the site?

[6:14:08] Trustee Patrick: I mean, it looks like the back area may have been left,

[6:14:11] Trustee Patrick: but there's been quite a bit of clearing

[6:14:13] Trustee Patrick: done on the property.

[6:14:14] Voice 4: We had Dave Gooding has actually surveyed the property

[6:14:19] Voice 4: and he came up with a preliminary proposal

[6:14:22] Voice 4: for the RER area.

[6:14:24] Voice 4: And we didn't actually clear the property.

[6:14:27] Voice 4: We removed the septic system that was existing from the old mobile home that was on there.

[6:14:33] Voice 4: And we simply just leveled the area to clean it up and make it more presentable.

[6:14:40] Voice 4: We did not go into the area that Dave Gooding had mapped out for us to stay away from.

[6:14:48] Voice 4: We stayed well enough away from that.

[6:14:52] Voice 4: and we are going to proceed now with Dave Gooding

[6:14:56] Voice 4: and getting it formally reported to the government, so.

[6:15:03] Trustee Luckham: Okay, thank you.

[6:15:04] Trustee Luckham: Any further discussion?

[6:15:07] Trustee Luckham: Then I'll call the vote.

[6:15:08] Trustee Luckham: All those in favor?

[6:15:10] Trustee Luckham: None opposed, that carries.

[6:15:12] Trustee Luckham: Laura, you want to try the second one?

[6:15:14] Trustee Patrick: Sure, I move that the South Spring Island

[6:15:15] Trustee Patrick: Local Trust Committee direct staff upon receipt

[6:15:17] Trustee Patrick: of a water management plan from the applicant

[6:15:21] Trustee Patrick: to refer the plan to the secretary

[6:15:22] Trustee Patrick: secretary of the controller of water rights island health crd building inspection in north

[6:15:28] Trustee Patrick: salt spring water district for review and comment

[6:15:31] Trustee Grove: seconded moved

[6:15:33] Trustee Luckham: and seconded any discussion no

[6:15:36] Trustee Grove: all

[6:15:38] Trustee Luckham: those in favor that also carries i

[6:15:42] Trustee Grove: move the salt spring island local trust committee request

[6:15:44] Trustee Grove: that staff refer the application to capital regional district for confirmation that the

[6:15:48] Trustee Grove: subject property can be serviced by the CRD's sanitary sewer system and CRD comments on the

[6:15:54] Trustee Grove: requirements for the applicant to connect to the sewer system.

[6:15:58] Trustee Luckham: Moved for a seconder. Seconded by

[6:16:00] Trustee Luckham: Trustee Patrick. Any discussion? Call for the vote. All those in favor? None opposed. That carries.

[6:16:10] Trustee Patrick: And I move that the Salt Spring Island Local Trust Committee request the applicant revise

[6:16:13] Trustee Patrick: the rezoning application to consider the following aspects. Reduced water consumption through

[6:16:18] Trustee Patrick: through alternative non-potable supply for landscaping,

[6:16:22] Trustee Patrick: sustainable building techniques

[6:16:23] Trustee Patrick: and energy efficient building design

[6:16:25] Trustee Patrick: and the provision of an eligible community amenity

[6:16:28] Trustee Patrick: as outlined in the official community plan,

[6:16:30] Trustee Patrick: volume two, appendix three, amenity zoning.

[6:16:33] Trustee Grove: Second.

[6:16:35] Trustee Luckham: Moved and seconded, any discussion?

[6:16:37] Trustee Grove: No.

[6:16:39] Trustee Luckham: All those in favor?

[6:16:41] Trustee Luckham: None opposed, that carries.

[6:16:43] Trustee Grove: I move that the Salt Spring Island Local Trust Committee

[6:16:45] Trustee Grove: request staff to prepare a draft by law

[6:16:49] Trustee Grove: to amend the Saltspring Island land use bylaw number 355-1999 to rezone lot A section three

[6:16:57] Trustee Grove: range three east north Saltspring Island Cowichan district plan 21557 from residential six to

[6:17:03] Trustee Grove: residential six zone variant that permits a maximum of six dwelling units moved

[6:17:11] Trustee Luckham: do we have

[6:17:11] Trustee Luckham: a seconder trustee Patrick seconding and discussion trustee Patrick so

[6:17:21] Trustee Patrick: again I just want to clarify

[6:17:27] Trustee Patrick: from understand from staff so creating poor densities essentially on this lot

[6:17:34] Trustee Patrick: what would be I mean we've got there's density banks that exist with density sitting in them

[6:17:39] Trustee Patrick: what um and then we also have the um the amenities you know so how many units could be

[6:17:49] Trustee Patrick: technically or affordable housing could be created as a result of this i

[6:17:57] Voice 2: think typically the the way

[6:17:59] Voice 2: you calculate the density or the bonusing is is through the an analysis of the uplift that's

[6:18:05] Voice 2: created by the rezoning and then you get a portion of that amount if the lcc wanted to

[6:18:10] Voice 2: go down that road of obtaining some sort of dollar value based on the rezoning um

[6:18:19] Voice 18: i don't

[6:18:20] Voice 2: know if stephan has comments on that um in terms of what would be considered an

[6:18:26] Voice 2: appropriate number of affordable housing units i i couldn't say at this point

[6:18:31] Voice 6: thanks mr chair the uh so an example of a previous agreement that we uh discussed in a current

[6:18:38] Voice 6: application which is down the street and that was that it was a one for one it was an easy

[6:18:43] Voice 6: calculation to make so if you have for this for the example of this lot you have four additional

[6:18:49] Voice 6: units being asked for two of those could be for affordable and then the balance is two are not

[6:18:55] Voice 6: for affordable and two are affordable because presumably they have a similar value so that's

[6:19:00] Voice 6: that's how we calculate it before is a simple metric and hopefully that gives you a simple

[6:19:05] Voice 6: guideline to answer your question so

[6:19:08] Trustee Patrick: potentially two units could be at

[6:19:10] Trustee Patrick: play but

[6:19:13] Voice 6: the ltc also has

[6:19:14] Voice 6: the authority to zone the entire area rental or what have you there's there's certainly other

[6:19:20] Voice 6: mechanisms but that's just an example

[6:19:22] Voice 6: of how we've done it so

[6:19:23] Trustee Patrick: if we're doing a draft right now i mean

[6:19:24] Trustee Patrick: those options could still be discussed because i'm thinking of the housing task force the ganges

[6:19:29] Trustee Patrick: village task force there's lots of input that we could still get on where we should go yes

[6:19:38] Voice 6: i i'm not sure those are referral bodies we have an advisory planning commission established that

[6:19:43] Voice 6: that would be the more suitable advisory i'm just

[6:19:45] Trustee Patrick: saying regardless of where it comes from i'm just

[6:19:48] Trustee Patrick: saying we could still okay oh

[6:19:50] Voice 6: absolutely you've got lots more process yeah so

[6:19:55] Trustee Luckham: are we ready for

[6:19:56] Trustee Luckham: the vote all those in favor any opposed none opposed that carries we have one more sorry

[6:20:07] Voice 2: chair if i may i believe there's a small error in that resolution number five uh an incorrect

[6:20:12] Voice 2: correct volume, 9,600, it should reflect the initial 10,950.

[6:20:23] Trustee Luckham: Okay, thank you for that.

[6:20:25] Trustee Luckham: So trustee, I've lost track of who's reading motions here.

[6:20:30] Trustee Grove: Laura, you're up.

[6:20:33] Trustee Patrick: Sure, sorry, I move that the Salt Spring Island

[6:20:36] Trustee Patrick: Local Trust Committee will withhold third reading

[6:20:39] Trustee Patrick: of the proposed by-law until a conditional water license

[6:20:42] Trustee Patrick: since authorizing withdrawal of at least 10,950

[6:20:49] Trustee Patrick: liters per day is issued by Flynnrow

[6:20:53] Trustee Patrick: and any applicable mitigating measures

[6:20:57] Trustee Patrick: to ensure water sustainability are agreed upon.

[6:21:00] Trustee Luckham: Second.

[6:21:02] Trustee Luckham: Moved and seconded.

[6:21:04] Trustee Luckham: Any discussion here?

[6:21:07] Trustee Luckham: All those in favor?

[6:21:10] Trustee Luckham: That carries unanimously.

[6:21:12] Trustee Luckham: Very good then.

[6:21:13] Trustee Luckham: So I think that concludes it trustee Patrick. Well,

[6:21:16] Trustee Patrick: I know I know Stefan just said that the like the Ganges Village Task Force isn't a referral agency, but I'm still hoping that the whole concept of development in this downtown core is part of the things that they're talking about of density and all of that.

[6:21:34] Trustee Patrick: so do we need to make a resolution that these type of applications be shared with them or will that

[6:21:42] Trustee Patrick: be happen by nature of the process that's been designed is my question i

[6:21:49] Voice 6: would i need to review

[6:21:50] Voice 6: in detail the terms of reference before me and the and what that was created i don't think they

[6:21:56] Voice 6: were drafted that way i think for example the ganges village task force was designed to create

[6:22:00] Voice 6: a local area plan not that they can't be informed of what's going on but there certainly weren't

[6:22:05] Voice 6: terms of reference that i recall weren't drafted to consider referrals nor is the housing task

[6:22:12] Voice 6: force but

[6:22:12] Voice 13: i honestly i don't have that

[6:22:14] Voice 6: open in front of me so i'd have to um i don't think i

[6:22:17] Voice 6: can fully comment um so

[6:22:20] Trustee Luckham: the abc is a referral body for sure at the moment yeah

[6:22:23] Trustee Patrick: i'm not saying

[6:22:24] Trustee Patrick: referring i'm just saying that part of creating the area plan is kind of what's happening and

[6:22:28] Trustee Patrick: where's got where is going so to me it's it's a fluid conversation with the candies village

[6:22:33] Trustee Patrick: area plan and that you know that we

[6:22:37] Voice 6: could certainly keep them informed of what's going on

[6:22:39] Voice 6: that's i hear what you

[6:22:41] Trustee Patrick: just think that's like you know good ideas that they're they're reflective

[6:22:45] Trustee Patrick: of real-time issues as well um like i said do we need a resolution to do that or is that just

[6:22:52] Trustee Patrick: going to happen we

[6:22:55] Trustee Luckham: can also do that later presumably yeah

[6:22:58] Voice 6: that's a great question um

[6:23:00] Voice 6: well I mean if you want to I don't know yeah you kind of caught me off guard so

[6:23:05] Voice 6: I don't think it's gonna happen the way it is unless it is just a part of

[6:23:09] Voice 6: general discussion like I look at the structure of the meetings and it's not

[6:23:13] Voice 6: sort of a de facto standing item so to speak whether the those appointed people

[6:23:19] Voice 6: talk amongst themselves and bring it up I don't think staff has ever had it sort

[6:23:24] Voice 6: of baked into the terms of reference to do so so yeah

[6:23:27] Trustee Grove: I didn't think it should

[6:23:28] Trustee Grove: be in the terms of reference that's just played that one by yeah sure

[6:23:33] Voice 6: i think um yeah if but if

[6:23:36] Voice 6: you want us to mend the terms of reference you can certainly um bring it up i mean really what

[6:23:40] Voice 6: i'm hearing is you know keep everybody up to date on what's going on absolutely that's certainly

[6:23:46] Voice 6: feasible but i would want a resolution because i i wouldn't want to commit to something and forget

[6:23:50] Voice 6: yeah exactly you know easy to do this job symptoms so

[6:23:55] Trustee Luckham: okay are we concluded on this yes

[6:24:00] Trustee Luckham: we've

[6:24:01] Trustee Grove: got that we've got the 1610 hakema yeah

[6:24:04] Trustee Luckham: no i just want to make sure we're wrapped up on this

[6:24:06] Trustee Luckham: one here uh laura patrick are you satisfied with the answer i'll

[6:24:10] Trustee Patrick: do some more research and

[6:24:11] Trustee Patrick: questioning and talk to louisa and make sure we have a good path forward okay

[6:24:17] Trustee Luckham: very good then so

[6:24:19] Trustee Luckham: So Mr. Rivers, we wish you success on your project, and we're going to continue on with

[6:24:24] Trustee Luckham: our agenda here, and then maybe we should have a few minutes break before we go into

[6:24:29] Trustee Luckham: the closed meeting, just to give everybody a chance to stretch.

[6:24:33] Trustee Luckham: But let's go to 16.10.

[6:24:36] Trustee Luckham: This was a conversation that came up from the town hall.

[6:24:41] Trustee Luckham: ALR exemption, Harkonnen, I can't remember now the correct pronunciation of that name,

[6:24:48] Trustee Luckham: but Laura Patrick, you wanted to raise this topic.

[6:24:51] Trustee Patrick: Yeah, no, I thought that was a reasonable request.

[6:24:56] Trustee Patrick: I understand the complexity of our industrial lands

[6:25:02] Trustee Patrick: that we have and that the opportunity

[6:25:05] Trustee Patrick: that was brought forth by Jessica

[6:25:08] Trustee Patrick: on behalf of her father, Harold,

[6:25:10] Trustee Patrick: on that property was that they're planning to proceed

[6:25:15] Trustee Patrick: with a non-farm use, I think, application

[6:25:18] Trustee Patrick: to make sure that the uses of the property

[6:25:22] Trustee Patrick: are well understood because of the underlying ALR

[6:25:26] Trustee Patrick: to facilitate a sale.

[6:25:33] Trustee Patrick: So can we prioritize that application?

[6:25:38] Trustee Patrick: Is that through resolution as requested?

[6:25:44] Trustee Luckham: So we're looking for staff advice on this.

[6:25:47] Trustee Luckham: Stefan Cermak, what options do you see available to us?

[6:25:52] Voice 6: So one, we don't have an application in, so that's one,

[6:25:56] Voice 6: but I suppose what I'm hearing is one may be coming.

[6:25:59] Voice 6: But two, obviously we have a lot of policies

[6:26:03] Voice 6: which say treat each application fairly.

[6:26:06] Voice 6: And that is, so if things are to be expedited,

[6:26:10] Voice 6: that's an extraordinary process,

[6:26:13] Voice 6: which is very clear in our policies.

[6:26:16] Voice 6: so yeah I mean a lot of people have asked us over time to expedite things and we've had to say no

[6:26:22] Voice 6: whether it's affordable housing of one sort or another and whatever and that's largely because

[6:26:27] Voice 6: we've held true to that policy that we treat everybody equal so if the LTC chooses to do that

[6:26:34] Voice 6: it becomes an extraordinary process and there's one of two options we dedicated staff time to

[6:26:41] Voice 6: to make that first, yeah, that's feasible,

[6:26:45] Voice 6: but that means you're paying extra cost

[6:26:46] Voice 6: and you have to explain to the 100 other applicants

[6:26:49] Voice 6: why they're not first.

[6:26:52] Voice 6: So, I mean, I'll leave it up to you.

[6:26:53] Voice 6: I don't think that it's square with our policies,

[6:26:56] Voice 6: but that's my interpretation

[6:26:56] Voice 6: and I'm just giving you off the cuff.

[6:26:59] Voice 6: So after

[6:27:00] Trustee Grove: you report that.

[6:27:01] Trustee Grove: Is there any compelling reason to do so?

[6:27:03] Trustee Grove: I didn't quite, I didn't hear anything.

[6:27:08] Voice 6: I'm sorry.

[6:27:09] Voice 6: My

[6:27:09] Trustee Patrick: understanding is that it's a sale,

[6:27:11] Trustee Patrick: you know, pending sale.

[6:27:12] Trustee Patrick: fail

[6:27:13] Trustee Grove: well and you you we can't we can't push that to the front of the line no i don't i wouldn't be

[6:27:19] Trustee Grove: at all comfortable doing that so

[6:27:24] Voice 6: in terms of process like i said it could be considered an

[6:27:28] Voice 6: extraordinary process and then that means they pay for an applicant or they pay for staff time

[6:27:33] Voice 6: dedicated to it to move it to the front line and we've we've done that before um i don't know if

[6:27:38] Voice 6: i would encourage it but i do understand that the ltc could make that decision but

[6:27:42] Voice 6: but that's the process that's laid out

[6:27:45] Voice 6: in trust council policies.

[6:27:48] Trustee Luckham: Have not applicants also hired a contractor

[6:27:50] Trustee Luckham: to do the staff work in the past?

[6:27:54] Voice 6: That is correct.

[6:27:55] Voice 6: That's what I meant by extraordinary.

[6:27:56] Voice 6: They can hire them.

[6:27:57] Voice 6: And really when it boils down to that,

[6:28:00] Voice 6: I just encourage them to hire their own planner

[6:28:01] Voice 6: and to work expediently.

[6:28:03] Trustee Grove: Right.

[6:28:04] Trustee Grove: They can do that anyway.

[6:28:06] Voice 6: Correct.

[6:28:08] Trustee Grove: I would

[6:28:09] Trustee Grove: have a real problem

[6:28:11] Trustee Grove: them pushing them to the top of the line as much as you know we all like that family but it's i

[6:28:16] Trustee Grove: just don't think it would be right right

[6:28:20] Trustee Luckham: so trustee patrick um i guess there'd be further

[6:28:25] Trustee Luckham: consideration there do you want to no

[6:28:28] Trustee Patrick: well i just uh obviously

[6:28:29] Trustee Luckham: we need to know that there's real

[6:28:30] Trustee Luckham: interest from the applicant um and get an application in and then a request could be made

[6:28:41] Trustee Luckham: What would

[6:28:42] Trustee Patrick: you like to say?

[6:28:42] Trustee Patrick: Yeah.

[6:28:48] Trustee Grove: Okay.

[6:28:49] Trustee Grove: I need a break, Chair.

[6:28:52] Trustee Luckham: So is this conversation concluded then at this point,

[6:28:56] Trustee Luckham: Trustee Patrick?

[6:28:58] Trustee Luckham: I don't know where to take it.

[6:29:03] Trustee Grove: I didn't want

[6:29:04] Trustee Luckham: to take it.

[6:29:04] Trustee Grove: I didn't want to take it anyway.

[6:29:06] Trustee Luckham: Let's wait until we see an application.

[6:29:08] Trustee Grove: Yeah.

[6:29:09] Trustee Grove: That's a good point.

[6:29:11] Trustee Grove: If it's so urgent, why don't we have an application?

[6:29:15] Trustee Luckham: Right.

[6:29:15] Trustee Luckham: Okay so let's recess for a minute and Laura if you if you we're not ending the meeting immediately

[6:29:25] Trustee Luckham: but we're going to go into in-camera when we return just for the public's information and

[6:29:31] Trustee Luckham: if you come up with some notion over the break we can return to this but let's just say it's 4.02

[6:29:39] Trustee Luckham: shall we say we're going to return at 4.15 to pick up the rest of the agenda in camera? Yeah. And so

[6:29:46] Trustee Luckham: So just let the members of the public know that we're going to go immediately into in

[6:29:50] Trustee Luckham: camera, which was a closed session, and then we'll be rising and reporting and talking

[6:29:54] Trustee Luckham: about the last meeting again.

[6:29:57] Trustee Luckham: And then we'll be adjourning shortly after that.

[6:30:00] Trustee Luckham: so let us recess until 4 15 okay thank you everybody hello long

[6:42:04] Voice 18: day louisa

[6:42:13] Trustee Luckham: thanks for

[6:42:15] Trustee Luckham: coming in i haven't seen you for a while i've

[6:42:19] Voice 16: been on the background

[6:42:20] Trustee Luckham: yeah it's been a busy day

[6:42:22] Trustee Luckham: yeah

[6:42:23] Voice 16: all

[6:42:26] Trustee Luckham: right how about we get a motion to go in camera it's on your agenda um

[6:42:33] Trustee Patrick: okay we still

[6:42:34] Trustee Patrick: have an attendee but I can do that in a moment. So I move that the South Spring Island Local Trust

[6:42:39] Trustee Patrick: Committee close this meeting to the public subject to community charter section 91.

[6:42:45] Trustee Patrick: A personal information about an identifiable individual who holds or is being considered

[6:42:50] Trustee Patrick: for a position as an officer, employee, or agent of the municipality or another position

[6:42:56] Trustee Patrick: appointed by the municipality and staff be invited to remain.

[6:43:00] Trustee Grove: I second that.

[6:43:02] Trustee Luckham: Moved and

[6:43:03] Trustee Luckham: And seconded, so I'll call for the vote.

[6:43:05] Trustee Luckham: All those in favor?

[6:43:06] Trustee Luckham: So that carries.

[6:43:08] Trustee Luckham: So now Rob, are you gonna close and lock this off

[6:43:11] Trustee Luckham: or do you want us to log out

[6:43:13] Trustee Luckham: and come back into a new meeting?

[6:43:16] Voice 19: Chair Luckom, I will close and lock this off.

[6:43:20] Voice 19: I'm stopping the-

[6:43:21] Trustee Luckham: So thank you anybody that was waiting for us to return.

[6:43:27] Trustee Luckham: We have returned from the in-camera session

[6:43:29] Trustee Luckham: and I'm pleased to rise and report

[6:43:32] Trustee Luckham: that we've made 12 appointments to the Housing Action Program Task Force yeah

[6:43:41] Trustee Luckham: and and those appointments are Macon Forrest-Bortolo, Daniel Wood, Amber

[6:43:48] Trustee Luckham: Anderson, Stanley Shapiro, James Back, Kerry Prollo, Mayor Kraynoff, Najama

[6:43:58] Trustee Luckham: Emma Ghermody, Yvonne Saunders, Jessica Terzakis, Bryce Chapman, and Ronan Heintzman.

[6:44:08] Trustee Luckham: And I apologize for any mispronunciations that I might have done there.

[6:44:13] Trustee Luckham: And so those of you that are paying attention, there is only 11 seats on the Housing Action

[6:44:21] Trustee Luckham: Program Task Force, but we were so impressed with the quality of the candidates that applied

[6:44:27] Trustee Luckham: and so grateful for so many people to apply,

[6:44:30] Trustee Luckham: we felt that we would appoint all of them

[6:44:32] Trustee Luckham: and we will adjust the membership to reflect 12 members.

[6:44:37] Trustee Luckham: And Laura Patrick came prepared with a motion

[6:44:40] Trustee Luckham: to that effect.

[6:44:42] Trustee Luckham: And so I'll turn that to Laura Patrick to make a motion.

[6:44:45] Trustee Patrick: I move that the Salt Spring Island Local Trust Committee

[6:44:47] Trustee Patrick: amend the Housing Action Program Task Force

[6:44:50] Trustee Patrick: Terms of Reference dated December, 2020

[6:44:52] Trustee Patrick: 20 by changing 5B to read the total number of members

[6:44:57] Trustee Patrick: shall not exceed 12.

[6:44:58] Trustee Grove: And I second that.

[6:45:00] Trustee Luckham: So it's moved and seconded.

[6:45:02] Trustee Luckham: Thank you for being so prepared, Trustee Patrick.

[6:45:05] Trustee Luckham: And I'll call for the vote on that motion.

[6:45:08] Trustee Luckham: All those in favor?

[6:45:10] Trustee Luckham: That carries.

[6:45:13] Trustee Patrick: Before we adjourn,

[6:45:15] Trustee Patrick: could I just ask a question while we have Louisa here?

[6:45:18] Trustee Luckham: Yeah.

[6:45:19] Trustee Patrick: I know I shared, I was incredibly impressed with the report that came out of the Gabriel

[6:45:25] Trustee Patrick: housing group. And I mean, the quality of the work is just amazing. Will we be, can we share

[6:45:32] Trustee Patrick: that? Or do you need a resolution for us to share that report with the task force members when you

[6:45:36] Trustee Patrick: give them their orientation package? Because it's just incredible how far they went.

[6:45:45] Voice 16: it's for you chair i don't see we need a resolution for that this is a public report right

[6:45:52] Voice 16: on your document

[6:45:52] Trustee Patrick: yeah yeah no but i just think it's i think it's going to help

[6:45:57] Trustee Patrick: kickstart our group

[6:45:58] Trustee Grove: can you send it can you send it to us laura i'm

[6:46:00] Trustee Patrick: happy to yeah no it's uh

[6:46:02] Trustee Patrick: you'll be very impressed yeah

[6:46:04] Trustee Grove: i'd like to see it yeah

[6:46:05] Trustee Patrick: all

[6:46:07] Trustee Luckham: right is there any uh so our next

[6:46:09] Trustee Luckham: upcoming meeting is uh 9 30 a.m may the 25th um and i look forward to that um is there any further

[6:46:19] Trustee Luckham: business today no then i will call for adjournment all those in favor and that carries and thank you

[6:46:28] Trustee Luckham: very much everybody it was a long day well worthwhile a lot of good work uh we didn't

[6:46:33] Trustee Luckham: make everybody happy but we're we did pretty good i think we

[6:46:36] Trustee Grove: made one person very unhappy

[6:46:38] Trustee Grove: help you.

[6:46:39] Trustee Luckham: Well, I don't know about that. We'll see. Anyway, thank you very much,

[6:46:46] Trustee Luckham: everybody, for joining us. And we'll see you all same time, same place next month.