Gambier Island Local Trust Committee regular meeting, May 27, 2021

[0:00:00] Trustee Fast: of the Gambier Island Local Trust Committee.

[0:00:03] Trustee Fast: This is a meeting of the Islands Trust,

[0:00:07] Trustee Fast: local land use planning meeting of professional staff

[0:00:13] Trustee Fast: and your elected local trustees.

[0:00:16] Trustee Fast: I'm not one of them.

[0:00:17] Trustee Fast: I'm Sue Ellen Fast.

[0:00:18] Trustee Fast: I'm an off-island chair of the Islands,

[0:00:22] Trustee Fast: of the Local Trust Committee.

[0:00:24] Trustee Fast: So I'll just begin by acknowledging

[0:00:27] Trustee Fast: that we're meeting on and around the traditional territories

[0:00:31] Trustee Fast: of the Salish First Nations.

[0:00:34] Trustee Fast: And in specific, we acknowledge with respect

[0:00:38] Trustee Fast: that the lands and the waters of Alkitsam Howe Sound

[0:00:41] Trustee Fast: are in the traditional territory of the Squamish nation.

[0:00:46] Trustee Fast: And we honor the rich culture and history

[0:00:51] Trustee Fast: and the stewardship of the land and waters

[0:00:53] Trustee Fast: that have led us to this point in time.

[0:00:56] Trustee Fast: and uh a pleasure to be here i'm on um also called which is bowen island and i'm a member of the

[0:01:04] Trustee Fast: municipal council and of an island's trust vice chair which is why i'm chairing this local

[0:01:10] Trustee Fast: trust committee and with us the uh trustees more uh close to uh the action are um trustee

[0:01:21] Trustee Fast: Kate Louise Stamford and uh she's coming into us today I think from um Gibson's uh although she's

[0:01:29] Trustee Fast: her home is on uh uh Gambier Island excuse me and uh Kate Louise can you say the First Nations name

[0:01:38] Trustee Fast: yeah

[0:01:39] Trustee Stamford: uh it's

[0:01:41] Trustee Fast: sometimes known as Cha'al Noach thank you and uh that's Gambier and also with

[0:01:47] Trustee Fast: with us is Trustee Dan Rogers from Keats Island.

[0:01:51] Trustee Fast: And I'll let you say the name of your.

[0:01:53] Trustee Fast: Thank

[0:01:53] Trustee Rogers: you, please, yes.

[0:01:55] Trustee Rogers: Keats Island is the Squamish language name.

[0:01:59] Trustee Rogers: There are many names for as there are

[0:02:01] Trustee Rogers: for many areas in this area

[0:02:03] Trustee Rogers: but that's the most commonly used one.

[0:02:06] Trustee Rogers: I'm pleased to be joining from you

[0:02:08] Trustee Rogers: from the Coast Salish territories.

[0:02:11] Trustee Rogers: I'm just a little wondering, Will, have you figured out

[0:02:13] Trustee Rogers: if we're actually, it doesn't look

[0:02:15] Trustee Rogers: look like the webinar is actually operating well

[0:02:17] Voice 7: it's it's funny i'm looking at it it is recording

[0:02:20] Voice 7: it is streaming i have that going um and and i'm but it's unclear to me whether this little cloud

[0:02:30] Voice 7: if you look in the participant list there's a little cloud for both me and heather and i'm not

[0:02:36] Voice 7: sure if that little cloud means broadcasting or if it just means recording if you want to give me a

[0:02:43] Voice 7: couple seconds i can um just contact mark and confirm that we're good so that's

[0:02:51] Trustee Rogers: fine i just

[0:02:51] Trustee Rogers: interested because we do have a number of applicants going today

[0:02:55] Voice 7: yeah it's surprising

[0:02:57] Voice 7: that nobody's joined if it's actually working so if you just want to give me a few moments

[0:03:01] Voice 7: i'll

[0:03:02] Trustee Fast: just get in touch

[0:03:03] Voice 7: with mark yes

[0:03:04] Trustee Fast: thank you will and thanks dan for bringing that up

[0:03:07] Trustee Fast: This is a meeting by Zoom, obviously, and in COVID times, and the software keeps changing a little bit. And our network of connections and connections to homes is always kind of changing a little bit. So we just need to check and make sure that people can participate in the meeting as attendees.

[0:03:31] Trustee Fast: Oh, somebody has joined us. That's good news. Monty is with us. So that tells me that it's working. Will, if you can hear me. If somebody can text Will and tell her that Monty has joined us, I will do that. Oh, well, we'll see what happens here.

[0:04:10] Trustee Fast: We're just having a little pause while we check that everybody can connect. This is participatory democracy, so we want to make sure that...

[0:04:20] Trustee Rogers: Well, it does make me feel better that Monty is here because he is on one of the applications this morning.

[0:04:26] Trustee Rogers: And there's another person.

[0:04:27] Trustee Rogers: So it does appear to be working.

[0:04:29] Trustee Fast: Yeah.

[0:04:30] Trustee Fast: It's looking good, Will.

[0:04:32] Trustee Rogers: Oh, that's Becky.

[0:04:34] Trustee Fast: Yeah.

[0:04:35] Trustee Fast: Oh, Becky's with us, too.

[0:04:36] Trustee Fast: Hi, Becky, who I never see.

[0:04:40] Trustee Fast: Will, it looks like we've got a couple of people.

[0:04:42] Trustee Fast: Becky was just joining the attendee list for a moment there.

[0:04:46] Trustee Fast: And Monty is with us, one of the applicants today.

[0:04:48] Trustee Fast: So it looks like everything's working.

[0:04:52] Trustee Fast: I can't hear you.

[0:04:55] Trustee Fast: okay all right so i'm going to carry on unless somebody tells me to stop that was

[0:05:00] Voice 7: yeah i think

[0:05:00] Voice 7: for i

[0:05:01] Trustee Fast: think for okay okay great thank you dan for checking and um so we're going to uh oops i'm

[0:05:08] Trustee Fast: going to find my um speaker notes here and make sure that we're caught up um and uh so i've

[0:05:16] Trustee Fast: introduced the elected your elected representatives as the gambier island local trust committee

[0:05:21] Trustee Fast: and this meeting is being recorded we just checked on that and that's being live streamed and that

[0:05:26] Trustee Fast: people can join either as an attendee through the zoom link or you can be watching on live streaming

[0:05:34] Trustee Fast: but if you're watching on live streaming we won't be able to hear from you so if you've got an

[0:05:38] Trustee Fast: interest and you want to speak to us today in the town hall session or if you're an applicant and

[0:05:43] Trustee Fast: you want to speak when your application is being discussed please join us as a attendee in the zoom

[0:05:49] Trustee Fast: Zoom meeting. The meeting's being recorded so you may want to know that and it'll be on video

[0:05:56] Trustee Fast: on demand on the Islands Trust website in a couple of days. And when we get to the town hall portion

[0:06:03] Trustee Fast: where we want to hear your views, can you use the little raise hand icon, the little gold hand that

[0:06:11] Trustee Fast: should be somewhere on your screen or if you pull your cursor down or your finger down your phone

[0:06:16] Trustee Fast: and if you're on a phone you can use star nine to raise your hand and star six to unmute okay

[0:06:23] Trustee Fast: I'll go through those again when we get closer to that and yeah so I did that already all right

[0:06:33] Trustee Fast: yes we've got a new website so if you're finding your way around if you go to the meeting and

[0:06:38] Trustee Fast: events page you'll find us here but if you're listening to this you're already there okay

[0:06:44] Trustee Fast: Okay, we appreciate your understanding

[0:06:46] Trustee Fast: as we find our way through the technical things

[0:06:50] Trustee Fast: and make sure that everything's working.

[0:06:52] Trustee Fast: And so we apologize in advance

[0:06:54] Trustee Fast: and if there's any trouble

[0:06:55] Trustee Fast: and if you're trying to join from live stream

[0:06:58] Trustee Fast: and you can't,

[0:06:58] Trustee Fast: please contact Will Cottingham.

[0:07:00] Trustee Fast: She's the one with the stripy shirt

[0:07:03] Trustee Fast: there on the screen,

[0:07:06] Trustee Fast: wcottingham at islandstrust.bc.ca

[0:07:09] Trustee Fast: and she'll help you connect to the meeting

[0:07:12] Trustee Fast: or if you're having technical troubles and you can't get your microphone to work or something

[0:07:16] Trustee Fast: Will is the one to contact wcottingham at islandstrust.ca and so I'll just start in with

[0:07:24] Trustee Fast: the introductions here Will is coming to us from the northern office today and so she's running

[0:07:30] Trustee Fast: the meeting basically back there one of our professional staff we've also got Diane Corbett

[0:07:37] Trustee Fast: uh behind the scenes diane is our professional minute taker uh to make sure that everything is

[0:07:43] Trustee Fast: on the record uh and somebody just tried to oh somebody's got their hand up i missed that i was

[0:07:50] Trustee Fast: looking at the attendees um and we've got uh also with us heather cowers our regional planner manager

[0:07:56] Trustee Fast: uh she's kind of running the show out of the northern office and is with us today and we've

[0:08:02] Trustee Fast: We've also got Jamie Dubenya, our island planner.

[0:08:06] Trustee Fast: There she is.

[0:08:07] Trustee Fast: Thank you.

[0:08:07] Trustee Fast: Some of us are coming from our homes.

[0:08:10] Trustee Fast: So please bear with us.

[0:08:11] Trustee Fast: We may not have the printers or the number of screens we need to be able to see the agenda

[0:08:19] Trustee Fast: and all the presentations and things.

[0:08:21] Trustee Fast: And so I'm just going to go on through planners.

[0:08:26] Trustee Fast: Marnie Egan is with us today as well.

[0:08:29] Trustee Fast: Hi, Marnie.

[0:08:29] Trustee Fast: Thank you.

[0:08:30] Trustee Fast: and Sonia Zupanets will join us at some point I believe and I think that might be all of the staff

[0:08:39] Trustee Fast: and the people that are going to be with us in the meeting so people staff will pop in as as needed

[0:08:44] Trustee Fast: and this is an official meeting so it's kind of like the workplace of the staff so if we can be

[0:08:52] Trustee Fast: you know hard on the issues and easy on the people that would be great and when we get to

[0:08:58] Trustee Fast: the parts where you are speaking to the local trust committee if you could direct your comments

[0:09:01] Trustee Fast: uh to us your local um elected folks that would be great and um uh because it's also a place of

[0:09:08] Trustee Fast: employment for staff and um uh safe respectful workplace all that kind of thing and because

[0:09:15] Trustee Fast: we're in their homes um i think it's even more important that we uh try to be friends and guests

[0:09:24] Trustee Fast: Okay, so that's enough about all that, I think. Did I miss anything? Nobody's rolling their eyes

[0:09:32] Trustee Fast: yet, so I guess I'm okay. All right, so I'm going to call the meeting to order, and we also have,

[0:09:40] Trustee Fast: I wanted to mention, as part of the agenda today, we're going to have a community information

[0:09:45] Trustee Fast: meeting and a public hearing. The public hearing is scheduled for noon, so because it's a formal

[0:09:52] Trustee Fast: of the meeting, we'll have to do that exactly at noon.

[0:09:55] Trustee Fast: So the other things in the agenda

[0:09:56] Trustee Fast: might shift around time-wise.

[0:09:59] Trustee Fast: So I just wanted to let people know about that.

[0:10:01] Trustee Fast: And then we'll break at noon to have the public hearing,

[0:10:05] Trustee Fast: the formal part.

[0:10:06] Trustee Fast: Somewhere in there, we'll have a break for lunch as well.

[0:10:11] Trustee Fast: And that's all I wanted to say about that.

[0:10:13] Trustee Fast: Okay, so we've got an agenda before us

[0:10:17] Trustee Fast: that you can download from the website.

[0:10:19] Trustee Fast: website and um i just wanted to uh see if there's something to add i believe they dan you sent

[0:10:26] Trustee Fast: around um something today so i thought the visual quality objectives about the logging is that the

[0:10:33] Trustee Fast: one i thought we could

[0:10:34] Trustee Rogers: do some correspondence we got um i gather yesterday okay and i i i would

[0:10:40] Trustee Rogers: like to just have a brief very brief conversation so if we could put it under correspondence that

[0:10:44] Trustee Rogers: that would be great. Thank you.

[0:10:45] Trustee Fast: Oh, good idea. Okay. And 12.1, then, is the visual quality

[0:10:55] Trustee Fast: objectives regarding logging. Okay. And then, Kate, please go ahead.

[0:11:02] Trustee Stamford: I just have a request for

[0:11:05] Trustee Stamford: a brief update from staff regarding timelines for development permits from the Northern Office,

[0:11:13] Trustee Stamford: given the press release that went out about overall delays to be expected i'm getting some

[0:11:19] Trustee Stamford: questions about what what that could mean so if i could add that under maybe under new business

[0:11:24] Trustee Stamford: it's just very brief okay

[0:11:26] Trustee Fast: we've got an information item relating to that too that we can refer to

[0:11:29] Trustee Fast: a section it's 16.3 on the agenda that press release about the surge in development right

[0:11:34] Trustee Stamford: okay let's bring it up then thank you

[0:11:36] Trustee Fast: okay good thank you and um so we're just going to add the

[0:11:42] Trustee Fast: correspondence 12.1 okay great thank you and anything else to add before we go on

[0:11:53] Trustee Fast: from staff go ahead thank

[0:11:56] Voice 5: you chair go ahead planner

[0:11:58] Voice 5: sorry I lost your name for

[0:12:01] Voice 5: a sec that's okay I just

[0:12:03] Voice 5: wanted to let you know just in terms of the CIM and

[0:12:07] Voice 5: the public hearing today the CIM is scheduled for 1120 and that's the one

[0:12:14] Voice 5: that we should sort of stick to or it could be a little bit later um the public hearing just

[0:12:19] Voice 5: shouldn't start earlier than 12 it could actually start a bit later but we just can't start earlier

[0:12:24] Voice 5: than 12 so i just wanted to make that note thank

[0:12:27] Trustee Fast: you you're welcome uh noon not earlier okay very

[0:12:34] Trustee Fast: good and i think staff will be helping me keep an eye on the time uh as well okay so um moving on

[0:12:41] Trustee Fast: on the agenda 2.1 rise and report all I have to report here is that at a closed meeting on April

[0:12:49] Trustee Fast: the 1st right after our previous LTC meeting we adopted closed minutes from July 23rd last year

[0:12:58] Trustee Fast: and February 4th of this year and that's all there is to rise and report in the closed meetings

[0:13:06] Trustee Fast: and then um trustee reports who'd like to go first we're on 3.1 on the agenda okay louise

[0:13:15] Trustee Fast: sure uh

[0:13:16] Trustee Stamford: thank you chair fast um i have sent uh an outline of this to um diane corbett so

[0:13:25] Trustee Stamford: um i've been i've been attending the freshwater sustainability strategy round table on behalf

[0:13:33] Trustee Stamford: half of the regional planning committee as well as as a participant from the islands trust

[0:13:40] Trustee Stamford: conservancy so that is there's been several meetings and it's been a very deep process

[0:13:47] Trustee Stamford: i'm looking forward to how they can continue to manage all the aspects of the water that we've

[0:13:55] Trustee Stamford: been looking at it just gets more and more complex and more and more important as we we

[0:14:01] Trustee Stamford: we went further into the projects.

[0:14:04] Trustee Stamford: So I'm excited to see how that moves forward

[0:14:06] Trustee Stamford: for the Trust Council.

[0:14:08] Trustee Stamford: I also attended Sunshine Coast Intergovernmental Meeting.

[0:14:12] Trustee Stamford: It was this time, this is a bi-yearly meeting,

[0:14:17] Trustee Stamford: bi-annual meeting.

[0:14:18] Trustee Stamford: And this time it was, or I should say semi-annual.

[0:14:22] Trustee Stamford: It was hosted by the school district.

[0:14:25] Trustee Stamford: and although we don't have specific services related to schools it actually turned out to

[0:14:34] Trustee Stamford: be a very pertinent workshop we had students present about equity in the environment and also

[0:14:44] Trustee Stamford: so I spoke to our all the camps we have and the impact that the pandemic has had on their ability

[0:14:52] Trustee Stamford: to support children in our area um a couple of weeks ago i was interviewed for the marine

[0:14:59] Trustee Stamford: reference guide uh they are putting on a presentation for world's oceans day and um

[0:15:05] Trustee Stamford: that will be part of the presentation is um the over the further impacts of that that project to

[0:15:13] Trustee Stamford: the Howe Sound area. I also attended the OceanWise update, which was primarily to do with how

[0:15:24] Trustee Stamford: the aquarium is going through a new ownership regime and how that impacts the research end

[0:15:32] Trustee Stamford: of OceanWise. So it's now two separate organizations. So it's no longer part of

[0:15:38] Trustee Stamford: of the Vancouver Aquarium.

[0:15:41] Trustee Stamford: I think they're putting on a brave face,

[0:15:44] Trustee Stamford: but it's quite a shock.

[0:15:47] Trustee Stamford: And I hope that their research,

[0:15:49] Trustee Stamford: especially into the Alcázar area can continue.

[0:15:53] Trustee Stamford: I also helped with organizing a strategy

[0:15:57] Trustee Stamford: for our federal census for the island.

[0:16:01] Trustee Stamford: Gambier, and I'm not sure about Pete's,

[0:16:03] Trustee Stamford: but Gambier was chosen for every single dwelling

[0:16:06] Trustee Stamford: to be reached by a census taker which has turned out to be a huge challenge hopefully they won't

[0:16:14] Trustee Stamford: try that again and I think just looking at anything else I've been participating looked

[0:16:25] Trustee Stamford: at the policy statement review under the regional planning committee as well as with the

[0:16:33] Trustee Stamford: Islands Trust Conservancy. So I will speak to the Islands Trust Conservancy

[0:16:38] Trustee Stamford: when that comes up in the agenda. So I think that's it. Thank you. And if there's any questions,

[0:16:43] Trustee Stamford: I'm happy to answer them.

[0:16:45] Trustee Rogers: Sorry, can I just ask what you said the Gambier was chosen for which?

[0:16:50] Trustee Stamford: So apparently 10% of the communities across Canada are chosen to do a door to door,

[0:16:57] Trustee Stamford: hand-delivered notice of the census. It doesn't always happen but Gambier was one of those

[0:17:07] Trustee Stamford: communities so it was quite a challenge because every single habitable dwelling had to have a

[0:17:15] Trustee Stamford: notice of census delivered to it and then followed up with to ensure that people that are living

[0:17:22] Trustee Stamford: there full-time uh follow through the census it was a huge

[0:17:29] Trustee Rogers: amount of work i may i i asked because

[0:17:32] Trustee Rogers: the last two sentences yeah and somebody wandering around keeps delivering census forms

[0:17:39] Trustee Rogers: yeah i

[0:17:40] Trustee Rogers: assumed that was the standard but maybe it's not yeah

[0:17:44] Trustee Stamford: apparently not and these are these

[0:17:46] Trustee Stamford: were um just a notice of census this isn't the actual performance of the census that's done

[0:17:51] Trustee Stamford: done online or through the mail so right anyway we learned a lot about our island yeah

[0:17:57] Trustee Fast: i think

[0:17:58] Trustee Fast: that's great because it helps to catch um uh renters and people who are living in basement

[0:18:04] Trustee Fast: suites and and um uh everybody so that's great yeah yes there were some

[0:18:10] Trustee Fast: people that worked really

[0:18:11] Trustee Fast: hard not to be found that

[0:18:15] Voice 4: too yes

[0:18:16] Trustee Fast: and uh okay thank you and uh how about you uh trustee rogers

[0:18:21] Trustee Fast: Sure.

[0:18:22] Trustee Rogers: I'll just tell you, yeah, so my report is, I sit on the Trust Programs Committee as the representative from the Executive Committee that is working on, amongst other things, the Trust Policy Statement.

[0:18:39] Trustee Rogers: uh that has been a very um intensive piece of work and we're all involved in some way or another

[0:18:48] Trustee Rogers: um it's uh uh been a lot of work for staff it's been a number of meetings for the trust programs

[0:18:56] Trustee Rogers: committee to work our way through how how the um uh the trust policy statement should read

[0:19:03] Trustee Rogers: And in fact, it has led to a rather involved debate about what the object of the trust is and what it should be focusing its energies on.

[0:19:16] Trustee Rogers: And so that's been a challenging period of time.

[0:19:20] Trustee Rogers: We have a meeting, two meetings set for June. I'm not sure we'll need the second one.

[0:19:26] Trustee Rogers: And then in order to try and finalize or at least get to first, not finalize because it's not final, get to first reading to get the trustee to be able to focus, we have a special meeting of the trust council set for July the 8th to simply deal with the trust policy statement.

[0:19:49] Trustee Rogers: and that's all the notice of that will be coming out

[0:19:53] Trustee Rogers: if anybody wishes to attend the town hall

[0:19:56] Trustee Rogers: or observe that process.

[0:19:58] Trustee Rogers: So that's been going on.

[0:20:00] Trustee Rogers: I also sit on the, as a representative of the trust

[0:20:05] Trustee Rogers: on the short-term rental advisory commission

[0:20:09] Trustee Rogers: for the province, which is a bit ironic

[0:20:11] Trustee Rogers: given that there really isn't much short-term rental

[0:20:14] Trustee Rogers: in this particular local trust area.

[0:20:16] Trustee Rogers: But it's been an interesting experience on the committee with folks from Whistler, Vancouver, Burnaby, Vancouver Island, Victoria, the interior to talk about the impact of short-term rentals on communities and on longer-term rentals and scenarios.

[0:20:38] Trustee Rogers: And we're getting to the point where they're starting to draft the report to the province, which is probably a couple of months away.

[0:20:53] Trustee Rogers: But I've drawn on my experience as the chair on Galeano and Gabriel, in particular, in Maine Island, to a lesser extent, to have input.

[0:21:01] Trustee Rogers: I have a meeting on that next week.

[0:21:04] Trustee Rogers: Actually, that's not correct.

[0:21:06] Trustee Rogers: Correct. Trustee Stamford was not able, which was very unusual because she's a leader on the Howe Sound Forum.

[0:21:14] Trustee Rogers: And we had the Howe Sound Forum on the 10th to the 12th.

[0:21:19] Trustee Rogers: I'm sorry, 10 to 12 on the, I've lost the date.

[0:21:22] Trustee Rogers: It was back at the end of April, 26th, I think, or something like that.

[0:21:29] Trustee Rogers: And, or the 24th.

[0:21:31] Trustee Rogers: It was very well attended again.

[0:21:33] Trustee Rogers: end uh unfortunately neither of the senior uh governmental uh elected officials um nick simons

[0:21:40] Trustee Rogers: or i guess minister simons or um um oh my god i blanked

[0:21:47] Trustee Fast: emily no

[0:21:48] Trustee Rogers: no the mp oh

[0:21:50] Trustee Fast: oh patrick weiler

[0:21:52] Trustee Rogers: patrick weiler i'm sorry mr weiler um uh that uh were able to attend but they both had representatives

[0:21:59] Trustee Rogers: There were lots of really good input from a variety of municipal and regional direct governments, as well as from not-for-profits, including OceanWise and others that were presenting.

[0:22:13] Trustee Rogers: Really a good house on farm.

[0:22:15] Trustee Rogers: And once again, kudos to Ruth Simons for pulling that together, as always.

[0:22:18] Trustee Rogers: um i also attended uh a fire smart um presentation on april 28th in the evening that was put on by

[0:22:28] Trustee Rogers: the i think it was organized by folks out of the firkin plateau area that's right uh but also

[0:22:33] Trustee Rogers: supported by groups out of new out of the new brighton area the lower uh area um and they had

[0:22:39] Trustee Rogers: brought in a professional fire smart person to speak um uh it was an interesting session i think

[0:22:48] Trustee Rogers: it opened a lot of people's eyes as to the dangers of wildfire. I would actually point out if

[0:22:55] Trustee Rogers: anybody's watching that would like to know that there's an interesting one-page article in the

[0:23:01] Trustee Rogers: Trust Conservancy newsletter about fireproofing your home which makes the point which I was

[0:23:08] Trustee Rogers: trying to make which was yes it's important to take away all the dead material yes it's

[0:23:12] Trustee Rogers: important to create a buffer but it doesn't mean you have to cut down a bunch of trees

[0:23:16] Trustee Rogers: that actually might prevent some of the wildfire from spreading.

[0:23:22] Trustee Rogers: So I encourage people to read that one-page, very short piece by the Conservancy

[0:23:29] Trustee Rogers: because there are some plants and trees that create actually what I call a green buffer.

[0:23:36] Trustee Rogers: You don't want them right up against your house, but create some sort of a barrier to the fire.

[0:23:42] Trustee Rogers: uh the the last thing that i uh i wanted to report on was that i am um uh continue to work with the

[0:23:51] Trustee Rogers: keats conservation group um uh they're sort of trying to get their traction and figure out

[0:23:58] Trustee Rogers: and we're now have a list of about 13 potential things that we might want to focus on going

[0:24:04] Trustee Rogers: going forward. That's an important group. They actually are starting to work with the

[0:24:14] Trustee Rogers: Sunshine Conservation Association and our society, I think they are, and other groups

[0:24:20] Trustee Rogers: to try and get some focus to the work that they're going to do because of course they

[0:24:25] Trustee Rogers: can't do everything related to conservation and we're looking at, I think there's a list

[0:24:31] Trustee Rogers: we're going to they're going to be talking about about 11 or 12 items and make some choices as to

[0:24:36] Trustee Rogers: how to um to do that work um i'm sorry i missed that that meeting with the sunshine coast here

[0:24:44] Trustee Rogers: governmental affairs interestingly i got a notice i was invited and attended briefly the one on the

[0:24:50] Trustee Rogers: housing strategy but i don't believe i ever got the notice for the one that you attended which was

[0:24:54] Trustee Rogers: immediately after which i thought was just on schools and so i thought oh i don't need to go

[0:25:00] Trustee Rogers: of that um but i'm sorry to have missed that uh sunshine posting meeting i did attend the housing

[0:25:08] Trustee Rogers: strategy they are working on a proposing to develop a housing strategy for the sunshine coast

[0:25:15] Trustee Rogers: area i'll monitor that i'm not quite sure how it um uh would impact our area it might uh there's

[0:25:23] Trustee Rogers: always a possibility um so i think that's my report if i think of anything later in the meeting

[0:25:32] Trustee Rogers: i'll report it thank

[0:25:34] Trustee Fast: you trustee rogers and and just so people know the uh conservancy's newsletter

[0:25:40] Trustee Fast: um that uh dan rogers was referring to with the fire smart info is in our agenda on pages 166 it

[0:25:48] Trustee Fast: starts near the end of the agenda that we've got today. You can easily find it. Thank you. And

[0:25:56] Trustee Fast: I'll just chime in. I had Hornby, I chaired the Hornby Island Local Trust Committee. That was

[0:26:04] Trustee Fast: Friday. And on Monday, I was at the Islands Trust Conservancy meeting chaired by Trustee Stamford

[0:26:12] Trustee Fast: here and um also at the bowen island municipal council meeting um so that was a long day um

[0:26:19] Trustee Fast: yesterday was executive committee meeting with trustee rogers we're uh planning the june trust

[0:26:26] Trustee Fast: council meeting um so you'll see the notices in the back um page 174 of our agenda today

[0:26:33] Trustee Fast: for anybody so you know what's going on and you can um share your views there too through the

[0:26:40] Trustee Fast: town hall if you'd like to or you can write and at least be aware of what Trust Council is

[0:26:47] Trustee Fast: working on on behalf of the islands and the waters and protecting them and then

[0:26:55] Trustee Fast: I was just going to mention also tomorrow is Association of Vancouver Island and Coastal

[0:27:00] Trustee Fast: Communities. It's local governments get together and share news and ideas and

[0:27:06] Trustee Fast: and uh uh generally um work together begin it helps us all network and coordinate

[0:27:13] Trustee Fast: and uh that's tomorrow and then uh in your agenda also um uh we'll get to this later but

[0:27:21] Trustee Fast: there's another news release about the surge in development applications i just wanted to mention

[0:27:25] Trustee Fast: uh um this is region-wide um all and uh i would say bowen as well and lots of other places too

[0:27:34] Trustee Fast: so um moving on to 3.3 executive electoral area director's report mark kelts can't be with us

[0:27:41] Trustee Fast: today um so he sends his regrets i think they've got a meeting happening right along at the same

[0:27:48] Trustee Fast: time as this one uh we don't have delegations but now we're into the town hall session number four

[0:27:53] Trustee Fast: on our agenda um so if anybody would like to uh share their ideas with the local trust committees

[0:27:59] Trustee Fast: uh trust committee now is your chance uh attendees can raise your digital hand and uh this is um

[0:28:06] Trustee Fast: offered at every local trust committee it's a chance for you to uh uh tell us any news or uh

[0:28:13] Trustee Fast: comments or suggestions or um anything that you want to share with us uh now's the time you get

[0:28:21] Trustee Fast: a couple minutes to speak and uh if you'd like to raise a digital hand if you've got an application

[0:28:26] Trustee Fast: clarification there'll be time for you to speak when your topic comes up on the agenda

[0:28:33] Trustee Fast: if you're on a phone oh there's a hand brian clark so uh and

[0:28:40] Trustee Rogers: i i sorry to interrupt chair

[0:28:41] Trustee Rogers: but you might also remind people that if they want to speak during the public hearing that

[0:28:45] Trustee Rogers: opportunity is coming in right in an hour as well i think mr clark may be here for the public hearing

[0:28:51] Trustee Rogers: Right. Thank

[0:28:53] Voice 2: you. I was just going to

[0:28:54] Voice 2: clarify that there'd be an opportunity at that time.

[0:28:57] Voice 2: So that's

[0:28:58] Trustee Fast: right. And that'll start. We're aiming to start at noon or shortly.

[0:29:03] Voice 4: Thank you. Right

[0:29:04] Trustee Fast: around noon. OK, great. Thank you, Brian, for checking.

[0:29:11] Trustee Fast: That's right. I introduced the public hearing right at the beginning when we didn't have any attendees.

[0:29:15] Trustee Fast: That was really helpful, wasn't it? So so everybody knows we're going to have a community information meeting.

[0:29:22] Trustee Fast: and that'll be at 11 20. we're planning to start that and um and then the public hearing uh

[0:29:30] Trustee Fast: not earlier than noon so uh we'll keep rocketing along through the business here

[0:29:38] Trustee Fast: um so if seeing no other hands up um i'm going to uh move on then to the minutes um

[0:29:45] Trustee Fast: Um, uh, this is the, um, local trust committee meeting minutes from April the first, any

[0:29:51] Trustee Fast: changes to the minutes trustees, Kate Louise.

[0:29:56] Trustee Fast: Um, I, I don't

[0:29:58] Trustee Stamford: usually like changing minutes, but there.

[0:30:00] Trustee Stamford: just a vague statement um probably on my part um about um one of the applications that we

[0:30:08] Trustee Stamford: are looking at regarding um a non-conforming status of of buildings on on a small piece of

[0:30:19] Trustee Stamford: waterfront property and so um i i'm looking at page seven of the package and i think it's the

[0:30:28] Trustee Stamford: third bullet down I don't have it in front of me but I did write it down um and did send it to

[0:30:35] Trustee Stamford: uh Diane what I'm concerned about is that third bullet down the first two sentences are a little

[0:30:41] Trustee Stamford: vague in their intent um so I have suggested a rewrite but I'm not um I I understand if we don't

[0:30:55] Trustee Stamford: change the minutes. It's just a vagueness. I don't think they're wrong. So my suggestion is

[0:31:02] Trustee Stamford: that it be rewritten to say that our property is representative of a small number of long-time

[0:31:09] Trustee Stamford: family recreational properties that are limited by their non-conforming status, but are an important

[0:31:17] Trustee Stamford: part of the fabric of the island community. Is there a way to accommodate small existing structures

[0:31:23] Trustee Stamford: on the specific properties without expanding the overall density for some residential I think that

[0:31:30] Trustee Stamford: was the intent of what I was saying looking at those words I don't know if okay that's covered

[0:31:39] Trustee Stamford: but I totally understand if we don't want to change the minutes at this point

[0:31:44] Trustee Fast: it doesn't look

[0:31:46] Trustee Fast: what you said doesn't look very different from what I'm reading on the okay there what do you

[0:31:50] Trustee Fast: think trustee rogers any objections to changing it no

[0:31:54] Trustee Rogers: that's that's fine i mean this is an attempt

[0:31:56] Trustee Rogers: to capture what was a long and and um a bit ephemeral conversation at times so yeah it's

[0:32:03] Trustee Stamford: hard to do minutes for that so

[0:32:06] Trustee Rogers: uh i i think if uh if diane has it i'm fine with it

[0:32:10] Trustee Stamford: uh okay so

[0:32:12] Trustee Stamford: are you okay with that diane you've i did send you that change yeah sounds good thank you

[0:32:21] Trustee Stamford: okay

[0:32:22] Trustee Stamford: Okay so then we'll make

[0:32:23] Trustee Stamford: that change and then I do have a question for a follow-up but does

[0:32:29] Trustee Stamford: Trustee Rogers have any other changes to the minutes?

[0:32:33] Trustee Rogers: I actually went through the chair I do

[0:32:35] Trustee Rogers: actually have a I have a comment and question for you Trustee Stanford we go to page eight

[0:32:44] Trustee Rogers: of the minutes the second bullet and I'm not sure who might have said this but I don't think it

[0:32:51] Trustee Rogers: would have been me um and i'm not sure if it accurately reflects what was said but if you look

[0:32:56] Trustee Rogers: at the second bullet the second sentence it says thought gambier was a good starting point as

[0:33:01] Trustee Rogers: residents are not as invested in the ocp as maybe more developed islands are i i don't recall that

[0:33:08] Trustee Rogers: i would be surprised that you would say that um but i wondered if you tell me that's what was said

[0:33:15] Trustee Rogers: I'll accept that um

[0:33:17] Trustee Fast: or do you want to just draw a line through those can

[0:33:22] Trustee Stamford: we just draw a line

[0:33:23] Trustee Stamford: through it I I I'm I don't think I meant to say it that way I suspect I may have said it that way

[0:33:30] Trustee Stamford: um it it's um that the OCP isn't as front and center on the island as

[0:33:40] Trustee Rogers: it is perhaps what we

[0:33:41] Trustee Rogers: should do is just take chair past suggestions and draw a line draw

[0:33:46] Trustee Stamford: a line through it through

[0:33:47] Trustee Rogers: everything after starting point yes i'm

[0:33:52] Trustee Rogers: okay with that okay because my experience

[0:33:55] Trustee Fast: what's what did

[0:33:56] Trustee Fast: you say about starting point well

[0:33:58] Trustee Rogers: the sentence could read thought gambier was a good starting

[0:34:01] Trustee Rogers: point yes

[0:34:02] Trustee Fast: thank you period yes i meant to look at that okay and uh i'm just gonna make sure

[0:34:10] Trustee Fast: have we still got you there trustee stanford

[0:34:14] Trustee Stamford: yes you do i i'm having to look at my minutes so i'm

[0:34:18] Trustee Stamford: going to turn my video off

[0:34:19] Trustee Fast: okay good i'll just keep an eye i just don't want to um lose any

[0:34:24] Trustee Fast: trustees and carry on while you're not able to connect so i'll check them in um thank you so

[0:34:29] Trustee Fast: that's two changes to the minutes so far any more i i just have a follow-up question well then maybe

[0:34:37] Trustee Fast: we could adopt the minutes as amended okay or did you want to ask your question was it i guess it's

[0:34:43] Trustee Fast: about the minutes go ahead yeah

[0:34:45] Trustee Stamford: um there was a um a discussion about a here we go um on page 11

[0:34:59] Trustee Stamford: um of the package we did have a discussion about a letter that was sent to the gambier island

[0:35:05] Trustee Stamford: and community association from flynn ward and i just wondered we had asked that staff follow up

[0:35:12] Trustee Stamford: with that and i just wondered if anything had come out of that or what the status of that motion was

[0:35:21] Trustee Fast: go ahead planner depend yet the chair

[0:35:24] Voice 13: um i have a little bit of information to share but

[0:35:29] Voice 13: unfortunately i have been playing phone tag back and forth with uh stephen zinnerman who's named

[0:35:35] Voice 13: in that letter so i can i'm prepared to give you that update but i don't know if right now

[0:35:42] Voice 13: during the minute adoption is appropriate time so

[0:35:46] Trustee Stamford: can we look at that at a later point in the

[0:35:49] Trustee Stamford: agenda it's

[0:35:50] Trustee Rogers: in the follow-up action report it

[0:35:52] Trustee Stamford: is oh i didn't see it in there so that's

[0:35:55] Trustee Rogers: why i asked

[0:35:55] Trustee Rogers: it okay 17 okay

[0:35:58] Trustee Stamford: i didn't notice it

[0:35:59] Trustee Fast: there okay never mind go ahead all right then can i have

[0:36:03] Trustee Fast: have a motion to accept the to adopt the minutes as amended so

[0:36:07] Trustee Rogers: moved thank

[0:36:08] Trustee Fast: you dan uh do i have

[0:36:09] Trustee Fast: a seconder yes you do thank you and uh any more discussion all in favor all right very good that

[0:36:18] Trustee Fast: passes unanimously thank you very much and then um we didn't have any resolutions without meeting

[0:36:24] Trustee Fast: which would be something really simple like scheduling business by email and uh we didn't

[0:36:32] Trustee Fast: do any of that and no advisory planning commission minutes so we're into the follow-up action list

[0:36:38] Trustee Fast: um yeah now go ahead kate weas um yeah 15 to 17 yeah

[0:36:46] Trustee Stamford: so basically i was just asking about

[0:36:48] Trustee Stamford: the a response to the letter uh from flynn roard regarding a second um water license

[0:36:58] Trustee Stamford: potentially for the barge ramp. Go ahead, Planner Dubinia.

[0:37:04] Trustee Fast: Great. So, yeah,

[0:37:06] Voice 13: like I said, I've tried to call, get in contact with Stephen Zimmerman

[0:37:11] Voice 13: several times, and we've been leaving messages with each other. But I can tell you that there

[0:37:17] Voice 13: is only one 10-year application, 2412377, which is currently still under review. There doesn't

[0:37:28] Voice 13: appear to be a second application so just from looking at it it looks like there was an issue

[0:37:34] Voice 13: with when they drew the line there the original um district lot 7960 um is different than the

[0:37:43] Voice 13: drawing of district lot 5087 so um it's i think in that letter they referenced the fact that they

[0:37:52] Voice 13: unintentionally excluded the barge loading facility but that it should be in the survey of

[0:37:58] Voice 13: district lot 5087 so um i looked through the referral package and they've referenced

[0:38:07] Voice 13: district lot 5087 i have drawn i have like a visual but probably easier to describe but i

[0:38:14] Voice 13: don't have anything further um you know on whether where this is at but there is only one application

[0:38:21] Voice 13: um at this time and it remains under review so if i hear back from mr zimmerman i can report back

[0:38:29] Voice 13: at a later date so i

[0:38:31] Trustee Stamford: guess for the community the issue would be that we have a fairly clear

[0:38:38] Trustee Stamford: line of understanding that that barge ramp was a separate entity and not sure why the water lease

[0:38:46] Trustee Stamford: would be included in the barge ramp access and that that changes um our our um view of how this

[0:38:57] Trustee Stamford: this process is is going on so maybe i can talk to you about that um offline as that's specific

[0:39:05] Trustee Stamford: to gambier um and see if there's anything more we can do to clarify that because that that's

[0:39:11] Trustee Stamford: the opposite of what the community understands should be happening great

[0:39:18] Trustee Fast: okay thank you any other

[0:39:20] Trustee Fast: uh questions for the planner and the follow-up action list hearing none um let's move on

[0:39:30] Trustee Fast: we've got uh the letters that were sent as a result of the um last uh ltc meeting just there

[0:39:39] Trustee Fast: for information or for any uh follow-up discussion 7.2 7.3 and what we talked about um was when we

[0:39:53] Trustee Fast: write a letter yesterday in the executive committee just so you know um and uh dan correct me if i'm

[0:39:59] Trustee Fast: wrong but what we understood was uh what i understood was um when we write these kinds of

[0:40:05] Trustee Fast: letters um we can uh or when when a one of us drafts one for example me in these cases when

[0:40:14] Trustee Fast: we've got a draft that we're all happy with i can send it to mike richards uh at the island's trust

[0:40:19] Trustee Fast: and he'll make sure that uh we gather input from any other uh staff who might uh have comments

[0:40:26] Trustee Fast: that would be helpful for example um lisa wilcox is a senior intergovernmental advisor

[0:40:31] Trustee Fast: and so she can give it a scan to make sure there's nothing that's going to

[0:40:38] Trustee Fast: cause any trouble with our relationships or our other projects and things like that

[0:40:44] Trustee Fast: and and make sure that we're not missing something and so then when it goes out

[0:40:52] Trustee Fast: it'll sort of have a little more eyes on it and and then I'm proposing to bring them all back

[0:40:58] Trustee Fast: into the body of the um agenda or i can put them in information items i just thought i would check

[0:41:04] Trustee Fast: and also email them out as soon as i know that they're actually emailed or sent to the recipient

[0:41:11] Trustee Fast: um make sure that uh local trustees know as well is that what we all sound good okay kate louise

[0:41:17] Trustee Fast: i just

[0:41:18] Trustee Stamford: want to add to make sure that the letters um stay as standalone items and are put on the

[0:41:24] Trustee Stamford: the local trust website.

[0:41:29] Trustee Stamford: I did look for them.

[0:41:31] Trustee Stamford: I'm not sure where they are on the new website

[0:41:33] Trustee Stamford: or if they've been uploaded yet or where that would be.

[0:41:36] Trustee Stamford: So if we could just make sure that as a standard,

[0:41:38] Trustee Stamford: those letters, letters from the chair

[0:41:41] Trustee Stamford: are put on the local trust website.

[0:41:45] Trustee Fast: That they end up there.

[0:41:47] Trustee Stamford: Okay, good page.

[0:41:51] Trustee Fast: Okay, good.

[0:41:53] Trustee Fast: Good. Yeah, I think the new website is still in shakedown mode.

[0:41:59] Trustee Fast: And so I'm not sure that they've been able to catch up with all the uploading.

[0:42:02] Trustee Stamford: I just couldn't find them, but they might be there.

[0:42:05] Trustee Stamford: Okay, great. Trustee Rogers.

[0:42:08] Trustee Rogers: Thanks. And I think that's a very good point. Thank you, Trustee Stamford.

[0:42:11] Trustee Rogers: I think that I think there was a practice of putting them on the website that you could find recent correspondence.

[0:42:18] Trustee Rogers: I'm not sure that practice is still consistent and I'm I have to say I'm a little I won't say

[0:42:26] Trustee Rogers: concerned but I wonder about how this new step in the process is going to complicate this this

[0:42:34] Trustee Rogers: whole idea um and and it it strikes me as as but I you know new times we try new things so

[0:42:45] Trustee Rogers: So and we'll see how it works.

[0:42:49] Trustee Rogers: But I am concerned that it's going to complicate getting correspondence out the door.

[0:42:53] Trustee Rogers: It was complicated enough for the three of us to to get the letter drafted.

[0:43:00] Trustee Rogers: And but the director of trust area services was pretty clear that this is the process that they have decided upon.

[0:43:10] Trustee Rogers: And I guess we'll wait and see how it works.

[0:43:13] Trustee Rogers: So I agree. I don't know. And maybe we could ask the RPM whether there's a standard practice that when we send advocacy letters out that they get put onto our local trust page.

[0:43:28] Trustee Rogers: Because I know that I've seen them there and sometimes I look and don't see them there. So I don't know if there's a standard practice or not.

[0:43:39] Voice 11: go ahead uh i think it depends on the ltc and their and their choice around that um i can't

[0:43:48] Voice 11: say whether there's a standard practice across the trust i can find out though i think let's

[0:43:55] Trustee Fast: just experiment rather than uh ask heather to do any digging um let's experiment with the new

[0:44:01] Trustee Fast: process and the new website and uh uh get it sorted for us before we go find out what other

[0:44:07] Trustee Fast: other people do my expression my uh experience is that it's it's different for every uh local

[0:44:13] Trustee Fast: trust committee um some of them have tons of info and uh post all kinds of things and and um some of

[0:44:20] Trustee Fast: them don't they rely on uh local social media or local newsletters and things like that or emails

[0:44:28] Trustee Stamford: yeah i i just want to follow up that i think timeliness is going to be an issue if we're

[0:44:34] Trustee Stamford: are running this through so many different eyes i do understand the reasoning behind it but um i

[0:44:42] Trustee Stamford: hope there's a way of streamlining it and understanding that you know a lot of these

[0:44:48] Trustee Stamford: letters have very tight timelines on them yeah

[0:44:51] Trustee Fast: there's also thank you i'll i'll keep an eye on

[0:44:55] Trustee Fast: that we can all keep an eye on that and then there's an also a a funny line about uh at every

[0:45:01] Trustee Fast: executive committee meeting where we have an opportunity to report on um uh local trust

[0:45:07] Trustee Fast: committee advocacy topics and uh and i'm always going what are those are those those letters maybe

[0:45:13] Trustee Fast: that's where they go anyway it's another little overlap spot that i'll be looking to see whether

[0:45:20] Trustee Fast: that connects okay um we are at sorry

[0:45:27] Trustee Rogers: i was reacting to will pottingham's uh text that's

[0:45:30] Trustee Rogers: not to what you were saying chair fast i was reacting will was typing a note so oh right

[0:45:38] Trustee Fast: right yes everybody well let's let's uh maybe we should put it on our next uh well

[0:45:45] Trustee Rogers: we actually have

[0:45:46] Trustee Rogers: i

[0:45:47] Trustee Fast: think

[0:45:48] Trustee Rogers: we actually have on our agenda the website so we could talk about it there

[0:45:54] Trustee Rogers: yeah

[0:45:54] Trustee Fast: very good okay good so keep typing there will send us your ideas and um very good so uh

[0:46:02] Trustee Fast: Do you want to just quickly touch on 7.4, Islands Trust and Metro Vancouver Joint Meetings?

[0:46:09] Trustee Stamford: Oh, and 7.3 as well.

[0:46:13] Trustee Fast: Oops.

[0:46:14] Trustee Fast: Sorry, I put myself...

[0:46:16] Trustee Fast: Thank you.

[0:46:17] Trustee Fast: Yeah, 7.3, Islands Trust and Sunshine Coast Regional District Joint Meeting.

[0:46:25] Trustee Stamford: Go ahead, Kate.

[0:46:27] Trustee Stamford: I don't have a timeline for this, but I think this will be a subject that we may want to discuss further

[0:46:34] Trustee Stamford: whether in the Gambier Island official community plan.

[0:46:36] Trustee Stamford: I know that the Sunshine Coast Regional District is,

[0:46:43] Trustee Stamford: I have to be careful,

[0:46:44] Trustee Stamford: they're dancing around the idea

[0:46:46] Trustee Stamford: of how to manage their public docs

[0:46:50] Trustee Stamford: and the local trust committee often comes up

[0:46:55] Trustee Stamford: in those comments.

[0:46:57] Trustee Stamford: So I think that some clarity

[0:47:00] Trustee Stamford: as to the official community plan process as well as direction as to where the SCRD is going with

[0:47:08] Trustee Stamford: their project would help us provide more direction so that that was the main topic that I was thinking

[0:47:16] Trustee Stamford: of that I would like to see discussed if we have a meeting with SCRD I don't know whether we want

[0:47:23] Trustee Stamford: to wait for how the opening will begin to occur over the next few months and have the opportunity

[0:47:31] Trustee Stamford: of a um a face-to-face meeting um so that was just why i asked that that be put on the agenda

[0:47:38] Trustee Stamford: and then in conjunction with that we haven't had a meeting with metro vancouver for a couple of

[0:47:44] Trustee Stamford: years but i don't have anything specific for them and maybe trustee rogers does um

[0:47:51] Trustee Fast: so moving on to

[0:47:52] Trustee Fast: to 7.4. Do we have any topics for that proposed possible joint meeting at some point in the

[0:48:01] Trustee Fast: future?

[0:48:02] Trustee Rogers: Madam Chair, we're still talking about 7.3. I have other topics for the Sunshine Coast.

[0:48:08] Trustee Fast: I

[0:48:08] Trustee Rogers: would actually like to direct staff to arrange a meeting. I think we should have one at least

[0:48:14] Trustee Rogers: once a year. I'm

[0:48:16] Trustee Rogers: not sure when our last one was. I would like to talk to them about their

[0:48:21] Trustee Rogers: their their get an update on their what they're doing in terms of the east form water system

[0:48:26] Trustee Rogers: i'd also like to get an update on what they're doing in terms of re-emphasize their communications

[0:48:33] Trustee Rogers: strategy and how they can communicate i'd also like to talk to them about their wildfire or

[0:48:42] Trustee Rogers: research that they're doing to develop a fire management plan that's supposed to include the

[0:48:48] Trustee Rogers: islands and so there's a number of things I'd like I think we could talk about with them

[0:48:52] Trustee Rogers: uh I I acknowledge that it will probably be the fall now before it can be uh arranged um but I

[0:49:01] Trustee Rogers: would like to uh arrange a formal meeting and put together an agenda related to that so if I could

[0:49:08] Trustee Rogers: make a motion that that uh the LPC requests uh staff because this is usually a staff arrangement

[0:49:14] Trustee Rogers: As I understand it, the RPM or the planner can correct me

[0:49:18] Trustee Rogers: to arrange a joint meeting

[0:49:24] Trustee Rogers: with the Sunshine Coast Regional District

[0:49:27] Trustee Rogers: in the fall of 2021 and work with trustees

[0:49:35] Trustee Rogers: to develop agenda item.

[0:49:38] Trustee Fast: Thank you.

[0:49:40] Trustee Fast: Do I have a seconder?

[0:49:41] Trustee Fast: Thank you.

[0:49:42] Trustee Fast: Did

[0:49:42] Trustee Rogers: you get that Diane?

[0:49:44] Trustee Rogers: yes

[0:49:51] Trustee Fast: i did thanks thank you you're so good okay and uh that's great we've got it moved and seconded

[0:49:57] Trustee Fast: any more uh discussion okay then uh i'll call the question all those in favor one two three hands

[0:50:05] Trustee Fast: went up and i'm doing that verbally as well just because i don't know uh whether diane always has

[0:50:13] Trustee Fast: as visual. So thank you for that. And that's 7.3. And before we go to 7.4, it's 1121. And we're due

[0:50:22] Trustee Fast: to start our community information meetings. So we'll take a we're going to switch now to item

[0:50:29] Trustee Fast: eight, and our agenda. And let me just find the correct script, which I've got here for the

[0:50:41] Trustee Fast: procedures because this is a very um formal um part of a meeting it's and it's got special rules

[0:50:50] Trustee Fast: around it that are set by the province so i'm going to uh ask if we're ready to begin and marnie

[0:50:56] Trustee Fast: you're the one presenting in this uh marnie egan is the planner who will be um presenting the

[0:51:03] Trustee Fast: community information portion of the meeting yes thank you very

[0:51:07] Voice 5: fast i'll okay move on with the

[0:51:10] Voice 5: the slides and I'll just share my screen.

[0:51:12] Trustee Fast: Okay, I've got to do a little bit of formal opening here.

[0:51:15] Trustee Fast: So just to make sure that I say the numbers and all that.

[0:51:18] Trustee Fast: So this is the opening of the public hearing now.

[0:51:22] Trustee Fast: Oh, Chair Fast?

[0:51:24] Trustee Fast: Yeah.

[0:51:24] Trustee Fast: This is just the community information meeting portion.

[0:51:27] Trustee Fast: Oh, sorry, sorry, my mistake.

[0:51:30] Voice 5: Go ahead.

[0:51:32] Trustee Fast: Please, Planner Egan, take it away.

[0:51:34] Voice 5: Okay.

[0:51:34] Voice 5: Thank you, Chair Fast.

[0:51:37] Voice 5: All right, can you see the screen okay?

[0:51:39] Voice 5: Okay. Yeah. Great. All right. So welcome, everyone, to the community information meeting for proposed bylaws 145 and 146 and 147.

[0:51:54] Voice 5: And it will be followed by a public hearing about at 12 noon today.

[0:52:03] Voice 5: And I will start with just what I would be reviewing during this community information meeting.

[0:52:10] Voice 5: and so during this the CIM for short I will be providing an overview of the riparian

[0:52:18] Voice 5: areas project including the work completed up to today I'll spend most of the time

[0:52:26] Voice 5: on the proposed development permit areas and updates on the proposed bylaw amendment

[0:52:32] Voice 5: bylaws and I'll be reviewing as well the legislative process to amend the bylaws

[0:52:38] Voice 5: and I'll summarize the next steps that the LTC can consider post-public hearing and then the

[0:52:47] Voice 5: chair will facilitate questions and answers and the questions can be answered by planning staff

[0:52:52] Voice 5: and or trustees. So this project is a top priority project of the Gambier Local Trust Committee

[0:53:02] Voice 5: implementing the Provincial Riparian Areas Protection Regulation or in short WRAPR is

[0:53:10] Voice 5: is how I will be referring to it,

[0:53:13] Voice 5: is a requirement of all local governments in BC.

[0:53:15] Voice 5: Almost all of the islands in the trust area

[0:53:18] Voice 5: are compliant with this provincial regulation now.

[0:53:21] Voice 5: And the Gambier Associated Islands

[0:53:23] Voice 5: just happens to be the last wrapper project.

[0:53:27] Voice 5: All information related to this project

[0:53:29] Voice 5: has been posted to the project webpage here,

[0:53:32] Voice 5: including staff reports and presentations,

[0:53:34] Voice 5: correspondence, and the proposed bylaws,

[0:53:37] Voice 5: number 145, 146 and 147. All the correspondence sent to the LTC over the

[0:53:44] Voice 5: course of this project has been received by the LTC and any submissions received

[0:53:49] Voice 5: from the public during the public hearing notification period were added

[0:53:54] Voice 5: to the public hearing binder which is also available on this project page. So

[0:54:01] Voice 5: this slide summarizes the work completed on this project to date and I'll just

[0:54:06] Voice 5: start with the top uh left bullet and

[0:54:15] Voice 4: um

[0:54:16] Voice 5: so between 2010 and 2014 the ltc the gambier local

[0:54:23] Voice 5: trust committee put on its top priorities list uh to be become um riparian areas protection

[0:54:32] Voice 5: protection regulation compliant but this had to wait for funding to be available for a stream

[0:54:40] Voice 5: verification and mapping and this happened during the spring of 2015 and into 2016 where the local

[0:54:47] Voice 5: trust committee hired madrone environmental services to conduct that verification and

[0:54:54] Voice 5: mapping exercise and that qualified environmental professional or qep they identified

[0:55:02] Voice 5: orchid creek on boyer island champside creek on anvil island and an unnamed creek on south

[0:55:09] Voice 5: thormanby as streams under the provincial riparian areas regulation that's what it was called back

[0:55:14] Voice 5: then uh in 2015 to spring 2016 the ltc proposed uh a new development permit area one which was

[0:55:25] Voice 5: specific to the the uh riparian areas regulation um streams so that was development permit area

[0:55:38] Voice 5: one and they were applied to all of those three streams orchid creek on boyer island champside

[0:55:46] Voice 5: creek on anvil island and the unnamed stream on south formandy and in the fall of 2016 to spring

[0:55:54] Voice 5: of 2017 the LTC held a public hearing after proceeding with the readings of those bylaws

[0:56:01] Voice 5: and at that meeting the LTC or after that meeting after that public hearing the LTC decided

[0:56:08] Voice 5: to defer the bylaw amendments regarding Orchid Creek because of the public submissions that were

[0:56:15] Voice 5: sent in and following that the local trust committee moved on with an independent review

[0:56:22] Voice 5: review of Orchid Creek by another QEP and that QEP or qualified environmental professional

[0:56:29] Voice 5: concluded that Orchid Creek is not a stream under the riparian areas regulation. Following that in

[0:56:36] Voice 5: spring of 2017 the LTC adopted bylaw amendments to enact the new development permit area one

[0:56:43] Voice 5: for Champside Creek on Anvil Island and the unnamed creek on South Ormondby Island.

[0:56:48] Voice 5: And following that into the summer and fall of 2017, the LTC proposed a new development permit area to streamside protection, which was aimed at non-RAR streams, which they moved forward with concluding that Orchid Creek was not.

[0:57:08] Voice 5: and as per the initial qualified environmental professional report from

[0:57:17] Voice 5: 2015 it also included an unnamed stream on Anvil Island and those bylaws were

[0:57:24] Voice 5: then referred to agencies including the ministry responsible for the riparian

[0:57:28] Voice 5: Areas regulation at the time. During winters 2017 to spring 2020, the project was put on hold until

[0:57:40] Voice 5: the Riparian Areas regulation projects were completed for Gambier and Keats Island,

[0:57:47] Voice 5: and during the fall of 2019 the province amended the Riparian Areas regulation

[0:57:56] Voice 5: and they renamed it the riparian areas protection regulation and those amendments included

[0:58:08] Voice 5: improvements that support local governments in their delivery of the regulation such as improved

[0:58:13] Voice 5: oversight to the for the ministry mandatory training for the qeps and additional rigor in

[0:58:20] Voice 5: the application of regulation regulatory standards as well as changes to important

[0:58:26] Voice 5: important riparian areas protection regulation terms and concepts. In the spring of 2020 the

[0:58:35] Voice 5: ministry provided the local trust committee with referral comments on the bylaws and that Orchid

[0:58:44] Voice 5: Creek they confirmed that Orchid Creek is a wrapper applicable stream and that the proposed bylaw

[0:58:51] Voice 5: numbers 145 and 146 must indeed include wrapper requirements. In the summer of 2020, the LTC

[0:58:59] Voice 5: advanced the development permit area one on Orchid Creek and the development permit area two

[0:59:07] Voice 5: on the unnamed stream on Anvil Island. And in the fall of 2020, the local trust committee

[0:59:16] Voice 5: moved forward with a specific community information meeting specific to Orchid Creek

[0:59:24] Voice 5: and its designation as a wrapper stream the ministry attended that meeting and provided

[0:59:31] Voice 5: background on the regulation as it pertained to Orchid Creek and its and its status its status

[0:59:42] Voice 5: us as a wrapper stream after that meeting the ltc moved forward with giving those bylaws first

[0:59:49] Voice 5: reading and referrals were sent out to agencies in first nations and during the spring this spring

[0:59:55] Voice 5: and before previous to this community

[1:00:00] Voice 5: information meeting, the LTC gave those bylaws second reading and a guide, a plain language

[1:00:07] Voice 5: guide was sent out to landowners affected by the proposed bylaw amendments. And here we are today

[1:00:14] Voice 5: at the community information meeting and public hearing. So from here, I'll move on to explain

[1:00:22] Voice 5: the current level of protection on each of the islands. So current setback regulations for

[1:00:28] Voice 5: buildings and structures from any water course is 30 meters and this provides some for for boyer

[1:00:35] Voice 5: anvil and south ormond the island so this provides some protection for streams and riparian habitat

[1:00:41] Voice 5: and these were put in place in the 1970s with a sunshine coast regional district bylaw at the time

[1:00:48] Voice 5: which we inherited and then more recently the ltc adopted those regulations in 2013

[1:00:56] Voice 5: And yes, so this was put in place to ensure a minimum level of protection for riparian

[1:01:05] Voice 5: areas by prohibiting locating a building or structure within 30 meters of any water course.

[1:01:12] Voice 5: And Anvil and South Thornby Islands also have an existing development permit area one.

[1:01:20] Voice 5: So this is on Champside Creek on Anvil and an unnamed creek on South Thornby.

[1:01:26] Voice 5: B and these are excerpts from the bylaw just showing the location of the this development

[1:01:35] Voice 5: permit area one on Anvil and on South Thorman B. So these require an approved development permit

[1:01:44] Voice 5: prior to any land alteration or construction within 30 meters of those streams. So this is an

[1:01:51] Voice 5: added level of protection on these streams that are deemed streams under the wrapper. So what is

[1:02:02] Voice 5: proposed now is to increase the level of protection for riparian areas on Boyer and Anvil Islands by

[1:02:08] Voice 5: establishing Development Permit Area 1 on Orchid Creek and Development Permit Area 2 on the unnamed

[1:02:16] Voice 5: creek on Anvil

[1:02:18] Voice 4: Island. So

[1:02:26] Voice 5: the proposed bylaws will also update the language for the existing

[1:02:30] Voice 5: development permit area one on Anvil and South Thornby Islands and this will this

[1:02:39] Voice 5: is done in order to bring into compliance with the provincial riparian

[1:02:44] Voice 5: areas protection regulation and the recent work on Gambier Island the

[1:02:49] Voice 5: Gambier Islands wrapper development permit area which that work included

[1:02:57] Voice 5: consultation with a qualified environmental professional who had X who

[1:03:01] Voice 5: had extensive experience with the riparian areas protection regulation and it also included a legal

[1:03:07] Voice 5: review so we are including in the amendments the most up-to-date and relevant information

[1:03:13] Voice 5: available and these efforts help to keep bylaws across the trust up to a consistent standard

[1:03:24] Voice 5: and these are just the locations of development permit area one on anvil

[1:03:31] Voice 5: and South Bonnevue. These ones are existing. So what does this all mean? What do these proposed

[1:03:43] Voice 5: bylaws mean for landowners who have land within the new development permit areas?

[1:03:49] Voice 5: This slide illustrates the elements of the Riparian Areas Protection Regulation,

[1:03:54] Voice 5: which must be incorporated into development permit area regulations. So this is specific

[1:04:00] Voice 5: specific to the Development Permit Area 1 for Orchid Creek on Boyer Island,

[1:04:06] Voice 5: Champside Creek, and the unnamed stream on South Lomondby.

[1:04:10] Voice 5: So if you propose to do land alterations, construction,

[1:04:14] Voice 5: or subdivision within 30 metres of the stream boundary

[1:04:18] Voice 5: or the Riparian Assessment Area, or RAA, you must hire a QEP.

[1:04:25] Voice 5: And a QEP is required to use a provincially approved

[1:04:28] Voice 5: standardized reporting methodology to inventory the watercourse features and

[1:04:33] Voice 5: functions that must be protected and to provide recommendations on how to

[1:04:36] Voice 5: mitigate potential impacts of the development of the watercourse and

[1:04:40] Voice 5: riparian area through identification of a streamside protection and enhancement

[1:04:45] Voice 5: area or a SPIA as it's known and also mitigating measures the province

[1:04:52] Voice 5: requires that assessment reports are submitted to the ministry so this speaks to development

[1:05:00] Voice 5: permit area one and so in the case of new development permit area two streamside protection

[1:05:06] Voice 5: of the unnamed stream on anvil island it's not subject to the riparian areas protection

[1:05:13] Voice 5: regulations so that that particular dpa development permit area is written with similar elements but

[1:05:19] Voice 5: doesn't include any riparian areas protection regulation requirements or language. So a QEP

[1:05:26] Voice 5: is still required to be hired and provide an assessment report that provides mitigating

[1:05:30] Voice 5: measures to protect the riparian area from negative impacts of development.

[1:05:34] Voice 5: And in this case, the assessment report does not have to follow the riparian areas protection

[1:05:40] Voice 5: regulation methodology or the riparian areas protection process.

[1:05:45] Voice 5: process.

[1:05:50] Voice 4: So for both new development permit areas, both

[1:06:00] Voice 5: new development permit areas apply

[1:06:03] Voice 5: to specifically new development going forward. So a development permit is required for the

[1:06:11] Voice 5: addition, removal or alteration of soil, vegetation or building or other structure. The creation

[1:06:16] Voice 5: of non-structural impervious or semi-impervious surfaces like concrete or gravel paving

[1:06:27] Voice 5: for driveways or for gravel for walkways or driveways subdivision and other development

[1:06:38] Voice 5: as defined under the riparian areas protection regulation so that's just applicable to

[1:06:43] Voice 5: Development Permit Area 1. So generally, existing development can be maintained and repaired

[1:06:50] Voice 5: and is exempt from requiring a development permit. And I'll go over some exemptions.

[1:06:55] Voice 5: I'll go over the exemptions in an upcoming slide. So during the application process,

[1:07:03] Voice 5: a qualified environmental professional must conduct a science-based assessment of the

[1:07:08] Voice 5: proposed activities and delineate on a map the areas where development may take place or be

[1:07:13] Voice 5: restricted if it has potential to damage vegetation or fish habitat. The qualified environmental

[1:07:20] Voice 5: professional recommendations form part of the development permit issued by the Gambier Local

[1:07:29] Voice 5: Trust Committee and the assessment includes a no disturbance area or restricts development.

[1:07:36] Voice 5: It may also include invasive species removal recommendations, recommendations regarding

[1:07:42] Voice 5: fencing to protect specific areas, species at risk protection, tree

[1:07:49] Voice 5: protection or removal or pruning measures that should be taken. It may

[1:07:54] Voice 5: also address wind throw issues and potential drainage, driveway access,

[1:07:59] Voice 5: septic location, particularly on small or challenging lots with steep slopes or

[1:08:05] Voice 5: challenging lot configurations. So the QEP will delineate the area where no

[1:08:13] Voice 5: no disturbance or vegetation, no soil or vegetation disturbance can occur within 30 meter

[1:08:19] Voice 5: development permit area and the permit will delineate exactly what construction is permitted

[1:08:25] Voice 5: based on a qualified environmental professional's recommendations. At the time of a building permit

[1:08:32] Voice 5: to the regional district, plans must match exactly what was approved by the development permit.

[1:08:37] Voice 5: The issuance of a development permit is contingent on the contents of the QEP's report

[1:08:42] Voice 5: And an owner should not apply for a development permit until the QEP report is complete, since the proposed development may have to undergo revisions based on the QEP's report.

[1:08:55] Voice 5: So development permits will be issued when the proposed development meets the guidelines in the Land Use By-law and abides by the conditions prescribed in the QEP report.

[1:09:08] Voice 5: The

[1:09:10] Voice 3: proposed

[1:09:12] Voice 5: development permit guidelines will also include those as they relate to subdivision, and this will be only subject or as a part of the Development Permit Area 1.

[1:09:29] Voice 5: So unless compliant with the QEP report for ecological or for an ecological reserve, no land should be subdivided so as to create new parcel boundaries

[1:09:39] Voice 5: boundaries intersecting or within 30 meters of the stream boundary, and the development

[1:09:45] Voice 5: permit may designate areas that must remain free of development in accordance with the

[1:09:57] Voice 5: recommendations in a detailed assessment prepared by a QEP.

[1:10:03] Voice 5: No subdivision plan should indicate the dedication or construction of a highway, driveway, access

[1:10:08] Voice 5: access route or utility corridor of any kind within 30 meters of a stream except in accordance

[1:10:13] Voice 5: with the recommendations of the QEP. And lastly, no subdivision plan should be designed in such a

[1:10:22] Voice 5: way that development activities would likely to occur, would be likely to occur within 30 meters

[1:10:29] Voice 5: of the stream boundary unless the development will comply with the recommendations of the QEP.

[1:10:34] Voice 5: So for both of these development permit areas, there are several exemptions and I'll be listing the main ones for both of these development permit areas.

[1:10:46] Voice 5: So these are exempted activities that wouldn't require a development permit.

[1:10:52] Voice 5: So the first one here is works authorized under Section 35 of the Fisheries Act.

[1:10:59] Voice 5: So those are authorizations for the harmful alteration, disruption, or destruction of fish habitat.

[1:11:12] Voice 5: Another exemption is for the repairs or non-structural alterations, additions to a pre-existing building or structure on an existing foundation,

[1:11:22] Voice 5: and the maintenance of an area of human disturbance or a landscaped area.

[1:11:27] Voice 5: and the definition of this really is in an area subject to enduring disturbance as a result of

[1:11:35] Voice 5: human occupation or activity. So this may include an existing building or an existing garden or

[1:11:45] Voice 5: lawn, for example. Another exemption is the repair or replacement of a septic field,

[1:11:52] Voice 5: the tree removal posing threat to life or property the removal of invasive species and manual

[1:12:00] Voice 5: planting of native vegetation the pruning of a maximum of two trees in one growing season

[1:12:06] Voice 5: and emergency procedures to prevent or control or reduce threats to life or property

[1:12:13] Voice 5: and these include emergency actions for flood protection and erosion protection

[1:12:20] Voice 5: protection, or the clearing of an obstruction from a bridge or culvert, or obstruction to

[1:12:26] Voice 5: drainage flow, repairs to bridges and safety fences, creation of a firebreak, and a creation

[1:12:33] Voice 5: of a firebreak. I'd also like to point out that three other exemptions, the construction of a

[1:12:44] Voice 5: fence more than 10 meters from the stream boundary if no native trees are removed and the disturbance

[1:12:49] Voice 5: of native vegetation is restricted to 0.5 meters on either side of the fence and also disturbance

[1:12:57] Voice 5: of soils more than 10 meters from the stream boundary if the total area of soil disturbance

[1:13:01] Voice 5: is less than five meters and lastly the construction of a small accessory building is also

[1:13:09] Voice 5: exempt as long as it's more than 10 meters from the stream boundary if the building is located

[1:13:14] Voice 5: within an existing area of human disturbance and the total area of the small accessory building is

[1:13:21] Voice 5: less than 10 meters and the construction of a one meter wide trail five meters from the stream so

[1:13:29] Voice 5: there's quite a list of exemptions here so in terms of what we've heard about the proposed bylaws

[1:13:40] Voice 5: when we sent them out for referral we heard back from agencies and first nations and squamish

[1:13:49] Voice 5: provided comments that were supportive of the bylaws and we have not heard from the three other

[1:13:56] Voice 5: First Nations that we sent out the referrals to. We did follow up with them a couple of times.

[1:14:05] Voice 5: The ministry responsible for the riparian areas protection regulation provided comments this

[1:14:12] Voice 5: last year that confirmed that Orchid Creek is wrapper applicable and that bylaws 145 and 146

[1:14:22] Voice 5: must include the riparian areas protection regulation requirements ministry of transportation

[1:14:28] Voice 5: commented saying that their interests are unaffected and the sunshine coast regional

[1:14:33] Voice 5: district in metro vancouver were sent referrals and we did not hear back from them before the

[1:14:41] Voice 5: referral period was over so we're assuming their interests are unaffected and we received one

[1:14:49] Voice 5: one public submission during the public notification period before today, and it was

[1:14:56] Voice 5: unsupportive of the development permit area one for Orchid Creek on Boyer Island. So on the left

[1:15:10] Voice 5: of this slide is the status of the proposed bylaws. The green boxes indicate work completed

[1:15:14] Voice 5: with respect to the legislative amendment process, and the bylaws were given first reading in the

[1:15:20] Voice 5: the fall and then referred out to agencies and First Nations. A guide was then mailed out to

[1:15:31] Voice 5: affected residents and we are now at the gold box there on the screen with our community information

[1:15:39] Voice 5: meeting and public hearing and the next steps after this are in blue. So after the public hearing

[1:15:46] Voice 5: today the LTC will consider submissions and consider giving further readings. Should they

[1:15:52] Voice 5: move forward with further readings the bylaws go to the islands trust executive committee for

[1:15:57] Voice 5: approval bylaw 145 goes to the ministry of municipal affairs for approval as it's a

[1:16:08] Voice 5: ocp amendment bylaw and then after that approval those all three bylaws go back to the ltc

[1:16:15] Voice 5: to be considered for final reading and adoption and

[1:16:29] Voice 4: I'll pass it back to the chair

[1:16:30] Voice 5: to facilitate questions.

[1:16:34] Trustee Fast: Thank you very much Planner Egan and I'm wondering if there are

[1:16:42] Trustee Fast: we're into the question and answer period 8.2 on our agenda and I've got I can see five people

[1:16:50] Trustee Fast: now on in the attendees welcome everybody and if you would like to raise

[1:16:55] Trustee Fast: your digital hand I'll take questions from the planner first I'm going to ask

[1:16:59] Trustee Fast: trustees trustees do you have any remaining questions for the planner

[1:17:03] Trustee Fast: seeing none okay then I'm going to look for any members of the public who would

[1:17:11] Trustee Fast: wish to speak to raise your digital hand and I believe you do that by star nine

[1:17:19] Trustee Fast: nine if you're on a phone oh there comes brian clark and uh brian if you would like to uh say

[1:17:27] Trustee Fast: a few words a question for the planner just

[1:17:30] Voice 2: um just a clarification i made a submission do i

[1:17:34] Voice 2: talk to that at the public hearing or during this question answer session at

[1:17:39] Trustee Fast: the public hearing i

[1:17:40] Trustee Fast: believe okay this

[1:17:41] Trustee Fast: is the time to ask for questions of clarification um really

[1:17:45] Trustee Fast: from the planner is

[1:17:46] Trustee Fast: Is that correct?

[1:17:47] Voice 5: Yep.

[1:17:48] Voice 5: Yes, that's right.

[1:17:49] Voice 5: Now's the

[1:17:50] Voice 5: time to be asking questions

[1:17:51] Voice 5: and the public hearing will be the time

[1:17:53] Voice 5: for the public to provide their comments on the bylaws.

[1:17:56] Trustee Fast: Yeah.

[1:17:58] Trustee Fast: So I'm not, thank you, Brian.

[1:18:00] Trustee Fast: And I'm not seeing any more raised hands.

[1:18:04] Trustee Fast: If anybody has a question for the planner, now's the time.

[1:18:07] Trustee Fast: And then we'll go back to our meeting for a few minutes

[1:18:10] Trustee Fast: and then we'll start the public hearing at noon.

[1:18:14] Trustee Fast: unless anybody's got any questions calling once calling twice i'm not seeing any hands go up

[1:18:26] Trustee Fast: it's star nine if you're on a phone or you can find your digital hand okay i'm going to say that

[1:18:35] Trustee Fast: there are no questions and uh thank you very much uh planner egan and we'll come back to begin the

[1:18:41] Trustee Fast: public hearing um at noon or just shortly after noon thank you very much okay and we'll return

[1:18:49] Trustee Fast: turn then to agenda item 7.4. So this is Islands Trust and Metro Vancouver joint meeting and

[1:19:04] Trustee Fast: whether we need to have one what the topics would be and what do you think trustees who'd like to

[1:19:13] Trustee Fast: speak to this one?

[1:19:16] Trustee Stamford: Now I've already spoken I don't have a specific topic to this but it is part of

[1:19:21] Trustee Stamford: of our um relationships and coordination with uh other regional this or with our regional districts

[1:19:28] Trustee Stamford: that we do meet um on a regular basis i think our last meeting was 20 was it 2019 i think

[1:19:38] Trustee Stamford: just december 2019 yeah

[1:19:41] Trustee Fast: we went to the metro vancouver building yeah heather came all the

[1:19:45] Trustee Fast: the way from uh gabriela or and then i'm on russ came yeah that's right so that's uh that was great

[1:19:53] Trustee Fast: it was good meeting um but as i recall we got stuck on the bridge and the way back to catch

[1:19:58] Trustee Fast: the ferry and there was uh it might be easier to do these kinds of meetings by zoom

[1:20:03] Trustee Rogers: anyway yeah i

[1:20:06] Trustee Rogers: I'd agree. I think is the new electorate director, is it the same one or was it?

[1:20:17] Voice 3: Remember,

[1:20:17] Trustee Rogers: there was it was so that that's who we met with.

[1:20:21] Trustee Rogers: OK, because I remember there was someone came and they resigned and they

[1:20:26] Voice 4: had to have

[1:20:26] Trustee Rogers: a by-election or and I don't have anything specific.

[1:20:33] Trustee Rogers: specific although you know i mean our area is that the water area and i know they've been doing a

[1:20:40] Trustee Rogers: an ocp review for that area uh on the coast i'm not sure where that's at it'd be good to get an

[1:20:47] Trustee Rogers: update on that i know it was referred to us um i don't think that includes boyer and anvil however

[1:20:53] Trustee Rogers: Because we do the OCP for Boyer and Anvil. So I don't have any specific issues other than it would be good to get it, maybe set up a short meeting to get an update on where they're at on their planning for that area.

[1:21:13] Trustee Stamford: Sorry, I want to interrupt and just clarify if people are listening. They do, we do the OCPs for Boyer and Passage.

[1:21:20] Trustee Stamford: sorry

[1:21:21] Trustee Rogers: i said animal and then yeah thank you

[1:21:23] Trustee Stamford: animal is part of the scrd just for clarification

[1:21:27] Trustee Rogers: i'm sure

[1:21:28] Trustee Fast: boyer and passage are in metro vancouver i did just see a um uh an email come through that

[1:21:36] Trustee Fast: was a building permit referral i think and uh it included um uh information about uh how to handle

[1:21:44] Trustee Fast: archaeological chance finds and we might want to talk about our reconciliation declaration I don't

[1:21:52] Trustee Fast: know if we've talked about that before with them and where we're at with that work right possibly

[1:21:59] Trustee Fast: okay so

[1:22:00] Trustee Rogers: again we should probably do it at least twice a term yeah and

[1:22:08] Trustee Rogers: we're three quarters of

[1:22:09] Trustee Rogers: way through our term so um uh maybe i'll move that we ask staff to arrange a a uh meeting with

[1:22:19] Trustee Rogers: metro vancouver uh for some time in the fall of 2021 okay

[1:22:27] Trustee Fast: seconded thank you by kate louise

[1:22:30] Trustee Fast: and uh any more discussion i'll call the question all those in favor

[1:22:36] Trustee Fast: thank you very good that passes unanimously and um so staff thank you we can zoom will probably

[1:22:44] Trustee Fast: work out better um whatever we can do okay we're still before noon so let's move to 7.5

[1:22:53] Trustee Fast: um this is just that uh response letter uh so that everybody could have a look at it is there

[1:23:00] Trustee Fast: any follow-up that anybody would like to do uh regarding this i don't think we've heard anything

[1:23:04] Trustee Fast: Anything else?

[1:23:05] Trustee Fast: Kate Louise?

[1:23:05] Trustee Stamford: Just a very quick question that may be members of the executive committee.

[1:23:10] Trustee Stamford: Have you heard or seen anything about possibly updating our policy on artificial reefs through

[1:23:18] Trustee Stamford: our policy statement review?

[1:23:21] Trustee Stamford: Trustee Rogers?

[1:23:24] Trustee Rogers: You know, I'm trying to remember because I remember Chair Luckham talking about it, so

[1:23:29] Trustee Rogers: perhaps Chair Faust remembers.

[1:23:31] Trustee Rogers: Yeah,

[1:23:31] Trustee Fast: I think I remember is that it's not in the scope of what we are planning to change with the Trust Policy Statement Review, because it's mostly focused on reconciliation, affordable housing.

[1:23:48] Trustee Fast: Yeah, okay.

[1:23:48] Trustee Fast: And the big one, I forget. Gosh, I had it right.

[1:23:52] Trustee Rogers: Climate change.

[1:23:53] Trustee Rogers: yes

[1:23:53] Trustee Fast: that's right thank you the other big one and um so those are kind of i think the um

[1:24:00] Trustee Fast: uh i believe the reef is out the that policy is out of scope and we're not planning to do

[1:24:05] Trustee Fast: anything with it so okay

[1:24:07] Trustee Stamford: thank you okay

[1:24:10] Trustee Fast: so seeing no follow-up um i'll make sure that

[1:24:13] Trustee Fast: i'll work with staff to get these onto the ltc uh website to web page i guess and um

[1:24:24] Trustee Fast: and then let's go on to uh 10.1 do we want to start the galliano work i've got five minutes

[1:24:37] Trustee Rogers: uh that that i that would probably be brief i could yeah preview on 10.1 10.2 rather uh if you'd

[1:24:46] Trustee Rogers: like yeah

[1:24:47] Trustee Fast: well that would be great unless staff are uh we usually hear from staff about these but

[1:24:51] Trustee Fast: i know you're the chair of that local trust committee and you probably got uh all the

[1:24:55] Trustee Fast: background um and

[1:24:57] Trustee Stamford: also chair our trustee rogers we uh both uh trustee staff and myself have seen

[1:25:05] Trustee Stamford: the proposal in detail from the islands trust conservancy aspect as well so we have some

[1:25:10] Trustee Stamford: familiarity with it

[1:25:12] Trustee Fast: okay so um unless i'm hearing from staff saying no we need to do it another way

[1:25:18] Trustee Fast: uh please take it away trustee rogers i'll

[1:25:20] Trustee Rogers: just move that your our interests are unaffected it's

[1:25:23] Trustee Rogers: say that you know the development it doesn't really affect we're just a bordering uh local

[1:25:28] Trustee Rogers: trust committee so i'd move that we respond that our interests are unaffected

[1:25:33] Trustee Fast: thank you

[1:25:34] Trustee Fast: 256 and 257 that moved and seconded interests unaffected and uh thank you very much um any

[1:25:43] Trustee Fast: discussion all those in favor that passes unanimously thank you and uh 10.2 is about

[1:25:52] Trustee Fast: about bylaw 278 also related, please take it away trustee.

[1:25:57] Trustee Rogers: Yeah, and again, it's a technical update.

[1:25:59] Trustee Rogers: So I'll move that the bylaw number,

[1:26:04] Trustee Rogers: that the response be to bylaw number 278

[1:26:07] Trustee Rogers: that our interests are unaffected.

[1:26:09] Trustee Fast: Okay, thank you.

[1:26:10] Trustee Fast: And seconder, Kate Louise, thank you.

[1:26:13] Trustee Fast: And any discussion about this?

[1:26:16] Trustee Fast: This is just a technical update of the land use bylaw.

[1:26:20] Trustee Fast: So the changing and updating the wording

[1:26:21] Trustee Fast: and um that's my discussion all in favor thank you that's three hands up 10.2 gets a check mark

[1:26:33] Trustee Fast: beside it and um before we get into these big um the public hearing will come next and let's take a

[1:26:40] Trustee Fast: two minute break and come back exactly at noon or three minutes sound good

[1:26:47] Voice 4: thank you

[1:26:50] Voice 4: and

[1:29:57] Trustee Fast: bye for one more moment until i see that kate louise

[1:30:00] Trustee Fast: Stamford, Trustee Stamford is with us. Hi Diane, good to see you there.

[1:30:09] Trustee Fast: One of the issues about working from home is that there are other people moving around and

[1:30:16] Trustee Fast: calling us on our phones and things to do. Pets as well. Okay, I'm thinking I'll open the public

[1:30:24] Trustee Fast: hearing now and uh so i'm going to begin uh we're on time here and uh i'll start with a public

[1:30:32] Trustee Fast: hearing script this is a formal part of the meeting so i'll just be reading from my notes here

[1:30:40] Trustee Fast: um so this is the public hearing for proposed bylaws number 145 146 and 147 and the public

[1:30:49] Trustee Fast: hearing is now open i wish to welcome everybody in attendance and acknowledge that we're meeting

[1:30:56] Trustee Fast: in the territory of the Coast Salish First Nations.

[1:30:58] Trustee Fast: I'm getting some funny noises.

[1:31:02] Trustee Fast: Now, my name is Trustee Fast,

[1:31:04] Trustee Fast: and I'm the chair of the Gambier Island Local Trust Committee,

[1:31:06] Trustee Fast: and I'd like to introduce the Gambier Island Local Trust Committee trustees,

[1:31:10] Trustee Fast: Kate Wee-Stamford and Dan Rogers.

[1:31:14] Trustee Fast: Thank you, trustees.

[1:31:16] Trustee Fast: I would like to introduce Islands Trust Planning staff,

[1:31:19] Trustee Fast: and that's Trustee Marnie Egan, who's with us today.

[1:31:25] Trustee Fast: Thank you.

[1:31:26] Trustee Fast: and uh uh diane corbett who's back there taking the uh notes of the public hearing

[1:31:32] Trustee Fast: can you she's back there anyway we saw her at the beginning are you there diane just to make sure

[1:31:40] Trustee Fast: very good

[1:31:46] Trustee Fast: okay thank you just checking okay just because we sometimes have connectivity problems

[1:31:52] Trustee Fast: excuse me for checking um and uh we're going to we've got uh six attendees now somebody else has

[1:32:01] Trustee Fast: joined us that's great and um we're going to uh probably have a time for everybody to speak so

[1:32:07] Trustee Fast: that's terrific um this public hearing is being um convened pursuant to section 465 of the local

[1:32:15] Trustee Fast: government act of the province of british columbia in order to consider the following proposed bylaws

[1:32:20] Trustee Fast: proposed bylaw number 145 cited as gambier associated islands official community plan

[1:32:27] Trustee Fast: Plan, 2009, Amendment No. 1, 2017, Proposed By-law No. 146, cited as Boyer and Passage Islands Land

[1:32:37] Trustee Fast: Use By-law 2011, Amendment No. 1, 2017, and Proposed By-law 147, cited as Gambier Associated

[1:32:47] Trustee Fast: Islands Land Use By-law 2013, Amendment No. 1, 2017. All persons who believe that their interest

[1:32:55] Trustee Fast: and property is affected by the proposed bylaws will be given a reasonable opportunity to be heard

[1:33:01] Trustee Fast: or to present written submissions respecting matters contained in the proposed bylaws.

[1:33:05] Trustee Fast: Those wishing to speak should commence their presentation by clearly saying your name

[1:33:09] Trustee Fast: and your address and connection with the island. And so this is where you'll be

[1:33:16] Trustee Fast: using your digital hand, raising your digital hand to speak or pressing star nine if you're

[1:33:24] Trustee Fast: using a phone and star six to unmute that's if you're on a phone so members of the local trust

[1:33:31] Trustee Fast: committee may if they wish ask questions of you following your presentation however the main

[1:33:36] Trustee Fast: function of the local trust committee members is to listen to the views of the public and it's not

[1:33:41] Trustee Fast: the function of committee members to debate the merits or of the proposed bylaws with individual

[1:33:45] Trustee Fast: citizens everybody will be given a reasonable opportunity to be heard and nobody should feel

[1:33:51] Trustee Fast: feel discouraged from presenting his or her views their views in considering the proposed bylaws

[1:33:58] Trustee Fast: the local trust committee has received documents which may influence this decision and all of these

[1:34:03] Trustee Fast: documents are available for review during this public hearing on our website as indicated in the

[1:34:08] Trustee Fast: public hearing notice and that's the public hearing binder it's even called a binder on the

[1:34:14] Trustee Fast: the web page um if you'd like to look at it um it's there any person uh who wishes to present

[1:34:22] Trustee Fast: a written submission to the local trustee a local trust committee may do so and all written

[1:34:27] Trustee Fast: submissions however must be received by the local trust committee before the close of this public

[1:34:32] Trustee Fast: hearing so there's still time to send an email and uh that should probably be sent to uh w

[1:34:40] Trustee Fast: wcottingham at islandstrust.bc.ca and that way she can forward it on to us and it won't slip

[1:34:48] Trustee Fast: into the general email

[1:34:49] Voice 7: actually sorry to interrupt share fast it should actually go to north ph sub

[1:34:57] Voice 7: right at islandstrust.bc.ca i'll share a screen as well

[1:35:03] Trustee Fast: thank you information because it's north ph

[1:35:06] Trustee Fast: sub right yeah funny not northern north ph sub okay by the end of the uh before the end of the

[1:35:19] Trustee Fast: public hearing and uh i think i can copy this and paste it into the chat uh but i don't think

[1:35:27] Trustee Fast: no attendees don't see the chat do they okay i'll just continue on um your only opportunity to

[1:35:33] Trustee Fast: to comment on the proposed bylaws at this stage in the process is during this hearing as members

[1:35:39] Trustee Fast: of the local trust committee may not receive further submissions after the close of the meeting

[1:35:44] Trustee Fast: all I meant was there was lots of chances before as well and after the public hearing is concluded

[1:35:50] Trustee Fast: the local trust committee may without further notice make whatever decision it deems proper

[1:35:54] Trustee Fast: with respect to the bylaw that are the subject of the public hearing so I'm going to pass it

[1:36:02] Trustee Fast: back over now uh planner egan will summarize the public hearing uh notice the key points in the

[1:36:07] Trustee Fast: bylaw referral agency uh responses so over to you planner again thank you chair fast

[1:36:16] Voice 5: so a copy of the notice was advertised in two consecutive editions of the coast reporter on

[1:36:23] Voice 5: may 14th 2020 21 and may 21st 2021 all notification requirements under the local government act

[1:36:32] Voice 5: have been completed. There is a copy of the complete public hearing binder available during

[1:36:38] Voice 5: this public hearing and it's located on the Islands Trust website

[1:36:41] Voice 4: under

[1:36:44] Voice 5: the Gambier projects

[1:36:46] Voice 5: and the purpose of proposed bylaw 145 if adopted will amend the Gambier Associated Islands official

[1:36:54] Voice 5: community plan bylaw number 109 by doing three things. Firstly establishing two new development

[1:37:01] Voice 5: permit areas for the protection of the natural environment, ecosystems, and biodiversity.

[1:37:06] Voice 5: That is the development permit area one, riparian areas on Orchid Creek, Boyer Island,

[1:37:12] Voice 5: and also development permit area two, streamside protection on an unnamed creek at the southern

[1:37:18] Voice 5: end of Anvil Island. The new development permit areas would require that a development permit

[1:37:23] Voice 5: be obtained from the Islands Trust Pire to undertaking development within 30 meters of

[1:37:28] Voice 5: those creeks secondly sorry lastly and um updates to development permit area one riparian areas

[1:37:40] Voice 5: language planning yep are you moving your

[1:37:45] Trustee Fast: slides no are you just speaking the same oh just checking

[1:37:48] Trustee Fast: thank you yes carry on yeah

[1:37:50] Voice 5: no i'm just um describing the purpose of each bylaw so um

[1:37:56] Voice 5: Lastly, for proposed bylaw 105, there are updates to development permit area one riparian

[1:38:01] Voice 5: areas language to align with the recent amendments to the provincial riparian areas protection

[1:38:06] Voice 5: regulation.

[1:38:07] Voice 5: Updates would apply to Boyer Island, Anvil, and South Holmby Islands.

[1:38:12] Voice 5: The purpose of proposed bylaw 146 is an accompanying bylaw to 145.

[1:38:18] Voice 5: So if adopted, we'll amend the Boyer and Passage land use bylaw number 114 by including language

[1:38:25] Voice 5: language that identifies the applicability, exemptions and guidelines to be employed for

[1:38:30] Voice 5: the approval of development permits prior to development taking place within proposed

[1:38:34] Voice 5: development permit area one riparian areas, which applies to lands within 30 meters of

[1:38:40] Voice 5: Orchid Creek on Boyer Island. And the proposed guidelines include a requirement for an assessment

[1:38:48] Voice 5: report prepared by a qualified environmental professional. Lastly, the purpose of proposed

[1:38:55] Voice 5: Bylaw 147, which also accompanies Bylaw 145, if adopted, will amend the Gambier Associated

[1:39:02] Voice 5: Islands Land Use Bylaw by including language which identifies the applicability, exemptions,

[1:39:08] Voice 5: and guidelines to be employed for the approval of development permits prior to development

[1:39:13] Voice 5: taking place within proposed development permit area 2, streamside protection, that applies

[1:39:18] Voice 5: to lands within 30 meters of the unnamed creek on Anvil Island.

[1:39:23] Voice 5: The proposed guidelines include requirement for an assessment report prepared by a qualified environmental professional and also included in proposed bylaw 147 are updates to language that identify the applicability exemptions and guidelines employed for the approval of development permits prior to development taking place within the already enacted development permit area.

[1:39:49] Voice 5: one that apply to lands within 30 meters of the Creek of Champside Creek on

[1:39:58] Voice 5: anvil and an unnamed Creek on South on the island the proposed bylaws were

[1:40:04] Voice 5: referred to four nation for First Nations to provincial agencies and to

[1:40:09] Voice 5: regional districts and in terms of the comments and responses received by the

[1:40:15] Voice 5: local trust committee as mentioned in the CIM we received supportive comments

[1:40:21] Voice 5: from Squamish Nation, the three other nations that we've referred the bylaws to, we received

[1:40:29] Voice 5: no responses up until now, and the ministry responsible for the riparian areas protection

[1:40:38] Voice 5: regulation provided comments confirming that Orchid Creek is a wrapper applicable stream

[1:40:45] Voice 5: and that bylaws 145 and 146 must include wrapper requirements and the ministry of transportation

[1:40:55] Voice 5: was also referred to and they provided comments saying that their interests were unaffected

[1:41:01] Voice 5: the sunshine coast regional district and then metro vancouver were referred as well

[1:41:07] Voice 5: and we are assuming their interests are unaffected as we haven't heard back from them yet and it's

[1:41:13] Voice 5: past the referral comment period so as of as of right now just gonna double check with will

[1:41:26] Voice 5: but we've only received one public submission so far just correct me if i'm wrong will because you

[1:41:34] Voice 5: are at the helm of receiving the emails um i don't see anything new in the mailbox

[1:41:41] Voice 5: great thanks so

[1:41:43] Voice 5: So just one public submission that was unsupportive

[1:41:47] Voice 5: of the development permit area one

[1:41:49] Voice 5: for Orchid Creek on Boyer Island.

[1:41:53] Voice 5: And I think I'll be

[1:41:55] Voice 4: passing it back to you, Chair Fast.

[1:42:05] Voice 4: Oh, we can't hear you.

[1:42:06] Trustee Rogers: You're muted, Sue Ellen.

[1:42:08] Trustee Fast: Thank you.

[1:42:09] Trustee Fast: I invite members of the public to speak.

[1:42:12] Trustee Fast: So here's the chance for you to share your views,

[1:42:16] Trustee Fast: raise your hand, your digital hand,

[1:42:18] Trustee Fast: if you would like to say something to the local trust committee at this point and please state

[1:42:29] Trustee Fast: your name prior to making your comments and after and to confirm your name and and then

[1:42:34] Trustee Fast: and your connection with the island and whichever island and then after your presentation the LCC

[1:42:42] Trustee Fast: trustees may wish to ask questions but they're primarily here to listen so I see Brian Clark

[1:42:49] Trustee Fast: Clark, you've got your hand up. And if we could enable him to speak. If you could begin,

[1:42:56] Trustee Fast: just confirm your name and your connection to the island. Go ahead, Brian.

[1:43:00] Voice 2: Thank you, Brian Clark, representing the Kildare Estates community on Boyer Island. It's a one lot

[1:43:08] Voice 2: 18 family community. And Orchid Creek runs through the middle of it. And I've spoken on this before

[1:43:17] Voice 2: And to clarify, we are not opposed to protection of Orchid Creek.

[1:43:22] Voice 2: In fact, there are no and will never be plans to do anything near it.

[1:43:28] Voice 2: We're stricter than your bylaws.

[1:43:30] Voice 2: This is more of a point of principle.

[1:43:33] Voice 2: And I do appreciate Marnie's presentation earlier.

[1:43:36] Voice 2: It was well laid out.

[1:43:37] Voice 2: And we like the brochure, the guidance brochure that came out.

[1:43:41] Voice 2: It's very clear and well done.

[1:43:42] Voice 2: on. So just to clarify, this is not about protecting our rights

[1:43:48] Voice 2: to develop, we have no interest in that at all. This is more

[1:43:51] Voice 2: about process and possibly looking into the future about

[1:43:54] Voice 2: how people use qualified environmental professionals. I'm

[1:43:58] Voice 2: not going to read my entire submission. I'm assuming you've

[1:44:00] Voice 2: read it or will read it. But to just a reminder, there's been

[1:44:06] Voice 2: four qualified environmental professionals comment on this.

[1:44:10] Voice 2: One said it was very marginal. Three said there's no habitat there. We did address the concerns

[1:44:16] Voice 2: raised by Mr. Appleton that the watercourse, you know, fish habitat, there is no fish habitat.

[1:44:23] Voice 2: The default that it's fish-bearing, we accept that, but doesn't have any fish in it. That's been

[1:44:28] Voice 2: proven. There needs to be confirmation that there's a fish passage barrier. There is a fish passage

[1:44:34] Voice 2: barrier there's two of them at least and again it's non-fish bearing so we've covered Mr Appleton's

[1:44:41] Voice 2: requirements to show it's raw or not three qualified professionals have emphatically

[1:44:48] Voice 2: stated that Mr Appleton is not a qualified professional he is not a biology professional

[1:44:56] Voice 2: biologist and it's ironic and I can't explain it but the ministry is responsible for that

[1:45:04] Voice 2: that regulation, but they're not qualified to comment on it,

[1:45:07] Voice 2: not qualified to make a determination.

[1:45:10] Voice 2: So Mr. Appleton can tell you what needs to be addressed,

[1:45:14] Voice 2: but he can't take a QEP's decision and say,

[1:45:17] Voice 2: no, I don't accept it.

[1:45:20] Voice 2: That's not the way the game works.

[1:45:23] Voice 2: So that's our main concern that the QEPs weren't listened to.

[1:45:29] Voice 2: And I'm going to leave it there.

[1:45:31] Voice 2: and I promise this is the last time I comment on this because it's starting to become a sad story

[1:45:37] Voice 2: and not worth the squeeze anymore. And unfortunately it's probably wasted several

[1:45:42] Voice 2: years of Marnie and other staff's time trying to address this going back and forth. So I'll

[1:45:47] Voice 2: leave it there. We think Orchid Creek should be a development permit area too because there are

[1:45:57] Voice 2: no fish but it's still worth protecting and we think that would be great. My last thought is that

[1:46:03] Voice 2: all the guidelines and brochures talk about the use of qualified environmental professionals

[1:46:07] Voice 2: in the future. Today, it doesn't seem like qualified environmental professionals have

[1:46:14] Voice 2: been listened to instead of a government person who's not qualified to comment.

[1:46:18] Voice 2: So the intent of RAR way back when I was the co-chair of the Federal Provincial Steering

[1:46:25] Voice 2: committee was that there was this was to take away the workload from governments so governments

[1:46:30] Voice 2: local governments would listen to qualified professionals and they wouldn't have to worry

[1:46:34] Voice 2: about it themselves that's the way it's supposed to work and if it does work that way it doesn't

[1:46:40] Voice 2: take two or three years to come to a resolution that's all i have to say thank you for your time

[1:46:45] Voice 2: and as i say we're fully supportive of a dpa too thank

[1:46:53] Trustee Fast: you very much mr clark

[1:46:56] Trustee Fast: and uh um appreciate your comments and your written comments um anybody else like to speak

[1:47:02] Trustee Fast: to this issue submissions for the public hearing you can still make a written submission if you do

[1:47:12] Trustee Fast: it really quick and um however i'm going to call three more times seeing no more hands

[1:47:18] Trustee Fast: um unless any but trustee has a question for um mr clark no i think i don't see any

[1:47:27] Trustee Fast: anybody, trustees have questions. So I'm going to call for three more times, two more times.

[1:47:35] Trustee Fast: I'll call three times. Any more speakers wish to speak in this public hearing? Please raise your

[1:47:41] Trustee Fast: hand. Calling again. Speakers, please raise your hand if you'd like to speak. And a final time,

[1:47:51] Trustee Fast: please raise your hand. And that'll be the last call for speaking. And no more written submissions

[1:48:00] Trustee Fast: or anything should be submitted now,

[1:48:04] Trustee Fast: trustees won't be able to hear anymore.

[1:48:06] Trustee Fast: So thank you, everybody.

[1:48:07] Trustee Fast: I think we're, a reminder for anybody who's coming in late,

[1:48:11] Trustee Fast: no, it's the same people, I think.

[1:48:16] Trustee Fast: At this point, we'll stay in view.

[1:48:18] Trustee Fast: There's nothing to read, I don't think.

[1:48:19] Trustee Fast: We didn't receive any emails.

[1:48:22] Trustee Fast: So I'm gonna proceed now to close the public hearing.

[1:48:27] Trustee Fast: And everybody note, after the public hearing,

[1:48:29] Trustee Fast: the local trustees can't hear we're not supposed to receive public submissions prior to making any

[1:48:36] Trustee Fast: decisions and that's the rules of British Columbia so I've done my asking there and I'm going to

[1:48:42] Trustee Fast: close the public hearing now so we can't receive any more information proposed pertaining to these

[1:48:52] Trustee Fast: proposed bylaws you can still submit any outstanding questions or comments directly

[1:48:57] Trustee Fast: to the planner that's what it says here and uh to the planner that's uh planner Marnie Egan on the

[1:49:03] Trustee Fast: screen and the LTC can give any further readings now to the bylaw or defeat the bylaw or make minor

[1:49:09] Trustee Fast: amendments that don't affect the use or density without further notice or hearings so we're going

[1:49:17] Trustee Fast: to leave the public hearing now and reconvene our regular local trust committee meeting so thank

[1:49:26] Trustee Fast: you everybody we're back into um uh into our regular meetings all seems a bit formal but

[1:49:31] Trustee Fast: there we are we're all the same faces on the screen and now we're at um the point in the

[1:49:38] Trustee Fast: agenda where we may want to make um some decisions and we had some uh proposals proposed text come to

[1:49:45] Trustee Fast: us by email about bylaws number 145 146 and 147 uh does a trustee wish to um speak to that or do

[1:49:56] Trustee Fast: do we want to leave it for another meeting madam

[1:49:59] Trustee Rogers: madam chair if i might but are you going now

[1:50:02] Trustee Rogers: moving down to 11.2 then oh

[1:50:05] Trustee Fast: thank you there it is consideration of further readings i wasn't sure

[1:50:10] Trustee Rogers: i'm fine i'm fine with that if you want to do it right now but let's

[1:50:15] Trustee Fast: let's strike while it's all

[1:50:17] Trustee Fast: still uh hot in our brains and uh we'll move down to 11.2 um i didn't see the numbers beside it so

[1:50:26] Trustee Fast: So excuse me, I missed that.

[1:50:27] Trustee Fast: Riparian Regulation Project,

[1:50:29] Trustee Fast: Consideration of Further Readings.

[1:50:31] Trustee Fast: We received some possible text,

[1:50:36] Trustee Fast: it's called Possible Further Resolutions to Consider

[1:50:38] Trustee Fast: for all the bylaws.

[1:50:41] Trustee Rogers: And then-

[1:50:41] Trustee Fast: I'm not convinced that,

[1:50:42] Trustee Rogers: I'd like to check before we move forward

[1:50:45] Trustee Rogers: that Diane has those,

[1:50:46] Trustee Rogers: because I would not want her to have to try

[1:50:49] Trustee Rogers: and transcribe them while they're being read.

[1:50:51] Trustee Fast: Right.

[1:50:52] Trustee Fast: Right. Diane, I believe I received these from staff.

[1:50:57] Trustee Fast: Did you do you have them, Diane? Can't hear you.

[1:51:02] Trustee Fast: Is that what you sent her? They were

[1:51:05] Trustee Rogers: they were posted to our WebDAV.

[1:51:09] Trustee Fast: Ah, she probably doesn't have them. Thank you. Good call.

[1:51:14] Trustee Fast: Then I can send them

[1:51:16] Trustee Fast: if you'd like through the chair. Thank you.

[1:51:18] Trustee Fast: Could you

[1:51:18] Voice 5: send them right away and then we can continue.

[1:51:21] Voice 5: also i have a slide that i can put up um before getting into a discussion okay okay hold on a

[1:51:32] Voice 5: moment i'll send the email thank you

[1:51:37] Trustee Fast: trustee rogers i had to go back through my the emails

[1:51:43] Trustee Fast: come in little floods so you have to kind of go back and find them and uh hard to notice at the

[1:51:51] Trustee Fast: time whether they get sent to all the people that need to see them i'm going to um okay

[1:52:05] Trustee Stamford: i don't see

[1:52:06] Trustee Stamford: them for me although did they come

[1:52:10] Trustee Stamford: through as an email as well no

[1:52:12] Trustee Rogers: they're in web dev just through

[1:52:14] Trustee Rogers: web dev okay there was a there was an email from becky that last night or this early this morning

[1:52:22] Trustee Rogers: that said here's some suggested language right it's in web dev right i

[1:52:36] Trustee Fast: think the one i had came

[1:52:37] Trustee Fast: from an attachment with this script with the public hearing script so i hope it's all the

[1:52:42] Trustee Fast: same but we'll make sure through

[1:52:47] Voice 5: the chair i've just uh sent that off to will coddingham she's

[1:52:51] Voice 5: got diane's um email i i don't think i do so hopefully she gets that off okay and i'll just

[1:52:58] Voice 5: share my screen um for the upcoming discussion it's

[1:53:10] Trustee Fast: funny the way i read agendas has changed

[1:53:12] Trustee Fast: now i just look for the numbers i don't see them so thank you dan all right and i see trustee

[1:53:25] Trustee Fast: stamford still got her microphone on i assume you're still there trustee stamford yes i am

[1:53:31] Trustee Stamford: i'm just trying to look at my computer so i want to keep my um visuals off right okay

[1:53:37] Trustee Fast: and uh

[1:53:40] Trustee Fast: we'll um open the discussion then with uh uh the proposed uh with well go ahead

[1:53:49] Trustee Fast: planner Egan I think we can see where we are we've seen this slide before today

[1:53:53] Trustee Fast: yes thanks

[1:53:55] Voice 5: chair fast I focused in the CIM on on the left side of the screen

[1:54:04] Voice 5: but what I want to highlight is the right side of the screen so on the right

[1:54:10] Voice 5: side are options available to the LTC so the LTC may give third reading to

[1:54:17] Voice 5: bylaws as presented after the public hearing. The LTC may also amend the bylaws with no changes to

[1:54:24] Voice 5: use or density then give further readings and if the local trust committee

[1:54:30] Voice 3: does

[1:54:32] Voice 5: this, staff are

[1:54:34] Voice 5: recommending that those changes must be minor in nature like administrative or a small change to a

[1:54:39] Voice 5: specific word or number. For example, any other changes the

[1:54:48] Voice 5: LTC should request staff to come back to a subsequent meeting

[1:54:52] Voice 5: with changes in order to allow sufficient time for staff

[1:54:54] Voice 5: analysis and recommendations. The LTC is also got available to

[1:55:00] Voice 5: them, deferring any further consideration until the next LTC

[1:55:04] Voice 5: meeting. They could request further information. However,

[1:55:08] Voice 5: that may trigger a subsequent public hearing and they may

[1:55:11] Voice 5: proceed no further and in that case then the bylaws are defeated so I just wanted

[1:55:16] Voice 5: to bring those options forward very good thank

[1:55:21] Trustee Fast: you very much and we have text

[1:55:24] Trustee Fast: before us for taking the bylaws further and I just want to check in with

[1:55:32] Trustee Fast: Trustee Stamford have you got those now no

[1:55:35] Trustee Stamford: they they were in a different they

[1:55:39] Trustee Stamford: They went to my personal email, so I'm still trying to get into there, and it's not happening.

[1:55:47] Trustee Rogers: Trustee Stamford, if you go into WebDAV, and

[1:55:50] Trustee Rogers: you go into the Today's Meeting, there's an additional document that was posted.

[1:55:57] Trustee Stamford: In Today's Meeting, not the binder area.

[1:56:00] Trustee Rogers: Not the public hearing, and there's a Word document that was put in there either yesterday evening or this morning.

[1:56:12] Trustee Rogers: that has the language so

[1:56:19] Trustee Fast: well she's looking for that um is it possible

[1:56:27] Trustee Rogers: could i perhaps maybe

[1:56:29] Trustee Rogers: i'm sorry go ahead i

[1:56:32] Trustee Fast: was going to see if somebody wants to put it on the screen if somebody can

[1:56:35] Trustee Fast: share the screen i

[1:56:37] Trustee Rogers: don't have it on my screen i can um but i i i could get us moving by i have

[1:56:43] Trustee Rogers: some general comments i'd like to make uh okay please go

[1:56:46] Trustee Rogers: ahead i can make after i put a motion

[1:56:48] Trustee Rogers: on the table, whatever you wish, Madam Chair,

[1:56:50] Trustee Rogers: or I can make them before I start,

[1:56:52] Trustee Rogers: before the motion comes.

[1:56:55] Trustee Fast: So I have them in front of me now.

[1:56:57] Trustee Fast: Oh, very good.

[1:56:58] Trustee Fast: Okay, so we've all got them in front of us.

[1:57:00] Trustee Fast: Please go ahead, however you would like to start,

[1:57:02] Trustee Fast: Trustee Rogers.

[1:57:03] Trustee Rogers: Well, what I'm going to do is just generally say,

[1:57:06] Trustee Rogers: I'm going to move all of the three motions

[1:57:08] Trustee Rogers: related to the third readings of the,

[1:57:10] Trustee Rogers: and I'll see if the other trustees support them.

[1:57:13] Trustee Rogers: But I have a few comments to make in that I share,

[1:57:17] Trustee Rogers: Mr. Clark's frustration um and I it's one of the reasons this matter has been taking so long to get

[1:57:26] Trustee Rogers: finished is because after hearing from him some number of years ago now and from somebody else

[1:57:32] Trustee Rogers: from Boyer I had serious reservations about whether these were actually riparian streams

[1:57:40] Trustee Rogers: I continue to have those reservations however my my my concern is we've now been around this

[1:57:47] Trustee Rogers: a number of times, as Mr. Clark acknowledged,

[1:57:50] Trustee Rogers: and I appreciate the information

[1:57:52] Trustee Rogers: and the expertise he brings to them,

[1:57:54] Trustee Rogers: but we have effectively been told by the province

[1:57:58] Trustee Rogers: whose regulations they are,

[1:58:01] Trustee Rogers: that if we don't pass this as a DP1,

[1:58:04] Trustee Rogers: as a riparian stream,

[1:58:06] Trustee Rogers: that these bylaws will effectively be rejected

[1:58:10] Trustee Rogers: and will not be acceptable.

[1:58:12] Trustee Rogers: And I absolutely share the concern and the reservations about whether or not this stream, Orchard Creek, and I'm talking only about Orchard Creek right now, is actually a riparian stream.

[1:58:32] Trustee Rogers: stream. It was my motion that asked us to get a second QEP report. And what occurred was there

[1:58:43] Trustee Rogers: were dueling QEP reports and the province told us we had to choose the original one. I mean,

[1:58:48] Trustee Rogers: I'm simplifying it, but that's effectively what they said. So long as there was a QEP who said

[1:58:54] Trustee Rogers: that this was a riparian stream, we had to accept that. So I'm frustrated. I am comforted to some

[1:59:01] Trustee Rogers: extent that the the the rigors of the requirements on a dp1 are not that different from they are from

[1:59:07] Trustee Rogers: a dp2 uh they are a little bit more rigorous uh but it's not substantively different uh so i um

[1:59:16] Trustee Rogers: i feel like we've we've done what we couldn't do uh but we've effectively been put in this position

[1:59:22] Trustee Rogers: by the province and so i i feel we have no choice but to move these thank you to the planner for uh

[1:59:30] Trustee Rogers: a substantive work in both updating this

[1:59:33] Trustee Rogers: for helping us to try and understand

[1:59:38] Trustee Rogers: the various sort of the detailed issue

[1:59:42] Trustee Rogers: for the bringing it further information.

[1:59:45] Trustee Rogers: It's unfortunate we couldn't see a discussion

[1:59:48] Trustee Rogers: between Mr. Clark and Mr. Edmonton

[1:59:51] Trustee Rogers: for whatever reason that didn't occur.

[1:59:55] Trustee Rogers: So I will be making various motions.

[2:00:00] Trustee Rogers: at this time but I so I will not be saying anything more so okay

[2:00:05] Trustee Fast: thank you I'm just

[2:00:08] Trustee Fast: having a downpour happening here so I've just got to turn up my sound I see Kate Louise nodding there

[2:00:15] Trustee Fast: um okay thank you and um that's great so uh Kate Louise do you have any initial comments or do you

[2:00:23] Trustee Fast: want to uh go ahead kate louise

[2:00:25] Trustee Stamford: very briefly i i do understand uh the frustration and and see how

[2:00:33] Trustee Stamford: the difference is and the importance of principle versus um policy requirements from the government

[2:00:41] Trustee Stamford: especially in the complexities of how science works um living with a freshwater fisheries

[2:00:49] Trustee Stamford: biologist who has his specific ideas versus how the qualified environmental professional approaches

[2:00:56] Trustee Stamford: things um i can see how this continues to be an ongoing um saga in a way with not just this area

[2:01:05] Trustee Stamford: but many other areas where repairing areas uh regulations are being applied so um i do totally

[2:01:13] Trustee Stamford: recognize the importance of principle in this case, but I think we've gone so far

[2:01:20] Trustee Stamford: that we can in order to accommodate these concerns.

[2:01:27] Trustee Fast: Thank you, Trustee Stamford.

[2:01:29] Trustee Fast: Trustee Rogers, would you like to begin?

[2:01:31] Trustee Rogers: Sure. I would move on bylaw number 145. I would move

[2:01:35] Trustee Rogers: that the Gambier Island Local Trust Committee bylaw number 145 cited as Gambier Associated

[2:01:39] Trustee Rogers: islands official community plan 2009 amendment number 1 2017 be read a third time do

[2:01:47] Trustee Fast: i have a

[2:01:48] Trustee Fast: seconder thank you kate louise um discussion i think we've had lots of discussion okay i'm going

[2:01:54] Trustee Fast: to call the question all those in favor aye aye that's three hands went up thank you go ahead

[2:02:00] Trustee Fast: i

[2:02:01] Trustee Rogers: moved that the gambier island local trust committee bylaw number 145 cited as gambier

[2:02:06] Trustee Rogers: associated islands official committee plan by uh 2009 amendment number one 2017 be forward to the

[2:02:13] Trustee Rogers: secretary of the islands trust for approval by the executive committee okay

[2:02:19] Trustee Fast: kate louise has seconded

[2:02:20] Trustee Fast: that any more discussion all in favor thank you that passes unanimously go ahead i

[2:02:27] Trustee Rogers: move that the

[2:02:28] Trustee Rogers: gambier island local trust committee forward bylaw number 145 cited is gambier associated islands

[2:02:33] Trustee Rogers: and sufficient committee plan 2009 amendment number one,

[2:02:38] Trustee Rogers: 2017 to the minister of municipal affairs

[2:02:40] Trustee Rogers: and housing for approval.

[2:02:43] Trustee Fast: Can we do that before it goes to executive committee?

[2:02:47] Trustee Fast: Okay.

[2:02:48] Trustee Fast: Same time.

[2:02:48] Trustee Fast: Same time, very good, thank you.

[2:02:50] Trustee Fast: I see a seconder and any more discussion?

[2:02:53] Trustee Fast: I just had my little bit, all in favor.

[2:02:57] Trustee Fast: Thank you, that passes unanimously.

[2:02:59] Trustee Rogers: I move that the-

[2:03:00] Trustee Rogers: Here,

[2:03:01] Trustee Stamford: I can, okay, I can

[2:03:03] Trustee Stamford: be the next, okay.

[2:03:03] Trustee Stamford: Okay for bylaw number 146 I move that the Gambier Island Local Trust Committee bylaw number 146

[2:03:10] Trustee Stamford: cited as Boyer and Passage Islands land use bylaw 2011 amendment number 1 2017 be read a third time.

[2:03:20] Trustee Fast: And that's Dan Rogers has seconded that. Any discussion? No.

[2:03:24] Trustee Fast: The question all those in favor

[2:03:26] Trustee Fast: passes unanimously. Thank you. Carry on Trustee Stamford. You got that? Yeah. Trustee Stamford

[2:03:37] Trustee Fast: are you still with us yeah

[2:03:38] Trustee Stamford: you were silent for a bit there so i probably lost you oh here we are

[2:03:41] Trustee Stamford: okay i move that the gambier island local trust committee bylaw number 146 cited as boyer and

[2:03:47] Trustee Stamford: passage islands land use bylaw 2011 amendment number 1 2017 be forwarded to the secretary of

[2:03:55] Trustee Stamford: the islands trust for approval by the executive committee and

[2:03:59] Trustee Fast: dan rogers is seconded it any other

[2:04:01] Trustee Fast: discussion call the question all those in favor that passes unanimously thank you very much and

[2:04:08] Trustee Fast: who'd like to do a bylaw 147 do

[2:04:11] Trustee Rogers: you want to

[2:04:11] Trustee Fast: do it down sure

[2:04:12] Trustee Rogers: i move that the gambier island local

[2:04:14] Trustee Rogers: trust committee bylaw number 147 cited as gambier associated islands land use bylaw 2013 amendment

[2:04:21] Trustee Rogers: number 2017 be read a third time

[2:04:24] Trustee Fast: and i see a seconder in kate louise stamford any more discussion

[2:04:28] Trustee Fast: call the question all those in favor thank you that's three hands went up go on

[2:04:34] Trustee Rogers: that the gambia

[2:04:35] Trustee Rogers: i moved at the gambier island local trust committee bylaw number 147 cited as gambier

[2:04:40] Trustee Rogers: associated islands land use bylaw of 2013 amendment number 2017 be forward to the secretary

[2:04:46] Trustee Rogers: of islands trust for approval by the executive amendment

[2:04:49] Trustee Fast: number 1 2017 seconder kate louise

[2:04:52] Trustee Fast: stamford uh any more discussion call the question all those in favor thank you very good that passed

[2:04:59] Trustee Fast: unanimously and that completes uh the text we have before us and i think that completes um the work

[2:05:06] Trustee Fast: on the riparian areas protection regulation so thank you very much um planner eggen and uh i

[2:05:13] Trustee Fast: think uh i think we're done with that one so we'll move i

[2:05:16] Trustee Stamford: just want to make a statement here i just

[2:05:19] Trustee Stamford: want to really thank trustee rogers for um really pushing this and and making us go through the

[2:05:26] Trustee Stamford: process. I think it was important to follow through and make us so we are assured that

[2:05:36] Trustee Stamford: everything possible was done to support our constituents. So I really appreciate that.

[2:05:41] Trustee Stamford: Thank you. We

[2:05:45] Trustee Fast: gave the process a good workout there too. And now we know we left no stone

[2:05:50] Trustee Fast: own unturned okay so thank you very much and um we're going to say goodbye to planner egan thank

[2:05:57] Trustee Fast: you planner egan all your work on this file over the years and uh we'll move on now uh back to

[2:06:05] Trustee Stamford: are we gonna stop for lunch at some point yeah

[2:06:08] Trustee Fast: that's a good idea because the next three items

[2:06:11] Trustee Fast: are big ones and i think we should um how long would you like for lunch should we one one ten

[2:06:22] Trustee Fast: for half an hour it's good for me okay trustee rogers you're all right with that

[2:06:30] Trustee Fast: half an hour for

[2:06:32] Trustee Rogers: sure i mean i do notice a number of our applicants are here uh just want to make

[2:06:38] Trustee Rogers: sure that none of them are um have to leave that they're fine with that um that'd be my only

[2:06:46] Trustee Rogers: consideration i'm good yeah 10 after one but i do notice though that mr stats has been here

[2:06:51] Trustee Rogers: throughout in the lollies but if nobody objects nobody puts their hand up I guess that's fine

[2:06:56] Trustee Rogers: why don't we stand

[2:06:56] Trustee Fast: up please if you've got a problem with coming back at 1 10 if you could

[2:07:03] Trustee Fast: raise your hand that's

[2:07:05] Trustee Rogers: okay thank you okay we'll I'll see you then bye-bye yep

[2:07:10] Trustee Fast: okay we'll adjourn

[2:07:12] Trustee Fast: until 1 10 and then we'll resume at item 10.3 thanks everybody and

[2:07:17] Voice 4: see you soon

[2:38:22] Voice 13: Hi, I just wanted to say that I'll be sharing the agenda page screen from now on.

[2:38:30] Voice 13: I just forgot. And I don't

[2:38:34] Voice 4: mind a reminder.

[2:39:18] Trustee Fast: Okay, I

[2:39:19] Trustee Fast: think we might be back in action here. I've got a little frog in my throat.

[2:39:28] Trustee Fast: Are you there, Diane? Yes, I am.

[2:39:33] Trustee Fast: Very good. Thank you. Just checking that we're all connected.

[2:39:40] Trustee Fast: And we're going to go now. I think I saw other planners, staff are with us.

[2:39:47] Trustee Fast: So we'll go on now to page 27 and begin item 10.3.

[2:40:00] Trustee Fast: So I think this might be where Sonia Zubinets is going to join us or who will be speaking to this item.

[2:40:10] Trustee Fast: Any planners back there?

[2:40:11] Trustee Fast: this is the

[2:40:14] Voice 11: uh heather uh jane well i'm just kind of touching base with jamie if um i i haven't been

[2:40:22] Voice 11: in contact with sonja at the moment so i'm just wondering if will or jamie is aware of whether

[2:40:28] Voice 11: sonja sonja yeah no she has just

[2:40:31] Voice 13: messaged me so i mean okay she's just having some difficulty

[2:40:35] Voice 13: difficulty yeah i

[2:40:36] Voice 13: see her signing in yeah

[2:40:38] Trustee Fast: it just takes a minute to join excuse

[2:40:45] Voice 4: me dark and rainy

[2:40:56] Trustee Fast: okay so i don't know if the rain does things to your uh connectivity on other islands i think

[2:41:03] Trustee Fast: sonya is usually coming to us from um gabriola island just getting there now yeah i'm just

[2:41:14] Trustee Fast: saying uh sometimes the rain can affect people's connectivity here comes sonja the rain had nothing

[2:41:19] Planner Zupanec: to do with it hi thanks okay

[2:41:22] Trustee Fast: well welcome and uh um we're just starting on item 10.3 which is the

[2:41:29] Trustee Fast: keats island application and uh page 27 of our agenda

[2:41:41] Planner Zupanec: I'll be sharing my screen just a moment okay and we do have the applicant Monty Stats is online

[2:41:50] Planner Zupanec: yep and he'll be joining us he's

[2:41:53] Trustee Fast: a he's been with us since the beginning of the meeting so

[2:41:57] Trustee Fast: or at least his connection has been okay

[2:42:05] Planner Zupanec: great so I'll be providing you with a brief overview

[2:42:09] Planner Zupanec: view of this report for a proposed new shoreline retaining wall on proposed strata lot one district

[2:42:17] Planner Zupanec: lot 696 keats island and it's proposed strata lot one because that subdivision for the strata

[2:42:23] Planner Zupanec: lots for district lot 696 is still in process so that's how we're referring to this particular

[2:42:29] Planner Zupanec: property so the proposed retaining wall as shown in the staff report and in the draft permit is

[2:42:38] Planner Zupanec: is not consistent with the siting regulations

[2:42:40] Planner Zupanec: of the Keys Island land use bylaw,

[2:42:42] Planner Zupanec: which prohibits the retaining wall

[2:42:45] Planner Zupanec: within 7.5 meters of the natural boundary of the sea.

[2:42:48] Planner Zupanec: This particular wall has been designed

[2:42:50] Planner Zupanec: to stabilize the shoreline adjacent to an existing dwelling

[2:42:54] Planner Zupanec: that is currently sited within a meter

[2:42:56] Planner Zupanec: of the natural boundary of the sea.

[2:42:59] Planner Zupanec: And this wall would also is intended to support

[2:43:02] Planner Zupanec: the placement of a brand new dock

[2:43:04] Planner Zupanec: as shown on the plans in the application.

[2:43:08] Planner Zupanec: The applicant has provided the geotechnical assessment report, which is attached to the draft permit, as well as the environmental assessment report to support the application, which both reports do.

[2:43:20] Planner Zupanec: An archaeological assessment has also been provided by the applicant, which is not part of your public package, and that's been submitted to the ARC branch as well in process for a permit.

[2:43:31] Planner Zupanec: so the provincial approvals have been submitted they are apparently waiting decision on this

[2:43:40] Planner Zupanec: particular development variance permit prior to proceeding with the processing an application to

[2:43:45] Planner Zupanec: the federal government for the portions of the wall intended to extend beyond the natural boundary

[2:43:49] Planner Zupanec: of the sea have also been submitted and are currently under review to determine if dfo

[2:43:54] Planner Zupanec: department of fisheries and oceans authorization is required and a heritage conservation permit

[2:43:59] Planner Zupanec: application is ready to be initiated by the professional archaeologist who was recommended

[2:44:05] Planner Zupanec: to be utilized by Squamish Nation. No public comments have been received to date since the

[2:44:11] Planner Zupanec: notification period commenced. Early notification to Squamish was sent and the nation advised that

[2:44:17] Planner Zupanec: they expect all appropriate permits and approvals to be in place and recommended the consulting

[2:44:23] Planner Zupanec: archaeologist which the applicant has retained. So staff's recommending approval of the requested

[2:44:28] Planner Zupanec: suggested variants subject to the conditions listed in the draft permit and I'll just scroll

[2:44:34] Planner Zupanec: over to those and those conditions are specific to revegetation and restoration and enhancement

[2:44:41] Planner Zupanec: which is also recommended by the consulting professionals it's consistent with the draft

[2:44:46] Planner Zupanec: development permit area guidelines that you're currently considering I

[2:44:52] Trustee Fast: think it might be page 41

[2:44:53] Trustee Fast: thanks

[2:44:54] Planner Zupanec: staff also have a supplemental recommendation while I'm scrolling to the

[2:45:02] Planner Zupanec: the conditions for the LTC to consider today

[2:45:07] Planner Zupanec: or at some point in the near future, I'm just flagging.

[2:45:10] Planner Zupanec: And it's related to your

[2:45:11] Planner Zupanec: Keats Island shoreline development permit area project.

[2:45:13] Planner Zupanec: So this application clearly is testing the waters

[2:45:16] Planner Zupanec: of how that type of a development permit area might work.

[2:45:19] Planner Zupanec: Should it be adopted?

[2:45:20] Planner Zupanec: So we're recommending that you consider increasing

[2:45:23] Planner Zupanec: your setback to the natural boundary of the sea to 15 meters

[2:45:27] Planner Zupanec: to begin to become consistent with the provincial guidelines

[2:45:30] Planner Zupanec: that are intended to inform local government regulations

[2:45:33] Planner Zupanec: to address sea level rise, flood construction levels,

[2:45:36] Planner Zupanec: and the minimum extent

[2:45:37] Planner Zupanec: of any new development permit area as well.

[2:45:40] Planner Zupanec: So if you have any questions about the report,

[2:45:43] Planner Zupanec: the conditions in the permit,

[2:45:45] Planner Zupanec: or other factors related to this application,

[2:45:48] Planner Zupanec: the applicant is also ready to speak to those.

[2:45:52] Trustee Fast: Thank you.

[2:45:53] Trustee Fast: And if you're finished with introducing the report,

[2:45:59] Trustee Fast: I'd just like to ask trustees,

[2:46:01] Trustee Fast: do you have any questions for the planner

[2:46:02] Trustee Fast: before we go to the applicant?

[2:46:04] Trustee Fast: Trustee Rogers.

[2:46:10] Trustee Rogers: Thank you, I do have a couple of questions.

[2:46:15] Trustee Rogers: One is, I'm a little, just a little unsure

[2:46:21] Trustee Rogers: about the sequence of events here.

[2:46:24] Trustee Rogers: The ecological report indicates that the revetment,

[2:46:32] Trustee Rogers: they should avoid putting the revetment

[2:46:34] Trustee Rogers: into the setback from the sea and into the, sorry,

[2:46:36] Trustee Rogers: into the ocean.

[2:46:38] Trustee Rogers: motion. But I gather the plan is to do exactly that because otherwise it wouldn't work. Am I

[2:46:44] Trustee Rogers: understanding that correctly? That's correct. Okay. So I always wonder about this, about

[2:46:52] Trustee Rogers: why we go first rather than seeing whether they get their permits that are required for our,

[2:47:00] Trustee Rogers: but is that the standard practice? Is that the province won't process whatever

[2:47:07] Trustee Rogers: whatever permit they have to give

[2:47:09] Trustee Rogers: if we haven't authorized the variance?

[2:47:14] Planner Zupanec: I don't think there is a standard process,

[2:47:16] Planner Zupanec: but I would ask the applicant to speak to that

[2:47:19] Planner Zupanec: as they've been initiating the communications

[2:47:21] Planner Zupanec: with Flynnward specifically,

[2:47:23] Planner Zupanec: and we've been advised that they are waiting

[2:47:25] Planner Zupanec: for the outcome of this permit application,

[2:47:28] Planner Zupanec: but I'm not sure if that is a consistent process

[2:47:31] Planner Zupanec: that's been used in the past.

[2:47:33] Trustee Rogers: Well, I may ask the applicant that,

[2:47:34] Trustee Rogers: but I have a couple more questions for you then.

[2:47:38] Trustee Rogers: um you you what you you've sort of laid out a process that where if they don't get their

[2:47:45] Trustee Rogers: permits we'd have to start our process over or something i'm just wondering why we wouldn't make

[2:47:52] Trustee Rogers: the dvp conditional on them getting those permits from uh the archaeological branch the

[2:48:00] Trustee Rogers: the um the fisheries and oceans and whatever they need from flint road is there any particular

[2:48:07] Trustee Rogers: reason why we wouldn't do that so

[2:48:10] Planner Zupanec: those approvals if they're not granted will require the applicant

[2:48:15] Planner Zupanec: to change their plan significantly they wouldn't be able to undertake the work so the variance

[2:48:19] Planner Zupanec: literally wouldn't be in effect and so they would need to come back with the revised plans for you

[2:48:26] Planner Zupanec: to reconsider and possibly have supplemental information about the rationale why those

[2:48:33] Planner Zupanec: approvals weren't made so ideally that that second round would be very clear as to why didn't the

[2:48:39] Planner Zupanec: first proposal work um in this case so we don't have a condition included in this draft permit

[2:48:46] Planner Zupanec: around other approvals that's been frowned upon in the past when we've attempted to sort of

[2:48:53] Planner Zupanec: figure out which chicken and egg comes first with these approvals uh and i think that's direction

[2:49:00] Planner Zupanec: action from management, perhaps even legal advice that might have informed that those types of

[2:49:05] Planner Zupanec: conditions should not be presented to local trust committees in that regard. It's that based on the

[2:49:10] Planner Zupanec: merits of the information that you have before you, and knowing that they cannot commence

[2:49:16] Planner Zupanec: construction without for the plan that you have in front of you, without the approvals of two other

[2:49:25] Planner Zupanec: there are three two other levels of government and three different departments um any changes

[2:49:32] Planner Zupanec: to that plan would require a reapplication for local government approval because the construction

[2:49:38] Planner Zupanec: must be in accordance with the plans in this draft permit so any deviation from that would

[2:49:47] Planner Zupanec: have to trigger reapproval yeah

[2:49:54] Voice 4: i

[2:49:55] Trustee Rogers: i mean that

[2:49:55] Voice 4: i

[2:49:59] Trustee Rogers: i just i it would just be that the public facing

[2:50:03] Trustee Rogers: document from us would say look we've considered all of that and we know you have to get that and

[2:50:10] Trustee Rogers: it's our issue and so this variance is conditional on all of that so

[2:50:15] Planner Zupanec: the vegetative condition as you

[2:50:16] Planner Zupanec: see this on the screen right now so the approval is subject to to some extent to what you're asking

[2:50:25] Planner Zupanec: for to the best of my ability i've stretched a little bit to ensure that the condition of this

[2:50:33] Planner Zupanec: permit is that once those approvals are in place it triggers the need for them to follow through

[2:50:38] Planner Zupanec: with the vegetation plan and the securities etc so that's the best option that i could come up with

[2:50:46] Planner Zupanec: knowing that the other option that you're suggesting uh really isn't available you

[2:50:53] Planner Zupanec: either deny the permit and say that you want those permits to be approved before you're

[2:50:57] Planner Zupanec: are going to consider the variance or you defer consideration well

[2:51:03] Trustee Rogers: except that i i'm i'm familiar

[2:51:06] Trustee Rogers: from other types of applications that it is that chicken and egg is that sometimes the province for

[2:51:12] Trustee Rogers: example i know it's not a perfect analogy but for example i know that the affordable housing project

[2:51:20] Trustee Rogers: they won't you know that unless the local government has granted the the zoning to allow it

[2:51:26] Trustee Rogers: the funding won't be available so we have to go first in order to i mean or at least that's the

[2:51:31] Trustee Rogers: argument that we have to go first in order to facilitate accessing x and it sounds like the

[2:51:37] Trustee Rogers: province may be saying the same thing but i do wonder about the fact that that we don't in our

[2:51:43] Trustee Rogers: on our variants don't actually say you know this this variance is granted based on the

[2:51:50] Trustee Rogers: understanding i suppose i could pass a separate motion or propose a separate motion saying

[2:51:55] Trustee Rogers: just for clarity the the we're passing if we move the variants we will it'll be on the basis that

[2:52:02] Trustee Rogers: we understand that they're going to get x y and z i mean we could do that as a separate without

[2:52:07] Trustee Rogers: actually tying up the variants and i anyway i'm sort of thinking that through i do have one more

[2:52:14] Trustee Rogers: question and then i see the chair has been trying to put her hand up

[2:52:19] Trustee Fast: well yes i have a question

[2:52:21] Trustee Fast: about the same i had a question about the same thing and now i understand it better thank you

[2:52:25] Trustee Fast: for your questions um and i also see on that um page that you've got up there uh planner super

[2:52:33] Trustee Fast: nets that um in number three at the the last part of number three says and to obtain other

[2:52:41] Trustee Fast: appropriate approvals necessary for the completion yeah

[2:52:45] Planner Zupanec: i was just trying to highlight that for you

[2:52:46] Trustee Fast: yeah and up at the top the parts in bold at the top closer to the top of the page

[2:52:52] Trustee Fast: at number one at the time of approval by the province and DFO Canada so it kind

[2:53:04] Trustee Fast: of says once you've got these proposals Islands Trust staff these are the

[2:53:08] Trustee Fast: conditions is that Islands Trust staff must receive then okay so

[2:53:11] Trustee Fast: it kind of I

[2:53:12] Trustee Fast: can see how you've incorporated them and and the ARC branch permit would come in

[2:53:20] Trustee Fast: in under the province, right?

[2:53:21] Trustee Fast: Correct.

[2:53:22] Trustee Fast: Okay, thank you.

[2:53:24] Trustee Fast: That's just, I just wanted to highlight that,

[2:53:26] Trustee Fast: that I could see how you were trying to squeeze it in.

[2:53:29] Trustee Fast: Thank you and back to you, Trustee Rogers.

[2:53:33] Trustee Rogers: One other, the other question I have is,

[2:53:40] Trustee Rogers: I'm not quite sure how this would work,

[2:53:43] Trustee Rogers: but as I read the environmental assessment,

[2:53:45] Trustee Rogers: it it covers off not only the the um the revetment but also covered off the dock

[2:53:55] Trustee Rogers: um and there were some suggested conditions related to the dock that were not included in the

[2:54:06] Trustee Rogers: permit from the province um and i was and again i'm sort of just sort of talking out loud here

[2:54:14] Trustee Rogers: i'm not saying what i want to do but i want to get some ideas around this one of the things you

[2:54:18] Trustee Rogers: did in your report was go oh well look here's what you're doing with development permit area for

[2:54:25] Trustee Rogers: and one uh for and one of the things we're doing the for the keith shoreline project and one of

[2:54:30] Trustee Rogers: the things we're doing for the keith shoreline project is proposing or considering putting in

[2:54:35] Trustee Rogers: a development permit for docs and we haven't set out all the conditions but the one that really

[2:54:40] Trustee Rogers: really struck my, that I noticed in the environmental assessment was that it should

[2:54:48] Trustee Rogers: not interfere with the eelgrass. And that's not in the permit from the province. That's not a

[2:54:57] Trustee Rogers: condition of, and I wondered if we're able to, if you have any suggestions about whether we could

[2:55:06] Trustee Rogers: put the if we just put a blanket condition in that says all the all the um i've seen this done

[2:55:15] Trustee Rogers: before that all of the conditions of the environmental assessment are included in the

[2:55:19] Trustee Rogers: variance so

[2:55:22] Planner Zupanec: the variance isn't for the dock just to be clear and this particular figure shows that

[2:55:30] Planner Zupanec: the current location has proposed again the variance isn't for this dock but it's shown

[2:55:35] Planner Zupanec: on the plans do

[2:55:36] Planner Zupanec: not interfere with the existing mapped eelgrass areas so theoretically the

[2:55:43] Planner Zupanec: applicant is not bound by this exact location of the dock we suspect that um their application

[2:55:50] Planner Zupanec: maybe perhaps there's some minor deviations from this it wouldn't trigger the need for any

[2:55:55] Planner Zupanec: approvals from the local government because their zoning is permits that so when we receive the

[2:56:01] Planner Zupanec: the referral, we would simply be looking at the zoning

[2:56:07] Planner Zupanec: and not the development variance permit,

[2:56:10] Planner Zupanec: which applies to the shoreline structure only.

[2:56:15] Planner Zupanec: So I'm not sure we could add a condition in the variance

[2:56:21] Planner Zupanec: requesting works that have nothing to do

[2:56:25] Planner Zupanec: with the shoreline revetment, but for the dock itself,

[2:56:28] Planner Zupanec: that's what the permit, the development permit

[2:56:30] Planner Zupanec: it will eventually be able to do but i don't think you can extend your authority and the variance to

[2:56:36] Planner Zupanec: do that at this time well

[2:56:38] Trustee Rogers: okay let me just ask you about that and again i'm having a conversation at

[2:56:42] Trustee Rogers: this point you know the variance is discretionary we're being asked to allow something to vary

[2:56:47] Trustee Rogers: and and there seem to be some very good reasons for it but it's discretionary uh so um we don't

[2:56:55] Trustee Rogers: have to grant it and if i just i i is it an improper consideration for me to say for us to

[2:57:04] Trustee Rogers: say you know what i want you not only to i want the variance to not only follow all of the conditions

[2:57:09] Trustee Rogers: in the environmental assessment for the what's the variance itself but i also want i i would want the

[2:57:16] Trustee Rogers: the conditions for the what the also the proposed doc because i can see that that they're connected

[2:57:22] Trustee Rogers: connected projects they're not like you know they're not the same but they're connected

[2:57:27] Trustee Rogers: so i don't know seems to me that might be an exercise of of discretion anyway

[2:57:36] Trustee Rogers: i don't know

[2:57:37] Trustee Rogers: if you

[2:57:38] Planner Zupanec: have a view

[2:57:38] Trustee Rogers: about that i i hear your point but yeah

[2:57:43] Planner Zupanec: the trigger would be

[2:57:44] Planner Zupanec: i'm just trying to think through the the mechanism by which we can do the

[2:57:48] Planner Zupanec: to ensure that that's the outcome and so when we get if we were to get this referral

[2:57:55] Planner Zupanec: from the province for the dock once the dock plans are finalized if there's any deviation

[2:58:02] Planner Zupanec: from this particular plan it won't trigger anything on our end because the zoning permits

[2:58:10] Planner Zupanec: the dock there's no development permit area in place and they have permission and at this point

[2:58:16] Planner Zupanec: i don't even know if the referral would be coming to us because they do have

[2:58:20] Trustee Rogers: they

[2:58:22] Planner Zupanec: already have their

[2:58:23] Trustee Rogers: they already have their authorization from the province my my

[2:58:27] Trustee Rogers: thinking was putting it's if it's

[2:58:29] Trustee Rogers: possible for us to put a condition in that would say v all of the recommendations of the attached

[2:58:37] Trustee Rogers: environmental assessment report related to the revetment and the doc will be followed simple

[2:58:44] Trustee Rogers: that puts that all of the the uh the conditions in the dvp and then you attach the environmental

[2:58:52] Trustee Rogers: I think you usually attach the environmental assessment

[2:58:54] Trustee Rogers: report to the-

[2:58:55] Trustee Rogers: It is

[2:58:56] Planner Zupanec: already attached, correct?

[2:58:58] Trustee Rogers: Right.

[2:58:58] Trustee Rogers: So then you just say that's what...

[2:59:01] Trustee Rogers: Anyway, I can talk to the applicant about that.

[2:59:04] Trustee Rogers: Those are my thoughts.

[2:59:04] Trustee Rogers: Anyway, thank you.

[2:59:06] Trustee Rogers: Those are my questions.

[2:59:07] Trustee Rogers: Unless you wanted to respond further,

[2:59:10] Trustee Rogers: I can ask the applicant and the representative

[2:59:13] Trustee Rogers: about those issues.

[2:59:14] Planner Zupanec: The enforcement of those conditions would be specific

[2:59:19] Planner Zupanec: to the shoreline revetment is what staff would be doing

[2:59:23] Planner Zupanec: when we follow up and monitor

[2:59:24] Planner Zupanec: development variance permit conditions.

[2:59:28] Planner Zupanec: Once the foreshore area has been dealt with,

[2:59:32] Planner Zupanec: we likely, and if the dock wasn't constructed

[2:59:35] Planner Zupanec: at that point in time, we'd likely close the file.

[2:59:37] Planner Zupanec: So that information might also be not linked time-wise

[2:59:41] Planner Zupanec: in terms of enforcement to make sure

[2:59:42] Planner Zupanec: that it was done according to the plan.

[2:59:49] Trustee Fast: Trustee Stanford.

[2:59:50] Trustee Fast: for

[2:59:52] Trustee Stamford: um yeah i guess i have more general questions i didn't find a strong enough rationale

[3:00:00] Trustee Stamford: as to why um it wasn't considered that or it was it was determined that it would be more

[3:00:07] Trustee Stamford: environmentally um damaging to move the building back than it would be to allow this um this wall

[3:00:16] Trustee Stamford: um i didn't really get a sense of the how the rest of the property pertained to this um

[3:00:23] Trustee Stamford: particular variance request because I'm just I just keep thinking that we're being asked to

[3:00:33] Trustee Stamford: or it's being recommended that a zero setback with the wall is okay in the scenario and then

[3:00:40] Trustee Stamford: the very next motion is connected to it saying Keats Island should consider a 15 meter setback

[3:00:48] Trustee Stamford: as recommended by the province doesn't this leave us in a bit of an incongruous situation so it's

[3:00:54] Trustee Stamford: more general thoughts about the process that i i'm having uh concerns about as to how we could

[3:01:02] Trustee Stamford: have this recommended and yet at the same time be suggested that we we follow the the guidelines of

[3:01:09] Trustee Stamford: of the province, by allowing this,

[3:01:13] Trustee Stamford: do we leave ourselves open to claims issues later on

[3:01:22] Trustee Stamford: that we've allowed building so close to the shoreline

[3:01:26] Trustee Stamford: against the province recommendation?

[3:01:29] Trustee Stamford: So it's more a general thing.

[3:01:31] Trustee Stamford: Also, I haven't seen how we'd monitor the security

[3:01:36] Trustee Stamford: security or the maintenance of the the the wall afterwards like how does that happen exactly did

[3:01:44] Trustee Stamford: to um does that happen planners come once a year or how does that work exactly you would hire

[3:01:51] Trustee Stamford: somebody so those are the kinds of questions i have

[3:01:54] Planner Zupanec: i'll start with the first one which was

[3:01:58] Planner Zupanec: the rationale so the applicant was asked to provide a rationale which was

[3:02:03] Planner Zupanec: was stated in the report for why the dwelling could not be relocated to not have to concentrate

[3:02:13] Planner Zupanec: the uses and siting of structures in this location, which therefore require shoreline

[3:02:18] Planner Zupanec: stabilization, et cetera. And that was the rationale that they provided was that the costs

[3:02:23] Planner Zupanec: and the excavation and the vegetation removal as a cumulative impact was something that they

[3:02:30] Planner Zupanec: considered but they weren't proceeding with that option they were proceeding with this option first

[3:02:35] Planner Zupanec: so the applicant is available to speak to that in more detail

[3:02:40] Planner Zupanec: if you want to do that now we can or i can keep going yeah keep going yeah

[3:02:46] Planner Zupanec: uh the questions around security are um the process is is that we hold the security the

[3:02:53] Planner Zupanec: letter of credit stays with us it's not released until we've received the verification from the

[3:02:59] Planner Zupanec: from the qualified professionals that the work has been done to uh to the standard that was

[3:03:06] Planner Zupanec: set out in the landscape plan so we can use that as sufficient evidence with photographic evidence

[3:03:11] Planner Zupanec: is usually what they also provide but a professional sign-off is what is undertaken at that point in

[3:03:16] Planner Zupanec: time only if there's any questions would we actually go out on site to double verify that

[3:03:22] Planner Zupanec: what they've submitted is correct or perhaps if there's already a reason to be on island for

[3:03:28] Planner Zupanec: something else we might do a final inspection it's difficult with the islands that we have to travel

[3:03:34] Planner Zupanec: to to justify some of those travel costs for these types of things so we do rely on the professionals

[3:03:39] Planner Zupanec: and the draft permits been drafted to anticipate that we will be relying on a qualified professional

[3:03:46] Planner Zupanec: to do that inspection and provide us with the sign off that the plantings have been established

[3:03:52] Planner Zupanec: and survived that minimum two-year period which is a number that we borrowed from your draft

[3:03:56] Planner Zupanec: development permit guidelines so you could increase that number to five years if you're

[3:04:02] Planner Zupanec: if you're concerned that the success rate of shoreline plantings is something that you know

[3:04:09] Planner Zupanec: could be problematic in order to establish the rendering that's shown in figure three here

[3:04:16] Planner Zupanec: you may want a longer period of time in the condition and that means that the 125 percent

[3:04:22] Planner Zupanec: value of that work is held back for that entire duration of time so once i have or the planner

[3:04:29] Planner Zupanec: has sign off then we inform finance that they can release those funds back to the applicant

[3:04:37] Planner Zupanec: um your second question sorry i skipped okay your second question you might need to refresh my

[3:04:45] Planner Zupanec: memory i

[3:04:47] Trustee Stamford: i just found it a little incongruous that we had the recommendation for the zero

[3:04:53] Trustee Stamford: basically zero setback and then right underneath it is please consider looking reviewing the

[3:04:59] Trustee Stamford: concept of the 15 meter setback and i'm just like well you know how do we accommodate to me which

[3:05:05] Trustee Stamford: are two different recommendations that that's right

[3:05:09] Planner Zupanec: each other yeah thanks so so this application is

[3:05:13] Planner Zupanec: is demonstrating what's a common pattern settlement pattern on this particular island

[3:05:18] Planner Zupanec: is existing structures and and your development permit area has been drafted it appears to just

[3:05:27] Planner Zupanec: be consistent with that pattern of redevelopment which is to permit new buildings and structures

[3:05:34] Planner Zupanec: within seven and a half meters which concentrates more land uses and a higher need for protection

[3:05:41] Planner Zupanec: of the shoreline in those instances whereas your development permit area and your setback

[3:05:47] Planner Zupanec: regulations should be drafted to meet the minimum standard that's been set across the province

[3:05:52] Planner Zupanec: to discourage the concentration of land uses and the siting of buildings and structures within 15

[3:06:00] Planner Zupanec: meters so in this case you do have existing which you need to deal with yeah as you see now with

[3:06:10] Planner Zupanec: variances to either deny or approve them and then it's an issue for the owners to figure out what

[3:06:16] Planner Zupanec: the alternatives are and to hold that line firmly or to consider on a case-by-case basis the merits

[3:06:23] Planner Zupanec: of individual shoreline revetments such as has been presented to you here but knowing that your

[3:06:30] Planner Zupanec: development permit area is a primary tool to discourage the concentration of and the perpetuation

[3:06:38] Planner Zupanec: of the settlement pattern that you've inherited since the Sunshine Coast Regional District setbacks

[3:06:44] Planner Zupanec: were in place so it's it does uh seem awkward to tuck that into this but it seemed like an

[3:06:51] Planner Zupanec: opportunity i'm not involved with your shoreline project anymore but i i feel that this application

[3:06:57] Planner Zupanec: is a direct link to the success of that project fine-tuning the regulations the draft guidelines

[3:07:04] Planner Zupanec: to say is this what you intended the guidelines to to do because to some extent these guidelines

[3:07:11] Planner Zupanec: guidelines do speak to these issues the applicant has addressed them to the extent possible without

[3:07:18] Planner Zupanec: them being adopted but is that what you intended and this is a great opportunity to cross-reference

[3:07:25] Planner Zupanec: those guidelines and determine whether or not your seven and a half meters is still

[3:07:29] Planner Zupanec: an appropriate way to to inform future redevelopment on keats island thank you

[3:07:38] Trustee Stamford: Thank you, planners in panic.

[3:07:42] Trustee Stamford: So those are my questions due to the report

[3:07:46] Trustee Stamford: and I'm looking forward to being able to speak

[3:07:49] Trustee Stamford: to the owner as well.

[3:07:51] Trustee Stamford: Okay, thank you.

[3:07:52] Trustee Fast: Any more questions for the planner?

[3:07:55] Trustee Rogers: It's more of a comment than a question.

[3:07:58] Trustee Rogers: It's not, the issue of the setbacks is complicated.

[3:08:03] Trustee Rogers: I appreciate the advice and the recommendation.

[3:08:07] Trustee Rogers: it of course it has to do with how the subdivision has been set up and the fact that that many of the

[3:08:14] Trustee Rogers: waterfront lots are very narrow and and of course there is lots of um pre-1974 structures

[3:08:23] Trustee Rogers: that are within this the seven and a half meters this would be one of them we could walk along that

[3:08:29] Trustee Rogers: shoreline and see many others um and it's and we've had an experience of turning someone down

[3:08:39] Trustee Rogers: on a new on a setback for a new building and frankly uh the individual they the owners simply

[3:08:47] Trustee Rogers: went and renovated the one that was there and it's basically a new building in exactly the same

[3:08:52] Trustee Rogers: location um anyway besides all of that uh i i it does cause concerns about about i mean it's always

[3:09:02] Trustee Rogers: tough to say to someone yeah cut a bunch of trees down and move your house back um

[3:09:10] Trustee Rogers: when we're trying to pres we're trying to preserve the forest um uh so you know

[3:09:19] Trustee Rogers: that's that's that's a tough one for me to get my head around a house that's been there for 50 years

[3:09:25] Trustee Rogers: uh in its current location is to say no we want you back so anyway just just

[3:09:34] Trustee Stamford: a general comment

[3:09:35] Trustee Stamford: but

[3:09:35] Trustee Rogers: yes perhaps we could unless the questions we can can i

[3:09:40] Trustee Stamford: i just clarify i wasn't i wasn't

[3:09:43] Trustee Stamford: saying we should or shouldn't i just didn't find a clear rationale as why that wasn't considered

[3:09:49] Trustee Stamford: more like i thought i expect to see a little bit more detail on that um i haven't we haven't had

[3:09:55] Trustee Stamford: the opportunities that we used to be able to look at our um that like do site visits so you get a

[3:10:01] Trustee Stamford: much better sense of the implications of of the reports when when you when you actually visit the

[3:10:07] Trustee Stamford: site so I certainly don't recommend cutting a bunch of trees down or you know moving rock and

[3:10:15] Trustee Stamford: etc etc if that's the scenario I just expect to see a little bit more detail as to why

[3:10:20] Trustee Stamford: that hadn't been a consideration but anyway thanks.

[3:10:24] Trustee Fast: Okay thank you very much then if there's

[3:10:27] Trustee Fast: no more questions for the planner at this point then I'll ask if the applicant Monty if you would

[3:10:35] Trustee Fast: would like to speak to the application, take five minutes and describe. Yeah, after the staff

[3:10:46] Trustee Fast: present the report, ask questions or clarification, or just indicate your concurrence or anything you

[3:10:53] Trustee Fast: want to tell us. Take about five minutes. And yes, you've got your microphone up and you're

[3:10:59] Trustee Fast: ready to go. That's great. Welcome, Monty.

[3:11:02] Voice 1: Hello, can you guys hear me? Yes. Yeah. Okay.

[3:11:05] Voice 1: Okay, well, thanks for considering our application.

[3:11:09] Voice 1: Just to clarify, I'm not the owner.

[3:11:11] Voice 1: I've been retained to support the application

[3:11:15] Voice 1: on behalf of the owner of proposed lot one.

[3:11:21] Voice 1: The owners, as you know, is the convention,

[3:11:23] Voice 1: but it's somebody else who owns straddle lot one

[3:11:29] Voice 1: after the subdivision is cleared who I'm representing.

[3:11:32] Voice 1: running. So yeah, lots of really good questions. We've, we've, I'll start by saying the whole

[3:11:41] Voice 1: purpose of this is to, as you know, is basically to protect the house from erosion on that,

[3:11:48] Voice 1: on the bank, the house. We don't know exactly how old it is, but it's, we estimated it's

[3:11:53] Voice 1: about 80 years old. Cause when they were tearing it apart, they found insulation, which was

[3:11:59] Voice 1: newspaper inside the walls dated back about that long ago so they figure that's about when the

[3:12:04] Voice 1: house was built and so the main reason again for this wall is to prevent any further erosion and

[3:12:12] Voice 1: then causing the house to I guess slump into the water which would be the worst case scenario of

[3:12:19] Voice 1: of course. So we're trying to do this application as best as we can to, we just wait to basically

[3:12:30] Voice 1: to hit every requirement that is needed. We're basically just trying to do the best job we can

[3:12:38] Voice 1: to make sure that all of the objectives from Islands Trust, from the province, from the federal

[3:12:43] Voice 1: government from the Squamish nation, um, are met, um, so that it's, it's done properly. Uh,

[3:12:50] Voice 1: we want to, during construction, we want, we will have an environmental monitor on site as well as

[3:12:56] Voice 1: an archeologist on site. Um, and we, you know, again, we're just trying to do the best we can

[3:13:02] Voice 1: with this project. Um, I did jot down some of the questions. Uh, I probably won't hit them in order,

[3:13:10] Voice 1: but did you want me to answer them now or did you want to ask them again i

[3:13:14] Trustee Fast: think now would be good

[3:13:16] Voice 1: okay

[3:13:16] Trustee Fast: okay all

[3:13:18] Voice 1: right so for the rationale um we looked at at we did look at moving it there

[3:13:27] Voice 1: it it's one of those cases and this is going to sound a bit cliche but it's one of those cases

[3:13:31] Voice 1: where it's a lot easier said than done um because one the location of the septic field is right

[3:13:38] Voice 1: behind the house and in order to move the house we probably have to disrupt the septic field which

[3:13:43] Voice 1: we don't want to do either because it's quite close well right behind the house but in retrospect

[3:13:48] Voice 1: or in the grand scheme of this lot it's relatively close to the uh to the foreshore as well um

[3:13:55] Voice 1: there's a big leaf maple that's currently we believe that it's uh enhancing the integrity of

[3:14:02] Voice 1: of the integrity of the, sorry, I'm losing my words here,

[3:14:11] Voice 1: but the foreshore, the integrity of the foreshore

[3:14:14] Voice 1: is being held up by this big leaf maple tree

[3:14:16] Voice 1: that's in front of this house.

[3:14:18] Voice 1: And in order to move the house,

[3:14:21] Voice 1: we'd probably have to take down that tree

[3:14:23] Voice 1: because there's no other way to access it.

[3:14:26] Voice 1: When we say excavation, we'd have to excavate

[3:14:29] Voice 1: basically within like we'd have to we have to excavate at the foreshore anyways just to

[3:14:34] Voice 1: access the foundation of this place um so the destruction of or the disturbance that we would

[3:14:42] Voice 1: have to the foreshore above the foreshore and probably um in the intertidal zone of this lot

[3:14:48] Voice 1: would be fairly significant uh just for removing it or relocating it um so and also uh the the

[3:14:57] Voice 1: owner of this house did just spend quite a bit of money in renovating the home which we got a permit

[3:15:02] Voice 1: for in 2018 so um ideally the house is left there this would be if we were to install this wall um

[3:15:12] Voice 1: we believe that it would be the uh the least disturbance option for essentially protecting

[3:15:20] Voice 1: the home um so that was kind of the rationale also yeah just the number of trees we'd have to

[3:15:26] Voice 1: to remove is like you guys had mentioned the rest of the lot basically is treed so we'd have to lose

[3:15:30] Voice 1: trees to for this lot to um or for the house to be relocated um trustee rogers can i ask a question

[3:15:39] Voice 1: before

[3:15:40] Trustee Rogers: you move on i'm sorry uh you just struck me you said that the big leaf maple would have

[3:15:46] Trustee Rogers: to come out in order to move the house but i understood the plan was to take it out anyway

[3:15:50] Trustee Rogers: it yeah it

[3:15:51] Voice 1: is um but yeah it is but we'd have to take it out so we'd be then taking down a tree in

[3:15:58] Voice 1: the riparian area which we're not necessarily allowed to do anyways just to just to remove

[3:16:03] Voice 1: just to relocate the house because we have no way to access it so is there

[3:16:08] Trustee Rogers: so i guess my question

[3:16:10] Trustee Rogers: is is there a way to keep the tree there with if if we grant the variance and you're you put

[3:16:15] Trustee Rogers: put the revetment in no

[3:16:16] Voice 1: oh

[3:16:17] Trustee Rogers: so it's going anyway it is yeah

[3:16:20] Trustee Rogers: and just for clarity so everybody

[3:16:22] Trustee Rogers: understands the location even though the the site plan talks about i think it's whatever it's called

[3:16:30] Trustee Rogers: corkham road next to it there is no road there

[3:16:33] Voice 3: okay um

[3:16:35] Trustee Rogers: am i i'm i well there's no road that i

[3:16:38] Trustee Rogers: I know of in that area.

[3:16:39] Trustee Rogers: So the only way to access this property with equipment

[3:16:45] Trustee Rogers: would be through the foreshore, is that right?

[3:16:48] Trustee Rogers: That's what we understand, correct, yeah.

[3:16:52] Voice 1: And then-

[3:16:52] Voice 1: You

[3:16:53] Trustee Stamford: don't need to go through all my questions

[3:16:55] Trustee Stamford: unless they're specific to Trustee Rogers.

[3:16:57] Trustee Stamford: They were answered quite well, thanks Monte.

[3:17:01] Trustee Stamford: But I do have other questions,

[3:17:04] Trustee Stamford: but I'll let Trustee Rogers go ahead

[3:17:05] Trustee Stamford: or Trustee Fast or Chair Fast.

[3:17:07] Trustee Stamford: asked

[3:17:08] Trustee Rogers: no i he i think he was going on to some other questions i just wanted to clarify that

[3:17:13] Trustee Rogers: about the maple yeah

[3:17:15] Voice 1: i'll speak to one more that trustee rogers had asked in terms of the process

[3:17:19] Voice 1: that we're following and the order in which we're receiving these approvals um we did try and and

[3:17:25] Voice 1: get the approval through the province first and they reviewed our application and then they checked

[3:17:29] Voice 1: in with islands trust uh with planner uh zupanik and um realized that we needed a variance in order

[3:17:36] Voice 1: to consider the wall anyways so they reached out to me saying that your application is on hold

[3:17:43] Voice 1: until you get the variance approved so that's where we are i

[3:17:52] Trustee Fast: have a question it's uh sue ellen

[3:17:55] Trustee Fast: here and um i hadn't really realized until this point that this was water access only and uh so

[3:18:03] Trustee Fast: um where if you were to come in with uh vehicles from if you were to come in with construction

[3:18:10] Trustee Fast: equipment from uh the land what would that look like there

[3:18:15] Voice 1: is um a narrow dirt road above the

[3:18:20] Voice 1: property that um that uh provides access to several of the lots that are um within the within

[3:18:27] Voice 1: the area of this one um so uh i know that keats island construction uh they they do lots of work

[3:18:35] Voice 1: in the area and i talked to andrew who owns that company and he's able to bring in some equipment

[3:18:43] Voice 1: but it's not not like your typical um yeah it's not like your typical road access that's for sure

[3:18:50] Voice 1: it's it's kind of a dirt trail i think trustee rogers knows it quite well too yeah so

[3:18:55] Trustee Rogers: just it

[3:18:56] Trustee Rogers: Over the last five to eight years, sort of the trails have been modified by ATVs and some vehicles, but the road, there is no sort of formal road that's been ever pushed through into that area.

[3:19:13] Trustee Rogers: There used to be, when I got on the island, they were all walking trails, but now they've been modified so that you could drive some things down to there.

[3:19:23] Trustee Rogers: Is

[3:19:23] Trustee Stamford: it the same road system that Jan lives on?

[3:19:26] Trustee Rogers: Yes, this is very close to Jan's property.

[3:19:29] Trustee Stamford: Yeah, it looked like it, yeah.

[3:19:30] Trustee Rogers: This is just to the north of her property.

[3:19:33] Trustee Fast: Yeah.

[3:19:35] Trustee Fast: Thank you.

[3:19:36] Trustee Fast: More questions for the applicant?

[3:19:38] Trustee Fast: I notice we're already seven minutes or so.

[3:19:43] Trustee Stamford: And I'm not sure if this is for Trustee Rogers or the applicant.

[3:19:49] Trustee Stamford: How is this beach used as far as locals?

[3:19:53] Trustee Stamford: Is it a popular beach or is it primarily just for the people that have leased or owned property in this area?

[3:20:07] Voice 1: Let's

[3:20:08] Trustee Fast: ask the applicant first.

[3:20:09] Voice 1: Okay.

[3:20:10] Voice 1: So I've never been there to hang out before.

[3:20:17] Voice 1: But I would suspect that this beach is mainly occupied and used by direct residents only.

[3:20:24] Voice 1: um and there there's no like easy access down to this beach for the public okay so yeah it's not

[3:20:33] Voice 1: like a not like a it's a public beach of course but it's not a publicly used beach okay he's right

[3:20:40] Voice 1: it's not a destination

[3:20:41] Trustee Rogers: beach it's not what

[3:20:42] Trustee Stamford: i was

[3:20:43] Trustee Rogers: asking yeah okay

[3:20:45] Trustee Fast: thank you thank you okay um any

[3:20:48] Trustee Fast: Any more questions for the applicant at this point?

[3:20:51] Trustee Rogers: Okay, let's do, thank Monty, nice.

[3:20:54] Trustee Rogers: I say I met Monty once when I did a tour of the property

[3:20:57] Trustee Rogers: is I'll call him Monty for the moment.

[3:21:02] Trustee Rogers: In terms of, can you confirm that the dock

[3:21:05] Trustee Rogers: is going to avoid the eelgrass areas?

[3:21:09] Voice 1: Yeah, so Sonia, can you go to that map?

[3:21:13] Voice 1: I think I figured what site plan it is.

[3:21:15] Voice 1: Yeah, that one right there.

[3:21:16] Voice 1: so we did map out the eelgrass um in relation to um where the proposed dock would go and we uh

[3:21:25] Voice 1: yeah i mean yes i would confirm that we would do everything that we can to avoid eelgrass

[3:21:32] Voice 1: having not put the dock in or the anchors in yet um you know i can't say that it hasn't i mean we

[3:21:41] Voice 1: haven't done it yet so we haven't had the chance to hit them which we would obviously do everything

[3:21:44] Voice 1: we could do avoid but i know that part of our uh like dfo they're in the process right now of

[3:21:50] Voice 1: like uh reviewing this application to determine if we need an authorization or not but regardless

[3:21:57] Voice 1: we are bound by um like we're not allowed to hit the eelgrass as far as we understand

[3:22:03] Voice 1: so uh it dave bates or the fsci biological report that we got the environmental report

[3:22:10] Voice 1: he says as well to avoid eelgrass it's come up like it's a it's it's it's one of the most

[3:22:18] Voice 1: important parts of this project in terms of avoidance so yeah we like we will do everything

[3:22:25] Voice 1: in our power everything that we possibly can do to not hit the eelgrass and yeah that's the

[3:22:32] Voice 1: best I can give for now but yeah we don't intend on being anywhere near it at all.

[3:22:38] Trustee Fast: Thank you Mr.

[3:22:39] Trustee Fast: stats any more questions for the applicant at this time okay then um then let's go into uh

[3:22:49] Trustee Fast: looking at our recommendations and uh having some discussion thank you mr stats if you want

[3:22:55] Trustee Fast: to stand by um if the local trust committee makes uh some uh decisions then you'll have

[3:23:01] Trustee Fast: a chance to speak again and uh um who would like to who would like to speak first trustees

[3:23:09] Trustee Fast: are you

[3:23:11] Trustee Stamford: ready to make the motion Dan or would you like

[3:23:14] Trustee Rogers: well I'd like to before I do I'd like

[3:23:16] Trustee Rogers: to go back to a planner Zipanich and just say if she has any considerations if we amend the

[3:23:24] Trustee Rogers: the development variance permit to add a condition that says all conditions of the

[3:23:29] Trustee Rogers: environment the environmental assessment shall be followed let's

[3:23:39] Trustee Fast: see Sonia do you have you can

[3:23:40] Voice 5: can tuck that in okay

[3:23:42] Trustee Rogers: so i would i i so let me let me just say um i'll talk generally and then

[3:23:48] Trustee Rogers: i'll make the motion and is uh i want to thank the applicant uh and i know that the owners are

[3:23:55] Trustee Rogers: online as well uh for going this route um we've had a lot of examples of people just putting in

[3:24:03] Trustee Rogers: um structures within the setback without any kind of a permit or any kind of studies and

[3:24:08] Trustee Rogers: And that has led to some enforcement and some concerns from neighbors, not necessarily in this particular area, but around the island generally.

[3:24:17] Trustee Rogers: And it sort of has led to us doing the whole Keats for sure review process.

[3:24:21] Trustee Rogers: process so i really appreciate what an applicant um gives us gives us considerable thought

[3:24:29] Trustee Rogers: and thinks about exactly what mr stall was taught sorry mr stats is talking about which is

[3:24:36] Trustee Rogers: meeting all of the requirements and considering the environmental and uh sociological reasons

[3:24:43] Trustee Rogers: for some of the conditions that are involved here so i really do think that that uh i do

[3:24:47] Trustee Rogers: appreciate seeing this. And it's sort of an indication that in my mind, because I'm going

[3:24:53] Trustee Rogers: to support the variance, is people sometimes think that we're just simply opposed to any

[3:25:00] Trustee Rogers: structures on the foreshore, period, end of story. And it's not necessarily the case. It's just that

[3:25:08] Trustee Rogers: we want to see, or at least I'll speak for myself, but I think the LTC is that the attitude is we

[3:25:14] Trustee Rogers: We want to see that certain standards are met

[3:25:19] Trustee Rogers: and that the environmental impact is either zero or minimal.

[3:25:24] Trustee Rogers: So it's not all, and we're going to see more of these, I think,

[3:25:29] Trustee Rogers: because we do have a series of properties,

[3:25:31] Trustee Rogers: particularly in the 696, we're very close to the ocean,

[3:25:36] Trustee Rogers: that have structures that are not particularly,

[3:25:40] Trustee Rogers: like wall structures that are not particularly

[3:25:43] Trustee Rogers: particularly environmentally sensitive.

[3:25:45] Trustee Rogers: So as those fail, we're going to see more of these.

[3:25:48] Trustee Rogers: So just so you're aware that these are the sorts

[3:25:52] Trustee Rogers: of questions we're going to have in every circumstance.

[3:25:54] Trustee Rogers: So I would like to sort of move that the proposed,

[3:26:00] Trustee Rogers: the draft development variance permit be amended

[3:26:06] Trustee Rogers: by adding paragraph V, sorry, paragraph two,

[3:26:17] Trustee Rogers: v to the conditions the following all requirements of the environmental assessment attached

[3:26:36] Trustee Rogers: shall be met it's not called an environmental assessment i'm sorry i probably got the wrong

[3:26:41] Trustee Rogers: name for it it's called environment sorry it's called an environmental develop redevelopment

[3:26:55] Trustee Rogers: review shall be met so that's my motion you can't hear me anymore no

[3:27:12] Trustee Fast: that's fine thank you it was

[3:27:14] Trustee Fast: me um sorry we've got other people in the house sometimes i have to turn that off um do i have a

[3:27:20] Trustee Fast: seconder for that motion thank you trustee stanford and uh any discussion i'll discuss it i'm i'm

[3:27:30] Trustee Fast: really happy to see this uh uh motion because i um i feel like things are changing uh and not only

[3:27:39] Trustee Fast: sea level rise but also um uh whales and cetaceans coming back and eelgrass is sort of a uh a baby

[3:27:48] Trustee Fast: salmon highway and the the forage fish collect there and that helps to bring the uh the big

[3:27:54] Trustee Fast: mammals back that make uh how sounds partly so special anyway i'm in support thank you

[3:28:01] Trustee Fast: Any more discussion?

[3:28:04] Trustee Fast: All those in, I'll call the question.

[3:28:06] Trustee Fast: All those in favor?

[3:28:08] Trustee Fast: Thank you, that passes unanimously.

[3:28:11] Trustee Rogers: I'll move that the Gambier Island Local Trust Committee

[3:28:14] Trustee Rogers: approve issuance of GMDVP 2020.2,

[3:28:20] Trustee Rogers: the Convention of Baptist Churches

[3:28:22] Trustee Rogers: of British Columbia Bracket as amended.

[3:28:26] Trustee Fast: Do I have a seconder?

[3:28:27] Trustee Fast: Thank you, Kate Louise.

[3:28:29] Trustee Fast: And any discussion?

[3:28:33] Trustee Fast: Okay.

[3:28:33] Trustee Fast: Okay, all those in favor?

[3:28:37] Trustee Fast: That passes unanimously, thank you.

[3:28:41] Trustee Rogers: Now, can I, I just wanna, I appreciate the consideration

[3:28:46] Trustee Rogers: and planner, just to be clear,

[3:28:48] Trustee Rogers: planner Debena did bring this consideration to us.

[3:28:53] Trustee Rogers: So it's still, we're still talking about it.

[3:28:57] Trustee Rogers: And so I don't know, do we think we need a motion

[3:29:01] Trustee Rogers: because we are considering, but you do want a motion?

[3:29:03] Trustee Rogers: I'll do it.

[3:29:05] Trustee Rogers: You make the motion.

[3:29:05] Trustee Stamford: I'll do it.

[3:29:07] Trustee Stamford: So if I could get it up on the screen, I'm going to put a motion on the floor based on

[3:29:15] Trustee Stamford: this recommendation.

[3:29:16] Trustee Stamford: I move that the Ambier Island Local Trust Committee consider draft amendments to draft

[3:29:21] Trustee Stamford: bylaw number 153 OCP and number 154 LUB to increase the development permit area land-based

[3:29:29] Trustee Stamford: buffer and setback from all new buildings and structures in the natural boundary of the sea

[3:29:34] Trustee Stamford: to a minimum of 15 meters in order to address islands trust policy statement direct directive

[3:29:40] Trustee Stamford: policy 5.2.6 thank

[3:29:45] Trustee Fast: you trustee and if i have a second here i'd like

[3:29:48] Trustee Stamford: to speak to it

[3:29:48] Trustee Fast: i'll second

[3:29:50] Trustee Rogers: but thank you

[3:29:51] Trustee Fast: thank you trustee rogers go ahead trustee stanford um

[3:29:54] Trustee Stamford: i just i i do recognize

[3:29:57] Trustee Stamford: Recognize the difficulty that.

[3:30:00] Trustee Stamford: keats island has with this particular um setback requirement i um but i think it's worth

[3:30:07] Trustee Stamford: fully investigating primarily because um 15 meters is the minimum guidelines from the province i

[3:30:18] Trustee Stamford: think we leave ourselves quite vulnerable if we are not at least meeting basic guidelines for

[3:30:24] Trustee Stamford: setbacks. I know it will affect some properties given how small they are but then it gives us the

[3:30:33] Trustee Stamford: added ability to look at the details of those variances should they come to us. Globally we've

[3:30:42] Trustee Stamford: just seen the largest iceberg ever recorded come out off the Antarctic. We're heading into the

[3:30:52] Trustee Stamford: the hottest year ever recorded.

[3:30:55] Trustee Stamford: I think this is just becoming much more front and center

[3:30:59] Trustee Stamford: and everyone just has to take this on the nose

[3:31:02] Trustee Stamford: that we have to recognize where we're going

[3:31:04] Trustee Stamford: and climate change is a priority

[3:31:07] Trustee Stamford: and emergency declaration from the Islands Trust.

[3:31:11] Trustee Stamford: So we have to cover it across all the islands.

[3:31:16] Trustee Fast: Thank you.

[3:31:18] Trustee Fast: I'll ask if Trustee Rogers,

[3:31:21] Trustee Fast: you wanted to say anything at this point?

[3:31:22] Trustee Fast: No? Okay.

[3:31:23] Trustee Fast: And I will. I also, while I agree with Trustee Stamford, and I think as a minimum,

[3:31:34] Trustee Fast: can you, hey, Mr. Statz, or Will, could you turn off that microphone for a moment?

[3:31:43] Voice 3: Hello?

[3:31:45] Trustee Fast: Yeah, do you want to just dim your mic? There we go. Thank you.

[3:31:49] Trustee Fast: I'm wondering if, well, I lost my train of thought.

[3:31:53] Trustee Fast: but anyway i think a minimum uh 15 meters in order to meet the provincial standard uh makes sense

[3:32:00] Trustee Fast: and uh i also think that the weather patterns and things are changing and um the uh setting

[3:32:09] Trustee Fast: a precedent worries me and um i just think it's worth investigating which we would do by asking

[3:32:16] Trustee Fast: staff to draft uh recommendations for us to consider so i'll be voting in favor of this

[3:32:24] Trustee Fast: any more discussion then i'll call the question on the motion which is number two that kate louise

[3:32:33] Trustee Fast: stamford has um moved all those in favor that passes unanimously thank you very good and uh

[3:32:45] Trustee Fast: so anybody anything else on this one

[3:32:47] Planner Zupanec: no thank you very much thank

[3:32:50] Trustee Fast: you very much planners

[3:32:51] Trustee Fast: for your uh reporting and helping us through this thank you very much and now i'll go back

[3:32:56] Planner Zupanec: Back

[3:32:56] Trustee Fast: to the applicant, Mr. Stats, if you wish to, now that the LTC has made some decisions,

[3:33:04] Trustee Fast: if you wanted to say a few words about your concurrence or lack thereof, or ask questions

[3:33:13] Trustee Fast: about next steps or anything we missed, go ahead.

[3:33:23] Voice 7: Looks like he's muted.

[3:33:25] Voice 7: I've allowed him, given him permission to talk, but he's muted.

[3:33:29] Voice 7: So maybe he's stepped away.

[3:33:31] Voice 7: okay he

[3:33:32] Trustee Rogers: did put in the post thank you in the chat yeah okay

[3:33:36] Trustee Fast: i missed that all right thank you it

[3:33:38] Trustee Fast: sounded like he was taking a call or something okay um thank you then what we'll do is we'll

[3:33:43] Trustee Fast: move on and uh welcome uh planner dubinia and uh we're going to move on now to item 10.4 on the

[3:33:53] Trustee Fast: agenda which begins on page 90 uh nine zero of our agenda just madly scrolling here one second

[3:34:09] Trustee Fast: there we go okay planner dobenya take it

[3:34:13] Voice 13: take it away thank you chair i just want to confirm that

[3:34:16] Voice 13: you can see the staff report yep okay great um okay so um i am presenting uh this application

[3:34:25] Voice 13: application on behalf of Planner Mahiqua, who is unable to attend today, and so this is a

[3:34:32] Voice 13: development variance permit for a proposed accessory building on North Thurmanby Island.

[3:34:39] Voice 13: There is a correction to be made to the proposed variance and draft permit. The proposed reduction

[3:34:44] Voice 13: of the lot line setback of 0.2 meters in the draft permit is incorrect. The applicant is in

[3:34:51] Voice 13: in fact seeking a proposed reduction of 1.6 meters so not as much of a variance so I just

[3:34:57] Voice 13: wanted to point that out so this application proposes to vary the land use bylaw regulation

[3:35:03] Voice 13: 5.16a which requires a six meter setback from any lot line abutting a private road

[3:35:10] Voice 13: the applicant is proposing to site a new accessory building a sleeping cabin

[3:35:14] Voice 13: 1.6 meters from the lot line that abuts a bowcroft road which is a path so a reduction

[3:35:20] Voice 13: of 4.4 meters of that setback. The proposed variance is necessary due to the location of

[3:35:26] Voice 13: the existing septic field and tank on the lot. The applicants have received a setback permit

[3:35:32] Voice 13: from the Ministry of Transportation and Infrastructure or MOTI for the proposed

[3:35:36] Voice 13: siting of the accessory building within the 4.5 meter MOTI setback and staff in their

[3:35:42] Voice 13: supper have noted that there is minor traffic use on Beaucraft Road and they consider the

[3:35:49] Voice 13: the proposed building to be low in profile

[3:35:50] Voice 13: and likely to have no impact on neighboring properties

[3:35:53] Voice 13: and have therefore recommended issuance of the permit.

[3:35:56] Voice 13: And I can take questions

[3:35:58] Voice 13: and I believe the applicant is attending.

[3:36:00] Trustee Fast: I see Patrick Robitaille is in the attendees list.

[3:36:05] Trustee Fast: So before we hear from the applicant,

[3:36:08] Trustee Fast: questions for the planner from trustees.

[3:36:10] Trustee Fast: Go ahead, Trustee Rogers.

[3:36:16] Trustee Rogers: Sorry, I just want to make sure I,

[3:36:18] Trustee Rogers: so the request is to reduce the setback

[3:36:21] Trustee Rogers: from six meters to 1.6 meters,

[3:36:27] Trustee Rogers: as opposed to six meters to 0.2 meters?

[3:36:30] Voice 12: Yeah, that's right.

[3:36:34] Trustee Rogers: Okay, yeah, that's my only question.

[3:36:38] Voice 12: Okay.

[3:36:39] Trustee Rogers: So we need to amend the variance.

[3:36:42] Voice 12: Yeah, so I guess I should start with that

[3:36:45] Voice 12: as a recommendation.

[3:36:50] Voice 12: I have no other questions.

[3:36:52] Trustee Fast: Okay, thank you.

[3:36:53] Trustee Fast: And so who would like to make the motion

[3:36:56] Trustee Fast: about to correct the variance in the in the permit uh

[3:37:02] Trustee Rogers: it should be heard from the applicant first

[3:37:04] Trustee Fast: uh yeah oh yeah okay got you very good so Patrick Robitaille if you're there um I can see your

[3:37:13] Trustee Fast: talking is permitted now so if you've uh stayed with us this long uh can you join us and say say

[3:37:20] Trustee Fast: a few words uh confirm that you are Patrick Robitaille very good hello are you are you able

[3:37:25] Voice 9: will they hear me?

[3:37:26] Trustee Fast: Yes, thank you. Please go ahead.

[3:37:28] Voice 9: Oh, great. Well, thank you. Thank you for

[3:37:30] Voice 9: taking the time to look at our application today. We really appreciate it. Yeah, just a little bit

[3:37:37] Voice 9: of background. My family's been going to North Thornaby Island for over 40 years now. My parents

[3:37:45] Voice 9: actually own the cabin next door. And so Susan, my wife and I, you know, we're fortunate enough to

[3:37:53] Voice 9: to purchase the neighboring cabin just about two years ago now.

[3:38:01] Voice 9: And, you know, we really cherish the island.

[3:38:03] Voice 9: Our kids and my, you know, our nieces and nephews all love the place.

[3:38:09] Voice 9: And, you know, we just want to put a little spot there

[3:38:15] Voice 9: to have a little bit more living space.

[3:38:20] Voice 9: And particularly with COVID, you know,

[3:38:23] Voice 9: have the opportunity for us to maybe have a home office and stuff where we can work remotely more

[3:38:28] Voice 9: so um you know as the planner noted uh you know there it does about a private road but that's at

[3:38:36] Voice 9: the back of the the lots uh you know people use golf carts to you know take things to and from

[3:38:43] Voice 9: the dock but it's really it's it's not a road as much as a path frankly and um uh just because of

[3:38:51] Voice 9: of where the existing structure is

[3:38:53] Voice 9: and where the septic field is,

[3:38:55] Voice 9: we are really quite constrained

[3:38:57] Voice 9: with where we could put the building

[3:38:59] Voice 9: and we would appreciate your consideration

[3:39:03] Voice 9: regarding today, thank you.

[3:39:07] Trustee Fast: Thank you very much.

[3:39:08] Trustee Fast: Trustees, do you have questions for the applicant?

[3:39:10] Trustee Fast: Yes, please go ahead, Trustee Rogers.

[3:39:12] Trustee Rogers: Yeah, thanks, nice to meet you, Ms. Ruppert.

[3:39:14] Trustee Rogers: I just want to make sure you're,

[3:39:16] Trustee Rogers: I noted that the structure you're proposing

[3:39:19] Trustee Rogers: is pretty much the same size as the cabin you already have.

[3:39:22] Trustee Rogers: um so it's a relatively small cabin with a big uh sleeping cabin i just want to make sure you're

[3:39:28] Trustee Rogers: aware that if you actually do build it that big you would have noted the planner's report that

[3:39:34] Trustee Rogers: indicated that you're pretty much at the maximum um lot coverage and so i i just heard you it's

[3:39:43] Trustee Rogers: not a question it's just a comment that you'll want to be aware of that yes

[3:39:48] Voice 9: no thank you trustee

[3:39:50] Voice 9: rogers yes uh early on we were advised about the 25 percent lot coverage and um i did notice that

[3:39:57] Voice 9: in the uh in the planners report that yeah we are very close to that so we're well aware of that

[3:40:02] Voice 9: thank you okay thank

[3:40:03] Trustee Rogers: you thank you i have no i don't have any questions other than uh i'm sure

[3:40:07] Trustee Rogers: thank

[3:40:09] Trustee Fast: you and uh anything for for the applicant no okay i'm seeing uh the thank you very much

[3:40:17] Trustee Fast: Mr. Robitaille if you want to stick around we'll have a chance to talk after

[3:40:22] Trustee Fast: the local trust committee has made some decisions here and so let's move on then

[3:40:30] Trustee Fast: to making motions or not who would like to take the next part is there somebody

[3:40:39] Trustee Fast: would like to make a motion go ahead trustee Rogers and

[3:40:42] Trustee Rogers: I would move that we

[3:40:45] Trustee Rogers: we amend draft variance, sorry, that's the notice.

[3:40:54] Trustee Rogers: I want to find the actual variance.

[3:40:56] Trustee Rogers: I want that we amend draft development variance

[3:41:00] Trustee Rogers: permit number GM DVP 2021.5 in paragraph two

[3:41:09] Trustee Rogers: to read 1.6 meters instead of 0.2 meters.

[3:41:17] Trustee Rogers: thank

[3:41:21] Trustee Fast: you do I have a seconder thank you Kate Louise Stanford and any more discussion about

[3:41:27] Trustee Fast: this one which is just to make the correction that the planner had pointed out to us at the

[3:41:31] Trustee Fast: very beginning okay then I'm going to call the question all those in favor thank you that passes

[3:41:39] Trustee Fast: unanimously go ahead who would like to make the following motion another motion go ahead trustees

[3:41:47] Trustee Rogers: I'll move I'll move that the Gambiarra local trust committee approve issuance

[3:41:52] Trustee Rogers: of development variance permit GM DVP 2021-25 Robitaille and Dawson as amended and

[3:42:01] Trustee Fast: Kate Louise

[3:42:02] Trustee Fast: has seconded that motion thank you any discussion I'll

[3:42:07] Trustee Rogers: just say this is that Mr. Robitaille is

[3:42:10] Trustee Rogers: entirely correct that of course that is a path behind them if this had been at the the front

[3:42:16] Trustee Rogers: row of properties I might have had more considerations but there's actually nobody

[3:42:20] Trustee Rogers: nobody behind them, I mean, there is up on the hill,

[3:42:24] Trustee Rogers: but that's common property

[3:42:26] Trustee Rogers: and there's sort of a road going there.

[3:42:29] Trustee Rogers: I'm pretty sure this is probably a generational thing

[3:42:32] Trustee Rogers: where you've got a lot of family

[3:42:34] Trustee Rogers: and the very small cottage at 600 square feet.

[3:42:38] Trustee Rogers: So I hope they enjoy their new development.

[3:42:45] Trustee Fast: Thank you.

[3:42:47] Trustee Fast: Trustee Stamford, did you have any comments

[3:42:49] Trustee Fast: you wish to make?

[3:42:50] Trustee Fast: no okay then uh if there's no more questions for the planner i'm going to call the question

[3:42:55] Trustee Fast: all those in favor thank you that passes unanimously and uh uh mr robertai if you've got

[3:43:03] Trustee Fast: any uh questions or um comments at this point that you wanted to make the

[3:43:11] Voice 9: only comment i have is uh

[3:43:12] Voice 9: thank you very much we appreciate your time and your consideration okay

[3:43:17] Trustee Fast: thank you very much very

[3:43:19] Trustee Fast: Very good. Bye bye. We'll move on now. Then. Thanks, everybody. We're at 214. Does anybody need a break?

[3:43:29] Trustee Fast: Oh, okay. Then we'll move on to 10.5. And, and this is starts on page 110. Excuse me while I scroll here.

[3:43:44] Trustee Fast: Oops. There we go. Okay, so Planner Debenia, over to you.

[3:43:49] Trustee Fast: Thank

[3:43:50] Voice 13: you, Chair. So this development permit application is a retroactive application for development activities that have occurred within development permit area 3, riparian areas on Gambier Island, prior to issuance of a development permit.

[3:44:05] Voice 13: This application is preceded by a bylaw enforcement file, which is pending this application.

[3:44:09] Voice 13: application. So since this application is post-development, the applicant has submitted

[3:44:14] Voice 13: an environmental impact assessment rather than a riparian areas protection regulation

[3:44:18] Voice 13: or wrapper assessment report. The EIA, sorry, the Environmental Impact Assessment, EIA,

[3:44:24] Voice 13: provides an assessment of the activities and recommends mitigation measures to reduce any

[3:44:29] Voice 13: impacts moving forward. The draft development permit includes conditions that reference the

[3:44:34] Voice 13: mitigation measures um and more specifically include a condition that a 10 meter riparian

[3:44:39] Voice 13: vegetation buffer be retained on both sides of the stream which is identified as tributary 1a

[3:44:45] Voice 13: and 1a2 and also referred to as bufo bufo creek um the the eia recommends a minimum of five meter

[3:44:54] Voice 13: width in its mitigation measures um or as agreed upon by the islands trust so the ltc does have

[3:45:00] Voice 13: have some discretion on on this one um staff noted that um in the uh stream identification

[3:45:06] Voice 13: report by madrone um that identified these creeks um that the madrone report identified a 10 meter

[3:45:16] Voice 13: stream side protection and enhancement area for tributary 1a and 1a2 which is bluefoot creek

[3:45:22] Voice 13: um and the eia also noted that all non-fish bearing streams have a minimum 10 meter riparian

[3:45:29] Voice 13: and protect the setback so staff have taken that and included that in the draft development permit

[3:45:34] Voice 13: um the applicant has indicated that additional development activities are proposed that are

[3:45:38] Voice 13: detailed on page 113 of the agenda package um staff have reviewed these exempted activities

[3:45:45] Voice 13: or sorry these activities and have determined their um they meet the exempted activities that

[3:45:51] Voice 13: that are described in 9.33 of the land use bylaw.

[3:45:57] Voice 13: And yeah, sorry, it's detailed there.

[3:46:02] Voice 13: Staff have noted in the staff report several times

[3:46:05] Voice 13: that future applicable development activities

[3:46:07] Voice 13: within the DPA, the development permit area

[3:46:09] Voice 13: will require an assessment report

[3:46:11] Voice 13: and a development permit application.

[3:46:14] Voice 13: As well, the staff report noted that a survey plan

[3:46:17] Voice 13: by a BC land surveyor or BCLS was not submitted

[3:46:20] Voice 13: with the application. However, staff have determined or sorry, staff are satisfied the

[3:46:27] Voice 13: site plan that was submitted and is attached to the draft development permit provides the

[3:46:32] Voice 13: information that is necessary. However, the LTC may determine otherwise and may, you know,

[3:46:40] Voice 13: request that a survey plan be submitted. So staff have recommended issuance of the DP

[3:46:44] Voice 13: DP as the DPA3 guidelines appear to be satisfied.

[3:46:48] Voice 13: And I can take any questions.

[3:46:50] Voice 13: The applicant is likely not to be here.

[3:46:52] Voice 13: They had to work, so.

[3:46:55] Okay.

[3:46:56] Trustee Fast: Thank you very much, Planner Dubenya.

[3:46:59] Trustee Fast: And questions for the planner?

[3:47:02] Trustee Fast: Trustee Lee?

[3:47:03] Trustee Fast: No?

[3:47:05] Voice 4: I have

[3:47:06] Voice 4: some comments,

[3:47:10] Trustee Stamford: but I also have a question of clarification

[3:47:13] Trustee Stamford: clarification about what was part of I think it's on page 127 is the area that was non-conforming

[3:47:23] Trustee Stamford: or the issues that were non-conforming so if we could start with that I'm a little confused about

[3:47:28] Trustee Stamford: one of them so I think it's on page 127 of the package I can read them out so what it says is

[3:47:40] Trustee Stamford: as understood the discussion between the property owner and the bylaw officer regarding complaints

[3:47:44] Trustee Stamford: complaints of recent works within the property considered non-conforming included the following

[3:47:49] Trustee Stamford: so one of them is the installation of an impermeable skirt around the foundation of the

[3:47:55] Trustee Stamford: house that is what I have a question about in that after going through our public hearing earlier

[3:48:05] Trustee Stamford: earlier um and looking at the exempted activities um basic repairs in order to

[3:48:15] Trustee Stamford: maintain the house that would to me be considered um part of what would be acceptable and would not

[3:48:24] Trustee Stamford: be considered um a non-conforming activity um i just a bit of background on this this particular

[3:48:32] Trustee Stamford: property is the owners have been dealing with tremendous issues about land clearing in the

[3:48:41] Trustee Stamford: property next to theirs that happened to be a lot higher and steeper and so they've been dealing

[3:48:46] Trustee Stamford: with tremendous runoff especially during the winter months and water was running under their

[3:48:52] Trustee Stamford: house so I was really surprised to see that that was considered non-conforming use as

[3:48:57] Trustee Stamford: i'm not quite sure how they were supposed to live with that while their their application

[3:49:03] Trustee Stamford: is going through the process um i do understand theoretically um the other non-conforming uses

[3:49:12] Trustee Stamford: although um compared to some of the other activities in that area um it just happens to be

[3:49:21] Trustee Stamford: that they were they were cited for bylaw infractions and nobody else has been so it's

[3:49:29] Trustee Stamford: kind of been a frustration to look at this as a neighbor but also recognizing that this is a mapped

[3:49:37] Trustee Stamford: area for a fish burying watershed and people have been made aware of of the riparian area

[3:49:45] Trustee Stamford: regulations so i have a specific concern about that one non-conforming sighting and

[3:49:56] Trustee Fast: um can you

[3:49:57] Trustee Fast: point out where that is on that page i'm having trouble seeing it

[3:50:00] Trustee Stamford: um oh so it's not on one page

[3:50:03] Trustee Stamford: i have it on one page page 127 but on here 128 so it's the top bullet of the non-conforming

[3:50:14] Trustee Stamford: based on the bylaw officers great of you okay

[3:50:18] Trustee Fast: thank you because you referred to it as a repair

[3:50:22] Trustee Fast: and um i'm uh i'd just like to ask the planner um is that uh what category does it i don't even

[3:50:33] Trustee Fast: know what an impermeable skirt around the foundation of the house uh would look like is

[3:50:38] Trustee Fast: Is that a considered construction plan?

[3:50:49] Voice 13: Oh, there we go.

[3:50:50] Voice 13: Sorry, through the chair.

[3:50:51] Voice 13: I thought I had muted myself, but I unmuted.

[3:50:57] Voice 13: There's photos.

[3:50:58] Voice 13: I don't know if they'll help because I don't think I can describe what an impermeable skirt is.

[3:51:04] Voice 13: But my understanding is that I just wanted to speak to the comment of Trustee Stamford.

[3:51:11] Voice 13: my understanding is that the land it was a more about the land alteration that occurred um although

[3:51:19] Voice 13: potentially minimal and obviously it sounds like it to protect their infrastructure from

[3:51:26] Voice 13: you know flood coming from another property but my understanding is that the bylaw enforcement

[3:51:31] Voice 13: um file speaks to you know soil disturbance land alteration tree cutting vegetation removal that

[3:51:37] Voice 13: are all applicable activities um that require a development permit so um yeah and i don't know

[3:51:44] Voice 13: i thought there was a photo but maybe i'm wrong that's okay that answers my question thank you

[3:51:50] Trustee Stamford: yeah well i think the best photo is the one of just the house on the front

[3:51:54] Trustee Stamford: there there was just simply water pouring under the house so uh um yeah i get the picture now

[3:52:02] Trustee Stamford: thank you there

[3:52:03] Trustee Stamford: so it was coming off from the the left-hand side under the house and through to the

[3:52:09] Trustee Stamford: to the the creeks okay so i guess i you know that i would like to understand how

[3:52:19] Trustee Stamford: a resident is supposed to wait and get a a proper um permit in order to fix that

[3:52:30] Trustee Stamford: that um when you know i saw it happen and and i'm not sure if that house would still be there if

[3:52:37] Trustee Stamford: um they hadn't done something right away to to stop the water that had happened due to clearing

[3:52:44] Trustee Stamford: the side their property that wasn't on their property at all so i i think there's just some

[3:52:50] Trustee Stamford: still some gaps that we're not addressing in how we deal with the riparianary regulations

[3:52:58] Trustee Stamford: that leave people vulnerable in this case it

[3:53:03] Trustee Fast: sounds like um it might be good to have some

[3:53:06] Trustee Fast: kind of site alteration guidelines or something for um steep areas i know i've other islands i've

[3:53:16] Trustee Fast: seen uh steep uh lots cleared or clearing happening and and development and uh and the

[3:53:25] Trustee Fast: muddy water comes pouring down the hill and into the basement windows and rot little rocks falling

[3:53:31] Trustee Fast: boing and down uh

[3:53:33] Trustee Fast: but that's a different kind of uh issue and i'm um i have a question uh mine

[3:53:42] Trustee Fast: relates to invasive plants and uh i i can see they're described there but when when uh we have

[3:53:50] Trustee Fast: a development uh permit that stipulates native um native seed mix uh how do we know they're not

[3:53:58] Trustee Fast: buying a packet of wildflower seeds uh and uh or some how do we know that they're buying that the

[3:54:06] Trustee Fast: mix is appropriate is there a um a qualification or some kind of because i see all kinds of things

[3:54:14] Trustee Fast: sold as native seed mix I don't know if there is an answer but I'm just curious thanks through the

[3:54:25] Voice 13: chair there are guides on the you know the native species plant so typically for a permit we would

[3:54:31] Voice 13: check back with the the applicant if it's you know depending on the timeline year after issuance

[3:54:38] Voice 13: like receipts we do site visits that sort of thing and and you know I've walked through and

[3:54:44] Voice 13: they've described which plants they are. So in some cases, we might have just asked for

[3:54:49] Voice 13: photos and, you know, that kind of thing. But yeah, it's, you know, there are guides to the

[3:54:55] Voice 13: types of species that are native to, I guess, in this case, Gambier. I did want to just point out

[3:55:01] Voice 13: something to Trustee Stamford. And sorry, this is delayed, but the new website is hard to find

[3:55:06] Voice 13: things on um there is an exemption for emergency procedures under 9.33 in the land use bylaw um

[3:55:14] Voice 13: okay the riparian area yeah and it speaks to emergency actions for flood protection and

[3:55:19] Voice 13: erosion protection so um yeah and there's also clearing of extraction from a bridge or culvert

[3:55:25] Voice 13: for drainage flow that sort of thing so yeah i direct you to that um but in this particular case

[3:55:31] Voice 13: it wasn't just the emergency procedures that were done but yeah I just wanted to point that out

[3:55:37] Voice 13: sorry it took so long to find it thank

[3:55:40] Trustee Stamford: you at a later point if you could just

[3:55:46] Trustee Stamford: can you give me the page number on that and I will cover that for later

[3:55:50] Trustee Stamford: I don't think this will be the the last one of these that's going to come up great so

[3:55:56] Trustee Stamford: okay

[3:55:57] Trustee Fast: Okay. Thank you. Any other questions for the planner or discussion?

[3:56:07] Trustee Fast: No.

[3:56:09] Trustee Fast: Okay. Is there anybody who would like to make a motion?

[3:56:13] Trustee Stamford: I'll make a motion, but if I could put it up on the screen, it'd be easier for me.

[3:56:17] Trustee Fast: Thank you. If somebody could put up that page, which I think is 110.

[3:56:26] Trustee Fast: Okay. I can

[3:56:28] Trustee Stamford: read it out if

[3:56:29] Trustee Fast: I can go up to 110.

[3:56:31] Trustee Fast: 10 i don't know who's got the um screen sharing happening here

[3:56:37] Trustee Stamford: jamie okay i'll i've got it now

[3:56:41] Trustee Stamford: so okay i move that the gambier on local trust committee approve issuance of gmbp

[3:56:49] Trustee Stamford: 2021.2 hughes okay

[3:56:52] Trustee Fast: do i have a seconder thank you trustee rogers uh discussion um

[3:56:58] Trustee Stamford: i i just want to

[3:57:00] Trustee Stamford: to say of all the the different things that are going on in this area which i did know was going

[3:57:06] Trustee Stamford: to be a problem with the dp3 that we had put on gambier it really is too bad that this is the

[3:57:17] Trustee Stamford: the particular area that got caught into it these people have had no end of difficulty

[3:57:23] Trustee Stamford: difficulty with water issues generally too much water but just how water is flowing through their

[3:57:30] Trustee Stamford: property so the irony the tragedy of them having to deal with it this way is just too bad so okay

[3:57:40] Trustee Fast: any more discussion all right then i'll call the question all those in favor thank you that's three

[3:57:47] Trustee Fast: hands went up that passes unanimously thank you very much everybody and um now we're into uh 11.1

[3:57:59] Trustee Fast: gambier island look official community plan review and here we've got uh planner egg and back with us

[3:58:07] Trustee Fast: again i think okay so we're starting here on page 141 um for uh anyone following along i think we've

[3:58:19] Trustee Fast: We've got Andrew Nadler still with us on the public side.

[3:58:24] Trustee Fast: One, four, one.

[3:58:26] Trustee Fast: So Madly scrolling here.

[3:58:28] Trustee Fast: Okay.

[3:58:29] Trustee Fast: Take it away, Planner Egan.

[3:58:31] Voice 5: Thank you, Chair Fast.

[3:58:34] Voice 5: So this staff are providing a revised project charter

[3:58:38] Voice 5: for the Gambier Island Official Community Plan review.

[3:58:41] Voice 5: It's in attachment one of the staff report.

[3:58:44] Voice 5: and the previous staff or sorry the previous project charter dated December 13th 2018

[3:58:52] Voice 5: is found in attachment to just for comparison

[3:58:55] Voice 3: so

[3:58:59] Voice 5: I'd like to highlight a few embedded points

[3:59:02] Voice 5: in the project charter itself that are elaborated in the staff report and could we share page 147

[3:59:13] Voice 5: of the agenda which shows the actual project charter and I'll just go through these highlights

[3:59:25] Trustee Fast: page 147 that's the colorful page I'm not sure if the page is

[3:59:35] Voice 5: changing

[3:59:37] Voice 5: Jamie are you there oh there she goes okay who has it okay Jamie does all right there we go

[3:59:47] Trustee Fast: okay

[3:59:48] Voice 5: thank you go ahead thank you

[3:59:52] Voice 5: yes thanks chair passed all right so in terms of the

[4:00:00] Voice 5: objectives and the scope um the project is really aimed at reviewing the oc ocp the official

[4:00:09] Voice 5: community plan specifically and the scope is limited therefore to the official community

[4:00:17] Voice 5: plan amendments only although staff are also proposing as a part of the scope to develop

[4:00:23] Voice 5: recommended land use bylaw amendments that would implement the new official community plan so

[4:00:30] Voice 5: So that doesn't mean that we'll be developing any draft land use bylaw amendments, but just

[4:00:36] Voice 5: that we'll be coming up with some recommendations for those kinds of amendments in the future.

[4:00:42] Voice 5: So this approach could change if the LTC chooses to amend the project charter to include land

[4:00:48] Voice 5: use bylaw amendments at some point during the course of this project.

[4:00:52] Voice 5: and staff is not presupposing the outcome of the review but or how the LTC may want to advance

[4:01:02] Voice 5: the protection of archaeological and cultural sites shorelines and forests however the proposed

[4:01:10] Voice 5: scope includes consideration of advancing development permit areas and heritage conservation

[4:01:15] Voice 5: areas as these are considered among the appropriate regulatory tools in the context of protection

[4:01:21] Voice 5: protection of the natural environment and archaeological and cultural sites.

[4:01:25] Voice 5: So if and when the LTC would want to decide to utilize these

[4:01:33] Voice 5: tools would be the point at which the LTC would need to consider amending

[4:01:37] Voice 5: the project charter to reflect any associated land use bylaw amendments themselves.

[4:01:44] Voice 5: So also included in the scope is just

[4:01:46] Voice 5: the development of a model bylaw ocp uh sorry a pilot model ocp bylaw in terms of style and

[4:01:54] Voice 5: structure so we're not proposing to provide a model provide model ocp policies but we are

[4:02:02] Voice 5: moving to provide a pilot model ocp in terms of style and structure so like a template if you will

[4:02:11] Voice 5: so this is currently being developed by the regional planning team in collaboration with

[4:02:17] Voice 5: the trust area services and a draft will be provided to the LTC at a future LTC

[4:02:25] Voice 5: meeting for the LTC to consider. So staff would just also like to point out

[4:02:32] Voice 5: that formal development of robust model OCP policies and a model OCP review

[4:02:40] Voice 5: process for the islands trust area is not specifically within the scope of

[4:02:46] Voice 5: this project since the capacity of the regional planning team to undertake those isn't really

[4:02:51] Voice 5: anticipated until closer to the point at which the local planning services renewal project is

[4:02:56] Voice 5: complete. However, we'd just like to point out that the proposed official community plan review

[4:03:03] Voice 5: process is developed based on the most recent project planning work within the trust and also

[4:03:08] Voice 5: draws from relevant planning work outside the organization as well. And it's really the aim of

[4:03:15] Voice 5: the project to contribute to and to build on our organizational expertise so in terms of

[4:03:21] Voice 5: the work plan and deliverables the project is divided into three phases and anticipates a

[4:03:27] Voice 5: completion date of 2023 and within phase one which is project initiative initiation we're

[4:03:38] Voice 5: we're hoping to get going on it right away with the idea of that phase one being completed

[4:03:49] Voice 5: during the winter of 2021-22 and as a part of the project initiation

[4:03:57] Voice 5: we intend to have early engagement with First Nations and staff recommends that the overall

[4:04:06] Voice 5: first nations engagement approach for the project incorporates relationship

[4:04:10] Voice 5: building elements as well as eventual formal referrals so staff will be making

[4:04:15] Voice 5: direct contact with staff from area First Nations to gauge their level of

[4:04:20] Voice 5: interest in the project and explore and to explore opportunities for their

[4:04:24] Voice 5: involvement and we're looking to ensure that concerns and interests raised

[4:04:29] Voice 5: during these initial discussions are reflected in the project's consultation

[4:04:33] Voice 5: And of course, staff will be ensuring that the First Nations engagement in this project is harmonized with other Islands Trust body engagement initiatives.

[4:04:51] Voice 5: Staff is also recommending as a part of phase one to form a working group to assist in the official community plan review and to advise the LTC on matters related to the review.

[4:05:01] Voice 5: view. Staff is recommending soliciting broad community representation with some specified

[4:05:09] Voice 5: terms and scope of that work for the members for the duration of the project. And staff is

[4:05:16] Voice 5: suggesting a maximum of six members and that additional seats on the working group should be

[4:05:21] Voice 5: reserved for participation from local area First Nations. So should the LTC endorse the draft

[4:05:28] Voice 5: project charter staff will develop a terms draft terms of reference for the

[4:05:33] Voice 5: LTC to consider and the main content of that terms of reference would include

[4:05:41] Voice 5: the purpose of the working group the work plan overview membership and quorum

[4:05:46] Voice 5: also as a part of the project a part of the phase one is the development of an

[4:05:54] Voice 5: engagement and communications plan so staff are recommending that an

[4:05:58] Voice 5: an engagement and communications plan be developed

[4:06:01] Voice 5: that clearly sets out the communication techniques

[4:06:03] Voice 5: and engagement processes to be used during phase two,

[4:06:08] Voice 5: which will mostly be consultation and bylaw development

[4:06:12] Voice 5: and into phase three, which is the legislative process

[4:06:16] Voice 5: and the implementation of the bylaws.

[4:06:19] Voice 5: So it's recommended that the engagement

[4:06:21] Voice 5: and communications plan be developed and prepared

[4:06:24] Voice 5: by a consultant with expertise

[4:06:26] Voice 5: in community planning and engagement

[4:06:27] Voice 5: and that development of the plan includes significant input from the OCP Working Group.

[4:06:38] Voice 5: As a part of that plan, First Nations consultation will be undertaken in accordance with the

[4:06:43] Voice 5: Islands Trust Reconciliation Declaration, the First Nations Engagement Principles and

[4:06:48] Voice 5: the Reconciliation Plan.

[4:06:50] Voice 5: And of course the Islands Trust Senior Intergovernmental Policy Advisor Lisa Wilcox is providing advice

[4:06:58] Voice 5: on First Nations as it relates to this project.

[4:07:00] Voice 5: So as an alternative, the LTC may wish to move forward with a project that does not include a consultant and only include public engagement activities that can be conducted by staff.

[4:07:11] Voice 5: So this alternative would scale back the number and the type of engagement activities that could reasonably be conducted and reduce the overall anticipated budget by approximately $15,000.

[4:07:23] Voice 5: And if the LTC chooses this option, it's recommended that the alternative motion language on page five of the report, staff report, be used to amend the project charter accordingly.

[4:07:36] Voice 5: Also a part of phase one are discussion papers.

[4:07:41] Voice 5: So staff will develop discussion papers on each of the topic areas identified in this project to provide context, background, and analysis to inform the LTC decision making going forward.

[4:07:52] Voice 5: So in the staff report, there's a list of the topic areas that would be covered in each discussion paper, and staff will be providing an outline of each of these discussion papers to the LTC for their consideration prior to the finalization of the discussion papers.

[4:08:17] Voice 5: so

[4:08:18] Voice 3: with

[4:08:22] Voice 5: respect to that staff are working on the assumption that the analysis of existing data

[4:08:26] Voice 5: might lead to a conclusion that technical a technical professional may be needed to

[4:08:32] Voice 5: provide a report or study to collect and analyze new data not currently available to islands trust

[4:08:38] Voice 5: as an alternative the ltc may wish for staff to move forward with analysis of existing data only

[4:08:44] Voice 5: and not spend time or resources hiring a technical professional.

[4:08:48] Voice 5: The LTC can make that decision now by making a motion to amend the project charter

[4:08:52] Voice 5: to explicitly exclude resourcing technical expertise or wait until staff provide

[4:08:57] Voice 5: a preliminary analysis through the discussion papers.

[4:09:04] Voice 5: And then moving on to phase two, which is the bulk of consultation and bylaw development

[4:09:10] Voice 5: development expected to begin early 2022 and go on into fall 2022. So during this phase the

[4:09:22] Voice 5: communications and engagement will be executed in accordance with the engagement and communications

[4:09:28] Voice 5: plan developed in phase one along with the development of a draft bylaw and staff recommend

[4:09:36] Voice 5: that a consultant is retained for to provide limited to support limited

[4:09:41] Voice 5: support to the engagement plan implementation should the LTC endorse

[4:09:46] Voice 5: the project charter for the detail in this regard will be provided at a future

[4:09:51] Voice 5: LTC meeting allowing for LTC consideration of any additional budget

[4:09:57] Voice 5: requests to support consultation in the next fiscal year and then the last phase

[4:10:05] Voice 5: is phase three and this phase will see the draft bylaw through readings, any further engagement,

[4:10:13] Voice 5: public hearing and approvals and final adoption and communications regarding the bylaw amendment.

[4:10:25] Voice 5: And on the project charter you'll also see the project team which is a fairly big list there

[4:10:33] Voice 5: but that really captures the people that will be engaging in the project and just of note is that

[4:10:41] Voice 5: staff are advised that the capacity of some staff may be limited during the life of the project which

[4:10:46] Voice 5: may necessitate adjustments to the work plan and budget including exploring outsourcing expertise

[4:10:53] Voice 5: and any shortfalls the staff will try to anticipate as much as possible. In terms of

[4:11:01] Voice 5: budget staff don't anticipate a need for further budget requests to cover the proposed costs for

[4:11:08] Voice 5: this fiscal. The proposed budget sources for phase two and three are set to cover the anticipated

[4:11:14] Voice 5: budget costs and so the costs for all three phases are somewhat speculative

[4:11:24] Voice 3: because

[4:11:25] Voice 5: of a few variables including changes with the COVID and health orders

[4:11:35] Voice 5: and whether in-person meetings will be possible because in-person meetings will definitely add

[4:11:41] Voice 5: to costs whether working group members would expect an honoraria for their participation

[4:11:48] Voice 5: patient. That's yet to be determined. Also, things may change with potential with with

[4:11:58] Voice 5: emerging reconciliation opportunities with First Nations as the project progresses. And

[4:12:05] Voice 5: another variable is just if there's further data or mapping analysis that's needed to develop

[4:12:11] Voice 5: in order to target to target specific areas for LTC planning and protection efforts for this

[4:12:17] Voice 5: project and whether those can be completed in-house or pro bono. So staff are advised that

[4:12:25] Voice 5: since the proposed budget for the 2021-22 fiscal is over $5,000, a budget request along with a

[4:12:31] Voice 5: business case is required to be submitted this fall to the Financial Planning Committee and

[4:12:36] Voice 5: Trust Council. So should the LTC endorse the project charter, draft project charter staff

[4:12:42] Voice 5: will advance the budget request by presenting a draft business case to the LTC for endorsement

[4:12:48] Voice 5: at a future meeting and staff have outlined the next steps should the ltc endorse the proposed

[4:12:54] Voice 5: project charter and i'll

[4:12:59] Trustee Fast: take any questions thank you very good planner egan and um

[4:13:05] Trustee Fast: uh questions for the planner i'm gonna make sure trustee stamford are you still with us yeah

[4:13:11] Trustee Fast: i'm

[4:13:12] Trustee Stamford: there i'm just starting my video again okay um thank you uh marnie um there's a lot here um

[4:13:23] Trustee Stamford: I just really want to get started.

[4:13:29] Trustee Stamford: There's a couple of questions I have.

[4:13:32] Trustee Stamford: I mean, I think in order for the official community plan to be useful,

[4:13:37] Trustee Stamford: we have to definitely update the land use bylaws.

[4:13:41] Trustee Stamford: So I think, although it doesn't have to be done today,

[4:13:45] Trustee Stamford: the charter does need to include the then the next step of preparing land

[4:13:52] Trustee Stamford: use bylaws to accommodate the OCP. The question I have is we have some outstanding items that we

[4:13:59] Trustee Stamford: would like the LUB updated, but their OCP relationship is out of scope right now. And an

[4:14:07] Trustee Stamford: example would be the use of shipping containers for various uses around the island. It's come up

[4:14:17] Trustee Stamford: a couple of times and we had it on on our list for updates on the LUB so I'm just wondering how

[4:14:24] Trustee Stamford: does that relate to the overall project? They're not in scope for the OCP but can they be added

[4:14:32] Trustee Stamford: once we look at the the LUB for this?

[4:14:37] Voice 5: I would say yes I mean that's up to the LTC to decide

[4:14:41] Voice 5: at that time the scope of the LUB amendments that you'd like to move forward with and just

[4:14:50] Voice 5: for clarity this the project charter that's here proposed what is in scope in terms of

[4:15:02] Voice 5: LUB amendments are just recommendations for LUB amendments so staff won't be moving forward with

[4:15:09] Voice 5: drafting LUV amendments at all, but just providing recommendations to implement the OCP.

[4:15:15] Voice 5: So I think your question is if you wanted to include the amendments, LUV amendments

[4:15:26] Voice 5: beyond those to implement the OCP, but that are identified potentially as issues that

[4:15:34] Voice 5: need to be resolved in the LUV.

[4:15:38] Voice 5: um so you could put that you could add that to the project charter um at that last the second

[4:15:47] Voice 5: or the the very last bullet in scope you could add some wording there if you wanted to capture that

[4:15:54] Voice 5: and

[4:15:56] Trustee Stamford: is that or

[4:15:56] Voice 5: is that something

[4:15:58] Voice 5: you want to do

[4:15:58] Trustee Stamford: later pardon me i just really want to get started

[4:16:02] Trustee Stamford: it yes

[4:16:03] Voice 5: so so

[4:16:05] Voice 5: it is something you can do later yes

[4:16:07] Trustee Stamford: yeah so i i've written it down um another

[4:16:11] Trustee Stamford: question i have is when we're looking at objectives we've written down the new brighton

[4:16:17] Trustee Stamford: dock and i know why we put that in but the more i think about it the more it is a the scope will

[4:16:26] Trustee Stamford: will come out if we're looking at the OCP across the island it's more um public docks and I think

[4:16:33] Trustee Stamford: the issues that um the new Brighton dock has brought forward to the community um will be

[4:16:39] Trustee Stamford: translated out to the other docks so I'm wondering if it's uh rather than saying new Brighton dock

[4:16:45] Trustee Stamford: it's it's um public dock access okay might be a better adjustment or better word

[4:16:54] Voice 5: than the new

[4:16:55] Voice 5: brighton dock okay i did have a question about that and um i left it at new brighton dock and

[4:17:03] Voice 5: was hoping that if you thought this that the scope of that objective should be widened then

[4:17:10] Voice 5: i think

[4:17:11] Voice 5: that's um what we could do today because that

[4:17:15] Voice 5: that will lead me to um ensure that in the

[4:17:19] Voice 5: discussion papers we're talking about public docks like not just the new brighton dock

[4:17:25] Voice 5: yeah

[4:17:26] Trustee Stamford: and understanding that there's there's always unique aspects to new brighton dock at this point

[4:17:33] Trustee Stamford: but that overall for the official community plan i think it's important that we're looking at at

[4:17:41] Trustee Stamford: dock access public dock access across the island because there there are similarities

[4:17:45] Trustee Stamford: similarities so um and um when i'm looking at the project charter um and we're looking at

[4:17:55] Trustee Stamford: first nations engagement uh i'm a little concerned i think um squamish nation is this is their um

[4:18:04] Trustee Stamford: election year so that might be impacting our ability to reach out to them but maybe not so

[4:18:12] Trustee Stamford: So that was just something that came to mind when I saw that.

[4:18:15] Trustee Stamford: But reading through the work plan,

[4:18:18] Trustee Stamford: there's going to be basically no public engagement until next year.

[4:18:23] Trustee Stamford: Is that how I read that correctly?

[4:18:25] Voice 5: Yeah, that's right.

[4:18:26] Voice 5: Because we'll be, I mean,

[4:18:28] Voice 5: other than the work that will be undertaken by the working group

[4:18:36] Voice 5: and how we define the terms of reference,

[4:18:38] Voice 5: but the bulk of the public consultation will be is is uh anticipated to start in 2020 22 yeah

[4:18:51] Voice 5: yeah

[4:18:52] Trustee Stamford: so it's right into the end of this term basically is the high activity level for this

[4:18:58] Trustee Stamford: project which is not where i wanted it to be yeah um so given that i the recommendations of

[4:19:07] Trustee Stamford: external um support i i i think it's absolutely critical i i don't want to be continued to be

[4:19:17] Trustee Stamford: at the mercy of dependable how um planners are um whether they're here or not or or where the

[4:19:29] Trustee Stamford: planning staffing is um i think that's been an issue for several years on this particular scope

[4:19:34] Trustee Stamford: of this project so any external consulting that could be brought in to speed the process up

[4:19:42] Trustee Stamford: and make it consistent I think would be really important so there's just so much to to talk

[4:19:49] Trustee Stamford: about but I want to give Trustee Rogers and Chair Fast an opportunity as well. Go ahead Trustee Rogers.

[4:19:56] Trustee Stamford: Yes,

[4:20:00] Trustee Rogers: thank you. I only have two questions. One is, can you tell me, when you talk about a technical professional, I don't know what that means. Can you explain to me what you're referring to? Because it's in the context of, I think, data or something. So what are we referring to there?

[4:20:22] Trustee Rogers: So

[4:20:23] Voice 5: staff are anticipating that within the scope of protecting forests and shorelines, archaeological sites, cultural sites, that we will need some data and mapping in order to identify priority areas to have discussions about them,

[4:20:48] Voice 5: and also target areas for protection or conservation so in in doing that we have

[4:21:01] Voice 5: some available data existing available data and mapping already within islands trust

[4:21:07] Voice 5: and my understanding is that and um i think we'll become more clear once we provide some

[4:21:18] Voice 5: some discussion papers on all of those topics where our what resources we have on hand and

[4:21:30] Voice 5: where those gaps are and also ways in which or methods that we need to figure out how to prioritize

[4:21:39] Voice 5: and that may require some technical expertise in terms of somebody who has expertise say

[4:21:53] Voice 5: with prioritizing protection of forests so for example salt spring

[4:22:00] Voice 5: coastal douglas fir protection project is working with a conservation lab at ubc

[4:22:11] Voice 5: for example to help them figure out how to prioritize areas for protection and conservation

[4:22:18] Voice 5: conservation and they are also working with a technical expert working group as well so those

[4:22:30] Voice 5: are options and I imagine well among those options are a particular person or people that have

[4:22:41] Voice 5: technical expertise in that in those fields so that's what we're sort of anticipating oh we can't

[4:22:52] Voice 5: hear you dan so

[4:22:55] Trustee Rogers: in other words just i just like to repeat back so i i we're saying that i understand

[4:23:00] Trustee Rogers: what you're saying um so in other words in in my mind what you're saying is we'll use all of the

[4:23:06] Trustee Rogers: data we have available to us like the the stuff that came the the cabin mapping i think it was

[4:23:12] Trustee Rogers: the company was called cabin or whatever that company was that did the map forest mapping

[4:23:17] Trustee Rogers: all the other mapping we have but as we get farther into it and as the discussion papers

[4:23:22] Trustee Rogers: get developed it may become obvious that you want more detailed data so that would be i see a lot of

[4:23:31] Trustee Rogers: this and i appreciate that i think you started out by saying uh without using the word that this is

[4:23:36] Trustee Rogers: going to be a bit of an iterative process we may change tracks as we go along yeah and that's fine

[4:23:43] Trustee Rogers: with me so my other question is just want to make sure i

[4:23:47] Voice 4: understand this because um i agree with

[4:23:56] Trustee Rogers: with Trustee Stamford, if we identify a number of OCP items

[4:24:01] Trustee Rogers: that we want to change, the rubber actually hits the road

[4:24:04] Trustee Rogers: with the land use bylaw amendments.

[4:24:08] Trustee Rogers: And I know that what's in scope at the moment

[4:24:11] Trustee Rogers: is developed recommended LUB amendments.

[4:24:15] Trustee Rogers: And, but it's considered at this, at least at this point

[4:24:19] Trustee Rogers: that actual development of those LUB amendments

[4:24:22] Trustee Rogers: would be out of scope.

[4:24:23] Trustee Rogers: correct

[4:24:24] Voice 5: so

[4:24:28] Trustee Stamford: is it worth just trying to add that because i i just don't understand why it would

[4:24:34] Trustee Stamford: even be considered without the land you be um land use bylaw amendments go

[4:24:47] Trustee Fast: ahead oh i think

[4:24:49] Trustee Fast: probably i thought

[4:24:50] Trustee Rogers: that that would bring the rpm into the conversation yes

[4:24:54] Trustee Fast: i can see that uh she's

[4:24:55] Trustee Fast: been standing by listening for things like this and in just an example from Bowen 10 years ago

[4:25:02] Trustee Fast: when we did the Bowen official community plan update we actually took all the recommended

[4:25:10] Trustee Fast: actions in it and put them into chapter 11 and one of them and a bunch of them were things like

[4:25:16] Trustee Fast: update the land use bylaw regarding this and that kind of thing so it became a whole to-do chapter

[4:25:23] Trustee Fast: chapter at the end, but it was very specific. And, and it left clear guidance for what are the next

[4:25:32] Trustee Fast: steps. But it also kept us within the budget that we had at the time. Regional Planning Manager

[4:25:39] Trustee Fast: Cowher, I'm sure you could explain things better than me.

[4:25:46] Voice 11: Yeah, I mean, a couple things I wanted to comment and I and I will talk about scope.

[4:25:50] Voice 11: So I am hearing what you're saying about the election next year and consultation.

[4:25:59] Voice 11: I think, you know, we had imagined, and Marnie, let me know if I'm explaining this wrong.

[4:26:09] Voice 11: The thought was that the discussion papers would come first.

[4:26:13] Voice 11: And once we did discussion papers and did that background research, we'd have more of

[4:26:17] Voice 11: a sense of what we needed to do going forward.

[4:26:20] Voice 11: And we would have some materials to take to the public to say, here's kind of the state

[4:26:26] Voice 11: of affairs.

[4:26:28] Voice 11: In terms of retaining a consultant, the process for retaining a consultant could happen right

[4:26:35] Voice 11: away, too, kind of parallel with the discussion papers being developed by staff.

[4:26:41] Voice 11: And the consultation could, you know, if you were to say we want the consultation to be

[4:26:47] Voice 11: be done by X date next year. That might be helpful in terms of the end of term. You know,

[4:26:56] Voice 11: there's an anticipation of a lot, you know, several months of consultation. It doesn't have

[4:27:02] Voice 11: to be that long. It could be just kind of multiple types of things going on at the same time. So

[4:27:08] Voice 11: there's a few options here in terms of addressing that. The scope in terms of the LUB,

[4:27:15] Voice 11: If you're adding the LUB, it's a significant expansion of the scope of the project. And I totally get what you're saying. You know, you want the LUB to be amended immediately upon, you know, the OCP being drafted or soon thereafter.

[4:27:35] Voice 11: after um and and that's possible you know i mean you can add that to the scope but it is it'll add

[4:27:42] Voice 11: significant um time and possibly money to it depending on how you want to do that

[4:27:51] Trustee Stamford: yeah um i mean i understand this is a living document so we can't come back to that i just

[4:27:58] Trustee Stamford: think that that yeah

[4:27:59] Voice 11: it's

[4:28:00] Trustee Stamford: going to happen anyway so um you know it will be added in

[4:28:07] Trustee Stamford: is basically what i'm saying whether it's this year or not it it will be the natural

[4:28:15] Trustee Stamford: outlay of of what this project is aiming for um so i think it should be in there at some point

[4:28:21] Trustee Stamford: um so that people aren't surprised when it comes through and there's a big expenditure of time and

[4:28:28] Trustee Stamford: and staffing or um money and staffing um i'm also um i'm assuming when we look at this plan

[4:28:38] Trustee Stamford: i'm not totally comfortable saying oh i'd rather have the engagement earlier i'm assuming that what

[4:28:45] Trustee Stamford: you've presented is what you think is possible that this is the most efficient um best use

[4:28:52] Trustee Stamford: of of this the staff and and the time and the money that you consider for this project i would

[4:29:01] Trustee Stamford: love to see the engagement earlier but i'm assuming that that's not possible so that's

[4:29:09] Trustee Stamford: how i've come to this this rather than trying to say oh well could you do it this way or that way

[4:29:13] Trustee Stamford: i i'm taking the staff expertise as to how this could be done given the guidance that we

[4:29:19] Trustee Stamford: we presented at the last meeting.

[4:29:22] Trustee Stamford: Yeah, if you can move the engagement up earlier,

[4:29:25] Trustee Stamford: that would be great.

[4:29:27] Trustee Stamford: But I think it's a really good point

[4:29:28] Trustee Stamford: that the discussion papers need to come ahead.

[4:29:31] Trustee Stamford: People need to know where our limitations are.

[4:29:34] Trustee Stamford: They need to know what they're dealing with

[4:29:36] Trustee Stamford: in order to be able to discuss this as a community

[4:29:41] Trustee Stamford: and not just be going off in all directions.

[4:29:46] Trustee Stamford: Trustee Rogers.

[4:29:52] Trustee Rogers: Okay, I'm just going to be a bit of a, I won't call it a contour, and I just want to express this point of view.

[4:30:00] Trustee Rogers: um and i'm not a planner although i may go to planning school once because my term is over

[4:30:09] Trustee Rogers: um and i might get some credit for chairing lcc's but the my my question is this is we're gonna if

[4:30:20] Trustee Rogers: we go through this process with the ocp and come up with as as chair fasas a here's the things you

[4:30:26] Trustee Rogers: you need to do in terms of your LUB.

[4:30:33] Trustee Rogers: And those are the items that are identified in the OCP review.

[4:30:37] Trustee Rogers: And then we have to start all over again with a project charter and public

[4:30:43] Trustee Rogers: engagement and go back through that whole process again,

[4:30:46] Trustee Rogers: in terms of the land use bylaw. It seems, I don't know.

[4:30:53] Trustee Rogers: I appreciate it's a bigger project because there's draft.

[4:30:57] Trustee Rogers: Although I would think, unless I'm completely misunderstanding the process, it's mostly about staff time drafting of land use bylaws, because the issues would be identified in the public communication.

[4:31:12] Trustee Rogers: And in the OCP review, you'd identify what you need to do.

[4:31:15] Trustee Rogers: And I'm not trying to diminish what that might involve in terms of drafting changes to the land use bylaw.

[4:31:21] Trustee Rogers: it just seems to me as a as a resource allocation to say okay here we go these are the issues here's

[4:31:29] Trustee Rogers: the high level issues with the fish community plan um and we're you know these are the things

[4:31:34] Trustee Rogers: that need to be addressed and now here's the list of 12 recommendations to change to the land use

[4:31:41] Trustee Rogers: bylaw and then to say oh yeah and by the way that's another two-year process to get that done

[4:31:47] Trustee Rogers: because we're starting all over again doesn't seem to me to be the most efficient

[4:31:51] Trustee Rogers: use of resources. Now, I say that from my place of profound ignorance about the process

[4:31:58] Trustee Rogers: and knowing that the regional planning team has probably talked about this in some detail and

[4:32:04] Trustee Rogers: sort of has an idea how this would all work. But one of the things I do get, it's not frustrated,

[4:32:10] Trustee Rogers: I guess my reality has sunk in is we constantly have discussions at the trust about we need to get on with creating better protections for X, Y, and Z, the foreshore, the marine environment, the forest, the yada, yada, yada.

[4:32:28] Trustee Rogers: And planners are totally all over that, and the staff is totally all over that, and we all know we have to do that.

[4:32:33] Trustee Rogers: And then we come to the fact, okay, let's do it, and someone says, it's two and a half years down the road.

[4:32:41] Trustee Rogers: And so you go, really, are we really going to do it?

[4:32:47] Trustee Rogers: So I just, anyway, that's a bit of a, that's a bit of a rant.

[4:32:51] Trustee Rogers: It's not about you guys at all, nor about this very well thought out.

[4:32:58] Trustee Rogers: But I do wonder about,

[4:33:00] Trustee Rogers: about this idea of separating the land use bylaw changes from the OCP when

[4:33:06] Trustee Rogers: we're going to be talking about exactly the same issues and whether it would

[4:33:10] Trustee Rogers: would make more sense from a practical point of view to combine them in terms of an overall

[4:33:16] Trustee Rogers: efficiency. And I, as I said, I may be coming from a place of profound ignorance, and I'd be

[4:33:21] Trustee Rogers: willing to admit that.

[4:33:25] Voice 11: Those are all really good points. Because you are, you're talking,

[4:33:30] Voice 11: yeah, as you say, you're going to have a public engagement process over the course of this year

[4:33:36] Voice 11: or next year. And then you're going to really be having another public engagement process to talk

[4:33:41] Voice 11: about the same topics um so yeah from that that perspective um um even from a public engagement

[4:33:50] Voice 11: just that it it does make some sense to combine the two things um and i mean and the truth is in

[4:33:58] Voice 11: order to come up with recommendations for the the the land use bylaw we're going to have to do

[4:34:04] Voice 11: analysis along the way um as we're as we're reviewing the ocp um so you may have something

[4:34:11] Voice 11: there um yep don't

[4:34:16] Trustee Rogers: encourage me oh

[4:34:17] Voice 11: no please yeah um yeah so

[4:34:24] Trustee Rogers: is that going to if if we said

[4:34:28] Trustee Rogers: okay look we want to put the we want to just tell you up front we're going to want to see the land

[4:34:32] Trustee Rogers: and use bylaws part of this project is that is that going to completely disrupt the planning

[4:34:37] Trustee Rogers: that's going on at the regional planning team and make mart and make planner egan's i don't want to

[4:34:45] Trustee Rogers: use them a euphemism but make make her go put her make her put her hand in her head and go

[4:34:51] Trustee Rogers: she might

[4:34:51] Voice 11: want to do that anyway but um no no i you know you guys are kind of lucky in the fact

[4:34:58] Voice 11: that marnie money has this is her main project right now and you have her her time and attention

[4:35:04] Voice 11: and um so i don't think so i don't think it would be disruptive of what's going on

[4:35:11] Voice 11: at the regional planning but

[4:35:12] Trustee Stamford: i also don't want to delay this i mean yeah you want

[4:35:15] Trustee Stamford: us to sign

[4:35:16] Trustee Stamford: off on this project charter hi can everybody hear me

[4:35:21] Trustee Stamford: yeah yeah oh okay um i that needs to somehow

[4:35:26] Trustee Stamford: how be incorporated into that and and this is where we come back to this why i originally

[4:35:33] Trustee Stamford: thought that the gambier ocp would be a good um model is that um the engagement could be quite

[4:35:43] Trustee Stamford: efficient in which case it's more set up on um the meat and potatoes and not so much the esoteric

[4:35:53] Trustee Stamford: big picture questions. It's just the way this community is laid out. They're not going to have

[4:36:01] Trustee Stamford: time or the ability to keep coming back for public engagement, just given how this community is set

[4:36:10] Trustee Stamford: up and that it is so much more recreational community than say other islands are. So it

[4:36:17] Trustee Stamford: it lends itself to a more technical process which could then have the LUB incorporated into it

[4:36:25] Trustee Stamford: but I just don't want to delay this any longer so I'm concerned by making that request even though

[4:36:31] Trustee Stamford: I think it makes a lot of sense that we're going to have to come back to this in another few months

[4:36:36] Trustee Stamford: and and it'll be delayed even more so I'm not really sure where to go with that but I do think

[4:36:44] Trustee Stamford: it needs to be done um question currently go ahead

[4:36:48] Trustee Fast: oh sorry well no that's fine chair

[4:36:50] Trustee Fast: chair stanford i'm used to you from i was trust conservancy we had a meeting earlier this week

[4:36:55] Trustee Fast: um i'm wondering in in the yellow block there in scope at the bottom if we added a third bullet

[4:37:02] Trustee Fast: that said draft recommended lub amendments to implement the ocp would that throw the project

[4:37:12] Trustee Fast: off?

[4:37:15] Voice 11: I don't think so. I'm imagining that you can add the LUB to the scope of the project today

[4:37:25] Voice 11: and we can start on the work and then as we do the analysis, if we need to make some

[4:37:33] Voice 11: recommendations to your timeline later on, because I hear you, I know you don't want to

[4:37:38] Voice 11: to delay the work on it um so i mean i would i think i would be open to that if you're adding

[4:37:45] Voice 11: the lub amendments yeah um and then we will start work and adjust as needed okay

[4:37:53] Voice 8: um

[4:37:55] Trustee Stamford: so we need to

[4:37:55] Trustee Stamford: make a an um amendments to the project charter and one of them is under objectives would be to

[4:38:03] Trustee Stamford: uh change um take out new brighton dock and add in um public docs public dock access

[4:38:14] Trustee Stamford: um and then um we would add in the development of draft lub bylaws and

[4:38:27] Trustee Fast: the last bullet down

[4:38:29] Trustee Fast: on the

[4:38:29] Trustee Stamford: last bullet and i think those cover it so

[4:38:38] Trustee Fast: i can make those recommendations if okay hang on

[4:38:42] Trustee Fast: trustee stanford planner

[4:38:43] Trustee Fast: again um

[4:38:45] Voice 5: thank you chair fast um i just wanted to uh

[4:38:52] Voice 5: just say that i'm in agreement with um regional planning manager cower

[4:38:58] Voice 5: and also you know this project was developed as an as an ocp review but then it evolved a bit

[4:39:09] Voice 5: and became uh not a comprehensive review but a more targeted review so you know in a sense it's

[4:39:19] Voice 5: it's similar to what keats is doing with protection of shorelines but it has a wider scope

[4:39:26] Voice 5: So I can see how this could be, the project charter could be changed to include LUB amendments, just for those targeted areas because it makes sense because a part of what we might be looking at are LUB amendments in the end to do with development permit areas, for example, or conservation areas.

[4:39:51] Voice 5: is so I can see how that has evolved or could evolve and like Heather has

[4:40:02] Voice 5: mentioned you know we could move forward with the project charter with with it

[4:40:10] Voice 5: the way it is in the substantial work that's ahead of us and come back with

[4:40:17] Voice 5: some some refinements in terms of of you know the time involved in the money if we're adding

[4:40:27] Voice 5: LUV amendments that's something we might have to look at the other thing I just wanted to mention

[4:40:34] Voice 5: that this project is called an OCP review so at the top of project charter there we might want

[4:40:40] Voice 5: want to change that name okay

[4:40:45] Voice 4: would

[4:40:49] Trustee Fast: um i'm just seeing trustee stanford has turned off her camera

[4:40:52] Trustee Fast: so i'm going to jump in for a moment would a title a better title be something like gambier island

[4:40:57] Trustee Fast: uh targeted ocp and lub update that

[4:41:08] Voice 5: could work yep or it just could be gambier island targeted

[4:41:13] Voice 5: targeted review, or it could be Gambier Island OCP LUB targeted review.

[4:41:20] Voice 5: Yeah.

[4:41:21] Trustee Fast: Okay.

[4:41:22] Trustee Fast: That's great.

[4:41:23] Trustee Fast: Thank you.

[4:41:23] Trustee Fast: And Trustee Stamford, did you want to make some amendments to this before we

[4:41:27] Trustee Fast: endorse it then?

[4:41:29] Trustee Stamford: Yeah.

[4:41:30] Trustee Stamford: Okay.

[4:41:30] Trustee Stamford: So I'll make motions.

[4:41:33] Trustee Stamford: I move that the Gambier Island Local Trust Committee adjust the project

[4:41:42] Trustee Stamford: project, here we go, project charter by editing the title to say Gambier Island OCP LUB targeted

[4:42:00] Trustee Stamford: review project charter. Do

[4:42:08] Trustee Rogers: you want me to second that now? I

[4:42:10] Trustee Stamford: just want to make sure that Diane got

[4:42:12] Trustee Stamford: got that okay

[4:42:13] Trustee Rogers: yes

[4:42:15] Trustee Stamford: it is okay okay thanks carry

[4:42:17] Trustee Fast: on trustee

[4:42:22] Trustee Stamford: stanford oh um so trustee rogers second

[4:42:25] Trustee Stamford: that um i move the gambier island local trust committee adjust the objectives of the gambier

[4:42:34] Trustee Stamford: your Island OCP LUB targeted review project charter

[4:42:40] Trustee Stamford: to delete bullet new Brighton doc and add public docs.

[4:42:53] Trustee Rogers: I think these are chair faster.

[4:42:55] Trustee Rogers: It's obvious she's doing separate motions.

[4:42:57] Trustee Rogers: So I

[4:42:58] Trustee Fast: was just waiting to hear if she was going to add

[4:43:01] Trustee Fast: that word access, which I'd heard a couple of times.

[4:43:03] Trustee Fast: I wasn't sure.

[4:43:04] Trustee Fast: I think I'm just going to leave it.

[4:43:05] Trustee Fast: Okay. Thank you.

[4:43:07] Trustee Fast: Do I have a seconder?

[4:43:08] Trustee Fast: The whole issue.

[4:43:08] Trustee Stamford: you yes

[4:43:09] Trustee Fast: dan rogers seconds that one too please go ahead with the third one

[4:43:12] Trustee Stamford: um i move to the

[4:43:15] Trustee Stamford: gabbier island ocp um lub targeted review project charter be adjusted in scope to include

[4:43:25] Trustee Stamford: the development of draft lub bylaws as a third bullet

[4:43:35] Trustee Rogers: shouldn't that read amendments

[4:43:38] Trustee Rogers: draft

[4:43:42] Trustee Fast: recommended draft targeted lub amendments okay yeah

[4:43:47] Trustee Stamford: is that any different from that bullet

[4:43:49] Trustee Stamford: then

[4:43:51] Trustee Rogers: um yeah sorry i i think if i could just suggest is just say um just put in both in

[4:44:02] Trustee Rogers: a new bullet that says amendments to the lub pursuant to the ocp review okay

[4:44:15] Trustee Stamford: that's very

[4:44:16] Trustee Stamford: legalese but yeah well

[4:44:19] Voice 8: um no

[4:44:20] Trustee Stamford: it's fine um

[4:44:24] Trustee Fast: sorry did you i the word draft is missing now did you

[4:44:29] Trustee Fast: want to include that word draft well why why no i

[4:44:34] Trustee Fast: don't need it okay that's fine thank you just

[4:44:36] Trustee Fast: checking

[4:44:37] Trustee Stamford: diane i'm lost again can you just um with with trustees rogers edits could you just

[4:44:45] Trustee Stamford: read that out that third motion um

[4:44:50] Voice 16: i'm a little lost in that area

[4:44:52] Trustee Stamford: um i

[4:44:57] Trustee Stamford: dan what was the last thing you said again

[4:45:00] Trustee Rogers: well frankly i would just take the bullet out of the

[4:45:03] Trustee Rogers: out of scope that says lub amendments and put it in scope and take out that last bullet the second

[4:45:09] Trustee Rogers: bullet in scope and just put in lub amendments so

[4:45:14] Trustee Stamford: take out that second bullet yeah

[4:45:16] Trustee Rogers: so the motion

[4:45:17] Trustee Stamford: would

[4:45:18] Trustee Rogers: be to amend the in scope by removing the second bullet and putting replacing it with lub

[4:45:23] Trustee Rogers: amendments that

[4:45:27] Trustee Stamford: makes it easier no

[4:45:32] Trustee Fast: planner is tearing your hair out i give them time

[4:45:35] Trustee Fast: i just wasn't sure you had your camera on i was letting you know and do i have

[4:45:40] Trustee Fast: a seconder for

[4:45:41] Trustee Fast: for that third motion?

[4:45:42] Trustee Fast: Yes.

[4:45:43] Trustee Fast: Dan has second or about whichever of you.

[4:45:47] Trustee Fast: Yeah, I second that one.

[4:45:49] Trustee Fast: Okay, thank you.

[4:45:50] Trustee Fast: So Dan made that motion

[4:45:51] Trustee Fast: and Kate Louise Stamford has seconded it.

[4:45:53] Trustee Fast: And now we've got three motions in front of us.

[4:45:56] Trustee Rogers: Sorry, there needs to be a fourth.

[4:45:57] Trustee Rogers: We need to amend the out of scope

[4:45:59] Trustee Rogers: by removing LUB amendments.

[4:46:04] Trustee Stamford: Oh, I move that the Gambier Island Local Trust Committee

[4:46:07] Trustee Stamford: committee remove out of scope uh bullet one which is lub amendments second from

[4:46:17] Trustee Stamford: the gambier island

[4:46:18] Trustee Stamford: ocp lub targeted review project charter good

[4:46:23] Trustee Fast: thank you and dan has seconded that so now we have four

[4:46:29] Trustee Fast: uh in a row and then we'll go back to the big one at the top of the page

[4:46:35] Trustee Fast: okay so why don't we pass all these and then pass that other one okay she's she knows it's

[4:46:42] Trustee Fast: almost 20 after three so i'm going to uh uh ask if there's any discussion on any of these four

[4:46:50] Trustee Fast: no okay then um uh i'll call the question on the first one to replace new brighton dock

[4:46:58] Trustee Fast: all those in favor aye

[4:47:00] Trustee Rogers: aye

[4:47:02] Trustee Fast: thank you that passes unanimously and uh discussion about or i'll call

[4:47:08] Trustee Fast: the question on the second one which is what uh diane i think i've got my words mixed up

[4:47:19] Trustee Fast: it's

[4:47:20] Trustee Rogers: the dark one oh

[4:47:24] Trustee Fast: the first one was the title sorry i said the doc okay sorry the way i've done

[4:47:30] Trustee Stamford: it is yeah it's kind of confusing

[4:47:33] Trustee Fast: diane can you read out the first one please i just want to do

[4:47:37] Voice 16: this correctly yeah the gambier island local trust committee adjusts the project charter

[4:47:43] Voice 16: by editing the title to say gambier island ocp lub targeted review project charter

[4:47:51] Voice 16: thank you

[4:47:52] Trustee Fast: and that's been moved and seconded any discussion hearing none i'll call the question

[4:47:56] Trustee Fast: all those in favor thank you passes unanimously and diane can you read the second one

[4:48:02] Voice 16: That the Gambier Local Trust Committee adjust the objectives of the Gambier Island OCP LUB Targeted Review Project Charter to delete the bullet saying New Brighton and add public docks.

[4:48:19] Voice 16: Thank you.

[4:48:23] Trustee Fast: Any discussion? Call the question. All those in favor? Thank you. That passes unanimously. And what's the next one, Diane?

[4:48:31] Voice 16: to amend in scope by removing the second bullet and replacing it with lub amendments

[4:48:39] Voice 16: nice and clear any

[4:48:41] Trustee Fast: discussion call the question all those in favor thank you that passes unanimously

[4:48:46] Trustee Fast: and then last uh

[4:48:49] Voice 16: the fourth one to amend the out of scope by removing bullet one the lub

[4:48:55] Voice 16: in the GMOCP LUB targeted review project charter.

[4:49:03] Voice 16: Thank you.

[4:49:05] Trustee Fast: Seeing no discussion, I'll call the question.

[4:49:07] Trustee Fast: All those in favor?

[4:49:08] Trustee Fast: Thank you, that passes unanimously.

[4:49:10] Trustee Fast: And let's go to the top of page 141.

[4:49:17] Trustee Rogers: And I'll move that the Gambier Island Local Trust Committee

[4:49:19] Trustee Rogers: endorse the Gambier Island official community plan,

[4:49:23] Trustee Rogers: sorry, official community plan LUB targeted review

[4:49:29] Trustee Rogers: project charter dated may as amended dated may 27 2021 do

[4:49:37] Trustee Fast: i have a seconder thank you kate louise

[4:49:40] Trustee Fast: stamford any discussion all those in favor that passes unanimously thank you everybody and we're

[4:49:50] Trustee Fast: now at uh we've um already done 11.2 and we're at 320 does do people need a bio break no okay um

[4:50:03] Trustee Fast: that's the trustees happy so everybody else will just carry on thank you um into uh correspondence

[4:50:10] Trustee Fast: we've got the um uh visual quality objectives within the south regional district right and i

[4:50:21] Trustee Rogers: just want to point out that this is a this came out in the house sound forum you weren't there

[4:50:26] Trustee Rogers: trusted stanford uh they've given us till august 20th to make a reply but i wanted to just point

[4:50:32] Trustee Rogers: out for both of you that if you read it there's a a forum they're holding related to our and i

[4:50:37] Trustee Rogers: think it's on the first night of our trust council it's on the tuesday evening

[4:50:41] Voice 8: yeah june

[4:50:43] Trustee Rogers: 8th but we

[4:50:44] Trustee Rogers: don't go into the evening that night we're we have our evening oh yes we do we do go into the evening

[4:50:51] Trustee Rogers: that night that's the night we have our town hall so

[4:50:54] Voice 4: um

[4:50:56] Trustee Rogers: that's problematic yeah i i expect it's an

[4:51:02] Trustee Rogers: an information there it is there i expect it's an information session um so that's problematic

[4:51:09] Trustee Rogers: anyway that's it that's all i have to say it's there it was referred to us i'm guessing your

[4:51:16] Trustee Rogers: gambier group uh conservancy will get it because they somehow found the keats conservancy group

[4:51:21] Trustee Rogers: yeah thanks

[4:51:24] Trustee Stamford: for that i'll make sure it goes out to everybody i

[4:51:27] Trustee Fast: think that's a way to handle it

[4:51:29] Trustee Fast: I don't think we can unless we want to direct staff to respond on behalf of the LTC no okay

[4:51:35] Trustee Fast: then we

[4:51:36] Trustee Rogers: can deal with it we can deal with any response at the next LTC meeting yeah

[4:51:40] Trustee Fast: we've got

[4:51:41] Trustee Fast: one in July right all right yeah

[4:51:43] Trustee Fast: okay um 13.1 climate change mitigation and adaptation we've

[4:51:50] Trustee Fast: dealt in that with some of our applications today does anybody have anything you want to speak to

[4:51:54] Trustee Fast: in particular no this is just a standing item uh annual report we're looking at page 151 i think we

[4:52:02] Trustee Fast: need to endorse this uh anybody got any changes or um alterations they want to make seeing none

[4:52:16] Trustee Fast: i'm going to ask for a motion

[4:52:17] Trustee Rogers: um i'll move okay

[4:52:21] Trustee Stamford: go

[4:52:22] Trustee Rogers: ahead i

[4:52:23] Trustee Stamford: moved that the gambler island local

[4:52:25] Trustee Stamford: trust committee endorsed the following text for inclusion into the 2020-2021 annual report for

[4:52:31] Trustee Stamford: approval by the islands trust council and submit to the minister of municipal affairs and housing

[4:52:37] Trustee Fast: submission okay and uh we won't read it all there but this is for anybody who's watching

[4:52:42] Trustee Fast: the recording or anything this is page 151 uh trustee rogers seconding thank you

[4:52:48] Trustee Fast: so that's

[4:52:49] Trustee Fast: been moved and seconded um and uh any discussion and uh then let's call the question all those in

[4:52:57] Trustee Fast: favor thank you that passes unanimously very good galloping along here um trust conservancy report

[4:53:07] Trustee Fast: it says none but i just refer people to uh 16.1 which is the island's trust conservancy newsletter

[4:53:14] Trustee Fast: down below and let you know that chair stamford um chaired a wonderful meeting on monday uh at

[4:53:21] Trustee Fast: which we accomplished a bunch of uh good business and there'll be more to follow at trust council

[4:53:26] Trustee Fast: and I'll just like to add that I look forward to

[4:53:29] Trustee Stamford: meeting the executive committee at our next

[4:53:32] Trustee Stamford: meeting in July right

[4:53:34] Trustee Fast: we've got a joint meeting that's in the planning stages and

[4:53:38] Trustee Fast: applications report questions for the planner does anybody have questions starting on page

[4:53:45] Trustee Fast: 153 I

[4:53:48] Trustee Stamford: did 15 what was it 153

[4:53:54] Trustee Fast: is the beginning of the applications report 153 I think I did

[4:53:58] Trustee Fast: let me just check and make

[4:53:59] Trustee Stamford: sure okay because it's all on one

[4:54:12] Trustee Stamford: no i can i can ask them off offline on that thanks okay

[4:54:16] Trustee Fast: questions for the planner how about you

[4:54:19] Trustee Fast: trustee rogers nope okay then we're gonna scoot down to um i'm just gonna skip over adopted

[4:54:27] Trustee Fast: policies and standing resolutions i think that's more for our um reference let's skip down to top

[4:54:36] Trustee Fast: priorities 162 see if we're on track or we have any questions um for staff or does it look good

[4:54:47] Trustee Fast: i think number one's coming off right do you need a motion for that

[4:54:50] Trustee Fast: i don't know we might want to decide

[4:54:56] Trustee Rogers: not until we've adopted them we've adopted them

[4:54:59] Trustee Stamford: right

[4:55:00] Trustee Fast: okay i think we've got it all off our desk and everything's done all right it'll be a while

[4:55:06] Trustee Rogers: because uh they have to go through the minister i

[4:55:09] Trustee Fast: forgot about that yep thank you i just like to

[4:55:12] Trustee Fast: check things off you know sorry

[4:55:13] Trustee Rogers: did we skip by the local trust committee web page yeah we did

[4:55:16] Trustee Rogers: oh

[4:55:17] Trustee Fast: yeah i'm sorry 14.6 local trust committee web page uh

[4:55:21] Trustee Rogers: i yeah i just wanted i don't know whether

[4:55:23] Trustee Rogers: we need to give direction that we would like uh correspondence to appear in the trustee corner or

[4:55:28] Trustee Rogers: somewhere in the correspondence uh and will was talking was sent out some notes about that

[4:55:33] Trustee Rogers: and she suggested that it it might appear under i don't know advocacy

[4:55:40] Trustee Rogers: but i i don't know what i i

[4:55:44] Trustee Rogers: guess i don't know the new website very well um it would be great if they could just appear there

[4:55:51] Trustee Rogers: in one place they used to appear in the trustee corner uh but but maybe that's not the new plan

[4:55:57] Trustee Rogers: so maybe someone could find out for us for

[4:56:02] Trustee Fast: the next uh meeting where letters would go

[4:56:04] Trustee Fast: yeah letters from

[4:56:06] Trustee Fast: the chair yeah okay oh sounds okay jamie

[4:56:11] Voice 13: i guess it might be helpful just to

[4:56:15] Voice 13: have um a resolution so then we can add it to the fuel and make sure it doesn't okay disappear

[4:56:22] Voice 13: okay

[4:56:23] Trustee Rogers: so i'll i'll move that uh the ltc request staff to determine the appropriate

[4:56:29] Trustee Rogers: website location for advocacy letters from the ltc chair would

[4:56:39] Trustee Fast: that include referral levels

[4:56:40] Trustee Fast: letters like the one from about the helicopter sculpture the fit okay let's

[4:56:49] Trustee Rogers: i would have thought

[4:56:50] Trustee Rogers: that was an advocacy letter but there you go yes it would in

[4:56:53] Trustee Fast: my mind all right then that's great

[4:56:55] Trustee Fast: thank you uh do i have a seconder so i i think will wants to say

[4:57:00] Trustee Stamford: something yeah

[4:57:00] Voice 7: sorry to interrupt

[4:57:02] Voice 7: I just wanted to clarify one other thing one of the other ones kinds of letters that we used to

[4:57:08] Voice 7: post in the chair correspondence were like support of community applications for various things and I

[4:57:16] Voice 7: my understanding is those would not end up in any advocacy section currently at least that's not how

[4:57:25] Voice 7: it's set up right now did do you want everything to appear in sort of one area or would you

[4:57:36] Voice 7: would you be okay with the idea of let's say some of the chair letters that are very

[4:57:42] Voice 7: specific not really advocacy per se going elsewhere like accessing them in the same

[4:57:51] Voice 7: way that we access documents for current applications and projects versus the the

[4:57:58] Voice 7: advocacy section in the new website is under programs um in that programs menu and then

[4:58:05] Voice 7: it brings up something that has says advocacy and then there's a little link for um it says

[4:58:12] Voice 7: advocacy letters and then they're all sort of spread according to topic as opposed to being

[4:58:19] Voice 7: being bunched by local trust area so that's the that's the thing that's kind of different

[4:58:26] Voice 7: in the new website just so you know thank you

[4:58:29] Trustee Rogers: and i think

[4:58:31] Trustee Rogers: that's what our question was

[4:58:33] Voice 7: yeah it's

[4:58:35] Trustee Rogers: we don't know where what the i i see what you mean is that you go the programs and

[4:58:40] Trustee Rogers: advocacy but it seems to be a web of trust wide advocacy section that's

[4:58:48] Voice 7: right exactly and that's

[4:58:49] Trustee Rogers: that's go ahead and

[4:58:52] Voice 7: that's basically where we've had a couple of things that have gone through

[4:58:56] Voice 7: since the new website and they have wanted us to put those letters from the chair in there

[4:59:03] Voice 7: but i think you're sort of hoping that all letters from the chair could also live

[4:59:10] Voice 7: somewhere else yes if i could

[4:59:13] Trustee Fast: be at least links to them on the local yeah

[4:59:17] Trustee Stamford: Yeah.

[4:59:17] Trustee Fast: Just committee page is what I'm hearing.

[4:59:20] Trustee Fast: Yes,

[4:59:21] Trustee Stamford: that's what I would like. The reason

[4:59:23] Trustee Stamford: is, when we, when I do my trustee reports, I just link everything.

[4:59:27] Trustee Stamford: And the more I can link from a location that makes sense for for my local community, because we do tend to do quite a bit of advocacy, then it works better.

[4:59:39] Trustee Stamford: well

[4:59:40] Voice 7: the website certainly is still a malleable thing so i am happy to investigate what options

[4:59:49] Voice 7: might be open to us and i will i will make sure jamie knows what those are super thanks thank you

[4:59:55] Trustee Fast: very good and uh

[5:00:00] Trustee Fast: they're posted and anybody can send a link to them and that's what I love too

[5:00:03] Trustee Fast: okay and even if they have to be links that are also posted anyway never mind

[5:00:10] Trustee Fast: anything else in the other parts that I skipped over there or do we want to go

[5:00:15] Trustee Fast: to 162 top priorities did

[5:00:17] Trustee Rogers: we pass that motion oh

[5:00:20] Trustee Fast: no we didn't we've had it

[5:00:24] Trustee Fast: moved I don't think trustee Stanford second seconded thank you and all in

[5:00:29] Trustee Fast: in favor? Very good. That passes. Thank you. Trustee Rogers, I'm getting tired. Okay. And then

[5:00:39] Trustee Fast: anything we want to discuss in top priorities? 162. That's on the screen in front of us.

[5:00:45] Trustee Fast: Or can we move to the projects list? 163. Looking good. No questions for the planners.

[5:00:56] Trustee Fast: then we've mentioned the information items

[5:01:01] Trustee Fast: and no closed meeting today

[5:01:04] Trustee Fast: so we're on to the upcoming meeting

[5:01:06] Trustee Fast: next meeting is July 22nd

[5:01:09] Trustee Fast: and I'll make sure those visual quality objective target

[5:01:14] Trustee Fast: input is on there

[5:01:16] Trustee Fast: and otherwise thank you very much everybody

[5:01:19] Trustee Fast: for a good meeting

[5:01:20] Trustee Fast: thank you

[5:01:23] Trustee Rogers: thank you so chair Faust

[5:01:25] Trustee Rogers: and if any of the staff are left thanks thanks to them there's heather

[5:01:29] Trustee Stamford: thanks

[5:01:30] Trustee Rogers: amy and diane great

[5:01:33] Trustee Fast: job

[5:01:33] Trustee Rogers: yeah

[5:01:34] Trustee Fast: and will

[5:01:35] Trustee Fast: oh thank you will for helping out wonderful uh team effort and we'll see you in

[5:01:41] Trustee Fast: july yeah we might see you actually yeah wouldn't that be nice on

[5:01:47] Trustee Rogers: to on to avicc

[5:01:49] Trustee Rogers: bye

[5:01:50] Trustee Fast: you guys

[5:01:54] Trustee Stamford: bye thanks suelen