Islands Trust Council regular meeting, June 23, 2021

[0:00:08] Voice 15: okay good

[0:00:09] Trustee Luckham: uh morning um everyone um this is uh executive committee meeting of um

[0:00:17] Trustee Luckham: june the 23rd we are past the solstice and certainly the uh predicted 33 degrees here

[0:00:25] Trustee Luckham: today um certainly it's uh seems like summer um want to my name is peter luckham i'm the chair

[0:00:36] Trustee Luckham: I'm the chair of the Island Trust Council Executive Committee, and I'm elected on Thetis Island, which is in

[0:00:42] Trustee Luckham: in Laxon territory. And as I look out my window here, it's an absolute pleasure to be able to live here and amongst

[0:00:56] Trustee Luckham: in the territory of the Coast Salish Nations, the rich history and culture that has been here since the beginning of time.

[0:01:03] Trustee Luckham: time. Just briefly, I want to acknowledge a couple of days ago now, the 21st was Aboriginal Day,

[0:01:12] Trustee Luckham: National Aboriginal Day. It's an opportunity for nations to celebrate their history and for us to

[0:01:18] Trustee Luckham: acknowledge that history. And certainly there's lots of activity going on with respect to the

[0:01:24] Trustee Luckham: children in Takamloops and the Day of Mourning, which the government will be considering.

[0:01:35] Trustee Luckham: I just also want to take a brief moment to acknowledge a past Executive Committee member, Louise Bell, who sadly passed away last week.

[0:01:49] Trustee Luckham: And indeed, she was a significant contributor to the Island Trust for many, many years on Island Trust Conservancy as a trustee.

[0:01:59] Trustee Luckham: and I had the great honor of working with her on executive committee traveling back and forth

[0:02:05] Trustee Luckham: over the Malahat every every three weeks I think in those days we used to meet or every two weeks

[0:02:12] Trustee Luckham: we used to meet anyway fond memories of working with her and thoughts go out to her family and

[0:02:19] Trustee Luckham: friends on Denman Island so I think that covers my introductory remarks I just didn't do some

[0:02:27] Trustee Luckham: Some quick introductions, Sue Ellen Fast,

[0:02:29] Trustee Luckham: Bowen Island trustee and municipal counselor.

[0:02:32] Trustee Luckham: Laura Patrick, Salt Spring Island trustee.

[0:02:36] Trustee Luckham: Dan Rogers, Ambier Keats trustee.

[0:02:40] Trustee Luckham: And amongst us, we have our senior staff,

[0:02:44] Trustee Luckham: Russ Hotson-Pillard, good morning.

[0:02:45] Trustee Luckham: David Mahler, director of regional planning services.

[0:02:49] Trustee Luckham: Lori Foster, looking after our admin today.

[0:02:51] Trustee Luckham: Thank you, Lori.

[0:02:53] Trustee Luckham: Lisa Wilcox, our senior intergovernmental liaison.

[0:02:56] Trustee Luckham: Thank you, Lisa, for all that you do.

[0:02:59] Trustee Luckham: Delaney Hippola, Trust Programs Committee,

[0:03:03] Trustee Luckham: Trust Program Services, staff member.

[0:03:07] Trustee Luckham: Claire Frader, Director of Trust Area Services.

[0:03:09] Trustee Luckham: And we even have Warren Dingman with us today.

[0:03:12] Trustee Luckham: And I think that's everybody.

[0:03:15] Trustee Luckham: So good morning, everyone.

[0:03:20] Trustee Luckham: We have an agenda before us.

[0:03:22] Trustee Luckham: us. I'd just like to ask if there's any additions or deletions to the agenda or reordering in any

[0:03:32] Trustee Luckham: way, shape or form. It's quite a full agenda. And of course, we've got important work for bylaw

[0:03:41] Trustee Luckham: approval and consideration, our normal executive committee activity. We do have a delegate coming

[0:03:47] Trustee Luckham: coming in at 10 o'clock. If an ideal situation, if we were at that at an appropriate juncture,

[0:03:54] Trustee Luckham: we will go to that delegate regarding relationships between democracy and environmentalism. And

[0:04:04] Trustee Luckham: I think that's all from me. Dan Rogers.

[0:04:07] Trustee Rogers: Just a slight administrative matter. Good morning, everyone. Under item 8.1, there's

[0:04:15] Trustee Rogers: some material starting at page 143 that's not that's listed under 8.13 but it's not really

[0:04:22] Trustee Rogers: about trustee feedback it's the material related to the blue economy and i think we should just

[0:04:27] Trustee Rogers: have a separate section on that uh 8.14 and reorder rate 0.14 to be 8.15 there's this material

[0:04:35] Trustee Rogers: from 143 to 154 that's from mr from trustee alan trustee bouchakin that relates to the um

[0:04:43] Trustee Rogers: not to the trustee feedback on June trust council, but on the,

[0:04:47] Trustee Rogers: I think it's called the blue economy, blue green economy or something like that.

[0:04:51] Trustee Luckham: Oh, I see. You

[0:04:52] Trustee Rogers: are right. You are right about that.

[0:04:54] Trustee Luckham: And I thought we would leave it there, but you, you are right.

[0:04:59] Trustee Luckham: It is kind of a different topic. So I'm fine with that.

[0:05:02] Trustee Luckham: If we do 8.1.4 as a blue green economy,

[0:05:08] Trustee Luckham: we'll call it an 8.15 would then be the draft agenda.

[0:05:12] Trustee Rogers: agenda thank

[0:05:13] Trustee Rogers: you thank you now

[0:05:15] Trustee Luckham: there is correspondence from a trustee and is that

[0:05:20] Trustee Luckham: does that fall in the same place there Laura Beshaken had a comment from Adams about that

[0:05:26] Trustee Luckham: same topic I believe it's all everything in that period okay perfect then so then that will be

[0:05:33] Trustee Luckham: great thank you um for that anything else there

[0:05:38] Voice 3: was an item that trustee uh vice chair Rogers

[0:05:41] Voice 3: Rogers brought up a scope of authority of LTC right

[0:05:46] Voice 16: trustee Rogers were you prepared to discuss

[0:05:49] Voice 16: that today there

[0:05:53] Voice 3: was an email circulated on June 20th um I have that if you want me to bring it up

[0:05:59] Trustee Rogers: right is that not

[0:06:01] Trustee Rogers: 10.1.5 um

[0:06:07] Voice 3: I received that after um

[0:06:12] Trustee Rogers: sorry it was sent on June the 20th oh you know

[0:06:17] Trustee Rogers: what i i've just been so gazed that was yes it was sunday what did i write

[0:06:23] Trustee Rogers: do you want to bring that up

[0:06:25] Trustee Luckham: at a future meeting well

[0:06:26] Trustee Rogers: i don't even remember what it's about at the

[0:06:28] Trustee Rogers: moment so just give me a second um no could we put it on the agenda as 10.1.6 it's it could

[0:06:39] Trustee Rogers: end the email it's it's simply going to be a request for some further action and not today

[0:06:44] Trustee Rogers: day but at a later time i don't looking for an answer i just want some answers at some point

[0:06:49] Trustee Rogers: so

[0:06:50] Voice 16: what what that's

[0:06:52] Trustee Rogers: what's the topic then uh

[0:06:54] Trustee Rogers: it's about sorry but i forgot it was late at

[0:06:57] Trustee Rogers: late that night i don't know when it was that afternoon um it the topic is scope of the ltc

[0:07:03] Trustee Rogers: authority yes

[0:07:04] Voice 9: story is ltc

[0:07:09] Voice 16: okay

[0:07:11] Trustee Luckham: so well i'll bring that up um when we get there i think we all saw it

[0:07:16] Trustee Luckham: by email okay all right thank you anything else okay so not seeing anything else um there's no

[0:07:34] Trustee Luckham: doubt there's been some late correspondence which uh is difficult to include in today into today's

[0:07:40] Trustee Luckham: agenda so we'll just um go with what we've got so therefore if there's no other amendments to

[0:07:45] Trustee Luckham: the agenda then i will um ask that we adopt the agenda as amended by general consent and thank

[0:07:53] Trustee Luckham: you all for that um so ryzen report uh decisions uh from a closed meeting at our previous um uh

[0:08:04] Trustee Luckham: meeting um was um essentially uh forwarding in-camera uh documents to uh trust council

[0:08:11] Trustee Luckham: and approval of uh minutes of previous meetings um nothing substantive um to report from that in

[0:08:19] Trustee Luckham: in camera section.

[0:08:20] Trustee Luckham: So that's the rise in report there.

[0:08:24] Trustee Luckham: Now, if that's all right,

[0:08:26] Trustee Luckham: we'll move on to 4.1, June 7th, 2021 meeting minutes.

[0:08:30] Trustee Luckham: I'll ask if there's any changes to those minutes.

[0:08:36] Trustee Luckham: Not seeing a flurry of hands.

[0:08:39] Trustee Luckham: I'll assume that they are an accurate representation

[0:08:42] Trustee Luckham: of our meeting and ask that by general consent,

[0:08:45] Trustee Luckham: we adopt the June 7th, 2021 meeting.

[0:08:48] Trustee Luckham: Thank you, everybody.

[0:08:51] Trustee Luckham: and um now i'm going to flow on to the follow-up action list uh for um the ceo and the directors

[0:08:58] Trustee Luckham: to provide updates on um the work that's in stream and so good morning ceo hudson pillar

[0:09:04] Trustee Luckham: ask you to kick us off on your follow-up action list and uh and if you follow up with your report

[0:09:10] Trustee Luckham: if there are no questions okay

[0:09:12] Voice 12: thank you very much mr chair and good morning to executive committee

[0:09:17] Voice 12: Our follow-up action list starts on page 10 and we've got a quick report here from Warren or some follow-up action list items that you can certainly ask him.

[0:09:30] Voice 12: We've included him in this case for the UREC meeting in here. It's not usually what we do, but it's good to have him update you on a regular basis so you can ask him some questions.

[0:09:42] Voice 12: you know this is the meeting following trust council and we look at the of course your my

[0:09:47] Voice 12: follow-up action list items are quite tied to the progress of work that you've recommended to trust

[0:09:53] Voice 12: council um and we can talk a little bit more perhaps later about the electronic meetings

[0:10:00] Voice 12: outcomes um with the larger body but that remains as item two on my list and uh you know certainly

[0:10:08] Voice 12: going to we are going to respond to the will of trust council and provide a different sort of

[0:10:13] Voice 12: type of analysis that will give them some more information around what is the right way forward

[0:10:17] Voice 12: with uh with regards to electronic meetings um and look forward to doing that and uh possibly

[0:10:24] Voice 12: that could have filled out the conversation a little bit more uh there was a trend in in that

[0:10:28] Voice 12: conversation to figuring out on island quote unquote um as we were going we'll try and

[0:10:34] Voice 12: encapsulate some of that conversation but uh we do have um a number of limiting factors union

[0:10:40] Voice 12: agreements and so forth that will factor into you know the range of different opportunities that we

[0:10:46] Voice 12: provide um for electronic meetings so we'll bring that back what i do want to point out though is

[0:10:52] Voice 12: between now and that moment is um you know we're in step two um the province's um reopening of the

[0:11:01] Voice 12: um civil society and um and uh you know our region included and by then we'll likely be in step three

[0:11:09] Voice 12: so there will be uh right now step two allows for um the public to gather um but there still is a

[0:11:16] Voice 12: spacing required no more than 10 people you can be in an enclosed space in many of our

[0:11:23] Voice 12: buildings that we host meetings of course they would limit the automatically number limit the

[0:11:28] Voice 12: number of peoples and you potentially be outside where there's a little bit more ability to have

[0:11:34] Voice 12: large numbers of people but between now and then likely there might be a request by LTCs to move

[0:11:41] Voice 12: into actual meetings and we won't be able to do both in those circumstances or we will there will

[0:11:48] Voice 12: be one-offs until we get an act you know a regular structure and decision on how we're going to do

[0:11:53] Voice 12: things as we move forward and we don't have an overall policy that's saying hey we're only

[0:11:58] Voice 12: going all with electronic meetings right now um to guide us so we'll stay in touch with you

[0:12:06] Voice 12: and it's just good they're just going to have to be just general tolerance i would say in patience

[0:12:10] Voice 12: around the provision of this as we move into greater flexibility to have people gather one

[0:12:17] Voice 12: space um with regards forestry uh there was uh some conversations that trust council associated

[0:12:27] Voice 12: with that it's on your ec follow-up action list we know this is important there's a couple of

[0:12:34] Voice 12: opportunities where trust Emma was taking us back to the trust council before where trustees had a

[0:12:41] Voice 12: round table and continue to express a range of interest associated with forestry entering into

[0:12:49] Voice 12: some means of affecting forestry on the islands we had another presentation by rain coast which

[0:12:56] Voice 12: certainly lands with the uh with the trustees so um i do think that um at our ec over the next month

[0:13:04] Voice 12: or so is going to need to consider how we elicit um a finer grain discussion at trust council and

[0:13:11] Voice 12: maybe a facilitated discussion or a structured discussion that um really dials us down into

[0:13:17] Voice 12: how we would apply this um whatever potential power particularly with regards to tree cutting

[0:13:23] Voice 12: and that whole Section 8 under the Community Charter.

[0:13:27] Voice 12: And we have had some, as I reported earlier,

[0:13:30] Voice 12: we have had some uptick from the ministry.

[0:13:32] Voice 12: The ministry is dedicated to a number of people

[0:13:34] Voice 12: that begin to have conversations with us.

[0:13:36] Voice 12: And indeed, they want a refinement of what they call the problem statement

[0:13:42] Voice 12: or the issue that we will be specifically addressing.

[0:13:46] Voice 12: And more insight from trustees is going to be helpful.

[0:13:51] Voice 12: Nevertheless, we continue doing that.

[0:13:54] Voice 12: doing that work in its in its general sense and i'm happy happy to do so other than that uh

[0:14:02] Voice 12: i'd respond to any questions associated with the fuel um i will note that um with regards um a

[0:14:10] Voice 12: letter going to the minister um regarding the meeting um that the chair had with the comox and

[0:14:17] Voice 12: minister conroy um certainly we will follow up with that we have had um a letter to the chair

[0:14:24] Voice 12: from Chief Hempel from the Comox First Nation,

[0:14:30] Voice 12: indicating their heritage policy that they've developed

[0:14:33] Voice 12: and their outreach to the Allens Trust.

[0:14:35] Voice 12: And I'm under the understanding that Ms. Wilcox is working directly

[0:14:40] Voice 12: with staff and leadership of the Comox First Nation,

[0:14:43] Voice 12: and certainly that conversation can inform any follow-up

[0:14:47] Voice 12: that we have with the minister.

[0:14:49] Voice 12: And now I'll turn to just my general update.

[0:14:52] Voice 12: date you've seen a fair amount of me in the last uh two or three weeks so it's relatively brief

[0:14:57] Voice 12: um you know we have had ongoing discussions with the governance consultancy group

[0:15:04] Voice 12: um the the most latest was uh david and i spent a good couple of hours um i think it was last friday

[0:15:12] Voice 12: um really focused on the planning function and um trying to um provide as much information

[0:15:20] Voice 12: around the breadth and depth of land use planning

[0:15:26] Voice 12: and how it is realized on the ground,

[0:15:29] Voice 12: the decision-making processes associated with that.

[0:15:33] Voice 12: It's valuable because David provided insight

[0:15:38] Voice 12: into the decision-making powers,

[0:15:39] Voice 12: like how bylaws go back and forth to EC and back,

[0:15:42] Voice 12: and if there's a conflict, how are those resolved?

[0:15:45] Voice 12: Many things that it's really hard to glean

[0:15:47] Voice 12: just from reading reports.

[0:15:48] Voice 12: So I think it's going to be assistive to the group.

[0:15:52] Voice 12: The next focus, in terms of information provision,

[0:15:56] Voice 12: I think will be more administrative.

[0:15:59] Voice 12: Eric Vance, who's there.

[0:16:01] Voice 12: David's sort of opposite number here.

[0:16:03] Voice 12: David and Eric will continue to have conversations, I expect.

[0:16:09] Voice 12: And now it will turn to Julie Mobs

[0:16:13] Voice 12: and working on the administrative side with the group.

[0:16:17] Voice 12: so that's the update there yesterday we had our all staff meeting and uh it was as it always is

[0:16:25] Voice 12: at the islands trust a positive meeting um with the staff uh all zoom all the time um but uh and

[0:16:33] Voice 12: it's interesting there are now staff people that i've never met at the islands trust that i'm just

[0:16:37] Voice 12: sort of waving at from uh my little two inch box but uh hoping that we'll get a chance to to get

[0:16:44] Voice 12: together more globally uh always uh matters of concern from the staff but um overall i think

[0:16:49] Voice 12: they remain doing um doing their work and um doing it very successfully lots of excitement around

[0:16:56] Voice 12: um some of the significant progress projects that are going on um around water the policy statement

[0:17:04] Voice 12: certainly um the land use planning review process and so forth but the biggest thing really is

[0:17:09] Voice 12: Yesterday, myself and the senior staff made a commitment to the staff to engage in a regular work-from-home regime once we get to what I call regular times.

[0:17:21] Voice 12: The Public Service Agency is certainly undertaking some version of this, and they did a first version, and I think they're doing a reload.

[0:17:32] Voice 12: And we've surveyed our staff a couple of times.

[0:17:35] Voice 12: It's something that they like and that they've been successful with.

[0:17:39] Voice 12: And right now we're putting some of the details into what that would look like.

[0:17:43] Voice 12: And so in a sentence or two, it's the ability of staff through our agreements to be able

[0:17:50] Voice 12: to work from home and generally at a schedule or at a rate that is good for them and good

[0:18:01] Voice 12: for the organization.

[0:18:04] Voice 12: And then what will fall from that is a rationalization of our office spaces and where we need

[0:18:09] Voice 12: for storage, our IT, our IT costs and so forth. So you often don't get an insight into that part of

[0:18:18] Voice 12: the world for us, but it's pretty important. It's a, it's a, it will be a real change for

[0:18:23] Voice 12: the Island's Trust, obviously from 40 years of doing things sort of one way, but I think it'll

[0:18:28] Voice 12: be an attractant if we can provide a good opportunity for people, both the staff we

[0:18:34] Voice 12: have now and the staff we'll have in the future. I see a question from Vice Chair Fast.

[0:18:41] Trustee Fast: um just that i'm really glad to hear that and uh i would add it's going to be better for the

[0:18:46] Trustee Fast: climate action side of things as well thank you right

[0:18:49] Voice 12: and you know like all things here at the

[0:18:51] Voice 12: ounce trust everything's connected the whole electronic meetings discussion whether we can

[0:18:57] Voice 12: bring staff in electronically to meetings and provide that expertise and save the environment

[0:19:03] Voice 12: or save environmental impacts at the same time um you know there is hope that we can we can do that

[0:19:10] Voice 12: And, you know, we look out six, eight months into the future and see whether we can pull those into a really good program.

[0:19:20] Voice 12: So the intention is to have an implementation plan ready for September and to continue a pace until that time for the summer.

[0:19:30] Voice 12: That's what I've got, Mr. Chair, for a report.

[0:19:34] Trustee Luckham: Thank you, CAO Hudson

[0:19:36] Voice 12: -Pillar. Any

[0:19:36] Trustee Luckham: other questions for the CAO, Dan Rogers?

[0:19:40] Trustee Luckham: and

[0:19:42] Trustee Rogers: thank you uh ceo hudson filler for this and all your work um the i i've read the letter from

[0:19:52] Trustee Rogers: the ministry about it's in our package related to electronic meetings and bill 10 and all the

[0:19:58] Trustee Rogers: rest i know that's later on the agenda but it's pretty relevant to the discussion that happened

[0:20:03] Trustee Rogers: to trust council uh around electronic meetings where there was a tied vote that as to how to

[0:20:09] Trustee Rogers: of move forward. So it's sort of up in the air. I'm going to just ask you, I think there are going

[0:20:18] Trustee Rogers: to be, my expectation is there are going to be some island communities that are going to drive

[0:20:25] Trustee Rogers: the issue and trustees that want to have in-person meetings before anything else, before the Bill 10,

[0:20:34] Trustee Rogers: before everything else is in place um and i i wondered what and and um are we gonna is your

[0:20:42] Trustee Rogers: anticipation that on july 14th when we have our next ec meeting we can have a a discussion about

[0:20:49] Trustee Rogers: what that might look like and what the issues are regarding staff etc so that i can answer questions

[0:20:54] Trustee Rogers: if i get them from sure um i don't i don't i haven't got an lt i just had all my ltcs and

[0:21:01] Trustee Rogers: none of them passed a motion to do that or but they're but the rumblings are starting and and

[0:21:07] Trustee Rogers: that they want to go back or have some form of in person because of various issues um there's a

[0:21:14] Trustee Rogers: sense that cims aren't as or some sense some opinion that some ci community information

[0:21:20] Trustee Rogers: meetings aren't as effective on zoom as they would be in person etc etc so yeah

[0:21:26] Voice 12: no that's and that's

[0:21:27] Voice 12: really what i was in my update earlier just 10 minutes ago i was trying to describe exactly that

[0:21:34] Voice 12: that we're in this period where bill 10 is coming along and but we also didn't get certainty from

[0:21:40] Voice 12: trust council if if we'd had certainty from trust that might have been a little bit helpful because

[0:21:44] Voice 12: we'd be you know trying to put some system in place asap so we have now this period where we're

[0:21:51] Voice 12: We're going to re-discuss that in September.

[0:21:54] Voice 12: So between now and September, inevitably, an LTC is going to ask or require that we have a live in-person meeting, which I believe is their right.

[0:22:05] Voice 12: And we don't have an overall informal or official policy that would guide them to say, you know, take it one way or another.

[0:22:14] Voice 12: So there's going to be some uncertainty there.

[0:22:16] Voice 12: and um we'll and we we kind of almost hit this point last summer if you'll recall because things

[0:22:23] Voice 12: were looking good from a covid perspective just generally in the region in particular

[0:22:27] Voice 12: and um looks like you know not like we had this thing beat but certainly people were starting to

[0:22:32] Voice 12: go why can't we have meetings more regularly i anticipate that that's going to happen again

[0:22:37] Voice 12: and at our next meeting we can more fully discuss what that looks like is it and that the challenge

[0:22:43] Voice 12: here is that means kind of going back to the way you know pre-march um 2020 and um going in you

[0:22:51] Voice 12: know the way we did things before and then moving back to more electronic version if that's where

[0:22:57] Voice 12: trust council wants to go so instead of just carrying on we'll be regress is the wrong word

[0:23:01] Voice 12: but going back to the old system and and i don't know a way of avoiding that if everyone does it

[0:23:09] Voice 12: that'll be a real change if ford ltc's um want that specific type of um meeting that it's a bit

[0:23:18] Voice 12: different certainly my understanding is that we can continue with electronic meetings that's the

[0:23:23] Voice 12: way i read that

[0:23:24] Trustee Rogers: yeah that's the way i read that letter is that we can continue on for quite some

[0:23:28] Trustee Rogers: time with electronic meetings i guess my question my question really is i i wanted i would personally

[0:23:34] Trustee Rogers: like to know when we get to it on say in mid-july what are going to be the limitations related

[0:23:39] Trustee Rogers: to staff and that's going to be sort of an issue as we make these decisions to have these because

[0:23:46] Trustee Rogers: if staff still aren't able to travel that's that's going to be a problem so okay i shouldn't say

[0:23:54] Trustee Rogers: problem it's going to be something we need to take into it yeah

[0:23:57] Voice 12: we can work to getting you

[0:23:59] Voice 12: something there yeah thank you

[0:24:01] Voice 12: thank

[0:24:04] Trustee Luckham: you dan um any other questions for the cao no all right so

[0:24:11] Trustee Luckham: let this um continue on oops where's that gone there we go well let us continue on to a director

[0:24:24] Trustee Luckham: of uh uh trust area regional uh oh sorry administrative services is normally next

[0:24:31] Trustee Luckham: for some reason my pdf disappeared well

[0:24:34] Voice 12: i've had a promotion to a director of men's services for

[0:24:37] Voice 12: today um julia's on a couple of weeks off so we're very excited for her and um certainly i'd

[0:24:45] Voice 12: respond to any questions um and uh we look forward to her coming back in a couple weeks

[0:24:51] Trustee Luckham: well i'm glad she's getting some time off it's been a busy time for her with audit and budget

[0:24:56] Trustee Luckham: and everything so that's great are there any questions regarding it's

[0:25:01] Trustee Rogers: just yeah just a thank

[0:25:03] Trustee Rogers: you sorry can i go ahead i'm sorry i

[0:25:07] Trustee Rogers: shouldn't have jumped in without being acknowledged i

[0:25:10] Trustee Rogers: apologize um just curious is the intent to sort of because we didn't get because of all of everything

[0:25:17] Trustee Rogers: that's going on and staffing we didn't get the audit done and approved are we going to do that

[0:25:21] Trustee Rogers: by our is the plan to do that by rdbom or leave that yes it

[0:25:24] Voice 12: is so there's the significant

[0:25:28] Voice 12: understanding that the um financial statements that you saw will have not be altered in any way

[0:25:34] Voice 12: and that the audit will substantiate those works and we always look forward to the letter from the

[0:25:39] Voice 12: auditor and um obviously if there's something of consequence um that's different we've never

[0:25:45] Voice 12: really we've never had that outcome so we think that this is quite comfortable for um trust

[0:25:50] Voice 12: council to approve by rwm okay

[0:25:57] Trustee Luckham: thank you any other questions otherwise let's go to the director of

[0:26:01] Trustee Luckham: local planning services david marler good morning sir good

[0:26:08] Voice 13: morning and uh thank you i'm going to

[0:26:10] Voice 13: you from the gangwin territory in victoria and just take you through the fall action list

[0:26:18] Voice 13: the first item there is reporting back on reducing projects and as i said before the regional planning

[0:26:26] Voice 13: committee will be considering some policy in august and then beyond that i can report back

[0:26:32] Voice 13: to the executive to close that loop the sponsorship policy item two that is something

[0:26:39] Voice 13: that we have not yet got back to you on i need to uh sit down with julia when she's back and then we

[0:26:45] Voice 13: can do a coordinated response to that for you uh so hopefully that will be august the uh the last

[0:26:53] Voice 13: last two items, items three and four, are actually with Warren Dingman. The intent is to bring those

[0:27:00] Voice 13: back to you for the August meeting of the Executive Committee. So that's the follow-up

[0:27:06] Voice 13: action list, and they do have a very short director's report for you. Do you want me to

[0:27:11] Voice 13: just go on to that?

[0:27:12] Trustee Luckham: Any questions on the follow-up action list? No. So go ahead, David.

[0:27:16] Trustee Luckham: David.

[0:27:17] Voice 13: Okay, thank you. So by law enforcement, we have been successful in hiring a new officer.

[0:27:25] Voice 13: This is the new position that was funded by council in the new budget. This position will

[0:27:31] Voice 13: be based in the Victoria office and will be allocated as needed to help with the volumes,

[0:27:40] Voice 13: Salt Spring and elsewhere. So we will be sending out an email, or Warren will, with the start date

[0:27:47] Voice 13: and who the person is and the details shortly. And while I'm on bylaw enforcement, while the

[0:27:55] Voice 13: complaints, the number of complaints we're receiving on a weekly basis has dropped,

[0:28:01] Voice 13: which is actually a good thing, we do have close to about 500 open files that we need to catch up

[0:28:08] Voice 13: upon. So there is a lot of work involved in enforcement. And the largest category with

[0:28:16] Voice 13: well over 100 open files is the short-term vacation rentals. That's partly from a proactive

[0:28:23] Voice 13: approach of some trust committees to enforcement and partly through complaints.

[0:28:30] Voice 13: My next topic is planners on islands. Just want to let you know that the planners are

[0:28:35] Voice 13: actually starting to go back to the islands to do site visits as necessary. We are asking that they

[0:28:42] Voice 13: get permission from myself or the regional planning manager before they go. We still want to

[0:28:48] Voice 13: you know be mindful that you know we don't want to be seen as being a little bit you know too open

[0:28:54] Voice 13: but we do want them to be out there and getting back into the islands. So that is happening and

[0:29:02] Voice 13: And we are asking that they follow all the health protocols when they're out there.

[0:29:06] Voice 13: So no carpooling, masking, maintaining distance and limiting time indoors.

[0:29:14] Voice 13: And then the next stage of the reopening, I think phase three, is intended to happen early July.

[0:29:21] Voice 13: So we'll see what happens there and then adjust our requirements accordingly with respect to travel.

[0:29:30] Voice 13: but hopefully we can open up to almost normal travel in July and August as we have in the past,

[0:29:39] Voice 13: possibly with health considerations like masking. And then finally the provincial staff at the

[0:29:48] Voice 13: Ministry reached out to myself and have asked for a meeting to talk about some of the non-forestry

[0:29:57] Voice 13: legislative changes that Trust Council

[0:30:00] Voice 13: asked for which I think was a couple of years ago now so that meeting is planned

[0:30:06] Voice 13: within the next two weeks and that would be myself, CAO and Director of

[0:30:12] Voice 13: Administrative Services so we'll see what the province has to offer and what

[0:30:17] Voice 13: the where they're going with that and we'll report back as we can on that. Okay

[0:30:22] Voice 13: that's all I have for you right now but I'll answer any questions I can so thank

[0:30:25] Voice 13: you very

[0:30:27] Trustee Luckham: good thank you david um any questions for the director uh laura patrick i wasn't sure

[0:30:37] Trustee Patrick: we're on the follow-up action list um back i don't remember which meeting it was that we requested

[0:30:43] Trustee Patrick: that we looked at uh opportunities to work with the that climate uh grant i don't know who's

[0:30:50] Trustee Patrick: if that was yours david or the the nature smart climate solutions fund um that for the grant

[0:30:56] Trustee Patrick: intake that was coming in this fall perhaps i missed it but um wasn't certain where that ended

[0:31:02] Trustee Patrick: up at

[0:31:04] Voice 5: director marler i can speak to that in my reporting okay

[0:31:07] Trustee Patrick: thanks thanks claire okay thank you

[0:31:10] Trustee Luckham: um anything else for the director no so i just have i do have a question um uh back to your

[0:31:19] Trustee Luckham: first item about the hiring of a new uh bottle enforcement officer um that you'd indicated was

[0:31:25] Trustee Luckham: was going to help

[0:31:26] Voice 9: with your workload

[0:31:27] Trustee Luckham: and stuff um can you

[0:31:29] Trustee Luckham: let me recall where it is that we're at

[0:31:32] Trustee Luckham: with um the communications uh ostensibly communications person being recruited for

[0:31:40] Trustee Luckham: um by law enforcement where how did that end up oh you can't hear me is that what you're trying

[0:31:47] Trustee Luckham: to say uh let me try that did you hear me now he

[0:31:55] Voice 12: can't hear us but oh

[0:31:57] Trustee Luckham: i can hear him

[0:31:58] Voice 12: and i think that's

[0:32:00] Trustee Luckham: a clear question

[0:32:00] Voice 12: actually so uh that's that's clare can

[0:32:04] Voice 12: provide some insight i would think on

[0:32:08] Trustee Luckham: your question share my question okay um and we can't

[0:32:13] Trustee Luckham: hear you now david um let's turn it well let's then if that's the answer that that's in the

[0:32:21] Trustee Luckham: in claire's area and let's conclude with director mauler mr chair

[0:32:27] Trustee Luckham: yes sir go ahead

[0:32:29] Trustee Luckham: so

[0:32:30] Voice 12: uh just one final thing just regards this section under local planning services there

[0:32:34] Voice 12: are a couple questions and i and i ask uh executive committee for some insight here

[0:32:39] Voice 12: and i think david would as well um it seemed like some members of trust council didn't

[0:32:45] Voice 12: know where we were in terms of the lps renewal and that we do have this separate body that we

[0:32:51] Voice 12: have created and it is working and it's been working since November so it's not

[0:32:59] Voice 12: waiting to be undertaken we're going to make it work to the best of our ability

[0:33:07] Voice 12: how successful it will be will be to be determined but we think it's the best approach for the

[0:33:12] Voice 12: organization to make sure some of that work gets done we do want to follow up with the policy stuff

[0:33:17] Voice 12: that will support it and we reported i think not over reported but reported so much on it that

[0:33:24] Voice 12: perhaps it's not getting through um are you sharing that concern is there anything we could

[0:33:30] Voice 12: say differently or should we just keep going at the work and um and respond but i'm just here to

[0:33:36] Voice 12: say that is um it's not complete but it's now a function here at the islands trust and um we're

[0:33:44] Voice 12: we're doing it full-time all the time so if it's not an issue that's fine but there were a few

[0:33:52] Voice 12: questions that that seemed to to question where we were in the process or whether we'd started

[0:33:57] Voice 12: yet or not okay

[0:33:59] Trustee Luckham: well I have a remark but let's see what the vice chairs think do you have any

[0:34:03] Trustee Luckham: remarks on this vice chairs Laura Patrick go ahead I

[0:34:07] Trustee Patrick: think in general it's it's difficult to

[0:34:11] Trustee Patrick: to see and understand you know which project is which because like for salt spring our individual

[0:34:18] Trustee Patrick: that was moved into the group took the work with him so um you know there's there's no apparent

[0:34:26] Trustee Patrick: change um so you know i i think it's one of those things that'll become more obvious as as we move

[0:34:33] Trustee Patrick: forward and that probably would have been my only comment in the tech i think just i'm i'm becoming

[0:34:38] Trustee Patrick: becoming very very cognizant of some some of the wording we choose i know it makes sense to us

[0:34:43] Trustee Patrick: perhaps but i can see how it can be confused and that was like when we looked at the first

[0:34:51] Trustee Patrick: item on the follow-up action list about you know reducing pros and cons of reducing projects i

[0:34:57] Trustee Patrick: think it's you know i think we're trying to get efficiencies and other words that that

[0:35:02] Trustee Patrick: that, you know, mean more than just flat out reducing projects. We're trying to make sure

[0:35:09] Trustee Patrick: we're being efficient and making good choices on our projects and allocating properly. And

[0:35:14] Trustee Patrick: anyway, I just think it's those, and I think that's going to be the biggest issue. And I know

[0:35:19] Trustee Patrick: from the regional planning committee, when it was discussed, that's where there's going to be a lot

[0:35:23] Trustee Patrick: of conversation as how, how are projects chosen? How are resources allocated?

[0:35:27] Voice 12: Okay. That's great

[0:35:29] Voice 12: feedback thank you are you back with us dave sonically no no uh

[0:35:37] Trustee Luckham: dan or uh or um sue ellen

[0:35:43] Trustee Luckham: anything no so um i sort of echo so much patrick's thoughts there um it it's certainly clear to me

[0:35:55] Trustee Luckham: that this is a role that is functioning I think there has been some concern about the loss of

[0:36:02] Trustee Luckham: resources by some of the planning staff being their time being allocated to that group and it

[0:36:08] Trustee Luckham: doesn't become apparent that there's necessarily a person that's actually looking after a project

[0:36:17] Trustee Luckham: on a local LTC and then I think that there may be that the messaging isn't

[0:36:24] Trustee Luckham: clear from the planning staff and at the LTC level because it strikes me that a

[0:36:30] Trustee Luckham: topic will come up and then it well that may or may not we're not sure whether

[0:36:36] Trustee Luckham: or not that might be embraced by the regional planning team yeah okay and I

[0:36:43] Trustee Luckham: I guess, yeah, maybe I wonder whether or not there's an intake process or, you know, it's

[0:36:48] Trustee Luckham: not, there's some, and that may just add to the confusion about what's going on because

[0:36:53] Trustee Luckham: of course people have expectations that all of their big projects are going to get done

[0:36:57] Trustee Luckham: now.

[0:36:58] Trustee Luckham: And, and so I think we need some clarity around expectations about how that is actually going

[0:37:05] Trustee Luckham: to be.

[0:37:07] Voice 12: Thank you.

[0:37:07] Voice 12: Thank you.

[0:37:08] Voice 12: That's great.

[0:37:08] Voice 12: Great feedback.

[0:37:09] Voice 12: Oh, there we have David back.

[0:37:10] Voice 13: Yes.

[0:37:11] Voice 13: Yes, I'm having microphone and headphone issues but anyway thank you for this. I've heard everything that you're saying and this is exactly the policy that the regional planning committee will be looking at is how to prioritize how to, how to set those criteria.

[0:37:27] Voice 13: area. So yeah, and in response to Vice Chair Patrick, yes, in the transition, we felt the

[0:37:36] Voice 13: best way to have the least impact on local trust committees work programs was for them to bring

[0:37:42] Voice 13: over those major projects that they're dealing with. And then as those drop off, we'll start

[0:37:47] Voice 13: applying whatever the criteria is that will be developed through the regional planning committee

[0:37:52] Voice 13: to determine which one should go next yeah

[0:37:58] Trustee Luckham: so i think when we start seeing results it'll become

[0:38:00] Trustee Luckham: apparent at the moment it's still nebulous okay so i'll move along then um to trust area services

[0:38:10] Trustee Luckham: director claire freighter good

[0:38:16] Voice 5: morning executive committee i'm very pleased to be joining you from

[0:38:19] Voice 5: territory and for the follow-up action list there's not a great deal to report we continue

[0:38:25] Voice 5: to work on some chair letters that have been requested but otherwise continued focus on the

[0:38:30] Voice 5: big initiatives of policy statement and website. I'd be

[0:38:34] Voice 5: happy to take questions.

[0:38:37] Voice 16: Vice chairs.

[0:38:41] Trustee Luckham: Oh, here we go. Dan Rogers,

[0:38:43] Trustee Luckham: and then Chair Patrick,

[0:38:44] Trustee Luckham: Vice Chair Patrick.

[0:38:48] Trustee Rogers: You know what, I'm gonna save it till we get to the trust policy

[0:38:51] Trustee Rogers: statement.

[0:38:53] Trustee Rogers: Coming up.

[0:38:58] Voice 10: Well,

[0:39:00] Trustee Patrick: maybe you were cut touching it on your report, but

[0:39:02] Trustee Patrick: about that grant the fund so

[0:39:05] Voice 5: yeah I'm happy to speak to that in the director's report but I can

[0:39:08] Voice 5: speak right now so what we've we've got a briefing ready for your joint meeting with the conservancy

[0:39:12] Voice 5: in July that provides background on the the fund and sort of what will be available they haven't

[0:39:19] Voice 5: yet released any particular criteria or funding application information so at this point we're

[0:39:24] Voice 5: just giving you a status update as to what the fund will be and that there will be more details

[0:39:28] Voice 5: released in the fall and at that point we can come back to you with more detailed advice

[0:39:31] Voice 5: place but that will be on your joint meeting agenda okay anything

[0:39:37] Trustee Patrick: else chair Patrick I think

[0:39:39] Trustee Patrick: one of the key aspects of the of the resolution that I recall is the partnership opportunity

[0:39:44] Trustee Patrick: and I know there's a number of organizations that are starting to line up and think of projects and

[0:39:49] Trustee Patrick: and that so I think that's that's the aspect of it too is how how you know we need to be aware of

[0:39:56] Trustee Patrick: kind of who's lining up to with expectations that they're going to to work in that area so that we

[0:40:02] Trustee Patrick: We could either make choices or not.

[0:40:05] Voice 5: So currently we haven't had an opportunity to even look

[0:40:08] Voice 5: at what partnerships might be available.

[0:40:10] Voice 5: If you had information that you think would be useful to staff,

[0:40:13] Voice 5: certainly do provide that to us and we can look at connecting

[0:40:16] Voice 5: with those organizations to see if there are some synergies there.

[0:40:19] Voice 5: But yes, we just simply haven't moved on to this yet aside

[0:40:21] Voice 5: from providing, as I say, writing up a status briefing

[0:40:24] Voice 5: for that joint agenda and we'll just keep an eye on it

[0:40:26] Voice 5: as it emerged.

[0:40:27] Voice 5: At this point there isn't capacity and I would say conservancy staff

[0:40:31] Voice 5: staff and the manager of the Conservancy were flagging that with all the grant money that's

[0:40:35] Voice 5: been flowing in, we're somewhat at capacity. So it's uncertain whether even new grant monies

[0:40:40] Voice 5: could be accommodated at this point for Conservancy work.

[0:40:46] Voice 16: Okay, Dan Rogers.

[0:40:49] Trustee Rogers: Sorry, I did have a question. And I, Director Frater, and I did send this email out to you,

[0:40:55] Trustee Rogers: but I know it's been an incredibly busy time for you with all sorts of things that you're doing.

[0:40:59] Trustee Rogers: But if you could provide some clarity to me, and it might help the other local trust committees

[0:41:03] Trustee Rogers: about the role regarding local trust committee

[0:41:06] Trustee Rogers: and how the procedure is going to work

[0:41:08] Trustee Rogers: regarding local trust committee letters

[0:41:09] Trustee Rogers: that are going out

[0:41:10] Trustee Rogers: that are not trust council letters,

[0:41:13] Trustee Rogers: but are LTC letters

[0:41:14] Trustee Rogers: because the understanding of staff,

[0:41:16] Trustee Rogers: at least in the northern offices,

[0:41:18] Trustee Rogers: is that's no longer handled by those staff.

[0:41:20] Trustee Rogers: It's handled by your office.

[0:41:22] Trustee Rogers: And that's making it,

[0:41:24] Trustee Rogers: and I have a lack of understanding

[0:41:26] Trustee Rogers: of how that process will work.

[0:41:28] Trustee Rogers: If, for example, I have two letters

[0:41:29] Trustee Rogers: that I have drafted that are ready to go out

[0:41:32] Trustee Rogers: from the gabriola local trust committee one is a asking for a letter of support and the other one

[0:41:37] Trustee Rogers: is a an advocacy letter and staff at least as their understanding in the northern offices is

[0:41:44] Trustee Rogers: that's not their responsibility anymore i'm supposed to go through mike richards who knows

[0:41:48] Trustee Rogers: nothing about these two things and and so i'm a little baffled so you can help me i would appreciate

[0:41:55] Voice 5: happy to help with that and yes i am i have an email drafted but not yet sent to you

[0:41:58] Voice 5: So this is another thing that has slipped. We are working on procedures for LTC advocacy, but it is the intention to have our grants manager transitioning to an LTC at some point.

[0:42:10] Voice 5: We're hoping to transition that role into an LTC advocacy role or support role.

[0:42:14] Voice 5: But at this point in time, yes, the draft letters we provided to Mike Richards, he would then work with me and with our senior policy, senior intergovernmental policy advisor to review them.

[0:42:26] Voice 5: them. And then we would either work with Lori or with administrative staff in the LTC offices to

[0:42:31] Voice 5: just format them and provide them back to you for final approval. That's essentially the process.

[0:42:35] Voice 5: And then we would add them to the advocacy letters page. I understand there's been conversations

[0:42:41] Voice 5: about different ways of placing those letters on the website, and it is on my list of things to

[0:42:45] Voice 5: deal with. We just haven't got there yet in terms of crafting a response.

[0:42:48] Trustee Rogers: Can I

[0:42:49] Voice 5: just say that

[0:42:49] Voice 5: forthcoming sorry

[0:42:51] Trustee Rogers: can i just say that seems very unwieldy um so uh whereas before a letter

[0:43:00] Trustee Rogers: would be drafted run by staff and then and then an admin person in the office in question would

[0:43:05] Trustee Rogers: put it on letterhead and now to go and they would have access to who it's supposed to be addressed

[0:43:09] Trustee Rogers: to etc etc and i'm just guessing that that your senior staff was not going to know any of that

[0:43:15] Trustee Rogers: And so I don't know.

[0:43:18] Trustee Rogers: Anyway, but we

[0:43:20] Voice 5: will be working on the procedure collaboratively with LTC staff to ensure that we have sort of an efficient process,

[0:43:27] Voice 5: but also making sure that the advocacy from the Islands Trust is sort of consistent with other advocacy and also includes reconciliation appropriate language in it.

[0:43:37] Voice 5: So just putting those safeguards in place as we bring it forward.

[0:43:40] Voice 5: But in terms of the procedure, hopefully we'll get to it in the next few weeks and offer some more clarity as to process.

[0:43:45] Voice 5: and

[0:43:50] Trustee Luckham: thank you any other questions no um i guess um you know i i i think you've heard me say this

[0:44:00] Trustee Luckham: before um where um given everything that we're doing uh including taking on a quarter million

[0:44:08] Trustee Luckham: dollar project was only ninety thousand dollars i think this is the number um i am worried about

[0:44:14] Trustee Luckham: about your capacity to even take on even the day-to-day activities that are necessary.

[0:44:24] Trustee Luckham: You used the word let slip a couple of times and other things.

[0:44:26] Trustee Luckham: And please don't take this as a criticism because council and us make the decisions about how we're going to resource you.

[0:44:35] Trustee Luckham: And I don't think we've resourced you adequately, in my opinion.

[0:44:39] Trustee Luckham: And so I do worry about that.

[0:44:41] Trustee Luckham: So know that I sympathize, but I'm also concerned.

[0:44:47] Trustee Luckham: So we'll see how it all unfolds with the quarter million dollar project.

[0:44:53] Voice 5: Thank you, Chair.

[0:44:54] Voice 5: Yes, I think once we get the Trust Council agenda out, then we'll have more capacity to turn to some of these other pressing items.

[0:45:01] Voice 5: items.

[0:45:01] Trustee Luckham: Okay. I admire your attitude of continuing on. So thank you very much. All right. So

[0:45:15] Trustee Luckham: if there's no

[0:45:16] Trustee Luckham: further questions, okay, go ahead. Your director's report.

[0:45:18] Voice 5: Yeah, if I

[0:45:19] Voice 5: might. Thank you, Chair. Just wanting to, as I highlighted, the focus has been really

[0:45:24] Voice 5: since our last meeting around the policy statement. So preparing for the Trust Programs Committee

[0:45:30] Voice 5: committee agenda and supporting that meeting and then for this agenda we've also been planning for

[0:45:35] Voice 5: the referral process and making sure that all the contacts are up to date and we have a process that

[0:45:41] Voice 5: the ministry will find acceptable. We are also have been actively responding to public and media

[0:45:48] Voice 5: inquiries and supporting staff in the organization with inquiries that are coming in. We are also

[0:45:54] Voice 5: working on a frequently asked question document for the policy statement to help the public

[0:45:58] Voice 5: understand some of the information that they're hearing in the community and put it into context

[0:46:02] Voice 5: and we're also working towards a project charter for you for your next meeting around public

[0:46:08] Voice 5: engagement for the policy statement just to let you know trust programs committee cancelled it's

[0:46:14] Voice 5: June 25th meeting so that's one less meeting for some of you to attend with regard to the website

[0:46:20] Voice 5: we're still continue to tweak it and amend it and we have quite a number of requests for changes

[0:46:26] Voice 5: changes that we're sort of looking at. But again, it's taken a little bit of a backseat

[0:46:29] Voice 5: to policy statement, but there's a lot of good suggestions and opportunities to make

[0:46:34] Voice 5: it easier to navigate or provide different information. As I mentioned, we've worked

[0:46:39] Voice 5: with manager Emmings to put together a joint agenda for your next year annual joint meeting

[0:46:44] Voice 5: with the Conservancy. So you should be getting that fairly shortly. And we also have been

[0:46:49] Voice 5: working towards just getting up to date with some LTC advocacy requests and talking to

[0:46:53] Voice 5: trustees about refining where they're at and what messaging they want and yes there has been a delay

[0:46:59] Voice 5: in hiring for the program coordinator position and the community communication specialist position

[0:47:05] Voice 5: but once again I'm hoping that next week that is something I can turn to and get those processes

[0:47:10] Voice 5: moving more expeditiously and then the community communication specialist position will certainly

[0:47:16] Voice 5: be supportive in advancing some of the work trust programs committee has asked for around

[0:47:21] Voice 5: stewardship education and the living in the trust area mailing program i'm happy to take any

[0:47:28] Voice 5: questions around any of that any

[0:47:30] Trustee Luckham: questions for the director nope there you go perfect thank you

[0:47:36] Trustee Luckham: okay thank you very much claire for all that you and your team do it's a very busy time for you

[0:47:43] Voice 5: thank you i'll pass that on to the team please

[0:47:46] Trustee Luckham: do yeah so legislative services manager

[0:47:49] Trustee Luckham: I don't see her online today, so I'm presuming that that is work in progress, as indicated

[0:47:58] Trustee Luckham: on the report from her.

[0:48:01] Trustee Luckham: So thank you, Carmen.

[0:48:04] Trustee Luckham: And so this then takes us now to local trust committee chair updates about what's happening

[0:48:13] Trustee Luckham: in your LTC areas.

[0:48:14] Trustee Luckham: We're at 949.

[0:48:15] Trustee Luckham: We have a delegate at 10.

[0:48:17] Trustee Luckham: so we'll see if we can get through this otherwise we'll uh although the delegate knows that there

[0:48:23] Trustee Luckham: may be some flexibility and i don't see them online yet um and so we'll see how that all

[0:48:29] Trustee Luckham: unfolds so let's start out i'm going to start out on the top right hand corner of my screen

[0:48:33] Trustee Luckham: which is vice chair fast um

[0:48:37] Trustee Fast: okay thank you chair um i'll just uh i'll be brief um haven't had too

[0:48:43] Trustee Fast: too many meetings, but we had an enormous day on last Monday with Bowen Island Municipality,

[0:48:49] Trustee Fast: seven hours council meetings, and one of the big issues was Ecclestone Dock. This was

[0:48:57] Trustee Fast: a one of these challenging issues between access, public access to a little

[0:49:04] Trustee Fast: um uh public beach uh and um uh and one of the long uh 37 meter docks anyway um there were

[0:49:16] Trustee Fast: lots of public input lots of support uh for not approving the dock 10 to 1 or more actually

[0:49:26] Trustee Fast: support from islanders uh against the dock and i just wanted to pass that on because we'll get to

[0:49:32] Trustee Fast: that in the trust policy statement talking um anyway that uh uh west coast environmental law

[0:49:39] Trustee Fast: was involved in that from one of the community groups and um uh so west coast environmental law

[0:49:46] Trustee Fast: and uh numerous citizens here on bowen um talked about the island's trust so i just want to let

[0:49:52] Trustee Fast: you know that people are thinking about the island's trust on bowen island and uh its role

[0:49:56] Trustee Fast: in managing island access to the water and coastlines.

[0:50:06] Trustee Fast: We've had a similar development application surge

[0:50:09] Trustee Fast: on Bowen Island as through the Islands Trust.

[0:50:13] Trustee Fast: And so we've just had to put out a press release

[0:50:17] Trustee Fast: about that as well as our planning department is

[0:50:21] Trustee Fast: and building permits and things are all overwhelmed.

[0:50:25] Trustee Fast: Well, I think a couple of weeks ago, we passed our, the point, the number was the same as all of last year.

[0:50:33] Trustee Fast: So it's sort of double or more.

[0:50:39] Trustee Fast: There have been questions about the Bowen tax rate.

[0:50:42] Trustee Fast: Again, I think Bowen staff may be contacting, right, I'm seeing some nodding there, Islands Trust staff.

[0:50:49] Trustee Fast: and um um i sent liam uh the info i had from julia about bowen's tax rate actually looking

[0:50:58] Trustee Fast: like it was lower um than the rest so um he's contacting uh russ i think russ is nodding yes

[0:51:06] Trustee Fast: thank you okay and then um uh next bim council meeting bowen island municipality council meeting

[0:51:12] Trustee Fast: is june 28th um there's various other issues i won't uh go into them here but um and then coming

[0:51:18] Trustee Fast: up i've got uh denman july 6th and but i'll keep it short thank you thank

[0:51:25] Trustee Luckham: you uh sue ellen appreciate

[0:51:27] Trustee Luckham: that uh interesting activities on your island so vice chair uh oh sorry dan rogers you have

[0:51:33] Trustee Luckham: a question for sure uh

[0:51:34] Trustee Rogers: just just quick question so i just wanted to confirm uh with all the speakers

[0:51:39] Trustee Rogers: against i understand council actually is that am i correct that the council actually approved the doc

[0:51:44] Trustee Rogers: um

[0:51:45] Trustee Fast: what it was a

[0:51:47] Trustee Rogers: news report that seemed to indicate that yeah they

[0:51:50] Trustee Fast: did um but i would

[0:51:52] Trustee Fast: i would phrase it a little differently i would say that they approved the development variance

[0:51:57] Trustee Fast: permit to permit a dock if approved to be in a slightly different location on the beach

[0:52:04] Trustee Fast: um and it's because uh and i was the only one who voted against that because i wanted the

[0:52:10] Trustee Fast: community group to have more time to develop their community initiative was which was a set of stairs

[0:52:17] Trustee Fast: and um and so the next steps uh but the in exchange was uh dedicated public access to the

[0:52:27] Trustee Fast: beach so uh yes the majority council voted in favor of the development variance permit and uh

[0:52:33] Trustee Fast: so the next there's still more steps to go through okay

[0:52:38] Trustee Luckham: thank you uh thank you for that question dan

[0:52:40] Trustee Luckham: uh vice chair uh patrick uh salt spring island go ahead i

[0:52:47] Trustee Patrick: don't have much to report there's been

[0:52:49] Trustee Patrick: no ltc meetings i've had in the last since trust council i have north pender tomorrow

[0:52:56] Trustee Patrick: uh from at beginning at 3 p.m that will go into the evening so it'll be first time we've had that

[0:53:03] Trustee Patrick: hour that set of hours um i would i'm anticipating for the july 9th sound south pender i wouldn't be

[0:53:12] Trustee Patrick: surprised if trustees request a hybrid or some form of meeting there hasn't been a form of request

[0:53:18] Trustee Patrick: from trustees i know that residents have been asking so i i wouldn't be surprised if there's

[0:53:23] Trustee Patrick: a request for july 9th and that's all i have okay

[0:53:29] Trustee Luckham: thank you uh laura vice chair rogers um

[0:53:35] Trustee Rogers: Thank you. It's interesting how the, just sort of as a general comment, interesting how the swing's about to go, because I've had probably the busiest two weeks of meetings that I've had in months.

[0:53:48] Trustee Rogers: um since our last since trust council um uh i had on the 14th of june a community

[0:53:58] Trustee Rogers: information meeting uh on galliano related to the um crystal mountain rezoning application

[0:54:07] Trustee Rogers: which is ongoing and involves the islands trust conservancy uh it started it it was approximately

[0:54:13] Trustee Rogers: approximately three and a half, three and three quarter hours of questions and questions and

[0:54:20] Trustee Rogers: questions. It was an interesting exercise as I decided I needed to make sure that we did

[0:54:31] Trustee Rogers: dealt only with questions and answers and information rather than get into comments

[0:54:36] Trustee Rogers: related to the proposal because otherwise we would probably still be there. It's a very,

[0:54:41] Trustee Rogers: it has invoked a lot of points of view it's an it's a the long-standing 16 or 17 year

[0:54:48] Trustee Rogers: application that's been that is still um has a number of opponents uh and it was but it was a

[0:54:56] Trustee Rogers: good meeting i thought a lot of issues were flushed out and there were a lot of good presentations

[0:55:02] Trustee Rogers: it is one of the many meetings that i wonder how we could possibly do uh the meeting um in person

[0:55:10] Trustee Rogers: and have as many people involved as we get

[0:55:13] Trustee Rogers: because we had people coming from away.

[0:55:16] Trustee Rogers: We had, without an electronic component to it

[0:55:19] Trustee Rogers: because we had the water expert

[0:55:22] Trustee Rogers: and we had William Schulter there as well,

[0:55:25] Trustee Rogers: as well as some planning staff.

[0:55:27] Trustee Rogers: And so there were a bunch of people

[0:55:29] Trustee Rogers: that were able to join us and provide information

[0:55:32] Trustee Rogers: that otherwise would have had to travel

[0:55:34] Trustee Rogers: if it was purely an in-person meeting.

[0:55:36] Trustee Rogers: So there are lots of pros to continuing some aspect

[0:55:40] Trustee Rogers: perspective in-person meetings. The 15th Tuesday was the Trust Programs Committee. And I know many

[0:55:49] Trustee Rogers: of you know what occurred there. I think what I'll say is that we've got a report on what occurred

[0:55:56] Trustee Rogers: in terms of the trust policy statement. I just would say that there were a number of motions

[0:56:01] Trustee Rogers: that were made that were defeated, but they are probably an indication of what's likely to come

[0:56:10] Trustee Rogers: the trust council in July, including a motion to recommend postponement of first reading,

[0:56:16] Trustee Rogers: including a motion to remove unique amenities from the trust policy statement, including a motion to

[0:56:24] Trustee Rogers: remove the affordable housing, all of which failed. But I think that conversation is likely

[0:56:33] Trustee Rogers: to continue again it was a it was a long meeting one of the one of the issues that arises out of

[0:56:40] Trustee Rogers: that is what do we do if the meeting's not done but we're past the time that people that that has

[0:56:46] Trustee Rogers: been set for the end of the meeting and trustees are starting to or have to leave um so that's an

[0:56:52] Trustee Rogers: issue um the uh on the 16th i had a the the last meeting of the short-term rental provincial group

[0:57:02] Trustee Rogers: It was quite a fascinating meeting, and I'm getting some approval to send out on a confidential basis to the senior management and the senior executive council the draft report that's being prepared for the minister.

[0:57:18] Trustee Rogers: we had Airbnb and Expedia present to us about the report.

[0:57:24] Trustee Rogers: And as I've mentioned to you before,

[0:57:27] Trustee Rogers: and I'm sorry I haven't had time to do a summary of what occurred,

[0:57:31] Trustee Rogers: but the draft report is going to recommend a lot more data sharing

[0:57:38] Trustee Rogers: and some regulation at the provincial level

[0:57:45] Trustee Rogers: of the short-term rental accommodation.

[0:57:48] Trustee Rogers: I got into a discussion with the fellow from Airbnb

[0:57:52] Trustee Rogers: who was saying that they thought that short-term rentals

[0:57:56] Trustee Rogers: had no impact on long-term rentals.

[0:58:02] Trustee Rogers: I mentioned the point that it may be that if 50 units

[0:58:08] Trustee Rogers: come out of long-term rentals in Vancouver,

[0:58:11] Trustee Rogers: that's not a big deal.

[0:58:12] Trustee Rogers: But if three or five come out on an island,

[0:58:14] Trustee Rogers: that's a huge deal and a big impact on the on the island and his and small communities and they need

[0:58:20] Trustee Rogers: to keep that in mind and i think that was adopted that was picked up on by a number of the other

[0:58:25] Trustee Rogers: people on the short-term rental group so anyway that report is in its final form and it's going

[0:58:32] Trustee Rogers: to ubcm first and then to the minister presumably by about the end of july but i'll i i will get a

[0:58:39] Trustee Rogers: draft the draft the current draft out to senior staff and uh the executive committee on on a a

[0:58:46] Trustee Rogers: confidential basis okay um i then had a meeting on the 17th on gabriola uh the longest meeting

[0:58:52] Trustee Rogers: i've done yet done it was seven hours um and went from 4 30 till 5 30 no sorry 10 30 in the morning

[0:58:59] Trustee Rogers: till 5 30 at night uh it was a very uh fulsome and good meeting we had a number of applications

[0:59:05] Trustee Rogers: that we went through, some of which we approved

[0:59:09] Trustee Rogers: and some of which we deferred.

[0:59:11] Trustee Rogers: The discussion around TUPs for church and rentals

[0:59:15] Trustee Rogers: is very much alive on Gabriola.

[0:59:17] Trustee Rogers: There was also a very fulsome discussion

[0:59:19] Trustee Rogers: relating to the housing options program.

[0:59:22] Trustee Rogers: Just a bit of a heads up,

[0:59:23] Trustee Rogers: we approved a project charter for that group for this year,

[0:59:29] Trustee Rogers: asking for funding slightly more

[0:59:32] Trustee Rogers: more than would be in our normal budget of $8,000.

[0:59:38] Trustee Rogers: And we also, there's a heads up,

[0:59:42] Trustee Rogers: there's a plan to bring a business case

[0:59:44] Trustee Rogers: for a more fulsome project going forward.

[0:59:47] Trustee Rogers: The idea is to create a sort of a commission or a committee

[0:59:51] Trustee Rogers: or an advisory group on an ongoing basis

[0:59:54] Trustee Rogers: related to housing and ecosystems going forward.

[1:00:00] Trustee Rogers: to create a structure that will facilitate that.

[1:00:02] Trustee Rogers: And I think they're cooperating

[1:00:04] Trustee Rogers: and in conjunction with a lot with Salt Spring on that.

[1:00:11] Trustee Rogers: There were a variety of other things,

[1:00:13] Trustee Rogers: including that we approved support

[1:00:15] Trustee Rogers: of the connected coast landing on Gabriola,

[1:00:19] Trustee Rogers: a subject to a sign off by the synonymic

[1:00:25] Trustee Rogers: because it's a foreshore that it'll have to land on.

[1:00:27] Trustee Rogers: And they were quite amenable to that.

[1:00:29] Trustee Rogers: that they were they it seemed to be uh at least they told us they were quite on top of of their

[1:00:36] Trustee Rogers: relationship with smin amic so that's basically we did that we also pressed them quite hard to

[1:00:41] Trustee Rogers: consider adding mudge into coursey to the to the list because the cable goes right by those two

[1:00:47] Trustee Rogers: islands and they're and the and he actually seemed quite open to that which was interesting

[1:00:51] Trustee Rogers: And he didn't say yes, but he said to us that while we have our plans in place, we've now decided that there's a few landing sites that don't make any sense, so we may have some flexibility to add some others, which was an interesting answer from the people that do that.

[1:01:12] Trustee Rogers: um so that was gabriola and then on monday we had main island uh i had main island which was also

[1:01:19] Trustee Rogers: uh quite a good meeting a little longer than usual for me but quite a good meeting

[1:01:24] Trustee Rogers: um the major topic besides a few um uh ddps etc was a uh was a was the affordable housing project

[1:01:35] Trustee Rogers: uh which is uh continuing we referred we referred it's interesting we've made a decision

[1:01:41] Trustee Rogers: that in the view of the local trust committee the amenity being provided on main island

[1:01:46] Trustee Rogers: is not the piece of land that uh the affordable housing project was planned for but is actually

[1:01:54] Trustee Rogers: the project itself and um and and thus they're going there are certain things they're going to

[1:02:01] Trustee Rogers: require to condition that will only be put into place allowed i.e more density on the donor

[1:02:08] Trustee Rogers: owner-donor, the guy that's donating,

[1:02:10] Trustee Rogers: he only gets the extra density if the project goes ahead.

[1:02:14] Trustee Rogers: It was a long discussion before we came to that place,

[1:02:17] Trustee Rogers: but we've come to that place.

[1:02:19] Trustee Rogers: We've now referred the draft bylaws out to the APC

[1:02:25] Trustee Rogers: and the drafting of the covenants, et cetera,

[1:02:30] Trustee Rogers: and the housing agreement are ongoing.

[1:02:33] Trustee Rogers: I want to just commend Planner Chadwick and RPM,

[1:02:36] Trustee Rogers: for their very helpful guidance through that whole process.

[1:02:40] Trustee Rogers: It's still ongoing and will continue.

[1:02:45] Trustee Rogers: And I think that's, I'm sorry to be so long,

[1:02:47] Trustee Rogers: but that's my report.

[1:02:50] Trustee Rogers: Happy to take any questions.

[1:02:52] Trustee Luckham: Thank you, Dan.

[1:02:55] Trustee Luckham: I appreciate that.

[1:02:56] Trustee Luckham: Are there any questions?

[1:02:58] Trustee Luckham: Otherwise, I'm just going, we're at 10.04.

[1:03:03] Trustee Luckham: We do have our delegate here

[1:03:04] Trustee Luckham: and Lori, correct me if I'm wrong,

[1:03:07] Trustee Luckham: our delegate does understand we will slaughter in

[1:03:10] Trustee Luckham: as close as we possibly can.

[1:03:12] Trustee Luckham: I would like to wrap up this section

[1:03:13] Trustee Luckham: and I'm just gonna give my own very brief report

[1:03:16] Trustee Luckham: on my update to executive committee.

[1:03:20] Trustee Luckham: Is that your understanding also, Lori?

[1:03:23] Voice 3: That's correct, Chair Locke.

[1:03:25] Trustee Luckham: Okay, so I thank the delegate for being flexible with us.

[1:03:30] Trustee Luckham: So just very briefly, I want to actually acknowledge and thank the Executive Committee for deciding to not have our teleconference call last week, which we would normally have to catch up on these reports, but don't want to report that.

[1:03:51] Trustee Luckham: But the reason I asked for that was because we ran a two-day COVID clinic here on the island.

[1:03:57] Trustee Luckham: And 380 citizens of our 400 and some odd full-time residents here participated in that.

[1:04:07] Trustee Luckham: And so we're at a 95% vaccination rate on our island here.

[1:04:13] Trustee Luckham: And there's a real sense of satisfaction and joy, especially with the changing in the numbers of COVID infections.

[1:04:21] Trustee Luckham: that we're definitely moving towards a new world, so to speak.

[1:04:27] Trustee Luckham: Lots of emails constantly recently around the trust policy statement.

[1:04:35] Trustee Luckham: We're going to have some discussions on that.

[1:04:37] Trustee Luckham: It's interesting how the tide changes where we were talking about

[1:04:42] Trustee Luckham: environment and housing, and now we're talking about first reading

[1:04:46] Trustee Luckham: and we're talking about boat docks and forestry

[1:04:51] Trustee Luckham: and other things.

[1:04:53] Trustee Luckham: And so it's interesting how the conversation

[1:04:56] Trustee Luckham: is moving around.

[1:04:57] Trustee Luckham: I had Laskete Island Local Trust Committee on Monday

[1:05:01] Trustee Luckham: and I'm very pleased to tell you that we got through

[1:05:08] Trustee Luckham: the first reading and are advancing

[1:05:12] Trustee Luckham: the community information meeting and public hearing

[1:05:15] Trustee Luckham: on that document and this has been a really significant document in the fact that the bulk

[1:05:23] Trustee Luckham: of the initial work was done within the community through the Laskete Island Community Association

[1:05:29] Trustee Luckham: and now we are fulfilling our regulatory requirement to advance that and seek that

[1:05:37] Trustee Luckham: public input to ostensibly endorse the work of the local Laskete Community Associations

[1:05:45] Trustee Luckham: community outreach and we had pretty good consensus amongst the trustees and so I'm very

[1:05:52] Trustee Luckham: pleased to see that advancing in fact that second reading that we've given it and it is now going to

[1:05:58] Trustee Luckham: the community information public hearing process and of course we will consider further amendments

[1:06:03] Trustee Luckham: from what we hear from the community before it goes to a third reading and then advance to

[1:06:10] Trustee Luckham: to executive committee and the minister,

[1:06:12] Trustee Luckham: but that's a significant project advancing

[1:06:15] Trustee Luckham: in a really significant way.

[1:06:18] Trustee Luckham: The only other remark I have is around,

[1:06:22] Trustee Luckham: cause it came up with Laskiti

[1:06:24] Trustee Luckham: and I'm hearing it from others

[1:06:26] Trustee Luckham: around the whole electronic meeting thing going forward

[1:06:29] Trustee Luckham: as we come out of this COVID thing.

[1:06:31] Trustee Luckham: I'm certainly there's, if I'm not mistaken, bill 10

[1:06:34] Trustee Luckham: and there's sort of coming out of the emergencies orders

[1:06:37] Trustee Luckham: orders which we may actually see at the announcement next week hard to say but there's

[1:06:44] Trustee Luckham: I think that's that others of you have mentioned the interest in continuing electronic meeting

[1:06:51] Trustee Luckham: methodologies which I'm concerned are not compatible with the decision that the council

[1:06:57] Trustee Luckham: made about not funding fully the option one I think whatever it was that we had a council there

[1:07:04] Trustee Luckham: And just worried that the expectations of some of those LTCs may be different than what the council decision was.

[1:07:13] Trustee Luckham: And certainly we want to support that council decision, but also recognize that some LTCs feel that that hybrid concept we were talking about is what's necessary.

[1:07:24] Trustee Luckham: So just voice that.

[1:07:25] Trustee Luckham: Don't expect a response at this time, but just want to let you know that's out there.

[1:07:29] Trustee Luckham: And obviously we need to manage it in a respectful way.

[1:07:33] Trustee Luckham: so unless there are any questions i think that concludes my remarks for today although i'm very

[1:07:40] Trustee Luckham: interested in the connected coast conversation there dan thank you for that um so let us then

[1:07:47] Trustee Luckham: go to if that's all right with everybody let's segue into the delegation and uh and then we'll

[1:07:53] Trustee Luckham: continue on with the bylaws for approval and consideration perhaps we'll have a break if

[1:07:58] Trustee Luckham: that's all right everybody we'll maybe have a break after the delegation and then we'll go

[1:08:02] Trustee Luckham: I'll continue on with the bylaw referrals.

[1:08:05] Trustee Luckham: So Laurie, could you turn the delegate,

[1:08:09] Trustee Luckham: Mille Chandler, I believe it is, her microphone on

[1:08:13] Trustee Luckham: and welcome, thank you for joining us.

[1:08:16] Trustee Luckham: And you have the floor.

[1:08:18] Voice 2: Thank you so much.

[1:08:19] Voice 2: I am turning on my timer to keep track

[1:08:21] Voice 2: of my 10 minutes here.

[1:08:23] Voice 2: Thank you for allowing me to make this delegation

[1:08:25] Voice 2: on the important role of democracy

[1:08:28] Voice 2: in the cause of ecological protection.

[1:08:30] Voice 2: Over the past few days of listening to community groups and concerned citizens regarding the policy statement revisions, the clear unified message I hear is this.

[1:08:41] Voice 2: Stop. Just stop. There has not been sufficient community engagement and participation in shaping this document.

[1:08:49] Voice 2: The best way to ensure robust public engagement in shaping policy revisions aimed at the good of all is to hold elections.

[1:08:56] Voice 2: allow the trust policy statement revision to become an election issue let us have full open

[1:09:02] Voice 2: public debate instead the revision process has been so lacking in democratic process that it

[1:09:08] Voice 2: constitutes a breach of the social contract the ideological foundation of governance itself

[1:09:13] Voice 2: it also rests on faulty either or logic the educational material staff have provided

[1:09:20] Voice 2: regarding this policy revision fails to outline the recent progressive research in ecological

[1:09:26] Voice 2: health and environmental conservation, which stress the importance of also protecting and

[1:09:31] Voice 2: fostering local human livelihoods. Given the deficiencies this policy statement is predicated

[1:09:38] Voice 2: on, it is unlikely to achieve the desired outcome of ecological preservation and protection that our

[1:09:45] Voice 2: region and our world require. People simply don't respect unduly repressive rules that

[1:09:51] Voice 2: undermine their livelihoods, nor should they. Should this policy revision become the new

[1:09:57] Voice 2: guiding authority for the Salish Sea and Islands Trust Area, insofar as the outcome of environmental

[1:10:03] Voice 2: protection is achieved, it will be wholly unnecessarily at the expense of the majority

[1:10:10] Voice 2: majority of trust area Salish Sea landholders, local businesses, farmers, sustainable forestry

[1:10:16] Voice 2: workers, trades, artisans, and First Nations residents. Our official community plans, OCPs,

[1:10:23] Voice 2: will be subservient to this revised policy statement. This means that residents' only

[1:10:28] Voice 2: route to self-determination for our communities will be constrained to the strictures of this

[1:10:34] Voice 2: democratically insufficient process. Many are concerned, for example, about the stricture of

[1:10:40] Voice 2: silence? How will an imperative of tranquility impact those of us whose livelihoods necessarily

[1:10:48] Voice 2: involve the creation of sound? While this policy revision increases quiet enjoyment for the elite

[1:10:56] Voice 2: whose forms of capital exist in the world of finance, it robs those whose livelihoods are

[1:11:02] Voice 2: based on using the land from accessing our forms of wealth, including our social capital.

[1:11:09] Voice 2: Then there is the banning of docks and desalination and the ideological pitting of tourist accommodation against affordable housing.

[1:11:19] Voice 2: All of this is set to become policy for 450 islands without the input of the residents, landholders and local businesses.

[1:11:28] Voice 2: Our OCPs are aspirational reflections of the voice of the people, yet our individual island bylaws fail to aspire to implement them.

[1:11:37] Voice 2: For example, officers and trustees on Salt Spring Island deny residents access to the shared community resources of tourism and forestry that our OCP seeks to protect.

[1:11:49] Voice 2: Indeed, at least on Salt Spring Island, trust staff misguidedly invoke our official community plan to prohibit the economic activities of residents, landholders, and local businesses.

[1:12:01] Voice 2: This, despite its intent to protect our rural livelihoods and local economy.

[1:12:07] Voice 2: After the new policy revisions, even the protections we have for agriculture and sustainable forestry will be removed, possibly from our OCPs, without having had a voice in the process.

[1:12:19] Voice 2: The new policy revisions erode our already meager protections and increase the coercive and punitive power of enforcement officers.

[1:12:27] Voice 2: Recently, on Salt Spring Island at least, by-law enforcement and compliance officers have been systematically reclassifying home-based businesses as industrial and commercial enterprises, thereby rendering them unlawful land uses.

[1:12:42] Voice 2: This classist hampering of livelihoods impoverishes people and is filling many of us with fear.

[1:12:48] Voice 2: only those of us who can afford and stomach lengthy expensive and uncertain permit processes

[1:12:55] Voice 2: have hope of continuing our land-based livelihoods the officers who coercively enforce against the

[1:13:02] Voice 2: working people are tasked with writing the laws that are already undermining our local economies

[1:13:08] Voice 2: the officer who threatened me with court action should i dare use my portable sawmill for personal

[1:13:14] Voice 2: use i'm

[1:13:16] Trustee Rogers: sorry this is not an appropriate uh for someone to bring their individual matter

[1:13:21] Trustee Rogers: i

[1:13:21] Voice 2: will i will i'm just using it as an example because i don't want to use other people the

[1:13:26] Voice 14: continual characterization of

[1:13:28] Voice 2: the staff is how is it that the very often i'm looking at structure

[1:13:33] Voice 2: here how is it that the very officers who are trying to close down but close us down both

[1:13:40] Voice 2: right and enforce the rules against us. A fair and just local government would

[1:13:46] Voice 2: engage those most impacted in the drafting of any legislation. A change to

[1:13:52] Voice 2: trust policy which so momentously impacts the economic and private lives

[1:13:56] Voice 2: of the majority of residents and landholders and increases the powers of

[1:14:01] Voice 2: enforcement officers who already punitively and coercively abuse these

[1:14:05] Voice 2: You know, excuse

[1:14:07] Trustee Luckham: me, Millie, you got to say, honestly, you know, you started off on a really great presentation talking about democracy and

[1:14:17] Trustee Fast: all

[1:14:18] Trustee Luckham: that sort of stuff.

[1:14:19] Trustee Luckham: But I want to ask you to stop essentially slandering our staff.

[1:14:24] Trustee Luckham: the the politicians we the elected write the determine the bylaws staff only execute the work

[1:14:35] Trustee Luckham: that we asked them to do so please uh stick to the issues and let's leave the staff out of it okay

[1:14:41] Trustee Luckham: and um

[1:14:42] Trustee Luckham: and i'm gonna say but i let it slide that you indicated you had 10 minutes as a delegation

[1:14:48] Trustee Luckham: to executive committee i think you were advised that you had significantly less than that but

[1:14:53] Trustee Luckham: Please

[1:14:53] Voice 2: continue.

[1:14:56] Voice 2: Yeah, I was told 10, but I will cut to the chase.

[1:15:00] Voice 2: I am saying that environmental concerns are best addressed through an expansion of democracy to include nature rather than by bureaucratic repression of public voice.

[1:15:09] Voice 2: A symbiotic approach to environmental protection is now at the forefront of progressive faculties

[1:15:15] Voice 2: of environmental studies, in UNESCO biosphere designations, and in Latin American charters

[1:15:21] Voice 2: which afford rights and democratic standing to Mother Earth, bodies of waters, trees, etc.

[1:15:26] Voice 2: When the category of person was expanded to give freedom and political voice to women,

[1:15:31] Voice 2: former slaves, and formerly colonized people, this was not accomplished by taking away the

[1:15:36] Voice 2: personhood, political voice, and citizenship of propertied free white men. Rather, the democratic

[1:15:41] Voice 2: arena was inclusively widened. Expanding democracy to afford rights to old growth trees and bodies

[1:15:49] Voice 2: of water is something the majority of us can get behind. None of us, however, should support the

[1:15:54] Voice 2: suppression of the voice and democratic participation. Okay, this is going to be

[1:16:02] Voice 2: controversial but to pit the aim of reconciliation especially at this highly emotionally charged

[1:16:08] Voice 2: historic moment against class as this proposed revision seems to do is a colonial government

[1:16:15] Voice 2: trick that people will not stand for it's not okay to tell landholders and working people

[1:16:22] Voice 2: that our voices cannot be heard due to a rush on reconciliation this breeds resentment and

[1:16:28] Voice 2: factionalism and gives rise to racism and violence now if i have significantly less time than 10

[1:16:33] Voice 2: minutes i'm just going to cut to the end and i'm going to send you a copy of this the irreparable

[1:16:42] Voice 2: harms i won't go through the content here the irreparable harms posed by the proposed policy

[1:16:49] Voice 2: revisions are sixfold the cause of reconciliation is undermined the cause of environmental protection

[1:16:56] Voice 2: is undermined. Abuses of power are increased without concomitant checks and balances,

[1:17:01] Voice 2: and the protections for landholders and local businesses are further eroded.

[1:17:06] Voice 2: Rural livelihoods, food security, and local economic resilience are severely disabled.

[1:17:13] Voice 2: Symbiotic interconnections between people and the natural environment are severed in the name

[1:17:17] Voice 2: of conservation. And lastly, a new generation of young people are robbed of traditional land-based

[1:17:23] Voice 2: skills and livelihoods i'll send the the full uh 10 minute version to you thank you all right um

[1:17:33] Trustee Luckham: uh thank you and i apologize if we're not clear on the time allocation and um i was prepared to

[1:17:40] Trustee Luckham: let you go for the 10 minutes um but just wanted to be sure that we were um on the right topic as

[1:17:45] Trustee Luckham: well and i think you're about eight minutes now if i'm not mistaken yeah

[1:17:49] Voice 2: i mean the only reason i

[1:17:51] Voice 2: brought in that example was because I do speak to the structural element of how exactly laws are

[1:17:58] Voice 2: made here. And again, it'll be in the written document.

[1:18:02] Trustee Luckham: Okay, thank you. And indeed, we would

[1:18:05] Trustee Luckham: like to receive the electronic copy of your presentation, because indeed, you brought some

[1:18:11] Trustee Luckham: important issues to our attention. And I'll just ask vice chairs if they have any questions for you.

[1:18:17] Trustee Luckham: and I see that Vice Chair Fast has her hand up.

[1:18:20] Trustee Fast: Yes, thank you, Chair.

[1:18:21] Trustee Fast: My question is more for you, I think.

[1:18:25] Trustee Fast: It's regarding the delegate has suggested

[1:18:29] Trustee Fast: she's going to send us the presentation

[1:18:30] Trustee Fast: and my request would be that parts of the presentation

[1:18:36] Trustee Fast: that relate to bylaw enforcement

[1:18:38] Trustee Fast: and particularly the example that she was using,

[1:18:41] Trustee Fast: which was herself, I guess,

[1:18:42] Trustee Fast: and um uh and also uh things that are disrespectful to staff and other uh any other people that they

[1:18:50] Trustee Fast: be removed because i don't want to be um i don't think that as a local government we should be

[1:18:56] Trustee Fast: publishing uh documents that include disrespectful comments thank you so

[1:19:02] Voice 2: just a question about that

[1:19:04] Voice 2: is how how i mean i can speak to um a structure right the structure my

[1:19:11] Trustee Fast: question was for the chair

[1:19:12] Trustee Fast: is what would would the delegates comments be included in the minutes

[1:19:20] Trustee Fast: posted on or the agenda

[1:19:23] Trustee Luckham: well we would obviously have to see the printed

[1:19:27] Trustee Luckham: material and certainly if it's defamatory or disrespectful or naming of

[1:19:33] Trustee Luckham: individuals then we may choose to redact it or choose not to publish it I think

[1:19:41] Trustee Luckham: I think we would like to be able to publish it.

[1:19:43] Trustee Luckham: And so I would suggest it just be submitted

[1:19:47] Trustee Luckham: and there may be a conversation that evolves from that

[1:19:49] Trustee Luckham: to that we might suggest to be changed.

[1:19:51] Trustee Luckham: Thank you.

[1:19:52] Trustee Luckham: I don't want to

[1:19:52] Trustee Luckham: belabor it too much.

[1:19:54] Trustee Luckham: Thank you, Chair.

[1:19:55] Trustee Luckham: Our responsibility is in making a document public

[1:19:58] Trustee Luckham: that may be problematic.

[1:20:03] Trustee Luckham: There's lots of discussion around that.

[1:20:05] Trustee Luckham: So Miele, sorry for having cut you a bit short there

[1:20:08] Trustee Luckham: and do appreciate you coming to speak to us

[1:20:11] Trustee Luckham: and certainly we'll take your thoughts

[1:20:14] Trustee Luckham: into consideration there, appreciate it.

[1:20:19] Trustee Luckham: All right, so we're at 10.21 now

[1:20:22] Trustee Luckham: and we suggested we would have a five minute break here

[1:20:26] Trustee Luckham: and then we'll come back and do bylaw referrals.

[1:20:29] Trustee Luckham: So if you don't mind, Laurie,

[1:20:30] Trustee Luckham: just put a message up on the screen there

[1:20:32] Trustee Luckham: that we'll be returning at 10.27, I'm gonna say

[1:20:37] Trustee Luckham: because the clock is

[1:20:39] Voice 14: gonna take over here.

[1:20:42] all

[1:29:05] Voice 16: right everyone looks like we're all here um okay

[1:29:24] Trustee Luckham: so um again thanks to the delegate and uh

[1:29:31] Trustee Luckham: maybe some apology about the timing um that if i was not clear we are not clear on that um and uh

[1:29:40] Trustee Luckham: thank you for your

[1:29:41] Voice 14: presentation sure oh

[1:29:49] Voice 10: i think he's frozen hey chair luckham are you with us

[1:29:57] Voice 10: Thank you for watching.

[1:30:01] Voice 10: Well, we can't start without the chair.

[1:30:03] Voice 10: He'll reconnect, I expect.

[1:30:10] Voice 10: So

[1:31:12] Trustee Luckham: I'm hoping that you can hear me now.

[1:31:15] Trustee Luckham: Now we can.

[1:31:16] Trustee Luckham: I am sorry for that.

[1:31:18] Trustee Luckham: I should have rebooted my server earlier.

[1:31:23] Trustee Luckham: I can't wait for a connected coast.

[1:31:27] Trustee Luckham: So thank you, everybody.

[1:31:29] Trustee Luckham: So I don't know if you heard anything that I said at the outset or not.

[1:31:32] Trustee Luckham: So just thank the app, the delegate and apologies if the timing was not clear.

[1:31:43] Trustee Luckham: I apologize for not being clear on that. There is some.

[1:31:49] Trustee Luckham: Yeah, there's some need for improvement on some of our policies surrounding the submission of documents as well.

[1:31:56] Trustee Luckham: and also not apologizing but it's really important that we keep to the issues and not speak about

[1:32:05] Trustee Luckham: individuals in all of our presentations so Dan Rogers over to

[1:32:11] Trustee Luckham: you sorry

[1:32:12] Trustee Rogers: Mr. Chair but I'm not

[1:32:13] Trustee Rogers: nearly as sanguine about that presentation as as your words I found it at times inappropriate

[1:32:21] Trustee Rogers: appropriate and disrespectful of staff and the work that's being done on Salt Spring. There were

[1:32:26] Trustee Rogers: some valid points that were contained in the document. I have no idea why when at local trust

[1:32:32] Trustee Rogers: committees and at trust council, we require the presentation be made available to us beforehand

[1:32:38] Trustee Rogers: before we know what's before the presentation of a delegation is made, why we wouldn't do the same

[1:32:44] Trustee Rogers: thing at executive committee. Because if I had seen this presentation before, I would not have

[1:32:49] Trustee Rogers: have been in favor of allowing it to go ahead in the form that it was. As I said, there were some

[1:32:53] Trustee Rogers: important points that were made in it that were valid, that were fine. If it had stuck to

[1:32:59] Trustee Rogers: environmentalism and democracy, I would have been fine with it, but I actually would not. I'm sorry,

[1:33:06] Trustee Rogers: I just don't think that should have been allowed. And I'm going to move that the Executive Committee

[1:33:11] Trustee Rogers: not approve any delegations without provision of a full presentation beforehand for approval

[1:33:18] Trustee Rogers: by the executive committee second

[1:33:21] Trustee Fast: well

[1:33:22] Trustee Luckham: thank you very much for that forthrightness uh dan i do

[1:33:26] Trustee Luckham: appreciate that and agree with you so uh seconded by chair fast you wish to speak to the motion

[1:33:30] Trustee Luckham: further i

[1:33:32] Trustee Rogers: just want to say the problem with that that delegation was that's what that that

[1:33:38] Trustee Rogers: puts us in a position of having to make rules if if if we didn't have if people didn't stretch

[1:33:44] Trustee Rogers: stretch the boundaries and engage in hyperbole and disrespectful language, we wouldn't have to

[1:33:49] Trustee Rogers: have the rules. We could be a little bit easier. So it's that kind of a presentation, in my view,

[1:33:56] Trustee Rogers: that requires us to put the kind of rules in that people say, why are you being so

[1:34:01] Trustee Rogers: rule enforcing? And that's the reason, in my view. So I apologize, but I'm literally sitting here

[1:34:08] Trustee Rogers: but it uh right now almost shaking it because of what some of the things that were said that were

[1:34:15] Trustee Rogers: wrong first of all completely wrong and were disrespectful to to uh the staff and hadn't

[1:34:22] Trustee Rogers: and were not appropriate for for an executive committee presentation so that's why i've made

[1:34:28] Trustee Rogers: this motion thank

[1:34:32] Trustee Luckham: you dan rogers does the seconder wish to speak to it

[1:34:36] Trustee Fast: yeah i'll just uh echo what

[1:34:38] Trustee Fast: What Dan is saying, and I would agree, I would not have approved a delegation that had these

[1:34:46] Trustee Fast: words in it for a local trust committee meeting because of the disrespect that I observed

[1:34:54] Trustee Fast: and the inappropriate nature of having enforcement examples and various things that have been

[1:35:06] Trustee Fast: said.

[1:35:06] Trustee Fast: I just want to say in the motion that I believe Dan said, it was that had not been approved by the executive committee.

[1:35:17] Trustee Fast: I wonder if it would be more appropriate to say that had not been approved by the chair, as we do for most local trust committees.

[1:35:26] Trustee Fast: But I'm happy to stand by the motion as Dan moved it and I seconded it.

[1:35:34] Trustee Luckham: Okay, thank you.

[1:35:35] Trustee Luckham: because

[1:35:35] Trustee Fast: the motion was that it be approved by the executive committee is what dan's head in his

[1:35:41] Trustee Fast: words that's

[1:35:42] Trustee Rogers: fine i don't think the executive committee probably doesn't have a mechanism to

[1:35:45] Trustee Rogers: approve an end of that so thank

[1:35:47] Trustee Luckham: you great um any other discussion on this topic no so you know i

[1:35:55] Trustee Luckham: agree uh completely there's a i think there's a void here in uh our policy and in fact it it's

[1:36:02] Trustee Luckham: It's one of these COVID things, quite honestly.

[1:36:05] Trustee Luckham: We have actually only recently really put delegations

[1:36:09] Trustee Luckham: onto the executive committee agenda in the last year or so.

[1:36:12] Trustee Luckham: And that happened because we wanted to provide

[1:36:15] Trustee Luckham: that opportunity of transparency

[1:36:16] Trustee Luckham: and it is the right thing to do.

[1:36:18] Trustee Luckham: But possibly our policy that we have a council

[1:36:21] Trustee Luckham: and even at LTCs is not replicated here.

[1:36:25] Trustee Luckham: And indeed, as Dan has said,

[1:36:27] Trustee Luckham: it's unfortunate that we have to have rules,

[1:36:28] Trustee Luckham: but that does seem to be necessary.

[1:36:32] Trustee Luckham: and that isn't that is also not perceived well but it does seem to be necessary and so i'm in

[1:36:40] Trustee Luckham: support of the motion and one at the end i'm presuming that uh through this motion um obviously

[1:36:47] Trustee Luckham: there may need to be guideline or policy amendments as a result of this and presume that through this

[1:36:54] Trustee Luckham: motion staff would advise us on that and i see a thumbs up from the cao and thank you cao and

[1:37:00] Trustee Luckham: and apologies to you and your staff if I let that.

[1:37:05] Trustee Luckham: So I'll call for the vote if that's all right.

[1:37:07] Trustee Luckham: All those in favor?

[1:37:10] Trustee Luckham: None opposed, that carries.

[1:37:11] Trustee Luckham: Thank you, Dan.

[1:37:13] Trustee Luckham: Are we ready to move on to bylaws

[1:37:16] Trustee Luckham: for approval and consideration?

[1:37:19] Trustee Luckham: Then let us begin.

[1:37:20] Trustee Luckham: So we've got Gabriela and Galeano Island

[1:37:24] Trustee Luckham: represented here, the three Gs, I call for both islands.

[1:37:29] Trustee Luckham: So Gabriela Island Local Trust Committee bylaw number 309

[1:37:33] Trustee Luckham: is an LEB amendment and there is a motion here which you know there's some discussion here about

[1:37:43] Trustee Luckham: who should present that these referrals often I think the chair should present them and then

[1:37:49] Trustee Luckham: seek support from the director or the planner who might be responsible or the director

[1:37:56] Trustee Luckham: and so Dan if you're comfortable in making the motion and presenting.

[1:38:00] Trustee Rogers: I'm fine this is a

[1:38:02] Trustee Rogers: relatively straightforward. We've just amended the map attached to the land use bylaw to include

[1:38:08] Trustee Rogers: Pages Marina as a place that is able to retail sale alcohol. The land use bylaw allowed Silver

[1:38:19] Trustee Rogers: Bay Marina to do it, but not Pages Marina for some reason. No one seemed to know the reason.

[1:38:25] Trustee Rogers: And so we just amended the land use bylaw to include a map that would be Cages Marina to be able to be in the same capacity in order for it to engage in retail sales of that kind.

[1:38:39] Trustee Rogers: They retail sale a whole bunch of other things, but it never had liquor.

[1:38:43] Trustee Rogers: They, of course, have to go through their liquor licensing process, which is ongoing at the same time.

[1:38:47] Trustee Rogers: this matter was moved through quickly and in order to expedite their their ability to try and

[1:38:54] Trustee Rogers: engage in that enterprise and they were very cooperative and the staff worked very hard to

[1:38:59] Trustee Rogers: get this done so i i would move that the get the executive committee approved gabriel island local

[1:39:04] Trustee Rogers: trust committee bylaw number 309 cited as gabriel lion landers bylaw 1999 amendment number one 2021

[1:39:10] Trustee Rogers: 21 under Section 27 of the Islands Trust Act.

[1:39:15] Trustee Luckham: Okay, moved.

[1:39:17] Trustee Luckham: Do I have a seconder?

[1:39:19] Trustee Luckham: Seconded by Vice Chair Patrick.

[1:39:22] Trustee Luckham: And I do hear some funny noises occasionally.

[1:39:26] Trustee Luckham: Just keep that in mind.

[1:39:29] Trustee Luckham: Did you wish Director Muller to speak to it at all

[1:39:32] Trustee Luckham: or it seems satisfactory to me?

[1:39:34] Voice 13: Nope, it's good.

[1:39:36] Trustee Luckham: Okay, thank you.

[1:39:37] Trustee Luckham: So is there any discussion, questions?

[1:39:40] Trustee Luckham: Vice Chair Patrick.

[1:39:46] Trustee Luckham: oh sorry i don't know why i did that uh vice chair fast your hand was up thank

[1:39:52] Trustee Fast: you yes i

[1:39:52] Trustee Fast: just wondered um whether there had been and uh what kind of public input if any there had been

[1:40:00] Trustee Fast: um

[1:40:00] Trustee Rogers: it was all we did not we we waited public hearing we uh all of except for one which i

[1:40:08] Trustee Rogers: didn't understand uh was supportive uh and there was a public input process and of course the

[1:40:14] Trustee Rogers: the liquor control people will do their own,

[1:40:16] Trustee Rogers: but it was all supportive of the application.

[1:40:19] Trustee Rogers: So there were a number of emails that were provided

[1:40:22] Trustee Rogers: in support of the application.

[1:40:25] Voice 9: And

[1:40:25] Trustee Rogers: in fact, we gave,

[1:40:27] Trustee Rogers: and the trustees were quite supportive,

[1:40:29] Trustee Rogers: we gave one of the readings or did one of the things

[1:40:31] Trustee Rogers: by RWM and the intention was to,

[1:40:34] Trustee Rogers: so there was little or no, almost no pushback,

[1:40:38] Trustee Rogers: except I know there was one letter from one individual,

[1:40:41] Trustee Rogers: which I think it might be in our agenda

[1:40:43] Trustee Rogers: or was it on a resource.

[1:40:44] Trustee Rogers: So thank

[1:40:45] Voice 16: you.

[1:40:46] Trustee Luckham: All right, so then I'll call for the vote

[1:40:48] Trustee Luckham: if there's no further questions.

[1:40:50] Trustee Luckham: All those in favor?

[1:40:53] Trustee Luckham: None opposed, so that carries.

[1:40:55] Trustee Luckham: So the next item is Galeano Local Trust Committee

[1:40:58] Trustee Luckham: by law number 278 LEB amendment.

[1:41:01] Trustee Luckham: And Dan, I'll turn that over to you again.

[1:41:03] Trustee Rogers: Yeah, this is the end of one of our projects,

[1:41:06] Trustee Rogers: which was what I'll call a technical update.

[1:41:10] Trustee Rogers: It went through the normal process.

[1:41:13] Trustee Rogers: There were a number of suggested changes

[1:41:15] Trustee Rogers: to the bylaw that were discussed by trustees.

[1:41:21] Trustee Rogers: We had a number of discussions

[1:41:23] Trustee Rogers: and made a number of amendments.

[1:41:24] Trustee Rogers: There was some public input.

[1:41:26] Trustee Rogers: The public hearing had no comments as I recall,

[1:41:31] Trustee Rogers: or if it did, it was only one or two.

[1:41:33] Trustee Rogers: And so this is here as I said,

[1:41:38] Trustee Rogers: one of those technical updates to try

[1:41:40] Trustee Rogers: and get the land use bylaw more up to date and consistent.

[1:41:43] Trustee Rogers: Okay.

[1:41:46] Trustee Luckham: Thank you very much. Do you want to make that motion?

[1:41:49] Trustee Rogers: You do that. The,

[1:41:50] Trustee Rogers: the islands trust executive committee approved Galeano local trust committee

[1:41:53] Trustee Rogers: bylaw number 278 cited as Galeano Island land use bylaw 127,

[1:41:59] Trustee Rogers: 1999 amendment number one,

[1:42:01] Trustee Rogers: 2021 in accordance with section 27 of the islands trust.

[1:42:06] Trustee Luckham: Thank you very much. And a seconded by a vice chair fast.

[1:42:11] Trustee Luckham: Any discussion, then I'll call for the vote.

[1:42:15] Trustee Luckham: all those in favor and are there any opposed none opposed that carries thank you very much so item

[1:42:25] Trustee Luckham: 6.3 on our agenda page 58 of the package gambier island local trust committee uh gambier associate

[1:42:35] Trustee Luckham: islands by island number 145 this is an ocp amendment and um if i'm not mistaken i believe

[1:42:41] Trustee Luckham: that's uh vice chair uh fast uh local trust committee um do you wish staff to make a

[1:42:48] Trustee Luckham: presentation on this or do you want to do that uh

[1:42:51] Trustee Fast: yes i would prefer staff to do this the next

[1:42:53] Trustee Fast: three the 6.3 6.4 and 6.5 are all related it's complicated it take it took a long time and i

[1:43:01] Trustee Fast: wasn't around for the beginning of it and um uh and i think it strengthens well and i i have a

[1:43:08] Trustee Fast: number of reasons for inviting staff to do it partly because i think um by having our professional

[1:43:13] Trustee Fast: staff uh describe it it makes it clear and strengthens it in the long run as a bylaw thank

[1:43:19] Trustee Fast: you go ahead david thank

[1:43:21] Trustee Luckham: you go and go ahead david absolutely yeah

[1:43:25] Voice 13: thank you uh so through the chair

[1:43:26] Voice 13: i um the report's here so i think the background is pretty detailed um so yeah bylaw number 145

[1:43:34] Voice 13: is the official community plan amendment so as you know with the development permit areas you

[1:43:39] Voice 13: have to establish the development permit area and its justification in the official community plan

[1:43:46] Voice 13: so the objectives justification and the area is designated and then in the land use bylaw you can

[1:43:53] Voice 13: establish the guidelines and any exemptions for it so these three bylaws together are doing just

[1:43:59] Voice 13: that. So bylaw 145 is the LCP amendments and it's to bring, this is to finish off the RA

[1:44:07] Voice 13: project of bringing all of the islands up to, into compliance with the riparian area regulation.

[1:44:15] Voice 13: So Boyer Island wasn't and Anvil Island needed some updates. So this bylaw establishes the new

[1:44:23] Voice 13: development permit area for boria it also updates handball island and it updates the existing raw

[1:44:30] Voice 13: language on gambier island anvil island and farming big islands so it's okay

[1:44:39] Voice 15: thank you um

[1:44:43] Voice 15: and i can't hear you go ahead i

[1:44:47] Trustee Fast: think he might have just frozen i don't know if he was finished

[1:44:52] Trustee Luckham: david marler are you still there oh

[1:44:59] Trustee Fast: now he's moving oh

[1:45:00] Voice 12: he's back somewhat it's a theme today

[1:45:02] Voice 12: freezing up

[1:45:04] Trustee Luckham: there a midstream uh david you want to try that sure

[1:45:10] Voice 13: so what i was saying is that bylaw 145 um is the lcp amendments to finish off the raw

[1:45:22] Voice 13: riparian area regulation updates in the gambia trust area so boyer island uh was not in compliance

[1:45:29] Voice 13: there's a creed there that had to have a Ra designation.

[1:45:34] Voice 13: And then the bylaw 145 also updates the language

[1:45:39] Voice 13: and the policy for Anvil Island,

[1:45:43] Voice 13: Thornby Island and Gambier Island.

[1:45:45] Voice 13: So it's different development permit areas.

[1:45:48] Voice 13: The other two bylaws, the language bylaws,

[1:45:50] Voice 13: which we'll get to next,

[1:45:51] Voice 13: the specific guidelines related to the development permit

[1:45:56] Voice 13: areas established in the LCP.

[1:45:58] Voice 13: Okay, so is that

[1:46:01] Voice 13: okay or did I have a big gap and you completely missed everything?

[1:46:05] Trustee Luckham: No, I think you covered it nicely.

[1:46:07] Trustee Luckham: And so then I'll get the chair to move the recommendation there

[1:46:13] Trustee Luckham: and then I'll ask you just to speak to the other two as we get to them.

[1:46:17] Trustee Luckham: So, Vice Chair Fast, do you want to move that motion?

[1:46:19] Trustee Fast: Happy to, yes.

[1:46:21] Trustee Fast: Happy to bring more riparian area protection regulations to Gambier Local Trust Area.

[1:46:28] Trustee Fast: that the islands trust executive committee approve gambier island local trust committee

[1:46:33] Trustee Fast: bylaw number 145 cited as gambier associated islands official community plan um 2009 amendment

[1:46:41] Trustee Fast: number one 2017 in accordance with section 27 of the islands trust act all

[1:46:47] Voice 16: right thank you

[1:46:48] Voice 16: seconded by vice chair rogers is there any discussion can

[1:46:54] Trustee Rogers: i just can i just can i just

[1:46:55] Trustee Rogers: say mr chair that um once these come back from the minister and we get a chance to adopt them

[1:47:03] Trustee Rogers: this will take off this matter off the top priorities list of the gambier island local

[1:47:08] Trustee Rogers: trust committee which has been there since the beginning of my first term so um and probably

[1:47:15] Trustee Rogers: before that actually so it's a end of a long journey thank you and i want to just say thank

[1:47:20] Trustee Rogers: you very much to planner egan for her excellent work on these uh on the reports related to a call

[1:47:28] Trustee Rogers: this matter

[1:47:30] Trustee Luckham: absolutely thank you very much dan so then i'll call for the vote on this motion

[1:47:35] Trustee Luckham: all those in favor are there any opposed none opposed so that carries so um through the the

[1:47:43] Trustee Luckham: the chair of the gambler committee i'll turn to david mahler for a report on item of 6.4

[1:47:52] Voice 13: yes so yeah the previous bylaw was the official community planning amendment there is one lcp

[1:47:58] Voice 13: that applies to all of the associated islands however there is a separate land use bylaw for

[1:48:04] Voice 13: boyer and passage and that's why there's two different land use bylaws so bylaw 146 amends

[1:48:11] Voice 13: the Boyer and Passage Land Use By-law and it will add the guidelines in to support the development

[1:48:18] Voice 13: permit area designation that was in the LCP. So I don't need to go through the details it's in the

[1:48:25] Voice 13: report and the request or sorry the resolution is on page 80 of the agenda package.

[1:48:34] Trustee Luckham: Okay thank you.

[1:48:35] Trustee Luckham: Vice Chair Fast you want to move that motion?

[1:48:38] Trustee Fast: I would be delighted that the Islands Trust

[1:48:41] Trustee Fast: trust executive committee approved gambier island local trust committee bylaw number 146

[1:48:45] Trustee Fast: cited as boyer and passage islands land use bylaw 2011 amendment number 1 2017 in accordance with

[1:48:52] Trustee Fast: section 27 of the island's trust whoops amendment number 1 2017 in accordance with section 27 of

[1:48:59] Trustee Fast: the island's trust act thank you thank

[1:49:01] Trustee Luckham: you to have a second or seconded by vice chair rogers

[1:49:03] Trustee Luckham: is there any discussion and i will call the vote all those in favor any opposed none opposed that

[1:49:12] Trustee Luckham: two carries. So again, David Mullen just want to speak to 6.5 and then we'll get

[1:49:18] Trustee Luckham: a motion on the floor.

[1:49:19] Voice 13: Yeah, thank you. This does the same thing for Tharmanby and

[1:49:23] Voice 13: Anvil Islands. It's updating the associated islands bylaw to provide the

[1:49:28] Voice 13: guidelines to support the OCP designation changes. So the resolution is

[1:49:35] Voice 13: is on page 99 of the agenda package.

[1:49:41] Trustee Luckham: Excellent, thank you.

[1:49:42] Trustee Luckham: Vice Chair Fast, over to you.

[1:49:44] Trustee Fast: I move that the Islands Trust Executive Committee

[1:49:47] Trustee Fast: approve Gambier Island Local Trust Committee

[1:49:50] Trustee Fast: bylaw number 147, cited as Gambier associated islands

[1:49:56] Trustee Fast: land use bylaw 2013, amendment number 1, 2017

[1:50:00] Trustee Fast: in accordance with section 27 of the Islands Trust Act.

[1:50:04] Trustee Luckham: Very good, thank you.

[1:50:05] Trustee Luckham: and seconded by vice chair rogers again and um i'll ask if there's any discussion

[1:50:12] Trustee Luckham: then i'll call the vote all those in favor any opposed none opposed that carries so uh

[1:50:19] Trustee Luckham: thank you very much uh gambler island local trust committee as david uh correct me if i'm wrong does

[1:50:26] Trustee Luckham: this uh once the bylaws for fetus come back and these come back from the minister for approval

[1:50:31] Trustee Luckham: approval. Will this make the Honest Trust 100% repairing area regulation reserve compliant?

[1:50:41] Trustee Fast: Can't hear you, David.

[1:50:42] Voice 10: I think you're on mute.

[1:50:49] Voice 13: Hi, can you hear me?

[1:50:52] Voice 10: Yeah.

[1:50:52] Voice 13: Yeah, sorry. I'm having technical problems today. Yes, with the information that we have

[1:50:58] Voice 13: available, we believe that all of the streams would then be compliant.

[1:51:03] Trustee Luckham: Excellent. That's very good news. It's been a long project. So thank you. And again, thank

[1:51:08] Trustee Luckham: Thank you to the Gambria LTC and to the chair

[1:51:11] Trustee Luckham: of the Gambria LTC and the trustees for pursuing this.

[1:51:16] Trustee Luckham: So we'll move along.

[1:51:17] Trustee Luckham: We've done our delegation today

[1:51:19] Trustee Luckham: and we're now gonna go to trust council meeting preparation.

[1:51:22] Trustee Luckham: I can't say that we've ever had a post council meeting

[1:51:27] Trustee Luckham: where we're not only were we reflecting

[1:51:32] Trustee Luckham: on the previous meeting,

[1:51:34] Trustee Luckham: but we're planning for the next meeting already.

[1:51:36] Trustee Luckham: already um so here we are trust council uh business decision highlights is the document that

[1:51:43] Trustee Luckham: we will want to uh send out um to uh everybody and um uh cao hartzenpiller are you gonna speak

[1:51:52] Trustee Luckham: to this one and look for feedback from vice chairs uh

[1:51:57] Voice 12: certainly mr chair i mean i have to admit when

[1:51:59] Voice 12: i read it it seemed like more went on that that is modestly demonstrated on this page

[1:52:05] Voice 12: but here it is not not particularly exciting to some to others seeing those policies get approved

[1:52:13] Voice 12: by trust council is certainly a good thing and a good transfer you're happy with that but this is

[1:52:19] Voice 12: indeed the council highlights if you want to you want to lean on something else let us know but

[1:52:23] Voice 12: otherwise they substantially summarize the motions that pass through trust council all right thank

[1:52:30] Trustee Luckham: Thank you, sir. Is there any feedback on the document as presented? Otherwise, I think you'd

[1:52:37] Trustee Luckham: like a motion to endorse and circulate this? Indeed.

[1:52:42] Trustee Luckham: Okay. Thank you, sir. So, Vice Chairs,

[1:52:46] Trustee Luckham: anything you'd like to change or a motion to advance it?

[1:52:50] Trustee Rogers: I'll move that we endorse and forward

[1:52:54] Trustee Rogers: forward the, or circulate the Islands Trust Council highlights for June 8th and 9th, 2021.

[1:53:03] Trustee Luckham: Thank you, sir. Moved, seconded by Vice Chair Fast. Is there any discussion? Nope. Good job,

[1:53:11] Trustee Luckham: everybody then. So all those in favor? And indeed that carries. Great. So before us now is also the

[1:53:21] Trustee Luckham: June 8th to 10th 2021 draft trust council minutes um that's here for our information as they say I'm

[1:53:29] Trustee Luckham: presuming all we're looking for at this point is anything that's uh obviously wrong for correction

[1:53:35] Trustee Luckham: and um then would be circulated uh to trust council at the next meeting so uh vice chair

[1:53:42] Trustee Luckham: fast over to you thank

[1:53:44] Trustee Fast: you um if you look at page uh three of 13 of the agenda which is there of the

[1:53:52] Trustee Fast: draft minutes i think there's something missing in 4.2.2 um in that we did pass two more motions

[1:54:00] Trustee Fast: uh after that one failed um and my notes show that we uh uh passed version option three and then we

[1:54:10] Trustee Fast: We also referred it back to, Dan made a motion to refer it back

[1:54:14] Trustee Fast: to the Executive Committee for a cost-benefit analysis.

[1:54:18] Trustee Fast: Do you

[1:54:18] Voice 12: mind saying what, I'm sorry to interrupt,

[1:54:20] Voice 12: just because I don't know what we're talking about.

[1:54:22] Voice 12: Can you indicate which policy area, 421, 423?

[1:54:28] Trustee Fast: I mentioned 4.2.2.

[1:54:31] Trustee Fast: And so this is agenda item that refers to provision of electronic meetings.

[1:54:37] Trustee Fast: There were three options presented.

[1:54:42] Trustee Fast: And what's shown there is the one that was defeated, and I think it would be good for staff to check, but my notes show that we passed the motion for option three.

[1:54:56] Trustee Fast: Peter Johnson, I think, moved it.

[1:55:00] Trustee Fast: And then I believe we also passed something to refer it back, to refer number one, option number one, back to council.

[1:55:09] Trustee Fast: So I just flagging that for staff to check the video

[1:55:13] Trustee Fast: or maybe somebody else has better notes.

[1:55:15] Trustee Fast: I know I did have some internet problems during that time,

[1:55:19] Trustee Fast: but I have, thank you.

[1:55:22] Trustee Rogers: Mr. Chair, those motions are captured on page six

[1:55:28] Trustee Rogers: because we came back to it.

[1:55:30] Trustee Rogers: Thank you.

[1:55:31] Trustee Rogers: At the bottom of page six,

[1:55:33] Trustee Rogers: there's the two motions that were made and carried.

[1:55:37] Trustee Rogers: And they're, again, referenced 4.2.2, but we came back to it.

[1:55:42] Trustee Rogers: So at the bottom of page six and the top of page seven.

[1:55:45] Trustee Fast: Thank you.

[1:55:48] Trustee Luckham: Yeah, indeed.

[1:55:49] Trustee Luckham: Right there, we began with unfinished business.

[1:55:56] Trustee Luckham: So, you know, I don't know if that the fact that we changed the sequence of events there.

[1:56:05] Trustee Luckham: As noted, Trustee Allen Dodge, Trustee Scott left the meeting.

[1:56:08] Trustee Luckham: and that was because we recessed essentially yeah so does that address your question

[1:56:17] Trustee Luckham: vice chair fast it

[1:56:18] Trustee Fast: really helps it's not an error then but I wonder if we could insert the words

[1:56:24] Trustee Fast: to be continued or something that says that that's not the end of it because I

[1:56:30] Trustee Fast: obviously misread it and I was there and I looked at all of this so my eyes didn't see the rest of

[1:56:37] Trustee Fast: it because i thought that was the conclusion of business and maybe there could be a note

[1:56:43] Trustee Fast: i don't know or something at the beginning that says um that things are recorded in timeline

[1:56:51] Trustee Fast: fashion not by agenda item which i uh am used to thank you all

[1:57:00] Trustee Luckham: right so um so thank you for that so

[1:57:02] Trustee Luckham: So I'm going to maybe then remark that probably what needs to be inserted there at the item

[1:57:11] Trustee Luckham: that says at 4.45 p.m., Trustee Scott left the meeting, and then that's carried, and

[1:57:16] Trustee Luckham: then at 7 p.m., Chair Luckham reconvened the meeting.

[1:57:19] Trustee Luckham: I think it needs to have a line in there that says the meeting was recessed to continue

[1:57:26] Trustee Luckham: with Town Hall at 7 o'clock, and that the business meeting would continue the following

[1:57:32] Trustee Luckham: morning that seems to me to be what's missing to help link that um ceo hobson pillar would you

[1:57:39] Trustee Luckham: agree in terms of presentation of the minutes that that might be appropriate it

[1:57:45] Voice 12: might be um it might

[1:57:46] Voice 12: be i just didn't get good enough sleep but i'm having trouble moving between the various topics

[1:57:51] Voice 12: with regards to the minutes and so what you're telling me is on what page i need to be referred

[1:57:58] Voice 12: refer to the pages and sections of the minutes for me to be able to provide reasonable

[1:58:01] Trustee Luckham: insight

[1:58:02] Trustee Luckham: on page four could

[1:58:05] Voice 12: we use the pages the pages of the actual agenda so is that

[1:58:09] Trustee Luckham: 129

[1:58:10] Voice 12: 129 thank you

[1:58:11] Voice 12: very much and

[1:58:12] Trustee Luckham: about a third of the way up from the bottom yeah halfway it says uh at 4 45 trustee

[1:58:18] Trustee Luckham: scott left the meeting and then there's a motion and it's carried and then the next thing is at

[1:58:23] Trustee Luckham: 7 p.m chair luckham reconvened so it's not obvious that we recessed well

[1:58:30] Voice 12: the motion before says the

[1:58:32] Voice 12: meeting recessed at 4 51 and to reconvene at 7 p.m

[1:58:36] Trustee Luckham: you're right and i can and i didn't see that

[1:58:39] Trustee Luckham: um okay and

[1:58:40] Trustee Luckham: so maybe what it should then say following that is the meetings was recessed as

[1:58:45] Trustee Luckham: and um and that business will can uh will uh continue on the following day after the town

[1:58:53] Trustee Luckham: hall and maybe that just for clarity but

[1:58:59] Voice 12: it came back and we you reconvened at seven and then we

[1:59:04] Voice 12: carried on yes and

[1:59:06] Voice 12: then we went till at the bottom of 130 it says the meeting was recessed at 8 15

[1:59:11] Trustee Luckham: yes

[1:59:12] Voice 12: and then we start the next day

[1:59:13] Trustee Luckham: yes does

[1:59:15] Voice 12: that seem appropriate is that what you're am i addressing

[1:59:19] Voice 12: your concern um

[1:59:20] Trustee Luckham: yeah i think that i'm just trying to address trustee of vice chair fast question

[1:59:26] Trustee Luckham: there is that it's not obvious that um that we actually went to town hall um at seven o'clock

[1:59:34] Trustee Luckham: um although it says that too so maybe it's it's as clear as it needs to

[1:59:39] Voice 12: be the minutes are

[1:59:40] Voice 12: i totally understand something i don't think it's nest nested in robert's rules or anything

[1:59:49] Voice 12: thing that we reflect on the minutes as a third person post, you know, subjective perspective.

[1:59:57] Voice 12: They're the minutes. So the minutes roll forward.

[2:00:00] Voice 12: forward if the words aren't appropriate but to go back and then provide insight into the various

[2:00:04] Voice 12: different sections and when things happened when it's actually all there the minutes are supposed

[2:00:09] Voice 12: to be I think a um over time just a record of the timely decisions made by um the legislative body

[2:00:17] Voice 12: okay so

[2:00:18] Voice 12: if we provide what context should we be providing or not providing it then it lends itself

[2:00:26] Voice 12: to this yeah so

[2:00:30] Trustee Luckham: trust vice chair Rogers did you have anything further to add

[2:00:35] Trustee Luckham: otherwise without a specific amendment we'll just continue on with what we have

[2:00:40] Trustee Luckham: here well

[2:00:41] Trustee Rogers: I have two things one is I think trustee fast point is as we picked

[2:00:45] Trustee Rogers: up four point two point two again the next day and an explanation noted after

[2:00:50] Trustee Rogers: tide defeated on page 128 that says this item was was picked up the next the

[2:00:56] Trustee Rogers: the following day would probably force,

[2:00:59] Trustee Rogers: would require people to go further.

[2:01:01] Trustee Rogers: I mean, I saw it, but others may not.

[2:01:03] Trustee Rogers: So it's just, I don't know whether that's necessary.

[2:01:06] Trustee Rogers: I have an item that I want to talk about

[2:01:08] Trustee Rogers: that's completely different from this.

[2:01:09] Trustee Rogers: So I don't really need to belabor this.

[2:01:14] Trustee Rogers: Okay,

[2:01:14] Trustee Luckham: so notwithstanding the CEO's advice

[2:01:16] Trustee Luckham: on the record keeping here,

[2:01:20] Trustee Luckham: do you wish to make an amendment?

[2:01:24] Trustee Luckham: Otherwise we'll continue on with your item.

[2:01:29] Trustee Luckham: Vice chair fast with your hand up.

[2:01:32] Trustee Fast: No, thank you, I'm fine, thank you.

[2:01:36] Trustee Luckham: Okay, so let's leave that.

[2:01:38] Trustee Rogers: So can I

[2:01:39] Trustee Rogers: refer to an item then

[2:01:41] Trustee Rogers: that's at the bottom of page 136.

[2:01:46] Trustee Rogers: Thank you.

[2:01:50] Trustee Rogers: Because I must admit, I'm not convinced

[2:01:55] Trustee Rogers: that's what was decided, but it was the very last item,

[2:02:00] Trustee Rogers: but there was a certain amount of, I'll say, confusion about it at the end of the day.

[2:02:10] Trustee Rogers: You may recall that the discussion came up at the end of the day about,

[2:02:18] Trustee Rogers: oh, well, there's this motion that Critchley and Rogers are working on,

[2:02:22] Trustee Rogers: and you indicated, and after a number of requests from trustees,

[2:02:27] Trustee Rogers: because we had not intended to introduce it if we did introduce it and you said you were going

[2:02:33] Trustee Rogers: to take it as a quote-unquote notice of motion end of quote um and the discussion sort of all

[2:02:41] Trustee Rogers: delved into oh well we're going to deal with this on july the 8th and i sort of said oh i thought

[2:02:48] Trustee Rogers: we were going to move it to september and i not sure that um that it was ever for there was no

[2:02:57] Trustee Rogers: no motion but it was sort of I thought the the end result and I stand to be corrected was that

[2:03:02] Trustee Rogers: it was intended to be dealt with on July the 8th and that's a you know and I don't want to get us

[2:03:06] Trustee Rogers: into trouble with the trust council if they think it's coming on July the 8th we've got the agenda

[2:03:12] Trustee Rogers: next coming up or coming up shortly and I guess I'm putting that out there because we should

[2:03:20] Trustee Rogers: probably be clear about that we

[2:03:25] Trustee Luckham: should be clear about that uh anybody have some feedback on that

[2:03:32] Trustee Luckham: vice chair fast yeah

[2:03:34] Trustee Fast: my uh i my notes show the same as what uh dan is saying uh i've got september

[2:03:40] Trustee Fast: with the line drawn through it and then it says july 8th and otherwise the wording is um is fine

[2:03:47] Trustee Fast: in the minutes may be brought back is the wording that I have, may. And so I suggest that the last

[2:03:59] Trustee Fast: word, that the word September be changed to July 8th. Thank you.

[2:04:07] Voice 15: Okay. So it

[2:04:09] Voice 12: looks like Mr. Chair. So yeah, important. So it looks like Chair Patrick's

[2:04:15] Voice 12: in agreement in her recollection but you know obviously she'll um correct me if i'm wrong

[2:04:22] Voice 12: and laura you're you're here right as as you usually are i am thank you wonderful so you've

[2:04:30] Voice 12: gone through the audio recording of this i'm assuming to confirm this should we go back and

[2:04:36] Voice 12: and confirm this because i totally agree it was a fuzzy wuzzy a little bit as um you know there

[2:04:45] Voice 12: was the motion was kind of put up there and a little bit discussed and then you know sort of

[2:04:49] Voice 12: a tentative feel to it but intention i thought it would have been july as well um and the reason why

[2:04:58] Voice 12: i think that is because i'm hard-pressed to think how that conversation and the full substantive

[2:05:02] Voice 12: policy statement conversation can both occur in the time frame that we have available um

[2:05:08] Voice 12: is there a way to double check that or do you have um and i don't want to put it all on you but

[2:05:13] Voice 12: But do you recall those exact words or should we go back and check or should we or is it the general recollection of EC is what will drive us here?

[2:05:23] Voice 3: I can certainly go back and check and I'd be very happy to do so if I've missed that.

[2:05:28] Voice 3: It was if it was July. It can be easily checked.

[2:05:31] Voice 3: Yeah.

[2:05:33] Voice 12: OK, so

[2:05:34] Trustee Luckham: so the minutes are one thing at eight point one point four or one point five.

[2:05:40] Trustee Luckham: we've got a draft agenda for july 7th if there's really a notice of motion that is anticipated

[2:05:46] Trustee Luckham: then that needs to be included in the agenda and we need from the uh proponents uh materials

[2:05:55] Trustee Luckham: for the deadline which i believe is friday and so um how do we facilitate all of that

[2:06:01] Voice 12: yeah so just just to support what you're saying but we don't have a motion of trust that's like

[2:06:07] Voice 12: like descriptive language here we don't have a motion you discussed a proposed notice of motion

[2:06:16] Voice 12: that may or may not occur so we would have to see whether we get one so

[2:06:20] Trustee Luckham: that would be new business

[2:06:22] Voice 12: or the upcoming meeting so we don't have direction from trust council to do it there

[2:06:27] Voice 12: might be this general understanding so once again we're in this in between space and we

[2:06:32] Voice 12: don't know whether the conversation has progressed between um uh rogers and critchley to get something

[2:06:38] Voice 12: on the yeah

[2:06:40] Trustee Rogers: agenda i can i can help with that if you like absolutely so the answer is i i can't

[2:06:47] Trustee Rogers: help with that because i haven't talked to trustee critchley since um i've been sort of giving him a

[2:06:52] Trustee Rogers: little bit of space um and uh i know i know i think there's some events going on so i intended

[2:07:01] Trustee Rogers: to reach out to him uh and say whether his intention was because i i think there originally

[2:07:08] Trustee Rogers: Originally, my thought was it would go to September because of the agenda, but then people started to talk about it being on the July agenda, and I think that's where we ended up.

[2:07:17] Trustee Rogers: So I think the minutes probably should accurately say may be brought back for consideration in July, July 8th, and I will endeavor to speak to Trustee Critchley as to whether that's his intent or whether he is content to have the matter go over to September so that we can deal with all of the new issues that are going to arise related to the trust policy statement,

[2:07:42] Trustee Rogers: statement and not this this issue that's outstanding regarding the um i don't know

[2:07:49] Trustee Rogers: what to refer it to as to sort of the scope of section three i guess or something i don't know

[2:07:53] Trustee Rogers: what but i'll talk to him and and i guess my view would be i guess if we if our deadline is monday

[2:08:00] Trustee Rogers: is friday then i guess i should find out from him whether he wishes to pursue it on july the 8th

[2:08:07] Trustee Rogers: Yeah.

[2:08:09] Trustee Luckham: So obviously, a trustee has the right to walk in a new piece of business at the beginning of the council meeting and make his motion, given that there was a conversation about notice of motion.

[2:08:22] Trustee Luckham: So with respect to the minutes here, my question is, is do we just delete the last, this is not a motion, and so therefore the minutes don't record all conversation.

[2:08:35] Trustee Luckham: conversation um and so should this just be uh ended uh with the name rogers being the last

[2:08:41] Trustee Luckham: word in that sentence and just drop that all together or do you want to be specific and

[2:08:46] Trustee Luckham: specify july instead i'd

[2:08:49] Trustee Fast: like to let lori check if she needs to or i like your idea of um putting

[2:08:54] Trustee Fast: the period at the after the word rogers sure

[2:08:57] Trustee Luckham: and so that i am concerned that we're in a meeting

[2:09:00] Trustee Luckham: and lori's likely not going to have the opportunity to review the recording between now and the end of

[2:09:07] Trustee Luckham: this meeting and we either determine to send the minutes to council for approval as they are or we

[2:09:13] Trustee Luckham: make a correction here and then send them again as draft to council for approval but i don't know

[2:09:19] Trustee Luckham: that i want to have this kind of a conversation at council i'd rather clean it up here well what

[2:09:24] Trustee Rogers: if we said which may be brought back and ended there yeah

[2:09:27] Trustee Luckham: that would be fine by me also and i

[2:09:30] Trustee Luckham: I see thumbs up from Vice Chair Patrick.

[2:09:31] Trustee Luckham: So I'm gonna end fast.

[2:09:34] Trustee Luckham: So let's take it then that the minutes be amended

[2:09:41] Trustee Luckham: by general consent to end that last sentence

[2:09:46] Trustee Luckham: on page 136 at the word back.

[2:09:49] Trustee Luckham: All right, okay.

[2:09:55] Trustee Luckham: Any other corrections on the minutes?

[2:09:57] Trustee Luckham: Did you have something else?

[2:09:58] Trustee Luckham: Oh, no, that was your other one.

[2:10:00] Trustee Luckham: Any other minute meetings?

[2:10:01] Trustee Luckham: Okay. So then I wasn't really prepared for this because we do this in a different way. But I would like to then also say that by general consent that the minutes of June the 8th to 20th be forwarded to council for inclusion in the July 7th and 8th.

[2:10:21] Trustee Fast: I think that's great. Could you put the word draft in?

[2:10:27] Trustee Luckham: Sure. Draft. Yeah.

[2:10:28] Trustee Luckham: Thank you.

[2:10:29] Trustee Luckham: so by general consent that is advanced to council perfect okay thank you so now um the next item if

[2:10:36] Trustee Luckham: you're okay with that is trustee feedback on june trust council um there was a well there's some

[2:10:43] Trustee Luckham: items there on page 139 through 154 a bit of dialogue um any uh consideration for um that

[2:10:54] Trustee Luckham: that feedback

[2:10:57] Voice 16: trustee rogers just

[2:11:01] Trustee Rogers: just we've received it from trustee peterson and trustee

[2:11:04] Trustee Rogers: johnstone um and i you know i think they're they're well thought out and we should take

[2:11:10] Trustee Rogers: it into account when we're drafting the agenda trustee peterson just thinks we go too late and

[2:11:14] Trustee Rogers: doesn't like the late meetings not sure how widely that view is held um and we've got some specific

[2:11:20] Trustee Rogers: suggestions from just trustee johnson that have to do with both how the meeting is run

[2:11:27] Trustee Rogers: and specific things we could do in advance.

[2:11:29] Trustee Rogers: But, you know, it's feedback I think we should just accept

[2:11:32] Trustee Rogers: and consider when we're setting the next agenda.

[2:11:36] Trustee Luckham: Absolutely.

[2:11:37] Trustee Luckham: So I'll just then receive that for information

[2:11:40] Trustee Luckham: if there's no further direction.

[2:11:43] Trustee Luckham: And I'll thank the two trustees for submitting that feedback

[2:11:46] Trustee Luckham: that is helpful for us to hear those ideas.

[2:11:50] Trustee Luckham: So then 8.1.4 is a submission from Trustee Allen

[2:11:57] Trustee Luckham: and also a submission from Trustee Beshaken

[2:12:01] Trustee Luckham: on the blue economy item.

[2:12:05] Trustee Luckham: It strikes me that there's a suggestion

[2:12:08] Trustee Luckham: that that be circulated to Trustee,

[2:12:09] Trustee Luckham: but perhaps they already have it.

[2:12:11] Trustee Luckham: Vice Chairs or anybody have any remarks on

[2:12:15] Trustee Luckham: or action that you'd like to take with respect

[2:12:17] Trustee Luckham: with respect to 8.1.4 blue economy.

[2:12:22] Trustee Luckham: Dan Rodgers.

[2:12:24] Trustee Rogers: It's her question and I think I know the answer

[2:12:27] Trustee Rogers: is this seems like important work

[2:12:32] Trustee Rogers: and right in our wheelhouse,

[2:12:34] Trustee Rogers: but I'm gonna ask and suggest that I'm assuming,

[2:12:40] Trustee Rogers: sorry, I'm gonna assume we have no capacity

[2:12:43] Trustee Rogers: to engage on this, am I correct on that?

[2:12:46] Trustee Rogers: And I guess, and I gather other than

[2:12:48] Trustee Rogers: and perhaps a local trustee level

[2:12:50] Trustee Rogers: or assisting with local groups.

[2:12:54] Trustee Rogers: We aren't encouraging on this, am I correct?

[2:12:57] Trustee Luckham: Right, and this is also on page 143 of the package

[2:13:02] Trustee Luckham: and then flows through on 145 with Trustee Boucher-Kentz.

[2:13:07] Trustee Luckham: Yeah,

[2:13:07] Trustee Rogers: it goes all the way though.

[2:13:09] Trustee Rogers: Yeah, thank you.

[2:13:12] Trustee Fast: It just says public engagement top of page 143,

[2:13:15] Trustee Fast: public engagement according to the memo,

[2:13:18] Trustee Fast: closed on June 15th

[2:13:21] Trustee Luckham: that is correct so

[2:13:24] Trustee Fast: I guess the question is did Islands Trust

[2:13:31] Trustee Fast: send anything I don't think we did so I'm kind of receiving this for

[2:13:37] Trustee Fast: information is my mood yeah

[2:13:40] Trustee Luckham: and it was circulated to trustees and so I think

[2:13:43] Trustee Luckham: you're absolutely correct by so fast any other opinion on that no so then we will

[2:13:50] Trustee Luckham: receive uh that item 8.1.4 the two documents from trustee allen and trustee for shaken um for

[2:13:57] Trustee Luckham: information so now this brings us to what was renumbered as 8.1.5 the draft agenda for the

[2:14:05] Trustee Luckham: july 7th a special electronic trust council meeting um

[2:14:10] Voice 13: um

[2:14:11] Voice 12: yeah

[2:14:13] Trustee Luckham: ceo thank you sir i'm trying

[2:14:16] Voice 12: to find on the agenda where we review our last trust council session well

[2:14:20] Trustee Luckham: you know that's

[2:14:21] Trustee Luckham: interesting it's that's

[2:14:22] Voice 12: not it's not here and that's my fault um but i think there should be

[2:14:27] Voice 12: an opportunity or do you not want an opportunity to reflect on the previous trust council things

[2:14:31] Voice 12: we do better things you know opportunities for consideration um

[2:14:38] Trustee Luckham: well normally i think

[2:14:39] Trustee Luckham: that would fall in there between 1.3 and 1.4 um and we haven't done that and um

[2:14:44] Voice 12: Yeah. So, yeah,

[2:14:48] Trustee Luckham: I don't know if all apologies,

[2:14:50] Voice 12: but I think that might be you might want to consider that for a moment, just as we learn after every trust council session.

[2:14:56] Voice 12: And it's quite possible that trustees or vice chairs have made some notes to that effect or not.

[2:15:01] Trustee Luckham: OK, so shall we go around the table as we do normally? I see nodding heads.

[2:15:06] Trustee Luckham: OK, so I'm going to start off with Vice Chair Patrick today. I give you the start kickoff.

[2:15:14] Trustee Patrick: i'm sure i think this is the same observation i had before and we did it again is the director

[2:15:19] Trustee Patrick: reports ended up in the consent agenda and then we still asked for each director to give the report

[2:15:24] Trustee Patrick: and i i thought we were just going to leave the you know the we want the directors to be able to

[2:15:31] Trustee Patrick: report on what they're what they're doing so um that just an observation i mean it doesn't make

[2:15:38] Trustee Patrick: a big difference i guess people don't seem to care because they're receiving for information

[2:15:42] Trustee Patrick: but they still have questions for the directors and and so I like the directors giving a report

[2:15:47] Trustee Patrick: at trust council because it's a chance to talk about what they're doing in their areas

[2:15:51] Trustee Patrick: and is important the other observation it's it's become it's been observed in the last few meetings

[2:16:00] Trustee Patrick: it was again extremely obvious in this meeting that there are some trustees that only come in

[2:16:04] Trustee Patrick: to vote and leave again and I'm getting more increasing comments from the public and the press

[2:16:10] Trustee Patrick: on these observations so it's it's being more observed of trustees that come in and leave

[2:16:17] Trustee Patrick: and that's all i have this moment okay

[2:16:25] Voice 15: thank you for that

[2:16:28] Trustee Luckham: really appreciate that um let's go vice

[2:16:31] Trustee Luckham: chair fast sure

[2:16:33] Trustee Fast: thank you um i liked uh the way that the um agenda gave room for better discussion

[2:16:41] Trustee Fast: I liked having a little bit of room to breathe and it gave us some flexibility to discuss, for example, the electronic meetings on a separate day and that kind of thing.

[2:16:56] Trustee Fast: I didn't feel that it was racing along and that people couldn't have their say.

[2:17:02] Trustee Fast: So I liked that. That was my main thing I wanted to say about that in terms of the schedule.

[2:17:07] Trustee Fast: um i liked having the uh well a bunch of things i liked and um the thing i found um i noticed

[2:17:14] Trustee Fast: what patrick uh what laura patrick was speaking about as well uh and uh it was distracting to me

[2:17:21] Trustee Fast: also to have uh one of the trustees uh be talking away in his work setting um i kept seeing the

[2:17:29] Trustee Fast: movement and looking anyway i had to put a yellow sticky on that little square uh to be able to

[2:17:35] Trustee Fast: to maintain my attention the way I'd like

[2:17:38] Trustee Fast: on the actual speaker.

[2:17:40] Trustee Fast: And I later moved that yellow sticky

[2:17:44] Trustee Fast: to another very animated speaker

[2:17:47] Trustee Fast: who was sounding angry the way I interpreted it.

[2:17:53] Trustee Fast: And so I just thought I'd pass along

[2:17:56] Trustee Fast: that little observation of the action I had to take

[2:18:00] Trustee Fast: to maintain my attention in this Zoom meeting format.

[2:18:03] Trustee Fast: And then I hope to have some things to talk about in Section 10 of our agenda about those things. But the issue of trustees popping in and out to vote or to just when they're needed or maybe they're being texted by others, we don't know.

[2:18:24] Trustee Fast: No, I think that could erode our sense of process,

[2:18:30] Trustee Fast: of fair, transparent public process

[2:18:32] Trustee Fast: that we would like to maintain at Trust Council.

[2:18:37] Trustee Fast: And I don't know how to address it exactly,

[2:18:39] Trustee Fast: except that we may wish to ask staff

[2:18:43] Trustee Fast: to come forward with some recommendations

[2:18:47] Trustee Fast: about what other local governments are doing

[2:18:54] Trustee Fast: about this kind of situation in a COVID

[2:18:58] Trustee Fast: and all electronic meeting setting.

[2:19:02] Trustee Fast: There's some new issues.

[2:19:05] Trustee Fast: Thank you.

[2:19:05] Trustee Fast: Thank

[2:19:07] Trustee Luckham: you, Chair Fast.

[2:19:09] Trustee Luckham: Appreciate your remarks.

[2:19:12] Trustee Luckham: Dan Rogers, I'll go to you and share.

[2:19:15] Trustee Luckham: Patrick, did you have an additional comment

[2:19:18] Trustee Luckham: that I'll come back to?

[2:19:19] Trustee Luckham: No, okay.

[2:19:19] Trustee Luckham: Dan Rogers, over to you.

[2:19:22] Trustee Rogers: Okay, so obviously I received the same feedback

[2:19:26] Trustee Rogers: that both Vice-Chair Patrick and FAST have pointed from people not on Trust Council,

[2:19:34] Trustee Rogers: it raises the question about what is attendance at Trust Council and what that means in an

[2:19:42] Trustee Rogers: electronic world as opposed to an in-person world. Of course, it was never an unusual occurrence for

[2:19:53] Trustee Rogers: someone to occasionally get up and leave the in-person trust council to take a phone call or

[2:19:59] Trustee Rogers: or do something of their their business um but on the other hand i i i get the dynamic that has

[2:20:09] Trustee Rogers: established i um actually went to look at the the legislation related to this and of course it's

[2:20:17] Trustee Rogers: It's relatively lax in terms of what accounts for attendance of meetings and what the requirements are.

[2:20:30] Trustee Rogers: You have to be dismissed four meetings in a row to be disqualified, et cetera.

[2:20:35] Trustee Rogers: Anyway, it is distracting.

[2:20:37] Trustee Rogers: But I will say there's another thing that's a little bit, that's problematic, is that we sometimes go beyond the established time for the continuation of a meeting.

[2:20:54] Trustee Rogers: And sometimes trustees have made other commitments based on the time that's set on the agenda.

[2:20:59] Trustee Rogers: I did notice, particularly on the Monday, that a couple of trustees left, let us know they were leaving because they had worked off the four o'clock end time and had made another commitment after four o'clock.

[2:21:13] Trustee Rogers: And I think we have to be careful about that as well.

[2:21:16] Trustee Rogers: uh is is uh if we go beyond the the the predetermined end time or a published end time

[2:21:25] Trustee Rogers: um to try and get the business of that day done uh as it turned out we had lots of time the

[2:21:32] Trustee Rogers: following day but who knew um so i i do think that if we get to like it's it's set as a four

[2:21:42] Trustee Rogers: o'clock time i think we need to be respectful of people who need to leave um because they've

[2:21:47] Trustee Rogers: made commitments based on that four o'clock time and i've run across that at trust programs

[2:21:52] Trustee Rogers: committee a number of times too where people just have to go and um and then you sort of wait till

[2:21:59] Trustee Rogers: quorum ends but i'm not sure that's respectful to all the trustees and their engagement on important

[2:22:04] Trustee Rogers: topics uh i don't know the answer to that but i think we've got to be cognizant of that as well

[2:22:09] Trustee Rogers: Yeah. The other thing is a general comment. You know what? It's just impossible to know. And we try our best. And I say this for anybody watching, try and anticipate what's going to take a lot of time on the agenda. And I think we're, you know, it's impossible to know. And I think we're wrong sometimes.

[2:22:32] Trustee Rogers: times i would never we anticipated there'd be lots of discussion about the the various um policies

[2:22:39] Trustee Rogers: that we were we were proposing amendments to and they passed in about 20 minutes all of them and

[2:22:45] Trustee Rogers: we ended up in about a four hour three and a half hour discussion around electronic meetings

[2:22:50] Trustee Rogers: and the options there and we had not anticipated either of those things and you know i don't know

[2:22:57] Trustee Rogers: It's not an answer, it's just a statement

[2:23:01] Trustee Rogers: that we do our best to anticipate what's gonna take time.

[2:23:04] Trustee Rogers: And sometimes we're off base and I wanted to say

[2:23:09] Trustee Rogers: that we do our best to try and anticipate that.

[2:23:13] Trustee Rogers: And sometimes we get it wrong

[2:23:15] Trustee Rogers: because trustees have other things they wanna talk about.

[2:23:18] Trustee Rogers: And by the way, I just wanted to say,

[2:23:20] Trustee Rogers: as we reflect on the council and the electronic meetings,

[2:23:24] Trustee Rogers: I just wanna make sure we don't lose sight of the fact

[2:23:26] Trustee Rogers: that it wasn't the fact of having hybrid meetings

[2:23:31] Trustee Rogers: that led to the defeat of the option three.

[2:23:35] Trustee Rogers: It was the fact that a number of trustees,

[2:23:38] Trustee Rogers: including myself, I might add,

[2:23:40] Trustee Rogers: although I voted in favor of it,

[2:23:44] Trustee Rogers: had a concern about introducing a new full-time position

[2:23:48] Trustee Rogers: in the middle of term,

[2:23:50] Trustee Rogers: three months after the budget had just been passed.

[2:23:52] Trustee Rogers: That was the overriding concern

[2:23:55] Trustee Rogers: concern that I think led a number of trustees

[2:23:58] Trustee Rogers: to vote against the proposal that was put forward.

[2:24:02] Trustee Rogers: So I still think that there is a fairly strong view

[2:24:08] Trustee Rogers: as Chair Luckham said, that there needs to be some sort

[2:24:12] Trustee Rogers: of a hybrid electronic ability to meet.

[2:24:17] Trustee Rogers: But it was the specifics of introducing a full-time position

[2:24:21] Trustee Rogers: in the middle of a budget cycle that I think

[2:24:25] Trustee Rogers: caused a lot of folks to um to uh vote to the contrary so i don't i don't want to lose that

[2:24:32] Trustee Rogers: as we go into our and into our discussions in july about how we're going to come out of it i

[2:24:38] Trustee Rogers: i said at my main meeting it seemed difficult to go into the electronic world um but the reality

[2:24:46] Trustee Rogers: was that's most that was mostly a technological thing and people getting their head around it

[2:24:50] Trustee Rogers: it's going to be harder to come out.

[2:24:53] Voice 9: Yeah, I agree.

[2:24:55] Trustee Rogers: So anyway, that's my reflections on trust counsel.

[2:24:59] Trustee Rogers: Interesting, we finished early.

[2:25:02] Trustee Rogers: It caused a little bit of controversy,

[2:25:03] Trustee Rogers: but I think that we finished on the Wednesday was,

[2:25:07] Trustee Rogers: and I say controversy,

[2:25:08] Trustee Rogers: a few trustees voted against continuing on.

[2:25:11] Trustee Rogers: But I think that it was the right decision

[2:25:14] Trustee Rogers: by trust counsel

[2:25:16] Trustee Rogers: and it was well supported by trust counsel

[2:25:17] Trustee Rogers: to carry on and finish off.

[2:25:19] Trustee Rogers: So thank you.

[2:25:22] Trustee Luckham: Thank you, Dan.

[2:25:23] Trustee Luckham: I concur with everything that's been said.

[2:25:31] Trustee Luckham: And any advice that you can provide

[2:25:34] Trustee Luckham: to help me facilitate these meetings in a better way

[2:25:38] Trustee Luckham: is greatly appreciated.

[2:25:40] Trustee Luckham: There are definitely some big challenges

[2:25:43] Trustee Luckham: that is more than obvious in the recorded recordings

[2:25:51] Trustee Luckham: of the meeting and so yeah I guess the only other new thing that I would like

[2:26:01] Trustee Luckham: to add because I think I just have to say it is and we're gonna go into

[2:26:07] Trustee Luckham: another evening session of town hall and delegations I think the intention of

[2:26:14] Trustee Luckham: doing evening town hall and delegations was in the hopes that we might draw a

[2:26:19] Trustee Luckham: a broader number of, you know, more people to the town halls to address council and share

[2:26:31] Trustee Luckham: with us. And I don't know that that's actually, I don't think the numbers have gone up. In fact,

[2:26:38] Trustee Luckham: I suspect maybe the numbers have gone down. But the other thing that I think is significant in

[2:26:45] Trustee Luckham: and reflecting on this whole electronic meeting thing

[2:26:48] Trustee Luckham: and indeed going to evening town halls,

[2:26:51] Trustee Luckham: it may be that evening town halls,

[2:26:54] Trustee Luckham: when we're in a community, may be much better attended.

[2:26:58] Trustee Luckham: I don't know that the electronic meetings

[2:27:01] Trustee Luckham: are necessarily facilitating that.

[2:27:05] Trustee Luckham: And what I'm seeing is that members of the public

[2:27:08] Trustee Luckham: from the entire trust area can join us in town hall

[2:27:12] Trustee Luckham: and tell us what they want to tell us.

[2:27:14] Trustee Luckham: And we're actually not attracting members of the communities where we would have been meeting previously, which was, you know, is part and parcel of the whole reason why we go to islands was to draw those community members into our council meetings and tell us what's happening in their area.

[2:27:31] Trustee Luckham: And, of course, we always want to hear from others as well.

[2:27:34] Trustee Luckham: But I'm just it sort of maybe seems a little diluted to me, and I'm not sure that we're getting the full take up.

[2:27:41] Trustee Luckham: we will i think it's we need to respectfully continue this to see how it pans out over the

[2:27:46] Trustee Luckham: long term but i think we also need to consider the cost and the benefits and whether or not

[2:27:52] Trustee Luckham: we're accomplishing what we wanted to accomplish so i don't have any other remarks but appreciate

[2:27:57] Trustee Luckham: all those remarks that i've heard so i'm going to go back to vice chair patrick and then i'll

[2:28:00] Trustee Luckham: just go quickly the staff to see what i

[2:28:03] Trustee Patrick: just wanted to caution you on on that i think it's

[2:28:06] Trustee Patrick: It's also the reason why people are coming.

[2:28:09] Trustee Patrick: We're not going to have equal community concerns or controversy at each and every trust council meeting.

[2:28:15] Trustee Patrick: It's going to ebb and flow with what the business is.

[2:28:18] Trustee Patrick: And in March, I think you saw a very robust group of people.

[2:28:22] Trustee Patrick: Not everyone speaks, but there were a lot of people listening and many spoke.

[2:28:26] Trustee Patrick: And I think we had a very higher diversity speak in March because of the pre-meeting conversations and what was potentially occurring.

[2:28:37] Trustee Patrick: whereas we didn't have the same issue at this last meeting so i'm just warning and i think

[2:28:42] Trustee Patrick: you know trying to keep consistently and available at evening uh you know is allowing for greater

[2:28:48] Trustee Patrick: diversity of the working class people to be able to come no

[2:28:52] Trustee Luckham: and i agree completely um which is why

[2:28:54] Trustee Luckham: i'm not suggesting any changes um and that we need to continue to do this um because ideally

[2:29:00] Trustee Luckham: we do build an audience of regular participation and then that would be fantastic um because i'm

[2:29:07] Trustee Luckham: I'm not opposed to it, but I'm just cognizant of are we accomplishing what we wanted to do.

[2:29:12] Trustee Luckham: So let's just see how it goes.

[2:29:13] Trustee Luckham: So thanks for that.

[2:29:14] Trustee Luckham: CEO Hudson-Piller, you want to kick us off?

[2:29:16] Trustee Luckham: Oh, thank you.

[2:29:18] Voice 12: Yeah, so with regard to the town hall evening meeting, we're seeing no spike in interest.

[2:29:23] Voice 12: From what we're seeing, it seems like regular business and the same people, which, of course, those people are welcome, of course.

[2:29:30] Voice 12: And it's great to hear from them.

[2:29:32] Voice 12: but in terms of the intention that this be a broadening of who we're getting I think we've

[2:29:38] Voice 12: had a couple strong issues that got people out whether that would be an evening meeting or not

[2:29:44] Voice 12: um it's not like it's an inconvenience really but some trustees aren't liking it and there's

[2:29:50] Voice 12: some minimal inconvenience associated with the provision of it but I don't think that'll get

[2:29:55] Voice 12: really considered too too often because it's for three or four people um

[2:30:00] Voice 12: So I think the jury, you know, I think the jury's out there is whether that's an effective mechanism right now.

[2:30:08] Voice 12: And we've seen no data that would say that there are more people or different people than there have been so far.

[2:30:17] Voice 12: I think we've had three evening meetings.

[2:30:20] Voice 12: So that would be the staff's perception.

[2:30:22] Voice 12: We could certainly do some writing associated with you if you want.

[2:30:25] Voice 12: want um i can't help but note that um it's it's hard for the public to see who's present to vote

[2:30:42] Voice 12: and that's that's a challenge um and um the notion that people appear to vote

[2:30:55] Voice 12: without being hearing any of the conversation associated with if you made that into a live

[2:30:59] Voice 12: setting of course that would be a terribly challenging circumstance you wouldn't really

[2:31:03] Voice 12: see that um and there's also you can see that there are some trustees who get very animated and

[2:31:11] Voice 12: and i don't know if that runs up against any um standards maybe it seems like all the trustees

[2:31:20] Voice 12: seem fine with it um the um inter play and how people get upset and speak to the other trustees

[2:31:27] Voice 12: that's not for us i'm concerned about how they speak to the staff i guess um but that being said

[2:31:35] Voice 12: one of our policies that we're about to work on is the standards of conduct policy so that is

[2:31:41] Voice 12: in our top 15 or 16 and i was just liaising with carmen and indeed that could be part of what

[2:31:49] Voice 12: you reflect on um beyond the attendance for you know what does what i think you could have your

[2:31:55] Voice 12: own version of what is attendance at a trust council meeting and trust council could adopt

[2:32:00] Voice 12: its own standard if you wished so if there's a mechanism for that I think

[2:32:06] Voice 12: that would be the one for the standard of conduct policy so you may wish us to

[2:32:11] Voice 12: um direct us to do some elements of that otherwise I quite agree with the vice

[2:32:16] Voice 12: chair Pat so on fast I thought that was a good piece and it was good to have

[2:32:22] Voice 12: that sort of natural discussion and breathing room and there is no way to

[2:32:27] Voice 12: anticipate what will take the interest of trust council um and uh to that end we prepare that

[2:32:35] Voice 12: everything will take the interest of council and uh that's a good way to be but uh yeah that uh

[2:32:45] Voice 12: that would be my remarks thanks okay

[2:32:49] Trustee Luckham: thank you um uh sue ellen fast you have an additional comment

[2:32:54] Voice 16: otherwise i'll get through go through with the other uh staff go ahead yeah

[2:33:01] Trustee Fast: just uh regarding

[2:33:02] Trustee Fast: Regarding the standards of conduct policy that staff are working on, I just flagged the items that are in 10.1.4 that I've included in new business.

[2:33:15] Trustee Fast: I'll speak a little bit more to them then.

[2:33:17] Trustee Fast: The new guidelines are great.

[2:33:19] Trustee Fast: And I wonder if Bill 10, when it comes out, might have some of this, like define attendance more for voting and that kind of thing.

[2:33:28] Trustee Fast: So it'll be interesting to see what's in Bill 10.

[2:33:31] Trustee Fast: and the new guidelines from UBCM and the province

[2:33:36] Trustee Fast: and local government leadership academy are there.

[2:33:47] Voice 16: Okay.

[2:33:49] Voice 16: Are you concluded there?

[2:33:51] Voice 16: For some reason, your microphone still seems...

[2:33:53] Voice 16: Okay, there you go.

[2:33:55] Voice 9: All right.

[2:33:56] Trustee Luckham: Let us continue on with the staff reporting.

[2:34:01] Trustee Luckham: Maybe I'll let the CEO, Hudson Pillar,

[2:34:03] Trustee Luckham: let you ask the staff to speak

[2:34:06] Trustee Luckham: because maybe not everybody wants to speak that's on the line yeah

[2:34:10] Voice 12: i don't know whether we uh i'd

[2:34:12] Voice 12: offer to the staff any uh moment to have just you know a quick reflection to ec um but it was a it

[2:34:18] Voice 12: was a relatively short meeting we've had a little bit of discussion about it but uh so i'll just

[2:34:22] Trustee Luckham: stick with the directors then so that'd be david marler and claire frader so david marler over to

[2:34:27] Trustee Luckham: you okay

[2:34:28] Voice 13: thank you um everything said i'm agreeing with i don't see any you know there's rooms for

[2:34:35] Voice 13: improvement the one thing I did notice I'm not sure if it's a problem but it's just something

[2:34:39] Voice 13: I noticed is during the presentations the delegations in town hall there's a lot of

[2:34:44] Voice 13: cameras turned off so if I was presenting I don't know would I see that and would that be a concern

[2:34:52] Voice 13: to me so I just wanted to raise that staff keep them off for obvious reasons but some of the

[2:34:57] Voice 13: trustees had them off anyway that's just a comment but otherwise I just thought it went well from my

[2:35:03] Voice 13: perspective. I really appreciate the depth of the discussion that happened. It's challenging

[2:35:10] Voice 13: on Zoom, but I think we're getting used to it. So, yeah, nothing else to add. So, thank you.

[2:35:16] Voice 16: All right. Thank you, Director Marlowe. Director Frater.

[2:35:22] Voice 5: Thank you, Chair. I don't have anything new to add to the conversation.

[2:35:27] Trustee Luckham: Okay. Thank you very much. And I want to thank all the members of staff that participate in

[2:35:33] Trustee Luckham: our meetings um and um at this point i'm going to move along on the agenda um okay so that was our

[2:35:44] Trustee Luckham: round table uh feedback um i think we left off uh if i'm not mistaken the draft agenda

[2:35:54] Trustee Luckham: for this special electronic meeting of uh council on july the 7th and 8th um

[2:36:01] Trustee Luckham: CAO Hatshepsut, do you want to introduce that one?

[2:36:04] Voice 12: Thank you, Mr. Chair.

[2:36:05] Trustee Luckham: I

[2:36:05] Voice 12: will introduce it.

[2:36:06] Voice 12: And I would ask Claire to turn her camera on and join us for this discussion.

[2:36:13] Voice 12: And as you can appreciate, everything associated with what we'll be speaking about,

[2:36:17] Voice 12: Trust Programs Committee and the upcoming special meeting has been a particular focus

[2:36:23] Voice 12: of the organization over the last couple of weeks.

[2:36:25] Voice 12: Lots of meetings and lots of getting things ready just at the last second to get you

[2:36:30] Voice 12: information and others. So, Claire and I have been speaking, and Claire, feel free to interrupt me

[2:36:38] Voice 12: just as we work through this piece right here. So, you see the agenda in front of you, and I

[2:36:43] Voice 12: think, to be fair, it's not quite doing justice to what is going to go on. So, I think it will

[2:36:51] Voice 12: need to be amended, and you need to consider a couple of things. And the first is, there's no

[2:36:58] Voice 12: no doubt that we've received lots of great communication from community and feedback

[2:37:05] Voice 12: around the current draft of the policy statement and all comments are welcome they're flowing in

[2:37:11] Voice 12: they're going to our 2050 page and they're speaking to a variety of things that we'll

[2:37:15] Voice 12: probably get to a little bit later in the meeting we do have we have scheduled a town hall for the

[2:37:22] Voice 12: the 7th from 7 to 9 and I expect that many will come and speak at Town Hall and I was speaking

[2:37:28] Voice 12: earlier with the Chair and we thought that there might be an opportunity just prior to Town Hall

[2:37:33] Voice 12: much like you would have in a CIM to have a message go out from the Allens Trust explaining

[2:37:39] Voice 12: you know practically where we are in the process, some key elements that you know provide the

[2:37:46] Voice 12: picture of the history of the project and then maybe an overview for half an hour after that

[2:37:52] Voice 12: or some time like that to just go through some of the key changes to the document and to provide

[2:37:58] Voice 12: some clarity and then you could go into the seven to nine town hall session so that's the first

[2:38:05] Voice 12: consideration whether you want to have that educational element added in prior to so that's

[2:38:11] Voice 12: something you would consider um as we go forward is that fair enough claire and you can take your

[2:38:18] Voice 12: mic off for the keep it off for the for the rest of the meeting for for this portion so that's one

[2:38:25] Voice 12: yeah so do you think that is supportive and then we would delaney would then provide a more

[2:38:29] Voice 12: um a fuller more policy oriented review no claire please keep your mic on um on the morning of the

[2:38:40] Voice 12: actual meeting and then we would go straight into um her session early in the morning and then the

[2:38:45] Voice 12: uh the the debate um with trust council around the first reading or not so then we would i'd

[2:38:52] Voice 12: like to amend this schedule to allow that to happen and and i wouldn't recommend that we do

[2:38:58] Voice 12: um well we would always do a land acknowledgement of course but we wouldn't be doing approval of

[2:39:01] Voice 12: agenda or adoption of minutes on the 7th we'd be having a town hall associated with those things

[2:39:07] Voice 12: and then you would do um one two three and five for the session on the eighth does that make sense

[2:39:19] Voice 12: as proposed who

[2:39:23] Trustee Rogers: are you asking

[2:39:23] Voice 12: i'm just yeah i'm just i'm proposing that to the chair that that

[2:39:27] Voice 12: those key amendments i think you should discuss whether you want um him and i just uh discussed

[2:39:32] Voice 12: with staff um whether or not there's a value before the town hall in having that um um basically

[2:39:38] Voice 12: a brief presentation by staff

[2:39:40] Voice 12: and potentially Chair Leckham or not.

[2:39:45] Voice 12: Otherwise, we would just have

[2:39:46] Voice 12: the seven to nine town hall session.

[2:39:48] Voice 12: And so I think that's one key consideration for you.

[2:39:51] Trustee Luckham: So I support the notion of having a brief,

[2:39:54] Trustee Luckham: high-level community information meeting

[2:39:56] Trustee Luckham: presentation style thing as often conducted

[2:39:59] Trustee Luckham: when we move into a dialogue about a bylaw or something.

[2:40:05] Trustee Luckham: and that is ostensibly what we're going to I'm anticipating for the town hall

[2:40:12] Trustee Luckham: here outside of being outside of a bylaw process at this point and it might help

[2:40:19] Trustee Luckham: inform some of the remarks and questions and comments that the public might have

[2:40:24] Trustee Luckham: so if that's if vice chairs agree with that I would like to consider that so I

[2:40:32] Trustee Luckham: I see thumbs up from chair fast.

[2:40:35] Trustee Luckham: Did anybody have any remarks or counter point of view there?

[2:40:40] Trustee Luckham: Chair Rogers.

[2:40:41] Trustee Luckham: And then I'm not sure if vice chair fast had her hand up as well.

[2:40:46] Trustee Luckham: Okay.

[2:40:46] Trustee Luckham: So let me go to vice chair fast because she gave me the thumbs up and

[2:40:50] Trustee Luckham: just ask you to remark,

[2:40:51] Trustee Luckham: and then I'll go to vice chair Rogers and then vice chair Patrick.

[2:40:54] Trustee Fast: Thank you.

[2:40:55] Trustee Fast: I like the idea of the CIM giving information,

[2:40:59] Trustee Fast: getting trying to get the information especially about the public process and the timeline and the

[2:41:07] Trustee Fast: what we heard report that kind of thing out ahead of time and the other thing i was gonna i saw i

[2:41:11] Trustee Fast: support that the other thing i was gonna say is i think claire was trying to say something a couple

[2:41:15] Trustee Fast: times no okay thank you that's it thank you and dan

[2:41:19] Trustee Luckham: so

[2:41:22] Trustee Rogers: i have i have a technical question and

[2:41:24] Trustee Rogers: then i have a comment my technical question is is can we even have a town hall without adopting

[2:41:29] Trustee Rogers: the agenda, et cetera, et cetera, because we're technically in a meeting of the local,

[2:41:35] Trustee Rogers: of the trust council. So I just put that out there because I heard the CAO suggest we not

[2:41:42] Trustee Rogers: do the approval of the agenda, et cetera, before we do the town hall. And I don't know the answer

[2:41:50] Trustee Rogers: to that question. Maybe we can. The second thing I want to say is it's going to be tricky

[2:41:59] Trustee Rogers: key not to be seen as trying to manage the message too obliquely rather than listening to folks at

[2:42:10] Trustee Rogers: town hall uh so uh and and i i'm sort of trying to choose my my words uh carefully for anybody

[2:42:20] Trustee Rogers: watching just because i there's no i do think there are some information pieces that are not

[2:42:26] Trustee Rogers: not well understood and it might be useful.

[2:42:30] Trustee Rogers: I do think if we're going to do that,

[2:42:32] Trustee Rogers: I don't think we should eat into the town hall

[2:42:34] Trustee Rogers: and we should start a half an hour earlier.

[2:42:37] Trustee Rogers: I think that I do think we will be,

[2:42:41] Trustee Rogers: I think trust council said approved an agenda

[2:42:44] Trustee Rogers: with the town hall from seven to nine.

[2:42:45] Trustee Rogers: And I think we should stick to the,

[2:42:48] Trustee Rogers: what the motion was from trust council

[2:42:51] Trustee Rogers: or the intent was from trust council.

[2:42:53] Trustee Rogers: I don't remember if there was a motion.

[2:42:54] Trustee Rogers: I think there was, and I think we're going to have an information piece that starts at 6.30.

[2:43:02] Trustee Rogers: So, and if we end early at 8.30, that's great.

[2:43:05] Trustee Rogers: But if we don't, at least it provides that space for a full two hours.

[2:43:09] Trustee Rogers: And I think going after nine o'clock is just too long.

[2:43:12] Trustee Rogers: I say that, I'm sorry, I'm sorry.

[2:43:15] Trustee Rogers: I think all of my municipal councillor friends will roll their eyes at me as they go to two o'clock in the morning.

[2:43:22] Trustee Rogers: town halls and public hearings with some regularity um and uh and uh so but i do think

[2:43:30] Trustee Rogers: i do

[2:43:32] Voice 12: think we should start earlier so yeah and i should have outlined that the premise would be

[2:43:36] Voice 12: starting earlier either 6 30 or 6 o'clock and it's whether or not this is assistive to the

[2:43:43] Voice 12: overall process or not i think that's the key question or um there's no way that anyone would

[2:43:49] Voice 12: think that a town hall seven to nine constitutes the engagement or even a significant engagement

[2:43:55] Voice 12: of the public around this big document it's an opportunity um for the people to have their uh

[2:44:01] Voice 12: their say but certainly there's going to be lots more public engagement and fundamental

[2:44:06] Voice 12: public engagement that follows after so it's no substitute for that um this is whether you think it

[2:44:11] Voice 12: it helps for matters of clarification

[2:44:17] Voice 12: prior to the trustees beginning to debate

[2:44:19] Voice 12: the notion of first reading the next day,

[2:44:21] Voice 12: or just do we carry on and have the session at seven?

[2:44:24] Trustee Rogers: Yeah, and Mr. Chair, I agree with you entirely,

[2:44:27] Trustee Rogers: but the consistent message we're getting right now

[2:44:32] Trustee Rogers: is important to the discussion the next day

[2:44:34] Trustee Rogers: because the consistent message we're getting from people

[2:44:37] Trustee Rogers: is don't know to first reading, just say no.

[2:44:40] Trustee Rogers: and and that's what i think will there likely be some of that uh at the town hall and that is

[2:44:46] Trustee Rogers: relevant to the discussion the next day i agree of course there is no there is no way you've been

[2:44:52] Trustee Rogers: this is considered to be the public consultation on the merits of the document and the content of

[2:44:57] Trustee Rogers: it but anyway thank you uh vice

[2:45:05] Trustee Luckham: chair patrick i

[2:45:06] Trustee Patrick: have much to add other than i i concur that the

[2:45:09] Trustee Patrick: the seven till 10 needs to be preserved for the town hall.

[2:45:12] Trustee Patrick: Cause that's the message that's been quite publicly discussed in regards to

[2:45:18] Trustee Patrick: the community. And for me, I I'm okay with having some information there,

[2:45:22] Trustee Patrick: but recall too, that don't just talk about process.

[2:45:26] Trustee Patrick: I'd say a large percentage of the people who are responding,

[2:45:30] Trustee Patrick: don't even really understand what the trust policy statement is. You know,

[2:45:34] Trustee Patrick: so make sure it includes a little bit of what this is or isn't because I think

[2:45:38] Trustee Patrick: it's very easily confused well

[2:45:42] Voice 12: we've uh and if you're okay i'm gonna interject a little bit and

[2:45:46] Voice 12: claire you feel free to just put your hand up too um yeah what a great point um first of all we'll

[2:45:52] Voice 12: only do this if you vote and tell us to do it right so it's not like you know we're we're gonna

[2:45:58] Voice 12: go do this you know it's if ec who uh um controls this matter thinks it's a good idea we have the

[2:46:04] Voice 12: ability to put on such an information session beforehand. The other is, what do you speak of

[2:46:11] Voice 12: in a very short period of time? And we could talk about, you know, the broadness of the policy

[2:46:17] Voice 12: statement endeavor, kind of like what Chair Patrick's talking about, what is the policy statement?

[2:46:22] Voice 12: But it also goes to don't pass first reading and, you know, my personal property rights are being

[2:46:29] Voice 12: abrogated by the passage of this document. Or, you know, there's going to be no more public

[2:46:34] Voice 12: process so some of the hot issues of the day um and then the biggest one is what are the key

[2:46:39] Voice 12: elements that are changing inside the policy statement itself so that that'd be able to do

[2:46:43] Voice 12: all of that in a half hour 45 minute session is probably unrealistic we can't do a full education

[2:46:49] Voice 12: piece here so that means that that makes us think of you know do you see value in it um and claire

[2:46:56] Voice 12: what do you think um

[2:46:59] Voice 5: i think there could be value in offering clarity but really this is at the will

[2:47:03] Voice 5: of executive committee with your knowledge of your communities and how best they might wish

[2:47:07] Voice 5: to receive this information and whether um it would be constructive at that point in time in

[2:47:13] Voice 5: terms of being just before channel home so i think we're looking to you to let us know what in your

[2:47:18] Voice 5: judgment would be the most useful okay

[2:47:23] Trustee Luckham: so uh i'm going to move a motion that seems highly unusual

[2:47:28] Trustee Luckham: But motion that staff organize a 30 minute community information meeting piece prior to the seven o'clock town hall, and so be it.

[2:47:46] Trustee Luckham: Anybody want to second that? Vice Chair Patrick, thank you.

[2:47:51] Trustee Luckham: Any discussion? Okay, Vice Chair Fast, go ahead.

[2:47:59] Trustee Fast: um i would suggest it be like 10 minutes max i wonder what other people think about that

[2:48:07] Trustee Fast: to give them just the bones over over the top and that uh then we can't um anyway that's my

[2:48:22] Trustee Fast: suggestion okay

[2:48:25] Trustee Luckham: that would require an amendment to the motion uh vice chair uh fast uh rogers sorry

[2:48:30] Trustee Luckham: so

[2:48:31] Trustee Rogers: um i don't think you can do justice in 10 minutes and i think it should address two things

[2:48:38] Trustee Rogers: what is a trust policy statement and um what's the process that we're uh we're we have in mind

[2:48:47] Trustee Rogers: um so i i i i don't know if anybody else is so second in your motion but i do have a question

[2:48:56] Trustee Rogers: should I, what did, how did you phrase it? Have a, an information?

[2:49:00] Trustee Rogers: I wouldn't call it a community information meeting.

[2:49:02] Trustee Rogers: I'd call it information meeting. And I'll tell you why,

[2:49:05] Trustee Rogers: because people consider they think a community information peak meeting will

[2:49:10] Trustee Rogers: have a, a question and answer session.

[2:49:14] Trustee Rogers: And I think

[2:49:15] Trustee Rogers: this is not intended to be a question and answer.

[2:49:17] Trustee Rogers: It's intended to be, here's what we were, we're intending to do.

[2:49:22] Trustee Rogers: there'll be lots of opportunity for question and answer at other at other sessions so and it begins

[2:49:29] Trustee Rogers: just because if people start asking questions it'll it'll go down and it's not that people

[2:49:34] Trustee Rogers: shouldn't ask questions it's just if we're only going to create a half an hour piece then it's

[2:49:39] Trustee Rogers: and the

[2:49:42] Voice 12: other key question here mr chair is whether we need to have um an rwm with trust

[2:49:48] Voice 12: council to vary the schedule to add this education component or could ec just say hey um let's have

[2:49:55] Voice 12: an info session beforehand i think the the latter is the better approach as opposed to an rwm but

[2:50:00] Voice 12: um i'd have to um determine whether that's actually required or not well

[2:50:11] Trustee Luckham: uh thank you for

[2:50:12] Trustee Luckham: that remark maybe i'll just speak to the motion for a moment um i i agree i don't think that 10

[2:50:19] Trustee Luckham: minutes would do it justice and um i think uh you know though it is or in you know there was

[2:50:27] Trustee Luckham: consideration of whether or not you might have a q a session but i don't think that would be

[2:50:31] Trustee Luckham: manageable because we're going to hear opinion in the town hall um and it's sort of like that

[2:50:37] Trustee Luckham: community information meeting prior to public hearing where you it's difficult to get people

[2:50:42] Trustee Luckham: to differentiate between no we want technical questions we want questions on the work and then

[2:50:48] Trustee Luckham: we're going to listen to your opinion later so that's certainly a challenge so i think that a

[2:50:52] Trustee Luckham: one-way piece is appropriate and indeed as others have already said and i said it does need to be

[2:50:59] Trustee Luckham: high level um because it needs to articulate what seems to be the greatest amount of confusion

[2:51:05] Trustee Luckham: in that this is a federation-wide document it's not an ltc ocp or lub um that autonomy is not

[2:51:13] Trustee Luckham: not being threatened in any way.

[2:51:19] Trustee Luckham: Certainly there, you know, it's interesting.

[2:51:21] Trustee Luckham: The whole directives question is obviously contained in there,

[2:51:24] Trustee Luckham: but I think that it needs to be high level. What is the policy statement?

[2:51:28] Trustee Luckham: What, how it how it interacts with OCP LUB at the LTC level.

[2:51:34] Trustee Luckham: And, and indeed some of a small part of that about the process about first

[2:51:39] Trustee Luckham: first reading. And, you know, if council's wish will be council's wish, and we will do whatever

[2:51:46] Trustee Luckham: is necessary in order to continue the community dialogue. But I do believe that getting to first

[2:51:51] Trustee Luckham: reading is the beginning of the community dialogue, formal community dialogue. So those

[2:51:57] Trustee Luckham: are my thoughts. And I think it would be better, I agree with the CAO, but you'll want to check

[2:52:06] Trustee Luckham: our process it would be better just to simply get on with this um obviously it could be elective

[2:52:12] Trustee Luckham: for any trustees to participate in the 6 30 session um but ideally everybody does participate

[2:52:19] Trustee Luckham: fully um so over to you vice chair fast i don't have anything else to say thank

[2:52:24] Trustee Fast: you um okay i

[2:52:25] Trustee Fast: withdraw my 10 minute idea and uh that's fair enough i i take the point i'm wondering if for

[2:52:31] Trustee Fast: the motion there um i'm going to propose a couple of amendments here one of them is to remove the

[2:52:37] Trustee Fast: word community yeah

[2:52:39] Trustee Luckham: i think information session would be the right phrase could

[2:52:44] Trustee Fast: could i yes i was

[2:52:46] Trustee Fast: going to say could we replace the word peace with session yeah and uh the next one is um uh

[2:52:54] Trustee Fast: could we add the word meeting after the end of town hall so that these are two separate meetings

[2:53:00] Trustee Fast: And the reason for that is because I'm also proposing to put the word in, organize a optional 30-minute information session prior to the 7 p.m. town hall meeting.

[2:53:15] Trustee Fast: That means it would be optional for trustees and for public participants, so they didn't feel like they had to log in at that time if they wanted to speak.

[2:53:31] Trustee Fast: Optional.

[2:53:32] Trustee Fast: it

[2:53:33] Trustee Luckham: seems counterintuitive to me because the reason to do the 30 minute information session

[2:53:38] Trustee Luckham: is to help inform questions and comments but i totally get it i'm

[2:53:44] Trustee Fast: i'm these are suggestions

[2:53:46] Trustee Fast: only and i'm it's a uh i'd i'd be interested to yeah

[2:53:50] Trustee Luckham: so i'm happy to leave the motion that's up

[2:53:53] Trustee Luckham: on the screen as a friendly amendment um that's not changing the intent um if there's anything

[2:54:00] Trustee Luckham: anything further, it might require a motion to amend.

[2:54:03] Trustee Luckham: Vice-Chair Rogers.

[2:54:06] Trustee Rogers: I'm fine with those amendments except the word optional.

[2:54:11] Trustee Rogers: Oh,

[2:54:12] Trustee Luckham: I see, sorry, I missed that optional word.

[2:54:14] Trustee Luckham: Yeah, no, I would leave that out.

[2:54:16] Trustee Fast: That's fine, that's why I left it to the end.

[2:54:18] Trustee Fast: I wondered what people would think.

[2:54:20] Trustee Fast: Okay. Yeah.

[2:54:21] Trustee Rogers: But I do agree that the formal meeting

[2:54:26] Trustee Rogers: should start at seven o'clock

[2:54:27] Trustee Rogers: and that this is an information session

[2:54:32] Trustee Rogers: session beforehand to sort of set the scene for the town hall that makes some sense to me and then

[2:54:36] Trustee Rogers: we can decide that we don't have to go to the trust council um for because we're not amending

[2:54:41] Trustee Rogers: what the formal trust council meeting is

[2:54:44] Voice 12: i think you have that i think you have that discretion

[2:54:47] Voice 12: that ec sponsoring an information session before the trust council meeting that starts at seven

[2:54:52] Voice 12: o'clock on that wednesday and claire if anyone else on staff has a problem with what's being

[2:54:56] Voice 12: said here please let us know but i think you would have that discretion and be supportive to the

[2:55:00] Voice 12: the process right

[2:55:01] Trustee Rogers: so we set a 6 30 to 7 information meeting we start the the formal trust council

[2:55:06] Trustee Rogers: meeting at seven o'clock everybody gets invited to it and then we start the town hall we adjourn

[2:55:14] Trustee Rogers: at nine o'clock and then we go into the business at nine o'clock next day and

[2:55:19] Trustee Fast: if it would add

[2:55:19] Trustee Fast: clarity we could add the word separate before 30 minutes yeah

[2:55:27] Voice 16: i think simpler is better okay

[2:55:30] Trustee Luckham: Okay, that's fine. Thank you.

[2:55:32] Trustee Luckham: So, is there another

[2:55:33] Trustee Luckham: question on that motion?

[2:55:36] Voice 12: I would recommend you put the word EC, that staff request, that executive committee request that staff organize.

[2:55:45] Voice 12: And then it's your request of us, and that

[2:55:50] Trustee Luckham: addresses us.

[2:55:52] Trustee Luckham: That's the appropriate format for a motion, and you'll get a gold star for that.

[2:55:58] Trustee Luckham: I'll stick with the bronze star for now.

[2:56:01] Voice 12: And we should have the actual date and the subject matter in here as well.

[2:56:04] Voice 12: 7 p.m.

[2:56:05] Voice 12: Town Hall meeting on July 7th for the policy statement process, I would recommend.

[2:56:10] Voice 12: Fantastic.

[2:56:11] Trustee Luckham: Fantastic.

[2:56:16] Trustee Luckham: Okay.

[2:56:17] Trustee Luckham: Good clarity on the motion.

[2:56:19] Trustee Luckham: Doesn't change the intent.

[2:56:20] Trustee Luckham: And so if there's no further discussion, I'll call the vote.

[2:56:23] Trustee Luckham: All those in favor?

[2:56:25] Trustee Luckham: Any opposed?

[2:56:26] Trustee Luckham: None opposed?

[2:56:27] Trustee Luckham: Thank you, everybody, for that.

[2:56:29] Trustee Luckham: So now I'm just going to double back here to the draft agenda, which is now before us,

[2:56:34] Trustee Luckham: of the meeting portion, starting at 7,

[2:56:36] Trustee Luckham: are there any consideration of any changes there at this time?

[2:56:41] Trustee Luckham: Dan Rogers.

[2:56:42] Trustee Rogers: I just think it should be clear that there's a break,

[2:56:46] Trustee Rogers: like between 4 and 5, that we end the day,

[2:56:50] Trustee Rogers: and then we go, and then the next day picks up with the business item.

[2:56:57] Trustee Rogers: It's just a bit, I just think that break should be clearly set in there,

[2:57:01] Trustee Rogers: that that's where the end of the day is.

[2:57:05] Voice 15: between

[2:57:05] Trustee Rogers: four and five yeah

[2:57:07] Voice 15: understood in four and five between

[2:57:10] Trustee Rogers: the top at the end of the town

[2:57:11] Trustee Rogers: hall sessions the end of the first night we start pick up the next morning like that's what our

[2:57:16] Trustee Rogers: agenda packages do is they said here's what we're starting in the day yeah and we're

[2:57:22] Voice 12: not going to

[2:57:22] Trustee Rogers: pick up the business item on the night of july the 7th

[2:57:25] Voice 12: no if i may recommend then given the

[2:57:29] Voice 12: discussion and tell me to be quiet mr chair i'd be happy if you did um but that this sheet would

[2:57:36] Voice 12: be amended to say the dates seventh and eighth item one land acknowledgement call to order

[2:57:44] Voice 12: to town hall yeah

[2:57:48] Trustee Luckham: then

[2:57:48] Voice 12: there would be a break july 8th where it would have land acknowledgement

[2:57:53] Voice 12: approval of agenda adoption of minutes business item number five and so it would be very clear

[2:58:00] Voice 12: that there's two sessions and um we could have we'll have the ec sponsored session may or may

[2:58:07] Voice 12: not be on this page community information session might be the page before but this is the actual

[2:58:11] Voice 12: trust council agenda and we would do it as amended if you're okay with that executive committee

[2:58:20] Trustee Luckham: that's

[2:58:21] Trustee Luckham: do i see any contrary point of view no okay so then um you'd like a motion that the agenda be

[2:58:30] Trustee Luckham: amended as discussed yes yes

[2:58:33] Trustee Luckham: uh vice chair patrick i

[2:58:35] Trustee Patrick: i want there's no correspondence on here and i

[2:58:38] Trustee Patrick: just wanted to mention concerns i know there's a number of correspondence that we've received that

[2:58:43] Trustee Patrick: says please put it in the agenda package i had specifically requested from staff laurie and

[2:58:47] Trustee Patrick: claire last week what the deadline was for correspondence for this agenda package it was

[2:58:51] Trustee Patrick: told it was quite firmly for whatever it was friday morning earlier thursday morning early

[2:58:56] Trustee Patrick: you have to go back to my notes to see which one it was, but last week.

[2:58:59] Trustee Patrick: So I informed people that they had no chance of having correspondence in this

[2:59:03] Trustee Patrick: agenda package. So we haven't,

[2:59:06] Trustee Patrick: I want to make sure we're being clear that, you know,

[2:59:09] Trustee Patrick: that we respect the deadline for this agenda package.

[2:59:13] Trustee Patrick: So Claire.

[2:59:14] Voice 5: Yeah. So I'd like to speak to you around that. So yes,

[2:59:17] Voice 5: currently the approach is we would include, so there's some options,

[2:59:22] Voice 5: but currently the plan is to post all,

[2:59:23] Voice 5: as we've noted in the briefing or the RFD that we've drafted for you,

[2:59:27] Voice 5: The correspondence would be posted on an ongoing basis to the Islands 2050 page,

[2:59:31] Voice 5: and we would intend to do that right up until the meeting.

[2:59:34] Voice 5: So there's this ongoing flow.

[2:59:36] Voice 5: We were contemplating whether we had the resources to provide all redacted correspondence

[2:59:41] Voice 5: to the Trust Council agenda for Friday based on what was received since the last Trust Council meeting

[2:59:48] Voice 5: and until the agenda deadline.

[2:59:50] Voice 5: line um we after talking this morning um we could potentially do that if that was your wish

[2:59:57] Voice 5: but as you say you've certainly indicated

[3:00:00] Voice 5: to some people that that wouldn't be done so we're looking to you to advise which way you'd like to

[3:00:04] Voice 5: go but it is our intention to have every piece of correspondence that again that's provided to staff

[3:00:08] Voice 5: added to the um web page and be made available okay

[3:00:16] Trustee Luckham: uh vice chair fast uh

[3:00:21] Trustee Fast: thank you claire i

[3:00:23] Trustee Fast: really like the idea of the web page as a backup for all of this and i would like to propose that

[3:00:29] Trustee Fast: the um islands 2050 web page address be added to this agenda page as a a place where people could

[3:00:40] Trustee Fast: click and go and see the background and all the attachments and things like that

[3:00:45] Trustee Fast: rather than it being buried in a um in the body of the document if if it could be

[3:00:52] Trustee Fast: right on the cover page i think is the word i'm looking for thank you

[3:00:55] Trustee Fast: I

[3:00:56] Voice 5: believe we could certainly do that, add it as a footnote or a little footer on the document, letting people know that that's where other supporting materials are that are informing trustees' contemplation of first reading.

[3:01:07] Voice 5: Okay, absolutely.

[3:01:09] Trustee Luckham: Yeah, no, interesting. You said footnote and Chair Fass said, I want this right up front. And so those seem to be different perspectives. What do you think about that, Claire?

[3:01:23] Voice 5: I'm trying to think where we would put it on a more formal agenda we could put a note

[3:01:27] Voice 5: I'd have to think about that if it was to be you know we don't typically looking at that

[3:01:32] Voice 5: we could potentially put it under if you wanted it higher on the agenda put it under that location

[3:01:36] Voice 5: sort of as a put a little box or shaded box or something there with a notice something like that

[3:01:40] Voice 5: you're looking for it higher on the page that's

[3:01:43] Trustee Luckham: a good idea but I don't think

[3:01:45] Trustee Luckham: that was your

[3:01:45] Trustee Luckham: intention I

[3:01:46] Trustee Fast: don't mind where it is on the page and I'm fine with it as a footnote as long as

[3:01:50] Trustee Fast: it's a live link on the cover page uh that people could go to for for more okay well i

[3:01:57] Trustee Luckham: think i think

[3:01:58] Trustee Luckham: claire probably gets the drift of the intent and so if you can look after that in the best way

[3:02:03] Trustee Luckham: possible because of course that's what we want

[3:02:07] Voice 5: yes happy to we have a great deal of background

[3:02:10] Voice 5: information on that web page so be great to draw attention to that yeah

[3:02:14] Trustee Luckham: right okay thank you um

[3:02:21] Trustee Luckham: Do we need a motion to that effect

[3:02:23] Trustee Luckham: or you're going to rejig this agenda

[3:02:25] Trustee Luckham: based upon the discussion by general consent

[3:02:29] Trustee Luckham: or do you want a more formalized motion?

[3:02:33] Voice 5: I think you could, I'll look to the CAO.

[3:02:36] Voice 5: You have the other motion in play around the,

[3:02:39] Voice 5: or did that one pass around the-

[3:02:41] Voice 5: That was passed already

[3:02:42] Trustee Luckham: and it's only

[3:02:43] Trustee Luckham: about the 30 minute session.

[3:02:46] Voice 5: So in this case, I think I won't speak for the CAO.

[3:02:48] Voice 5: I think it would be helpful to have a motion

[3:02:49] Voice 5: asking us to amend it.

[3:02:51] Trustee Luckham: okay so let's have a motion to amend it and include uh an information note about the 2050

[3:02:59] Trustee Luckham: repository of information somebody could make a motion around that

[3:03:03] Trustee Luckham: vice chair fast go ahead yeah

[3:03:05] Trustee Fast: i move that the executive committee requests staff

[3:03:09] Trustee Fast: to revise the agenda for the special electronic meeting on july 7th and 8th

[3:03:17] Trustee Fast: as discussed and to add a live link to the island's 2050 page on the cover page of the agenda

[3:03:28] Trustee Fast: beautiful

[3:03:29] Trustee Luckham: thank you do I have a seconder for that seconded by vice chair Patrick thank you

[3:03:37] Trustee Luckham: you wish to speak to the motion any further vice chair passed okay anybody wish to speak to it

[3:03:45] Trustee Luckham: all those in favor any opposed none opposed so that carries um so um is there anything

[3:03:56] Trustee Luckham: further here um that we need to discuss in the um executive council meeting preparation in section

[3:04:06] Trustee Luckham: eight otherwise i'm going to suggest we break for lunch uh vice chair fast um

[3:04:11] Trustee Fast: i have two questions

[3:04:14] Trustee Fast: about the text um wondering if um well one of them is on page five of the uh draft policy

[3:04:27] Trustee Fast: statement bylaw whether the word gulf could be removed because it excludes islands that are not

[3:04:34] Trustee Fast: gulf islands so

[3:04:36] Trustee Luckham: let's consider that but can we pick that up when we return from lunch at 8.2

[3:04:41] Trustee Luckham: because we've got the new draft policy statement by law

[3:04:45] Trustee Luckham: in the next section of the document.

[3:04:48] Trustee Luckham: Is that all right?

[3:04:49] Trustee Luckham: Okay.

[3:04:49] Trustee Luckham: Our agenda.

[3:04:51] Trustee Luckham: Okay, so let's hold that note.

[3:04:53] Trustee Luckham: So are we okay to go for lunch, half an hour?

[3:04:56] Trustee Luckham: Give us lots of time to refresh our brains.

[3:04:59] Trustee Luckham: And we'll reconvene here at 12.37.

[3:05:07] Trustee Luckham: And that's terrific.

[3:05:08] Trustee Luckham: Thank you for a great morning.

[3:05:09] Trustee Luckham: Thank you, everybody that's viewing.

[3:05:12] Trustee Luckham: And we're going to pick up with Section 8.2 on page 156 of the package.

[3:36:52] Voice 16: okay welcome back everybody looks like everybody's here vice chair fast are you

[3:37:17] Voice 16: lingering in the background somewhere i'm

[3:37:28] Trustee Fast: unable to start my oh there we go thank

[3:37:35] Voice 15: you okay so we

[3:37:39] Trustee Luckham: have uh concluded section 8.1 and we are now at section 8.2 and this is 8.2.1 the new draft

[3:37:49] Trustee Luckham: policy statement bylaw number 183 request for decision and there's the motion there

[3:37:56] Trustee Luckham: obviously um this has come from trust programs committee uh most recently and of course it's

[3:38:05] Trustee Luckham: been vetted by others as the um new draft and uh the expectation from tpc is that we will be

[3:38:14] Trustee Luckham: forwarding this to trust council for consideration first reading of course it's up to council what

[3:38:20] Trustee Luckham: it chooses to do so uh claire frader um would you like to introduce this item and uh any

[3:38:27] Trustee Luckham: recommendations about what we might do in terms of any amendments at this point or forwarding it

[3:38:32] Trustee Luckham: as presented or over to you uh

[3:38:36] Voice 5: thank you chair i think the cao might have had a few introductory

[3:38:38] Voice 5: remarks and then maybe i'll call yeah correct

[3:38:40] Voice 16: okay that would be terrific thank you cao yeah

[3:38:43] Voice 12: very briefly um um thank you uh you know it's uh it's significant that this uh package of work is

[3:38:50] Voice 12: being brought to you you'll see in 821 you've got first of all the considerations of trust programs

[3:38:56] Voice 12: committee that are recommended to you for your uh forwarding to the process this is also an

[3:39:00] Voice 12: opportunity for ec to reflect on the document and to give its endorsement going forward to trust

[3:39:06] Voice 12: Council. You'll see that we have the RFD associated with that. And really, Mr. Chair,

[3:39:14] Voice 12: just making the point that we've had a project charter that's been underway and it's been

[3:39:21] Voice 12: cautiously amended by Trust Council as it has seen fit over the last year, year and a half

[3:39:27] Voice 12: as we've done this work. Undoubtedly, it's been an extensive process that's gone through Trust

[3:39:35] Voice 12: programs committee and its subcommittees and without question it's challenging to take to

[3:39:42] Voice 12: rationalize varying perspectives i think that we do have something that can begin the conversation

[3:39:48] Voice 12: around the adoption of policies associated with the policy statement so i think that is that is

[3:39:53] Voice 12: good you also have the engagement update our first nations engagement status report which is a signal

[3:39:59] Voice 12: piece of work that we've done associated with this project in the history of the islands trust

[3:40:04] Voice 12: and finally, the two iterations of the document, version two, and then the annotated version at the end.

[3:40:11] Voice 12: And just briefly, of course, this is your time to consider and to provide an endorsement.

[3:40:19] Voice 12: We can't help but notice that we're getting significant and important information coming in from community in two areas.

[3:40:29] Voice 12: both welcome the first is around engagement and while we can say hey we've engaged for 18 months

[3:40:35] Voice 12: or a year and we've done all these things if the public says they don't feel they're being

[3:40:39] Voice 12: engaged with in the way they want they're always right the assurance that i would provide you is

[3:40:44] Voice 12: that the deeper consultation that is needed and and will happen is is a part of this plan and is

[3:40:51] Voice 12: part of the project charter associated with this work and it's there it's room there's room for

[3:40:56] Voice 12: this document to change um from what it is but what it represents is given this word given the

[3:41:03] Voice 12: thinking of trustees um the input we've had over the last 18 months that there this is a good

[3:41:08] Voice 12: starting point to go forward and that there's that this represents the direction that trust council

[3:41:13] Voice 12: wanted to go um and what is that some strong policy associated with climate change and the

[3:41:19] Voice 12: climate change crisis um uh once and for all or once not for all but once um beginning to adapt

[3:41:27] Voice 12: our reconciliation work and putting it on paper and starting to live it and finally to um address

[3:41:32] Voice 12: the notion of um healthy communities and that and that those things are in this document um there

[3:41:38] Voice 12: will be um further engagement but though i i indicate to you that depending upon what that

[3:41:45] Voice 12: is and what's needed if those things that the depth that might be requested isn't fully funded

[3:41:52] Voice 12: um there might be um you know we've got some some dollars left but um as chair luck mentioned

[3:41:58] Voice 12: earlier this project was a 250 000 project um a number of years ago and we're doing it for about

[3:42:04] Voice 12: 80 or 90. and uh so with that i'd turn it over to claire to um bring us into the introduction

[3:42:11] Voice 12: of the document and we'll follow your direction thanks thank

[3:42:15] Trustee Luckham: you awesome over to you claire freder

[3:42:18] Trustee Luckham: director all

[3:42:19] Voice 5: right thank you chair um so before you you have a request for decision um that

[3:42:25] Voice 5: provides you with version two of the draft new policy statement and it conveys the recommended

[3:42:30] Voice 5: changes from the trust programs committee in addition to the recommendations from trust

[3:42:35] Voice 5: program committee staff would like to recommend that you also contemplate adding the word new

[3:42:39] Voice 5: in the policies about prohibiting new dogs so that you could better convey the intent of those

[3:42:45] Voice 5: policies. And as I mentioned in my director's report, working on a frequently asked questions

[3:42:50] Voice 5: document to respond to the number of public inquiries that we're getting and to the messaging

[3:42:55] Voice 5: being shared in communities about the process and provide people with some answers. Should you

[3:43:01] Voice 5: forward the draft bylaw to Trust Council, we're going to promote the agenda package through a

[3:43:06] Voice 5: subscriber message letting people know it's available and we'll also provide it on the

[3:43:11] Voice 5: Islands 2050 webpage. Following this we will be at your next meeting bringing you a project charter

[3:43:19] Voice 5: about public engagement but we'd like to note that included in the RFD is Trust Council is a

[3:43:25] Voice 5: message around that local trust committees and Bowen Island Municipality may also wish to host

[3:43:31] Voice 5: local engagement events in addition to the trust-wide engagement processes to inform their

[3:43:36] Voice 5: referral responses. Should that happen, the policy statement team, staff team, would likely

[3:43:41] Voice 5: be available to attend these meetings and provide information. And according to your

[3:43:46] Voice 5: project charter, there will be at least three, possibly longer, three months or possibly

[3:43:50] Voice 5: longer for public engagement and feedback. I just want to clarify and confirm that we

[3:43:56] Voice 5: will continue to post continuously, and as staff resources are available, the correspondence

[3:44:02] Voice 5: that's being received to the Islands 2050 webpage.

[3:44:05] Voice 5: And that is noted in the request for decision

[3:44:07] Voice 5: that that is being done.

[3:44:09] Voice 5: And that's where trustees can go to find the materials.

[3:44:12] Voice 5: And so as the CAO noted, attached to the RFD,

[3:44:15] Voice 5: which is from executive committee to trust council

[3:44:18] Voice 5: or a number of attachments, which he outlined for you,

[3:44:21] Voice 5: our intention is that we would then,

[3:44:23] Voice 5: based on your decisions today,

[3:44:24] Voice 5: we'll update all of these documents as per your direction

[3:44:28] Voice 5: for a trust council agenda package

[3:44:30] Voice 5: that it would be our hope,

[3:44:31] Voice 5: we could try and put out by Friday.

[3:44:34] Voice 5: So with that, I think we're all looking forward

[3:44:35] Voice 5: to your discussion and look forward to supporting you

[3:44:38] Voice 5: as you contemplate the revised version

[3:44:40] Voice 5: and TPC's recommendations.

[3:44:44] Voice 16: Okay, thank you, Director Frater.

[3:44:47] Trustee Luckham: So Vice-Chairs, before we jump into this,

[3:44:50] Trustee Luckham: do you have any questions for the Director or the CAO

[3:44:53] Trustee Luckham: with respect to this RFD in front of us

[3:44:55] Trustee Luckham: and the new draft policy statements attached?

[3:45:01] Trustee Luckham: Dan Rogers.

[3:45:04] Trustee Rogers: sorry i'm not quite sure i meant and understood what you meant before we jump into this because

[3:45:09] Trustee Rogers: your invitations seem to ask us to jump into this so i'm just just wondering i just wondering if i

[3:45:15] Trustee Rogers: missed a step i don't want to start the conversation if you're expecting some preliminary

[3:45:21] Trustee Rogers: issue that

[3:45:21] Trustee Luckham: no no i'm just are there any questions uh that you'd like to ask outside of discussion

[3:45:26] Trustee Luckham: or debate or emotion but um i don't see

[3:45:30] Trustee Luckham: a lot of excitement about that so why don't you just start

[3:45:32] Trustee Luckham: us off well

[3:45:33] Trustee Rogers: i do have a question um before and then i have a number of uh comments um and i hope

[3:45:41] Trustee Rogers: that's okay so um my question is uh to staff and and i know that uh the motions were passed

[3:45:51] Trustee Rogers: at trust programs committee related to the extensive amendments to the um to the introductory

[3:45:59] Trustee Rogers: introductory history section by trustee langaris and i really honestly didn't before that motion

[3:46:04] Trustee Rogers: was passed didn't have a chance to go through because they think they came in the night before

[3:46:09] Trustee Rogers: or something and i was busy reading the document and i just wanted to see if staff had any

[3:46:14] Trustee Rogers: considerations about those amendments that were recommended by or if you've had a chance have you

[3:46:20] Trustee Rogers: had a chance to look at them because i know that trustee langaris has a particular view about the

[3:46:27] Trustee Rogers: history of the evolution of the trust um and i wasn't quite clear as to whether his recitation

[3:46:34] Trustee Rogers: was just a recitation and point about points in time or included some um interpretive themes that

[3:46:42] Trustee Rogers: like how what it meant for the authority of the trust and i just wanted to see if you had a chance

[3:46:48] Trustee Rogers: to look at it more carefully than i have and comment on that um

[3:46:52] Voice 5: so i'm happy to start off

[3:46:54] Voice 5: for the response to that through the chair please um

[3:46:57] Voice 5: thank you um so yes staff have reviewed all the

[3:47:00] Voice 5: recommendations provided by trust programs committee and i neglected to acknowledge that

[3:47:04] Voice 5: we've got on the phone today that the whole team um so everyone's available to answer questions as

[3:47:08] Voice 5: necessary um and staff um have no concern with any of the motions passed by trust programs committee

[3:47:14] Voice 5: and um you know support the recommendation to make those changes so i would if you'd like we could

[3:47:21] Voice 5: invite our policy advisor or no

[3:47:24] Trustee Rogers: it's fine if you if you've looked at them and you're okay with his

[3:47:27] Trustee Rogers: amendments that i shouldn't say yes the amendments of the committee that were adopted by the

[3:47:33] Trustee Rogers: committee but were proposed by trustee langaris because they were you know they were long and um

[3:47:39] Trustee Rogers: and i didn't get an opportunity so i just if you guys are okay with them and the way that he's

[3:47:43] Trustee Rogers: phrased those things that they don't impact the sort of the historical reference etc then i'm fine

[3:47:49] Trustee Rogers: with that so that was my question okay so mr chair i have a number of a number of things in

[3:47:56] Trustee Rogers: the policy statement i want to raise uh do you want me to keep going or how do you want to do

[3:48:01] Trustee Rogers: that um

[3:48:02] Trustee Luckham: well perhaps but actually i have a question on uh with respect to the same notion

[3:48:09] Trustee Luckham: that you brought forward there because indeed there were there was uh if you don't mind so

[3:48:13] Trustee Luckham: So there was substantial deletions there of perspective, historical perspective.

[3:48:21] Trustee Luckham: And I've actually enjoyed quite a bit of the historical perspective.

[3:48:25] Trustee Luckham: And so I'm wondering, as a consequence of deleting those items, is there something of import that is not being said in the policy statement?

[3:48:35] Trustee Luckham: that because case was primarily focusing on corrections associated with historical

[3:48:44] Trustee Luckham: sequences of events that it may not be relevant today but it does beg the

[3:48:49] Trustee Luckham: question for me as to whether or not there's a historical context that's left

[3:48:52] Trustee Luckham: out by not saying something around those things that were originally contained

[3:48:58] Trustee Luckham: because obviously you put them in there for a reason so

[3:49:02] Voice 5: perhaps I'll invite the

[3:49:03] Voice 5: drafters of our discussion paper, so our senior policy advisor and intergovernmental policy

[3:49:08] Voice 5: advisor to respond if they wish, because they really have become our deep knowledge holders

[3:49:14] Voice 5: around the history in those sections.

[3:49:19] Trustee Luckham: Delaney, over to you then.

[3:49:22] Voice 6: Thank you, Chair. So I would

[3:49:25] Voice 6: just say that the way that the motions were crafted suggested that there were substantial

[3:49:33] Voice 6: deletions but when you actually look at the specific wording there's very the changes are

[3:49:39] Voice 6: very minor actually so um uh unfortunately it was worded that way but when we actually looked

[3:49:45] Voice 6: at the details it doesn't change um the overall uh strength of the historical detail it i think

[3:49:51] Voice 6: it strengthens it um yes and in the in the motion in the fourth motion that's listed in your rfd

[3:50:00] Voice 6: um in in trustee long rice's original motion he had the word extract and we when we looked at the

[3:50:11] Voice 6: whole motion we understood that actually he meant to add in um a specific line in a particular place

[3:50:18] Voice 6: and so i think that the the motions just the crafting of them was a bit um complicated but

[3:50:24] Voice 6: but really there's not substantive changes

[3:50:27] Voice 6: or deletions, I should say.

[3:50:30] Trustee Luckham: Okay, that's helpful.

[3:50:32] Trustee Luckham: And that's exactly the answer I needed.

[3:50:33] Trustee Luckham: I don't need to belabor it.

[3:50:34] Trustee Luckham: So thank you very much.

[3:50:37] Trustee Luckham: And so if there's nothing further from your team, Clare,

[3:50:40] Trustee Luckham: I'd go back to Vice Chair Rogers.

[3:50:49] Trustee Rogers: Thanks.

[3:50:53] Trustee Rogers: Not sure what I ordered to do, what I have to say.

[3:50:57] Trustee Rogers: And so perhaps I could start with

[3:51:04] Trustee Rogers: I'm making sure my, well, no, I'll leave that to the end.

[3:51:09] Trustee Rogers: If I could go to page 161, and I'm not sure where it is.

[3:51:16] Trustee Rogers: I've just got to note that that's where it is.

[3:51:18] Trustee Rogers: It's about the fact that the definitions section is no longer in the,

[3:51:24] Trustee Rogers: and you heard that from a number of people, including myself,

[3:51:29] Trustee Rogers: and also we've received some feedback from the public about the absence

[3:51:35] Trustee Rogers: of the definition section so and i've read the explanation there that's at the bullet the bullet

[3:51:43] Trustee Rogers: at the bottom of page 161 and and i acknowledge i'm a i you know i'm a senior citizen and may

[3:51:53] Trustee Rogers: have a different way of of interpreting words um but what's left what i'm left with is i'm totally

[3:52:03] Trustee Rogers: okay with the idea of having other phrases many ways of knowing but how does that help us with

[3:52:14] Trustee Rogers: that without an interpretation section that we're going to end up with an ambiguity about the meaning

[3:52:19] Trustee Rogers: of words which has dominated two and a half years of discussion at trust council the ambiguity around

[3:52:26] Trustee Rogers: the word unique amenities and i'm worried that we'd be creating a whole series of ambiguities

[3:52:32] Trustee Rogers: without an interpretation section so i'm not i just i'd like some further explanation of what

[3:52:38] Trustee Rogers: that what the the the intention is there and why that's important not to have an interpretation

[3:52:47] Trustee Rogers: section around some words that i would think could benefit from it at least that's my initial

[3:52:52] Trustee Rogers: impression okay

[3:52:57] Voice 5: so through the chair i believe likely the best staff persons to answer that

[3:53:00] Voice 5: question would be David Marler, Director of Planning, or our Senior Policy Advisor. Maybe

[3:53:05] Voice 5: I'll leave it to them to sort out who might like to pop up first.

[3:53:12] Voice 13: Maybe I could start through the

[3:53:14] Voice 13: chair. It's a really good question, and I guess it comes down to how narrow would council like

[3:53:27] Voice 13: the policy statement to be? So from what I've heard from all the discussions around unique

[3:53:33] Voice 13: amenities it's i don't think there is any um clear understanding of what that means

[3:53:40] Voice 13: between all of the trustees i think i've heard everything so you know you could if you want

[3:53:47] Voice 13: definitely define it it's just everything that happens below this document is then

[3:53:54] Voice 13: subject to that definition no no i

[3:53:56] Trustee Rogers: wasn't asking about a definition of unique amenities i was

[3:53:59] Voice 13: I

[3:53:59] Trustee Rogers: was asking about the

[3:54:00] Trustee Rogers: lack of an interpretation in sectional.

[3:54:03] Trustee Rogers: Yeah.

[3:54:04] Voice 13: Okay. So I know Delaney is on the line,

[3:54:06] Voice 13: so she can speak to this. Part of it was,

[3:54:10] Voice 13: was dealt with through the, the, the descriptions.

[3:54:14] Voice 13: So the,

[3:54:16] Voice 13: the way the document's written is to outline the intent and through that,

[3:54:21] Voice 13: the definition would become more clear, I guess,

[3:54:25] Voice 13: rather than have a very specific definition.

[3:54:27] Voice 13: I think the intent there was to make this document something where there is some guidance as to what these things mean,

[3:54:36] Voice 13: but leave it up to the local communities, local trust committees, to determine exactly what it means in their local areas.

[3:54:44] Voice 13: I'll just let Delaney comment on the drafting of it, but that was my understanding, rather than have very specific definitions.

[3:54:51] Voice 13: conditions.

[3:54:54] Voice 6: Thanks, Director Marler. So I'll just speak, and I think it would be useful to have

[3:54:58] Voice 6: Marcy, your Intergovernmental Policy Advisor, also weigh in on this, because a large part of

[3:55:03] Voice 6: our direction here came from some feedback on basically how all legislation is moving forward

[3:55:10] Voice 6: to align with the Declaration on the Rights of Indigenous Peoples Act. And so

[3:55:16] Voice 6: Trustee Bruce Shakin mentioned both at Trust Council and in our meeting with the Regional

[3:55:21] Voice 6: planning committee, feedback that she's received from some nations, which is in line with feedback

[3:55:27] Voice 6: that we have received as well, to not encode very specific definitions in legislative documents

[3:55:37] Voice 6: such as this. However, we do appreciate the need to have clarity. And so the approach that we took

[3:55:46] Voice 6: was in each of the preamble sections as we've explained before we have included the interpretations

[3:55:52] Voice 6: in the way that trust council interprets it we've tried to put it in in your voice based on the

[3:55:58] Voice 6: feedback that we've received certainly I think I speak on behalf of staff when we sit we I would

[3:56:06] Voice 6: say that if trust council decides that it would like a definitions section we could certainly do

[3:56:13] Voice 6: that I would suggest that maybe that would be something for trust council to vote on because

[3:56:18] Voice 6: we've heard mixed feedback from trustees some tend to prefer this approach that we've taken

[3:56:24] Voice 6: and some as you pointed out tend to prefer a more explicit definition section so we would take your

[3:56:31] Voice 6: guidance on that and so I'll just provide that for context and just invite Lisa if she has anything

[3:56:36] Voice 6: Is there anything further to add?

[3:56:44] Voice 4: Yeah, thank you for the question. I'm actually not sure what to say.

[3:56:50] Voice 4: Following that.

[3:56:52] Voice 4: There's a commitment to reconciliation.

[3:56:57] Voice 4: There's time in future amendments of your document to collaboratively work with First Nations and community to create definitions.

[3:57:05] Voice 4: But at this point in time, I think it would be appropriate to not put in definitions like you had before that defines things that come from a colonial place and come from a place that becomes problematic and might not be inclusive of First Nations definitions or other ways of knowing that it creates

[3:57:36] Voice 4: that understanding. You had definitions that were within your old policy documents that created

[3:57:43] Voice 4: harm and wrongs against First Nations, and so that's why that would be left to be more mute

[3:57:53] Voice 4: at this time, and then as you move forward with further amendments in the future, you could work

[3:57:58] Voice 4: collaboratively with your community and with First Nations to create definitions that are more

[3:58:04] Voice 4: reflective and more inclusive so my advice would be to to not include definitions um that are

[3:58:15] Voice 4: specific and defining in in the document at this time vice

[3:58:31] Trustee Luckham: chair fast looks like i saw your hand go

[3:58:33] Trustee Luckham: up you want to comment on uh thank

[3:58:37] Trustee Fast: you yeah i'm i i hear dan's point but i think we've heard it

[3:58:42] Trustee Fast: before and i've discussed it in uh i thought it was executive committee it might have been

[3:58:47] Trustee Fast: somewhere else i just wanted to say i'm uh interested in the way um the current draft

[3:58:54] Trustee Fast: has it maybe partly because i'm a search bar person not a find the definition section person

[3:59:01] Trustee Fast: but also because um i think the world is in such huge change at the moment and if we see this as

[3:59:07] Trustee Fast: a living document then uh that's what i was opposed thinking would probably happen is that

[3:59:13] Trustee Fast: we would work together on it and with that um i i do have a a question about uh collaboration with

[3:59:22] Trustee Fast: other with first nations and other organizations but i can take my turn thank you okay

[3:59:32] Trustee Luckham: um did you

[3:59:34] Trustee Luckham: you get an answer there chair rogers well i

[3:59:37] Trustee Rogers: got an answer i'm trying to learn and i understand

[3:59:41] Trustee Rogers: the whole idea of multiple ways of knowing uh it may simply be my approach i i was look i've

[3:59:49] Trustee Rogers: looked through the and the current interpretation section i can see a couple of them that might be

[3:59:57] Trustee Rogers: be problematic because

[4:00:00] Trustee Rogers: they come from a colonial point of view of whatever but a lot of them were not i i couldn't

[4:00:06] Trustee Rogers: see it so i'm i'm open to learning as to what the issue is i'll look at it again um i just i guess

[4:00:13] Trustee Rogers: it's from my point of view as a a recovering lawyer uh that uh that they that that's the way

[4:00:21] Trustee Rogers: that we the legislation generally is drafted and i know we're taking a different approach i and i'm

[4:00:27] Trustee Rogers: I'm open to it.

[4:00:28] Trustee Rogers: I'm just trying to make sure I understand it.

[4:00:30] Trustee Rogers: So I don't know whether you want me to keep going

[4:00:33] Trustee Rogers: or you want to share it around.

[4:00:35] Trustee Rogers: I have some other things to raise.

[4:00:37] Voice 16: Well, on this particular topic,

[4:00:39] Voice 16: perhaps is there any other points?

[4:00:43] Trustee Luckham: Because it would be good maybe to summarize it all

[4:00:46] Trustee Luckham: in one place if we've got similar remarks

[4:00:48] Trustee Luckham: on particular sections, I think.

[4:00:50] Trustee Luckham: Is that okay with you, Dan?

[4:00:52] Trustee Luckham: Yeah.

[4:00:53] Trustee Luckham: So Vice Chair Fass?

[4:00:56] Trustee Fast: Yeah, thank you, Chair.

[4:00:57] Trustee Fast: my my point is about a different part of the document but it's related in that it's about

[4:01:04] Trustee Fast: collaboration so it's on page 214 of the agenda and um i'll explain what i mean it's maybe it's

[4:01:15] Trustee Fast: it my question is uh about uh 6.1.20 um which reads uh trust council shall coordinate and

[4:01:31] Trustee Fast: advocate with government agencies, non-government agencies, organizations, communities, property

[4:01:37] Trustee Fast: owners, residents and visitors to help. I'm wondering why First Nations is not included in

[4:01:45] Trustee Fast: that list or is it included in the word communities or is it somewhere completely different?

[4:01:55] Trustee Fast: Delaney has got her hand up.

[4:01:58] Voice 6: I can try to answer that and if Lisa wants to add anything.

[4:02:01] Voice 6: think um so as we were engaging with nations one of the pieces of feedback that came through is

[4:02:07] Voice 6: um we have a particular relationship and responsibility um in terms of first nations

[4:02:12] Voice 6: engagement that is not the same as our relationship of coordination and advocacy

[4:02:18] Voice 6: with other partner agencies and so they made that point that they didn't want to be sort of lumped

[4:02:22] Voice 6: in with that broader group so that's the reason okay thanks

[4:02:27] Trustee Fast: it's just that the first word is

[4:02:29] Trustee Fast: coordinate with um and advocate too so um that's what is there another place where

[4:02:37] Trustee Fast: we're coordinating with because it sounded like what you were just responding uh yeah

[4:02:42] Voice 6: so we have a broad um overarching um uh directive or commitment to first nations engagement in part

[4:02:51] Voice 6: three of the policy statement that is very explicit and that is meant to influence all

[4:02:57] Voice 6: of the work of the islands trust so okay great

[4:03:02] Trustee Fast: so it is elsewhere thank you i just wonder then

[4:03:05] Trustee Fast: whether we might want to make a note there say see also part three or something um well i thought

[4:03:13] Trustee Fast: but that's fine no that's okay thank you that's just minor that's my point and my questions

[4:03:18] Trustee Fast: answered thank you mr chair okay

[4:03:19] Trustee Luckham: thank you so coming back to dan here um on the topic that

[4:03:24] Trustee Luckham: that you introduced about the definitions,

[4:03:28] Trustee Luckham: I'll admit too that I actually appreciate

[4:03:33] Trustee Luckham: and approve of the work that's been done.

[4:03:36] Trustee Luckham: I think it does move us to a different place.

[4:03:39] Trustee Luckham: And part of our efforts through reconciliation

[4:03:42] Trustee Luckham: is to try and change our own culture

[4:03:44] Trustee Luckham: and our own way of being,

[4:03:45] Trustee Luckham: and also to facilitate helping our communities

[4:03:50] Trustee Luckham: move along that spectrum as well.

[4:03:52] Trustee Luckham: and i do note in the letters that we've received i people are struggling with that because

[4:04:00] Trustee Luckham: they may be you know they may have completely different reasons to what i think but i can see

[4:04:07] Trustee Luckham: that there's a bit of a struggle there because as dan has articulated you know from a legislative

[4:04:12] Trustee Luckham: and legal perspective historically right or wrong emphasis on wrong um that's how we've done it

[4:04:20] Trustee Luckham: and um so i i'm taking a 10 000 foot view i wonder how what we could do to help facilitate

[4:04:28] Trustee Luckham: bringing more understanding into the reasons uh for why you know i understand it uh is there an

[4:04:37] Trustee Luckham: is there another way to say it kind of a thing um so just um yeah trying to think about how the

[4:04:44] Trustee Luckham: broader public because we're so close to this right and we've worked so hard on it

[4:04:49] Trustee Luckham: and have much greater opportunities for learning and I wonder how it is that we can get from here

[4:04:55] Trustee Luckham: to there with the broader public if anybody wanted to remark on that that would be wonderful but

[4:05:02] Trustee Luckham: I am in support of the direction so

[4:05:06] Voice 5: chair I can take a stab at answering that one of the things

[4:05:08] Voice 5: we're proposing is to do a frequently asked questions document that would be a bit of a

[4:05:12] Voice 5: living document and so as question you know we're hearing a question frequently then we could add

[4:05:17] Voice 5: that question to the document and propose an answer so that would be one method certainly

[4:05:22] Voice 5: there are many methods that could be employed it's just we have to be cognizant of the resources

[4:05:26] Voice 5: available to the project in terms of the depth to which we can go at sort of that public education

[4:05:31] Voice 5: piece but certainly we're happy to be supportive and that might be one method to do it and i see

[4:05:38] Voice 5: i see lisa's turned her camera on so she may be able to add to that okay

[4:05:42] Trustee Luckham: thank you lisa yeah thank

[4:05:44] Voice 4: you chair for the question uh we did talk to first nations uh especially ones that had done um more

[4:05:52] Voice 4: like quite an in-depth review of the policy statement with us and they had talked about

[4:05:57] Voice 4: wanting to do articles to community and in collaboration with the islands trust

[4:06:06] Voice 4: so whether that would happen by connecting with some of the local papers and creating

[4:06:12] Voice 4: some information pieces that might be helpful to but that is something that

[4:06:20] Voice 4: both quite a few nations brought up with us is creating those collaborative

[4:06:28] Voice 4: information pieces about reconciliation and the importance of the initiatives

[4:06:33] Voice 4: that are being undertaken with these new policy statement amendments okay mr.

[4:06:40] Voice 12: Mr. Chair?

[4:06:41] Voice 16: Yes, sir.

[4:06:43] Voice 12: After you speak, could I just make a couple points

[4:06:48] Trustee Luckham: with regards to this?

[4:06:49] Trustee Luckham: I have a broader question at this point,

[4:06:51] Trustee Luckham: which, you know, because it's a,

[4:06:57] Trustee Luckham: so I'm just gonna say that, you know,

[4:07:00] Trustee Luckham: potentially, right, we get to first reading.

[4:07:02] Trustee Luckham: We've actually allocated almost 14 months for discussion

[4:07:06] Trustee Luckham: to get to second and third reading,

[4:07:08] Trustee Luckham: which is a significant amount of time but i can't help but ask do you think that through

[4:07:16] Trustee Luckham: that we have the ability and capacity to do the work necessary to reach that understanding

[4:07:22] Trustee Luckham: in 14 months um if we're talking about you know this complexity um um yeah because ideally you

[4:07:34] Trustee Luckham: know we've got this situation we're in right now where there's a lot of misunderstanding

[4:07:37] Trustee Luckham: understanding, I would say, or, you know, there's more, we need to do more proactive

[4:07:43] Trustee Luckham: information delivery. Do you think we can get to that place in 14 months where we might,

[4:07:49] Trustee Luckham: and I realize that's an unfair question, but obviously we need to be able to dedicate the

[4:07:56] Trustee Luckham: resources. If we're, if we're expecting to do certain things to get understanding, we need to

[4:08:01] Trustee Luckham: to be able to dedicate resources

[4:08:02] Trustee Luckham: and ensure that we have budget between them.

[4:08:11] Voice 14: Don't answer it if you don't want to.

[4:08:12] Voice 12: I'm not answering that.

[4:08:15] Voice 14: Over to you, CAO.

[4:08:17] Voice 12: So the first thing is just procedurally

[4:08:19] Voice 12: for this meeting, Mr. Chair,

[4:08:21] Voice 12: it'd be great if the staff, both Lisa, Delaney,

[4:08:23] Voice 12: just kept your cameras on

[4:08:24] Voice 12: because you're so integral to the conversation

[4:08:26] Voice 12: if the chair's okay with that

[4:08:27] Voice 12: and we just keep this rolling.

[4:08:29] Voice 12: I appreciate that.

[4:08:30] Voice 12: And that'd be great.

[4:08:31] Voice 12: And if Chair Luckham,

[4:08:33] Voice 12: if you would dispense with the formality

[4:08:34] Voice 12: of going through you if there's a question that obviously Delaney or Lisa could answer

[4:08:38] Voice 12: um you know

[4:08:41] Voice 12: you you measure that but that it might um make for more fluidity because

[4:08:46] Voice 12: they're so close to you um close to the document could provide that insight um just regards with

[4:08:52] Voice 12: the specific questions at hand here I look at the old definition section and the nature of that

[4:08:58] Voice 12: that document and um you know it doesn't at least in my way of thinking it having it there's very

[4:09:06] Voice 12: modest definitions it's like a page and a half of definitions it it doesn't seem robust to me

[4:09:13] Voice 12: and it didn't seem like it lived um uh authentically relative to an ocp and a land

[4:09:20] Voice 12: use bylaw that needs a series of definitions to actually articulate themselves or actualize

[4:09:25] Voice 12: themselves so so this portion i think the critical ones correct me if i'm wrong delaney and lisa

[4:09:33] Voice 12: some of those things have those definitions when needed are embedded in the document

[4:09:37] Voice 12: and um notwithstanding agreement or not agreement on whether we should have a separate section or

[4:09:44] Voice 12: not if there's more um definition required inside the document i think there's a mechanism to make

[4:09:50] Voice 12: that happen but if we go with the definition section i think it's then got to be a lot more

[4:09:56] Voice 12: robust than this because this one isn't that great and i haven't seen a lot of discussion pin

[4:10:06] Voice 12: on definitions in the initial part of the section so it's like part of a car that isn't really

[4:10:10] Voice 12: working if you're going to have it you know go all the way otherwise this is an approach to take

[4:10:16] Voice 12: some of those definitions embed them in the document and also acknowledge some of the key

[4:10:21] Voice 12: points that are made here and i don't know if that bridges us to um you know moving forward or not

[4:10:29] Voice 12: but i offer that it

[4:10:31] Voice 16: it does and

[4:10:34] Trustee Luckham: i see uh that's impossible for us to see sue allen as bold as it

[4:10:39] Trustee Luckham: might be i'm

[4:10:40] Trustee Fast: i'm holding up the definitions of the original and it is just the two pages

[4:10:45] Trustee Fast: and they're in a schedule and appendix at the back.

[4:10:49] Trustee Luckham: Yeah. And small pages to boot. Let's go back to Dan Rogers

[4:10:52] Trustee Luckham: who's taking a great lead here. So go ahead, Dan. I'll just

[4:10:57] Trustee Rogers: reflect upon, I accept all this consent. I just want to

[4:11:01] Trustee Rogers: reflect upon that in the original project charter,

[4:11:05] Trustee Rogers: definitions was part of the scope of work.

[4:11:08] Trustee Rogers: And I'm going back two years now, but it was supposed to be

[4:11:12] Trustee Rogers: parts one two and definitions so it was always anticipated but i take that the world has evolved

[4:11:18] Trustee Rogers: we've evolved our approach has evolved i'll i'll i'm open to learning so uh let's move forward

[4:11:27] Trustee Rogers: can i move on to another topic mr chair yes

[4:11:30] Trustee Luckham: please i'm not seeing any other hands up so

[4:11:35] Trustee Rogers: i wanted

[4:11:37] Trustee Rogers: and i apologize that some of this may should have come up earlier and the thing but you're

[4:11:42] Trustee Rogers: going to get a lot of that that people realize things as the processes the iteration continues

[4:11:50] Trustee Rogers: um i i went back to look and i know it's a fundamental part of the policy statement

[4:11:55] Trustee Rogers: i do not understand your definition of precautionary principle because it's written

[4:12:01] Trustee Rogers: in a double negative and uh and it it strikes and i'm wondering why it's written in a double

[4:12:08] Trustee Rogers: negative rather than in a positive term because it says the lack of full scientific certainty

[4:12:16] Trustee Rogers: should not be used as a reason for postponing measures to prevent environmental damage

[4:12:22] Trustee Rogers: the double negative is postponing and not be used and i i and i and as an adjunct question to that

[4:12:33] Trustee Rogers: And because I searched the precautionary principle and found no definition that sort of read like that, all the other definitions I said read something else, but perhaps I didn't look in all the other right places.

[4:12:45] Trustee Rogers: Is your view that the precautionary approach, which is the language used in many of the sections in the actual policy itself, is the same thing as the precautionary principle?

[4:12:58] Trustee Rogers: So that's my second question, but I'd like to know why the concept of precautionary principle was written the way it was.

[4:13:08] Voice 6: Sure, I can answer that. So we had a different interpretation that I felt was a bit more understandable in terms of the precautionary principle in draft 1.0.

[4:13:22] Voice 6: And then we had feedback from Trust Programs Committee that that interpretation was a bit

[4:13:29] Voice 6: too simplistic. And so there was actually one of the members of Trust Programs Committee had

[4:13:36] Voice 6: suggested that we use the definition of precautionary principle as defined by the IUCN,

[4:13:43] Voice 6: the International Union for the Conservation of Nature, IUCN. And so this was put forward by

[4:13:52] Voice 6: trustee Longrice and I took the wording very specifically from an IUCN document that's widely

[4:13:59] Voice 6: referred to and used when interpreting the precautionary principle and in answer to your

[4:14:05] Voice 6: second question yes when we refer to precautionary approaches it is referring to the precautionary

[4:14:12] Voice 6: principle that was a big part of the feedback from the climate change working group in particular

[4:14:18] Voice 6: and very much, I would say, very much endorsed by the bulk of the engagement feedback we received

[4:14:24] Voice 6: on the policy directions report where we highlighted that as a guiding principle.

[4:14:30] Voice 6: So

[4:14:31] Trustee Rogers: when a statement says you should take a precautionary approach,

[4:14:37] Trustee Rogers: it would be led to mean that the lack of full scientific certainty should not be used as a

[4:14:46] Trustee Rogers: a reason for postponing measures to prevent environmental damage to habitat or species

[4:14:51] Trustee Rogers: when there is a threat of serious or reversible environmental degradation so it shall not be used

[4:14:59] Trustee Rogers: so what does that mean when someone comes in with an application and says well we have to take the

[4:15:06] Trustee Rogers: precautionary approach it

[4:15:09] Voice 6: would mean that where there's a where there's a lack of scientific

[4:15:11] Voice 6: scientific certainty about the impacts of something, that you would take a precautionary

[4:15:17] Voice 6: approach, err on the side of caution to avoid harm. So there are examples where, you know,

[4:15:24] Voice 6: we may not know everything there is to know about rainwater harvesting, for example, the impacts of

[4:15:31] Voice 6: it. So we wouldn't go so far as to adopt it as a primary water supply source, if there is that

[4:15:39] Voice 6: that scientific uncertainty.

[4:15:41] Voice 6: It could apply in a number of ways,

[4:15:44] Voice 6: but the overall meaning of it is to avoid harm

[4:15:50] Voice 6: where we're uncertain about the impacts

[4:15:52] Voice 6: of different innovations or different policies.

[4:16:02] Trustee Rogers: And this is the language from that organization

[4:16:05] Trustee Rogers: that you talked about?

[4:16:06] Voice 6: Yeah, I can send you the document.

[4:16:08] Voice 6: So it's in the May 14th TPC agenda package.

[4:16:11] Voice 6: package. Trustee Long Grace had included it in his feedback. And we had said in the cover message

[4:16:19] Voice 6: that we could incorporate that. And I think you'll recall, Trustee Colburn also had suggested the

[4:16:24] Voice 6: definition for affordable housing, which we also said we could incorporate. So I didn't take any

[4:16:30] Voice 6: liberties in trying to make it more simple. I agree, it's a little bit hard to understand the

[4:16:35] Voice 6: sentence but this is a widely accepted um definition by iucn and so um we included it as

[4:16:43] Voice 6: as it's written and if it needs to be changed we were happy to take that guidance as well but

[4:16:51] Voice 6: that's where it came from

[4:16:52] Trustee Rogers: no i'll let trust council you know we're changing it that's all

[4:16:58] Trustee Rogers: my questions on that topic mr chair so i don't know if you want to see if others want to talk

[4:17:03] Trustee Rogers: about that but sure

[4:17:05] Voice 16: so i see vice chair fastest hand up yeah

[4:17:08] Trustee Fast: thank you i i uh i agree with

[4:17:12] Trustee Fast: i like this approach and uh just because i didn't say it right at the beginning

[4:17:18] Trustee Fast: i'm uh i'm i think this is a good draft and i'm happy to uh advance it i um thank everybody who's

[4:17:26] Trustee Fast: involved in all the hard work of putting it together and i like to see international

[4:17:29] Trustee Fast: international uh wording coming in especially as we um begin to see ourselves or perhaps others

[4:17:36] Trustee Fast: see us on an international sort of um frame in terms of uh the um uh biosphere the unesco biosphere

[4:17:48] Trustee Fast: reserve proposed for uh how sound and getting closer and other ones that we work with and

[4:17:53] Trustee Fast: and our cross-boundary relationships and things like that.

[4:17:58] Trustee Fast: So that's great.

[4:18:00] Trustee Fast: I'm keen for us to hold the course.

[4:18:05] Trustee Fast: And I think this is a really good draft.

[4:18:09] Trustee Fast: I'm sure it's going to get lots of good discussion going among communities.

[4:18:14] Trustee Fast: And I hope it does.

[4:18:16] Trustee Fast: That's what drafts are for, and first readings.

[4:18:19] Trustee Fast: And so that's terrific.

[4:18:20] Trustee Fast: I'm interested in the draft feeling inclusive so that more citizens of BC and of the province and the Gulf Islands have their input.

[4:18:42] Trustee Fast: And maybe citizens isn't the right word, but everybody should be able to have their input.

[4:18:48] Trustee Fast: input. And that's why I asked my previous question. And so the other question I'm going to ask is

[4:18:54] Trustee Fast: about, again, about that feeling of inclusion, making sure that everybody feels like they're

[4:19:00] Trustee Fast: part of this policy statement, and their input is valuable. And that's the one I mentioned

[4:19:09] Trustee Fast: just before lunch about the word gulf on page five. And that's the only one I really wanted

[4:19:15] Trustee Fast: to bring to your attention today um because uh it says gulf islands and i think there's some islands

[4:19:22] Trustee Fast: who would think that oh well it might set the wrong tone if you want them to be really engaged

[4:19:27] Trustee Fast: and um i'm sorry i've just used the search bar for the word gulf i'd only page i

[4:19:34] Voice 6: think you said

[4:19:36] Voice 6: page five yeah yeah and and uh if i may

[4:19:41] Voice 6: be there no i i mean i won't speak for everyone if anyone

[4:19:44] Voice 6: else on the team has an objection to changing that I think we could change it to major so that says

[4:19:49] Voice 6: 13 major islands and whatever it says 450 smaller islands if that if the rest of the team feels okay

[4:19:56] Voice 6: about that change because

[4:19:59] Trustee Fast: I think the Howe Sound Islands don't think of themselves as gulf islands

[4:20:03] Trustee Fast: and it might just

[4:20:04] Trustee Fast: raise more questions about the uh the whole document and the process and all that

[4:20:09] Trustee Fast: so that's just my other major suggestion otherwise i besides those two i'm um uh happy to be part of

[4:20:15] Trustee Fast: the discussion and all that kind of thing but i i want to uh stay the course and pass it along to

[4:20:21] Trustee Fast: the next stage is my words and i'll be quiet now thank you um

[4:20:28] Voice 6: uh chair could i ask uh trustee fest

[4:20:32] Voice 6: just one quick clarification about that so is it just on page five uh that you thought to be

[4:20:38] Voice 6: problematic because i did i would note that in the establishment of the islands trust section there is

[4:20:44] Voice 6: there are quite a lot of references to the gulf islands that's how it was termed in those early

[4:20:49] Voice 6: reports are you okay with that in that

[4:20:51] Trustee Fast: that's fine it's only page five where your introduction

[4:20:55] Trustee Fast: you know it's kind of this here is this new stuff yeah thank you okay thank you okay

[4:21:04] Trustee Luckham: um i think that

[4:21:05] Trustee Luckham: That concludes that discussion.

[4:21:07] Trustee Luckham: Dan, oh, I see Vice Chair Patrick, go ahead.

[4:21:11] Trustee Patrick: Well, as Dan done with going through his list,

[4:21:14] Trustee Patrick: I was just trying to be patient.

[4:21:16] Trustee Luckham: You've been

[4:21:17] Trustee Luckham: patient, I've noticed.

[4:21:18] Trustee Luckham: Thank you.

[4:21:20] Trustee Patrick: I wouldn't mind making just one brief

[4:21:23] Trustee Patrick: on the precautionary principle.

[4:21:24] Trustee Patrick: I do look forward to getting community feedback

[4:21:26] Trustee Patrick: on that comment.

[4:21:28] Trustee Patrick: I do want, to me, precautionary is as a rule, not law.

[4:21:32] Trustee Patrick: I think that's one of the concerns

[4:21:33] Trustee Patrick: is if we're trying to preserve and protect

[4:21:35] Trustee Patrick: like species and so forth uh sometimes no action just is paralyzed and we actually end up harming

[4:21:42] Trustee Patrick: the species in the first place so sometimes we have to be bold um if we don't have science and

[4:21:49] Trustee Patrick: we we can't be cautious so i'm just saying we have to be very careful that we're not interpreting

[4:21:53] Trustee Patrick: the precautionary principle as a law when you know it's it's it's just a general rule of thumb

[4:21:59] Trustee Patrick: that sometimes has to be thrown out the window due to circumstances.

[4:22:05] Trustee Rogers: I'll just say I'm not, I see Delaney frowning and I'm not sure that's the intent

[4:22:10] Trustee Rogers: because this is a

[4:22:11] Trustee Rogers: pretty foundational concept in the trust policy statement. I want to be sure we understand each

[4:22:17] Trustee Rogers: other and maybe this is a bigger discussion.

[4:22:19] Voice 6: It might be a bigger discussion for you to have

[4:22:22] Voice 6: with trust counsel because certainly the feedback that we based this on was that we do need to move

[4:22:28] Voice 6: towards a more precautionary approach it isn't a law like it that's true um but um certainly the

[4:22:35] Voice 6: policy statement defines a general approach and so i don't know how you would determine um

[4:22:42] Voice 6: you know when that approach is not is not appropriate so it might just be a conversation

[4:22:46] Voice 6: to raise at the trust council um because i think there are a number of trustees that

[4:22:50] Voice 6: were very interested in instituting this more precautionary approach and they might have feedback

[4:22:55] Voice 6: um to share with you is

[4:23:05] Trustee Rogers: that is that it for you vice chair patrick oh

[4:23:10] Trustee Patrick: no i have a list too but i

[4:23:11] Trustee Patrick: was letting you continue on

[4:23:12] Trustee Rogers: well i i it's up to i i'm happy to let some other voices be heard

[4:23:17] Trustee Rogers: i mean my my next question is about something that we my next point is something is about

[4:23:24] Trustee Rogers: something that um uh is been raised by a number of of letter writers email writers

[4:23:34] Trustee Rogers: um which is and i and this was actually deferred to the executive committee by trust

[4:23:40] Trustee Rogers: paul's programs committee which is uh the issue of directive policies in circumstances where

[4:23:49] Trustee Rogers: and I actually proposed a change to one of them

[4:23:53] Trustee Rogers: and it was decided it should be left to EC

[4:23:57] Trustee Rogers: to have a deeper look at them.

[4:24:01] Trustee Rogers: I'll say here what I said there,

[4:24:05] Trustee Rogers: which is I don't have a problem conceptually

[4:24:07] Trustee Rogers: with directive policies,

[4:24:09] Trustee Rogers: although obviously this is going to engender the debate

[4:24:14] Trustee Rogers: about local economy versus regional governance.

[4:24:19] Trustee Rogers: Which is fine, which is a fair conversation. There's a very strong tradition of that conversation going on in the Islands Trust about how much should be directed by the Trust Policy Statement and Trust Council versus what should be done by the local trust.

[4:24:35] Trustee Rogers: But I am concerned, if we're going to use the word shall, as to what follows from that and what the content of that was.

[4:24:44] Trustee Rogers: And I've gone back and identified four sections which are directive policies to the local trust committees that I'm not particularly comfortable on

[4:25:00] Trustee Rogers: because they they I think they may put too much of a burden on local trust communities that they

[4:25:08] Trustee Rogers: probably are unable to achieve and if I could identify those I'd be

[4:25:14] Trustee Rogers: happy to do that with the

[4:25:15] Trustee Rogers: permission of the chair

[4:25:18] Voice 16: yeah or EC wants to hear that that would be great so I don't see

[4:25:26] Voice 16: objections so go ahead so

[4:25:28] Trustee Rogers: the first two are um uh 416 and 417 um and i i must admit that under 417

[4:25:42] Trustee Rogers: some of them i think could be uh could be um actually it's more 416 than it is 417 i think

[4:25:52] Trustee Rogers: that 417 can probably work but 416 says we have the local trust committees have to

[4:26:03] Trustee Rogers: identify and maintain a network of protected areas of sufficient size and distribution to

[4:26:10] Trustee Rogers: preserve the environmental integrity of ecosystems in their planning area um i i frankly just think

[4:26:18] Trustee Rogers: I think that leads to the question of what's sufficient

[4:26:24] Trustee Rogers: and what's the distribution, et cetera, et cetera.

[4:26:26] Trustee Rogers: And it's a fairly big ask for a local trust committee

[4:26:30] Trustee Rogers: to ensure that that's going to occur,

[4:26:35] Trustee Rogers: particularly given the developments already had

[4:26:37] Trustee Rogers: on the environment.

[4:26:39] Trustee Rogers: And I would take the view that 416

[4:26:42] Trustee Rogers: should be a shell endeavor section

[4:26:46] Trustee Rogers: section rather than a directive shall must do because i'm not sure that uh that asking them

[4:26:52] Trustee Rogers: to ensure that it happens is is doable so i throw that out there and see what others think about

[4:27:00] Trustee Rogers: that and and then i'll or do and i can identify the other two that i think fall in that category

[4:27:06] Trustee Rogers: but they're under water sections so sure

[4:27:09] Trustee Luckham: as you is that my fault yes

[4:27:13] Voice 12: that's

[4:27:16] Trustee Luckham: weird I haven't changed

[4:27:16] Trustee Luckham: anything um I'm wondering uh if we can uh reference um the agenda page numbers rather than the

[4:27:26] Trustee Luckham: uh document page numbers no

[4:27:30] Trustee Rogers: I wasn't I didn't refer to a page number I referred to a section

[4:27:33] Trustee Rogers: number but it's on page 198 yeah

[4:27:36] Trustee Luckham: i'm just saying that to everybody actually um but that's just for

[4:27:41] Trustee Luckham: enables us to navigate better okay so i think you captured that and i don't see any hands up

[4:27:50] Trustee Luckham: so do you want to continue or are you now completed well

[4:27:53] Trustee Rogers: i'm going to make a motion about

[4:27:55] Trustee Rogers: that subject to comment from staff and and other trustees about about a recommendation to trust

[4:28:01] Trustee Rogers: Council. I think that's the way we did it at Trust Policy Committee. Is that where we're going to do

[4:28:05] Trustee Rogers: it here, Director Frater? Is it we're going to make recommendations for amendments?

[4:28:12] Voice 5: Yes. So what I would recommend is you have your fulsome

[4:28:14] Voice 5: discussion. And then at the end, we can work with you to craft some direction

[4:28:18] Voice 5: to Trust Council or recommendations to Trust Council, if that works.

[4:28:21] Voice 5: So yes, I would recommend that you get through the full discussion. And then at the end, we'll

[4:28:25] Voice 5: assist with crafting of motions.

[4:28:28] Voice 5: jimson

[4:28:28] Trustee Luckham: ceo hodgson pillar so it

[4:28:31] Voice 12: might be that laurie and whom i'm sure she's doing that begins

[4:28:35] Voice 12: to um get the essence of of a number of these and then or just to keep us in mind and i think it's

[4:28:41] Voice 12: perfectly fine that chair rogers actually goes through his full list and has those conversations

[4:28:45] Voice 12: and and then we go to another vice chair and go through their list and um even if they overlap

[4:28:52] Voice 12: lap that'll be okay and um and thank you for the time is your concern sir around the word maintain

[4:28:59] Voice 12: and i can read the word maintain in two ways one boots on the ground and the other is to ensure

[4:29:08] Voice 12: carries on and um i don't know whether your direction would turn on how that concept is

[4:29:19] Voice 12: is interpreted i

[4:29:20] Trustee Rogers: think it it comes down to uh the fact of a of a shell of a establish and maintain

[4:29:29] Trustee Rogers: and of sufficient side and distribution uh to preserve the environmental integrity because i

[4:29:36] Trustee Rogers: think i think the fact i just think it's it's as a a mandate for a local trust committee to

[4:29:44] Trustee Rogers: to ensure that occurs is, to my mind, too much doubt.

[4:29:51] Trustee Rogers: Okay.

[4:29:52] Trustee Rogers: I just, I, and there's a bunch of other ones

[4:29:55] Trustee Rogers: I'm fine with as directed policies,

[4:29:57] Trustee Rogers: but it's the, as I said at press.

[4:30:00] Trustee Rogers: programs it's what follows the shell that I have in a few occasions so and I'm happy to

[4:30:09] Trustee Rogers: be convinced otherwise okay

[4:30:13] Trustee Luckham: well let's continue on then and we can reflect on that and develop

[4:30:17] Trustee Luckham: some motions at the end here as as suggested so

[4:30:22] Trustee Rogers: I have a similar concern for uh 4.27 and 4.28

[4:30:28] Trustee Rogers: eight um and uh in particular i in 4.27 which is on page 200 i think the second and third bullets

[4:30:43] Trustee Rogers: are fine but i think that the first and fourth bullets uh should not be uh a a shall but should

[4:30:53] Trustee Rogers: be and shall endeavor because i don't think that local trust committees should be have the

[4:31:00] Trustee Rogers: The commitment to ensure that islands are self-sufficient

[4:31:05] Trustee Rogers: in their supply of fresh water is something

[4:31:08] Trustee Rogers: that we can ask a local trust committee to ensure.

[4:31:11] Trustee Rogers: I mean, they should endeavor to ensure.

[4:31:14] Trustee Rogers: And there are policies above that talk

[4:31:17] Trustee Rogers: or other policies that talk about

[4:31:19] Trustee Rogers: how they should go about doing that.

[4:31:22] Trustee Rogers: But I don't think that those two bullets.

[4:31:25] Trustee Rogers: And so I would propose that the first and fourth bullets

[4:31:29] Trustee Rogers: be separated and that there'll be words

[4:31:33] Trustee Rogers: and shall endeavor and then those next two bullets

[4:31:36] Trustee Rogers: and that the second and third bullets

[4:31:39] Trustee Rogers: should be included in the shall.

[4:31:44] Trustee Rogers: So that's my proposition related to that.

[4:31:57] Trustee Rogers: I must say that I'm not opposed to the concept in 4.28.

[4:32:06] Trustee Rogers: I don't know how we do that.

[4:32:08] Trustee Rogers: and I guess that's why I'm glitching on 4.28 which is how do we ensure that freshwater use

[4:32:15] Trustee Rogers: is not the detriment of in-stream uses such as blah blah blah blah blah so I it's not so much

[4:32:22] Trustee Rogers: I'm opposed to that concept is I have no idea how we do that what if somebody overuses their

[4:32:29] Trustee Rogers: allotment or dries their well and and does whatever it needs to be done if there is if

[4:32:35] Trustee Rogers: If there is some mechanism that people think we have to do that, I'm fine with that,

[4:32:41] Trustee Rogers: but I'm not sure how we do that given our limited land use authority and development authority.

[4:32:50] Trustee Rogers: So I glitch over 4.28 as it is and, again, would propose that it probably should say make best efforts

[4:33:01] Trustee Rogers: or make all efforts or words to that effect.

[4:33:05] Trustee Rogers: So maybe I'm missing a way forward.

[4:33:09] Trustee Luckham: And then vice chair Patrick.

[4:33:12] Voice 6: Yeah, so just a couple of things.

[4:33:14] Voice 6: One, elsewhere in the document,

[4:33:17] Voice 6: when we have tried to qualify that shall,

[4:33:20] Voice 6: we've used the word strive, so shall strive to ensure.

[4:33:23] Voice 6: So if you were okay, that would make it consistent

[4:33:25] Voice 6: with the rest of the language.

[4:33:27] Voice 6: And the other thing I'd just point out

[4:33:28] Voice 6: is that William is on the call with us right now,

[4:33:31] Voice 6: and he may um have some advice to share in answer to your

[4:33:34] Trustee Rogers: question and i do notice that there is a

[4:33:37] Trustee Rogers: section on indigenous culture and spiritual i haven't been on that working that working group

[4:33:43] Trustee Rogers: or that round table or whatever it's called where that's been going on so i i may be and i know

[4:33:48] Trustee Rogers: that's an important point part of this and i and i acknowledge that and i think we should work for

[4:33:53] Trustee Rogers: that but i'm just not quite sure so yes sorry over to uh um

[4:33:58] Voice 1: thank you uh through the chair who's

[4:34:01] Voice 1: Who's chairing this? I guess Chair Luckham.

[4:34:04] Voice 1: Chair Luckham. Thank you, Chair Luckham.

[4:34:08] Voice 1: So, okay. I like 4.2.8 for the reasons that there are tools to address this. So

[4:34:21] Voice 1: detrimental water use for fish habitat. There is what's called like surface water,

[4:34:29] Voice 1: groundwater interactions the likelihood of that happening um and indeed just this year uh this

[4:34:35] Voice 1: past fiscal um i i teamed up with the province to create uh maps of damon and hornby uh and

[4:34:44] Voice 1: and gabriola uh to look at areas that are likely surface water is likely connected to groundwater

[4:34:52] Voice 1: water so to ensure that fresh water use is not to the detriment of those in-stream uses we have

[4:35:02] Voice 1: like a mapping product that can tell us the likelihood of the risk is high in certain

[4:35:08] Voice 1: areas and lower in other areas so then that can drive several things that can drive our land use

[4:35:15] Voice 1: planning but also by undertaking more of this work that's that's adjacent to or parallel to land use

[4:35:22] Voice 1: planning, like a lot of the work that I do, is then it's like our commitment to ensure these

[4:35:28] Voice 1: things happening, influences the work that the province does. So when the province was exploring

[4:35:36] Voice 1: what type of project to do there, I brought up this policy statement, I said, we are ensuring that

[4:35:42] Voice 1: that freshwater use is not detrimental to fish habitat. And indeed, they have the same

[4:35:48] Voice 1: considerations so so that that was a great outcome and and they'll be using in water authorizations

[4:35:55] Voice 1: on their side and we can use it for rezoning applications and other land use planning stuff

[4:36:01] Voice 1: on our side and i imagine through the heritage mapping project or i know that i always get that

[4:36:08] Voice 1: the name wrong um that the indigenous cultural and spiritual use here there's i imagine there's

[4:36:14] Voice 1: going to be uh tools that will arise from that work that will help us with this section um so i

[4:36:22] Voice 1: it's also like a future projection too like i guess we're not completely certain on how to engage 4.2.8

[4:36:30] Voice 1: probably similar to we didn't know how to engage uh identifying recharge areas in the ground in

[4:36:35] Voice 1: the island's trust area it was in the policy statement it was sitting there for a long time

[4:36:39] Voice 1: and then i came in and i said this is how we can do this and then we did it so um yeah i'll leave

[4:36:45] Voice 1: it at that but i wanted to ensure that there there are tools to address this it's not just

[4:36:50] Voice 1: a nebulous comment yeah thanks okay

[4:36:57] Voice 16: uh chair pat vice chair patrick well

[4:37:00] Trustee Patrick: i think this is an

[4:37:01] Trustee Patrick: interesting one because as william just said this isn't solely our it's something we must

[4:37:06] Trustee Patrick: to cooperate with so this is sitting in a directive to local trust committees but the

[4:37:11] Trustee Patrick: resource belongs to the province and it's a team this is a team effort um so i think that's really

[4:37:17] Trustee Patrick: what i'm seeing with you know it's saying that we shall do this but we cannot do this alone we have

[4:37:23] Trustee Patrick: to do this in cooperation with the province who owns the resource so i think that's what this is

[4:37:30] Trustee Patrick: is getting to about the shell statement.

[4:37:35] Voice 16: Okay.

[4:37:37] Voice 16: Reid.

[4:37:40] Voice 16: Vice Chair Fast.

[4:37:42] Trustee Fast: Thank you.

[4:37:43] Trustee Fast: I just want to weigh in on this idea of shall ensure

[4:37:48] Trustee Fast: and looking in the old one, there's lots of shall language.

[4:37:53] Trustee Fast: And I think that's needed to provide the clear direction

[4:37:57] Trustee Fast: to LTCs, especially through the years.

[4:38:00] Trustee Fast: And I think the insurer is good and strong.

[4:38:03] Trustee Fast: I want this to be the bold, not business as usual draft that was developed and described to us.

[4:38:14] Trustee Fast: And I would prefer that we, if we're going to soften it, then I think it should be softened through the further public process and that kind of thing.

[4:38:28] Trustee Fast: I would like to be taking a bold climate emergency and all the other biodiversity crisis kind of things.

[4:38:40] Trustee Fast: I would like to be taking that out to the public.

[4:38:46] Trustee Fast: And I think that is our role is we are to preserve and protect.

[4:38:56] Trustee Fast: act and uh and anyway i'm um i i also wonder if it's i i mean i have lots of comments i could

[4:39:03] Trustee Fast: make too but um i think uh our role uh as executive committee i'll i'll bring these

[4:39:10] Trustee Fast: through future processes and um uh and i'm um anyway i'm just in support of the uh draft and

[4:39:18] Trustee Fast: the way it is thank you thank

[4:39:22] Voice 16: you vice chair fast um are we back to vice chair rogers and thank you

[4:39:29] Trustee Rogers: i so i will probably make that motion about shelf strive to or 4.2.8 so those are the three that i

[4:39:37] Trustee Rogers: might i just have two very short questions i'm sorry i perhaps should have asked the questions

[4:39:43] Trustee Rogers: earlier i just want to make sure i understand um under 4.3.6 can i just understand this on page 202

[4:39:52] Trustee Rogers: what what is meant by on a scale of forest stands and landscapes i'm sure that's a technical term

[4:40:01] Trustee Rogers: that i i'm just not familiar with what it because again this is a directive policy for the local

[4:40:07] Trustee Rogers: trust committee yes

[4:40:10] Voice 6: perhaps i'm trying to answer that so um this is language so two of the policies

[4:40:16] Voice 6: that you refer to the one about protected area networks and this one are both um from the

[4:40:22] Voice 6: previous policy statement like our current policy statement we haven't changed the language in those

[4:40:27] Voice 6: um and so um that language i believe um is is um in line with kind of the principles of ecological

[4:40:37] Voice 6: ecological integrity on a scale of forest stands and landscapes came from I didn't change we didn't

[4:40:43] Voice 6: change that language um and so I and I believe it's language that's commonly used um there's

[4:40:51] Voice 6: some other language in here about forest ecosystem reserves some of that language I think came from

[4:40:56] Voice 6: um ways that it's referred to by the province like by Flint by Flynnrow um but yeah I would

[4:41:03] Voice 6: just say that we didn't amend that language we well

[4:41:06] Trustee Rogers: in fact Delaney I don't want to just get

[4:41:08] Trustee Rogers: it but

[4:41:09] Trustee Rogers: you did amend the language um the

[4:41:11] Voice 10: language is quite

[4:41:12] Trustee Rogers: it's quite different it does use the

[4:41:14] Trustee Rogers: phrase on the scale of forest stands and landscapes but it talks about address the need to protect the

[4:41:21] Trustee Rogers: ecological integrity on a scale of forest stands so it's part of those shall address as opposed to

[4:41:28] Trustee Rogers: shall ensure um and uh and i just want to make sure uh that we understand what it means and it

[4:41:37] Trustee Rogers: of course the added word language now is unfragmented forest ecosystems which is fine

[4:41:42] Trustee Rogers: but i just want to make sure what it means if we make have a clear understanding of what

[4:41:47] Trustee Rogers: on a scale of forests and landscapes means in the context of this updated language so the

[4:41:54] Voice 6: The updated language, basically what we did was we combined two directives.

[4:41:59] Voice 6: So one is 4.2.6 in the former policy statement that says LTCs and IMs shall in their OCPs and bylaws address the need to protect the ecological integrity on a scale of forest stands and landscapes.

[4:42:13] Voice 6: And then 3.2.2 asked for the protection of unfragmented forest ecosystems and protection from potentially adverse impacts of growth, development and land use.

[4:42:25] Voice 6: So our change was only to combine those two. I don't think it changes the meaning.

[4:42:31] Voice 6: If there is that thought, then perhaps I can collaborate with our staff to give you more background information on why that is the way it is.

[4:42:46] Voice 6: Certainly, I'd look to the Conservancy staff. I did consult with them on these revisions.

[4:42:53] Voice 6: but it's it's not from my perspective the language hasn't changed in terms of its if how it was in

[4:43:00] Voice 6: the previous policy statement and and it's basically looking at that area-based approach

[4:43:05] Voice 6: so that's the notion that we're not looking at you know it's small like parcels we're looking at

[4:43:11] Voice 6: the the forest stands contiguous continuity and corridors of forests and landscapes the area-based

[4:43:18] Voice 6: landscapes um if anyone else has any well

[4:43:22] Voice 12: i think that is a we're getting exactly to the heart of

[4:43:25] Voice 12: the of the question is and that is if we shall in our ocps do this thing it's to to what degree

[4:43:35] Voice 12: and that and it's a question i'm constantly having now as we contemplate section eight

[4:43:40] Voice 12: and the tree cutting bylaw and i keep wandering around asking trustees you know where do you feel

[4:43:45] Voice 12: this is and in this case in terms of the shell which thank you for bringing up it's at that scale

[4:43:53] Voice 12: a forest and or landscape scale has the shell in it as opposed to a more lot level

[4:44:00] Voice 12: type of um consideration where we're tasking ltc's or directing them to

[4:44:07] Voice 12: um identify at a lot level um force continuity and i just that's just a matter of clarity

[4:44:17] Voice 12: um for what the intention is of this of this piece and i don't know if it's pitched at the right

[4:44:21] Voice 12: level i do think it would be right now at least it would be you know maybe in a year and a half if we

[4:44:27] Voice 12: actually get section 8 tree cutting bylaw authorities that changes and that now becomes

[4:44:35] Voice 12: you know sub landscape or or um smaller watershed considerations around forest

[4:44:42] Voice 12: um what kind of considerations around identifying identifying contiguous forest thanks and and i

[4:44:49] Trustee Rogers: think um ceo this is this this actually comes down to because my other question was about the

[4:44:55] Trustee Rogers: next section which is 4.3.7 because again it's the language is is is in the sense you've taken

[4:45:04] Trustee Rogers: from the language of the old policy statement but it's been changed enough that it i think it comes

[4:45:09] Trustee Rogers: out with a different meaning and so this is another example in 4.3.7 it says we shall in

[4:45:16] Trustee Rogers: their official community plan retain large holdings whereas the old language said said

[4:45:22] Trustee Rogers: we they shall and the plans address the retention of large land holdings so the word shall address

[4:45:30] Trustee Rogers: addressed is the is the the previous uh directive whereas now the directive is we shall do it

[4:45:38] Trustee Rogers: and and i think it's um that's what's causing some of my um just not uncertainty like i'm not

[4:45:49] Trustee Rogers: sure how we shall retain i think we probably should address retaining it but i'm not sure if

[4:45:55] Trustee Rogers: we not sure because we don't actually hold anything right so i'm not sure how we were

[4:45:59] Trustee Rogers: right

[4:45:59] Voice 11: yeah

[4:46:00] Trustee Rogers: those are my other ones those are the other so those are the last two you'll be

[4:46:06] Trustee Rogers: those are my list i may come back and suggest an amendment to to say words like shall address

[4:46:12] Trustee Rogers: as opposed to um as shall okay

[4:46:16] Trustee Luckham: let's see if we can get through some of the other

[4:46:20] Trustee Luckham: vice chairs concerns and then we'll come back to some kind of motions as necessary so i think

[4:46:25] Trustee Luckham: Vice Chair Patrick you were being patient and I thank you for that and over to you well

[4:46:32] Trustee Patrick: sure I

[4:46:33] Trustee Patrick: mean key thing and I assume we'll discuss process separately is so I won't get into the detail of

[4:46:38] Trustee Patrick: process yet I'll hold that but I think we're looking more at the content of the documents

[4:46:46] Trustee Patrick: I absolutely deeply trust my community and that they will be giving you know deep and very

[4:46:54] Trustee Patrick: very meaningful ideas as we go forward.

[4:46:59] Trustee Patrick: And I think I shared with some of you

[4:47:01] Trustee Patrick: the letter we received from the Agricultural Alliance.

[4:47:03] Trustee Patrick: And I think that was a beautiful, not beautiful,

[4:47:06] Trustee Patrick: sorry, I didn't mean to use that word.

[4:47:07] Trustee Patrick: But I mean, I think it holds out as a good example

[4:47:10] Trustee Patrick: of the type of feedback that we're looking for.

[4:47:14] Trustee Patrick: There was someone who was able,

[4:47:17] Trustee Patrick: an organization representing

[4:47:18] Trustee Patrick: about 12 different organizations

[4:47:20] Trustee Patrick: that was able to represent that they got

[4:47:22] Trustee Patrick: some of the context of what you were trying to do.

[4:47:25] Trustee Patrick: they understood what a policy statement was and they gave two very specific recommendations to

[4:47:30] Trustee Patrick: make improvements and i you

[4:47:32] Voice 1: know so i

[4:47:32] Trustee Patrick: i think that's something that we could set out as as a

[4:47:37] Trustee Patrick: not saying that that's the standard but to demonstrate that this works this is how a

[4:47:43] Trustee Patrick: process works going forward that organizations like that that take the time to consult their

[4:47:48] Trustee Patrick: members and consolidate and come back with something meaningful like that is useful

[4:47:53] Trustee Patrick: helpful and gives us direct advice on how to how to go forward um and I I would be open to either

[4:48:02] Trustee Patrick: throwing those onto this for now or I'm happy to wait um for the process because I I respect

[4:48:08] Trustee Patrick: process as well um but I I support what they what they came up with I think it's important

[4:48:13] Trustee Patrick: and would go a long way to signaling to the agricultural community that um it the intent

[4:48:21] Trustee Patrick: intent anyway um my the only i mean i guess that's a process issue i'll hold that for process um

[4:48:33] Trustee Patrick: when we were talking when we're talking historical context in the beginning i think this is one of

[4:48:37] Trustee Patrick: those areas where i think we're putting too much emphasis on historical context isn't this supposed

[4:48:43] Trustee Patrick: to be about the future and where we're going and i think at the islands trust we have such a habit

[4:48:47] Trustee Patrick: of looking you know talking about what we did and I really don't care what we did in 1974 it's good

[4:48:54] Trustee Patrick: context to go back your rearview mirrors are important but I think we live in the rearview

[4:48:58] Trustee Patrick: mirrors too much and that we're really talking about the future and changing and where we're

[4:49:03] Trustee Patrick: going and I think we put way too much emphasis and I and but I'm not going to say again does

[4:49:11] Trustee Patrick: Does that come out now or it comes out in the future draft?

[4:49:13] Trustee Patrick: I don't know.

[4:49:19] Trustee Patrick: I guess I think almost every question I have here is about process other than the agricultural ones here.

[4:49:28] Trustee Patrick: I think everything I have here is a process.

[4:49:30] Trustee Patrick: I don't know at what point you want to talk about process.

[4:49:33] Trustee Patrick: So I agree with what Dan's shell statements and just would like your feedback on the agricultural suggestions.

[4:49:43] Trustee Patrick: Oh, I guess the dock issue.

[4:49:45] Trustee Patrick: issue um maybe that's the one sorry that i would bring up is it i'm wondering if this is it's going

[4:49:54] Trustee Patrick: to deflect a lot of attention away from the value of the document overall um now is it is it a value

[4:50:06] Trustee Patrick: to you know to me be able to the key values that you're trying to protect are clear in there that

[4:50:13] Trustee Patrick: that we don't want eelgrass kelp beds

[4:50:15] Trustee Patrick: for heritage sites damaged by docks.

[4:50:21] Trustee Patrick: I believe that we absolutely want to encourage community

[4:50:24] Trustee Patrick: and shared docks, but could that be that more of a direction

[4:50:29] Trustee Patrick: to the local trust committees that they must decide

[4:50:31] Trustee Patrick: and if they're prohibiting or not the docks.

[4:50:36] Trustee Patrick: I'm just wondering if there's a way of taking,

[4:50:38] Trustee Patrick: lessening the temperature on the dock issue.

[4:50:40] Trustee Patrick: Well,

[4:50:44] Voice 16: thank you for that, Chair Patrick. I agree with that sentiment. Vice Chair Fast?

[4:50:50] Trustee Fast: I think we heard Claire at the beginning say that they were going to add the word new

[4:50:55] Trustee Fast: into the text, and Claire, maybe you could point out exactly where that is?

[4:51:01] Voice 5: Certainly. In the 4.6 section, you have...

[4:51:06] Trustee Luckham: Page is that, if you don't mind.

[4:51:08] Voice 5: So we're on page... I'm afraid I can't see right now.

[4:51:11] Voice 5: page

[4:51:12] Voice 6: 206 so

[4:51:23] Voice 5: uh so with regard to docs you've got and I wonder if I should have Delaney speak to

[4:51:28] Voice 5: this um but certainly um you were getting a lot of feedback around docs um I believe there's some

[4:51:34] Voice 5: confusion as to intent and I understand the intent to be that it's the prohibition would be around

[4:51:39] Voice 5: new docs um so staff recommendation is to offer that clarity if that's the intent um and certainly

[4:51:47] Voice 5: certainly if you wish to recommend a change or undertake a change, we could support you in that

[4:51:51] Voice 5: in terms of crafting something different if that's the direction you wish to go.

[4:51:55] Trustee Fast: I think it's 4.6.14.

[4:51:58] Trustee Fast: Oh yeah. Page

[4:51:59] Voice 6: 207. 4.6.7 and 4.6.14. 4

[4:52:13] Voice 6: .6.14 is the directive policy.

[4:52:16] Trustee Fast: Okay and that would be great

[4:52:20] Trustee Fast: if that could be added to the list of motions that's coming that could we could endorse that

[4:52:26] Trustee Fast: right because that's a staff recommendation yeah thank you so

[4:52:32] Trustee Luckham: i might remark you know we may uh

[4:52:35] Trustee Luckham: ultimately be at odds on this one and when i say we i mean all of council um as well as

[4:52:43] Trustee Luckham: the you know all sides of the public um i think the problem that i'm perceiving and

[4:52:49] Trustee Luckham: And what we've heard so far, and this is just the very beginning of it, is trouble with the word prohibit, whether it's new docs or old docs.

[4:53:00] Trustee Luckham: And so I think what I heard from Laura there that I was supporting was language around what it is that we're trying to do, what the outcome is, what is it that we're trying to protect by instituting a prohibition.

[4:53:22] Trustee Luckham: and I think we do need to find a different word than prohibit but are we just painting it

[4:53:27] Trustee Luckham: differently I don't know but this is going to be challenging and as we're kind of getting through

[4:53:36] Trustee Luckham: the list of things that people have offered to bring forward I think it is of value at this

[4:53:41] Trustee Luckham: point in time to determine the executive committee to determine whether it makes a recommendation or

[4:53:46] Trustee Luckham: or makes any changes based upon something that you've heard

[4:53:51] Trustee Luckham: through the early, early correspondence

[4:53:54] Trustee Luckham: that we've received so far.

[4:53:57] Trustee Luckham: And this is one of them, that's for sure.

[4:53:59] Trustee Luckham: So if there's any remarks from staff about,

[4:54:03] Trustee Luckham: and tell me if I'm wrong, Vice-Chair Patrick,

[4:54:06] Trustee Luckham: about identifying what it is that we're trying to do

[4:54:11] Trustee Luckham: by suggesting that there's,

[4:54:12] Trustee Luckham: uh or recommending that they should be prohibited which is essentially what you're saying yeah no

[4:54:20] Trustee Patrick: either i mean to help the conversation on on july 8th so that we don't end up wordsmithing

[4:54:26] Trustee Patrick: ourselves is to have maybe some of those options considered as to you know one is we you know we

[4:54:33] Trustee Patrick: we have to protect uh you know those certain features eelgrass uh whatever whatever the

[4:54:39] Trustee Patrick: heritage there's a list of items that we absolutely must must will shall protect and

[4:54:49] Trustee Patrick: and and i and i think we absolutely do want to encourage you know community and sharing of docs

[4:54:56] Trustee Patrick: and things of you know so there's some encouraged behavior of what we want to see and then

[4:55:01] Trustee Patrick: absolutely islands or you know local trust committees could go further if they so desire

[4:55:06] Trustee Patrick: or based on the islands and the geography

[4:55:09] Trustee Patrick: and what they have for.

[4:55:12] Trustee Patrick: So it might be a value to have some clauses prepared,

[4:55:17] Trustee Patrick: I think for those type of conversations

[4:55:20] Trustee Patrick: so that we're not stuck.

[4:55:23] Trustee Patrick: Cause I'm sure most trustees are gonna be hearing about docs

[4:55:27] Trustee Patrick: in one way or another in the next couple of weeks

[4:55:30] Trustee Patrick: if they haven't already.

[4:55:33] Trustee Luckham: Yeah, thank you.

[4:55:34] Trustee Luckham: Dan Rogers.

[4:55:35] Trustee Luckham: I

[4:55:36] Trustee Rogers: saw Delaney with her hand up for the trust.

[4:55:39] Trustee Luckham: Oh, okay, Delaney.

[4:55:40] Voice 6: Oh, I'm happy to let you finish your discussion.

[4:55:43] Voice 6: I just wanted to say I think that staff can prepare some options for you for trust counsel.

[4:55:49] Voice 6: And yeah, some different options for wording that you can consider if you get to that topic of discussion at the meeting.

[4:55:59] Trustee Luckham: So before we move away from that, Delaney, and thank you for that.

[4:56:04] Trustee Luckham: me personally I like to be able to read through something and then I see options in the document

[4:56:09] Trustee Luckham: and so I'm hoping that that's what you're suggesting is that we'll be able to we'll be

[4:56:14] Trustee Luckham: able to empower trustees with some alternative language so then when it comes to the discussion

[4:56:20] Trustee Luckham: we don't have to craft something on the fly from some other document or

[4:56:25] Trustee Luckham: rumors or anything else I

[4:56:28] Voice 6: saw that the CAO wanted to say something

[4:56:32] Voice 12: just briefly yeah hopefully it's helpful I think there are two issues associated with the docs the

[4:56:37] Voice 12: first is there's a current misunderstanding based on the language that exists in the document so I

[4:56:44] Voice 12: think that's the first or one or a consideration we can't leave today without addressing and that's

[4:56:48] Voice 12: what Claire I think suggests that there be an amendment to insert the word new because many of

[4:56:54] Voice 12: the concerns are around that people think their docs are being taken away or docs that are

[4:57:00] Voice 12: currently there couldn't be maintained into the future and i believe that's not the intention of

[4:57:04] Voice 12: the policy it's you know what's the threshold by which there could be enough docs throughout

[4:57:08] Voice 12: this area for all the reasons we've discussed so i think that's one item is that is that fair

[4:57:12] Voice 12: thinking claire yes right and then the second is is it pitched at a level that's appropriate

[4:57:18] Voice 12: for the community and everywhere everyone else and then the wording can be um provided i don't

[4:57:24] Voice 12: think inside the document you can have a range of options um chair lockham if that that was your

[4:57:30] Voice 12: question but a range of concepts that will address what you're talking about could be provided in a

[4:57:35] Voice 12: report i would think is that is that the idea delaney that would be yeah

[4:57:39] Voice 6: i think in the cup

[4:57:40] Voice 6: in the cover rfd we can adjust the cover rfd to say we've received some feedback on these here

[4:57:47] Voice 6: are some um possible options

[4:57:49] Voice 12: so if that if that was the intention of executive committee it would

[4:57:53] Voice 12: be to direct us to add the word new to the current document that's an amendment and then to provide

[4:57:58] Voice 12: other options in the rfd for discussion of trust council that would be the second motion so before

[4:58:06] Trustee Luckham: we move away from that um i i have to say that i don't think adding the word new is going to help

[4:58:12] Trustee Luckham: let's just say half of the people um so because it sets up this who was first and who's on second

[4:58:21] Trustee Luckham: kind of thing and so it's not going to necessarily address it but i'm in agreement with adding it

[4:58:27] Trustee Luckham: but it's not going to address it um so i didn't see whose hand up was first but i see uh vice

[4:58:33] Trustee Luckham: chair fastest up at the moment and then i'll go to rogers thank

[4:58:37] Trustee Fast: you um i uh i hope we're not at

[4:58:40] Trustee Fast: this point thinking of uh um removing language in the draft prohibit new docs um that uh has

[4:58:51] Trustee Fast: has come through the process because it might be contentious,

[4:58:55] Trustee Fast: because I think that's what the process is for.

[4:59:00] Trustee Fast: I hear people saying, or maybe I understand people to be saying

[4:59:05] Trustee Fast: that it might take energy away from other discussions

[4:59:08] Trustee Fast: we should be having, but this is a huge discussion

[4:59:11] Trustee Fast: on some islands, and it may be among some parts

[4:59:16] Trustee Fast: parts of the people who were consulted in coming up with this draft.

[4:59:23] Trustee Fast: So I'm just remind people,

[4:59:27] Trustee Fast: we've just been through this on Bowen and over 10 times,

[4:59:30] Trustee Fast: the number of people wanted the prohibition on the dock that was being

[4:59:34] Trustee Fast: proposed, then wanted it. There's a lot of inland dwellers.

[4:59:38] Trustee Fast: There's a lot of, well,

[4:59:40] Trustee Fast: we consulted lots of people and maybe my question for staff is can you

[4:59:45] Trustee Fast: explain where this strong language about uh docs uh came from generally uh what were you hearing

[4:59:52] Trustee Fast: and who you were hearing it from or is that something that could help and i just don't

[4:59:56] Trustee Fast: want this to be thrown out because it's uh there's a lot of loud noise right

[5:00:00] Trustee Fast: the outset from some voices why is this language there should

[5:00:07] Voice 6: i should i speak to that i can okay

[5:00:10] Voice 6: so i would say that just generally over um over the course of the engagement process so far we've

[5:00:16] Voice 6: heard a strong call for much bolder protection of the marine environment and particularly along

[5:00:22] Voice 6: the shorelines the things that have been mentioned eelgrass meadows um and and and for for nations

[5:00:28] Voice 6: the shoreline is their source of food security, their source of cultural heritage.

[5:00:33] Voice 6: It's extremely important.

[5:00:35] Voice 6: And so we looked at bold ways to ensure that a stronger approach to protection of the marine environment.

[5:00:44] Voice 6: And we received some information from First Nations and others about the cumulative impacts of docks on the marine environment that research is ongoing.

[5:00:55] Voice 6: going. And as was mentioned at TPC, there is a desire from the province to move towards more

[5:01:02] Voice 6: community shared docs. So that would be kind of what I would say, and perhaps I'll invite others

[5:01:10] Voice 6: on the team to weigh in if there's anything further to add. Lisa, if you wanted to add anything.

[5:01:21] Voice 4: In relation to docs, most First Nations that are engaging on this particular topic are

[5:01:27] Voice 4: are prohibiting docks and requesting that docks be removed.

[5:01:32] Voice 4: The cumulative effects from pollution,

[5:01:34] Voice 4: the assumption that because you purchase private property

[5:01:39] Voice 4: that's on the waterfront,

[5:01:41] Voice 4: that you have rights to the crown land

[5:01:44] Voice 4: that is in front of the property is problematic.

[5:01:48] Voice 4: The impacts to cultural heritage are extensive

[5:01:52] Voice 4: and many nations are looking at either a zoning process to determine areas that are sensitive

[5:02:00] Voice 4: to prohibit docks or remove them from those areas altogether or to ensure that docks are

[5:02:08] Voice 4: having buffers so that you don't have dock after dock like you do in areas like deep cove and other

[5:02:15] Voice 4: areas around the Salish Sea so it is something that is very much on area of

[5:02:25] Voice 4: concern and it continues to greatly impact the marine environment both from

[5:02:34] Voice 4: forage fish to community access to areas that are not private property so that

[5:02:43] Voice 4: That area from the, that foreshore is not the property of homeowners that purchase waterfront lots.

[5:02:55] Voice 4: So moving towards something that's more reflective of community, reflective of the community needs for all people that are on the islands and not just a few people.

[5:03:08] Voice 4: I

[5:03:11] Voice 5: would also add that we heard strongly from some trustees around this policy.

[5:03:18] Trustee Fast: thank you

[5:03:19] Trustee Luckham: that's good and i really like the language that lisa is using there about

[5:03:25] Trustee Luckham: the zoning and inclusive of all community so really appreciate that vice chair rogers you

[5:03:33] Trustee Luckham: have to unmute yourself but go for it yeah

[5:03:36] Trustee Rogers: and just uh chair luckham i don't know if you care

[5:03:39] Trustee Rogers: but where you can only see half your fit your head so

[5:03:41] Trustee Luckham: oh well see i i sat down and i didn't

[5:03:45] Trustee Luckham: adjust my camera there

[5:03:47] Trustee Rogers: you go anyway uh i as i said so um i'm just going to speak a little bit

[5:03:54] Trustee Rogers: on this and i come from a local trust area that apparently is considered to be all bowducks

[5:04:02] Trustee Rogers: house only uh according to director marler uh so the ironies are a little bit high because

[5:04:08] Trustee Rogers: of course we have by far the highest concentration of docks and and a possibility of docks of any

[5:04:15] Trustee Rogers: area in the local in the local trust area and yet we wouldn't be caught by this policy so it'll be

[5:04:23] Trustee Rogers: up to the local trust committee to make policies around that which by the way we're doing on keith

[5:04:28] Trustee Rogers: island and if this policy goes ahead i'll have to we'll just have to stop that project because

[5:04:35] Trustee Rogers: uh we're heading towards the dpa and this that will be will be contrary to what it is we're doing

[5:04:42] Trustee Rogers: doing here. So, yeah, David just posted without a bridge or a car ferry, any island without

[5:04:51] Trustee Rogers: a bridge or a car ferry, we don't have a car ferry to any of our islands. So, that's one

[5:04:58] Trustee Rogers: thing. The other thing is, Lisa, my understanding was that Trust Programs Committee, Michael

[5:05:09] Trustee Rogers: Michael, Trustee Cahill raised this.

[5:05:13] Trustee Rogers: And I understood that you were going to try and work with him on some language related to his concerns.

[5:05:21] Trustee Rogers: And I would anticipate we'll probably see something, if that's the case, at Trust Council, if there's something.

[5:05:27] Trustee Rogers: I don't know what, I saw you on mute.

[5:05:30] Trustee Rogers: I don't know if you want to address that or not.

[5:05:33] Voice 4: Yeah, thanks so much.

[5:05:34] Voice 4: I did send Trustee Cahill an overview of some of the DOC concerns that were related to the areas close to Bowen and Howe Sound and then provided some summaries of the outcomes and different approaches that different communities had used and different local governments in collaboration with the province.

[5:05:57] Voice 4: so um so hopefully he'll have a chance to review that and maybe discuss it with other trustees or

[5:06:05] Voice 4: yourself and uh and then come back with his thoughts right

[5:06:11] Trustee Rogers: uh just thanks just two uh brief

[5:06:15] Trustee Rogers: further comments um one is i think we have to be careful that uh by using the word quote private

[5:06:22] Trustee Rogers: private docks, new or otherwise, that we don't eliminate private community docks because there

[5:06:28] Trustee Rogers: are communities that actually develop their own dock system. I'm thinking of Brigade Bay on

[5:06:35] Trustee Rogers: Gambier, which has its own multi-marina, basically a small marina, but it's private.

[5:06:44] Trustee Rogers: And that would be encouraged in that case, I would hope, as opposed to discouraged. So

[5:06:50] Trustee Rogers: So just to be clear about that would be important.

[5:06:54] Trustee Rogers: I'd be actually quite open to alternative language that others may think of, unlike Vice Chair Fast.

[5:07:06] Trustee Rogers: And I'll tell you the reason. I see this as the stock issue is as it's very much the epitome of that, what I talked about earlier, which is that that island autonomy issue.

[5:07:23] Trustee Rogers: This is because every island has addressed this issue differently. It's not it's not particularly a northern Gulf Islands issue, a northern island issue.

[5:07:34] Trustee Rogers: you may notice that almost all of the comments are coming from southern islands because they

[5:07:41] Trustee Rogers: don't have a tradition of private docks and in fact some islands prohibit them I think Hornby

[5:07:46] Trustee Rogers: prohibits them and but and then I think South Pender passed a recent OCP amendment last term

[5:07:57] Trustee Rogers: that sort of restricted them um and and it so it is sort of a an island specific issue and some

[5:08:07] Trustee Rogers: islands have lots of marinas and some like mine have none um and so you know it sort of is is

[5:08:14] Trustee Rogers: almost the epitome of that island specific issue so i just i i'm not going to propose some specific

[5:08:22] Trustee Rogers: specific amendment other than to just say that's the way I'm sort of viewing this and ask you to

[5:08:28] Trustee Rogers: ensure that you know the language is such that it doesn't prohibit private community

[5:08:36] Trustee Rogers: thanks

[5:08:38] Trustee Luckham: uh galani yeah

[5:08:40] Voice 6: I just wanted to address uh what trustee rogers just said I would say that

[5:08:44] Voice 6: like based on some of the feedback we've received just early feedback right now I think that's

[5:08:49] Voice 6: correct like the situation in terms of community docs varies between the different islands and so

[5:08:55] Voice 6: I think that we can put our heads together and come up with some options that get at the heart

[5:09:00] Voice 6: of what we're you know the direction we're trying to move in while acknowledging that kind of

[5:09:06] Voice 6: diversity amongst the islands and we can bring that forward for you to consider for all trustees

[5:09:11] Voice 6: to consider without losing the intent of you know the policy itself okay

[5:09:19] Trustee Luckham: great thank you

[5:09:20] Trustee Luckham: Thank you. I feel necessary to share that Ruxton Island, which neither has ferry service nor bridges, has a relatively new OCP and LUB that Sue French and I helped craft to support a prohibition on dogs on that island.

[5:09:40] Trustee Luckham: 168 lots not without controversy but the community supported the maintenance of a

[5:09:49] Trustee Luckham: prohibition on dogs wasn't without its challenges so um how are we doing here are there other

[5:09:56] Trustee Luckham: topics that we want to talk about at this time have we exhausted that list and maybe now is the

[5:10:03] Trustee Luckham: time to start staging some motions and talk about process vice chair patrick wanted to talk about

[5:10:08] Trustee Luckham: process and vice chair fast you have your hand up uh

[5:10:13] Trustee Fast: yeah i'm just thinking if uh you know you

[5:10:17] Trustee Fast: know what i'm going to withdraw it because i think it'll be better for um here's here's a situation

[5:10:23] Trustee Fast: are are the in the draft text it talks about eelgrass meadows and kelp forests around bowen

[5:10:31] Trustee Fast: we don't have any of those left um and so we as a council have had a fierce discussion sometimes

[5:10:41] Trustee Fast: about whether development should be approved because well there's no eelgrass meadow left

[5:10:46] Trustee Fast: there anymore so i'm proposing adding the word uh words beds or patches which we did on bowen

[5:10:57] Trustee Fast: after years of trying to amend the bylaw

[5:11:02] Trustee Fast: to make it so that we didn't lose

[5:11:04] Trustee Fast: our last patches of habitat.

[5:11:06] Trustee Fast: And I see that, you know,

[5:11:07] Trustee Fast: there's good language about restoration of habitat

[5:11:09] Trustee Fast: in the draft, which is great.

[5:11:13] Trustee Fast: And I'm wondering if besides beds and patches,

[5:11:18] Trustee Fast: adding beds and patches,

[5:11:19] Trustee Fast: you might also add and habitat

[5:11:21] Trustee Fast: suitable for restoration of Seine.

[5:11:25] Trustee Fast: Because otherwise, all you have to do is sterilize your bay or your whatever, and then everything's go ahead.

[5:11:38] Trustee Fast: Anyway, so those are suggestions, and we may want to add sponge gardens, which we have in Howe Sound, and areas of high biodiversity generally.

[5:11:54] Trustee Fast: This is just the island I'm most familiar with.

[5:11:57] Trustee Fast: There's a number of scuba diving sites that are fairly well known, and they attract people because of the wealth of life.

[5:12:05] Trustee Fast: I know that's not technical, but it's something about the high biodiversity.

[5:12:15] Trustee Fast: I'm just going to put that out there because I want to actually strengthen these draft OCP policy, or sorry, trust policy if we can.

[5:12:30] Trustee Fast: Thank you.

[5:12:31] Trustee Fast: Sure,

[5:12:33] Trustee Luckham: on that note, I would add that eelgrass habitat

[5:12:37] Trustee Luckham: to me is how that needs to be characterized,

[5:12:41] Trustee Luckham: whether it's a meadow or a patch or a field,

[5:12:43] Trustee Luckham: it's whether it's habitat.

[5:12:44] Trustee Luckham: And I think that there is provincial jurisdiction

[5:12:47] Trustee Luckham: on the protection of that as well,

[5:12:50] Trustee Luckham: because if somebody wants to put in something

[5:12:51] Trustee Luckham: along the shoreline, often the necessity

[5:12:54] Trustee Luckham: to restore eelgrass habitat either on that site

[5:12:57] Trustee Luckham: or adjacent to it is one of the requirements.

[5:13:00] Trustee Luckham: So there's language that's out there already

[5:13:02] Trustee Luckham: that could be leveraged there um and i'll just comment briefly because i guess i'm a subject

[5:13:09] Trustee Luckham: expert um uh sponge gardens are often very deep so they're not necessarily on foreshore where

[5:13:17] Trustee Luckham: people are going to be considering putting pilings or docks or anything although a cliff could

[5:13:23] Trustee Luckham: certainly be a location for those sponge reefs but um it's less likely to be built on although

[5:13:30] Trustee Luckham: it's amazing what people do these days. I've

[5:13:32] Trustee Fast: seen one of those applications Peter that's exactly

[5:13:34] Trustee Fast: what we're talking about and luckily the private landowner was persuaded by the some evocative

[5:13:42] Trustee Fast: voices in the dive community to he withdrew his idea. Yeah and

[5:13:48] Trustee Luckham: it and so that's great and

[5:13:50] Trustee Luckham: so my final remark is that in my experience this might be shocking scuba divers cause more damage

[5:13:58] Trustee Luckham: to sponge reefs than anything else because their fins kick it or whatever and they kill it because

[5:14:06] Trustee Luckham: it's very delicate so scuba divers aren't necessarily the solution either no

[5:14:12] Trustee Fast: no i told

[5:14:14] Trustee Fast: i didn't i don't have anything to say about scuba divers except um sometimes they can tell you where

[5:14:19] Trustee Fast: the sponge gardens are or the

[5:14:21] Trustee Fast: high biodiversity dive high biodiversity sites is what i should

[5:14:26] Trustee Fast: should have said not dive sites thank you yeah and um yeah maybe

[5:14:29] Voice 12: we should prohibit scuba divers

[5:14:32] Voice 12: well

[5:14:33] Trustee Luckham: we could try that russ

[5:14:34] Voice 12: yes see how that works

[5:14:36] Trustee Luckham: you could save getting your ticket you know

[5:14:39] Trustee Luckham: let's just

[5:14:40] Voice 12: start ticketing them

[5:14:41] Trustee Luckham: now let's keep going here um because time is marching on and

[5:14:46] Trustee Luckham: this has been a very valuable conversation so um the question was now is whether or not there's

[5:14:52] Trustee Luckham: any other topics that we need to discuss and you know there was some really there was almost

[5:14:57] Trustee Luckham: there was a lot of questions that came from the public early uh information and and but it sounds

[5:15:04] Trustee Luckham: to me like we've talked all that through so if we want to talk about specific amendments or

[5:15:08] Trustee Luckham: recommendations for amendments from tpc and then uh and then indeed uh the pro a process with some

[5:15:15] Trustee Luckham: and process questions um uh our vice chair rogers you kind of got a few i know for sure

[5:15:23] Trustee Luckham: started there two or three um do you want to uh seek some guidance from staff what they've got

[5:15:29] Trustee Luckham: for us and uh and see if we can't do something i'm

[5:15:35] Trustee Rogers: i'm happy to take input from staff i i'm also

[5:15:38] Trustee Rogers: happy to make a couple of motions so unless staff has something they want to suggest to me

[5:15:46] Trustee Rogers: did you guys

[5:15:47] Voice 5: have anything i would look to lori who's been i understand collecting um the

[5:15:53] Voice 5: suggestions to see whether there's

[5:15:55] Voice 5: anything ready to bring on screen or not or whether she'd like to

[5:15:57] Voice 5: have trustees take charge of drafting there well

[5:16:02] Voice 3: i have collected your suggestions director freighter

[5:16:04] Voice 3: um uh with regards to the new docs and but nothing absolutely specific so i do have notes

[5:16:11] Voice 3: with

[5:16:12] Trustee Luckham: regards to the point time we get those on the screen is that all right so

[5:16:15] Voice 3: they're rough

[5:16:16] Voice 3: notes saying item 4.2.7 shall endeavor in in it it's not a motion of any sort okay

[5:16:23] Trustee Rogers: so let me let

[5:16:24] Trustee Rogers: me just let me um just address that let me just make a couple of motions and um uh i think i i um

[5:16:34] Trustee Rogers: I would like to move, first of all, that 4.2.7 be amended by moving the second and third bullet, actually, sorry, the first and fourth bullet to follow the words, quote, and shall strive to ensure.

[5:17:11] Trustee Rogers: ensure.

[5:17:20] Trustee Luckham: So I'm not quite, I'll have to see that motion, but are you saying that you want to insert

[5:17:25] Trustee Luckham: those words at the beginning of each of those bullets?

[5:17:27] Trustee Rogers: No, I want to, so that it will read

[5:17:31] Trustee Rogers: local trust committees and municipalities shall in their first community plan and regulatory

[5:17:36] Trustee Rogers: bylaws ensure, and then the second and third bullets will follow. And then after the second

[5:17:44] Trustee Rogers: and third bullets the word and shall strive to ensure and it shall say that fresh water

[5:17:50] Trustee Rogers: quality is maintained and that islands are self-sufficient in the supply of fresh water

[5:17:54] Trustee Rogers: oh

[5:17:54] Trustee Luckham: i see two bullets below an inserted piece of clarifying text correct

[5:17:59] Trustee Rogers: so

[5:18:01] Trustee Luckham: lori can you get that

[5:18:02] Trustee Luckham: up on the screen well

[5:18:13] Voice 14: we lost you there lori there you go and

[5:18:30] Trustee Rogers: i'm content if somebody wants to say

[5:18:33] Trustee Rogers: that should be a separate section I'm also content of yeah with

[5:18:42] Voice 6: your

[5:18:44] Voice 6: permission chair can I just I just want to clarify and what you were saying

[5:18:49] Voice 6: trustee Rogers was that the language would stay as is but then the first and

[5:18:58] Voice 6: fourth bullet would be would be moved below correct

[5:19:02] Trustee Luckham: so

[5:19:03] Voice 6: is that what it is said

[5:19:05] Voice 6: here

[5:19:05] Trustee Luckham: motion doesn't say that yeah

[5:19:07] Voice 6: oh

[5:19:08] Trustee Luckham: it's

[5:19:12] Voice 6: a bit tricky well

[5:19:13] Trustee Rogers: it sort of does but maybe the easier

[5:19:14] Trustee Rogers: way to do is to delete 4.2.7 and put a new 4.2.7 that achieves that which would read exactly the

[5:19:23] Trustee Rogers: same except the first and fuller bullet follow the words and shall strive to ensure so i mean

[5:19:29] Trustee Rogers: that's what i'm trying to suggest i'm suggesting that that as i said in my view um it's what

[5:19:36] Trustee Rogers: What follows the word shall ensure that's important and I'm fine with the second and

[5:19:42] Trustee Rogers: third bullets but I think that the first and fourth should be, shall strive to ensure.

[5:19:48] Trustee Rogers: So that's what my intent is.

[5:19:51] Trustee Rogers: I don't know how you, I'm happy, as I said, I can rewrite the section and send it back

[5:19:58] Trustee Rogers: but that's what I'm trying to do.

[5:19:59] Trustee Luckham: Well, rewriting it makes it more complex. Can I

[5:20:02] Trustee Luckham: suggest that under 4.2.7, that the second and third bullet be moved after to follow the fourth bullet, and that before those two moved bullets, the words and shall strive to ensure...

[5:20:21] Trustee Rogers: No, you've got them backwards, sir. It's the first and fourth bullet that are the ones that I want to have striving for, not the second and third.

[5:20:30] Trustee Luckham: first

[5:20:30] Trustee Rogers: and fourth

[5:20:31] Trustee Luckham: bullet be moved uh to follow the third bullet and that the words shall strive

[5:20:39] Trustee Luckham: to ensure be inserted before this third and fourth the news i

[5:20:43] Trustee Rogers: thought that's what the motion said but

[5:20:45] Trustee Rogers: i'm okay yeah

[5:20:47] Trustee Luckham: it doesn't say that mr

[5:20:49] Voice 12: chair so um i think that the actual motion that's up there if

[5:20:55] Voice 12: had the word s after on words okay um is pretty close to the intention of vice chair rogers

[5:21:03] Voice 12: and just checking with the staff if this passed you would then include this as an amendment in

[5:21:08] Voice 12: the draft that goes forward to trust council correct along with the trust programs committees

[5:21:17] Voice 12: amendments that would be included in the draft that goes to trust council just for clarification

[5:21:21] Voice 12: Yes.

[5:21:23] Voice 6: So I sort of would like that clarification as well. I'm happy to follow whatever process you decide on, but I would just note that Trust Programs Committee hasn't seen any of the motions that you are going to be putting forward today.

[5:21:36] Voice 6: So I just had the question, are we putting these forward as recommendations to Trust Council to be considered at first reading, or are we incorporating them in the draft that is going to first reading?

[5:21:48] Voice 6: I think I would advise the former to list them as these are the recommendations from Executive Committee, and then Trust Council could choose.

[5:21:58] Voice 12: But are we doing that with Trust Programs Committee's recommendations?

[5:22:02] Voice 12: I think we have to be consistent.

[5:22:04] Voice 6: Okay, yeah.

[5:22:05] Voice 6: It is a process question I'm asking for guidance from Executive Committee.

[5:22:11] Trustee Rogers: Mr. Chair, with your indulgence of having been a member of Trust Programs Committee,

[5:22:15] Trustee Rogers: my understanding was all of their motions were recommendations to Trust Council.

[5:22:20] Voice 12: Okay.

[5:22:21] Trustee Rogers: And we actually had that discussion here, and you'll recall I asked Director Frey,

[5:22:25] Trustee Rogers: you may not recall, it was a long time ago, at the beginning of this discussion,

[5:22:29] Trustee Rogers: what we were doing, and I think that was her answer as well.

[5:22:34] Voice 5: Go ahead, Claire.

[5:22:34] Voice 5: If I could respond and clarify.

[5:22:36] Voice 5: So the TPC recommendations were to executive committee to contemplate integrating into the draft that will go to Trust Council.

[5:22:44] Voice 5: So I believe it was the intention that you would consider those recommendations and amend the bylaw before it went to Trust Council.

[5:22:51] Voice 5: And then for it. So I apologize if I was unclear at the beginning.

[5:22:55] Voice 5: That is as the motion in the RFD is drafted for you.

[5:22:58] Voice 5: And so for your various considerations today, you have two options.

[5:23:01] Voice 5: One is amend the bylaw now, despite Trust Programs Committee not having seen what you're thinking behind it, or make a recommendation to Trust Council about the changes that you like.

[5:23:13] Voice 5: And I think you can consider that on a case-by-case basis, depending on which one you're considering.

[5:23:23] Voice 12: Sorry for the interruption. Back to the motion.

[5:23:27] Voice 9: Yeah.

[5:23:27] Voice 9: Well,

[5:23:32] Trustee Rogers: thank you. And I'm sorry, I guess it reminds me of the discussion around the budget at FTC and how that all went up.

[5:23:40] Trustee Rogers: What was it we were sending to Trust Council? And I'm totally OK with either way.

[5:23:49] Trustee Rogers: My suggestion would be that we send a series of recommendations, then take the draft and then we can work through them at the Trust Council.

[5:23:59] Trustee Rogers: it just seems easier to me than trying to extract

[5:24:02] Trustee Rogers: which are the changes we made,

[5:24:04] Trustee Rogers: which are the ones that TPC made.

[5:24:06] Trustee Rogers: And I would also be fine recommending

[5:24:10] Trustee Rogers: the changes that TPC made.

[5:24:13] Trustee Rogers: So I don't know, it's a convoluted process in a way.

[5:24:19] Trustee Luckham: Yeah, so it's completely out of self-interest

[5:24:24] Trustee Luckham: that I will say that I would prefer a clean document

[5:24:27] Trustee Luckham: to go to council and then they can amend it

[5:24:29] Trustee Luckham: any way that they choose um but i sort of think that the reason we have a committee structure

[5:24:36] Trustee Luckham: is committee structure makes recommendations not recommend recommendations but makes

[5:24:41] Trustee Luckham: recommendations um and i think it might be simpler at council to have a clean document with all of

[5:24:52] Trustee Luckham: the recommendations and then if council doesn't agree with any of them they can put it back to

[5:24:56] Trustee Luckham: the way it was or some other way but that's a self-interest thing oh sorry

[5:25:08] Voice 10: if

[5:25:09] Voice 5: i could just

[5:25:10] Voice 5: reflect if you chose to take that approach certainly we could your minutes of this meeting

[5:25:13] Voice 5: will summarize the changes that you've made staff could certainly provide that to trust program

[5:25:18] Voice 5: committee members so that they would understand what had happened if that's the path you choose

[5:25:24] Trustee Rogers: so just for clarification mr chair you said recommendations but what you mean is amendments

[5:25:29] Trustee Rogers: yes okay because yes so you want your preference would be make all the amendments send it as one

[5:25:39] Trustee Rogers: document and then somehow have a document that says here's the document that tpc and the executive

[5:25:46] Trustee Rogers: committee had and here's the changes they made

[5:25:48] Trustee Luckham: well you just list the motions yeah so that's

[5:25:53] Trustee Rogers: fine i don't care as long as it's opaque i'm not opaque the opposite of opaque as long as it's

[5:25:59] Trustee Rogers: clear so one

[5:26:02] Voice 5: thing that's occurred to me if i might is that a number of trustees have not

[5:26:05] Voice 5: um really um dug into the document yet i think they've all seen it and read it

[5:26:09] Voice 5: um in its various versions but um it might be um clear for them to just get one copy rather than a

[5:26:17] Voice 5: iterative copy right just the new fresh clean version and

[5:26:21] Trustee Luckham: that's what i mean yeah that's what

[5:26:24] Trustee Luckham: i'm trying to help with right

[5:26:26] Voice 5: so long yeah so long as it's clear i would say to those who have worked

[5:26:29] Voice 5: on the document to understand what what you were changing okay

[5:26:32] Trustee Rogers: so is there is this motion been has

[5:26:34] Trustee Rogers: my motion been seconded yet no

[5:26:35] Voice 3: is this correct as you've asked i think the

[5:26:39] Trustee Rogers: ca i think the cao

[5:26:41] Trustee Rogers: is correct i think that captured what i was trying to do

[5:26:44] Trustee Luckham: okay so do i have a seconder then for dan's

[5:26:47] Trustee Luckham: motion i was seconded by vice chair patrick thank you uh you wish to speak to it any further no

[5:26:52] Trustee Luckham: all thank you uh anybody wish to speak to it i'll call the vote all those in favor any opposed

[5:27:02] Trustee Luckham: none opposed i'm opposed oh you are opposed sorry yeah i

[5:27:06] Trustee Fast: spoke against it before okay so you're

[5:27:08] Trustee Luckham: opposed so uh thank you all right so that's one motion is that are there other motions yeah

[5:27:16] Trustee Rogers: afraid so um sorry i've been like everybody else flipping back and forth so i'm trying to find

[5:27:24] Trustee Rogers: some others the other sections i referenced uh you'll be pleased to know i've decided to

[5:27:29] Trustee Rogers: leave alone the forestry ones i guess we'll they'll go where they'll go um uh yeah i'm going

[5:27:43] Trustee Rogers: to move that um uh that the word and and that in 4.2.8 that the word strive be inserted after the

[5:27:56] Trustee Rogers: word shall and i know we've had a discussion and fresh water and william schubel spoke to this as

[5:28:12] Trustee Rogers: well um that's that's my motion should

[5:28:35] Trustee Fast: it say shall strive to or she'll just strive well i i

[5:28:40] Trustee Rogers: i i think it says yes sorry strive to yes you're right so

[5:28:50] Trustee Fast: lori it should say okay thank

[5:28:53] Trustee Rogers: you vice

[5:28:55] Trustee Rogers: VICE CHAIR FAST, POTENTIALLY BECAUSE I'M GUESSING YOU'RE NOT IN FAVOR OF THIS.

[5:28:59] Trustee Rogers: THAT'S CORRECT.

[5:29:00] Trustee Luckham: DO AFTER THE WORD STRIVE, NOT SHALL.

[5:29:03] Trustee Rogers: OOPS.

[5:29:05] Trustee Rogers: YEAH.

[5:29:06] Trustee Rogers: STRIVE TO, NOT SHALL TO.

[5:29:10] Trustee Rogers: THANK YOU.

[5:29:11] Trustee Rogers: PERFECT.

[5:29:15] Trustee Luckham: PERFECT.

[5:29:16] Trustee Luckham: SO THAT'S A MOTION.

[5:29:18] Trustee Luckham: IS THERE A SECONDER?

[5:29:20] Trustee Luckham: SECONDER BY VICE CHAIR PATRICK.

[5:29:22] Trustee Luckham: ANY FURTHER DISCUSSION?

[5:29:25] Trustee Luckham: ALL THOSE IN FAVOR?

[5:29:30] Trustee Luckham: ANY OPPOSED?

[5:29:32] Trustee Luckham: and vice chair fast opposed okay

[5:29:36] Trustee Rogers: you

[5:29:38] Trustee Luckham: voted in favor

[5:29:38] Trustee Rogers: mr chair okay i

[5:29:39] Trustee Luckham: did vote in favor so that

[5:29:41] Trustee Luckham: carries um i'm

[5:29:48] Trustee Rogers: not going to okay i i uh i i think i'll just leave it at that i have i still have

[5:29:53] Trustee Rogers: considerations about the way the language was mushed together in 4.36 and 4.3

[5:30:02] Trustee Rogers: and I may make some suggestions in writing to the staff of that and they can do as they wish.

[5:30:09] Trustee Rogers: Okay. I'll just leave it. I'm done. Thank you. All right. Thank

[5:30:14] Trustee Patrick: you, Dan. Vice-Chair Patrick.

[5:30:16] Trustee Patrick: I can deal with the docs, the simple motion. The simple motion is adding the new part. So I think

[5:30:28] Trustee Patrick: the the words new be added in front of private docks to 4.67 and 4.614 okay

[5:30:54] Voice 16: thank you is there is

[5:30:56] Trustee Luckham: that the motion yeah

[5:30:58] Trustee Patrick: that's the first one and

[5:30:59] Trustee Luckham: so is

[5:31:00] Trustee Luckham: there a seconder a seconder by Vice Chair Fast thank you any discussion all

[5:31:09] Trustee Luckham: those in favor any opposed none opposed that carries thank you and

[5:31:15] Trustee Patrick: before i make the motion

[5:31:16] Trustee Patrick: i thought discuss the second part is that it was to basically for ec to request i'm just speaking

[5:31:23] Trustee Patrick: it so for for you lori before i say it so that ec would request staff to prepare some alternate

[5:31:31] Trustee Patrick: alternative would that be the right word alternative um alternatives uh for addressing

[5:31:42] Trustee Patrick: or for um what would be the word for managing the for uh to prohibit yeah alternatives to

[5:32:00] Trustee Patrick: prohibiting yeah i guess that would be word uh alternatives to prohibiting

[5:32:06] Voice 14: alternative

[5:32:07] Trustee Patrick: language that's true alternative language to the in quotes prohibiting private

[5:32:19] Trustee Patrick: docs language yeah

[5:32:21] Trustee Luckham: that's that's good yeah and now that needs to be ec request staff to

[5:32:27] Trustee Luckham: yes

[5:32:28] Trustee Patrick: sorry ec request staff to yes the preamble

[5:32:32] Voice 3: thank you and

[5:32:43] Trustee Patrick: is that provide alternatives for

[5:32:44] Trustee Patrick: For trust counsel to consider, is that, or do you need that?

[5:32:48] Trustee Patrick: Or just, is that sufficient for trust counsel to consider?

[5:32:53] Trustee Luckham: Yeah, the more clarity, the better.

[5:32:59] Trustee Luckham: So you still need a little work at the front end there, Laurie.

[5:33:02] Voice 3: Oh, and what would you like me to write?

[5:33:04] Trustee Luckham: That EC requests staff to.

[5:33:06] Voice 3: Thank you.

[5:33:21] Trustee Patrick: Then for two language, I guess you need,

[5:33:24] Trustee Patrick: but saying consider in language,

[5:33:25] Trustee Patrick: you need a two or four or something there.

[5:33:28] Trustee Luckham: Following alternatives.

[5:33:28] Trustee Luckham: alternatives

[5:33:31] Trustee Patrick: or it

[5:33:32] Trustee Fast: used to be alternative language the executive

[5:33:37] Voice 3: committee requests

[5:33:38] Voice 3: staff to provide alternatives for trust council to consider language it's

[5:33:42] Trustee Patrick: no alternative language

[5:33:44] Trustee Patrick: for trust council to consider yeah for consider or i guess it's yeah put put for trust council

[5:33:53] Trustee Patrick: to consider should be at the end i think that

[5:33:56] Voice 3: an executive committee requests staff to provide

[5:33:59] Voice 3: Provide alternative language for trust counsel to consider alternative.

[5:34:06] Voice 3: What comes next?

[5:34:07] Voice 3: You have to say it all out or else because I'm rereading

[5:34:11] Trustee Patrick: it as you're speaking to me.

[5:34:12] Trustee Patrick: No, that's fine.

[5:34:13] Trustee Patrick: For trust counsel to consider should be at the very end of the sentence.

[5:34:18] Trustee Patrick: So just cut that and put that to the end.

[5:34:22] Trustee Patrick: There we go.

[5:34:23] Trustee Patrick: And then it's now it should read that easy request staff to provide alternative language

[5:34:29] Trustee Patrick: language and then just get rid of the second language to prohibiting and the quotes should

[5:34:35] Trustee Patrick: be prohibiting private docs is what's quoted to prohibit that language for TC to consider

[5:34:43] Trustee Patrick: is that close who's the good writers and

[5:34:51] Trustee Luckham: most importantly is that clear to staff what we're

[5:34:54] Trustee Luckham: asking given the discussion but obviously it takes a little context um

[5:35:01] Voice 6: sorry go ahead

[5:35:03] Voice 6: Okay

[5:35:04] Voice 5: I'm just wanting to clarify you're hoping that this alternative language would be provided

[5:35:09] Voice 5: in the request for decision document that's moving forward? Correct. Do

[5:35:14] Trustee Patrick: you need that to

[5:35:15] Trustee Patrick: be specific there or that's just in the alternative section or whatever you have of that document to

[5:35:21] Trustee Patrick: have some things thought out?

[5:35:27] Trustee Luckham: As options in the policy document?

[5:35:32] Voice 6: Sorry as options in the request

[5:35:35] Voice 6: for decision, perhaps, if that works?

[5:35:38] Voice 6: Sure.

[5:35:40] Voice 10: Is that it?

[5:35:53] Trustee Patrick: I think so.

[5:35:56] Trustee Luckham: Okay, do you have a second there?

[5:35:59] Trustee Rogers: I have a question before I second.

[5:36:03] Trustee Rogers: Is that acceptable, Mr. Chair?

[5:36:04] Trustee Rogers: Go ahead, yeah.

[5:36:07] Trustee Rogers: I am mindful of what the senior government

[5:36:12] Trustee Rogers: or policy advisor said about this.

[5:36:14] Trustee Rogers: And I want to make sure that even this motion,

[5:36:18] Trustee Rogers: motion, which is just to provide alternatives, won't be inconsistent with our engagement

[5:36:30] Trustee Rogers: and discussions with the First Nations that we are engaged with on this.

[5:36:36] Trustee Rogers: Well,

[5:36:41] Trustee Luckham: that's a good question.

[5:36:42] Trustee Luckham: And it sort of begs the question, what kind of alternative languages are we asking for?

[5:36:46] Trustee Luckham: And so in reflection on that, Dan, thank you, is language that is consistent with our reconciliation

[5:36:54] Trustee Luckham: reconciliation engagement policies might be helpful there

[5:36:57] Trustee Rogers: that's what i was thinking about

[5:37:00] Trustee Rogers: is because i could see an alternative that said you know if you go through all the process and

[5:37:05] Trustee Rogers: get and it's consistent with the local first nations uh sign off etc then they won't you know

[5:37:12] Trustee Rogers: yada yada yada but if it just said if we just had language that that sort of ignored all that i'd be

[5:37:18] Trustee Rogers: be concerned about

[5:37:18] Voice 15: agree

[5:37:20] Trustee Rogers: um so i would propose additional language uh that says consider um

[5:37:33] Trustee Rogers: after the word consider consistent with our reconciliation i'm not very sure what the

[5:37:40] Trustee Rogers: right word is and i look to lease for help consistent with our reconciliation commitment

[5:37:44] Trustee Rogers: commitment or is

[5:37:45] Voice 4: it I think that sounds nice

[5:37:50] Voice 14: that's that's good that's good that

[5:37:55] Trustee Rogers: I can support

[5:37:56] Trustee Rogers: okay I

[5:37:58] Trustee Rogers: would second that if that's okay with the mover is

[5:38:01] Trustee Luckham: that okay with the mover I see thumbs up

[5:38:04] Trustee Luckham: excellent work you guys everybody um so and girls you know I just use guys generically I call this

[5:38:15] Trustee Luckham: yeah so that's my sky dan

[5:38:17] Trustee Luckham: rogers has seconded it let's not go too far into the weeds

[5:38:21] Trustee Luckham: no too

[5:38:23] Trustee Rogers: easy yeah

[5:38:25] Trustee Luckham: eelgrass in this particular space yeah

[5:38:28] Trustee Rogers: into the eelgrass so

[5:38:31] Trustee Luckham: can i call the vote

[5:38:32] Trustee Luckham: all those in favor any opposed and sue ellen fast opposed thank you sue ellen appreciate that too

[5:38:43] Trustee Luckham: okay uh what else have we got here well

[5:38:46] Trustee Patrick: just one final i'm i'm happy to wait until july 8th i can

[5:38:50] Trustee Patrick: take the motions recommended from the ag alliance to july 8th if you prefer i

[5:38:57] Trustee Luckham: guess that's your

[5:38:58] Trustee Luckham: choice at this time but i do see russ hudson pillars hand up just

[5:39:03] Voice 12: want to um this has nothing

[5:39:05] Voice 12: to do with vice chair patrick's consideration so if she has a question wants to debate with

[5:39:09] Voice 12: her colleagues she should and then i'd come in at the end to talk about a process question

[5:39:12] Voice 12: oh

[5:39:13] Trustee Luckham: i see so mostly then it's to do with whether or not you want to advance the ag thing so dan

[5:39:18] Trustee Luckham: rogers you had something to chime in

[5:39:19] Trustee Rogers: oh sorry i i i didn't know if the ag discussion's over or not

[5:39:23] Trustee Rogers: i thought i heard uh laura say that she was going to wait i'm

[5:39:26] Trustee Patrick: happy to bring it to july 8th that's

[5:39:28] Trustee Patrick: that was but i'm i'm suggesting so i'm

[5:39:32] Trustee Rogers: going to move that ec requests staff to incorporate the

[5:39:37] Trustee Rogers: The change is recommended by Trust Programs Committee

[5:39:40] Trustee Rogers: into the draft for presentation to Trust Council.

[5:39:45] Trustee Rogers: If

[5:39:50] Voice 5: I could add that is somewhat incorporated

[5:39:52] Voice 5: into your recommendation in the RFD to Executive Committee.

[5:39:56] Trustee Rogers: Oh, I'm sorry.

[5:39:57] Trustee Rogers: Yes, there is a big go.

[5:39:59] Trustee Rogers: We haven't gone back to that motion yet.

[5:40:02] Trustee Luckham: Okay, so if we're ready then

[5:40:03] Trustee Luckham: we could go back to that motion.

[5:40:05] Trustee Rogers: Yes, sorry about that.

[5:40:07] Trustee Luckham: So Laura Patrick, are you okay to move on?

[5:40:10] Trustee Patrick: um i think so we do need to speak process some point but i'm that might come up when we look at

[5:40:15] Trustee Patrick: these motions again okay

[5:40:17] Trustee Luckham: well let's see what the cao has to offer and then we'll and and see how

[5:40:21] Trustee Luckham: you can defer to allow us to go back to the original recommendation right

[5:40:25] Voice 12: well thanks so i

[5:40:26] Voice 12: just you know critical moments as we go forward just we have a common understanding yeah um and

[5:40:31] Voice 12: if you'll allow me because it's uh delaney and others who will be actually producing the work

[5:40:37] Voice 12: and that there's challenges with so much work

[5:40:41] Voice 12: in such a brief period of time.

[5:40:42] Voice 12: I just want to make sure we're all clear

[5:40:44] Voice 12: and we have doability as a possibility associated with it.

[5:40:48] Voice 12: So this is where Claire and Delaney can speak on my behalf.

[5:40:53] Voice 12: And that is, are we of the understanding

[5:40:55] Voice 12: that we're incorporating trust programs committees

[5:40:58] Voice 12: by the action we're about to undertake?

[5:41:01] Voice 12: We're taking trust programs recommendations to EC

[5:41:04] Voice 12: and folding them into a new written document

[5:41:07] Voice 12: that would have those in it and that we would also have ec's recommendations in there and does that

[5:41:12] Voice 12: work from what you've heard so far um

[5:41:17] Trustee Fast: we would need to add ec in there right i just said that

[5:41:22] Voice 12: yep we would be so we're contemplating all options we're back to the earlier question is this a

[5:41:29] Voice 12: process of making recommendations and putting it forward or is it incorporating all of this

[5:41:34] Voice 12: information and putting it in a second version two and is that doable or whether it's split indeed

[5:41:40] Voice 12: and that we have trust because i think trust programs committees under the understanding

[5:41:44] Voice 12: that this would be amended into the document right and whether your um things are amended

[5:41:53] Voice 12: into the document so i think we we talked about it briefly but i just want to have certainty around

[5:41:57] Voice 12: that and see if the staff what their understanding is based on what they put in the in the agenda

[5:42:03] Voice 12: and whether it's doable and that would inform these my

[5:42:08] Trustee Rogers: understanding is exactly what the cao

[5:42:10] Trustee Rogers: says and that accompanying the rfd would be a list of all of the specific amendments that were

[5:42:15] Trustee Rogers: presented by tpc and by executive committee so that people could track what changes have been

[5:42:21] Trustee Rogers: made from the document they saw in june or no they didn't see it in june they saw it shortly

[5:42:27] Trustee Rogers: after june so delaney

[5:42:31] Voice 12: is that your understanding um

[5:42:33] Voice 6: yes i in terms of because this is going out

[5:42:36] Voice 6: on friday and um my part will have to be done tomorrow so just in terms of incorporating

[5:42:41] Voice 6: the changes i don't think that will take long one question i have though is that in the current

[5:42:47] Voice 6: draft like draft 2.0 there are a series of annotations that show what has changed between

[5:42:53] Voice 6: draft one and draft two. And so what I'm, I guess I'm just asking is, do I keep those annotations

[5:43:03] Voice 6: in and add in new ones for all the new changes that have been made? Is that the expectation?

[5:43:09] Voice 6: Do I just take out all the annotations and have it as a clean copy? What would your guidance be

[5:43:15] Voice 6: on that?

[5:43:16] Voice 12: Well, mine would be the annotations are helpful. Okay.

[5:43:19] Voice 12: And so I'd want to hear from you

[5:43:20] Voice 12: how challenging it would be to add new annotations that reflect you're gonna have to find another

[5:43:25] Voice 12: color on the palette

[5:43:26] Voice 6: it would be those bubbles on in the margins the comment do you think that's

[5:43:32] Voice 12: doable given have you already incorporated the and thanks everybody for this time have you already

[5:43:37] Voice 12: done the tpc versions i

[5:43:40] Voice 6: haven't but i think that's doable um and provided that there aren't

[5:43:44] Voice 6: substantially more today that come forward i think the ones that have been proposed so far

[5:43:49] Voice 6: are manageable and then to put in a suite of options regarding the docs into the rfd i think

[5:43:56] Voice 6: that's possible okay

[5:43:58] Voice 12: fantastic are you good with that claire yes yes

[5:44:02] Voice 12: okay thank you i think our

[5:44:05] Voice 12: understanding is all the same mine was a little lost there for a second but i'm back

[5:44:09] Trustee Luckham: so i'm gonna

[5:44:10] Trustee Luckham: go to chair fast she has a question then i have a question uh

[5:44:14] Trustee Fast: thank you um for the discussion that

[5:44:16] Trustee Fast: just happened because that brought me back full circle i think we need to put the words where the

[5:44:20] Trustee Fast: cursor is here and ec motions today or whatever whatever this meeting is thank you that's um

[5:44:29] Voice 11: yes and

[5:44:30] Trustee Fast: forward yeah just the word and yeah so

[5:44:35] Trustee Luckham: actually i want to deal with this motion first

[5:44:37] Trustee Luckham: and then i'll ask my question so let's just see if this is what uh dan has in mind well actually

[5:44:46] Trustee Rogers: this is the one the one that's in the package thank you for

[5:44:49] Trustee Rogers: claire for so i'm just sort of

[5:44:52] Trustee Rogers: comparing to make sure we haven't missed anything um and i'm yes it looks it looks fine

[5:45:02] Trustee Luckham: for consideration of first reading actually i think it should say

[5:45:05] Trustee Rogers: yeah i think it should

[5:45:06] Trustee Rogers: said for consideration of first reading given the the apparent um yeah never mind i shouldn't say i

[5:45:15] Trustee Rogers: I was going to say misunderstanding,

[5:45:16] Trustee Rogers: but the understanding that seems to be out there

[5:45:18] Trustee Rogers: about this.

[5:45:21] Trustee Luckham: So therefore staff, is that clear to you?

[5:45:26] Trustee Luckham: Give me a nod, yes, okay.

[5:45:28] Trustee Luckham: And now vice chairs, this is what you're content with

[5:45:31] Trustee Luckham: and vice chair Patrick.

[5:45:33] Trustee Patrick: I'm just process, we're back to processing.

[5:45:38] Trustee Patrick: And so for consideration for first reading

[5:45:39] Trustee Patrick: makes me feel better,

[5:45:40] Trustee Patrick: you know approving the draft the draft new policy statement I'm you know that I'm having a little

[5:45:49] Trustee Patrick: bit harder time with using those words I'm I'm forwarding the you know I'm approving I'm approving

[5:45:56] Trustee Patrick: to forward this draft policy statement for consideration I'm not saying I approve this

[5:46:02] Trustee Patrick: draft that's that's just the wording I

[5:46:05] Trustee Luckham: think we can change that to forward okay is there any

[5:46:09] Trustee Luckham: any concern about that

[5:46:10] Trustee Rogers: i'm guessing staff wants us to approve it but i i think they chose that word

[5:46:16] Trustee Rogers: no um

[5:46:18] Trustee Luckham: yeah by by our actions in this motion and uh forwarding it i think we've approved it

[5:46:24] Voice 15: honestly

[5:46:24] Trustee Luckham: we haven't approved it we haven't approved it i see where laura's coming from

[5:46:30] Trustee Luckham: right we haven't actually approved it we're just forwarding it for consideration to just council

[5:46:35] Trustee Luckham: are you is that is staff okay with that nods

[5:46:38] Voice 5: so long as there's the understanding that this is

[5:46:41] Voice 5: your you know this is that you've been charged with by trust council with you know working with

[5:46:47] Voice 5: trust programs committee to develop a draft and that this is the draft you wish to forward yeah

[5:46:56] okay

[5:46:57] Voice 12: it's not purely an administrative function i think is what claire is trying to say

[5:47:00] Trustee Luckham: yeah i understand that

[5:47:02] Voice 12: yeah so

[5:47:05] Trustee Luckham: that you know obviously then it becomes uh uh chair patrick

[5:47:09] Trustee Luckham: chime in it almost turns to recommends the new policy statement but i don't think you want to

[5:47:16] Trustee Luckham: say that either yeah

[5:47:17] Voice 9: so

[5:47:18] Trustee Luckham: then i think the word approved needs to be taken out or approves

[5:47:22] Trustee Luckham: or maybe it's approves forwarding

[5:47:26] Trustee Luckham: language is not my best option yeah and that's it oh

[5:47:34] Voice 10: yeah

[5:47:35] Trustee Luckham: vice chair fast you wanted to help uh just

[5:47:43] Trustee Fast: just uh this doesn't have a version after it do it do you think it needs it or is it enough to

[5:47:50] Trustee Fast: have these dates in the um motion oh

[5:47:54] Trustee Luckham: yeah it'd be now it's version three so well

[5:47:57] Voice 6: uh if i can speak

[5:47:59] Voice 6: to this and maybe if director marley's here he can help with this as well my understanding is that

[5:48:04] Voice 6: prior to uh first reading or whatever meeting is happening on july 7th and 8th um we have been

[5:48:12] Voice 6: just calling it a draft it's basically a staff draft and those are the numbers that refer

[5:48:16] Voice 6: so once we are actually presenting it to trust council it's now going to be called the draft

[5:48:21] Voice 6: of the new policy statement bylaw number 183 and we're not getting into version numbers and so on

[5:48:27] Voice 6: um director merler is that correct i

[5:48:31] Voice 13: think any way that works is fine at the draft level

[5:48:34] Voice 13: but once council gives first reading then it's owned by council so any changes to after that

[5:48:40] Voice 13: It's only by resolution of council and you'll be calling it a proposed bylaw.

[5:48:47] Voice 6: Okay. Thank you.

[5:48:51] Voice 14: Dan?

[5:48:52] Trustee Rogers: I'm just going to say the language approved to forward doesn't make,

[5:48:55] Trustee Rogers: I'm not sure that's the language we, I'm not sure what it is we're doing.

[5:49:00] Trustee Rogers: And I do think that I want to make sure that we're clear that we've seen this,

[5:49:05] Trustee Rogers: we're okay with sending it for proposed first reading.

[5:49:09] Trustee Rogers: uh and as as the cao says it's not simply an administrative function um this is the ec saying

[5:49:17] Trustee Rogers: who's charged with this saying this is what we think will work as a first draft subject to what

[5:49:23] Trustee Rogers: trust council says i mean that's basically what we're talking about and so i want to make sure

[5:49:28] Trustee Rogers: the language reflects that but if the word approve is a problem i guess we need to talk about

[5:49:34] Trustee Luckham: if you don't mind can we just say that maybe simplifies it is the executive committee approve

[5:49:46] Trustee Luckham: the i've lost it now approves the draft of the new policy statement so

[5:49:54] Voice 13: if i may i was going to

[5:49:55] Voice 13: suggest endorse so that the you're you know if you're endorsing it you're essentially saying that

[5:50:04] Voice 13: you you know you've looked at it you've agreed with what's in there and it's good enough to go

[5:50:08] Voice 13: to commercial consideration approve

[5:50:10] Trustee Luckham: the draft of the new policy statement i think actually works

[5:50:15] Trustee Luckham: in my mind laura well

[5:50:17] Trustee Patrick: i wasn't on the tpc i have been we've been very distant my opportunity to

[5:50:23] Trustee Patrick: influence this draft has been somewhat limited i've done what comments i can i've participated

[5:50:28] Trustee Patrick: where i can so i'm agreeing that it's time for first reading and that we need broader consultation

[5:50:35] Trustee Patrick: to move this document to a higher standard so that's why i i'm not saying i'm standing behind

[5:50:41] Trustee Patrick: this statement as it's written but it's time to move it forward so that's different in my maybe

[5:50:48] Trustee Patrick: i'm just you know having semantics around the word endorse or approve it's just it's we're saying

[5:50:53] Trustee Patrick: move the process to first reading we're there but we still have a big process

[5:51:00] Trustee Patrick: ahead of us yet yeah

[5:51:02] Trustee Luckham: 14 months

[5:51:03] Voice 13: if I may yes I think I think you could just go

[5:51:08] Voice 13: with the executive committee forward the new draft the draft new policy statement

[5:51:14] Voice 13: has amended it's kind of implicit that by passing resolution to forward that

[5:51:20] Voice 13: you're okay with what's in there without explicitly stating that okay so if you

[5:51:26] Trustee Luckham: put forward there then

[5:51:27] Trustee Luckham: you want to delete and forward uh and the second occurrence well

[5:51:37] Trustee Rogers: i yes that's right right there

[5:51:39] Trustee Rogers: yeah thank

[5:51:40] Trustee Luckham: you lori thanks for sticking with us okay i'll

[5:51:47] Trustee Rogers: make that motion you're making

[5:51:49] Trustee Luckham: that motion dan perfect and do i have a seconder thank you vice chair fast so now um

[5:51:59] Trustee Luckham: Do you need to discuss it any further

[5:52:00] Trustee Luckham: or can I call the vote?

[5:52:02] Trustee Luckham: Vice-chair Patrick.

[5:52:07] Trustee Patrick: Can't hear you.

[5:52:09] Trustee Patrick: That's because I'm talking away on mute.

[5:52:11] Trustee Patrick: We still haven't talked process.

[5:52:14] Trustee Patrick: Yep.

[5:52:15] Trustee Patrick: And next, I mean, one of the things we're saying

[5:52:19] Trustee Patrick: is that our local trust committees can,

[5:52:24] Trustee Patrick: in the referral modes, do additional conversations

[5:52:28] Trustee Patrick: with our communities in this time period.

[5:52:33] Trustee Patrick: and I and I want to know you know and that's I'm and I'm and I'm absolutely comfortable that I'm

[5:52:39] Trustee Patrick: asking the our community to give us advice as to what they want to see and how we can do this and

[5:52:45] Trustee Patrick: so forth but do we have the resources to do that do do we have you know the resources to to have

[5:52:55] Trustee Patrick: those community conversations over the next I don't want to do it over the summer but in the

[5:53:01] Trustee Patrick: fall or whenever it's going to happen well we have to and mr

[5:53:06] Trustee Rogers: chair i think should we not take

[5:53:08] Trustee Rogers: a vote on this motion okay

[5:53:10] Trustee Patrick: so as long as i just want to make sure that okay yeah well let's because

[5:53:13] Trustee Rogers: i agree there's a lot of discussions about process to come yeah

[5:53:17] Trustee Luckham: all right so i'm happy to take the

[5:53:20] Trustee Luckham: call the vote if you're happy to uh vote all those in favor any opposed none opposed

[5:53:28] Trustee Luckham: Thank you very much, executive committee.

[5:53:31] Trustee Luckham: All right, now I think process.

[5:53:33] Trustee Luckham: And if you don't mind, my process question is,

[5:53:37] Trustee Luckham: and this is to do with the motion that we've just passed,

[5:53:39] Trustee Luckham: is I had a bit of a confusing moment

[5:53:42] Trustee Luckham: on the Liskety Island LTC just recently

[5:53:44] Trustee Luckham: when we were looking at an OCP.

[5:53:46] Trustee Luckham: We had a PDF that was the first reading,

[5:53:53] Trustee Luckham: second, well, the version proposed for second reading.

[5:53:55] Trustee Luckham: meeting. And then we had a track changes word document from a previous meeting. And one trustee

[5:54:03] Trustee Luckham: was, as I was, using the PDF and another trustee was using the track changes document. So what I

[5:54:08] Trustee Luckham: want to know is how are you planning on presenting this to council as a single piece or is it with

[5:54:15] Trustee Luckham: an appendix for the track changes or how's that going to unfold? What's that going to look like

[5:54:20] Trustee Luckham: when I open the package?

[5:54:25] Voice 6: So we're happy to take your guidance, but at the moment,

[5:54:28] Voice 6: the plan was to present it the way we first presented it to Trust Programs Committee on May

[5:54:34] Voice 6: 3rd, which is to have the color-coded document, which will now include TPC and EC's amendments,

[5:54:41] Voice 6: with the annotations in the margins showing the changes that have been made in the iterative

[5:54:48] Voice 6: process by committees, so not referring to the previous policy statement. And then there's the

[5:54:56] Voice 6: the attachment of the 2003 version of the policy statement,

[5:55:00] Voice 6: our current policy statement, as a PDF with bubbles,

[5:55:05] Voice 6: the comment bubbles showing where there have been exclusions

[5:55:08] Voice 6: or where certain things haven't been migrated to the new policy statement.

[5:55:12] Voice 6: And in the draft, as you will have seen, at the end of every policy

[5:55:17] Voice 6: where it was brought in from the previous policy statement,

[5:55:21] Voice 6: we refer to that number from the previous policy statement.

[5:55:25] Voice 6: so that was what we were planning um is that do you feel like that will be that will serve trust

[5:55:31] Voice 6: council i

[5:55:32] Trustee Luckham: i think it will so that the bulk of the text in colored on the pdf with the annotations on

[5:55:39] Trustee Luckham: the right hand side will be the the recommended final draft version yeah

[5:55:48] Voice 6: so there will only be

[5:55:49] Voice 6: one draft and then there will be an attachment that is the current policy statement with listing

[5:55:55] Voice 6: where certain policies have been excluded understood

[5:55:58] Trustee Luckham: yeah no that's that's great that's

[5:56:00] Trustee Luckham: that's what i would like so thank you um how about so other process questions uh vice chair

[5:56:06] Trustee Luckham: patrick you were on a bit of a lead there on that

[5:56:10] Trustee Patrick: um oh yeah no i had a whole sorry i'm my brain's

[5:56:16] Trustee Patrick: i'm getting tired it's that time of the afternoon sorry well

[5:56:19] Trustee Luckham: it's time actually for a break so i'd

[5:56:21] Trustee Luckham: like to get to that if we we could break now if you feel that it's necessary to refresh or if we

[5:56:27] Trustee Luckham: think we can get through this then let's get through that and then we can have a break before

[5:56:30] Trustee Luckham: we attack the rest of the agenda at three o'clock um

[5:56:36] Trustee Patrick: i mean from one of the process questions the

[5:56:39] Trustee Patrick: issues that we have is this we we're very complex and hard to understand and we have to keep

[5:56:48] Trustee Patrick: remembering that and that when we do our communications and things that go out there we

[5:56:52] Trustee Patrick: We can't assume anyone understands the difference between the Federation work, the local work, and all of that.

[5:56:59] Trustee Patrick: And I've really gone to repeating every article I write.

[5:57:02] Trustee Patrick: I repeat the whole thing over and over and over again every time.

[5:57:07] Trustee Patrick: And so I'm really encouraged.

[5:57:09] Trustee Patrick: We have to, because a lot of the confusion that we're seeing from some of the letters and the voices that we're hearing is from that.

[5:57:16] Trustee Patrick: they're just they don't understand it and don't know the difference between a policy statement or

[5:57:22] Trustee Patrick: official community plan to a bylaw to you know whatever so it's it's very confusing um and

[5:57:33] Trustee Patrick: and i think that uh the other is like i said is the is do can we have the resources to do

[5:57:40] Trustee Patrick: you know i imagine each community is going to be very different i don't know what's going to

[5:57:45] Trustee Patrick: to happen but you know i've already heard you know people want to be able to get together and

[5:57:49] Trustee Patrick: talk about this i think we're going to see organizations like the ag alliance and i think

[5:57:54] Trustee Patrick: what they did was fantastic and we should promote that um there'll be individual organizations that

[5:57:59] Trustee Patrick: will get together and then there will want to be some community discussions and how we can

[5:58:03] Trustee Patrick: facilitate how we can do them how we can resource those type of conversations in this time period

[5:58:09] Trustee Patrick: is important i don't know i'll have any answers are

[5:58:16] Trustee Luckham: there any answers are there questions

[5:58:21] Trustee Luckham: do we have the resources do

[5:58:23] Voice 12: we have the resource

[5:58:23] Trustee Luckham: consultation ltcs

[5:58:27] Voice 12: uh over to claire i think it's close i mean we couldn't contemplate

[5:58:31] Voice 12: you know if i reflect on this we've spent a lot of money um and time on the front end and

[5:58:39] Voice 12: basically around some fairly we put a lot of time into like one significant debate

[5:58:44] Voice 12: at trust council um that's that's from a spending time um perspective from spending funds we've

[5:58:53] Voice 12: um spent funds on the best or most prolonged first nations engagement process i think in in any of

[5:59:00] Voice 12: the people's working memory here and in the islands 2050 and then the subsequent we went back again

[5:59:06] Voice 12: and had another engagement session a more online version um i think there is some money available

[5:59:14] Voice 12: but it's gonna you i think there's gonna have to be a bit of give and take associated with this

[5:59:20] Voice 12: in terms of how much is required and in what jurisdictions and in what format certainly the

[5:59:25] Voice 12: community wants to you know we're all getting into the policy now like the actual policy specifics

[5:59:30] Voice 12: which is exciting um it's a it's a good time to be in that it would be nice to be in it three

[5:59:35] Voice 12: months earlier or or something like that but uh i suspect we probably don't have completely enough

[5:59:42] Voice 12: funds to do if if there's a full-on barnstorming version all the way across the trust but i don't

[5:59:48] Voice 12: know whether that's needed um over to you claire what do you think we do certainly have some budget

[5:59:54] Voice 5: yeah we do we do have budget um through the funds this year from trust council um so

[6:00:00] Voice 5: So we, at this point, what we're planning to propose to you at your next meeting for trust-wide engagement is, at a minimum, three virtual open houses held at different times of day and a weekend and a weekday mix, an online survey, and it is our staff's intention to seek a private contractor to assist with this, because we're expecting the volume of responses to likely exceed our capacity for the analysis.

[6:00:22] Voice 5: so that that will there will be some expenses there and then of course um promoting and

[6:00:29] Voice 5: advertising opportunities for people to engage with us and write and provide input to trust

[6:00:33] Voice 5: council in addition local trust committees as we've noted will have the opportunity to um

[6:00:38] Voice 5: and other municipalities will have the opportunity to host local events should they wish

[6:00:42] Voice 5: and there are some funds available i would say to support staff travel to perhaps produce some

[6:00:47] Voice 5: information boards or something like that if they are to be in person meetings um but we would like

[6:00:52] Voice 5: like to come back to you at your next meeting with a more full explanation of that. But we have,

[6:00:56] Voice 5: I would say, in the realm of $20,000 to $25,000, which should be fairly good to support what's

[6:01:03] Voice 5: intended. It's my expectation. But without having some quotes yet on the survey piece, I can't have

[6:01:09] Voice 5: certainty for you yet. But it's our expectation that we can support a robust engagement. And this

[6:01:15] Voice 5: is the exciting part, right? This is what we've been all waiting for, is to invite the community

[6:01:18] Voice 5: and to participate and we will be continuing engagement with First Nations and at this point

[6:01:23] Voice 5: we still haven't worked through as a group what costs might be associated with that so we're still

[6:01:29] Voice 5: looking to come to you at your next meeting with a you know full briefing on the options and

[6:01:33] Voice 5: opportunities but feel fairly confident and optimistic that we will be able to support

[6:01:38] Voice 5: engagement what I would say is from the local trust committee perspective we would be looking

[6:01:42] Voice 5: for administrative staff time if that's what local trust may want to do we don't have the

[6:01:46] Voice 5: administrative um availability on our team to support convening of meetings um so likely we

[6:01:53] Voice 5: would have to ask ltcs to dedicate um staff time to that um i saw delaney had her hand up i'm not

[6:02:00] Voice 5: sure she wants to supplement or correct my answer um

[6:02:03] Voice 6: no i just i just wanted to make sure that we

[6:02:05] Voice 6: were addressing trustee patrick's question because i think we differentiate between the trust-wide

[6:02:11] Voice 6: engagement which that money was set aside for and then now the notion that LTCs would do separate

[6:02:18] Voice 6: engagement locally and I don't think we had planned for that so I don't know that we have

[6:02:22] Voice 6: money set aside for that but certainly we can adjust I just I just wanted to clarify like the

[6:02:29] Voice 6: difference between those two levels.

[6:02:31] Voice 5: Yes that's right so so we'll have to contemplate we're

[6:02:34] Voice 5: currently seeking quotes on what mail outs would cost on different islands so there's a number of

[6:02:39] Voice 5: unknown pieces yet um so um and then we can also adjust the average like the size of advertisements

[6:02:44] Voice 5: we do to reduce costs and some flexibility within the various elements but we don't yet have full

[6:02:49] Voice 5: information to be able to advise you but my instinct is we'll be able to free up some money

[6:02:53] Voice 5: to support local engagement events online and potentially in person depending on where where

[6:02:58] Voice 5: we end

[6:02:58] Voice 12: yeah i like i think we have to remind ourselves we're doing this in it's been it's

[6:03:03] Voice 12: had a pandemic for half of the public engagement period and as people get out into community there

[6:03:09] Voice 12: might be an interest in having discussions um in community and um i think that's likely in some

[6:03:19] Voice 12: circumstances so we'd have to prepare for that so

[6:03:23] Trustee Luckham: um i'm just gonna say and i'll come to lisa

[6:03:26] Trustee Luckham: um i think we absolutely have to anticipate that in a number of communities not just a few

[6:03:33] Trustee Luckham: and maybe not all but I think we have to anticipate that and if I'm correct me if I'm

[6:03:40] Trustee Luckham: wrong we are talking about second and third reading reaching conclusion it in the fall of

[6:03:45] Trustee Luckham: 2022 is that not correct yeah at

[6:03:49] Voice 5: the at the very least your current timeline has um I believe that

[6:03:53] Voice 5: happening in the spring such that you could refer to the minister for six months

[6:03:56] Voice 15: right um and then

[6:03:58] Trustee Luckham: do

[6:03:58] Voice 5: like and then do fourth reading or adoption in the fall right

[6:04:01] Trustee Luckham: so that you have to look more

[6:04:03] Trustee Luckham: closely at that timeline but nonetheless there's plenty of time and even a potential additional

[6:04:09] Trustee Luckham: budgeting made available if it was necessary yeah okay um lisa wilcox thank you so

[6:04:20] Voice 4: um maybe i'll

[6:04:22] Voice 4: just make a few comments of things to consider and turn your minds to over the coming period of

[6:04:29] Voice 4: opinions and comments that people make. I think it would be difficult for us to have an expectation

[6:04:38] Voice 4: that people will understand the reconciliation initiatives that we've undertaken. Many people

[6:04:45] Voice 4: have not had education, be familiar with what the Islands Trust is doing or undertaking.

[6:04:56] Voice 4: So I think it's important to realize that we might not be able to provide that education for all Islanders to come up to a level of understanding about the rights and title of First Nations within the Islands Trust Area, their treaty and territorial rights,

[6:05:14] Voice 4: the reconciliation initiatives that are contained within the Truth and Reconciliation Calls to Action,

[6:05:20] Voice 4: why we would choose to align this document with DRIPA, and why we would be implementing UNDRIP.

[6:05:28] Voice 4: So, and also I would like to just mention that it's really important to understand that if we spend a large portion of budget on engaging with public

[6:05:39] Voice 4: and have not had that same level of funding available to First Nations in order to engage with their communities

[6:05:48] Voice 4: and to have more fulsome discussions with them then that is problematic especially since this

[6:05:56] Voice 4: is the first time in history that nations have been able to engage with the islands trust

[6:06:01] Voice 4: and talk about what is important to them in their treaty and territorial areas and their

[6:06:08] Voice 4: homelands that are the islands so just considering that when people have an expectation in the public

[6:06:15] Voice 4: that we would further engage, that there should be equal levels of budget

[6:06:20] Voice 4: and time to engage with nations at the same level,

[6:06:24] Voice 4: which we have not actually gone out to First Nations communities

[6:06:29] Voice 4: and sat with their membership to talk to them about the project as a whole.

[6:06:34] Voice 4: We've engaged with leadership, alliance groups, societies,

[6:06:38] Voice 4: and with senior staff at the different First Nations governments

[6:06:43] Voice 4: that we engage with.

[6:06:48] Trustee Luckham: so we got to go into this with eyes open that's what i'm hearing yeah dan rogers i'm going to

[6:06:56] Trustee Rogers: suggest there is going to be a proposal to find sufficient resources to do both of those things

[6:07:05] Trustee Rogers: that will come from trust council and um and because i think they're both going to be

[6:07:13] Trustee Rogers: be incredibly important if we want some wide-based buy-in from this there's been

[6:07:19] Trustee Rogers: you've all read the letters people are saying you got to come to my community and talk to me

[6:07:23] Trustee Rogers: i'm guessing we're going to get exactly the message that uh lisa just pointed out from

[6:07:29] Trustee Rogers: first nations and rightfully so so you know i think we start to start to think about another

[6:07:35] Trustee Rogers: another honestly let's go get some gas tax money is what i wanted to say

[6:07:39] Trustee Rogers: but um like a quarter million like but i mean i think we need to look at maybe finding another

[6:07:46] Trustee Rogers: fifty thousand dollars or something to do this properly because there's just not going to be

[6:07:51] Trustee Rogers: an alternative if we want to sort of have the appropriate community input i i'm not trying

[6:07:59] Trustee Rogers: to move on but i have another subject i just want to ask about but um

[6:08:03] Trustee Luckham: let's just uh another

[6:08:06] Trustee Luckham: other subject let's just make sure we're answering the process questions that we need to have to be

[6:08:10] Trustee Luckham: comfortable to move on here and

[6:08:13] Voice 9: it is a process question yeah

[6:08:15] Trustee Luckham: so i'm just going to add you know

[6:08:16] Trustee Luckham: the reason i say this is a 250 000 project with 90 000 what i haven't said is that when we started

[6:08:23] Trustee Luckham: the 90 000 project we were only doing two sections of the policy statement and now we're doing all

[6:08:28] Trustee Luckham: all of it and so it's really is a huge challenge here and i think you're absolutely right dan we

[6:08:34] Trustee Luckham: We have to come up with the resources to do this

[6:08:36] Trustee Luckham: because we're not going to get another chance to do it right.

[6:08:39] Trustee Luckham: And let's do it right.

[6:08:40] Trustee Luckham: Let's do it right.

[6:08:41] Trustee Luckham: Okay.

[6:08:42] Trustee Luckham: Any other policy questions?

[6:08:43] Trustee Luckham: I'll just give Laura the chance to finish.

[6:08:45] Trustee Luckham: And then if you've got something fresh.

[6:08:47] Trustee Luckham: I'm

[6:08:48] Trustee Patrick: going to wait and see if Dan asks one of the next questions I have.

[6:08:51] Trustee Patrick: I'll give him a chance.

[6:08:52] Trustee Patrick: You're

[6:08:53] Trustee Luckham: on the spot now, Dan.

[6:08:55] Trustee Rogers: So I'm going to just suggest this to staff and to everyone here

[6:09:03] Trustee Rogers: that one of the options is set out in the rfd to trust council is going to get a lot of pickup

[6:09:09] Trustee Rogers: and it's going to be the the option to receive the draft policy statement and and then there's

[6:09:17] Trustee Rogers: going to be a suggestion to take it out to trust council to sorry to community in that form because

[6:09:24] Trustee Rogers: of all of the energy around a first reading so i just want everybody to be prepared for that

[6:09:30] Trustee Rogers: because that was flagged, that was raised

[6:09:32] Trustee Rogers: at Trust Paul at Programs Committee

[6:09:34] Trustee Rogers: was specifically raised

[6:09:36] Trustee Rogers: in a motion that was I think

[6:09:38] Trustee Rogers: defeated six to four

[6:09:41] Trustee Rogers: and

[6:09:43] Trustee Rogers: so just that's an option

[6:09:45] Trustee Rogers: and I want to make sure I understand

[6:09:47] Trustee Rogers: the

[6:09:50] Trustee Rogers: while our practice

[6:09:52] Trustee Rogers: is to send referrals

[6:09:54] Trustee Rogers: out to other

[6:09:57] Trustee Rogers: agencies after first

[6:09:59] Trustee Rogers: reading

[6:09:59] Trustee Rogers: And there may be very good messaging reasons to do so, i.e. we're going to send it out to the ministry, they want to know we've given it first reading.

[6:10:18] Trustee Rogers: The only strict legal requirement of first reading before referral is to the regional districts.

[6:10:26] Trustee Rogers: Am I correct on that? And I know that's in the Act.

[6:10:30] Trustee Rogers: Yes. And so, so the, I guess the real debate is going to be, what's the harm? I'm just saying

[6:10:40] Trustee Rogers: here's the, if I was a contract, if I was, if I was taking a contrary point of view to the

[6:10:44] Trustee Rogers: recommendation is what's the harm is sending it out in the draft form to everybody so that we

[6:10:51] Trustee Rogers: lessen that tension, if I can call it that's out there. And whether it's, whether it's misplaced

[6:10:57] Trustee Rogers: or not and i guess i just want to make sure everybody's ready for that question because

[6:11:01] Trustee Rogers: it's coming and it may come it may come early so

[6:11:07] Trustee Luckham: i need some clarity on the question you've asked

[6:11:10] Trustee Luckham: because you're saying sending out this draft in its form to whom because the what we're being

[6:11:16] Trustee Luckham: asked to do is full public consultation i think

[6:11:21] Trustee Luckham: it's i think i

[6:11:22] Trustee Rogers: think it's going to go i think

[6:11:24] Trustee Rogers: it's going to be on a full referral basis and out but at least out to the various island communities

[6:11:28] Trustee Rogers: and the ltc's for consultation with their communities so that's probably what it's going

[6:11:34] Trustee Rogers: to do but that's what's going to ask is going to be why not why not just receive it as a draft

[6:11:40] Trustee Rogers: make some amendments send it out to all of the various island communities and let them have

[6:11:46] Trustee Rogers: town hall meetings or whatever they want to call them to consider it um or why can't we do early

[6:11:51] Trustee Rogers: early referrals out as we do occasionally i i'm not saying i support that i'm just saying that's

[6:11:57] Trustee Rogers: a question that's coming i

[6:12:02] Voice 12: can certainly speak to that but claire do you want to start off

[6:12:05] Voice 5: um certainly just

[6:12:07] Voice 5: a few a few points at the beginning here so um but

[6:12:10] Trustee Luckham: before you move on i

[6:12:11] Trustee Luckham: see vice chair fast chair is empty and um i don't want her not to be part of the conversation

[6:12:18] Trustee Luckham: and maybe it's actually time for a five minute recess okay let's have a five minute recess

[6:12:26] Trustee Luckham: process and come back because we're moving into a sort of a new realm thank you

[6:12:34] Voice 10: so

[6:19:09] Voice 16: vice chair fast

[6:19:10] Voice 16: are you out there maybe she fainted there you are vice chair fast made it back alive sorry about

[6:19:34] Trustee Fast: that i had to leave the room for a second and then everybody was gone i didn't know when to come back

[6:19:39] Trustee Luckham: well i didn't want to leave you out of the conversation that was unfolding so let's take

[6:19:43] Trustee Luckham: take a break and uh and that was a good timing so that's all good we're just waiting for vice

[6:19:50] Trustee Luckham: chair patrick and um maybe i'll maybe i'll just get started on uh thinking about um i was here

[6:19:59] Trustee Patrick: i just didn't have my camera on oh

[6:20:01] Trustee Luckham: that's okay um so just want to touch base with you all

[6:20:04] Trustee Luckham: particularly staff we're at 321 um i don't anticipate that we're going to get through

[6:20:11] Trustee Luckham: through the rest of this agenda today.

[6:20:13] Trustee Luckham: And so want to have a expectation

[6:20:17] Trustee Luckham: of how long we can run for here.

[6:20:21] Trustee Luckham: I'm thinking that 4.30 is probably about quitting time.

[6:20:25] Trustee Luckham: What's the sense here from a staff perspective,

[6:20:31] Trustee Luckham: you guys have got family and commitments

[6:20:32] Trustee Luckham: and of course the vice chairs don't have anything else to do

[6:20:36] Trustee Luckham: but go to meetings.

[6:20:36] Trustee Luckham: So, but I want to respect their necessity

[6:20:39] Trustee Luckham: to have other activities as well.

[6:20:42] Trustee Luckham: should we shoot for 4.30 and figure out

[6:20:45] Trustee Luckham: how we're going to do the rest of the agenda later or what?

[6:20:51] Voice 12: Well, we have to get this material covered.

[6:20:54] Voice 12: We

[6:20:54] Trustee Luckham: have to get this done.

[6:20:55] Voice 12: Yes.

[6:20:56] Trustee Luckham: Yeah.

[6:20:58] Voice 12: I suspect you do that and then revisit the...

[6:21:02] Trustee Luckham: Then we'll see where we're at.

[6:21:03] Voice 12: What we have time for.

[6:21:04] Trustee Luckham: Okay.

[6:21:05] Trustee Luckham: So then let's continue on then.

[6:21:07] Trustee Luckham: So I apologize.

[6:21:10] Trustee Luckham: We were starting to move into a new mode of thinking.

[6:21:14] Trustee Luckham: And so who was it that...

[6:21:17] Trustee Luckham: was started on that journey well

[6:21:22] Trustee Rogers: i raised it and i think either the cao or the director

[6:21:25] Trustee Rogers: was going to and i did it more as a thought piece than let's be prepared than i did

[6:21:31] Trustee Rogers: but i think that they were both one or other of them are both going to address my comment

[6:21:38] Trustee Rogers: okay

[6:21:39] Trustee Luckham: are you ready for that cao or claire or do you want to sure i think

[6:21:43] Voice 12: claire had her hand up

[6:21:45] Trustee Luckham: okay i'm

[6:21:46] Voice 12: willing to willing to go first and provide my things but it's

[6:21:48] Voice 12: claire's muted but uh um

[6:21:56] Voice 5: so happy to have the ceo go first i've sort of lost

[6:21:58] Voice 5: my train of thought a

[6:21:59] Voice 5: little bit so maybe it'll allow me to collect my thoughts again so

[6:22:01] Voice 12: i think the question is is can

[6:22:03] Voice 12: the document be approved in situ or can it be approved as presented or with some amendments

[6:22:12] Voice 12: and then said, let's go forward and do a more policy-based,

[6:22:18] Voice 12: closer community-based public engagement process

[6:22:23] Voice 12: and then come back and do first reading later.

[6:22:26] Voice 12: And really, what are the hazards to having that approach

[6:22:31] Voice 12: and what are the benefits to having first reading?

[6:22:34] Voice 12: And we've talked about that a lot as a staff here.

[6:22:38] Voice 12: We're substantially following the project charter

[6:22:40] Voice 12: with the continued reinforced understanding

[6:22:43] Voice 12: that this was a piece of work that we wanted to accomplish,

[6:22:46] Voice 12: but to do it well.

[6:22:48] Voice 12: And we already have engaged, I believe,

[6:22:50] Voice 12: over two terms of trust counsel.

[6:22:52] Voice 12: Not enough because we've built in that we have more to do.

[6:22:58] Voice 12: So I'll address my perspective.

[6:23:00] Voice 12: The public engagement piece is a constant.

[6:23:02] Voice 12: Whether it happens beforehand or after,

[6:23:05] Voice 12: it's going to be the same.

[6:23:07] Voice 12: um it's a better procedural event if first if first reading represents we agree that this is

[6:23:16] Voice 12: where we start from which is really what happened that's what the intention of first reading is

[6:23:21] Voice 12: and then we go forward it provides more flexibility for us to be able to go um out to

[6:23:29] Voice 12: um all the referral agencies in the regional districts with you know this is what's initially

[6:23:33] Voice 12: proposed, what do you think? So it adheres us to our timelines better and is likely the preferred

[6:23:41] Voice 12: approach. And I think we would satisfy the public's, not only need, but their need and our

[6:23:49] Voice 12: need to have that input and to refine all the policies. It's not lethal to the effort if

[6:23:56] Voice 12: the document is approved and then goes forward and we do that engagement, make those refinements

[6:24:01] Voice 12: go out to first reading. It might extend the timeline by a certain amount but it still

[6:24:10] Voice 12: provides an avenue to success for the document overall. That's what I would say and then I'd

[6:24:15] Voice 12: hear how Claire would refine that in any way.

[6:24:19] Voice 5: Yes, thank you. So some thoughts are the

[6:24:23] Voice 5: intention of first reading is to sort of get council endorsement of to table the document

[6:24:27] Voice 5: or provide it as an introduction so the community can then comment um so um i'm unclear or i guess

[6:24:35] Voice 5: we will need to understand um would trust council be endorsing the document to provide community

[6:24:39] Voice 5: providing a sense of agreement around it because as we undertake a referral process it is helpful

[6:24:44] Voice 5: to be able to tell others that this is this is generally agreed to um however i leave that very

[6:24:50] Voice 5: much to council um secondly i would say as we if we're contemplating undertaking public engagement

[6:24:55] Voice 5: I would recommend that it be integrated with First Nations and referral agencies at the same time.

[6:25:01] Voice 5: So you can then receive the full complement of feedback at once and contemplate it in an integrated manner,

[6:25:07] Voice 5: rather than doing it in a sequential way.

[6:25:10] Voice 5: And then as the CAO noted, there is potential changes to your timeline,

[6:25:15] Voice 5: such because you have that requirement to go to regional districts after first reading.

[6:25:19] Voice 5: So that would inevitably add at least 45 days to your process,

[6:25:22] Voice 5: for what would be more than 45 days

[6:25:24] Voice 5: because we then have to provide advice.

[6:25:26] Voice 5: So you're looking at two to two and a half months

[6:25:30] Voice 5: extension to your timeframe.

[6:25:32] Voice 12: And I would add the most challenging outcome is this,

[6:25:38] Voice 12: no endorsement from trust counsel,

[6:25:39] Voice 12: just take what you've got,

[6:25:40] Voice 12: go out and see what people think.

[6:25:44] Voice 12: Because that means the last 18 months

[6:25:46] Voice 12: hasn't put us in a position to say,

[6:25:48] Voice 12: substantially these are the key ideas

[6:25:50] Voice 12: that we want to work through.

[6:25:52] Voice 12: through. And that will lead to this backing up. So that isn't an option that you presented. You

[6:26:01] Voice 12: presented to Vice Chair Rogers the idea that this would go forward, an endorsed version of this

[6:26:06] Voice 12: would go forward, and let's get feedback on this offering. If it isn't that, or something less than

[6:26:17] Voice 12: that then that is challenging to the process as a whole if if you're asking from a time resource and

[6:26:25] Voice 12: and frankly from an engagement perspective yeah

[6:26:29] Trustee Rogers: sorry not to to prolong this and

[6:26:34] Trustee Rogers: i i understand you understand that it's that's that is coming um that was the motion from

[6:26:41] Trustee Rogers: from a trustee at Trust Programs Committee

[6:26:44] Trustee Rogers: was to not recommend first reading

[6:26:49] Trustee Rogers: and to send the draft out to the local trust committees

[6:26:52] Trustee Rogers: for community engagement.

[6:26:54] Trustee Rogers: And I would be very sure that that's going to be

[6:26:57] Trustee Rogers: on the table on July the 8th.

[6:27:01] Trustee Rogers: And because I've seen a number of comments from people

[6:27:04] Trustee Rogers: and from trustees that support that.

[6:27:06] Trustee Rogers: So just so you know.

[6:27:10] Voice 5: absolutely and we as staff are ready to support oh if i might share just we as staff are ready

[6:27:14] Voice 5: to support whatever is the will of council absolutely right

[6:27:17] Trustee Luckham: any other thoughts on that

[6:27:19] Trustee Luckham: topic laura patrick well

[6:27:24] Trustee Patrick: i i absolutely concur with what the he said that this is

[6:27:28] Trustee Patrick: we need to be prepared for this and understand what that does um i mean my my only concerns and

[6:27:36] Trustee Patrick: what you know whether it's first reading or it's this blessed draft for a lack of another word

[6:27:47] Trustee Patrick: it's still there's still some contingents that want to change some significant pieces of it and

[6:27:51] Trustee Patrick: that makes it really difficult that makes this next step difficult because if you go through

[6:27:56] Trustee Patrick: your consultation with your community on the version that you have in front of you

[6:28:00] Trustee Patrick: and then another community comes out they whack out half of it or something and now what does

[6:28:06] Trustee Patrick: that do now you're back to you know

[6:28:08] Trustee Patrick: you got to come back to my community because my community

[6:28:10] Trustee Patrick: might not like what that community did um and so

[6:28:13] Trustee Patrick: that's what we're going to be that's the reality

[6:28:16] Trustee Patrick: it's going to be very frustrating so

[6:28:20] Voice 16: and i didn't use

[6:28:21] Trustee Patrick: the word my community i was using that in a

[6:28:23] Trustee Patrick: very this way iterative sense yeah

[6:28:28] Trustee Luckham: well thank you uh trustee patrick and thank you dan for

[6:28:33] Trustee Luckham: for articulating the question.

[6:28:34] Trustee Luckham: It's a really important question.

[6:28:36] Trustee Luckham: But I'm gonna just step back for a moment here.

[6:28:39] Trustee Luckham: And the question that came up earlier

[6:28:42] Trustee Luckham: is can we resource this?

[6:28:45] Trustee Luckham: And what I'm afraid I have to ask

[6:28:47] Trustee Luckham: is can we resource this twice, right?

[6:28:51] Trustee Luckham: Because you can send this out

[6:28:54] Trustee Luckham: in whatever format you wanna call it.

[6:28:56] Trustee Luckham: And indeed you're gonna get all kinds of feedback.

[6:28:58] Trustee Luckham: But I can guarantee when you use that word

[6:29:01] Trustee Luckham: first reading again,

[6:29:02] Trustee Luckham: again, you're going to get more people that don't know because you never told them that this was

[6:29:08] Trustee Luckham: getting to first reading. And we're going to, and we will be obligated, I personally believe we're

[6:29:13] Trustee Luckham: obligated to do public hearing, public consultation, referrals, when we finally decided what it really

[6:29:19] Trustee Luckham: looks like. So, you know, and I'm totally with Claire, we will do whatever we need to do to

[6:29:26] Trustee Luckham: support councils will. I want to take something of a fiscal responsibility and a management process

[6:29:34] Trustee Luckham: and an expectation of community members because there will be people that go,

[6:29:38] Trustee Luckham: well, you never told me it was at first meeting. And so now you've got to go through the process

[6:29:43] Trustee Luckham: of first meeting. And I don't know how to resolve that. So we will do whatever we need to do, but

[6:29:50] Trustee Luckham: But it will cost us more if we have to go through this process even one and a half times, if it's not twice.

[6:30:00] Trustee Luckham: So, that said, I have nothing further to say except let's be aware of what the outcome is. And I think that's the question that Dan is asking, be prepared. So, we need to be prepared for that possibility as well.

[6:30:17] Trustee Luckham: Okay, anything else on this?

[6:30:20] Voice 5: No, I would just remind you, you have a policy statement implementation policy as council,

[6:30:25] Voice 5: but council can choose to move in a way that's different than policy, but you are bound by the

[6:30:31] Voice 5: legislation in terms of the first reading process. The other piece I would just say,

[6:30:36] Voice 5: as you contemplate potential further engagements on this process, is just the staff time component,

[6:30:41] Voice 5: because as you may note, as the team is devoted to this project, we are inevitably unable to move

[6:30:47] Voice 5: forward other initiatives that are assigned to us. So just want to just highlight that

[6:30:53] Voice 5: in terms of contemplation of resources. But again, we're certainly willing to, you know,

[6:30:57] Voice 5: adjust and work to whatever priorities were assigned. And we are very much looking forward

[6:31:02] Voice 5: to engaging with community.

[6:31:05] Trustee Luckham: So you're very kind, Claire, because we put a lot of stuff on hold,

[6:31:11] Trustee Luckham: and we will continue to put a lot of stuff on hold. And until we get through this in some

[6:31:15] Trustee Luckham: substantial way and this is a significant moment don't i am very excited to be here and i'm very

[6:31:21] Trustee Luckham: excited to hear everything we've heard in the last two weeks and what we're going to hear over the

[6:31:26] Trustee Luckham: next three months absolutely okay is there anything else we need to do with this did we

[6:31:33] Trustee Luckham: make that motion we did um is everybody is staff clear on what we've asked you to do that's a great

[6:31:40] Voice 12: Great question. So, Delaney, Lisa, Claire, do we feel we've got the runway

[6:31:47] Voice 12: to get the work done, or do you want a moment of clarification?

[6:31:50] Voice 6: Maybe I can just recap my understanding of what we're putting together by Friday.

[6:31:54] Voice 6: So, it will be the draft of the RFD to Trust Council is in your package.

[6:32:00] Voice 6: What we'll be doing is amending the draft of the policy statement to include the amendments by TPC and EC.

[6:32:09] Voice 6: see and um and then push putting forward the rfd as is that's my understanding and if so that's

[6:32:18] Voice 6: doable are we

[6:32:21] Voice 16: good thumbs up i don't see any thumbs at one two uh vice chair fast go ahead

[6:32:29] Voice 16: yeah

[6:32:30] Trustee Fast: i'm just uh regretting now that i didn't uh move the motions about um removing the word

[6:32:37] Trustee Fast: golf about the other things I said, but I'll just catch them up with Trust Council because we don't

[6:32:44] Trustee Fast: have time now. Thank you. Claire?

[6:32:49] Voice 5: Just one final thing, just a point of clarification that there

[6:32:53] Voice 5: is no requirement for public hearing with the policy statement process. There

[6:32:59] Trustee Luckham: may not be a

[6:33:00] Trustee Luckham: requirement. You

[6:33:01] Voice 5: can try that. Yeah, no, I just wanted to, yeah, just make that clear that

[6:33:05] Voice 5: within the legislation, there's actually no requirements for public engagement. So I just

[6:33:10] Voice 12: and indeed the

[6:33:11] Voice 12: whole the whole notion of first reading probably the islands trust it's a 50 50

[6:33:15] Voice 12: scenario um you know with ocpmms and rezonings whereby you go to first reading and then follow

[6:33:20] Voice 12: up with the uh more detailed consultation or you do it beforehand it's been a preference to the ltcs

[6:33:26] Voice 12: and there isn't a prescribed public engagement process associated with the policy statement

[6:33:30] Voice 12: so we're just really trying to have iep2 best practices um over the range of time that we're

[6:33:35] Voice 12: undertaking it thanks well

[6:33:38] Trustee Luckham: that's all great but honestly i can't see myself walking into the

[6:33:43] Trustee Luckham: minister's office and saying no we never took this to public hearing oh

[6:33:47] Voice 5: we

[6:33:48] Voice 12: can't no and hopefully

[6:33:49] Voice 5: that i don't want to be construed in any way as suggesting that i just wanted to on the very

[6:33:53] Voice 5: procedural piece about the requirement for public hearing wanted to offer clarification

[6:33:56] Voice 5: absolutely i think it's everyone's expectation that we want all voices to inform this visionary

[6:34:02] Voice 5: document that really hopefully will help us move into the modern age for preserving and protecting

[6:34:07] Voice 5: I think it's we I would say our team has been truly dedicated to trying to bring in all kinds

[6:34:12] Voice 5: of voices and we really enjoyed being out in community and reading every comment that's been

[6:34:17] Voice 5: received in every letter that's been received and

[6:34:21] Voice 6: if I can just add one clarification Claire

[6:34:23] Voice 6: mentioned the policy statement implementation policy I think Claire you were referring to the

[6:34:28] Voice 6: the policy statement amendment policy.

[6:34:30] Voice 6: Oh, sorry.

[6:34:31] Voice 6: Yes,

[6:34:32] Voice 5: that is what I meant to say.

[6:34:33] Voice 6: So just to, yeah, just to highlight that.

[6:34:36] Voice 5: We

[6:34:37] Voice 6: have so many policies.

[6:34:39] Voice 9: Yeah, we're all getting tired now.

[6:34:41] Trustee Luckham: Well, that's the key, we're all getting tired.

[6:34:43] Trustee Luckham: So I think it sounds like we are concluded

[6:34:46] Trustee Luckham: 8.2.1 at this point.

[6:34:49] Trustee Luckham: So thank you very much, 336.

[6:34:54] Trustee Luckham: So trust council initiated the next item here,

[6:34:58] Trustee Luckham: which we need to address is UBCM premier and minister meeting request deadline for June the

[6:35:04] Trustee Luckham: 30th, 2021. Um, you know, I, it may very well be the premier and the minister wants to have

[6:35:11] Trustee Luckham: a conversation with us about what we're doing. And so, um, do we have any recommendations here,

[6:35:17] Trustee Luckham: suggestions of, uh, key ministers that we want to talk to at this juncture, um, of the island

[6:35:24] Trustee Luckham: on a stress voyage staff i'd

[6:35:28] Voice 12: say that we've uh i think we're able to get a meeting with our

[6:35:32] Voice 12: minister as needed um we never get the our minister during um the ubcm meetings because

[6:35:39] Voice 12: we're so close um we do have reasons to speak with her though and so there's that i would i

[6:35:46] Voice 12: would suggest if you want to meet you would be looking at any other ministries or or pieces of

[6:35:52] Voice 12: work they're undertaking usually that ends up in this case being flinro um and this or the

[6:35:59] Voice 12: ministry environment um aboriginal

[6:36:03] Trustee Luckham: affairs mer

[6:36:05] Voice 12: yes but i'm not i'm not here this is you know

[6:36:11] Voice 12: i'm not here with saying you've got to meet i recommend you this minister to forward this

[6:36:15] Voice 12: particular um objective at this point

[6:36:18] Trustee Luckham: our primary initiatives are mostly being met so then vice

[6:36:22] Trustee Luckham: chairs what are your desires um

[6:36:27] Trustee Patrick: oh

[6:36:28] Trustee Luckham: oh sorry vice chair patrick and then vice chair fast

[6:36:31] Trustee Luckham: yeah

[6:36:33] Trustee Patrick: i i think there's some of the freshwater work that we've done and some of the actions

[6:36:38] Trustee Patrick: now granted they aren't uh we we don't have the blessing of trust council yet but the the

[6:36:44] Trustee Patrick: commitment of trying to work with the other i mean this uh other agencies to harmonize some of

[6:36:50] Trustee Patrick: of our requirements is probably worth selling

[6:36:54] Trustee Patrick: to a minister or two to help build support

[6:36:59] Trustee Patrick: for that action to become reality.

[6:37:02] Voice 15: Right.

[6:37:07] Voice 10: Which

[6:37:07] Trustee Patrick: minister is that?

[6:37:09] Trustee Patrick: Well, probably Flynn Rowe for one.

[6:37:12] Trustee Patrick: And I don't know who oversees health.

[6:37:18] Voice 14: Health.

[6:37:19] Voice 14: Health.

[6:37:20] Voice 14: Minister

[6:37:20] Trustee Luckham: of health, yeah.

[6:37:21] Trustee Luckham: Yeah. So obviously, we would need to determine which ministers we want to see.

[6:37:29] Trustee Luckham: And then we'd need to have a pitch for why it is that we want to talk to them.

[6:37:33] Trustee Luckham: So I'll go to Sue Ellen Fass next.

[6:37:37] Trustee Fast: Thank you. I'm wondering when we have these ministers meetings, would all of executive committee be invited or are these perceived as working meetings?

[6:37:49] Trustee Fast: Because I can't recall whether I've been to one before.

[6:37:51] Trustee Fast: All

[6:37:52] Trustee Luckham: EC members have been invited in the past, depending on what the topic is.

[6:37:56] Trustee Fast: Thank you. I think it must be confusing it with the forestry working one. Maybe

[6:38:01] Trustee Fast: it was one I couldn't get to. Okay, great. And then I think it would be a good idea for

[6:38:10] Trustee Fast: us to request a meeting with our minister, Minister Osborne, and in case we haven't done

[6:38:19] Trustee Fast: it already because my notes are in various places among uh with meetings we have through the bowen

[6:38:26] Trustee Fast: island municipality and meetings other ones um about uh the this big update that we've been

[6:38:33] Trustee Fast: talking about bring her up to date with that and the governance and management review if we haven't

[6:38:39] Trustee Fast: um updated her about those things already and where we're at with them and reconciliation

[6:38:44] Trustee Fast: and that's my suggestion for meeting with our minister okay

[6:38:55] Trustee Luckham: yeah I got the

[6:38:58] Trustee Luckham: impression from Russ he thought that the ministry staff and the minister were

[6:39:02] Trustee Luckham: likely update with current affairs and I think maybe if we have a specific ask

[6:39:07] Trustee Luckham: that we want to introduce that's even possibly new or something we're not

[6:39:12] Trustee Luckham: getting any traction on that meeting minister you be meeting with ministers

[6:39:17] Trustee Luckham: as UBCM that we may also want to partner with somebody else on um would be um the thing to do

[6:39:25] Trustee Luckham: but uh I'll just refer staff about what their perception about these meetings the context of

[6:39:31] Trustee Luckham: these meetings are because

[6:39:33] Trustee Fast: I'll just say why I'm asking is is uh you know uh Bowen Island

[6:39:38] Trustee Fast: municipality probably other um local governments also ask for these kinds of meetings and um it

[6:39:44] Trustee Fast: It might be that our minister is hearing about our stuff from others.

[6:39:51] Trustee Fast: And so it might be a good idea to do an update like this.

[6:39:58] Trustee Fast: I'm just trying to think strategically.

[6:40:00] Trustee Fast: Thank you.

[6:40:02] Voice 12: Generally, these meetings, which I'm pretty sure I've been with you, Chair Fast, at some of these meetings.

[6:40:08] Voice 12: Both, I remember we were both, you were with the municipality and we had the trust in there at the same time.

[6:40:14] Trustee Fast: I think it's just since the pandemic.

[6:40:15] Trustee Fast: some things have gone these are

[6:40:17] Voice 12: these are ask meetings we're asking for this is the ubcm is

[6:40:23] Voice 12: the across the province local governments are asking for things and so we're looking at our

[6:40:28] Voice 12: strategic plan in various pieces the most dominant question we're asking right now is for section 8

[6:40:35] Voice 12: tree cutting power so the chair wrote and we actually had the meeting with the minister

[6:40:39] Voice 12: i think six weeks ago and it's anticipated that there are follow-up meeting would occur

[6:40:45] Voice 12: Could it be at UBCM? Yes, it could, but it could be beforehand. With regards to Chair Patrick's idea of meeting to have collaboration, that's a great idea, but we'd have to get pretty specific in the next week around which ministers, what level of collaboration and so forth.

[6:41:08] Voice 12: perhaps it's around the policy statement or something else so i think um and i don't know

[6:41:15] Voice 12: whether these are live or they are i i apologize for that or whether these are electronic um

[6:41:23] Voice 12: these meetings maybe maybe laurie knows but anyway so i i've looked through the strategic

[6:41:29] Voice 12: planning on where is their direction or an initiative where we need a specific minister

[6:41:34] Voice 12: to do something for us that we couldn't ask for that ministerial meeting we have met with

[6:41:38] Voice 12: minister conroy um on occasion um usually issue oriented but um otherwise yeah that's all i'd have

[6:41:47] Voice 12: to say right now uh

[6:41:50] Trustee Luckham: dan rogers i haven't heard from you yet and then uh i'll go back to uh just

[6:41:55] Trustee Luckham: uh vice chair patrick and vice chair fast so

[6:41:58] Trustee Rogers: i haven't been around nearly as long as you have

[6:42:01] Trustee Rogers: but my understanding is that meetings with our own minister usually occur outside of ubcm and i

[6:42:08] Trustee Rogers: I would suggest we should probably try

[6:42:10] Trustee Rogers: and once on the advice of the CAO,

[6:42:14] Trustee Rogers: probably be a good time to have a meeting

[6:42:16] Trustee Rogers: and update on what we're doing

[6:42:17] Trustee Rogers: with the trust policy statement,

[6:42:18] Trustee Rogers: perhaps after July the 8th to do a,

[6:42:21] Trustee Rogers: because they're getting some correspondence.

[6:42:24] Trustee Rogers: I, my thinking is it might be,

[6:42:28] Trustee Rogers: I wondered if it might be a good time

[6:42:30] Trustee Rogers: to meet the Minister of Indigenous Relations

[6:42:35] Trustee Rogers: and renew our ask for some funding

[6:42:38] Trustee Rogers: to help us with our trust policy statement.

[6:42:41] Trustee Rogers: In particular, I'm trying to frame it

[6:42:43] Trustee Rogers: so that what an ask might look like.

[6:42:45] Trustee Rogers: We just heard that, you know,

[6:42:47] Trustee Rogers: if we're going to do a more robust engagement,

[6:42:49] Trustee Rogers: we have to do it with First Nations as well.

[6:42:52] Trustee Rogers: And we're doing,

[6:42:53] Trustee Rogers: I don't know what other local governments are doing,

[6:42:56] Trustee Rogers: but clearly ours is more complicated than anybody else's

[6:43:00] Trustee Rogers: and pretty fulsome.

[6:43:03] Trustee Rogers: So I wondered if that might be a good, if we're going to focus on one thing, what about that?

[6:43:08] Trustee Luckham: I like that idea.

[6:43:11] Trustee Luckham: Funding.

[6:43:13] Trustee Luckham: CEO Hotzenpiller?

[6:43:15] Voice 12: Well, I don't want to go.

[6:43:17] Voice 12: This would be our third time we've met with the minister and asked for funding for that particular initiative.

[6:43:25] Voice 12: I think it might be of value to meet with the minister to update them and see how we can continue to work towards UNDRIP and to get their insights into our work and how to get a closer arrangement.

[6:43:38] Voice 12: I understand the need for funding so far.

[6:43:41] Voice 12: Well, you were all there.

[6:43:42] Voice 12: It's fallen flat twice and it's always falls flat in a nice way.

[6:43:48] Voice 12: But I

[6:43:49] Voice 14: thought

[6:43:51] Voice 12: it was really nice the last time because I thought that it was coming.

[6:43:55] Voice 12: and i think all of us were there and i think claire and lisa as well and um but that's always

[6:44:02] Voice 12: a great ministry to go speak to and it's a new minister and we're doing some um some stuff um a

[6:44:08] Voice 12: lot of things and it'd be good um you know if someone asked me i think that would be the first

[6:44:14] Trustee Luckham: so in

[6:44:15] Voice 12: order to get you to come

[6:44:16] Trustee Luckham: along can we have the meeting and then we'll just throw that in at

[6:44:18] Trustee Luckham: the end if you just

[6:44:19] Voice 12: go to the washroom you guys can ask yeah that'd be fine yeah um

[6:44:25] Trustee Rogers: i i agree

[6:44:26] Trustee Rogers: with you and apparently they don't have they don't have any money because i

[6:44:29] Voice 12: just don't think

[6:44:30] Trustee Rogers: they do they sent us to our own minister yeah really yeah

[6:44:34] Trustee Luckham: okay uh swell and fast you've got

[6:44:37] Trustee Luckham: your hand up and and laura i don't know if you want to chime in still or not but go ahead

[6:44:41] Trustee Luckham: um

[6:44:42] Trustee Fast: yeah i just was going to i'm reflecting on the fact that um federal dollars might be available

[6:44:51] Trustee Fast: available having because they passed uh undrip yesterday or whatever day that was and um uh so

[6:44:58] Trustee Fast: that's another place we could look for funding but I guess it doesn't respond to these UBCM

[6:45:03] Trustee Fast: questions so I'll back off thank you okay

[6:45:06] Trustee Luckham: well that's definitely a good thing to keep our eyes

[6:45:08] Trustee Luckham: open for Laura Patrick I

[6:45:11] Trustee Patrick: just I looked up I mean I don't have the final version of where things

[6:45:15] Trustee Patrick: were going but this was about harmonizing um it's flinro moti um island health um

[6:45:26] Trustee Patrick: and it did drag in the regional districts and their building permits as well but and

[6:45:31] Trustee Patrick: um well the ministry of environment as well authorizations but trying to harmonize it all

[6:45:39] Trustee Patrick: for a island version approval process so i don't know how mature this is or where staff are on it

[6:45:47] Trustee Patrick: but to me is going to need some groundwork laid to get ministries interested in in this so that's

[6:45:54] Voice 12: the subject of fairly significant effort right now at the staff level um meeting with um flinro

[6:46:01] Voice 12: around authorizations you know two different branches of flinro on um authorizations and

[6:46:06] Voice 12: crown land so at some point that that will be a good conversation um we have been stalled a little

[6:46:14] Voice 12: bit around the pmfl discussion as we've updated you um and uh so that that's potentially a concern

[6:46:23] Voice 12: but that that topic is certainly there i don't have a full ask at the top i

[6:46:32] Trustee Luckham: just want to this

[6:46:33] Trustee Luckham: this is june and we'd have to be prepared by september if we're gonna and i think probably

[6:46:38] Trustee Luckham: have to submit something of substance even in the short term

[6:46:43] Voice 12: june 30th

[6:46:44] Trustee Luckham: yeah okay so there you go

[6:46:46] Trustee Luckham: well i i mean seven

[6:46:48] Trustee Patrick: days away mine's around the water thing which there is at least there's it's

[6:46:52] Trustee Patrick: been written there's a written version it's in a draft of the action plan but it's not endorsed

[6:46:58] Trustee Patrick: by trust council so

[6:47:03] Trustee Luckham: what's our desire here to meet with a minister or not um and we need a motion

[6:47:13] Trustee Luckham: director i

[6:47:14] Trustee Rogers: i support meeting with mer update them on our reconciliation plan and slip in a funding

[6:47:20] Trustee Rogers: out. So I'll move that we meet with MER to update them on our reconciliation engagement with

[6:47:30] Trustee Rogers: trust policy statement and otherwise. We

[6:47:35] Trustee Luckham: request

[6:47:36] Trustee Rogers: a meeting with MER.

[6:47:38] Trustee Luckham: Yeah, yeah. Do you have a

[6:47:39] Trustee Luckham: seconder? Thank you, Laura. Seconded by Laura Patrick. Any discussion? All those in favor?

[6:47:48] Trustee Luckham: That carries. Anything else you want to do with ministers? Laura, is your own fast?

[6:47:54] Trustee Fast: Yeah, just I think I heard, and excuse me, my attention is starting to wander. Is there still a chance we might ask for a meeting with our minister to update her about the policy statement update and the government management review and reconciliation before UBCM then? Is that what I was hearing, that we could ask for a meeting anytime?

[6:48:20] Trustee Fast: time we

[6:48:24] Trustee Luckham: can ask and i think we've got a meeting that we've asked that the staff are going to write

[6:48:30] Trustee Luckham: about to meet specifically about the meeting we had with uh conroy um it's potential we could

[6:48:38] Trustee Luckham: expand that but i don't know what the reality of that is anybody staff well

[6:48:45] Voice 12: as presented to give

[6:48:46] Voice 12: the minister i don't know if the minister wants an update like we've had we've had a request to

[6:48:51] Voice 12: the minister on a specific topic that we're now working through if there's a direction to to meet

[6:48:58] Voice 12: the minister to to update them on her on um anything else if we can certainly do that if

[6:49:04] Voice 12: trust council directs us to do that

[6:49:06] Trustee Fast: which minister are you talking about our

[6:49:09] Voice 12: minister the minister of

[6:49:10] Voice 12: municipal affairs

[6:49:11] Trustee Fast: okay thank

[6:49:14] Trustee Luckham: you okay so can i move on then thank you um all right so this now

[6:49:24] Trustee Luckham: brings us we've got uh five items of new business uh we've got oh and i forgot we've actually got

[6:49:31] Trustee Luckham: an island trust conservancy liaison report and a new report from island trust conservancy to

[6:49:38] Trustee Luckham: double back over um and then we've got a ton of correspondence and there is supposed to be an

[6:49:44] Trustee Luckham: in-camera session which i don't have any idea how long that's going to take there

[6:49:47] Voice 12: is one critical

[6:49:48] Voice 12: element in your in-camera that you're going to need to i would recommend you address today

[6:49:52] Trustee Luckham: okay

[6:49:53] Trustee Luckham: Okay. And so what in the new business is necessary today? Because my inclination would be therefore

[6:50:05] Trustee Luckham: to go into in-camera and deal with that important piece of business and then see how far we get

[6:50:12] Trustee Luckham: until, and I'd like to put a time, that's the message I got from council, let's put a time

[6:50:17] Trustee Luckham: stamp on when we're going to end today. And then we're going to have to figure out how to do the

[6:50:21] Trustee Luckham: rest of this either in some other fashion can we go in camera yes yes yes okay so let's move

[6:50:31] Trustee Luckham: into the in-camera agenda can i get a motion to that effect i

[6:50:35] Trustee Patrick: move that the meeting be closed to

[6:50:37] Trustee Patrick: the public subject to section 91 cg and i of the community charter in order to consider matters

[6:50:43] Trustee Patrick: related to employer relations litigation affecting islands trust and receipt of advice that is

[6:50:49] Trustee Patrick: is subject to solicitor client privilege

[6:50:50] Trustee Patrick: and that staff attend the meeting.

[6:50:53] Trustee Luckham: Let's move, do I have a seconder?

[6:50:56] Trustee Luckham: Trustee Rogers, thank you very much.

[6:50:58] Trustee Luckham: So let's move and second it, all those in favor?

[6:51:01] Trustee Luckham: Okay.

[6:51:02] Trustee Luckham: Any opposed, none opposed.

[6:51:03] Trustee Luckham: So Laurie, you're gonna have to-

[6:51:06] Trustee Luckham: Yeah, there's three

[6:51:06] Voice 3: attendees right now in the webinar.

[6:51:09] Voice 3: If you'd like to leave

[6:51:10] Voice 3: or I'm gonna be removing you shortly, in two seconds.

[6:51:13] Voice 3: I'm gonna remove you.

[6:51:18] Trustee Luckham: Well, of course the other option would be,

[6:51:20] Trustee Luckham: we could segue to a totally different meeting and just leave these people hanging but that might um

[6:51:25] Trustee Luckham: well because you can't do that because you have to leave your workstation forget i said that okay

[6:51:34] Trustee Luckham: so you guys have got an agenda i'll just wait but we've got an agenda in front of us that was on the

[6:51:41] Trustee Luckham: package

[6:51:44] Voice 11: i never believe that these zoom meetings do end up being in camera but that's just because

[6:51:49] Voice 11: i'm a luddite i guess yeah

[6:51:52] Trustee Luckham: that's okay we won't hold it against you thank

[6:51:55] Voice 12: you i think the pieces

[6:51:58] Voice 12: that uh that vice chair fast has brought in probably aren't five-minuters i'd let her speak

[6:52:03] Voice 12: to that but there's significant things to think um and adapt um and i i know the same with chair

[6:52:11] Voice 12: roberts i don't think new businesses are collectively as any five-minute affair so

[6:52:15] Voice 12: So I'd leave it to you to figure out what you feel needs to be dealt with right this moment.

[6:52:22] Trustee Luckham: I mean, we can stay

[6:52:23] Voice 12: here until 7 o'clock,

[6:52:24] Trustee Luckham: but do

[6:52:25] Voice 12: we need to?

[6:52:26] Trustee Luckham: Let's not do that because I got fired until 7 o'clock.

[6:52:29] Voice 12: Okay.

[6:52:31] Trustee Luckham: And so I guess I'm just scanning this stuff here now and looking at the correspondence initially.

[6:52:37] Trustee Luckham: Is there anything that comes, jumps out at anybody that needs any kind of an immediate response in correspondence?

[6:52:44] Trustee Luckham: correspondence. Otherwise, what I would like to suggest is we just receive that all the

[6:52:48] Trustee Luckham: correspondence for information. Did I hear yes? Sue Ellen Fast over to you.

[6:52:52] Trustee Fast: Yeah, I'd just like

[6:52:53] Trustee Fast: to draw everybody's attention to 11.2. That's our municipalities island plan, which is a strategic

[6:53:00] Trustee Fast: plan for the next year. And Islands Trust is in it. And this

[6:53:06] Trustee Fast: is the first time I think that I've

[6:53:07] Trustee Fast: been managing to get it in there in a collaborative kind of way. So have a look through that if you

[6:53:11] Trustee Fast: you like to see where it is and um it's mostly on the page the one about collaboration uh but i

[6:53:17] Trustee Fast: think it's in several places so i just wanted to bring that to your attention before it disappears

[6:53:21] Trustee Fast: down the uh last meetings minutes trail thank you

[6:53:27] Trustee Luckham: okay so anything else on that list uh cao that

[6:53:33] Trustee Luckham: you should

[6:53:33] Voice 12: you should all read 11.1 that's what we're and i think you have but that's what we've

[6:53:39] Voice 12: got to make happen here in the next three months and um yeah we'll we'll get it done um i think

[6:53:45] Voice 12: it's going to be a la carte here at the islands trust as it usually is i want this for this ltc

[6:53:51] Voice 12: and a different thing for that ltc but um we'll work to it

[6:53:56] Trustee Luckham: okay so and uh so then therefore i'll

[6:54:01] Trustee Luckham: just take it by general hang on oh there's

[6:54:04] Trustee Fast: another hand up

[6:54:04] Trustee Luckham: yeah well where's that

[6:54:06] Trustee Rogers: sorry i i i would

[6:54:08] Trustee Rogers: I would just think that we should send 11.7 out to trustees

[6:54:12] Trustee Rogers: for distribution in their community,

[6:54:15] Trustee Rogers: which is the BC government regarding public input

[6:54:17] Trustee Rogers: on climate change survey.

[6:54:20] Trustee Rogers: So

[6:54:20] Trustee Luckham: you want to send that out to trustees?

[6:54:22] Trustee Rogers: Well, that would be my suggestion.

[6:54:24] Trustee Luckham: You want to make a motion to that effect?

[6:54:26] Trustee Rogers: Yeah, I'll move that 11.7 be sent to trustees

[6:54:29] Trustee Rogers: as in by email from her.

[6:54:32] Trustee Luckham: Okay. Second.

[6:54:34] Trustee Luckham: Seconded, any discussion?

[6:54:35] Trustee Luckham: All those in favor?

[6:54:36] Trustee Luckham: that carries unanimously thank you dan anything else then i'll take it the remaining items and

[6:54:45] Trustee Luckham: correspondence be received for information thank you for that so uh well let's see how far we get

[6:54:53] Trustee Luckham: through this new business item so um let's start we'll just start off with you vice chair fast 11.1.1

[6:55:00] Trustee Luckham: old growth announced trust area request for decision oh that it's a request for decision

[6:55:05] Trustee Luckham: so that might be challenging but let's see how we do sure

[6:55:08] Trustee Fast: um even if we just do one of the two

[6:55:10] Trustee Fast: recommendations um this is item 10.1.1 right yeah okay

[6:55:18] Trustee Fast: and um so that's on page 253 253 yeah yeah

[6:55:24] Trustee Fast: and um so this is just because old growth is in the news and because um uh bowen island

[6:55:31] Trustee Fast: Island municipal councillors had questions and were sharing information that I wasn't sure if

[6:55:36] Trustee Fast: it was accurate. I collected up this information from Kate Emmings that you'll read in the report

[6:55:41] Trustee Fast: and Bowen Island municipality also received the letter that there's a link to in that report from

[6:55:49] Trustee Fast: District of Tofino which they sent to Minister Conroy and I'm proposing that we send

[6:55:55] Trustee Fast: something similar to Minister Conroy about the strategic review of how British Columbia

[6:56:03] Trustee Fast: manages old growth forests, which is referenced in the motion. And note that Tofino is in a 20-year

[6:56:13] Trustee Fast: um iucn biosphere reserve and um so they have a uh anyway it wouldn't affect or uh wouldn't be

[6:56:25] Trustee Fast: opposed to the first nations in their area either and um so i just i'll make these motions unless

[6:56:32] Trustee Fast: people have any questions i

[6:56:34] Voice 14: have a question

[6:56:34] Trustee Luckham: let's have a question so chair rogers or vice chair

[6:56:37] Trustee Luckham: rogers um

[6:56:38] Trustee Rogers: i i i just know that the tofino one only recommend only urged two of the recommendations

[6:56:46] Trustee Rogers: but your motion urges all 14. and i wondered if you why you would why did that i

[6:56:56] Trustee Fast: think i must have

[6:56:57] Trustee Fast: missed in my cutting and pasting uh hurry so

[6:57:02] Trustee Rogers: they i i'm trying to pull it up on my very slow

[6:57:05] Trustee Rogers: computer right now but i read it last night and what it said is they urge adoption of

[6:57:10] Trustee Rogers: recommendations six and seven i believe and um as opposed to all of them yeah there it is uh

[6:57:18] Trustee Rogers: we specifically request uh no

[6:57:23] Trustee Patrick: they say they said in the totality but they then

[6:57:26] Trustee Patrick: uh to adequately manage and protect so they said to implement the strategic plan

[6:57:31] Trustee Patrick: review in its totality however to adequately manage and protect bc's old forest biodiversity

[6:57:37] Trustee Patrick: diversity attributes values and benefits for

[6:57:40] Trustee Patrick: future generations we specifically request you

[6:57:43] Trustee Patrick: an expedited provincial response to recommendations six and seven right

[6:57:48] Trustee Rogers: i'm sorry yes that's correct

[6:57:50] Trustee Rogers: so um so is is that your intent or uh i

[6:57:56] Trustee Fast: was going to leave the um i thought this could be a two

[6:57:59] Trustee Fast: paragraph letter that uh staff could uh write whatever staff wanted to write in it or the chair

[6:58:07] Trustee Fast: sorry because um uh i think it's more a matter of timing i'd just like to get this information

[6:58:13] Trustee Fast: out to uh trustees and to and to um um also uh get a letter in while the issue is hot since this

[6:58:24] Trustee Fast: since i i've submitted this there i've learned that there's other uh first nations in the north

[6:58:30] Trustee Fast: that are also um asking for moratoria uh on old grok logging and um i think that uh the allen's

[6:58:41] Trustee Fast: trust may be asked um anyway it's an advocacy thing and at this late moment of 4 30 i don't have

[6:58:48] Trustee Fast: much more to say than what what's in the report but i wasn't imagining a huge big long document

[6:58:54] Trustee Fast: and Kate Hemmings has already put in this work about the background so so

[6:59:03] Voice 16: I have a question for

[6:59:05] Voice 16: Claire you're our council direction expert does

[6:59:11] Trustee Luckham: this particular letter and support fall within

[6:59:16] Trustee Luckham: any existing decisions of council in terms of a position on old growth

[6:59:22] Voice 5: oh yeah I don't

[6:59:25] Voice 5: have that at hand um i haven't had a role in this rfd at all um and i would say neither has lisa

[6:59:31] Voice 5: wilcox um so no i'm i don't have that information to provide to you i know lisa flagged some concern

[6:59:37] Voice 5: because she hadn't had an opportunity to go through the report and also um she noted to me

[6:59:42] Voice 5: in an email just that they she's had to leave the meeting but that the first nations forestry

[6:59:47] Voice 5: council has a forest strategy um available and she wasn't sure how much that had been contemplated

[6:59:53] Voice 5: in terms of this report that's come out.

[6:59:55] Voice 5: So we're not really in a good position

[6:59:57] Voice 5: to provide advice at this point, I'm afraid.

[6:59:59] Voice 5: Okay, thanks.

[7:00:00] Trustee Fast: Thank you. Then, then I'm just going to, um, um, I, I, I know that some of the emails that I saw

[7:00:07] Trustee Fast: had been forwarded to you and you'd pass them on to others. And I, uh, uh, naively assumed that

[7:00:14] Trustee Fast: that was good enough. So I'll just move number two, that old growth information, um, contained

[7:00:19] Trustee Fast: in, in this, uh, um, report, uh, be circulated to trustees.

[7:00:25] Trustee Luckham: So maybe, maybe name the report there

[7:00:28] Trustee Luckham: just for in

[7:00:31] Trustee Fast: um item 10.1.1 of the ec agenda of june 23rd be circulated to trustees okay

[7:00:47] Trustee Luckham: the only

[7:00:48] Trustee Luckham: trouble with that is that i think there might be a perception that this motion was

[7:00:52] Trustee Luckham: recommendation was passed um is that is there not a report that's a separate item

[7:00:57] Trustee Luckham: or is it it's all contained in this rfd

[7:01:01] Trustee Fast: it's it's in the form of a faq kind of of

[7:01:05] Trustee Fast: You don't want

[7:01:06] Trustee Luckham: to see what I'm getting at because ultimately I end up getting the flack from

[7:01:11] Trustee Luckham: trustees for why I did something. And so that would just concern me because essentially you

[7:01:18] Trustee Luckham: want to send the background out. So I would suggest that if that could be reformatted as

[7:01:23] Trustee Luckham: an information item outside of a recommendation, that might be more appropriate because otherwise

[7:01:29] Trustee Luckham: somebody might decide they're going to do an RFD, which would be fine. But I don't think we have the

[7:01:34] Trustee Luckham: the ability to do that okay

[7:01:38] Trustee Fast: this seems to be way more complicated i could just send the info out

[7:01:42] Trustee Fast: as a email if people if that's easier well

[7:01:46] Trustee Luckham: that would be the easy thing to do i'll do that thank

[7:01:49] Trustee Luckham: you yeah i'm sorry to make it complicated but it's just i've been caught before okay thanks for doing

[7:01:57] Trustee Rogers: this as well yeah

[7:01:59] Voice 5: so

[7:02:00] Trustee Rogers: that resolution claire

[7:02:02] Voice 16: frader um

[7:02:03] Voice 5: if i might i might just take this opportunity

[7:02:05] Voice 5: just to mention that this old growth strategy the province is bringing forward

[7:02:09] Voice 5: certainly has the potential to draw resources away from the private managed forest land act

[7:02:16] Voice 5: program review that's going on so at some point it may be maybe i could work with trustee fast

[7:02:22] Voice 5: to bring something forward i think it might be worthwhile writing a letter to the minister of

[7:02:26] Voice 5: forests or flinro requesting that the province continue to resource the pmfl review because

[7:02:34] Voice 5: because without that, there is danger that our request for legislative changes

[7:02:39] Voice 5: won't have any staff resources at the other end.

[7:02:43] Voice 5: They may be diverted into this project.

[7:02:45] Voice 5: So just something to let you know that it's a potential,

[7:02:47] Voice 5: but certainly I haven't had any resources to support you in that advocacy now,

[7:02:52] Voice 5: but

[7:02:52] Voice 10: it might be

[7:02:52] Voice 5: something you want to contemplate.

[7:02:54] Voice 10: Yeah,

[7:02:55] Voice 5: I'm happy to follow

[7:02:55] Trustee Fast: up with you, Claire.

[7:02:57] Trustee Fast: And Claire did raise this with me, and if there was any interest

[7:03:00] Trustee Fast: in writing this letter, I would have brought it up.

[7:03:01] Trustee Fast: Thank you.

[7:03:02] Trustee Fast: okay

[7:03:03] Trustee Luckham: so let's uh leave that in your good hands then and um um and i do thank you for it i'm just

[7:03:09] Trustee Luckham: being cautious you know so uh are we okay to continue here 10.1.2 dan rogers that would be

[7:03:16] Trustee Luckham: your opportunity not seeing anybody going no i want to go home i have to step

[7:03:20] Trustee Fast: away but i'll be

[7:03:21] Trustee Luckham: right back

[7:03:22] Trustee Fast: just go ahead without me

[7:03:24] Trustee Luckham: cao okay

[7:03:27] Trustee Rogers: um i'm i'm um a little concerned that people have

[7:03:30] Trustee Rogers: of burned out it's been a long day and this is an item that came that was on the last agenda and i

[7:03:37] Trustee Rogers: moved it to this one it's sort of a longer term project ask and i'm happy to a strategic planning

[7:03:44] Trustee Rogers: move and i'm happy to move it to um july 14th again

[7:03:48] Trustee Luckham: defer until july 14th okay so um let me

[7:03:52] Trustee Luckham: then just rephrase that my questioning here but under new business under 10.3.4.5.1.4

[7:04:00] Trustee Luckham: and 1.6 is there anything that's urgent today well

[7:04:03] Trustee Rogers: two of them are from chair fast so i can't

[7:04:06] Trustee Rogers: answer for her um i i 1.4 and 1.5 are related and they they are um related to

[7:04:20] Trustee Rogers: her you know they are related to uh chair fast some view you know bringing to our attention

[7:04:27] Trustee Rogers: what was called a new process in New Westminster in terms of running public meetings.

[7:04:35] Trustee Rogers: Mine was brought by because I've received a series of feedbacks after a particularly

[7:04:40] Trustee Rogers: about how to handle people in public meetings who speak out of turn or speak inappropriately

[7:04:48] Trustee Rogers: and whether there were other rules we can put in place.

[7:04:50] Trustee Rogers: I've been thinking about that since I raised it because I did get some members of the public

[7:04:56] Trustee Rogers: come to me and say what do you how can we control this um and uh i i'm wondering and i will want to

[7:05:04] Trustee Rogers: ask the question and we'll probably ask it more fulsomely about whether we can put in rules that

[7:05:10] Trustee Rogers: restrict and can can actually stop people from talking during town halls and say and say what

[7:05:17] Trustee Rogers: people are on in the penalty box if you will say you're not allowed to speak in town hall anymore

[7:05:22] Trustee Rogers: I don't think we can do it in public hearing, but can we do it in the town hall context?

[7:05:30] Trustee Luckham: Yeah.

[7:05:32] Trustee Rogers: So that's not a question we're going to answer today.

[7:05:34] Trustee Rogers: No.

[7:05:36] Trustee Rogers: But it is an ongoing concern because some of the communications at local trust committee meetings from time to time can get contentious.

[7:05:46] Trustee Rogers: And, you know, we had our training at the beginning of this whole process, and we all try to follow those rules.

[7:05:53] Trustee Rogers: I think that sort of morphs back into Sue Ellen's item at 10.14.

[7:06:01] Trustee Rogers: So I'm prepared to move my 10.15 to July, and then the issue I raised by email on Sunday also would to July.

[7:06:12] Trustee Luckham: So that was the scope of LTC authority at 10.1.6.

[7:06:16] Trustee Luckham: Correct.

[7:06:17] Trustee Rogers: Well,

[7:06:17] Trustee Luckham: thank you for that.

[7:06:18] Trustee Luckham: So, Sue Ellen, do you need to raise 10.1.3 or 1.4 today

[7:06:25] Trustee Luckham: or can they also be deferred to our next meeting?

[7:06:27] Trustee Fast: They can wait.

[7:06:28] Trustee Luckham: Okay, perfect, thank you very much, very kind.

[7:06:31] Trustee Luckham: So then, I'm just gonna, just so it gets a little tidy,

[7:06:36] Trustee Luckham: I'm just gonna say that at 5.3.1, I didn't acknowledge it,

[7:06:43] Trustee Luckham: but the trust conservancy report dated May 25th is there,

[7:06:46] Trustee Luckham: it's good information i'm guessing you've read it and uh just very quickly uh back to sue ellen fast

[7:06:52] Trustee Luckham: how's trust conservancy is there anything outside of the report that you need to report to us about

[7:06:58] Trustee Fast: um no thank you chair except that we've got a meeting coming up in about three weeks

[7:07:03] Trustee Fast: and um uh and i was uh uh and i'm looking forward to it thank you

[7:07:08] Trustee Luckham: okay so then that

[7:07:10] Trustee Luckham: looks after that item lori thank you for reminding me on that so then uh we'll bring

[7:07:15] Trustee Luckham: these other new business items back to our next meeting and our next meeting is indeed july the

[7:07:21] Trustee Luckham: 14th um so if everybody's okay let's um take the rest of the day off

[7:07:27] Voice 9: yeah call

[7:07:29] Trustee Luckham: for the call for

[7:07:31] Trustee Luckham: adjournment all those in favor thank you everybody this was a a really important and difficult day

[7:07:36] Trustee Luckham: and we'll see you all on july 7th and 8th

[7:07:39] Voice 12: yep call when needed

[7:07:41] Voice 12: all right yeah post july 8th