Gambier Island Local Trust Committee community information meeting, August 25, 2021

[0:00:00] Voice 3: are on the uh uh traditional and treaty and unseated territories of many first nations

[0:00:09] Voice 3: of about 30 i believe and that we're uh uh respectful of that and everything we do

[0:00:16] Voice 3: and always learning about uh what that means so thank you uh we have an agenda before us

[0:00:25] Voice 3: and are there any uh suggested uh changes additions reordering yes go ahead uh laura

[0:00:33] Voice 3: well

[0:00:34] Voice 15: i just if we could get a verbal update on the freshwater strategy if that's where that is

[0:00:40] Voice 15: that would be nice yes

[0:00:43] Voice 9: that's on the agenda and i'm just going to pull the agenda up sorry i'm

[0:00:46] Voice 9: just uh just give me a second here as soon as i can i will share it with you right that is on the

[0:00:55] Voice 9: agenda yeah

[0:00:57] Voice 3: it is it's 6.3 yeah okay and i'm just actually i just thought i would check

[0:01:03] Voice 3: people who aren't on the screen so we've got just want to welcome also people who we don't

[0:01:08] Voice 3: see um that would be i see claire freighter is here and william shulbar at least they're

[0:01:15] Voice 3: connected and um that's it so and janine janine dodds and janine yes yeah we did say hi to her

[0:01:23] Voice 3: I didn't need a cat brush of some kind to keep the cat away.

[0:01:32] Voice 15: That item didn't look, that's something different.

[0:01:35] Voice 15: It's the strategy that the consultant is working on.

[0:01:38] Voice 15: So I just wanted to clarify that the overall strategy is going to,

[0:01:42] Voice 15: is that going to be discussed at that item?

[0:01:45] Voice 9: The freshwater strategy, the work of the consultant,

[0:01:50] Voice 9: is that what you're talking about?

[0:01:51] Voice 13: Yeah.

[0:01:52] Voice 9: Yeah, we can talk about that at 6.3.

[0:01:54] Voice 9: all

[0:01:54] Voice 15: right that's what i was asking thank you yeah yeah good point thanks

[0:01:58] Voice 9: anything else yeah

[0:02:00] Voice 3: anything else okay um so then um we will uh accept the agenda as presented by consent thank you and

[0:02:15] Voice 3: just in terms of timing um i'm hoping to wrap up by two o'clock and and get a a half hour lunch

[0:02:23] Voice 3: lunch break in around 12, 12, 15, which I think might come partway through six, like maybe after

[0:02:30] Voice 3: 6.2 or 6.3, we'll aim for a lunch break and then plan to be wrapped up by two. I think that's

[0:02:38] Voice 3: doable. And I'm thinking the bulk, the big discussion item that we want to take some

[0:02:43] Voice 3: time with will be 6.1 local planning services renewal, because there's quite a lot going on

[0:02:49] Voice 3: with that so uh moving on uh we don't have anyone for town hall or delegation so we've got minutes

[0:02:57] Voice 3: from may 12th any uh uh comments on the minutes okay and i'm just sorry i'm just organizing my

[0:03:11] Voice 3: screen so um let's work with the hand option the digital hand option uh as much as possible

[0:03:24] Voice 3: It is, as we all know, sometimes a little chaotic.

[0:03:28] Voice 3: So if I don't see your digital hand, feel free to wave or speak up, but I will do my

[0:03:35] Voice 3: best to keep an eye out for digital.

[0:03:38] Voice 3: I'll just make sure I can see everything there.

[0:03:41] Voice 3: Okay, thanks.

[0:03:43] Voice 3: So then no comments on the minutes.

[0:03:45] Voice 3: Then by general consent, Regional Planning Committee adopts the minutes.

[0:03:52] Voice 3: Thank you.

[0:03:53] Voice 3: nothing for 5.2 5.3 follow-up action list let's first ask if there's any staff comments on this

[0:04:04] Voice 9: just give me a minute getting back to that

[0:04:09] Voice 9: okay yeah the flip action list let's have a quick look at what we have here

[0:04:17] Voice 9: the first item is on the screen there which is

[0:04:23] Voice 9: report on trust programs community affordable housing discussions

[0:04:28] Voice 9: I thought we had that discussion, but I wasn't 100% sure, so I just left it.

[0:04:33] Voice 9: I can certainly add it to your September meeting, and then we can deal with that item there.

[0:04:41] Voice 9: So

[0:04:42] Voice 3: let's just stop, because I'm not sure even, I thought that this was primarily about,

[0:04:50] Voice 3: well, it's about the policy statement review, and I believe we've kind of moved beyond it,

[0:04:57] Voice 3: it but is there something like let's get clear if there's something that we want to do does anyone

[0:05:01] Voice 3: have something connected to this that they want to specify what this means yeah go ahead trustee

[0:05:12] Voice 3: patrick there

[0:05:13] Voice 15: was something but to be honest i can't recall at the top of my head i know we just

[0:05:17] Voice 15: we had the same conversation at the last meeting so i'd have to go dig back through my notes

[0:05:24] Voice 15: and

[0:05:24] Voice 4: some of it comes up under the floor area ratio okay

[0:05:30] Voice 3: yeah i just don't

[0:05:32] Voice 3: you know i'm kind

[0:05:33] Voice 3: of i like to tiny things out right like if this is just sitting here and no one even knows what

[0:05:36] Voice 3: it means that's that's um you know unnecessary that's

[0:05:42] Voice 9: the kind of

[0:05:42] Voice 3: bureaucratic padding that

[0:05:44] Voice 3: we're trying not to do it

[0:05:46] Voice 9: may be a referral from the trust program space i'll talk to claire and

[0:05:50] Voice 9: then i'll clean it up for the next meeting for you okay thanks

[0:05:54] Voice 3: and if anyone in the meantime

[0:05:55] Voice 3: that has a little aha then get in touch with david about this thanks um okay let's uh and

[0:06:02] Voice 3: anything else i mean it's all here are there other things you want to um yeah and

[0:06:08] Voice 9: under the 12th of

[0:06:09] Voice 9: may item two um at the next meeting i've changed the child the target to september 29th next

[0:06:15] Voice 9: next meeting uh we'll bring um information on strategic plan items for the um regional planning

[0:06:23] Voice 9: committee that we have to finish off this year so i

[0:06:27] Voice 9: think there's three left which are fairly small

[0:06:29] Voice 9: items to do so we'll come to you in september with some suggestions on how we'll advance those

[0:06:36] Voice 9: items and get them completed by the end of march of next year and then just going down to the next

[0:06:47] Voice 9: So there's a request here on the number five regional planning community request staff

[0:06:52] Voice 9: to bring back further analysis on fee pullout structure. This is to do with the fee bylaws

[0:06:58] Voice 9: including a consideration of CAP and a PAC dedication. So we haven't had time to do

[0:07:05] Voice 9: anything on that. Narissa has been just tied up with the fresh water strategy and other work.

[0:07:10] Voice 9: So we can try to do something for September. We may have to delay that one a bit longer

[0:07:16] Voice 9: go given the other work commitments but it's on here don't want to lose it yeah and that's it for

[0:07:22] Voice 9: the club action list thank

[0:07:25] Voice 3: you comments or questions from rpc members okay then we'll move

[0:07:34] Voice 3: on and thank you and thank you staff for um all this work that is reflected here so uh let's all

[0:07:41] Voice 3: settle into our seats and uh get into the local planning services renewal discussion really happy

[0:07:47] Voice 3: to see this come forward it's something we've been um hearing about and talking about all term

[0:07:53] Voice 3: uh and there's probably a lot here to discuss so uh there's a report from director marler so

[0:08:00] Voice 3: uh david if you have any introductory comments just go ahead

[0:08:05] Voice 9: well as you can see from the

[0:08:07] Voice 9: recommendations here i'm looking for some fairly specific direction from the regional planning

[0:08:12] Voice 9: Committee on what kind of policy we should be looking at for Trust Council's consideration.

[0:08:18] Voice 9: So that's why the recommended resolutions are fairly lengthy. You'll see there's a total of

[0:08:25] Voice 9: three. The first two have quite a few bullets on them. So in the discussion below, what I've

[0:08:34] Voice 9: tried to do here is just kind of give you a little bit of a background as to the intent of these. So

[0:08:39] Voice 9: So as you know, last November, we created the regional planning team.

[0:08:44] Voice 9: And one of the struggles which we've always had in the Islands Trust is how do we establish prioritization of projects?

[0:08:54] Voice 9: So, you know, the easy way, I guess, or the way it's been done for a long time is having staff assigned to each local trust committee.

[0:09:04] Voice 9: and then the amount of that time has been balanced somewhat not totally by the the population of the

[0:09:14] Voice 9: islands and the demand that that generates. There's some exceptions to that like Gambia for

[0:09:20] Voice 9: example generates a lot but has a very small population so you know so anyway that's the way

[0:09:28] Voice 9: it's been done where we've had the planners assigned to the islands and then they do the

[0:09:33] Voice 9: applications and then obviously the project work and it's been kind of insular that way

[0:09:38] Voice 9: but it doesn't necessarily work very well because the application processing tends to then

[0:09:46] Voice 9: as it gets busier it eats into the time available to the planners for doing the project work so

[0:09:54] Voice 9: that tends to suffer so the intent of the regional planning team was to protect that time for at

[0:10:02] Voice 9: least a certain set of planners but also to look at you know can we find efficiencies by doing

[0:10:12] Voice 9: assigning one planner for example to one of my projects that all have a similar theme to them

[0:10:19] Voice 9: so it could be housing or it could be shoreline or it could be some other project so that was one

[0:10:27] Voice 9: one thing the other is that we have 20 official community plans and 20 land use bylaws and they're

[0:10:34] Voice 9: not really getting updated on a regular basis they're some of them are just kind of out of date

[0:10:41] Voice 9: other ones get updated more frequently and it appears to be there's no method really to pick

[0:10:49] Voice 9: or to decide which ones should be getting the attention it's more I guess purely driven by

[0:10:56] Voice 9: trust committee's desire to get some work done. So the first resolution here

[0:11:03] Voice 9: is really around that piece of it. We have a policy which is currently 591

[0:11:12] Voice 9: best management practices for delivery of local plan services to

[0:11:17] Voice 9: local trust committees and what I'm suggesting is that you ask staff to come

[0:11:24] Voice 9: back with amendments to that policy that would support a strategic approach to undertaking

[0:11:32] Voice 9: official community plan and land use by-law reviews and if including the bullets there

[0:11:37] Voice 9: some of the things that I think would be helpful to have in that policy so this is kind of the high

[0:11:45] Voice 9: level directive and then I can work out the wording in the policy under each of these bullets

[0:11:50] Voice 9: So looking at LCPs, we don't have a standardized process. Each trust committee goes through a way of deciding how they want to run an LCP review.

[0:12:07] Voice 9: you and that could be anything from you know a year to you know four or five years but not knowing

[0:12:16] Voice 9: the that you know not knowing how long it's going to take means that we can't really plan

[0:12:21] Voice 9: to use those resources elsewhere because we just don't know how long it's going to take

[0:12:27] Voice 9: the timelines could keep changing so the intent here is to try and standardize a process that

[0:12:33] Voice 9: council will support and fund and um we know we've called those major minor and extraordinary

[0:12:41] Voice 9: and i'll explain those more but uh well actually the bullets below kind of give you an idea of

[0:12:46] Voice 9: what those are um the idea is that my major and minor would be the ones that council would just

[0:12:53] Voice 9: say yeah we can give you the money for that and we'll um we know how long it's going to take we

[0:12:58] Voice 9: know roughly how much resources that's going to take the extraordinary really is is for those

[0:13:04] Voice 9: trust committees that want to do something more and we can't really support it but we can certainly

[0:13:11] Voice 9: through budget requests hire consultants to come in and assist with that work so that's where

[0:13:17] Voice 9: extraordinary comes in so that could be something where they don't like the idea of just taking

[0:13:23] Voice 9: say six months of public engagement and instead would like to see a year or even two years

[0:13:28] Voice 9: or something like that and then also standardized OCP and land use by law formats

[0:13:35] Voice 9: we've talked about this before and I would like to see council create that by policy saying this

[0:13:44] Voice 9: is the standard that we're going to use so whenever we begin a process we'll start with

[0:13:49] Voice 9: those standardized OCPs and land use by laws and then obviously look at what we already have and

[0:13:55] Voice 9: and do what we can to keep that standardised approach.

[0:14:01] Voice 9: There's obviously going to be some local nuances

[0:14:03] Voice 9: that we would have to amend, but we can certainly try.

[0:14:07] Voice 9: And those standardised LCP and land use by-laws

[0:14:09] Voice 9: would include the standardised, what we call, model by-laws.

[0:14:16] Voice 9: Those would all then, any future model by-laws

[0:14:20] Voice 9: that the Trust Regional Planning Committee has adopted

[0:14:23] Voice 9: adopted and councils adopted would then live inside these standardised LCPs and line to

[0:14:29] Voice 9: twillows so we don't lose them. They're always there and this is the go-to and the policy

[0:14:35] Voice 9: would be where it lives. And then of course at the bottom the last one is more around

[0:14:40] Voice 9: resourcing and that is well how many of these LCPs can we handle at a time. So here I suggested

[0:14:49] Voice 9: that we start to a year, but we can obviously have a discussion around whether that hard

[0:14:54] Voice 9: number is desirable or whether there is some other metric to determine how many we can

[0:15:00] Voice 9: do at a time. So that's the first piece. Maybe what I suggest, Chair, is that maybe when

[0:15:11] Voice 9: we start the discussion, we focus on one of these and then the other one. But I'll just

[0:15:16] Voice 9: briefly overview the second one now just so you understand what it's about. This one is more around

[0:15:23] Voice 9: the projects. Now a lot of the projects will see peer reviews so this could also apply to some

[0:15:32] Voice 9: degree to reviewing of official committee plans but this is about deciding when we have 13 trust

[0:15:41] Voice 9: trust committees with maybe two or three or more major projects that they would like to have done

[0:15:46] Voice 9: is well how do we allocate the resources and say to one trust committee we can do this one

[0:15:53] Voice 9: but you're going to have to wait until next year because we don't have the resources for this other

[0:15:58] Voice 9: one so this list here in the resolution is kind of the start of a criterion for how do we make

[0:16:11] Voice 9: those decisions so this is to help staff to recommend what should go forward obviously

[0:16:18] Voice 9: the regional planning committee and council in its budgeting would be the final arbiters of

[0:16:26] Voice 9: what's funded and what isn't and what should go ahead but this is to help staff make those

[0:16:31] Voice 9: recommendations so i've listed some here like the strategic plan reconciliation climate change

[0:16:39] Voice 9: mitigation, adaptation. Required content. So this is where the province says that you must have this

[0:16:47] Voice 9: in an LCP. Maybe the LCP is deficient in that or it's now out of date, so it needs to be updated.

[0:16:55] Voice 9: And then obviously some practicalities like, is there a business case that, you know, we're clear

[0:17:01] Voice 9: of what the trust committee would like to do with this project? Has it been requested by the trust

[0:17:06] Voice 9: committee so is there a resolution is it a top priority uh and then the last uh bullet on this

[0:17:13] Voice 9: page anyway is can we combine this uh you know is the economies of scale here is is there's more

[0:17:21] Voice 9: than one trust committee interested in this and therefore maybe we should give some resources to

[0:17:26] Voice 9: this and focus on that um and then the final resolution is more that we have a couple of other

[0:17:33] Voice 9: their policies 6.2.1 Priority Setting Review Guidelines and 6.7.1 Work Programme Plot Action

[0:17:41] Voice 9: List and Priorities Matrix and in these it specifies that committees have to provide the

[0:17:47] Voice 9: top three priorities to council so to report on what the top three priorities are. It doesn't say

[0:17:54] Voice 9: that those top three priorities are actually being worked on and in fact I think it's one of

[0:18:00] Voice 9: of these policies says that resources will be allocated as available but it seems to be a

[0:18:06] Voice 9: perception that those three priorities are going to be actively worked on so what I'm suggesting

[0:18:14] Voice 9: is that we would amend consequentially these two policies probably to reference back to the best

[0:18:21] Voice 9: practices the new sections to strengthen that message that even though you're reporting that

[0:18:28] Voice 9: these are your political top priorities for the trust committee doesn't necessarily mean the work

[0:18:33] Voice 9: is getting done on those the work is getting done as directed by other policy and other means

[0:18:39] Voice 9: so i will say that you know council doesn't you know

[0:18:45] Voice 9: doesn't get involved in

[0:18:49] Voice 9: directly directing the resources but i think if we're moving to this model of having a team that's

[0:18:56] Voice 9: is going to be working for 13 different trust committees.

[0:18:59] Voice 9: I think we do need some policy direction

[0:19:02] Voice 9: to help us to decide who gets to go

[0:19:06] Voice 9: and who doesn't get to go immediately.

[0:19:10] Voice 9: So I think I'll just leave it there.

[0:19:13] Voice 9: Maybe ask to go back to the chair

[0:19:15] Voice 9: if you'd like to begin a discussion.

[0:19:16] Voice 9: What I'm looking for really is just some,

[0:19:19] Voice 9: you know, is this the right approach?

[0:19:21] Voice 9: Am I missing something?

[0:19:24] Voice 9: Do you have other ways that we could do this?

[0:19:26] Voice 9: And then I'm looking for some direction as to what to bring back to you at the next

[0:19:31] Voice 9: next regional planning committee meeting. Okay, thank you.

[0:19:37] Voice 3: Bye. Yeah, thanks. Just unmuting. Yeah, thank you, Director Marler for the introduction and

[0:19:42] Voice 3: the staff report. I think what I'd like to do is just start with any general comments or questions

[0:19:48] Voice 3: and then look at the two main lists of recommendations in number one and number two

[0:19:56] Voice 3: uh in some detail uh but maybe people i see hands going up um so i think this is the order i'm going

[0:20:06] Voice 3: to trust zoom to tell me don't know if it really does that but uh that's okay go ahead tim yeah

[0:20:14] Voice 12: thank you so um i sort of had some specific comments i'd say generally i think uh this is

[0:20:19] Voice 12: moving in in the right direction and would you prefer that i save the specifics for a little

[0:20:26] Voice 12: later i

[0:20:27] Voice 3: think so yeah i think let's start with the general and then move into the specifics so

[0:20:31] Voice 3: you can okay when

[0:20:32] Voice 3: we get to that all

[0:20:34] Voice 12: right fair enough

[0:20:34] Voice 3: okay uh so general uh trustee stamford

[0:20:39] Trustee Stamford: um yes this is always good to see this moving along and um it seems to be fitting in how the

[0:20:48] Trustee Stamford: gambier island local trust committee official community plan process is beginning to move

[0:20:53] Trustee Stamford: move forward. So I have some specific questions around, you know, how we would define things and

[0:21:01] Trustee Stamford: how that definition changes as the committee changes its mind. So that's just perceptions from

[0:21:09] Trustee Stamford: being in the process right now. So, you know, I think anything that helps clarify

[0:21:17] Trustee Stamford: how this is moved forward works well and yeah,

[0:21:24] Trustee Stamford: I hope to see more refinement of it.

[0:21:28] Trustee Stamford: Thank you, trustee Patrick.

[0:21:31] Voice 15: Oops, sorry, I'll have a number of specific comments too,

[0:21:37] Voice 15: but my general question would be in our last meeting,

[0:21:43] Voice 15: we did pass that motion that said,

[0:21:45] Voice 15: where you said it's going to take 20 years

[0:21:47] Voice 15: to go through the ocps that that issue needed to be looked at and come back with some options so

[0:21:52] Voice 15: to me i'm questioning how do we unbundle that issue from the standardized approach to me that

[0:21:59] Voice 15: they're they're connected as well as that we've got the review happening which i assume is going

[0:22:05] Voice 15: to come with some recommendations so those are my two general questions how do we factor those

[0:22:09] Voice 15: those two things in.

[0:22:12] Voice 9: Yeah, sorry.

[0:22:13] Voice 9: I assume you're referring to the governance review there.

[0:22:18] Voice 9: So yeah, that's a good question.

[0:22:20] Voice 9: Thank you.

[0:22:20] Voice 15: Well, the other, the motion we passed in the last meeting

[0:22:22] Voice 15: was about, in the staff report,

[0:22:25] Voice 15: it said it was going to take 20 years to update the OCPs.

[0:22:28] Voice 15: And we asked, there was a motion we passed

[0:22:31] Voice 15: that asking staff to come back with options

[0:22:33] Voice 15: to address that.

[0:22:35] Voice 9: Right.

[0:22:36] Voice 9: Yeah, okay, thank you.

[0:22:39] Voice 15: Okay.

[0:22:39] Voice 3: Okay, so was the question clear? And I think it would be interesting to see if David Marler can

[0:22:47] Voice 3: attempt an answer. I think that if I can paraphrase, the question was,

[0:22:52] Voice 3: given this staff report in this direction, how does that, what about those OCPs? Just to put it

[0:23:00] Voice 3: really colloquial, like, is it, if we went forward with this, would it still take 20 years? And how

[0:23:05] Voice 3: how would it not take 20 years or is it okay to take 20 years?

[0:23:08] Voice 3: Is that sort of what you're asking, Laura? Yeah. Okay. Yeah.

[0:23:14] Voice 3: And I'll just,

[0:23:15] Voice 3: if I could add on here cause I had my hand up with a question and my question

[0:23:19] Voice 3: was also around like, if we went forward with this more or less as the plan,

[0:23:22] Voice 3: like what, I know this is really hard, but the measurement here is time.

[0:23:27] Voice 3: Like if we went forward with this,

[0:23:29] Voice 3: how many years would it take to get those OCPs done? Yeah.

[0:23:33] Voice 3: So similar question. I know it's, I mean,

[0:23:35] Voice 3: I know these things are very unpredictable and that there's no hard and fast answer but there

[0:23:39] Voice 3: are predictions so yeah go ahead yeah

[0:23:42] Voice 9: so if I may thank you yeah so the the intent here is is

[0:23:48] Voice 9: exactly to address that and it's going to be a reality we only have so many planning hours but

[0:23:56] Voice 9: But one of the thinking behind creating this major, minor and extraordinary with a process attached to each of those, at least the first two anyway, that have definite phases involved in it and time limits, means that there would be some certainty.

[0:24:18] Voice 9: But it would also be a change in the way we do things.

[0:24:21] Voice 9: So, you know, we would have to think about the communications and how we're going to roll it out in the communities that, you know, obviously to make sure people buy into it.

[0:24:33] Voice 9: We don't necessarily need to go back and completely review every aspect of an OCP every five years.

[0:24:39] Voice 9: But what we do need to do is to make sure it's up to date.

[0:24:43] Voice 9: What does that mean?

[0:24:45] Voice 9: and will the communities agree with that when they've had you know the last 20 years or so

[0:24:49] Voice 9: of doing full reviews of these documents and and taking the time to have that discussion

[0:24:55] Voice 9: because one thing I've you know in the time I've worked in the islands is that the sometimes I

[0:25:01] Voice 9: think the the process is more important than the outcome it's the discussion that people want to

[0:25:07] Voice 9: have not the end result so we've got to kind of balance that and that's what this is trying to do

[0:25:14] Voice 9: is to provide a little bit more certainty so that we can say yes for sure it is going to be 20 years

[0:25:19] Voice 9: that is the reality so if we want to do more we need to find more resources to shorten that right

[0:25:25] Voice 9: so i don't know if we can handle three or four year um right now i just don't know it depends

[0:25:30] Voice 9: partly on what the scope of those projects are going to be and how similar to each other they

[0:25:36] Voice 9: are and how willing the communities are to have those discussions uh as well uh and then sorry

[0:25:43] Voice 9: the other one was the governance review so yeah we will be getting a report and there could be some

[0:25:49] Voice 9: recommendations in there and that's one reason I would I'm suggesting that this go the council

[0:25:56] Voice 9: maybe in December for a preliminary discussion with maybe a final document in March and that

[0:26:04] Voice 9: will allow us to consider anything that comes out of the governance review that we might want

[0:26:08] Voice 9: to incorporate into this as well

[0:26:10] Voice 3: thank you um trustee patrick did that answer your question

[0:26:19] Voice 3: given that probably a very precise answer isn't possible

[0:26:24] Voice 15: yes and no but uh what the statement he just made gave me more you said the process is more

[0:26:30] Voice 15: important than the outcome is what you thought i think that's the opposite i think that islanders

[0:26:37] Voice 15: it's the outcome that's uh you know that it's more important than the process you know but the

[0:26:43] Voice 15: process is how we get to the outcome but um i i think islanders are you know want they're looking

[0:26:49] Voice 15: at the outcome what are we getting done and and what does that look like and um and that's one

[0:26:55] Voice 15: of the things i'll talk about in the major minor is you know success factors rather than time

[0:27:00] Voice 15: factors that so anyway I just want to say that. Thank you.

[0:27:06] Voice 3: So let's go next to

[0:27:08] Voice 3: Peter Luckham.

[0:27:11] Trustee Luckham: Thank you so kind of keeping it high level at the moment

[0:27:19] Trustee Luckham: thank you Laura for your comment just now there about the success of the

[0:27:24] Trustee Luckham: outcomes more significant than the timeline because indeed we need to take

[0:27:29] Trustee Luckham: the time to do the right thing and often we find that these things just simply

[0:27:32] Trustee Luckham: take longer because public needs more more involvement or engagement and so from so from

[0:27:39] Trustee Luckham: a high level you know reading the through this document i can't help but reflect that as we go

[0:27:44] Trustee Luckham: through the policy statement uh review and the public uh engagement that we've had there is how

[0:27:52] Trustee Luckham: is it that these two how is it that this policy is going to align with the potential new policy

[0:27:58] Trustee Luckham: statement because it does seem to be the necessity for that to line up and that

[0:28:04] Trustee Luckham: the directions that might be provided in the policy statement would be reflective

[0:28:08] Trustee Luckham: or supportive of the policy council's policy associated with this and and in

[0:28:15] Trustee Luckham: that light I in that light of presently engaged in the policy statement and the

[0:28:21] Trustee Luckham: public review that we're going through in the criticism and the concerns about

[0:28:25] Trustee Luckham: about the Federation taking on local responsibility

[0:28:28] Trustee Luckham: and local planning, I would suggest that the current wording

[0:28:32] Trustee Luckham: and I'm taking a 10,000 foot view here

[0:28:34] Trustee Luckham: about everything else that's going on,

[0:28:37] Trustee Luckham: that the current wording is not necessarily

[0:28:43] Trustee Luckham: community friendly because it talks

[0:28:44] Trustee Luckham: about regional planning committee,

[0:28:46] Trustee Luckham: it talks about taking that authority away for those major

[0:28:49] Trustee Luckham: and I'm assuming that extraordinary is a full OCP update.

[0:28:52] Trustee Luckham: state. And so we want to be reflective of the perceptions that folks may have if you come from

[0:29:01] Trustee Luckham: the perspective that the Islanders Trust is going to remove the autonomy of the local trust

[0:29:05] Trustee Luckham: committees and consolidate it under a regional planning approach. This document very much could

[0:29:11] Trustee Luckham: read like that. And so I just think that as we advance this, we need to look at the language

[0:29:16] Trustee Luckham: that we're using, because indeed, the most significant part that makes a process lengthy

[0:29:20] Trustee Luckham: lengthy or short, is the amount of community engagement and how successful we are in that

[0:29:26] Trustee Luckham: community engagement process. So I just want to reflect on that as we move forward, that we don't

[0:29:31] Trustee Luckham: lose sight of community engagement. And I will just say that the project on Laskiti to review

[0:29:37] Trustee Luckham: their OCP, which was so well enabled by local community through the Laskiti Island Community

[0:29:45] Trustee Luckham: community association is something that we should be reflecting upon in new policy with respect to

[0:29:51] Trustee Luckham: developing um ocps and lubs in engaging the uh the community in that and where we've got the

[0:30:00] Trustee Luckham: the list here of those things

[0:30:02] Trustee Luckham: that should be reflected in the policy,

[0:30:05] Trustee Luckham: one of the items should be furthering

[0:30:07] Trustee Luckham: the interests of community,

[0:30:08] Trustee Luckham: the significant issues of community interest.

[0:30:11] Trustee Luckham: So that's my high level

[0:30:12] Trustee Luckham: look at this.

[0:30:16] Voice 3: Thank you.

[0:30:17] Voice 3: I put myself on the speaker's list,

[0:30:20] Voice 3: and I know maybe we should have done the detail

[0:30:22] Voice 3: and then gone to the high level,

[0:30:24] Voice 3: but this is how we're doing it.

[0:30:25] Voice 3: um yeah i'm still like trying to get a handle on how much really will get done and it seems like

[0:30:34] Voice 3: we've all identified that planning work isn't getting done in a uh like well i don't say

[0:30:42] Voice 3: efficient it there's a backlog uh throughout the trust area and things aren't getting done when

[0:30:48] Voice 3: they're needed um so we want it to be more efficient and think more get done but are we

[0:30:53] Voice 3: just shuffling things around laterally but not moving forward because ultimately no matter how

[0:30:58] Voice 3: we shape it it needs more um more resources and really at the end of all of this i'm still left

[0:31:05] Voice 3: for the question do we need one to three more planners for that regional team to actually move

[0:31:12] Voice 3: especially when we're going to get a new policy statement with a whole new set of marching orders

[0:31:16] Voice 3: or guidelines or inspiration for LTCs,

[0:31:19] Voice 3: how's that ever going to trickle down

[0:31:21] Voice 3: to local trust committees?

[0:31:24] Voice 3: So I do think at a certain point,

[0:31:26] Voice 3: and soon we're going to need to say,

[0:31:28] Voice 3: do we want to put in a budget request?

[0:31:31] Voice 3: Do we want to increase the size

[0:31:33] Voice 3: of the regional planning team?

[0:31:35] Voice 3: I know it is not a popular thing to do.

[0:31:37] Voice 3: We're going into an election year,

[0:31:39] Voice 3: but Islanders need, as Trustee Patrick says,

[0:31:42] Voice 3: we want results.

[0:31:43] Voice 3: else. And I just, you know, I read somewhere in here, I can't remember where, well, it's not

[0:31:49] Voice 3: realistic to think that every local trust committee will get a project being done by the

[0:31:56] Voice 3: regional planning team. And so will there be local trust committees who don't get project work done

[0:32:01] Voice 3: as there is now, maybe none in a term or only one small one in a term or half of one? And is that

[0:32:07] Voice 3: that okay? So there's all kinds of questions I have around what really can get done. And where

[0:32:14] Voice 3: that leaves LTCs who don't manage to get on the list. So I'd like at some point to be looking at

[0:32:23] Voice 3: do we actually just need more planners? And then just to comment, there's a discussion about, you

[0:32:27] Voice 3: know, is it about the community engagement is about the result? Of course, it's about both.

[0:32:31] Voice 3: And I don't think you can separate them because you won't get a good result without good community

[0:32:35] Voice 3: engagement. And you won't necessarily get good follow-up without community engagement. And the

[0:32:41] Voice 3: more people feel like something is being forced down their throat without a chance to discuss it

[0:32:45] Voice 3: or hear from each other and at least understand, the less likely it is that people will adhere to

[0:32:54] Voice 3: the bylaws where there's more enforcement. And then just, it gets hard to just manage things

[0:32:58] Voice 3: on the islands. People get polarized and we know that's not good for anyone. So I think we need

[0:33:04] Voice 3: need good community engagement and um and we need to be results oriented as well and we need to have

[0:33:10] Voice 3: bylaws that work like we have old bylaws on denman that you know our bylaw enforcement staff get

[0:33:15] Voice 3: legal reviews on because no one can even understand what they mean um so um and then the lawyer says

[0:33:23] Voice 3: yeah because it's not clear what it means and you need to review it and then it goes on a list and

[0:33:28] Voice 3: never gets reviewed um so so anyway i may be venturing into complaining um i'm excited to

[0:33:35] Voice 3: see this i'd like to see us go all the way and that may mean looking for more staff um or at

[0:33:40] Voice 3: least getting clear on what can and can't be done uh okay so next is a trustee wolverton and

[0:33:48] Voice 3: peter luckham if you uh don't want to speak again can you take your hand down okay i

[0:33:55] Voice 7: i had one uh

[0:33:57] Voice 4: Just a detail just to comment on, which is that we talk about 12 to 18 months and fewer than six months, but nothing about six to 12 months in that particular, in those bullets.

[0:34:12] Voice 4: But I wanted to say that 10 years ago, just over 10 years ago, Galliano updated its OCP and LUB, and it was a quite an extensive community process involving more than 100 people.

[0:34:26] Voice 4: So I think the process is important. I mean, results are as well, but the process, I think, is an opportunity, as Laura Bushegan was just saying, to educate the community, to maybe get more buy-in to the bylaws and understanding of what the bylaws mean.

[0:34:47] Voice 4: mean so um but i i think they can be managed in communities in a in you know with many committees

[0:34:56] Voice 4: um without taking a huge amount of planner time

[0:35:03] Voice 4: thank you

[0:35:05] Voice 3: trustee peterson yeah

[0:35:11] Voice 12: thank you chair um uh i think uh peter lockham and and and trustee

[0:35:19] Voice 12: wolferson both sort of hit on on some of the points i'd like to talk about a little bit

[0:35:24] Voice 12: and that is um in terms of process i mean uh uh peter was just talking about what we've been

[0:35:32] Voice 12: doing on the skidi and i think jane sort of alluded to a similar thing um you know we had

[0:35:37] Voice 12: about a two-year process outside of the ltc um that was run entirely by our community association

[0:35:45] Voice 12: and that was really valuable for as you say for the buy-in for the for the

[0:35:52] Voice 12: project when the LTC really started to do the hard work on it it saved a lot of

[0:35:58] Voice 12: a lot of time for the LTC to have that go on in the community it reduced the

[0:36:07] Voice 12: amount of sort of contentious discussion that we had around a lot of what went

[0:36:12] Voice 12: went into the OCP.

[0:36:14] Voice 12: And so one of the things I'm a little bit concerned about

[0:36:20] Voice 12: in terms of buy-in at the council level,

[0:36:25] Voice 12: especially due to these concerns

[0:36:27] Voice 12: about the top-down government is one bullet talks

[0:36:33] Voice 12: about following a prescribed process.

[0:36:38] Voice 12: And I'm just, I see that and I feel like

[0:36:42] Voice 12: there's a potential for for pushback from from maybe from Trust Council and

[0:36:48] Voice 12: also from LTC's about what how prescribed is is prescribed when it

[0:36:54] Voice 12: comes to that process and if if that means then that an OCP that doesn't want

[0:37:03] Voice 12: to follow that prescribed process then becomes an extraordinary project does

[0:37:09] Voice 12: does that mean that, you know, you get bumped to the back of the list?

[0:37:14] Voice 12: So that's sort of the concerns I see just, you know,

[0:37:17] Voice 12: sort of off the top here is how we can manage, you know,

[0:37:25] Voice 12: I think it's really important when we have an opportunity to do like what we

[0:37:30] Voice 12: did on the Skidi to enable that as much as possible.

[0:37:34] Voice 12: We can't prescribe that as a process.

[0:37:36] Voice 12: so uh so i just want us to to think about you know enabling community processes that are

[0:37:43] Voice 12: that are really helpful you know to an ocp review and not prescribing against that sort of thing and

[0:37:52] Voice 12: and also the the buy-in from trust council and that sort of perception of the top down uh i don't

[0:38:02] Voice 12: think any um any trust area feels like they could fit into a cookie cutter approach so i think we

[0:38:09] Voice 12: need to be careful about how we talk about that

[0:38:12] Voice 8: i'm

[0:38:18] Voice 3: muted i'm now unmuted i'll go to trustee

[0:38:21] Voice 3: patrick we are getting a little bit now more into specifics which is fine but then maybe i'll take

[0:38:26] Voice 3: this comment and then we'll we'll zoom in on zoom to the uh recommendation number one and then

[0:38:35] Voice 3: and recommendation number two.

[0:38:36] Voice 3: So, but go ahead, Trustee Patrick.

[0:38:38] Voice 3: Well, actually I

[0:38:38] Voice 15: was going to ask your permission.

[0:38:40] Voice 15: I wanted to, I think, Tim,

[0:38:42] Voice 15: I think the conversation started running into the process

[0:38:44] Voice 15: and what that looks like.

[0:38:45] Voice 15: And I have a suggestion

[0:38:47] Voice 15: and I thought that might help the conversation.

[0:38:50] Voice 15: Cause I too, yes, process is critically important

[0:38:55] Voice 15: to getting to the result,

[0:38:57] Voice 15: but I'm just saying the people in the community

[0:38:59] Voice 15: look at the end as to, did we succeed or not?

[0:39:02] Voice 15: The suggestion I have is that we talk about the level, basically, we're talking about participatory democracy and the level of engagement from the IAP2.

[0:39:20] Voice 15: um and i know that affects resources and costs directly um but you know that i we're talking

[0:39:30] Voice 15: about higher levels not informed but we're talking about collaborate or empower um and i think that's

[0:39:37] Voice 15: an important conversation to have um because that affects resources if staff are designing process

[0:39:44] Voice 15: process, that that is the kind of input that we need to say is, I believe, I know for Salt

[0:39:50] Voice 15: Spring, that we are on the higher rungs of the AAP2 from now on.

[0:39:53] Voice 15: It's not business as usual.

[0:39:55] Voice 15: We can't just tell people.

[0:39:56] Voice 15: People want to be collaborative or empowered at that level.

[0:40:01] Voice 15: So maybe that'll help the conversation.

[0:40:04] Voice 15: I don't know.

[0:40:04] Voice 15: Maybe not.

[0:40:09] Voice 3: Yeah, no, thank you.

[0:40:10] Voice 3: Thank you. So I think we're, I mean, we've sort of already started focusing in on the recommendations and discussions around number one, which is the OCP and LUB reviews. And can I just, so I'm going to ask us now to focus in a little more on that.

[0:40:27] Voice 3: And I just first want to ask a question of clarification from David Marler.

[0:40:34] Voice 3: Would an OCP or LUB review be an extraordinary project or is it actually a category unto itself?

[0:40:45] Voice 9: Yeah, so the intent is an OCP review. It could fall into any of those three.

[0:40:52] Voice 9: Okay.

[0:40:53] Voice 9: Okay. So I guess what you consider a standard one, where, you know, if we did have a prescribed

[0:41:01] Voice 9: process, when I said prescribed, what I mean by that is we would develop phases to the LCP

[0:41:12] Voice 9: review. So just off the top of my head, phase one could be that staff would spend three months

[0:41:19] Voice 9: reviewing the document looking at what is missing what's not missing looking at the island's trust

[0:41:25] Voice 9: policy statement the legislation and then preparing a report to trust committee that says

[0:41:31] Voice 9: as a minimum this is what you really need to be doing in your lcp that's one phase two could be

[0:41:38] Voice 9: local trust committee then with community input looking at exactly what it is it would like to do

[0:41:44] Voice 9: in its LCP and then phase three would be the initial discussions maybe the creation of

[0:41:52] Voice 9: focus groups or maybe a community group so I've been listening you know Tim talking about you know

[0:41:58] Voice 9: it's you know maybe the Liskedi approach could work on some islands so you know you don't want

[0:42:03] Voice 9: to exclude that so that could be that could fit in somewhere and that would take so long it could

[0:42:09] Voice 9: be a six-month period or something like that and then the next phase could be feedback to

[0:42:16] Voice 9: the community what we've heard and you know maybe a second round of discussions and then

[0:42:22] Voice 9: bylaw production and you know and then the last phase would be probably an assessment

[0:42:28] Voice 9: one thing I wrote down here while listening to you is you know first of all what level of the

[0:42:35] Voice 9: the AIP2? Do we need to be doing this? What should we be committing to deal with the public?

[0:42:43] Voice 9: So how do we do that? But also, what are the metrics for success at the end of the process?

[0:42:49] Voice 9: You know, so maybe we need to build that in as well. So that's what I would see. And for each

[0:42:55] Voice 9: of those phases, there would be some indication of what the resourcing would be, what we could

[0:43:00] Voice 9: probably afford to do for each of those phases and also a time period so it doesn't have to say

[0:43:07] Voice 9: it will take only three months it might say the time period is expected to be from two to six

[0:43:13] Voice 9: months for this one to happen right so there's some room within that prescribed um area to be

[0:43:21] Voice 9: flexible and adjust to the community needs so that's what i mean by prescribed so that could be

[0:43:26] Voice 9: that could be say a major and then the minor would be something less than that we would have a

[0:43:33] Voice 9: different process maybe it's simpler uh because it's it's pretty well a targeted review of one

[0:43:39] Voice 9: issue or something like that which uh we would have a much tighter timelines around it extraordinary

[0:43:46] Voice 9: really is is just to capture situations where there may be reasons why we do need a lot more

[0:43:54] Voice 9: time uh for discussions or we need to add in more steps or something like that um and and then it

[0:44:02] Voice 9: just comes down to how do we budget them right so yeah that's that's where i see it laura as um

[0:44:10] Voice 9: those three would would be the the goal you're on mute there thank

[0:44:18] Voice 3: you i know i keep going on

[0:44:20] Voice 3: mute because it's the right thing to do but then you have to get out of it um okay thanks so

[0:44:27] Voice 3: Uh, more comments or suggestions about the OCP LUB review, uh, process, um, recommendations

[0:44:37] Voice 3: here, point one, uh, go ahead, trustee Patrick.

[0:44:43] Voice 3: I

[0:44:44] Voice 15: think Stan, uh, trustee Stanford had her hand up longer.

[0:44:46] Voice 15: Oh,

[0:44:46] Voice 3: I didn't see that.

[0:44:47] Voice 3: I'm sorry.

[0:44:48] Voice 3: Go ahead.

[0:44:48] Voice 3: Thank you.

[0:44:49] Voice 3: And I see, uh, also, uh, Tim.

[0:44:52] Voice 3: So go ahead, Kate Louise.

[0:44:53] Voice 3: so

[0:44:54] Trustee Stamford: i'm just speaking from the that we're right at the beginning of of working within this process

[0:45:00] Trustee Stamford: right now um from the gambier point of view but i just want to start saying that whenever we talk

[0:45:06] Trustee Stamford: about good community engagement i'm not really sure what that means and i'm not sure that each

[0:45:13] Trustee Stamford: island has a different sense of what that means so i would

[0:45:16] Trustee Stamford: like to see when we are doing this kind

[0:45:19] Trustee Stamford: A really clear sort of sense of expectations that's sent to the community, that the more engagement, the more transparent, the longer the process, and that it is going to be about process, outcome could be quite far down the line, and that there has to be give and take on that.

[0:45:41] Trustee Stamford: We can't keep throwing these terms out without a really clear sense of our expectation, at least communicating the expectation out, so that whether the community agrees with that, then they can come back and say, no, we'd like a three or five year process, understanding they're not going to get that successful conclusion for quite a while.

[0:46:03] Trustee Stamford: um because you know i'm looking at this and i think we started off with our ocp as it went

[0:46:12] Trustee Stamford: from comprehensive to strategic and back up to comprehensive and now it's the defining thing

[0:46:20] Trustee Stamford: that i don't really see in here is whenever you do an ocp review it really is of limited value

[0:46:26] Trustee Stamford: you until you add in the LUB. So we've gone OCP, LUB, and now we're in a comprehensive or what we

[0:46:34] Trustee Stamford: probably would call an extraordinary OCP review. And we'll be probably asking for budgeting for

[0:46:44] Trustee Stamford: external support for that. So and that's all in the process of how the local trust committee

[0:46:55] Trustee Stamford: determined using these criteria so it changed you know within a few months as to what we wanted to

[0:47:02] Trustee Stamford: do and i'm also wondering if there's a way of looking at um when we have our model bylaws that

[0:47:10] Trustee Stamford: are recommended is there a sort of a five-year point where we can say each um ocpl ocplub

[0:47:19] Trustee Stamford: incorporates or has an opportunity to incorporate a set amount of model bylaws because for me that's

[0:47:27] Trustee Stamford: been the big issue is we've got all these great ideas and they're just not going anywhere on our

[0:47:31] Trustee Stamford: island because we haven't been able to open the OCP um so maybe there's different ways of

[0:47:38] Trustee Stamford: structuring this so that oh we're just going to do model bylaw updates for for OCPs uh LUVs I mean

[0:47:47] Trustee Stamford: mean that's huge just of itself but um you know incorporating that kind of approach might help

[0:47:55] Trustee Stamford: narrow down the projects a little bit um so yeah that's really some of the things that i've noticed

[0:48:02] Trustee Stamford: as we're looking at the process local trust committee versus what i'm seeing here

[0:48:09] Voice 3: okay thank you um i'm just yeah i would encourage everyone and that was a lot of good uh experience

[0:48:19] Voice 3: based uh thinking and i just want to encourage everyone to kind of hang on to things because

[0:48:24] Voice 3: at a certain point it's got to come down to direction to staff so you know what i hear out

[0:48:29] Voice 3: of that is maybe a direction for some and maybe it's implied in here but a community engagement

[0:48:37] Voice 3: engagement strategy for OCP LUB reviews that might, and what I'm hearing would really start

[0:48:47] Voice 3: with community engagement or could start and every LTC could decide, but it could start right at the

[0:48:53] Voice 3: beginning with scoping. You know, other LTCs may say, no, we're going to tell the community

[0:48:59] Voice 3: the scope because we feel we have a mandate to do that. Or we, you know, we know our community

[0:49:04] Voice 3: and that's what they want they don't want to mess around with a meeting just to discuss the scope

[0:49:08] Voice 3: but others so that's what i'm hearing coming out of that but it's got to be direction to staff at

[0:49:13] Voice 3: some point um and then yeah so let's just keep going in the order i'm seeing uh hands go up so

[0:49:20] Voice 3: i've got patrick peterson and then wolverton go ahead trustee patrick oh

[0:49:25] Voice 15: uh well uh thank you

[0:49:26] Voice 15: trustee stamford what what i think what's been driving me crazy and i think we talked about this

[0:49:31] Voice 15: this before, is the project definition phase. Just alone, if we're going to sit in an LTC,

[0:49:39] Voice 15: is this OCP an extraordinary, minor, major? We've way past problem. We're not lingering,

[0:49:47] Voice 15: I always say it, lingering in the project definition phase. And we have the letter

[0:49:52] Voice 15: from the Lioxin Nation that says, please include us at the project definition phase.

[0:49:58] Voice 15: phase. And that's where we should be having our communications with high level, with our

[0:50:04] Voice 15: community, high level, with the interested First Nations and so forth to define what is this? What

[0:50:09] Voice 15: is it? What are we trying to do? And on Thetis, we're actually experimenting with this right now.

[0:50:15] Voice 15: We started with sort of a, we think we need a shoreline BPA. And

[0:50:19] Voice 15: then we're like, well,

[0:50:20] Voice 15: what is a shoreline BPA? Do we want shoreline or is it upper? And so we've completely parked

[0:50:26] Voice 15: ourselves in the project definition phase of just getting ourselves educated looking out at what

[0:50:31] Voice 15: other islands are doing and and uh having some conversations with the first nations having some

[0:50:36] Voice 15: conversations with first nations and our community and uh and having that um you know and lingering

[0:50:42] Voice 15: there until we understand what it is that we need to do and and and and so forth so i think if we're

[0:50:50] Voice 15: talking about a process, I think the opportunity is to be in the project definition phase.

[0:50:57] Voice 15: Talk about budget. What frustrates me is LTCs have been separated from the money somehow.

[0:51:03] Voice 15: Well, money's a motivator. If I understand that the budget success relates to my project success,

[0:51:12] Voice 15: I'm going to spend a bit more time thinking about it, planning about it, and being out ahead.

[0:51:18] Voice 15: head budget process brings discipline because there's schedules and timelines and approval

[0:51:25] Voice 15: processes just alone on the money and and i think we tend to dive into a project prove a project

[0:51:33] Voice 15: charter and get going and then realize like like trustee stafford just gave an example

[0:51:38] Voice 15: comprehensive to not so comprehensive comprehensive again that that tells me we

[0:51:43] Voice 15: didn't spend enough time sitting in the project definition phase to say what was it we're trying

[0:51:47] Voice 15: to do so that when staff are now engaged in a project they're they're engaged in a in a process

[0:51:56] Voice 15: so I don't know how to deal with that in this this thing here because I think we're skipping

[0:52:02] Voice 15: over it so I think we need to have build process around that project definition phase and make it

[0:52:12] Voice 15: it important. It is not an option. It's an important aspect even of the little projects

[0:52:19] Voice 15: is to linger in that phase and really understand what are we doing. Sorry, I'm gonna have to look

[0:52:27] Voice 15: at my notes here. I have one screen. So I think that would help us be interested in hearing from

[0:52:35] Voice 15: others because I think that could deal with a bunch of these issues. And I'll leave it at that.

[0:52:40] Voice 15: Thank

[0:52:42] Voice 3: you. And just there was something in the chat about is what is the IAP2 or AIP2 or it's an international association of public participation.

[0:52:53] Voice 3: And they have a

[0:52:54] Voice 3: widely used like a chart of the levels of public participation from informing, which isn't really participation to like engaging, empowering and that kind of thing.

[0:53:09] Voice 3: And it's widely used in planning. And it did strike me just as an aside, but very connected, is that like a training session for trustees in public participation, best practices and emerging best practices, because the world is changing so much.

[0:53:28] Voice 3: and there are many challenges with social media and outrage politics and that kind of thing.

[0:53:33] Voice 3: At this point, it might be a really good thing to do. So executive committee, you can keep that in

[0:53:39] Voice 3: mind so that, yeah, we all are on the same page and are speaking the same language. And what I'm

[0:53:48] Voice 3: hearing is that thus far in the discussion about the OCP LUB reviews, that the community engagement

[0:53:54] Voice 3: engagement pieces is hugely important and and a tough one to to know how to get right and to um

[0:54:02] Voice 3: into fun uh so carrying on I believe I said that trustee Peterson was next and then Wolverton and

[0:54:10] Voice 3: then Luckin go ahead

[0:54:12] Voice 3: yeah

[0:54:13] Voice 12: thank you Tara so a great discussion so far and um I think it's

[0:54:19] Voice 12: important that we uh uh do include something about a community engagement strategy in in this and and

[0:54:27] Voice 12: sort of back to um just you know a comment on uh the process now and what's less functional about

[0:54:34] Voice 12: it was you know for again to the liskiti uh process we had uh almost a two-year uh um process

[0:54:43] Voice 12: by our community association the frustrating thing was during that time no other business got done

[0:54:48] Voice 12: on the LTC as a resourcing. Now hopefully this project is about making that not be the case,

[0:54:57] Voice 12: right? And I just want to go back I think that just again about the language and the perception

[0:55:09] Voice 12: of the public and other members of council and I'm just I'm still a little concerned about using

[0:55:18] Voice 12: using prescribed process there.

[0:55:20] Voice 12: I haven't come up with a wonderful alternative,

[0:55:24] Voice 12: but I think what, you know, to make this work,

[0:55:30] Voice 12: we need people to see that this is going to in fact,

[0:55:34] Voice 12: provide an opportunity for more work to get done

[0:55:40] Voice 12: at the LTC level by giving some of that work

[0:55:45] Voice 12: to the regional planning team.

[0:55:47] Voice 12: and so i'd like to again i don't have the the the language here for us i'd like just to think about

[0:55:57] Voice 12: how we can uh frame this in a way that sort of better explains that that is the that's really

[0:56:04] Voice 12: the outcome we're looking for right is is is pooling our resources for this kind of stuff

[0:56:11] Voice 12: so that something else might actually get done in your ltc while regional planning team is working

[0:56:19] Voice 12: on this so I like yeah I'm not sure how to do that but I think we need to get

[0:56:23] Voice 12: that message across a little better thank

[0:56:29] Voice 3: you I also will say that you know

[0:56:31] Voice 3: changing the language is down to us so if you want to change some of the

[0:56:35] Voice 3: language you can start thinking of a resolution or a suggestion I guess when

[0:56:41] Voice 3: we make a resolution we could do it with different language go ahead trustee

[0:56:46] Voice 3: wolverton okay

[0:56:48] Voice 4: um i i liked um um david marler's description of the phases i actually that sort of

[0:56:56] Voice 4: made some sense to me uh you know looking at the analysis of our of our ocp ocps and lubs and then

[0:57:05] Voice 4: determining uh at the ltc level what we want to do and that to me would might point us in the

[0:57:12] Voice 4: direction of whether it's major minor etc and then and then involving the community groups

[0:57:17] Voice 4: and you know using uh good public engagement for that um one of the things that i find when i'm

[0:57:23] Voice 4: reading through these reports like if it's on uh marine or floor ratio or any of the reports is you

[0:57:31] Voice 4: know they're often referring to um the the language in different ocps and lubs and i when i look at

[0:57:38] Voice 4: that i think oh actually i i really like that language or so my thought has been to have people

[0:57:45] Voice 4: in our community working at looking at all of the language across the the uh ocps and lubs and

[0:57:52] Voice 4: looking at what like what is the most forward thinking among all of those what are the things

[0:57:56] Voice 4: that are missing in ours and what would we you know how would we recommend to improve it and i

[0:58:02] Voice 4: i mean i guess that's a process that i think i'm interested in and seeing how we could do that here

[0:58:12] Voice 3: Okay. Thank you. Trustee Luckham, and remember to take your hands down when you're finished.

[0:58:21] Trustee Luckham: Let's do that right away when I've started, so that way I won't forget it later. I just wanted

[0:58:27] Trustee Luckham: to comment on the IA2P thing, and that in fact, it is an adopted practice at this point

[0:58:36] Trustee Luckham: at Trust Council, if not at ECE, and is what I anticipate we would be normally following through

[0:58:47] Trustee Luckham: with at all levels of planning, and David Marler might be able to comment more specifically, but

[0:58:53] Trustee Luckham: this was brought to Council maybe some time ago now, and maybe is a good opportunity as we're

[0:59:00] Trustee Luckham: We're heading into all this engagement that we're doing to reflect on that.

[0:59:06] Trustee Luckham: But David, perhaps you, through the chair, of course, might like to comment on what it

[0:59:13] Trustee Luckham: is in terms of awareness of that process that we have adopted is at this time and what it

[0:59:22] Trustee Luckham: is that and where it is that trustees might find that information that already exists

[0:59:27] Trustee Luckham: for us.

[0:59:29] Voice 9: Sure.

[0:59:30] Voice 9: Yeah.

[0:59:30] Voice 9: Yeah, well, IAP2, all the planners have taken training and are fully aware of what that is.

[0:59:38] Voice 9: And as the Chair said, it is a series, I think there's five categories,

[0:59:46] Voice 9: from really informing the public all the way up to empowering.

[0:59:51] Voice 9: And it's an interesting one when you're in local government, especially in Canada,

[0:59:56] Voice 9: because it's an elected democracy.

[1:00:00] Voice 9: democracy because you cannot promise to do something somebody tells you it kind of limits

[1:00:07] Voice 9: how high up that chain you can legally go right so inform and collaborate and then empower and

[1:00:17] Voice 9: empower really is giving the power to other groups to make decisions which we can't really do

[1:00:24] Voice 9: you know we can empower the trustees obviously because you have that authority

[1:00:29] Voice 9: Collaborate is that you're going to listen and you are going to take on what you hear and you're going to work with them and you're going to figure out different ways to do things.

[1:00:42] Voice 9: Possible, but again, you can't fetter your authority by saying we'll do this.

[1:00:47] Voice 9: All you can do is say we'll take that into consideration.

[1:00:50] Voice 9: In form is kind of the middle, where you go out to the public, you listen to what they have to say, and then you advise them, thank you for what you say, I'm now going to make a decision, and that decision will be based on what you've heard, plus a whole bunch of other things.

[1:01:09] Voice 9: and I think generally in local governments it's informed is where you tend to land that's what

[1:01:15] Voice 9: really a public hearing is and that's where all your community information meetings tend to

[1:01:20] Voice 9: land you up anything lower than that is you know probably you're just providing information back

[1:01:28] Voice 9: to the public you're not necessarily listening or you know you're not necessarily taking it on

[1:01:34] Voice 9: in a serious way so but anyway I have noted IAP2 in here as something that we should definitely

[1:01:41] Voice 9: be considering like we're on that scale and I think the main thing with IAP2 is making sure

[1:01:48] Voice 9: that you're clear with the public where you're at so if you are informed then the public need

[1:01:56] Voice 9: to know that that we'll listen to you we want you to inform us but we will be making our own

[1:02:01] Voice 9: own decisions that's an important if it's collaborate they need to know that as well

[1:02:05] Voice 9: so just need to know where they're at because i think often um the public might think the higher

[1:02:10] Voice 9: up that chain they might think that what they say is you're going to do which is uh you know

[1:02:16] Voice 9: collaborate for example or maybe even empower whereas they expect you know the reality is that

[1:02:23] Voice 9: the lower down there and that i think is where some of the miscommunication comes in thank you

[1:02:29] Voice 3: interesting uh trustee patrick yeah

[1:02:33] Voice 15: no i this is not a small topic um this level of consultation

[1:02:39] Voice 15: it is huge and i think in its own uh we're going to be talking about it here in september on the

[1:02:44] Voice 15: on the policy statement and so forth it is a reality of where we are i understand we can't

[1:02:49] Voice 15: our decision but our communities are changing and their expectations are changing and we have

[1:02:57] Voice 15: have to change along with it and, and, and find a way that these are, this is going to work.

[1:03:03] Voice 15: You're right. It's going to be different on a Laskini than a Salt Spring, but elements

[1:03:06] Voice 15: of it are, and it affects the resources. The bottom line is these decisions are,

[1:03:12] Voice 15: um, you know, going to affect resources, but we we've, we're going to have to go there.

[1:03:22] Voice 3: thank you um yeah yeah it's a huge huge topic um so um we've been discussing this first part

[1:03:37] Voice 3: for a while which is about the ocps is there more or what i'm thinking is that maybe what we could

[1:03:43] Voice 3: do is discuss one discuss two three as much as we need to and then maybe take a five or ten minute

[1:03:50] Voice 3: break if people want to be thinking of any um motions they wouldn't want to put on the table

[1:03:56] Voice 3: um like i'm my sense is we don't want to 100 simply make the motions here that there's going

[1:04:04] Voice 3: to be some additions or changes or changes in wording i know i've got one or two so that's my

[1:04:10] Voice 3: thought is more discussion a break and go ahead and i see david marler has his hand up maybe with

[1:04:14] Voice 3: a suggestion or yeah

[1:04:15] Voice 9: because i'm showing my screen i can't find my hand up thing so i should

[1:04:19] Voice 9: to the hand up for you um that's okay yeah there's a couple things uh kind of that i've missed i

[1:04:25] Voice 9: think in that list which would be definitely worthwhile having as a resolution to ask me to

[1:04:30] Voice 9: include uh one is uh consideration of where on the iap2 um that these should be i think that's

[1:04:38] Voice 9: definitely worthwhile um having in there uh the other one is what trustee patrick brought up and

[1:04:46] Voice 9: and that is the definition phase, project definition phase.

[1:04:52] Voice 9: That is not included, but I believe it should be.

[1:04:55] Voice 9: And so maybe a resolution to that effect as well

[1:04:58] Voice 9: to include a project definition phase.

[1:05:03] Voice 9: I don't think you need to go into details

[1:05:05] Voice 9: about what that should include.

[1:05:06] Voice 9: I can, you know, from the discussion,

[1:05:09] Voice 9: I put something in there and then next meeting,

[1:05:12] Voice 9: we can sort that out a little bit more.

[1:05:16] Voice 9: um let me see what else those are the main ones i think that i was hearing the other one is public

[1:05:23] Voice 9: education information but i think including iap2 in the policy will address that oh sorry yeah the

[1:05:30] Voice 9: other one um i don't think we need a resolution for it but um i'll definitely include it is we

[1:05:36] Voice 9: don't want to exclude um the approach that the ski detect for example so maybe on some islands

[1:05:41] Voice 9: that will work. So we want to make sure that it's in there. So if you want to pass resolution to

[1:05:46] Voice 9: that effect as well to allow for, I'll call it the LISCIDI approach for now,

[1:05:54] Voice 9: we can certainly incorporate that into these processes. And then finally, if you don't like

[1:06:00] Voice 9: the wording of prescribe and you've got a better term, maybe just let me know what you think that

[1:06:05] Voice 9: would be. I'll think about it as well. I don't need a resolution, but I will think about how

[1:06:09] Voice 9: we can make that language better so those are kind of the general ones that came to me from

[1:06:14] Voice 9: the discussion that i've heard so far um

[1:06:18] Voice 3: thank you that's great so um and now i'm thinking because

[1:06:22] Voice 3: i've also got a lot of i've got some notes and some ideas i'm actually thinking let's take any

[1:06:26] Voice 3: any more comments we have right now and then let's actually do number one while it's fresh in our

[1:06:31] Voice 3: minds is that fine so that we will have a little more discussion and then have like a three minute

[1:06:37] Voice 3: minute break i've got some draft wording here for a resolution and then we'll come back and do our

[1:06:42] Voice 3: business is that fine i mean we won't even break not necessarily believe but so comments would be

[1:06:48] Voice 3: trustee patrick and myself and then trustee wolverton question

[1:06:52] Voice 15: i have is what's missing here

[1:06:55] Voice 15: is that OCPs are not an island trust sole activity.

[1:07:04] Voice 15: It's the other stakeholders that come to play in our OCPs,

[1:07:10] Voice 15: regional districts or rate payers associations

[1:07:14] Voice 15: and other organizations.

[1:07:16] Voice 15: Now, granted, a project definition phase would do that.

[1:07:20] Voice 15: That would include identifying who those partners are

[1:07:25] Voice 15: are and how they would be engaged in the process. But would that be correct or do we need to call

[1:07:32] Voice 15: that out individually? That's my question. And then just so you know, I have worked on wording

[1:07:37] Voice 15: for a project definition phase in the IEP too. I've got that in my quiver. But the question there

[1:07:44] Voice 15: about would the project definition phase be where that happens or do we need to specify that out?

[1:07:49] Voice 15: And I think it might be worth specifying it out because of the importance of it, but I'll let

[1:07:55] Voice 15: maybe staff answer that question it

[1:07:57] Voice 9: doesn't hurt to include it uh in the resolution if you'd like

[1:08:01] Voice 9: uh i think it is part of the project definition phase there is definitely a requirement in the

[1:08:07] Voice 9: official community plan that you consider early and ongoing consultation with a variety of

[1:08:11] Voice 9: agencies including first nations so it is legislative requirement but um yeah include

[1:08:19] Voice 9: it in the resolution if it just keeps it clear thank

[1:08:23] Voice 3: you um trustee wolverton uh

[1:08:31] Voice 4: yeah i was just

[1:08:32] Voice 4: if if people were reacting to standardized uh including a standardized process uh perhaps we

[1:08:38] Voice 4: could change the word to recommended process okay

[1:08:43] Voice 9: thank you i don't need a resolution for that and

[1:08:46] Voice 9: And I'll just make a note to make those changes.

[1:08:52] Voice 3: And thank you.

[1:08:55] Voice 3: And I had my hand up and I can't remember what I was going to say.

[1:09:01] Voice 3: So obviously it wasn't that important.

[1:09:04] Voice 3: I'll take my hand down.

[1:09:06] Voice 3: So I think that we're pretty much ready to go ahead.

[1:09:11] Voice 3: head and um like i have some i'm just not sure how to be uh efficient here in terms of um

[1:09:22] Voice 3: resolutions like i have a a few bits of wording i've done and like i wonder if people just want

[1:09:30] Voice 3: to pick topics and trustee patrick are you wanting to put a resolution forward about

[1:09:36] Voice 3: about public engagement, IAP2 and all that?

[1:09:40] Voice 15: I have that in the project definition phase.

[1:09:44] Voice 15: I'm happy to throw that out.

[1:09:46] Voice 15: How do we want to do this?

[1:09:48] Voice 15: Do we want to just say we're amending the recommendation?

[1:09:50] Voice 15: Is that the motion?

[1:09:54] Voice 9: Yeah, so the recommendation, yeah, that's a good question.

[1:09:59] Voice 9: Maybe through the chair.

[1:10:02] Voice 9: You could just start by maybe just say

[1:10:06] Voice 9: regional planning committee requests that staff consider or draft recommendations related to

[1:10:15] Voice 9: and then whatever it is you would like that might work or you can put this on the floor

[1:10:22] Voice 9: and then make amendments to it so I'll leave that with the chair yeah

[1:10:26] Voice 3: no that's a really

[1:10:27] Voice 3: good question how to do it so it's not really messy and so that it's transparent

[1:10:32] Voice 3: parent, I think, and I'm really not sure, so I'm open to people saying, well,

[1:10:43] Voice 3: Cherubish Aiken, let's not do it that way. I think that actually the easiest is to make the

[1:10:47] Voice 3: recommendation that's here and then amend it by changing words and additions, because that gives

[1:10:55] Voice 3: us something to center around and work with. But I'm open to just, to other ideas. But if everyone's

[1:11:04] Voice 3: happy to do that oh i see dion has her hand up

[1:11:08] Voice 5: um yeah excuse me for one second i just because this

[1:11:13] Voice 5: is my first time taking minutes i'm not 100 sure where i'm supposed to start put it like or if

[1:11:20] Voice 5: you're going to wait till you have this discussion and then you're going to direct me about because

[1:11:24] Voice 5: this is a fairly long bulleted resolution and it

[1:11:27] Voice 3: is broken

[1:11:28] Voice 5: up so i'm just confused

[1:11:29] Voice 5: about when i

[1:11:30] Voice 5: i need to step in and start okay

[1:11:32] Voice 3: that's a good reminder and i i was a minute taker so was kate

[1:11:36] Voice 3: louise so hopefully we can remember what it's like to have that role because it's really hard

[1:11:41] Voice 3: to make sure to um prompt you and um give you some time and feel free to ask questions uh and we'll

[1:11:48] Voice 3: we'll do our best so

[1:11:50] Voice 5: i'd like to be prepared like i'm prepared to share my screen and then

[1:11:53] Voice 5: And if we're moving along, I can pop in what people want to have said

[1:12:00] Voice 5: and have it worded out.

[1:12:01] Voice 5: Because I think we have to break up these bullets from this.

[1:12:04] Voice 5: I have this whole thing under one resolution suggestion,

[1:12:07] Voice 5: and I think it needs to be broken up, right?

[1:12:11] Voice 9: So I'm just

[1:12:12] Voice 9: wondering if maybe the simplest solution,

[1:12:17] Voice 9: we know there's the IAP2, which will be added as a bullet,

[1:12:21] Voice 9: bullet and there is the definition page which would be added as a bullet and we can change the

[1:12:30] Voice 9: wording in here it says standardized to recommended so that's a pretty simple change so I'm just

[1:12:36] Voice 9: wondering if those are the major changes that we could just redraft this and put it up on the screen

[1:12:44] Voice 9: I can share

[1:12:45] Voice 5: my screen and quickly do yeah why don't

[1:12:47] Voice 5: we do it

[1:12:48] Voice 3: that way yeah no I think that's

[1:12:49] Voice 3: right let's it would be great if we could all be looking at it um and then we could just redraft it

[1:12:55] Voice 3: just in discussion by consent is everyone okay if we change it this way because i get the feeling

[1:13:02] Voice 3: we're all on the same page that we're not going to be debating each point and see if that works

[1:13:09] Voice 3: um let's do that so if i i need to make it on the screen big enough for me to see so then i'm not

[1:13:16] Voice 3: necessarily going to see everything yeah

[1:13:20] Voice 9: if you go down to the bottom right corner dion there's a

[1:13:23] Voice 9: plus button it'll scale with a plus hit the plus until it's as big as it'll go and you can still

[1:13:29] Voice 9: see the resolution but

[1:13:31] Voice 3: dion you're going to need to type into it because we're

[1:13:34] Voice 9: going to be messing

[1:13:35] Voice 3: around with it so can you do that is that big enough there yes i'm good to go okay so i don't

[1:13:41] Voice 3: see your faces very well now but I see the list of hands going up and I see changes coming in

[1:13:47] Voice 3: include a recommended yeah so maybe um trustee Patrick do you want to suggest the wording for

[1:13:56] Voice 3: an additional bullet here around public consultation and IAP too sure so well I'll

[1:14:03] Voice 3: start with

[1:14:03] Voice 15: first include I would say include a robust project definition phase so a new bullet

[1:14:09] Voice 15: that says include a robust project definition phase sorry include a robust project definition

[1:14:19] Voice 15: phase okay and actually that probably would need to be almost at the top of the whole heap um i

[1:14:29] Voice 15: don't know if people agree with that but that's sort of the the most important thing um and oh

[1:14:39] Voice 15: oh okay sure i don't

[1:14:41] Voice 15: think i don't know it doesn't matter but it's

[1:14:44] Voice 3: just if i just may say

[1:14:45] Voice 3: as chair like i think if we're going to get into that the order is somehow defining what's most

[1:14:49] Voice 3: important we're going to spend a lot longer

[1:14:51] Voice 3: sorry i didn't mean

[1:14:52] Voice 15: that but i mean it kind of comes

[1:14:53] Voice 15: that's okay i

[1:14:54] Voice 3: just it'll all be in the policy in a certain order also and i mean leave it where it

[1:15:00] Voice 3: is but let's just take things as they come in yeah sorry it

[1:15:02] Voice 9: doesn't matter where it is in here okay

[1:15:04] Voice 9: Okay, yeah, just

[1:15:05] Voice 15: trying to stress it goes first, and then include, include consideration.

[1:15:13] Voice 5: Oh, so this is a new bullet?

[1:15:15] Voice 15: Yeah, so this is the include consideration of setting the

[1:15:22] Voice 7: public engagement on the capital IAP2 spectrum.

[1:15:37] Voice 7: Does that look right? That is good.

[1:15:40] Voice 9: Okay.

[1:15:41] Voice 3: Can I just comment on that? Now I'm here as a participant, not a chair. I think that's important, but what I was hearing in this whole conversation, and I think what we all grapple with as trustees, is not going to be solved by just saying, okay, it's here on the spectrum or it's there on the spectrum.

[1:16:01] Voice 3: And I think what I've been hearing is to do a little more is to actually include guidelines for a community engagement strategy for OCP and LUB reviews that includes the consideration of where it is on IAP2.

[1:16:25] Voice 3: Word

[1:16:26] Voice 15: away on that.

[1:16:27] Voice 3: I agree with you, Trustee Bruchetti.

[1:16:28] Voice 3: And

[1:16:28] Voice 15: I have a

[1:16:29] Voice 3: second piece to that. So could we change it to include guidelines for, so just, yeah, a community engagement strategy that considers whatever you had there, Laura, that considers the IAP to

[1:16:59] Voice 7: scale and best practices.

[1:17:08] Voice 9: uh diane could you uh just bold those additions so just so we can see what we're adding

[1:17:15] Voice 9: and then same with the top one there that's a good

[1:17:18] Voice 9: idea i'll just make a little bit easier

[1:17:19] Voice 9: to see the additions okay thank you okay

[1:17:22] Voice 3: thanks so and then um trustee wolverton and trustee

[1:17:26] Voice 3: peterson had your hands up so trustee wolverton um and um yeah go ahead okay um

[1:17:33] Voice 4: i would just

[1:17:34] Voice 4: recommend that the uh major minor and extraordinary be sub bullets of the recommended process i think

[1:17:44] Voice 4: it would make it easier to read okay if

[1:17:46] Voice 4: you move those three points over um it wouldn't it wouldn't

[1:17:51] Voice 4: look as busy yeah

[1:17:53] Voice 9: is it those or is it the three below that and three below that yeah so oh these

[1:18:00] Voice 4: these ones here

[1:18:01] Voice 9: yeah yeah that's what i

[1:18:02] Voice 3: would that's clever just make

[1:18:05] Voice 9: it easier to read

[1:18:06] Voice 9: yeah i knew that was gonna happen yeah

[1:18:09] Voice 13: bullets are bullets are tricky

[1:18:11] Voice 13: got a mind of their own and then

[1:18:18] Voice 9: nothing's easy oh no i know

[1:18:21] Voice 9: let me try this certain elements

[1:18:25] Voice 3: of word have been known to make people um fall on the ground

[1:18:29] Voice 3: I'm weeping um there we go

[1:18:31] Voice 3: I would also

[1:18:32] Voice 4: include the extraordinary the the that one there um but

[1:18:38] Voice 4: then in the next ah I

[1:18:43] Voice 9: love

[1:18:44] Voice 4: word yeah yeah that's good in the next one I would say include a

[1:18:51] Voice 4: recommended OCP and OUB format that would be my suggestion thank

[1:18:59] Voice 9: you you could build that like

[1:19:00] Voice 9: did with the previous one would be great so

[1:19:04] Voice 5: up above i had put in here include a recommended

[1:19:06] Voice 5: process and before it said standardized do you want that changed as well yeah okay

[1:19:14] Voice 3: that's all

[1:19:17] Voice 3: all right okay um and so now we have uh tim peterson's hand i see so go ahead tim

[1:19:25] Voice 12: uh yeah um allow for the quote luskidi approach and uh uh uh sounded like david was gonna

[1:19:33] Voice 12: to be able to take that away and sort of absolutely i know

[1:19:38] Voice 9: what you mean by that work work that yeah

[1:19:41] Voice 9: let's just say the the liskety um community driven approach just so anybody reading this

[1:19:51] Voice 9: understand what we're talking about

[1:19:53] Voice 3: yeah okay skitty approach with the

[1:19:58] Voice 3: feral sheep and lots of

[1:20:01] Voice 12: do we

[1:20:08] Voice 5: want that in quotations or no i

[1:20:11] Voice 9: think so okay to me

[1:20:14] Voice 3: that means like

[1:20:15] Voice 3: including flexible options for timeline and process to to uh allow varying degrees of

[1:20:24] Voice 3: community engagement um but david knows that and i think that's a really great idea and i think um

[1:20:30] Voice 3: um you know that having a bit of a a template for that the communities can say oh this is how it can

[1:20:38] Voice 3: work and then are we willing to do that because people worked really really hard on that and so

[1:20:45] Voice 3: this is the thing about expectations and reality that i think kate louise was talking about it's

[1:20:50] Voice 3: like okay you want all this community consultation well it doesn't just happen like it costs money

[1:20:56] Voice 3: people have to work that and other things don't get done but um it's uh it's i think it's worked

[1:21:03] Voice 3: great on luskete so is there and i see two more hands yeah go ahead yeah oh

[1:21:11] Voice 12: i was just gonna say

[1:21:12] Voice 12: on this point i think allow for is the is the way to say it because if the community we're talking

[1:21:19] Voice 12: about does not come up with the energy to put two years in then obviously it's not going to happen

[1:21:26] Voice 12: so i think allow for is perfect yeah

[1:21:28] Voice 3: me too thanks um uh trustee patrick the

[1:21:35] Voice 6: one thing

[1:21:36] Voice 15: um

[1:21:37] Voice 15: i know um trustee stanford talked about it and i know here on salt spring you know they did a

[1:21:45] Voice 15: comprehensive update of the ocp in 2008 but they've yet to update the lub um so do we need

[1:21:53] Voice 15: they really need to be connected um so that we don't have these division of oops we got the ocp

[1:22:00] Voice 15: updated now the le because it's considered a different project it is the same project because

[1:22:05] Voice 15: it's not successful yet um so can we can we add a bullet that says the link or or i don't know what

[1:22:13] Voice 15: the word would be i'm looking for help here but to in you know to ensure

[1:22:18] Voice 15: that the ocp and lub

[1:22:22] Voice 15: Can I

[1:22:24] Trustee Stamford: just jump in and just suggest, standardize the link of the OCP process to an LUB process.

[1:22:42] Trustee Stamford: Does that

[1:22:44] Voice 9: clarify it enough?

[1:22:47] Voice 9: Yeah, that works for me.

[1:22:49] Voice 9: Sorry.

[1:22:51] Voice 7: yeah maybe

[1:22:53] Voice 3: the link between the ocp review process and the lub review process

[1:22:58] Voice 3: yeah okay yeah

[1:23:02] Voice 7: i'm i'm

[1:23:05] Trustee Stamford: self-confessed i'm not good at this this is why i sit back

[1:23:11] Voice 9: well that's

[1:23:12] Voice 3: why there's many of us or several of us this

[1:23:17] Voice 9: is writing resolutions literally by

[1:23:18] Voice 9: committee it

[1:23:20] Voice 3: is we're actually doing a really good job i think and i you know it's funny just

[1:23:26] Voice 3: the formatting difference makes it so much easier to read yeah yeah um okay any other

[1:23:35] Voice 3: oh

[1:23:35] Voice 15: trustee patrick go ahead yeah i was gonna not do it but because these are public documents and

[1:23:40] Voice 15: people are looking at it i think we should include a bullet that says include identification of

[1:23:45] Voice 15: stakeholders just because it makes it clear that we know the ocp process isn't just looking in a

[1:23:51] Voice 15: mirror okay

[1:23:54] Voice 3: i like that but i've heard from numerous times that uh first nations do not

[1:23:59] Voice 3: like to be considered as stakeholders and i get why they're they're a lot more than stakeholders

[1:24:04] Voice 3: so stakeholders and key

[1:24:06] Voice 7: partners yep

[1:24:07] Voice 3: happy to do that yeah um yeah and i mean and that has to

[1:24:17] Voice 3: to happen at the very, very, very, very beginning. But I think that's key. Move it up to the top of

[1:24:22] Voice 3: the list. No, I'm joking. Yes, no, I can. No,

[1:24:27] Voice 5: no, no. I'm joking.

[1:24:28] Voice 3: I'm making fun of myself.

[1:24:30] Voice 3: All right. Thank you. Okay. So let's just get, if you can make the screen ideally so that we can

[1:24:37] Voice 3: can see the whole thing um dion if you can just um i don't yes yeah yeah there's

[1:24:46] Voice 9: a little left

[1:24:46] Voice 9: arrow top right there dion oh

[1:24:48] Voice 5: just

[1:24:49] Voice 9: above the scroll bar above

[1:24:52] Voice 5: the scroll bar sorry

[1:24:53] Voice 9: but above

[1:24:54] Voice 9: the

[1:24:54] Voice 5: scroll bar yeah

[1:24:55] Voice 9: click that it'll give you a bit more screen room there you go ah thank you

[1:24:58] Voice 9: okay

[1:25:00] Voice 3: that's the resolution so there it is um is i'm not seeing more hands up uh so maybe

[1:25:07] Voice 3: someone would like to make this resolution so

[1:25:09] Voice 9: before you do i just got one thing to clean it

[1:25:11] Voice 9: up if you don't mind

[1:25:12] Voice 3: uh

[1:25:13] Voice 9: diane if you look down just the second line above all the new ones that

[1:25:18] Voice 9: there's an and at the end just after priority right to delete that can you put semicolons

[1:25:23] Voice 9: after all of the other bullets

[1:25:24] Voice 8: and

[1:25:25] Voice 9: then move the and to the second last and then it works

[1:25:32] Voice 9: and one after approach and then a period after partners there we go now we got a nice resolution

[1:25:42] Voice 9: thank you

[1:25:43] Voice 6: it's

[1:25:44] Voice 9: a pretty good resolution okay i'm looking for a hand

[1:25:48] Voice 15: up for a mover

[1:25:49] Voice 15: don't be shy oh sorry one minor minor minor change on your bullet you added we i love that

[1:25:56] Voice 15: you added the community engagement strategy but it is also is it community engagement and

[1:26:01] Voice 15: communication strategy her just because I think that's some words that are kind

[1:26:07] Voice 15: of critical it is

[1:26:09] Voice 15: actually correct yeah

[1:26:14] Voice 3: okay mover a trustee Peterson I see your

[1:26:21] Voice 3: hand up

[1:26:23] Voice 12: all right oh where are we I move that the regional planning committee

[1:26:32] Voice 12: requests that staff draft amendments to the Trust Council policy 5.9 point one

[1:26:36] Voice 12: best management practices for delivery of local planning services to local trust committees

[1:26:41] Voice 12: to support a strategic approach to official community plan and land use bylaw reviews that

[1:26:46] Voice 12: include a robust project definition phase include a recommended process timeline and activities for

[1:26:53] Voice 12: undertaking review of ocps and lubs in three categories major minor and extraordinary

[1:26:58] Voice 12: define major as a project that would take about one oh sorry that's a typo ignore the one

[1:27:05] Voice 12: about 12 to 18 months and be undertaken by the regional planning committee and follow a ooh

[1:27:14] Voice 12: we're back to prescribed process there again that should be recommended

[1:27:19] Voice 12: do we do

[1:27:20] Voice 12: that to recommend it on the fly

[1:27:22] Voice 8: yeah you're

[1:27:23] Voice 12: you're making a motion

[1:27:24] Voice 8: a recommended

[1:27:26] Voice 12: process established in the policy define minor as a project that would take six months or less

[1:27:32] Voice 12: and would be undertaken by the local planning team find extraordinary as a project that requires more

[1:27:38] Voice 12: time and resources than a major and would require external consultants and additional funding

[1:27:43] Voice 12: considerations include recommended ocp and lub format that all new ocps and lubs would use as a

[1:27:50] Voice 12: starting point with local customization to deal with local issues permitted include criteria for

[1:27:56] Voice 12: for making recommendations as to which OCPs

[1:27:59] Voice 12: should receive priority.

[1:28:01] Voice 12: Limit the number of reviews started to two

[1:28:04] Voice 12: per 12 month period and staggered

[1:28:07] Voice 12: to accommodate resource requirements.

[1:28:09] Voice 12: Include guidelines for a community engagement

[1:28:11] Voice 12: and communication strategy that considers

[1:28:14] Voice 12: the IAP2 scales and best practices.

[1:28:17] Voice 12: Allow for the Laskete community driven approach.

[1:28:20] Voice 12: Standardize the link between the OCP process

[1:28:23] Voice 12: and LUB process and include identification

[1:28:28] Voice 12: of stakeholders and key partners.

[1:28:31] Voice 3: Okay, who will second that?

[1:28:34] Voice 3: Looking for a digital hand.

[1:28:36] Voice 3: I don't really see your faces very well

[1:28:38] Voice 3: because I've got the screen here.

[1:28:40] Voice 3: Okay, I see Janine, thank you seconding that.

[1:28:46] Voice 3: So, and I just would suggest that like for the motion itself

[1:28:51] Voice 3: we don't need the new parts in bold

[1:28:54] Voice 3: that I think was just part of helping us work through it

[1:28:57] Voice 3: because it's all just one motion.

[1:29:02] Voice 3: Is that fine with the mover and seconder?

[1:29:03] Voice 3: Yeah.

[1:29:04] Voice 3: Okay, great.

[1:29:05] Voice 3: Any discussion?

[1:29:08] Voice 3: Trustee Wilberton, I see your hand.

[1:29:10] Voice 3: Did you want to discuss?

[1:29:11] Voice 4: Yes, please.

[1:29:13] Voice 4: Just a friendly amendment

[1:29:15] Voice 4: because we don't talk about the six to 12 month timeframe.

[1:29:20] Voice 4: We have 12 to 18 and we have fewer than six.

[1:29:24] Voice 4: should the major be defined as 6 to 18 sure

[1:29:30] Voice 9: yeah this has just helped me to draft something we can

[1:29:35] Voice 9: always when it comes back make those edits as well but you know from my perspective you can

[1:29:42] Voice 9: change that to 6 to 18 that'll be totally fine you

[1:29:46] Voice 5: want me to do that right now we're written

[1:29:47] Voice 5: in here is

[1:29:49] Voice 9: that a friendly amendment through the chair is that a friendly i

[1:29:52] Voice 3: think it's a friendly

[1:29:53] Voice 3: amendment i'm not seeing anyone um uh having concerns about it okay

[1:29:58] Voice 9: so it'll be 6 to 18 deal

[1:30:00] Voice 9: So let's change the 12 to six.

[1:30:01] Voice 3: I assume that Laura, your hand is up not to do with the six to 12 or something else.

[1:30:06] Voice 3: Yeah.

[1:30:09] Voice 3: Great.

[1:30:10] Voice 3: Okay.

[1:30:10] Voice 3: And Trustee Patrick.

[1:30:13] Voice 15: Am I to read this then that a major project

[1:30:17] Voice 15: would not be managed by the local trust committee?

[1:30:19] Voice 15: It would be taken over by the Regional Planning Committee?

[1:30:25] Voice 9: No.

[1:30:26] Voice 9: That's a good point.

[1:30:27] Voice 9: Sorry. That's

[1:30:28] Voice 15: how it reads.

[1:30:29] Voice 9: Yeah. My apologies.

[1:30:30] Voice 9: I should say undertaken by the regional planning team.

[1:30:33] Voice 9: Team, thank you, not the committee.

[1:30:35] Voice 9: Okay, who?

[1:30:36] Voice 3: Oh yeah,

[1:30:37] Voice 3: thank you.

[1:30:38] Voice 3: None

[1:30:39] Voice 9: of us caught that.

[1:30:40] Voice 3: Friendly amendment?

[1:30:42] Voice 3: Yeah, team.

[1:30:42] Voice 9: That's very friendly.

[1:30:43] Voice 9: Very friendly.

[1:30:45] Voice 9: It will be run by the local planning,

[1:30:47] Voice 9: local trust committee, obviously, yeah.

[1:30:49] Voice 9: Thanks, Laura.

[1:30:52] Voice 9: Yeah, good.

[1:30:53] Voice 9: Okay,

[1:30:53] Voice 3: I think we're ready.

[1:30:55] Voice 7: That

[1:30:55] Voice 3: was my remark earlier.

[1:30:56] Voice 3: Yeah, thanks.

[1:30:57] Voice 3: I think we're ready to call the question.

[1:31:00] Voice 3: Is there anyone who has something they really need to say

[1:31:03] Voice 3: about this. Okay. So I will call the question. All in favor, raise your digital hand. Okay. So

[1:31:16] Voice 3: that carries unanimously. Thank you. Good collaborative work, everyone. And thank you,

[1:31:25] Voice 3: Dion, for doing a great job at your first big, super complex with bullets and sub bullets and

[1:31:35] Voice 3: changes on the fly uh motion that collaboration is amazing

[1:31:39] Voice 5: yeah

[1:31:40] Voice 3: well yeah it is it's not sometimes

[1:31:43] Voice 3: it can make us crazy but when it works it's beautiful um so um on to number two

[1:31:51] Voice 3: we have discussed this quite a bit um maybe what we could do is the same um process and just

[1:32:01] Voice 3: look at it and discuss it and see if we can agree on on what the motion actually would be so um

[1:32:12] Voice 3: were you going to take a break well i was thinking of taking a break when this was

[1:32:16] Voice 3: done and i had that flagged as about 11 45 which is 10 minutes from now so um i'm willing to see

[1:32:25] Voice 3: see if we can get this done in 10 to maybe 15 minutes um i'll lower my hand uh so uh yeah let's

[1:32:33] Voice 3: um just open this up to discussion suggestion uh trustee patrick oh so let me just backtrack

[1:32:39] Voice 3: do people need a break is there or do you have it in you to go another 10-15 minutes and see if we

[1:32:46] Voice 3: can get through this okay i'm not seeing anyone i'm needing a break so let's go uh laura you want

[1:32:51] Voice 15: want me to

[1:32:51] Voice 3: leave it on the screen yes yes

[1:32:53] Voice 15: yeah let's go yeah i actually have a suggestion that

[1:32:56] Voice 15: might simplify this a bit uh peter luckham will know that almost every ec meeting as we plan for

[1:33:02] Voice 15: trust council i go i would really like to plan some breakout sessions where we work some problems

[1:33:08] Voice 15: together as a group because my my the gabriola meeting where we broke out and worked in teams

[1:33:16] Voice 15: was my favorite trust counsel of all times.

[1:33:19] Voice 15: And I look at this type of list and I go,

[1:33:22] Voice 15: this is perfect for a working session of trust counsel

[1:33:26] Voice 15: to dive into this.

[1:33:28] Voice 15: Because no matter what we come up with,

[1:33:30] Voice 15: they're going to dive into it anyway.

[1:33:32] Voice 15: So that would be my recommendation

[1:33:34] Voice 15: is we can tweak and play with the list now,

[1:33:37] Voice 15: but that instead of saying, go change it,

[1:33:40] Voice 15: that we would recommend a working session

[1:33:43] Voice 15: at a, I guess it would probably be

[1:33:47] Voice 15: the December Trust Council meeting at this range

[1:33:49] Voice 15: because we're already planning September.

[1:33:51] Voice 15: So I'll throw that on the floor for fun.

[1:33:55] Voice 3: Thank you, that's fun.

[1:33:57] Voice 3: I asked staff if you can on the fly

[1:34:00] Voice 3: to talk about what that would mean

[1:34:02] Voice 3: for the timeline of getting this done

[1:34:05] Voice 3: because if it goes to council in December

[1:34:08] Voice 3: when it would come back to RPC for us to finalize it

[1:34:13] Voice 3: and then it needs to get sort of implemented yeah

[1:34:17] Voice 9: so if it went to it would be december trust council

[1:34:20] Voice 9: um i think because i think this september council is pretty well established um so to plan for that

[1:34:29] Voice 9: so if it was december then it would come back to the regional planning committee at your first

[1:34:34] Voice 9: meeting after that so you normally would be meeting in february from our trust council

[1:34:39] Voice 9: council. You could have an extra meeting by Zoom earlier to have this discussion if you wanted to

[1:34:45] Voice 9: do that in late January or something like that. And

[1:34:49] Voice 9: then going to council, we would have to

[1:34:52] Voice 9: obviously put some materials before them. So I don't know if the regional planning committee

[1:34:58] Voice 9: wants to go and say, well, this is what we've come up with, but we'd like to have a bigger

[1:35:02] Voice 9: discussion around that. Or these are areas that we flag could be problems. So that might be helpful

[1:35:09] Voice 9: as well so yeah it's it's totally up to the regional planning committee how you'd like to

[1:35:14] Voice 9: see but we could certainly support uh that we obviously have to talk to the executive committee

[1:35:19] Voice 9: about finding time at council uh you probably want to allow for maybe 90 minutes maybe longer

[1:35:28] Voice 9: to do the breakouts and report back can

[1:35:34] Voice 3: i just ask the what that means for just the regional

[1:35:37] Voice 3: planning team being able to get on with its work because that's quite a while before they're going

[1:35:42] Voice 3: to actually be able to have guidelines in place so until then it's going to be somewhat random

[1:35:49] Voice 3: yeah

[1:35:50] Voice 9: yeah it's a little bit that way right now because we're kind of finishing off projects

[1:35:54] Voice 9: of local trust committees that they brought over with them um my goal was really to have this in

[1:36:02] Voice 9: place for the new council by the end of 2022. So it'd be nice to have it ready for the next fiscal

[1:36:09] Voice 9: which means we can get council to adopt it in March then that would

[1:36:14] Voice 9: help us to get set up for

[1:36:16] Voice 9: the new incoming council at the end of 2022. So we would just continue doing the best we can

[1:36:25] Voice 9: you know making sure that we're allocating the resources appropriately and just working with

[1:36:31] Voice 9: the trust committees to get the work done and looking for areas where we can consolidate it

[1:36:36] Voice 9: and get one person to work for more than one thing for example okay

[1:36:40] Voice 3: thanks so let's since we have a

[1:36:43] Voice 3: suggestion here and um uh let's just first take about five minutes if we can and discuss do we

[1:36:50] Voice 3: want to um send it to council in december or do we want to do it ourselves here and and then what

[1:36:58] Voice 3: what council will get is a draft policy

[1:37:01] Voice 3: that is directed by RPC.

[1:37:04] Voice 3: So I'm curious people's thoughts on that.

[1:37:07] Voice 3: So Trustee Wolverton, go ahead.

[1:37:09] Voice 4: I think we could do it here

[1:37:11] Voice 4: and

[1:37:12] Voice 8: send

[1:37:14] Voice 4: it in a draft form then.

[1:37:16] Voice 4: And then I have more comments about the format.

[1:37:20] Voice 3: Yeah, okay.

[1:37:22] Voice 3: Let's just decide what we're doing.

[1:37:25] Voice 3: Trustee Stamford.

[1:37:26] Voice 3: heard yeah

[1:37:27] Trustee Stamford: i i like the idea of moving forward with it today with the idea that we could then

[1:37:32] Trustee Stamford: do a breakout session in december and that gives it the process a bit more clear for us okay trustee

[1:37:39] Trustee Stamford: dodds i

[1:37:40] Voice 16: concur with the two previous speakers it looks to me like it's time to move it ahead

[1:37:46] Voice 3: okay is there anyone else who wants to argue the other side who we haven't heard from just to be

[1:37:52] Voice 3: be fair okay looks like we're going to move ahead so let's go back then to discussing the actual

[1:37:57] Voice 3: content or the format uh and um uh trustee dodds i'll turn it over to you and then wolverton and

[1:38:05] Voice 3: then peterson sorry

[1:38:09] Voice 7: i forgot to unmute it happens sorry oh

[1:38:17] Voice 3: oh you forgot to put your hand down i

[1:38:18] Voice 3: think i'm fine anyway trustee peterson you go ahead

[1:38:23] Voice 12: yeah so uh just to remind myself then um

[1:38:28] Voice 12: As we do this work, is this scheduled for consideration

[1:38:32] Voice 12: at December trust council then?

[1:38:36] Voice 12: If we do this work today?

[1:38:38] Voice 9: That is the intent through the chair.

[1:38:41] Voice 9: That would be the intent.

[1:38:42] Voice 9: I would bring it back to your next meeting September 29th.

[1:38:45] Voice 9: And then if you're comfortable with it,

[1:38:47] Voice 9: we can plan something to go to council for discussion.

[1:38:50] Voice 12: Great, thank you.

[1:38:54] Voice 3: Okay, good, thanks.

[1:38:57] Voice 3: So Trustee Wolverton.

[1:38:58] Voice 3: okay

[1:39:00] Voice 4: uh just again on the on formatting i would just uh start with the project and then a

[1:39:06] Voice 4: colon uh and then bullet all those other things and with the last one being uh will

[1:39:15] Voice 4: further interest of community and take out the project the project the project

[1:39:20] Voice 4: ah

[1:39:21] Voice 7: i think it'd be easier to read okay

[1:39:26] Voice 8: why

[1:39:41] Voice 7: didn't i think of that jane

[1:39:45] Voice 4: sorry what did you say i

[1:39:47] Voice 9: said why didn't i think of that

[1:39:50] Voice 9: and then just indent all of those um my

[1:39:53] Voice 4: dad was an editor my dad was an editor

[1:39:56] Voice 9: yeah so okay that's good

[1:39:59] Voice 3: that's good yeah i like it that way that's better

[1:40:02] Voice 3: right um format it later

[1:40:04] Voice 9: that's good yeah

[1:40:05] Voice 3: yeah that's true um and then i think that uh trustee wolverton had wanted uh

[1:40:11] Voice 3: something added?

[1:40:13] Voice 3: I think it

[1:40:15] Voice 4: was Trustee Peterson who added that will,

[1:40:20] Voice 4: a further interest of community.

[1:40:24] Voice 4: That would be a consideration.

[1:40:30] Voice 4: Probably the local community?

[1:40:32] Voice 4: The local community, yeah.

[1:40:36] Voice 9: And just, Diane, can you build that?

[1:40:40] Voice 9: Right.

[1:40:40] Voice 9: Yeah, if I may just switch here, Diane,

[1:40:43] Voice 9: if you just move your mouse up to that break

[1:40:45] Voice 9: between the two pages in the middle,

[1:40:48] Voice 9: go left a bit more okay now double click thank you

[1:40:55] Voice 7: oh brilliant I'm

[1:40:56] Voice 3: so excited I just learned

[1:40:58] Voice 3: something new me too thanks David wow cool okay so I put my own hand up and I would like to

[1:41:07] Voice 3: question one thing here and add one thing and the one I would like to add is the project is

[1:41:17] Voice 3: Is implementing work underway or completed by the regional planning committee, for instance, i.e., this could be in brackets, i.e., model bylaws, strategies, et cetera?

[1:41:36] Voice 5: Okay, so I'll just go ahead to write that.

[1:41:38] Voice 5: I just didn't know if you wanted to hear it first.

[1:41:41] Voice 3: Go ahead.

[1:41:42] Voice 3: People are violently opposed.

[1:41:44] Voice 3: We won't write it.

[1:41:45] Voice 3: But okay, so the project, oh, you don't need the project, is implementing work completed and underway, or underway or completed, sorry, work underway or completed by the Regional Planning Committee, bracket, IE model bylaws, comma, strategies, comma, etc.

[1:42:19] Voice 3: et cetera. And I don't think I need to explain why. I think this has to do with, you know,

[1:42:30] Voice 3: making sure that, I mean, if we're working on behalf of the region, what we're doing should

[1:42:34] Voice 3: be something that LTCs want to pick up and implement. And if not, we need to take a good

[1:42:38] Voice 3: hard look in the mirror. So that's why I'm suggesting that. And then the, well, let's

[1:42:45] Voice 3: just discuss that. Is that, does it, are people comfortable with that or do people want to

[1:42:49] Voice 3: to question it just

[1:42:51] Voice 12: say completed by

[1:42:52] Voice 7: um

[1:42:54] Voice 3: yes completed by thank you thank you yeah okay

[1:43:02] Voice 3: we're going to leave that there so the thing i want to question is actually the strategic plan

[1:43:06] Voice 3: and i guess having been now on three councils and being involved in creating three strategic

[1:43:13] Voice 3: plans my understanding is the strategic plan is really about what trust council does and what

[1:43:19] Voice 3: the committees do for the region with that part of the budget and with the resources given to them

[1:43:25] Voice 3: for regional work and that ltc projects and ltc work uh is more about responding to local needs

[1:43:36] Voice 3: and and um the state of the ocp or lub on that island and i to me this will muddy up strategic

[1:43:45] Voice 3: strategic planning, because it's one thing to say, council should work on advocacy around

[1:43:50] Voice 3: anchorages, or council should work on asking the province for more money, or that kind of thing.

[1:44:00] Voice 3: And quite another to say, well, what does even each region need locally, or each LTC need locally?

[1:44:07] Voice 3: And I just think it, yeah, muddies up strategic planning, and really fetters the discretion of

[1:44:13] Voice 3: of LTCs and I actually think tying it more to work

[1:44:17] Voice 3: being done by RPC makes more sense.

[1:44:23] Voice 3: So yeah, like I would like us to remove

[1:44:26] Voice 3: that first bullet altogether.

[1:44:30] Voice 3: But I bet other people have opinions on that.

[1:44:34] Voice 3: So Trustee Patrick, are you speaking to this proposal

[1:44:38] Voice 3: I just put forward or the last one

[1:44:40] Voice 3: or is yours a separate proposal?

[1:44:41] Voice 3: proposal separate okay so you're gonna i'm gonna keep you you can keep your hand up to remind me

[1:44:46] Voice 3: but is there anyone like if i say okay let's take out bullet number one does anyone want to speak to

[1:44:53] Voice 3: that

[1:44:55] Voice 7: no i thought

[1:44:58] Voice 3: it would be super controversial um then let's remove it someone else might put it

[1:45:05] Voice 3: back in when it goes to council but okay um but

[1:45:09] Voice 9: if i miss the chair i think your last

[1:45:11] Voice 9: bullet actually

[1:45:12] Voice 9: now covers what I was intending I think with that initial recommendation so from a staff perspective

[1:45:18] Voice 9: I think it's fine thank

[1:45:20] Voice 3: you um trustee Patrick go ahead

[1:45:24] Voice 15: um yeah sorry I'm trying to read and do this

[1:45:29] Voice 15: at the same time the we talked about the project definition phase and how important that was

[1:45:35] Voice 15: um so now that we say the project we can't say the project the project definition can we say

[1:45:41] Voice 15: that the project has been adequately defined or well defined or you know there's got to be some

[1:45:48] Voice 15: level of maturity that this is at before we just say oh yeah the regional planning team takes over

[1:45:53] Voice 15: you know do they take it over when it's a green unplanned project or do they take it over when

[1:45:59] Voice 15: or take it over get involved when it's starting to be defined it may not be all done yet but how

[1:46:05] Voice 15: How far do we go with the project definition phase using local planners before we punt it over to the planning team?

[1:46:16] Voice 3: Good question. David Marler, do you have an answer to that?

[1:46:20] Voice 9: Yeah, no, I think it's a really good point.

[1:46:22] Voice 9: Bullet number four says, has a business case that clearly addresses scope, timeline, and budget.

[1:46:29] Voice 9: So I'm wondering if there's something there that could add in project definition or something like that.

[1:46:36] Voice 9: As

[1:46:37] Voice 15: a business case, that's where, to me, the project definition phase results in a business case, although staff typically use a business case even for initiating the project.

[1:46:57] Voice 15: So that's the only...

[1:46:59] Voice 9: Right.

[1:47:00] Voice 9: Right. How about, has a business case that clearly addresses scope, time, and budget

[1:47:07] Voice 9: resulted from a project definition phase? A

[1:47:14] Voice 7: robust project

[1:47:15] Voice 9: definition, something like that.

[1:47:18] Voice 9: A robust project definition phase. Does that do it there, Trustee Patrick?

[1:47:28] Voice 9: i

[1:47:29] Voice 15: i think so because that's what i was just trying to say is that we we are at some level

[1:47:33] Voice 15: of maturity at this point not just going hi i think i want to update my ocp um yeah we've already

[1:47:39] Voice 15: given it a great deal of thought because

[1:47:41] Voice 9: you are correct that some business cases don't really have

[1:47:44] Voice 9: a lot of thought around them especially around that kind of thing so this is an extra flag that

[1:47:49] Voice 9: it meets that definition yeah the other um

[1:47:53] Voice 15: uh trustee peterson had added interest of the local

[1:48:00] Voice 15: community i was sort of working on a um similar to that one that because i wanted to also say

[1:48:07] Voice 15: something about an environmental or ecosystem risk as well so it's not just a community uh

[1:48:14] Voice 15: local community issue that could be driving this it could be our forests have uh all died um you

[1:48:20] Voice 15: know so there's a um i just like it could addresses either a community uh interest or

[1:48:30] Voice 15: or I don't know, I'm looking to trustee Stanford.

[1:48:34] Voice 15: What's the word?

[1:48:35] Voice 15: Is it ecological, ecosystem, environmental risk?

[1:48:44] Voice 7: Say it again.

[1:48:45] Voice 7: I need help.

[1:48:48] Trustee Stamford: Biodiversity, say it again.

[1:48:51] Voice 15: Well, I'm just saying that another driver

[1:48:54] Voice 15: to kicking off an OCP project might be an ecological,

[1:48:58] Voice 15: something's happening that we're warding off.

[1:49:04] Voice 15: So is it-

[1:49:04] Voice 15: threats

[1:49:05] Trustee Stamford: threats to island biodiversity or immediate threats or is it but it's never an

[1:49:12] Trustee Stamford: immediate project no

[1:49:14] Voice 15: um or yeah threats so will further the interest of the local community

[1:49:19] Voice 15: and or and or

[1:49:23] Trustee Stamford: island biodiversity something yeah

[1:49:28] Voice 15: threat to island biodiversity something like that

[1:49:30] Voice 15: i'm

[1:49:31] Trustee Stamford: trying to bring in i it's my new aim is to use island biodiversity as much as possible to

[1:49:37] Trustee Stamford: remind us super

[1:49:38] Voice 15: islands

[1:49:39] Trustee Stamford: so

[1:49:41] Voice 3: yeah or address um issues to

[1:49:46] Voice 3: island biodiversity or address

[1:49:50] Voice 3: protection of island biodiversity either either is fine with me okay i mean we just do need to

[1:49:59] Voice 3: watch out that we're not making this so broad i mean it's sort of like we're now kind of saying

[1:50:04] Voice 3: that you know addresses the mandate of the islands trust and then because this is meant to be a bit

[1:50:09] Voice 3: like so there's not just everything otherwise it's useful so that's my only concern with with

[1:50:17] Voice 3: both parts of this bullet is then it's kind of like well then anything any project i mean what

[1:50:22] Voice 3: what project wouldn't do that?

[1:50:25] Voice 3: I can't think of any we've ever done on Denman.

[1:50:29] Voice 3: So I'm just worried it's getting a little bit too broad,

[1:50:33] Voice 3: but given that there's so many,

[1:50:35] Voice 3: I guess you can look at the more specific ones too.

[1:50:42] Voice 3: Chair Luckham and then Trustee Dodds and then myself,

[1:50:46] Voice 3: I put myself on the speaker list.

[1:50:49] Trustee Luckham: Sure, I was trying to refrain from participating in this.

[1:50:53] Trustee Luckham: You couldn't help yourself.

[1:50:55] Voice 7: committee

[1:50:55] Trustee Luckham: um but i can't help but think of two things um the first one that came to mind was

[1:51:03] Trustee Luckham: is implementing work underway or completed perhaps that should be does complement current

[1:51:10] Trustee Luckham: or completed uh work by the regional planning committee just to make it so i don't i have

[1:51:16] Trustee Luckham: trouble with the word implementing work underway um but happy to have some variation on that if

[1:51:22] Trustee Luckham: if the committee is interested,

[1:51:23] Trustee Luckham: and I would say complementing current work

[1:51:29] Trustee Luckham: or current or completed work.

[1:51:32] Trustee Luckham: That's up to you guys what you wanna do.

[1:51:36] Voice 3: Sorry, just before this happens,

[1:51:39] Voice 3: could we include, like could we have is implementing

[1:51:41] Voice 3: and or complementing?

[1:51:43] Voice 3: Because to me, like complementing is very,

[1:51:47] Voice 3: well, it's more subjective

[1:51:49] Voice 3: and implementing means like there's a model bylaw

[1:51:53] Voice 3: or there's a bunch of things in a strategy but nothing they just exist on paper till someone

[1:51:58] Voice 3: implements them so I actually kind of like the on the ground this is happening whereas

[1:52:05] Voice 3: complementing can be like you guys are working on fresh water a fresh water strategy and so

[1:52:12] Voice 3: therefore we're going to do something about forests because they rely on the fresh water

[1:52:17] Voice 3: like it's a little it becomes very open to again it becomes so broad so implementing and or

[1:52:25] Voice 3: complementing i

[1:52:26] Trustee Luckham: would make it one word rather than two whichever one you choose

[1:52:30] Voice 3: okay um anyone else

[1:52:32] Voice 3: on the committee have it i i i'm in favor of implementing but uh we have other people here

[1:52:38] Voice 3: does anyone else so just hands down if you want to talk about something else for now do you have any

[1:52:42] Voice 3: any preference for implementing or complementing

[1:52:47] Voice 3: other than Mayor Peter?

[1:52:52] Voice 3: Trustee Stamford.

[1:52:53] Voice 3: I

[1:52:54] Voice 13: think complementing is better,

[1:52:58] Voice 13: but

[1:52:59] Voice 3: that's just my preference.

[1:53:02] Voice 3: Sure, I mean, it's not a deal breaker

[1:53:06] Voice 3: and I'm not gonna argue it longer.

[1:53:09] Voice 3: Trustee Peterson.

[1:53:10] Voice 3: Yeah,

[1:53:13] Voice 12: I almost feel like it's it would be two different bullets, because that I think, as you've mentioned, you know, implementing and complementing are not quite the same.

[1:53:26] Trustee Luckham: I'm just going to withdraw that comment because otherwise it just gets more and more bullets doesn't help the focus my mind.

[1:53:35] Trustee Luckham: So my other comment then would be that under the section

[1:53:38] Trustee Luckham: that was just added, it has resulted

[1:53:39] Trustee Luckham: from a robust project definition phase.

[1:53:42] Trustee Luckham: I do think that that should have LTC

[1:53:45] Trustee Luckham: in between robust and project so that it's clear

[1:53:48] Trustee Luckham: that that definition has happened at the LTC.

[1:53:56] Voice 7: Okay.

[1:54:00] Voice 7: Trustee Dodds.

[1:54:04] Voice 3: Actually, I had a list here and Trustee Dodds

[1:54:06] Voice 3: was next on the list.

[1:54:07] Voice 16: I just wanted to speak in support

[1:54:09] Voice 16: of the address protection of island diversity

[1:54:12] Voice 16: and biodiversity for many years.

[1:54:16] Voice 16: The Islands Trust, the Local Trust Committee

[1:54:18] Voice 16: and the Islands Trust Council has given no support

[1:54:20] Voice 16: to the fallow deer issue on Maine Island.

[1:54:23] Voice 16: Fallow deer are the greatest single environmental threat

[1:54:26] Voice 16: to Maine Island.

[1:54:26] Voice 16: So we need tools to figure out ways

[1:54:29] Voice 16: to protect the environment.

[1:54:31] Voice 16: And right now we're in danger of losing all ability

[1:54:33] Voice 16: to hunt again on Maine Island.

[1:54:39] Voice 3: okay um thank you um good okay i had myself on the speaker system i'd like to add something at

[1:54:46] Voice 3: the end of the bullets and it would have to it couldn't really be a bullet which would have to

[1:54:49] Voice 3: be a separate sentence um because it doesn't follow the bullet format um and it would be

[1:54:56] Voice 3: and that the policy includes guidelines for equitable allocation of resources between

[1:55:03] Voice 3: between LTCs.

[1:55:08] Voice 3: So, and that the policy include guidelines

[1:55:11] Voice 3: for equitable allocation of resources between LTCs.

[1:55:18] Voice 3: And I know this could be a can of worms

[1:55:22] Voice 3: and my intention here isn't when I say equitable,

[1:55:25] Voice 3: it isn't exactly equal, but it just,

[1:55:30] Voice 3: if you have, I mean,

[1:55:31] Voice 3: if you have really active assertive trustees,

[1:55:35] Voice 3: they're gonna, and that's great,

[1:55:38] Voice 3: they got voted in, they're going to kind of fight for their resources and get it for their LTCs.

[1:55:42] Voice 3: But it isn't just down to the trustees, it's just, I think a number of us have been in the position

[1:55:48] Voice 3: where somehow, you know, one LTC is getting a lot of resources, getting a lot of project work done,

[1:55:54] Voice 3: and others aren't getting any. And I do think it's something we need to keep an eye on. And I'm not

[1:56:01] Voice 3: sure to what degree, I don't, as I said, I don't think, it's like with siblings, you aren't going

[1:56:05] Voice 3: to make everything exactly equal but you want to keep it in mind um so that so it was equitable

[1:56:14] Voice 3: allocation of resources between ltcs you know it and it brings up a locks it brings up salt

[1:56:28] Voice 3: spring so much bigger and contributes so much more so i know it is a can of worms but i don't know if

[1:56:34] Voice 3: we should just avoid it um so comments on that or anything else trustee peterson and then uh

[1:56:42] Voice 3: Peter Luckham?

[1:56:44] Voice 12: I would prefer Hmong rather than between.

[1:56:48] Voice 12: Ah, sure.

[1:56:49] Voice 7: I like that too. Anything else, Tim? Okay. Trustee Patrick?

[1:57:03] Voice 7: I mean, this is, I mean,

[1:57:04] Voice 15: I understand what you're saying too. This is this whole process here.

[1:57:10] Voice 15: I suspect your islands, like, so we are in a, what I call a planning deficit, you know,

[1:57:16] Voice 15: that the world is changing we got crises coming out our ears um everywhere and we're in we're

[1:57:24] Voice 15: kind of in an emergency um while i understand there's only x amount of dollars and we have to

[1:57:30] Voice 15: divide them amongst ourselves um i know at ec we have some some conversations although the pandemic

[1:57:37] Voice 15: has harmed it how do we go to the province and say help we need more money you know so this relates

[1:57:45] Voice 15: relates to the overall issue of you know how do we dig ourselves out of this you know in a very

[1:57:53] Voice 15: I think that's what that's the overall question we're trying to say how do we dig ourselves out

[1:57:58] Voice 15: of this and is this going to get us there are we going to be on a path where we're getting

[1:58:03] Voice 15: caught up rather than further behind as you said we're just rearranging you know and not really

[1:58:10] Voice 15: affecting the bottom line and and that's I I don't know I'm frustrated so I don't know

[1:58:17] Voice 3: thank you and um uh David and Marla I'm going to ask you to speak on this because I see your hand

[1:58:24] Voice 3: went up and that

[1:58:26] Voice 9: is a really good

[1:58:27] Voice 3: question yeah

[1:58:28] Voice 9: thank you um I think the the word here that's

[1:58:31] Voice 9: causing me some pause is the word equitable a couple of reasons one is what are we referring

[1:58:39] Voice 9: referring to, what's the metric? Is it population? Is it need? For example, Gambia has huge tracts

[1:58:48] Voice 9: of land that's subdividable, could need a lot of planning work, but they have a very

[1:58:52] Voice 9: small population. Also, an island like Saturna with very few people, if we were to do this

[1:58:59] Voice 9: equitably by population, we probably could never do an official community plan amendment

[1:59:05] Voice 9: we're using equity so maybe a different term there like fair allocation might work better

[1:59:14] Voice 9: because I don't think we can be totally equitable assuming we're talking about population there

[1:59:22] Voice 9: could be other things as well yeah I'll leave it at that I think the idea this this to me then is

[1:59:30] Voice 9: that you know more the political side it's a a guide that considers the um you know what people

[1:59:39] Voice 9: are putting into the federation and then what do they get out of the federation

[1:59:43] Voice 3: i'm happy with

[1:59:45] Voice 3: fairer and yeah i know it is as i said it is a can of worms and my intention really is mainly that

[1:59:54] Voice 3: like it doesn't get too overbalanced you know that there isn't anyone getting really left out maybe

[1:59:59] Voice 3: It'd be just.

[2:00:00] Voice 3: because they're smaller or they give less money or they they haven't been able to make good

[2:00:04] Voice 3: arguments or they're the community need is kind of unusual or you know no one gets completely left

[2:00:09] Voice 3: off the edge so fair is pretty open i know it's hard to and that could be a discussion for later

[2:00:16] Voice 3: for next terms rpc it is our trust council is what how do we look at that um okay i see trustee

[2:00:27] Voice 3: Peterson's hand yeah

[2:00:30] Voice 12: so on this point I think you know part of part of the whole plan of this

[2:00:35] Voice 12: project is to is to help allocate the resources for these type of projects and I just want to

[2:00:43] Voice 12: suggest that to make this a little more a little less loaded we could even just say include

[2:00:50] Voice 12: guidelines for allocation of resources so we're not arguing over what is fair or what is equitable

[2:00:59] Voice 12: that we're just going to make guidelines so that's just my suggestion that's

[2:01:03] Voice 3: fine with me

[2:01:04] Voice 3: as the maker of that um or not it wasn't quite a motion but that is fine with me it becomes even

[2:01:09] Voice 3: more um open and maybe harder for staff but some kind of guidelines at least to get started and

[2:01:17] Voice 3: there may be a further discussion down the road well

[2:01:19] Voice 12: i think it's easier to discuss allocation

[2:01:22] Voice 12: of resources than to try and decide sort of what's fair.

[2:01:27] Voice 12: I think it

[2:01:27] Voice 12: actually might simplify that for staff.

[2:01:30] Voice 12: Yeah, thanks.

[2:01:32] Voice 12: Actually it does.

[2:01:34] Voice 3: Okay, good.

[2:01:35] Voice 3: Okay, so we've got this, I'm not seeing hands up.

[2:01:40] Voice 3: And I think that the very large question

[2:01:43] Voice 3: that Trustee Patrick asked is not gonna be answered

[2:01:47] Voice 3: by another bullet point here, but

[2:01:50] Voice 9: remains to be answered.

[2:01:53] Voice 3: yeah

[2:01:53] Voice 9: trustee patrick has a hand up oh

[2:01:55] Voice 15: she does okay go ahead well i just got another reason for

[2:01:59] Voice 15: why you would do this is because it it either simplify you know that why you would prioritize

[2:02:08] Voice 15: it is it is going to simplify and reduce workload overall by by making the change i don't know how

[2:02:15] Voice 15: that how that reads but you know sometimes our own rules what we heard if you got to go get a

[2:02:19] Voice 15: legal opinion to find if my land use bylaws applicable anymore well clearly i'm costing a

[2:02:24] Voice 15: lot of resources and time so a reason to to prioritize the project is because it is going

[2:02:31] Voice 15: to free up staff in the long term yeah so i don't know how that how do you craft a bullet that says

[2:02:38] Voice 15: that but

[2:02:40] Voice 9: um how about maybe through the chair that's that's a good one could you just say

[2:02:46] Voice 9: reduce cost to the organization that whatever the amendment is going to be it has potential to

[2:02:54] Voice 9: reduce organizational costs so that could be legal cost or maybe simplifies the way something

[2:03:00] Voice 9: is administered that could be a that could be a criteria i'm not sure i'm capturing what trustee

[2:03:09] Voice 9: patrick is saying but yeah no

[2:03:11] Voice 9: i think that that's

[2:03:12] Voice 15: essentially what i'm saying is it it reduces

[2:03:15] Voice 15: reduces effort or cost so however you want to say that is great just say that

[2:03:20] Voice 9: reduces effort

[2:03:21] Voice 9: or cost to the organization

[2:03:25] Voice 8: or

[2:03:28] Voice 9: or cost or thank you sorry i don't want to put resolutions on the

[2:03:37] Voice 9: table so this is just through the chair that's yeah

[2:03:39] Voice 3: no i think you were sort of asked for an

[2:03:43] Voice 3: idea or the question was out okay um so seeing that anything else because i'm about to uh invite

[2:03:54] Voice 3: someone to put a resolution on the table uh laura oh oh tim go ahead uh you might i just wonder if

[2:04:01] Voice 12: i just wonder if then that last sense we should just be that tiny a bit more clear and say

[2:04:08] Voice 12: say guidelines for allocation of regional planning team resources amongst LTCs. So that is sort of

[2:04:16] Voice 12: what we're talking about, right?

[2:04:20] Voice 3: Yes, that's true. Is

[2:04:22] Voice 7: that? Yeah. Okay. Thank you. Okay.

[2:04:27] Voice 15: So I think we're ready. Oh, I

[2:04:29] Voice 15: was gonna say not this. Oh, sorry. The reduces cost. Yeah.

[2:04:33] Voice 15: Effort or cost. Oh, sorry. Which one were you changing? The very last one. Oh, sorry. Thank

[2:04:38] Voice 6: Thank you.

[2:04:40] Voice 3: Yeah, okay.

[2:04:42] Voice 3: Resolution, someone ready to do that?

[2:04:45] Voice 3: Tim, is that you?

[2:04:46] Voice 3: You're going to put a resolution on the table?

[2:04:50] Voice 12: I forgot to lower my hand, but I'll go ahead and do it.

[2:04:53] Voice 12: Okay, perfect.

[2:04:55] Voice 12: You're going to have to pay for it, right?

[2:04:56] Voice 12: Okay.

[2:04:57] Voice 12: I move that the Regional Planning Committee

[2:04:59] Voice 12: request that staff draft amendments

[2:05:01] Voice 12: to Trust Council Policy 5.9.1,

[2:05:04] Voice 12: Best Management Practices for Delivery

[2:05:06] Voice 12: of Local Planning Services for Local Trust Committees

[2:05:09] Voice 12: to establish the following as criterion for recommendations on projects that should

[2:05:13] Voice 12: be undertaken by the regional planning team the project will further reconciliation will

[2:05:19] Voice 12: address climate change mitigation or adaptation is necessary to add required content to an ocp

[2:05:26] Voice 12: as required by legislation as a business case that clearly addresses scope timeline and budget

[2:05:32] Voice 12: and has resulted from a robust ltc project definition phase is endorsed or has been

[2:05:38] Voice 12: requested by a local trust committee resolution is a top priority of a local trust committee can

[2:05:43] Voice 12: be combined or has harmonization potential with other projects and therefore makes sense to

[2:05:48] Voice 12: understand undertake at the same time will further the interest of the local community and or address

[2:05:54] Voice 12: protection of island biodiversity is implementing work underway or completed by the regional

[2:05:59] Voice 12: planning committee ie model bylaw strategies etc reduces effort or cost to the organization

[2:06:06] Voice 12: and that the policy include guidelines for allocation of regional planning team resources

[2:06:11] Voice 12: among LTCs.

[2:06:14] Voice 3: Okay, second? Somebody looking for hands? Oh, Jane. Yeah, great. Thank you. Any

[2:06:28] Voice 3: further discussion? Trustee Patrick? It's

[2:06:33] Voice 15: me again. Sorry. Does this read, is this an all of the above

[2:06:37] Voice 15: of or that's the only thing that it's not clear to me is that this doesn't mean all of these things

[2:06:45] Voice 15: have to be met for it to be prioritized so just as long as it's not reading that way yeah if I

[2:06:52] Voice 9: made through the chair it's a set of criteria so you know when we're making recommendations as to

[2:06:59] Voice 9: what the team should do we can assess all of the projects against these and I would say the ones

[2:07:05] Voice 9: that score the highest without saying any one of these is more important than the other would

[2:07:11] Voice 9: likely be the ones that we'd recommend go ahead if you want to weight them in any way we can have

[2:07:16] Voice 9: that discussion maybe when we bring this back as a draft policy for you well

[2:07:23] Voice 7: let's remember that and

[2:07:24] Voice 7: consider that then okay

[2:07:28] Voice 3: um so other comments or questions and that was a really good question

[2:07:32] Voice 3: um okay i'm going to call the question all in favor of the resolution raise your electronic hand

[2:07:43] Voice 3: Okay, motion carries unanimously. Thank you. Really good work, everyone and staff as well.

[2:07:50] Voice 3: Thank you. There is one last little point here. And then I actually still have a little thing I

[2:07:57] Voice 3: want to bring forward before we move on to the next topic, but it is 1210. And I'm feeling like

[2:08:03] Voice 3: we should take a half hour lunch break, come back, finish this off and move on. So I'm seeing some

[2:08:11] Voice 3: and thumbs going up so 12 10 let's be back at 12 40 okay

[2:08:16] Voice 9: thank you okay thanks good thank you

[2:08:19] Voice 9: thank you diane see you in about half an hour

[2:08:21] Voice 8: yeah

[2:38:22] Voice 7: hi hi david

[2:38:39] Voice 9: hi how you doing do you want me to share oh no we're still on that item aren't we

[2:38:46] Voice 5: yeah we are still on that item yeah

[2:38:48] Voice 9: you can keep sharing that until we're done until we're done

[2:38:52] Voice 5: there's a couple messages in the chat there i haven't looked at yet we are important yeah just

[2:39:04] Voice 9: while we're waiting yeah and if you wanted to go back to the full page layout you can just double

[2:39:08] Voice 9: click on that page break line again or you can leave it as is so it's just a toggle i love that

[2:39:18] Voice 5: thanks i

[2:39:19] Voice 9: use it a lot for editing just to get rid of it yeah

[2:39:22] Voice 5: it does help to

[2:39:26] Voice 5: there's so many things this program can do yeah can

[2:39:31] Voice 9: you just make that a little bit bigger

[2:39:32] Voice 9: yeah

[2:39:33] Voice 5: one second

[2:39:35] Voice 5: here whoa

[2:39:37] Voice 9: too big no that's good that's good for

[2:39:41] Voice 5: all the older eyes it's good

[2:39:43] Voice 5: and my new eyeballs i got my

[2:39:46] Voice 9: sorry i'm on a laptop i'm on a laptop so it's not too big anyway and i

[2:39:52] Voice 9: got my participation screen on the side okay there we go i

[2:39:59] Voice 5: had eye surgery a while ago and

[2:40:02] Voice 5: did not go as well as anticipated so my one eye is still struggling and my eye so that way I don't

[2:40:09] Voice 5: have a proper prescription yet because my eyes haven't settled so staring at the computer has

[2:40:17] Voice 5: been a challenge yeah wow yeah

[2:40:21] Voice 3: I thought of getting eye surgery at one point like just laser

[2:40:25] Voice 3: surgery for my vision but it was exactly that that put me off like just it's yeah I just got

[2:40:33] Voice 3: you just hear a few stories and it's like hmm it's all fine until it goes

[2:40:37] Voice 5: wrong it depends on

[2:40:39] Voice 5: how strong it depends on how strong your my eyes are

[2:40:43] Voice 5: really really yeah mine

[2:40:44] Voice 3: are really bad and i

[2:40:46] Voice 3: have very bad astigmatism and a very unusual kind of astigmatism like it's just a whole

[2:40:52] Voice 3: yeah so no i'm just putting up with it yeah now like it's getting to the point where i need two

[2:40:58] Voice 3: pairs of prescription glasses one for close and one for distant because even with the having the

[2:41:04] Voice 3: progressive lenses i'm still struggling yeah

[2:41:07] Voice 5: this is i had the progressive lenses before i had this

[2:41:10] Voice 5: done and i have a similar eye situation so this has given me my distance vision back so i can

[2:41:17] Voice 5: drive and hike and do activities without the glasses but i need them to see the computer

[2:41:23] Voice 5: and my

[2:41:24] Voice 5: and my phone so so i still think it was worth it and it's just because of the amount of

[2:41:32] Voice 5: screen time in the in the job yeah

[2:41:34] Voice 3: yeah

[2:41:35] Voice 5: yeah i guess this is now public knowledge

[2:41:44] Voice 3: right next thing you know we'll have letters of complaint that's i care is not in our

[2:41:49] Voice 3: jurisdiction and we're wasting time being staffed to be part of this so you know i'm going to recall

[2:41:55] Voice 3: the meeting to order like it seems like a few people are still missing but i guess they will

[2:41:59] Voice 3: show up and that's the way it goes because it's actually 1244. So let me just get the so we're

[2:42:09] Voice 3: back to order. Now we had number three here. So I'm just jumping right into it. With the

[2:42:16] Voice 3: planning services review, there was recommendation number three.

[2:42:23] Voice 3: Trustee Marler, Trustee Marler, Director Marler, would you like to speak to that?

[2:42:30] Voice 9: Sure. Yeah, this one was just to recognize that there are other policies, namely 621 and 671, that reference work programs and priorities of local trust committees.

[2:42:42] Voice 9: So for clarity, I was suggesting that we would do some consequential amendments, which really would just be to link 621 and 671 back to the best practices policy.

[2:42:56] Voice 9: And just make it clear that the priority is set, you know, the priority in 61 and 671 doesn't necessarily mean that the resources will be allocated and that the resource allocation will be as per the best practices policy.

[2:43:13] Voice 9: So there's no details on this one, the actual amendments.

[2:43:17] Voice 9: I haven't thought them through specifically, but I think they'll be fairly simple amendments

[2:43:23] Voice 9: just to create those connections and clarifications.

[2:43:28] Voice 3: Okay.

[2:43:29] Voice 3: Any questions or comments or if not, someone could put the motion on the table.

[2:43:37] Voice 3: So Kate Louise, that was a hand up, a physical hand.

[2:43:41] Voice 3: Go ahead.

[2:43:41] Voice 3: I

[2:43:45] Voice 13: move that the Regional Planning Committee request to draft consequential amendments to the Trust

[2:43:58] Trustee Stamford: Council Policy 6.2.1, Priorities 7.1, 7.1, 6.7.1 Work Program, Follow-up Action List and Priorities Matrix.

[2:44:10] Trustee Stamford: Tricks.

[2:44:12] Voice 3: Thank you. Seconder? I see trustee, but Dodds, is that you seconding? Janine? Yes. Okay.

[2:44:20] Voice 3: And I see, Jane, was that a handout for discussion or seconding? Okay. Does anyone want to discuss

[2:44:26] Voice 3: this? Janine, did you? Nope. Okay. Then I'm going to call the question all in favor, raise your

[2:44:32] Voice 3: digital hand. Okay. That motion carries. Thank you. So just think we're almost done here, but

[2:44:49] Voice 3: But I, as you know, I have concerns about this big question

[2:44:55] Voice 3: that I believe Trustee Patrick worded as

[2:44:58] Voice 3: how to dig ourselves out of a deep planning deficit.

[2:45:06] Voice 3: And as I was talking about earlier,

[2:45:13] Voice 3: like I just come back to that.

[2:45:17] Voice 3: You could only do so much more

[2:45:19] Voice 3: with the same amount of resources.

[2:45:21] Voice 3: resources. And so I'm hesitating here, but I'd like to put a motion on the floor that we

[2:45:29] Voice 3: asked TAF to bring forward a business case to hire more planning support for the regional planning

[2:45:39] Voice 3: team. And I don't know if that would be a contract planner for a year or two, or even if you could do

[2:45:47] Voice 3: a three-year contract to like just kind of get those ocps done or part-time full-time like i

[2:45:54] Voice 3: would leave it with staff like in my own mind quite honestly i think we need two full-time

[2:46:00] Voice 3: planners two more full-time planners um but you know that's a lot and i you know i don't have

[2:46:07] Voice 3: that's just an instinctive feeling so before i like it's quite a big ask we could also refer

[2:46:13] Voice 3: refer that to executive committee because I believe I heard that they talk about it every

[2:46:17] Voice 3: time they meet uh and I guess before I put a motion out like just curious what anyone else

[2:46:25] Voice 3: thinks of this including if that David Marler if you have comments I'll

[2:46:31] Voice 9: just wait to hear from

[2:46:32] Voice 9: the rest of the trustees maybe I'll come in

[2:46:34] Voice 3: it is it is a political it is political and um

[2:46:39] Voice 3: you know, we just allocated $70,000 for public participation, which was good, but then that

[2:46:45] Voice 3: could be a planner. And so I see the discussion is getting going trustee Patrick. I get where

[2:46:53] Voice 3: you're going.

[2:46:56] Voice 15: But I think again, you know, this, this problem definition thing, we need to know

[2:47:01] Voice 15: what, what is the problem and what is the, what is the, what are the skills that we need and for

[2:47:06] Voice 15: for how long do we need them? I know on Salt Spring, we're talking a lot about strategic

[2:47:13] Voice 15: communications as being critical to the conversations we're having, and we don't

[2:47:17] Voice 15: have that expertise. So I think we either leave it very broad, but I don't know if we're ready yet

[2:47:25] Voice 15: or how we do it. How do we get the regional planning committee team needs good support

[2:47:34] Voice 15: and resources or ability to get it but if this is the the cart and the horse if we had done our

[2:47:40] Voice 15: robust project definition we would all have the project business cases would be in in this year's

[2:47:47] Voice 15: budget request for next year's work so now we're behind so maybe the question is what do we do for

[2:47:52] Voice 15: an interim basis while we get this process mature and rolling um you know so i'm not i'm not certain

[2:48:00] Voice 15: and what the answer is.

[2:48:01] Voice 15: But I think we're a little premature,

[2:48:03] Voice 15: but yet we're going to have this interim period.

[2:48:05] Voice 15: Do we wait a whole nother year or how do we bridge it?

[2:48:09] Voice 15: Okay, thank you.

[2:48:12] Trustee Luckham: Peter Lockham.

[2:48:15] Trustee Luckham: So thanks for the question.

[2:48:17] Trustee Luckham: And I tend to agree with Trustee Patrick there.

[2:48:22] Trustee Luckham: Certainly we do talk about this from time to time.

[2:48:26] Trustee Luckham: It does strike me, however,

[2:48:28] Trustee Luckham: However, that in the midst of the governance and management review, that there may be insights that may not be obvious to us that would help us in this big question.

[2:48:42] Trustee Luckham: I do agree we need more resources, but at the same time, we need to demonstrate leadership at the LTC level and the trustee and theirs and all of us together and provide some focus on identifying what the priorities are.

[2:48:58] Trustee Luckham: And so it may be a little premature to jump into that as a recommendation when it may be that there's some other things that will become obvious to us in the near future.

[2:49:11] Trustee Luckham: Okay, Kate Louise.

[2:49:12] Trustee Luckham: please.

[2:49:14] Trustee Stamford: Yeah, the angle I'm always coming from is I'm a little uncomfortable recommending

[2:49:21] Trustee Stamford: staff increases as a resolution to a problem, basically, that I'm not sure we've clarified

[2:49:29] Trustee Stamford: enough. I think there's certainly a rationale for it, but I'd like to see specifically what

[2:49:38] Trustee Stamford: what they would be there to resolve. I prefer to stay at the,

[2:49:43] Trustee Stamford: we are a policy board rather than trying to solve the operational aspects

[2:49:48] Trustee Stamford: other than working through governance and strategic plan. So I think,

[2:49:53] Trustee Stamford: although I understand why we're looking at now,

[2:49:55] Trustee Stamford: because it's we're getting into budget season again,

[2:49:57] Trustee Stamford: and we don't want to miss that window at the same time.

[2:50:00] Trustee Stamford: I don't want to just throw out something saying we need more staff because

[2:50:04] Trustee Stamford: we're just going to get crucified.

[2:50:05] Trustee Stamford: five um and and i use that word very carefully uh uh so i i would just like to see a more specific

[2:50:17] Trustee Stamford: um targeted if we did this this and this this is how we would catch up using this kind of resource

[2:50:23] Trustee Stamford: so it'd be more i'm not quite sure we're ready yet either

[2:50:29] Voice 4: okay uh trustee bulverton um i was wondering if david marler could give us an idea of when he

[2:50:38] Voice 4: thinks this the transformation of the planning services will be complete because that also

[2:50:44] Voice 4: might provide us with some information about where the gaps are yeah

[2:50:50] Voice 9: so through the chair

[2:50:52] Voice 9: complete being that you know we have this policy in place that helps with the criteria and so it's

[2:51:01] Voice 9: assuming council is is going to want to go in this direction and agrees on some kind of policy

[2:51:06] Voice 9: and then of course there's a transition of projects that the current team is working on so

[2:51:14] Voice 9: So as I said earlier, my wish is that we have this all ready to go for the new term.

[2:51:24] Voice 9: So that would be the fall of 2022.

[2:51:29] Voice 9: So about a year from now, really.

[2:51:31] Voice 9: It would be nice if Council adopted the policy so that we're ready on April 1st to use it

[2:51:41] Voice 9: and we can then start using that as recommendations for the you know what's coming up next

[2:51:49] Voice 4: i i just have a follow-up if that's all right um just to ask does that um include all the

[2:51:57] Voice 4: transfer of staff responsibilities that that you're you envisage that that will be another year

[2:52:03] Voice 4: or uh no

[2:52:06] Voice 9: that's that's underway now right so we have three allocated but they have to bring

[2:52:11] Voice 9: projects with them so that will settle down once those projects are done we can start using the

[2:52:18] Voice 9: criteria to determine what the next project is going to be

[2:52:21] Voice 7: okay thank you

[2:52:22] Voice 9: but we do need that

[2:52:23] Voice 9: criteria as to guidance otherwise we're we're back to you know kind of doing the best guesses i guess

[2:52:31] Voice 9: okay

[2:52:34] Voice 3: i'm i'm not going to put it on the table then i'm hearing i i do think that question

[2:52:41] Voice 3: of problem definition is important and um there's also to me a gap around um community engagement

[2:52:49] Voice 3: and public participation that ultimately i think it we may need someone on staff who's a specialist

[2:52:56] Voice 3: in that and maybe it can overlap with communications but um i guess i feel like it's

[2:53:03] Voice 3: nothing is hugely going to change till we get more resources but i do understand it's just

[2:53:08] Voice 3: Just that's how it is for now.

[2:53:13] Voice 3: But I just, yeah, I certainly invite executive committee

[2:53:16] Voice 3: to keep talking about it and in a solution-based way.

[2:53:22] Voice 3: And I'm happy to maybe look for the time

[2:53:24] Voice 3: if I'm still on this committee at the time,

[2:53:28] Voice 3: the right time to bring that question back.

[2:53:32] Voice 3: Okay, so do we have anything left on this topic,

[2:53:36] Voice 3: local planning services renewal?

[2:53:37] Voice 3: renewal. Okay. I want to thank all members of the committee and staff, David Marler and Dion

[2:53:46] Voice 3: also in particular for supporting us in this. And we're going to move on to shoreline protection and

[2:53:52] Voice 3: floor area ratio request for decision report by Director Marler. I think we've all read it.

[2:54:02] Voice 3: Director Marler, is there any, I don't think you need to explain the whole thing. Everyone's read

[2:54:06] Voice 3: at it, yeah, and there's recommendations,

[2:54:10] Voice 3: but if you have just any introductory comments, go ahead.

[2:54:14] Voice 9: Yeah, I think as I said in here,

[2:54:16] Voice 9: given the priorities and really quite the work program

[2:54:22] Voice 9: that the regional planning committee has

[2:54:23] Voice 9: with the freshwater sustainability, sorry,

[2:54:26] Voice 9: freshwater strategy and a few other things that are going on

[2:54:31] Voice 9: that the recommendations here,

[2:54:32] Voice 9: I think the best use of resources

[2:54:34] Voice 9: because it will help us to determine where we could put the resources to do additional work in this area down the road.

[2:54:43] Voice 9: So that's where the three recommendations are intended to do is to help us with that.

[2:54:48] Voice 3: Okay. So it's a floor is open for comments, questions, motions.

[2:54:56] Voice 3: Anyone? Not seeing any.

[2:55:03] Voice 3: Okay. I see Trustee Patrick.

[2:55:07] Voice 3: of course it's me

[2:55:08] Voice 15: i have to talk on everything um on a couple of questions this is where it's

[2:55:14] Voice 15: getting follow up on our communication engagement conversation we were just having

[2:55:20] Voice 15: both of these topics are also included through the policy statement to some level or not so um

[2:55:27] Voice 15: you know we're we're hoping to see for our trust council meeting in september the engagement plan

[2:55:35] Voice 15: for going forward with the policy statement and my concern is if we just throw these over to the

[2:55:41] Voice 15: local trust committees it's going to get you know it's going to get lost in the conversation you

[2:55:47] Voice 15: know and it just is complicating the conversations we're already having with our communities of what

[2:55:53] Voice 15: what's a policy statement now what's a model bylaw and all you know this is um uh getting

[2:55:58] Voice 15: frustrated so timing is a big issue what are we asking the ltcs to do with this information

[2:56:05] Voice 15: conviction well start with that okay

[2:56:11] Voice 3: I mean and that I don't know if that's a question for staff

[2:56:15] Voice 3: to answer or more for us to answer um but I'm just going to go through the speakers list and

[2:56:22] Voice 3: see if people want to answer that question and or make other comments so uh um Jane go ahead

[2:56:28] Voice 4: um

[2:56:29] Voice 3: okay I just

[2:56:31] Voice 4: I remember reading this report before and what one of the things that jumped

[2:56:34] Voice 4: out at me this is on the floor area ratio um was that it's not um not often it hasn't been proven

[2:56:45] Voice 4: to be useful in a rural context so i don't know whether there's another approach i mean i've

[2:56:51] Voice 4: looked at all the different aspects but that that jumped out at me anyway

[2:56:58] Voice 3: um kate louise um again

[2:57:03] Trustee Stamford: Again, I'm going to look at this from the point of view that the Gambier OCP is beginning.

[2:57:10] Trustee Stamford: And one of our subjects for OCP is shoreline protection issues.

[2:57:16] Trustee Stamford: So I was almost coming from the opposite.

[2:57:18] Trustee Stamford: I'd like to be able to pull this out and be part of our discussion paper about this particular topic with our working group.

[2:57:28] Trustee Stamford: Like we're just starting this.

[2:57:29] Trustee Stamford: I know it hasn't been processed through, but am I able to sort of use this as a starting point for things for people to consider when they begin looking at foreshore protection within our OCP process?

[2:57:47] Trustee Stamford: I think it'd be a useful resource just the way it is, although carefully outlined that it hasn't been approved by the board yet or by the council.

[2:57:57] Trustee Stamford: so that was more it's a good starting point it's a tool um i just wanted because people ask me what

[2:58:06] Trustee Stamford: does this mean what does for sure protection mean and this gives me a wide range of definitions

[2:58:14] Voice 3: thank you uh i'm gonna go to first-time speakers first and then come back to second-time speakers

[2:58:20] Voice 3: So, Trustee Luckham or Chair Luckham, you're both.

[2:58:27] Trustee Luckham: Trustee Luckham, ex officio Luckham, I guess is the proper

[2:58:31] Trustee Luckham: name. Ex officio Luckham.

[2:58:32] Trustee Luckham: Anyway, you know, I can't help but note, right,

[2:58:36] Trustee Luckham: that in the second paragraph in background,

[2:58:39] Trustee Luckham: it says due to limitations of the budget,

[2:58:40] Trustee Luckham: we were not able to develop model bylaw language

[2:58:43] Trustee Luckham: as part of the contract.

[2:58:45] Trustee Luckham: It seems to me, we've only got half of what was

[2:58:49] Trustee Luckham: ostensibly set out as a goal here. And I think that it would be incredibly helpful to get to

[2:58:59] Trustee Luckham: the next stage so that we can present or so that you can present language and concepts to LTCs to

[2:59:08] Trustee Luckham: then indeed allow them to go forward and take on the work at the LTC level if they so choose.

[2:59:14] Trustee Luckham: Certainly, I think, and correct me if I'm wrong, but Gambier and Thedas and maybe others are looking at specifically shoreline development work, and we can either embark upon that journey on our own, or indeed using this initial piece of work, or we can embark upon a journey that is taking a much more federated view of how to achieve that.

[2:59:44] Trustee Luckham: And so I'm inclined to certainly send this report, this interim report, I would call it, to council.

[2:59:54] Trustee Luckham: But I would like to see us continue to move along because so much of this work.

[3:00:00] Trustee Luckham: is critical to us being in a good position in the coming year or coming term to be able to

[3:00:06] Trustee Luckham: act on the things that have been important for quite some time. So there we go, my two cents.

[3:00:14] Trustee Luckham: I

[3:00:19] Voice 3: put myself on the speaker's list and then we'll get back to Trustee Patrick.

[3:00:25] Voice 3: I mean, there's a lot of information here and these pieces are educational and for any

[3:00:31] Voice 3: Any trustee or LTC or motivated community member who is interested in addressing these issues, there's a lot here.

[3:00:41] Voice 3: So I think in that sense, they should be passed on with the clarity that this is not, there is no recommendation from RPC.

[3:00:50] Voice 3: It's we have used our shared resources to create this and we want to distribute it so it can get to its work.

[3:00:57] Voice 3: and I like the idea of hearing from LTCs who think the word here is intend to undertake policy or

[3:01:09] Voice 3: regulatory amendments based on these recommendations that you know yeah this whole question of model

[3:01:17] Voice 3: bylaws is for me I just don't know I like the idea and I don't know if there's I mean my

[3:01:24] Voice 3: understanding is there isn't a history of them getting picked up but I also wonder how it all

[3:01:28] Voice 3: feeds in to what is going to happen in the next few years, which is a recommended format for OCPs

[3:01:36] Voice 3: and LUBs. And will this then, would this work? And I guess this is a question for staff, like

[3:01:43] Voice 3: would this recommended format for OCPs and LUBs, to what extent would it be a format with headings

[3:01:52] Voice 3: and to what extent would it have content? I really don't know. And if it would have content,

[3:01:57] Voice 3: then would the kind of thing that we're now calling model bylaws be that content and how

[3:02:03] Voice 3: does it all it's all bits and pieces that in a couple years might work together in a different

[3:02:09] Voice 3: way i'm a little yeah i hope the question's clear go ahead david it

[3:02:12] Voice 9: is sorry uh yeah that that is

[3:02:16] Voice 9: the intent is that council adopts a recommended uh bylaw like a format that inside that we would

[3:02:26] Voice 9: would keep the model that have been adopted by council.

[3:02:31] Voice 9: So for example, what we could do,

[3:02:34] Voice 9: if we drafted a model development permit area

[3:02:39] Voice 9: for protection of shoreline, for example,

[3:02:43] Voice 9: that you would then send that to council

[3:02:45] Voice 9: with a recommendation that it be added

[3:02:49] Voice 9: to the recommended official community plan, right?

[3:02:55] Voice 9: so we put it in there as model language so that that the idea there then is that it doesn't just

[3:03:01] Voice 9: go in you know to trust committees and then it gets forgotten it becomes uh part of a uh like

[3:03:08] Voice 9: i said recommended bylaw that would then be picked up and used and considered may not be used but at

[3:03:17] Voice 9: least it'll be considered by the trust committees when they're making changes to their official

[3:03:21] Voice 9: of community finance lunches by loss okay

[3:03:25] Voice 3: thanks uh trustee patrick

[3:03:28] Voice 15: for the the shorelines i think

[3:03:31] Voice 15: this is an example so okay we have the first step which is this information and gambier and thetis

[3:03:37] Voice 15: are both kind of running close together i think even the same planner planner dubai is working on

[3:03:42] Voice 15: on that with them the discussion paper and the exploration and they're going to go through the

[3:03:46] Voice 15: conversations with first nations and high-level public consultation so to me it's almost they are

[3:03:52] Voice 15: the group that's been working on this is jointly with the regional planning

[3:03:58] Voice 15: committee to come up with whatever model bylaws are kind of going to be done

[3:04:02] Voice 15: through their process. So, you know,

[3:04:05] Voice 15: I think that's a real opportunity to do a hand grounded development because

[3:04:09] Voice 15: it'll, you know,

[3:04:10] Voice 15: I think it'll have much higher buy-in and so forth if it's been through a

[3:04:13] Voice 15: real, a real on the ground test to be developed.

[3:04:18] Voice 15: And I think the floor area, I know North Pender is working on it,

[3:04:21] Voice 15: but I don't know you know if they're how if that's a candidate or not or if there's another

[3:04:26] Voice 15: one the one comment I have on the floor area though is that the report didn't really address

[3:04:31] Voice 15: how the benefits of environmental protection in relationship to floor area and I think that that

[3:04:38] Voice 15: is something that you know we should be wanting to see is you know how to me there is a direct link

[3:04:44] Voice 15: between floor area and environmental protection.

[3:04:50] Voice 8: Thank you.

[3:04:53] Voice 3: Anyone else want to speak to this?

[3:04:57] Voice 3: And Laura, can you remember to take your hand down please?

[3:05:02] Voice 3: Okay, I'm not hearing anyone else speak to it.

[3:05:06] Voice 3: There's a recommendation before us.

[3:05:08] Voice 3: My sense was that there was interest

[3:05:10] Voice 3: in following the recommendation,

[3:05:13] Voice 3: but then we would need a motion.

[3:05:19] Voice 3: And if there's no motion,

[3:05:20] Voice 3: we will not do anything uh uh tim peterson i think i saw your physical hand go up go ahead

[3:05:28] Voice 3: yeah

[3:05:28] Voice 12: i'll go ahead and make the motion okay

[3:05:31] Voice 3: uh

[3:05:33] Voice 12: i move that the regional planning committee

[3:05:35] Voice 12: recommend that trust council forward the residential floor area ratio model bylaw

[3:05:40] Voice 12: report dated march 2021 to local trust committees and bowen island municipality for information

[3:05:48] Voice 12: Do we want to do it all in one or?

[3:05:50] Voice 3: No, let's do it one at a time.

[3:05:52] Voice 3: So, okay,

[3:05:53] Voice 12: so we've got-

[3:05:54] Voice 12: Okay, it looks like three, yeah.

[3:05:55] Voice 3: Yeah, it does look like three.

[3:05:57] Voice 3: So, and then Trustee Stamford, you're seconding it.

[3:06:00] Voice 3: Any further discussion?

[3:06:03] Voice 3: Trustee Patrick.

[3:06:04] Voice 15: What about the next step of evaluating model floor area

[3:06:08] Voice 15: for environmental benefits as well?

[3:06:11] Voice 15: Because like I said, that report didn't address that.

[3:06:13] Voice 15: Is that something that's important to this group or?

[3:06:15] Voice 15: because to me that's that's would be helpful how

[3:06:20] Voice 3: could that happen it would be helpful

[3:06:24] Voice 3: and it's a part of the picture so it's kind of an incomplete picture without it so turning this

[3:06:30] Voice 3: over to staff if we wanted to ask that that be added does that mean finding a bit of budget

[3:06:36] Voice 3: money and going back to the contractor or doing it in-house or any

[3:06:43] Voice 9: of those so

[3:06:46] Voice 9: So as far as project money, you have some other projects that money has been allocated for.

[3:06:52] Voice 9: So I guess, you know, you could reallocate that and advise financial planning committee of that.

[3:06:59] Voice 9: Or you could give it as a priority so that we can free up resources.

[3:07:05] Voice 9: So Narissa, for example, planner for the regional planning team or committee, sorry, would have some time freed up to be able to take that on.

[3:07:15] Voice 9: um so that's possible uh you just we just need some direction and then we can figure out how to

[3:07:21] Voice 9: make it work okay

[3:07:27] Voice 3: anyone want to propose something i mean we could just send it out with a cover

[3:07:38] Voice 3: letter saying that this hasn't been included but is essential to consider which is a little weak

[3:07:44] Voice 3: but

[3:07:44] Voice 9: well if i may um you know it seems to me you could um first of all pass resolution asking staff

[3:07:53] Voice 9: have to do more work on this particular report which is uh be specific so as trustee patrick

[3:07:59] Voice 9: said we could you know come back with a report on how this affects that we'd have to what we'd

[3:08:06] Voice 9: probably do is come back to you with a first off first of all an estimate of what that work involves

[3:08:12] Voice 9: and then go ahead and do that report um so that'd be one option the other option is you could

[3:08:19] Voice 9: advise the local trust committees or council even of that limitation it hasn't done this it's

[3:08:27] Voice 9: something the regional planning committee believes needs to be done you could then put it on your

[3:08:32] Voice 9: project list and advise council that you may be looking at requesting a budget for next fiscal

[3:08:38] Voice 9: to do this work and in the meantime you could ask local trust committees do they think that would be

[3:08:42] Voice 9: useful to them so there's another option as well so truly whatever you want to do just let us know

[3:08:49] Voice 9: what you'd like and we'll make it work.

[3:08:53] Voice 3: Ex officio, Lacombe.

[3:08:58] Trustee Luckham: So I would be encouraged if the committee wanted to ask staff to

[3:09:12] Trustee Luckham: advance the remainder of the work to develop

[3:09:20] Trustee Luckham: whatever the word is, draft bylaws, model bylaws,

[3:09:24] Trustee Luckham: either through existing funding

[3:09:27] Trustee Luckham: or bring back a proposal

[3:09:29] Trustee Luckham: for an additional funding request for next fiscal

[3:09:32] Trustee Luckham: because the time is upon us, actually.

[3:09:34] Trustee Luckham: The TPC package is apparently already indicating

[3:09:38] Trustee Luckham: future financial requests.

[3:09:42] Trustee Luckham: And so now is the time that if we want to conclude this,

[3:09:47] Trustee Luckham: in its entirety then um we either need to find funding in this fiscal that hasn't been spent

[3:09:53] Trustee Luckham: um or uh seek funding for for next year and that would uh make it and you know ideally

[3:10:00] Trustee Luckham: if we could engage with the contractor that we already have they've already initiated the

[3:10:06] Trustee Luckham: groundwork to uh and got their head wrapped around what may or may not be necessary to advance in

[3:10:12] Trustee Luckham: in terms of model bylaws.

[3:10:14] Trustee Luckham: And yeah, so I'd certainly encourage everybody

[3:10:18] Trustee Luckham: to consider that.

[3:10:19] Trustee Luckham: Okay,

[3:10:20] Voice 3: what Trustee Patrick was talking about

[3:10:22] Voice 3: was much narrower than that.

[3:10:23] Voice 3: It was an analysis of the environmental benefits

[3:10:26] Voice 3: of using floor area ratio.

[3:10:29] Voice 3: But so this is a discussion as of yet we have,

[3:10:36] Voice 3: we just have a motion on the table.

[3:10:38] Voice 3: so if I don't see anyone proposing more action I'm going to call the question on the motion

[3:10:47] Voice 3: so I'll just give people a moment I know that Laura you're thinking this through I can even

[3:10:54] Voice 3: see it in your face I see the thinking happening

[3:10:59] Voice 15: I think sharing I was gonna say sharing information

[3:11:03] Voice 15: is important because we do have a number of people working on things but I think you know the

[3:11:08] Voice 15: the the value it's it's sort of a the work in progress in that regard as we work on these

[3:11:15] Voice 15: integrated solutions of of things that are both beneficial to building houses but also

[3:11:22] Voice 15: beneficial to protecting the environment so that that's that's all it's like to me the work isn't

[3:11:30] Voice 15: done but the information is useful to many of the committees at this moment so i don't know how we

[3:11:37] Voice 15: how you know i can make either motion afterwards that we put it on our projects list but it just

[3:11:41] Voice 15: seems that that's going to park there or wait for more direction i don't know yeah

[3:11:46] Voice 3: it seems to me

[3:11:47] Voice 3: that we either hold it back and ask staff to create that analysis um and then send it out or

[3:11:54] Voice 3: we send it out um i've got yeah i see i'm gonna go to staff i see trustee stafford that you wanted

[3:12:00] Voice 3: to speak and i'll get to in a minute but it just i think right now we want to hear from staff

[3:12:05] Voice 3: could be helpful so planner chadwick go ahead um

[3:12:09] Voice 11: yeah i mean i would suggest that uh

[3:12:12] Voice 11: um there are projects that are related to these two uh reports and from an efficiency point of

[3:12:19] Voice 11: view um i think you know one option would be to look at um at making sure that the planners that

[3:12:30] Voice 11: that are involved in those are aware of these reports

[3:12:33] Voice 11: and can contribute, I think, for example,

[3:12:40] Voice 11: what Chair Patrick is talking about,

[3:12:43] Voice 11: that's work that I'm doing on Maine

[3:12:45] Voice 11: and I know that that's also work

[3:12:47] Voice 11: that's being done on North Pender.

[3:12:48] Voice 11: Coming back to that, the idea that model bylaws

[3:12:52] Voice 11: essentially should be like,

[3:12:53] Voice 11: ideally from an efficiency point of view

[3:12:55] Voice 11: and from an implementation point of view

[3:12:56] Voice 11: should be connected to the actual project work

[3:13:00] Voice 11: that's being done.

[3:13:03] Voice 3: Okay, thanks and thank you.

[3:13:07] Voice 3: That's just for David Marlar.

[3:13:08] Voice 9: Yeah, I was going to suggest that

[3:13:11] Voice 9: you could actually do both here.

[3:13:13] Voice 9: You could, if you decide to forward this

[3:13:15] Voice 9: to local trust committees and then by separate resolution,

[3:13:19] Voice 9: decide that you would like to have staff to come back with

[3:13:21] Voice 9: a proposal or an approach to dealing with a specific issue,

[3:13:26] Voice 9: choose such as how flora is beneficial to the environment you could then also do another

[3:13:33] Voice 9: resolution asking staff to put a brief a note on this as it goes to council and to local trust

[3:13:41] Voice 9: committees about that that that's what you're going to do so they get the information they

[3:13:46] Voice 9: know what you're proposing to do and yeah so that that's an option so it doesn't preclude

[3:13:52] Voice 9: uh sending this out i don't think it would preclude um doing something else okay thank you

[3:13:58] Voice 3: now over to trustee sanford

[3:14:00] Trustee Stamford: well i i trustee patrick bringing up the the environmental

[3:14:06] Trustee Stamford: implications or benefits uh of different options for um floor area um reporting um

[3:14:17] Trustee Stamford: i don't think it's complete i don't know whether we should send this out with such a glaring

[3:14:22] Trustee Stamford: omission given our mandate um i just think if we say oh and it will come back it's going to

[3:14:30] Trustee Stamford: get lost in the projects list um i'm not sure how much more work this would take if it's very

[3:14:37] Trustee Stamford: specific but i i'm not sure i want to second this anymore because i do think it's such an integral

[3:14:43] Trustee Stamford: part of the decisions and the information that the committees will be making um

[3:14:51] Trustee Stamford: I'm just not sure how useful it is without that piece.

[3:15:01] Voice 3: Well, fair enough.

[3:15:03] Voice 3: I did put myself on the speaker's list

[3:15:05] Voice 3: and I actually was mainly just wanting to point out

[3:15:08] Voice 3: that if we do send this out,

[3:15:10] Voice 3: I think it would be useful for trustees and staff

[3:15:12] Voice 3: to know that there are projects

[3:15:14] Voice 3: both on North Pender and Maine underway now

[3:15:17] Voice 3: that are dealing with some of the types of issues

[3:15:21] Voice 3: or approaches uh recommended here and otherwise in terms of whether to send this to lccs or not

[3:15:27] Voice 3: i mean maybe we just need to vote on it um if i can just ask like and i don't i think it's a

[3:15:35] Voice 3: question for stuff like how complicated is it to talk about the environment mental environmental

[3:15:40] Voice 3: benefits like to me there's an environmental benefit in limiting footprint and and and how

[3:15:51] Voice 3: How much more is there to say?

[3:15:53] Voice 3: That's

[3:15:54] Voice 9: what I'm wondering about.

[3:15:55] Voice 3: Yeah,

[3:15:55] Voice 9: I was just thinking.

[3:15:58] Voice 9: Yeah, so if it's as simple as having a discussion

[3:16:03] Voice 9: around what the benefits are of limiting flora,

[3:16:08] Voice 9: flora ratios and how that can benefit the environment,

[3:16:12] Voice 9: I think that's a pretty straightforward planning analysis

[3:16:16] Voice 9: that we could do in-house.

[3:16:18] Voice 9: The only thing I would suggest though,

[3:16:20] Voice 9: we need to make sure it's on your work programs so that we can free up Narissa's uh resources to

[3:16:27] Voice 9: do that um so you know if you want to do that you know that that would be fine we just have to

[3:16:33] Voice 9: figure out how to um fit that in with the work that's currently being done um having said that

[3:16:39] Voice 9: the project that's taken up most of the time for the regional planning committee is a freshwater

[3:16:46] Voice 9: water strategy. And I think that should be largely completed by October, I think.

[3:16:53] Voice 9: Nursa can correct me on that. So, you know, probably have time for it to do that after

[3:16:59] Voice 9: October and could report back to you by February of next, 2023, for example.

[3:17:06] Voice 3: Okay, thanks.

[3:17:08] Voice 16: Trustee Dodds.

[3:17:11] Voice 16: The environmental benefits of reducing any kind of built structure on any month's property

[3:17:17] Voice 16: is pretty obvious to most local trust committees and so really it's more the mechanisms that we've

[3:17:22] Voice 16: explored on Maine on how to do this the fact that it's not specifically in this particular report I

[3:17:29] Voice 16: don't think it makes the report any less useful to be referred out at this time and to now hold

[3:17:36] Voice 16: on to that and add more work to it just delays it so I'm in favor of going ahead with this motion

[3:17:42] Voice 16: should be. And

[3:17:44] Voice 3: Chair Luckham, our trustee Luckham, ex officio member.

[3:17:51] Trustee Luckham: I just, you know, I'm not

[3:17:54] Trustee Luckham: opposed to advancing this at all. It's indeed good. And I agree that most LTCs understand the

[3:18:02] Trustee Luckham: implications of this. However, I think there is a lot to say. I think somebody said there's not

[3:18:07] Trustee Luckham: but when this comes before our communities, there is a lot to say because I've been involved in

[3:18:14] Trustee Luckham: in these conversations at LTCs,

[3:18:16] Trustee Luckham: where there are people that have a lot to say

[3:18:19] Trustee Luckham: about restricting footprints in any way, shape or form.

[3:18:26] Trustee Luckham: So just be cautious, it'll be an interesting topic.

[3:18:33] Voice 3: Okay, I think I'm gonna call the question

[3:18:35] Voice 3: and that's where we're gonna decide

[3:18:37] Voice 3: where we're going with this.

[3:18:38] Voice 3: So the motion is to advance this to local trust committees

[3:18:42] Voice 3: and bowen island municipality for information actually that is specifically the floor area

[3:18:48] Voice 3: model bylaw report so i'm going to call the question on that all in favor sorry

[3:18:54] Voice 9: just wanted

[3:18:55] Voice 9: to clarify it's actually a motion to send to council to recommend it go to that's the way

[3:19:01] Voice 9: it's worded i hope oh

[3:19:03] Voice 3: it recommends that trust council forward it yeah okay so does that mean

[3:19:09] Voice 3: that trust council would make that decision in september

[3:19:12] Voice 9: yes so what that means is if you pass

[3:19:15] Voice 9: this resolution i will do an rfd and bring it back to you next uh actually no i'll just do the rfd

[3:19:22] Voice 9: straight to council that's trying

[3:19:24] Voice 9: to just have your recommendation on there okay so good all

[3:19:29] Voice 7: right i'm going to call the question all in favor okay

[3:19:41] Voice 3: so we've got five in favor and um lower your

[3:19:46] Voice 3: your hands please so everyone in favor has lowered their hand anyone against okay five in favor one

[3:19:58] Voice 3: against if we need to record that uh and so that motion carries okay next one oh go ahead trustee

[3:20:06] Voice 3: Stanford I

[3:20:08] Trustee Stamford: I just want to um if this is moving ahead to trust Council is there an opportunity

[3:20:13] Trustee Stamford: to add this particular point that this needs to be addressed so that it may be um it it gives

[3:20:23] Trustee Stamford: trust council the opportunity to clarify where they'd like it to go um i mean we can say what

[3:20:29] Trustee Stamford: we want to trust council but by providing some background to it acknowledges that this is missing

[3:20:35] Trustee Stamford: rather than having it just be you're breaking

[3:20:41] Trustee Stamford: up come to us as counsels

[3:20:44] Trustee Stamford: rather than um i'm going to turn off here um rather than um a trust council without

[3:20:56] Trustee Stamford: acknowledging this piece of thing

[3:20:58] Voice 3: can staff do a little briefing kind of summarizing the discussion

[3:21:04] Voice 3: session.

[3:21:05] Voice 9: So could you just do a resolution to ask me to do that and I'll include it in the RFD to

[3:21:10] Voice 9: council. So maybe just ask staff including the RFD to council whatever you want to tell them.

[3:21:17] Trustee Stamford: Okay I'll try. I move that the regional planning committee request staff to add discussion

[3:21:26] Trustee Stamford: discussion around environmental impacts of floor area model bylaws floor area ratio model bylaws

[3:21:39] Trustee Stamford: to um the rfd to trust council sorry

[3:21:47] Voice 3: are you asking that they actually add that discussion

[3:21:49] Voice 3: or that they add like i think what i because they're not going to create that if that material

[3:21:58] Voice 3: So that what I think we're asking for is a briefing that RPC identified the lack of analysis of environmental benefits as an outstanding issue or something like that?

[3:22:19] Voice 13: Yeah.

[3:22:20] Voice 3: Okay.

[3:22:21] Voice 3: I think it needs to be put forward.

[3:22:24] Trustee Stamford: So, yes, I can't see it.

[3:22:27] Voice 3: um maybe um can you try and write something into the chat yeah

[3:22:34] Trustee Stamford: okay so let's can we move on and

[3:22:38] Trustee Stamford: then i'll i'll

[3:22:39] Voice 3: sure so because we've we've passed that so this would be an addition so let's move on

[3:22:44] Voice 3: and you can wordsmith on the side of maybe putting in the chat is a good idea because then i think

[3:22:48] Voice 3: that uh dion can then just copy it and use it okay so i think that then what i'm looking for

[3:22:54] Voice 7: or is someone to move the second one?

[3:22:59] Voice 7: And sorry, my screen

[3:23:02] Voice 3: is doing different things.

[3:23:03] Voice 3: Okay, so anyone want to put their hand up

[3:23:05] Voice 3: to move this second motion?

[3:23:07] Voice 3: Trustee Peterson, thank you.

[3:23:11] Voice 12: I move that the Regional Planning Committee

[3:23:13] Voice 12: recommend that Trust Council forward

[3:23:15] Voice 12: the Shoreline Protection Model By-law Report

[3:23:17] Voice 12: dated March 2020 to local trust committees

[3:23:19] Voice 12: in Bullitt Island.

[3:23:20] Voice 12: Is this valid for your information?

[3:23:22] Voice 3: Seconded.

[3:23:24] Voice 3: Seconded by Trustee Dodds.

[3:23:26] Voice 3: Any discussion?

[3:23:28] Voice 3: Not hearing any.

[3:23:30] Voice 3: oh trustee okay um all in favor okay that is um passed unanimously so thank you everyone lower

[3:23:45] Voice 3: your hand um and uh the third one if

[3:23:54] Voice 12: anyone would like to move that

[3:23:56] Voice 12: please go ahead

[3:23:56] Voice 3: i

[3:23:58] Voice 12: i move that

[3:23:59] Voice 12: the regional planning committee recommend that trust council request local trust committees

[3:24:02] Voice 12: and bowen island municipality to advise the regional planning committee if they intend

[3:24:06] Voice 12: intend to undertake policy or regulatory amendments

[3:24:10] Voice 12: based on the recommendations

[3:24:11] Voice 12: in the residential floor area ratio model bylaw report

[3:24:15] Voice 12: or the shoreline protection model bylaw report?

[3:24:18] Voice 12: I just know that there should probably be intend

[3:24:21] Voice 12: in the motion rather than intent, I think that's the typo.

[3:24:24] Voice 3: Yes, I heard that.

[3:24:26] Voice 3: Okay, Trustee Wilber, you seconded it.

[3:24:28] Voice 3: Any discussion?

[3:24:32] Voice 3: Okay, Trustee Patrick.

[3:24:33] Voice 3: Me again.

[3:24:35] Voice 15: Why are, I mean,

[3:24:37] Voice 15: we get the project reports and I know we're trying to get trust LTCs to be aware of the

[3:24:45] Voice 15: work that's happening at each other so now they have to inform us I'm just curious as to what

[3:24:49] Voice 15: what is the intent of them informing us if they have the intent to do this?

[3:24:56] Voice 9: Yeah if I may the intent is to get them just to specifically have the thinking of doing it in the

[3:25:04] Voice 9: next year so it may not be on the work program right now but it might be something that they

[3:25:08] Voice 9: would like to do say next fiscal or maybe maybe the fiscal after it would probably be useful for

[3:25:13] Voice 9: the uh regional planning committee to know that my thinking here was that it would help to determine

[3:25:20] Voice 9: whether or not it's worth going to the next step which is to create the model bylaws if nobody's

[3:25:25] Voice 9: interested then you may decide not to proceed and just leave the reports as is right okay

[3:25:33] Voice 3: thank you

[3:25:35] Voice 3: a couple hands went up and i don't know in what order um uh so i just i'm gonna just jump into

[3:25:42] Voice 3: mine as quick i if we could change intend to if they are considering because to me intend is like

[3:25:50] Voice 3: you've got it on your top priorities list you're there but if this is like i kind of imagine if

[3:25:56] Voice 3: there's a few ltcs and they're weighing out different options and they're really interested

[3:26:00] Voice 3: And if they hear that, oh, there's three other LTCs interested and regional planning committee will put some resources towards that in a supportive way, they'll be like, yes, that's great.

[3:26:13] Voice 3: So I'm wondering if the, to the mover, if that is a friendly amendment instead of intent, if they are considering.

[3:26:21] Voice 3: And I think that was Tim that moved it.

[3:26:34] Voice 3: Tim, you'd have to unmute.

[3:26:37] Voice 12: Sorry.

[3:26:37] Voice 12: Yeah, I was just nodding there.

[3:26:38] Voice 12: Yeah, I'm fine with that.

[3:26:40] Voice 3: maybe that makes it a little more clear and then next i'll take my hand down i see trustee jobs

[3:26:46] Voice 3: and then trustee i'm

[3:26:49] Voice 16: not sure i've lost my screen but i think i'm unmuted you know we

[3:26:54] Voice 16: hear you okay

[3:26:56] Voice 16: somehow i've lost the screen but anyways after david's explanation was good and i think often

[3:27:01] Voice 16: projects are done with very little feedback so it's very appropriate to find out which trust

[3:27:06] Voice 16: committees are actually interested in this project so i just wanted to report the motion thank you

[3:27:11] Voice 16: hopefully i can

[3:27:12] Voice 16: find my screen yeah

[3:27:14] Voice 3: trustee and trust i lost my screen a contemporary problem uh

[3:27:20] Voice 3: trustee

[3:27:20] Voice 15: patrick to me it's a little bit like the the shoreline one is really coming together

[3:27:25] Voice 15: really well with gambier and thetis and potentially south pender is you've got the potential to to

[3:27:31] Voice 15: join the the the group on that conversation i think that one's building well so it's more than

[3:27:36] Voice 15: than just saying hey look at this report what do you want to do like the shoreline one's even

[3:27:40] Voice 15: further advanced than that but there's discussion papers coming together and there's this there's

[3:27:45] Voice 15: something more

[3:27:46] Voice 15: that's exciting and interesting that's happening with the shoreline one now the

[3:27:50] Voice 15: residential floor area one i don't mean narissa i'm sure you're probably getting there i don't

[3:27:54] Voice 15: know as much about it as i do the shoreline one um but to me there's something brewing that's more

[3:28:00] Voice 15: than just hey are you interested in model bylaws um that's that's all my point is is that

[3:28:05] Voice 15: that this is what's happening on the shoreline is actually pretty exciting work um but it's more

[3:28:12] Voice 15: than model bylaw at this point it's kind of the whole enchilada what kind of engagement what are

[3:28:18] Voice 15: we doing it's it's wrapping around this whole shoreline discussion so uh trusty dot

[3:28:23] Voice 3: your hands

[3:28:25] Voice 3: up sorry i'm i'm trying to get back i can't okay i just i will just respond to that uh laura just

[3:28:32] Voice 3: and say that i agree and to me just knowing like hearing who's doing what or who's interested in

[3:28:40] Voice 3: doing what it can lead to much more than model bylaws that may be what we decide to do with it

[3:28:45] Voice 3: but in the meantime i just know like when i heard about the main island project about the distributed

[3:28:51] Voice 3: square footage like i was like wow and i talked to a planner and i went to their website and

[3:28:55] Voice 3: so all that stuff there's no reason that also can't be cross-pollinating and sharing and i

[3:29:01] Voice 3: I think this is just a simple request to let us know

[3:29:04] Voice 3: so that as part of it, part of the cross-pollination.

[3:29:10] Voice 3: So I'm going to call the question.

[3:29:15] Voice 3: No more hands going up.

[3:29:16] Voice 3: So all in favor of this resolution.

[3:29:24] Voice 3: Okay, that carries unanimously by the looks of it.

[3:29:29] Voice 3: So thank you, everyone, hands down.

[3:29:31] Voice 3: and that's, I believe that for this topic.

[3:29:40] Voice 3: So, oh no, there's wait,

[3:29:42] Voice 3: we have to go back to Trustee Stamford

[3:29:45] Voice 3: who has a motion in the chat.

[3:29:48] Voice 3: So Trustee Stamford, do you want to read your motion out?

[3:29:52] Trustee Stamford: Yeah.

[3:29:53] Trustee Stamford: I move that the Regional Planning Committee request staff.

[3:30:00] Trustee Stamford: identify the lack of environmental impacts within the residential floor area ratio model bylaw report

[3:30:05] Trustee Stamford: in the briefing to trust council okay

[3:30:10] Voice 3: i will second that and uh dion did you were you able

[3:30:16] Voice 3: to just grab that from the chat and fix the one typo and yep okay uh so i second it i see some

[3:30:26] Voice 3: discussion trustee patrick can i have a

[3:30:29] Voice 15: request a friendly amendment that we say impacts benefits

[3:30:32] Voice 15: slash benefits because it's yep it's both yep

[3:30:36] Voice 3: okay friendly amendment great any other comments

[3:30:40] Voice 3: okay thank you kit louis for working on that and i will call a question all in favor

[3:30:46] Voice 3: great okay that carries thank you carries unanimously we can lower our hands thank you

[3:30:58] Voice 3: very much and now we're done with this and we're on to a verbal update on the groundwater mapping

[3:31:06] Voice 3: mapping projects uh there are three of them and i imagine we're going to get william

[3:31:11] Voice 3: just

[3:31:12] Voice 9: for the chair yep uh

[3:31:15] Voice 9: item 6.3 is a fresh water sustainability strategy rf oh

[3:31:19] Voice 3: i i jumped

[3:31:20] Voice 3: ahead in my mind uh let's do that first and

[3:31:23] Voice 9: that's narissa okay great

[3:31:26] Voice 3: so go ahead narissa

[3:31:32] Voice 11: bring up the report here um yeah so this is actually so it's a request for decision because

[3:31:37] Voice 11: because there is a decision to be made,

[3:31:39] Voice 11: but it's mostly an update.

[3:31:40] Voice 11: So just addressing Laura's question there,

[3:31:45] Voice 11: this is the update on the freshwater sustainability strategy

[3:31:49] Voice 11: and related projects.

[3:31:51] Voice 11: So as you'll recall, there were a number of projects

[3:31:56] Voice 11: that were related to the funding that we received

[3:31:59] Voice 11: for the freshwater sustainability strategy.

[3:32:05] Voice 11: And I'll just go through those now

[3:32:07] Voice 11: just to sort of remind you um of of of the projects that were sort of included in that

[3:32:13] Voice 11: funding and i can give you a i'll be giving you an update both on um on the uh on the

[3:32:18] Voice 11: strategy itself as well as uh those related projects so um we're talking about uh uh it's a

[3:32:27] Voice 11: it's a hundred and uh eighty thousand i think is the total for um for all of for the strategy and

[3:32:34] Voice 11: and the related projects.

[3:32:36] Voice 11: So the related projects included

[3:32:38] Voice 11: the Heritage Preservation Overlay Mapping,

[3:32:40] Voice 11: the Hornby Island Drinking Water

[3:32:42] Voice 11: and Watershed Protection Project,

[3:32:44] Voice 11: the Ski Island Drinking Water

[3:32:45] Voice 11: and Watershed Protection Project,

[3:32:47] Voice 11: Salt Spring Island Stream,

[3:32:50] Voice 11: or actually the Watershed Restoration,

[3:32:54] Voice 11: and then Water Licensing

[3:32:56] Voice 11: and Water-Related Development Approvals Process,

[3:32:58] Voice 11: which is what I am,

[3:33:00] Voice 11: the resolution is is forward to move um some funding that's been allocated for that into

[3:33:07] Voice 11: um a the indigenous supporting indigenous youth in the restoration project because of um a lot

[3:33:14] Voice 11: of the momentum that's been gained with the work that's been done um and the opportunity that we

[3:33:18] Voice 11: have available to us right now so i will um so i'll start here with the the update on the fresh

[3:33:25] Voice 11: water sustainability strategy so um to date there's been uh you know right here you can

[3:33:33] Voice 11: identify the sort of steps that have been involved in the development of the strategy

[3:33:38] Voice 11: so there's been a literature review um interviews with internal and external stakeholders um

[3:33:44] Voice 11: there's been two uh workshops with uh islands trust staff and informal meetings um and follow-ups

[3:33:51] Voice 11: with uh with with staff and um and we've had an ad hoc uh strategic advisory working group that's

[3:34:00] Voice 11: had representatives from community organizations government agencies uh improvement districts and

[3:34:05] Voice 11: also cultural knowledge holders um i think we've we've briefed you before on on the value that

[3:34:12] Voice 11: we've gained from um including the cultural knowledge holders and uh what we've learned

[3:34:17] Voice 11: from them and we've been able to we also had uh sessions that were focused specifically on

[3:34:23] Voice 11: on their teachings and then engaging with the strategic uh advisory committee as well as staff

[3:34:32] Voice 11: um and we also had uh the session with uh with the regional planning committee uh in may so it

[3:34:39] Voice 11: was previously intended that we would get we would have a draft to uh the regional planning committee

[3:34:45] Voice 11: at this meeting, but staff received the draft and it was clear that there was a lot more work

[3:34:51] Voice 11: that needed to be done. So the process at this point is that staff are currently working with

[3:34:56] Voice 11: the consultants to update the draft. Once that draft's updated, it will be circulated to

[3:35:05] Voice 11: other key staff in the organization. So people will need Lisa to be looking at

[3:35:12] Voice 11: the the the from the indigenous perspective david others will be involved in that um draft review

[3:35:19] Voice 11: and then it will go to the strategic advisory committee um and so that's all anticipated to

[3:35:26] Voice 11: happen um uh from sort of mid mid-september to uh mid-october with a uh a draft coming to

[3:35:35] Voice 11: to the regional planning committee at the November meeting.

[3:35:39] Voice 11: And then with hopes that it'll then be presented

[3:35:43] Voice 11: to the local trust committee after that.

[3:35:49] Voice 11: So that's where we're at.

[3:35:51] Voice 11: I'll just maybe open, just stop there for a second

[3:35:55] Voice 11: to see if you've got questions related specifically

[3:35:57] Voice 11: to the strategy itself.

[3:36:00] Voice 11: questions not

[3:36:06] Voice 3: seeing any hands okay doesn't sound like there's questions so go ahead and continue

[3:36:16] Voice 3: with the next part of the report and recommendations yep one

[3:36:19] Voice 11: of the things that i'll just add is that

[3:36:21] Voice 11: um you know there was this discussion about um staffing earlier and the strategy does identify

[3:36:27] Voice 11: some recommendations around uh around staffing um and uh you know so i think there's an opportunity

[3:36:35] Voice 11: to be, you know, if we're looking at additional staffing, there's an opportunity to be, you know,

[3:36:40] Voice 11: strategic and focused with that. And that's one of the things that is brought up in the

[3:36:50] Voice 11: strategy. So going on to related projects. So we've got the heritage preservation overlapping,

[3:36:57] Voice 11: overlay mapping. And so we've got, we've hired the consultant and they're underway with that work.

[3:37:03] Voice 11: um there are some deliverables that we have asked for um uh to adhere to what we've agreed with the

[3:37:14] Voice 11: with our funder so that's actually a two-part so part of that is is money from the heritage uh the

[3:37:20] Voice 11: the um healthy watersheds initiative and part of that is is trust money so um we'll be receiving

[3:37:27] Voice 11: some deliverables before december on that um to satisfy the the funding requirements

[3:37:33] Voice 11: The Hornby Island Drinking Water Watershed Protection Projects and the Liskiti Island Drinking Water Watershed Protection Projects, those are being overseen by William and those are underway.

[3:37:46] Voice 11: There's the Salt Spring, so the Salt Spring Island Stream Restoration Project, that's a, so there's a portion of the funding that has been supporting, that's the work of the Trust Conservancy.

[3:37:58] Voice 11: And this is where there's an opportunity for us to connect the Indigenous youth that we've been sort of working with in the Indigenous youth engagement portion to that work.

[3:38:13] Voice 11: The Conservancy has had sort of a history of wanting to engage Indigenous youth in some of the work that they do.

[3:38:21] Voice 11: So involving them, providing training and employment opportunities, but they've had a very hard time connecting with Indigenous youth.

[3:38:32] Voice 11: And we've been very, very lucky and with, well, lucky, I guess, we've really benefited, I think, from our relationship with not so much Tribal Council that sort of evolved through this project.

[3:38:46] Voice 11: Act. And we've done the funding that we received to do Indigenous youth engagement with Not Smot

[3:38:54] Voice 11: has enabled them to facilitate talking circles with their youth and their elders. They are,

[3:39:03] Voice 11: and actually you can go down a little bit because I know I am talking about the Indigenous youth

[3:39:08] Voice 11: engagement piece as well because it fits together. So they've done talking circles with their

[3:39:14] Voice 11: They're elders, they're initiating an art contest.

[3:39:19] Voice 11: So essentially, we had originally talked to them about how, you know, how can we engage

[3:39:26] Voice 11: Indigenous youth in water issues related to the trust and basically said, here's some

[3:39:31] Voice 11: funding, you know, you figure out, well, you know, we're happy for you to figure out how

[3:39:37] Voice 11: to, you know, what will work.

[3:39:40] Voice 11: And so these are the things that have evolved.

[3:39:42] Voice 11: And not so much been very excited because it's reinvigorated their youth program.

[3:39:47] Voice 11: They've provided an opportunity to gather their youth and reconnect with them.

[3:39:52] Voice 11: And this the the opportunity to provide some additional funding to the the restoration project will will basically continue the momentum

[3:40:08] Voice 11: momentum that has been gained with the relationships that we've been build building with those youth

[3:40:12] Voice 11: and with um with the tribal council so it's it's quite exciting um uh another piece uh related to

[3:40:20] Voice 11: the youth engagement is that we had uh we had a summer student michaela um that was all she's

[3:40:29] Voice 11: also a skilled videographer so she began a process to put together a uh a video on youth

[3:40:35] Voice 11: on indigenous perspectives on water for us and we have been able to to get an additional ten

[3:40:44] Voice 11: thousand dollars from the funder to to continue to bring her on it on contract to do a much more

[3:40:51] Voice 11: detailed film project which will actually the outcomes will be two films one will be

[3:40:57] Voice 11: one specifically for the trust and one that will be gifted to to not smart travel council that

[3:41:04] Voice 11: that that focuses on um on youth engagement so and it'll provide them with another communications

[3:41:10] Voice 11: piece to encourage their youth to um to engage so that's that's sort of a a bit of a summary of

[3:41:18] Voice 11: what's going on uh with the youth engagement piece and the opportunity that's uh available to us with

[3:41:22] Voice 11: uh engaging them in in direct training and um and uh and employment um in in the project that's

[3:41:31] Voice 11: being managed by um by the conservancy so in order to facilitate that um well i'd like to

[3:41:39] Voice 11: move money out of the but from the budget that was previously allocated for water licensing and water

[3:41:45] Voice 11: related development approvals uh process communications so that was actually a project

[3:41:48] Voice 11: that was identified by um trust area services and we've had a variety there's been staff um

[3:41:56] Voice 11: staff uh changes there um we had one of our key staff went off on a temporary assignment who was

[3:42:03] Voice 11: who was going to lead that project so as of yet the project is not underway so again in order to

[3:42:10] Voice 11: take advantage of the momentum that we've got with the youth project and i think um you know it's a

[3:42:16] Voice 11: real opportunity a relationship building opportunity it's an opportunity that i think will

[3:42:24] Voice 11: potentially lead to other similar opportunities to engage youth, we sort of see it as a pilot

[3:42:31] Voice 11: project. And, you know, Gemma with the Conservancy tells me that, you know, there are a number of

[3:42:38] Voice 11: these kinds of restoration projects on different islands. So if we can figure out how we can make

[3:42:44] Voice 11: this work, then it will be an opportunity to get the youth engaged on other islands as well. So

[3:42:50] Voice 11: So it's an exciting, that's, it's pretty exciting.

[3:42:55] Voice 11: So again, I'll open it up to questions

[3:42:57] Voice 11: on any one of those projects.

[3:43:02] Voice 3: Thank you, Narissa.

[3:43:05] Voice 3: That was a lot of good information.

[3:43:08] Voice 3: Comments, questions?

[3:43:13] Voice 3: We're thinking, I'm looking at the electronic hands.

[3:43:18] Voice 3: Okay, I'm putting my hand up.

[3:43:20] Voice 3: So Trustee Wilberton, Patrick, and then me.

[3:43:24] Voice 3: just a question

[3:43:25] Voice 4: about about the um the water licensing and water related development approvals

[3:43:32] Voice 4: process communications it seems to me that the province that comes under the province and they're

[3:43:38] Voice 4: doing a lot of that um outreach right now and so i wasn't sure what we would even need to

[3:43:46] Voice 4: do other than to keep passing on information yeah

[3:43:51] Voice 11: i think the the idea there would be a big

[3:43:53] Voice 11: be that it was it's an opportunity like to consult basically consolidate the information

[3:43:58] Voice 11: like our poses are x this is connected this is how they're connected to their processes and it's

[3:44:02] Voice 11: um i mean not doing it now doesn't mean we're not going to do it later um that's the other thing

[3:44:07] Voice 11: i'll point out um is that we just at the moment we have the ability to uh take advantage of this

[3:44:13] Voice 11: other opportunity and we have uh momentum with it and uh and it would be uh an easy thing to

[3:44:20] Voice 11: to kind of move forward with,

[3:44:21] Voice 11: whereas the other piece is something we can do later,

[3:44:26] Voice 11: but we don't have any momentum with it right now.

[3:44:29] Voice 11: Yeah, okay, thanks.

[3:44:32] Voice 15: Okay, Trustee Patrick.

[3:44:34] Voice 15: I sort of related,

[3:44:36] Voice 15: I mean, the only problem with delaying

[3:44:38] Voice 15: the overall action plan,

[3:44:40] Voice 15: the freshwater strategic plan

[3:44:42] Voice 15: is the alignment with the budget process,

[3:44:44] Voice 15: because I know one of the actions,

[3:44:45] Voice 15: or at least one of the draft actions

[3:44:47] Voice 15: that we saw at the round table

[3:44:49] Voice 15: was about working to, you know, sort of coordinate all the approval processes and streamline them so

[3:44:56] Voice 15: that they weren't, you know, all these separate organizations having separate processes. So I

[3:45:02] Voice 15: hope we're capturing some of those key actions into the budget planning process so we don't get

[3:45:07] Voice 15: dropped off another year. This is the first I've heard of this process. I'm not, I don't know much

[3:45:12] Voice 15: about it, but I do know that we all, that there is the WSANISH leadership council is involved in

[3:45:18] Voice 15: and some sort of blue carbon projects on Salt Spring too.

[3:45:23] Voice 15: So I think I just wanna bring that to staff's attention.

[3:45:25] Voice 15: That'd be nice that if we're doing videos

[3:45:26] Voice 15: to sort of some of the stream, this all relates

[3:45:29] Voice 15: so that we can be helping promote one another

[3:45:33] Voice 15: on these projects capturing some of this information

[3:45:35] Voice 15: that's happening, that it's exciting

[3:45:37] Voice 15: to see indigenous projects taking big interest

[3:45:42] Voice 15: in these projects.

[3:45:45] Voice 15: projects.

[3:45:47] Voice 3: Okay, thank you.

[3:45:48] Voice 3: And then I just had a very quick comment which is, this does sound exciting and really wonderful

[3:45:55] Voice 3: this involvement of Indigenous youth and having two products come out of it.

[3:46:00] Voice 3: So my comment is just to do whatever is possible to make this feel relevant to the whole trust

[3:46:07] Voice 3: area and inspire, you know, other restoration projects, other ways of engaging Indigenous

[3:46:16] Voice 3: throughout the trust area, because this is supposed to be a trust-wide work. And that's all.

[3:46:24] Voice 3: Thanks. Any other comments or questions, or should we just get a motion on the table?

[3:46:28] Voice 3: I think there is, I had another comment.

[3:46:30] Voice 11: Oh, okay. Sorry, Nerissa, I didn't see that.

[3:46:32] Voice 11: I just wanted to sort of speak to both trustee Patrick and your comments that we've been

[3:46:37] Voice 11: you know very aware of this being a trust-wide focused opportunity and so like we're making

[3:46:48] Voice 11: sure that we're getting a mix of Indigenous voices from different nations into the film

[3:46:55] Voice 11: work that's being done and trustee Patrick I'd be happy to hear a little bit more about the

[3:47:01] Voice 11: the WSANIC process, and if you've got contacts,

[3:47:04] Voice 11: please let me know.

[3:47:06] Voice 3: Thank you.

[3:47:08] Voice 3: Okay, so I think now we're ready for a motion.

[3:47:11] Voice 3: If someone could make a motion, please,

[3:47:15] Voice 3: assuming we want to do this,

[3:47:17] Voice 3: or at least want to vote on it.

[3:47:20] Voice 3: Someone, anyone?

[3:47:22] Voice 3: Trustee Wolverton, thank you, go ahead.

[3:47:27] Voice 4: Okay, I would move that the Regional Planning Committee

[3:47:30] Voice 4: approve the reallocation of funding for the water licensing

[3:47:33] Voice 4: and water-related development approvals process

[3:47:36] Voice 4: communications to support Indigenous youth engagement in the Salt Spring Island Stream

[3:47:41] Voice 4: Restoration Project. Okay, second, Trustee

[3:47:45] Voice 3: Dodds. Okay, any discussion? Seeing none, I'll call the

[3:47:52] Voice 3: question. All in favor, raise your electronic hand. Okay, that carries unanimously. Thank you,

[3:48:01] Voice 3: and thank you, staff, for your work on this, on the whole project. It's a big piece of work,

[3:48:10] Voice 3: and quite exciting, really happy to see it keep moving forward.

[3:48:17] Voice 9: Before you go off this topic, I just want to comment that as Narissa pointed out,

[3:48:24] Voice 9: it's an additional $10,000, so we'll be updating the grant agreement.

[3:48:27] Voice 9: So that brings up to $190,000 for this project.

[3:48:32] Voice 9: So I just want to thank Narissa for all the work on working with the grantor on that.

[3:48:36] Voice 9: So thank you, Narissa.

[3:48:37] Voice 9: so thank you

[3:48:38] Voice 8: yeah

[3:48:40] Voice 3: it is really great to have these grants coming in okay thanks so now we're

[3:48:48] Voice 3: on to 6.4 groundwater mapping verbal update about the three uh mapping projects uh and i would guess

[3:48:58] Voice 3: that is um our freshwater specialist william shula welcome and the floor is yours thank you

[3:49:05] Voice 9: chair sorry well i'm just phrased i just i've asked william to uh i think you have a powerpoint

[3:49:09] Voice 9: william yep uh

[3:49:11] Voice 9: so just share a powerpoint with you and uh it'll be taking about 15 minutes so

[3:49:16] Voice 9: if you're time to uh that

[3:49:18] Voice 3: sounds great okay okay and just one uh jane your hands up but i think

[3:49:23] Voice 3: it's just a carryover or did you have something you needed to okay good go ahead william okay

[3:49:30] Voice 1: okay great thank you so much I'm gonna attempt to share my screen looks good okay so can you

[3:49:38] Voice 1: see my screen yeah

[3:49:39] Voice 6: okay

[3:49:40] Voice 1: great um good now I have control all right perfect uh thank you chair for

[3:49:45] Voice 2: the opportunity to present on um a few projects that are underway uh this is almost a little bit

[3:49:53] Voice 2: of a soft launch as well as um a strategy we're having with the freshwater sustainability strategy

[3:49:59] Voice 2: and so I'm framing all of this mapping work

[3:50:03] Voice 2: as we've been calling it

[3:50:05] Voice 2: as the Groundwater Sustainability Science Program.

[3:50:08] Voice 2: And under this, so this is updates to the RPC.

[3:50:12] Voice 2: This is, I'm gonna be using some maps as demonstration,

[3:50:15] Voice 2: but indeed this is not like a comprehensive showing

[3:50:18] Voice 2: of the science, more of how much money we spent

[3:50:21] Voice 2: and next steps and a little bit of maps in between

[3:50:24] Voice 2: to show the progress.

[3:50:25] Voice 2: And if anybody has any questions,

[3:50:27] Voice 2: feel free to reach out to me after I can go through it in more detail.

[3:50:32] Voice 2: So I'm going to be presenting on a few projects that are going on right now.

[3:50:38] Voice 2: The first one is an act for conceptualization and mapping project.

[3:50:43] Voice 2: The second one is a project that was undertaken with Island Trust and

[3:50:47] Voice 2: Flynnrow looking at hydraulic connectivity of surface water to groundwater.

[3:50:52] Voice 2: And then I'm going to be presenting on the big multi-year groundwater

[3:50:56] Voice 2: water recharge mapping project and i'll touch upon the southern gulf islands groundwater

[3:51:00] Voice 2: availability project and then i'm going to wrap it up with the risk of saltwater intrusion project

[3:51:06] Voice 2: all of these aside from the southern gulf islands one are projects that have a endorsed project

[3:51:12] Voice 2: charter from the regional planning committee so the first project is the aquifer conceptualization

[3:51:18] Voice 2: project this was embedded in the groundwater recharge project but since we won't be undertaking

[3:51:27] Voice 2: this work on every single island it has been separated out so started back in 2019 with about

[3:51:35] Voice 2: five thousand dollars for the southern islands this year with about seven thousand dollars for

[3:51:40] Voice 2: the northern islands we learned over time that these projects cost more money and then this year

[3:51:46] Voice 2: we have $50,000 set aside for continuing the groundwater work.

[3:51:51] Voice 2: So they'll include updates to Salt Spring Islands,

[3:51:55] Voice 2: aquifer mapping, Thetis, Valdez,

[3:51:58] Voice 2: hoping to throw in Mudge in there, and Laskiti.

[3:52:00] Voice 2: And then it would be recommended

[3:52:03] Voice 2: to continue on this work next year

[3:52:05] Voice 2: and to complete the work in the Island Trust Area

[3:52:08] Voice 2: by undertaking house sound

[3:52:10] Voice 2: and including the Bowen Island Municipality.

[3:52:13] Voice 2: Okay, so the study islands were the northern islands as you see here, Gabriela, Denman and Hornby, and then the year before we did the southern Gulf Islands, not including Salt Spring Island.

[3:52:27] Voice 2: And we have delineated the groundwater regions, and as you may recall from the policy statement, there has been a change in wording in looking at instead of areas with respect to water problems, water quality and quantity problems, replacing the term areas with groundwater regions.

[3:52:51] Voice 2: And currently these groundwater regions are being reviewed by the province as the go-to water management area or water management region for water authorizations.

[3:53:04] Voice 2: So we're hoping that after this year, we're going to be harmonized on what a groundwater region is and how that's going to relate to water authorizations, as well as how it's going to help us with land use planning.

[3:53:19] Voice 2: So that this is kind of like the base unit landscape unit that we will have discussions with the province with going forward with water management.

[3:53:33] Voice 2: And this project looked at the geology across the study islands.

[3:53:37] Voice 2: And so this was a lot of work by taking existing geology and new and new research as well as groundwater wells data.

[3:53:47] Voice 2: data, and we have come and solidified all of that research into the definitive geology

[3:53:55] Voice 2: across the Gulf Islands, which has really never been done before.

[3:54:01] Voice 2: We have collated all the existing aquifer mapping and all of the wells in the area,

[3:54:07] Voice 2: which was a big chunk of work, especially since 2016, there has been an unprecedented

[3:54:13] Voice 2: an amount of increase in groundwater well registration with the province which has been

[3:54:18] Voice 2: great and so that's been continuously evolving and we i think we got a pretty good handle on it

[3:54:24] Voice 2: and then we have also done 3d models of all these islands and this is a view of saturn with

[3:54:31] Voice 2: some with east point there on the left right hand side and and these 3d models have simplified the

[3:54:40] Voice 2: way that we can see geology and communicate that to the public to show how the islands are put

[3:54:47] Voice 2: together geologically speaking. And also this relates to water resources. Through this whole

[3:54:53] Voice 2: process, we have been able to identify in 3D space where producing fractures are in the more

[3:55:03] Voice 2: populated islands where we had a good well density and so we're able to now kind of determine

[3:55:12] Voice 2: the relationship between different areas of the land, wells and fractures and hopefully as we go

[3:55:20] Voice 2: into the future we'll be able to do a deeper dive on this to identify say fractures of issue with

[3:55:26] Voice 2: arsenic or high producing fractures and even a predictive tool for identifying areas that could

[3:55:33] Voice 2: could have successful water resources before drilling.

[3:55:37] Voice 2: Okay, so that was the first project

[3:55:40] Voice 2: and now I'll just continuously,

[3:55:42] Voice 2: I don't really have next steps to that

[3:55:44] Voice 2: because every time we look at a new island,

[3:55:46] Voice 2: we will be doing the act for conceptualization

[3:55:48] Voice 2: for that island.

[3:55:50] Voice 2: This was a project that was a part of the work this year

[3:55:56] Voice 2: and fiscal year 2021.

[3:55:58] Voice 2: This was specifically focusing on Denman Hornby and Gabriola

[3:56:01] Voice 2: and it was a collaboration with Flynnrow and Islands Trust.

[3:56:05] Voice 2: Flynnrow put $16,000 to this

[3:56:07] Voice 2: and it was just tacked on to the deliverables

[3:56:09] Voice 2: that we had from GW Solutions.

[3:56:12] Voice 2: And so the study area was Gabriola, Hornby and Denman.

[3:56:17] Voice 2: And there was new mapping done on an aquifer on Denman Island

[3:56:23] Voice 2: which was a specific ask from the province.

[3:56:27] Voice 2: and that was refined through some more machine learning

[3:56:33] Voice 2: and looking at different types of information

[3:56:37] Voice 2: in the groundwater wells database

[3:56:39] Voice 2: and very successful project.

[3:56:42] Voice 2: And another part of it,

[3:56:44] Voice 2: which was the major chunk of this project

[3:56:46] Voice 2: was to determine the connection of groundwater

[3:56:50] Voice 2: to surface water.

[3:56:52] Voice 2: and this is a big deal for water authorizations and so this is a good example of Islands Trust

[3:57:01] Voice 2: participating in a project and I project managed this even though Flynn Rowe was the one that

[3:57:06] Voice 2: offered the money to directly undertake work that can be used for water authorizations

[3:57:12] Voice 2: And we, Islands Trust as an organization can address this data, but really this was a purpose-built project for water authorizations, Flinro and Nanaimo.

[3:57:26] Voice 2: And yeah, it was a great partnership and our next steps are as a detailed review of Flinro, which is currently underway, meeting with them next week to finish it.

[3:57:36] Voice 2: and I'll report to the RPC by the end of this fiscal year once we finalize that work.

[3:57:43] Voice 2: Okay, so moving on to the Island-Shloss Area Groundwater Recharge Mapping Project.

[3:57:49] Voice 2: So it started back in 2019.

[3:57:51] Voice 2: Well, it technically started in 2018 by undertaking recharge mapping on Salt Spring Island to test out our methodology,

[3:58:00] Voice 2: but it really hit the ground running with the southern islands,

[3:58:04] Voice 2: and we have refined it and finalized that mapping methodology

[3:58:08] Voice 2: in the Northern Gulf Islands.

[3:58:11] Voice 2: We'll be revisiting Salt Spring this year,

[3:58:13] Voice 2: as well as undertaking Thetis, Valdez, Mudge and Laskete.

[3:58:16] Voice 2: And then it's recommended that we complete the work next

[3:58:19] Voice 2: year in the Howe Sound.

[3:58:23] Voice 2: And so the Southern Study Islands are the ones you see here.

[3:58:28] Voice 2: They excluded where North Pender associated islands

[3:58:32] Voice 2: for multiple reasons I won't get into.

[3:58:34] Voice 2: to um and we included privo in this just to identify um what an unpopulated island uh would

[3:58:42] Voice 2: look like um so continue on and this is again northern study islands were the same um so through

[3:58:51] Voice 2: the southern gulf islands work there was a extensive review process with five different

[3:58:56] Voice 2: professional consultants the technical working group from the salt spring island watershed

[3:59:02] Voice 2: protection alliance as well as the province and there were several issues that were posed to the

[3:59:08] Voice 2: project team and one of them was looking at ecosystems and so myself and Alex Hadley who's

[3:59:14] Voice 2: our watershed ecosystem technologist undertook essentially a primary science to identify the

[3:59:24] Voice 2: role of ecosystems intercepting precipitation and not allowing it to recharge and this is

[3:59:32] Voice 2: a new method that has addressed this issue quite well and we're really confident and actually

[3:59:38] Voice 2: really excited about that work and Alex has a whole presentation about this that is ready to go.

[3:59:45] Voice 2: So another issue was that we are only looking at recharge and the reviewer said well what about

[3:59:55] Voice 2: about discharge and it was a very good point.

[3:59:58] Voice 2: And so we

[4:00:00] Voice 2: We address this by taking to space and we use remote sensing from the Sentinel to data satellites, looking at wet and dry seasons and how vegetation responds to that.

[4:00:13] Voice 2: And from there, we were able to determine the probability of discharge, which kind of solves that part of the review, which was quite a difficult part.

[4:00:25] Voice 2: So, yeah, we're really excited about this and this is primary science again, really exciting stuff.

[4:00:32] Voice 2: And we have now updated the recharge mapping that occurred in the Southern Gulf Islands in 2019 with the new methodologies so that's all ready to go and all of the Southern Gulf Islands stuff has now been updated, including the water budgets that I'll talk about in a moment.

[4:00:46] Voice 2: and so we have the recharge mapping now for Demmen and Hornby and Gabriola and all the

[4:00:52] Voice 2: southern gulf islands and an interesting thing is you can see here in Demmen and Hornby there's a

[4:00:58] Voice 2: high amount of recharge potential with like the darker colors being more recharged the lighter

[4:01:03] Voice 2: colors being less recharged but then when you look at Gabriola the recharge comparatively to

[4:01:09] Voice 2: those other islands is quite low so this is it's this regional approach was really helpful

[4:01:16] Voice 2: full to understand uh what are like the have and have not islands for groundwater recharge

[4:01:22] Voice 2: um next steps is to present uh to the uh rpc by the end of this year this will include the um

[4:01:29] Voice 2: the update mapping to salt spring island the other islands that i've been talking about

[4:01:33] Voice 2: and again it's recommended that we continue on the work and um go to house sound and bone island

[4:01:39] Voice 2: municipality um okay so the southern gulf island regional groundwater availability project started

[4:01:45] Voice 2: in 2019 2020 for 25 grand about and we have updated it and it's ready to go this year and so

[4:01:53] Voice 2: here's study islands again and uh ultimately this uh project uh determined the amount of groundwater

[4:01:59] Voice 2: recharge and the amount of and how much water is being used by the ecosystems and and humans and

[4:02:05] Voice 2: how much discharge to the ocean um and ultimately it gave us this water budget the one thing about

[4:02:12] Voice 2: this water budget is that it doesn't it's only the science it doesn't consider vulnerabilities

[4:02:16] Voice 2: of community and and it also doesn't consider safe yield so the areas that are showing say 30

[4:02:24] Voice 2: to 50 percent of usage that might be beyond the safe yield of that groundwater region and again

[4:02:33] Voice 2: this is looking at the groundwater regions like i specified earlier so these are individual units

[4:02:37] Voice 2: that we can identify in detail moving forward as we continue more work so we are given this data

[4:02:46] Voice 2: in a data dashboard so we're able to look at the island as a whole and and and and compare how much

[4:02:53] Voice 2: water is being used for domestic commercially irrigation etc we're also in the data dashboard

[4:03:00] Voice 2: forward, we can look at it at a specific region. So here's a northern region in Galliano, as well

[4:03:08] Voice 2: as we can break this down monthly to see the monthly stressors for each region. So you can

[4:03:15] Voice 2: see on the left hand side of the screen here that there's a lot of irrigation that of course happens

[4:03:19] Voice 2: in the summertime. And so as we move forward, there can be new climate scenarios put on these

[4:03:25] Voice 2: months and we can also identify areas where we can mitigate why the water budget is say

[4:03:35] Voice 2: extreme in certain areas and contributing to vulnerability of that region.

[4:03:40] Voice 2: Okay, so the next steps is to present those findings to the Southern Gulf Island LTCs

[4:03:45] Voice 2: this year.

[4:03:47] Voice 2: It's recommended that the regional groundwater budget is done for Salt Spring Island next

[4:03:52] Voice 2: year at a tune of about $20,000.

[4:03:53] Voice 2: dollars the question is should regional groundwater budgets be undertaken by the regional planning

[4:03:58] Voice 2: committee or the ltcs themselves uh continue on so this is just going to be a quick two slide thing

[4:04:04] Voice 2: so uh the galley galliano and north pender community decided to continue on with this work

[4:04:09] Voice 2: and to have an implementation project to detune about eight thousand dollars for this year um so

[4:04:15] Voice 2: we're essentially looking at all the productivity which means like the recharge and and all the

[4:04:21] Voice 2: the natural elements that go into it.

[4:04:23] Voice 2: And then we're looking at the demand side,

[4:04:25] Voice 2: which includes everything from conservation to efficiency,

[4:04:30] Voice 2: to leak detection, rainwater capture, all this stuff.

[4:04:33] Voice 2: And that leads to the overall groundwater,

[4:04:36] Voice 2: spell it wrong, that's embarrassing,

[4:04:38] Voice 2: groundwater regional vulnerability.

[4:04:43] Voice 2: So the next steps of that is to present this information

[4:04:46] Voice 2: to Galliano North Bender and community information meetings

[4:04:50] Voice 2: that have been scheduled for early September.

[4:04:53] Voice 2: Okay, and my last project here

[4:04:55] Voice 2: is the risk of saltwater intrusion mapping project.

[4:04:58] Voice 2: So Islands Trust put $10,000 to this in 2019.

[4:05:02] Voice 2: It was a two year project.

[4:05:03] Voice 2: Last year we put no money into it

[4:05:05] Voice 2: and for this year, I should say, no last year.

[4:05:09] Voice 2: And then, and it's kind of been in a limbo this year.

[4:05:14] Voice 2: Islands Trust has been putting for our review on it

[4:05:18] Voice 2: and it's recommended that the Islands Trust undertake more work on this project for the

[4:05:25] Voice 2: next fiscal to tune about $10,000 and I'll describe why. So this has been a partnership

[4:05:31] Voice 2: between Flynnrow Ministry of Environment and Islands Trust and it's mapping the entire coast

[4:05:35] Voice 2: from Sydney Island all the way to Haida Gwaii. The project started in 2019 as I said. It was

[4:05:42] Voice 2: completed this year but it's not released to the public and it's a coast-wide approach which has

[4:05:48] Voice 2: created several concerns with respect to the applicability for land use planning in the

[4:05:52] Voice 2: island's trust area and didn't really solve the issues that we wanted to solve going into it so

[4:05:58] Voice 2: there's a few issues one of them is that they just classified the islands with respect to the entire

[4:06:04] Voice 2: coast which kind of obscured some of the sensitivities of the island there's some weird

[4:06:11] Voice 2: issues with the data that we need to address. One of the biggest issues, and this is kind of

[4:06:17] Voice 2: what we would use for planning, is looking at the aqua susceptibility or the vulnerability

[4:06:22] Voice 2: of increasing development in certain areas. And as you can see, there's strangeness in the data,

[4:06:29] Voice 2: but also the reason why this project is so problematic is that they used a common

[4:06:36] Voice 2: in resolution for the entire coast so in our area where we have higher resolution there is just

[4:06:43] Voice 2: missing data all along the coast which is indeed the areas that we are concerned with so that would

[4:06:51] Voice 2: take going back to the consultant to fix these issues there's no data in estuaries so as we as

[4:06:59] Voice 2: trustee Patrick will know on Salt Spring Island in that red box there in the middle there is a

[4:07:05] Voice 2: quite a oh and trustee um peter luckham as well would know this that there is a quite substantial

[4:07:14] Voice 2: application that um really this uh data does not address which is really frustrating and

[4:07:21] Voice 2: disappointing so um we we brought this up with flinro they're aware of it that's why this isn't

[4:07:27] Voice 2: going public yet but they're not ready to budget towards this until about fiscal year 24 25 and so

[4:07:35] Voice 2: So they recommended that the Islands Trust retain the consultant to undertake these updates,

[4:07:40] Voice 2: and Flinro would be an external partner to that.

[4:07:43] Voice 2: So it'd be the same project team, but funding would come from the Islands Trust to solve

[4:07:47] Voice 2: that, or we can just wait in the queue and wait two fiscals to get more money to hopefully

[4:07:54] Voice 2: address that.

[4:07:55] Voice 2: And so that is the end of my presentation, thanks.

[4:08:05] Voice 7: Thank you, William.

[4:08:06] Voice 3: That's great.

[4:08:08] Voice 3: that's so much has been going on. So I will just open the floor for any questions or comments.

[4:08:19] Voice 3: If there aren't any, go ahead, Peter Lockham.

[4:08:26] Trustee Luckham: Oh, William, this is brilliant work. You know,

[4:08:30] Trustee Luckham: you're breaking, it strikes me, you're breaking new ground scientifically as well as otherwise

[4:08:34] Trustee Luckham: with different techniques of procuring data and providing us an amazing picture. The thing that

[4:08:40] Trustee Luckham: strikes me that's really obvious is that the very tiny islets are there's no data and those islets

[4:08:49] Trustee Luckham: are probably the most sensitive of all of the landscape here so and that's not a criticism

[4:08:55] Trustee Luckham: because I realize it requires contributors and ground truthing and all the rest of it but

[4:09:01] Trustee Luckham: is that something that's obvious well the other thing is two things is that I hope and hoping

[4:09:06] Trustee Luckham: this has really raised the eyebrows at uh flinro to understand the water issues on the islands and

[4:09:13] Trustee Luckham: is uh the lack of some of that detailed data and that resolution that you've identified um uh uh

[4:09:20] Trustee Luckham: it's unfortunate that 24 25 is a time frame but any any remarks otherwise uh really great to see

[4:09:28] Trustee Luckham: this yeah

[4:09:30] Voice 2: uh thanks charlotte yeah i i actually pulled that slide out one of our um considerations

[4:09:35] Voice 2: considerations back to to Flinronian V was the fact that islets and smaller islands even the

[4:09:41] Voice 2: larger of the associated islands were lacking data and uh by that lack of data they were still

[4:09:49] Voice 2: included in the methodology so it was just showing that nothing was wrong and so that that's an issue

[4:09:55] Voice 2: um I think that the data gap analysis will continuously show that those smaller islands

[4:10:02] Voice 2: have a lack of data so there's other mitigating measures for that like ultimately these regional

[4:10:08] Voice 2: projects are to identify issues in large land masses so we can do bulk regional planning

[4:10:17] Voice 2: and and not get swamped by just individual parcel identification so in those smaller islands like

[4:10:25] Voice 2: there's there's a mitigation measure say for example if we're really concerned with saltwater

[4:10:30] Voice 2: intrusion than um an area-based regulation under the water sustainability act for drilling

[4:10:35] Voice 2: authorizations in any associated island and that would just allow not only island's trust staff

[4:10:43] Voice 2: to be in a permit process but also flynn row to to look and to potentially um address issues

[4:10:52] Voice 2: with people drilling too deep and and ruining an aquifer on a small island

[4:10:57] Voice 2: um that i've i learned of five different drill rigs out there on the on the island's trust area

[4:11:04] Voice 2: this summer that were just drilling forever and hit 700 feet and stopped and and something like

[4:11:10] Voice 2: that like it's almost reckless to drill like that so um we can look at some regulatory measures to

[4:11:18] Voice 2: address the the data shortcomings and i think that's what these regional mapping projects are

[4:11:24] Voice 2: are starting to enlighten us with yeah thank you

[4:11:27] Voice 3: trustee wolverton yeah

[4:11:33] Voice 4: i was just gonna say thank

[4:11:34] Voice 4: you william we are really looking forward to uh our community information meeting on the first

[4:11:40] Voice 4: and we've sent a flyer out to all mailboxes and hoping to get a good turnout um and i'm hoping

[4:11:48] Voice 4: you'll have tons of maps yeah

[4:11:52] Voice 2: um you know it's a balance of of illustration and how and to

[4:11:57] Voice 2: communicate you know the the overall intent of of not only the project but what are the next steps

[4:12:04] Voice 2: um so of course the maps will be there i want to throw a shout out to alex headley who's a

[4:12:10] Voice 2: watershed ecosystem technologist he has one week left with us here and we're really close to

[4:12:15] Voice 2: finishing the islands trust area freshwater atlas and so that's bringing all of this data together

[4:12:20] Voice 2: it's going to be it's a standalone tapas map it like uh package but using the next generation

[4:12:28] Voice 2: version of that uh you may may or may not know that tapas and map it are going through an evolution

[4:12:34] Voice 2: right now and uh so we're we're one of those projects um so all of this data my whole intention

[4:12:41] Voice 2: and my ethos of working in the public domain

[4:12:45] Voice 2: is to have all of this science publicly accessible.

[4:12:49] Voice 2: And so I'm striving really hard to make that happen.

[4:12:53] Voice 2: I just, I've been really hesitant over these few years

[4:12:56] Voice 2: because as Chair Luckman was saying,

[4:12:58] Voice 2: we're really advancing the science

[4:13:01] Voice 2: as we're going through these projects.

[4:13:03] Voice 2: And that's a hard thing to do in government.

[4:13:06] Voice 2: It's an easier thing to do in academia.

[4:13:08] Voice 2: You're allowed to make mistakes as we go.

[4:13:09] Voice 2: but here it's you have to be really careful of what goes to the public and and i'm my confidence

[4:13:16] Voice 2: of going through the review process from the southern gulf islands and addressing that over

[4:13:20] Voice 2: the last two years you know to the chagrin of some of the ltcs and even the managers asking for

[4:13:25] Voice 2: deliverables uh it we had to kind of fend them off for a bit but but at the end of the day science

[4:13:30] Voice 2: wins and and i think the science is is really is is um i'm confident in the science that we're

[4:13:38] Voice 2: are bringing to the public in early September so I'm looking forward to it as well.

[4:13:43] Voice 4: Can I just

[4:13:44] Voice 4: make one other comment that you may need to define a number of the terms that you use because there'll

[4:13:51] Voice 4: be a real range of people attending so I don't know if it's possible to put out a little glossary

[4:13:57] Voice 4: ahead of time that we could make available.

[4:14:01] Voice 2: Probably not that but you know like there's

[4:14:06] Voice 2: all these things take work and everything moves sequentially and this is only one part of my job

[4:14:11] Voice 2: here you know like I have inquiries we're in this most severe drought that we've ever been in

[4:14:18] Voice 2: I was just in this week downloading data across Salt Spring Island and on two of the lakes I had

[4:14:25] Voice 2: to move my data loggers several meters from the shore to find water I had to lower my data loggers

[4:14:31] Voice 2: from 100 feet to 200 feet just to find water and so i'm getting a lot of inquiries never mind the

[4:14:37] Voice 2: applications so but that being said um i agree with you there needs to be more definitions and

[4:14:44] Voice 2: and um and i'll try to do that in the cim and i'll definitely address those questions when they come

[4:14:50] Voice 2: but overall the uh the one thing that narissa and i have been talking about is what's the last

[4:14:57] Voice 2: last final document coming from this. And after going through the consulting documents, I know

[4:15:02] Voice 2: that that's not the forward-facing document, right? Those documents will mostly be for staff

[4:15:07] Voice 2: to then work with some communications people and a designer to put out a document that is

[4:15:15] Voice 2: approachable to the residents. Okay. Thank

[4:15:18] Voice 3: you. Thanks. Thank you. I had my hand. Actually,

[4:15:24] Voice 3: i think that uh kate louise was before me so go ahead kate louise um really briefly

[4:15:29] Trustee Stamford: because um uh

[4:15:32] Trustee Stamford: the house sound area isn't approached yet but i i just really hope that we can continue with

[4:15:38] Trustee Stamford: this project um we have different kinds of water issues but um to have these maps uh

[4:15:45] Trustee Stamford: especially now that the awareness level is higher even in this area about what the lack of water can

[4:15:52] Trustee Stamford: can do um i i just can't wait to see this extended out over the house sound i was just wondering um

[4:15:59] Trustee Stamford: and this can be discussed later as to how this uh is coordinated with possibly that bowen already

[4:16:06] Trustee Stamford: has some of this mapping and whether or not some of the smaller islands in the gambier local trust

[4:16:12] Trustee Stamford: area will be participating in getting some of this data but i i understand that those projects

[4:16:19] Trustee Stamford: are hopefully coming down the line in the next fiscal.

[4:16:24] Voice 2: Yeah, thank you for that, Trustee Stenford.

[4:16:27] Voice 2: I would say that probably this mapping doesn't exist

[4:16:32] Voice 2: in the house sound.

[4:16:33] Voice 2: I mean, a lot of this was primary science,

[4:16:35] Voice 2: but also a lot of the non-primary science

[4:16:40] Voice 2: like the aquifer mapping, we had to actually manually do.

[4:16:45] Voice 2: This was a big, significant undertaking,

[4:16:47] Voice 2: taking probably 20 years um catch up here so um but I agree with you like I would love to do Keats

[4:16:54] Voice 2: um I would love to do Anvil but I think that's just more of a research process rather than um

[4:17:01] Voice 2: actually being successful but um no I I would like to move to Howe Sound and I think that it'd

[4:17:08] Voice 2: be a good offering to um the Bowen Island Municipality that the Islands Trust has undertaken

[4:17:14] Voice 2: taking this work um you know on their behalf or no that doesn't make sense to their benefit um

[4:17:20] Voice 2: and and so i i guess i would have to talk with uh director marler on when we propose that with

[4:17:28] Voice 2: that business case because it'll have to be a new business case for next year which would just

[4:17:31] Voice 2: basically continue on the same budgeting that we've done since 2019 um yeah thank

[4:17:41] Voice 3: you um uh

[4:17:44] Voice 3: Peter Luckham is next.

[4:17:47] Trustee Luckham: And

[4:17:47] Voice 3: then David Butler also.

[4:17:49] Trustee Luckham: I think she'll be shaking.

[4:17:50] Trustee Luckham: You did have your hand up.

[4:17:51] Voice 3: I took my hand down.

[4:17:52] Voice 3: I think it more or less got addressed.

[4:17:55] Trustee Luckham: I just want to throw out a notion

[4:17:58] Trustee Luckham: that in this next year,

[4:18:01] Trustee Luckham: if we could get a summer student

[4:18:03] Trustee Luckham: to work with William,

[4:18:04] Trustee Luckham: not to do the primary work,

[4:18:06] Trustee Luckham: but to do some of this documentation

[4:18:07] Trustee Luckham: and the glossaries

[4:18:08] Trustee Luckham: and the public facing information,

[4:18:10] Trustee Luckham: that would be incredibly beneficial to everybody and it would relieve william of the weight of that

[4:18:17] Trustee Luckham: necessity too so just a shout out there yeah

[4:18:23] Voice 2: i mean that would be phenomenal i i i cannot

[4:18:27] Voice 2: say how important alex's work was for me this summer i mean there's just no way i'd be at this

[4:18:34] Voice 2: spot now um yeah so yeah i really thank alex for that and and i i agree with you like alex has done

[4:18:41] Voice 2: a lot of the technical work and we've kind of pushed through that now a lot of the mapping

[4:18:45] Voice 2: so i agree with someone who has a maybe a geo uh geography background or like polis style person

[4:18:55] Voice 2: who would be interested in in design and communications to to bring this all together

[4:19:00] Voice 2: because really this goes nowhere

[4:19:04] Voice 2: if it doesn't land with the community.

[4:19:06] Voice 2: So we really need to communicate this appropriately.

[4:19:11] Voice 8: And

[4:19:11] Voice 2: also just one last thing, Chair,

[4:19:13] Voice 2: that that is one of the large recommendations

[4:19:16] Voice 2: coming out of the freshwater sustainability strategy

[4:19:19] Voice 2: that was supported by the strategic advisory round table

[4:19:23] Voice 2: as well is to have in-house staff

[4:19:27] Voice 2: to help with the communications of the freshwater strategy.

[4:19:30] Voice 2: thanks

[4:19:31] Voice 3: thanks someone i think maybe needs to turn their mic off um and i just will note my my hand

[4:19:37] Voice 3: that went up and then down was very much about this topic and this communicating it uh to the

[4:19:43] Voice 3: public piece which is um really important and i think that yeah i think uh it's i think that's

[4:19:52] Voice 3: understood by everyone uh david marley you had your hand up

[4:19:55] Voice 9: uh yes thank you i was going to say

[4:19:58] Voice 9: that at your next meeting in September, September 29th, we'll bring business cases to you for

[4:20:06] Voice 9: any additional dollar requests for the next fiscal year. So that will be based on what

[4:20:15] Voice 9: we think is coming out of the freshwater strategy, but also the strategic plan items. So all

[4:20:21] Voice 9: of these items where William has identified where we probably should be asking for money,

[4:20:26] Voice 9: we'll be bringing that to you on september 29th so at that time you can also consider

[4:20:33] Voice 9: whether or not you know co-op positions should be continued or extended next year and a resolution

[4:20:39] Voice 9: regional planning committee to that effect would be helpful for going to council for

[4:20:45] Voice 9: requesting those dollars

[4:20:46] Voice 3: thank you okay i'm not seeing more hands up and i'm conscious of time

[4:20:53] Voice 3: and energy here. And I just want to, uh, again, thank, uh, William and Alex, who isn't here for,

[4:21:01] Voice 3: um, yeah, it feels like we're in a different, completely different era in terms of our,

[4:21:07] Voice 3: our science, um, and our, um, depth of understanding and, uh, ability to, uh,

[4:21:17] Voice 3: you know, be leaders and, and speak to Flynn row and others in an influential way. So thank you so

[4:21:25] Voice 3: much. Now the next

[4:21:29] Voice 3: item was saltwater intrusion, but I believe that was, is that that's the mapping

[4:21:33] Voice 3: that we looked at. So we're on

[4:21:35] Voice 3: to 7.2, which is update on eelgrass mapping.

[4:21:39] Voice 2: Yes. Thank you,

[4:21:40] Voice 2: chair. Oh, and

[4:21:42] Voice 3: I see a note from Dion that Alex was present here. I, sorry, I didn't actually

[4:21:45] Voice 3: noticed that so thank you Alex and I'm glad that you were here. Yeah it's really impressive.

[4:21:55] Voice 9: Okay thank you thank you William. So to share the next three items fairly quick just my verbal

[4:22:01] Voice 9: updates to you on where we're at with these projects. So 7.2 the eelgrass mapping project

[4:22:07] Voice 9: we issued a contract to Moran Ocean and Coastal Resources.

[4:22:18] Voice 9: They're a Victoria company and they are partnered

[4:22:22] Voice 9: with Marina Capiligo who we've done work with before.

[4:22:26] Voice 9: This project approach was initially we were thinking

[4:22:32] Voice 9: we could probably afford to do the mapping

[4:22:34] Voice 9: looking for one or two local trust areas using the $50,000.

[4:22:39] Voice 9: However, the consultant proposed something a little different

[4:22:44] Voice 9: that they'd done elsewhere successfully.

[4:22:47] Voice 9: And that is to do what they call a level one survey,

[4:22:51] Voice 9: which is using available aerial photography that's recent

[4:22:57] Voice 9: and orthophotos, satellite imagery,

[4:23:01] Voice 9: imagery, as well as flying areas where we don't have recent aerial photography.

[4:23:09] Voice 9: And they would do that for the entire area, the entire trust area, and then do an analysis

[4:23:16] Voice 9: of the polygons so that we'll have polygons of eelgrass for the entire trust area based

[4:23:24] Voice 9: on the level one survey.

[4:23:26] Voice 9: A level two survey is where you either go down with a diver, or you have a boat towing a camera, and then that will very accurately determine the location of the eelgrass edges.

[4:23:41] Voice 9: Because usually the deeper area, eelgrass will grow up to about six meters down.

[4:23:47] Voice 9: So when you get into the deeper water from the aerial photography, it's not always clear where the edge is.

[4:23:54] Voice 9: so that's the intent there um so they actually uh flew the um helicopter on i think it was the

[4:24:03] Voice 9: 6th 7th and 8th of august uh ideal time for low tides and they coordinated it with the way the

[4:24:11] Voice 9: tides were at the time of day um to make sure we had the lowest tides possible and they got some

[4:24:18] Voice 9: some really good photography of the entire shoreline.

[4:24:21] Voice 9: And they're going to use that in conjunction again

[4:24:26] Voice 9: with the orthophotos as well as work that was done

[4:24:29] Voice 9: previously by SeaChange on eelgrass mapping.

[4:24:33] Voice 9: And what that will help them is how to interpret the photos.

[4:24:38] Voice 9: So they can see what's already been interpreted

[4:24:41] Voice 9: and that'll help them to kind of correlate

[4:24:46] Voice 9: relate with what's actually going on in their imagery.

[4:24:49] Voice 9: So all that work should be done

[4:24:51] Voice 9: by the end of this calendar year,

[4:24:53] Voice 9: and I think they're aiming to get it done

[4:24:55] Voice 9: by the end of September, October,

[4:24:57] Voice 9: and then we'll have the report

[4:25:00] Voice 9: back to the Regional Planning Committee after that.

[4:25:05] Voice 9: The aerial photography that they flew

[4:25:08] Voice 9: will be publicly available.

[4:25:09] Voice 9: We'll have that, and that can be used

[4:25:13] Voice 9: for other things as well.

[4:25:14] Voice 9: so the Allens Trust Conservancy staff could probably use it for looking at other things

[4:25:22] Voice 9: such as bull kelp or other species that they'd like to look at. So yeah I had a look at some of

[4:25:32] Voice 9: the the photos and it's quite interesting you can really see the mussel die off huge huge areas of

[4:25:40] Voice 9: of dead mussels caused by the heat wave.

[4:25:43] Voice 9: So that's quite interesting to see as well.

[4:25:46] Voice 9: So anyway, that's underway.

[4:25:49] Voice 9: The budget is a little higher than we had a budget for.

[4:25:53] Voice 9: So we had 50,000 and to do this,

[4:25:58] Voice 9: it came in at 54,500, something like that.

[4:26:03] Voice 9: You couldn't really cut out an island to make it work.

[4:26:07] Voice 9: It just didn't feel fair to do that.

[4:26:08] Voice 9: that. So the Alice Trust Conservancy has a mapping budget, so they're contributing some

[4:26:14] Voice 9: to that. And we'll just have to find reductions elsewhere just to cover the couple thousand

[4:26:21] Voice 9: dollars that went over on this one. But I think it's worth doing. And then what we'll

[4:26:26] Voice 9: we'll do is once we have all of the mapping at level one, we can figure out which local

[4:26:35] Voice 9: trust committees would like to use it in a way to regulate so if some trust committees are thinking

[4:26:43] Voice 9: yeah i want to do some shoreline regulations here so it could be the islands that are currently

[4:26:49] Voice 9: doing shoreline work for example then we can then request funding from council to engage the

[4:27:00] Voice 9: the consultant to do the level two for those particular islands and it won't be for all the

[4:27:05] Voice 9: polygons and the polygon that we'll get will have a kind of a low medium high confidence

[4:27:14] Voice 9: so it could be the ones that are low confidence so it would probably want to

[4:27:18] Voice 9: send a diver down or send a boat out to have a look at the medium and high is probably good

[4:27:24] Voice 9: enough for creating regulatory bylaws on those polygons. And another thing I'll identify is the

[4:27:33] Voice 9: density of the eelgrass. So if it's low density like little turfs with sand in between or whether

[4:27:41] Voice 9: it's high density really really you know thick eelgrass that will be indicated on the mapping

[4:27:47] Voice 9: as well. So that's the eelgrass mapping. Is there any questions? Now I'll go on to heritage

[4:27:53] Voice 9: conservation.

[4:27:54] Voice 7: Okay, so

[4:28:00] Voice 9: through the chair I just went to 7.3 heritage conservation mapping.

[4:28:05] Voice 9: We put out an RFP like we did for Deelgrass and we've contracted with Auelitash,

[4:28:14] Voice 9: which is an indigenous company out of North Vancouver, mostly archaeologists, and

[4:28:22] Voice 9: And they're working with us, with Lisa and myself.

[4:28:28] Voice 9: And look, right now we're in phase one of establishing the data.

[4:28:37] Voice 9: So it really is building the relationship with the nations and working with them to figure out exactly what data is it that we need to know.

[4:28:48] Voice 9: So we do know from provincial data where registered archaeological sites are

[4:28:56] Voice 9: and there is some indication of potential for archaeological sites but what we don't know is

[4:29:02] Voice 9: things like cultural sites or sacred sites or maybe areas that the archaeology branch

[4:29:11] Voice 9: simply calls it an archaeology site however to the First Nation it's a cemetery, it's not a

[4:29:17] Voice 9: and it's something completely different.

[4:29:19] Voice 9: So it's that kind of information that we're looking for.

[4:29:24] Voice 9: So phase one and phase two is working with the nations

[4:29:28] Voice 9: to come up with the methodology and the data sets.

[4:29:32] Voice 9: And then from that in phase three,

[4:29:36] Voice 9: develop maps of the areas

[4:29:39] Voice 9: where some kind of protection is required.

[4:29:43] Voice 9: So it may just, it might be the entire island

[4:29:45] Voice 9: in some instances or it might be within a few you know a couple hundred meters of the foreshore

[4:29:51] Voice 9: in bays or or something like that and then the next step after that this is down the road is

[4:30:00] Voice 9: development of the guidelines and heritage conservation area requirements.

[4:30:09] Voice 9: So what are the guidelines going to look like?

[4:30:12] Voice 9: And we'll need help, obviously, with that from the consultants.

[4:30:18] Voice 9: So we're in the early stages and I think we're, you know, probably a couple of years off actually starting to look at bylaws.

[4:30:26] Voice 9: but I think it's a good start anyway.

[4:30:31] Voice 9: Kind of wish we started it earlier,

[4:30:33] Voice 9: but anyway, we're on our way.

[4:30:36] Voice 9: Okay, any questions on the heritage conservation mapping?

[4:30:41] Voice 9: Okay, so that one is on budget.

[4:30:43] Voice 9: We had $30,000 from trust council

[4:30:46] Voice 9: and $25,000 from the freshwater strategy grant,

[4:30:52] Voice 9: the healthy watersheds.

[4:30:53] Voice 9: So it's a $55,000 contract

[4:30:56] Voice 9: and we'll likely be coming back

[4:30:59] Voice 9: looking for additional funding for next year for that one,

[4:31:01] Voice 9: to continue on with phase three and four.

[4:31:05] Voice 9: And then the fees bylaw, 7.4, so that went to council.

[4:31:09] Voice 9: I have drafted a request for decision

[4:31:12] Voice 9: to local trust committees.

[4:31:14] Voice 9: And thinking here is that we'll send the model bylaw

[4:31:20] Voice 9: to the trust committees with a request

[4:31:24] Voice 9: at if they want to update their fee by-law

[4:31:29] Voice 9: to bring it into compliance with the new model

[4:31:34] Voice 9: and council's policy to instruct staff

[4:31:37] Voice 9: to draft the by-laws for them.

[4:31:39] Voice 9: And then we will do the specific by-law and bring it back.

[4:31:43] Voice 9: It's not a lot of work for us,

[4:31:44] Voice 9: but I don't want to presume

[4:31:48] Voice 9: that trust committee is going to do something,

[4:31:50] Voice 9: rather ask them,

[4:31:51] Voice 9: and then they can direct

[4:31:54] Voice 9: some trust committees might want to delay it

[4:31:56] Voice 9: for a variety of reasons and others might want

[4:31:58] Voice 9: to do it right away

[4:31:59] Voice 9: so that RFD will be going

[4:32:02] Voice 9: shortly, probably next week

[4:32:04] Voice 9: and then it will be on

[4:32:05] Voice 9: LTC Agenda's next available

[4:32:08] Voice 9: regular meeting agenda

[4:32:11] Voice 9: and

[4:32:11] Voice 9: then we'll get an idea of how many

[4:32:14] Voice 9: trust committees will be looking

[4:32:16] Voice 9: at updating the fee bylaws

[4:32:17] Voice 9: before the end of this fiscal year and that

[4:32:20] Voice 9: will help

[4:32:21] Voice 9: um financial planning committee we're looking at um budgets for next year and expected revenues

[4:32:28] Voice 9: from applications um i think that's all i have to say about that so

[4:32:35] Voice 7: unless any questions back to

[4:32:37] Voice 7: the chair not seeing any

[4:32:44] Voice 3: questions i just want to step in to say thank you for those updates that

[4:32:49] Voice 3: that really cover a lot of work and really welcome and essential work.

[4:32:56] Voice 3: And I know with the eelgrass mapping, you know,

[4:32:59] Voice 3: council and our committee has been grappling with, you know,

[4:33:01] Voice 3: we were supposed to get matching funds and have a partner and that didn't

[4:33:04] Voice 3: work and how to use the funds. And it's been a bit of a tough go of it,

[4:33:08] Voice 3: but it sounds like you've got great people and we have great people we're

[4:33:12] Voice 3: working with and it's going to be useful.

[4:33:14] Voice 3: And the heritage conservation mapping is actually a hugely important

[4:33:19] Voice 3: piece of work and I'm kind of amazed it can get done on that budget because that's a lot of

[4:33:26] Voice 3: different nations and a lot of ground to cover and a lot of millennia to cover. But it's great

[4:33:32] Voice 3: that it's happening. So thank you. So not seeing any questions or comments, I'm going to keep us

[4:33:38] Voice 3: moving. We've got two pieces of correspondence. Quite honestly, I don't know why they're here.

[4:33:42] Voice 3: I'm sorry, but I don't see what they have to do with that with our work.

[4:33:50] Voice 3: I believe they were sent to Salt Spring. Is there something I don't know?

[4:33:55] Voice 3: But I guess I'll I'll turn it over to staff to contextualize.

[4:33:59] Voice 9: I asked the same question. And normally what I do is ask the staff that are forwarding this to regional planning committee

[4:34:08] Voice 9: to put in a cover briefing to explain why it's on the agenda or context notes um so i don't really

[4:34:17] Voice 9: have that background for it but i understand it was forwarded to the regional planning committee

[4:34:22] Voice 9: um i'm not sure it was from the salt spring local trust committee or from another committee

[4:34:26] Voice 9: but it got forwarded to regional planning committee i think it's just for information

[4:34:31] Voice 9: given the the content of the information here this is about float sizes so maybe

[4:34:43] Voice 9: it was to help inform the shoreline discussion or whether the regional

[4:34:49] Voice 9: planning committee would like to be involved in looking at float sizes so

[4:34:53] Voice 9: So anyway, it's on the agenda for whatever reason.

[4:34:57] Voice 3: Okay, thanks.

[4:35:00] Voice 3: I'm noticing that Peter Leckham would like to comment

[4:35:04] Voice 3: and Trustee Maude put a link in the chat

[4:35:09] Voice 3: and I'm not sure what that is about.

[4:35:14] Voice 3: So why don't we go to Peter

[4:35:18] Voice 3: and then see if David Maude wants to say anything else about that link.

[4:35:22] Voice 3: So go ahead.

[4:35:23] Trustee Luckham: Peter Leffler. I think that the intent here is just to inform any bylaw development or guidelines

[4:35:33] Trustee Luckham: around docks size and shape and construction. There's been issues that have been raised

[4:35:40] Trustee Luckham: historically in LTCs that I'm aware of that indeed that arbitrary dimensions that maybe come

[4:35:46] Trustee Luckham: out of a planning process don't necessarily meet building construction materials dimensions.

[4:35:52] Voice 1: mentions.

[4:35:52] Trustee Luckham: And so there's just some efficiencies and probably it's just there for making sure

[4:35:58] Trustee Luckham: the individual is probably wanting to make sure that everybody knows the thoughts from the

[4:36:03] Trustee Luckham: industry about this. But I think this is an opportunity just to speak briefly that yesterday

[4:36:09] Trustee Luckham: Flynnrow announced essentially a ban on any further and I gather existing applications for

[4:36:20] Trustee Luckham: dock installations in the Southern Gulf Islands

[4:36:23] Voice 7: prior

[4:36:23] Trustee Luckham: to seeking information from other agencies

[4:36:29] Trustee Luckham: and understanding that the impact's better. And so this is a significant move on the part of the

[4:36:36] Trustee Luckham: province, which interestingly enough does align with Trust Council's policy statement work and

[4:36:43] Trustee Luckham: findings from the public. And so we're no doubt going to see some fallout from this and I expect

[4:36:49] Trustee Luckham: we'll have a press release that will come out here shortly, just to give our perspective on that.

[4:36:55] Trustee Luckham: Just wanted to make sure that everybody was aware of that. Tim Peterson, I think,

[4:36:59] Trustee Luckham: actually circulated it a little earlier today. It's been quietly in the wind for a bit,

[4:37:04] Trustee Luckham: but now it's public, so that's certainly an interesting development.

[4:37:12] Voice 4: Jane, go ahead.

[4:37:14] Voice 4: So it refers to Crown land in the ministerial order.

[4:37:19] Voice 4: I'm assuming that they're talking about all the shore as opposed to not just the Crown

[4:37:24] Voice 4: land shore, like not just big Crown parcels that touch the shore.

[4:37:32] Voice 4: Peter,

[4:37:32] Trustee Luckham: you're muted.

[4:37:35] Trustee Luckham: So yeah, David might be able to speak to it, but everything below the high water mark is

[4:37:39] Trustee Luckham: I think what they're talking about.

[4:37:42] Voice 7: Yeah,

[4:37:43] Voice 3: exactly. Thank you. Interesting. Laura, go ahead.

[4:37:51] Voice 15: Sorry, I was just looking back at minutes. Salt Spring LTC did refer the Marine Construction Services Limited letter, but we did not refer the other letter.

[4:38:00] Voice 15: So I'm not certain why that was included there. So it was just referred to RPC for information, just so you know.

[4:38:09] Voice 15: No, I think this announcement that's come out,

[4:38:12] Voice 15: I think there's a lot of questions

[4:38:15] Voice 15: that trustees are going to be hit with very quickly

[4:38:17] Voice 15: as to what's included, what's not included.

[4:38:20] Voice 15: Does that mean the existing application?

[4:38:22] Voice 15: All of these questions.

[4:38:23] Voice 15: So I think we should do whatever we can get

[4:38:27] Voice 15: to get support to trustees to answer this.

[4:38:31] Voice 15: I can already see on social media,

[4:38:32] Voice 15: it's quite active, this conversation.

[4:38:38] Voice 3: Interesting.

[4:38:39] Voice 3: Interesting, okay.

[4:38:41] Voice 3: Trustee Stamford.

[4:38:43] Trustee Stamford: I just was wondering if there had been any understanding

[4:38:47] Trustee Stamford: whether or not this was going to be extended,

[4:38:50] Trustee Stamford: this band extended across to the house area.

[4:38:58] Trustee Luckham: Anyone know anything?

[4:39:00] Trustee Luckham: Do you want to share what you know there?

[4:39:03] Trustee Luckham: What little we know?

[4:39:07] Voice 9: Are you referring to me or to the chair?

[4:39:11] Trustee Luckham: I don't know anything.

[4:39:12] Trustee Luckham: I just learned about this.

[4:39:13] Trustee Luckham: So I'm suggesting, David Marler, do you have anything further to share?

[4:39:18] Trustee Luckham: Because it is actually, my understanding is only the area that was previously designated as a restricted area.

[4:39:27] Voice 9: Yeah, I believe.

[4:39:29] Trustee Luckham: There's a map.

[4:39:29] Voice 12: Yeah.

[4:39:31] Trustee Luckham: There is a map, yeah.

[4:39:32] Trustee Stamford: Yes.

[4:39:33] Trustee Stamford: There's

[4:39:33] Voice 12: a map, and it's Southern Gulf Islands.

[4:39:35] Trustee Stamford: Only.

[4:39:36] Trustee Stamford: Okay, thank you.

[4:39:37] Trustee Stamford: yeah and

[4:39:38] Voice 3: i just as i'm noting that this isn't really on our agenda at all although it is an

[4:39:43] Voice 3: emerging issue um but it is almost uh well three um could we leave this like it sounds like this

[4:39:50] Voice 3: may be a topic for um you know some uh little speaking notes or uh something for the ltcs that

[4:40:00] Voice 3: this is uh relevant to but um it is in our agenda no one has had time to prepare for it so i'd like

[4:40:06] Voice 3: to keep us moving yeah

[4:40:07] Voice 9: i just put the map up just for information um the director of trust area

[4:40:14] Voice 9: services is aware of this and she'll be probably working with the executive on some kind of um

[4:40:20] Voice 9: information out to the public and to trustees so yeah

[4:40:25] Voice 13: just came out

[4:40:26] Voice 13: today

[4:40:28] Voice 9: so here's the area it's all the southern gulf islands starting at the south

[4:40:32] Voice 9: end of Gabriola so it's probably a pass all the way down to looks like um just north of Sydney

[4:40:40] Voice 9: Island and uh includes all the Southern Gulf Islands other than that okay so it doesn't

[4:40:46] Voice 9: include Sydney and James but it does include a portion of the inlet anyway so there you go

[4:40:54] Voice 9: uh this this is the area that the province requires um specific permissions for docks

[4:41:01] Voice 9: The area north of Gabriola is what they call general permissions where the landowners can

[4:41:09] Voice 9: build a dock providing they meet the you know the specifications on the website there's a list of

[4:41:15] Voice 9: maximum size and float size and things like that and you also have to have the local zoning

[4:41:22] Voice 9: authority to allow you to build the dock but you don't need to go to the ministry to get a dock

[4:41:28] Voice 9: permit or a license of occupation so this area here which is outlined in blue is the area that

[4:41:34] Voice 9: you do need to go and get permission from the ministry if we put a document thank

[4:41:39] Voice 3: you um okay

[4:41:44] Voice 3: next we have 10.1 regional planning committee work program um so let me just get it here we have this

[4:41:55] Voice 3: before us our top priorities our projects report and i know neck at our next meeting we're going

[4:42:00] Voice 3: going to get a bit of an overview of strategic plan work still awaiting us so we may review this

[4:42:07] Voice 3: but for now is there any uh any staff comments on this the

[4:42:13] Voice 9: application processing services update

[4:42:15] Voice 9: is largely complete by the regional planning committee so you could probably remove that one

[4:42:21] Voice 9: the managed trust council strategic plan actions could be number one item and i can certainly just

[4:42:26] Voice 9: just update all of those items that you've had an update today so i can just put a quick note in

[4:42:33] Voice 9: here of where we're at with them um yeah i don't really don't know what else you would want to put

[4:42:41] Voice 9: on here um that kind of covers a lot actually it's hard to break them down into three when

[4:42:50] Voice 9: there's more than that going on so it kind of makes sense to do it this way in my mind

[4:42:54] Voice 9: well

[4:42:55] Voice 3: number two sort of an omnibus item yeah

[4:42:59] Voice 9: it is yeah yeah

[4:43:01] Voice 3: okay and someone was leaving the

[4:43:03] Voice 3: meeting trustee patrick goodbye um okay so i mean if something's done doesn't it just drop off or do

[4:43:11] Voice 3: we have to make a motion to remove it

[4:43:12] Voice 9: for your work program you should make a motion to remove

[4:43:16] Voice 3: add

[4:43:16] Voice 9: things so you could just say remove application processing and i'll just ask

[4:43:21] Voice 9: enough you may manage trust council strategic plans is your number one item and then this list

[4:43:26] Voice 9: yeah so

[4:43:27] Voice 13: would someone like to move that go

[4:43:32] Voice 12: ahead i move that i move that the regional planning

[4:43:35] Voice 12: committee request staff to remove uh item number one application process servicing

[4:43:41] Voice 12: uh services update from our top uh priorities list and uh make uh number two manage trust

[4:43:48] Voice 12: trust council strategic plan action items, number one.

[4:43:53] Voice 3: Okay, and that was quick

[4:43:55] Voice 3: and I will let Dion catch up with us.

[4:44:01] Voice 3: Although I think it's pretty clear.

[4:44:04] Voice 3: So do we have a seconder?

[4:44:05] Voice 3: Yes, thank you, Jane.

[4:44:08] Voice 3: Okay, any further discussion?

[4:44:10] Voice 3: I will call the question all in favor.

[4:44:18] Voice 3: Okay, good, motion carries, almost unanimous.

[4:44:22] Voice 3: Well, no, not, hang on.

[4:44:24] Voice 3: well the motion carried uh yeah let's have everyone because i did see a few with no hands

[4:44:32] Voice 3: so let me just as a formality and to be sure say anyone opposed to the motion okay not seeing anyone

[4:44:41] Voice 3: opposed thank you just don't want to circumvent democracy here uh thank you uh so our next meeting

[4:44:49] Voice 3: yeah i'm

[4:44:52] Voice 5: sorry i've been trying to just interject for a quick second if i could ask trustee peterson

[4:44:56] Voice 5: and to send what he requested because it was so fast.

[4:44:58] Voice 5: I didn't catch

[4:44:59] Voice 3: any of it.

[4:45:01] Voice 5: So if he could send it to me in a chat, that would be great.

[4:45:05] Voice 3: Yeah, good.

[4:45:08] Voice 3: So thank you.

[4:45:10] Voice 3: Great.

[4:45:10] Voice 3: And other than that, I will just confirm that the next meeting

[4:45:14] Voice 3: is scheduled for Wednesday, September 29th, 2021.

[4:45:19] Voice 3: See you all at Trust Council.

[4:45:21] Voice 3: And thanks for a great meeting.

[4:45:23] Voice 3: um we've actually wrapped up uh even a little earlier than planned which is one of the few

[4:45:30] Voice 3: times we've done that and i still feel we had good thorough discussions so good work everyone

[4:45:36] Voice 3: and um take care thank you

[4:45:42] Voice 9: thank you dion that's excellent thank you yeah

[4:45:45] Voice 3: thanks dion

[4:45:46] Voice 3: thanks everyone thanks laura thank you everybody

[4:45:49] Voice 9: take care bye