Islands Trust Council regular meeting, August 27, 2021

[0:00:00] Trustee Morrison: I'd like to call this meeting of the Trust Programs Committee on, I guess I should know what day it is today, I apologize, on this 27th of August, 2021 to order.

[0:00:13] Trustee Morrison: We're recording and live streaming.

[0:00:16] Trustee Morrison: I want to begin by acknowledging with respect that we're grateful to be able to gather together within the locations across the traditional and treaty territories of the Coast Salish people.

[0:00:25] Trustee Morrison: I offer members the opportunity to share and acknowledge tree and territorial areas in the

[0:00:30] Trustee Morrison: meeting chat function as part of reconciliation. I'm here today on Wasanich territory and grateful

[0:00:37] Trustee Morrison: to be living and working in this space. I'm Deb Morrison, the chair of the Trust Programs Committee

[0:00:43] Trustee Morrison: and the trustee, one of the two trustees for North Pender Island. I'm joined today by members

[0:00:48] Trustee Morrison: of the Trust Program Committee and staff. And as we do have a couple members of the public here,

[0:00:54] Trustee Morrison: I would like to go around quickly and have folks introduce themselves.

[0:00:58] Trustee Morrison: So I am going to start with Trustee Peterson.

[0:01:07] Voice 7: Morning, Tim Peterson, elected on the Skete Island,

[0:01:12] Voice 7: the territories of many Coast Salish nations and the treaty territory of the Tlaman people.

[0:01:17] Trustee Morrison: Thank you. Case.

[0:01:24] Voice 2: Did you say my name? Sorry.

[0:01:26] Voice 2: Yes, please.

[0:01:26] Voice 2: Sorry. Yeah, Case Longerise from Gabriola Island, the traditional territory of the Tsunemu First Nation.

[0:01:35] Trustee Morrison: Thank you. Ben.

[0:01:38] Trustee McConchie: Good morning, everyone. I'm Cohen Finn from Stannister, North Bender Island. I'm the trustee there. Thank you.

[0:01:45] Trustee Morrison: David.

[0:01:48] Trustee Critchley: Good morning. David Pritchard on Denman Island.

[0:01:51] Trustee Morrison: Thank you. Michael.

[0:01:53] Voice 18: Good morning. Michael Kael from Bowen Island.

[0:01:57] Trustee Morrison: Dan.

[0:01:57] Trustee Morrison: Good

[0:02:00] Trustee Rogers: morning, Dan Rogers. I'll try and get my video connected. I'm in a custom house sound from Keith's silent gambier of electric horns in the Squamish line.

[0:02:16] Trustee Morrison: Dan, you may want to try to phone in as your audio is just barely audible. Doug?

[0:02:24] Trustee Morrison: Good

[0:02:26] Trustee Fenton: morning. I'm Doug Penton from Thetis Island. I'm grateful to work and live on the unceded territories of the Penelican and Laiyaxin peoples.

[0:02:39] Trustee Morrison: Thank you. Paul.

[0:02:41] Voice 9: Paul Brent, Saterna Island trustee, acclaimed, I believe highly acclaimed on Saterna Island, also known as Tektexin.

[0:02:50] Voice 14: Thank you. Claire.

[0:02:52] Voice 14: Claire Frader, Director of Trust Area Services, coming today from the territories of the Songhees

[0:02:59] Voice 14: and Lekwungen-speaking peoples.

[0:03:01] Voice 14: Thank you.

[0:03:02] Voice 14: Lisa.

[0:03:07] Voice 13: Chuck Mahath, Queenstown North Kukwumtunat, coming to you from Lekwungen territory of

[0:03:13] Voice 13: the Songhees and Esquimalt people.

[0:03:15] Voice 13: Thank you.

[0:03:16] Trustee Morrison: Robert.

[0:03:18] Voice 1: Robert Barlow, Legislative Services Clerk, in your quarter for today, and I'm happy

[0:03:24] Voice 1: Happy to be living and working on the territories of the Lekwungen-speaking people.

[0:03:30] Trustee Morrison: Thank you.

[0:03:30] Trustee Morrison: And I see David Marler is in with us too.

[0:03:33] Trustee Morrison: David?

[0:03:34] Voice 12: Hi, good morning.

[0:03:35] Voice 12: Director of Local Plane Services.

[0:03:37] Voice 12: And I'm coming to you from Lekwungen-speaking people's territory.

[0:03:41] Voice 12: So good morning.

[0:03:42] Trustee Morrison: Thank you.

[0:03:44] Trustee Morrison: I feel like we just either lost somebody or got somebody.

[0:03:49] Trustee Morrison: Okay, I think we lost somebody.

[0:03:51] Trustee Morrison: Dan just left the meeting, but I think he's probably trying to reconnect my phone.

[0:03:55] Trustee Morrison: So we'll keep an eye on that.

[0:03:57] Trustee Morrison: All right. So we're grateful to be able to have the ability to have electronic. Pardon?

[0:04:05] Voice 7: Is Trustee Fenton on the call?

[0:04:07] Trustee Morrison: Yes, we did.

[0:04:08] Voice 7: He did introduce

[0:04:09] Trustee Morrison: himself. Yeah. Sorry.

[0:04:11] Trustee Morrison: No, it's okay.

[0:04:13] Trustee Morrison: Thanks for checking though, Tim. Did I miss anybody else? I think I've got everybody. Okay.

[0:04:20] Trustee Morrison: And Trustee Rogers is coming back in here. All right. So we're grateful for the ability to have

[0:04:26] Trustee Morrison: electronic meetings we're reducing our carbon footprint that trustees staff and public don't

[0:04:30] Trustee Morrison: have to travel um and as we're on honoring the provincial health codes and guidelines during

[0:04:35] Trustee Morrison: the pandemic this meeting was an option to be held in person um however with the delta variant and

[0:04:42] Trustee Morrison: like just concerns and challenges that were all coming from different islands we we decided to

[0:04:47] Trustee Morrison: have this meeting go ahead and be electronic i'm so sorry for any adjustment or last minute issues

[0:04:52] Trustee Morrison: issues related to that and it does look like our October meeting will be in person but we'll try

[0:04:57] Trustee Morrison: and be a little bit more in advance of that. Like members of our staff who are now working at home

[0:05:04] Trustee Morrison: all of you are connecting to this meeting today from different types of equipment and connections

[0:05:09] Trustee Morrison: so if we do have challenges we'll deal with it as we go and thanks for being supportive about that.

[0:05:15] Trustee Morrison: We ask that everybody mutes their mics when they're not speaking to reduce that background

[0:05:19] Trustee Morrison: ground audio challenge and if you don't we probably will mute you. We appreciate your

[0:05:26] Trustee Morrison: understanding assistance as anything comes up and hopefully we can resolve technical challenges as

[0:05:31] Trustee Morrison: we go. We also want to name that this is a place of employment and a public gathering and despite

[0:05:37] Trustee Morrison: the fact that folks are in their own homes we have a right to a safe and respectful workplace

[0:05:42] Trustee Morrison: for ourselves and for all of our staff and community participants so really understanding

[0:05:46] Trustee Morrison: that being cautious about how you speak respectfully with each other would be appropriate

[0:05:50] Trustee Morrison: thank you for your patience today we appreciate understanding any um understand and appreciate

[0:05:57] Trustee Morrison: any assistance that um folks give us as we sort of work through our any challenges we may meet

[0:06:02] Trustee Morrison: all right so in terms of our agenda we have an agenda before us um there is uh an adjustment

[0:06:11] Trustee Morrison: because we do have the and robert if you can help me exactly with the language i need for this just

[0:06:16] Trustee Morrison: that we do have a resolution without meeting related to that this meeting is now virtual

[0:06:20] Trustee Morrison: instead of in person is there anything else we need to say about that

[0:06:24] Voice 1: no just that it was declared

[0:06:27] Voice 1: carried on this monday of this week that's why it was not part of the agenda package

[0:06:32] Voice 1: so i'll make sure that it is part of the revised agenda package thank

[0:06:38] Trustee Morrison: you and i also did notice

[0:06:40] Trustee Morrison: notice the typo on the agenda package related to Islands 2050 under item 7.1. So, if that's

[0:06:47] Trustee Morrison: just corrected, that would be good. Are there any

[0:06:49] Voice 14: other, oh, sorry, go ahead, Claire. I would just

[0:06:52] Voice 14: note, Trustee Colburn is in as an attendee, Robert. He's just letting you know if you could

[0:06:57] Voice 14: follow up with us. Thank you.

[0:07:00] Trustee Morrison: Is he the phone? That's great. Yes. Thank you very much. He did

[0:07:02] Trustee Morrison: send me a note saying he'd be attending by phone. So, he's the phone number. Thanks for catching

[0:07:09] Trustee Morrison: to that. All right. So I'll just give a second for him to be pulled over. I'll introduce him

[0:07:16] Trustee Morrison: before we move on here.

[0:07:23] Voice 1: Sorry, I'm looking for that option to move him over. And at this point,

[0:07:27] Voice 1: I don't have that option to move him over. I assume it's the telephone number in the attendees

[0:07:37] Voice 1: list yeah but

[0:07:39] Voice 1: I do not have that ability at this point to move him as a panelist for some reason

[0:07:48] Voice 1: I'll have to explore that

[0:07:49] Trustee Morrison: okay um Claire if you can just communicate that back with him that would

[0:07:53] Trustee Morrison: be great so we do know that you're here and thank you for being present trustee color and we're

[0:07:58] Trustee Morrison: working to get you over into the panelist side of the meeting all right and thank you for

[0:08:04] Trustee Morrison: for communicating in advance about that as well.

[0:08:08] Trustee Morrison: Okay, so we have approval of the agenda.

[0:08:12] Trustee Morrison: Is there any other new items or reordering of the agenda?

[0:08:16] Voice 9: Yes, hi Chair, it's Trustee Brent.

[0:08:21] Voice 9: I thought I sent something out yesterday

[0:08:24] Voice 9: suggesting that I would like an addition

[0:08:27] Voice 9: regarding information on the MODIS consulting contract.

[0:08:32] Voice 9: contract right

[0:08:34] Trustee Morrison: i see that here um i was thinking that that was under the um 7.1 that it was

[0:08:42] Trustee Morrison: briefing underneath the trust policy statement related conversation okay

[0:08:47] Voice 9: that's fine as long

[0:08:48] Voice 9: as it gets brought up that's what works for me thanks perfect okay

[0:08:52] Trustee Morrison: so we'll make sure that that

[0:08:53] Trustee Morrison: motion is under 7.1 um other additions or issues for new items or reordering of the agenda

[0:09:04] Trustee Morrison: Okay. I

[0:09:05] Trustee McConchie: just, sorry, Trustee Morrison. Yeah. Just wondering, is there any part of the agenda where folks from the islands can report back on what they've heard as a result of their own consultation with talking to islanders regarding the policy statement?

[0:09:19] Trustee McConchie: And is that a useful use of time? You know, because I don't see anything like that in the agenda. It's going to be the staff presenting and then us discussing what's in the reports from the staff.

[0:09:29] Trustee McConchie: staff and i'm curious to hear from folks like trustees because it's the only chance i've talked

[0:09:33] Trustee McConchie: to them all summer um what they've been hearing and i don't know how what forum to do that in

[0:09:39] Trustee Morrison: so there's two different places where that comes in we actually do have a standing item three which

[0:09:43] Trustee Morrison: is town hall so anybody from the community is welcome to speak um in the town hall portion

[0:09:49] Trustee Morrison: that's actually not standard on the agenda but a couple months ago actually i want to say like

[0:09:53] Trustee Morrison: six months ago we added that to our agendas specifically so public could speak in our

[0:09:57] Trustee Morrison: meetings um so for under item number three right after the approval of agenda we will open that up

[0:10:03] Trustee Morrison: for anybody who's here to participate um underneath any of the so underneath 7.1 i expect to have a

[0:10:10] Trustee Morrison: conversation too about what folks on the committee have been hearing in their communities that would

[0:10:16] Trustee Morrison: be helpful as part of that conversation as well okay um anything else okay i'm going to go ahead

[0:10:29] Trustee Morrison: with those amendments, just that 7.1 includes that we make sure we have the conversation that

[0:10:38] Trustee Morrison: Trustee Brent wanted to have and that we include that resolution without meeting in the agenda.

[0:10:47] Trustee Morrison: Okay. Ben, did you have something else? No. Okay. Okay. So go ahead and approve the agenda

[0:10:55] Trustee Morrison: by consensus with those amendments any opposition to that okay that's approved so we'll move on to

[0:11:04] Trustee Morrison: number three which is the town hall um is there oh we do have um talking permitted by trustee

[0:11:11] Trustee Morrison: colburn i do want to just give him a chance to introduce himself if he would like trustee

[0:11:27] Trustee Morrison: colburn can you hear us he may not be able to speak as an attendee i'm not sure as a talking

[0:11:32] Trustee Morrison: permitted no

[0:11:33] Voice 4: hi there can you hear me

[0:11:34] Trustee Morrison: there we go yeah

[0:11:35] Voice 4: welcome okay thank you everybody scott

[0:11:39] Voice 4: colburn to name of first nation territory and apologies for joining by phone but i'm traveling

[0:11:43] Voice 4: in farm work today

[0:11:44] Trustee Morrison: no worries i loved your email and the quantity of potatoes that you're addressing

[0:11:48] Trustee Morrison: today it's

[0:11:50] Voice 4: not in kilograms it's about 400 pounds of potatoes going to a wedding tomorrow there's

[0:11:54] Voice 4: no rescheduling that thank

[0:11:56] Trustee Morrison: you for that all right um okay so on to number three here town hall

[0:12:02] Trustee Morrison: all um jacinthe i see that you're in the attendees if you'd like to speak go ahead and um let us know

[0:12:09] Trustee Morrison: i think thank you very much yeah go ahead if we can enable jacinthe to speak good morning

[0:12:17] Voice 16: morning and okay this is okay she says join us panelists they see okay join us we can hear you

[0:12:24] Voice 16: go ahead

[0:12:25] Trustee Morrison: jacinthe jacinthe we can hear you go ahead if you'd like to share something

[0:12:37] Trustee Morrison: Can

[0:12:42] Voice 16: you hear me?

[0:12:43] Voice 16: Yes, we can hear you now. Go ahead.

[0:12:45] Voice 16: Oh, okay. Do you know the rationale behind why the TPS draft was not sent to the First Nations at this stage, and only to the agencies?

[0:13:01] Trustee Morrison: Claire, do you want to talk to that?

[0:13:04] Voice 14: Yes, typically many First Nations close their offices in August, so we've held off sending it for a few weeks.

[0:13:11] Voice 14: um just respectfully um as i understand based on advice that it would be best to wait

[0:13:16] Voice 14: um until late august or early september to send that so

[0:13:21] Voice 16: they will be given an opportunity to come

[0:13:23] Voice 16: to to talk about the draft rather than wait till the first first reading because what i read was

[0:13:30] Voice 16: that it may be that they will not even be referred the draft they will wait till after first reading

[0:13:35] Voice 16: no

[0:13:36] Voice 14: we are undergoing constant early and meaningful engagement and we will be sending the draft

[0:13:40] Voice 14: staffed along with the along with some capacity funding offers to all patients yes absolutely

[0:13:46] Voice 14: it's a continuous dialogue for those nations that are speaking to us and we'd like to reach out

[0:13:53] Voice 14: again and offer some capacity funding to those that might wish to engage thank you deb you're

[0:14:09] Trustee Morrison: muted and here i'm almost down at number nine and nobody even noticed okay um so there are no

[0:14:19] Trustee Morrison: delegations today adoption of minutes um are there any changes to the minutes of the meeting for

[0:14:26] Trustee Morrison: june 15th okay see no changes we'll go ahead and adopt those by consensus any opposition to that

[0:14:41] Trustee Morrison: okay um in terms of resolution without meeting um robert do we need to say anything specifically

[0:14:49] Trustee Morrison: about the resolution other

[0:14:54] Voice 1: than uh simply i'll in a revised agenda i will be providing

[0:15:00] Voice 1: that documentation but it's just simply which would have been in this agenda but for the fact

[0:15:06] Voice 1: that it was carried on monday of this week and after our agenda was put together just that

[0:15:13] Voice 1: it was moved by trustee kale and seconded by trustee brent that the trust programs committee

[0:15:18] Voice 1: meeting of august 27th 2021 that being this meeting is an electronic meeting and that was

[0:15:25] Voice 1: was carried okay

[0:15:26] Trustee Morrison: all right so we are down at page nine on follow-up action list um claire do you

[0:15:35] Trustee Morrison: want to name anything specifically inside that or any of the other trustees i'll give you a

[0:15:39] Trustee Morrison: opportunity claire to just name anything um

[0:15:43] Voice 14: sure i'm just happy to take questions but i can let

[0:15:46] Voice 14: you know um we still are looking to hire a program coordinator um i'm yeah so we're making some

[0:15:54] Voice 14: some progress and hope to have someone in place in late September, hopefully. But in the meantime,

[0:15:58] Voice 14: I've been working on securing contracts in support of Secretariat Services. And we have secured

[0:16:04] Voice 14: facilitator and note taker for the Southern Gulf Islands Forum. It looks like we are moving towards

[0:16:10] Voice 14: a contract for the Coastal Douglas for Conservation Partnership. And I'm attempting to

[0:16:14] Voice 14: secure some staff time to support the Rural Islands Economic Partnership. And then continuing

[0:16:21] Voice 14: work on bay and sound form i haven't connected with them recently so i wanted to update around

[0:16:26] Voice 14: that we will be bringing something around the suspension of the community stewardship award

[0:16:29] Voice 14: program to your next meeting in october um to see that you can prepare advice for trust council in

[0:16:35] Voice 14: december um we continue to meet with the province around crown lands and hope to move towards um an

[0:16:40] Voice 14: actual agreement and you know towards the end of the year and in the new year to try and conclude

[0:16:44] Voice 14: include by the end of this term. And with regard to the climate action report card tool,

[0:16:52] Voice 14: you may have seen in your briefing, but they were on six, the My Sea to Sky Society was unsuccessful

[0:16:57] Voice 14: with their grant application. So they continue to look for opportunities that we might be able

[0:17:01] Voice 14: to partner with them on. Also, with regard to Trustee Peterson's request for work on the policy

[0:17:08] Voice 14: statement amendment policy, I think he's content for us to wait until there's sufficient staff time

[0:17:13] Voice 14: to take that on um so i recommend leaving it on the list and we'll get there when we can

[0:17:18] Voice 14: and with regard to the one above that the ministry of transportation and infrastructure

[0:17:22] Voice 14: road standards there is an upcoming meeting between the director of planning and

[0:17:28] Voice 14: regional planning managers and modi at which they can discuss opportunities to address

[0:17:32] Voice 14: climate change and reconciliation so with that i'll take any questions yeah

[0:17:37] Trustee Morrison: i have like 10

[0:17:38] Trustee Morrison: questions that just jumped to mind on all of those things um but let's start with trustee rogers

[0:17:45] Trustee Rogers: Thanks. I hope my connection is better. I had a question. I like to clean up fuels if they can be. I have a question on the one of November the 6th, 2019, which is the one about the Fraser Basin Council.

[0:18:03] Trustee Rogers: Council. And I wondered if that sort of has become redundant, given that we've sort of taken

[0:18:09] Trustee Rogers: on the Secretariat Services. And if so, do you recommend we remove it from our follow-up action

[0:18:15] Trustee Rogers: list?

[0:18:17] Voice 14: Certainly, certainly the Unstressed has moved towards formalizing its own Secretariat

[0:18:22] Voice 14: Service program. We did not get much, you know, when we reached out, we, you know, didn't get a

[0:18:27] Voice 14: lot of uptake around opportunities for synergy. There may still be opportunities there, but I

[0:18:32] Voice 14: I would leave that to the committee

[0:18:33] Voice 14: as to whether they'd still like staff time allocated to it.

[0:18:36] Voice 14: We have been treating it as a low priority at this point,

[0:18:39] Voice 14: but I would leave that to you

[0:18:40] Voice 14: if you'd like to continue to take that on

[0:18:42] Voice 14: or really work towards more direct delivery by the trust.

[0:18:49] Trustee Morrison: Any thoughts on that?

[0:18:52] Trustee Rogers: Well, I think we've gone to a direct delivery model.

[0:18:56] Trustee Rogers: I know that was the original thought

[0:18:58] Trustee Rogers: was the Fraser Basin Council might be able to take

[0:19:01] Trustee Rogers: that function on for us,

[0:19:03] Trustee Rogers: But there hasn't been any take up. And I think we're pretty committed to this, unless the Trust Council tells us differently.

[0:19:12] Trustee Rogers: They funded it this year. We approved four, I think, or maybe five different groups.

[0:19:17] Trustee Rogers: So I'd probably suggest we just take it off the follow up action list as an action step for you just to clean up the list after coming on two years.

[0:19:30] Trustee Morrison: Can you make that in the form of a motion, please?

[0:19:33] Trustee Morrison: sure

[0:19:33] Trustee Rogers: i'll move that we remove the november 6 2019 activity related to the fraser basin council from

[0:19:42] Trustee Rogers: the follow-up action list all second paul brent okay

[0:19:47] Trustee Morrison: any further conversation about that

[0:19:50] Trustee Morrison: all those in favor can we use digital hands please oh

[0:19:53] Voice 19: sorry okay

[0:19:59] Trustee Morrison: first time around digital hands

[0:20:03] Trustee Morrison: thank you all very much trustee colburn do you want to just give it verbally hi

[0:20:24] Voice 4: there i'm in

[0:20:24] Voice 4: favor thank

[0:20:25] Trustee Morrison: you okay all hands down anyone opposed all right that carries okay um anything else on the

[0:20:37] Trustee Morrison: follow-up action list uh case yeah

[0:20:43] Voice 2: i've always been curious about the dates the target dates

[0:20:47] Voice 2: you know and some of these have been updated but there are some that are not updated

[0:20:52] Voice 2: And when we do the initial motion, we usually set a target date and then, you know, things happen and it gets delayed.

[0:21:01] Voice 2: And I just wondered about if we could have under target the original target date.

[0:21:06] Voice 2: And then as things change, we just put in a new target date underneath it just to show the history of it.

[0:21:13] Voice 2: it and like with the the one with uh trustee peterson it could have underneath it uh on hold

[0:21:20] Voice 2: pending something just just provide some sort of clarity as to what's actually happened over the

[0:21:26] Voice 2: period of time because i see some that are going back to you know earlier in a year and

[0:21:32] Voice 2: there's no indication as to what's happening or what the new target date is if there is any set

[0:21:38] Voice 2: that. So just as I've always been puzzled by that.

[0:21:43] Voice 14: If I can, I said, yeah, through the chair.

[0:21:45] Voice 14: This is a custom software to the trust, and it's somewhat limited in what you can enter

[0:21:49] Voice 14: into the various fields.

[0:21:50] Voice 14: If the committee would like more ability for more reporting, perhaps I could have a

[0:21:55] Voice 14: resolution that I could take back and see if our department can dedicate some time

[0:22:00] Voice 14: towards updating the software to provide that option.

[0:22:03] Voice 14: Because right now, often we just have dropdowns that we can pick a narrow range of

[0:22:07] Voice 14: options from.

[0:22:09] Voice 2: So we have an option to actually modify the program that you're using?

[0:22:14] Voice 14: Potentially, yeah, I would have to get some cost estimates.

[0:22:16] Voice 14: But certainly we are, as staff, sometimes a little bit frustrated.

[0:22:19] Voice 14: You know, we can only do things with it.

[0:22:24] Voice 2: I'll hold off on that.

[0:22:25] Voice 2: I know there's enough going on right now, but it's something that maybe I'll think about some more.

[0:22:31] Voice 2: But it just always was puzzling to me that we don't really have a history as to how things have progressed.

[0:22:37] Voice 2: So I'll leave it for now.

[0:22:40] Trustee Morrison: Yeah. And I may, maybe just ask that in the activity space where we have a little bit more

[0:22:46] Trustee Morrison: flexibility about what's entered, maybe we write notes in there. If there's like an on-hold note

[0:22:51] Trustee Morrison: for the intern, that seems like a low cost solution. Yeah. I can, I can try and do that for

[0:22:55] Trustee Morrison: you. Right. Anything else? I had a quick question about the completed items toward the end. Will

[0:23:09] Trustee Morrison: those like fall off are okay it's just because of timing okay that's helpful and um and then a

[0:23:19] Trustee Morrison: couple of the other items are actually on the agenda for today so i'll just leave them until

[0:23:22] Trustee Morrison: we get there

[0:23:22] Voice 2: trustee colburn has a his hand up oh

[0:23:26] Trustee Morrison: thank you very much okay sorry there's two places

[0:23:28] Trustee Morrison: i have to look trustee colburn that

[0:23:38] Voice 4: was an attempt to unmute that you can if someone could lower that

[0:23:41] Voice 4: for me that would be great i'm not able to lower it

[0:23:43] Trustee Morrison: okay i think i can do that yeah i can thank you

[0:23:48] Trustee Morrison: All right. And I see your hand option there now, Trustee Colburn. So as we vote, I'll look for that and then I can lower it after the vote.

[0:23:59] Trustee Morrison: All right. Anything else on the follow-up action list? Lisa Wilcox.

[0:24:12] Voice 13: Just to address Trustee Langerheis' question in regards to providing updates.

[0:24:17] Voice 13: If there is a particular topic, for example, the Crown land dialogue has been going on for the last year.

[0:24:27] Voice 13: If there's an update or briefing that TPC would like, could provide some further information about how those discussions are going and who we've spent time speaking with and so on.

[0:24:43] Voice 13: so that that might be helpful uh um to to give context since that's one of the longer

[0:24:52] Voice 13: uh items that's been on on there and there's quite a bit of progress happening over over the last

[0:24:58] Voice 13: year okay

[0:25:01] Trustee Morrison: is there anything that anybody would specifically would like a briefing on related to

[0:25:07] Trustee Morrison: any of those items okay not right now think about that as we go forward and if there is specific

[0:25:11] Trustee Morrison: things, bring them into the October meeting and we can ask that. Okay. Thank you. All right. I'm

[0:25:20] Trustee Morrison: going to go ahead and accept the follow-up action list and then move on to Trust Council business

[0:25:28] Trustee Morrison: number six. Is there anything specifically that we have to deal with under this?

[0:25:37] Voice 14: No, we have no business flowing through to Trust Council at this point. Yeah.

[0:25:42] Trustee Morrison: Okay. So we'll move

[0:25:44] Trustee Morrison: on to seven seven the first piece of seven is on we're on page 16 on the packet and that is the

[0:25:50] Trustee Morrison: islands 2050 policy statement amendment project update um so we have a briefing in our packet

[0:25:58] Trustee Morrison: which i'm assuming folks have had a look at um and are there specific questions that folks want to

[0:26:07] Trustee Morrison: begin with or put on the table claire is there any specific thing that you want to highlight

[0:26:11] Trustee Morrison: light so

[0:26:13] Voice 14: no no if you'd like it to be concise i

[0:26:15] Trustee Morrison: think everything's in the briefing all right

[0:26:18] Trustee Morrison: i'm assuming everyone reads their package so i i would like trustees to sort of bring questions

[0:26:23] Trustee Morrison: are there any questions that you have related to the current trust uh programs policy statement

[0:26:31] Trustee Morrison: amendment work i

[0:26:33] Voice 9: have a question chair paul brown go

[0:26:35] Trustee Morrison: ahead and

[0:26:36] Voice 9: i want wondering if staff could

[0:26:38] Voice 9: could provide us a copy of the RFP

[0:26:43] Voice 9: that was prepared for the engagement consulting contract

[0:26:49] Voice 9: and as per the email I sent out

[0:26:53] Voice 9: and provide details of the selection,

[0:26:56] Voice 9: who the respondents were

[0:26:58] Voice 9: and what was the copy of the winning proposal

[0:27:01] Voice 9: and final price.

[0:27:04] Trustee Morrison: So that was not an activity of this committee

[0:27:07] Trustee Morrison: to grant that award and so I it was not so I did not was not involved in that and so I'm wondering

[0:27:19] Trustee Morrison: if that's an executive committee request Dan do you want to speak to that at all because yeah

[0:27:27] Trustee Morrison: well

[0:27:27] Trustee Rogers: I can I'll let Claire speak in a moment but because I wasn't involved directly in it either

[0:27:33] Trustee Rogers: You can see the motions that's in the package

[0:27:36] Trustee Rogers: from the executive committee when we met

[0:27:38] Trustee Rogers: at the beginning of August related

[0:27:40] Trustee Rogers: to how we were going forward.

[0:27:44] Trustee Rogers: And the considerations were the timeline

[0:27:51] Trustee Rogers: that the trust council had set out as an objective.

[0:27:56] Trustee Rogers: The fact that we were supposed to bring a new project charter

[0:28:02] Trustee Rogers: and work plan by to the executive committee

[0:28:05] Trustee Rogers: by the end of August.

[0:28:08] Trustee Rogers: And then the, but the approval of the funding

[0:28:12] Trustee Rogers: was subject of this, the number of 75,000

[0:28:15] Trustee Rogers: was subject to trust council approval.

[0:28:18] Trustee Rogers: You will recall the most, the last of the five motions

[0:28:20] Trustee Rogers: I think came from trust council.

[0:28:23] Trustee Rogers: So the first piece of work that needed to be done

[0:28:26] Trustee Rogers: was to put together a plan

[0:28:28] Trustee Rogers: um that had the kind that hopefully would get the approval of the uh of the trust council

[0:28:37] Trustee Rogers: so this is our the attempt to try and meet the directives from trust council

[0:28:42] Trustee Rogers: and the idea was we needed to get some outside help with this um because uh for a variety of

[0:28:51] Trustee Rogers: reasons i'm you know we can talk about if you need to but and therefore uh we gave directive

[0:28:57] Trustee Rogers: of we passed a motion on whatever the date is i think it was august 4th um to request the staff

[0:29:04] Trustee Rogers: to seek a contract uh to um a contract a third party contractors to develop the plan so that

[0:29:14] Trustee Rogers: that's this this is not about delivering the plan this is about developing the plan uh and that's

[0:29:20] Trustee Rogers: what's occurred and we've had you know informal updates that some that because it motives i think

[0:29:26] Trustee Rogers: that's their name was chosen but that was done by staff and i'm happy to let claire discuss

[0:29:32] Trustee Rogers: how that was done my understanding would would have been and is that it would have been a direct

[0:29:39] Trustee Rogers: award under our policy related to developing a contract work so there wasn't an rfp there was

[0:29:47] Trustee Rogers: but that's my understanding that was it was a direct award by the cao under the the trust

[0:29:54] Trustee Rogers: of trust council policy related to direct awards

[0:29:56] Trustee Rogers: rather than RFP.

[0:30:00] Trustee Rogers: well maybe claire you probably have more details of what's happened since august the fourth thing

[0:30:05] Trustee Rogers: is i've been out of the province for three weeks uh and how that came about from that and i see

[0:30:10] Trustee Rogers: the chairs

[0:30:11] Trustee Morrison: i'm i'm actually going to not put claire on that hot seat because claire has also

[0:30:18] Trustee Morrison: been on holiday and my understanding is that is russ who made that decision so maybe um chair

[0:30:26] Trustee Morrison: Chair Luckom, if you can go ahead.

[0:30:28] Trustee Luckham: Well, I concur with you, Chair Morrison.

[0:30:34] Trustee Luckham: I think when the COO is returned,

[0:30:36] Trustee Luckham: he will be reporting out to council on the decisions there,

[0:30:40] Trustee Luckham: but it was done as a direct award,

[0:30:45] Trustee Luckham: primarily because of the timing of events

[0:30:48] Trustee Luckham: and that there was insufficient time to go out for tender

[0:30:51] Trustee Luckham: in order to be able to deliver a plan to council

[0:30:54] Trustee Luckham: in September.

[0:30:55] Trustee Luckham: So, yeah, I have full confidence the CEO will be able to report out on that on the mechanism there.

[0:31:05] Trustee Morrison: So, so I think what I'm hearing and what my understanding of this situation is, is that we basically handed the trust policy statement on July 8 to or before July 8 to executive and they handed it forward to trust council.

[0:31:21] Trustee Morrison: Council. It has largely been in Trust Council's hand to address given the timelines. And as a

[0:31:27] Trustee Morrison: result, those decisions are being made by either executive or the CAO on that timeline. Trustee

[0:31:33] Trustee Morrison: Brent, did you want to follow up thing?

[0:31:35] Voice 9: Yeah, I'd like to know what the final price was. I

[0:31:38] Voice 9: understand now it was a direct award. It sounds like it was a direct award issued by the CAO.

[0:31:47] Voice 9: and great. I'd like to find out from the CAO when he returns what his process was, but I'd also like

[0:31:53] Voice 9: to find out what the final price was. I assume I don't have to go to Freedom of Information

[0:31:58] Voice 9: for that. I mean, somebody must have that.

[0:32:02] Trustee Morrison: Did you, I would shoot him an email.

[0:32:07] Trustee Luckham: Yeah, there's no reason to go outside of a normal process here. This will be reported in due course.

[0:32:13] Trustee Luckham: I would be speaking out of turn if I said a number

[0:32:17] Trustee Luckham: and I would just prefer that that exact number

[0:32:20] Trustee Luckham: come directly from the CAO.

[0:32:22] Trustee Luckham: And indeed, it'll be forthcoming.

[0:32:26] Voice 9: Okay, do we know when?

[0:32:29] Trustee Luckham: The CAO returns on Monday, executive committee

[0:32:33] Trustee Luckham: is receiving the initial draft of that report,

[0:32:36] Trustee Luckham: I believe on September the 2nd.

[0:32:40] Trustee Luckham: And then that will be presented to council.

[0:32:42] Trustee Luckham: So in due course, I'm sorry, Paul,

[0:32:46] Trustee Luckham: if that's not sufficient.

[0:32:48] Voice 9: No, okay.

[0:32:49] Voice 9: You know, I've just had a few people wondering

[0:32:51] Voice 9: what that process was

[0:32:53] Voice 9: and I would like to have provided them an answer.

[0:32:56] Voice 9: I said, I asked today,

[0:32:57] Voice 9: I didn't realize that this committee

[0:32:59] Voice 9: wasn't involved in that, thanks.

[0:33:02] Trustee Luckham: Yeah, was not involved in that, absolutely correct.

[0:33:07] Trustee Luckham: Yeah, and that was under the direction,

[0:33:09] Trustee Luckham: council's direction in order to meet the timelines

[0:33:12] Trustee Luckham: and with vacation, in fact, the CAO and myself

[0:33:15] Trustee Luckham: have been both off over the last two weeks

[0:33:19] Trustee Luckham: and he's returning on Monday.

[0:33:21] Voice 14: I believe that's Tuesday.

[0:33:23] Trustee Luckham: Tuesday, thank you.

[0:33:25] Trustee Luckham: And of course, there'll be a mountain of things

[0:33:27] Trustee Luckham: for him to deal with when he returns, including dogs.

[0:33:31] Voice 9: Fine, but just to clarify,

[0:33:33] Voice 9: you do know what the final price was, Chair Luckham?

[0:33:36] Trustee Luckham: I was advised, but I think it would be inappropriate

[0:33:39] Trustee Luckham: for me to provide a number from recollection

[0:33:44] Trustee Luckham: rather than from fact, yes.

[0:33:48] Voice 9: Okay, so you don't have any written correspondence on it.

[0:33:51] Voice 9: It's just verbal.

[0:33:52] Trustee Luckham: That's correct.

[0:33:53] Voice 9: Okay, thank you.

[0:33:54] Trustee Luckham: Thank you.

[0:33:57] Trustee Morrison: All right, Peter, can I get you to lower your hand

[0:33:59] Trustee Morrison: unless you have anything else to add?

[0:34:01] Trustee Morrison: Thank you.

[0:34:01] Trustee Morrison: No,

[0:34:02] Trustee Luckham: well, I apologize for coming in late

[0:34:04] Trustee Luckham: in a different time zone.

[0:34:06] Trustee Luckham: It goes the other way, not the way I was thinking it did.

[0:34:08] Trustee Luckham: No

[0:34:09] Trustee Morrison: worries.

[0:34:10] Trustee Morrison: um all right so other questions related to the reporting um ben go ahead yeah okay so

[0:34:22] Trustee McConchie: i'm gonna ask the question uh two questions why do we need a consultant trustee rogers said that

[0:34:28] Trustee McConchie: there's a number of reasons and i'd like to hear those reasons because i think we have a capable

[0:34:33] Trustee McConchie: staff staff has done a job worked very hard during consultation up to this point where we were

[0:34:40] Trustee McConchie: are basically slammed by a hit and run unsigned piece of mail that spread misinformation and

[0:34:47] Trustee McConchie: caused put a lot of pressure on trustees to pause the first reading right and so i'm wondering um

[0:34:54] Trustee McConchie: why our staff isn't capable of doing a job like why are we consulting with folks i don't get that

[0:35:00] Trustee McConchie: um and then the second question i have is what uh else is the province got up its sleeve that

[0:35:06] Trustee McConchie: that will undercut all the work of the policy statement we're doing right now.

[0:35:10] Trustee McConchie: And what I mean by that is they just ban docs or doc like this, right?

[0:35:14] Trustee McConchie: So like, what are we doing here?

[0:35:16] Trustee McConchie: Are we kind of wasting our time with some of these issues?

[0:35:20] Trustee McConchie: Because the province could potentially just go ahead and just change the law without even

[0:35:25] Trustee McConchie: talking to us.

[0:35:26] Trustee McConchie: And doesn't that reflect poorly upon the relationship between the trust and the province?

[0:35:31] Trustee McConchie: Because the trust apparently had no idea that this was going to happen.

[0:35:35] Trustee McConchie: so I want to hear some answers please thank you all

[0:35:40] Trustee Morrison: right so let's let's take them as two

[0:35:43] Trustee Morrison: separatives because I do want to talk to you about the doc related we did get correspondence

[0:35:47] Trustee Morrison: related to the docs but I do want to kind of separate them to two streams if we can so we

[0:35:51] Trustee Morrison: don't get two conversations weaving together so if we can continue on on Ben's first question first

[0:35:57] Trustee Morrison: I do want to caution the committee about decisions that we didn't make and we don't control as a

[0:36:04] Trustee Morrison: committee. It's helpful to hear if there's new information related to what we just heard on the

[0:36:11] Trustee Morrison: consultancy. But again, we had nothing to do with the specific tender out to contract or

[0:36:20] Trustee Morrison: any of that. And we don't have any more information necessarily until we get

[0:36:24] Trustee Morrison: the report from Russ. So if there's anything additional that we can hear about that,

[0:36:29] Trustee Morrison: that would be helpful. Of course, you know, more information is better than not having

[0:36:33] Trustee Morrison: information right now. And we are getting asked some questions. But I also think that that might

[0:36:39] Trustee Morrison: be just, so one of the things that we potentially could do, which probably is already happening

[0:36:43] Trustee Morrison: anyway, is we could put a motion on the table just to have the CAO report out to all trustees

[0:36:49] Trustee Morrison: by email with speaking notes about that, since there is actually, you know, communities are in

[0:36:57] Trustee Morrison: conversation right now around the trust policy statement and any kind of move on it does

[0:37:00] Trustee Morrison: impact us all trustee peterson yeah

[0:37:07] Voice 7: thanks i just wanted to um make the point that the

[0:37:10] Voice 7: the minister's order of course only covers uh from uh southern gabriel south

[0:37:17] Trustee Morrison: can i pause you

[0:37:19] Trustee Morrison: on the doc for a second

[0:37:20] Trustee Morrison: and we'll come back to the dot conversation i got you on that one okay

[0:37:23] Voice 6: okay okay sorry sorry i

[0:37:25] Trustee Morrison: got you mixed

[0:37:25] Voice 6: up which order you wanted to go no

[0:37:27] Trustee Morrison: worries so anything

[0:37:28] Trustee Morrison: Anything else on the other issue related to reporting

[0:37:33] Trustee Morrison: for the, so Chair Luck, I'm gonna,

[0:37:37] Trustee Morrison: do you have anything else to add to that?

[0:37:40] Trustee Morrison: Note you're muted.

[0:37:41] Trustee Luckham: Yeah, thank you.

[0:37:45] Trustee Luckham: It sounds like a broken record, but in due course,

[0:37:47] Trustee Luckham: there will be full reporting here.

[0:37:50] Trustee Luckham: I think that the initiative to go out

[0:37:52] Trustee Luckham: to a third party consultant is because we heard loud

[0:37:56] Trustee Luckham: and clear from the community and the public

[0:37:58] Trustee Luckham: that the communications plan that was in place

[0:38:02] Trustee Luckham: was insufficient, and certainly there was lots

[0:38:05] Trustee Luckham: of misunderstanding, you're right, Ben, about all of that.

[0:38:09] Trustee Luckham: We felt that it would be beneficial

[0:38:11] Trustee Luckham: and a genuine effort to consult in a different way

[0:38:15] Trustee Luckham: with the communities by engaging some external expertise

[0:38:19] Trustee Luckham: to take a different view, and in fact to, you know,

[0:38:26] Trustee Luckham: And to provide a third party's recommendations, which will be up to council to decide whether or not we go the full process or not.

[0:38:40] Trustee Luckham: But we're going to receive a plan from MODIS, recommended plan of engagement.

[0:38:45] Trustee Luckham: And it was just felt that given what we'd heard, that that was the appropriate way to proceed.

[0:38:51] Trustee Luckham: proceed, and considering the capacity within TPC at this time, that it would relieve the

[0:39:01] Trustee Luckham: burden of simply too many things to do at this time at TPC to engage with somebody else

[0:39:10] Trustee Luckham: who is able to act in the best way, and ideally bring some new ideas to Islands Trust to enhance

[0:39:18] Trustee Luckham: our engagement process.

[0:39:20] Trustee Luckham: all

[0:39:22] Trustee Morrison: right so i'm going to go to case and just

[0:39:26] Trustee McConchie: ask a point of clarification trustee morrison

[0:39:28] Trustee McConchie: to chair go

[0:39:29] Trustee Morrison: ahead yeah go ahead then no

[0:39:31] Trustee McConchie: no my question was specific like the the staff

[0:39:33] Trustee McConchie: already have the the template to consult and have already done the job my question is like

[0:39:40] Trustee McConchie: why can't the staff just do that just replicate the work they've already done for a second time

[0:39:45] Trustee McConchie: it seems like maybe the pandemic is an issue or something what why a third party person can't

[0:39:51] Trustee McConchie: that or a third-party consultant firm is hired when the staff already have done the work in the

[0:39:56] Trustee McConchie: past is my question.

[0:39:58] Trustee Morrison: Chair Luckham, do you want to respond to that?

[0:40:01] Trustee Luckham: I don't think I have anything

[0:40:03] Trustee Luckham: else to add except that some of the comments from the public were critical of the methods and

[0:40:10] Trustee Luckham: process that we had presently engaged in and what we plan to do. And so staff have done an

[0:40:19] Trustee Luckham: excellent job in my mind of what they have done and was planning for all situations,

[0:40:29] Trustee Luckham: but it was felt that given the criticism that it was not unreasonable and to engage somebody else

[0:40:36] Trustee Luckham: to provide some guidance because indeed it is quite likely that staff will be doing the

[0:40:42] Trustee Luckham: implementation process there, but just to seek a fresh outlook on how it is that we might approach

[0:40:47] Trustee Luckham: Right.

[0:40:50] Trustee Morrison: I'm going to go to Kate. I'm sorry, trustee. Did you have something on this specific

[0:40:54] Trustee Morrison: topic or more doc related? Okay. A case.

[0:41:00] Voice 2: Yeah. Just one curiosity about on page 17,

[0:41:05] Voice 2: the top, the motion that staff investigate preparing a discussion guide to support and

[0:41:11] Voice 2: facilitate public engagement. So is that, is that would be part of this package that

[0:41:17] Voice 2: the modus is preparing or is this something in addition to or how how is it linked to the um

[0:41:25] Voice 2: modus uh draft plan that's apparently coming forward just curious about that claire do you

[0:41:32] Trustee Morrison: have any

[0:41:32] Voice 14: comments or thoughts on that one i can say we've provided that motion to modus and but

[0:41:37] Voice 14: have not yet begun the work just due to lack of staff capacity yet awaiting the plan for modus to

[0:41:42] Voice 14: to see how a discussion guide would fit.

[0:41:44] Voice 14: If indeed it's called for, we'll make it a top priority.

[0:41:48] Voice 2: Okay.

[0:41:49] Voice 14: Thank you, Paul.

[0:41:55] Voice 9: Yeah, just for clarity,

[0:41:56] Voice 9: and you mentioned maybe we need a motion

[0:41:58] Voice 9: to have the CAO explain how this process unfolded.

[0:42:04] Voice 9: And so one of the things that I would like to see

[0:42:06] Voice 9: in that motion is how many consulting engagement firms

[0:42:10] Voice 9: did the trust speak to before they decided upon modus?

[0:42:14] Voice 9: And of course, again, I'll be asking what the final price was. And again, the other thing is, it's been said that Trust Council directed to do the engagement, spend $75,000. I don't recall Trust Council requesting a third party be engaged.

[0:42:38] Voice 9: That was a decision made by, I presume, either EC or the executive.

[0:42:44] Voice 9: So, you know, I'd like to also find out who actually made that decision.

[0:42:49] Voice 9: Do we need a motion on all of this?

[0:42:51] Trustee Morrison: So I personally, so and I'm certainly not recommending motion.

[0:42:56] Trustee Morrison: You're welcome to do any motion you like.

[0:42:57] Trustee Morrison: But I personally don't think it's a motion of this committee because this committee didn't make that decision.

[0:43:03] Trustee Morrison: I think it's a request to executive. And if need be, then it would be a motion either in executive or by trust counsel, because so I don't think that it's that particular decision or information related to it.

[0:43:23] Trustee Morrison: First of all, I don't think that you need a motion to request information on that because you're a trustee, just ask.

[0:43:27] Trustee Morrison: ask. And so I think I would just do that. I think creating a motion from this committee to ask for

[0:43:35] Trustee Morrison: that is potentially making it a whale when it's a minnow. And so I really think that it's simple

[0:43:43] Trustee Morrison: to just ask for the information. We're likely going to get it anyway. And so I'd like to just

[0:43:48] Trustee Morrison: wrap up this conversation. If you want to put a motion on the table, do it. If you don't,

[0:43:52] Trustee Morrison: that's fine too.

[0:43:53] Voice 9: That's fine. I'll deal direct with the, with the CAO, but you know, for some

[0:43:57] Voice 9: people their minnow is a whale. And so, you know, I think one has to be respectful of that. Thank

[0:44:04] Voice 9: you.

[0:44:05] Trustee Morrison: And I am not disrespecting that. We should, you know, Paul, that I regularly question how

[0:44:11] Trustee Morrison: trust council spends money. So it's not that it's just that I don't think that it's part of this

[0:44:17] Trustee Morrison: this committee, and I think it's a simple ask

[0:44:20] Trustee Morrison: to just go ahead and ask.

[0:44:22] Trustee Morrison: All right, other comments or questions specifically

[0:44:28] Trustee Morrison: on this piece before we move to docs?

[0:44:31] Trustee Morrison: Paul, did you have something to add?

[0:44:33] Trustee Morrison: Sorry, your hand's still up.

[0:44:36] Voice 9: And I'm still trying to take it down

[0:44:38] Voice 9: because I'm on an iPhone right now.

[0:44:39] Voice 9: Sorry

[0:44:40] Trustee Morrison: about that, no.

[0:44:43] Trustee Morrison: Okay, Trustee Peterson or Kayleigh,

[0:44:45] Trustee Morrison: anything else on this topic before we go on to docs?

[0:44:50] Trustee Morrison: Okay, I'm going to come back to docs then. And so Ben's second question was around docs in the province is sort of what else have they got up there related to docs if I can restate that and like how does this impact our work in the trust policy statement.

[0:45:08] Trustee Morrison: So trustee Peterson, do you want to weigh in on that first.

[0:45:11] Trustee Morrison: Yeah,

[0:45:14] Voice 7: I was just pointing out that the Minister's order does not cover all of Gabriola,

[0:45:21] Voice 7: Denman, Hornby, Liskety or Howe Sound at all. So while it does, so it's a bit different than

[0:45:28] Voice 7: what Trust Council had been anticipating. Now it's my understanding from talking to

[0:45:34] Voice 7: some staff and other trustees that when I tripped across this Minister's order and sent out an

[0:45:42] Voice 7: an email to uh all the trustees that uh staff hadn't actually been informed uh by the ministry

[0:45:50] Voice 7: um as so as far as i'm aware like we we found out because i tripped across it on on the internet and

[0:45:58] Voice 7: and sent out the information to trustees so i think ben that speaks poorly to the ministry's um

[0:46:06] Voice 7: uh communications with islands trust on this topic and and as far as what else they have up their

[0:46:12] Voice 7: sleep god only knows but um it just seemed like a bit of a blind side to for the minister to drop

[0:46:19] Voice 7: that without um without you know at least letting trust know so that's just my comment all right

[0:46:31] Trustee Morrison: yeah go ahead then i

[0:46:33] Trustee McConchie: just yeah just i'm wondering just the chair luckham's here you know uh trustees

[0:46:37] Trustee McConchie: rogers your guys are on the executive you guys talk to the province i mean how's your guys's

[0:46:41] Trustee McConchie: relationship with the ministry right now is it is it strong is it uh effective um and uh are you

[0:46:47] Trustee McConchie: planning on uh asking them what other uh issues they might that are we're discussing in the policy

[0:46:53] Trustee McConchie: statement uh that they might all of a sudden uh perhaps uh uh chime in on uh while we're dealing

[0:47:00] Trustee McConchie: with this and

[0:47:01] Trustee Morrison: before we answer that i'm gonna just ask for trustee kaylee to make his point

[0:47:06] Trustee Morrison: and then maybe you can address all of those together trustee kaylee

[0:47:08] Voice 18: okay i

[0:47:10] Trustee Morrison: have kaylee and

[0:47:11] Trustee Morrison: somebody and i have first names so i apologize for that there's no rhythm or reason to it no

[0:47:16] Voice 18: least of the issues what i want to point out is i'm sure it will not have escaped the attention

[0:47:23] Voice 18: of many people it certainly hasn't here that there is some very similar wording in our draft policy

[0:47:28] Voice 18: statement and the ministerial order uh there is just a sentence or two which looks as or they

[0:47:36] Voice 18: They both come out of the same playbook.

[0:47:39] Voice 18: So you won't be surprised if people are saying, well, this is interesting.

[0:47:46] Voice 18: And so you'll definitely get further questions on that subject.

[0:47:51] Voice 18: Besides the relationship, the communality of some of the wording will strike some people as saying, I think that requires an explanation.

[0:48:01] Voice 18: nation if we've been so surprised why is it that some of the wording looks if it's been

[0:48:07] Voice 18: written frankly by the same person so i'll leave that one up to the speculators but it's definitely

[0:48:14] Voice 18: going to cause a lot of conversation and i did have my hand up before and i'm glad the subject

[0:48:20] Voice 18: of the uh of the consultants was raised because that also there's no escaping the amount of

[0:48:27] Voice 18: discussion that's going to come out of that so uh you know that that won't get away from it

[0:48:34] Voice 18: so i and i look forward to hearing more because if everyone was so surprised why was everyone

[0:48:41] Voice 18: so surprised uh it seems it it definitely is going to definitely going to harbor some further

[0:48:49] Voice 18: questions.

[0:48:51] Trustee Morrison: Chair Luckham?

[0:48:54] Trustee Luckham: Well, there's a lot of things to say. Certainly, well, to

[0:49:02] Trustee Luckham: start with, this is not our ministry that has made this order, right? We report to a

[0:49:08] Trustee Luckham: different minister. Flynnrow is not directly responsible to the Islands

[0:49:15] Trustee Luckham: trust. It is, however, disappointing that the minister did not choose to reach out to us in

[0:49:23] Trustee Luckham: advance. But that said, on a topic of this nature, I can see that they wanted to keep the cards close

[0:49:31] Trustee Luckham: to their chest, and I'm not defending them in any way. But for whatever reason, they decided to do

[0:49:38] Trustee Luckham: that in the way that they have done it. So that's the two things. And although I certainly

[0:49:45] Trustee Luckham: am surprised by this move by the province, I'll use that language instead, I'm also not surprised

[0:49:55] Trustee Luckham: because you might recall that I think two to three years ago, maybe slightly more,

[0:50:01] Trustee Luckham: The minister also, in surprise announcement, if I'm not mistaken to us, decided to walk away from the permitting processes regarding leases and docks in all except the Southern Gulf Islands.

[0:50:22] Trustee Luckham: Islands. So there was a flag raised a number of years ago with respect to the ministry identifying

[0:50:29] Trustee Luckham: that the requirements for applying for docks was changed all across the province except in the

[0:50:37] Trustee Luckham: Southern Gulf Islands. And the rationale that was provided to us at that time was because the

[0:50:43] Trustee Luckham: Southern Gulf Islands and the Islands Trust is a special place and warranted special attention.

[0:50:48] Trustee Luckham: And this started long before the policy statement got to the place that it's in.

[0:50:55] Trustee Luckham: And I think that there, I believe completely that it's coincidental.

[0:51:03] Trustee Luckham: Certainly, I think that it doesn't help to fuel the, Trustee Cahill, doesn't help to

[0:51:11] Trustee Luckham: fuel those people that think that there is something untoward going on.

[0:51:16] Trustee Luckham: and quote, has come from the same pen, because that is simply not the case.

[0:51:23] Trustee Luckham: In fact, our ministry only received our draft policy statement, in fact, recently, or maybe

[0:51:31] Trustee Luckham: not at all at this point, unless they had nothing else to do other than read our agenda

[0:51:37] Trustee Luckham: packages, and this would be Flynn Road.

[0:51:40] Trustee Luckham: So this has been in the background for some time, identifying some issues and limitations

[0:51:45] Trustee Luckham: with regards to unpermitted docks and the methodologies of providing permits in this

[0:51:51] Trustee Luckham: special area of which the marine habitat and the resident killer whales are significant.

[0:52:01] Trustee Luckham: And so this is a process that the ministry has been underway with for some time. And

[0:52:06] Trustee Luckham: unfortunately, I agree, we have not been consulted to the depth that we would like,

[0:52:11] Trustee Luckham: considering that this region falls under our jurisdiction. So I don't know that I have

[0:52:16] Trustee Luckham: anything more to share there. And at this point in time, based on my email that I sent to everybody

[0:52:25] Trustee Luckham: last night, we've certainly been active to get speaking notes to you. And certainly we've been

[0:52:29] Trustee Luckham: reaching out to the minister to understand what's going on and the rationale for all this. And that

[0:52:36] Trustee Luckham: information will be forthcoming. This only happened two days ago. That's it.

[0:52:44] Trustee Morrison: thank you for that um i think we have uh paul and then doug up and then david

[0:52:53] Voice 9: i did want to point out that that we weren't the only people blindsided by this uh

[0:53:01] Voice 9: i found found out about it maybe a little bit before tim and uh contacted adam olson and adam

[0:53:07] Voice 9: had again had no um he wasn't aware of what was happening he was blindsided as was sonia first

[0:53:15] Voice 9: to know and she's potentially impacted by this as well so it was a surprise to to everyone um

[0:53:22] Voice 9: the one interesting thing though is that flynn row who has quite a bit of expertise in this

[0:53:29] Voice 9: regard at least relative to the islands trust that has virtually no expertise um they're uh

[0:53:35] Voice 9: they're looking at it for a two-year period so it's a pause so they can assess uh using

[0:53:41] Voice 9: presumably best available science what the impacts are it's not just an

[0:53:46] Voice 9: outright blanket permanent prohibition so from that perspective I think it's a

[0:53:52] Voice 9: much more nuanced methodology than what the trust was proposing and certainly

[0:53:59] Voice 9: looking for science rather than just an outright ban so I think that's a good

[0:54:05] Voice 9: thing thank you paul

[0:54:08] Trustee Morrison: doug hi

[0:54:15] Trustee Fenton: thanks yeah just um this map rang a bell and it when i saw it and

[0:54:21] Trustee Fenton: it's actually uh a variation of a map that we've been using for uh private mortgage applications

[0:54:28] Trustee Fenton: and permitting so you decide who gets who has to do an application or not and i'll send it out copy

[0:54:35] Trustee Fenton: to everybody shortly here um but conversations i've had with um front counter bc is about

[0:54:42] Trustee Fenton: basically cumulative impacts they're just waking up to that whole notion of cumulative impacts

[0:54:47] Trustee Fenton: you know using the science to sort of look at all these things and um so maybe this is um

[0:54:55] Trustee Fenton: part of that equation and they're just you know finally pushing send and sending it out to people

[0:55:02] Trustee Fenton: and starting to make changes but um yeah we'll see where it goes but i'll send this map out and see

[0:55:07] Trustee Fenton: if it rings a bell to what you've been sent out recently thanks thank

[0:55:14] Trustee Morrison: you david yes thank you

[0:55:20] Trustee Critchley: i can um somewhat understand why the ministry would kind of uh drop this as a surprise

[0:55:28] Trustee Critchley: prize, rather than getting into prior discussions with the various local government authorities.

[0:55:38] Trustee Critchley: Because, of course, they'd be concerned about a flood of applications if this was out there

[0:55:43] Trustee Critchley: that they were considering it. So I kind of get that. What I'm concerned about is that we didn't

[0:55:51] Trustee Critchley: get any notification after the fact, at least. And that concerns me because our act, the Islands

[0:56:02] Trustee Critchley: Trust Act, under which we operate, contemplates that the mandate be carried out in cooperation

[0:56:09] Trustee Critchley: with other governments and government agencies. And although we seem to understand that, we in

[0:56:16] Trustee Critchley: the islands trust it is apparent on many occasions that other branches of government don't understand

[0:56:25] Trustee Critchley: that obligation and to me it's a two-way obligation it's not just the islands trust

[0:56:31] Trustee Critchley: gets involved in collaboration and cooperation with other branches of government but it also

[0:56:36] Trustee Critchley: behooves those other ministries and branches and agencies to cooperate with us and i'm concerned

[0:56:44] Trustee Critchley: that this is just yet another piece of evidence that that element is lacking in those other

[0:56:50] Trustee Critchley: agencies. So it is a point of concern for me, and I'm not quite sure what to do about it at this

[0:56:56] Trustee Critchley: point, but I just wanted to express that thought. And maybe by the time Trust Council rolls around,

[0:57:01] Trustee Critchley: we can come up with some brilliant plan as how we can advance our engagement, as it were,

[0:57:07] Trustee Critchley: not just with public, but with ministries and agencies. Thank you.

[0:57:15] Trustee Morrison: The question I had related to the doc piece and how it connects to the trust policy statement was really around who in who who on our staff is like in conversations with Flynn row and just understanding, I guess, maybe understanding like where this order may fit in with our thinking.

[0:57:43] Trustee Morrison: and i also kind of wanted to ask michael about that like michael i know that you had thought

[0:57:48] Trustee Morrison: about other ways to think about the dot framing and so like does this influence like what you're

[0:57:54] Trustee Morrison: thinking about that um

[0:57:57] Voice 18: yes it does and we we have more conversations here as a municipality on that

[0:58:03] Voice 18: but i've got some next week and um you know given how recent this this this order this temporary

[0:58:10] Voice 18: order has been it you know it's just another and and we are actually outside the boundaries of the

[0:58:16] Voice 18: area

[0:58:17] Voice 3: so

[0:58:18] Voice 18: you know we're just having to look at things maybe look at things a little bit afresh

[0:58:22] Voice 18: and and and come up probably best if we focus what makes sense for us and leave it that and let

[0:58:30] Voice 18: we leave the broader boundaries and the broader conversations for others especially as we are

[0:58:37] Voice 18: are not part of this order and what is more as far as we know the people within our area they're

[0:58:43] Voice 18: not aware of this either from what i i know this came as a surprise to them for people looking

[0:58:48] Voice 18: after our area as well for finra they were not aware of this order okay

[0:58:54] Trustee Morrison: um it would be good to

[0:58:56] Trustee Morrison: to think like because i know that the of the things inside the trust policy statement that

[0:59:02] Trustee Morrison: we're getting a lot of comments on it. It is things like docs, selenation plants, um, obviously

[0:59:08] Trustee Morrison: the process, which we've talked a little bit about already. Um, and, uh, I'm forgetting something.

[0:59:17] Trustee Morrison: There's not, there's a third thing, but, um, so I'm wondering just like, as you go forward and

[0:59:23] Trustee Morrison: I know that Michael, you had like thought about some of this and given some text around this,

[0:59:28] Trustee Morrison: like it would be great if you could um you know include that that idea of like the maybe like a

[0:59:36] Trustee Morrison: pause based on information and i don't know how we would write that into a trust statement or

[0:59:41] Trustee Morrison: if there's language that's just more no

[0:59:44] Voice 18: no but i do agree with you and we may have tackled this

[0:59:48] Voice 18: and to this extent i i sympathize with chair luckham because you know our people have been

[0:59:53] Voice 18: away on vacation as well, and they can't take their vacations now.

[0:59:57] Voice 18: The thought of doing it in September, October.

[1:00:00] Voice 18: is obviously not going to happen. So our processes, like so many others, have been slightly

[1:00:05] Voice 18: stalled over the last two to three weeks.

[1:00:08] Trustee Morrison: Yeah, no worries about that. I feel like I should have

[1:00:13] Trustee Morrison: taken vacation because I can see it coming that I'm not going to be able to now. All right. Any

[1:00:20] Trustee Morrison: other questions or thoughts across any of the aspects in the trust policy statement?

[1:00:29] Trustee McConchie: statement well i just have a comment so it just like it just appears to me just analyzing this

[1:00:34] Trustee McConchie: this doc issue so trustee chrisley had a point there he's well you know because if you have a

[1:00:40] Trustee McConchie: bunch of if you do it in secret then a whole bunch of people don't go and panic and build a bunch of

[1:00:45] Trustee McConchie: docs and the same thing goes for almost most of the policies i see in the policy statement like

[1:00:50] Trustee McConchie: like you talk about tree cutting as soon as we start talking about tree cutting bylaws everyone

[1:00:55] Trustee McConchie: Everyone goes and clear cuts their lawn, right, or their land, when plant a lawn.

[1:01:00] Trustee McConchie: So, you know, I'm just wondering, like, you know, should we, right?

[1:01:05] Trustee McConchie: Like, because in a way, it's a strong environmental policy.

[1:01:08] Trustee McConchie: Like, it's actually a thing that will make a positive difference for our ecosystem.

[1:01:14] Trustee McConchie: However, they're ignoring the democratic process, which we're going and spending money on consulting firms, and we're going out into the community, and we're blah, blah, blah, and we're going to hear tons and tons of opinions, right?

[1:01:24] Trustee McConchie: Right. And the province is like, forget it. We're just going to do this because it needs to be done.

[1:01:30] Trustee McConchie: Right. So I'm I'm just I'm just noticing that there's two two different strategies taking place here and and reflecting on that.

[1:01:38] Trustee McConchie: Basically, it's interesting.

[1:01:40] Trustee Morrison: Yeah, I've been thinking about that because, of course,

[1:01:42] Trustee Morrison: Pender is getting pretty hit hard in certain ways by tree related issues.

[1:01:47] Trustee Morrison: And I've actually had conversations with different people who didn't realize as they were chatting with me that I am their local trustee until the conversation proceeded further about tree cutting.

[1:01:57] Trustee Morrison: And that people are having a worry around things like that, um, that may be causing them to, to take actions they wouldn't normally take. Um, because they, they're interpreting things as if like, you're not going to be able to cut a single tree on the islands.

[1:02:13] Trustee Morrison: if we if the islands trust ever has some control over tree cutting which is not the case at all

[1:02:19] Trustee Morrison: and so I'm just I'm wondering about this idea of like when we see something that is of concern

[1:02:29] Trustee Morrison: like what is the legality for the trust to actually pass motions of moratorium to be able

[1:02:38] Trustee Morrison: to pause certain activities in the trust area while they're considered carefully while they're

[1:02:43] Trustee Morrison: They're considered with the science. Well, they're considered with public engagement and conversation because a status quo stance of we don't change a rule until we have all these other things favors exploitation.

[1:03:00] Trustee Morrison: And so it's a concern to me. Michael.

[1:03:05] Voice 18: Yes, and I'm sorry to introduce this point, and I kind of apologize in advance, but, you know, what is being said, and not just on Bowen, but I'm looking at my emails now, what will be said is that the Trust should have been more upfront 18 months ago and asked the public for their opinion of limiting private docks.

[1:03:27] Voice 18: and what this will be seen is a collusion between the islands trust and the ministry

[1:03:35] Voice 18: to end run around public consultation and oppose this by order so whilst that will doubtless raise

[1:03:43] Voice 18: a few eyebrows that is certainly something that the trustees are going to have to be

[1:03:47] Voice 18: consider because that is what's being said i have it on my email right now so like it or not this

[1:03:54] Voice 18: issue is going to have repercussions.

[1:03:57] Trustee Morrison: Yeah, and I think that's the speaking notes that came with

[1:04:01] Trustee Morrison: the ministerial order are something to seriously attend to for all trustees. Chair Leckham and then

[1:04:07] Trustee Morrison: Dan.

[1:04:11] Trustee Luckham: Yeah, you know, I think it's important to be careful about what we say and what we promote

[1:04:18] Trustee Luckham: because if I quote a famous person, there's lots of fake news out there and it is not helpful

[1:04:26] Trustee Luckham: to promote anything that is different than the facts at hand because this as

[1:04:34] Trustee Luckham: trustee Brent has said thank you Paul this is not an end to docs it's a pause

[1:04:43] Trustee Luckham: to reflect upon the environmental impacts to determine a better permitting

[1:04:51] Trustee Luckham: process, which we have been critical of, significantly critical of in the past, where

[1:04:56] Trustee Luckham: docs are being put in without consultation. Interesting pattern. But anyway, a doctor put

[1:05:03] Trustee Luckham: in without consultation or permitted without consultation. And so this is a process, which I

[1:05:08] Trustee Luckham: think is a very positive step in the right direction to come to understand why it is that

[1:05:14] Trustee Luckham: that so many docks that are unpermitted exist

[1:05:15] Trustee Luckham: and why it is that docks are being put in

[1:05:20] Trustee Luckham: without regards to the environment.

[1:05:22] Trustee Luckham: In fact, we have some recommendations

[1:05:24] Trustee Luckham: from members of the public that have come to us

[1:05:26] Trustee Luckham: about simply the methods of construction, shading areas,

[1:05:29] Trustee Luckham: the use of creosote poles and these sorts of things.

[1:05:32] Trustee Luckham: So these are all very positive things.

[1:05:35] Trustee Luckham: So let's remember that this is not a ban at this point,

[1:05:39] Trustee Luckham: this is a pause to reflect upon better policy.

[1:05:41] Trustee Luckham: and this is how the ministry minister chose to implement it and uh i'm i'm sure that consideration

[1:05:49] Trustee Luckham: was given to the impact that that would have uh in making that order that's what they chose to do

[1:05:57] Trustee Luckham: um gosh there was another thought there on from christy kale um that has escaped me now but um

[1:06:08] Trustee Luckham: Oh, that the, this, you know, it's interesting, there's subtleties to this as well that we need to consider as local government, we need to apply our critical lens to all of these activities and apply what we know as to be this situation and the facts, as opposed to what it is assumptions that the public may make and speak about in social media and other places.

[1:06:31] Trustee Luckham: because our zoning is not being impacted remember that we have zoning of the foreshore that we've

[1:06:40] Trustee Luckham: implemented throughout the area and we can decide one way or the other whether or not docks are

[1:06:46] Trustee Luckham: permitted use or not what the minister is considering is the issuance of licenses and

[1:06:52] Trustee Luckham: how they're going to issue licenses or if they're going to issue licenses for crown land it's not

[1:06:59] Trustee Luckham: not affecting our jurisdiction with respect to zoning. It's just something that may not be

[1:07:05] Trustee Luckham: offered to the public except under special circumstances. Indeed, the exemptions that

[1:07:11] Trustee Luckham: exist in this order, I think, recognize those special circumstances, those people that have

[1:07:16] Trustee Luckham: water access only properties. That's most of the small islands. And also recognizing those leases

[1:07:23] Trustee Luckham: that are in place that have a vested interest will be maintained during this pause. So we have

[1:07:29] Trustee Luckham: have to reflect on what's really going on rather than promote misunderstandings about what's going

[1:07:36] Trustee Luckham: on. And of course, actually, none of us know anything more than a half a page document that

[1:07:43] Trustee Luckham: was sent to us, not even sent to us, that was posted two days ago. And there'll be a lot more

[1:07:50] Trustee Luckham: discussion here to clarify the facts. And so let's try and clarify the facts. This is not an

[1:07:54] Trustee Luckham: an initiative of the islanders trust and um and that the uh the order is clear in its intent

[1:08:01] Trustee Luckham: and um and we need to uh we will be pursuing it the executive committee um to come to understand

[1:08:08] Trustee Luckham: what the ministry is up to and indeed as i've indicated um that information will be reported

[1:08:14] Trustee Luckham: to you right

[1:08:16] Trustee Morrison: so i ask if there's anything new that people want to say to this point

[1:08:21] Trustee Morrison: Dan?

[1:08:28] Trustee Rogers: I just want to be clear in my view that it's incumbent on all of us to make sure that

[1:08:35] Trustee Rogers: we make it clear and not just sort of repeat what is public conspiracy stuff. There is no

[1:08:46] Trustee Rogers: collusion here. This is an action of the province. The province has complete control over whether or

[1:08:51] Trustee Rogers: are not docks going or not. We get to zone. And I think some of the concerns raised by Trustee

[1:08:57] Trustee Rogers: McConkie and Trustee Critchley are quite valid as to why we weren't notified and to wonder what's

[1:09:04] Trustee Rogers: coming down that we may not already know about. But the reality is this is the province's

[1:09:09] Trustee Rogers: jurisdiction. This is not the first time we've seen this. You may recall that about four years

[1:09:14] Trustee Rogers: ago, there was a big public outcry because of a decision made by the province related to docks

[1:09:21] Trustee Rogers: with the seashell nation and uh they they were they were they made a deal with the seashell first

[1:09:26] Trustee Rogers: nation related to control of approval of docs and nobody in the public knew about it before

[1:09:32] Trustee Rogers: the announcement was made um so there's probably something going on that we don't know about and

[1:09:38] Trustee Rogers: it's for the province to answer not us but we should continue our process because as the chair

[1:09:43] Trustee Rogers: said at the end of the day we'll still want to have the appropriate zoning in place uh for the

[1:09:50] Trustee Rogers: the approval of docs for your particular community.

[1:09:53] Trustee Morrison: Thank you.

[1:09:55] Trustee Morrison: Case?

[1:09:57] Voice 2: Yeah, this is not specifically on the docs,

[1:09:59] Voice 2: but it was your comment you made, Trustee Morrison,

[1:10:02] Voice 2: about a moratorium by the Islands Trust on certain aspects.

[1:10:05] Voice 2: I don't think that we can, as a trust, can do that.

[1:10:09] Voice 2: It would be up to the local trust committee

[1:10:11] Voice 2: to actually initiate something and then issue a moratorium

[1:10:16] Voice 2: because of the pending development

[1:10:18] Voice 2: of a certain policy or regulations.

[1:10:21] Trustee Morrison: I know that they did do that on South Pender for when they were considering something where they thought there would be a tough flurry of applications, just

[1:10:33] Trustee Morrison: to have the conversation.

[1:10:35] Voice 2: It's that division of power between Trust Council and the Local Trust Committee that comes into issue.

[1:10:41] Trustee Morrison: Thanks. Doug?

[1:10:43] Trustee Morrison: Doug?

[1:10:45] Trustee Fenton: Okay, yeah.

[1:10:47] Trustee Fenton: So just one point I just want to put out there,

[1:10:49] Trustee Fenton: just because I see the opportunity here is that we,

[1:10:56] Trustee Fenton: the health of the Salish Sea is critical to all species.

[1:11:00] Trustee Fenton: The dramatic loss of biodiversity in the marine environment is scary,

[1:11:06] Trustee Fenton: to say the least, and requires dramatic changes in how humans,

[1:11:13] Trustee Fenton: human activities

[1:11:14] Trustee Fenton: I guess I would say

[1:11:16] Trustee Fenton: my understanding that we as

[1:11:19] Trustee Fenton: Trust Council and Trust

[1:11:21] Trustee Fenton: Programs Committee we are

[1:11:23] Trustee Fenton: aware and have acknowledged

[1:11:25] Trustee Fenton: that we are in the midst of a climate

[1:11:26] Trustee Fenton: change

[1:11:29] Trustee Fenton: emergency so

[1:11:31] Trustee Fenton: maybe this is this pause

[1:11:33] Trustee Fenton: to consider how we

[1:11:35] Trustee Fenton: as a species can

[1:11:37] Trustee Fenton: move forward with less impact

[1:11:39] Trustee Fenton: I mean this we are

[1:11:41] Trustee Fenton: We are on the verge of a tipping point for the health of the Salish Sea.

[1:11:46] Trustee Fenton: This is not a rumor.

[1:11:47] Trustee Fenton: There's some healthy documentation and evidence out there.

[1:11:55] Trustee Fenton: And a doc or a boy or sort of human-based recreational activities,

[1:12:02] Trustee Fenton: yes, even money-based activities where we're generating income,

[1:12:07] Trustee Fenton: we have to rethink and consider rethinking these things.

[1:12:12] Trustee Fenton: So let's not see this necessarily as all bad.

[1:12:15] Trustee Fenton: I think we should look at it as an opportunity

[1:12:18] Trustee Fenton: and see if we can't use this reality

[1:12:21] Trustee Fenton: to find better ways going forward.

[1:12:24] Trustee Fenton: Thank you.

[1:12:25] Trustee Morrison: Thank you, Trustee Fenton.

[1:12:27] Trustee Morrison: Yeah, from my perspective about, you know,

[1:12:31] Trustee Morrison: thinking about our docs more broadly,

[1:12:33] Trustee Morrison: and this is, I don't know that we have to get

[1:12:36] Trustee Morrison: into depth on this here because that's actually

[1:12:38] Trustee Morrison: the space of Trust Council right now,

[1:12:40] Trustee Morrison: but I definitely don't consider this to be an all bad or all good issue. It was more just about the

[1:12:46] Trustee Morrison: process of being informed or not. So, all right. Any further comments or thoughts that folks want

[1:12:55] Trustee Morrison: to make about the trust policy statement briefing? Okay. I'm going to raise the point

[1:13:06] Trustee Morrison: because I have a conversation that I think is not something we can necessarily make a decision

[1:13:13] Trustee Morrison: about, but maybe there's a recommendation that we have related to the September meeting.

[1:13:20] Trustee Morrison: So one of the things that I've been noticing in the feedback we're getting broadly, like

[1:13:27] Trustee Morrison: from the 2050 feedback, and also just internally in my own community, is that we're having

[1:13:36] Trustee Morrison: a lot of conversations with folks about the structure of the trust policy statement.

[1:13:42] Trustee Morrison: so the form that it's taking and I know that that's part of the broad conversation but

[1:13:48] Trustee Morrison: there's sort of two bins of comments that we're getting one is about like specific things that

[1:13:53] Trustee Morrison: are included and other is that like the way that the trust policy statement is structured

[1:13:59] Trustee Morrison: those two conversations are a little complicated to have at the same time because what structure

[1:14:07] Trustee Morrison: we have as a decision for the trust policy statement itself will potentially like bound

[1:14:16] Trustee Morrison: how we we think about the review process or or like maybe we scope it down in a way that

[1:14:23] Trustee Morrison: is different so I just I wondered what people are hearing in their communities and if there's

[1:14:30] Trustee Morrison: any advice that we can like put forward to executive to trust council related to what

[1:14:35] Trustee Morrison: what you're hearing about the nature of the structure of the trust policy statement.

[1:14:41] Trustee Morrison: And I know that we'll continue to hear this through into December, but it would be helpful

[1:14:44] Trustee Morrison: to start to get a grip on what options there might be. And if there are different options for the

[1:14:49] Trustee Morrison: nature of the structure, that we can start thinking about how to get those into the

[1:14:54] Trustee Morrison: more formal conversation. Thoughts on that? Paul?

[1:15:10] Voice 9: What I'm hearing from various people is,

[1:15:14] Voice 9: and you're not going to like the sound of this but we need to start over again so i'm hearing that

[1:15:19] Voice 9: and that's just that's just a reality a lot of people are echoing this is yeah there's there's

[1:15:27] Voice 9: some uh a lot of people are upset because of of the fact that they perceive there was very limited

[1:15:33] Voice 9: engagement and i agree with them frankly uh two that this isn't i'm hearing that you know this

[1:15:40] Voice 9: This was sold as some updating and what we received was a rewrite.

[1:15:47] Voice 9: I'm hearing this is far too directive and we've all heard this and will undermine the

[1:15:58] Voice 9: huge work that people on the islands did to construct their OCPs with staff's help.

[1:16:09] Voice 9: And, yeah, so the biggest thing, the single biggest thing I'm hearing is it should just start over again.

[1:16:18] Voice 9: I'm also hearing what was wrong with the existing policy statement that a few tweaks would not have solved since we had a declaration of reconciliation already.

[1:16:34] Voice 9: ready. And we made this pitch on climate change under the existing policy statement. And finally,

[1:16:45] Voice 9: I'm hearing what has been the cost to the organization, both in terms of reputation

[1:16:53] Voice 9: and in terms of the amount of staff time, trustee time, and time associated with other agencies who,

[1:17:02] Voice 9: who, for instance, are referring a document that we got a lot of pushback out on.

[1:17:08] Voice 9: So the people are going, what is going on?

[1:17:11] Voice 9: Like, aren't we going to be revising the trust policy statement?

[1:17:15] Voice 9: Doesn't it go out for referral again?

[1:17:17] Voice 9: So there's a lot of noise.

[1:17:21] Voice 9: Most people are going, you know, certainly on my island,

[1:17:24] Voice 9: there's not any formal engagement because they want to see what happens

[1:17:30] Voice 9: in respect of of this consultation plan that we've said we're we're going to develop and so

[1:17:36] Voice 9: you know other than other than that that's about it people are a lot of people are waiting now

[1:17:42] Voice 9: to see what kind of consultation unfolds and and where the trust is going to be going with us

[1:17:51] Voice 9: so those are my updates thanks

[1:17:54] Trustee Morrison: case case oh

[1:18:03] Voice 2: yeah sorry i don't hear all the time

[1:18:05] Trustee Morrison: yeah i know i

[1:18:06] Trustee Morrison: I realized that, sorry.

[1:18:07] Trustee Morrison: I was quiet.

[1:18:07] Trustee Morrison: Anyway,

[1:18:08] Voice 2: yeah, I'm not quite hearing that on Gabriel.

[1:18:11] Voice 2: My take on it, there's more support for the changes.

[1:18:16] Voice 2: And there are issues around the structure, the length of it,

[1:18:20] Voice 2: the lack of a definition section.

[1:18:22] Voice 2: I've heard that.

[1:18:23] Voice 2: But there is support for a lot of the environmental protection increases

[1:18:27] Voice 2: that are there, although they do recognize that more changes are needed.

[1:18:31] Voice 2: needed. So the sense I get basically is that there is support for changes. It's more to

[1:18:43] Voice 2: what changes are there and what tweaks are required. So I see them as being supportive

[1:18:50] Voice 2: for the most part. There are different views. Gabriel is a bit split in terms of the issue

[1:18:56] Voice 2: around the climate change, the environmental versus the housing. I think it's fairly split

[1:19:03] Voice 2: on the island on that perspective. It will remain to be seen down the road as to if I'm correct or

[1:19:10] Voice 2: not on that split. So I don't see it quite the way that the people here see it the way it is

[1:19:18] Voice 2: on Saturn. It's more supportive, I think. I've not heard a lot of complaints about the whole

[1:19:25] Voice 2: issue reconciliation aspect that's not been raised it's more around the environmental

[1:19:30] Voice 2: and the housing that seems to draw the uh the um had you know some comments around the docks

[1:19:38] Voice 2: you know the that there was opposition to the docs but one of the comments that two comments

[1:19:43] Voice 2: that i heard too was have we explained well enough why we're making the changes you know that seems

[1:19:50] Voice 2: to be we talked about a number of the changes but have we really gone into depths of the community

[1:19:55] Voice 2: to say well this is some of the reasons this is why we're doing this not just what we're doing

[1:20:00] Voice 2: the other one and the comment interesting was quote is you know like if we're talking about

[1:20:04] Voice 2: preserving protecting our one person said why aren't we using a quote like how much of the land

[1:20:10] Voice 2: should we be leaving untouched on an island you know like conservancy uh conservancy talks about

[1:20:16] Voice 2: 30 percent being the uh the margin you know for an increased impact on wildlife etc so that's the

[1:20:25] Voice 2: the gist of what i'm hearing so far i've gotten another meeting occurring on sunday so with small

[1:20:32] Voice 2: groups and i find that the small group discussion quite helpful it keeps it focused and it's not

[1:20:40] Voice 2: just a matter of people just here's my view that's it you know it's more and more discussion so

[1:20:47] Trustee Morrison: thanks case uh doug um

[1:20:53] Trustee Fenton: yeah thanks uh i similar on thesis i think people i've been in discussions

[1:20:59] Trustee Fenton: with are uh very much in support of it and they um tweaking absolutely but once again the

[1:21:06] Trustee Fenton: conversation is just beginning in that regard um they've been there's a number who have been

[1:21:11] Trustee Fenton: very proactive in and involved in the process since from the beginning um they like uh less

[1:21:20] Trustee Fenton: legalistic and sort of formal format um sort of more reader friendly was a positive attribute

[1:21:27] Trustee Fenton: yes we could add definition page at the end or an appendix with that um and then the same as with um

[1:21:37] Trustee Fenton: Gabriel in the sense the affordable housing is controversial but yet we in this LTC face those

[1:21:43] Trustee Fenton: very challenges so no answers um but you know we can't hire employees because you get nowhere to

[1:21:49] Trustee Fenton: live so it's it's a challenge but that we're all facing thanks thank

[1:21:57] Trustee Morrison: you um I'll share a few things

[1:22:00] Trustee Morrison: from here i'm sure ben can add to it um but in terms of thinking about um the structure i've

[1:22:09] Trustee Morrison: had quite a few conversations some some broader ones in community but some are pretty deep like

[1:22:15] Trustee Morrison: kind of working sessions with different people on the island um really thinking about like what is

[1:22:22] Trustee Morrison: the tension that some of our community is having with the trust policy statement some of that's the

[1:22:28] Trustee Morrison: the consultation practices. Some of that is specific things like desalinization appeared to

[1:22:36] Trustee Morrison: be our sort of issue. And other things are just that it's too long. It's too long and challenging

[1:22:46] Trustee Morrison: for folks to read through. So the structural issue, that's why I bring it up. And so one of

[1:22:52] Trustee Morrison: of the things that I'm hearing, um, which I think is actually really different, different than what,

[1:22:58] Trustee Morrison: um, Paul is expressing is, um, folks here are really engaged. Um, they don't, and not to say

[1:23:05] Trustee Morrison: that they're not on Centernet, but they don't want to pause. They want to be like, to move forward

[1:23:10] Trustee Morrison: and think about what structural changes could be like, and that's part of the feedback and think

[1:23:15] Trustee Morrison: about what that is and, and move along with that. And one of the big things that is, I agree with

[1:23:21] Trustee Morrison: case I think or whoever else said that that there is this need to do like uh like both an education

[1:23:30] Trustee Morrison: move at the same time as we're in conversation with community so like what is it about a given

[1:23:36] Trustee Morrison: thing that we understand of why it's in there and so I think any supports we can get as trustees

[1:23:42] Trustee Morrison: about like specific pieces that are in the trust policy statement that we may not understand like

[1:23:49] Trustee Morrison: like the science behind, it'd be great to get briefing notes. I think people, if salinization

[1:23:55] Trustee Morrison: is really something that is about climate change or that it's about environmental protection,

[1:23:59] Trustee Morrison: every trustee needs speaking notes because I'm even struggling to explain clearly. And I have

[1:24:04] Trustee Morrison: some idea of the science behind that, but I'm, I can't support it right now because I can't be

[1:24:09] Trustee Morrison: clear about what it is about that. So it'd be good to have speaking notes behind those types of

[1:24:14] Trustee Morrison: things. In terms of the structure, one of the biggest things that I've heard is that

[1:24:23] Trustee Morrison: the older trust policy statement needed more than just a tweak when it came to issues of

[1:24:29] Trustee Morrison: reconciliation and it needed a massive rework related to reconciliation because it was like

[1:24:35] Trustee Morrison: outright offensive. So that has been appreciated and I actually have a very minor pushback on that

[1:24:43] Trustee Morrison: aspect of it um i would say the the climate change pieces are a little bit more unclear just because

[1:24:51] Trustee Morrison: it's unclear why something is or isn't related to climate change so there's some just some clarity

[1:24:57] Trustee Morrison: needed around those things um and also i think there's some clarity about the sort of what paul

[1:25:04] Trustee Morrison: was saying around the prescriptiveness like how prescriptive are we being across the whole trust

[1:25:09] Trustee Morrison: And are we okay with that? And honestly, I feel like that is down to like a vote of different things, like where we actually say that things are really important as a trust council across the whole area, then we keep them in. And it may be that a couple islands don't agree with it, but that as a whole, we see it as a whole trust area issue. And that's for us to vote on individually, I kind of feel like.

[1:25:33] Trustee Morrison: So I think we also have to think about the structure of the trust policy statement in the context of how do we vote on things? Because like there's, I don't want us to necessarily not vote for the trust policy statement because I have my issue on salinity and Michael has his issue on docs and whoever has, you know, like, I don't want us to vote down an entire trust policy statement because we can't agree on one clause and it's a different clause for each of us.

[1:25:58] Trustee Morrison: so um i think that's something that we're going to have to think about too um i don't know who

[1:26:06] Trustee Morrison: went on first but since case you've already talked on this point i'm going to come back to you after

[1:26:10] Trustee Morrison: um uh tim yeah

[1:26:16] Voice 7: thanks so i'm going to ask you a little bit of what you said there uh chair

[1:26:19] Voice 7: morrison but um so what i get a sense uh um of from from a lot of the um public correspondence

[1:26:29] Voice 7: and stuff is that what we really need to do um it is that education component where we're saying

[1:26:37] Voice 7: okay what do we mean when we're talking about um being able to regulate tree cutting what would

[1:26:44] Voice 7: that actually you know

[1:26:46] Voice 7: what's a general idea of what that might actually mean on the ground for

[1:26:50] Voice 7: individual landowners because clearly we're not we don't intend to say that you're never going to

[1:26:55] Voice 7: be able to cut a tree in in the trust area again it's being taken that way in in a vacuum of of

[1:27:02] Voice 7: of information right

[1:27:04] Voice 3: and

[1:27:05] Voice 7: so i feel like these are sort of the areas where where there's components

[1:27:10] Voice 7: um that we could do a better job explaining what it is that we're trying to do like and sort of

[1:27:18] Voice 7: what what what the goals are but sort of what we contemplate as as the extent of that kind of a

[1:27:24] Voice 7: of a power or a regulation um because again in the in the absence of information people jump to

[1:27:33] Voice 7: wild conclusions and i think that's the case in a lot of the really sticky points here so i just

[1:27:40] Voice 7: feel like um it would be easier uh it's always easier to sort of give the if we can to give that

[1:27:48] Voice 7: information in advance rather than um you know the situation we found ourselves in where there's

[1:27:54] Voice 7: outrage and now people have jumped to these conclusions and stuff but i think it's just

[1:27:58] Voice 7: sort of an object lesson about how we could do a better job saying these are the things we're

[1:28:03] Voice 7: contemplating in the review but this is what we really mean by that and and also like you were

[1:28:10] Voice 7: saying like the reasons why why is it important to to consider desalination plants and you know

[1:28:17] Voice 7: what are the impacts of further docks and and uh you know and tree cutting for that matter too

[1:28:23] Voice 7: too, right? So that's sort of the big take. I haven't heard a lot of pushback on structurally

[1:28:34] Voice 7: most of it, except for a lot of people really want definitions because, you know, again, it's about

[1:28:40] Voice 7: people trying to understand what it is we're trying to say. Yeah, that's sort of my take on

[1:28:48] Voice 7: it at this point.

[1:28:50] Trustee Morrison: All right. I'm going to go back to Case just for a second, if you had one

[1:28:53] Trustee Morrison: one additional point and then I'll go to Chair Leffam.

[1:28:56] Voice 2: Yeah I just wanted to add I thought of

[1:28:58] Voice 2: one of the issue underlying occurrence I think to a lot of the dialogue in the community is

[1:29:03] Voice 2: the relationship between the property rights local government act role versus the trust

[1:29:10] Voice 2: as a public trust and I think that is where some of the classes come in people

[1:29:16] Voice 2: get concerned about

[1:29:17] Voice 2: tree cutting but it's from the perspective of property rights that you know we've this is we

[1:29:23] Voice 2: we own this property, we should be able to do what we want

[1:29:26] Voice 2: versus the public trust concept,

[1:29:28] Voice 2: which is that we're doing it for the benefit of people,

[1:29:30] Voice 2: of all people in BC.

[1:29:32] Voice 2: And so it does reduce your property rights to some degree,

[1:29:37] Voice 2: but people don't necessarily see that.

[1:29:39] Voice 2: They just see, they do tend to see us as a local government

[1:29:42] Voice 2: and we're viewed in that vein and less in the view of,

[1:29:46] Voice 2: the vein of being a trust, a public trust.

[1:29:49] Voice 2: So I think that's part of the issue.

[1:29:51] Voice 2: And we are, as a whole unit, have we ever decided that or not?

[1:29:56] Voice 2: We haven't.

[1:29:57] Voice 2: We still have different views on that, on trust.

[1:30:00] Voice 2: council so

[1:30:00] Voice 3: it's

[1:30:01] Voice 2: not going to go away literally until that's resolved that's

[1:30:07] Trustee Morrison: a helpful clarification

[1:30:07] Trustee Morrison: too um thank you chair lookum thank

[1:30:15] Trustee Luckham: you um lots of thoughts here and really a great conversation

[1:30:21] Trustee Luckham: from all perspectives here um i would just say that um i haven't heard uh a lot in my own

[1:30:31] Trustee Luckham: constituency. I've certainly heard a lot from other areas, but the remarks on the structure,

[1:30:39] Trustee Luckham: which is I think what we're trying to focus on here, has been that certainly the definitions

[1:30:44] Trustee Luckham: is the one that is probably louder than anything else. I haven't heard anything about that's not

[1:30:52] Trustee Luckham: true. There are certainly some people that think we should start from the beginning,

[1:30:55] Trustee Luckham: And, but that said, I also can't help but think, and that's just my own assumption, is that perhaps they're not familiar with the original policy statement and the structure and the directives that exist there already, because indeed we're wanting to enhance it.

[1:31:13] Trustee Luckham: And so I think that there's potential for some formatting, and if that's what you mean by structure, some formatting and layout and definitions and, you know, how materials within the document are referenced, because indeed, if we can provide an opportunity for people when they're reading it to focus on the areas that they're interested in, if we can provide those tools within the document to facilitate that, we would all obviously be much better off.

[1:31:38] Trustee Luckham: Not everybody's interested in all aspects of it. Some people are only interested in certain aspects.

[1:31:44] Trustee Luckham: I would like to think that as this goes along, there's some artistic license that exists to format that accordingly.

[1:31:53] Trustee Luckham: And then sort of a little bit less structural comment is I am certainly hopeful that we're going to get some information through the consultant on the communications plan about how to build in that education and that consultation and that stuff all simultaneously.

[1:32:09] Trustee Luckham: Because I think that that's what we're doing communications-wise in this century, and not to say that that hasn't been done already, but how can we enhance that? I really like the word enhance. How can we enhance this educational opportunity, this learning opportunity to gather broad understanding?

[1:32:27] Trustee Luckham: doesn't mean we have to agree, but broad understanding of what's going on. And then

[1:32:32] Trustee Luckham: quite honestly, I support Trustee Morrison. We do need to get this advanced so that we can move on

[1:32:38] Trustee Luckham: to the other business of the Islands Trust and actually implement some of the policies,

[1:32:43] Trustee Luckham: significant pieces of this in a meaningful way throughout the trust area. And I sort of say,

[1:32:49] Trustee Luckham: I don't say this too much out loud, but this is ideally a consensus document where these are the

[1:32:57] Trustee Luckham: the things we can agree upon the climate change the reconciliation other fund working with other

[1:33:01] Trustee Luckham: agencies other fundamental pieces of this that will just help us so much if we can agree upon

[1:33:06] Trustee Luckham: those things and there's things like docs or as just one example that we can't agree upon let's

[1:33:12] Trustee Luckham: have a further conversation later because um that's how we can get to consensus so let's agree

[1:33:19] Trustee Luckham: on the document if there's still issues that need to be resolved we don't need to resolve them all

[1:33:24] Trustee Luckham: the policy statement is an ongoing document that needs to be updated on a regular basis many have

[1:33:31] Trustee Luckham: said that and we need to take that much more seriously going forward there you go that's

[1:33:37] Trustee Morrison: great one last thing I realized is we're all talking that I have heard about structure and

[1:33:42] Trustee Morrison: this is back to I think something Kay said about readability is one of the things that I've been

[1:33:49] Trustee Morrison: been asked for specifically is that we separate the trust policy statement into areas that are

[1:33:57] Trustee Morrison: clearly in the island trust islands trust mandate quote-unquote so like like the things that we can

[1:34:05] Trustee Morrison: do directive policies so putting all of those in one area and then we put all of the advocacy

[1:34:10] Trustee Morrison: section in a separate area that helps make it clearer when we're communicating with community

[1:34:16] Trustee Morrison: community about here are the things that are our domain here are the things that we're coordinating

[1:34:21] Trustee Morrison: with other levels of government around and I and I know that it's just a stylistic thing

[1:34:27] Trustee Morrison: about like thematic versus that but it does help us and I think Ben can probably echo this like

[1:34:36] Trustee Morrison: in our own community like we we have definite challenges with like the boundaries of where

[1:34:42] Trustee Morrison: the trust is appropriate or not in terms of their mandate and you know we are seen as almost a

[1:34:49] Trustee Morrison: municipality sometimes in terms of like we can answer everybody's local question and we simply

[1:34:54] Trustee Morrison: can't like we we have boundaries around what our work is and we need to hold other levels of

[1:35:01] Trustee Morrison: government to respond be responsible for the things that they have responsibility for and so

[1:35:07] Trustee Morrison: So making that really clear in our trust policy statement would be very helpful.

[1:35:15] Trustee Morrison: Anybody else have anything they want to weigh in on this?

[1:35:18] Trustee Morrison: Ben, go ahead.

[1:35:20] Trustee McConchie: Yeah, so I'm sorry.

[1:35:21] Trustee McConchie: I had to just step out because we're organizing a removing of the Daphne from North Pender

[1:35:25] Trustee McConchie: Island.

[1:35:25] Trustee McConchie: We've got this project.

[1:35:26] Trustee McConchie: I just had to step out for 10 minutes.

[1:35:27] Trustee McConchie: I apologize for that.

[1:35:28] Trustee McConchie: But I did hear some very good thoughts.

[1:35:30] Trustee McConchie: OK, so just briefly, my thoughts.

[1:35:32] Trustee McConchie: There's always been an undercurrent of kind of libertarian property rights that Trustee

[1:35:38] Trustee McConchie: Langrise referred to, and it kind of goes back to like the Van Der Zandt 1983 battle that happened

[1:35:43] Trustee McConchie: with social credit. And it's sort of kind of banned along throughout the years. And it came

[1:35:48] Trustee McConchie: out in a big way with this mail out, right. And so I'm, and one thing I noticed was, a lot of the

[1:35:55] Trustee McConchie: folks that I've been talking to that are really engaged are those those folks, I would say old

[1:36:00] Trustee McConchie: social credit folks that just think the trust is useless. And they want to destroy it, essentially,

[1:36:06] Trustee McConchie: I'm not exaggerating. I mean, and if you see the comments online, we're like losing the battle of communication, because people are easily swayed right now by comments on social media. So I'm hoping that this consultant if we decide to hire this consultant certainly appeals to what I'd say is people who are 50 and under, because at the meeting I've been to on Pender, that was like I was the youngest person there.

[1:36:32] Trustee McConchie: there right and it was a saturday and i was disappointed right and and i i you know i've

[1:36:37] Trustee McConchie: been talking about this that we're not engaging young people enough with trust and we're gonna

[1:36:42] Trustee McConchie: ultimately lose it might not be this year but it could be a decade from now if we don't engage with

[1:36:46] Trustee McConchie: them more and we don't we don't engage with them on social media and we fight the battle man i wish

[1:36:52] Trustee McConchie: i could have seen some leadership you know even on social media just put yourself out there and let

[1:36:57] Trustee McConchie: let the trolls attack you,

[1:37:00] Trustee McConchie: but at least it made a statement

[1:37:01] Trustee McConchie: because that's how people

[1:37:02] Trustee McConchie: are disseminating information right now.

[1:37:04] Trustee McConchie: They don't have a newspaper to go to,

[1:37:06] Trustee McConchie: maybe the Driftwood,

[1:37:06] Trustee McConchie: maybe Elizabeth Nolan will write

[1:37:08] Trustee McConchie: one or two articles every two weeks

[1:37:10] Trustee McConchie: and the sounder,

[1:37:12] Trustee McConchie: but we need to get out there, guys.

[1:37:14] Trustee McConchie: And that is a huge component

[1:37:16] Trustee McConchie: of whether this is going to be successful or not.

[1:37:18] Trustee McConchie: So I just wanted to add that.

[1:37:19] Trustee McConchie: Thanks.

[1:37:20] Trustee Morrison: Thank you.

[1:37:22] Trustee Morrison: Any final thoughts related

[1:37:24] Trustee Morrison: to the trust policy statement conversation?

[1:37:27] Trustee Morrison: Case?

[1:37:28] Voice 2: Yeah, just one further thought is that it's a distinction between us being a trust versus a local government, I think, and the decision-making power that exists as a trustee versus a local government representative.

[1:37:44] Voice 2: representative we're elected by the local trust area but we do step into the shoe of being a

[1:37:51] Voice 2: trustee which means do we follow the direction from the local constituent on all our decisions

[1:38:00] Voice 2: or not as a trustee not as a local government representative yeah that's to me

[1:38:07] Trustee Morrison: yeah that's

[1:38:09] Voice 2: that's that's part of the issue I think and because we talk a lot we tend to blend it

[1:38:13] Voice 2: and i think we need to be able to distinguish between that so just an observation dan

[1:38:22] Trustee Rogers: just very briefly thank you for this conversation i i think it'll it's a good reflection of the kind

[1:38:29] Trustee Rogers: of conversation we're going to have at trust council as we work our way through this just

[1:38:32] Trustee Rogers: two reflections um i'm not hearing a lot in my area but that's not particularly surprising um

[1:38:38] Trustee Rogers: given uh the nature of the area i live in i do hear the same thing about the fact that a

[1:38:44] Trustee Rogers: a definition section would be very useful for people because I know there was an attempt to

[1:38:51] Trustee Rogers: get away from that. But I just think a lot of our residents are used to that and would like to have

[1:38:56] Trustee Rogers: that structure. So I do hear that. I just want to say one thing. I've also heard that it's too long.

[1:39:03] Trustee Rogers: Just remind people that it's probably about a third as long as most of our OCPs.

[1:39:10] Trustee Rogers: um and it's sort of the trust area wide document that's we we compare occasionally to our official

[1:39:19] Trustee Rogers: community plans on the on the on the islands so it's not surprising that it's you know 30 pages

[1:39:26] Trustee Rogers: long or whatever it is these days or ends up 35 pages long but i know most ocps are longer than

[1:39:31] Trustee Rogers: that and we it's just trying to include as much as we do in in in there and and deal with as many

[1:39:38] Trustee Rogers: any issues. It's sort of the nature of the beast that I just, I don't think it's too long. I think

[1:39:44] Trustee Rogers: it's although brevity is always a blessing. So.

[1:39:51] Trustee Morrison: Thank you. One of the length suggestions that I

[1:39:55] Trustee Morrison: have had lobbed at me, and I, I'm not sure personally how I feel about this particular

[1:40:00] Trustee Morrison: suggestion or not, but one of the length suggestions is that the history of the trust

[1:40:06] Trustee Morrison: could be an appendix um and that then you would jump right into the object of the trust and like

[1:40:13] Trustee Morrison: moving on from there and it would make it more like you're into the actual policy that the trust

[1:40:18] Trustee Morrison: is being guided by and um so it's it's something to consider because it definitely it wouldn't

[1:40:23] Trustee Morrison: necessarily shorten the whole document but it would just arrange it i have questions about that

[1:40:28] Trustee Morrison: just from a reconciliation point of view so i'm not sure that i would promote that suggestion

[1:40:33] Trustee Morrison: suggestion. I just, I have to think about that a little bit more. It's a suggestion that's been

[1:40:38] Trustee Morrison: on the table. All right. I'm going to ask if it's okay that we wrap up 7.1 and do that with a

[1:40:48] Trustee Morrison: five-minute break to get up and go get a cup of coffee and do whatever you need to do. I do ask

[1:40:55] Trustee Morrison: as we take a break that trustees mute themselves and potentially turn their cameras off. All right.

[1:41:01] Trustee Morrison: and we will see you back at 10 call it 10 46 all right i do need to know folks are back um so

[1:47:06] Trustee Morrison: if i can get some hand raising hand waving indication that would be helpful you know

[1:47:20] Trustee Morrison: you've been on the scene too much when you start making jokes so currently we have a quorum of

[1:47:35] Trustee Morrison: three which is not quite a quorum four i

[1:47:44] Voice 4: am here chair morrison thank you

[1:47:47] Trustee Morrison: we're up to five i need

[1:47:48] Trustee Morrison: one more and we can continue i'm

[1:47:58] Trustee Rogers: here uh chairman yes

[1:48:00] Trustee Morrison: i see you trustee rogers one of my five

[1:48:02] Trustee Morrison: i see trustee benton all right so we will continue we are at item 7.2 stewardship education program

[1:48:26] Trustee Morrison: program. Claire, do you want to give us any cliff notes on that? I know there's a couple questions

[1:48:35] Trustee Morrison: specifically you might have for us.

[1:48:38] Voice 14: So I'll assume the briefing's been read, so I won't go through it

[1:48:42] Voice 14: in detail, except to highlight I'm trying hard to find someone for this new community communications

[1:48:49] Voice 14: role that council funded in the budget. It was funded as a part-time 10-month position, and we're

[1:48:55] Voice 14: now into a position, I think, where I could probably hire the person at three days a week.

[1:48:58] Voice 14: I'm awaiting final number crunching from our finance department and then I would expect that

[1:49:03] Voice 14: this person's role would primarily be dedicated towards supporting the stewardship education

[1:49:08] Voice 14: program along with potentially work around explaining bylaws and more fundamental

[1:49:14] Voice 14: information about the trust and it would be helpful to me as a supervisor of this new role

[1:49:21] Voice 14: to get some insights from you around what you see as priorities in this how you see this work

[1:49:27] Voice 14: potentially interplaying with any engagement we're doing around the policy statement.

[1:49:30] Voice 14: There may be some supportive elements, but there's also the potential for

[1:49:35] Voice 14: confusion, I would say. So we need to be careful around how we're going to communicate this.

[1:49:39] Voice 14: As a reminder, we also have your project charter that you approved in the spring around a living

[1:49:43] Voice 14: in the trust area mailing. So in addition to sort of working community, it would be helpful to get

[1:49:48] Voice 14: your insights as to what sorts of publications you think could be included in such a mailing

[1:49:52] Voice 14: that would also be complementary to work we do in community um with that i think that's probably a

[1:49:59] Voice 14: sufficient introduction but i'm happy to speak to the elements within the briefing as well as

[1:50:03] Voice 14: well i tried to provide you with a detailed update as to where we are with all the various um

[1:50:07] Voice 14: initiatives right

[1:50:09] Trustee Morrison: any questions initially about the brief all right so maybe um go ahead chair

[1:50:20] Trustee Morrison: locke so

[1:50:21] Trustee Luckham: i didn't want to jump in before others on the committee had a chance to speak um

[1:50:28] Trustee Luckham: Well, this is good. Overall, I just have a bit of a question around this role and particularly

[1:50:36] Trustee Luckham: around the bylaw communications part of it. And only because something came up, and I think you

[1:50:44] Trustee Luckham: might be aware of it, Claire, something came up on the Salt Spring Island Local Trust Committee

[1:50:50] Trustee Luckham: in a bit of an outreach, which is a really positive thing. I'm really glad to hear that

[1:50:55] Trustee Luckham: that that initiative is being undertaken,

[1:50:59] Trustee Luckham: a bit of an outreach to the community there

[1:51:01] Trustee Luckham: to talk about bylaw enforcement.

[1:51:04] Trustee Luckham: And just thinking about how that will dovetail

[1:51:10] Trustee Luckham: into this work in,

[1:51:13] Trustee Luckham: because what I heard from the trustees on Salt Spring

[1:51:16] Trustee Luckham: was that they wanted to have a strategic approach

[1:51:19] Trustee Luckham: to all of this communication.

[1:51:20] Trustee Luckham: As you have pointed out there

[1:51:22] Trustee Luckham: is that there may be some confusion

[1:51:24] Trustee Luckham: between the policy statement work and by-law enforcement.

[1:51:27] Trustee Luckham: And just if you have any thoughts about that aspect of it,

[1:51:33] Trustee Luckham: because certainly there was an initial interest

[1:51:35] Trustee Luckham: and a focus on communicating about the by-law.

[1:51:44] Voice 14: Certainly.

[1:51:45] Voice 14: So a couple of things there.

[1:51:46] Voice 14: I'll work backwards.

[1:51:48] Voice 14: With regard to possible interplay

[1:51:51] Voice 14: with the policy statement position,

[1:51:53] Voice 14: I've heard today the need for more education

[1:51:54] Voice 14: around various elements that are mentioned in the policy statement so I do see that this program

[1:51:59] Voice 14: the funding within this program could potentially be used to develop some of those materials and

[1:52:04] Voice 14: educational backgrounds on those stewardship topics so certainly that that I think there is

[1:52:09] Voice 14: definite potential there to pull those topics that are certainly timely right now and highlight them

[1:52:14] Voice 14: but that's what I want to hear from you today you know what are the topics that you think the trust

[1:52:17] Voice 14: should be talking about and then with regard to what I heard council when they were talking about

[1:52:22] Voice 14: this position the original title for it was bylaw enforcement prevention um rather than um through

[1:52:28] Voice 14: bylaw enforcement education you know educating about how enforcement has done it was as i

[1:52:32] Voice 14: understood it intended to be about um educating about the rationale for why we have bylaws the

[1:52:38] Voice 14: process used to develop bylaws that they're done you know with and by for for community and the

[1:52:43] Voice 14: mandate and so on um so yes so certainly we can put the resources to words where it makes the

[1:52:50] Voice 14: best sense for the trust where further stewardship education and I would hope inconsistent with the

[1:52:55] Voice 14: business case that was forwarded by financial planning committee in the first place but there

[1:52:58] Voice 14: it is there is certainly room there to for interpretation around where we put the focus

[1:53:03] Voice 14: and the funds and that's why I'm hoping for some guidance from you in this committee and I'll also

[1:53:07] Voice 14: be talking to executive committee as well so

[1:53:10] Trustee Morrison: so maybe one thing I could offer as like what I would

[1:53:14] Trustee Morrison: love to see in this position and others like it would be great for for us to say what we think

[1:53:18] Trustee Morrison: it should be and if if it shouldn't be something also to say that so

[1:53:23] Voice 4: share i am trying speakers

[1:53:24] Voice 4: list it's trustee coburn just oh great

[1:53:26] Trustee Morrison: thank you thank you very much for saying that scott i got

[1:53:29] Trustee Morrison: you next um so i think one of the things that i would really like to see this position do is

[1:53:38] Trustee Morrison: actually engage in in things related to bylaw but that are not necessarily bylaw specific like that

[1:53:46] Trustee Morrison: are much broader and holistic. So like, obviously I live on Pender. I would love the stewardship

[1:53:53] Trustee Morrison: education program to talk about forest management on, on properties, like not being like, what's

[1:54:00] Trustee Morrison: the zoning of this property or not, but like literally just forests across the Island and

[1:54:06] Trustee Morrison: like why we care about how we think about what we do on our own property relative to forests

[1:54:11] Trustee Morrison: across the island and why forests matter in these islands because there's many many reasons that

[1:54:17] Trustee Morrison: they matter right they matter for climate change they matter for biodiversity they there's lots

[1:54:22] Trustee Morrison: of reasons um and it's not just that a tree matters it's the contiguous forest matters

[1:54:28] Trustee Morrison: and so like that idea of being able to help people learn about that would be a critical

[1:54:33] Trustee Morrison: aspect to me that is related to bylaw prevention or bylaw and sort of preventative measures around

[1:54:38] Trustee Morrison: on bylaw because it's also at the same time making people aware that there are special

[1:54:43] Trustee Morrison: management zones for forests that you know there could be other things developed it opens

[1:54:47] Trustee Morrison: conversations for community to think maybe we don't have enough protections on our forest

[1:54:50] Trustee Morrison: i would love that if our community came to that so like that idea is where i would go

[1:54:56] Trustee Morrison: um i'm going to go over to scott and then come back to ben can

[1:55:05] Voice 4: you hear me just check before i

[1:55:08] Voice 4: start talking either can you hear me

[1:55:12] Trustee Morrison: yeah we got you i was on mute gotcha

[1:55:15] Voice 4: thank you um so i just

[1:55:18] Voice 4: want to be completely clear because there are so many communications efforts that we're talking

[1:55:22] Voice 4: about here we're talking about specifically the bylaw the bylaw communications or the living in

[1:55:27] Voice 4: the trust area mailing or because they're very different but i just want to make sure that i'm

[1:55:31] Voice 4: commenting in the right place um yeah

[1:55:36] Voice 14: that's a good question claire yeah so you've got um so we

[1:55:40] Voice 14: We have a bylaw or this community communications specialist role that was funded by Trust Council

[1:55:45] Voice 14: that I'm in the process of trying to hire for with, you know, it's a potentially broadly

[1:55:51] Voice 14: scoped role where I can put the person's time towards a variety of functions.

[1:55:55] Voice 14: You have a $24,000 budget for stewardship education, of which you've already allocated

[1:56:01] Voice 14: 15 to the living in the trust area package and the associated mailings.

[1:56:05] Voice 14: so then you would have 9,000 remaining for other activities related to stewardship education

[1:56:11] Voice 14: so I'm just looking for any I mean obviously I can scope out a program and provide it to you

[1:56:17] Voice 14: but I thought I'd take this opportunity just to seek your early thoughts around what are your

[1:56:21] Voice 14: priorities and where would you like to see it go we will also have the some time of the program

[1:56:27] Voice 14: coordinator but I'm suspecting policy statement is going to really be dominant for that role as well

[1:56:32] Trustee Morrison: so does that help i'm gonna just try for clarification because there is bylaw in here

[1:56:38] Trustee Morrison: it says development of bylaw compliance plan potentially other communications included in

[1:56:44] Trustee Morrison: the business case like that this might also be in this person's role the part that you're talking

[1:56:49] Trustee Morrison: about right now is just stewardship education part of this role right is that what i'm saying

[1:56:54] Trustee Morrison: okay okay sorry scott do you want to ask a follow-up yeah

[1:56:58] Voice 4: i know i'll just i'll kind of

[1:57:00] Voice 4: comment i i think um i think the thing that i've heard that's changed most um how people view where

[1:57:07] Voice 4: they are and the place that they're in is the truth before reconciliation document that's been

[1:57:12] Voice 4: part of the policy statement work that the senior governmental policy advisor worked up i think

[1:57:17] Voice 4: having that in in in the um in the communications we put out is is essential um something around

[1:57:24] Voice 4: where you are, the history and the current nature of that, and the reconciliation responsibility we

[1:57:32] Voice 4: all have. Obviously, I completely agree with Chair Morrison regarding the importance of not just

[1:57:37] Voice 4: individual trees, but forests. I've been kind of doing, it's kind of policy statement outreach on

[1:57:43] Voice 4: my part, and it's partly to do with my first responder stuff, but I've been going by bike

[1:57:46] Voice 4: to every single civic address on Gabriola. I'm at 80% right now. And the level of intensification

[1:57:53] Voice 4: intensification of construction of market residential housing is stunning. And in talking

[1:57:59] Voice 4: informally with planners and others, not just in the trust, but in some other forums I have

[1:58:03] Voice 4: an opportunity to, the number of inquiries about intensification of use, the price that people are

[1:58:08] Voice 4: paying for real estate makes, you know, they need to get the most economic value out of their

[1:58:13] Voice 4: property as opposed to the preserve and protect part of it. So what I really think needs to be

[1:58:18] Voice 4: here in terms of the focus of the trust and how we're spending our time and resources from planner

[1:58:22] Voice 4: our time down to communication is how to help people take action to preserve and protect and

[1:58:28] Voice 4: that's i think a partnership with the conservancy making sure that we have actions that people can

[1:58:32] Voice 4: take whether it's educating people about nat cap and property tax exemptions and how to save money

[1:58:38] Voice 4: and treaties at the same time it's the local bylaws making them aware of of opportunities they

[1:58:43] Voice 4: they have to actually take land out of market housing because the preponderance of it is

[1:58:52] Voice 4: completely squeezing out ecosystems, wildlife, renters, people to work in restaurants and gas

[1:58:59] Voice 4: stations and everything else. It's an emergency along with the reconciliation and climate crisis

[1:59:05] Voice 4: that we've already declared. So I hope that provides some overview. I kind of had a quick

[1:59:10] Voice 4: moment between travel here so that's i think a mail out something that gives people actions that

[1:59:15] Voice 4: they can take within the trust and within the resources we already have i'd love to see us

[1:59:19] Voice 4: work with the conservancy on that to make sure that we're we're working together thanks for

[1:59:23] Voice 4: listening thank

[1:59:24] Trustee Morrison: you ben okay

[1:59:27] Trustee McConchie: just so i'm getting the conversation back on track you're asking

[1:59:31] Trustee McConchie: director freighter we got this gig for this potential person that doesn't exist right now

[1:59:36] Trustee McConchie: what do you want to see from that person that's the conversation i've just heard a whole bunch

[1:59:40] Trustee McConchie: bunch of random thoughts um now so for me as a trustee we need to hire a millennial that knows

[1:59:47] Trustee McConchie: how to use social media through and through and knows how to do an instagram account and i'll

[1:59:53] Trustee McConchie: give you an anecdote my stepdaughter went to a climate action thing she's 14 only because she

[2:00:00] Trustee McConchie: this thing flipped through creatively on on an instagram story feed right because that's how

[2:00:05] Trustee McConchie: they're getting information right now and i'm starting to feel old you know you're not supposed

[2:00:09] Trustee McConchie: to be the one talking about social media and whatever but she's like look tiktok is being used

[2:00:14] Trustee McConchie: this is how we're getting the message so some type of millennial that knows that is basically

[2:00:19] Trustee McConchie: an in-house journalist um and is part of the ministry of information or whatever that helps us

[2:00:27] Trustee McConchie: communicate the news about the importance of the what we're trying to protect and to counter those

[2:00:35] Trustee McConchie: arguments that the trust is some marxian uh you know totalitarian government trying to come for

[2:00:41] Trustee McConchie: your property right so so we need to show in those posts exactly the value what we're trying to

[2:00:48] Trustee McConchie: protect and and that is what i hope you get don't hire somebody that's no offense that's like not

[2:00:55] Trustee McConchie: not in that age demographic,

[2:00:56] Trustee McConchie: because it's not gonna work as well, I think.

[2:01:00] Trustee McConchie: So I hope you've heard me loud and clear on this, thank you.

[2:01:04] Trustee Morrison: Thanks, Tim.

[2:01:05] Trustee Morrison: Tim.

[2:01:10] Voice 7: Yeah, I'm gonna add to a little bit

[2:01:12] Voice 7: of what Chair Morrison and Trustee Coburn said.

[2:01:15] Voice 7: What I think, but maybe a slightly different bent on it,

[2:01:18] Voice 7: in terms of the living in the trust area mail out,

[2:01:23] Voice 7: one of the things I think could be useful

[2:01:27] Voice 7: if we could find a way to do it is like a little uh short sort of uh layman's uh language

[2:01:35] Voice 7: sort of science piece on like we all know when you when you cut one tree that's one thing and

[2:01:45] Voice 7: when you cut the whole acre that's another thing but we know like i i'm i'm not the guy to write

[2:01:52] Voice 7: this obviously but we know there's effects on the water we know there's effects on wildlife

[2:01:57] Voice 7: wildlife we know there's effects on soil and erosion and just like as an edge i'm just thinking

[2:02:03] Voice 7: in terms of an educational piece that just delves briefly into sort of a bit of that science impact

[2:02:12] Voice 7: so because i think mostly people think about you know oh i want a huge lawn or i want a view or

[2:02:18] Voice 7: whatever and um instead of just saying no that's a really bad idea and because we want to preserve

[2:02:25] Voice 7: and protect i'd love i'd love if we could get a little bit sciencey on that um i'm not sure

[2:02:31] Voice 7: exactly you know uh how easy that would be to do but i kind of think when we when we can back up

[2:02:38] Voice 7: um some of these concepts with a bit of science like you know about erosion about the about the

[2:02:45] Voice 7: effect water table about the about the wildlife and the effects of biodiversity you know in a

[2:02:51] Voice 7: in a brief way but like a factual way i'd love to see something like that anyway that's my

[2:02:58] Voice 7: thank

[2:02:58] Trustee Morrison: you thank you tim um it's interesting because in many of the communications that

[2:03:03] Trustee Morrison: i do in my professional life we do that type of thing and then point out high quality resources

[2:03:08] Trustee Morrison: where people can learn further um and that really does help build capacity across time

[2:03:14] Trustee Morrison: So it's really valuable. David, and then Peter.

[2:03:21] Trustee Critchley: Thank you. I'm a bit dubious about the effectiveness of all these things, actually.

[2:03:29] Trustee Critchley: But with that caveat in mind, let me put in a word for the Green Shores again.

[2:03:37] Trustee Critchley: I know that it's being looked at. It's being talked about from time to time.

[2:03:42] Trustee Critchley: And there's other people that do have input on it and do webinars and such like.

[2:03:49] Trustee Critchley: But I think that we need to be quite aware of what's going on with our beachfronts, especially these days with ocean rise.

[2:03:59] Trustee Critchley: I am seeing on Denman a number of places where people seem to be completely oblivious to any idea of green shores.

[2:04:09] Trustee Critchley: and they're doing the hard shoring thing

[2:04:12] Trustee Critchley: and it's leading to bylaw complaints

[2:04:16] Trustee Critchley: and bylaw enforcement.

[2:04:19] Trustee Critchley: So something on green shores.

[2:04:21] Trustee Critchley: Thanks.

[2:04:23] Trustee Morrison: Thank you, Peter.

[2:04:25] Trustee Luckham: Well, really, thank you, David, for your remarks there.

[2:04:30] Trustee Luckham: I was going to chime in.

[2:04:31] Trustee Luckham: And I guess I'm too old.

[2:04:34] Trustee Luckham: I've been around the Islands Trust for too long

[2:04:36] Trustee Luckham: because actually we've done a lot of this work

[2:04:40] Trustee Luckham: in the past and in fact the green shores is a perfect example where we engage with contractors

[2:04:46] Trustee Luckham: and builders as the people that are the first point of contact for people that buy new properties

[2:04:51] Trustee Luckham: and we did a thing on thetas through the green trust program that was very effective

[2:04:55] Trustee Luckham: the trouble is is we weren't able to repeat it or sustain it over time and so ideally in this

[2:05:02] Trustee Luckham: communication strategy we take the materials that we've developed on so many different fronts that

[2:05:07] Trustee Luckham: or educational and freshen them up if necessary and indeed figure out ways uh to get them out to

[2:05:14] Trustee Luckham: a new audience uh thank you ben certainly understand know exactly what you're trying to

[2:05:19] Trustee Luckham: say there um and um and get the work that we've done and get that out more effectively um to

[2:05:26] Trustee Luckham: refresh people on uh the the level of awareness and thinking that has happened historically a lot

[2:05:32] Trustee Luckham: this stuff is not new.

[2:05:35] Trustee Morrison: I actually did a search with Robert Kujima last year, two years ago now,

[2:05:39] Trustee Morrison: with different things that I had a bunch of questions on around communication materials

[2:05:43] Trustee Morrison: for Pender. And I was surprised how many things there actually are. So like really finding a way

[2:05:48] Trustee Morrison: to centralize and host those in an easy to find way would be really helpful across a range of

[2:05:56] Trustee Morrison: different topic areas and making that a really high level thing in the virtual space and to

[2:06:02] Trustee Morrison: to Ben's point too, really finding ways to direct folks into those resources or into that knowledge

[2:06:08] Trustee Morrison: base, um, in a way that is dynamic. Um, one last thing related to the living in the trust area

[2:06:14] Trustee Morrison: thing, and I guess actually related to our mailout that goes, I assume from now on into the, um,

[2:06:22] Trustee Morrison: assessment handout, um, is the, so our tax assessment thing is, um, it would be really

[2:06:30] Trustee Morrison: really important in those communications to have like clear, um, sort of, I think something about

[2:06:41] Trustee Morrison: like, if you want to find what's going on on your Island, like a clear understanding of where to

[2:06:47] Trustee Morrison: find that on the website or links into that space, because like, we really missed a window of

[2:06:52] Trustee Morrison: opportunity, I think on our mail out this year and not having the trust policy statement named

[2:06:57] Trustee Morrison: on that document. And so like, you know, figuring out what the top issues are going to be early

[2:07:03] Trustee Morrison: enough that we can like include some line about that, like current issues of interest in the trust

[2:07:08] Trustee Morrison: are found on this spot or something like that. I don't know what it would be exactly. Case?

[2:07:14] Voice 2: Yeah, just one of the other thoughts I had was in terms of the mail out living in the trust area is

[2:07:19] Voice 2: to weave in potentially some sort of concept of the difference between the trust council and the

[2:07:27] Voice 2: local trust committees and their relationship i think that's that's a needed piece because we

[2:07:32] Voice 2: people tend to talk about the islands trust and they you know and there is a distinction between

[2:07:37] Voice 2: a local trust committee and then trust council and i think they need to be aware of that the

[2:07:42] Voice 2: roles that we play in the in the various i mean the islands trust is what 26 trustees plus the

[2:07:49] Voice 2: island trust conservancy trust council is 26 trustees you know so it and then there's a local

[2:07:56] Voice 2: trust committee so they need to be just sort of aware of the different roles that we play

[2:08:01] Voice 2: being all the same person in all the different uh corporations that exist so

[2:08:06] Voice 2: that

[2:08:07] Trustee Morrison: would be great to have like a blog written by rotating trustees that's like some new issue

[2:08:12] Trustee Morrison: on the space anyway uh david thank

[2:08:19] Trustee Critchley: you uh just follow up with a comment that i made earlier

[2:08:24] Trustee Critchley: with respect to the lack of communication directly

[2:08:28] Trustee Critchley: between Flynnrode and the Islands Trust.

[2:08:31] Trustee Critchley: And my observation that this applies not just to them,

[2:08:36] Trustee Critchley: but to many other governments and agencies.

[2:08:38] Trustee Critchley: And I would point out locally,

[2:08:41] Trustee Critchley: we have a good relationship

[2:08:42] Trustee Critchley: with our Comox Valley Regional District,

[2:08:45] Trustee Critchley: but I understand that situation

[2:08:47] Trustee Critchley: is not so copacetic in other areas.

[2:08:52] Trustee Critchley: So I'm wondering about the value in preparing some materials which could go out generally, and so they wouldn't be sort of focused just on one organization, you know, and sort of alleging that, well, you're not paying sufficient attention to us or acknowledging the existence of Iowa's trust.

[2:09:10] Trustee Critchley: But some slightly more generic materials informing governments of our existence, number one, and our legislative mandate, including what we perceive to be the reciprocal obligation of other governments and agencies to cooperate with us.

[2:09:34] Trustee Critchley: and you know just having something not not too wordy or you know and it might be a brochure I'm

[2:09:40] Trustee Critchley: not I'm not sure but I throw that out there for consideration of something that could go broadly

[2:09:45] Trustee Critchley: to other governments and agencies thanks thank

[2:09:50] Trustee Morrison: you sorry chair lookum did you still have your

[2:09:52] Trustee Morrison: hand up I think I might have lowered your hand accidentally oh

[2:09:56] Trustee Luckham: well yeah I just wanted to

[2:09:58] Trustee Luckham: bring back another relevant piece of history, is The Place in the Islands. And I can't help

[2:10:04] Trustee Luckham: but notice the similarity to the language that is being proposed here for the future work.

[2:10:09] Trustee Luckham: But that book, we won an award for that. That was done in collaboration with our friends in

[2:10:16] Trustee Luckham: San Juan County, if I'm not mistaken, Claire. But perhaps there needs to be a revisit of that

[2:10:20] Trustee Luckham: document, somehow launching that in a digital world rather than a printed document. I'm not

[2:10:27] Trustee Luckham: sure how many trustees today are actually aware of that fabulous document which actually says it

[2:10:33] Trustee Luckham: in pictures what we're talking about and it's beautiful and amazing and uh again there's

[2:10:39] Trustee Luckham: you know the penders north pender actually when i was a chair there and developed some really great

[2:10:45] Trustee Luckham: uh stewardship documents there that uh were picked up somewhat in other areas but not fully embraced

[2:10:52] Trustee Luckham: and so there's lots of groundwork that's been done that we can really maximize the role of this

[2:10:57] Trustee Luckham: person in pulling that communications material together.

[2:11:01] Trustee Morrison: I have a copy of that book on my shelf.

[2:11:04] Trustee Luckham: Perfect.

[2:11:06] Trustee Morrison: Dan? Dan?

[2:11:17] Trustee Rogers: Thanks. And maybe it's just me, but I sort of see this as this is two separate

[2:11:24] Trustee Rogers: or two things that we've sort of bringing together. One was the stewardship education

[2:11:29] Trustee Rogers: program and the other was the hiring of this outreach communication person. And I can see

[2:11:36] Trustee Rogers: how they come together. I'd really like to encourage us to go back to try and find some

[2:11:41] Trustee Rogers: more topics for stewardship education for webinars. I'm actually a little surprised,

[2:11:47] Trustee Rogers: and I'll be raising it at the next EC, that the issue that we were going to do the webinars on

[2:11:53] Trustee Rogers: the indigenous learning and ecological values has been dropped from the EC. I'm frankly surprised.

[2:12:01] Trustee Rogers: eyes to have to go back and look and see where that happened but I think that was a very I thought

[2:12:06] Trustee Rogers: that was a very innovative and and uh a good webinar program I mean I understand our resources

[2:12:12] Trustee Rogers: to be able to deliver it are are limited right now and and that and that makes sense to me but I

[2:12:17] Trustee Rogers: I think that was a successful series of uh education sessions because so I see stewardship

[2:12:22] Trustee Rogers: education being one of those and I'm thinking that's perhaps what Trustee McConkie is talking

[2:12:28] Trustee Rogers: about in terms of of reaching out in other ways and i think that's an incredibly important thing

[2:12:34] Trustee Rogers: to do to reach out as many ways as we can um we still have lots of seniors living in our area who

[2:12:40] Trustee Rogers: would rather go that may come to a webinar but there's lots of younger people we need to reach

[2:12:45] Trustee Rogers: as well i think that's one thing the other thing is that it is it is the the mail out which i had

[2:12:52] Trustee Rogers: always understood to be sort of trying to reach people who may not even know they live in the

[2:12:58] Trustee Rogers: the trust and that the trust exists and to try and give them some basic information and that could

[2:13:04] Trustee Rogers: be something you could dovetail with the new position because i always understood that position

[2:13:09] Trustee Rogers: i'm sorry if i'm if i'm fading in and out but i always understood that position to be this is the

[2:13:16] Trustee Rogers: person or the position that's going to go out and try and be an education outreach person so that

[2:13:22] Trustee Rogers: that we don't have to do bylaw enforcement and it is to try to avoid the bylaw enforcement or at

[2:13:28] Trustee Rogers: least lessen the need for it to let people know in advance what their obligations and responsibilities

[2:13:33] Trustee Rogers: and opportunities are rather than just have a bylaw enforcement person phone them and say hey

[2:13:40] Trustee Rogers: guess what you're in breach so you know that's that's the way I see that going is but I'd really

[2:13:46] Trustee Rogers: like us to get back if we can once we have the resources of actually doing some of the stewardship

[2:13:51] Trustee Rogers: of education um because i think it's valuable i mean i i know those numbers are i think the

[2:13:57] Trustee Rogers: numbers are great i mean in the overall scheme of the trust there are only a couple hundred people

[2:14:02] Trustee Rogers: at time but it's still it's a couple hundred people that otherwise wouldn't have heard that

[2:14:05] Trustee Rogers: information thank

[2:14:09] Trustee Morrison: you um and i do want to just um echo that trustee colburn had had mentioned

[2:14:15] Trustee Morrison: that truth and reconciliation topic um to be included so that it had been named as a as an

[2:14:21] Trustee Morrison: important issue um paul yeah

[2:14:26] Voice 9: i just wanted to say that you know that place in the islands we still

[2:14:30] Voice 9: have we are still giving out copies to new owners and it's that type of material that i think is

[2:14:37] Voice 9: exceptional and i think you know we got a lot of great material out there right now

[2:14:42] Voice 9: or we have it available to us it's just not out for people to see i think that's something we

[2:14:48] Voice 9: We should, and I think people have expressed this, we should get it out.

[2:14:52] Voice 9: We should get it out, do a reprint if need be, put it in digital format, do whatever.

[2:14:57] Voice 9: But let's get some of these excellent things that we've already developed out in the public.

[2:15:02] Voice 19: And

[2:15:02] Voice 9: focusing on a communication specialist is great, but we already have a lot of this

[2:15:08] Voice 9: material.

[2:15:09] Voice 9: Maybe we need to focus on the cost of getting it out there, reprinting it, putting it on

[2:15:16] Voice 9: social media, whatever.

[2:15:18] Voice 9: rather than hiring yet another person thanks and

[2:15:25] Trustee Morrison: okay anything else to add on that anybody else

[2:15:36] Trustee Morrison: okay um claire any other further questions that you need us to consider on that we're good well

[2:15:42] Voice 14: that's helpful i just wanted to provide an opportunity to get your insights as i'm sort of

[2:15:45] Voice 14: i'll come back to you at your next meeting with a more fulsome um proposal around what we're going

[2:15:50] Voice 14: to be doing between now and march um it was just helpful to me just to seek your insights and

[2:15:54] Voice 14: priorities um so thank you for that commentary um what i would say will be a focus we i have already

[2:15:59] Voice 14: we've collated all the publications of the trust that there are hundreds of them we've been really

[2:16:04] Voice 14: good at ltc's going off here they're there and creating you know complementary and opposing

[2:16:09] Voice 14: publications so we need to sort of inventory and see what we've got um i would say a lot of our

[2:16:14] Voice 14: data publications are terrific but they do need to be um considered now in light of reconciliation

[2:16:19] Voice 14: affiliation and um acknowledging um rights and title of indigenous people so many of our

[2:16:25] Voice 14: publications will have to have a look through that lens and update them that's

[2:16:31] Trustee Morrison: great um one

[2:16:32] Trustee Morrison: other thing that came to mind is um a couple years ago now i guess um i worked with the fire smart

[2:16:39] Trustee Morrison: actually it was saturn a fire smart instigated it um but the southern sort of gulf islands fire

[2:16:43] Trustee Morrison: our SMART program to do a series of webinars around wildfire and climate change. And it was

[2:16:50] Trustee Morrison: so fun to do those with those folks. And part of the reason that it was really fun is because

[2:16:56] Trustee Morrison: it was drawing on local expertise all across the islands to have those conversations. So thinking

[2:17:05] Trustee Morrison: Thinking, too, about the education stewardship is how could we facilitate conversations in ways that our learning conversations do bring in experts that are local in our spaces to learn with, to learn from, to ask questions to directly that are more interactive.

[2:17:24] Trustee Morrison: interactive um because i really love love the webinars but i do think that some of the

[2:17:28] Trustee Morrison: conversations that have been happening in different spaces that are really interactive

[2:17:31] Trustee Morrison: and conversational or small group or like they're very helpful for people to have their questions

[2:17:37] Trustee Morrison: addressed and for us to kind of move forward so thinking about that is helpful the wildfire one

[2:17:43] Trustee Morrison: was interesting because it essentially talked on everything we've just talked about um because it

[2:17:49] Trustee Morrison: It was a topic of concern that brought people in, but it addressed like how we manage so

[2:17:54] Trustee Morrison: we don't cut every tree right up close to our house, how we think differently about

[2:17:57] Trustee Morrison: that in the Gulf Islands.

[2:17:58] Trustee Morrison: So we managed for water.

[2:17:59] Trustee Morrison: So we managed for, you know, a lot of different values and characteristics.

[2:18:03] Trustee Morrison: So it was really awesome.

[2:18:10] Trustee Morrison: All right.

[2:18:11] Trustee Morrison: Anything else?

[2:18:14] Trustee Morrison: Okay.

[2:18:15] Trustee Morrison: I'm going to go ahead and move us forward to 7.3, Trust Programs Committee Budget Requests,

[2:18:21] Trustee Morrison: page 22.

[2:18:25] Trustee Morrison: All right.

[2:18:27] Trustee Morrison: Where do you want to introduce us to this? There's some recommendations here.

[2:18:36] Voice 14: One moment here.

[2:18:37] Voice 19: I'm having an argument with my mouse. One second.

[2:18:40] Voice 19: Sorry, where are we heading to, Deb? I'm sorry, I've lost the point.

[2:18:47] Trustee Morrison: We're on page 22. And this is our request related to the budget.

[2:18:54] Trustee Morrison: So this is for us to get a little bit of like into the budgeting process so that folks can in the financial planning committee can understand what we might be thinking about in our own programs.

[2:19:07] Voice 14: Okay, thank you for that. And sorry about the match. So yeah, so I brought this to you.

[2:19:14] Voice 14: The Trust Programs Committee meeting schedule and the FPC meeting schedule are not well aligned

[2:19:18] Voice 14: this year. In the past, we've been able to bring you some business cases by now, but I would say

[2:19:24] Voice 14: workloads and vacations have just prevented us from being that proactive this year. So what we're

[2:19:29] Voice 14: bringing our recommendations that the committee discuss what it might like to do in the following

[2:19:33] Voice 14: fiscal year, such that we can provide financial planning committee with an estimate as a placeholder

[2:19:38] Voice 14: in their budget. And then I can provide some deeper thinking and costing and bring that back

[2:19:43] Voice 14: to you in October, which can then be fed into the second draft of the budget. So this is a proposal

[2:19:49] Voice 14: that you identify how much you'd like to move forward and also identify for staff which business

[2:19:54] Voice 14: cases you'd like us to work on for you to review in October. As you can see in the briefing,

[2:20:00] Voice 14: I've provided sort of indications of what you've got already and what you've allocated.

[2:20:05] Voice 14: Of course, I suspect the most difficult one is going to be the policy statement.

[2:20:08] Voice 14: Really difficult to know what you're going to need in the next fiscal year.

[2:20:12] Voice 14: And I guess the budget will evolve as it goes forward.

[2:20:14] Voice 14: And then you've got stewardship education and your secretariat function.

[2:20:20] Voice 14: So maybe with that, I'll hand it back to the chair.

[2:20:22] Trustee Morrison: Thank you. All right.

[2:20:24] Trustee Morrison: Right. I would like to, I have a preference to kind of take these one at a time as different

[2:20:32] Trustee Morrison: components of the work. Is there any opposition to doing it that way? Okay. So, because I know

[2:20:40] Trustee Morrison: sometimes it can be better to look at things holistic, but these chunks of work are a little

[2:20:45] Trustee Morrison: bit standalone in some ways. So policy statement amendment costs, there's a project, the project

[2:20:53] Trustee Morrison: has $29,400 this year. No spending has occurred to date, although executive committee has approved

[2:21:00] Trustee Morrison: up to $15,000. Okay. So we're looking at roughly around $15,000. And then there's a trust council

[2:21:08] Trustee Morrison: has approved an additional transfer of up to $75,000 from reserve for enhanced community

[2:21:16] Trustee Morrison: and First Nations engagement. All right. So the question is, we don't know what the 2022-23

[2:21:26] Trustee Morrison: activities are going to be related to this, because there's a lot of decisions Trust Council

[2:21:31] Trustee Morrison: has to make between now and then. And so how do we plan for something that we don't necessarily know

[2:21:35] Trustee Morrison: is a little bit of the challenge. This could be something that we put a recommendation forward

[2:21:41] Trustee Morrison: word as um that we'll kind of have to insert in our october meeting um after trust council's made

[2:21:47] Trustee Morrison: some other decisions in september i'm not sure where to go with this dan i

[2:21:52] Trustee Rogers: just want to echo

[2:21:53] Trustee Rogers: what you just said i don't think we should be trying to estimate this this is really in the

[2:21:57] Trustee Rogers: hands of trust council in my view uh trust council is going to make some decisions on

[2:22:03] Trustee Rogers: september 1920 meeting whatever that is uh and i don't think we can really even start to estimate

[2:22:09] Trustee Rogers: make the budget here beyond what's there and i would just leave it for now um plus the executive

[2:22:14] Trustee Rogers: committee is probably going to get some direction in september to decide this issue and to the

[2:22:20] Trustee Rogers: extent that the trust pod so i focus on the other three uh personally i just don't think we can make

[2:22:25] Trustee Rogers: any estimate on this at all i think we should just carve it out and leave it for now i kind of

[2:22:31] Trustee Morrison: actually want to do that but want to be pretty explicit about doing that so so um i actually

[2:22:39] Trustee Morrison: would like it to be on record for us that we're actually asking trust council to consider this

[2:22:44] Trustee Morrison: item in the budget and not have it bounce back to us right away like have trust because i feel like

[2:22:50] Trustee Morrison: trust programs committee has done a lot of preliminary work on this and we really need

[2:22:54] Trustee Morrison: this to be trust council decision at this point so if we can put that on the record that we'd like

[2:23:00] Trustee Morrison: trust council to consider this in their september meeting and just pull it off our plate that would

[2:23:04] Trustee Morrison: would be better do we need a motion to that effect i'll

[2:23:07] Trustee Rogers: make it but i'm waiting happy to wait to see

[2:23:09] Trustee Rogers: if others feel differently i agree

[2:23:16] Voice 2: i agree with your position then okay

[2:23:19] Trustee Morrison: go ahead dan sorry um

[2:23:22] Trustee Rogers: i'll uh i'll move that um trust program committee uh defer decisions regarding the budget on the

[2:23:31] Trustee Rogers: the trust policy amendment project to trust council.

[2:23:38] Trustee Morrison: And one slight correction there,

[2:23:40] Trustee Morrison: it'll be the trust statement amendment.

[2:23:42] Trustee Rogers: Sorry, yeah, whatever the right wording is, thanks.

[2:23:49] Trustee Morrison: And I see a second from case.

[2:23:52] Trustee Morrison: Robert, do you have that?

[2:23:58] Voice 1: I've typed it up on the screen.

[2:24:00] Voice 1: I just need to clarify if I got it correctly.

[2:24:04] Voice 1: Correctly. Trust Programs Committee deferred decisions on the budget in regards to the PSAP

[2:24:12] Voice 1: to the Trust Council.

[2:24:13] Trustee Rogers: And I'd actually say probably defer recommendations because that's

[2:24:18] Trustee Rogers: all we could do in any case.

[2:24:22] Trustee Morrison: Right. Yeah. We don't make decisions for the council.

[2:24:27] Trustee Morrison: Okay. So that is, and if you can spell out PSAP, that would be helpful.

[2:24:32] Voice 1: yes um

[2:24:33] Trustee Morrison: okay so that was seconded by sorry go ahead claire i

[2:24:37] Voice 14: was just saying could i suggest

[2:24:38] Voice 14: you put the 2022-23 budget just for clarity yes

[2:24:41] Trustee Morrison: please yeah

[2:24:42] Voice 14: okay

[2:24:43] Trustee Morrison: are you okay with that motion

[2:24:44] Trustee Morrison: as it's written dan yeah okay um and that was seconded by um case langerice okay conversation

[2:24:56] Trustee Morrison: questions any comment on this all right i'm going to go ahead and call oh sorry trustee langerice

[2:25:08] Trustee Morrison: did you are you jumping ahead to voting are you asking for commentary okay so i'm going to go

[2:25:14] Trustee Morrison: ahead with tim and then case um

[2:25:19] Voice 7: do we want to throw that it's the september trust council that

[2:25:23] Voice 7: we're referring to yeah

[2:25:26] Trustee Morrison: i don't know that we need to all

[2:25:28] Voice 7: right this

[2:25:29] Voice 2: um

[2:25:32] Trustee Morrison: case i

[2:25:35] Voice 2: was just going to say

[2:25:35] Voice 2: that there's just too many unknowns at this point in time for us to really do anything with this

[2:25:40] Voice 2: if i support it thank

[2:25:44] Trustee Morrison: you i i am fully in support of this actually from the issue of i feel like

[2:25:48] Trustee Morrison: trust policy team did initial work to get us to this point everything else at this point is a

[2:25:53] Trustee Morrison: political decision for the entire trust council and they need to be aware of it and included in

[2:25:57] Trustee Morrison: those decisions all right i'm going to go ahead and call the vote all those so i'm just going to

[2:26:04] Trustee Morrison: reread the motion so that trustee colburn can hear it so it was moved and seconded that trust

[2:26:09] Trustee Morrison: programs committee defer recommendations on the 2022-23 budget of the trust of sorry the

[2:26:15] Trustee Morrison: policy statement amendment project to trust council um all those in favor digital hands

[2:26:23] Trustee Morrison: please all right so i have okay and hands down so those were all any opposed okay so um

[2:26:46] Trustee Morrison: I didn't hear from Trustee Colburn, but he may pop in here in a second.

[2:26:50] Trustee Morrison: Yep, there I see him.

[2:26:52] Voice 4: I'm in favor.

[2:26:53] Voice 4: Thank you very much

[2:26:53] Voice 4: for the opportunity.

[2:26:55] Trustee Morrison: Okay, so that is carried.

[2:26:57] Trustee Morrison: Thank you for that motion, just for clarity's sake.

[2:27:01] Trustee Morrison: Okay, so let's move down to climate change, the climate change section.

[2:27:08] Trustee Morrison: Trust Council had budgeted $25,000 for the development of climate change indicators in

[2:27:13] Trustee Morrison: 21-22. But this is the group that did not get their successful funding secured. So

[2:27:26] Trustee Morrison: what is the recommendation here? Claire, I actually found this one difficult to see what

[2:27:32] Trustee Morrison: we're recommending here.

[2:27:33] Voice 14: Well, I haven't provided the committees with recommendations.

[2:27:37] Voice 14: You could simply choose to budget what you budgeted last year, and then I can bring back

[2:27:42] Voice 14: a business case and you could refine it in October okay

[2:27:46] Trustee Morrison: so anybody have yeah go ahead sorry I guess

[2:27:49] Voice 14: it would depend if there's been any evolved thinking you know any more thinking around

[2:27:53] Voice 14: where the trust wishes to undertake work in budget indicator um our sort of budget climate

[2:27:57] Voice 14: change indicator work or what you know really whether we still as I think the staff recommendation

[2:28:02] Voice 14: is that we really can't get too deep into the development of our own indicators that

[2:28:07] Voice 14: partnerships are really the best way to advance the work

[2:28:09] Trustee Morrison: yeah that seemed to be what the initial

[2:28:13] Trustee Morrison: work was was saying um any further questions or thoughts on this area case yeah

[2:28:21] Voice 2: just uh so

[2:28:22] Voice 2: they haven't found funding yet are they and they're continuing to do so is there a potential

[2:28:27] Voice 2: for them to get funding and be able to start something in this fiscal or is it are we are

[2:28:33] Voice 2: they really saying that we're gonna have to wait till the next fiscal it's just sort of uncertain

[2:28:37] Voice 2: certain to me it just they continue to look for additional funding so is that is there a potential

[2:28:44] Voice 2: I guess for them to come forward yeah we've got it are you going to spend it now they are continuing

[2:28:48] Voice 14: to look for funding I can't speak as to likelihood yeah

[2:28:51] Voice 2: yeah yeah so it could change then if they do

[2:28:55] Voice 2: come forward suddenly and it's potentially done in the fiscal okay that

[2:29:00] Trustee Morrison: kind of stuff is very

[2:29:01] Trustee Morrison: tricky for us to budget for the way our budget processes work we had the same problem with the

[2:29:07] Trustee Morrison: eelgrass mapping issue when um sea change didn't have the funding so i don't know if there is a

[2:29:13] Trustee Morrison: more adaptive method for us to handle that given that it's public funding we have to name what

[2:29:18] Voice 19: we're

[2:29:18] Trustee Morrison: using it for so doug oh sorry sorry go ahead case did you want to finish i

[2:29:26] Voice 2: was just going to

[2:29:26] Voice 2: say it it just wasn't explicit that uh it was deferred till the next fiscal year or not that's

[2:29:33] Voice 2: all the wording that was.

[2:29:38] Trustee Morrison: Claire, so the question would be whether we defer that $25,000 from this

[2:29:42] Trustee Morrison: year to next year?

[2:29:43] Voice 14: Yeah, I can't give you that advice at this point. I think they're still

[2:29:46] Voice 14: working on securing funding. So I could certainly bring that back to you in October at that point.

[2:29:54] Voice 14: Okay.

[2:29:55] Voice 2: I do actually have a supplementary question, which is around the charter.

[2:30:00] Voice 2: itself, the implementation schedule.

[2:30:02] Voice 2: And this is what I've wondered about is how we lay things out is that we've

[2:30:08] Voice 2: budgeted the 25,000 for this fiscal. We may spend it.

[2:30:13] Voice 2: We may not in this fiscal. If we spend it in this fiscal,

[2:30:18] Voice 2: it makes sense. If we don't, and we're going to budget it for next year.

[2:30:23] Voice 2: I'm am I correct in assuming that the money for this year would go into

[2:30:27] Voice 2: to surplus and that for the next fiscal year,

[2:30:31] Voice 2: we would then be drawing it from the surplus

[2:30:34] Voice 2: as opposed to a new tax requisition.

[2:30:37] Voice 2: Is that how the process works?

[2:30:41] Voice 14: Certainly it can work that way.

[2:30:43] Voice 14: I think as the budget's developed,

[2:30:45] Voice 14: the necessity to use surplus would be decided

[2:30:48] Voice 14: by the financial planning committee.

[2:30:49] Voice 14: But yes, if the funds are not used,

[2:30:51] Voice 14: then there'll be returned to surplus.

[2:30:53] Voice 14: So

[2:30:53] Voice 2: then, yeah, because for some budgets,

[2:30:56] Voice 2: then we actually put forward a tax requisition and we get the money for it it sits in the budget

[2:31:02] Voice 2: if it doesn't get expended then am i correct it doesn't goes into surplus if it's not expended

[2:31:08] Voice 2: and so then when we do a next year tax requisition we're actually drawn upon last year's

[2:31:14] Voice 2: surplus addition is that is that correct

[2:31:17] Trustee Morrison: that's actually up to us um to a large degree case like

[2:31:21] Trustee Morrison: Like we could ask that this money, and this is a little bit of my naivety about budget

[2:31:26] Trustee Morrison: too, but I understand that we could ask this money be like that we would draw for the future

[2:31:33] Trustee Morrison: budget on surplus for this money.

[2:31:35] Trustee Morrison: Like we potentially could ask specifically, and maybe Paul might know more about this.

[2:31:40] Trustee Morrison: He's been in the weeds of budget, but I do see the concern.

[2:31:44] Trustee Morrison: The concern being that something goes into surplus that wasn't like, and then we have

[2:31:49] Trustee Morrison: this whole conversation about the use of surplus.

[2:31:51] Trustee Morrison: again and that you know we're we're using new money instead of yeah yeah

[2:31:55] Voice 2: and then the other

[2:31:57] Voice 2: part on this chart that i would be really good i think for myself anyway is when we have like in

[2:32:03] Voice 2: 2019 20 we have a budgeted amount and that's that's a point in time when we establish it

[2:32:11] Voice 2: now this chart the schedule is a point in time at a later date and it would for me it would be

[2:32:18] Voice 2: really nice to see what the actual expenditure was for that fiscal in that cell. Like under

[2:32:27] Voice 2: 1.2 amendment to plans to protect coastal Douglas fir zones, we budgeted $15,000 in 2019-2020.

[2:32:39] Voice 2: Did we spend $15,000 or not? Like it's not clear to me what actually expenditure occurred.

[2:32:46] Voice 2: heard the mapping eelgrass same thing we've got $75,000 there we haven't expended it so

[2:32:53] Voice 2: it would be for myself it would be nice to have in their slot saying expenditure that fiscal zero

[2:32:59] Voice 2: dollars it just sort of highlights tracks how the money is being used as well because we did put in

[2:33:07] Voice 2: $75,000 for a kelp for the 2019-20 but no expenditure it's just

[2:33:15] Voice 2: it's just information

[2:33:15] Voice 2: for me to understand how it's actually progressing the budget and the expenditure.

[2:33:21] Voice 14: So as I understand it, this chart here is frozen in time from when you first adopted the strategic

[2:33:27] Voice 14: plan. So if you would like to see this updated or used in a different way, I would suggest you

[2:33:32] Voice 14: raise that with the CAO, maybe a trust counsel, that you'd like to have a strategic plan,

[2:33:37] Voice 14: this component of it updated or presented through a different report or something like that. I think

[2:33:41] Voice 14: that would be the method for getting this updated.

[2:33:43] Voice 2: Okay. Yeah, that's fine. I'll do that then.

[2:33:45] Voice 2: yeah because I just to me it's just having to track back to what actually occurred is

[2:33:50] Voice 2: problematic sometimes trying to find the information thank you yeah

[2:33:55] Trustee Morrison: I think and we

[2:33:57] Trustee Morrison: we run into that more potentially in trust area services than in some other areas because we're

[2:34:01] Trustee Morrison: flowing from projects are flowing across the year and so it would be helpful by project to see when

[2:34:08] Trustee Morrison: the money was allocated where it's getting spent and like which budget it's coming out of I think

[2:34:13] Trustee Morrison: that would be helpful um i thought i had somebody else that i see doug yes

[2:34:18] Trustee Fenton: um okay um yeah i just

[2:34:21] Trustee Fenton: wanted to um sort of push for the the notion of keeping this money available for indicators i mean

[2:34:29] Trustee Fenton: it's i mean it's an important element we're not contributing obviously a huge amount but at the

[2:34:35] Trustee Fenton: same time i think the ability to be a partner in this process is important just like eelgrass

[2:34:40] Trustee Fenton: us and we'll find someone or they'll find funding that we can then participate okay

[2:34:48] Trustee Morrison: so do we want to

[2:34:52] Trustee Morrison: get a motion on the table to potentially hold that money for partnerships related to indicators then

[2:34:59] Trustee Morrison: that's what i'm hearing you say doug

[2:35:01] Trustee Fenton: yes do we yeah because that okay

[2:35:06] Trustee Morrison: can somebody make a motion

[2:35:09] Trustee Morrison: to that effect for us that we're recommending that um and actually hold on a minute we have

[2:35:20] Trustee Morrison: so they're pending okay so we have an overall motion at the top end um claire do you want them

[2:35:28] Trustee Morrison: one by one for each of these items or do you want the motion at the top end for overall i

[2:35:35] Voice 14: was proposing that you just provide one overall motion and then you know

[2:35:38] Voice 18: notes of passwords okay

[2:35:41] Trustee Morrison: the one

[2:35:43] Voice 18: for the bank thank

[2:35:46] Trustee Morrison: you um okay so i i haven't heard anything against holding that

[2:35:54] Trustee Morrison: money over so right now that would stay in let us let me know if you're opposed to holding that

[2:35:59] Trustee Morrison: money in for the next budget um chair luckham thank

[2:36:05] Trustee Luckham: you i always struggle with these conversations

[2:36:08] Trustee Luckham: I was hoping Paul would chime in as vice chair of the financial planning committee.

[2:36:17] Trustee Luckham: Because technically, right, TPC needs to request a budget, which would include funding this particular project.

[2:36:28] Trustee Luckham: And certainly there could be a suggestion that given that funds were not expended in the previous year that were allocated in the tax requisition.

[2:36:37] Trustee Luckham: and so it could be included in whatever your total budget amount is but clearly when we're

[2:36:44] Trustee Luckham: developing our budget we need to look at the business cases for all of the things the council

[2:36:50] Trustee Luckham: wants to do and it might be that there's some pressing issues that outweigh the feelings and

[2:36:57] Trustee Luckham: necessities of this particular project in this particular case and I'm just this is general it's

[2:37:02] Trustee Luckham: It's not about this one in particular,

[2:37:04] Trustee Luckham: because I think this is important,

[2:37:06] Trustee Luckham: but our budget creation process does need to be done

[2:37:11] Trustee Luckham: in the context of all business cases

[2:37:14] Trustee Luckham: from across the trust for seeking funding.

[2:37:20] Trustee Luckham: Just think about that aspect of it,

[2:37:22] Trustee Luckham: because technically money doesn't move

[2:37:24] Voice 3: year

[2:37:25] Trustee Luckham: to year to year.

[2:37:26] Trustee Luckham: It goes back into surplus

[2:37:28] Trustee Luckham: and whether we fund some new idea or we fund an old idea,

[2:37:32] Trustee Luckham: i think needs to be debated at council

[2:37:34] Trustee Morrison: there you go

[2:37:36] Trustee Morrison: yeah that's that's the clarity that i

[2:37:38] Trustee Morrison: was looking for on that one all right so so far i'm hearing that we do want to keep this in the

[2:37:47] Trustee Morrison: budget unless anybody is naming that they would want it out trustee rogers so

[2:37:54] Trustee Rogers: all of yes thank

[2:37:55] Trustee Rogers: you all of these items of course are part of our strategic the trust council's strategic plan

[2:37:59] Trustee Rogers: and so it's really a all three of them um and so it's all part of and it's our just asking for a

[2:38:07] Trustee Rogers: budget unless i'm wrong but i think claire that's correct um and we had a twenty five thousand

[2:38:14] Trustee Rogers: dollar budget for this a twenty five thousand dollar budget for the and i know you don't want

[2:38:18] Trustee Rogers: me to skip into the other items um but for the other item and then there was fifteen thousand

[2:38:23] Trustee Rogers: dollars for uh for um the the uh the the secretariat and and that sort of total 65 grand

[2:38:33] Trustee Rogers: i think approximately right um i support all of them uh and ask and this is early in the budgeting

[2:38:40] Trustee Rogers: process uh and trust council will sort of go through them all but the real question for me is

[2:38:48] Trustee Rogers: what's the placeholder we want the financial planning committee to put in for our asks

[2:38:54] Trustee Rogers: and so for me as a total num out how much do we want and what do we want staff to prepare

[2:39:01] Trustee Rogers: business cases for as we go through the budgeting process and I think that in my view sort of

[2:39:08] Trustee Rogers: shortcutting this and I apologize chair if you don't want me to do this but I'll just say

[2:39:13] Trustee Rogers: I support them all. I think the one that requires a consideration of an increase of an ask is the

[2:39:19] Trustee Rogers: secretariat. That's been one of our most successful programs in the last three years. And I think it's

[2:39:26] Trustee Rogers: probably an ask that we can maybe ask another $10,000 because it's starting to get some legs

[2:39:34] Trustee Rogers: around it. So that's sort of my sense. And I'd probably be supportive of asking $75,000 as sort

[2:39:40] Trustee Rogers: of a generic number uh equally divided between these three programs for next year and just sort

[2:39:47] Trustee Rogers: of make that ask as a placeholder as the business cases have developed all

[2:39:52] Trustee Morrison: right any thoughts on

[2:39:53] Trustee Morrison: that as a strategy tim yeah

[2:39:59] Voice 7: i'm so in support of uh of these three items i'd also like to see the

[2:40:03] Voice 7: secretariat uh bump up a little bit from 12 i was going to suggest 15 but uh um and then in terms of

[2:40:11] Voice 7: of what we're going to be,

[2:40:13] Voice 7: the motions we're gonna make for staff to ask on, act on.

[2:40:19] Voice 7: It looks like we could, you know,

[2:40:22] Voice 7: give that a blanket amount

[2:40:25] Voice 7: in the first recommendation motion there

[2:40:32] Voice 7: and adding something about pending trust council

[2:40:36] Voice 7: consideration of the strategic

[2:40:38] Voice 7: or the Policy Statement Amendment Project.

[2:40:45] Voice 3: And

[2:40:46] Voice 7: then that might give Claire the motion

[2:40:48] Voice 7: she's looking at recommended for us.

[2:40:56] Voice 7: So I'm prepared to do that when that time is right.

[2:40:59] Trustee Morrison: So I think that would be helpful.

[2:41:01] Trustee Morrison: I think my only additional comment as a speaker

[2:41:04] Trustee Morrison: would just be that I feel too that the Secretariat Services

[2:41:10] Trustee Morrison: were a bit low this year, that we had some harder decisions to make given a $12,000 cap on it and

[2:41:16] Trustee Morrison: that there is potential for us to do other things. I know that there are some areas that haven't put

[2:41:26] Trustee Morrison: forward any type of secretariat services that may want to. And so I think we should think ahead to

[2:41:33] Trustee Morrison: that and have that conversation more broadly at Trust Council. So I would support the idea of

[2:41:38] Trustee Morrison: of putting $25,000 into that area

[2:41:40] Trustee Morrison: and then seeing what those conversations are

[2:41:42] Trustee Morrison: at Trust Council.

[2:41:44] Trustee Morrison: So a total of 75,000.

[2:41:53] Trustee Morrison: Not seeing any opposition,

[2:41:55] Trustee Morrison: I'm gonna ask Tim or Dan to throw a motion on the table.

[2:42:03] Voice 7: Okay, so I'm gonna move that

[2:42:05] Voice 7: the Trust Programs Committee request

[2:42:07] Voice 7: that the Financial Planning Committee include

[2:42:09] Voice 7: in the first version of the fiscal year 2022-23 budget

[2:42:12] Voice 7: budget $75,000 as a Trust Programs Committee strategic plan projects budget placeholder

[2:42:20] Voice 7: amount pending PPC consideration of specific budget requests on October 29, 2021 and Trust

[2:42:29] Voice 7: Council consideration of policy statement amendment project funding.

[2:42:38] Trustee Morrison: Okay. So just to add

[2:42:39] Trustee Morrison: to the end of that um and tim can you just say the additional piece that you put on the end there

[2:42:47] Voice 7: oh uh and trust council consideration of policy statement a magic amendment project funding

[2:42:58] Trustee Morrison: thank you i i do think it's important to highlight that so it doesn't get lost and

[2:43:02] Trustee Morrison: then we have no funding for it everybody expects us yeah that's

[2:43:05] Voice 7: what i was thinking too

[2:43:06] Voice 7: okay

[2:43:09] Trustee Morrison: is that the motion that you're looking at and and robert will spell out the policy

[2:43:18] Trustee Morrison: statement amendment project i know that i know you'll get to it robert i wasn't meaning that

[2:43:23] Trustee Morrison: right now

[2:43:25] Voice 7: yeah that looks that looks right okay

[2:43:29] Trustee Morrison: so that's moved by tim seconded by dan

[2:43:32] Trustee Morrison: any comment on the motion okay i'm gonna get digital hands all those in favor sorry

[2:43:44] Trustee Morrison: Sorry. Yeah, we're gonna we called it. Okay. And Trustee Colburn, if you want to give me a verbal, that would be good.

[2:43:58] Voice 4: I'm in favor. Thank you.

[2:43:59] Trustee Morrison: Thank you. Okay, if I can have everybody's hands down. Any opposed? Okay, that passes. Thank you. That carries.

[2:44:15] Trustee Morrison: And then we need.

[2:44:16] Trustee Morrison: Thank you, Tim. Go ahead.

[2:44:18] Voice 7: Yeah, so I was

[2:44:19] Trustee Morrison: gonna say that.

[2:44:19] Voice 7: hold

[2:44:20] Trustee Morrison: on just one second um trustee kaylee did you have an additional question

[2:44:24] Voice 18: no do you think you could ask robert my my video is disabled and it's not that i haven't been

[2:44:30] Voice 18: trying to get on for the last 30 minutes i have but i just for some reason mine is disabled i

[2:44:35] Voice 18: don't blame you all together but it's disabled okay

[2:44:38] Trustee Morrison: yeah we were getting some background noise

[2:44:40] Trustee Morrison: we might have um here we go i think you should have a thing to have your video started okay

[2:44:47] Voice 18: Okay, thank you.

[2:44:48] Trustee Morrison: All right, go ahead, Tim.

[2:44:51] Voice 7: Yeah, so I believe that we can just go ahead

[2:44:53] Voice 7: and I'll just go ahead and read the next one out

[2:44:56] Voice 7: because I think we don't have to amend it at all.

[2:44:58] Voice 7: So I move that the Trust Programs Committee

[2:45:00] Voice 7: request staff to prepare business cases

[2:45:02] Voice 7: for undertaking 2018 to 2022 strategic plan projects

[2:45:07] Voice 7: related to Secretariat Services Policy Statement

[2:45:10] Voice 7: Amendment Project Climate Change Indicators

[2:45:12] Voice 7: and Stewardship Education Program for consideration

[2:45:15] Voice 7: by Trust Programs Committee in October, 2021.

[2:45:19] Trustee Morrison: Can I get a seconder on that?

[2:45:23] Trustee Morrison: I have Doug as a seconder, Doug Fenton.

[2:45:29] Trustee Morrison: All right, any comments or questions on that?

[2:45:33] Trustee Morrison: Dan.

[2:45:36] Trustee Rogers: Sorry, I would have thought we would have removed

[2:45:40] Trustee Rogers: the policy statement amendment project from that motion.

[2:45:45] Trustee Morrison: Oh, because the business case itself related to that?

[2:45:49] Trustee Rogers: we've deferred that issue to the trust council and we've discussed doing that i don't know if

[2:45:54] Trustee Rogers: that can i can i speak to that yeah absolutely go ahead okay

[2:45:57] Voice 7: so so the reason i i decided to

[2:46:00] Voice 7: leave that in there i thought about that too dan um is that um between trust council and our october

[2:46:08] Voice 7: meeting uh like staff will be able to have heard what the discussion at trust council is

[2:46:14] Voice 7: and that that's why i thought we'd just leave it in there um because of course if trust council

[2:46:20] Voice 7: has other ideas then it's easy to not do it but if it is a go ahead then staff's already got the

[2:46:26] Voice 7: motion ready that's why i left it

[2:46:30] Voice 14: claire thoughts on that um i don't yeah either way we'll have to

[2:46:35] Voice 14: have a business case to you in time for december trust council so i think it's fine i'll just

[2:46:39] Voice 14: remind the committee that um trust council assigned the policy statement amendment project

[2:46:44] Voice 14: to executive committee with support from trust programs committee but i think as this has gone

[2:46:48] Voice 14: along it's really been shared and so i would ask the executive committee members i would be going

[2:46:52] Voice 14: to both bodies with business cases i think um so just wanted to flag that but i don't have any

[2:46:57] Voice 14: concern with the motion all

[2:47:08] Trustee Morrison: right yeah i'm with keeping it in because i want to make sure it's

[2:47:13] Trustee Morrison: done and generally i want to make sure that that motion is for them to prepare a business case

[2:47:17] Trustee Morrison: related to it all right um so the motion on the table is that the trust programs committee request

[2:47:24] Trustee Morrison: staff to prepare business cases for undertaking the 2018-22 strategic plan projects related to

[2:47:29] Trustee Morrison: secretariat services policy statement amendment project uh climate change indicators and

[2:47:34] Trustee Morrison: stewardship education program for consideration by the trust programs committee in october 2021

[2:47:40] Trustee Morrison: all those in favor okay trustee colburn in

[2:47:53] Voice 4: favor thank

[2:47:54] Trustee Morrison: you okay hands down please

[2:47:56] Trustee Morrison: okay any opposed all right that carries thank you very much all right so we are

[2:48:13] Trustee Morrison: down any new business i don't think so and no correspondence 10.1 the work program on page 43

[2:48:25] Trustee Morrison: claire is there anything you want to highlight for us there oh sorry are you muted uh i have

[2:48:34] Voice 14: have no recommended changes to perhaps changing the date on the policy statement project to the

[2:48:39] Voice 14: end of the fiscal year, which is generally as far out as we put things. Other than that, I think it

[2:48:44] Voice 14: reflects your current work.

[2:48:49] Trustee Morrison: Okay, I have the date on the policy statement amendment project

[2:48:54] Trustee Morrison: 2022. Yeah. Okay. We'll see what happens. Yeah. Right. Any other questions or comments on we're

[2:49:05] Trustee Morrison: on page 43 and 44. i'm

[2:49:18] Voice 19: going to give a second because i can just see folks reorient into where

[2:49:21] Voice 19: you are okay

[2:49:32] Trustee Morrison: um so we'll accept that by consensus um our next meeting is october 29th um nine to two

[2:49:43] Trustee Morrison: i will need i will try to be there but i believe that meeting will be in person is that correct

[2:49:50] Trustee Morrison: no i think the only in-person meeting that was meant to be scheduled was this one

[2:49:53] Trustee Morrison: Oh, okay. So that will be virtual. Okay. So I will, it's unclear right now,

[2:50:00] Trustee Morrison: given the travel restrictions, but I will be representing at the UN during that time window.

[2:50:07] Trustee Morrison: And so, but I actually will try to make the meeting because of the time zones, it probably

[2:50:12] Trustee Morrison: will work in my favor to be at the meeting. But I do want the Vice Chair Peterson just to be aware

[2:50:19] Trustee Morrison: of that so that you're super looped in because you may be during the meeting um and other than that

[2:50:27] Trustee Morrison: i thank you all for your time today and uh we will call for adjournment any concerns any last thoughts

[2:50:37] Trustee Rogers: enjoy the end of your summer yes

[2:50:40] Trustee Morrison: so emotions

[2:50:42] Voice 7: everybody i gotta put my grandpa hot dog on

[2:50:45] Voice 7: see y'all later uh

[2:50:47] Trustee Morrison: we need a motion to adjourn i do believe

[2:50:53] Trustee Morrison: okay all those in favor thank you have

[2:50:58] Trustee McConchie: a good day

[2:50:58] Trustee Morrison: later

[2:51:00] Trustee McConchie: guys bye okay bye