Salt Spring Island Local Trust Committee special meeting, August 31, 2021

[0:00:27] Voice 3: All right, Chair Luckum, we are now recording and live streaming, and one minute before 930. Have a good meeting. I'm here if you need me.

[0:00:38] Trustee Luckham: Okay, very good. Thank you, Rob. Let's hope it all goes smoothly and appreciate your support.

[0:00:44] Trustee Luckham: So thank you, everybody that's joined already here. We'll be getting started shortly.

[0:00:49] Trustee Luckham: just looking for a script. All right.

[0:01:39] Trustee Luckham: Well, good morning, everyone. It's 10, well, it's

[0:01:44] Trustee Luckham: 9.30, 10.30 Mountain Time. Welcome to the Saltzman-Allen Local Trust Committee meeting

[0:01:51] Trustee Luckham: for August the 31st. I can't help but reflect on where has the year gone. But that said,

[0:02:00] Trustee Luckham: it's been an incredibly busy year as the pandemic continues to move on,

[0:02:08] Trustee Luckham: but it's a joy and pleasure to be able to live here in Coast Salish Territory. Today I'm in

[0:02:16] Trustee Luckham: Alberta and I must admit I don't know whose territory it is here, but no doubt the First

[0:02:26] Trustee Luckham: nations here have been here since the beginning of time as they have on the coast and want to

[0:02:34] Trustee Luckham: acknowledge that when I'm at home it's an honor and privilege to live in the Salish Sea and

[0:02:41] Trustee Luckham: realizing the rich history and culture that has been there, is there. Just start off by

[0:02:57] Trustee Luckham: By acknowledging we have a agenda before us,

[0:03:02] Trustee Luckham: there's one addendum at section 13, some correspondence.

[0:03:08] Trustee Luckham: I think it is, yeah.

[0:03:10] Trustee Luckham: And so there'll be at 13.9, I think.

[0:03:15] Trustee Luckham: And is there anything else that we need to add

[0:03:18] Trustee Luckham: to the agenda?

[0:03:19] Trustee Luckham: Trustee Patrick.

[0:03:20] Trustee Luckham: if

[0:03:20] Trustee Patrick: we could just add I think it's 8.3 just a housing update primarily to be able to discuss

[0:03:29] Trustee Patrick: the minutes from a special meeting that the housing held

[0:03:36] Trustee Luckham: okay and we is that different than

[0:03:42] Trustee Luckham: the meeting housing action task force special meeting minutes that we have here

[0:03:47] Trustee Patrick: well it's about

[0:03:50] Trustee Patrick: HAB-Masyn Moyer- Out the meeting minutes so i'm happy to either discuss it at the time of the meeting minutes or or I think maybe it would be better to talk about it at 8.3 so we could have the planner join us.

[0:03:59] Trustee Patrick: HAB

[0:03:59] Trustee Luckham: -Jacques Juilland- All right, okay so that's fair enough that's the draft and also great so we'll we'll discuss the housing.

[0:04:06] Trustee Luckham: closing meeting then at 8.3 and we'll just receive the minutes at 3.1. Thank you, Trustee

[0:04:16] Trustee Luckham: Patrick. Anything else from anybody, trustees or staff? All right then. So let us then adopt

[0:04:25] Trustee Luckham: the meeting agenda as amended and we shall begin. So I'm just going to note for everybody's

[0:04:36] Trustee Luckham: benefit about a safe and respectful environment, meeting place. As the chair of this committee,

[0:04:44] Trustee Luckham: I'm committed to ensuring that all people who speak at the meeting are treated fairly and

[0:04:47] Trustee Luckham: respectfully and that language we use will reflect that. No form of discrimination is

[0:04:52] Trustee Luckham: acceptable or tolerated. We will all take responsibility to create a safe, inclusive

[0:04:57] Trustee Luckham: environment for everyone to participate and be respected. Members of this committee and senior

[0:05:02] Trustee Luckham: and your staff may call a point of order

[0:05:06] Trustee Luckham: if a speaker's language is not respectful.

[0:05:08] Trustee Luckham: The chair may mute the speaker

[0:05:10] Trustee Luckham: and ask that the language be adjusted

[0:05:12] Trustee Luckham: before continuing comments that include criticism

[0:05:14] Trustee Luckham: or attacks on other people are considered discriminatory

[0:05:17] Trustee Luckham: and are not allowed.

[0:05:18] Trustee Luckham: All comments should be accurate and direct.

[0:05:21] Trustee Luckham: Thank you for helping make this a safe environment for all.

[0:05:26] Trustee Luckham: So thank you for the opportunity to make that comment.

[0:05:30] Trustee Luckham: And at this point I should introduce myself,

[0:05:33] Trustee Luckham: Peter Luckham, elected chair for Trust Council and the elected chair of the Salt Spring Island

[0:05:39] Trustee Luckham: Local Trust Committee. I'm joined today by other members of the LTC, being Peter Grobe,

[0:05:44] Trustee Luckham: elected on Salt Spring, and Laura Patrick, also elected on Salt Spring. And we have support staff

[0:05:51] Trustee Luckham: with us today. Rob Pringle in the background looking after our technology. Thank you, Rob.

[0:05:56] Trustee Luckham: Stefan Cermak, Regional Planning Manager with us today, Christine Mays, Planner,

[0:06:02] Trustee Luckham: Sarah Sugar, our minute taker, Planner Jason Yeomans, Louisa Garbo, and Planner

[0:06:11] Trustee Luckham: Jordy Gordon. So thank you everyone for your work in preparing this package and

[0:06:16] Trustee Luckham: being with us today. Grateful to have you with us. Draft minutes of the South

[0:06:23] Trustee Luckham: The first ones are from July the 15th, 2021,

[0:06:27] Trustee Luckham: Salt Spring Island LTC special meeting.

[0:06:29] Trustee Luckham: They're here for adoption.

[0:06:30] Trustee Luckham: Are there any changes to those minutes?

[0:06:33] Trustee Luckham: No, then I will take it then that they be received

[0:06:37] Trustee Luckham: by general consent as presented.

[0:06:41] Trustee Luckham: And then the next set of minutes at 3.1.2 page 11

[0:06:46] Trustee Luckham: is the draft minutes of the July 27th, 2021

[0:06:49] Trustee Luckham: Salt Spring Island regular meeting.

[0:06:51] Trustee Luckham: Are there any changes to those minutes?

[0:06:53] Trustee Luckham: No, in either case. So then we will also receive those minutes as presented and adopt them by

[0:07:02] Trustee Luckham: general consent. So no resolution without meetings prior to this meeting here today.

[0:07:10] Trustee Luckham: So this brings us to draft minutes of our advisory planning commissions. We have draft minutes of

[0:07:16] Trustee Luckham: August 6, 2021 Housing Action Program Task Force Special Meeting. And those are for our information

[0:07:23] Trustee Luckham: and we will just receive those as presented.

[0:07:28] Trustee Luckham: And now just note that Trustee Patrick has had asked

[0:07:31] Trustee Luckham: to have a discussion at 8.3 later in the agenda

[0:07:35] Trustee Luckham: with respect to that meeting.

[0:07:37] Trustee Luckham: So we'll have a conversation there.

[0:07:40] Trustee Luckham: Certainly a very interesting set of meeting minutes there.

[0:07:45] Trustee Luckham: I was glad that MLA Olson was able to attend the meeting

[0:07:48] Trustee Luckham: and that certainly was obviously helpful to the committee.

[0:07:52] Trustee Luckham: So 3.3.2 draft minutes of August 12th, 2021,

[0:07:56] Trustee Luckham: Advisory Planning Commission meeting.

[0:07:58] Trustee Luckham: Minutes again for our information

[0:08:01] Trustee Luckham: and I'll receive those for information

[0:08:04] Trustee Luckham: if that's all right with the committee.

[0:08:07] Trustee Luckham: And the next item is 3.3 draft minutes

[0:08:10] Trustee Luckham: of August 12th, Agriculture Advisory Planning Commission,

[0:08:14] Trustee Luckham: also for information.

[0:08:15] Trustee Luckham: And we will receive those in that way also.

[0:08:20] Trustee Luckham: And thank you to both the Advisory Planning Commission

[0:08:22] Trustee Luckham: and the Agricultural Advisory Planning Commission

[0:08:27] Trustee Luckham: for their comments and recommendations

[0:08:32] Trustee Luckham: with respect to applications in the stream.

[0:08:36] Trustee Luckham: Grateful for the work that you do for us.

[0:08:39] Trustee Luckham: So no public hearing record today.

[0:08:41] Trustee Luckham: And this brings us to the follow-up action list

[0:08:45] Trustee Luckham: dated August, 2021.

[0:08:48] Trustee Luckham: That's on page 33 of our agenda.

[0:08:50] Trustee Luckham: And I'll just quickly just turn to staff to ask if there's any updates to that, the report.

[0:08:57] Trustee Luckham: Otherwise, I'll ask trustees if they have any questions.

[0:09:01] Trustee Luckham: Regional Planning Manager Cermak.

[0:09:03] Voice 22: Thank you, Mr. Chair.

[0:09:05] Voice 22: I have nothing to add.

[0:09:07] Trustee Luckham: Okay, super.

[0:09:08] Trustee Luckham: Thank you so much for your support.

[0:09:10] Trustee Luckham: So, trustees, do you have any questions on the follow-up action list?

[0:09:15] Trustee Luckham: No, neither of them.

[0:09:16] Trustee Luckham: So, very good.

[0:09:17] Trustee Luckham: Thank you very much, Stefan.

[0:09:19] Trustee Luckham: You and your team's work.

[0:09:21] Trustee Luckham: um the next item then here is going to go down to 7.1 uh page 54 this is a report sections

[0:09:32] Trustee Luckham: policy and standing resolutions list that is there for information unless there's any

[0:09:38] Trustee Luckham: questions or alterations required i'll look to trustees just receive for information

[0:09:46] Trustee Luckham: Yep. Okay. So work program top priorities report. August 2021. That's work that we've got in stream. Are there any questions from trustees on that item? Otherwise, we'll receive that for information also.

[0:09:59] Trustee Luckham: All right. Project list. That's work that we've got planned for our future. And I'll just ask if there's any questions or comments about that.

[0:10:11] Trustee Luckham: No. So then we'll receive that for information. Applications with status report. Okay. So these

[0:10:16] Trustee Luckham: are applications in stream. I'll ask if there's any questions on any of the applications that

[0:10:22] Trustee Luckham: are in stream. No. Okay. So expense report dated June, 2021. That's there for information.

[0:10:30] Trustee Luckham: Is there any concerns that could be brought up with the financial planning

[0:10:33] Trustee Luckham: services staff? And so we'll just receive that. The next item being 7.6, page 91,

[0:10:41] Trustee Luckham: Island's Trust Conservancy board report that's there also for information it's an

[0:10:48] Trustee Luckham: important communications document from the Island's Trust Conservancy to us and to

[0:10:54] Trustee Luckham: our community note that the last meeting or one of the last meetings with the Island's

[0:11:01] Trustee Luckham: Trust Conservancy was a joint meeting with the executive committee where we

[0:11:05] Trustee Luckham: talk about had the opportunity to talk about joint goals and aspirations and each other's

[0:11:12] Trustee Luckham: work and support each other and I'm really grateful to have those opportunities and

[0:11:19] Trustee Luckham: certainly ongoing work throughout the trust with respect to support for the Conservancy

[0:11:24] Trustee Luckham: and of course their important role in protecting and stewarding lands of the trust area. Please

[0:11:31] Trustee Luckham: Please have a look at that report if you have the chance.

[0:11:35] Trustee Luckham: So Salt Spring Island Watershed Protection Alliance Coordinators Report, nothing here in print today, 7.7, although I thought there was a report from you, Trustee Patrick, go ahead.

[0:11:50] Trustee Patrick: No, SWPA hasn't met since our last meeting, but I just thought I would report that SWPA did agree to coordinate a meeting of the water systems on Salt Spring, and that meeting did occur on August 23rd.

[0:12:07] Trustee Patrick: There was really good representation from many of the water districts,

[0:12:13] Trustee Patrick: rate payers associations and so forth on the island.

[0:12:16] Trustee Patrick: And I think they had a very good discussion and so forth.

[0:12:20] Trustee Patrick: So there's no decisions made if that's going to become a working group of SWPA.

[0:12:25] Trustee Patrick: It was more we coordinated the meeting and get them together to start talking about things.

[0:12:29] Trustee Patrick: So they did have found lots of things in common that they'd like to be able to work together on.

[0:12:34] Trustee Patrick: and i look forward to that group continuing to meet and uh uh we'll see see where they go

[0:12:39] Trustee Patrick: all

[0:12:42] Trustee Luckham: right very good thank you uh laura yeah i was recalling here i see now the um

[0:12:49] Trustee Luckham: special property tax requisition business case that's coming up a little later today

[0:12:55] Trustee Luckham: shortly in fact um okay so uh then if there's no questions from uh peter or myself uh with

[0:13:04] Trustee Luckham: with respect to Salt Spring Watershed Protection Alliance.

[0:13:07] Trustee Luckham: We'll continue on.

[0:13:08] Trustee Luckham: Thank you for your report, Trustee Patrick.

[0:13:11] Trustee Luckham: So, Ganges Village Planning Engagement

[0:13:16] Trustee Luckham: Specialist Introduction.

[0:13:17] Trustee Luckham: So, I'm thanking Louisa Plano-Garbo.

[0:13:20] Trustee Luckham: You're going to provide some introduction here today.

[0:13:22] Trustee Luckham: So, over to you.

[0:13:23] Trustee Luckham: Louisa

[0:13:24] Voice 16: Plano- Thank you, Chair and Trustees.

[0:13:26] Voice 16: I just want to, first and foremost,

[0:13:29] Voice 16: on behalf of the team that's working

[0:13:31] Voice 16: on the Ganges Village Project,

[0:13:32] Voice 16: thank the trust council for approving the budget to bring in the consultant we've gone through the

[0:13:38] Voice 16: RFP process with six bidders and very great proposals we received so that was very exciting

[0:13:45] Voice 16: and we selected honor studio and the first thing that the consultant need to do is look at our

[0:13:53] Voice 16: public engagement plan and that was presented to trustees and for them to look for gaps and

[0:14:00] Voice 16: opportunities and so now today they are here to present to introduce themselves to the trustees

[0:14:07] Voice 16: and seek some directions and input on the process follow that they're going to meet with the

[0:14:14] Voice 16: task force the Ganges Village Task Force on September 16th so without further ado I'm going

[0:14:21] Voice 16: to hand it over to Jennifer thank you okay

[0:14:27] Trustee Luckham: Jennifer thank you for joining us and over to you

[0:14:32] Voice 4: Thank you, Chair Luckman. Thank you for the introduction, Louisa. Can everyone hear me okay?

[0:14:38] Voice 4: Yeah. Great. I just want to begin by saying it's a great honor, a great privilege to be

[0:14:44] Voice 4: working with Islands Trust on this exciting process. We're really excited to come to your

[0:14:51] Voice 4: community in a couple of weeks to meet with the task force and just overall really, really excited

[0:14:56] Voice 4: excited about um the exciting conversation that's ahead so I have a few slides just to offer a very

[0:15:02] Voice 4: brief introduction to our team and approach five minutes or so and then would love to get your

[0:15:08] Voice 4: input um in order to help shape some of those um updates to the public engagement plan as Louisa

[0:15:14] Voice 4: said so if it's okay I'll go ahead and share my screen please how is that can folks see that okay

[0:15:30] Voice 4: Yep. Okay, great. So by way of introduction, my name is Jennifer Fix, as Louisa said,

[0:15:38] Voice 4: and on a studio, we're a practice that specializes in planning and engagement,

[0:15:44] Voice 4: specifically participatory design, working at the intersection of climate action, equity and

[0:15:50] Voice 4: placemaking. And we have the privilege of working predominantly in Coast Salish territory,

[0:15:55] Voice 4: territory, mostly on Vancouver Island and Lower Mainland, and we work on projects ranging

[0:16:01] Voice 4: from site facilities and area plans right up through to official community plans and

[0:16:10] Voice 4: regional growth strategies.

[0:16:12] Voice 4: I'm joined by, or Ana Studio is joined by HCMA, an architecture design firm that will

[0:16:18] Voice 4: will be providing some expertise around graphic communication and visual identity, as well as

[0:16:27] Voice 4: Matthew Thompson Design, someone who's really skilled in kind of, he's an urban designer, so

[0:16:32] Voice 4: bringing people's visions to life in front of them using renderings and sketches. So you'll get the

[0:16:37] Voice 4: chance hopefully to meet the whole team sometime soon. So in terms of how we typically approach a

[0:16:44] Voice 4: project and how we would be approaching this project in alignment with the public engagement

[0:16:49] Voice 4: framework. The first thing that we try to embrace is the idea of generative engagement. So generative

[0:16:56] Voice 4: engagement understands or appreciates that the community residents are experts in their own

[0:17:05] Voice 4: lived experience of their community. So rather than presenting ideas or presenting plans to them

[0:17:10] Voice 4: to react to, we work alongside community to co-create those plans and those visions. So it's

[0:17:16] Voice 4: generative rather than reactive. The next way that we typically approach a process is thinking

[0:17:25] Voice 4: about it as expansive. So we know that there's some deep engagement that happens, some really

[0:17:30] Voice 4: focused one-on-one conversations, but we also need to cast the umbrella quite broadly in order

[0:17:37] Voice 4: to get everyone's input. Not everyone has the time, the interest, or frankly, the literacy to

[0:17:42] Voice 4: participate in a workshop, for example. So we take the engagement out to where people conduct their

[0:17:48] Voice 4: lives, whether it's, you know, parks, grocery stores, parking lots, shopping malls,

[0:17:56] Voice 4: gurdwaras, festivals, it's, the list is really endless. And the third piece is recognizing that

[0:18:04] Voice 4: not everyone will want to participate or can participate in an engagement. We meet people

[0:18:11] Voice 4: with that in order to be as inclusive as possible. So typically where this process starts is in the

[0:18:18] Voice 4: engagement plan. So what we'll be doing when we take a look at that engagement plan is we'll be

[0:18:22] Voice 4: meeting with folks in your community, typically people who work with folks who might be

[0:18:29] Voice 4: underrepresented or equity seeking groups to understand how would these folks most likely

[0:18:34] Voice 4: wish to be involved? What is a safe, comfortable way for them to be involved? So equitable

[0:18:39] Voice 4: engagement, inclusive engagement is another cornerstone of the way we'd be approaching this

[0:18:44] Voice 4: process. And as part of our work, there are sort of three buckets of services that we will be

[0:18:51] Voice 4: providing. The first kind of bucket is foundations. So this is really, you know, getting started with

[0:18:59] Voice 4: meetings like this planning meetings background review understanding different stakeholders

[0:19:03] Voice 4: priorities to help build out that engagement plan we'll be updating that plan which will include

[0:19:10] Voice 4: timelines specific activities details around the communications and the outreach and then

[0:19:16] Voice 4: the second bucket of the work we'll be doing for you is around identity outreach

[0:19:21] Voice 4: and this is where you see that visual identity and that verbal identity for the process

[0:19:30] Voice 4: so this will be the thing that folks in your community will recognize to see it on a poster

[0:19:36] Voice 4: or when they see it on a website that oh yes that's that really fantastic project that I want

[0:19:40] Voice 4: to be part of so this will include a name tagline logo colors font type this is the thing that

[0:19:48] Voice 4: that you'll see in all the materials.

[0:19:50] Voice 4: As part of the service,

[0:19:51] Voice 4: we'll also be providing

[0:19:52] Voice 4: the specific outreach materials themselves.

[0:19:55] Voice 4: So webpage design, brochure release,

[0:19:59] Voice 4: ad templates, social media mechanisms.

[0:20:02] Voice 4: And then of course,

[0:20:04] Voice 4: this also includes the materials themselves.

[0:20:06] Voice 4: Those things that people will be interacting with

[0:20:08] Voice 4: as part of the engagement events

[0:20:10] Voice 4: and as part of the online engagement as well.

[0:20:14] Voice 4: And we know that starting out as part of that launch,

[0:20:17] Voice 4: the survey has been identified as a priority so we'll be looking to create that as a first step

[0:20:21] Voice 4: as part of that outreach and then the third bucket of services is really the events so these are the

[0:20:28] Voice 4: ways in which people provide their input and learn about the process so one thing that we proposed in

[0:20:33] Voice 4: our proposal is the idea of an ideas fair so this is a it's kind of like an open house but it's

[0:20:38] Voice 4: typically more fun family friendly we often like to do these outside especially now during the

[0:20:43] Voice 4: pandemic, where people can come interact with different stations, as I said, very family

[0:20:49] Voice 4: friendly, come and go at people's leisure to learn about the project and to weigh in.

[0:20:56] Voice 4: So that's kind of a broad engagement. And then we also recognize some people have very specific

[0:21:01] Voice 4: things to share specific stakes or perspectives in the process. And this is where we have a more

[0:21:06] Voice 4: deep engagement. There may be meetings or workshops, something that's a little bit more

[0:21:10] Voice 4: more focused, and tailored to specific groups. We also know you have a very design-oriented and

[0:21:17] Voice 4: engaged task force, and a charrette is something that we've identified in our proposal as something

[0:21:22] Voice 4: that, you know, we'd be happy to do, where people have the opportunity to roll up their sleeves and

[0:21:28] Voice 4: get right into some of the meat and potatoes of the plan itself and to generate some of those

[0:21:34] Voice 4: ideas with us. And then we've also left things a little bit open. We have some resources set

[0:21:41] Voice 4: set aside for to be determined activities, recognizing we're going to learn as we go,

[0:21:46] Voice 4: whether it's engaging with your First Nation partners or with some of those harder to reach

[0:21:50] Voice 4: equity seeking groups. We don't yet know what those methods of engagement will be. We'll discover

[0:21:55] Voice 4: those in the coming weeks. And so then we'll be able to deploy that once we have a better sense

[0:22:00] Voice 4: of things. And then finally, we'll be doing reporting along the way. So we'll be evaluating

[0:22:06] Voice 4: the success of the engagement. We'll be reporting out to you what we've heard. We'll be reporting

[0:22:11] Voice 4: on who's participated so we can identify early on which voices are missing and that we can keep

[0:22:18] Voice 4: track of our progress as we go along. And of course, the reporting will assist in creating

[0:22:22] Voice 4: the plan itself at the end that staff will be creating. So that's it. And I'm open to just

[0:22:29] Voice 4: discussing at your leisure, but I also did want to pose a question to you. And that question is,

[0:22:33] Voice 4: is how will you know that this process has been a success?

[0:22:38] Voice 4: So with that, I'll just stop sharing my screen

[0:22:41] Voice 4: and I'll welcome any questions or discussion.

[0:22:45] Trustee Luckham: Very good, thank you, Jennifer.

[0:22:48] Trustee Luckham: So let's go to trustees for questions.

[0:22:51] Trustee Luckham: Who would like to go first?

[0:22:54] Trustee Luckham: Laura, I see your hand up there.

[0:22:56] Trustee Patrick: Oh, sorry, my hand was just resting, but I'm happy to go.

[0:23:00] Trustee Patrick: Thank you, Jennifer, and welcome to our project

[0:23:04] Trustee Patrick: and that means a great deal to us.

[0:23:08] Trustee Patrick: Ganges Village is sort of the heart and soul

[0:23:11] Trustee Patrick: of Salt Spring in the center

[0:23:13] Trustee Patrick: and it has grown into what it is today

[0:23:18] Trustee Patrick: and I think what we're really wanting to do

[0:23:21] Trustee Patrick: is help prepare it for the future

[0:23:23] Trustee Patrick: so that it serves us into a future

[0:23:26] Trustee Patrick: with rising sea levels

[0:23:28] Trustee Patrick: and really allows us to have that center of commerce and community

[0:23:39] Trustee Patrick: and all of those things that will help keep islanders on Salt Spring

[0:23:44] Trustee Patrick: and not traveling afar to get those items that they need.

[0:23:53] Trustee Patrick: Success.

[0:23:56] Trustee Patrick: We will never have consensus.

[0:23:58] Trustee Patrick: I know that that is not what we're seeking for, but it's that common understanding and that the interest, the feeling, the ownership that this is a plan that people can relate to and feel belong to them.

[0:24:14] Trustee Patrick: it's not the island's trust plan it's salt springs plan uh for the future and i think that's that's

[0:24:21] Trustee Patrick: how i would see success is that we have a large number of people who feel and understand the

[0:24:27] Trustee Patrick: process and feel that they've they've been heard and that the plan reflects them not those of us

[0:24:34] Trustee Patrick: sitting around the table here um that's what i would see as a success factor i'm glad you left

[0:24:40] Trustee Patrick: that place for others um getting the other the the the equitable voices as you said are is really

[0:24:50] Trustee Patrick: hard on salt spring are uh you know some of our demographics they're hard-working families and

[0:24:56] Trustee Patrick: they're um they're busy their their heads are down surviving every day and so um we need to

[0:25:06] Trustee Patrick: defined creative ways of getting getting making sure that their voices are heard um we we have a

[0:25:13] Trustee Patrick: um a very active and involved group of people who always come to everything and um um and that's

[0:25:24] Trustee Patrick: great we want them uh but we want to make sure that we're really reaching everyone and the future

[0:25:29] Trustee Patrick: of of where um you know because the village is about serving the future not just who's here today

[0:25:35] Trustee Patrick: so um and i know in our uh and we really do want the you know the first nation's voice

[0:25:43] Trustee Patrick: integrated into into the plans because it's all exciting in that way but that's really all i i

[0:25:50] Trustee Patrick: have at this moment i think generally what i heard um you know we we do have big events

[0:25:56] Trustee Patrick: unfortunately the salt spring fair or the or the uh is is just about to happen um so i don't know

[0:26:02] Trustee Patrick: if we're going to be able to meet that it's probably too soon because the the task force

[0:26:05] Trustee Patrick: hasn't met but um um there there may be other opportunities um to figure that out and what

[0:26:13] Trustee Patrick: events would work but uh i think the task force i really want the task force to express its voice on

[0:26:19] Trustee Patrick: what it thinks is going to work that's all i have for now thank

[0:26:26] Trustee Luckham: you thank you trustee patrick

[0:26:28] Trustee Luckham: Trustee Grove.

[0:26:29] Trustee Grove: Thank you. And Jennifer, thank you for joining us. And your surname is so

[0:26:35] Trustee Grove: appropriate. You just need to stand there and it'll all get fixed, I'm sure. Anyhow, thank you.

[0:26:43] Trustee Grove: I didn't quite hear what your experience is with urban planning.

[0:26:51] Voice 4: Sure. So I'm actually first and

[0:26:54] Voice 4: foremost an urban planner. I'm a member of the Canadian Institute of Planners. And I do a

[0:26:59] Voice 4: a tremendous amount of engagement as part of plans as well as just standalone engagement processes

[0:27:04] Voice 4: but I also sometimes predominantly just focus on planning so my planning experience is focused

[0:27:11] Voice 4: heavily on official community plans so for example I'm working I'm leading the official community

[0:27:15] Voice 4: plan for the town of Ladysmith right now area planning waterfront planning transit street

[0:27:21] Voice 4: street planning, you know, facilities planning.

[0:27:25] Voice 4: So I am an urban planner who kind of got into engagement after practicing

[0:27:30] Voice 4: planning for us. I don't know if that answers your question.

[0:27:33] Trustee Grove: It certainly does. Thank you very much. It sounds excellent.

[0:27:37] Trustee Grove: The timing for all this, where are we at?

[0:27:41] Voice 4: Great question. So the engagement plan, and not to sidestep,

[0:27:45] Voice 4: sidestep your question, but the engagement plan will spell that out.

[0:27:48] Voice 4: the RFP had initially intended for this process to be the kind of this early visioning component

[0:27:56] Voice 4: to be wrapped up and I believe it was March we are starting a few weeks late I don't want to

[0:28:03] Voice 4: say late but later than we had anticipated so it could extend a bit longer but we are fairly

[0:28:10] Voice 4: flexible and as I said the engagement plan will flush out some of those details and we'll be

[0:28:15] Voice 4: working closely obviously with Louisa to understand what are those critical timelines,

[0:28:20] Voice 4: what are those critical milestones, and we'll just accommodate those.

[0:28:24] Trustee Grove: Thank you. You may or may not

[0:28:26] Trustee Grove: be aware that we went through a similar process. I'm ashamed to say I can't remember just how long

[0:28:31] Trustee Grove: it was, probably about 10 years. Sebastian Moffitt, who's on this committee, was the chair of that,

[0:28:38] Trustee Grove: and he has a background in planning.

[0:28:41] Trustee Grove: Have you been privy to the results of that study?

[0:28:47] Voice 4: So Louisa and team,

[0:28:49] Voice 4: they've shared some of the outcomes of that process

[0:28:52] Voice 4: and marked up some of the plan with some relevant updates.

[0:28:55] Voice 4: So I am familiar with that history

[0:28:57] Voice 4: and hoping to get a little bit more insight into that

[0:29:00] Voice 4: when I meet with the local trust this September.

[0:29:06] Trustee Grove: And also, if I may add, get insight as to why it didn't move forward.

[0:29:11] Trustee Grove: And again, I

[0:29:11] Trustee Grove: simply can't remember, but there was some very good work done.

[0:29:15] Trustee Grove: And so I do suggest you have a look at that.

[0:29:20] Trustee Grove: And so I don't, but you don't have the answers, obviously.

[0:29:28] Trustee Grove: But what will the plan generally look like?

[0:29:33] Voice 4: The engagement plan?

[0:29:36] Trustee Grove: Well, so you're talking just the engagement plan right now.

[0:29:39] Trustee Grove: My

[0:29:41] Voice 4: scope is to deliver the engagement process. I won't be involved in the planning work. Having

[0:29:48] Voice 4: said that, because I'm a planner, I work with an urban designer and an architecture team,

[0:29:53] Voice 4: a lot of the engagement outcomes will have that contact.

[0:30:00] Voice 4: that understanding. So our hope is that the outputs, whether they're urban design renderings

[0:30:04] Voice 4: or just text summaries, will be useful for the team, the staff team, to incorporate into the

[0:30:10] Voice 4: plan itself. But we aren't actually involved in the plan rating.

[0:30:15] Trustee Grove: Sounds like it would be helpful

[0:30:16] Trustee Grove: if you were, but that's for another time. So as to success, well, pretty difficult to measure what

[0:30:24] Trustee Grove: we'll make it successful or not um and uh but i think it will be self-evident we will know if it's

[0:30:32] Trustee Grove: been successful um the community will let us let us know loud and clear if it's not um that's for

[0:30:39] Trustee Grove: sure um so um i'm very optimistic i think um you will you and the committee uh the task force that

[0:30:47] Trustee Grove: That is, we'll be successful and we'll know,

[0:30:52] Trustee Grove: we'll recognize success when we see it.

[0:30:58] Voice 4: Sounds good. Sounds promising.

[0:31:01] Trustee Luckham: Thank you.

[0:31:02] Trustee Luckham: So Trustee Patrick, did you have something else?

[0:31:05] Trustee Patrick: Yeah, no, I know you're not,

[0:31:09] Trustee Patrick: you haven't been engaged to be kind of involved in some of the other

[0:31:12] Trustee Patrick: engagements that we're going to be having, but it will,

[0:31:14] Trustee Patrick: you do need to be aware of them.

[0:31:16] Trustee Patrick: And I will be talking later in the meeting about how to strategically plan

[0:31:20] Trustee Patrick: for those at the federation level we have this conversation going on with the trust policy

[0:31:25] Trustee Patrick: statement um and i know uh the community became very aware of that project and have and they will

[0:31:32] Trustee Patrick: be engaged in in that as well so there will be a need for you to understand some of the other

[0:31:38] Trustee Patrick: engagements that are going on and i'm hoping that we can find a way to make it work as

[0:31:45] Trustee Patrick: possible so we don't confuse people it's islands trust is is challenging enough confederation and

[0:31:51] Trustee Patrick: we have local and, and, and it's hard for the average person to say, where am I in this

[0:31:56] Trustee Patrick: conversation? So I'm very cognizant of this. And I don't want, you know,

[0:32:00] Trustee Patrick: the engagement for this

[0:32:01] Trustee Patrick: process to get, you know, misunderstood or muddled by some of these other engagements,

[0:32:06] Trustee Patrick: they should all, to me, fit together and bring this overall picture together. But

[0:32:13] Voice 4: understood. Thank

[0:32:14] Trustee Luckham: you. Very good. Thank you, trustees. I just have a couple of remarks and

[0:32:21] Trustee Luckham: questions, I guess, as well. I'm elected, for your information, I'm elected on Thetis Island,

[0:32:27] Trustee Luckham: which is just slightly north of Salt Spring, and I'm, you know, the appointed chair of Salt Spring,

[0:32:33] Trustee Luckham: and I have been the chair of Salt Spring for two terms, I guess. This is my second term as chair of

[0:32:41] Trustee Luckham: Salt Spring. I've chaired many of the other islands throughout the Salish Sea as well.

[0:32:45] Trustee Luckham: So, as you know, we are committed to our reconciliation work with First Nations, and that obviously plays a dominant role in understanding the place and engaging with those nations.

[0:33:02] Trustee Luckham: and wonder what your experience is in that realm

[0:33:06] Trustee Luckham: and how it is that you might see that unfolding

[0:33:13] Trustee Luckham: as denoted in Planet Garbo's early reports

[0:33:18] Trustee Luckham: on recognizing those commitments that we've made

[0:33:23] Trustee Luckham: and how we're going to fulfill that responsibility

[0:33:26] Trustee Luckham: to follow through.

[0:33:27] Trustee Luckham: And I've got a couple other shorter questions.

[0:33:29] Trustee Luckham: That's probably the more difficult one.

[0:33:31] Trustee Luckham: So do you have any remarks you'd like to make?

[0:33:35] Voice 4: Yes. Well, to answer your question about experience in that realm, I've had the privilege and honour of working directly with First Nation clients and First Nation partners through planning processes and engagement processes.

[0:33:48] Voice 4: And if there's one takeaway from my perspective is that it's always a learning process for those of us who are settlers and also that every process and every relationship is different.

[0:34:00] Voice 4: So prior to this OCP and Ladysmith, for example, we worked on a waterfront area plan, which brought together the Stamina First Nation alongside the town to work on in a charrette environment to co-create that waterfront plan.

[0:34:15] Voice 4: They had a pre-existing, very strong relationship, which made that process really positive and straightforward. Also work, you know, in processes where the relationship hasn't been so positive.

[0:34:29] Voice 4: So then you're starting from a very different place. But in all scenarios, typically what we would do is we would seek the input directly from the nations as to how they wish to be involved and then to accommodate that.

[0:34:40] Voice 4: And of course, to be very mindful of protocol, culturally respectful ways of engaging and really seeking that direction and guidance from our contact or liaison with the nation itself.

[0:34:54] Voice 4: and Lisa that you're working with Lisa Wilcox and so the hope would be that she'd be able to provide some insight as to what a good path forward might be, but I don't know right now, you haven't had those conversations.

[0:35:09] Trustee Luckham: Okay, great. Well that's, you said all the right things and in fact I'm glad that you are aware of Lisa Wilcox, our intergovernmental liaison.

[0:35:18] Trustee Luckham: on. Certainly you need to open that door and have that conversation because she has been

[0:35:23] Trustee Luckham: incredibly instrumental in helping build relationships and build understanding and

[0:35:29] Trustee Luckham: awareness amongst trustees. And certainly that will be an opportunity for you too, to

[0:35:36] Trustee Luckham: learn from her and our process about cultural awareness and sensitivities. So that's terrific.

[0:35:43] Trustee Luckham: Perfect. A couple of other, well, just echo Trustee Patrick's comments there about the

[0:35:49] Trustee Luckham: policy statement work that's advancing. And of course, there's other work that's advancing,

[0:35:56] Trustee Luckham: housing, coastal Douglas fir protection, marine environment protection issues. There's lots of

[0:36:02] Trustee Luckham: things going on. And so differentiating between this project and those other things will certainly

[0:36:08] Trustee Luckham: be a challenge because they tend to blend and the public doesn't necessarily understand the

[0:36:15] Trustee Luckham: differences between those other projects and the goals and the outcomes and how they weave together

[0:36:22] Trustee Luckham: and certainly that'll be a bit of a challenge but I'm sure it sounds like you'll be able to

[0:36:29] Trustee Luckham: handle that just in just a remark maybe a heads up a little bit hard to say with respect to I

[0:36:38] Trustee Luckham: I think when you talked about logos and styling and fonts and color schemes and all that kind

[0:36:44] Trustee Luckham: of stuff, we do at the Islands Trust have color schemes and processes like that so that

[0:36:50] Trustee Luckham: when documents are seen, they at least reflect that it's an Islands Trust document rather

[0:36:56] Trustee Luckham: than it being something else to bring it together.

[0:36:58] Trustee Luckham: But I also understand completely that thematically, a Ganges Village plan needs to have its own

[0:37:04] Trustee Luckham: theme and concepts around it.

[0:37:06] Trustee Luckham: but just let's make sure we tie in some of the elements that underlying it can't be mistaken

[0:37:12] Trustee Luckham: is that this is an island trust project um for the community and an emphasis on for the community

[0:37:19] Trustee Luckham: of the community um the other thing i wonder about and i you know i don't know the events that you

[0:37:26] Trustee Luckham: have planned are thinking about because i know i've heard from others about um sort of walking

[0:37:32] Trustee Luckham: tours getting on the ground this is about the village and it's about that whole experience of

[0:37:36] Trustee Luckham: weaving in and about the businesses and the waterfront and the surrounding areas and the

[0:37:43] Trustee Luckham: residential areas and the housing areas. And so hopefully that will include some feet on the

[0:37:50] Trustee Luckham: ground walking toward things. That certainly sounds like a good thing to do and I think would

[0:37:57] Trustee Luckham: help frame it. So success I think ultimately will be in that there's a vision and there's a goal

[0:38:08] Trustee Luckham: and some direction for the land use. It's great you've got your urban planning experience because

[0:38:16] Trustee Luckham: at the end of the day it's about land use planning and what we need to be able to do

[0:38:19] Trustee Luckham: is alter and tweak the zoning and the character of the community based upon what it is that you

[0:38:27] Trustee Luckham: discover from the community. So this is a very very exciting project for me as a non-islander

[0:38:33] Trustee Luckham: and I think is significant in the Islands Trust area in the region broadly as the largest community

[0:38:39] Trustee Luckham: base in the Islands Trust. What happens there will reflect on and be a reflection of the Islands

[0:38:46] Trustee Luckham: Trust broadly and of course reflect the First Nations history and place here and it's going

[0:38:56] Trustee Luckham: going to shape the future of the area of the Islands Trust.

[0:39:03] Trustee Luckham: So I'm looking forward to your work.

[0:39:05] Trustee Luckham: That's it for me.

[0:39:07] Trustee Luckham: Any other comments or responses?

[0:39:09] Trustee Luckham: I see Trustee Patrick Kanda.

[0:39:11] Trustee Patrick: I just, I hope, I know you just brought up

[0:39:14] Trustee Patrick: that it should look like it's an Islands Trust document

[0:39:16] Trustee Patrick: or coloring and things like that.

[0:39:17] Trustee Patrick: I would hope that we would look to you for that advice

[0:39:20] Trustee Patrick: as in the conversation with the task force

[0:39:23] Trustee Patrick: of how important that, you know,

[0:39:25] Trustee Patrick: that how distinct does this need to look does that help separate it so that i just want to add that

[0:39:30] Trustee Patrick: i don't think we should tie your hands to that it's okay

[0:39:36] Trustee Luckham: anything else no so i'll i'll note

[0:39:44] Trustee Luckham: um this is a question for the trustees i think um at 8.3 laura we are going to have a conversation

[0:39:51] Trustee Luckham: about the housing task force minutes and update there whether it might be appropriate for uh

[0:39:57] Trustee Luckham: Jennifer and if she's able to join us for that conversation and maybe it might be beneficial

[0:40:04] Trustee Luckham: for everyone if we went directly to that item and then came to water sustainability afterwards is

[0:40:09] Trustee Luckham: any thoughts there about Jennifer's participation and or listening in there on that conversation

[0:40:14] Trustee Luckham: so should we advance that to the next item I think I'll just take that as a an agreement

[0:40:24] Trustee Luckham: so let's go to

[0:40:25] Trustee Grove: 8.3. That was Laura Patrick's move are you happy with that Laura?

[0:40:29] Trustee Patrick: Oh well I mean it's

[0:40:31] Trustee Patrick: I mean, we're not going to get into a lot of detail today because the minutes aren't there,

[0:40:35] Trustee Patrick: but there is a survey and things, but it's up to Louisa how much she wants to tell us where things

[0:40:40] Trustee Patrick: are.

[0:40:42] Trustee Luckham: Sure. Okay. So if Louisa's not concerned, it certainly wouldn't hurt, I think, for Jennifer

[0:40:50] Trustee Luckham: to listen in. So let us go to 8.3 then and the housing. So Laura, Patrick, you asked for this

[0:40:58] Trustee Luckham: on the agenda what would you like to see um come out of this conversation um

[0:41:03] Trustee Patrick: well i'd love just any

[0:41:04] Trustee Patrick: any update that louise is uh you know happy to do off the cuff for us on the on the where the

[0:41:10] Trustee Patrick: task force is is always helpful i know i wasn't able to attend that meeting in person that they

[0:41:14] Trustee Patrick: held um and i really just i have some uh i want to advance a couple things that were in the august

[0:41:20] Trustee Patrick: 6th special meeting that was held with adam um and that's my primary reason for adding this item

[0:41:27] Trustee Luckham: Right.

[0:41:30] Voice 12: Go ahead, Louisa. Over to you.

[0:41:32] Voice 12: Thank you,

[0:41:32] Voice 16: Christy. And so just briefly, first of all, I did not, I was unable to attend the special meeting with the MLA.

[0:41:41] Voice 16: So I myself actually just look at the minutes to kind of find out what was going on there.

[0:41:48] Voice 16: for the housing the last task force meeting they spent the time solely on proposing

[0:41:56] Voice 16: some recommendation to trustees and we're actually working on the process of bringing that forward

[0:42:03] Voice 16: so what happened was largely spearheaded by the chair to look at the matrix that the

[0:42:10] Voice 16: task force has been working on there's a long list and they're working on cleaning that up

[0:42:15] Voice 16: up and they have two volunteers to do that.

[0:42:18] Voice 16: And, but what the chair recommend is to look at the list

[0:42:23] Voice 16: of immediate actions.

[0:42:25] Voice 16: And so they propose to forward those,

[0:42:28] Voice 16: some of those actions to trustees to consider.

[0:42:32] Voice 16: And so they made six resolutions,

[0:42:34] Voice 16: or five, sorry, I can't remember.

[0:42:37] Voice 16: But right now we are working on giving a brief analysis

[0:42:41] Voice 16: to go through those resolutions

[0:42:43] Voice 16: because some of the wordings were not very clear and we'll be working with the chair to clarify those wording

[0:42:50] Voice 16: and we will make a recommended approach to LTC at the next meeting in October.

[0:42:59] Voice 16: And as far as what's been going on working in the background, just a quick update,

[0:43:06] Voice 16: we have finished updating the website, as we mentioned to you last time.

[0:43:09] Voice 16: We did a survey, we forwarded it to the task force,

[0:43:14] Voice 16: and fortunately we have the vice chair

[0:43:17] Voice 16: happened to be a research scientist,

[0:43:19] Voice 16: and she looked at the survey and she step up

[0:43:21] Voice 16: and help us on the side, try to clean it up,

[0:43:26] Voice 16: make some great recommendations.

[0:43:28] Voice 16: It was too long, so we're splitting the survey,

[0:43:31] Voice 16: and the first one is a lot shorter,

[0:43:33] Voice 16: and she comes to every single question.

[0:43:36] Voice 16: So we really appreciated her effort.

[0:43:38] Voice 16: and right now what we did was we kicked it out to the task force to piloting the survey have them

[0:43:45] Voice 16: do it and also have them comment on it they already have the long version of it and now they

[0:43:51] Voice 16: are working on or participating in the short version we call it the phase one version and

[0:43:58] Voice 16: we're supposed to get their results back by friday and we'll look at it they they are supposed to

[0:44:05] Voice 16: incorporate or provide us with comments on the questions. We'll incorporate all the changes

[0:44:11] Voice 16: before we kick it out to the public. But before we do that, we probably will send it to the

[0:44:17] Voice 16: trustees as well, just so that you can have a first glance at it before we go live on it.

[0:44:23] Voice 16: We're also working on a postcard version, and that will send it to the island where some people may

[0:44:30] Voice 16: not have access to participate the survey online. Now that will be really quick version just to get

[0:44:37] Voice 16: a sense. The survey is really trying to get an initial conversation and that's only one of the

[0:44:44] Voice 16: tools we're using to reach out to the community. There are a lot of other means we want to

[0:44:50] Voice 16: engage with the community as identified in the public engagement plan. Speaking of that,

[0:44:56] Voice 16: that we are actually hoping we can participate

[0:44:59] Voice 16: at the fair, set up a booth and have the postcards,

[0:45:03] Voice 16: have maybe even the printed version of the survey

[0:45:06] Voice 16: and have some conversation with the community.

[0:45:09] Voice 16: And so that is something that we're planning on doing.

[0:45:13] Voice 16: We were hoping to brief you in September.

[0:45:15] Voice 16: We just realized there's no meeting in September.

[0:45:19] Voice 16: So with that being said,

[0:45:21] Voice 16: this is kind of where we are at right now.

[0:45:24] Voice 16: I'll be happy to answer any questions.

[0:45:29] Trustee Luckham: Okay, thank you, Planner Garbo.

[0:45:31] Trustee Luckham: Trustee Patrick, any questions?

[0:45:33] Trustee Patrick: Oh, that sounds great.

[0:45:34] Trustee Patrick: If you can put a booth up,

[0:45:35] Trustee Patrick: I do have one of those tent structure things

[0:45:37] Trustee Patrick: I'm happy to loan to.

[0:45:38] Trustee Patrick: So in case it rains, it won't.

[0:45:40] Trustee Patrick: But fall fair, it usually does.

[0:45:44] Trustee Patrick: But this year we'll welcome it.

[0:45:47] Trustee Patrick: No, that sounds good.

[0:45:48] Trustee Patrick: I'm glad that the group is involved

[0:45:49] Trustee Patrick: and that the survey is being broken up

[0:45:51] Trustee Patrick: because long surveys tend to tire people out

[0:45:55] Trustee Patrick: and not be involved.

[0:45:57] Trustee Patrick: So thank you.

[0:46:00] Trustee Patrick: I'll let questions happen here, Chair,

[0:46:03] Trustee Patrick: and then I can talk about those minutes whenever.

[0:46:06] Trustee Grove: Sure. Trustee Grove?

[0:46:08] Trustee Grove: I didn't have anything constructive to add,

[0:46:10] Trustee Grove: but I must say I have found it very frustrating

[0:46:14] Trustee Grove: in terms of the policy statement

[0:46:16] Trustee Grove: to have been told by so many people

[0:46:19] Trustee Grove: that they knew nothing about it

[0:46:20] Trustee Grove: when we know that we've made every effort

[0:46:23] Trustee Grove: to communicate the whole exercise.

[0:46:26] Trustee Grove: So I don't know what the answer is,

[0:46:29] Trustee Grove: but you can only just keep trying.

[0:46:35] Trustee Luckham: yeah okay i don't have anything uh further to add there um sounds like it's underway

[0:46:43] Trustee Luckham: so trustee patrick did you wish to speak to the minutes from

[0:46:47] Trustee Patrick: that meeting yeah there were a couple

[0:46:49] Trustee Patrick: of things mentioned in the meetings that i think we should have resolutions for to help uh from

[0:46:54] Trustee Patrick: that august 6th meeting and uh one was about coordinating a multi-jurisdictional meeting

[0:47:02] Trustee Patrick: with the province the capital regional district ourselves and you know to work together on you

[0:47:10] Trustee Patrick: know coming up with a diverse supply of housing and I would like to put forward a resolution to

[0:47:18] Trustee Patrick: ask staff to come up with options how we could coordinate such a meeting and the second was

[0:47:25] Trustee Patrick: in relationship to the southern gulf island forum which is newly created and just getting

[0:47:31] Trustee Patrick: getting kicked off that this multi-jurisdictional conversation, you know, could and should also

[0:47:40] Trustee Patrick: happen at the regional level too. And I realized that when I drafted the resolutions, I completely

[0:47:48] Trustee Patrick: forgot about liveaboards being that from a Southern Gulf Island forum perspective, that

[0:47:56] Trustee Patrick: that that might be a good place to also ask

[0:47:58] Trustee Patrick: that they consider a conversation

[0:48:00] Trustee Patrick: on the liveaboards and managing those going forward.

[0:48:10] Trustee Patrick: So I can put the resolution on the table

[0:48:12] Trustee Patrick: and then we can discuss that if that helps.

[0:48:14] Trustee Patrick: So I'll do the first one that I moved

[0:48:16] Trustee Patrick: that the Salt Spring Island Local Trust Committee

[0:48:17] Trustee Patrick: request staff to report back on options

[0:48:19] Trustee Patrick: to coordinate a multi-jurisdictional meeting

[0:48:22] Trustee Patrick: with representation from the province,

[0:48:24] Trustee Patrick: capital regional district and the salt spring island local trust committee uh and i put in

[0:48:30] Trustee Patrick: brackets that's also includes the housing the housing task force as well as us trustees in

[0:48:35] Trustee Patrick: order to work together and affect change in the supply of diverse housing options on salt spring

[0:48:40] Trustee Patrick: um

[0:48:44] Trustee Grove: i'll uh second that just to get it on the table

[0:48:47] Trustee Luckham: okay so that's moved and seconded do you

[0:48:52] Trustee Luckham: was to speak to your motion uh trustee

[0:48:55] Trustee Patrick: patrick yeah um i think when we made our original proposal

[0:48:58] Trustee Patrick: to get this project on the way we did talk about a longer term group of some form and i think this

[0:49:04] Trustee Patrick: is just initially getting the conversation started um because the frustration for housing is is

[0:49:10] Trustee Patrick: significant and it's it's getting worse almost daily um with the availability of housing on the

[0:49:16] Trustee Patrick: island so i don't think it's something we should necessarily wait for i do know that the gabriola

[0:49:20] Trustee Patrick: Island that they're working on a business case that sort of takes their task force and

[0:49:25] Trustee Patrick: slowly transitions it to a multi-jurisdictional thing. I just see this as sort of

[0:49:32] Trustee Patrick: complementing, not taking over that, you know, just getting these conversations started

[0:49:38] Trustee Patrick: now rather than waiting, I think is important. And Adam agreed in that meeting. And I think

[0:49:44] Trustee Patrick: the conversation was there. So I think just all we're doing is asking for options to coordinate

[0:49:49] Trustee Patrick: night such a meeting so um at this time okay

[0:49:54] Trustee Luckham: trustee grove um

[0:49:56] Trustee Grove: i and i can't argue against

[0:49:57] Trustee Grove: that but as my old boss used to talk about it's a matter of style um and we have a task force

[0:50:04] Trustee Grove: that we've charged with doing this work they are going to be coming up with recommendations which

[0:50:09] Trustee Grove: will include just these things um i'd like to hear from them first i don't want them to feel

[0:50:15] Trustee Grove: they're being micromanaged by the trustees and we have to give them their head and give them a

[0:50:20] Trustee Grove: chance to uh to do their thing and come up with recommendations i don't think this is appropriate

[0:50:26] Trustee Grove: right now and i anticipate um it would be quite irritating to feel for the task force members to

[0:50:34] Trustee Grove: feel we're telling them what to do at this point i have complete faith in them and i have complete

[0:50:39] Trustee Grove: complete faith that they will be coming up with a good communications package. Thanks.

[0:50:46] Trustee Luckham: Interesting. So, Trustee Patrick, do you have any thoughts there? Have you had some dialogue with

[0:50:55] Trustee Luckham: the task force members with respect to this?

[0:51:00] Trustee Patrick: No, I've read the minutes where they discussed it

[0:51:04] Trustee Patrick: with Adam. So, I'm hearing that as the record of that meeting. This is about options to coordinate.

[0:51:11] Trustee Patrick: I would assume that staff would probably have that conversation with the task force or bring

[0:51:15] Trustee Patrick: that to their attention that the LTC is interested in helping to coordinate the meeting that they

[0:51:21] Trustee Patrick: discussed. So I don't see any downside to this conversation. And of course, if the task force

[0:51:27] Trustee Patrick: isn't interested in or doesn't want to have this one, I'd be shocked, you know, that if they're

[0:51:33] Trustee Patrick: not interested. So this is just about moving proactively on minutes from their meeting.

[0:51:39] Trustee Patrick: Right.

[0:51:47] Voice 12: I'm just thinking.

[0:51:51] Trustee Luckham: So that, you know, it does actually make some sense to me. I wonder if some wording in the motion that maybe options that staff work with the task force to report back on options to coordinate a multi-jurisdictional meeting might actually just set the tone collaboratively with the task force,

[0:52:13] Trustee Luckham: rather than the way that Peter has suggested it might be received.

[0:52:18] Trustee Luckham: Do you have

[0:52:18] Trustee Grove: any concerns with that?

[0:52:20] Trustee Grove: If I may interject for a second, maybe we should ask Louisa.

[0:52:25] Trustee Grove: It's my understanding this process is well underway,

[0:52:29] Trustee Grove: and we are going to be getting and I'm seeing nods from Louisa.

[0:52:32] Trustee Grove: We don't need this shove, and I suspect what it will do or what it could do,

[0:52:39] Trustee Grove: and I don't want it to do, is just to frustrate and irritate the task force members because they

[0:52:44] Trustee Grove: have it under control. And this business of micromanaging is certainly not my style. And

[0:52:50] Trustee Grove: as I said earlier, it's all a matter of style. And I would let them run with it. But I would

[0:52:58] Trustee Grove: like to have Louisa's opinion on that. Thank you.

[0:53:02] Trustee Luckham: I'm sure. Louisa, I think you indicated you

[0:53:06] Trustee Luckham: weren't at the last meeting and so how close are you to this conversation that

[0:53:14] Trustee Luckham: happened at the last meeting so

[0:53:18] Voice 16: chair and trustees one thing is that we do

[0:53:21] Voice 16: have a technical working group that we meet it used to be monthly but because

[0:53:27] Voice 16: we were not able to have a lot of items of substance to discuss and the

[0:53:34] Voice 16: the technical working group were very busy.

[0:53:36] Voice 16: So we decided to actually split the group.

[0:53:39] Voice 16: There's the technical working group on the housing

[0:53:42] Voice 16: and then on the Ganges,

[0:53:44] Voice 16: whichever one they want to be interested in participating.

[0:53:47] Voice 16: And some of the members want to participate in both.

[0:53:51] Voice 16: And they are from the CRD, staff member from CRD

[0:53:54] Voice 16: and different divisions from CRD,

[0:53:58] Voice 16: BC Housing, Vancouver Health,

[0:54:03] Voice 16: off the top of my head a motif so there there are coordination with them and and like I said

[0:54:11] Voice 16: we haven't been meeting lately because we're waiting for the task force to produce something

[0:54:15] Voice 16: that we can take it out to the technical working group but there has been schedules even for the

[0:54:23] Voice 16: next few months to coordinate with them. And as far as coordination, I remember reading in the

[0:54:32] Voice 16: minutes that the MLA suggested if there are questions, I understand they are happy to join

[0:54:39] Voice 16: the meeting. So for staff, we are happy to coordinate meetings that LTC want us to coordinate.

[0:54:46] Voice 16: I guess I'm not sure on is it at the staff level or is it at the elected officials level because the resolution suggests including LTC.

[0:54:58] Voice 16: So with some clarification, we will be more than happy to coordinate any meetings.

[0:55:07] Trustee Luckham: Any other reflections there, Trustee Patrick, with your motion?

[0:55:12] Trustee Patrick: Well, we have a housing crisis.

[0:55:15] Trustee Patrick: You know, so it's big.

[0:55:19] Trustee Patrick: big. I know it's happening everywhere, but it's really hurting us on Salt Spring. We

[0:55:24] Trustee Patrick: are losing families. We are, you know, there's not enough workers. It is a crisis. So, you

[0:55:31] Trustee Patrick: know, I don't know what this looks like. It needs more conversation. I know. And that's

[0:55:36] Trustee Patrick: why we're saying options. I didn't say go make this meeting happen. It's, you know,

[0:55:42] Trustee Patrick: we need to have these conversations and we need all levels of jurisdictions working together

[0:55:46] Trustee Patrick: to affect change okay

[0:55:57] Voice 12: um

[0:56:01] Trustee Luckham: trying to reflect on what it is that uh i think about the the motion

[0:56:09] Trustee Luckham: um i don't i'm not i don't object to it but i do want to um be collaborative with all of the

[0:56:19] Trustee Luckham: parties and feel like that's um a collaborative approach and so i'm just actually thinking about

[0:56:26] Trustee Luckham: wording that might convey that so if I was to ask you trustee Patrick about

[0:56:36] Trustee Luckham: perhaps creating this as an invitation to the task force which although the

[0:56:42] Trustee Luckham: task force certainly under our direction I think that they probably would like

[0:56:49] Trustee Luckham: and appreciate being considered as an autonomous body that's working towards

[0:56:56] Trustee Luckham: towards recommendations for the LTC.

[0:57:00] Trustee Luckham: So back to my original notion

[0:57:02] Trustee Luckham: about just simply changing the wording

[0:57:03] Trustee Luckham: that staff work with the task force

[0:57:06] Trustee Luckham: and report back on options to coordinate,

[0:57:08] Trustee Luckham: maybe as simple as is necessary

[0:57:13] Trustee Luckham: and would hopefully be received in the appropriate way.

[0:57:17] Trustee Patrick: I have no problem with that as a friendly amendment.

[0:57:21] Trustee Patrick: I mean, I would have hoped

[0:57:23] Trustee Patrick: hope that they would have been made aware of what options there were to have this meeting and kind

[0:57:28] Trustee Patrick: of the wins and those things, because they were the ones that had the conversation with Adam.

[0:57:34] Trustee Grove: And I have no objection to that as a friendly amendment, although I think it's unnecessary.

[0:57:39] Trustee Grove: It's what's happening anyway. And so.

[0:57:45] Trustee Luckham: Well, it shows a positive, I would say it shows a positive

[0:57:48] Trustee Luckham: of support from the LTC to consider this because obviously it would require some additional

[0:57:55] Trustee Luckham: resources to facilitate that. And I think at the end of the day, it shows a level of support from

[0:58:02] Trustee Luckham: the LTC to support such a meeting, which as Trustee Patrick has indicated, was discussed

[0:58:09] Trustee Luckham: with MLA Olson in the last meeting. So then I would suggest then that a friendly amendment

[0:58:18] Trustee Luckham: be made to the motion that says request staff to work with the housing task force to report back

[0:58:26] Trustee Luckham: and I'll just ask Kara Sugar if you've copied

[0:58:29] Voice 12: that lovely thank you all right so that doesn't

[0:58:53] Trustee Luckham: change the intent of the motion and so if that was moved and it was supported by the seconder

[0:58:59] Trustee Luckham: I'm simply going to go to the vote unless there's any further discussion all those in favor

[0:59:04] Trustee Luckham: none opposed that carries thank you very much peter thank you for bringing this to us uh trustee

[0:59:12] Trustee Luckham: patrick and thank you louisa for your um uh comments and support there

[0:59:17] Trustee Patrick: all right i have

[0:59:19] Trustee Luckham: i'm sorry i had

[0:59:19] Trustee Patrick: one more that was really you do yes

[0:59:21] Trustee Patrick: um and i i actually was i'll just change it

[0:59:25] Trustee Patrick: to make it simpler um although i have to figure out how to say um i'd look to staff i wanted to

[0:59:33] Trustee Patrick: add liveaboards and i don't know uh to to bring that to the southern gulf islands is it

[0:59:38] Trustee Patrick: addressing liveaboards would that be a term that could be appropriate for

[0:59:45] Trustee Patrick: anyway i'll

[0:59:46] Trustee Luckham: put the motion up including liveaboards sure

[0:59:51] Trustee Patrick: i'll make the make the motion

[0:59:53] Trustee Patrick: and before anyone seconds it we could play with it so i move that the salt spring island local

[0:59:57] Trustee Patrick: Local Trust Committee, recommend.

[1:00:00] Trustee Patrick: that the southern gulf island forum consider making housing availability in the southern

[1:00:05] Trustee Patrick: gulf islands and uh liverboards a priority period yeah

[1:00:17] Trustee Luckham: that kind of flows oddly because

[1:00:19] Trustee Luckham: the liverboards would be within the gulf island region oh

[1:00:23] Trustee Patrick: uh oh sorry housing availability and

[1:00:26] Trustee Patrick: And liveaboards in the, sorry, you're right.

[1:00:29] Trustee Patrick: I put it in the wrong spot.

[1:00:31] Trustee Patrick: Okay.

[1:00:33] Trustee Luckham: No, I'm fine with that.

[1:00:36] Trustee Luckham: So Trustee Grove, do you want to second that?

[1:00:40] Trustee Grove: No, we were just discussing it before making it formal, I believe.

[1:00:44] Trustee Grove: So what I don't quite understand is the Southern Gulf Islands Forum,

[1:00:50] Trustee Grove: they, I mean, that's just a discussion group.

[1:00:53] Trustee Grove: I'm not sure what authority they have in this case.

[1:01:02] Trustee Luckham: trustee patrick um

[1:01:04] Trustee Patrick: it is it brings all levels of government together as well as uh they bring in

[1:01:11] Trustee Patrick: when they do have a conversation plan to have conversations they'll bring in the appropriate

[1:01:16] Trustee Patrick: parties to be joining those conversations so it is intended to be a group to work problems

[1:01:21] Trustee Patrick: in the southern gulf island um so as a region

[1:01:25] Trustee Grove: if i may but i believe um they already consider

[1:01:29] Trustee Grove: a housing a priority and it's one of the main topics of discussion um

[1:01:34] Trustee Patrick: i was just hoping that

[1:01:35] Trustee Patrick: this our salt spring island would make it clear that we're requesting that so that just it um

[1:01:41] Trustee Patrick: makes it important i still think they're they're sorting out what's

[1:01:47] Voice 11: yeah

[1:01:51] Trustee Luckham: it does strike me that the southern gulf island forum as an independent um body um

[1:01:58] Trustee Luckham: that it has the ability to bring people together to share ideas and collaborate on those ideas

[1:02:08] Trustee Luckham: and potentially provide support from their own independent areas, which certainly have the

[1:02:14] Trustee Luckham: ability to make recommendations to the Salt Spring Island LTC and, of course, any of the

[1:02:20] Trustee Luckham: southern gulf island ltcs with respect to that housing at um as a unique area um it

[1:02:28] Trustee Luckham: would be reasonable to consider that um there might be a focus from those bodies in the province

[1:02:36] Trustee Luckham: to address housing in the southern gulf islands um as it is identified in you know victoria and

[1:02:43] Trustee Luckham: vancouver as special regions um it doesn't seem unreasonable to provide some focus and gain some

[1:02:50] Trustee Luckham: advice there. I see Stefan Cermak has come on the screen there. Did you have something to share with

[1:02:54] Trustee Luckham: us, Regional Planning Manager Cermak?

[1:02:57] Voice 22: I'm sorry, Mr. Chair. No, I thought I heard that you were

[1:03:00] Voice 22: going to need staff assistance on the resolution, so I was offering my services. Well, that's

[1:03:05] Voice 22: entirely possible.

[1:03:06] Voice 22: There you go. I can't offer too much advice. I'm not actually terribly familiar

[1:03:09] Voice 22: with the Southern Gulf Island Forum and its mechanisms and how it all works, so I'm not

[1:03:14] Voice 22: very much help there. I'm sorry.

[1:03:16] Trustee Luckham: Right. Let me turn it back to Trustee Patrick and see if you

[1:03:18] Trustee Luckham: you have any other thoughts at this point?

[1:03:21] Trustee Patrick: It's just a recommendation. So it's just a

[1:03:23] Trustee Patrick: recommendation to the forum. And I think it just helps as an official body that we're passing this

[1:03:30] Trustee Patrick: on. They can choose to ignore it. I think they are planning to move on liveaboards, but this can

[1:03:37] Trustee Patrick: just help bring attention to it. That's all.

[1:03:40] Trustee Luckham: Right. So, Sarah, you had that motion up on

[1:03:44] Trustee Luckham: the screen for us and um so i don't perceive any further changes necessary peter um would you be

[1:03:52] Trustee Luckham: content to second the motion yes

[1:03:54] Trustee Grove: i'll second it all

[1:03:56] Trustee Luckham: right so then that's moved by trustee patrick

[1:04:00] Trustee Luckham: and uh secondly by trustee grove and i'll ask if there's any further discussion

[1:04:06] Trustee Grove: uh no i mean it's it's um it's difficult to um act against this i i just don't think it's terribly

[1:04:13] Trustee Grove: helpful and i don't um in like putting energy and effort into things that i don't think are

[1:04:19] Trustee Grove: going to actually generate any results this is happening anyway and um i just it's this is kind

[1:04:26] Trustee Grove: of like trying to make us look good um by supporting it anyway i will i will support it

[1:04:32] Trustee Grove: and um uh but it's um i just don't like putting energy into things that don't aren't going to be

[1:04:40] Trustee Grove: be beneficial yeah um

[1:04:43] Trustee Luckham: trustee patrick sorry

[1:04:45] Trustee Patrick: this isn't about making us look good um i don't think

[1:04:48] Trustee Patrick: they have set housing as a priority um they haven't said anything as a priority at this at

[1:04:53] Trustee Patrick: this point they're only getting started and i think we're just trying to interact that this

[1:04:58] Trustee Patrick: is another group that brings all of us together um with different levels of government in that

[1:05:04] Trustee Patrick: not trying to persuade them to make housing a priority

[1:05:10] Trustee Patrick: as that group forms.

[1:05:14] Trustee Luckham: Yeah, certainly there's five other trust areas

[1:05:16] Trustee Luckham: that participate if I'm not mistaken in that forum.

[1:05:19] Trustee Luckham: And there's no doubt that each one of those

[1:05:22] Trustee Luckham: may have issues that they think is a priority.

[1:05:24] Trustee Luckham: So if Salt Spring thinks housing is a priority,

[1:05:28] Trustee Luckham: I don't think it hurts to say that.

[1:05:31] Trustee Luckham: And I think that's what this maybe accomplishes.

[1:05:34] Trustee Luckham: so if there's no further discussion uh trust uh region planning manager sir mac

[1:05:42] Voice 22: okay so just in i anticipate this resolution going through that's great week uh but if you're

[1:05:48] Voice 22: asking staff to uh forward this resolution to the forum we're going to need contact information or

[1:05:53] Voice 22: more information so just uh if you could help us out after the fact that'd be great oh

[1:05:57] Trustee Luckham: yeah we can

[1:05:58] Trustee Luckham: figure that out

[1:05:58] Voice 22: well i appreciate that because if staff are doing it we need that info

[1:06:02] Trustee Luckham: absolutely

[1:06:03] Trustee Luckham: absolutely all right then so i'm going to call the vote there's no further discussion all those

[1:06:07] Trustee Luckham: in favor none opposed that carries thank you everybody thank you for bringing these issues

[1:06:13] Trustee Luckham: to us uh trustee pecker um i do believe that completes 8.3 um now i'm looking at your email

[1:06:24] Trustee Luckham: earlier you and perhaps you've considered the ganges village planning you did have a motion

[1:06:30] Trustee Luckham: that you were going to suggest and I moved on from 8.1 already did you have

[1:06:37] Trustee Luckham: an intent there no we'll discuss it at the policy statement okay perfect so

[1:06:44] Trustee Luckham: then I think that now that probably concludes the housing update would that

[1:06:49] Trustee Luckham: be correct so then I'm gonna jump back to 8.2 water sustainability this is the

[1:06:57] Trustee Luckham: we sweep a special property tax requisition business pace.

[1:07:03] Trustee Luckham: And perhaps who's going to bring that to us?

[1:07:07] Trustee Luckham: I see Planner Yeomans has come up on the screen.

[1:07:10] Trustee Luckham: So I'll turn it over to you.

[1:07:11] Trustee Luckham: You're on page 94 of the agenda.

[1:07:14] Voice 14: Okay, thank you, Chair Locke.

[1:07:16] Voice 14: I don't have

[1:07:17] Trustee Luckham: my regular multi screens in front of me today.

[1:07:19] Trustee Luckham: So it makes jumping back challenging.

[1:07:23] Voice 20: Go ahead.

[1:07:24] Voice 20: Sure thing.

[1:07:25] Voice 20: The organization's finance department

[1:07:27] Voice 20: is looking to tighten up our project budgeting processes and as a result they're looking to

[1:07:32] Voice 20: ensure that there's business cases submitted to the financial planning committee and ultimately

[1:07:36] Voice 20: trust council for all project budgets over five thousand dollars so this business case here for

[1:07:43] Voice 20: a special property tax requisition to continue funding the salt spring island watershed protection

[1:07:47] Voice 20: alliance is an effort to ensure that we have a business case submitted as the greater trust

[1:07:53] Voice 20: Council budget is developed over the coming months. The special property tax requisition

[1:07:59] Voice 20: identified here for $75,500 is consistent with that which the LTC sought in the previous fiscal

[1:08:07] Voice 20: year, which is down by about $20,000 from those that had been sought in the previous six fiscal

[1:08:15] Voice 20: years. Staff are making some assumptions at this point, which is that this LTC wishes to continue

[1:08:22] Voice 20: to fund SWPA for the coming fiscal year. I, to this point, haven't heard anything otherwise.

[1:08:29] Voice 20: And so with this business case, it's simply an opportunity to ensure that this special property

[1:08:35] Voice 20: tax requisition will wind up on the draft budget for Trust Council that will be reviewed at the

[1:08:40] Voice 20: December meeting. It can be altered, amended, rescinded at any time up until the final budget

[1:08:46] Voice 20: is approved in March. It is essentially a placeholder, and this is the paperwork that

[1:08:51] Voice 20: the Director of Finance needs in her thoughts.

[1:08:56] Trustee Luckham: To aid the Financial Planning Committee as the

[1:08:59] Trustee Luckham: Chair of FPC Peter Grove. So

[1:09:03] Trustee Grove: I'm happy to make that motion that the Salt Spring Island Local

[1:09:07] Trustee Grove: Trust Committee endorse the SWPA Special Property Tax Requisition business case attached to the

[1:09:12] Trustee Grove: staff report of August 31, 2021 and forward it to Island's Trust Financial Planning Committee

[1:09:17] Trustee Grove: for inclusion in the draft 2022-2023 Island Trust Budget.

[1:09:23] Trustee Luckham: Okay, that motion is moved.

[1:09:25] Trustee Luckham: um i'll

[1:09:26] Trustee Patrick: second for discussions but i intended an amendment right

[1:09:30] Trustee Luckham: thank you um because certainly we

[1:09:32] Trustee Luckham: would want to be sure that we agree with the work that staff has done um here um okay so moved and

[1:09:40] Trustee Luckham: seconded uh peter do you wish to speak to the motion and then i'll go to trustee patrick no

[1:09:44] Trustee Grove: i think it's clear thank you all

[1:09:47] Trustee Luckham: right trustee patrick um

[1:09:50] Trustee Patrick: i would like to make a couple

[1:09:51] Trustee Patrick: amendments because um i i understand why we're doing this as a parking place but i want that to

[1:10:00] Trustee Patrick: be extremely clear because the watershed strategic planning work is still yet to happen and i it will

[1:10:07] Trustee Patrick: i'm sure affect the budget um uh either direction um so i would uh i i would i move to make the

[1:10:18] Trustee Patrick: the following amendment i'd like to strike the word endorse and replaced by the word submit

[1:10:27] Trustee Patrick: and then following august 31 2021 i'd like to add including a note that this business case is likely

[1:10:37] Trustee Patrick: to change pending the results of the forthcoming watershed strategic planning work i

[1:10:45] Trustee Grove: have no

[1:10:45] Trustee Grove: no problem with that. I'll second that.

[1:10:49] Trustee Luckham: Okay. So let's see that Sarah has got that and give her a

[1:10:54] Trustee Luckham: moment to get that up on our screen so we can be sure that's how that works. And in the meantime,

[1:11:00] Trustee Luckham: I'll just ask Trustee Patrick a question. And so obviously that report would be coming to us

[1:11:12] Trustee Luckham: sometime before December.

[1:11:18] Trustee Patrick: Well, I'll look to Jason.

[1:11:20] Trustee Patrick: I know we asked that there'd be an early deliverable

[1:11:24] Trustee Patrick: about the budget knowing.

[1:11:25] Trustee Patrick: So there's probably a race on getting the consultant

[1:11:29] Trustee Patrick: and all that, but look to staff probably for answering that.

[1:11:32] Voice 20: Yeah, thank you Chair Luck.

[1:11:34] Voice 20: And we have a, what we think is a fairly serviceable RFP

[1:11:39] Voice 20: for this watershed planning work.

[1:11:40] Voice 20: and we're just coordinating with the province right now

[1:11:43] Voice 20: to go through their posting and procurement process.

[1:11:48] Voice 20: The RFP, I think December would be optimistic,

[1:11:52] Voice 20: so the RFP states January for the submission

[1:11:54] Voice 20: of the first phase of work,

[1:11:58] Voice 20: which Trustee Patrick just referenced.

[1:12:00] Voice 20: So I recognize that that is later in the budgeting cycle

[1:12:04] Voice 20: than is ideal, but we're hoping to have it in hand

[1:12:08] Voice 20: so that when trust council goes out with their communications and advertising around the budget

[1:12:14] Voice 20: and to gather public consultation that the LTC can include in that consultation package a number

[1:12:21] Voice 20: based on whatever work comes back from the consultant undertaking that first phase of the

[1:12:25] Voice 20: watershed planning work.

[1:12:29] Trustee Luckham: Okay well that's certainly fair and I just tossed out December because I

[1:12:33] Trustee Luckham: haven't cast my mind forward to the flow of events here but certainly once the uh events start

[1:12:41] Trustee Luckham: flowing um as the business cases become available it's only fair that fbc have the opportunity to

[1:12:49] Trustee Luckham: review all the business cases um together to make their recommendation that in in day and indeed in

[1:12:55] Trustee Luckham: March, council has the opportunity to see together in order to make a wholesome decision about

[1:13:07] Trustee Luckham: funding allocation and budget. So that sounds reasonable. That's good. And thank you for

[1:13:13] Trustee Luckham: thinking about that. So Sarah Sugar, have you managed to get that motion up yet? Trustee Patrick,

[1:13:20] Trustee Luckham: Just one

[1:13:21] Trustee Patrick: minor to have replaced strike. I think it's replace endorse.

[1:13:28] Trustee Luckham: Oh, I see. I'm not seeing it because I have my screen funny. I got it. Perfect.

[1:13:34] Trustee Luckham: Replace endorse with submit. Is that what you had in mind?

[1:13:41] Voice 12: And having amended as follows.

[1:13:52] Voice 12: Okay, so

[1:13:53] Trustee Luckham: that is the motion that you have in mind, Trustee Patrick.

[1:13:58] Trustee Luckham: So I'm going to now then call the vote on the amendment and then we'll vote on the motion in the end.

[1:14:06] Trustee Luckham: So I'll call for the vote on the amendment. All those in favor?

[1:14:10] Trustee Luckham: That carries unanimously. And now on the amended motion.

[1:14:15] Trustee Luckham: Are there any questions at this time or should we just go to the vote?

[1:14:21] Trustee Luckham: Looks like we'll go to the vote. So all those in favor of the motion as amended.

[1:14:25] Trustee Luckham: and that also carries unanimously.

[1:14:29] Trustee Luckham: Thank you very much for your advanced work there,

[1:14:34] Trustee Luckham: Trustee Patrick, and for your support, Trustee Grove,

[1:14:38] Trustee Luckham: and Jason, of course.

[1:14:40] Trustee Luckham: So is there anything further on the SWPA Special Property Tax Requisition

[1:14:45] Trustee Luckham: business case?

[1:14:47] Trustee Luckham: I think that really summarizes it.

[1:14:50] Trustee Luckham: All right, then.

[1:14:51] Trustee Luckham: so um at this juncture we've conducted the local trust committee projects work we're at

[1:14:58] Trustee Luckham: uh west coast time i think you're at 10 43 11 43 here so i'm going to go to the closed meeting

[1:15:06] Trustee Luckham: and then we will go for our break break immediately after coming out of the closed

[1:15:11] Trustee Luckham: meeting we will do a rise and report um when we come back into the public after the break

[1:15:20] Trustee Luckham: so if I could get a motion to go in camera, it would be appreciated.

[1:15:23] Trustee Grove: I move that the Salisbury and Local Trust Committee close the meeting to the public

[1:15:28] Trustee Grove: subject to Community Charter Section 91, the receipt of advice that is subject to solicitor

[1:15:34] Trustee Grove: client privilege, including communications necessary for that purpose, and that staff

[1:15:39] Trustee Grove: be invited to remain.

[1:15:40] Trustee Luckham: So moved, seconded, and I'll call the vote. All those in favor?

[1:15:44] Trustee Luckham: so that passes so we'll just pause there

[1:15:48] Trustee Grove: I would like a five-minute break please

[1:15:51] Trustee Luckham: brilliant so we'll have a five-minute break and that'll give Rob the

[1:15:55] Trustee Luckham: opportunity to disconnect the live streaming and the recording and then

[1:15:59] Trustee Luckham: we'll pick up our in-camera agenda and we'll proceed from there so let's

[1:16:04] Trustee Luckham: reconvene Rob at I guess it's probably 1050 your time Thank

[1:16:11] Voice 3: You chair luck on

[1:16:12] Voice 3: those that are attending as attendees we request that you please leave the meeting at this time

[1:16:20] Voice 3: if you do it on your own it makes it easier for you to return at noon and uh if if you choose if

[1:16:28] Voice 3: you um if you uh stick around i'll have to remove you myself which then makes it a little bit

[1:16:37] Voice 3: trickier but we can get you back in if you're having technical difficulties you can just call

[1:16:41] Voice 3: of the office. I'm now stopping the live.

[2:09:04] Voice 3: Good afternoon, trustees. We are live streaming and recording, and it's one minute to noon.

[2:09:37] Trustee Luckham: Well, we are at one o'clock. Good afternoon, everybody. Good afternoon to members of the

[2:09:46] Trustee Luckham: public that have joined us on the live streaming or joined us as attendees. My name is Peter

[2:09:55] Trustee Luckham: Luckham. I am the chair of the South Carolina Local Trust Committee elected on Thetis Island,

[2:10:00] Trustee Luckham: just north of you and we have trustee Laura Patrick with us elected on Salt Spring Island

[2:10:07] Trustee Luckham: and trustee Peter Grove on Salt Spring Island also we are the make up the local trust committee

[2:10:13] Trustee Luckham: we also have Gary Holman regional director CRD with us today thank you Gary for joining us

[2:10:21] Trustee Luckham: staff supporting us today Rob Pringle doing the tech to keep us live and recording and

[2:10:30] Trustee Luckham: Planner Yeomans, Planner Garbo, Planner Mays, Stephen Sermak, Regional Planning Manager,

[2:10:40] Trustee Luckham: Sarah Sugar, our Minute Taker. Thank you, Sarah. And William Shulbaugh is joining us today,

[2:10:46] Trustee Luckham: our Freshwater Specialist. Excellent to have you all here. Pleasure to meet and work,

[2:10:54] Trustee Luckham: play in Coast Salish Territory, although I find myself in Alberta today.

[2:11:01] Trustee Luckham: hoping to come home very soon. And it's wonderful to be able to live in the Coast Salish territory.

[2:11:08] Trustee Luckham: That is for sure. Rich culture, history, lots to reflect upon. So we've had an interesting

[2:11:17] Trustee Luckham: meeting this morning. We're looking after some administrative stuff, reports and things,

[2:11:23] Trustee Luckham: updates. We just had an in-camera session and we came out of that session. And what I have to

[2:11:31] Trustee Luckham: report from that in-camera session is that there was a vacancy on the Ganges Village Planning

[2:11:37] Trustee Luckham: Task Force and we have filled that vacant seat by somebody that applied to be a member and that is

[2:11:45] Trustee Luckham: Kim Ryle-Wolcock and thank you Kim for stepping up and joining us in this important work of

[2:11:55] Trustee Luckham: of planning for the Ganges Village Plan.

[2:11:59] Trustee Luckham: We also were introduced earlier today to Jennifer Fox.

[2:12:04] Trustee Luckham: I'm not fixed if I'm not mistaken.

[2:12:07] Trustee Luckham: And she's a consultant being engaged

[2:12:10] Trustee Luckham: for the engagement plan.

[2:12:12] Trustee Luckham: So we're looking forward to future reports from that group.

[2:12:17] Trustee Luckham: So let us begin our afternoon session here.

[2:12:20] Trustee Luckham: We'll be starting with trustee reports

[2:12:22] Trustee Luckham: and who would like to go first today?

[2:12:25] Trustee Luckham: day

[2:12:27] Trustee Grove: i believe it's laura's turn ah

[2:12:29] Trustee Luckham: very good laura looks like you've been nominated off you go

[2:12:34] Trustee Luckham: we're

[2:12:35] Trustee Patrick: happy to go uh i always uh go back and read the albert einstein quote that we can't solve

[2:12:44] Trustee Patrick: problems by using the same kind of thinking we used when we created them i love that quote and

[2:12:50] Trustee Patrick: i think of that all the time and how many you know problems that we have are we just doing the same

[2:12:54] Trustee Patrick: same thing and expecting a different result. While policies and regulations are really necessary,

[2:13:02] Trustee Patrick: they will not alone solve many of the problems that we face. Only the accumulated actions taken

[2:13:09] Trustee Patrick: by islanders can really make change. Like for the discussions we're having on forest ecosystem

[2:13:17] Trustee Patrick: protection, the choices that each of us take in our own backyards has the greatest impact on

[2:13:25] Trustee Patrick: ecosystem health uh i i oh i enjoyed reading and watching some webinar series recently and on um

[2:13:32] Trustee Patrick: one is a book called nature's best hope a new approach to conservation that starts in your

[2:13:37] Trustee Patrick: backyard by douglas tallamy and there's a webinar series a pollinator steward webinar series that

[2:13:45] Trustee Patrick: was made in collaboration with pollinator partnership canada habitat acquisition trust

[2:13:50] Trustee Patrick: Sanage Native Plants and Parks Canada. There's a whole bunch more if you're interested, Guelph

[2:13:56] Trustee Patrick: University's Leadership in Pollinators too. This summer, so many islanders had increasing concern

[2:14:04] Trustee Patrick: about the threat of wildfire. And again, the choices that we make in our backyard can either

[2:14:09] Trustee Patrick: contribute to increasing or decreasing that risk. You might ask, how is that, you know, how's it

[2:14:16] Trustee Patrick: so, but most of the native plants that are associated in the coastal Douglas fir and

[2:14:21] Trustee Patrick: associated ecosystems are naturally fire resistant. By learning about the value of

[2:14:26] Trustee Patrick: landscaping with natural plants, you can learn to not only support pollinators, but reduce fire risk.

[2:14:33] Trustee Patrick: The Islands Trust Policy Statement is supposed to be a general policies that apply across the

[2:14:38] Trustee Patrick: Federation of Islands. And it describes how the Islands Trust meets its mandate of preserving

[2:14:43] Trustee Patrick: preserving and protecting the trust area, its unique amenities, the environment, and for the

[2:14:48] Trustee Patrick: residents and the people of BC, and how and who we have to work with and cooperate with to do this.

[2:14:53] Trustee Patrick: The current policy is out of date. The process taken so far to update the policy did apply new

[2:14:59] Trustee Patrick: thinking in regard to engaging First Nations, but I think

[2:15:02] Trustee Patrick: we kind of used the same old thinking when

[2:15:04] Trustee Patrick: it came to general public engagement. We must think differently if we're going to address the

[2:15:10] Trustee Patrick: problems that we face today and prepare for what's coming. We know so much more than we did

[2:15:16] Trustee Patrick: two decades ago, and we know that public engagement practices have evolved. We know we must dialogue

[2:15:22] Trustee Patrick: with a diverse and representative range of Islanders and First Nations. We must listen and

[2:15:28] Trustee Patrick: learn, and we won't find consensus, but we must come to some common understandings. At the upcoming

[2:15:34] Trustee Patrick: Trust Council in September, we'll decide how to proceed with public engagement. I'll fight

[2:15:39] Trustee Patrick: for salt spring i'll fight for a public engagement process that's based on participatory democracy

[2:15:44] Trustee Patrick: and integral to the drafting of the policy statement here on salt spring we'll be kicking

[2:15:49] Trustee Patrick: off engagement on ganges village and housing and watershed protection and you'll want to know how

[2:15:55] Trustee Patrick: these local planning initiatives relate to the trust policy statement i'm asking that a

[2:16:01] Trustee Patrick: communication strategy be developed to better align and integrate and guide the public engagement for

[2:16:06] Trustee Patrick: those local planning projects with the Trust Council public engagement plan. On the meeting

[2:16:13] Trustee Patrick: front, August is typically quiet. I did take a couple of weeks off, kind of. I chaired the Thetis

[2:16:20] Trustee Patrick: Island Local Trust Committee. They're continuing to work on understanding the challenges and

[2:16:23] Trustee Patrick: opportunities for improving shoreline protection. I attended the Executive Committee and the Regional

[2:16:29] Trustee Patrick: Planning Committee meetings, and I listened in on the Advisory Planning Committee, the Agriculture

[2:16:35] Trustee Patrick: Cultural Advisory Planning Committee

[2:16:36] Trustee Patrick: and the Ganges Village Task Force meetings.

[2:16:38] Trustee Patrick: And I'm really grateful for all the volunteers

[2:16:41] Trustee Patrick: that have stepped up to be on those groups.

[2:16:45] Trustee Patrick: And that's my report.

[2:16:48] Trustee Luckham: Thank you, Trustee Patrick.

[2:16:52] Trustee Luckham: Trustee Peter Grove,

[2:16:54] Trustee Luckham: some reason I don't see you on my screen.

[2:16:58] Trustee Grove: Here I am.

[2:16:59] Trustee Luckham: There you are.

[2:17:00] Trustee Luckham: Okay, go ahead.

[2:17:02] Trustee Grove: Anyway, thank you, Laura.

[2:17:04] Trustee Grove: Laura, over the last month, my wife and I also took a little time off with our relatively newly acquired travel trailer,

[2:17:18] Trustee Grove: which we towed up the east coast of the island, reflecting on what we saw and the places that we visited.

[2:17:26] Trustee Grove: In particular, Comox. I was very impressed by Comox. It's a delightful little town.

[2:17:33] Trustee Grove: and it's about 15,000 people altogether, so a little larger than Salt Spring.

[2:17:38] Trustee Grove: But my wife and I were impressed by how charming the downtown area is

[2:17:42] Trustee Grove: and how beautifully maintained it is.

[2:17:44] Trustee Grove: And she said, well, why can't we do that?

[2:17:47] Trustee Grove: And the answer is we can, but it's expensive.

[2:17:50] Trustee Grove: And why can Comox afford it and not us?

[2:17:55] Trustee Grove: Comox has a surrounding area of a commercial circle around it.

[2:18:03] Trustee Grove: with car dealerships, big box stores, large parking areas.

[2:18:09] Trustee Grove: Again, if you like to what you see in Duncan,

[2:18:11] Trustee Grove: as you approach the very charming downtown Duncan core,

[2:18:15] Trustee Grove: it's surrounded by big box stores,

[2:18:18] Trustee Grove: which generate a significant amount of money for the local economy.

[2:18:22] Trustee Grove: And local government can only raise money through property taxes.

[2:18:28] Trustee Grove: So one is restricted to either increasing property taxes

[2:18:33] Trustee Grove: rates which nobody likes or or increasing the base which is what one sees in so many

[2:18:39] Trustee Grove: rural towns um and uh we seem to have escaped that and i don't think that's any coincidence

[2:18:47] Trustee Grove: um so uh anyway it was a it's a worthwhile trip and it's always good to talk to locals

[2:18:52] Trustee Grove: finding out about their housing issues discovering that their housing issues and their

[2:18:56] Trustee Grove: homeless issues are very similar to ours and they are stumped just as we are on how to

[2:19:06] Trustee Grove: um so um not much difference um at uh i attended um the well-organized

[2:19:17] Trustee Grove: friday event um organized by gail baker um commonly known as ask and had a very interesting

[2:19:26] Trustee Grove: and a good discussion with the people there

[2:19:28] Trustee Grove: about issues which are of importance to all of us,

[2:19:34] Trustee Grove: including housing and homeless.

[2:19:39] Trustee Grove: And we talked about that at length.

[2:19:43] Trustee Grove: Very interesting that that is a topic of the issues

[2:19:46] Trustee Grove: facing the federal government and climate change.

[2:19:49] Trustee Grove: The federal government, those running for elected positions, quite clearly consider this to be their responsibility.

[2:20:03] Trustee Grove: And they have the clout, they have the money, and they have the power to do something about it.

[2:20:09] Trustee Grove: So I think we need to realize what we can and we cannot do.

[2:20:17] Trustee Grove: And I think to some degree, we may have a bit of an inflated view on just what we can do, although certainly there are things that can be done to make things better.

[2:20:29] Trustee Grove: The discussion about the Crest Tower, there are some very serious concerns brought up by some of the people there.

[2:20:38] Trustee Grove: And I will be speaking more to that under 13.9, where we have an email from a concerned citizen to which I want to respond.

[2:20:49] Trustee Grove: And also, of course, the policy statement questions.

[2:20:55] Trustee Grove: The bottom line was, when you're in public places, wear masks.

[2:21:03] Trustee Grove: masks. A number of us, Guy Holman and our MLA has asked us to really encourage people to get

[2:21:17] Trustee Grove: vaccinated. Far too many of us are still unvaccinated, which is a great concern. And

[2:21:25] Trustee Grove: I have just had 10 days of what I thought was COVID. And then maybe it was the flu. And then,

[2:21:32] Trustee Grove: And, well, maybe it was indeed COVID.

[2:21:34] Trustee Grove: It's not much fun.

[2:21:36] Trustee Grove: It's turning our lives upside down.

[2:21:40] Trustee Grove: We had thought that we were ahead of the game, but we are falling behind again.

[2:21:43] Trustee Grove: And it's up to each and every one of us to do what we can to stop that and to manage it.

[2:21:50] Trustee Grove: So please, if you're not vaccinated, get vaccinated.

[2:21:55] Trustee Grove: It's not about you.

[2:21:56] Trustee Grove: It's about the community.

[2:21:57] Trustee Grove: It's not about whether you need it or not.

[2:22:00] Trustee Grove: it's what the community needs it's that's important and too many people just say I'm fit

[2:22:06] Trustee Grove: I'm young it's not going to bother me but it's everybody else that we need to worry about

[2:22:13] Trustee Grove: and lastly tomorrow is our meeting of the financial planning committee it's a kickoff to

[2:22:19] Trustee Grove: the joyous world of budgeting so we'll be talking about that at some length

[2:22:26] Trustee Grove: that both Chair Luckham and Laura Patrick will be there.

[2:22:30] Trustee Grove: And I'm looking forward to some interesting discussions.

[2:22:33] Trustee Grove: Thank you, Chair Luckham.

[2:22:37] Trustee Luckham: Thank you, Peter.

[2:22:40] Trustee Luckham: As Laura mentioned, August is typically a quiet time

[2:22:44] Trustee Luckham: where staff and trustees take a well-deserved time off

[2:22:50] Trustee Luckham: through the summer months.

[2:22:51] Trustee Luckham: Myself, I find myself in Alberta visiting our granddaughter

[2:22:54] Trustee Luckham: who we've not met before.

[2:22:56] Trustee Luckham: And so it's really terrific to be here, but certainly on Peter Grove's note about vaccines and COVID, it's a little scary.

[2:23:06] Trustee Luckham: There was over 3,000 infections in the last three days here in Alberta.

[2:23:10] Trustee Luckham: I think there's 7,000 people presently infected with a relatively low vaccination rate.

[2:23:17] Trustee Luckham: And the interesting thing is, is that 80 to 90% of the people that are ending up in hospital are either unvaccinated or only have one vaccination.

[2:23:30] Trustee Luckham: And I'm not going to lecture people about masks really in vaccination.

[2:23:35] Trustee Luckham: But the sad thing is, is a young man died last week or earlier this week from a normal everyday infection, a colon infection of some kind.

[2:23:46] Trustee Luckham: and he passed away because they couldn't find an emergency room to take him and that's one

[2:23:54] Trustee Luckham: of the implications of hospitals filling up with COVID patients. There have been meetings

[2:24:03] Trustee Luckham: of executive committee and regional planning committee and trust programs committee as we

[2:24:08] Trustee Luckham: We ramp up for our coming meeting in September of Council.

[2:24:14] Trustee Luckham: I think it's commonly known that we have put off first reading of the policy statement

[2:24:22] Trustee Luckham: and that it is likely to be put off, well, it has been put off further at this point

[2:24:29] Trustee Luckham: or recommended to be put off further.

[2:24:31] Trustee Luckham: But we are going to be seeing an engagement plan of how we can enhance the engagement

[2:24:36] Trustee Luckham: plan that we had in place.

[2:24:38] Trustee Luckham: in order to be sure that community is fully aware of what has been going on what the changes to the

[2:24:47] Trustee Luckham: existing policy statement are and what changes there might be planned for the future for that

[2:24:52] Trustee Luckham: same document it's an ongoing living document that needs to be responsive to changes which as

[2:25:02] Trustee Luckham: as Laura has pointed out, has not been changed for many years. And we simply need to, at this

[2:25:09] Trustee Luckham: point, to agree upon the things that are important that do need to be changed. And if we need further

[2:25:13] Trustee Luckham: conversation about some of the other items within that document, and so be it, we can look at those

[2:25:18] Trustee Luckham: changes in the future. But certainly there's some elements of that climate change reconciliation

[2:25:25] Trustee Luckham: as two that need to be addressed in the policy statement statement that's it for me um thank you

[2:25:34] Trustee Luckham: for listening i'm going to go to the couch uh capital regional district uh director uh gary

[2:25:41] Trustee Luckham: holman um over to you sir thank you for joining us

[2:25:46] Voice 21: thanks peter and as always thanks for allowing me

[2:25:50] Voice 21: to participate in the town hall.

[2:25:52] Voice 21: I'll just pick up on a couple of points

[2:25:54] Voice 21: that Peter mentioned.

[2:25:56] Voice 21: First of all, the Crest Tower.

[2:25:58] Voice 21: And, you know, I and I know Islanders understand

[2:26:03] Voice 21: how difficult those kinds of decisions

[2:26:07] Voice 21: and recommendations are,

[2:26:09] Voice 21: although local government jurisdiction

[2:26:10] Voice 21: around telecommunications is pretty limited.

[2:26:14] Voice 21: But, you know, we do understand

[2:26:17] Voice 21: understand our first responders understand how difficult those decisions are but uh on behalf

[2:26:23] Voice 21: of the crd emergency program and all the first responders who um indicated their uh support

[2:26:31] Voice 21: for the rogers crest tower at channel ridge um you know we thank you for making that decision

[2:26:39] Voice 21: It will improve coverage on the north and west portions of the island, and it's really important to our first responders, so thank you for that.

[2:26:53] Voice 21: I know it's easy for me to say you're the ones on the hot seat on the issue, and I understand it's difficult, but thank you.

[2:27:02] Voice 21: you. Peter mentioned the trust budgeting process starting. It also will be starting soon for the

[2:27:13] Voice 21: CRD. We're on a calendar year basis, not a fiscal year basis. So the CRD board actually approves a

[2:27:20] Voice 21: provisional budget at the end of October. I don't, staff are working on the numbers for all of the

[2:27:28] Voice 21: services regional sub-regional and and local and i don't know the big picture yet i do plan um as

[2:27:36] Voice 21: always having another budget meeting it may again be a virtual meeting but um certainly before the

[2:27:45] Voice 21: provisional budget meeting in october i plan on having another public session to explain um

[2:27:54] Voice 21: explain the budget and what's being put forward

[2:27:59] Voice 21: at the CRD board and get some community feedback.

[2:28:06] Voice 21: Peter also mentioned the issue of vaccinations

[2:28:11] Voice 21: and we all signed a joint letter with MLA Olson

[2:28:16] Voice 21: urging people to get their vaccinations.

[2:28:18] Voice 21: and um you know again we understand that that some folks have difficulty with with that but

[2:28:26] Voice 21: it it truly is as peter said it it's a it's a community issue it's i don't view it really as

[2:28:33] Voice 21: a human rights issue it's it's a community safety issue and um uh it's so important that everybody

[2:28:40] Voice 21: gets not not just their first but their second vaccinations we know the province is coming down

[2:28:46] Voice 21: with um uh so-called vaccination cards um that for non-essential businesses are going to be

[2:28:53] Voice 21: uh required i believe september 13th the first vaccination is required and then i forget the

[2:29:00] Voice 21: date in october but a second vaccination will be required and i i just i really hope um uh all of

[2:29:07] Voice 21: our businesses um will comply with with those directives coming from the provincial health

[2:29:15] Voice 21: health office. And it's so important, um, not, not just for their staff and their customers,

[2:29:21] Voice 21: but the community at large. Um, trustee Grove asked me to briefly, uh, speak to the Harborwalk

[2:29:27] Voice 21: issue. Um, uh, we, we attended the, um, uh, really well attended a memorial for Matt Steffage at the

[2:29:35] Voice 21: the Legion a while back and his untimely passing

[2:29:43] Voice 21: has spawned a fundraising effort.

[2:29:47] Voice 21: There's a fundraiser now being organized

[2:29:50] Voice 21: for the Harbor Walk.

[2:29:53] Voice 21: I unfortunately don't have a lot of progress to report.

[2:29:58] Voice 21: The next.

[2:30:00] Voice 21: step for the harbor walk is doing a detailed design and that that's not just the detailed

[2:30:05] Voice 21: drawings for the structure itself but will also involve uh consultations with first nations

[2:30:11] Voice 21: that whole uh harbor walk harbor front area is a red zone for first nations um uh artifacts and

[2:30:19] Voice 21: and uh and and so that will be important consultation with the ganges marina uh we

[2:30:26] Voice 21: We have to make sure that we're protecting their riparian rights and public consultation.

[2:30:30] Voice 21: That'll all be involved in the detailed design.

[2:30:34] Voice 21: The CRD staff are responsible for that as our parks and rec manager, Dan Ovington.

[2:30:39] Voice 21: And he's been working on an RFP that will be put out to tender to hire a consultant

[2:30:43] Voice 21: to lead that process.

[2:30:45] Voice 21: And hopefully that will be undertaken this fall, perhaps later in the fall.

[2:30:50] Voice 21: There has been a delay and not just because of the summer holidays, but because

[2:30:55] Voice 21: um uh there have been some significant emerging issues that have arisen that that uh that are

[2:31:03] Voice 21: truly um uh really excellent opportunities that we can't let go by one of those is the negotiation

[2:31:12] Voice 21: of a lease on the middle school and so parks and rec uh the commission has directed staff and i

[2:31:19] Voice 21: And I support that to enter into negotiations with the school for a tenure.

[2:31:27] Voice 21: And then we'll be going out again to public groups who many of whom have expressed interest, not just to Parks and Rec, but directly to the school who have an interest in subletting space there.

[2:31:42] Voice 21: And it's a tremendous opportunity to provide low-cost space to a whole number of community groups on Salt Spring.

[2:31:52] Voice 21: And ultimately, if we can get a longer-term tenure from the school, could even be a location for local government offices.

[2:31:59] Voice 21: The trust and the CRD, between them, pay commercial rent in three different office spaces to the tune of about $135,000 a year.

[2:32:10] Voice 21: And in my view, the middle school represents potentially, if we can get longer term tenure agreed to by the school district, could potentially be a location for local government offices.

[2:32:24] Voice 21: I can say in the short term, our emergency program will likely be relocating to the middle school and hopefully with a positive vote on the new fire hall, we're negotiating with the fire district about renting space there or possibly even paying for it on a lump sum basis.

[2:32:49] Voice 21: So, anyway, that's one example of an opportunity that's come up that we have to act on that has taken Dan Ovington away from the Harbour Walk and other park projects.

[2:33:02] Voice 21: Another emerging issue and another excellent opportunity is the possibility of acquiring 80 acres in the Mount Maxwell area.

[2:33:11] Voice 21: There's been significant fundraising done for that.

[2:33:14] Voice 21: And we're now doing an appraisal on the property and the property owners indicated a willingness to play a part in Parks and Rec securing that property by making a donation.

[2:33:28] Voice 21: So again, another example of a tremendous opportunity for the community that we have to take advantage of.

[2:33:36] Voice 21: And Dan Ovington, again, is leading that file.

[2:33:39] Voice 21: And over and above those projects, the middle school, Maxwell Mountain, and the Harbour

[2:33:48] Voice 21: Walk itself, Parks and Rec has about two dozen capital projects, ranging from ball fields

[2:33:56] Voice 21: at the Fernwood School to repairing the gazebo in Centennial Park.

[2:34:01] Voice 21: uh there's there's a huge amount of of work that dan uvington um has to deal with there so

[2:34:09] Voice 21: part of the reason for the delays in the harbor walk is getting pulled onto emerging issues but

[2:34:15] Voice 21: there there there already is a a substantial workload and the trustees know your staff are

[2:34:23] Voice 21: always reminding you uh if you start adding to the the pile of issues something's going to have

[2:34:28] Voice 21: have to drop off and and to a certain extent that's happened with harbor walk but we we do

[2:34:33] Voice 21: have the funding set aside for the detailed design and hopefully can embark on that uh this fall so

[2:34:38] Voice 21: that that's a bit of a uh update there and i would remind uh the public and of course the local trust

[2:34:45] Voice 21: committee in the previous term opened the door made uh the harbor walk possible because you

[2:34:51] Voice 21: you applied for a right-of-way across the marina lease.

[2:34:56] Voice 21: And the CRD has now taken that up.

[2:34:59] Voice 21: But that is, and Peter Grove and, of course, Matt Steffage

[2:35:04] Voice 21: were involved in the discussions with the province

[2:35:07] Voice 21: to ensure that there was a provision in the lease

[2:35:10] Voice 21: that allowed for a harbour walk, and we achieved that.

[2:35:13] Voice 21: That's opened the door to take further steps.

[2:35:16] Voice 21: As always, we would hope things would go more quickly,

[2:35:19] Voice 21: But the path forward is clear. The other thing that you need the detailed design for, not just around First Nations public consultation, consultation with the marina, is you typically need detailed designs to apply for grants.

[2:35:36] Voice 21: And so it opens the door, makes grant applications much more credible. You don't get grants for, you know, concepts or visions. So we know detailed design is the next step. And it's just a matter of staff getting around to that.

[2:35:51] Voice 21: that. I did want to mention composting at Burgoyne. We've been working on that. Well,

[2:35:56] Voice 21: as a community, we've been working on that for over a decade. But the Burgoyne Bay Farm,

[2:36:02] Voice 21: which again, was a trust committee accomplishment of a couple of terms ago, whereas as a result of

[2:36:10] Voice 21: an amenity zoning uh application the trust secured 65 acres uh that was um that was given to

[2:36:18] Voice 21: uh the farmers institute i believe and then uh farmland uh trust has has taken on management

[2:36:26] Voice 21: uh uh that property is fully subscribed with uh farmers and gardeners there's a waiting list for

[2:36:33] Voice 21: the property and it does offer the one of the sticking points with getting composting off the

[2:36:40] Voice 21: ground is finding the right location it is the ideal location uh it's a very large property

[2:36:45] Voice 21: it'll be sited towards the back um and uh if we if we and and many of those gardeners and farmers

[2:36:54] Voice 21: will need compost uh some of them even pay substantial money uh to purchase compost and

[2:37:01] Voice 21: we've been informed we've been communicating with trust staff about you know what what the trust

[2:37:06] Voice 21: involvement is uh for the first year at least we'll just be um disposing possibly even selling

[2:37:13] Voice 21: uh that material on site which means the trust uh won't have to be involved as soon as we're

[2:37:20] Voice 21: selling off-site which eventually we hope to do we know we have to come to the trust

[2:37:24] Voice 21: for a temporary use permit or land use approval but um we're we're proceeding we've applied for

[2:37:34] Voice 21: clean bc funding we're we're going to find out soon but uh we've already received some federal

[2:37:40] Voice 21: funding with a deadline and because of that deadline we're having to move ahead on the

[2:37:44] Voice 21: assumption we don't get clean bc so uh the project is gas tax eligible i'm supporting that uh and the

[2:37:52] Voice 21: application is being developed now so we're moving ahead we're going to get a composting

[2:37:57] Voice 21: facility off the ground it may be a more modest scale if we don't get clean bc funding

[2:38:02] Voice 21: but we're proceeding apace with that project.

[2:38:07] Voice 21: I wanted to mention the laundromat.

[2:38:10] Voice 21: CRD staff have determined that the laundromat

[2:38:12] Voice 21: is eligible for the COVID relief funding

[2:38:16] Voice 21: that the province has provided to all local governments,

[2:38:19] Voice 21: including electoral areas.

[2:38:20] Voice 21: So the laundromat will be submitting an application

[2:38:24] Voice 21: for funding, which should,

[2:38:27] Voice 21: they still have a capital funding gap

[2:38:30] Voice 21: and hopefully we can help out with that.

[2:38:35] Voice 21: And I just wanted to mention on Wednesday,

[2:38:38] Voice 21: there'll be a meeting of the CRD Hospital and Housing Committee

[2:38:41] Voice 21: where staff are recommending that the $3 million funding

[2:38:49] Voice 21: available for the Lady Minto Emergency Room,

[2:38:52] Voice 21: staff are recommending that that be essentially released

[2:38:56] Voice 21: on a so-called cash flow basis.

[2:38:58] Voice 21: so on an invoice basis.

[2:39:01] Voice 21: So that committee will be recommending to the board

[2:39:03] Voice 21: who meet the next week following.

[2:39:06] Voice 21: I anticipate strong support at both the committee level

[2:39:10] Voice 21: and the CRT board.

[2:39:12] Voice 21: Island Health will be project managing

[2:39:14] Voice 21: the emergency room construction,

[2:39:18] Voice 21: which probably will start early in 2022 as I understand it.

[2:39:24] Voice 21: So these are the steps required to free up

[2:39:27] Voice 21: and finalize the commitment for CRD funding.

[2:39:33] Voice 21: And just one last point about the water negotiations,

[2:39:37] Voice 21: discussions between North Salt Spring,

[2:39:40] Voice 21: the province and CRD.

[2:39:41] Voice 21: North Salt Spring is indicated at this point,

[2:39:45] Voice 21: they're not prepared to go further in part

[2:39:49] Voice 21: because of a governance model recommended by a consultant

[2:39:53] Voice 21: that CRD doesn't believe is workable but we do understand North Salt Springs concerns and need

[2:40:01] Voice 21: for local control I support that and I think we can find ways to achieve that goal and the other

[2:40:07] Voice 21: issue is certainly of funding the province as I wrote about this in my last article in the drift

[2:40:14] Voice 21: with the province has made what I believe to be a pretty significant commitment on that front

[2:40:20] Voice 21: which is they would not expect North Salt Spring to convert to a CRD entity unless the outcome of a grant application was known.

[2:40:30] Voice 21: And when you think through the implications of that, that essentially means that unless there's funding on the table,

[2:40:38] Voice 21: there's no reason to take the issue to ratepayers.

[2:40:41] Voice 21: So that's a significant commitment, I believe, by the province.

[2:40:47] Voice 21: The province was meeting with North Salt Spring yesterday.

[2:40:50] Voice 21: I'm not sure about the outcome of that meeting.

[2:40:52] Voice 21: I'm still hopeful we can get back to the table and talk things through.

[2:40:56] Voice 21: There's an opportunity here to secure substantial capital funding for substantial infrastructure needs of North Salt Spring.

[2:41:05] Voice 21: But we need to, in order to get to the devil of the detail and really truly address their concerns, which we're, as CRD, committed to do, we need to get back in the same room and start talking again.

[2:41:16] Voice 21: and I'm hopeful, I'm hoping that North Salt Spring

[2:41:20] Voice 21: will decide to do that.

[2:41:22] Voice 21: That's my report for today.

[2:41:24] Voice 21: Thanks so much.

[2:41:26] Trustee Luckham: Thank you very much, Gary, for the wholesome report.

[2:41:30] Trustee Luckham: Lots going on in your world.

[2:41:34] Trustee Luckham: This now brings us to a correspondence section.

[2:41:37] Trustee Luckham: We have eight items on the original agenda.

[2:41:42] Trustee Luckham: We have a ninth item that came in as a late item

[2:41:45] Trustee Luckham: from Jay Clark regarding the Rogers Tower at Channel Ridge.

[2:41:50] Trustee Luckham: A number of these are for consideration,

[2:41:53] Trustee Luckham: two for information.

[2:41:56] Trustee Luckham: So I'm going to just go through these

[2:41:59] Trustee Luckham: and ask the LTC if there's any action they'd like to take

[2:42:02] Trustee Luckham: or receive them for information.

[2:42:06] Trustee Luckham: So the first one being 13.1 from Jenny McLean

[2:42:09] Trustee Luckham: regarding the rental charges at Meadowbrook.

[2:42:12] Trustee Luckham: uh is there any action that uh trustees would like to take or should we receive that for

[2:42:17] Trustee Luckham: information uh there was quite a bit of dialogue back and forth between staff and ms mcclain uh

[2:42:26] Voice 12: peter grove yes

[2:42:29] Trustee Grove: i'm curious um to know what we should have been receiving if anything at all

[2:42:36] Trustee Grove: with regard to rates according to jenny mccain this is information that should be forwarded to

[2:42:43] Trustee Grove: the LTC on an annual basis. I do not believe we have received anything. I am not terribly

[2:42:53] Trustee Grove: concerned about this whole issue. I am somewhat involved with seniors housing on this island

[2:42:59] Trustee Grove: indirectly. And I think that the Meadowbrook rates are probably fairly reasonable. But nevertheless,

[2:43:06] Trustee Grove: Nevertheless, I would quite like to hear from staff as to what, if anything, we should have been receiving over the years and indeed today with regard to the rental rates.

[2:43:22] Trustee Luckham: Regional Planning Manager Cermak, do you have some remarks?

[2:43:27] Voice 22: Thank you, Mr. Chair.

[2:43:28] Voice 22: Sure, it's a pretty straightforward answer for me, is that as per the conditions, the LTC may request the information.

[2:43:36] Voice 22: It's not required that they provide it, it's only that if you request it, they're supposed

[2:43:41] Voice 22: to provide it.

[2:43:42] Voice 22: So it's up to the LTC.

[2:43:44] Trustee Luckham: All right.

[2:43:45] Trustee Luckham: There we go.

[2:43:45] Trustee Luckham: Thank you, Stéphane.

[2:43:47] Trustee Luckham: Trustees, do you want to make a request or what do you want to do here?

[2:43:53] Trustee Luckham: Okay.

[2:43:54] Trustee Luckham: I'm not seeing any hands go up.

[2:43:56] Trustee Luckham: I'm going to just receive it for information and move on to the next item.

[2:44:00] Trustee Luckham: Oh, Peter Grover.

[2:44:01] Trustee Luckham: Sorry.

[2:44:01] Trustee Grove: Hold on.

[2:44:02] Trustee Grove: I was actually giving my fellow trustee an opportunity to speak. I think as a matter of courtesy, yes, I would like LTC to request from JISRA a report on rents currently being charged relating to Meadowbrook, period.

[2:44:23] Trustee Grove: all

[2:44:24] Trustee Luckham: right so i'll take that as a motion and i'll look uh to to sarah to see if she's recording

[2:44:32] Trustee Luckham: that i'll ask trustee patrick if she wishes to second that motion seconding that motion so uh

[2:44:38] Trustee Luckham: let's give sarah a moment to capture that and uh then we'll have a discussion and or call the vote

[2:44:47] Voice 12: there we go and maybe

[2:45:01] Trustee Luckham: um in the final version that gistra could be spelt out for

[2:45:04] Trustee Luckham: members of the public that might not be aware of it

[2:45:08] Trustee Luckham: So therefore, is that the motion, Peter?

[2:45:11] Trustee Grove: It is, and I just would like to check with our regional planning manager to ensure that that encompasses what he thinks would be useful.

[2:45:24] Voice 22: Sorry about that. I had to click hidden buttons.

[2:45:27] Voice 22: Absolutely. I think that gives staff enough direction to get the information that's been requested.

[2:45:32] Voice 22: We'll report it back to the LTC at the next meeting if we're provided the information by then.

[2:45:37] Voice 22: Thank you very much.

[2:45:38] Voice 22: And

[2:45:39] Trustee Luckham: so now that we have it on the screen, I'll just double check with Trustee Patrick

[2:45:42] Trustee Luckham: that you're happy to second that motion.

[2:45:44] Trustee Luckham: Yeah.

[2:45:45] Trustee Luckham: All right.

[2:45:45] Trustee Luckham: So then I'll, if there's no discussion, it's pretty self-explanatory, I'll call the vote.

[2:45:50] Trustee Luckham: All those in favor?

[2:45:53] Trustee Luckham: None opposed.

[2:45:54] Trustee Luckham: That carries.

[2:45:55] Trustee Luckham: All right.

[2:45:56] Trustee Luckham: So the next item then is from Howard concerning bylaw enforcement.

[2:46:02] Trustee Luckham: That was also copied to Ben McConkie on Pender Island.

[2:46:05] Trustee Luckham: I'm not sure how that came about, but nonetheless, there it is.

[2:46:10] Trustee Luckham: And trustees, do you want to take any action here or receive that for information?

[2:46:15] Trustee Luckham: Trustee Patrick.

[2:46:17] Trustee Patrick: Well, one, I'd like to thank Dori Howard for taking the time to write out a very detailed report on her experience.

[2:46:24] Trustee Patrick: And I think it's important for us to read that and understand how people feel on this.

[2:46:29] Trustee Patrick: And I do understand by law enforcement can be intimidating and concerning to people just by the nature of what it is.

[2:46:37] Trustee Patrick: um i just said i guess i had a question for staff i mean one of her recommendations was about

[2:46:42] Trustee Patrick: where we have bylaws that are perhaps not clear or interpretation issues are we capturing those

[2:46:49] Trustee Patrick: as they're discovered through like bylaw enforcement process i know we have a list of

[2:46:54] Trustee Patrick: of things for technical amendments are we are we catching those opportunities when

[2:47:00] Trustee Patrick: you know are keeping a list of those is i guess my question sure

[2:47:06] Voice 22: through the chair i'll respond

[2:47:08] Voice 22: bond the so the answer is yes but with a bit of a it's not we don't have a bulletproof system that

[2:47:15] Voice 22: we catch all items of course but we especially planner maze is I would actually even say gifted

[2:47:23] Voice 22: at this type of thing of tracking everything in a multi-verse type way and putting it all together

[2:47:28] Voice 22: and when she was a planning team assistant she helped start to create this list and now as a

[2:47:33] Voice 22: planner she really feeds into it so yeah and not just her but the whole team but I just want to

[2:47:39] Voice 22: kudos to her so we do track these these things as much as possible and anytime the LTC says okay

[2:47:46] Voice 22: we're going to do a technical amendment for this type of thing we have a list to start with

[2:47:50] Trustee Patrick: that's

[2:47:52] Trustee Patrick: great I hope we can I know in the southern gulf islands you know we're kind of tacking on technical

[2:47:57] Trustee Patrick: amendments now to sort of some of the bigger projects just by nature of what it is so hopefully

[2:48:02] Trustee Patrick: with either housing or um that we could tack that on and get get that cleaned up because i

[2:48:07] Trustee Patrick: i just want to be conscious of that but that's all i have to say

[2:48:15] Trustee Luckham: okay so um thank you then so

[2:48:20] Trustee Luckham: we'll just receive that for information at this time and i look forward to making some

[2:48:24] Trustee Luckham: clarity in our bylaws as opportunities arise and thank the writer for keeping us informed of

[2:48:31] Trustee Luckham: the nature of the impact and we try to be sensitive to that so next item 13.3 council

[2:48:40] Trustee Luckham: of canadians the ltc dated august 4th 2021 concerning fish farms out of coastal waters

[2:48:46] Trustee Luckham: campaign i'm just going to remark before i ask trustees if you want to do anything here

[2:48:51] Trustee Luckham: is i made some effort actually to determine the nature of this campaign because it's certainly

[2:48:58] Trustee Luckham: an issue that concerns me and indeed in British Columbia we're making significant advances in

[2:49:04] Trustee Luckham: that direction and that fish farms are closing down on the coast as a result of recent legislative

[2:49:09] Trustee Luckham: actions. But I couldn't find a Council of Canadians campaign associated with fish farms

[2:49:15] Trustee Luckham: out of coastal waters campaign. There's lots of other campaigns and there's no contact information

[2:49:22] Trustee Luckham: or anything else on here so i um i'm not doubting that it's true but i just want to be sure that if

[2:49:28] Trustee Luckham: we do anything with it that we know who we're communicating with and why so just ask trustees

[2:49:34] Trustee Luckham: have you looked at this or thought about it or do you have any actions you would like to take

[2:49:39] Trustee Patrick: um well i just know that uh i thought you know one they're not allowed in the trust area and um

[2:49:46] Trustee Patrick: that the province recently uh upheld not allowing them up further north so

[2:49:52] Trustee Patrick: i'm i know you and i were both asked to support that through the avicc process so um i'm

[2:50:00] Trustee Patrick: i think we're well on our way right

[2:50:04] Trustee Luckham: um so perhaps we would just receive this for information

[2:50:09] Trustee Luckham: um trustee grove anything otherwise we'll proceed okay so let's receive that information and i

[2:50:15] Trustee Luckham: I thank the writer. We certainly share those concerns. Next item for consideration is

[2:50:24] Trustee Luckham: Sankpeel et al. to the LTC. My apologies for perhaps not getting the pronunciation

[2:50:30] Trustee Luckham: correct. This is, as there are a few of these, regarding the cell phone tower proposed,

[2:50:39] Trustee Luckham: for the Rogers Crest Communication Tower

[2:50:42] Trustee Luckham: at Kemba's back place.

[2:50:45] Trustee Luckham: And perhaps we would receive that for information,

[2:50:48] Trustee Luckham: but certainly happy to hear from trustees as well.

[2:50:51] Trustee Luckham: Trustee Patrick.

[2:50:52] Trustee Patrick: Yeah, this whole process has gotten me thinking

[2:50:55] Trustee Patrick: because I know in Thetis when we had a Telus proposal,

[2:50:59] Trustee Patrick: the proponent came to the trust committee

[2:51:02] Trustee Patrick: and we kind of gave them some strong feedback

[2:51:04] Trustee Patrick: on what to do for the consultation process,

[2:51:06] Trustee Patrick: which they went off to do.

[2:51:07] Trustee Patrick: and in this case we didn't have that opportunity and I'd like I'm going to put a motion on the

[2:51:14] Trustee Patrick: floor and we can either discuss it here but I move that the Salt Spring Island Local Trust Committee

[2:51:21] Trustee Patrick: direct staff to report back on options for the LTC to provide early input into consultation plans

[2:51:27] Trustee Patrick: of telecommunication tower proponents.

[2:51:30] Trustee Luckham: So moved Trustee Patrick, Trustee Grove you wish to second

[2:51:34] Trustee Luckham: Can that seconded by Trustee Grove?

[2:51:37] Trustee Luckham: Just to speak to the motion?

[2:51:38] Trustee Patrick: Yeah, no, I understand that we have the model bylaw

[2:51:40] Trustee Patrick: and model protocol that's kind of working its way

[2:51:43] Trustee Patrick: through the system, but I just thought it's something

[2:51:46] Trustee Patrick: we should at least ask to see if there's something

[2:51:48] Trustee Patrick: we can do either through standing resolution

[2:51:49] Trustee Patrick: or something in case there's more proposals coming

[2:51:52] Trustee Patrick: because I think it'd be nice to have early input

[2:51:56] Trustee Patrick: into consultation plans.

[2:52:00] Trustee Luckham: Okay, very good.

[2:52:01] Trustee Luckham: Yeah, my only remark there would be is let's get

[2:52:04] Trustee Luckham: that model self-power piece on our work program and get it done because you're right in absence

[2:52:11] Trustee Luckham: of that it's not as strong as it was and indeed the federal government changed the rules

[2:52:16] Trustee Luckham: and we haven't had the opportunity to fix that but I'm supportive of the motion and I suspect

[2:52:23] Trustee Luckham: it'll be that we should advance that work and even as it is it doesn't require a lot of work

[2:52:28] Trustee Luckham: it's better than nothing. Anyway, is there any other remarks? Then I'll call the vote,

[2:52:36] Trustee Luckham: all those in favor? None opposed, that carries. Okay, and again, thank you to the writer,

[2:52:43] Trustee Luckham: and hopefully we can get the community in a better position. But indeed, this was changed

[2:52:49] Trustee Luckham: by the federal government some time ago, and it's taking many of the LTC's time to get this

[2:52:55] Trustee Luckham: work in place to deal with it and this particular application was on the table obviously before

[2:53:02] Trustee Luckham: any of this work had been done. 13.5 O'Donnell to the LTC, August the 10th,

[2:53:12] Trustee Luckham: concerning policy statement for Indigenous rights. It is here for consideration

[2:53:20] Trustee Luckham: or we receive it for information. Policy statement is obviously a council project

[2:53:25] Trustee Luckham: but certainly the LTC has been asked to receive input and this is input and perhaps it just needs

[2:53:33] Trustee Luckham: to be forwarded for certainty to the 2015 process. Trustees what would you like to do?

[2:53:40] Trustee Luckham: We need a motion to forward it or can that just be done?

[2:53:44] Trustee Luckham: Let's make

[2:53:44] Trustee Luckham: a motion let's make a motion to forward it and then it's done.

[2:53:47] Trustee Patrick: sure i i move that um the south spring local trust committee forward um the uh letter from

[2:53:56] Trustee Patrick: our item i guess 13.5 to uh islands 2050.

[2:54:05] Trustee Luckham: moved seconded trustee grove any discussion

[2:54:09] Trustee Luckham: all those in favor that carries thank you very much and thank you again to the writer the next

[2:54:16] Trustee Luckham: item is from Nicholas and ledger regarding the Roger tower canvas back

[2:54:24] Trustee Luckham: place for consideration is there any action you'd like to take with 13.6 I

[2:54:32] Trustee Grove: will be speaking to this subject under 13.9 I believe it is okay

[2:54:39] Trustee Luckham: so will we

[2:54:40] Trustee Luckham: receive this one for information and thank the writer and we'll go to 13.7

[2:54:47] Trustee Luckham: This is for information because we're not discussing this Vortex application here today,

[2:54:53] Trustee Luckham: but it's correspondence regarding the Vortex application.

[2:54:56] Trustee Luckham: And so I'll just ask trustees, is there anything else you'd like to do other than receive it

[2:55:00] Trustee Luckham: for information?

[2:55:01] Trustee Luckham: Trustee Patrick.

[2:55:02] Trustee Patrick: I'm just sort of curious as to the reason of the campaign that's going on now, because

[2:55:07] Trustee Patrick: we've been receiving a bunch of letters that refer to a decision that we made two years

[2:55:11] Trustee Patrick: ago or nearly two years ago.

[2:55:15] Trustee Patrick: and it's not necessarily all correct it's leaving out a bunch of the comments and so forth of what

[2:55:21] Trustee Patrick: we had discussed in relation to the variance so do we just let it sit or should we respond with

[2:55:28] Trustee Patrick: some correct information as to the considerations that we had made to make the decision that we did

[2:55:35] Trustee Patrick: well

[2:55:36] Trustee Luckham: let's ask regional planning manager sherman for maybe uh i apologize to put you on the spot

[2:55:42] Trustee Luckham: but perhaps you might've anticipated it

[2:55:45] Trustee Luckham: for both of these items, 13.7, 13.8.

[2:55:49] Trustee Luckham: Do you have any kind of a summary

[2:55:51] Trustee Luckham: or should we be asking you for that?

[2:55:54] Trustee Luckham: Has this application resurfaced?

[2:55:57] Trustee Luckham: I do believe that there's some activity happening there.

[2:56:01] Trustee Luckham: So if you could maybe summarize that might be helpful.

[2:56:05] Voice 22: Well, I'll do my best, Mr. Chair.

[2:56:07] Voice 22: In our application sections or the LTC staff report section,

[2:56:11] Voice 22: or pardon me the ltc's applications report section that's the wording there should be something in

[2:56:16] Voice 22: there about what's happening with the subject property they are in the process of going working

[2:56:25] Voice 22: through the guidelines of a development permit which should be coming to the ltc and sometime

[2:56:29] Voice 22: in the near future but it's just unknown when they'll come back in regards to the letter writing

[2:56:36] Voice 22: campaign i i really have no answers for you it's a group of people decided to write some letters and

[2:56:41] Voice 22: and I guess it kind of caught on to a bunch

[2:56:43] Voice 22: of like-minded people, so that's all I can offer.

[2:56:47] Voice 22: So yeah, as you're aware, the LDC, I think,

[2:56:50] Voice 22: issued it, I think it was January, 2019.

[2:56:52] Voice 22: I'm not 100% sure, but I think it was January, 2019,

[2:56:55] Voice 22: when you issued a development variance permit

[2:56:57] Voice 22: to site a septic field in close proximity to Soul Creek.

[2:57:03] Voice 22: And I guess maybe these people only just recently heard

[2:57:06] Voice 22: about it or just understood what that means.

[2:57:08] Voice 22: And I guess you have a development permit

[2:57:11] Voice 22: coming your way soon and they'd like to speak up while they think some application is coming.

[2:57:17] Voice 22: That's about all I can offer.

[2:57:19] Trustee Luckham: So maybe I'll ask, will both of these

[2:57:21] Trustee Luckham: pieces of correspondence be part of the file when and if that application comes before us?

[2:57:28] Voice 22: That's a good question. I think the reason you're receiving it right now is because it's

[2:57:34] Voice 22: for an application that's already come and gone, the variance permit, as opposed to the development

[2:57:38] Voice 22: I'm not sure if it had been relevant to the development permit itself, it would have been attached to that file and you would have waited till you got that staff report.

[2:57:47] Voice 22: So if the LTC would like, I'd be happy to track that and sort of cross-reference it such that when you do get the development permit, these correspondences are brought up again.

[2:57:57] Voice 22: It's not hard for us to do that.

[2:57:59] Trustee Luckham: Well, I think it would be a good idea.

[2:58:01] Trustee Luckham: Trustee Grover is nodding his head.

[2:58:02] Trustee Luckham: Trustee Patrick, do you agree?

[2:58:05] Trustee Luckham: Yeah.

[2:58:06] Trustee Luckham: Yeah. So do you need a motion for that effect?

[2:58:09] Voice 22: Perhaps maybe we just get the minutes to reflect that by general consensus,

[2:58:14] Voice 22: the correspondence will be attached to,

[2:58:17] Voice 22: I don't know how the file number SSDP future

[2:58:21] Trustee Luckham: vortex application.

[2:58:24] Trustee Luckham: You okay with that, Sarah? You can just say yes.

[2:58:34] Voice 2: Yes, I'm fine with that. Sorry. I have to change screens to unmute myself.

[2:58:38] Voice 2: Yes. I've recorded that in the minute.

[2:58:41] Trustee Luckham: Okay, perfect. Thank you very much for that. So then the final piece of correspondence here today

[2:58:46] Trustee Luckham: is 13.9 from Jay Clark, also regarding the Rogers Tower, and I understand that Trustee

[2:58:53] Trustee Luckham: Grover used to speak to it.

[2:58:55] Trustee Grove: Yes, thank you very much. Mr. Clark has brought this to my attention.

[2:59:00] Trustee Grove: I also was invited after the ASK meeting last Friday to meet with Connie Nichols-Legere and

[2:59:08] Trustee Grove: and various members of that community.

[2:59:11] Trustee Grove: And I have to say, I am feeling extremely uncomfortable

[2:59:17] Trustee Grove: about where we're at.

[2:59:19] Trustee Grove: And my discomfort lies with what I think,

[2:59:26] Trustee Grove: what appears to me to be a lack of due process.

[2:59:30] Trustee Grove: And I think that these good folk have a reason

[2:59:34] Trustee Grove: for their concerns.

[2:59:36] Trustee Grove: No one, to the best of my knowledge, was visited in that community before the decision with regard to the tower.

[2:59:47] Trustee Grove: And by the way, let me just preface this by agreeing with Gary Holman.

[2:59:51] Trustee Grove: This tower is extremely important to our community. It cannot be overstated.

[2:59:57] Trustee Grove: It's, we have

[3:00:00] Trustee Grove: concerned about forest fires. We're very concerned about our ability to meet the community's needs.

[3:00:11] Trustee Grove: Always at the back of my mind, unfortunately, is the basic guarantee we've received,

[3:00:17] Trustee Grove: from those who know more about this than I, and I'm a simple geographer, of an earthquake.

[3:00:24] Trustee Grove: earthquake we'd better have our have ourselves lined up to deal with these emergencies and

[3:00:31] Trustee Grove: improved communications is high high high on the list as it was interestingly Gail Baker who

[3:00:37] Trustee Grove: organized the the ask meeting she comes from California and she was saying you know before

[3:00:44] Trustee Grove: the big fires in California the community was up in arms about putting up more towers

[3:00:49] Trustee Grove: Since the fires, there's no question, they are not only wanting it, but they're asking it and demanding to have better communications and more towers.

[3:01:00] Trustee Grove: So it's something that we need. Having said that, due process, I do think is essential.

[3:01:07] Trustee Grove: And I think we are the guardians of due process when it comes to land use issues.

[3:01:12] Trustee Grove: And this is certainly a land use issue. So the community was not engaged.

[3:01:17] Trustee Grove: so I am told with regard to this decision or at least this choice. There was no community meeting

[3:01:25] Trustee Grove: for instance. The people I spoke to received an information package after the passing of the

[3:01:33] Trustee Grove: deadline for filing complaints or concerns. So that doesn't bode well. No options were

[3:01:48] Trustee Grove: presented to this LTC or others as to what other options they had considered. I realize that they

[3:01:53] Trustee Grove: need power, but that is something that can be brought in. And it appears to the community that

[3:02:00] Trustee Grove: there are acres and acres of open land up in the Channel Ridge area, which would be well removed

[3:02:06] Trustee Grove: from any existing community members. So I worry, as I said, about due process. I think Mr. Clark's

[3:02:16] Trustee Grove: email covers the main issues and I think he spells them out very clearly and I think very well.

[3:02:24] Trustee Grove: So I would like more information and I'm moving, I'm going to make a motion that LTC request staff

[3:02:32] Trustee Grove: to review the email from Mr. Clark and draft a response from LTC together with recommendations

[3:02:41] Trustee Grove: recommendations on actions to be taken, if any. Thank you.

[3:02:51] Trustee Luckham: Okay. Thank you, Peter. We'll see if Sarah has that motion.

[3:03:13] Trustee Luckham: That's response for the recommendations on actions to be taken.

[3:03:19] Trustee Grove: And if I may, to be taken, comma, if any. Thank you.

[3:03:23] Trustee Grove: all

[3:03:24] Trustee Luckham: right and

[3:03:27] Voice 12: i'm i'm presuming that's by the ltc correct you capture that

[3:03:37] Voice 12: by the

[3:03:41] Trustee Luckham: ltc just to be sure and so is there a seconder for this motion

[3:03:49] Trustee Luckham: seconded by trustee patrick wish to speak to it further

[3:03:52] Trustee Grove: just to grow but no i hope i've made

[3:03:56] Trustee Grove: myself clear I do think this is important and I appreciate that the applicant may indeed have

[3:04:03] Trustee Grove: moved ahead in terms of planning so it may be appropriate to let them know that concerns have

[3:04:10] Trustee Grove: been raised by the community which we will address as quickly as possible.

[3:04:19] Trustee Luckham: Okay Trustee Patrick you

[3:04:20] Trustee Luckham: wish to speak to it?

[3:04:23] Trustee Patrick: Well in regard to due process it did come before the local trust committee and

[3:04:28] Trustee Patrick: you and it was voted for um i i did vote against because i did visit the site i did read the

[3:04:35] Trustee Patrick: package and i did have comments about the consultation um but due process has happened

[3:04:42] Trustee Patrick: the vote occurred um and the applicant has moved forward so um it this is a it's an awkward

[3:04:50] Trustee Patrick: situation um here i think if any if there's anything it's calm it's advice to the is there

[3:04:57] Trustee Patrick: anything that they can they can do can they talk to the federal government or whoever does the

[3:05:02] Trustee Patrick: permitting but um um these were concerns i raised when we when we made the vote okay

[3:05:12] Trustee Luckham: so thank you

[3:05:13] Trustee Luckham: so uh maybe i'll just make my own remark first peter that uh indeed this is a process and due

[3:05:20] Trustee Luckham: process includes decisions and actions that applicants take as a result of decisions that

[3:05:25] Trustee Luckham: were made. And so we need to be cautious of that. I can't help but ask the question that if there

[3:05:33] Trustee Luckham: was more consultation with more members and the issues that are being raised about property values

[3:05:41] Trustee Luckham: and health that are not part of what the LTC is asked to consider, if all of those had been met,

[3:05:50] Trustee Luckham: would the decision be any different today and so um that's a difficult question to ask but i think

[3:05:57] Trustee Luckham: it's only fair to ask it um i will support this motion um but i'm honestly don't want to set any

[3:06:05] Trustee Luckham: expectations i don't know there's anything else that we can do at this time um but i'm happy to

[3:06:10] Trustee Luckham: support the motion so peter did you want to say anything else or shall i call the vote

[3:06:15] Trustee Grove: no i i

[3:06:16] Trustee Grove: I think you said it appropriately and I thank you for that.

[3:06:21] Trustee Luckham: Okay, thank you.

[3:06:22] Trustee Luckham: So I'll call the vote, all those in favor?

[3:06:25] Trustee Luckham: Any opposed?

[3:06:26] Trustee Luckham: None opposed, so that carries.

[3:06:28] Trustee Luckham: So thank the writer and thank the other writers

[3:06:32] Trustee Luckham: on this topic and we'll see what the advice is.

[3:06:37] Trustee Luckham: Regional Planning Manager Cermak.

[3:06:40] Voice 22: I just want to get one point of clarification

[3:06:41] Voice 22: if I may, Mr. Chair, and that is this correspondence,

[3:06:46] Voice 22: I'm reading it two different ways.

[3:06:47] Voice 22: is it's staff writing out saying what the LTC could do or the LTC is going to review it and

[3:06:52] Voice 22: send it to the applicant so I just want clarification does the LTC want to have a look

[3:06:56] Voice 22: at this correspondence before we send it and if so I would recommend that be the chair cool

[3:07:03] Trustee Luckham: so what

[3:07:04] Trustee Luckham: is the intention here I've seen the correspondence on reddit

[3:07:07] Voice 22: I'm sorry you've asked staff to draft

[3:07:09] Voice 22: up a correspondence in response to this email or to the correspondence and so staff are happy to do

[3:07:15] Voice 22: that on your behalf. I just want to make sure for clarity that it is staff writing it and

[3:07:21] Voice 22: yourself on behalf of the LTC, would you like to see it or not type that? And I'm going to assume

[3:07:27] Voice 22: you would like to see it and I'll work with you behind the scenes on that.

[3:07:30] Trustee Luckham: Okay. That sounds great.

[3:07:31] Trustee Luckham: Yeah.

[3:07:32] Voice 22: Okay. I just wanted that point of clarification. Thanks.

[3:07:35] Trustee Luckham: I understand the question

[3:07:36] Trustee Luckham: now. That's great. Thank you. All right then. So I'm going to move on on our agenda that finishes

[3:07:45] Trustee Luckham: is the um correspondence we've got delegations uh we have one and then we've got town halls

[3:07:52] Trustee Luckham: and questions um and so we'll uh start off actually if you you know well you know i just

[3:08:01] Trustee Luckham: want to remind everybody i don't have the document open in front of me that i use as a oh i do have

[3:08:07] Trustee Luckham: it here so i'm just going to read this before we go to delegations in town hall because this is the

[3:08:12] Trustee Luckham: important messaging about this being a safe and respectful workplace and environment for

[3:08:17] Trustee Luckham: people that are viewing this meeting, as well as for all of those that are participating.

[3:08:23] Trustee Luckham: As chair of this committee, I'm committed to ensuring that all people who speak at this

[3:08:27] Trustee Luckham: meeting are treated fairly and respectfully, and the language we use will reflect that.

[3:08:32] Trustee Luckham: No form of discrimination is acceptable or tolerated. We will all take responsibility

[3:08:37] Trustee Luckham: to create a safe, inclusive environment for everyone to participate and be respected.

[3:08:42] Trustee Luckham: Members of this committee may call a point of order if a speaker's language is not respectful.

[3:08:47] Trustee Luckham: The chair may mute the speaker and ask that their language be adjusted before continuing.

[3:08:53] Trustee Luckham: Comments that include criticism or attacks on other people are considered discriminatory and are not allowed.

[3:08:59] Trustee Luckham: All comments should be accurate and direct.

[3:09:02] Trustee Luckham: Thank you for helping make this a safe environment for all.

[3:09:05] Trustee Luckham: So thank you for your patience on that.

[3:09:07] Trustee Luckham: that. So I think it's, is it Ruth Waldick, concerning fire ecology? You have the floor.

[3:09:18] Trustee Luckham: Your presentation is on page 134. Thank you for that. And I believe you have 10 minutes.

[3:09:25] Voice 6: Great. Thank you very much for the additional time. I've kept my presentation to just about

[3:09:31] Voice 6: five minutes, and I would really like to encourage time for questions and discussion afterwards.

[3:09:36] Voice 6: afterwards. Today I'm very pleased to have the opportunity for this delegation to speak

[3:09:42] Voice 6: on the issue of protecting our coastal Douglas fir ecosystems on Salt Spring, but also on

[3:09:48] Voice 6: other Gulf Islands. And the main focus of my conversation is around the issue of fire

[3:09:53] Voice 6: ecology, which the issue of fire has already come up. So as a member of the Ecological

[3:09:57] Voice 6: Research Network, we're a working group of Transitions Salt Spring currently. Our members

[3:10:03] Voice 6: are researchers, communicators, and educators, and we have been active to help advance science

[3:10:12] Voice 6: and communication on issues. We have a number of members related to this presentation who have been

[3:10:19] Voice 6: on the Coastal Douglas for Technical Advisory Committee with our local trust, and this is with

[3:10:25] Voice 6: regards to the work that the local trust has been doing. The presentation that I'm giving

[3:10:32] Voice 6: is uh going is for a proposal for the next step in protecting our coastal douglas for ecosystems

[3:10:38] Voice 6: which is incorporating uh considerations of environmental risk and and changes associated

[3:10:45] Voice 6: with weather systems and climate change into the management of these of these ecosystems

[3:10:50] Voice 6: the summer's heat uh the heat wave in particular speaks volumes for itself and these kind of

[3:10:58] Voice 6: changes are expected just to become worse. What you see here in this map, this is a map showing

[3:11:05] Voice 6: the projected magnitude of change in a fire severity to 2100. I'm sure this is already

[3:11:14] Voice 6: outdate, but the main point I want to make here is the areas in red where we are, sort of dark

[3:11:19] Voice 6: orange, this is saying that we're looking at two to three times worsening of the severity of fire

[3:11:25] Voice 6: risks in our area. So this is of concern and the carbon emissions from these fires are obviously

[3:11:33] Voice 6: also of concern but with these unique ecosystems in the coastal Douglas fir zone we're particularly

[3:11:40] Voice 6: concerned by the implications and it's important that we start to understand fire ecology and what

[3:11:46] Voice 6: is required for these systems. Even more worrying though is that the climate scientists around the

[3:11:52] Voice 6: world actually were surprised by the extreme heat that we experienced this summer because this is

[3:11:58] Voice 6: not something that had been predicted to occur until the global average warming reached more

[3:12:04] Voice 6: like three degrees and just to put that in perspective currently in our region in the

[3:12:10] Voice 6: last 60 years we've seen 1.3 degree increase so there's no question that we're looking at

[3:12:16] Voice 6: at things becoming more severe.

[3:12:18] Voice 11: Just

[3:12:24] Voice 12: trying to advance my slide, there we go.

[3:12:27] Voice 6: Okay, fortunately for us,

[3:12:30] Voice 6: I'm pleased to move on to a positive note.

[3:12:33] Voice 6: Our coastal Douglas fir ecosystems,

[3:12:35] Voice 6: as Laura Patrick mentioned,

[3:12:37] Voice 6: are adapted to fire and drought.

[3:12:40] Voice 6: So when these forests are healthy,

[3:12:42] Voice 6: they can actually protect us from fire.

[3:12:44] Voice 6: And I can give you a very recent evidence of that,

[3:12:48] Voice 6: that was shared with me by our Salt Spring Fire Rescue Lieutenant Mitchell Sharon,

[3:12:53] Voice 6: who is also the lead person with fire on the fire smart education and outreach work on island here.

[3:13:03] Voice 6: Mitchell was in Ladysmith to fight the large fire that just happened earlier this month.

[3:13:09] Voice 6: The fire was very hot. It spread extremely quickly.

[3:13:12] Voice 6: And like the fires in our area, it was caused by humans. It was caused by human activity.

[3:13:17] Voice 6: The fire ignited in an area that had been cut, had a lot of splash piles and woody debris on the ground.

[3:13:23] Voice 6: And as a result, it was very hot, very intense, and it spread quickly.

[3:13:27] Voice 6: But when the fire hit the adjacent Coastal Douglas fir forest next to it, the fire lost its intensity.

[3:13:38] Voice 6: It began to smolder and the fire, the fire crew were able to very easily put it out.

[3:13:44] Voice 6: So if you were to talk to Mitchell Sharon and other firemen in our area, we're very fortunate to have these kind of forests.

[3:13:51] Voice 6: On Salt Spring, you see here on the map that what I want to point out is that we have different fire hazards and different extensive fire risk, both because of the different ecologies.

[3:14:01] Voice 6: We have Gary Oak systems. We have Coastal Douglas fir. We also have plantation areas and historic managed logging and clear cut areas.

[3:14:12] Voice 6: So what you see in the red on this map are the areas, this is the Salt Spring fire rescue hazard map, which is being updated in the next year.

[3:14:22] Voice 6: These areas are areas of extreme fire hazard.

[3:14:26] Voice 6: They're not extreme fire hazard because of climate change.

[3:14:29] Voice 6: They're extreme fire hazard because of historic management activities.

[3:14:32] Voice 6: So we see that we have different zones of fire risk on our island based on ecosystems and the legacy actions that we've done.

[3:14:43] Voice 6: Collectively on the island, we're working with other organizations and there is a clear consensus that there's a need for a management strategy to deal with the loads of hazards that exist on our island and elsewhere.

[3:14:59] Voice 6: What we don't know is we don't know how these heat systems and the fire ecology in our systems is going to change.

[3:15:10] Voice 6: So if we want to increase the health of the coastal Douglas fir and protect them for the future, what we need to do is understand the types of management activities that are going to be required to deal with this.

[3:15:23] Voice 6: We've got dense age plantations, particularly in the southern and southwestern part of the island.

[3:15:29] Voice 6: They're very dense, they're single age, they have very high risk of igniting.

[3:15:34] Voice 6: Again, that would be through human causes because we don't experience lightning strikes here.

[3:15:39] Voice 6: We also have areas in this zone that have accumulated large amounts of woody debris and fallen debris because of over 100 years of fire suppression.

[3:15:51] Voice 6: The thing that complicates things, not just on Salt Spring but other Gulf Islands, is we have this mix of private and public land ownership, which makes it very complicated to come up with a strategic plan for the island, this island or any of the islands.

[3:16:07] Voice 6: And so the other question is, how exactly can we manage these things when we have this situation where clearly nobody in particular is in charge of managing these issues.

[3:16:17] Voice 6: So today my proposal to the trust is that the Islands Trust writ large, but in this case, our local trust is the natural lead to make the step of understanding fire ecology and the local systems, the risks and how we can manage them in order to get to what you see here as step two,

[3:16:46] Voice 6: developing a strategic fire risk reduction plan for this or any other island. The steps that I'm

[3:16:54] Voice 6: talking about that I would like to request the local trust to provide resources for could be

[3:17:01] Voice 6: done within a period of six months from start to finish using the network of experts, fire experts

[3:17:10] Voice 6: and others in the region that we already have connections to.

[3:17:15] Voice 6: It wouldn't cost a lot of money, and it would simply entail bringing in fire ecologists

[3:17:21] Voice 6: to look at the different ecosystems, different geographies of the island.

[3:17:25] Voice 6: This would be coordinated with Salt Spring Island Fire and Rescue,

[3:17:29] Voice 6: who are also updating their fire hazard mapping, as I mentioned already.

[3:17:35] Voice 6: The Ecological Research Network has a very extensive network.

[3:17:37] Voice 6: We've been partnering with Fire and Rescue, Salt Spring Island Conservancy, and other groups on the island.

[3:17:44] Voice 6: And then the second phase of this is once we have an understanding of what the lay of the land is,

[3:17:49] Voice 6: to have an expert workshop, which would be regional experts from academic institutions,

[3:17:56] Voice 6: and not just in British Columbia, but also from Washington State,

[3:18:01] Voice 6: where we could do an expert process to understand what some of the techniques would look like

[3:18:08] Voice 6: to manage this particular type of ecosystems. So I know I've gone through this very quickly,

[3:18:14] Voice 6: but I just wanted to leave lots of time for question and answer and discussion. So I will

[3:18:20] Voice 6: stop here and invite any kind of questions.

[3:18:26] Trustee Luckham: Okay, thank you very much, Ruth. Trustees,

[3:18:29] Trustee Luckham: do you have any questions for the delegate? Trustee Grove?

[3:18:36] Trustee Grove: Thanks, Ruth, and I am totally

[3:18:39] Trustee Grove: behind this exercise, so what happens next or what we need next from us?

[3:18:48] Voice 6: Okay, if the sky's the limit.

[3:18:51] Voice 6: We already have very good relationship with a number of fire ecologists and forest ecologists

[3:18:58] Voice 6: in this region we have consulted with uh the some of the faculty through dr tara martin one of our

[3:19:06] Voice 6: members at the um ubc forestry department so i think the uh we've also talked with the fire and

[3:19:14] Voice 6: rescue with mitchell sharon and i've identified um some potential fire ecologists who could come

[3:19:20] Voice 6: in and actually physically do site visits with a small collection of people in a covid safe manner

[3:19:27] Voice 6: We would document it, we would work with support from Transition Salt Spring and so what we would be required is some resources to actually employ and bring over one fire ecologist to do the site visits and to prepare some documentation for us about our specific conditions on the island.

[3:19:48] Voice 6: and then the second would be to provide some administrative potentially and also financial

[3:19:54] Voice 6: support to organize an expert workshop thank

[3:20:02] Trustee Grove: you if i may um that's great where so whereabouts is

[3:20:06] Trustee Grove: the fire department and the crd and all of this because i'd certainly like the uh local okay so

[3:20:15] Voice 11: the

[3:20:16] Voice 6: the salt spang fire and rescue and the crd um we have consulted with them on this idea

[3:20:22] Voice 6: uh we had a grant application to the federal government to get funding for a project that

[3:20:29] Voice 6: not just had step one but actually had an addition well it actually had step one and step two and it

[3:20:35] Voice 6: included some field trials where we would actually record and bring in experts and i'll also train

[3:20:42] Voice 6: some of our fire crew and some local arborists in these techniques while we're learning about

[3:20:48] Voice 6: about them ourselves, but we haven't heard.

[3:20:53] Voice 6: It sounds like we probably have not been successful

[3:20:56] Voice 6: and the election may be a problem for that.

[3:20:59] Voice 6: So this is us trying to keep this momentum going forward

[3:21:04] Voice 6: with the CRD, North Salt Spring Water,

[3:21:07] Voice 6: the Salt Spring Fire Rescue, Water Preservation Society.

[3:21:11] Voice 6: We've consulted with SWPA, Salt Spring Island Conservancy.

[3:21:14] Voice 6: We actually have a couple of sites in mind that would be very good representative sites to bring the fire ecologists to.

[3:21:24] Voice 6: So we're in pretty, we have a very strong collaborative team and a lot of support for this.

[3:21:30] Voice 6: Everyone really thinks

[3:21:32] Voice 11: that this is a priority for our island.

[3:21:40] Voice 12: Laura, Patrick?

[3:21:42] Trustee Patrick: Well, thank you so much, Ruth, for putting this together and taking the time.

[3:21:45] Trustee Patrick: I know this is a lot to do.

[3:21:48] Trustee Patrick: just to catch i know you said that we don't get lightning strikes but we do occasionally get

[3:21:53] Trustee Patrick: lightning we can get them i know a fire was started on this hill like 12 years ago from a

[3:21:59] Trustee Patrick: lightning strike so um uh i uh absolutely support and agree that the more work that

[3:22:07] Trustee Patrick: and information i have on what our protection of our coastal douglas fir and our watersheds

[3:22:13] Trustee Patrick: all of this is coming together and fire risk is huge and could impact anything that we could do

[3:22:24] Trustee Patrick: to protect our forests and watersheds. So to me, I agree that it's a place that we need to start.

[3:22:32] Trustee Patrick: I have drafted a motion that I'm happy to throw on the floor now. I do refer to the 2022-23

[3:22:41] Trustee Patrick: 23 business case, but I would hope that if this motion

[3:22:45] Trustee Patrick: passes that staff would, you know,

[3:22:47] Trustee Patrick: deeply hunt for other opportunities.

[3:22:51] Trustee Patrick: I know we're going to start the strategic planning exercise

[3:22:53] Trustee Patrick: with the watershed work and that this would be related,

[3:22:57] Trustee Patrick: but everything takes time to go through those processes.

[3:23:00] Trustee Patrick: But Mr. Chair, can I throw a motion on the floor then?

[3:23:07] Trustee Luckham: Sure, I have a question, but-

[3:23:09] Trustee Luckham: Go ahead then, I'll wait.

[3:23:12] Trustee Luckham: Well, I'm just wondering where the Ministry of Forests is, I guess, Flynn Road, we call them these days, or even Fire Smart BC, because it strikes me that my island and a number of other islands have actually had a risk assessment done by staff at those agencies.

[3:23:32] Trustee Luckham: And we have that document, which certainly seems like one of the pieces that you're looking for.

[3:23:38] Trustee Luckham: And so I'm just wondering, what is it that the fire service on your island has done in respects of that?

[3:23:44] Trustee Luckham: Or what options are there there? Because that would obviously give

[3:23:49] Voice 6: you at least a starting place.

[3:23:51] Voice 6: Yes. Thank you. That's a those are great questions. Thank you very much, Peter.

[3:23:56] Voice 6: So I've just come back to this map to refer to that.

[3:23:59] Voice 6: So the role of the ministry on our island is just, I don't know if you can make out the hatching, but if you look at this map in the very southwestern most lobe, there is a blue outline with some blue hatching.

[3:24:14] Voice 6: It's just that section there, which is one of the extreme fire risks area.

[3:24:18] Voice 6: That is under the jurisdiction of the Ministry of Forests.

[3:24:22] Voice 6: The way that would work, and this is really, I'm really glad to make this point.

[3:24:26] Voice 6: The way things work is they are responsible for managing that area.

[3:24:30] Voice 6: But of course, there's really no active presence and there's no activity by them in this area.

[3:24:37] Voice 6: They default to our local fire and rescue.

[3:24:40] Voice 6: And so in this case, these are dead end roads, one of the areas the fire and rescue are most

[3:24:47] Voice 6: concerned about.

[3:24:48] Voice 6: And they only have delegated authority if something comes up.

[3:24:53] Voice 6: So it still falls on our fire and rescue, although they have no authority over that area.

[3:24:58] Voice 6: So that's I think that what we want to do as well is bring in the Minister of Flindro because they have a very important role to play in this.

[3:25:06] Voice 6: The other the other side of this is the role of our fire and rescue.

[3:25:11] Voice 6: So you may have seen presence by Transition Salt Spring at Country Grocer on Saturdays the past month.

[3:25:19] Voice 6: If you live on Salt Spring and at our Tuesday market, we've been doing a campaign, an education campaign about fires and forests.

[3:25:28] Voice 6: And it's everything that we're doing is in collaboration with the Fire and Rescue.

[3:25:32] Voice 6: And this is one of the this is one of the infographics that we produced.

[3:25:37] Voice 6: You've seen this before. We produced it for as part of our infographic series with the local trust.

[3:25:46] Voice 6: And what you see on the left-hand side is we've got the infrastructure side, which falls very, very much within the mandate of our fire department.

[3:25:57] Voice 6: That is, the FireSmart guidelines provide very good guidance about what you can do around your home to protect your infrastructure.

[3:26:06] Voice 6: But not so much, actually not at all, about what you do with your forested lands or areas that are maybe owned by the CRD or Flynn Row or areas that are managed by different trusts like the Conservancy.

[3:26:22] Voice 6: In speaking to, and that's what we want to do, we want to basically create the equivalent guidelines for the forested and other ecosystems in our coastal Douglas fir zone.

[3:26:34] Voice 6: we've been talking to Mitchell Sharon our local we have an excellent local fire department

[3:26:39] Voice 6: we've made some connections with some of the other islands in the Salish Sea and as we have

[3:26:46] Voice 6: a fire department what our fire department would like to do is to be in a position where they could

[3:26:52] Voice 6: provide guidelines and guidance to other islands on these other ecosystems and how to manage them

[3:26:59] Voice 6: So they very much see this as a partnership that they could add more information than falls within the work that they do, which is what you saw on the hazard map, which is to assess hazards on the ground and then to provide guidance to property owners around infrastructure.

[3:27:18] Voice 6: that is specifically what they do but what we would be adding is this piece for the areas where

[3:27:24] Voice 6: there is not infrastructure and they're under under different types of uh of land management

[3:27:30] Voice 6: and ownership and we will be looking into guidelines for that and the last point that

[3:27:36] Voice 6: i'll make on this is when we were speaking to some of the faculty some of the experts at the

[3:27:41] Voice 6: at UBC Forest Department.

[3:27:46] Voice 6: What they said, they confirmed,

[3:27:48] Voice 6: is that there are not actually established techniques

[3:27:52] Voice 6: that have been used to describe how you manage fires

[3:27:57] Voice 6: in our coastal Douglas fir zone.

[3:28:00] Voice 6: So this is actually a gap.

[3:28:01] Voice 6: It's a known gap.

[3:28:04] Trustee Luckham: Okay, thank you.

[3:28:05] Trustee Luckham: Trustee Patrick?

[3:28:08] Trustee Patrick: I'll throw a motion on the floor

[3:28:10] Trustee Patrick: and we can then debate if we wish.

[3:28:12] Trustee Patrick: I move that the Salt Spring Island Local Trust Committee direct staff to include consideration of the following within the 2022-23 budget business case for the Coastal Douglas Fern Associated Ecosystem Protection Project in general accordance with the project outline described by Salt Spring Island Ecological Research Network in its delegation to the Salt Spring Island Local Trust Committee in its regular meeting of August 31, 2021.

[3:28:37] Trustee Patrick: 21. One, reviewing and accessing priority ecosystems on Salt Spring to document fire

[3:28:42] Trustee Patrick: hazards, outlining management practices, and two, coordinating an expert workshop to identify

[3:28:48] Trustee Patrick: ecosystem appropriate techniques and mapping out management strategies.

[3:28:57] Trustee Luckham: Very interesting. So can

[3:28:59] Trustee Luckham: we get that motion up on the screen, Sarah? Did you submit that electronically already? Yes, I did.

[3:29:07] Trustee Luckham: Look at that. Lovely.

[3:29:19] Trustee Luckham: So do I have a seconder for that motion, Peter Grove?

[3:29:23] Trustee Luckham: Yeah. Okay.

[3:29:25] Trustee Luckham: Do you wish to speak to it, to the motion, Trustee Patrick?

[3:29:31] Trustee Patrick: Yeah, I think, you know, this summer has helped all of us wake up.

[3:29:35] Trustee Patrick: If we weren't woken up before, we are now.

[3:29:38] Trustee Patrick: The fire hazard is really incredibly real.

[3:29:42] Trustee Patrick: I spent quite a bit of time last week talking to some new residents

[3:29:46] Trustee Patrick: that bought a lot and about to build a house

[3:29:48] Trustee Patrick: and it's adjacent to a 60 acre common property

[3:29:52] Trustee Patrick: in the strata and they're asking lots of questions.

[3:29:55] Trustee Patrick: What should we be doing and who's involved

[3:29:57] Trustee Patrick: and all of these things and they'd met.

[3:30:00] Trustee Patrick: with Mitchell Sharon and so forth, and they're getting themselves educated. So people are

[3:30:04] Trustee Patrick: concerned, some of them are downright frightened, you know, and so there's a lot of information that

[3:30:09] Trustee Patrick: could be clarified, and this could potentially lead to a development permit area. We had

[3:30:14] Trustee Patrick: conversations early on with the fire department a couple of years ago about their desire to move

[3:30:20] Trustee Patrick: into some sort of wildfire prevention DPA, you know, so there is, you know, an opportunity that

[3:30:26] Trustee Patrick: that this could lead to work that would be helpful

[3:30:28] Trustee Patrick: to not only future development, but to current landowners.

[3:30:31] Trustee Patrick: What should I be doing?

[3:30:33] Trustee Patrick: How should I manage my property?

[3:30:40] Trustee Luckham: Okay, very good.

[3:30:41] Trustee Luckham: Peter Grove, any remarks?

[3:30:46] Trustee Luckham: So how about I call the vote?

[3:30:48] Trustee Luckham: All those in favor?

[3:30:51] Voice 12: That carries.

[3:30:53] Trustee Luckham: Okay, anything further on this topic?

[3:30:56] Trustee Luckham: Otherwise, thank you, Ruth, for your time today.

[3:30:58] Trustee Luckham: Thank you very much.

[3:31:00] Trustee Luckham: All right, so let us now move along then

[3:31:04] Trustee Luckham: and to town hall and questions.

[3:31:08] Trustee Luckham: And I'm gonna just flip over to the participant screen here

[3:31:13] Trustee Luckham: and look for the attendees.

[3:31:16] Trustee Luckham: And I see a couple of hands up already, that's great.

[3:31:20] Trustee Luckham: And so we'll go to the town hall.

[3:31:23] Trustee Luckham: Typically we run two minutes per speaker.

[3:31:26] Trustee Luckham: And as per my request earlier,

[3:31:29] Trustee Luckham: earlier, I ask you to be respectful of everyone in the virtual room, so to speak.

[3:31:38] Trustee Luckham: So let us begin. And Julian Clark. So I'll just refer to Rob Pringle, our tech guy to

[3:31:49] Trustee Luckham: advance Julian Clark to the microphone.

[3:31:57] Voice 12: Are you there, Julian? Perhaps your microphone

[3:32:07] Trustee Luckham: is not turned on. We can come back to you if you're having difficulty. Right. I'm going

[3:32:17] Trustee Luckham: going to advance to Maxine Lecter. And we'll come back to

[3:32:22] Trustee Luckham: Julian if he resolves his communication problem there.

[3:32:26] Voice 5: Hello,

[3:32:26] Trustee Luckham: can you hear me?

[3:32:27] Voice 5: Can you hear me?

[3:32:28] Trustee Luckham: I can. Yes. Okay.

[3:32:30] Voice 5: First of all, I want to thank you for the motion you just

[3:32:32] Voice 5: passed. That's just really important and a great project.

[3:32:37] Voice 5: And I'm so glad that you're supporting it. My second comment

[3:32:41] Voice 5: is that there are many items on the applications list that have no identification of the address

[3:32:50] Voice 5: or location of the project. This means that neither the public nor the local trust committee

[3:32:56] Voice 5: can tell where these are. And I would like to ask that you direct staff to include an address. And

[3:33:02] Voice 5: if there is no address, you can put the property PIN number, identification number, so we know

[3:33:09] Voice 5: where that is um the other item i'd like to bring to your attention is that we don't seem to have

[3:33:16] Voice 5: a build out number for the island that is how many properties can be occupied by families if all

[3:33:26] Voice 5: zoning is used all subdivision that are capable lands are being divided capable divided are

[3:33:33] Voice 5: are divided. And I know there's an estimate in the OCP, but staff have told me that it's just

[3:33:39] Voice 5: an estimate. And since the housing task force is talking about, although they haven't made

[3:33:47] Voice 5: an official recommendation, a very large addition to the number of densities that would be allowed

[3:33:54] Voice 5: on the island, and the might also be relevant to the Ganges village planning. I think we should

[3:34:02] Voice 5: have our build-out numbers. So I would ask you, I know there's a lot going on, staff is really busy,

[3:34:11] Voice 5: but it would be really important for us to have our full build-out number for the island.

[3:34:16] Voice 5: That's all. Thank you.

[3:34:19] Trustee Luckham: Okay. Thank you for joining us, Maxine.

[3:34:22] Trustee Luckham: I'm going to go back to Julian Clark. Let's try you again.

[3:34:28] Voice 10: Can you hear me now?

[3:34:30] Trustee Luckham: I can. Perfect. Thank you.

[3:34:32] Trustee Luckham: fabulous

[3:34:32] Voice 10: well thank you thank you very much for giving me the opportunity to speak thank you as

[3:34:37] Voice 10: well for discussing my letter of august 21st and for passing a motion to review that letter and to

[3:34:43] Voice 10: respond to me i do however want to just comment on your discussion after the motion was passed

[3:34:49] Voice 10: around a decision has already been made i would contend that your decision made at the july 27th

[3:34:56] Voice 10: meeting was based on assertions made by the LTC staff that the required consultation

[3:35:03] Voice 10: had been met. And I would contend for a number of reasons that that consultation was not properly

[3:35:11] Voice 10: met. First off, in the July 27th agenda, on pages 227 to 266, you published there the model

[3:35:22] Voice 10: strategy for antenna systems local planning committee consultation protocol

[3:35:27] Voice 10: that was published May of 2018 and that clearly calls for a number of steps to

[3:35:35] Voice 10: be taken during consultation that weren't taken secondly on page 268 of

[3:35:40] Voice 10: that same agenda you will find there an advisory planning committee

[3:35:45] Voice 10: committee recommendations set out on January 23rd, 2001 for Salt Spring Island that speak about a

[3:35:55] Voice 10: protocol they call the 500-2 principle, where no cell phone antenna should be installed within 500

[3:36:04] Voice 10: meters of any facility concerned with continuous human activity. And they set out terms whereby it

[3:36:11] Voice 10: can be set out there. Lastly, on this point, I would say that if you read CPC 2-0-03 radio

[3:36:23] Voice 10: communications and broadcasting antenna systems protocol by the federal government, in section

[3:36:30] Voice 10: four, they state the proponents must follow the land use consultation process for the siting of

[3:36:37] Voice 10: of antenna systems established by the land use authority

[3:36:40] Voice 10: where one exists.

[3:36:42] Voice 10: I would tell you that when I go

[3:36:45] Voice 10: to the Islands Trust website,

[3:36:48] Voice 10: indeed there does exist a antenna sighting

[3:36:52] Voice 10: and consultation protocol.

[3:36:54] Voice 10: That being the one published by the Galliano LTC

[3:36:58] Voice 10: in September of 2018.

[3:37:01] Voice 10: And I would contend that that is a published protocol

[3:37:08] Voice 10: for antenna sighting within the island's trust jurisdiction

[3:37:13] Voice 10: as a land use authority,

[3:37:14] Voice 10: and that that at minimum is what should have been met.

[3:37:17] Voice 10: The Rogers Tower proposal falls well short

[3:37:20] Voice 10: of meeting these consultation requirements,

[3:37:22] Voice 10: any of these that I've set out,

[3:37:24] Voice 10: without which neither the LTC nor residents of Channel Ridge

[3:37:28] Voice 10: have any assurance that other available, appropriate,

[3:37:32] Voice 10: and less intrusive sites

[3:37:34] Voice 10: have been accorded serious consideration.

[3:37:37] Voice 10: Lastly, and then I'll get off my soapbox and thank you for listening, even if we fall back to the ISED consultation process, which is a very low bar indeed for someone to set for such a consequential decision, but even if we do fall back to that, I would contend that the Rogers proposal falls short of that less onerous consultation process.

[3:38:04] Voice 10: In the comments and questions raised during the consultation stage were not answered with other than a template response, the Transport Canada requirements remain unknown, that the LTC staff request for a copy of Safety Code 6 assessment by an independent party had not been received, and that there appears to be no written confirmation of the project status under the CEAA 2012, the Canadian Environmental Assessment Act of 2012.

[3:38:34] Voice 10: Given Rogers' failure to fulfill its consultation obligation, I am imploring the LTC to revoke your concurrence decision made on July 27th and inform Rogers that further information regarding alternate sites is required before the concurrence decision can be reinstated.

[3:38:54] Voice 10: Thank you very much.

[3:38:57] Trustee Luckham: Thank you, sir.

[3:38:59] Trustee Luckham: the next speaker today will be austin reynolds and um i ask you to try and keep your remarks

[3:39:08] Trustee Luckham: within the two minutes hi

[3:39:10] Voice 1: actually uh chair locum it's jenny mclean i just have different

[3:39:15] Voice 1: ones in my family use this computer so i'm under austin uh thank you for having the covenant es

[3:39:23] Voice 1: ES01282 on your agenda so that predates my town hall right now because you have already voted to

[3:39:32] Voice 1: have the staff ask Gisra for their information about their monthly advice of the current rental

[3:39:39] Voice 1: charges. I would like to say that I see that according to covenant ES01282 when the facility

[3:39:50] Voice 1: at 121 Atkins opened in 2003, the one bedrooms were $850 a month and the two bedrooms were $1,075

[3:39:58] Voice 1: a month. And they are obligated to keep the rental raises under the RTA. So in times the

[3:40:07] Voice 1: amount allowed from the Rental Tenancy Act is about 4% raise per year. So unless there's

[3:40:17] Voice 1: actually a court case or something that lets it be a higher amount like i did live in affordable

[3:40:22] Voice 1: housing in the past on the lower mainland and when they wanted to rise the rent above the percentage

[3:40:29] Voice 1: put out by the rta they had to get it agreed from a legal decision so that's actually fairly

[3:40:38] Voice 1: significant and i'd hope that the results that come out show that things have been in keeping

[3:40:44] Voice 1: with guidelines on affordability and i believe the allen's trust does have guidelines on

[3:40:49] Voice 1: affordability but i'm not quite sure what they are but i might be able to find out and there

[3:40:54] Voice 1: are other things in this covenant es01282 including that each new tenant is to receive a copy of this

[3:41:02] Voice 1: agreement so that people going into affordable housing under this particular agreement are to

[3:41:08] Voice 1: be made aware of what the conditions are of their rents and the possibilities of their rent increase

[3:41:16] Voice 1: there is also some mentions of there being a two-tiered system where people are paying a base

[3:41:23] Voice 1: rent and possibly paying a service amount on top of that although when you get the brochure

[3:41:29] Voice 1: from gizra it doesn't necessarily show that so i'd be interested to know what the services are

[3:41:37] Voice 1: and what the um amount is for base rent and if the services are in fact something that's voluntary

[3:41:44] Voice 1: like it would have to be something that maybe isn't for some reason included that isn't

[3:41:52] Voice 1: necessarily a life or death issue like you know not like heat and lights but you know maybe it's

[3:41:56] Voice 1: cleaning or maybe it's meals but i am interested in the breakdown also if you do read uh covenant

[3:42:02] Voice 1: in es01282 it is quite interesting like for example number eight is about the specific

[3:42:08] Voice 1: performance of the agreement and this is probably the last thing i'll say because i know i'm running

[3:42:12] Voice 1: out of time the owner agrees that the trust committee is entitled to obtain an order for

[3:42:17] Voice 1: specific performance of this agreement and a prohibitory or mandatory injunction in respect

[3:42:23] Voice 1: of any breach by the owner of this agreement further the owner agrees that the foregoing

[3:42:28] Voice 1: provision is reasonable given the public interest in restricting the occupancy of each dwelling

[3:42:33] Voice 1: unit on the lands in accordance with this agreement so it is something that gizra knew

[3:42:38] Voice 1: going in to the situation that they would be required to continue to provide the affordable

[3:42:45] Voice 1: housing and there's a lot more stipulating but they have uh covenanted to do this and it's

[3:42:51] Voice 1: really important and it's also has some bearing on metal lane because i had also brought that up

[3:42:57] Voice 1: in correspondence but when you're opening like a new facility if you want to keep the rents maybe

[3:43:04] Voice 1: in the same region as the old facility because you know I would certainly hope that there's not

[3:43:10] Voice 1: a proposal to pay less money for people who might start living in a brand new facility

[3:43:15] Voice 1: compared to people who've been paying for many years in an aging facility so all these things

[3:43:20] Voice 1: are quite important to me and I think it's important in general around affordable housing

[3:43:26] Voice 1: Because we're also, in a sense, letting these developments have some DVPs, which is definitely what happened with Meadowbrook. And those DVPs aren't necessarily going to be offered to a private developer. And they do have impacts on the neighbors and the neighborhood. And so there's definitely a lot more willingness to give a DVP if you know that something's affordable and it actually meets the need that it's set out to do.

[3:43:52] Voice 1: So if something later doesn't end up meeting...

[3:43:56] Trustee Luckham: Can I

[3:43:56] Trustee Luckham: ask you to wrap up, Jenny?

[3:43:57] Voice 1: Yeah, I'm wrapped.

[3:43:58] Voice 1: Okay, that's it.

[3:43:59] Voice 1: But it's definitely important ongoing

[3:44:01] Voice 1: because that's why people hold in a valuable real estate area,

[3:44:04] Voice 1: like even say Fultz Creek,

[3:44:05] Voice 1: they hold onto an area for affordability.

[3:44:07] Voice 1: It has to keep being affordable.

[3:44:08] Voice 1: Thank you.

[3:44:10] Trustee Luckham: Perfect.

[3:44:10] Trustee Luckham: Thank you very much, Jenny.

[3:44:14] Trustee Luckham: Elaine Sinkpeel.

[3:44:15] Trustee Luckham: I'm sorry if I don't get that pronunciation correct.

[3:44:20] Voice 17: I blame my husband.

[3:44:21] Voice 17: It's an awkward name.

[3:44:22] Voice 17: it's sink peel thank

[3:44:24] Trustee Luckham: you for the opportunity

[3:44:25] Voice 17: to um speak to you today um i want to echo thank well

[3:44:30] Voice 17: first of all i want to thank peter for doing the site visit on sunday especially after having been

[3:44:36] Voice 17: sick so thank you peter and i want to echo miss patrick's comments that she made earlier in the

[3:44:43] Voice 17: meeting and she said something to the effect that the choices each of us take in our own backyards

[3:44:49] Voice 17: etc. And I think you can appreciate that in our backyards here, we would be extremely close

[3:44:57] Voice 17: to the proposed Rogers Crest cell tower. In fact, well under the 300 to 500 meter

[3:45:05] Voice 17: minimum standard that we've read in many articles. So I suggest that if it were in your backyards,

[3:45:13] Voice 17: you would make the choice to not have it there for a variety of reasons.

[3:45:20] Voice 17: I also echo Julian's comments and I refer to my letter which was submitted to you

[3:45:30] Voice 17: where you saw signatures from the majority of people on Canvas Back Place.

[3:45:36] Voice 17: I canvassed the people on our street from the end of Canvas Back Place

[3:45:42] Voice 17: to the intersection at Sandpiper and as you can tell from the letter the majority of people are

[3:45:48] Voice 17: against the proposed cell tower not in terms of having emergency communications we wholeheartedly

[3:45:56] Voice 17: support the need for that it's just that it should be in another location that meets the

[3:46:03] Voice 17: standard of 500 meters or more. Peter talked on Sunday about possibly slowing down the process

[3:46:13] Voice 17: and I too as Julian implore you to do so. I would request that as part of that slowing down of the

[3:46:23] Voice 17: process that you ask the proponents Rogers and Crest to put a hold on their activity if they

[3:46:31] Voice 17: have been doing any activity to date. When we were up at the site on Sunday, there were orange

[3:46:40] Voice 17: markings on the gravel at the top of the road that leads to the site and near the driveway

[3:46:49] Voice 17: going up to it, which suggests to me that some surveying work is being done currently.

[3:46:55] Voice 17: um so i implore you as well to ask them to put a hold on things and also to not only look at at

[3:47:03] Voice 17: talking with rogers and crest about that but also having some consultation with ani if ani does

[3:47:11] Voice 17: indeed own the land that this proposed site is on why not talk to them about the prospect of using

[3:47:17] Voice 17: using their acres of undeveloped land that's at the north end of Canvas Back Place.

[3:47:24] Voice 17: I again reiterate that the majority of people have proposed this location

[3:47:31] Voice 17: and request that more work be done to identify alternate locations.

[3:47:38] Voice 17: When I spoke with your Island Trust staff yesterday who were most helpful,

[3:47:43] Voice 17: other than the recycling center and the the area near the legion they could not actually identify

[3:47:50] Voice 17: any alternate sites that had been identified by the proponents and again as indicated in the

[3:47:57] Voice 17: guidelines those should have been done in the very very early stages of the the whole process

[3:48:03] Voice 17: so again could you please slow down the process get all of those folks involved in looking at

[3:48:10] Voice 17: at an alternate site that will meet the needs

[3:48:12] Voice 17: for the emergency responders and for the island,

[3:48:15] Voice 17: but also be respectful of the concerns

[3:48:19] Voice 17: of the majority of constituents up here.

[3:48:23] Voice 17: Thank you very much.

[3:48:24] Voice 17: Thank you.

[3:48:27] Trustee Luckham: Are there any other speakers that wish,

[3:48:31] Trustee Luckham: anybody else that wishes to address

[3:48:32] Trustee Luckham: the Local Trust Committee today?

[3:48:41] Trustee Luckham: Okay, so I'm going to move along.

[3:48:44] Trustee Luckham: Just want to acknowledge, you know,

[3:48:46] Trustee Luckham: I've been generous with time today

[3:48:47] Trustee Luckham: and I certainly won't want to be held to that in the future if there's lots of speakers

[3:48:53] Trustee Luckham: I will be required to be more strict but just ask everybody in the future to try and keep your

[3:49:01] Trustee Luckham: remarks as short as brief as possible we certainly want to hear from you which is why I've been

[3:49:07] Trustee Luckham: lenient on the time today so thank you everybody for joining us and let us continue with our

[3:49:13] Trustee Luckham: our meeting and this will take us to section 16 applications and referrals and the first item

[3:49:21] Trustee Luckham: before us on page 142 of our package is salt spring development permit 2021.3 and 20 development

[3:49:31] Trustee Luckham: various permit 2021.14 hazen boom at 317 rainbow road and um it looks like planner mays

[3:49:43] Trustee Luckham: this is your work thank you very much for it and I'll turn it over to you I'll ask if the

[3:49:49] Trustee Luckham: applicant is with us today Hazenboom I didn't see that name on the list I did

[3:49:57] Planner Mayes: not either and I did

[3:49:59] Planner Mayes: send a follow-up email from about half an hour ago and have not seen anything since okay so we'll go

[3:50:05] Trustee Luckham: with you and if there's an applicant that shows up we'll provide them an opportunity for remarks

[3:50:10] Trustee Luckham: otherwise we'll have the LTC have a discussion and decide what they want to do. Over to you.

[3:50:16] Planner Mayes: All right, so this development variance permit application seeks to vary the SALTS brand land

[3:50:21] Planner Mayes: use bylaw number 355 to make lawful the siting of a retaining wall within the rear exterior side

[3:50:27] Planner Mayes: and interior side lot line setbacks. As well, the concurrent development permit application

[3:50:32] Planner Mayes: seeks to address development of new retail general employment or commercial space greater than 185

[3:50:38] Planner Mayes: five square meters in gross floor area that is visible from public areas or other properties.

[3:50:43] Planner Mayes: Down on the bottom of the screen, you can see the island's trust zoning map.

[3:50:47] Planner Mayes: That subject property is indicated in yellow, as well as the 2017 ortho photo as well.

[3:50:55] Planner Mayes: So for some context, the subject property is located in central Salt Spring Island.

[3:51:00] Planner Mayes: The 0.2 hectare lot is zoned General Employment 1, Variant B.

[3:51:05] Planner Mayes: be in December of 2018 the capital regional district building inspection office referred

[3:51:12] Planner Mayes: a building permit for commercial container mini storage to the islands trust staff reviewed the

[3:51:17] Planner Mayes: submission and noted that the size of the development which was 14 ccans exceeded 185

[3:51:23] Planner Mayes: square meters in floor area and advised the applicant that a development permit would be

[3:51:26] Planner Mayes: required the applicants submitted revised plans that reduced the number of ccans from 14 to 12

[3:51:33] Planner Mayes: which would have been 182.5 square meters in floor area and thus the building permit was

[3:51:39] Planner Mayes: a referral was subsequently approved. In January of 2021 a revision to the 2018 building permit

[3:51:47] Planner Mayes: was received as the applicant had amended the plans to remove the pitched roof and upon

[3:51:54] Planner Mayes: review of the resubmission staff observed the development had been constructed with the

[3:51:58] Planner Mayes: previously proposed configuration of 14 ccans in accordance with the original submitted design

[3:52:03] Planner Mayes: and that would be a floor area of 12 s or 212.6 square meters

[3:52:10] Planner Mayes: thus this triggered the requirement for a retroactive development permit

[3:52:14] Planner Mayes: on february 26 2021 staff attended a site visit to the subject property where retaining wall

[3:52:19] Planner Mayes: structure within the rear exterior side and interior side lot line setbacks was observed

[3:52:23] Planner Mayes: thereby requiring a development variance permit application so on this slide you can see the site

[3:52:30] Planner Mayes: plan for the subject property as well as an extract of the proposed variance permit portion

[3:52:37] Planner Mayes: above is the approved container commercial container mini storage

[3:52:42] Planner Mayes: that front rear elevation per the original building permit and below is the revised

[3:52:47] Planner Mayes: elevation per the new building permit. Here are just some photos of the subject property.

[3:52:55] Planner Mayes: That's the mini storage in its current configuration and proposed without the roof,

[3:53:00] Planner Mayes: as well as that retaining wall along the side lot lines and rear lot line. This here shows

[3:53:09] Planner Mayes: some of the vegetative buffers that are existing currently on the property, including the one

[3:53:13] Planner Mayes: that's currently on the uh neighboring road dedication as well uh here is the north vegetative

[3:53:20] Planner Mayes: buffer as well as the vegetative buffer which is along the ganges village network pathway

[3:53:28] Planner Mayes: as well the subject property being viewed from the opposite side of rainbow road

[3:53:33] Planner Mayes: so this particular report explores development permit area 2 non-village commercial and general

[3:53:39] Planner Mayes: employment guidelines as well as the issues and opportunities of visibility from public areas

[3:53:44] Planner Mayes: areas, vegetation buffers in the Ministry of Transportation right-of-way, access to

[3:53:48] Planner Mayes: the subject property, industrial land uses by-law adoption and siting of the retaining

[3:53:52] Planner Mayes: wall and president setting and public perception.

[3:53:56] Planner Mayes: Statutory notice of the public proposed variance was mailed on August 16th, 2021.

[3:54:01] Planner Mayes: No correspondence has been received in respect to those applications.

[3:54:05] Planner Mayes: The slide here shows the guidelines the proposed development is at variance with or may be

[3:54:10] Planner Mayes: at variance with.

[3:54:13] Planner Mayes: uh so the advisory planning commission comprises of a panel of community members which are

[3:54:18] Planner Mayes: generalists or experts in the field of environment design or planning staff are recommending the

[3:54:23] Planner Mayes: local trust committee consider referring the application to the advisory planning commission

[3:54:27] Planner Mayes: for their comment on those development perimeter two guidelines for which the application is at

[3:54:32] Planner Mayes: variance with or maybe at variance with as they would provide the local trust committee and staff

[3:54:37] Planner Mayes: with their invaluable insights on the nuances of the application prior to for a final consideration.

[3:54:42] Planner Mayes: So that recommendation is there in front of you and I'm happy to take any questions.

[3:54:49] Trustee Luckham: All right thank you planner Mays. Did the applicant

[3:54:52] Trustee Luckham: arrive? Not seeing a name that looks associated.

[3:55:02] Planner Mayes: Rob is saying no.

[3:55:04] Trustee Luckham: Okay so I'm going to go

[3:55:06] Trustee Luckham: to trustees for questions for you on this um these two applications and then there's a couple

[3:55:13] Trustee Luckham: of recommendations there so over to you trustees no questions from peter

[3:55:19] Voice 14: go

[3:55:24] Trustee Luckham: ahead trustee patrick

[3:55:27] Trustee Patrick: so i guess the apc were asking that they comment on the dp guidelines or

[3:55:34] Trustee Patrick: is that generally what we would be asking them for the ones that they're not complying with

[3:55:41] Planner Mayes: that's

[3:55:42] Planner Mayes: right to provide any thoughts that they may have on those okay well

[3:55:49] Trustee Patrick: i support the apc reviewing this

[3:55:51] Trustee Patrick: Yes, that's made clear to them.

[3:55:54] Trustee Patrick: I can put that motion on the floor if you want.

[3:55:57] Trustee Patrick: Then I move that

[3:55:58] Voice 1: the Salisbury Island

[3:55:58] Trustee Patrick: Local Trust Committee

[3:56:00] Trustee Patrick: direct staff to refer applications,

[3:56:03] Trustee Patrick: SSDP 2021.3 and SSDP DVP 2021.14

[3:56:11] Trustee Patrick: to the Advisory Planning Commission for comment.

[3:56:15] Trustee Luckham: All right, thank you.

[3:56:16] Trustee Luckham: Trustee Grover, second that?

[3:56:18] Trustee Luckham: I second that.

[3:56:18] Trustee Luckham: All right, any further discussion?

[3:56:21] Trustee Luckham: No, all those in favor?

[3:56:24] Trustee Luckham: so that carries excellent thank you very much um i've got to get my agenda package back up here

[3:56:36] Trustee Luckham: okay let's go to the next item which would be south spring development variance permit 2020.16

[3:56:44] Trustee Luckham: uh pedersen at 150 maneric drive and uh planner maze um over to you and i will ask if uh have a

[3:56:55] Trustee Luckham: a quick look here if there's somebody there. Yeah there's Karen Pedersen is on the line and so

[3:57:01] Trustee Luckham: Karen there'll be an opportunity for you to speak to the report from staff and trustees may have

[3:57:08] Trustee Luckham: questions for you. So over to planner Meg.

[3:57:11] Planner Mayes: All right thank you Chair Luckin. So this development

[3:57:14] Planner Mayes: variance permit application is seeking to vary the Saltsbury Island land use by law number 355

[3:57:19] Planner Mayes: to do three things. One is to make lawful an accessory building with more than three separate

[3:57:25] Planner Mayes: separate rooms. Two is to make lawful the total floor area of all accessory buildings and three

[3:57:30] Planner Mayes: to make lawful the siting of an existing accessory building to an interior side lot line.

[3:57:34] Planner Mayes: In the photos below you can see the zoning map for some context for zoning in and around the

[3:57:41] Planner Mayes: subject property as well as the 2017 ortho photo on the side. So the subject property is located

[3:57:47] Planner Mayes: in South Salt Spring Island. This 0.2 hectare lot is zoned rural. In November 2020 the island's

[3:57:55] Planner Mayes: process a preliminary plan review application for amendments to a capital regional district

[3:57:59] Planner Mayes: building permit which was issued in November 2010. Staff reviewed the submission and noted

[3:58:05] Planner Mayes: the enclosure of a previous open area between the lower and upper level of the garage accessory

[3:58:09] Planner Mayes: building exceeded the permitted 70 square meters of accessory building floor area and as such

[3:58:15] Planner Mayes: development variance permit would have been required. On February 8th 2021 staff attended

[3:58:21] Planner Mayes: a site visit to a subject property where four separate rooms in the garage accessory building

[3:58:25] Planner Mayes: as well as a studio accessory building exceeding 25 square meters at the rear of the property were observed.

[3:58:31] Planner Mayes: Lastly, in discussions with Capital Regional District building inspection staff,

[3:58:34] Planner Mayes: there was concerns noted about the possible encroachment of the garage accessory building into setbacks.

[3:58:42] Planner Mayes: Subsequent to discussions with the applicant and following receipt of a British Columbia Land Survey or Site Plan,

[3:58:47] Planner Mayes: the request was also revised to make lawful the siting of the garage accessory building to an interior side lot line setback.

[3:58:53] Planner Mayes: Additionally this application addresses the total floor area of accessory buildings for both the

[3:58:58] Planner Mayes: garage and studio accessory buildings as well as the four separate rooms observed in the garage

[3:59:03] Planner Mayes: accessory building. The following are some photos. This is the garage accessory building at the front

[3:59:11] Planner Mayes: of the property. This is the interior of that garage accessory building showing those two rooms

[3:59:17] Planner Mayes: up at the top and then two rooms down at the bottom and that previously open ceiling that's

[3:59:22] Planner Mayes: been enclosed in the rear is the studio accessory building which exceeds 25 square meters as well

[3:59:31] Planner Mayes: there is an existing shed accessory building on the subject property which is slated for removal

[3:59:36] Planner Mayes: and as well the single family dwelling on the subject property

[3:59:40] Planner Mayes: the key issues explored in this report include land use and building permit history of the

[3:59:46] Planner Mayes: subject property establishing lawful non-conformity and citing in a three-dimensional context

[3:59:53] Planner Mayes: Statutory notice of the proposed variance was mailed on August 16, 2021, and no correspondence was received.

[4:00:00] Planner Mayes: in respect to this development variance permit staff are recommending issuance of the development

[4:00:04] Planner Mayes: variance permit as a request is not contrary to or at variance with salt spring island official

[4:00:09] Planner Mayes: community plan number 434 policies and objectives and as a request are relatively minor in nature

[4:00:15] Planner Mayes: and those include five additional square meters of accessory building floor area one additional

[4:00:19] Planner Mayes: room and 0.2 meters respectively to the interior side lot line that recommendation is there and i

[4:00:26] Planner Mayes: am happy to answer any questions thank

[4:00:30] Trustee Luckham: you planner maze um we'll just go to the applicant here um

[4:00:36] Trustee Luckham: karen peterson i believe it is um do you have any uh remarks or and are you in support of the

[4:00:44] Trustee Luckham: recommendation um

[4:00:46] Voice 18: i'm in support of the recommendation and i thank christine for giving

[4:00:51] Voice 18: me help with putting the application together um nothing nothing will change uh there won't be any

[4:01:00] Voice 18: additions um it won't the property will remain as as it's been for quite a long time okay thank you

[4:01:12] Trustee Luckham: very much so i'll just go to trustees and ask if you have any questions for staff or the applicant

[4:01:17] Trustee Luckham: Otherwise, I'll look for a motion.

[4:01:20] Trustee Luckham: Trustee Patrick.

[4:01:22] Trustee Patrick: I'm just wondering, on page 181 of our report, for the reference to the archaeological, it says, you know, there could be or there is closeness.

[4:01:31] Trustee Patrick: Why do we not capture that statement there, sort of that notwithstanding statement?

[4:01:36] Trustee Patrick: Why is that not in the permit?

[4:01:40] Planner Mayes: So the draft development variance permit does require applicants to be aware that the approval doesn't constitute as an approval from other agencies.

[4:01:50] Planner Mayes: So in this case the archaeology branch is specifically noted on there as one that they

[4:01:54] Planner Mayes: would need to obtain approvals from if necessary.

[4:02:01] Trustee Patrick: Okay it's just it's not maybe as clear that's all

[4:02:05] Trustee Patrick: I understand that but I think it's our chance to really make it extremely clear but that's okay

[4:02:10] Trustee Patrick: I guess because yeah I know that whole area and the applicant should be aware that

[4:02:16] Trustee Patrick: you know that that area does have a lot of potential for archaeological sites. Yep

[4:02:24] Trustee Luckham: okay

[4:02:25] Trustee Luckham: Okay, any motions?

[4:02:30] Trustee Grove: I'm happy to make a motion, Chair.

[4:02:32] Trustee Luckham: Mm

[4:02:33] Trustee Grove: -hmm, go ahead.

[4:02:33] Trustee Grove: I move that the Salt Spring Island Local Trust Committee

[4:02:36] Trustee Grove: approve issuance of development variance permit

[4:02:39] Trustee Grove: SSTVP 2020.16.

[4:02:43] Trustee Luckham: Moved, seconder, Trustee Patrick, thank you.

[4:02:46] Trustee Luckham: Any further discussion?

[4:02:48] Trustee Luckham: I'll call for the vote.

[4:02:49] Trustee Luckham: All those in favor?

[4:02:51] Trustee Luckham: And that carries unanimously.

[4:02:54] Trustee Luckham: Very good, thank you very much, Planner Mayes,

[4:02:56] Trustee Luckham: and thank you to the applicant.

[4:02:58] Trustee Luckham: So the next one on our list is Salt Spring Development Variance Permit 2021.3,

[4:03:06] Trustee Luckham: Wright & Associates of North Secretary Island.

[4:03:11] Trustee Luckham: Is that right?

[4:03:15] Planner Mayes: Yes, and it'll be

[4:03:16] Trustee Luckham: Jason who's

[4:03:17] Planner Mayes: speaking on behalf of Miranda.

[4:03:20] Trustee Luckham: Oh, I see.

[4:03:21] Trustee Luckham: Yeah, I just scrolled past it.

[4:03:24] Trustee Luckham: All right, then.

[4:03:25] Trustee Luckham: So Jane Yeomans, planner, is the applicant with us?

[4:03:33] Trustee Luckham: Yes,

[4:03:34] Voice 14: it'll be Jason.

[4:03:35] Trustee Luckham: It'll be Jason Quigley.

[4:03:37] Trustee Luckham: I don't see that name there.

[4:03:40] Trustee Luckham: Can you hear me? I'm here.

[4:03:42] Trustee Luckham: Okay, great. So staff will provide the report. And Jason, thank you for the conversation the other day. And we'll hear from them. And then we'll ask if you concur with the reports and the questions will make a decision here.

[4:03:56] Trustee Luckham: Thank you.

[4:03:57] Trustee Luckham: Go ahead. Is it, Planner Mays, are you making the report here? Yes?

[4:04:05] Trustee Luckham: it's me yes okay great thank you over to you all

[4:04:09] Planner Mayes: right um so this development variance permit

[4:04:11] Planner Mayes: application is seeking to vary capital regional district bylaw number 103 to permit the siting

[4:04:17] Planner Mayes: of a proposed walkway structure to the natural boundary of the sea to permit five mooring floats

[4:04:22] Planner Mayes: one float having a length of 28.65 meters for a group strata mortgage dock and you can see those

[4:04:28] Planner Mayes: those photos there underneath of North Secretary Island and it's 14 lots as well as this orthophoto

[4:04:36] Planner Mayes: of the subject property and eelgrassing as our eelgrass mapping so this report follows a staff

[4:04:43] Planner Mayes: report at the April 27th 2021 meeting of the salt spring on local trust committee where staffer were

[4:04:49] Planner Mayes: requested to draft a restrictive use covenant to prohibit the construction of docks on residential

[4:04:54] Planner Mayes: lots and include a provision for a suitable marine spill containment kit enter into a cost recovery

[4:04:59] Planner Mayes: agreement and inquire about first nations concerns regarding the crown referral process since this

[4:05:05] Planner Mayes: application was last considered staff have spoken with crownline authorization staff and drafted a

[4:05:10] Planner Mayes: covenant which has undergone legal review so in front of you you can see the site plan that was

[4:05:16] Planner Mayes: included with the original application for that group stratum orange dock this particular second

[4:05:22] Planner Mayes: The second report explores various issues and opportunities and that includes the covenant to restrict foreshore uses, buildings and structures and groundland authorization referral processes.

[4:05:34] Planner Mayes: So, in the absence of an official community plan, staff have extracted related directive policies from the Islands Trust Policy Statement,

[4:05:42] Planner Mayes: Salt Spring Island Official Community Plan number 434, which are not guiding policies but may provide some context to Salt Spring Island Local Trust Committee and their deliberations on this application.

[4:05:52] Planner Mayes: development of group mortgages or joint use of private docks are encouraged

[4:05:56] Planner Mayes: and the proposed location was chosen to mitigate impact on eelgrass and the results of an

[4:06:02] Planner Mayes: archaeological impact assessment notes the proposed development will be occurring outside

[4:06:06] Planner Mayes: the boundaries of archaeological site dfrv-55 as north secretary island consists of 14 small

[4:06:14] Planner Mayes: and clustered strata lots as a proposed dock will be group mortgage facility and as a covenant would

[4:06:19] Planner Mayes: not achieve the desired outcome of prohibiting docks on the foreshore staff are recommending

[4:06:23] Planner Mayes: that the salt spring and local trust committee approve issuance of ssdbp 2021.3 and over to you

[4:06:32] Planner Mayes: guys all

[4:06:33] Trustee Luckham: right thank you so mr quigley do you have any um uh comments with respect to the

[4:06:39] Trustee Luckham: recommendation just before us uh

[4:06:42] Voice 7: well we're in agreement with the recommendation i wanted to

[4:06:45] Voice 7: to thank the LTC and staff for the orderly review

[4:06:49] Voice 7: and careful consideration of our application.

[4:06:51] Voice 7: It's really appreciated.

[4:06:53] Voice 7: I had a few remarks about the application, if I may, Chair.

[4:06:57] Voice 7: Is there time for that?

[4:06:58] Trustee Luckham: Please.

[4:07:00] Voice 7: So just by way of context, North Secretary Island

[4:07:03] Voice 7: is a boat accessible island only.

[4:07:07] Voice 7: We have, as Planner Mays mentioned,

[4:07:10] Voice 7: 14 owners were governed as a strata.

[4:07:13] Voice 7: that we currently do not have dock access for all owners and that's the main one of the leading

[4:07:20] Voice 7: reasons for applying for this group mortgage the second reason is for safety we have quite a walk

[4:07:28] Voice 7: to get to our existing community dock and many of our owners are in their 70s it's quite some

[4:07:34] Voice 7: distance and there's concern there have been accidents in the past where people have had to

[4:07:38] Voice 7: have emergency egress to hospitals and the second community dock will provide a much safer and

[4:07:46] Voice 7: more efficient emergency exit to hospitals and thirdly is for contingency if there's a

[4:07:53] Voice 7: failure or a storm event and the existing dock is damaged a second dock provides that contingency

[4:08:01] Voice 7: we believe that this application is really a model for how to do dock applications

[4:08:08] Voice 7: we've followed all the best practices and policies it's been designed as a community

[4:08:13] Voice 7: structure and not a proliferation of private private talks we've been going through the

[4:08:19] Voice 7: proper process and proper channels we've done extensive studies we did a marine

[4:08:24] Voice 7: biological study we've done archaeological work we've redesigned the project we've relocated the

[4:08:32] Voice 7: project to avoid sensitive habitats. It's being professionally designed by and built by a firm,

[4:08:39] Voice 7: so it won't break or be a hazard. We have

[4:08:42] Voice 7: addressed all the comments by First Nations.

[4:08:46] Voice 7: One group had questions in regards to the construction materials and whether there'd

[4:08:53] Voice 7: be any use of Styrofoam, and we confirmed that no, the materials would be fully encapsulated

[4:08:59] Voice 7: and no hazardous materials.

[4:09:02] Voice 7: There was also a question about light penetration

[4:09:05] Voice 7: and potential effect on eelgrass.

[4:09:08] Voice 7: And the dock application was relocated to avoid eelgrass

[4:09:14] Voice 7: to address that concern.

[4:09:15] Voice 7: And we also committed to five years

[4:09:18] Voice 7: of post-construction underwater monitoring

[4:09:20] Voice 7: to really confirm there's no negative effects.

[4:09:24] Voice 7: Another group, the Penelka tribe requested a site visit

[4:09:28] Voice 7: And I'm pleased to say that we undertook that site visit last week with Councillor Thomas and one of the elders, Augie Sylvester.

[4:09:37] Voice 7: And it was an excellent site visit. We got to learn some of the local history and shared a lot of stories.

[4:09:42] Voice 7: And the main interest from the Penelakut was whether or not the proposed location was in an area that was proximal to traditional clam harvesting

[4:09:53] Voice 7: and the related restrictions that DFO places

[4:09:57] Voice 7: on clam harvesting near docks.

[4:09:59] Voice 7: And the site visit was successful in the sense

[4:10:02] Voice 7: that the Penelakut were able to confirm

[4:10:04] Voice 7: that the location is not near any traditional

[4:10:08] Voice 7: clam harvesting and they had no concerns.

[4:10:11] Voice 7: So I wanted to add that for LTC's consideration.

[4:10:15] Voice 7: And the very last comment I would make is that

[4:10:18] Voice 7: as a strata with only 14 owners,

[4:10:20] Voice 7: we're restricted to only 14 lots on our secretary under the strata rules and so once this community

[4:10:29] Voice 7: dock is in place we don't believe there will ever be any need for any further docks on the island

[4:10:36] Voice 7: and that the the existence of the strata itself and the limitation of the number of owners

[4:10:43] Voice 7: owners may itself be a mechanism to ensure that no further DOC development on North Secretary.

[4:10:52] Voice 7: Thank you for your consideration.

[4:10:56] Trustee Luckham: Well, thank you very much, Jason, and thank you for the update on the

[4:10:59] Trustee Luckham: Penelakut visit to your island.

[4:11:01] Trustee Luckham: Very pleased to hear that Councillor Thomas and Elder Sylvester were able to come there.

[4:11:08] Trustee Luckham: That's great.

[4:11:08] Trustee Luckham: So, trustees, do you have any questions for staff or the applicant?

[4:11:12] Trustee Luckham: and no questions from trustee grove any questions from trustee patrick or comments or remarks have

[4:11:18] Trustee Luckham: been connected

[4:11:19] Trustee Patrick: um no thank you uh we had you know an extensive discussion on this back in april

[4:11:28] Trustee Patrick: um and i thank you for sharing uh the results of the first nations engagement that was undertaken

[4:11:36] Trustee Patrick: on the on the dock and uh and your willingness to accommodate and thank you very much um and i

[4:11:43] Trustee Patrick: I guess, you know, we had to have conversations

[4:11:45] Trustee Patrick: of how to delay.

[4:11:46] Trustee Patrick: And I agree your strata console

[4:11:48] Trustee Patrick: is probably the strongest tool

[4:11:49] Trustee Patrick: to help prevent further docs being added

[4:11:53] Trustee Patrick: because it does take away,

[4:11:54] Trustee Patrick: might make someone convenient,

[4:11:56] Trustee Patrick: but it does become problematic quickly.

[4:11:59] Trustee Patrick: So thank you for your work

[4:12:01] Trustee Patrick: and for managing the strata.

[4:12:02] Trustee Patrick: And I guess I can put the motion on the table.

[4:12:09] Trustee Patrick: I move that the Salt Spring Island

[4:12:11] Trustee Patrick: Local Trust Committee approve

[4:12:12] Trustee Patrick: issuance of development variance permit

[4:12:13] Trustee Patrick: at ssdvp 2021.3 okay

[4:12:19] Trustee Luckham: moved seconded by trustee grove any further discussion

[4:12:24] Trustee Luckham: nothing heard so i'll call for the vote all those in favor and that carries unanimously there you go

[4:12:33] Trustee Luckham: justin quigley and um i'd be very pleased if you had a spill kit in close proximity to the uh

[4:12:39] Trustee Luckham: the doc i think that would be an important uh responsibility so good luck

[4:12:44] Trustee Luckham: with that and thank

[4:12:45] Trustee Luckham: you for your work and thank you for the protection as not secretary island it's a lovely island thank

[4:12:50] Voice 7: you very much thank

[4:12:51] Trustee Luckham: you all right let's go to 16.4 salt spring development variance permit 2021.4

[4:13:00] Trustee Luckham: welsh at 150 drake road um and planner maze um your file again and uh we'll just ask if the

[4:13:11] Trustee Luckham: The applicant is in the room.

[4:13:17] Trustee Luckham: I'm not seeing anything there that is obvious to me.

[4:13:21] Trustee Luckham: So we'll see how that goes.

[4:13:23] Trustee Luckham: Over to you, Planner Mays.

[4:13:25] Planner Mayes: Can I take one second?

[4:13:28] Planner Mayes: I've just got an email from the applicant, and I have a question for our regional planning manager.

[4:13:33] Planner Mayes: Could I just have a minute?

[4:13:35] Trustee Luckham: Well, why don't we take a five-minute pause and allow you time to do that, and we can refresh our water glasses and the like.

[4:13:43] Trustee Luckham: And we'll reconvene at 3.10, okay?

[4:13:48] Trustee Luckham: Perfect.

[4:13:49] Voice 12: Thank you.

[4:13:50] Voice 12: Well,

[4:19:49] Trustee Luckham: I'm hoping nobody took me literally and that we can come back at 3.10 because it's obviously 2.10 on the coast.

[4:19:57] Planner Mayes: Just put asterisk Alberta time.

[4:20:00] Trustee Luckham: Yeah.

[4:20:04] Trustee Luckham: It's raining here.

[4:20:05] Trustee Luckham: What's it doing over there?

[4:20:07] Trustee Luckham: It's

[4:20:08] Planner Mayes: cloudy and windy.

[4:20:12] Trustee Luckham: That's good.

[4:20:12] Trustee Luckham: It brings the humidity up.

[4:20:14] Planner Mayes: I'll send the rain over here, but I know it doesn't work that way.

[4:20:17] Planner Mayes: so

[4:20:21] Trustee Luckham: you got uh that sorted out sure

[4:20:23] Planner Mayes: did perfect

[4:20:25] Trustee Luckham: so we'll wait for the arrival of the trustees

[4:20:28] Trustee Luckham: i

[4:20:30] Planner Mayes: appreciate

[4:20:31] Trustee Luckham: you giving me

[4:20:32] Planner Mayes: the opportunity to chat with regional planning manager sir mac

[4:20:38] Trustee Luckham: perfect okay so let's uh turn the floor back to uh planner maze to provide us with the report and

[4:20:47] Trustee Luckham: is the applicant going to be with us no

[4:20:50] Planner Mayes: and it sort of stems from that i did request uh by email

[4:20:54] Planner Mayes: just advised that there was consideration of this, and they've noted that they're likely not moving

[4:20:59] Planner Mayes: forward with the application. So at this time, I would suggest that the LTC do not consider

[4:21:04] Planner Mayes: the application at this time, and if it does need to come back, it'll come back at a later time.

[4:21:10] Trustee Luckham: Oh, I see. So you're asking to withdraw the application at this time, and it may or may

[4:21:14] Trustee Luckham: not come back. That's right. Right. Well, that makes our job easy. Anybody objecting to that?

[4:21:19] Trustee Luckham: I don't think so. Okay, awesome. So then let us continue on. Thank you for that, helping us out

[4:21:27] Trustee Luckham: with that, Planner Mayes. So we have some other business, a new business here

[4:21:34] Voice 12: now. Okay, and

[4:21:41] Trustee Luckham: I'm just being distracted by some messaging happening. Changes to residential permissions

[4:21:46] Trustee Luckham: Permissions in the Agricultural Land Reserve is 17.1.

[4:21:50] Trustee Luckham: Oh, my gosh.

[4:21:56] Voice 12: Sorry.

[4:22:03] Voice 12: There we go.

[4:22:05] Trustee Luckham: 17.11, changes to residential permissions in Agricultural Land Reserve on page 203.

[4:22:13] Trustee Luckham: And it looks like Planner Gordon is going to take us on this little, where are we?

[4:22:22] Trustee Luckham: I lost my page.

[4:22:25] Trustee Luckham: chair now anyway over to planner gordon thank

[4:22:28] Voice 13: you chair um yes i will be presenting this although

[4:22:31] Voice 13: it was a report done by myself and um planner maze i'm just going to bring up a presentation

[4:22:39] Voice 13: i have here quickly right

[4:22:43] Voice 12: page 203 that's what i want hopefully

[4:23:02] Voice 13: you can all

[4:23:02] Voice 12: see that presentation

[4:23:06] Voice 13: So, yes, this is a staff report that is as a result of the LTC resolution that was passed at the special business meeting with the Agricultural Alliance and the AAPC in July, which asked staff to report back on options to amend bylaws in consideration of the Agricultural Alliance Commission announcements to residential flexibility in the ALR.

[4:23:34] Voice 13: And with particular mention or in consideration of the Agricultural Alliance Area Farm Plan Renewal.

[4:23:43] Voice 13: So that's what this report does.

[4:23:46] Voice 13: Just for everyone's reference, this is the sort of important part of the residential flexibility that's being implemented by the Agricultural Land Reserve as of December 31st of this year.

[4:23:59] Voice 13: and it's going to allow for additional residents with a floor area of 90 square meters or less

[4:24:08] Voice 13: with the caveat that on larger properties there is a larger floor area permission that's going

[4:24:16] Voice 13: to be allowed. So staff did consider this residential flexibility update in consideration

[4:24:23] Voice 13: consideration of a number of other relevant policies, Islands Trust policies listed here,

[4:24:31] Voice 13: as well as the Area Farm Plan Renewal Housing Needs Assessment ALC legislation, as well

[4:24:37] Voice 13: as consideration of the potential mechanisms for compliance if the LTC wants to take a

[4:24:47] Voice 13: a path of requiring some sort of minimum criteria for allowing additional dwellings in the ALR.

[4:24:56] Voice 13: In addition, staff took the opportunity to look at a couple of other potential regulations

[4:25:04] Voice 13: the LTC might wish to consider through this, given this opportunity, and that is updating

[4:25:14] Voice 13: dating campground regulations for the number of units.

[4:25:18] Voice 13: The land use by-law is no longer in conformity

[4:25:22] Voice 13: with what's permitted in the ALR.

[4:25:25] Voice 13: The land use by-law currently permits up to 50 units.

[4:25:28] Voice 13: The ALC has capped that at 10.

[4:25:30] Voice 13: So it's an opportunity to adjust that

[4:25:32] Voice 13: if the land use by-law is amended,

[4:25:34] Voice 13: and then also an opportunity to look at dwellings

[4:25:36] Voice 13: on large farms.

[4:25:38] Voice 13: So there's four options essentially in front of the LTC,

[4:25:43] Voice 13: see and they're not all mutually exclusive um one would be just simply to to receive this for

[4:25:49] Voice 13: information um staff would caution that there's potentially some conflict that would arise

[4:25:55] Voice 13: um if the ltc opted not to amend the bylaw and that's related to the seasonal cottage permissions

[4:26:03] Voice 13: that currently exist in the land use bylaw that would then probably be able to be utilized by

[4:26:08] Voice 13: people looking to build second dwellings as the ALC would permit a second dwelling as of the end

[4:26:14] Voice 13: of this year. Option two would be to direct staff to draft this bylaw. And there is some draft

[4:26:23] Voice 13: language provided in the staff report, a direction that the LTC could wish to take with the bylaw.

[4:26:31] Voice 13: Option three would be as if the LTC wants staff to explore this idea of dwellings on large farms

[4:26:38] Voice 13: and i'm happy to answer questions about what exactly that would entail or option four would

[4:26:43] Voice 13: be to request further information um if the ltc is unsure about implications of of one of these

[4:26:50] Voice 13: directions and staff would be happy to report back as it stands staff are recommending that the ltc

[4:26:57] Voice 13: simply refer this staff report to um the upcoming meeting um in november the special business

[4:27:05] Voice 13: this meeting again the sort of uh i think it's three a year that we're having with the um

[4:27:10] Voice 13: the double apc and the ag alliance um for their input on possible um bylaw amendment direction

[4:27:19] Voice 13: um i'm happy to take another sort of a brief overview i'm happy to take any questions and

[4:27:23] Voice 13: as i said planner may is also assisting this so she can answer questions as as may be needed

[4:27:29] Voice 13: very

[4:27:32] Trustee Luckham: good thank you very much planner gordon um so trustees um do you have any questions or what

[4:27:38] Trustee Luckham: would you like to do trustee patrick helps

[4:27:45] Trustee Patrick: to take off mute uh i have a couple of questions

[4:27:48] Trustee Patrick: um would this be an out or do you think would be an outright use or would it be drafted such that

[4:27:58] Trustee Patrick: ltc has to give permission because i know the new rules don't require that

[4:28:03] Trustee Patrick: ALC give permission?

[4:28:06] Voice 13: Yeah and that's really it's I guess essentially at the LTC's discretion I think

[4:28:13] Voice 13: the Ag Alliance in their area farm plan renewal has advocated for some sort of mechanism to control

[4:28:22] Voice 13: and I certainly don't want to speak on their behalf but that they would like to have this

[4:28:27] Voice 13: controlled for farm worker use only so basically in support of farming whereas as you've said the

[4:28:34] Voice 13: ALC is just sort of allowing it as a use without any further permitting or criteria to be met

[4:28:42] Voice 13: essentially so it's there there are as outlined in the staff report there are potentially some

[4:28:47] Voice 13: some drawbacks to trying to institute a legal mechanism to control that but certainly there

[4:28:53] Voice 13: would be options available if

[4:28:57] Trustee Patrick: we were to I take it this is just a land use bylaw amendment not an

[4:29:02] Trustee Patrick: ocp correct

[4:29:04] Voice 13: yeah the um i mean the land use bylaw does currently allow um additional dwellings um

[4:29:13] Voice 13: in the in on a on mostly on agricultural one zone land within the alr um this would just be

[4:29:19] Voice 13: effectively removing some of those requirements for additional permissions um

[4:29:24] Trustee Patrick: how long in a in a

[4:29:26] Trustee Patrick: what would be the time period that it would take to to draft the land use bylaw reviews and get

[4:29:34] Trustee Patrick: it through what would be sort of like the minimum time um

[4:29:38] Voice 13: the the drafting the actual drafting of

[4:29:41] Voice 13: the bylaw would be um fairly quick um staff could sort of draft the bylaw um depending on ltc

[4:29:48] Voice 13: direction fairly quickly. In terms of actually getting the bylaw adopted, I might defer to

[4:29:57] Voice 13: Regional Planning Manager, Stefan Cermak.

[4:30:00] Voice 13: for some guidance on the process of when he might think this could feasibly be put through

[4:30:09] Voice 13: effectively given the statutory requirements.

[4:30:16] Voice 22: If that's my cue, Mr. Chair, could you repeat the question, Trustee Patrick, just so I'm

[4:30:21] Voice 22: clear on what I'm asking?

[4:30:22] Trustee Patrick: Oh, I was just like, how long would it take to make this go through the process of getting

[4:30:27] Trustee Patrick: a land use bylaw adopted?

[4:30:30] Voice 22: well that has a lot of assumptions baked into it but like removing

[4:30:35] Voice 22: any engagement um well so you

[4:30:38] Voice 22: can see staff's recommendation is one to go to the next aapc move but i'll answer your question

[4:30:41] Voice 22: directly you can you can get probably a draft bylaw to the next ltc meeting at which time you

[4:30:47] Voice 22: can give it first and second reading and you could set up a public hearing and community

[4:30:51] Voice 22: information meeting to follow you could get it to third reading so that'd be what would that be

[4:30:57] Voice 22: that'd be October probably November you could probably have it before executive committee

[4:31:01] Voice 22: sometime in December and then it would come back to you in January if you were completely not going

[4:31:07] Voice 22: to do any engagement whatsoever but of course that's the LTC's decision to make so otherwise

[4:31:15] Voice 22: you know usually we recommend for a simple bylaw like this six months and that's assuming some

[4:31:21] Voice 22: basic engagement.

[4:31:25] Trustee Patrick: Thank you very much. I do note one thing on page 206. I know that the

[4:31:31] Trustee Patrick: farm plan mentioned reducing environmental impact by considering rainwater and that the response was

[4:31:38] Trustee Patrick: that the potable rainwater system. I don't think that I don't read the farm plan to mean that it

[4:31:46] Trustee Patrick: was only talking about potable rainwater. I think especially in farming applications, there's, you

[4:31:52] Trustee Patrick: know rainwater could be used for irrigation and other things so i just want to note that that

[4:31:59] Trustee Patrick: that's how i would have included that expanded that interpretation

[4:32:04] Trustee Patrick: um my comment on the recommendation i would i mean one i mean if we want to speed things up

[4:32:12] Trustee Patrick: yes we have the meeting coming on november 18th and certainly this would be discussed but i'm

[4:32:17] Trustee Patrick: I'm wondering if we should refer it to the, just to the AAPC and also pass it on to the housing

[4:32:26] Trustee Patrick: task force for, you know, any input, but could we not, well, I guess, could we not also,

[4:32:35] Trustee Patrick: I mean, we're either going to have to wait, we'd get it back in the next meeting and then tell you

[4:32:39] Trustee Patrick: to proceed with drafting bylaws. Is there any way that we could have this process get kicked off

[4:32:44] Trustee Patrick: and going um and that you don't need our permission to start drafting the bylaws um could that be done

[4:32:55] Voice 22: well i'll share a secret with you is that if you don't mind mr chairs that their team already

[4:32:59] Voice 22: drafted a bylaw and i told them to slow it down so that you could decide what next steps you wanted

[4:33:04] Voice 22: to go through so i can see the sparks on

[4:33:06] Voice 22: their faces as we're talking so thank

[4:33:09] Voice 14: you team yeah i

[4:33:10] Voice 22: apologize for that because we want to be clear that the ltc was going in the direction you wanted

[4:33:15] Voice 22: to go um through the agriculture advisory planning commission or the housing task force so we i was

[4:33:21] Voice 22: unclear where you want to go and i want you to be confident that that your commissions were involved

[4:33:26] Voice 22: in decision making uh through the bylaw development so uh that's why i'm very confident that the

[4:33:32] Voice 22: bylaw could come back to you pretty quick chris i'm pretty confident that most of it's been drafted

[4:33:37] Trustee Patrick: okay no i mean i think i definitely want to hear from the aapc

[4:33:41] Trustee Patrick: and um and i think the housing task force should be aware that this is this is going um going on

[4:33:51] Trustee Patrick: but i know the agricultural planning commission will have quite a bit to say about it but i'll

[4:33:58] Trustee Patrick: let this stop for now and hear what others have to say thank you trustee patrick trustee grow

[4:34:06] Voice 12: i'm happy to proceed with this yeah

[4:34:12] Trustee Luckham: i agree i'm i think it's wise to proceed i'm glad to hear that

[4:34:16] Trustee Luckham: that there's some work on the draft bylaw

[4:34:20] Trustee Luckham: because I always like to see what it actually says

[4:34:25] Trustee Luckham: and can't help but wonder that that would likely

[4:34:32] Trustee Luckham: require a second referral to APC

[4:34:34] Trustee Luckham: and that would extend the time process.

[4:34:36] Trustee Luckham: So I just wonder whether or not there's any efficiencies

[4:34:38] Trustee Luckham: to be gained so that this can proceed

[4:34:42] Trustee Luckham: without interfering with other business.

[4:34:46] Trustee Luckham: That's kind of a question.

[4:34:47] Trustee Patrick: could we not ask that the the the draft be included in the this referral

[4:34:54] Trustee Luckham: if you and staff

[4:34:56] Trustee Luckham: are comfortable with that yeah well

[4:34:59] Trustee Patrick: i think i mean the key thing here is this new policy comes

[4:35:01] Trustee Patrick: into effect december 31st so this is an opportunity to be you know wow ahead of the game so let's see

[4:35:10] Trustee Luckham: i would

[4:35:11] Trustee Grove: agree with so

[4:35:13] Trustee Luckham: planning staff is this draft work that you've been working on ready

[4:35:18] Trustee Luckham: to go to press so to speak i

[4:35:20] Voice 13: i i think it is uh mr chair i i just point out on page 207 um

[4:35:26] Voice 13: plunder maze did provide um some of the draft proposed possible draft bylaw amendments which

[4:35:33] Voice 13: would be very consistent with what the draft bylaw would be so if the ldc is comfortable with

[4:35:40] Voice 13: that direction i think we be sort of have some clarity on on what this draft bylaws

[4:35:46] Voice 13: as a form is going to take.

[4:35:49] Trustee Luckham: Well, that sounds like a reasonable approach

[4:35:51] Trustee Luckham: and maybe we could just include language

[4:35:53] Trustee Luckham: in the referral to the APC

[4:35:54] Trustee Luckham: that says that this is preliminary draft

[4:35:59] Trustee Luckham: just to be sure so that they know

[4:36:01] Trustee Luckham: that it's potentially variable.

[4:36:05] Trustee Luckham: So trustees, what would you like to do?

[4:36:09] Trustee Patrick: Can we also pass this on to the housing task force

[4:36:12] Trustee Patrick: that that's okay?

[4:36:13] Trustee Patrick: I mean, so I think they just need to be aware

[4:36:15] Trustee Patrick: that this is in the works

[4:36:16] Trustee Patrick: and I don't think this is going to be a wrinkle

[4:36:20] Trustee Patrick: into the process yeah

[4:36:23] Trustee Grove: i think we can we can certainly pass it on it doesn't need to be a

[4:36:26] Trustee Grove: separate motion though i'm

[4:36:33] Trustee Luckham: not sure if it's my internet or somebody else's that is problematic

[4:36:36] Trustee Luckham: here but uh i'd be happy to hear a motion um

[4:36:40] Trustee Grove: i'm happy move that salt spring and local trust

[4:36:42] Trustee Grove: committee refer the staff report to date dated august 31 2021 regarding changes to residential

[4:36:49] Trustee Grove: permissions in the agricultural land reserved the agricultural advisory planning commission

[4:36:54] Trustee Grove: and Salt Spring Island Agricultural Alliance

[4:36:57] Trustee Grove: for consideration at the Salt Spring Island

[4:36:59] Trustee Grove: Local Trust Committee Special Business Meeting

[4:37:01] Trustee Grove: of November the 18th.

[4:37:05] Trustee Patrick: I don't want to second that yet.

[4:37:08] Trustee Patrick: Can I ask a question or two?

[4:37:11] Trustee Luckham: Yeah, and did you include language in there

[4:37:13] Trustee Luckham: about referring the draft?

[4:37:15] Trustee Patrick: No, that's not included.

[4:37:18] Trustee Luckham: Okay, go ahead.

[4:37:19] Trustee Luckham: Well, I'm just...

[4:37:20] Trustee Luckham: oh great

[4:37:22] Trustee Grove: but the uh the report includes um the draft wording on page 207

[4:37:33] Voice 14: i'm

[4:37:43] Voice 12: sorry i can't hear anybody no

[4:37:45] Trustee Patrick: it doesn't it just outlines what it could contain

[4:37:48] Trustee Patrick: just so it's not the draft bylaw so

[4:37:52] Trustee Grove: what do you suggest right

[4:37:54] Trustee Patrick: but my question is that the

[4:37:57] Trustee Patrick: the Agricultural Alliance meeting is on November 18th.

[4:37:59] Trustee Patrick: If this and the draft bylaw are sent

[4:38:02] Trustee Patrick: to the Agricultural Alliance, sorry, the AAPC,

[4:38:08] Trustee Patrick: I think it would be beneficial to have their comments

[4:38:12] Trustee Patrick: and response to also have at the meeting on November 18th.

[4:38:18] Trustee Patrick: So we're kind of progressing forward

[4:38:21] Trustee Patrick: through somewhat of a process is all I'm questioning.

[4:38:26] Trustee Patrick: If the wording of this means that, that's fine, but I just want to make sure that we are, you know, progressing through so that we're not waiting, you know, all that time, because then we're going to be just taking more time.

[4:38:43] Voice 13: If I might make a suggestion, there are a number of options, other options in the staff report on page 209.

[4:38:54] Voice 13: the option number two might be more in line with what the LTC is looking to do to direct staff to

[4:39:04] Voice 13: draft a bylaw to concur with the ELC use regulations and then if that resolution were

[4:39:10] Voice 13: modified to include a referral to the AAPC and then and then with with this resolution to then

[4:39:20] Voice 13: or to then to then bring it to maybe a separate resolution to bring it to the november meeting

[4:39:30] Trustee Luckham: okay so that sounds like a good solution does that sound reasonable to everybody

[4:39:34] Trustee Luckham: in which case i would say that the first motion was not seconded and so it fails and would look

[4:39:42] Trustee Luckham: for another motion you

[4:39:44] Trustee Patrick: want me to attempt it or

[4:39:47] Trustee Grove: maybe sarah can encapsulate what uh geordie

[4:39:50] Trustee Grove: Gordon just said?

[4:39:53] Trustee Patrick: Well, I think it's the Salt Spring Island Local Trust Committee will direct

[4:39:57] Trustee Patrick: staff to draft a bylaw to concur with the ALR use regulation, which will increase options for

[4:40:03] Trustee Patrick: housing flexibility within the ALR. And go back up here and refer the draft bylaw and the staff

[4:40:18] Trustee Patrick: staff report dated August 31st, 2021 regarding changes to the residential permissions in the

[4:40:23] Trustee Patrick: agricultural land reserve to the agricultural advisory planning commission period. That's got

[4:40:33] Trustee Grove: it. I'll second that.

[4:40:36] Trustee Luckham: I don't

[4:40:40] Voice 22: mean to be alarmed. I hope I didn't look alarmed. I just want to flag

[4:40:43] Voice 22: that one. You were talking also about the housing task force. So you may wish to include that as a

[4:40:49] Voice 22: a friendly amendment and while you're drafting this you may also wish to consider some of the

[4:40:53] Voice 22: other issues in the staff report such as resolution number three i know that the staff put a lot of

[4:40:59] Voice 22: thought into alternative housing options that this bylaw could address and that's such as how

[4:41:06] Voice 22: many homes can go on a large property without having to subdivide so in other words you would

[4:41:11] Voice 22: skip a lot of process for these people and staff are it's in the staff report as option number

[4:41:20] Voice 22: and it

[4:41:20] Voice 12: could

[4:41:25] Trustee Luckham: always be another motion yeah

[4:41:29] Trustee Patrick: i think that would be another kind of parallel motion

[4:41:32] Trustee Patrick: might make it easier i'm happy to put a friendly amendment to add the house refer to include the

[4:41:40] Trustee Patrick: housing task force in the referral yeah

[4:41:43] Trustee Luckham: all right then so uh planner maze did you have something

[4:41:47] Trustee Luckham: I was

[4:41:50] Planner Mayes: going to potentially suggest maybe for cleanliness to refer the staff report to the

[4:41:58] Planner Mayes: AAPC because their next reserve meeting date is September the 16th and to the housing action

[4:42:06] Planner Mayes: task force and perhaps the bylaw be separate too but could potentially include those comments

[4:42:12] Planner Mayes: coming from those to come to your October or your November meeting prior to the November 18th

[4:42:19] Planner Mayes: meeting so to do them as two separate but

[4:42:26] Trustee Patrick: I thought I understood that there was a draft

[4:42:29] Trustee Patrick: nearly complete that could just be tacked on so that that's what we were trying to do

[4:42:35] Trustee Patrick: and

[4:42:36] Planner Mayes: and certainly as as planner gordon noted um that is almost I would say pretty close to it uh

[4:42:42] Planner Mayes: within page 207. I think we just copied and pasted it from there. And certainly if there's any

[4:42:50] Planner Mayes: notations on that. Yeah. So

[4:43:00] Trustee Luckham: what's the desire of the LTC? You've got a motion crafted. I don't

[4:43:07] Trustee Luckham: know that I see it up on the screen here, but we

[4:43:09] Trustee Patrick: need it. We need a

[4:43:10] Trustee Luckham: whiteboard so we can draw this

[4:43:11] Trustee Luckham: one out yeah yeah truth diagram so there's a motion and the housing action program task force

[4:43:21] Trustee Luckham: um does that encapsulate at least the first part of the actions

[4:43:26] Voice 12: you want i think the

[4:43:33] Trustee Patrick: the housing action programs is tacked in the wrong place i think that should be added to behind uh

[4:43:39] Trustee Patrick: Oh, where's the AAPC?

[4:43:44] Trustee Patrick: No, that is there, sorry.

[4:43:45] Trustee Patrick: Regarding changes referred to in the...

[4:43:49] Trustee Patrick: Something's funny about that motion.

[4:43:52] Trustee Patrick: And refer the draft.

[4:44:07] Trustee Patrick: Oh, okay, no,

[4:44:08] Trustee Patrick: it's just reworded twice.

[4:44:10] Trustee Patrick: I think it's okay.

[4:44:14] Trustee Luckham: Yeah, so you can glue that back together, Sarah,

[4:44:18] Trustee Luckham: and I think it's okay.

[4:44:21] Trustee Patrick: Perfect.

[4:44:24] Trustee Luckham: Undo, undo, undo.

[4:44:25] Trustee Luckham: Excellent.

[4:44:26] Trustee Luckham: on all right then so that's a first uh step so if that's okay with the mover and seconder

[4:44:34] Trustee Luckham: then i'll call for the vote all those in favor so that carries now we got to get real creative

[4:44:41] Trustee Luckham: and come up with a second motion do

[4:44:44] Trustee Patrick: we do we need to tell you to bring this all to the november 18th

[4:44:50] Trustee Patrick: aapc meeting i because i think you would do that and i'm not aapc but the agricultural alliance

[4:44:56] Trustee Patrick: meeting

[4:44:57] Trustee Luckham: Stefan I think is acknowledging that that's what you would do

[4:45:03] Voice 22: it's a default so far

[4:45:05] Voice 22: that it's a chance to update the group on what's been going on and there couldn't be anything more

[4:45:10] Voice 22: going on than this so it would automatically be on the agenda as far as staff are concerned

[4:45:17] Trustee Luckham: okay let's uh accept that as so then so does that conclude this one anything else plan and

[4:45:26] Trustee Luckham: gordon that you need uh just just

[4:45:28] Voice 13: to echo um regional planning manager sir max comments about

[4:45:31] Voice 13: if the ltc wishes to take up any of the other options in the staff report and that would be

[4:45:37] Voice 13: primarily around i suppose the dwellings on large farms and um campsites potentially if those um

[4:45:48] Voice 13: amendments would like to be considered yeah

[4:45:53] Trustee Luckham: that may be also something we want to hear from the

[4:45:57] Trustee Luckham: John Potter, yeah

[4:45:58] Trustee Patrick: no I mean stuff to report back on amendments oh here's the motion recommended wording for that resolution, sorry, I was missing that one.

[4:46:12] Trustee Patrick: John Potter, Would that not be discussed with the apc those potential amendments or.

[4:46:20] Trustee Patrick: or um yes

[4:46:27] Voice 13: i suppose that's fair in that resolution there that it would be although that

[4:46:33] Voice 13: that draft bylaw amendment really is just on alr properties whereas the potential amendment to

[4:46:41] Voice 13: section 317 it would be dwellings on large farms that aren't necessarily within the alr

[4:46:47] Voice 13: um i can go into a bit more detail on that or perhaps planter maze would like to as it was

[4:46:53] Voice 13: sort of first section of the report um but essentially there's permissions currently in

[4:46:58] Voice 13: the bylaw for large parcels to have more than one dwelling on them as long as two of the three are

[4:47:06] Voice 13: sort of engaged in farm business so this would seek to make some amendments to that to allow

[4:47:14] Voice 13: dwellings in exchange for some sort of conservation of an area of the property

[4:47:20] Voice 13: without subdivision but perhaps i will let christine i

[4:47:23] Trustee Patrick: like to

[4:47:24] Voice 13: hear i

[4:47:25] Trustee Patrick: love the idea

[4:47:33] Planner Mayes: certainly pull up that section and so um as uh planner gordon noted um the current provision

[4:47:40] Planner Mayes: or section 3.17 says you know despite other provisions of this bylaw where a lot is 20

[4:47:47] Planner Mayes: hectares or more an area is classified a farm under the assessment act total of three dwelling

[4:47:51] Planner Mayes: units are permitted provided that two of the dwelling units are to accommodate people deriving

[4:47:56] Planner Mayes: their livelihood from the farm business on that lot and so in this case here you know a potential

[4:48:02] Planner Mayes: amendment to that which is proposed here under 3.17.1 would potentially provide some 55 properties

[4:48:14] Planner Mayes: of the 187 properties outside the ALR with farm status with the ability to add additional housing

[4:48:20] Planner Mayes: um correlating to their subdivision potential i

[4:48:30] Trustee Patrick: i get it so it's really two separate issues i mean

[4:48:32] Trustee Patrick: we have the alc issue that's progressing um so i i know i'm happy to make this motion and um i think

[4:48:38] Trustee Patrick: it's it's a good thing to consider and i know the aapc would certainly have a lot to say about it so

[4:48:43] Trustee Patrick: i'll move that the salt spring island local trust committee direct staff to repair report on options

[4:48:47] Trustee Patrick: to amend section 3.17 of the salt spring island land use bylaw number 355 to utilize subdivision

[4:48:54] Trustee Patrick: potential for farm worker or long-term housing okay

[4:48:58] Trustee Luckham: move to a seconder trustee grove seconded

[4:49:02] Trustee Luckham: um and so any discussion all those in favor any opposed none opposed so that carries um so does

[4:49:15] Trustee Luckham: that complete that piece uh plan regional planning manager sir mac uh

[4:49:22] Voice 22: thank you mr chair i just want

[4:49:23] Voice 22: to take the opportunity one to thank uh planner gordon and maze this is an example of our current

[4:49:28] Voice 22: planners who are able to respond to minor projects i guess is what they're calling it the rpc level

[4:49:35] Voice 22: to do minor amendments that are effective but they're still managing the current planning team

[4:49:40] Voice 22: as opposed to what you see the island planners doing the long range planning this sort of fits

[4:49:45] Voice 22: in there and so i just thought it would be a good chance to sort of showcase that that's where

[4:49:49] Voice 22: we're trying to model the team for and and i think the two planners have done an amazing job and

[4:49:54] Voice 22: i actually want to apologize to them for even slowing them down so there you go well let's

[4:50:01] Trustee Luckham: send the kudos all the way upstairs to david mahler that uh it's uh working in action so

[4:50:07] Trustee Luckham: there we go thanks you guys um so i'm going to move along then to 17.1.2 which is a referral

[4:50:17] Trustee Luckham: uh galan the local trust committee referral post bylaw number 280 they're interested in

[4:50:22] Trustee Luckham: and whether we're concerned and Gordon are you going to brief us on that yeah

[4:50:28] Voice 13: thank you Mr.

[4:50:29] Voice 13: share I did prepare the report such as it is a very short one it's an interesting bylaw referral

[4:50:35] Voice 13: from the Galliano local trust committee I'm not sure if the LTC has had a chance to to review it

[4:50:43] Voice 13: but community housing rezoning to increase density from one dwelling to 20 with some floor area

[4:50:51] Voice 13: limits housing types and accessory buildings um and it's 100 residential rental tenure

[4:50:57] Voice 13: and which is sort of an interesting land use but um staff review of the bylaw finds that um

[4:51:04] Voice 13: the interest of the ss local trust committee is unaffected and so the recommendation would be

[4:51:11] Voice 13: for uh i i apologize i don't have a a um a slide for this but the recommendation is there on page

[4:51:19] Voice 13: 216 to uh respond that the interests of the salt spring local trust committee are are unaffected by

[4:51:25] Voice 13: this bylaw right and i'm happy

[4:51:28] Trustee Grove: to make that motion if it's all right um so i'll move the

[4:51:31] Trustee Grove: social and local trust committee request staff to respond to the referral from the galliano island

[4:51:36] Trustee Grove: local trust committee by door number 280 indicating that the salt spring and local trust committee's

[4:51:40] Trustee Grove: interests are unaffected

[4:51:44] Trustee Luckham: secondly by trustee patrick any further discussion all those in favor

[4:51:50] Trustee Luckham: None opposed?

[4:51:51] Trustee Patrick: I'm voting in favor, but I have a comment.

[4:51:55] Trustee Patrick: Ah, yes, go ahead.

[4:51:56] Trustee Patrick: No, I think this is a very innovative project.

[4:51:59] Trustee Patrick: Maine Island's doing something very innovative.

[4:52:01] Trustee Patrick: We're seeing some extreme innovation come out of these smaller islands that I hope Planner Garbo is able to be collecting some of these and sharing them with the housing task force as it goes forward.

[4:52:14] Voice 11: Very good.

[4:52:21] Trustee Luckham: All right, so back to where we were.

[4:52:23] Trustee Luckham: moved and seconded by trustee patrick and i'll call the vote all those in favor that are you

[4:52:32] Trustee Luckham: still voting in favor or you just got more comments you're in favor okay awesome just

[4:52:38] Trustee Luckham: wanted to make sure i was on track um so the next item here is a referral from council

[4:52:43] Trustee Luckham: uh we don't often get those uh but it's for bylaw number 183 the policy statement

[4:52:53] Trustee Luckham: and it's here for our consideration and for distribution to the community and for information

[4:52:59] Trustee Luckham: and we'll obviously be having some discussion later so is there anything that this ltc wants

[4:53:06] Trustee Luckham: to offer at this time trustee patrick i

[4:53:11] Trustee Patrick: i have drafted a response i didn't share it in advance

[4:53:13] Trustee Patrick: because it's sort of a

[4:53:14] Trustee Luckham: twist

[4:53:15] Trustee Patrick: on the other one but i'll throw it on the floor and see see how it how

[4:53:19] Trustee Patrick: how it lands i i moved that the salt spring island local trust committee cannot consider nor recommend

[4:53:25] Trustee Patrick: approval of draft bylaw 183 the draft policy statement in parentheses until the salt spring

[4:53:33] Trustee Patrick: island local trust committee is satisfied with the salt spring island constituents have had the

[4:53:37] Trustee Patrick: opportunity to provide meaningful input that is integral to the drafting of bylaw 183

[4:53:51] Voice 12: um

[4:53:54] Trustee Luckham: yeah i guess i was inclined to receive this for information and not be endorsing or or not

[4:53:59] Trustee Luckham: um but um that's a bit of a surprise um because i think that would be it would absolutely be

[4:54:09] Trustee Luckham: necessary that the ltc would uh concur with the process which is about to unfold you and i will

[4:54:17] Voice 12: We'll see a report shortly, actually.

[4:54:24] Voice 12: I mean, my

[4:54:26] Trustee Patrick: reason, my concern is it's confusing to people.

[4:54:29] Trustee Patrick: People are wondering what's going on.

[4:54:31] Trustee Patrick: This process, the referral process is carrying on,

[4:54:34] Trustee Patrick: but yet we've said, go ahead, make comments

[4:54:38] Trustee Patrick: and issue them to Islands 2050

[4:54:40] Trustee Patrick: and that this engagement is coming.

[4:54:42] Trustee Patrick: But I think people are confused by it

[4:54:45] Trustee Patrick: and that we're just, to me, we need to be clear as an LTC

[4:54:49] Trustee Patrick: see that we are you know we're waiting we're waiting for this engagement process before we can

[4:54:54] Trustee Patrick: act on this so

[4:54:57] Trustee Luckham: what's your motion can we have that motion up on the screen

[4:55:03] Trustee Grove: that's happening i i thought that was um understood why do we need to spell it out

[4:55:08] Trustee Grove: again having said that there's no harm

[4:55:10] Voice 12: in spelling it out again yeah i guess the only

[4:55:19] Voice 12: trouble is is does it send a message that we're opposed you know um the salt spring

[4:55:27] Voice 12: Sorry, if I may, we're not being asked to approve anything at this point.

[4:55:47] Voice 12: Yeah, that's kind of the dilemma that I see in that.

[4:55:54] Voice 12: But it is a factual statement.

[4:55:58] Trustee Patrick: Well, we're giving a response summary.

[4:56:03] Trustee Patrick: We can either approve approval recommended, approval recommended subject to conditions,

[4:56:10] Trustee Patrick: interests unaffected, or approval not recommended.

[4:56:15] Trustee Grove: So what are you looking at, Laura?

[4:56:17] Trustee Patrick: i'm looking at the the bylaw referral response summary form oh

[4:56:24] Voice 12: i see what page sorry what page

[4:56:30] Voice 12: was that oh that's page 222 uh 221

[4:56:44] Trustee Luckham: oh so now that's interesting i'm not seeing

[4:56:50] Trustee Luckham: that what page is it on that you're referring to laura i'm

[4:56:54] Trustee Patrick: sorry it was in the presentation

[4:56:56] Trustee Patrick: I was bouncing through it.

[4:56:58] Trustee Patrick: It's on page 231.

[4:57:00] Trustee Luckham: Thank you.

[4:57:01] Trustee Luckham: Uh-huh.

[4:57:11] Voice 12: Yeah, I don't know, that's interesting.

[4:57:34] Trustee Grove: I'm quite confused.

[4:57:36] Trustee Grove: This is just an outline.

[4:57:38] Trustee Grove: We're not being asked to fill in this.

[4:57:41] Trustee Luckham: Let's seek a staff's interpretation here.

[4:57:46] Trustee Luckham: This is not a normal referral process by any stretch.

[4:57:50] Trustee Luckham: And it's, I find it peculiar that this response options

[4:57:53] Trustee Luckham: is the last slide of this and what what is the expectation here rpm sir mac well

[4:58:03] Voice 22: i'll be blunt

[4:58:04] Voice 22: to the start i'm not entirely i'm almost as baffled as you but it's been referred to you

[4:58:09] Voice 22: you've been asked to provide your comments on it and as per the normal referral process this as you

[4:58:16] Voice 22: know this is being referred to a whole host of agencies it's been listed for you and the expected

[4:58:21] Voice 22: expectation in normal referral processes is that checkbox which you have is either interest

[4:58:27] Voice 22: affected unaffected you support the bylaw why or why not and so you i would surmise from the

[4:58:34] Voice 22: process is that you are being asked to provide feedback about the bylaw and and there you go so

[4:58:43] Voice 22: it's as you say it's not a normal process i've never seen it in 11 years i've been with the

[4:58:48] Voice 22: trust but um i think it's pretty clear what you're being asked to do and i see you debating it right

[4:58:53] Voice 22: now so the

[4:58:54] Trustee Patrick: official form is on page 280 of the agenda package right at the very end 280 the last

[4:59:01] Trustee Patrick: page

[4:59:02] Trustee Grove: if i may i would revert to um i would revert to laura's original um proposal which um i think

[4:59:12] Trustee Grove: uh spells out our position i don't think we need to get into any detail no

[4:59:17] Trustee Luckham: i agree um so i'm

[4:59:19] Trustee Luckham: satisfied with that so if we can get that motion back on the screen and second it let's move

[4:59:24] Trustee Luckham: advance it I'm I apologize for not reading that thoroughly all

[4:59:31] Voice 12: the way through to the end

[4:59:32] Voice 12: and I second that apology so has that motion been made if so it's moved

[4:59:45] Trustee Luckham: yeah and so are you

[4:59:46] Trustee Luckham: seconding it Peter yes okay seconded by Peter Grove yeah I don't think we're in a position

[4:59:55] Trustee Luckham: to make a decision on this today and indeed public consultation is

[5:00:00] Trustee Luckham: critical to our understanding of the community's support

[5:00:03] Trustee Luckham: of it, so I think it's completely fair.

[5:00:06] Trustee Luckham: So if there's any further discussion,

[5:00:08] Trustee Luckham: otherwise I'll just call for the vote.

[5:00:11] Trustee Luckham: Calling for the vote, all those in favor?

[5:00:13] Trustee Luckham: So that carries, thank you very much Laura

[5:00:17] Trustee Luckham: for being more thorough than we have.

[5:00:20] Trustee Patrick: And you have a comment?

[5:00:21] Trustee Patrick: I have another motion, this is the one I did send notice of

[5:00:24] Trustee Patrick: and I was gonna bring it up at the Ganges Village planning,

[5:00:26] Trustee Patrick: but staff were correct to identify

[5:00:28] Trustee Patrick: that this is the appropriate time

[5:00:30] Trustee Patrick: to have the conversation i'm i have some concerns that we are a difficult organization to understand

[5:00:39] Trustee Patrick: on a good day and now we've got the policy statement engagement we've got ganji's village

[5:00:44] Trustee Patrick: engagement coming we've got the housing survey about to come out and we don't know yet from the

[5:00:51] Trustee Patrick: watershed work what if there will be engagement or not with that strategic planning exercise so

[5:00:58] Trustee Patrick: So I think it's kind of important that we kind of look at all of this engagement and think about a strategy to align it and integrate it and guide the public through this process so that they're not confused by this.

[5:01:13] Trustee Patrick: Because I'm hearing some people say, well, doesn't the trust policy statement kind of preempt what we're doing at the Ganges Village or vice versa?

[5:01:20] Trustee Patrick: And so I can either just put the motion on the table and then we can discuss it.

[5:01:26] Trustee Patrick: So I move that the Salt Spring Island Local Trust Committee request that staff report back on a communication strategy to better align, integrate, and guide the public engagement for the local trust committee planning projects with Trust Council's public engagement plans for updating the trust policy statement.

[5:01:46] Trustee Luckham: Okay.

[5:01:47] Trustee Luckham: And so we can get that up on the screen would be helpful.

[5:01:50] Trustee Luckham: And that was projects, plural?

[5:01:52] Trustee Patrick: Yes.

[5:01:53] Trustee Patrick: Was it?

[5:01:53] Trustee Luckham: Yeah.

[5:01:55] Trustee Luckham: It sounds simple to me.

[5:02:09] Voice 12: Yeah.

[5:02:09] Voice 12: Yeah. And I

[5:02:11] Trustee Luckham: think I would just note here that there was also a conversation earlier this month

[5:02:18] Trustee Luckham: about a public engagement process with respect to bylaw enforcement. And I was concerned that

[5:02:25] Trustee Luckham: that also might better be strategically thought about in relation to all of the social work as

[5:02:33] Trustee Luckham: well. But that may confuse us. So did you have any, do the trustees have any thoughts there?

[5:02:38] Trustee Luckham: I think you're both aware of that.

[5:02:40] Trustee Patrick: I don't think this limits that conversation,

[5:02:43] Trustee Patrick: but it's kind of separate.

[5:02:45] Trustee Patrick: This is specifically the project work.

[5:02:48] Trustee Patrick: Okay.

[5:02:50] Trustee Luckham: Well, so that's a motion from Trustee Patrick.

[5:02:54] Trustee Luckham: Trustee Grove, do you wish to second it?

[5:02:57] Trustee Luckham: Do you have any thoughts?

[5:02:58] Trustee Grove: I'll second it.

[5:02:59] Trustee Luckham: All right.

[5:03:01] Trustee Luckham: Any discussion?

[5:03:02] Trustee Luckham: No, I think I've already discussed it.

[5:03:06] Trustee Luckham: Yeah, so then I'll call the vote.

[5:03:07] Trustee Luckham: All those in favor?

[5:03:11] Trustee Luckham: and that carries. All right. We have here then now upcoming meetings. I immediately noticed that

[5:03:21] Trustee Luckham: this is scheduled for the Lions Hall October the 1st. I think more cases of COVID in Alberta and

[5:03:29] Trustee Luckham: in British Columbia than there have been in the entire process. That obviously would be contingent

[5:03:37] Trustee Luckham: on any further actions by the province and maybe i'll just ask uh sir mac um if we schedule this

[5:03:48] Trustee Luckham: uh what time would we what point in time would we need to reschedule it if we were going to

[5:03:53] Trustee Luckham: stick with electronic is this a wise time for us as much as i would love to go to public

[5:03:58] Trustee Luckham: meetings is this a wise time to be doing it given what we little we know so far

[5:04:04] Voice 22: Mayor Mrakas, Thank you chair like i'm you know we share the sentiments at the uncertain times

[5:04:09] Voice 22: and how to proceed we're waiting for advice from the province.

[5:04:13] Voice 22: Mayor Mrakas, At this moment, as you know, the emergency order has been rescinded

[5:04:17] Voice 22: in there, and therefore we're required to go back to in person meetings as of the end of the month.

[5:04:23] Voice 22: Mayor Mrakas, So that puts us in a bit of a pickle at the province is telling us to

[5:04:27] Voice 22: do something that people are increasingly feeling uncomfortable to do so.

[5:04:31] Voice 22: So in terms of if those guidelines change that we can, we get the notification that we can have

[5:04:37] Voice 22: in electronic meetings. And if the LTC wishes to cancel the in-person meeting and have it

[5:04:43] Voice 22: exclusively electronic, assuming that that's a path that goes forward, you will need to provide

[5:04:48] Voice 22: at least 48 hours notice to the general public. So that's not so bad. I would encourage, if

[5:04:54] Voice 22: possible, the meeting is actually, I think, set for October 5th, not October 1st. There's a bit

[5:04:59] Voice 22: of a typo in in your meeting there thank you uh mr pingel and then the other one is that um

[5:05:05] Voice 22: because we produce the agenda 10 days in advance um ideally we know 10 days in advance so the

[5:05:12] Voice 22: agenda itself is not incorrect but i will keep in touch with you mr chair as soon as i know

[5:05:18] Voice 22: and and then we can make that decision uh we can sort of act on your decisions at that time

[5:05:23] Voice 22: Okay,

[5:05:25] Trustee Luckham: that's perfect. The way things are landsliding here in Alberta wouldn't surprise

[5:05:30] Trustee Luckham: me at all if there's more emergency orders come forth.

[5:05:34] Voice 14: Indeed.

[5:05:36] Trustee Luckham: Okay, so then if there's no further business today, I want to thank you all for an excellent

[5:05:43] Trustee Luckham: meeting, made some good decisions here today, advanced some work, and I look forward to

[5:05:47] Trustee Luckham: seeing you all again. So thank you very much. And let's call for motion to adjourn. Moved

[5:05:51] Trustee Luckham: trustee groves seconded by trustee patrick all those in favor that carries and absolutely thank

[5:05:56] Trustee Luckham: you staff for all this terrific support everybody take care and be safe and all that good stuff

[5:06:03] Trustee Patrick: thank you