Denman Island Local Trust Committee meeting, September 7, 2021

[0:00:00] Chair Fast (probable): September 2021 and this is an electronic meeting because of course we're still in COVID times

[0:00:07] Chair Fast (probable): and we have house repairs happening here so if you hear too much roof noise and banging

[0:00:13] Chair Fast (probable): we're going to need our roof soon but I can move to another room if needed so please let me know

[0:00:18] Chair Fast (probable): if it gets to be obtrusive. I'll be muting myself various times. So I want to begin the meeting

[0:00:25] Chair Fast (probable): by acknowledging that we are fortunate to gather today in locations across the traditional

[0:00:32] Chair Fast (probable): territory of the Coast Salish people. I'm Sue Ellen Fast, and I'm elected on Nuklelequem,

[0:00:39] Chair Fast (probable): also known as Bowen Island, over in Howe Sound, Alkitsam, and the territory of the Squamish nation.

[0:00:46] Chair Fast (probable): And I'm joined today by Denman Island local trustees, Laura Bichet, if you could just wave,

[0:00:54] Chair Fast (probable): and uh david critchley there

[0:00:57] Voice 2: we

[0:00:58] Chair Fast (probable): go getting

[0:00:59] Voice 2: some feedback in the background has anybody got

[0:01:02] Voice 2: like their meeting running like outside i'm getting some feedback so i don't know if anybody

[0:01:09] Voice 2: can mute anything extra that they have running that would be great oh i

[0:01:16] Chair Fast (probable): don't know i'm just

[0:01:17] Chair Fast (probable): going to close the door because i think that might help yeah

[0:01:23] Trustee Busheikin: i was hearing something that

[0:01:24] Trustee Busheikin: sounded like kind of muffled voices and something like

[0:01:27] Chair Fast (probable): that yeah i don't have anything like that

[0:01:30] Chair Fast (probable): happening just drills and hammering is that better now sounds better okay um so now we

[0:01:40] Chair Fast (probable): we make up the

[0:01:41] Chair Fast (probable): denman uh local trust committee the three of us and uh yes i am hearing other voices isn't that

[0:01:48] Chair Fast (probable): funny um this meeting is being conducted electronically as you know it's also being

[0:01:52] Chair Fast (probable): live streamed and recorded um so those who can't attend today um can watch the recording later

[0:02:00] Chair Fast (probable): it'll be up in a few days and at the islands trust website when we get to the town hall

[0:02:06] Chair Fast (probable): portion of the meeting if you'd like to speak just raise your digital hand and that's that

[0:02:10] Chair Fast (probable): yellow hand usually maybe at the bottom of your screen or if you're joining by phone you can press

[0:02:17] Chair Fast (probable): raise star nine to raise your hand and star six to unmute and i'll go through that again later

[0:02:23] Chair Fast (probable): so we understand everybody's uh probably getting pretty used to zoom meetings and things but if

[0:02:28] Chair Fast (probable): If you have any challenges or technical difficulties, then get a hold of one of our staff people, Will Cottingham.

[0:02:36] Chair Fast (probable): And there's Will up in the, there she's waving.

[0:02:41] Chair Fast (probable): I don't know if it's the same place on your screen as mine, but she's running the meeting from her home.

[0:02:48] Chair Fast (probable): And we're all trying to figure out the funny noises.

[0:02:51] Chair Fast (probable): But if you have any trouble getting in touch or participating in our meeting today, then contact W. Cottingham at islandstrust.bc.ca, and she'll try and help you. Is that right, Will?

[0:03:05] Chair Fast (probable): Yeah. Okay. And other staff joining us today is Catherine Vo. Catherine is our professional minute taker. If you just wave, Catherine.

[0:03:15] Chair Fast (probable): Hi.

[0:03:17] Chair Fast (probable): so she'll be capturing all the decisions in the details of the meeting so if you hear me

[0:03:23] Chair Fast (probable): repeating things or um uh mentioning things that you think are pretty obvious that's why i just

[0:03:30] Chair Fast (probable): want to make sure that katherine can catch it all sometimes things move quickly sonja zupanets is our

[0:03:37] Chair Fast (probable): uh island planner thank you morning sonja and uh also joining us today is um marnie egan who's

[0:03:46] Chair Fast (probable): another planner with the islands trust who'll be talking about the farm um business on our agenda

[0:03:51] Chair Fast (probable): today and um we've got uh anybody else did i miss anybody no okay i think we're going to have

[0:04:00] Chair Fast (probable): regional planning manager uh heather cower join us for one of the parts um section 12.1 and uh

[0:04:08] Chair Fast (probable): i don't think we've got electoral area director with us today if so please chime in daniel

[0:04:15] Chair Fast (probable): and uh but otherwise um uh if i've forgotten anybody i'll catch up with them as we go through

[0:04:24] Chair Fast (probable): funny little echo i don't know what's going on i don't think i just make sure that everyone's

[0:04:30] Chair Fast (probable): muted because sometimes that's just the main thing

[0:04:33] Trustee Busheikin: if

[0:04:36] Chair Fast (probable): everybody could uh mute when you're

[0:04:38] Chair Fast (probable): not speaking i'll be doing that partly just because i don't want to um um make everybody

[0:04:44] Chair Fast (probable): subject everybody to hammering and uh i don't see any attendees with us at the moment although

[0:04:51] Chair Fast (probable): anybody could be watching us on live stream and if you are greetings and welcome to our meeting

[0:04:56] Chair Fast (probable): this is a chance for participatory democracy so we hope if you've got things you want to say that

[0:05:01] Chair Fast (probable): you will join us for the town hall session um besides the advice of our professional staff

[0:05:07] Chair Fast (probable): staff and uh and the um elected representatives trying to uh work and serve on your behalf

[0:05:15] Chair Fast (probable): um we need voices from the community as well so we'd welcome that and um if you want to share

[0:05:22] Chair Fast (probable): your ideas with us otherwise um i i think we might be ready to get into the uh agenda

[0:05:31] Chair Fast (probable): seeing no problems with that i'd like to uh call a meeting to order and ask if there's anything

[0:05:38] Chair Fast (probable): that we want to note about the agenda I think there's an addendum is that

[0:05:43] Chair Fast (probable): correct and so there's an addendum it's a it's a extra part of the agenda that

[0:05:49] Chair Fast (probable): was added late to section through 13.1 it's a second part of the trust

[0:05:56] Chair Fast (probable): Conservancy report and but other than that we're going to run through this

[0:06:03] Chair Fast (probable): agenda we've got a lunch break in the middle and then we'll be going into a

[0:06:06] Chair Fast (probable): a closed meeting at the end. So just so everybody's aware, and additions or changes or adjustments to

[0:06:14] Chair Fast (probable): the agenda. Laura Bershaken.

[0:06:17] Trustee Busheikin: Hi. Yes, I'm unmuted. Thank you. I think, you know, we have this film

[0:06:25] Trustee Busheikin: screening planned for the 26th. And I talked to Trustee Critchley about it yesterday, and if we

[0:06:33] Trustee Busheikin: should go ahead with it or not. And I've been thinking about it since then. And I just would

[0:06:37] Trustee Busheikin: like to add a discussion about that um and maybe

[0:06:41] Trustee Busheikin: somehow do it when we have lisa with us although

[0:06:45] Trustee Busheikin: i guess she's coming in for the closed meeting yeah so

[0:06:49] Trustee Busheikin: but let's just have a little discussion

[0:06:50] Trustee Busheikin: i mean we may yeah 12.3 how about that sure and then another question um about the agenda

[0:07:00] Trustee Busheikin: it's a question about 9.2 which is the ITPS review referral request I really puzzled over

[0:07:07] Trustee Busheikin: the context for that on the agenda and unfortunately didn't get to reading the

[0:07:11] Trustee Busheikin: agenda to the weekend and then there was no chance to ask staff so I really don't know why that's on

[0:07:17] Trustee Busheikin: our agenda and what we're supposed to do with it like if the goal is that this is the chance for

[0:07:23] Trustee Busheikin: the local trust committee to give its input on the draft before it goes to review and then back

[0:07:32] Trustee Busheikin: for first reading then I mean I can't say I'm really prepared for that because I just didn't

[0:07:38] Trustee Busheikin: know because I just I think like right now it's we don't even have a we don't even have a um a

[0:07:44] Trustee Busheikin: consultation plan for it so it just was very confusing and I didn't do a lot of like I kind

[0:07:49] Trustee Busheikin: of looked over some of my notes and gathered some thoughts but i just i guess what i if if this is

[0:07:54] Trustee Busheikin: the one chance the ltc is going to get to give input into this and it's important i'd like to

[0:08:00] Trustee Busheikin: put it after the break and i'm hoping

[0:08:03] Trustee Busheikin: so well and you maybe on executive committee can shed some

[0:08:06] Trustee Busheikin: light on this yep

[0:08:07] Chair Fast (probable): i think i can and i i prefer to uh leave it where it is for now and we'll have

[0:08:12] Chair Fast (probable): that little discussion because i think we may defer it and uh because there's more that has

[0:08:18] Chair Fast (probable): happened since it was formally referred out to local governments and um so but let's have that

[0:08:24] Chair Fast (probable): discussion when we get to it anything else no okay then i'd like uh uh to approve the agenda

[0:08:34] Chair Fast (probable): anybody not in favor of that okay that passes by uh consent thank you and um rise and report

[0:08:42] Chair Fast (probable): report uh this part we had a closed meeting um july 6th and uh and out of that closed meeting

[0:08:51] Chair Fast (probable): came a number of decisions that i'm going to report i'm going to read them out uh here today

[0:08:57] Chair Fast (probable): so um this is in um yeah this is i'm reading from the draft closed me minutes uh by general consent

[0:09:07] Chair Fast (probable): sent the LTC resolve to rise and report the following.

[0:09:11] Chair Fast (probable): We appointed members to the APC,

[0:09:13] Chair Fast (probable): the Advisory Planning Commission,

[0:09:15] Chair Fast (probable): Adina Johnston, Anne de Cosson, Thomas Sawila,

[0:09:19] Chair Fast (probable): C. Urquhart, and George McCray.

[0:09:21] Chair Fast (probable): Thank you everybody for joining us in case you're watching.

[0:09:25] Chair Fast (probable): And thanks to all that applied.

[0:09:27] Chair Fast (probable): It was great to have choices.

[0:09:29] Chair Fast (probable): A standing resolution was adopted

[0:09:32] Chair Fast (probable): that the Denman Island Local Trust Committee clarify.

[0:09:35] Chair Fast (probable): clarify so this is relating to the 45-day limit on vacation accommodation so the denman island

[0:09:44] Chair Fast (probable): local trust committee clarify that reference to a 45-day limit for venice visitor accommodation

[0:09:50] Chair Fast (probable): means 45 days for one client and that otherwise there are no limits on how many days per visitor

[0:09:56] Chair Fast (probable): per year a visitor accommodation home occupation can operate and that this temporary policy remain

[0:10:05] Chair Fast (probable): remain in place until this regulation is reviewed so that was for clarification uh resolutions were

[0:10:12] Chair Fast (probable): adopted respecting first nations that the denman island local trust committee requests staff to

[0:10:16] Chair Fast (probable): provide a briefing and public speaking notes about ongoing work to protect cultural heritage sites

[0:10:21] Chair Fast (probable): on denman island and that the denman island local trust committee requests staff to explore options

[0:10:26] Chair Fast (probable): for implementing the comox first nation cultural heritage policy on denman island and we adopted

[0:10:33] Chair Fast (probable): opted the minutes from the May 4th 2021 in-camera meeting and that's the RISEN report. So having

[0:10:42] Chair Fast (probable): said all that staff can fill you in on any members of the public in on any questions that you might

[0:10:48] Chair Fast (probable): have or of course speak to any of us. Trustee reports who would like to

[0:10:57] Voice 6: we're into section

[0:10:58] Voice 6: four of the agenda who'd like to go first? David Critchley I can't hear you I can see your mouth

[0:11:06] Voice 6: moving go ahead david thank

[0:11:10] Trustee Critchley: you so i'll just note that um i attended the trust council special

[0:11:15] Trustee Critchley: meetings in uh early july um purpose of which was to discuss um or to have some public input

[0:11:24] Trustee Critchley: in respect of the draft of trust policy statement amendments uh just note for the record

[0:11:32] Trustee Critchley: I hope this is accurate, but I had 131 participants noted, plus that was in addition to the trustees.

[0:11:42] Trustee Critchley: And also to note the main item of business was to consider whether to give that first

[0:11:47] Trustee Critchley: reading or not.

[0:11:48] Trustee Critchley: The motion for first reading was defeated on a vote.

[0:11:55] Trustee Critchley: And so we continue on with public consultation and there'll be more said about that I'm sure

[0:12:01] Trustee Critchley: during the course of this meeting.

[0:12:03] Trustee Critchley: Secondly, I attended a select committee meeting,

[0:12:07] Trustee Critchley: which is the Management and Governance Review.

[0:12:12] Trustee Critchley: They were talking about their schedule

[0:12:15] Trustee Critchley: and conducting a number of interviews.

[0:12:18] Trustee Critchley: The plan has been, and I think it will be completed,

[0:12:24] Trustee Critchley: to interview all 26 trustees.

[0:12:27] Trustee Critchley: I have had my interview and it took one and a half hours was set aside for that purpose.

[0:12:34] Trustee Critchley: It was a very engaging and thorough interview, I thought.

[0:12:37] Trustee Critchley: So I had quite a positive reaction to that experience.

[0:12:42] Trustee Critchley: The group that is conducting these interviews said that they will be going up through through the month of September,

[0:12:50] Trustee Critchley: I believe, and hopefully finished by the end of this month.

[0:12:54] Trustee Critchley: so the intention is all trustees which is 26 in number approximately seven staff and

[0:13:02] Trustee Critchley: leaving approximately 17 interview slots for quote others so that could be members

[0:13:10] Trustee Critchley: of the public who would have a presumably some special knowledge an interest in the trust

[0:13:19] Trustee Critchley: So that's the status of that process. Thirdly, I attended the Trust Programs Committee meeting

[0:13:25] Trustee Critchley: August 27th. We talked somewhat about the Trust Policy Statement process and the public engagement.

[0:13:36] Trustee Critchley: We talked also about the fact that in the Southern Gulf Islands there has been a moratorium

[0:13:44] Trustee Critchley: unilaterally imposed by the provincial government on dock building.

[0:13:49] Trustee Critchley: And that was a concern to a number of trustees and people in the southern Gulf Islands.

[0:13:55] Trustee Critchley: I think from the trust point of view, not so much the fact of it being instituted as a moratorium,

[0:14:01] Trustee Critchley: but the fact that the trust was not consulted in any form with respect to this before it happened.

[0:14:06] Trustee Critchley: That is a concern.

[0:14:09] Trustee Critchley: Yes, so that

[0:14:10] Voice 6: concludes my report. Thank you.

[0:14:17] Voice 6: That was me. Sorry. Thank

[0:14:18] Chair Fast (probable): you, Trustee Critchley and Trustee Boushekin.

[0:14:22] Chair Fast (probable): can thank

[0:14:22] Trustee Busheikin: you so i also um attended the trust council special meetings about the policy statement

[0:14:28] Trustee Busheikin: uh and um i won't comment on it um i attended a gathering on hornby island to announce uh the

[0:14:40] Trustee Busheikin: major funding award for um a fiber optic cable to come to denman this is something that community

[0:14:48] Trustee Busheikin: groups on both islands have been working on for years and about a year and a half ago on denman

[0:14:54] Trustee Busheikin: the the committee folded saying it was impossible or that they couldn't make it happen but then they

[0:15:00] Trustee Busheikin: rose from the ashes ashes uh like a phoenix and um so we will be getting a fiber optic

[0:15:09] Trustee Busheikin: to every home that wants to so that was quite a big deal and our mla was there um who's also

[0:15:16] Trustee Busheikin: the minister i think she was there with her minister hat on as minister of municipal affairs

[0:15:21] Trustee Busheikin: um or no probably anyway both hats uh so it's just also a good chance to to touch base with her

[0:15:28] Trustee Busheikin: um and chat um also um it's not exactly in the uh auspices of trust but i did get somehow involved

[0:15:41] Trustee Busheikin: involved into COVID response on Denman, because I co-chair this network of community organizations

[0:15:49] Trustee Busheikin: that's been meeting once a month since COVID started, just to share information, really,

[0:15:55] Trustee Busheikin: and brainstorm solutions to challenges. And so somehow in that capacity, I ended up organizing

[0:16:03] Trustee Busheikin: a Zoom meeting with our regional medical health officer, Charmaine Enns, and writing a report

[0:16:09] Trustee Busheikin: on that and this was just before the new mask mandate came in and there just was a lot of um

[0:16:15] Trustee Busheikin: stress and uncertainty on denman there was a lot of rumors about cases on denman and that kind of

[0:16:21] Trustee Busheikin: thing and so i wanted to get i actually just called him with a question and we ended up talking

[0:16:25] Trustee Busheikin: and came up with that idea and it was good to get some clear information and at the same time

[0:16:30] Trustee Busheikin: um there isn't i mean there's so much still contradictory information uh and i put actually

[0:16:37] Trustee Busheikin: a lot of time into that and you know um i'm conscious that that it isn't really in the core

[0:16:43] Trustee Busheikin: of what we do so i'm you know trying to be careful about that uh i attended a financial planning

[0:16:50] Trustee Busheikin: committee meeting and a meeting of the audit committee among both those committees the audit

[0:16:54] Trustee Busheikin: committee was very reassuring we're in a strong financial position they said that's a direct quote

[0:17:00] Trustee Busheikin: and no no issues with the audit uh at financial planning committee we're just working towards

[0:17:07] Trustee Busheikin: the next budget cycle and um that's the main thing we did we also initiate well we actually

[0:17:15] Trustee Busheikin: didn't initiate it we uh re uh invigorated a review that had started but not finished

[0:17:23] Trustee Busheikin: of trustee remuneration uh just to look at that in light of recommendations that came from

[0:17:29] Trustee Busheikin: union of bc municipalities about best practices and that is the timing is good because it's lined

[0:17:36] Trustee Busheikin: up that we'll be considering it whatever comes out of before the next election so that removes

[0:17:40] Trustee Busheikin: you know when you're looking at trustee remuneration um you need to watch out you know

[0:17:47] Trustee Busheikin: because you're voting on your own pay it's a little funny so when you're looking at the next

[0:17:51] Trustee Busheikin: term that removes some of those issues um i attended regional planning committee uh for

[0:17:57] Trustee Busheikin: any one of the public who might be listening that's a committee of uh trustees from across

[0:18:02] Trustee Busheikin: across the trust area, looking at those planning projects we do that are done for the whole region.

[0:18:09] Trustee Busheikin: So that isn't local planning, but more ways we serve the whole region. And that was really

[0:18:15] Trustee Busheikin: interesting. We talked about the restructuring of the whole planning department, which is called

[0:18:19] Trustee Busheikin: the Planning Services Review, which is, you know, moving along to a conclusion. And, you know,

[0:18:27] Trustee Busheikin: one of the big questions that we kept posing is this wall we keep hitting and we can't answer yet

[0:18:33] Trustee Busheikin: is, and I quote from another trustee who put the question this way, how will we dig ourselves out

[0:18:40] Trustee Busheikin: of our plan, out of our deep planning deficit, and how to find and carry out overdue LUB and OCP

[0:18:47] Trustee Busheikin: reviews? I continue to be concerned about that. And the planning review is great, but it's like

[0:18:55] Trustee Busheikin: if you have a certain amount of food in your fridge, you just move it all into different

[0:18:58] Trustee Busheikin: shelves and create some great new recipes, but it's just the same amount of food. You have so

[0:19:04] Trustee Busheikin: many people to feed and it's not enough. It's still not enough. So I don't know. But it's good

[0:19:09] Trustee Busheikin: that we're doing the review. It certainly is looking at efficiencies and some new ways of

[0:19:13] Trustee Busheikin: thinking about it. Also last point at regional planning committee, our freshwater specialist,

[0:19:18] Trustee Busheikin: William Shuba did a presentation for everyone on the work he's doing across the trust area about

[0:19:24] Trustee Busheikin: groundwater mapping and studies, water budget studies, saltwater intrusion mapping, just looking

[0:19:30] Trustee Busheikin: at aquifers. And there is actually a lot of work that's been done on Denman and he has some amazing

[0:19:35] Trustee Busheikin: maps and there's 3D modeling and they're learning a lot. It's not ready for presentation to the

[0:19:44] Trustee Busheikin: public yet, which I find frustrating, but he's working with the province and they have information

[0:19:52] Trustee Busheikin: information that's um i guess private and um but i did i have been in touch with him about

[0:19:59] Trustee Busheikin: possibly coming to our next meeting in october and at least presenting something so that we can

[0:20:04] Trustee Busheikin: see what's being done because i think after this summer everyone's really seeing the need to

[0:20:09] Trustee Busheikin: understand the state of our aquifers so i've just been privately emailing with him and that probably

[0:20:15] Trustee Busheikin: will come up um hopefully uh if he's available that he can come to our next meeting give a report

[0:20:20] Chair Fast (probable): thank you thank you very much trustee boucherkin and uh i'll just uh from my position as the off

[0:20:29] Chair Fast (probable): island chair i'll just bring you up to date briefly since our last meeting july the 6th

[0:20:34] Chair Fast (probable): um i chaired meetings on hornby and gambier keats over here in um how sound and uh of course i

[0:20:43] Chair Fast (probable): attended uh participated in meetings as a bowen island municipal councillor over here on bowen

[0:20:51] Chair Fast (probable): and um a number of uh a few executive committee meetings um as well and islands trust conservancy

[0:20:59] Chair Fast (probable): the first one that you'll read about at section 13.1 in our agenda and financial planning committee

[0:21:06] Chair Fast (probable): and then coming up uh so all of this is keeping the work going um tomorrow i have an another

[0:21:13] Chair Fast (probable): executive committee meeting and uh we've shifted some dates around because we are

[0:21:18] Chair Fast (probable): are um going to working towards getting ready for trust council which comes up september 21st to 23rd

[0:21:25] Chair Fast (probable): and um so at that meeting you'll find out more about the trust policy statement

[0:21:30] Chair Fast (probable): and the additional uh public input that's going to be uh gathered the consultation and uh and then

[0:21:39] Chair Fast (probable): next week is union of bc municipalities so that's where we'll have a number of um uh sessions

[0:21:47] Chair Fast (probable): sessions electronically this year with all other uh elected folks in british columbia who designed

[0:21:53] Chair Fast (probable): to who decide to join the convention and um so very interesting sessions and we give input to

[0:22:00] Chair Fast (probable): the province and um we also meet with ministers and with ministry staff so there's a number of

[0:22:05] Chair Fast (probable): meetings uh planned as well so i'll participate both with my um islands trust vice chair hat

[0:22:12] Chair Fast (probable): hat and my Bowen Island municipality hat which is sometimes pretty funny they say didn't I just see

[0:22:19] Chair Fast (probable): you so I have a question about um uh for trustee Bushaken can you remind me you mentioned the two

[0:22:25] Chair Fast (probable): hats uh that um um minister Josie Osborne Moore which is can you well

[0:22:32] Trustee Busheikin: she's our MLA and she's also

[0:22:34] Trustee Busheikin: the minister of municipal um affairs or whatever it's called right

[0:22:39] Trustee Busheikin: now yeah

[0:22:40] Chair Fast (probable): thank you I just wanted

[0:22:41] Chair Fast (probable): to confirm what the two hats were yeah

[0:22:43] Trustee Busheikin: and she used to be mayor of tofino and um i recommend

[0:22:46] Trustee Busheikin: trying to talk to her she's she's great and i'm quite interested in um i my sense she's genuinely

[0:22:53] Trustee Busheikin: interested in serving our islands well and understand small small communities like tofino

[0:23:00] Trustee Busheikin: that have certain pressures and yeah i

[0:23:02] Chair Fast (probable): i knew josie before she was elected back when she was a

[0:23:06] Chair Fast (probable): a nature interpreter and um uh so i'm i'm i just had forgotten that she was your mla

[0:23:13] Chair Fast (probable): over there thank you very much okay uh okay so um no electoral area directors report today

[0:23:22] Chair Fast (probable): that's fair enough uh town hall i don't see any attendees uh with us today so unless somebody

[0:23:31] Chair Fast (probable): knows something differently I'm going to move on in the agenda no remarks okay so

[0:23:39] Chair Fast (probable): we'll we'll move on to delegations of which we also have none today

[0:23:45] Chair Fast (probable): understandably first day of school and all that after after the summer and

[0:23:51] Chair Fast (probable): we're into the minutes then on pages 4 to 14 of our agenda here whoops you hang

[0:24:00] Chair Fast (probable): Hang on a second while I pull it up.

[0:24:03] Chair Fast (probable): That's the wrong agenda.

[0:24:04] Chair Fast (probable): Where is it?

[0:24:08] Chair Fast (probable): There we go.

[0:24:09] Chair Fast (probable): Okay.

[0:24:10] Chair Fast (probable): Any changes to the draft minutes that are in front of us today?

[0:24:15] Chair Fast (probable): David Critchley?

[0:24:16] Trustee Critchley: I have one.

[0:24:17] Chair Fast (probable): Go ahead, please.

[0:24:21] Trustee Critchley: This is just a picky point.

[0:24:23] Trustee Critchley: So we're on page eight of the agenda, which is page five of the draft minutes.

[0:24:28] Trustee Critchley: Down at the bottom, it's actually quoting me.

[0:24:33] Trustee Critchley: and it talks about the Indigenous people being, it says dispersed, but it should be dispersed

[0:24:41] Trustee Critchley: with a P, not a P. It's in that final paragraph there.

[0:24:46] Chair Fast (probable): Yeah, I see that. Thank you. That's a

[0:24:50] Chair Fast (probable): good point. And I expect that staff will correct that typo. Okay. And if that's the only change

[0:24:56] Chair Fast (probable): then that I'm seeing, can I have a motion to approve the minutes as amended? Thank you.

[0:25:03] Chair Fast (probable): you. Okay, great. That's good. All in favor. Just to be clear. Hi. Great. Thank you. That passes

[0:25:11] Chair Fast (probable): unanimously. And I'm saying this for our minute taker behind the scenes who might not be seeing

[0:25:17] Chair Fast (probable): the screen or hearing everything. Thank you. Okay, then we'll move on to

[0:25:24] Chair Fast (probable): we'll skip 7.2 and 7.3 because there were none of those meetings during the summer.

[0:25:29] Chair Fast (probable): and uh we're down to the follow-up action list on page 15 item 8.1 on our uh agenda

[0:25:37] Chair Fast (probable): sorry yeah page 15 any uh questions for the island planner trustees it looks pretty clear

[0:25:49] Chair Fast (probable): we haven't had a lot of business since in august so go ahead trustee bushekin you're

[0:25:56] Trustee Busheikin: muted i am

[0:25:57] Trustee Busheikin: Am indeed. It's, you know what, no, that's okay. I was going to ask about the item about preparing the water sustainability project charter, but I'll mention that to William and maybe we can talk about that if he's at our meeting next, next month.

[0:26:18] Trustee Critchley: that's exactly the question that i had as well so uh when i heard you mention that uh

[0:26:25] Trustee Critchley: our water specialists will be attending hopefully the next meeting that would be great if we can

[0:26:30] Trustee Critchley: get an update on that and maybe staff could alert him to that that we'd like to discuss that thank

[0:26:37] Trustee Critchley: you okay

[0:26:39] Voice 6: any other questions or

[0:26:43] Chair Fast (probable): shall we move on okay hearing then we'll move on then to the

[0:26:48] Chair Fast (probable): the application. So here we are at section 9.1 of the agenda. And this is starting on page 21.

[0:26:56] Chair Fast (probable): And this is Denman Island, Denman Community Land Trust Association, the housing agreement. So I

[0:27:03] Chair Fast (probable): will turn it over to planner Zupanet. And please take it away. Great,

[0:27:08] Planner Zupanec: thanks. I just need

[0:27:08] Planner Zupanec: 15

[0:27:09] Chair Fast (probable): seconds. Hold

[0:27:11] Voice 6: on one moment. Okay. Yes, we're rattling along quite quickly today. Page 21 of

[0:27:19] Voice 6: the agenda page 36 so i think sonja is going to do some screen sharing or needs

[0:27:30] Chair Fast (probable): to get things

[0:27:32] Chair Fast (probable): opened that need to be open thank

[0:27:34] Planner Zupanec: you i can now pull it up on the screen as well um because we

[0:27:40] Planner Zupanec: don't have any participants but for the live streaming it's probably still important

[0:27:43] Voice 6: to do

[0:27:45] Planner Zupanec: that gosh i've almost forgotten how to do this oh you've had a good break

[0:27:55] Chair Fast (probable): okay okay please take it away sonia thank

[0:27:58] Voice 6: you for your first a

[0:28:10] Planner Zupanec: number of recommendations for this so

[0:28:12] Planner Zupanec: the whole purpose of this report is there's some minor changes being recommended to the housing

[0:28:17] Planner Zupanec: agreement which is proposed by law 239 it's attachment one to the staff report to address

[0:28:23] Planner Zupanec: the local trust committee's requests during your july meeting so those are all incorporated here

[0:28:30] Planner Zupanec: here in the staff report.

[0:28:31] Planner Zupanec: We're recommending that the bylaw be amended

[0:28:33] Planner Zupanec: in advance to third reading today,

[0:28:36] Planner Zupanec: preferably so that we could forward that

[0:28:38] Planner Zupanec: to the executive committee, the Islands Trust for approval.

[0:28:41] Planner Zupanec: So the staff report provides the detailed track changes

[0:28:46] Planner Zupanec: as well for these changes.

[0:28:50] Planner Zupanec: They're all listed on the first page

[0:28:51] Planner Zupanec: of the staff report here, one to four,

[0:28:54] Planner Zupanec: and we can go through them one by one.

[0:28:56] Planner Zupanec: I can take any questions that you have about these changes.

[0:28:59] Planner Zupanec: The applicant is not participating in the meeting from what I can tell, but these were all vetted with the DCLTA prior to the report being prepared and distributed to you.

[0:29:13] Planner Zupanec: So if you have any questions about these changes, I'm happy to address them, reminding you again that we are post-public hearing.

[0:29:20] Planner Zupanec: So if we keep it specific to what's before you, we should be good. Thanks.

[0:29:26] Chair Fast (probable): Thank you, Planner Zubinette. And thanks for that reminder, too.

[0:29:29] Chair Fast (probable): and um i'm seeing trustee critchley shaking his head do you have any questions for the planner

[0:29:35] Chair Fast (probable): either of you no i'm seeing no um questions it seems pretty straightforward to me so i would

[0:29:42] Chair Fast (probable): invite uh motions then from the list i presume on page 21 since we've got no questions go ahead

[0:29:49] Chair Fast (probable): planner beshaken uh trustee beshaken okay i'll

[0:29:53] Trustee Busheikin: go ahead and i just want to preface it by thanking

[0:29:54] Trustee Busheikin: staff. Well, and although they're not here, members of the DCLTA board for Persevere.

[0:30:00] Trustee Busheikin: with this i'm really um happy to see this coming forward and um you know it was quite a bit of back

[0:30:06] Trustee Busheikin: and forth but i think what we thought is a really good housing agreement so uh yeah and i know staff

[0:30:14] Trustee Busheikin: were dealing with a lot of um you know concerns and requests from the ltc that i think you know

[0:30:20] Trustee Busheikin: you had to really wrap your head around what exactly are they asking for and how can i make

[0:30:24] Trustee Busheikin: that that real and i think um planner zupanetsu you got it exactly right so thank you uh so i'll

[0:30:33] Trustee Busheikin: go ahead and i will move that denman island local trust committee bylaw number 239 cited as denman

[0:30:39] Trustee Busheikin: island housing agreement bylaw number 239 2020 is amended as follows uh just for the minute taker

[0:30:46] Trustee Busheikin: like i'm going to read quite quickly but you have this in your agenda package um i'm not actually

[0:30:51] Trustee Busheikin: expecting you to keep up with me uh a terms of instrument part two be amended to replace the

[0:30:57] Trustee Busheikin: denman community land trust association address from 3900 lake on road to 3771 east road b

[0:31:03] Trustee Busheikin: schedule b replace section 2 with following text two only seniors that is persons 65 years of age

[0:31:10] Trustee Busheikin: and over to a maximum of two such persons may apply for an affordable dwelling unit seniors

[0:31:16] Trustee Busheikin: of all ethnicities and races including but not limited to all on reserve and off-reserve status

[0:31:20] Trustee Busheikin: status and non-status, and self-identifying Indigenous, Inuit, and Métis people as outlining

[0:31:25] Trustee Busheikin: calls for justice. 4.1 of the final report of the National Inquiry into Missing and Murdered

[0:31:31] Trustee Busheikin: Indigenous Women and Girls and 231 calls for justice, June 2019, may become tenants upon

[0:31:38] Trustee Busheikin: entering into a tenancy agreement. C, Schedule B, Section 9-1, 10-1, and 10-2, add the words,

[0:31:46] Trustee Busheikin: subject to section 13 below at the beginning of each subsection. Schedule B at a new section 13

[0:31:52] Trustee Busheikin: that reads requirements of subsections 9, 10, and 10, 9, 1, 10, 1, and 10, 2 will be waived for

[0:32:01] Trustee Busheikin: Indigenous elders who are seniors and whose ancestry relates to those First Nations having

[0:32:04] Trustee Busheikin: territorial claims to Denman Island.

[0:32:09] Voice 8: I'll second that one.

[0:32:11] Chair Fast (probable): Thank you very much,

[0:32:12] Chair Fast (probable): trustee Critchley and any discussion I think it's pretty clear then although

[0:32:20] Chair Fast (probable): I'll call the question all those in favor aye

[0:32:25] Trustee Critchley: aye

[0:32:26] Chair Fast (probable): thank you that's three

[0:32:27] Chair Fast (probable): hands up and that motion passes do you care to continue on go ahead go ahead

[0:32:34] Chair Fast (probable): take

[0:32:35] Trustee Busheikin: a turn I'll

[0:32:37] Trustee Critchley: take the easy one two lines I moved into the dem and on local

[0:32:43] Trustee Critchley: local trust committee bylaw number 239 cited as denman island housing agreement bylaw number 239

[0:32:49] Trustee Critchley: 2020 be read a second time as amended and

[0:32:53] Chair Fast (probable): do i have a seconder thank you trustee for shaking

[0:32:56] Chair Fast (probable): and uh any discussion okay then i'll call the question all those in favor

[0:33:02] Chair Fast (probable): hi hi okay that's three hands went up thank you very much on to the next one please trustee

[0:33:11] Chair Fast (probable): Okay.

[0:33:12] Trustee Busheikin: I move that Devon Island Local Trust Committee By-law number 239 cited as Devon Island Housing By-law 239-2020 be read a third time.

[0:33:23] Trustee Critchley: And I will second that.

[0:33:24] Chair Fast (probable): Thank you very much. So the local trustees have moved and seconded. Any discussion? I'll call the question. All those in favor?

[0:33:34] Voice 8: Aye.

[0:33:35] Chair Fast (probable): Aye. Very good. Three hands went up. And on to the next one. Trustee Critchley?

[0:33:41] Chair Fast (probable): Thank

[0:33:42] Trustee Critchley: you. I'll move that the Denman Island Local Trust Committee Bylaw No. 239, cited as Denman Island Housing Agreement Bylaw No. 239-2020, be forwarded to the Secretary of the Islands Trust for approval by the Executive Committee.

[0:33:59] Chair Fast (probable): Do I have a

[0:34:00] Chair Fast (probable): seconder? Thank you. So it's moved and seconded. Any discussion? Call the question. All those in favor?

[0:34:08] Chair Fast (probable): Aye.

[0:34:09] Voice 6: Aye.

[0:34:09] Voice 6: Hi.

[0:34:10] Chair Fast (probable): Thank you. And thanks, everybody. Whoops, sorry about that. I'm conscious of the hammering and the sounds of the machinery. Thanks, everybody. And I forgot to mention at the beginning, if you raise your digital hand, sometimes it's better than if you raise this hand because sometimes I don't see that hand.

[0:34:31] Chair Fast (probable): so um if i don't see you though speak up and i think we're doing fine thank you and then uh so

[0:34:41] Chair Fast (probable): moving on the trouble is also we're going so quickly that i may forget to raise my hand

[0:34:47] Chair Fast (probable): so that's why i

[0:34:48] Trustee Busheikin: forget to take

[0:34:49] Chair Fast (probable): it down oh thank you okay um thank you very much uh planner zupanets

[0:34:58] Chair Fast (probable): And then we're on now to the 9.2.

[0:35:03] Chair Fast (probable): This is Islands Trust Area By-law 183 referral request for response, and it starts on page 37.

[0:35:11] Chair Fast (probable): Things have moved on since this was officially referred to us.

[0:35:15] Chair Fast (probable): And when Trust Council referred it out to all local governments, including local trust committees, regional districts, Bowen Island municipality, and all kinds of local governments, as a draft, it had to come to us in our agendas, how I understand it.

[0:35:38] Chair Fast (probable): and sorry i'm on page 37 and um so this is the referral form and uh meanwhile um we've had more

[0:35:48] Chair Fast (probable): meetings and uh trust council decided to uh hold more um public more consultation so uh i wonder

[0:35:57] Chair Fast (probable): if we wouldn't just uh defer this to a future meet postpone this to a future meeting whatever

[0:36:03] Chair Fast (probable): the wording is um when we might when that further public consultation has taken place um that's what

[0:36:13] Chair Fast (probable): i was going to propose because there is more public input to come and i don't think we can

[0:36:18] Chair Fast (probable): easily answer the question of um yes no unaffected or uh conditions and uh so i'd invite any input

[0:36:30] Chair Fast (probable): put otherwise um can we just uh defer this trustee was shaken thanks it's

[0:36:37] Trustee Busheikin: i have so many ways to

[0:36:39] Trustee Busheikin: communicate i can put the digital hand the real hand i can use my voice i could text you um it's

[0:36:46] Trustee Busheikin: yeah i i mean i think we need to i think because as i said at the beginning we didn't even understand

[0:36:51] Trustee Busheikin: the context of why this is here and how it fits into the the process because the process is still

[0:36:57] Trustee Busheikin: somewhat in flux it doesn't make sense to do anything but I just and I'm telling you this

[0:37:04] Trustee Busheikin: chair fastest because you're on executive committee and David Critchley you're on the

[0:37:08] Trustee Busheikin: the committee that's working with this process is I just don't want to get to a point where we're

[0:37:16] Trustee Busheikin: sitting in trust council and we've got like five LTCs have given voluminous input that's been

[0:37:22] Trustee Busheikin: been considered and influenced the process because they actually decided to do that whereas we said

[0:37:29] Trustee Busheikin: oh it doesn't you know we're not ready for that or this the process isn't ready so we've lost that

[0:37:34] Trustee Busheikin: chance to have the equal input as other LTCs that's what my my concern is and I you know and

[0:37:42] Trustee Busheikin: I understand that this process has gotten very uncertain just because of well because of decisions

[0:37:49] Trustee Busheikin: that that trust council made um so yeah if you guys could just take that awareness back to your

[0:37:57] Trustee Busheikin: respective committees that are working on this and i i look forward to uh trust council in a

[0:38:02] Trustee Busheikin: couple weeks where we can hopefully clarify a clear path forward with this because i certainly

[0:38:09] Voice 6: do

[0:38:09] Trustee Busheikin: have things i obviously our interests are highly affected and i do have lots of things i

[0:38:16] Trustee Busheikin: I do have input that I hope to bring forward in July.

[0:38:20] Trustee Busheikin: And yeah, you hope to at the July special trust council meeting.

[0:38:27] Trustee Busheikin: What I

[0:38:27] Trustee Busheikin: originally hope was,

[0:38:28] Trustee Busheikin: is that trust council would spend hours working on the draft,

[0:38:32] Trustee Busheikin: make some changes and then take it to public consultation.

[0:38:36] Trustee Busheikin: But now it looks like we're taking it to public consultation first.

[0:38:39] Trustee Busheikin: So anyway, I don't need to get into all that because it's, it's done.

[0:38:43] Trustee Busheikin: on well

[0:38:44] Chair Fast (probable): i would i thank you for bringing it up i just will uh say that we did meet with executive

[0:38:50] Chair Fast (probable): committee last week um and we looked at a proposal from uh the consultant that's been selected to do

[0:38:58] Chair Fast (probable): more public input and i brought up that exact point is can you make it clear in this proposal

[0:39:03] Chair Fast (probable): or in the in the draft consultation plan, where the referrals, the information and these

[0:39:14] Chair Fast (probable): referrals will come in from because I don't want anybody's work or input to be set aside

[0:39:21] Chair Fast (probable): or, or influenced by the situation in any way.

[0:39:29] Chair Fast (probable): So that should and we'll see that that you can look at that it's in tomorrow's executive

[0:39:34] Chair Fast (probable): committee agenda which is already published so I didn't want to go into the whole works of it

[0:39:39] Chair Fast (probable): today because of course we'll be considering it at trust council assuming that executive

[0:39:43] Chair Fast (probable): committee tomorrow approves it for passing along to trust council and so I think and I did want

[0:39:54] Chair Fast (probable): to mention in the information items in this agenda I see your hand David is also 15.2 is the trust

[0:40:01] Chair Fast (probable): policy statement page that takes you to what is the trust policy statement and it's a huge

[0:40:06] Chair Fast (probable): important document uh and it puts it in context and you can follow the links through to what

[0:40:11] Chair Fast (probable): what we're talking about and 15.3 is the um uh a little bit about the trust programs sorry about

[0:40:19] Chair Fast (probable): the uh trust council meeting coming up and how people can get involved in that and participate

[0:40:24] Chair Fast (probable): or at least watch if they want to and what's going to be happening there so trustee critchley

[0:40:29] Chair Fast (probable): back to 9.2 yes

[0:40:33] Trustee Critchley: thank you so my concern is with respect to the timing which is

[0:40:39] Trustee Critchley: noted directly on this bylaw referral form and since this is kind of a formal

[0:40:47] Trustee Critchley: legislated type of procedure i'm wondering um if there isn't something that needs to be done

[0:40:53] Trustee Critchley: in a more formal way by trust counsel or executive committee in revising this because

[0:41:01] Trustee Critchley: clearly it went out at a time before things had greatly changed. So now I'm wondering if you

[0:41:12] Trustee Critchley: could take it to executive committee at your meeting and request that some clarification be

[0:41:19] Trustee Critchley: be sought. I don't know whether it needs to be a formal documentation going back out to the local

[0:41:25] Trustee Critchley: trust committees, or whether it could just be an email whereby the response time is changed from

[0:41:32] Trustee Critchley: October 22nd, 2021 to some other date, or even leaving it open to be determined at a future time.

[0:41:41] Trustee Critchley: But I just think that something needs to be clarified in a concrete way there. That's the

[0:41:47] Trustee Critchley: the only comment that i had at this point and and whether um i would just ask um you chair

[0:41:54] Trustee Critchley: whether you deem it necessary that we create some sort of formal motion um to say that

[0:42:03] Trustee Critchley: that our response to this be deferred pending uh consultation process i

[0:42:11] Chair Fast (probable): think a formal motion

[0:42:12] Chair Fast (probable): would probably be a good idea and uh sure i'll take that to executive committee tomorrow and

[0:42:17] Chair Fast (probable): And if it doesn't get resolved in because everything is happening so quickly that the consultants have to turn over the ticker results from last week in staff.

[0:42:28] Chair Fast (probable): And they had like two days, if that, over the long weekend to turn it around for us so it could be published.

[0:42:35] Chair Fast (probable): Anyway, if it doesn't get resolved, this business of the October 22nd deadline that's in this referral form, please bring it up at Trust Council.

[0:42:46] Chair Fast (probable): when we're looking at this together and um but otherwise yeah i would uh be happy to take a

[0:42:53] Chair Fast (probable): motion um to defer

[0:42:56] Trustee Critchley: okay so i'll move that the demin island local trust committee um postpone

[0:43:07] Trustee Critchley: It's a response to Island's 2050 bylaw referral form, TC 183, pending the conclusion of a public consultation process.

[0:43:25] Voice 6: Thank you. And do I have a seconder?

[0:43:28] Voice 6: i i'm just thinking about that because

[0:43:36] Trustee Busheikin: like i don't know if i want it to be that specific

[0:43:41] Trustee Busheikin: because it will depend a little bit on what we decide well it'll depend entirely on what we

[0:43:48] Trustee Busheikin: decide at trust council um or what's brought forward because we don't know what the overall

[0:43:56] Trustee Busheikin: process could be and it could be that the order of things will be different like it might be

[0:44:01] Trustee Busheikin: there'll be public consultation and then it will go back to trust programs committee

[0:44:09] Trustee Busheikin: and be redrafted and then go to ltcs or maybe in that uh proposal that comes to us there'll be

[0:44:19] Trustee Busheikin: it'll come to ltcs twice once as part of the public consultation and once further down the

[0:44:25] Trustee Busheikin: the road, even after, like, we just don't know. So I'm wondering if we could say until after

[0:44:33] Trustee Busheikin: public consultation process is adopted, and or until a consultation process is clarified.

[0:44:45] Trustee Busheikin: That's kind of what's in my heart. It's just wanting clarity about the whole process.

[0:44:52] Chair Fast (probable): okay thank you that's a proposal for um a friendly amendment another idea would be just to say

[0:44:59] Chair Fast (probable): well

[0:45:00] Trustee Busheikin: and it's sorry regular meeting

[0:45:01] Chair Fast (probable): um

[0:45:02] Trustee Busheikin: yeah but we don't know even then when our next regular

[0:45:05] Trustee Busheikin: meeting is only in just a little over a month and will it like i just yeah and

[0:45:09] Trustee Critchley: it's not really

[0:45:10] Trustee Busheikin: an amendment because there's no i didn't second it yet i'm discussing that which i think is a

[0:45:14] Trustee Busheikin: good way to do it discussing the wording so yeah what do you think about just changing a bit to be

[0:45:21] Trustee Busheikin: be a bit less specific i'm

[0:45:24] Trustee Critchley: fine with that

[0:45:24] Trustee Busheikin: okay so and was there a kind of proposed a bunch of

[0:45:29] Trustee Busheikin: different wording is there anything in particular you you like from that or do you want to do you

[0:45:36] Trustee Busheikin: want to recraft the motion or do you want me to uh

[0:45:39] Chair Fast (probable): can i just speak

[0:45:40] Chair Fast (probable): to my i'm just going to speak

[0:45:42] Chair Fast (probable): to my idea about the next regular meeting i know that our next regular meeting is november the 6th

[0:45:48] Chair Fast (probable): I believe or second

[0:45:50] Chair Fast (probable): November the 2nd okay and uh so that will give us a chance to keep to talk

[0:45:57] Chair Fast (probable): about it again together and if we decide to postpone it again that's fine but it'll it'll

[0:46:02] Chair Fast (probable): be in our regular local trust committee business so that's why I was thinking that might be and

[0:46:08] Chair Fast (probable): also I'm reading it straight out of my uh Elimina uh book where it says I move that the main motion

[0:46:18] Chair Fast (probable): should be postponed or you know until the next regular meeting so i think that but i'm totally

[0:46:23] Chair Fast (probable): up for whatever you uh local trustees would like to do that was just my suggestion so i'm fine with

[0:46:29] Trustee Critchley: that i

[0:46:31] Trustee Busheikin: think i'm fine but just you know you've got ellie mina in front of you um and not in person

[0:46:37] Trustee Busheikin: but like if suppose in september what we uh adopt says yeah ltcs need to get all their feedback in

[0:46:43] Trustee Busheikin: by um october 20th it's unlikely but you never know i assume that we can then it's not going to

[0:46:51] Trustee Busheikin: preclude us from having a special meeting to look

[0:46:54] Chair Fast (probable): at it that's my understanding is if we're we get

[0:46:58] Chair Fast (probable): that kind of direction from trust council then we'll hold a special meeting okay then i will um

[0:47:05] Trustee Busheikin: move that uh the local trust committee demin island local trust committee defer consideration

[0:47:12] Trustee Busheikin: consideration are

[0:47:13] Trustee Busheikin: you amending uh david's motion well david's motion was it wasn't made yet

[0:47:20] Trustee Busheikin: okay right david yeah so we're still just so i'm um it was it was a just it was put on the table

[0:47:28] Trustee Busheikin: but not seconded so yeah

[0:47:31] Trustee Busheikin: so i'm just starting again okay um yeah so being

[0:47:35] Chair Fast (probable): david nodding i just

[0:47:36] Chair Fast (probable): didn't want

[0:47:36] Trustee Busheikin: to yeah us

[0:47:38] Chair Fast (probable): to be on two

[0:47:38] Trustee Busheikin: pages thank you yeah the dl so for the minute taker i think

[0:47:42] Trustee Busheikin: that that you don't even need to because david's didn't get seconded it you don't even need to put

[0:47:49] Trustee Busheikin: it there because we don't vote on it that you just go ahead with the motion that may get seconded if

[0:47:56] Trustee Busheikin: it gets seconded uh and so that motion that hopefully will get seconded is that uh the

[0:48:02] Trustee Busheikin: the Devon Island Local Trust Committee defer.

[0:48:06] Trustee Busheikin: Postpone, please.

[0:48:08] Trustee Busheikin: Okay, postpone response to the Islands Trust Area Bylaw number TC183 referral.

[0:48:27] Voice 6: Request.

[0:48:28] Voice 6: Request, referral request till its next meeting.

[0:48:36] Voice 6: Is that?

[0:48:41] Chair Fast (probable): Sure.

[0:48:42] Chair Fast (probable): or until the next regular meeting sure well then we've got a definite date that people can say oh

[0:48:48] Chair Fast (probable): that's going to happen on yeah okay okay

[0:48:51] Trustee Busheikin: so the next regular meeting and

[0:48:54] Chair Fast (probable): uh i think i saw david

[0:48:55] Chair Fast (probable): did your hand go up are you seconding thank you we've got a seconder in trustee critchley

[0:49:03] Chair Fast (probable): thank you we've got that katherine yeah very good okay and uh so then any more discussion

[0:49:10] Chair Fast (probable): trustees okay I'll call the question then all those in favor aye aye aye thank you for the

[0:49:19] Chair Fast (probable): digital hands very good that all three hands went up and that motion carries thank you

[0:49:25] Chair Fast (probable): okay and I'll also bring that up at uh executive committee so now we're on to um farming regulation

[0:49:33] Chair Fast (probable): review project this is starting on page 41 of our agenda and trustee or sorry uh planner Egan is

[0:49:39] Chair Fast (probable): with us uh for item 10.1 um page 41 whoops there we go okay so please take it away planner eggin

[0:49:54] Chair Fast (probable): thank you tearfast good morning everyone did you have your hand up for

[0:49:59] Chair Fast (probable): just checking okay thank you okay sorry marnie please go ahead no problem all

[0:50:05] Planner Eggen (probable): right so this

[0:50:05] Planner Eggen (probable): This staff report is bringing forward a revised project charter for LTC endorsement, and to

[0:50:15] Planner Eggen (probable): advise the LTC that project funding securement is completed now, and following the April

[0:50:24] Planner Eggen (probable): 20th LTC meeting, staff have moved forward with an application to the BC Investment Agricultural

[0:50:32] Planner Eggen (probable): Foundation. And as of July, final approval was granted in the amount of $18,000 as a 50%

[0:50:42] Planner Eggen (probable): contribution towards the project. And a contribution agreement has now been signed

[0:50:54] Voice 6: between

[0:50:55] Planner Eggen (probable): the parties committing the Islands Trust to delivering the project as described in the

[0:51:00] Planner Eggen (probable): application and the main commitments are listed here on the staff report and just briefly i'll

[0:51:08] Planner Eggen (probable): go through them um so island trust has committed to supporting this project with the 50 percent

[0:51:16] Planner Eggen (probable): contribution of eight thousand dollars from their project budget sources and ten thousand dollars

[0:51:23] Planner Eggen (probable): of in-kind staff support so this funding will span this fiscal and into next fiscal

[0:51:31] Planner Eggen (probable): as well as a commitment to hire a land use planning consultant as the lead planner to

[0:51:39] Planner Eggen (probable): undertake the research analysis engagement and bylaw drafting and to provide report recommendations

[0:51:47] Planner Eggen (probable): In addition, an update will be done with respect to the inventory of agricultural land reserve

[0:51:55] Planner Eggen (probable): land and activities.

[0:51:57] Planner Eggen (probable): Staff will be managing the project, reviewing draft recommendations from the consultant

[0:52:02] Planner Eggen (probable): and providing support in respect of mapping and data and general meeting and website administration.

[0:52:10] Planner Eggen (probable): staff will be making sure that our funding acknowledgement requirements are met with respect to public public facing documents.

[0:52:21] Planner Eggen (probable): And we've committed to including three to four advisory planning commission meetings and to in person or electronic community information meetings.

[0:52:33] Planner Eggen (probable): meetings. And staff have revised the project charter. And the revised charter is an attachment

[0:52:43] Planner Eggen (probable): one and the former farm plan implementation project charter is an attachment two. And

[0:52:52] Planner Eggen (probable): staff is recommending to advance this project, basically from where the farm plan implementation

[0:52:58] Planner Eggen (probable): project left off, because of the substantial amount of work that's already been completed.

[0:53:06] Planner Eggen (probable): including extensive referral responses from the APC and the Growers and Producers Alliance

[0:53:12] Planner Eggen (probable): that have already been incorporated into the bylaws, which are now at first reading.

[0:53:19] Planner Eggen (probable): And the revised project charter also incorporates the conditions and time frame of the funding agreement.

[0:53:28] Planner Eggen (probable): So I'll just scroll down to the actual project charter, the revised project charter.

[0:53:36] Planner Eggen (probable): Charter. So the purpose remains the same as the previous project charter and the background

[0:53:47] Planner Eggen (probable): is revised really just to recognize the most recent changes that have led to the current

[0:53:52] Planner Eggen (probable): status of the project. The objectives and scope, the objectives have remained the same

[0:54:00] Planner Eggen (probable): as previous with the addition of building upon the past work of the Denman Farm Plan

[0:54:05] Planner Eggen (probable): implementation project and in terms of the in scope it's been revised to include activities

[0:54:11] Planner Eggen (probable): as outlined in the conditions of the funding agreement and out of scope remains the same

[0:54:16] Planner Eggen (probable): as previous staff recommend that all these remain out of scope just to continue on with

[0:54:26] Planner Eggen (probable): the time frame and meeting the funding agreement a timeline requirements

[0:54:34] Planner Eggen (probable): requirements. So

[0:54:38] Planner Eggen (probable): in terms of the work plan, the revised project charter is divided into three

[0:54:47] Planner Eggen (probable): phases. And the first phase is project initiation, which begins, is to begin this fall

[0:54:56] Planner Eggen (probable): and wrap up this winter. And during this phase, once the consultant is hired, the main activities

[0:55:05] Planner Eggen (probable): will be to develop a community engagement plan a review of the farm plan project work

[0:55:11] Planner Eggen (probable): review relevant legislation regulation and standards and to conduct a community questionnaire

[0:55:19] Planner Eggen (probable): survey and the LTC will consider endorsement of a draft engagement plan and a draft survey

[0:55:27] Planner Eggen (probable): or questionnaire before they are executed and in terms of phase two this is the consultation

[0:55:42] Planner Eggen (probable): phase and bylaw development phase so that will be anticipated to begin once the engagement plan

[0:55:50] Planner Eggen (probable): plan is finalized so sometime in the winter and it will go to August 1st 2022. So during this phase

[0:56:01] Planner Eggen (probable): engagement will be executed in accordance with the engagement plan

[0:56:05] Planner Eggen (probable): along with redevelopment of the bylaws to draft stage and following that we move into the

[0:56:17] Planner Eggen (probable): legislative process and implementation so that's anticipated to occur next summer and go right into

[0:56:29] Planner Eggen (probable): 2023 so this will see the draft bylaws through readings and any further engagement

[0:56:38] Planner Eggen (probable): referrals public hearings and adoption and final communications regarding the bylaw amendments

[0:56:44] Planner Eggen (probable): and staff are cognizant that next year is election year and next summer

[0:56:56] Planner Eggen (probable): once the draft bylaws are completed this may be a time to pause for the trustees to consider

[0:57:05] Planner Eggen (probable): moving this project forward and staff are suggesting that might be a good time to pause

[0:57:14] Planner Eggen (probable): but it'll be up to the local trust committee if they want to continue on with phase three at that

[0:57:18] Planner Eggen (probable): time or after elections and in terms of budget so um investment the investment agriculture fund

[0:57:41] Planner Eggen (probable): will be contributing nine thousand dollars this fiscal and nine thousand um next fiscal

[0:57:48] Planner Eggen (probable): The Local Trust Committee is committing to $8,000 of project funds, plus the $10,000 that is in-kind staff support.

[0:58:07] Planner Eggen (probable): Staff don't anticipate a need for further project funds other than the $3,500 already allocated to cover costs for this fiscal, for this project.

[0:58:17] Planner Eggen (probable): for this project and for next fiscal staff estimate about $4,750 of the LTC project funds

[0:58:27] Planner Eggen (probable): will be needed to cover the remaining costs of the project and this can be reassessed and addressed

[0:58:36] Planner Eggen (probable): closer to the close of phase two depending on what the LTC wants to do and that will be in line with

[0:58:42] Planner Eggen (probable): the budget

[0:58:42] Voice 6: cycle the

[0:58:52] Planner Eggen (probable): staff recommendation to endorse the revised project charter is on page one

[0:58:58] Planner Eggen (probable): and should the ltc move forward with that recommendation staff will be moving forward

[0:59:04] Planner Eggen (probable): be proceeding with our process to retain the land use planning consultant

[0:59:09] Planner Eggen (probable): and we'll be working with the consultant and the legislative clerk to evaluate how to best proceed

[0:59:16] Planner Eggen (probable): with proposed bylaws number 228 and 229.

[0:59:21] Planner Eggen (probable): As I mentioned, they've been given first reading,

[0:59:24] Planner Eggen (probable): but we'll be just working on how best to proceed with those bylaws

[0:59:30] Planner Eggen (probable): given all the work done so far.

[0:59:35] Voice 6: Very good.

[0:59:36] Voice 6: Thank you, Planner Egan.

[0:59:37] Voice 6: And questions for the planner?

[0:59:41] Voice 6: Trustee Bouchergan?

[0:59:43] Trustee Busheikin: And thank you, Planner Egan.

[0:59:46] Trustee Busheikin: It's great to see this happening.

[0:59:49] Trustee Busheikin: And the staff report is really clear.

[0:59:52] Trustee Busheikin: So thank you.

[0:59:54] Trustee Busheikin: So a couple questions.

[0:59:56] Trustee Busheikin: One is I'm looking at the project charter.

[1:00:00] Trustee Busheikin: in scope the second bullet which says regulatory review of changes and updates to the ALC Act and

[1:00:06] Trustee Busheikin: regulations. I mean since the farm plan was written there's been a lot of changes and this

[1:00:14] Trustee Busheikin: year there was the major change which is a huge interest on Denman to do with housing, secondary

[1:00:20] Trustee Busheikin: housing which is going to come into effect in i think january 1st um and uh i know when i

[1:00:29] Trustee Busheikin: talked to staff about the grant application uh i was uh advocating that at the very

[1:00:38] Trustee Busheikin: that at least that housing piece be incorporated into this because so much of uh residential land

[1:00:48] Trustee Busheikin: is in the ALR on Denman, and housing is really, probably housing and climate change, in my

[1:00:57] Trustee Busheikin: estimation, are the two biggest topics on the mind of Denman Islanders, but also on my mind,

[1:01:03] Trustee Busheikin: and, you know, obviously there's a huge overlap between them, and people have been waiting a long

[1:01:10] Trustee Busheikin: time for a housing review, so being able to at least look at housing to some degree through the

[1:01:14] Trustee Busheikin: lens of this review I think would be useful and I think that uh farmers really want to know I had

[1:01:21] Trustee Busheikin: a long talk last week or a couple weeks ago with a farmer about employee housing um uh you know

[1:01:28] Trustee Busheikin: farms and this is this is these are all fairly new things certainly when the farm plan was written it

[1:01:33] Trustee Busheikin: wasn't as dire like this farmer who was a major farmer on demo was saying well we're changing all

[1:01:37] Trustee Busheikin: our planting plants for next year and we're going to not do as many labor intensive things because

[1:01:42] Trustee Busheikin: because we can't get farm help.

[1:01:46] Trustee Busheikin: And if we could house them without too much complexity,

[1:01:50] Trustee Busheikin: that could change it.

[1:01:51] Trustee Busheikin: So that's really, that really hit me

[1:01:54] Trustee Busheikin: in terms of our food security and their ability

[1:01:56] Trustee Busheikin: to make a go of a farm business and all of that.

[1:01:58] Trustee Busheikin: So that's my long way of asking is,

[1:02:03] Trustee Busheikin: cause I don't see it in objectives.

[1:02:05] Trustee Busheikin: I don't see it in out of scope.

[1:02:06] Trustee Busheikin: It's just not mentioned the whole question

[1:02:08] Trustee Busheikin: of secondary housing, or housing generally, is that going to be able to fit in if implementation

[1:02:19] Trustee Busheikin: of that second bullet, you

[1:02:22] Voice 6: know, takes place?

[1:02:25] Voice 6: So I

[1:02:29] Planner Eggen (probable): just wanted to confirm that as a part of the application, that definitely was in scope

[1:02:36] Planner Eggen (probable): and a part of the application that went to the Investment Agriculture Foundation

[1:02:40] Planner Eggen (probable): and was approved.

[1:02:42] Planner Eggen (probable): It's not listed in the project charter,

[1:02:45] Planner Eggen (probable): and it's not that it was intended that way,

[1:02:50] Planner Eggen (probable): but it's just implicit that it's a part of it.

[1:02:52] Planner Eggen (probable): But staff suggests that it would be good to add another bullet there

[1:03:00] Planner Eggen (probable): that would make it clear and explicit that that it's a part of this project is that getting at

[1:03:08] Chair Fast (probable): your question another bullet under in scope you mean yes would that be helpful trustee

[1:03:17] Chair Fast (probable): before i go to trustee critchley okay so we'll leave that for a moment um maybe marnie you'll

[1:03:23] Chair Fast (probable): come up with some wording um or not it doesn't matter but i'll meanwhile go to trustee critchley

[1:03:29] Chair Fast (probable): Trustee Critchley, go ahead.

[1:03:33] Trustee Critchley: Thank you.

[1:03:34] Trustee Critchley: Yeah, I'll just speak in support of that suggestion by my colleague there.

[1:03:39] Trustee Critchley: I think it's a good idea to have these things actually written down

[1:03:44] Trustee Critchley: so they're a good aid to remembering what we're intending to accomplish here.

[1:03:52] Trustee Critchley: And especially as this will, by the looks of it,

[1:03:54] Trustee Critchley: is going to span more than this term of,

[1:03:59] Trustee Critchley: so we could have different trustees looking at it um i had another question or topic that i wanted

[1:04:06] Trustee Critchley: to raise which is about this matter of having an advisory planning commission review of this

[1:04:15] Trustee Critchley: which certainly would be appropriate or having a separate what are you calling it

[1:04:23] Trustee Critchley: at Agricultural Advisory Planning Commission.

[1:04:28] Trustee Critchley: And I'm just wondering if, off the top,

[1:04:31] Trustee Critchley: it seems to me that the latter,

[1:04:34] Trustee Critchley: having a specialist type of planning commission

[1:04:38] Trustee Critchley: would be preferable.

[1:04:41] Trustee Critchley: I'm wondering, well, I'd like staff to expand on that a bit

[1:04:46] Trustee Critchley: and see whether staff would recommend that.

[1:04:49] Trustee Critchley: And if not, why not?

[1:04:52] Trustee Critchley: the other thing would be if it is to be an agricultural specific commission then could

[1:05:00] Trustee Critchley: it consist of our current regular advisory planning commission membership plus say two or

[1:05:09] Trustee Critchley: three additional members from the agricultural community possibly from the growers and producers

[1:05:17] Trustee Critchley: but maybe we don't need to specify that.

[1:05:20] Trustee Critchley: So that's just sort of the thinking

[1:05:22] Trustee Critchley: that I've gotten prompted at the moment.

[1:05:25] Trustee Critchley: I'd like to hear staff on that.

[1:05:26] Trustee Critchley: Thank you.

[1:05:27] Chair Fast (probable): Go

[1:05:28] Planner Eggen (probable): ahead, planner Agin.

[1:05:29] Planner Eggen (probable): Sure, of course.

[1:05:31] Planner Eggen (probable): So staff are recommending utilizing the current APC

[1:05:36] Planner Eggen (probable): because it's already established

[1:05:37] Planner Eggen (probable): and given the time constraints

[1:05:41] Planner Eggen (probable): to have the engagement plan completed by this winter,

[1:05:45] Planner Eggen (probable): staff are recommending that we go with the current one because also because establishing one

[1:05:56] Planner Eggen (probable): does take time a new agricultural APC and may add delay to the project's progress

[1:06:04] Planner Eggen (probable): which could in turn compromise the funding agreement and the funding with IAF

[1:06:12] Planner Eggen (probable): um we've got um you know some deadlines and we have to keep to the agreement um that we've

[1:06:22] Planner Eggen (probable): committed to so staff are recommending that we stay with the apc the current apc and that

[1:06:30] Planner Eggen (probable): we would just as we did with the farm plan implementation project we did invite um the

[1:06:39] Planner Eggen (probable): denman growers and producers alliance and other relevant stakeholders to those apc meetings

[1:06:46] Planner Eggen (probable): to receive all the information that the apc was receiving in terms of a referral but that we would

[1:06:53] Planner Eggen (probable): be receiving a referral specifically from the denman growers and producers alliance as well

[1:07:00] Planner Eggen (probable): as any other stakeholder relevant stakeholders so we would we'd follow along in that way that

[1:07:06] Planner Eggen (probable): we did before thank you yeah

[1:07:11] Trustee Critchley: well thank you i certainly wouldn't want to jeopardize the funding

[1:07:14] Trustee Critchley: that that is a primary concern of course yeah thank you okay

[1:07:19] Chair Fast (probable): trustee

[1:07:20] Trustee Busheikin: bushekin yeah i am i think

[1:07:24] Trustee Busheikin: the way it's set up here will work i just wanted to add my support to that i like the idea of a

[1:07:30] Trustee Busheikin: special commission but i i do remember when the farm plan was first adopted and we we tried very

[1:07:38] Trustee Busheikin: hard to set that up we actually advertised twice for it and made phone calls and we did not get

[1:07:43] Trustee Busheikin: people signing up for it um and because we do have a non-profit group of farmers and growers

[1:07:52] Trustee Busheikin: on denman and i see they're mentioned here and that they can be invited as special guests and

[1:07:58] Trustee Busheikin: we have the new apc that we haven't given any work to in ages so um we haven't given work to

[1:08:04] Trustee Busheikin: the apc in a long time so i think this will work um and i think it actually can be good and we've

[1:08:08] Trustee Busheikin: got a good apc and it's it's we kept it quite small which means having a few special guests

[1:08:13] Trustee Busheikin: i think could work um i also have a few more questions or comments so can i go ahead with

[1:08:20] Trustee Busheikin: one of them um well one has to do with timing and i i agree this probably will span the election but

[1:08:26] Trustee Busheikin: i find that um you know not ideal but that's how it came through but i am looking at phase two the

[1:08:34] Trustee Busheikin: project charter development of draft bylaws there's potentially if it can't get started in

[1:08:38] Trustee Busheikin: the winter a long time for that and given that there already are draft bylaws and maybe they

[1:08:44] Trustee Busheikin: just need a little tweaking or a little addition maybe that's one area where it could the timeline

[1:08:50] Trustee Busheikin: could be moved along a little faster um so because it we could pause at draft bylaws we could pause

[1:08:59] Trustee Busheikin: pause at um you know first reading third reading i don't know but we'll deal with that when we get

[1:09:05] Trustee Busheikin: to it um another thing i wanted to ask about is um uh i had an experience because i'm chair of

[1:09:15] Trustee Busheikin: the regional planning committee we've started doing when we hire a consultant um that as chair

[1:09:21] Trustee Busheikin: i've sat in on the meetings to orient the consultant which you know i gather isn't

[1:09:28] Trustee Busheikin: maybe typical but i'm just thinking that that might be really good for this project there's

[1:09:36] Trustee Busheikin: it's just a lot to kind of parachute into this and um and start working on it i would think

[1:09:43] Trustee Busheikin: and it's just got such a long history going back to the whole committee that worked on the farm

[1:09:48] Trustee Busheikin: plan and that kind of thing and so uh and i i don't want to make staff's job harder by adding

[1:09:57] Trustee Busheikin: ambiguities and complexities but if I guess what I'd like to suggest is and it doesn't have what

[1:10:05] Trustee Busheikin: I'd like to suggest is that the at the that the consultant talked to the trustees at the beginning

[1:10:10] Trustee Busheikin: of the process just as a kind of fact-finding thing and maybe that could be done at a meeting

[1:10:18] Trustee Busheikin: or maybe I don't know it doesn't have to be when the staff are meeting with the consultant

[1:10:25] Trustee Busheikin: resultant necessarily. I don't know how it can be done, but I think that would help because it's

[1:10:33] Trustee Busheikin: just, it's just, it's a, it's, there's a lot of loose ends here and we're here. We live in the

[1:10:38] Trustee Busheikin: community and we've been dealing with this for years and years. So that's my suggestion.

[1:10:45] Trustee Busheikin: Thank you very much.

[1:10:53] Chair Fast (probable): Is that on and off my mic again? We'll see if that helps.

[1:10:57] Trustee Busheikin: Yeah, I'm not, I'm actually not hearing the noises, but I'm hard of hearing. So sometimes

[1:11:01] Trustee Busheikin: that's a benefit um uh do we well like would it a motion to request that be needed or is it enough

[1:11:10] Trustee Busheikin: just how i did it

[1:11:13] Chair Fast (probable): um i think you just made a suggestion go ahead planner again

[1:11:18] Planner Eggen (probable): staff uh would

[1:11:21] Planner Eggen (probable): consider that as a part of um the consultant's work to get up to speed and we could definitely

[1:11:28] Planner Eggen (probable): definitely um put that in there i'm um if you you're welcome to make a resolution to that

[1:11:35] Planner Eggen (probable): effect if you like i

[1:11:37] Trustee Busheikin: think it doesn't need a resolution okay okay

[1:11:39] Chair Fast (probable): just thank you um i'm

[1:11:41] Chair Fast (probable): going to chime in just briefly from a uh my limited um experience as uh in market gardening

[1:11:50] Chair Fast (probable): and things and say that I uh I like the approach that's taken here about that staff have taken

[1:11:59] Chair Fast (probable): about the APC and that kind of thing partly because I know farmers need to or growers need

[1:12:04] Chair Fast (probable): to respond to the season and the weather and all that kind of thing and you can't necessarily make

[1:12:09] Chair Fast (probable): commitments for um meetings to talk about bylaws and that that's the thing that the APC has

[1:12:18] Chair Fast (probable): volunteer to do so I'm in support of generally the approach that's here just with my limited

[1:12:26] Chair Fast (probable): when the sun is out you got to go and any other discussion here then or questions for the planner

[1:12:33] Chair Fast (probable): go ahead trustee Bishakin. So this is

[1:12:35] Trustee Busheikin: probably a discussion for us and it has to do with the name

[1:12:41] Trustee Busheikin: of the project which you know is fairly important in terms of keeping us focused and telling the

[1:12:48] Trustee Busheikin: the public what this is. We were calling it the Farm Plan Implementation Project, and now it's

[1:12:54] Trustee Busheikin: the Deming Island Farming Regulations Review, which, yeah, I think we should just be clear

[1:13:01] Trustee Busheikin: which one it is. And I'll just give my point of view. I like Farming Regulations Review because

[1:13:08] Trustee Busheikin: I think it's more descriptive, especially for the public, who my sense was they got

[1:13:15] Trustee Busheikin: but Farm Plan Implementation Project gave the idea

[1:13:19] Trustee Busheikin: that we were going to make everything mentioned

[1:13:22] Trustee Busheikin: in the farm plan happen.

[1:13:25] Trustee Busheikin: And there's a lot of things in there and many,

[1:13:27] Trustee Busheikin: and it's very clear when you look at it,

[1:13:29] Trustee Busheikin: these are recommendations for the LTC.

[1:13:32] Trustee Busheikin: These are recommendations for Trust Castle.

[1:13:34] Trustee Busheikin: These are recommendations for farmers,

[1:13:36] Trustee Busheikin: these are, you know, for nonprofit organizations,

[1:13:38] Trustee Busheikin: for other levels of government.

[1:13:40] Trustee Busheikin: But that's, I spent a lot of time trying to explain

[1:13:43] Trustee Busheikin: to people what this really was and it it i mean it's a review of our farming regulations

[1:13:53] Trustee Busheikin: uh based on what's in the farm plan uh so that we're not going starting from scratch and just

[1:14:00] Trustee Busheikin: looking at the whole thing and discussing it all over again so um you know i don't want it to look

[1:14:07] Trustee Busheikin: like we're pretending it's not based on the farm plan but i just wanted to i guess hear from other

[1:14:12] Trustee Busheikin: their LTC members or staff just so that we're not confusing things further or looking like we're

[1:14:17] Trustee Busheikin: doing double speak by calling it one name one time and one name another time and switching it up all

[1:14:22] Trustee Busheikin: the time so I'm just curious what other people think about the name I'll

[1:14:29] Chair Fast (probable): chime in I like the

[1:14:31] Chair Fast (probable): new name partly it separates it from the earlier phase but also it is a review and and the purpose

[1:14:39] Chair Fast (probable): and background at the top of the um project charter I think are were really helpful to me

[1:14:44] Chair Fast (probable): anyway as somebody who came in in the late stages of the uh former work any uh any suggestions or

[1:14:53] Chair Fast (probable): anything you want to mention trustee critchley i'll

[1:14:58] Trustee Critchley: just say that i'm fine with it

[1:14:59] Trustee Critchley: i rose by any other name so okay okay

[1:15:04] Chair Fast (probable): that's great then then uh in unless there's anything

[1:15:08] Chair Fast (probable): else for the planner uh questions or discussion then uh who would like to make the motion i can

[1:15:16] Chair Fast (probable): do it i

[1:15:17] Trustee Busheikin: moved the denman island local trust committee endorsed the denman island farming

[1:15:21] Trustee Busheikin: regulations review project charter dated september 7th 2021.

[1:15:26] Chair Fast (probable): thank you

[1:15:26] Trustee Busheikin: do i have a secondary

[1:15:29] Trustee Busheikin: oh sorry actually

[1:15:30] Trustee Busheikin: wait wait wait we need to add the amendment um about the housing to in scope

[1:15:38] Trustee Busheikin: so first i will move that the denman island farming regulations review project charter

[1:15:44] Trustee Busheikin: be amended to add under in scope a third bullet and then I guess a colon and then let's see if I

[1:16:00] Trustee Busheikin: can make this brief a third bullet consideration

[1:16:06] Voice 6: of new ALC options for secondary dwelling

[1:16:25] Voice 6: welling units. I'm not seeing the planners hair

[1:16:37] Chair Fast (probable): turn on fire or anything like that.

[1:16:39] Chair Fast (probable): Sounds good. It's always a good sign. Yeah. And thank you, Trustee Critchley. Okay. Thank you for

[1:16:47] Chair Fast (probable): that, trustees. And any more discussion about that? Third bullet? Okay. And then all those in

[1:16:59] Chair Fast (probable): favor one all

[1:17:02] Voice 6: right okay

[1:17:03] Chair Fast (probable): thank you that's three hands went up thank you very much uh trustees

[1:17:08] Chair Fast (probable): and then the other motion do you want

[1:17:11] Trustee Critchley: to do that go ahead trustee

[1:17:14] Trustee Critchley: yeah i'll move to the

[1:17:16] Trustee Critchley: denman island local trust committee endorsed the denman island farming regulations review

[1:17:21] Trustee Critchley: project charter dated september 7th 2021 as amended and

[1:17:29] Chair Fast (probable): do i have a seconder

[1:17:30] Chair Fast (probable): me second trustee beshaken very good any more discussion call the question all those in favor

[1:17:38] Chair Fast (probable): aye very good thank you that

[1:17:41] Voice 6: passes unanimously oh you're muted

[1:17:51] Chair Fast (probable): chair fast okay there was some

[1:17:55] Chair Fast (probable): big bangs sorry about that uh thank you very much everybody uh that brings us to that passed

[1:18:00] Chair Fast (probable): unanimously and here we are at uh 11 15 or 11 18 at um correspondence there's nothing particular

[1:18:10] Chair Fast (probable): here for our eyes and we're into uh new business we had a um unless we want to take our break early

[1:18:17] Chair Fast (probable): um i don't know if uh no i'm not seeing any i'm seeing shaking heads but i don't know if

[1:18:23] Chair Fast (probable): uh planner our regional planning manager car is with us yet i don't know

[1:18:28] Planner Zupanec: not yet but i can

[1:18:29] Planner Zupanec: definitely give her a heads up if i can just get a few minutes um

[1:18:33] Chair Fast (probable): sure and then if she can't join

[1:18:36] Chair Fast (probable): us we'll go on with other parts of the agenda then that'd

[1:18:40] Voice 6: be great well we're seeing if heather

[1:18:43] Voice 6: wants well no i don't want to go ahead yet trustee yagan oh okay bye-bye sorry

[1:18:58] Chair Fast (probable): there have been a few

[1:18:59] Chair Fast (probable): exceptionally large bangs and i'm just going to go out and look on the deck to make sure there's

[1:19:04] Chair Fast (probable): not a body lying there i don't think so but one second good

[1:19:07] Trustee Busheikin: luck i'm gonna just get up and stretch

[1:19:09] Trustee Busheikin: all

[1:19:19] Chair Fast (probable): good they just kind of made me

[1:19:21] Voice 6: jump yes regional

[1:19:36] Planner Zupanec: planning manager cower will be joining

[1:19:38] Planner Zupanec: us in five minutes so you do have a bit of time if you wanted to expedite another item or just

[1:19:45] Planner Zupanec: take a short break why

[1:19:47] Chair Fast (probable): don't we take a five minute break that'd be good and then uh and then we'll

[1:19:51] Chair Fast (probable): come back and begin and keep going with uh item 12.1 so five minute break we'll be back at 11 25

[1:25:33] Voice 6: hello heather hello

[1:25:37] Chair Fast (probable): how are you i'm good thank you as soon as

[1:25:41] Chair Fast (probable): everybody comes back in we can

[1:25:43] Chair Fast (probable): turn the videos back on and uh thanks

[1:25:50] Voice 6: for joining us during your holiday sure we

[1:26:10] Chair Fast (probable): just took a five

[1:26:10] Chair Fast (probable): minute break so that we could connect and

[1:26:24] Voice 6: here we come okay good i think we're uh back together now

[1:26:37] Voice 6: Now, and I'll just oops, making some changes here. I

[1:26:44] Chair Fast (probable): hide myself view. I find I can focus better on everything. Okay, so thank you, everybody. We're recommence our meeting. Now we've got with us regional planning manager, Heather Carr has joined us from her holiday. Thank you, Heather. And we're on to 12.1, which is the siting and use permit bylaw update. Please take it away, Heather.

[1:27:06] Chair Fast (probable): Thank

[1:27:07] Voice 4: you. So this is a suggestion by staff to take on the Siding and Use Permit By-law. It is outdated, and as you'll note from the staff report, we are suggesting that we at least do a housekeeping update so that it can be modernized,

[1:27:30] Voice 4: and also so we can eliminate the reference to an outdated form.

[1:27:36] Voice 4: The other thing we're suggesting is that there be some instances where professional site plans are drafted for applications.

[1:27:49] Voice 4: And I mean, you'll note from the staff report that right now, essentially the applicant draws a site plan

[1:27:57] Voice 4: And they draw what they think the setbacks are of the building, which isn't professionally measured.

[1:28:08] Voice 4: Also, for the most part, we aren't doing site visits for these.

[1:28:13] Voice 4: So they're really a best guess.

[1:28:16] Voice 4: And these can be problematic, especially when the house is next to the water.

[1:28:28] Voice 4: So, the best case scenario from a staff point of view is every Siting and Use Permit application

[1:28:36] Voice 4: would have a professionally drafted site plan.

[1:28:38] Voice 4: That would be great.

[1:28:40] Voice 4: And if you wanted to go in that direction, we would love it.

[1:28:45] Voice 4: But as an alternative, because we know that that can be problematic for folks, there's

[1:28:50] Voice 4: a cost involved and there's time, you know, there's a delay involved when they have to

[1:28:55] Voice 4: get a surveyor involved um so as an alternative what we've proposed is that um if if the setback

[1:29:05] Voice 4: um is within a meter we're not sure you know they're yeah we're within a meter we're not sure

[1:29:13] Voice 4: then they would submit a professionally drafted survey plan and um this is this is based on

[1:29:22] Voice 4: on something that Comox Valley Regional District

[1:29:24] Voice 4: actually does with their building permits.

[1:29:28] Voice 4: They ask for a professionally drafted site plan

[1:29:32] Voice 4: when a building is gonna be within a meter

[1:29:35] Voice 4: of the required setback.

[1:29:38] Voice 4: And for them it's water courses in particular.

[1:29:43] Voice 4: This bylaw is drafted for any setback,

[1:29:45] Voice 4: but the Comox version has it from water courses

[1:29:49] Voice 4: and their rationale for that is flooding also.

[1:29:57] Voice 4: So that's what we're proposing.

[1:30:00] Voice 4: it is an administrative bylaw so it doesn't require a public hearing and you can give all

[1:30:07] Voice 4: three readings and pass it along to the executive committee if you like it as drafted and if not

[1:30:13] Voice 4: staff have provided some options one of which is that we redraft it so that it's just addressing

[1:30:23] Voice 4: the housekeeping the other is that we have site plans for everything and um a third is to have

[1:30:31] Voice 4: some public feedback on it um to get some public input on it um and uh that's where we've landed

[1:30:39] Voice 4: so that's

[1:30:42] Chair Fast (probable): it for me thank you very much regional planning manager coward um i'm inviting uh

[1:30:49] Chair Fast (probable): questions from trustees for the planning manager.

[1:30:54] Chair Fast (probable): Anybody got questions

[1:30:55] Voice 6: or want to discuss this?

[1:30:59] Voice 6: Go ahead, Trustee Beshekin.

[1:31:02] Voice 6: Thank you.

[1:31:02] Trustee Busheikin: I don't really have a question about this.

[1:31:05] Trustee Busheikin: I think it's a good initiative.

[1:31:12] Trustee Busheikin: Every now and then have a look at the citing use permits

[1:31:14] Trustee Busheikin: and some of the drawings are just not useful.

[1:31:21] Trustee Busheikin: And this is a legal document we're creating.

[1:31:24] Trustee Busheikin: And, you know, I think we've all seen lots of issues that come up down the road when something, whether it's a setback to a neighboring property or a water course or anything like that.

[1:31:37] Trustee Busheikin: And I think that's part of our job also to protect those sensitive areas.

[1:31:42] Trustee Busheikin: And, yeah, and we have setbacks from the sea that, you know, are increasingly important due to climate change and rising sea levels, all of that.

[1:31:55] Trustee Busheikin: So yeah, I guess what I'm, I'd like to bring up something related to siting and use permits that isn't in here. And it's the idea of not requiring siting and use permits for when it's a secondary dwelling that is permitted by temporary use permit.

[1:32:20] Trustee Busheikin: And this gave me the idea that that also could be maybe mitigated also to do with being close to a setback, that if it was close to a setback, then you would need the siting and use permit.

[1:32:33] Trustee Busheikin: And my reasoning for this is that the temporary use permits have had almost no uptake.

[1:32:40] Trustee Busheikin: And I don't think that making it a little bit easier will hugely change that.

[1:32:44] Trustee Busheikin: at. So, you know, that's one thing to think about. We'd really be talking about, you know, maybe

[1:32:51] Trustee Busheikin: at the rate of, you know, one, we've had one temporary use permit in five or six years. So

[1:32:58] Trustee Busheikin: even if we double that, it's very minor. So we're not kind of opening the door to chaos. And the

[1:33:04] Trustee Busheikin: temporary use permit was meant to be an accessible approach to secondary dwellings. And, you know,

[1:33:14] Trustee Busheikin: for whatever reason and we could do some analysis of why that there hasn't been uptake there just

[1:33:19] Trustee Busheikin: hasn't and part of it is that um you know you need to get your temporary use permit and then

[1:33:27] Trustee Busheikin: you need to get a siting and use permit so it's quite a it seems like a long uh process with two

[1:33:33] Trustee Busheikin: separate permits two separate applications two separate fees uh a lot of i mean the way the

[1:33:39] Trustee Busheikin: temporary use permits work it's not although the one we have is actually for building i think when

[1:33:44] Trustee Busheikin: When we created that option, it was people coming to us and saying, you know, there's people already living in buildings or buildings that could be used for housing, but they're illegal.

[1:33:54] Trustee Busheikin: Can't we just at least legalize what we have?

[1:33:57] Trustee Busheikin: And the other thing is people living in tiny homes and RVs, which, you know, I know in terms of building permits, that's not hugely supported, but it is more and more all over Canada and North America.

[1:34:10] Trustee Busheikin: It's the reality of if it's the only kind of housing you can get, it's pretty precious housing.

[1:34:17] Trustee Busheikin: So what I'd like to see, and I don't think it can be done right now, but I'm wondering if we could go ahead with this.

[1:34:24] Trustee Busheikin: but also, and I think it would be administrative, look at the option of waiving the requirement for a siting and use permit for secondary dwellings permitted by a temporary use permit, except when they are within one meter of a setback.

[1:34:49] Voice 6: Okay, thanks. So

[1:34:50] Chair Fast (probable): let's hold that thought, then.

[1:34:52] Chair Fast (probable): Yes. Let's

[1:34:54] Trustee Busheikin: hold that thought.

[1:34:55] Chair Fast (probable): Hold that thought for a moment, and then we'll come back to this and we'll discuss it more. But your thoughts, Trustee Critchley?

[1:35:03] Chair Fast (probable): Thank

[1:35:06] Trustee Critchley: you. Well, I appreciate staff bringing this to us. I'm certainly attracted to the idea of reducing staff time spent in frustration on sending things back to applicants and back and forth.

[1:35:23] Trustee Critchley: I mean I'm definitely looking at ways in which we can be more effective having said that I'm

[1:35:30] Trustee Critchley: a little bit unsure about the going all the way so that it would apply to any setback to being

[1:35:39] Trustee Critchley: within one meter of any setback as opposed to the Comox Valley Regional District idea that it would

[1:35:46] Trustee Critchley: apply to water courses and water bodies presumably it would refer to a lake or pond or wetland

[1:35:54] Trustee Critchley: as well as a running stream um yeah so i'm a bit you know here and there on that one

[1:36:04] Trustee Critchley: um i wanted to just have a look at uh your draft uh the red the redlined part of what would now be

[1:36:14] Trustee Critchley: 7.3 because that this is the guts of the thing it says the requirement for a site plan prepared by

[1:36:23] Trustee Critchley: Columbia land surveyor under section 7.2 is waived where the proposed location of the

[1:36:30] Trustee Critchley: building or structure is more than one meter beyond all minimum setbacks

[1:36:40] Trustee Critchley: okay I'm reading that again I think I think I agree with that then I was just concerned about

[1:36:45] Trustee Critchley: that word and i think establishing it as a waiver for yeah because you start out with a proposition

[1:36:53] Trustee Critchley: that everybody has to provide a survey certificate essentially except for these certain ones and yes

[1:37:00] Trustee Critchley: where you comply with everything and you're more than a meter away from every setback

[1:37:05] Trustee Critchley: yeah okay um so on another point though dealing with the the phasing of this i don't feel

[1:37:15] Trustee Critchley: comfortable with just putting it all through uh at one sitting here albeit within our jurisdiction

[1:37:21] Trustee Critchley: because it is a an administrative bylaw i think it would be good to give it a first reading and

[1:37:28] Trustee Critchley: then have opportunity for public comment on it that's just the way i'm leaning at the moment

[1:37:34] Trustee Critchley: much okay

[1:37:37] Chair Fast (probable): thank you trustee critchley and uh for those uh who might be watching this is on page 59

[1:37:43] Chair Fast (probable): of our agenda is the text that uh trustee critchley was just referring to in the draft

[1:37:49] Chair Fast (probable): bylaw that's in front of us today and um um did you have any comment that you wanted to make at

[1:37:56] Chair Fast (probable): this point uh heather cower no okay trustee boucher yeah

[1:38:03] Trustee Busheikin: i'm amenable to taking it out for

[1:38:06] Trustee Busheikin: public comment. It's a little maybe extra work, but then it's also a way of, you know, if this

[1:38:14] Trustee Busheikin: comes into effect, it's good for people to know ahead of time and to understand what's going on.

[1:38:19] Trustee Busheikin: So there's some good, just communications that will need to happen in terms of taking it to the

[1:38:25] Trustee Busheikin: public and so that they understand why it is and they don't just suddenly get different applications

[1:38:30] Trustee Busheikin: and different requirements and not know why and um it will be interesting to hear what people say

[1:38:36] Trustee Busheikin: because you know it as outlined here it really um uh it touches on how we navigate you know the

[1:38:45] Trustee Busheikin: trade-off between providing sufficient protection um well there's several things the protection that

[1:38:53] Trustee Busheikin: that we're providing primarily for those water courses

[1:38:56] Trustee Busheikin: and water bodies, also efficiency

[1:39:01] Trustee Busheikin: and how we use our staff resources,

[1:39:05] Trustee Busheikin: protecting that so our staff can do things

[1:39:07] Trustee Busheikin: that we most want them to do.

[1:39:09] Trustee Busheikin: And on the other hand, not overburdening people

[1:39:13] Trustee Busheikin: who are wanting to build something and yeah.

[1:39:18] Trustee Busheikin: I mean, the only other thing that I guess this,

[1:39:20] Trustee Busheikin: but I don't wanna make it too complicated.

[1:39:21] Trustee Busheikin: There's also a big difference

[1:39:22] Trustee Busheikin: between someone building a you know a primary dwelling a 2,000 square foot primary dwelling and

[1:39:27] Trustee Busheikin: a 200 square foot woodshed or chicken shed and and um we may but let's wait and see we might

[1:39:34] Trustee Busheikin: hear about that there might be a request to have different requirements for different

[1:39:40] Trustee Busheikin: scopes or sizes of buildings um but yeah I'm yeah okay

[1:39:47] Chair Fast (probable): let's let's see what we hear

[1:39:49] Chair Fast (probable): Okay, thank you. So it sounds like we're leaning towards alternative number three, which is on the bottom of the third one on page 52, the alternatives that staff put in front of us. And I'll just chime in my little bit here is that the bylaw dates from 1990, that's over 20 years ago.

[1:40:10] Chair Fast (probable): And there may be more, I think there's more development happening now.

[1:40:14] Chair Fast (probable): There may be more surveyors who, the cost of bringing a surveyor or the time to bring a surveyor might be less now, perhaps, than they were over 20 years ago.

[1:40:29] Chair Fast (probable): And so I like the idea, too, just in terms of helping us protect and preserve.

[1:40:36] Chair Fast (probable): Go ahead, Trustee Critchley.

[1:40:39] Trustee Critchley: Thank you.

[1:40:39] Trustee Critchley: Thank you. Just wondering if staff has any idea of what is the actual economic cost to an applicant then to get a surveyor.

[1:40:49] Trustee Critchley: I could imagine that it's going to depend upon the size of the property, maybe.

[1:40:58] Trustee Critchley: I don't know. I'm just wondering what your ballpark estimate is of what costs we're going to be putting on the backs of people.

[1:41:07] Trustee Critchley: especially since i don't think we've got a surveyor uh resident on denman anymore

[1:41:13] Trustee Critchley: um so everybody has to come over and if they're during the summer season they're going to be

[1:41:20] Trustee Critchley: looking at a ferry or two weight and all that kind of thing and generally charging professional time

[1:41:25] Trustee Critchley: they're going to be charging by the hour i would assume so anyway i'd like to hear on that yeah

[1:41:30] Voice 4: Yeah, through the chair. So aside from those costs, the travel costs, my research suggested that the average cost in Canada is from the range, the range is $380 to $540, somewhere in there

[1:41:48] Voice 4: for the cost of a survey.

[1:41:49] Voice 4: I

[1:41:53] Chair Fast (probable): was interested that it was, you know, standard practice, almost everywhere else. And, and that that's what the tool is this, this survey site survey is a tool that's used for land use planning I was actually surprised we didn't, I'm not always in the

[1:42:16] Chair Fast (probable): exactly sure what, how all the permits are happen in the different

[1:42:20] Chair Fast (probable): of different islands.

[1:42:25] Chair Fast (probable): So may I suggest then that we deal with this issue

[1:42:32] Chair Fast (probable): before we go to the one that Trustee Bushekin has raised.

[1:42:35] Chair Fast (probable): And do we want to take option three there?

[1:42:40] Chair Fast (probable): I see some draft wording on page 52.

[1:42:44] Chair Fast (probable): That sounds like it might be what trustees

[1:42:47] Chair Fast (probable): are interested in, local trustees.

[1:42:49] Chair Fast (probable): And so who would like to make the motion?

[1:42:54] Chair Fast (probable): Go ahead. Regional planning manager.

[1:42:58] Voice 4: I just wanted to comment. So if you are inclined to do number

[1:43:02] Voice 4: three, I would suggest that you give it first reading first. Oh, okay.

[1:43:14] Chair Fast (probable): Oh, yes. Okay. Sorry.

[1:43:16] Chair Fast (probable): I was assuming that was everything first. Okay. So who would like to move it or I can move it

[1:43:23] Chair Fast (probable): for first reading? Go ahead, Trustee Pacheco.

[1:43:28] Trustee Busheikin: Okay. I move that Deminal and Local Trust

[1:43:31] Trustee Busheikin: trust committee bylaw number 240 cited as Demini on the local trust committee

[1:43:34] Trustee Busheikin: setting and use permit to 40, 2021 be read a first time.

[1:43:39] Trustee Busheikin: Thank you.

[1:43:40] Chair Fast (probable): Thank you, trustee Critchley. Sorry, trustee Critchley. I, I did catch you.

[1:43:46] Chair Fast (probable): There's a little bit of a delay,

[1:43:47] Chair Fast (probable): so I'll make sure I try and wait for you in the future.

[1:43:50] Chair Fast (probable): And so we've got a motion that's moved and seconded.

[1:43:53] Chair Fast (probable): Okay. Then I'll call the question. All those in favor.

[1:43:58] Chair Fast (probable): to aye

[1:44:02] Trustee Critchley: thank

[1:44:03] Chair Fast (probable): you that passes unanimously thank you trustees and uh so that we've given it first

[1:44:09] Chair Fast (probable): reading and then um who would like to make the um motion on page whoops bottom of page 51 there

[1:44:18] Chair Fast (probable): i think it's number three go ahead trustee beshaken oh i'm i'm

[1:44:22] Trustee Busheikin: not actually making the

[1:44:23] Trustee Busheikin: motion um it just doesn't know i think for staff that if this is going to the public if this

[1:44:29] Trustee Busheikin: staff reports going to be attached in some way just at the very beginning of it under those

[1:44:35] Trustee Busheikin: recommended motions in that first paragraph under report summary it talks about this being about a

[1:44:41] Trustee Busheikin: setback from a water course that probably I assume was language taken from the Comox Valley Regional

[1:44:46] Trustee Busheikin: District one that should be removed because it's confused it confused me so noting that so we have

[1:44:52] Trustee Busheikin: have information um but um i can make the motion or why don't why don't you do it uh trustee

[1:44:59] Trustee Busheikin: critchley the next motion okay

[1:45:03] Trustee Critchley: so um i'm not sure which next one you're you're referring to but i i

[1:45:09] Trustee Critchley: would be thinking that i would be introducing the motion that uh seeks public comment prior

[1:45:18] Trustee Busheikin: to

[1:45:18] Trustee Critchley: second reading is that

[1:45:19] Trustee Critchley: what you have in mind yeah

[1:45:21] Trustee Busheikin: yeah yeah okay

[1:45:23] Trustee Critchley: so i'll move that the deminon

[1:45:24] Trustee Critchley: local trust committee request staff post proposed bylaw number 240 cited as deminon local trust

[1:45:31] Trustee Critchley: committee citing and use permit bylaw number 240 2021 at first reading on the islands trust website

[1:45:37] Trustee Critchley: and advertise a six-week comment period thank

[1:45:41] Chair Fast (probable): you do you have a seconder thank you trustee

[1:45:45] Chair Fast (probable): bishakin and uh any more discussion on this one trustee bishakin yeah i

[1:45:51] Trustee Busheikin: just have a question

[1:45:52] Trustee Busheikin: about how the public will know about this it will be posted and then advertised in local media and

[1:46:01] Trustee Busheikin: via a um email subscription that kind of thing okay all right and um that's good that's good

[1:46:13] Chair Fast (probable): it thanks okay any more discussion uh did we want to get i mean i guess we could get the apc involved

[1:46:21] Chair Fast (probable): but i know i'm okay then uh i will call the question seeing no more hands all those in favor

[1:46:31] Chair Fast (probable): sorry trustee bouchek and trustee critchley i was voting okay thank you

[1:46:37] Chair Fast (probable): that that passes

[1:46:38] Chair Fast (probable): is unanimously thank you very good and then uh on to your uh hold that thought uh laura busheik and

[1:46:48] Chair Fast (probable): did you want to make any motion at this point before i

[1:46:52] Trustee Busheikin: make a motion i'd be curious to hear

[1:46:54] Trustee Busheikin: from staff uh just any input on that just

[1:47:00] Voice 4: off the top of my head i think i'd have to look at

[1:47:04] Voice 4: this bylaw to see how that might fit in but i'd also have to look at other bylaws that

[1:47:09] Voice 4: that regarding temporary use permits to see if they would have to be amended in order to address

[1:47:14] Voice 4: what you want to address. And, and we can do that research, you know, prior to this coming back

[1:47:21] Voice 4: before you so we have something for you next time.

[1:47:24] Chair Fast (probable): Okay. Maybe we can

[1:47:26] Chair Fast (probable): talk about it when we're down

[1:47:27] Chair Fast (probable): at projects and top priorities and things like that. In context.

[1:47:36] Trustee Busheikin: Yeah, or I could just, I mean,

[1:47:39] Trustee Busheikin: is it big enough that it would have to be a project or could it be something that's put on

[1:47:43] Trustee Busheikin: the FUL and it would just ask you to okay I did talk I mean this is a while ago I did talk to

[1:47:48] Trustee Busheikin: our planning director David Marler and asked do we need to require temporary or citing and

[1:47:57] Trustee Busheikin: use permits and he said no you really don't so I mean they're only used on two different islands

[1:48:03] Trustee Busheikin: on Hornby and Denver are the only places that require them

[1:48:07] Trustee Busheikin: and it's discretion also.

[1:48:10] Trustee Busheikin: But I would happily move it right now.

[1:48:13] Trustee Busheikin: And I'm just,

[1:48:18] Voice 6: okay, it's gonna be a little long.

[1:48:26] Voice 6: Should I

[1:48:26] Trustee Busheikin: take a moment and type it into the chat?

[1:48:29] Trustee Busheikin: Is that useful for the minute taker?

[1:48:34] Trustee Busheikin: Okay, I'm gonna type it into the chat.

[1:48:39] Trustee Busheikin: Okay.

[1:48:39] Trustee Busheikin: okay um and

[1:48:53] Voice 6: if you could send it to heather too she can put it up on the screen okay let's see

[1:49:45] Voice 6: i'm gonna read it um right okay

[1:49:49] Trustee Busheikin: i don't see anything on the chat has it not been sent yet

[1:49:55] Trustee Busheikin: or i know it hasn't um she's proofreading her typing i'm proofreading it and that's

[1:50:01] Trustee Busheikin: quite important because i'm seeing like

[1:50:03] Voice 6: i don't have it making sense okay i mean it says wordy

[1:50:15] Voice 6: it's not going to win

[1:50:15] Trustee Busheikin: any literary value prizes but there i've just sent it out and i've sent

[1:50:20] Trustee Busheikin: it to everyone and i'll read it out loud and katherine you should be able to like grab it

[1:50:25] Trustee Busheikin: like copy it and paste it yeah yeah and heather i guess you can do that too um uh so i'm moving

[1:50:33] Trustee Busheikin: that the ltc request that staff provide a report about the potential for waiving the

[1:50:37] Trustee Busheikin: the siting and use permit requirement for temporary dwellings

[1:50:40] Trustee Busheikin: as permitted by a temporary use permit, there it is,

[1:50:47] Trustee Busheikin: except when those dwellings will be sited

[1:50:49] Trustee Busheikin: within one meter of any setback.

[1:50:53] Chair Fast (probable): And I think the wording is secondary dwellings,

[1:50:55] Chair Fast (probable): not temporary dwellings.

[1:50:57] Chair Fast (probable): Oh, yes, thank you.

[1:50:59] Chair Fast (probable): Okay, and we'll just wait.

[1:51:01] Trustee Busheikin: Wait, no, for secondary dwellings

[1:51:03] Trustee Busheikin: as permitted by temporary use permit, that's what it is.

[1:51:06] Trustee Busheikin: yeah

[1:51:07] Chair Fast (probable): thank you I may have misheard I may have misspoke

[1:51:12] Trustee Busheikin: that's great

[1:51:15] Chair Fast (probable): it looks nice and clear

[1:51:18] Chair Fast (probable): to me any any discussion here or do I have a seconder what do you think I'll second it

[1:51:23] Voice 8: thank

[1:51:24] Chair Fast (probable): you thank you trustee Critchley has seconded it any more discussion okay then I'll call the

[1:51:32] Chair Fast (probable): question all those in favor aye aye aye

[1:51:36] Chair Fast (probable): thank you that's three hands went up so that passes

[1:51:39] Chair Fast (probable): unanimously thank you very much trustees and thank you uh regional planning manager i hope you enjoy

[1:51:45] Chair Fast (probable): the rest of your holiday okay bye all right so we'll go on now to um thank you everybody

[1:51:55] Chair Fast (probable): two of those two motions and report um 12.2 upcoming meeting with the comox valley

[1:52:06] Chair Fast (probable): regional district uh for discussion this is the uh joint meeting i think that we usually have

[1:52:12] Chair Fast (probable): have um is it once a year or twice a year once a year and uh because it's um uh we've been in the

[1:52:21] Chair Fast (probable): covid pandemic and things like that i believe you did have a meeting though recently um is there

[1:52:26] Chair Fast (probable): somebody who can speak to this because i wasn't at that meeting the most recent joint meeting but

[1:52:34] Chair Fast (probable): i guess we've got an upcoming one i don't see a page number for it so i don't have any information

[1:52:40] Chair Fast (probable): about it and uh it was

[1:52:42] Trustee Busheikin: me who

[1:52:43] Chair Fast (probable): put this on the agenda

[1:52:44] Trustee Busheikin: it's coming up I think in early October

[1:52:47] Trustee Busheikin: I'm I would have to look in my email it's okay about the date I'm looking at my calendar just

[1:52:54] Trustee Busheikin: a minute it is actually September 27th so um that's fairly soon and I just wanted to make

[1:53:01] Trustee Busheikin: sure that we're thinking about topics but then I had another question and um you know I'm we have

[1:53:09] Trustee Busheikin: these meetings with our regional director which are really important but he is just one voice on

[1:53:15] Trustee Busheikin: his committee and he's the voice that already knows a lot about our issues and i don't know

[1:53:21] Trustee Busheikin: how other um ltcs do this but i thought it would be wonderful i believe and i don't know maybe um

[1:53:29] Trustee Busheikin: staff can clarify this that there's a subcommittee of the regional district that's just electoral

[1:53:37] Trustee Busheikin: electoral areas that has just the directors is that how it works does anyone know that

[1:53:44] Trustee Busheikin: yeah

[1:53:46] Chair Fast (probable): island planners sonia are you with us i

[1:53:51] Planner Zupanec: am but yeah i can't answer your question about that

[1:53:54] Planner Zupanec: yeah

[1:53:55] Trustee Busheikin: yeah i'm pretty sure that's that there's a subcommittee that's the electoral area

[1:54:01] Trustee Busheikin: directors committee and they make a lot of decisions or at least recommendations i'm not

[1:54:07] Trustee Busheikin: I guess I just, because I haven't done that research, it would have been good if I had, but, or just simply invite also the chair of the regional district, Jesse Kettler, who I've met numerous times at various other events online always.

[1:54:23] Trustee Busheikin: and i think that she would be amenable i just feel like this is a chance for all those busy

[1:54:33] Trustee Busheikin: regional directors to get a bit of a sense of who we are and what our issues are i mean daniel's

[1:54:38] Trustee Busheikin: here i mean i think it even more so now that we have a director who who lives locally and really

[1:54:44] Trustee Busheikin: isn't more engaged with communities here um i can see a real value in expanding so

[1:54:51] Trustee Busheikin: So what I'd like to suggest is that we extend an invitation to, I mean, I wish I knew that,

[1:54:59] Trustee Busheikin: but maybe that we-

[1:55:00] Chair Fast (probable): Well, hang

[1:55:00] Chair Fast (probable): on, hang on, because Will has joined us and she's had her hand up.

[1:55:03] Chair Fast (probable): So she might have some people.

[1:55:05] Chair Fast (probable): Okay.

[1:55:06] Voice 2: I just wanted to let you know that for some of the regional area or regional offices and

[1:55:16] Voice 2: and Islands Trust meetings,

[1:55:19] Voice 2: they do invite other area directors

[1:55:22] Voice 2: from that local trust area.

[1:55:24] Voice 2: We always do request that we sort of leave it up

[1:55:29] Voice 2: to the regional area about who all they think

[1:55:33] Voice 2: should be invited to these meetings.

[1:55:35] Voice 2: But I could certainly, if you had recommendations

[1:55:39] Voice 2: for other people who should be called into these meetings,

[1:55:43] Voice 2: I'm certainly happy to take that to their staff

[1:55:46] Voice 2: and and see what they want to do so or you know who all is interested in in joining in in a lot

[1:55:55] Voice 2: of cases it's that the you know the other regional directors are very busy and they think well i

[1:55:59] Voice 2: don't have anything to do with that particular area therefore you know have have other concerns

[1:56:06] Voice 2: but we can certainly um make requests i

[1:56:10] Chair Fast (probable): also think that now in our period of our time of zoom

[1:56:13] Chair Fast (probable): meetings when uh everybody isn't traveling as much uh it might be a good time uh to have have

[1:56:21] Chair Fast (probable): this an opportunity that's

[1:56:23] Trustee Busheikin: right well there is i'm just googling while i'm listening and there

[1:56:27] Trustee Busheikin: is an electoral service electoral area services committee um and i know the other people on it

[1:56:34] Trustee Busheikin: i think it would be great to meet them so i'd like to suggest that we extend our invitation

[1:56:39] Trustee Busheikin: invitation to all members. Maybe this could be a motion. I move that the Demanana Local Trust Committee invite to its upcoming meeting with the Comox Valley Regional District members, all members of the Electoral Areas Services

[1:57:07] Voice 6: Committee and the Chair

[1:57:15] Voice 6: of

[1:57:15] Trustee Busheikin: the Comox Valley Regional District.

[1:57:18] Trustee Busheikin: I kind of wish I'd checked this

[1:57:24] Trustee Busheikin: with Director Arbour ahead of time,

[1:57:26] Trustee Busheikin: but I think it just makes so much sense

[1:57:28] Trustee Busheikin: from our point of view.

[1:57:30] Chair Fast (probable): Thank you.

[1:57:31] Trustee Critchley: I'll second it.

[1:57:32] Chair Fast (probable): Okay, thank you, Trustee Critchley.

[1:57:34] Chair Fast (probable): And any more discussion?

[1:57:38] Chair Fast (probable): Sounds like a good idea to me.

[1:57:40] Chair Fast (probable): I'll just call the question then.

[1:57:43] Chair Fast (probable): All those in favor?

[1:57:45] Trustee Critchley: Aye.

[1:57:46] Trustee Critchley: Aye.

[1:57:47] Chair Fast (probable): Thank you.

[1:57:48] Chair Fast (probable): That passes unanimously.

[1:57:49] Chair Fast (probable): Very good.

[1:57:50] Trustee Busheikin: Okay.

[1:57:51] Trustee Busheikin: Okay.

[1:57:51] Chair Fast (probable): And then just one.

[1:57:52] Trustee Busheikin: Yeah, go ahead. Okay, well, just we usually I mean often we do it by email we just, you know, collect items for discussion so maybe and I haven't myself given time to think about that but could we maybe just have an email gathering of topics.

[1:58:13] Chair Fast (probable): sure that would be fine and and uh i i actually propose to leave that up to you local trustees

[1:58:18] Chair Fast (probable): because i don't uh unless i can think of something there

[1:58:23] Trustee Busheikin: must be something from the more trust-wide

[1:58:24] Trustee Busheikin: executive committee point of view yeah and staff usually have things very

[1:58:31] Chair Fast (probable): good yes i think that

[1:58:32] Chair Fast (probable): would be good to do it by email go ahead trustee critchley thank

[1:58:36] Trustee Critchley: you um i'll just ask for some

[1:58:39] Trustee Critchley: some input on this concern of mine.

[1:58:42] Trustee Critchley: And that is I've had this ongoing concern

[1:58:46] Trustee Critchley: which can probably be even termed paranoia

[1:58:50] Trustee Critchley: about wildfires on the islands,

[1:58:56] Trustee Critchley: on the trust islands in particular.

[1:58:58] Trustee Critchley: And I'm wondering if that topic of fire suppression,

[1:59:03] Trustee Critchley: fire protection is something which we could usefully discuss with our CBRD colleagues.

[1:59:12] Trustee Critchley: I know that our fire chief, of course, there are fire services on this island are actually contracted through the CBRD.

[1:59:23] Trustee Critchley: And it would be useful just to see if there are other things that we could be doing, perhaps from a planning point of view,

[1:59:31] Trustee Critchley: at the perhaps from public information point of view because uh every time we get through a fire

[1:59:38] Trustee Critchley: season i just breathe a sigh of relief and we got through another one and i know that there are

[1:59:43] Trustee Critchley: there have been several incidents of close calls you know where they have been small fires which

[1:59:48] Trustee Critchley: have been called in very quickly and being able to be suppressed but it's an ongoing issue of

[1:59:54] Trustee Critchley: utmost concern so if staff has a comment on that i'd be interested in knowing

[2:00:00] Trustee Critchley: you know maybe it's a bigger topic and we should be involving ministry people uh as well or and

[2:00:08] Trustee Critchley: perhaps joining with the cbrd and others um maybe there's something going on at bc union

[2:00:14] Trustee Critchley: of municipalities i'm not aware of but anyway that's that's my major concern these days

[2:00:19] Trustee Critchley: thank

[2:00:20] Chair Fast (probable): you and uh and i think that's something rather than staff it might be better to discuss

[2:00:27] Chair Fast (probable): that with Daniel Arbour, but I will add that I heard something, I think it was from Jesse

[2:00:37] Chair Fast (probable): Kettler the other day in a climate action group, that they have issues with private

[2:00:46] Chair Fast (probable): managed forest lands in that, if I'm remembering correctly, it was a new water treatment plant

[2:00:55] Chair Fast (probable): had been built and uh and then a forest disappeared uh right beside it very quickly with

[2:01:01] Chair Fast (probable): uh anyway so they share some of our uh the regional concerns i've heard through the islands

[2:01:08] Chair Fast (probable): trust about the way private managed forest lands um can be logged suddenly without input from uh

[2:01:17] Chair Fast (probable): the community or from islands trust might be worth uh talking about that if local trustees are

[2:01:23] Chair Fast (probable): are interested my little yes and it relates doesn't it yeah go ahead trustee shaken sorry

[2:01:34] Chair Fast (probable): yeah

[2:01:35] Trustee Busheikin: i just want to thank david critchley for bringing that up and i believe that at some of

[2:01:39] Trustee Busheikin: those meetings there is actually the fire chiefs are invited from both islands um and um so i think

[2:01:47] Trustee Busheikin: it's very much um an appropriate topic to discuss and the other one i would that it goes along

[2:01:53] Trustee Busheikin: sadly hand in hand is drought prevention drought response we had an email I think it went to also

[2:02:02] Trustee Busheikin: asking you know are is the trust going to issue any you know public announcements or do any

[2:02:08] Trustee Busheikin: education around around drought when you know the province was making announcements and

[2:02:15] Trustee Busheikin: it is multi-jurisdictional and of course it totally relates to the fire issue and the

[2:02:22] Trustee Busheikin: the health of the forest and everything.

[2:02:25] Trustee Busheikin: So those are two things already we're getting onto the agenda.

[2:02:31] Chair Fast (probable): Yeah.

[2:02:33] Chair Fast (probable): And if

[2:02:34] Chair Fast (probable): you wanted to talk about forests, I don't know.

[2:02:38] Chair Fast (probable): Go ahead, Trustee Critchley.

[2:02:41] Trustee Critchley: Thanks.

[2:02:41] Trustee Critchley: When I was asking for staff input or, you know,

[2:02:45] Trustee Critchley: if staff had anything to say on it,

[2:02:48] Trustee Critchley: I'm just wondering if from a trust-wide perspective,

[2:02:51] Trustee Critchley: staff is aware of anything that's being done on other islands or trust-wide with respect to this

[2:02:57] Trustee Critchley: issue generally?

[2:03:00] Chair Fast (probable): The wildfire. I'm not seeing Sonia pop up. I don't think it's a,

[2:03:11] Chair Fast (probable): I'm watching it as a Bowen Island municipality person who's on the emergency management

[2:03:17] Chair Fast (probable): program executive committee, whatever it's called. And I'm watching Salt Spring carefully.

[2:03:23] Chair Fast (probable): you may want to take a look they've they're developing uh and when i say they i mean

[2:03:29] Chair Fast (probable): uh their salt spring and transition group or some kind of language like that um they've developed

[2:03:38] Chair Fast (probable): they're working on a ecosystem specific guide to fire smart so rather than the um class let's call

[2:03:49] Chair Fast (probable): it classic fire smart which came out of alberta years ago and is sort of here's the rules no

[2:03:55] Chair Fast (probable): matter what ecosystem you live in um uh different regional districts i've been noticing have been

[2:04:02] Chair Fast (probable): uh customizing their local fire smart brochures and education pieces um including quathet

[2:04:12] Chair Fast (probable): uh regional district and bowen has adopted some of that language

[2:04:16] Chair Fast (probable): which uh to relate to our rainforest ecosystems and the and what's different uh here from um

[2:04:27] Chair Fast (probable): alberta and the okanagan and uh so i would look at the salt spring uh i would watch them they

[2:04:33] Chair Fast (probable): in fact i can probably send you some links if you're interested uh from meetings webinars that

[2:04:40] Chair Fast (probable): they had back in the early summer i believe it was so i'll just make myself a note of that

[2:04:49] Chair Fast (probable): But Islands Trust-wide, I'm not aware of Trust-wide things that we certainly don't have that kind of thing on our Trust Council strategic plan.

[2:05:05] Chair Fast (probable): However, climate change is on there and this is all related.

[2:05:08] Chair Fast (probable): And Islands Trust Conservancy is going to be looking at, I believe in the next year, how they can better, whether there are things they can do to manage protected areas that would be helpful in terms of managing wildfire prevention.

[2:05:31] Chair Fast (probable): And partly because big trees, big old trees, for example, people think that they're a fire risk, but they're actually protective. Some of the more recent information. So high quality older forests, healthy older forests are actually protective.

[2:05:54] Chair Fast (probable): active and that's what some of these uh educational materials are are speaking to so i'll just make

[2:06:00] Chair Fast (probable): myself a note to send you the um uh bowen uh quathet and uh salt spring island links

[2:06:08] Chair Fast (probable): to both you trustees okay thank you

[2:06:11] Voice 8: to

[2:06:13] Chair Fast (probable): denman island local trust committee okay good and um

[2:06:18] Chair Fast (probable): but i think that's a good time to think about it while we're still

[2:06:23] Chair Fast (probable): I think there are still parts of British Columbia that are burning and we need to think about it while it's all still fresh in our minds and when there are questions about drought and climate changes, climate action as well. Go ahead, Trustee Critchley.

[2:06:41] Chair Fast (probable): Thank

[2:06:44] Trustee Critchley: you. So I have another issue that kind of feeds into this somewhat because it is related, and that is the absence of an events bylaw on Denman.

[2:06:57] Trustee Critchley: I'd be interested in discussing with CVRD their experience with regard to their events bylaw.

[2:07:04] Trustee Critchley: um they have a threshold there that it doesn't kick in until i think it's a gathering of 400

[2:07:10] Trustee Critchley: people or more than 400 something something like that um which of course seems like it would be uh

[2:07:18] Trustee Critchley: of no use at all even if it were to apply to denman but as i understand it um although we

[2:07:25] Trustee Critchley: are in the cvrd that bylaw uh exempts denman and hornby from its application so the question is uh

[2:07:33] Trustee Critchley: And more broadly for our local trust committee is whether we should, down the road, be looking at having some sort of events bylaw to try and get a bit of a handle on larger events, particularly in the summertime, where it presents a heightened risk of wildfire.

[2:07:53] Trustee Critchley: I know that the fire chief locally is concerned about this and thinks that it would be useful to have that as a tool to manage larger events on private property, which currently it's very restricted as to what can be done about it.

[2:08:12] Trustee Critchley: But it does pose a threat to immediate neighborhoods and for that matter to the entire island, because we know we've seen what's going on in the interior.

[2:08:23] Trustee Critchley: if these things get going they don't stop anyway that's uh so just on the list generally

[2:08:30] Trustee Critchley: uh i would be interested in having a brief discussion on that well

[2:08:35] Chair Fast (probable): that's an interesting

[2:08:35] Chair Fast (probable): one i'll just chime in from um uh i believe it's gambier island has had uh events they're kind of

[2:08:44] Chair Fast (probable): like um camps or giant parties or rock concerts that get advertised online and uh the locals

[2:08:54] Chair Fast (probable): don't even know that it's you know they may not even unless somebody sees it they're not even

[2:09:00] Chair Fast (probable): aware that it's being planned and uh this has also been somewhere uh on a barge just offshore

[2:09:08] Chair Fast (probable): as well the the the anyway so these kinds of big events with the presence of online

[2:09:15] Chair Fast (probable): marketing some of them are actually commercial um things and it can be challenging and also just

[2:09:23] Chair Fast (probable): Not just the wildfire risk of people at the event, but the traffic, you know, how could you evacuate if there was to be some kind of emergency.

[2:09:39] Chair Fast (probable): Anyway, okay, so that's a few topics.

[2:09:42] Chair Fast (probable): You've got another one, Laura?

[2:09:44] Trustee Busheikin: No, I just was going to mention that if, I mean, we should be clear what we're talking about,

[2:09:51] Trustee Busheikin: because i don't think that a commercial event is allowed anywhere other than at our community halls

[2:09:57] Trustee Busheikin: so um we would be talking more about private events and weddings and things like that unless

[2:10:04] Trustee Busheikin: yeah unless if there was a event licensing function then maybe we would create a temporary

[2:10:10] Trustee Busheikin: use permit for but anyway that's looking way down the road yeah

[2:10:14] Chair Fast (probable): yeah i didn't mean to suggest that

[2:10:16] Chair Fast (probable): I was just saying these kinds of, some things I

[2:10:20] Trustee Busheikin: see as emerging.

[2:10:21] Trustee Busheikin: Yeah, people want to have big events and big events are part of what humans do.

[2:10:25] Trustee Busheikin: And yeah, I can't think of any more topics myself, but Will did put in a note that an

[2:10:33] Trustee Busheikin: email will be sent out after this meeting.

[2:10:35] Trustee Busheikin: And sometimes I just, I need to think on it and other things come up.

[2:10:38] Trustee Busheikin: That's very good.

[2:10:39] Trustee Busheikin: I think it's been a

[2:10:40] Chair Fast (probable): useful discussion and we can move on.

[2:10:43] Chair Fast (probable): We've started the discussion.

[2:10:44] Chair Fast (probable): Maybe that's the way to think about it.

[2:10:46] Chair Fast (probable): of topics um and then uh 12.3 is uh for the event on the on the 26th is it dust and bones

[2:10:56] Chair Fast (probable): yeah i

[2:10:57] Trustee Busheikin: i don't know what there is to say right now like it's that decision is do you cancel it

[2:11:04] Trustee Busheikin: or do not cancel it we can hold the event and be firmly within health authority guidelines

[2:11:09] Trustee Busheikin: guidelines that 100, 125 people maximum at the hall, everyone will wear masks, we can have the

[2:11:17] Trustee Busheikin: doors open for ventilation. You know, there's no problem with that, technically. But do people feel

[2:11:25] Trustee Busheikin: comfortable about it? Will it set a bad example? But I'm just not sure. So I guess what, I mean,

[2:11:35] Trustee Busheikin: I mean, I'm curious if staff have any guidelines in that is there an island's trust policy about public events being held by the trust.

[2:11:44] Trustee Busheikin: But also, I thought that perhaps after the meeting, I would give Harold Joe a call.

[2:11:49] Trustee Busheikin: He's our featured speaker.

[2:11:50] Trustee Busheikin: The movie is about him.

[2:11:53] Trustee Busheikin: And I know he was very keen about this event.

[2:11:56] Trustee Busheikin: But I assume that even a guest speaker would have to have a mask and how comfortable.

[2:12:03] Trustee Busheikin: I don't even know if he's going to be a speaker but he's our featured guest I could ask him and

[2:12:09] Trustee Busheikin: maybe also Lisa and Claire and get their thoughts because we should if we're going to cancel it we

[2:12:14] Trustee Busheikin: should cancel it this week because if not we should get busy promoting it and there's already

[2:12:18] Trustee Busheikin: I already put an article out in the local paper so we have to people understand I'm curious people's

[2:12:24] Trustee Busheikin: thoughts about it it's on the 26th it's in the afternoon at the community hall and it we

[2:12:28] Trustee Busheikin: We were supposed to hold it last April and we canceled it.

[2:12:32] Chair Fast (probable): I see Sonia's joined us.

[2:12:34] Chair Fast (probable): Sonia, do you have anything you want to contribute?

[2:12:37] Planner Zupanec: So at two o'clock today,

[2:12:39] Planner Zupanec: the provincial health officer will be speaking.

[2:12:42] Planner Zupanec: So we're all waiting to hear the updates there

[2:12:44] Planner Zupanec: about the passport requirement as well,

[2:12:47] Planner Zupanec: which would be in effect after the 13th

[2:12:49] Planner Zupanec: for anyone attending that event.

[2:12:52] Planner Zupanec: So that would also need to be included in your advertising

[2:12:55] Planner Zupanec: if it would proceed.

[2:12:56] Planner Zupanec: And there's no changes from what we know today

[2:12:59] Planner Zupanec: day everybody would need to have a

[2:13:01] Voice 6: vaccination

[2:13:03] Planner Zupanec: passport to attend your event and there's a whole

[2:13:06] Planner Zupanec: procedure online to to get that so anyway lots lots to think about but maybe wait until after

[2:13:12] Planner Zupanec: today's announcement to see what more information we need and director merler could assist in

[2:13:19] Planner Zupanec: clarifying what the obligations of the local trust committee are for this sponsored type of event

[2:13:24] Planner Zupanec: It's not a meeting, but there might be some extra precautions that might need to be considered.

[2:13:32] Chair Fast (probable): Thank you. And Trustee Critchley, I saw your hand up as well.

[2:13:38] Trustee Critchley: Thank you. Yes, I've been thinking about this more and more.

[2:13:42] Trustee Critchley: Trustee Boucherkin and I had a brief conversation about this topic the other day.

[2:13:48] Trustee Critchley: and I guess thinking more and more cautiously about it

[2:13:54] Trustee Critchley: because if it were being held this afternoon or tomorrow,

[2:13:59] Trustee Critchley: I think I'd be more comfortable with it,

[2:14:02] Trustee Critchley: but the fact that it's three weeks down the road

[2:14:06] Trustee Critchley: and we know that this Delta variant is circulating around,

[2:14:13] Trustee Critchley: it's a lot more virulent, easily transmissible.

[2:14:16] Trustee Critchley: We've got kids just going back to school, many of whom are not vaccinated.

[2:14:23] Trustee Critchley: I think we can, as non-medical people even, probably anticipate that there's going to be some rise in the incidence of COVID in the next few weeks.

[2:14:36] Trustee Critchley: Possibly three weeks from now could be a different situation.

[2:14:41] Trustee Critchley: I'm concerned that as a trust-sponsored sort of activity, does it look bad, put the trust in a bad light, putting on a public gathering, which is, although desirable, it's certainly not essential or necessary.

[2:15:02] Trustee Critchley: So, you know, I'm kind of worried about the public appearance aspect of the thing in terms of how the situation looks three weeks down the road.

[2:15:14] Trustee Critchley: And we're just glancing into a very hazy crystal ball they're trying to figure out.

[2:15:20] Trustee Critchley: But my inclination is, in the time spent thinking about that, has gotten kind of more conservative.

[2:15:27] Trustee Critchley: conservative uh and thinking you know could we not do this maybe you know when the situation

[2:15:34] Trustee Critchley: was a little a little clearer i mean the situation has been clearer i think in i've attended

[2:15:39] Trustee Critchley: events at the community hall and felt quite safe and so forth but three weeks from now i'm not so

[2:15:48] Trustee Critchley: sure how it's going to be and you know it's not one of those things that could really cancel on

[2:15:52] Trustee Critchley: a moment's notice or at least that's not a desirable thing so i'm leaning towards saying

[2:15:56] Trustee Critchley: scrub it for now thank

[2:16:00] Chair Fast (probable): you very much uh for the discussion i'm i'm um i won't say much except that

[2:16:09] Chair Fast (probable): i think we should uh i take that passport pretty seriously and the uh kids start back at school and

[2:16:16] Chair Fast (probable): i'm noticing that i've missed our lunch break here sorry about that um we sort of slowed down

[2:16:21] Chair Fast (probable): very suddenly when we started talking about these bigger uh we got through our business in a hurry

[2:16:26] Chair Fast (probable): um so i just wanted to mention that and uh uh i like the idea of um waiting until you've heard

[2:16:36] Chair Fast (probable): the announcements uh today and then i think we may want to be conservative i'm looking at my

[2:16:43] Chair Fast (probable): calendar seeing that i do have a um cornby meeting on the agenda but for october the 8th and we'll

[2:16:51] Chair Fast (probable): see what happens with that as well but I think I've heard that we're entering another wave and

[2:16:56] Chair Fast (probable): I think we should take it seriously so up to you folks who are actually putting on the event though

[2:17:03] Chair Fast (probable): and go ahead trustee Critchley.

[2:17:07] Trustee Critchley: Thanks I have one more point that I wish to make that I should have

[2:17:10] Trustee Critchley: made before but the vaccine passport thing is another issue we do I think have to recognize

[2:17:17] Trustee Critchley: that we have a contingency of anti-vaccination type people on Denman, that putting on an event

[2:17:27] Trustee Critchley: which requires a passport could encourage some sort of protest. And I don't know, there's been

[2:17:35] Trustee Critchley: some weird things going on on Denman. So who knows what this could generate. But we would at the

[2:17:42] Trustee Critchley: least, I think, have to have somebody responsible for checking passports and somebody capable

[2:17:47] Trustee Critchley: capable of being in effect security and saying no you're not coming in even though you are a large

[2:17:54] Trustee Critchley: person who's trying to push their way in you know so what do we do we have police on site do you

[2:18:00] Trustee Critchley: have uh hired uh private security people i don't know just gets a whole lot more complicated

[2:18:08] Trustee Critchley: thank you if

[2:18:10] Chair Fast (probable): it was me i would cancel it but go ahead trustee bouchakin yeah

[2:18:14] Trustee Busheikin: i'm i mean i'm maybe

[2:18:18] Trustee Busheikin: be going to be a little contrary and I really I apologize because I'm I mean well like everyone

[2:18:23] Trustee Busheikin: I'm wavering so a few days ago I'm like yes and then I was like no and now quite honestly

[2:18:32] Trustee Busheikin: I'm back to yes and it really is and but I do want to wait and hear from Bonnie today like

[2:18:37] Trustee Busheikin: the reason we're getting the vaccine passports one of the reasons is that so we don't have to

[2:18:43] Trustee Busheikin: to lock down again, and we can continue to run our businesses, run our governments, have community

[2:18:50] Trustee Busheikin: connection, have culture, and get on with the things that are essential for financial, mental

[2:18:57] Trustee Busheikin: health, and social well-being. And that's why this fairly drastic, I think, in my view,

[2:19:07] Trustee Busheikin: provision is being put in place. So to me, the message, but we'll wait and hear, is that

[2:19:13] Trustee Busheikin: if you do this you don't have to just stay home all the time anymore like you're all double

[2:19:18] Trustee Busheikin: vaccinated in that room and i guess i'm feeling a little bit um like as leaders i want to not be

[2:19:26] Trustee Busheikin: cowed by you know the the pressure to just continue to stay home all the time like it

[2:19:35] Trustee Busheikin: it if that's what our public health authorities are saying they are weighing everything and so

[2:19:42] Trustee Busheikin: So, and we, the thing is, we don't know how the passports will be administered.

[2:19:47] Trustee Busheikin: Will people be expected to check everyone at the door?

[2:19:51] Trustee Busheikin: Is it an honor system?

[2:19:53] Trustee Busheikin: I don't know.

[2:19:54] Trustee Busheikin: I know that the, there's a Baroque music festival with some events and that that is

[2:19:59] Trustee Busheikin: taking place in the hall.

[2:20:03] Trustee Busheikin: You know, I understand it would take a bit of courage to be the first event to require

[2:20:08] Trustee Busheikin: the passports.

[2:20:09] Trustee Busheikin: and i know that weird things are going on on demin and everywhere and i am concerned about the

[2:20:15] Trustee Busheikin: growing um polarization and some of the the antics um that are happening so i guess i i would at

[2:20:25] Trustee Busheikin: least like to wait and hear what comes out of the announcement today and then if there's any

[2:20:31] Trustee Busheikin: staff recommendation and what harold joe says um because i think it probably we would need a motion

[2:20:38] Trustee Busheikin: to cancel it um which could be done by rwm and we've had the discussion and um uh and i think

[2:20:47] Trustee Busheikin: it should happen i think that you know 24 48 hours is our time before we're gonna lose the

[2:20:55] Trustee Busheikin: reason like if we can we should make the decision before we print posters and pay for ads and all

[2:21:00] Trustee Busheikin: that kind of thing um yeah

[2:21:03] Chair Fast (probable): i like i like all this thinking and it sounds like there's more

[2:21:06] Chair Fast (probable): information coming and and it's a good discussion and uh i believe islands trust has a um

[2:21:15] Chair Fast (probable): well islands trust has a covid um management plan or whatever you want to call it some kind of plan

[2:21:21] Chair Fast (probable): uh and uh but if this isn't an islands trust event it's a sort of sponsored one i'm not sure

[2:21:28] Chair Fast (probable): exactly where that sits anyway i'm listening to the that was a good suggestion from sonia and um

[2:21:35] Chair Fast (probable): see how the we don't know how the passports will be managed and I agree with you consulting the

[2:21:40] Chair Fast (probable): guests I think that's good yeah so let's see what happens and and be in touch by email and I'm also

[2:21:46] Chair Fast (probable): thinking you know since April people are more and more used to these online platforms and maybe

[2:21:52] Chair Fast (probable): there is an opportunity maybe when you talk to your guests might ask them have you done anything

[2:21:57] Chair Fast (probable): like this in a in a zoom context or would you want to would it

[2:22:03] Voice 6: would it be a

[2:22:03] Chair Fast (probable): way to get things going

[2:22:04] Chair Fast (probable): you know and uh anyway something to think about um but uh let's leave that now and maybe take a

[2:22:12] Chair Fast (probable): break it's 12 20 although we don't have that many things uh left on our agenda what what would people

[2:22:20] Chair Fast (probable): like to do trust us

[2:22:23] Trustee Busheikin: we go right through although the closed meeting could take a little bit i think

[2:22:27] Trustee Busheikin: there might be some discussion there so maybe yeah maybe lunch yeah

[2:22:30] Chair Fast (probable): so let's does that sound

[2:22:32] Chair Fast (probable): okay with you david yeah so let's take a break now 12 20 and we'll take a uh half hour break

[2:22:41] Chair Fast (probable): and so we'll come back at uh oh what 12 uh 12 40 no what

[2:22:48] Voice 6: does it come up to with you

[2:22:50] Voice 6: how long would

[2:22:51] Chair Fast (probable): you like to break for run into my mathematics problem if we take a half hour

[2:22:58] Chair Fast (probable): break. We'll be back at 10 to 1. Thank you. Okay. That's right. 1250. Okay, thank you. And so we'll

[2:23:06] Chair Fast (probable): see everybody at 1250. Then we'll take a half hour break for lunch. Thank you.

[2:50:08] Voice 6: here we come i'm

[2:50:14] Trustee Busheikin: still eating just because i got interrupted and so i'll turn off my monitor

[2:50:20] Trustee Busheikin: because i don't like to eat on screen but i'll turn it back on when i'm speaking okay

[2:50:25] Chair Fast (probable): thank you and i totally understand uh things are happening and we're we're working

[2:50:34] Chair Fast (probable): we're going to work from home or from odd places and uh lives are happening around us so we

[2:50:41] Chair Fast (probable): We need to, by all means, take some time.

[2:50:46] Chair Fast (probable): Okay, so I'm just going to check in that, Will, are we on and recording and all that?

[2:50:53] Chair Fast (probable): All good to go?

[2:50:55] Voice 2: Yep, we're good.

[2:50:56] Chair Fast (probable): Thank you.

[2:50:57] Chair Fast (probable): Good, just wanted to check in.

[2:50:59] Chair Fast (probable): Okay, so let's recommence then with this meeting of the Denman Island Local Trust Committee,

[2:51:06] Chair Fast (probable): coming back after a lunch break.

[2:51:08] Chair Fast (probable): and um we've been talking about items under new business um 12 and now we'll go into

[2:51:15] Chair Fast (probable): reports section 13 starting on page 61 um i can uh present this if you like this is um

[2:51:24] Chair Fast (probable): um a report from the uh islands trust conservancy that i sort of serve on the board of

[2:51:31] Chair Fast (probable): This is the group that protects land and does stewardship education and all kinds of good things for the Islands Trust.

[2:51:45] Chair Fast (probable): It's kind of a one arm of our Islands Trust organization is how I think of it.

[2:51:51] Chair Fast (probable): And people may have received the Heron newsletter in hard copy or it's available online.

[2:51:58] Chair Fast (probable): line and i just wanted to point out here that this has the uh magic figure of 47 million dollars

[2:52:06] Chair Fast (probable): total appraised value of properties protected by the kick-starting grants um we as the islands

[2:52:12] Chair Fast (probable): trust conservancy uh um award to uh conservation partners uh to do have a survey done or to

[2:52:23] Chair Fast (probable): to basically get a conservation project off the ground.

[2:52:26] Chair Fast (probable): And then they do all the fundraising.

[2:52:28] Chair Fast (probable): So we don't spend taxpayer dollars

[2:52:31] Chair Fast (probable): on actual land acquisition.

[2:52:33] Chair Fast (probable): That happens through partners and through donations

[2:52:37] Chair Fast (probable): and through a new program that they've got in place now

[2:52:39] Chair Fast (probable): called Willpower.

[2:52:41] Chair Fast (probable): So also in the agenda is an addendum,

[2:52:44] Chair Fast (probable): came out a little later.

[2:52:46] Chair Fast (probable): That's a part of a meeting

[2:52:50] Chair Fast (probable): that I couldn't get to this summer,

[2:52:51] Chair Fast (probable): but it's a special meeting that was held because we entered into an agreement about Sydney Island

[2:52:58] Chair Fast (probable): with a number of other conservation organizations to do with eradicating fallow deer

[2:53:04] Chair Fast (probable): and through a very careful plan and also to enact this willpower program

[2:53:15] Chair Fast (probable): that allows people to do plant giving

[2:53:18] Chair Fast (probable): if you care about places on the islands

[2:53:23] Chair Fast (probable): and you want to be involved in that.

[2:53:25] Chair Fast (probable): I'm just speaking to the public here.

[2:53:28] Chair Fast (probable): Islands Trust Conservancy is also,

[2:53:30] Chair Fast (probable): let's see, look at my notes here.

[2:53:33] Chair Fast (probable): We brought on a species at risk specialist

[2:53:38] Chair Fast (probable): through some funding that we received,

[2:53:40] Chair Fast (probable): a big chunk of funding actually

[2:53:41] Chair Fast (probable): that was received from the federal government.

[2:53:45] Chair Fast (probable): So if you know of short-tailed snakes or any other species at risk on your island that you've got concerns about, now there's somebody to take those concerns to.

[2:53:55] Chair Fast (probable): And so we'll see what happens there.

[2:53:58] Chair Fast (probable): There's a new position and she's just started.

[2:54:03] Chair Fast (probable): That's mostly what I wanted to talk about.

[2:54:05] Chair Fast (probable): all the other info is uh uh in the meeting and um uh and anybody can subscribe uh to the heron

[2:54:15] Chair Fast (probable): the islands trust conservancy's um newsletter just as you can subscribe to receive the local

[2:54:22] Chair Fast (probable): trust committee agenda uh in your email or of many other things in your email should you wish

[2:54:28] Chair Fast (probable): to do that through the islandstrust.bc.ca website and that's my report and trustees did you have

[2:54:35] Chair Fast (probable): any questions about what the conservancy has been up to i'd be happy to answer no seeing seeing no

[2:54:44] Chair Fast (probable): questions okay then i

[2:54:47] Trustee Busheikin: just want to say keep up the good work i'm just looking at my over lunch

[2:54:51] Trustee Busheikin: actually reading some newspaper articles and seeing one even from the toronto star saying

[2:54:57] Trustee Busheikin: interest in protecting property grows in islands trust area about the increase in interest in

[2:55:03] Trustee Busheikin: working with conservancy uh the people are are interested like individuals and um it is you know

[2:55:11] Trustee Busheikin: hands down the the the purest expression of the trust fulfilling its mandate i think is to

[2:55:20] Trustee Busheikin: protect these lands so thank you yeah

[2:55:23] Voice 6: go ahead david yes

[2:55:27] Trustee Critchley: thank you yeah i agree agree with those

[2:55:29] Trustee Critchley: sentiments um one thing i wanted to ask about was you know it was noted about the

[2:55:34] Trustee Critchley: horrible effects of this heat dome on the marine environment and it said that

[2:55:45] Trustee Critchley: they agreed the board that the effects from the event could be something to monitor in

[2:55:53] Trustee Critchley: the future. So I'm just wondering if you could expand on that a bit, you know, like could be,

[2:56:00] Trustee Critchley: I would have thought it would be, definitely something to be very concerned about, but also

[2:56:09] Trustee Critchley: what sort of monitoring and what sort of interface with other governmental agencies such as

[2:56:18] Trustee Critchley: Department of Fisheries and Oceans, for example.

[2:56:21] Chair Fast (probable): That's a really good question.

[2:56:23] Chair Fast (probable): And I brought up the heat dome because it only happened like the week or two before that July meeting.

[2:56:30] Chair Fast (probable): And I wondered what people had been, whether the staff who were out doing the field work in the summer had been noticing that.

[2:56:39] Chair Fast (probable): And I think I brought up your point that you could, Trustee Critchley, that you had said you could smell it from where you were living.

[2:56:49] Chair Fast (probable): and that staff didn't have an answer for me

[2:56:55] Chair Fast (probable): because they concentrate on protected areas and stewardship.

[2:57:00] Chair Fast (probable): But this kind of event had never happened before

[2:57:02] Chair Fast (probable): and it hadn't been expected, so people weren't watching for it.

[2:57:06] Chair Fast (probable): And I know the Island Stress Conservancy chair, Kate Louise Stamford,

[2:57:13] Chair Fast (probable): asked for some water testing to be done near Gambier and Keats.

[2:57:18] Chair Fast (probable): And, but other than that, I haven't seen any scientific reports or formal monitoring plans yet, because it's such a new idea. And people weren't sure what to expect. I've seen photos of empty barnacle shells, and empty mussel shells and things like that.

[2:57:39] Chair Fast (probable): But you folks on Denman, I think, have more shallow shellfish flats than many of us do.

[2:57:48] Chair Fast (probable): I'm

[2:57:49] Voice 6: wondering, what do you see?

[2:57:54] Voice 6: Yeah.

[2:57:54] Voice 6: So

[2:57:54] Trustee Critchley: just to reaffirm that, yes, it was very noticeable from an olfactory point of view.

[2:58:03] Trustee Critchley: It was really sad.

[2:58:04] Trustee Critchley: that. But I haven't really seen anything, you know, massively come back. At this point, of

[2:58:14] Trustee Critchley: course, it's going to take some time, but I'm certainly keeping an eye on it and very concerned

[2:58:19] Trustee Critchley: about it. Not that we can do anything about it. I mean, it's just a massive climate change,

[2:58:26] Trustee Critchley: one would assume, driven event. So, but it does, it's just a huge concern that's probably

[2:58:35] Trustee Critchley: probably completely out of our control. I don't know what monitoring would assist us with. I mean,

[2:58:41] Trustee Critchley: we wouldn't change any course of action, I don't suppose, anything that we could do to help.

[2:58:48] Chair Fast (probable): I will keep my ears open too. But it does, to me, it really brought home that whole point about

[2:58:57] Chair Fast (probable): this is code red for climate action time and everything that we can do to both

[2:59:03] Chair Fast (probable): uh mitigate the chances of going over a 1.5 degrees uh increase and also um in terms of

[2:59:15] Chair Fast (probable): adapting to the effects some of which we didn't um know were going to be happening i think that

[2:59:21] Chair Fast (probable): one was uh that heat dome was also um corresponded with some really low tides so but anyway this is

[2:59:28] Chair Fast (probable): getting a little off topic and i'll i'll keep you in um in touch if anything uh uh else comes to mind

[2:59:36] Chair Fast (probable): through the conservancy thank

[2:59:39] Voice 8: you okay

[2:59:41] Chair Fast (probable): then uh then i'm going to um uh move on uh and um

[2:59:47] Chair Fast (probable): to the application report starting on page 64 uh is our applications report from staff and i'm

[2:59:54] Chair Fast (probable): wondering if you have questions for the planner uh page 64 trustee

[3:00:00] Chair Fast (probable): shaken um

[3:00:02] Trustee Busheikin: yes uh thank you um just very briefly i would be interested in an update on derz 2021.1

[3:00:12] Trustee Busheikin: on page 64 uh the devon housing association slash devon green while sonja

[3:00:27] Chair Fast (probable): is coming to

[3:00:28] Chair Fast (probable): uh join us if she's available yeah i'm

[3:00:34] Voice 8: here what was the question though uh

[3:00:36] Chair Fast (probable): i think she's just

[3:00:37] Chair Fast (probable): looking for any update on denman housing association well

[3:00:41] Planner Zupanec: it will be application staff

[3:00:43] Planner Zupanec: report and the bylaws for the november meeting yeah

[3:00:49] Voice 6: good anything else did you have a question

[3:00:53] Voice 6: david no

[3:00:56] Trustee Critchley: that was it

[3:00:57] Chair Fast (probable): okay all right well thank you then let's move on then uh trustee local

[3:01:03] Chair Fast (probable): local expense report page 69 any

[3:01:08] Voice 6: questions there I see the farm plan is in there at

[3:01:19] Chair Fast (probable): 3 500 but it

[3:01:21] Chair Fast (probable): wouldn't reflect um uh the new eight thousand dollar that would be added as per what we just

[3:01:30] Chair Fast (probable): passed today I believe is that correct uh that would

[3:01:37] Planner Zupanec: include next fiscal and it does not show

[3:01:41] Planner Zupanec: the in-kind contributions right good cash would be the four thousand for the next fiscal and the

[3:01:49] Planner Zupanec: four from this one

[3:01:49] Voice 6: so it is actually accurate okay okay great any other questions for the planner

[3:02:03] Voice 6: okay moving on then adopted

[3:02:05] Chair Fast (probable): policies and standing resolutions which i think are mostly here for our

[3:02:08] Chair Fast (probable): uh reference uh but we do i think at the bottom yeah is where people can see the

[3:02:19] Chair Fast (probable): clarification about the 45 days on page 74 but has anybody got any questions or

[3:02:26] Chair Fast (probable): anything they want to say about this okay and then 13.5 is our local committee web page I just

[3:02:34] Chair Fast (probable): always have this here on the agenda we can take it off if you like but I'm wondering if with the

[3:02:40] Chair Fast (probable): new website whether there are any suggestions you've got or anything you want to discuss about

[3:02:46] Chair Fast (probable): a local trust committee web page is there one i haven't

[3:02:49] Voice 6: even looked seeing no comments we'll move

[3:02:54] Voice 6: on top priorities page 75 go ahead trustee be shaken thanks uh just

[3:03:08] Trustee Busheikin: i would uh suggest that the

[3:03:11] Trustee Busheikin: name of the second one be um well actually the name and the content i think should be brought

[3:03:21] Trustee Busheikin: brought up to date according to the resolution we made about making it an LUB and OCP review of

[3:03:27] Trustee Busheikin: housing regulations. So we had taken, I believe, home occupations out of it and included OCP and

[3:03:39] Trustee Busheikin: LUB. That's

[3:03:42] Voice 6: right. Okay. So I assume that

[3:03:44] Chair Fast (probable): Sonia is catching that and as a suggestion and

[3:03:51] Voice 6: And anything else with that?

[3:03:57] Voice 6: Okay.

[3:03:58] Voice 6: Then we'll move on to projects.

[3:04:02] Voice 6: List is there, page 76.

[3:04:08] Voice 6: Seeing no hands raised,

[3:04:10] Chair Fast (probable): we'll just move on to a few information items that I mentioned earlier.

[3:04:16] Chair Fast (probable): The Heron is in there, trust policy statement links, and the links to the trust council meeting program, as far as it's got so far,

[3:04:26] Chair Fast (probable): so people know how they can join the meeting and the town hall portion or the um if you wish to be

[3:04:32] Chair Fast (probable): a delegation there may still be time i'm not sure about that actually and uh and then i'd like to

[3:04:37] Chair Fast (probable): entertain a motion to close the meeting then so that we can have our closed meeting

[3:04:42] Chair Fast (probable): and um i'll just mention at this point the next regular meeting will be scheduled for

[3:04:45] Chair Fast (probable): tuesday november the 2nd at 10 30 a.m but he's currently we'll see with stand for news on that

[3:04:55] Chair Fast (probable): and uh but then i'd like to have a most close the meeting and we'll go into our in-camera portion

[3:05:01] Chair Fast (probable): is that something you could make david uh

[3:05:05] Trustee Critchley: i don't have that uh standard motion in front of me unless

[3:05:07] Trustee Critchley: you can point it to something

[3:05:09] Trustee Busheikin: i've found it um i was flipping through and came up on my screen um

[3:05:15] Trustee Busheikin: so i'll go ahead i move that the meeting be closed to the public in accordance with the community

[3:05:19] Trustee Busheikin: Charter Part IV, Division III, Section 91D and M, for the purpose of considering D, adoption

[3:05:26] Trustee Busheikin: of in-camera meeting minutes dated July 6, 2021, and M, under another enactment, is such

[3:05:35] Trustee Busheikin: that the public may be excluded from the meeting and that the recorder and staff attend the

[3:05:39] Trustee Busheikin: meeting.

[3:05:40] Trustee Busheikin: Okay.

[3:05:41] Trustee Busheikin: Do I have a seconder?

[3:05:42] Trustee Critchley: Second.

[3:05:43] Chair Fast (probable): Thank you.

[3:05:44] Chair Fast (probable): And any more discussion?

[3:05:47] Chair Fast (probable): All in favor?

[3:05:49] Trustee Critchley: Aye.

[3:05:50] Trustee Critchley: thank

[3:05:50] Chair Fast (probable): you that passes unanimously and hereby ends the public portion of the meeting and now

[3:05:57] Chair Fast (probable): we're going to have a little pause while we bring in um anybody staff people that are going to join

[3:06:02] Chair Fast (probable): us for the closed meeting and we make sure that the public um uh members have left if any which

[3:06:12] Chair Fast (probable): i don't think there are any and uh so we'll just stand by here until we can open the closed open

[3:06:19] Chair Fast (probable): Open the closed.

ADOPTED 
Denman Island ADOPTED 1 
Local Trust Committee Minutes 
September 7, 2021 
Denman Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
September 7,2021  
Electronic Meeting 
 
Members Present: Sue Ellen Fast, Chair  
 David Critchley, Local Trustee  
 Laura Busheikin, Local Trustee  
   
Staff Present: Heather Kauer, Regional Planning Manager 
Sonja Zupanec, Island Planner 
 
 Marnie Eggen, Island Planner  
 Wil Cottingham, Administrative Assistant  
 Katherine Vogt, Recorder  
1. CALL TO ORDER 
"Please note, the order of agenda items may be modified during the meeting. Times are provided 
for convenience only and are subject to change.” 
Chair Fast called the meeting to order at 10:00 am. She introduced Trustees, staff and recorder, 
and acknowledged that the meeting was being held in territory of the Coast Salish First Nations.  
2. APPROVAL OF AGENDA 
 The following additions to the agenda were presented for consideration: 
 An addendum to the regular meeting agenda: 13.6 Trust Conservancy Report dated August 
24, 2021. 
 The addition of item 12.3 for discussion about the upcoming September 26, 2021 film 
screening of Dust ‘n Bones regarding Covid concerns. 
By general consent the agenda was approved as amended. 
3. RISE AND REPORT - IN CAMERA MEETING JULY 6, 2021 
Chair Fast reported that at the July 6, 2021 In Camera meeting, the Local Trust Committee (LTC) 
resolved by general consent to rise and report the following: 
 The appointment of Edina Johnston, Anne de Cossen, Thomas Zawila, C. Urquhart, and 
George McRae to the Advisory Planning Commission. 
 A standing resolution was adopted: That the LTC clarify that the reference to a 45-day limit 
for visitor accommodation means 45 days for one client and that otherwise there are no 
limits on how many days per year a visitor accommodation home occupation can operate; 
and that this temporary policy remain in place until this regulation is reviewed. 
 Resolutions were adopted respecting First Nations: That the LTC request staff to provide a 
briefing and public speaking notes regarding ongoing work to protect cultural heritage sites 
on Denman Island; and that the LTC request staff to explore options for implementing the 
K’ómoks First Nation Cultural Heritage Policy on Denman Island. 

ADOPTED 
Denman Island ADOPTED 2 
Local Trust Committee Minutes 
September 7, 2021 
 Adopted the minutes from the May 4, 2021 In Camera meeting. 
4. REPORTS 
4.1 Trustee Reports 
  Trustee Critchley provided a summary of activities and meetings attended: 
 July Trust Council Special meeting at which the motion to give first reading to the 
Islands Trust Draft Policy Statement was defeated; 
 A personal interview meeting with the Trust Council Select Committee-governance 
and management review in August; 
 August Trust Programs Committee meeting at which discussion included the recent 
provincial government moratorium on dock building being imposed without Islands 
Trust input. 
Trustee Busheikin provided a summary of activities and meetings attended: 
 July Trust Council Special Meetings regarding the Islands Trust Draft Policy 
Statement; 
 An August event on Hornby Island attended by the MLA for Mid Island-Pacific Rim 
and Minister of Municipal Affairs Josie Osborne to discuss and celebrate the recent 
funding announcement for fibre optic internet connectivity installations upcoming 
on Denman and Hornby Islands; 
 Covid response electronic meetings on Denman Island; 
 Financial Planning Committee Meetings for the upcoming budget cycle; 
 Regional Planning Committee of Island Trustees at which the Planning Services 
Review was discussed; 
 Presentation by Islands Trust Senior Freshwater Specialist William Shulba.  
4.2 Chair's Report 
  Chair Fast provided a summary of activities and meetings attended: 
 Chairing Hornby, Gambier and Keats Islands LTC meetings; 
 Bowen Island meetings as a Municipal Councillor; 
 Several Executive Committee meetings; 
 Islands Trust Conservancy meetings; 
 Upcoming Executive Committee meeting to prepare for the next Trust Council 
meeting; 
 Upcoming Union of BC Municipalities electronic meetings. 
4.3 Electoral Area Director's Report-None 
5. TOWN HALL 
 There were no speakers. 
6. DELEGATIONS - None 
7. MINUTES 
7.1 Local Trust Committee Minutes dated July 6, 2021- for adoption 

ADOPTED 
Denman Island ADOPTED 3 
Local Trust Committee Minutes 
September 7, 2021 
It was noted that on page 5 of the minutes, third line of the last paragraph, the word 
“disbursed” should be corrected to “dispersed.” 
  By general consent the minutes dated July 6,2021 were approved as amended. 
7.2 Section 26 Resolutions-Without-Meeting - none 
7.3 Advisory Planning Commission Minutes - none 
8. BUSINESS ARISING FROM MINUTES 
8.1 Follow-up Action List dated August 27, 2021 
Trustees requested that Islands Trust Freshwater Specialist William Shulba attend the 
next LTC meeting to clarify water issues. 
9. APPLICATIONS AND REFERRALS 
9.1 DE-RZ-2017.1 (Denman Community Land Trust Association - DCLTA) - Staff Report for 
Decision 
Planner Zupanec presented the Staff report addressing minor recommendation 
amendments to Denman Island Housing Agreement Bylaw No. 239, 2020. 
DE-2021-063 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee Bylaw No. 239 cited as “Denman Island 
Housing Agreement Bylaw No. 239, 2020”, is amended as follows: 
a. Terms of Instrument, Part 2 be amended to replace the Denman Community 
Land Trust Association address from 3900 Lacon Road to 3771 East Road. 
b. Schedule B, Replace section 2. With the following text: “2. Only Seniors, that is, 
persons 65 years of age and over (to a maximum of 2 such persons) may apply 
for an Affordable Dwelling Unit. Seniors of all ethnicities and races including but 
not limited to all on-reserve and off-reserve, status and non-status, and self-
identifying indigenous, Inuit and Metis people, as outlined in Calls for Justice 
#4.1 of the “Final Report of the National Inquiry into Missing and Murdered 
Indigenous Women and Girls and 231 Calls for Justice” (June, 2019) may 
become “tenants” upon entering into a tenancy agreement. 
c. Schedule B, Section 9(i), 10(ii), add the words “Subject to Section 13 below” at 
the beginning of each subsection. 
d. Schedule B, add a new section 13. That reads: “The requirements of subsections 
9(1), 10(i) and 10(ii) will be waived for indigenous elders who are seniors and 
whose ancestry relates to those First Nations having territorial claims to 
Denman Island. 
CARRIED 
DE-2021-064 
It was MOVED and SECONDED, 
that Denman Island Local Trust Committee Bylaw No. 239, cited as “Denman Island 
Housing Agreement Bylaw No. 239, 2020”, be read a second time as amended. 
CARRIED 

ADOPTED 
Denman Island ADOPTED 4 
Local Trust Committee Minutes 
September 7, 2021 
DE-2021-065 
It was MOVED and SECONDED, 
that Denman Island Local Trust Committee Bylaw No. 239, cited as “Denman Island 
Housing Agreement Bylaw No. 239, 2020”, be read a third time. 
CARRIED 
DE-2021-066 
It was MOVED and SECONDED, 
that Denman Island Local Trust Committee Bylaw No. 239, cited as “Denman Island 
Housing Agreement Bylaw No. 239, 2020”, be forwarded to the Secretary of the Islands 
Trust for approval by the Executive Committee. 
CARRIED 
9.2 Islands Trust Area Bylaw No. TC 183 - Referral Request for Response 
Chair Fast raised the issue of deferment of the October 22, 2021 referral response 
deadline at the upcoming Executive Committee meeting; and suggested the issue could 
also be raised at the upcoming Trust Council meeting.  Discussion ensued and the 
following resolution was made to defer this item pending formal process.   
DE-2021-067 
It was MOVED and SECONDED 
that the Denman Island Local Trust Committee postpone response to the Islands 2050 
Islands Trust Area Bylaw No. TC 183 referral request until its next regular meeting. 
CARRIED 
10. LOCAL TRUST COMMITTEE PROJECTS 
10.1 Farming Regulation Review Project - Staff Report 
Planner Eggen presented the staff report requesting the LTC to consider endorsing the 
newly revised Denman Island Farming Regulations Review Project Charter dated 
September 7, 2021, previously known as the Denman Farm Plan Implementation 
Project.  Islands Trust was recently awarded a grant of $18,000.00 as a 50% contribution 
towards the project, from the BC Investment Agriculture Foundation (IAF), and that 
August 1, 2022 is the deadline for draft bylaws to be completed according to the IAF 
funding agreement. 
DE-2021-068 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee request that the Denman Island Farming 
Regulations Review Project Charter dated September 7, 2021 be amended to add, under 
“In Scope”, a third bullet: consideration of new Agricultural Land Commission options 
for secondary dwelling units. 
CARRIED 
DE-2021-069 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee endorse the Denman Island Farming 
Regulations Review Project Charter dated September 7, 2021, as amended. 
CARRIED 

ADOPTED 
Denman Island ADOPTED 5 
Local Trust Committee Minutes 
September 7, 2021 
11. CORRESPONDENCE-None 
By general consent the meeting recessed at 11:20 and reconvened at 11:27. 
12. NEW BUSINESS 
12.1 Siting and Use Permit Bylaw Update - Staff Report 
Regional Planning Manager Kauer presented the staff report that asks the LTC to 
consider passing Bylaw No. 240 cited as “Denman Island Local Trust Committee Siting 
and Use Permit Bylaw 240, 2021, to modernize the original 1990 bylaw and to add the 
requirement of professional site plans for all applications or just for specific situations 
such as setbacks from watercourses. Surveyor costs were estimated at, aside from travel 
costs, between $380.00 to $540.00. Historically, applicants have provided their own 
drawings. 
DE-2021-070 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee Bylaw No. 240 cited as “Denman Island 
Local Trust Committee Siting and Use Permit Bylaw No. 240, 2021”, be read a first time. 
CARRIED 
DE-2021-071 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee request staff post proposed Bylaw No. 
240 cited as “Denman Island Local Trust Committee Siting and Use Permit Bylaw No. 
240, 2021”, at first reading on the Islands Trust website and advertise a six-week 
comment period. 
CARRIED 
DE-2021-072 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee request that staff provide a report 
regarding the potential for waiving the Siting and Use Permit requirement for secondary 
dwellings as permitted by a Temporary Use Permit, except when those dwellings will be 
sited within one metre of any setback. 
CARRIED 
A trustee noted that it was a discretionary rather than an absolute requirement for an 
applicant to be requested to provide a SUP for a TUP. 
12.2 Upcoming Meeting with Comox Valley Regional District for Discussion 
  It was noted that the meeting would be held on September 27, 2021 
DE-2021-073 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee invite to its upcoming meeting with the 
Comox Valley Regional District, all members of the Electoral Area Services Committee 
and the Chair of the Comox Valley Regional District. 
CARRIED 

ADOPTED 
Denman Island ADOPTED 6 
Local Trust Committee Minutes 
September 7, 2021 
Trustees discussed drought, forest health, wildfire concerns and the Comox Valley 
Regional District summertime events bylaws as topics to bring up. 
Chair Fast noted the emerging awareness that very large trees and older mature forests 
were protective in terms of mitigating forest fires.  
12.3 Dust ‘n Bones Film Screening Event at the Denman Island Community Hall on 
September 26, 2021 
 Trustees discussed the possibility of canceling the event given the complications of 
Covid protocols, new requirements for vaccine passports and rising Covid cases. 
By general consent the meeting recessed at 12:23 and reconvened at 12:50. 
13. REPORTS 
13.1 Trust Conservancy Report dated July 13, 2021 
Chair Fast presented the report ‘Highlights of Islands Trust Conservancy July 13, 2021 
Board Meeting (Open Portion)’ noting the following:  
 In the most recent edition of the quarterly Islands Trust Conservancy’s Heron 
Newsletter available online or in hard copy, it was highlighted that $47,000,000.00 
worth of conserved property had been protected in the Salish Sea through Kick-
start grants given to conservation partners. 
 A new Species at Risk Program for the Trust area has recently been initiated and a 
coordinator hired through federal grant funding. 
A trustee noted that the recent concerning heat dome event of late June could warrant 
further beach monitoring. 
13.2 Applications Report dated August 27, 2021 
  Received. 
13.3 Trustee and Local Expense Report dated June, 2021 
  Received. 
13.4 Adopted Policies and Standing Resolutions 
  Received. 
13.5 Local Trust Committee Webpage 
  Received. 
 13.6 Trust Conservancy Report dated August 24, 2021 
  Received. 
14. WORK PROGRAM 
14.1 Top Priorities Report dated August 27, 2021 
  Received. 

ADOPTED 
Denman Island ADOPTED 7 
Local Trust Committee Minutes 
September 7, 2021 
14.2 Projects List Report dated August 27, 2021 
  Received. 
15. INFORMATION ITEMS 
15.1 Islands Trust Conservancy Newsletter - The Heron - Summer 2021 
  Received. 
15.2 Trust Policy Statement - Islands 2050  
 Trust Policy Statement 
  Received. 
15.3 September 2021 - Islands Trust Council Meeting Program 
Trust Council Quarterly Meeting - September 21, 2021 
  Received. 
16. CLOSED MEETING 
16.1 Motion to Close the Meeting 
DE-2021-074 
It was MOVED and SECONDED, 
that the meeting be closed to the public in accordance with the Community Charter, 
Part 4, Division 3, s.90(1) (d) and (m) for the purpose of considering (d) adoption of In-
Camera Meeting Minutes dated July 6, 2021 and (m) under another enactment, is such 
that the public may be excluded from the meeting and that the recorder and staff 
attend the meeting. 
CARRIED 
  The meeting was closed to the public at 1:06 pm 
17. UPCOMING MEETINGS 
17.1 Next Regular Meeting Scheduled for Tuesday, November 2, 2021 at 10:30 am at 
Denman Activity Centre, 1111 Northwest Road, Denman Island, BC 
18. ADJOURNMENT 
 By general consent the meeting was adjourned at 1:06 pm 
 
 
_________________________ 
Sue Ellen Fast, Chair 
 
Certified Correct: 
 
_________________________ 
Katherine Vogt, Recorder