Thetis Island Local Trust Committee community information meeting, September 28, 2021

[0:00:00] Trustee Patrick: Good morning. If you're just joining us, we'll start the meeting in just a moment.

[0:00:04] Trustee Patrick: All right. I have 9.30. Trustees, are you ready?

[0:00:37] Voice 6: Peter,

[0:00:38] Trustee Patrick: I didn't hear you if you're on mute, but that's right.

[0:00:42] Trustee Patrick: All right. Well, good morning, and thank you for joining us today for this Thetis Island Local Trust Committee meeting.

[0:00:49] Trustee Patrick: The meeting is being recorded and live-streamed.

[0:00:54] Trustee Patrick: always begin with acknowledging how fortunate we are to be able to gather

[0:00:58] Trustee Patrick: all across the traditional territories of the Coast Salish people

[0:01:01] Trustee Patrick: with the first National Truth and Reconciliation Day coming up this Thursday.

[0:01:10] Trustee Patrick: Our trustees will probably speak of any local events,

[0:01:14] Trustee Patrick: but I just wanted to speak from truth and reconciliation from one's self

[0:01:19] Trustee Patrick: and having the open mind to listen to the stories and seek the stories and to hear what happened

[0:01:27] Trustee Patrick: and i just encourage you to look into yourself and make that space to

[0:01:32] Trustee Patrick: to hear hear these stories and with that um um sorry i have to be able to read my own notes here

[0:01:44] Trustee Patrick: i'm laura patrick i'm elected on salt spring island and chair of this local trust committee

[0:01:49] Trustee Patrick: meeting. I'm joined today by Trustee Doug Fenton. Good morning, Doug. And Trustee Peter Luckin. Good

[0:01:54] Trustee Patrick: morning, Peter. Together, we make up the Thetis Island Local Trust Committee.

[0:02:00] Trustee Patrick: Is Lynn Smith going to be joining us today?

[0:02:05] Trustee Patrick: No, not today.

[0:02:06] Trustee Patrick: That's what I thought. She had a report in. So I have a report from Lynn and the area director.

[0:02:13] Trustee Patrick: So this meeting is being conducted electronically. And as it is an electronic form,

[0:02:19] Trustee Patrick: that we may have some technical difficulties and we'll work as hard as we can to overcome those as

[0:02:24] Trustee Patrick: quickly as we can this meeting is an official forum for your local trust committee to make

[0:02:28] Trustee Patrick: decisions about land use planning matters and discuss relevant business and i also want to

[0:02:34] Trustee Patrick: add that this is a place of employment despite the fact that our staff may be coming from their

[0:02:39] Trustee Patrick: own homes they have a right to a safe and respectful workplace so i'll go over in a few

[0:02:47] Trustee Patrick: moments anything about microphones if anyone is here to join us for the town hall so I'd like to

[0:02:54] Trustee Patrick: introduce some of the staff that we have here today we have Will Cottingham office administrative

[0:02:59] Trustee Patrick: assistant hello Will thank you for helping us run this meeting Sarah Sugar our minute taker

[0:03:04] Trustee Patrick: good morning Sarah and Heather Cower is our regional planning manager good morning Heather

[0:03:08] Trustee Patrick: and Jamie Dabaya our island planner good morning Jamie so with that we have an agenda before us

[0:03:15] Trustee Patrick: that has, and an addendum to the agenda.

[0:03:21] Trustee Patrick: Are there any additions or corrections that need for the,

[0:03:25] Trustee Patrick: or any additions to the agenda?

[0:03:30] Trustee Patrick: Yes, Trustee Luckham.

[0:03:33] Trustee Luckham: I would like to consider and certainly accept advice

[0:03:37] Trustee Luckham: if it's not necessary, but I'd like to add at 7.4,

[0:03:43] Trustee Luckham: regional planning committee referral,

[0:03:44] Trustee Luckham: referral, which is maybe getting ahead of the plan, as this was only recently passed at Trust

[0:03:54] Trustee Luckham: Council a week or so ago. But I'd like to add the RPC referral on shoreline protection model bylaw.

[0:04:04] Trustee Luckham: That's one. And then I would also just note and want to make sure that 11.1, the fees bylaw,

[0:04:15] Trustee Luckham: is in the addendum is added to the agenda because that's not visible on the electronic

[0:04:22] Trustee Luckham: version I downloaded today so that would be added by its nature and then finally 11

[0:04:31] Trustee Luckham: another new business item 11.2 I would like to perhaps discuss or consider whether or not we

[0:04:40] Trustee Luckham: We might also get ahead of the ball by advancing the electronic, making any amendments that

[0:04:47] Trustee Luckham: may be necessary to our electronic meetings bylaw in order to facilitate that.

[0:04:54] Trustee Luckham: Going forward, as Heather will be aware, there is some anxiety in other LTCs about meeting

[0:05:01] Trustee Luckham: in public, so it would be better for us to be prepared as well.

[0:05:04] Trustee Luckham: well. So those three items I'd like to add if that's necessary over to the chair.

[0:05:10] Trustee Luckham: Yes.

[0:05:11] Trustee Patrick: Anything Trustee Fenton?

[0:05:13] Trustee Fenton: Oh that's good thank you.

[0:05:15] Trustee Patrick: So can we approve the agenda as amended

[0:05:17] Trustee Patrick: through general consent? Excellent.

[0:05:21] Trustee Patrick: All right so this is a opportunity for trustee reports.

[0:05:27] Trustee Patrick: Who would like to go first?

[0:05:32] Trustee Fenton: I'm happy to kick it off today. Go ahead.

[0:05:37] Trustee Fenton: Yeah, I'll keep it short, but I'm sure Trustee Luckham will have comments as well to add, but we had this unique opportunity for our community hall has been reopened after a long, almost, I don't know, two plus year saga of challenges, financial and physical and otherwise, but it's now together.

[0:06:01] Trustee Fenton: It's a beautiful little facility, but with this opening, we were, the Tika is our community association actually linked it to embed an Indigenous opening or sort of, you know, using Indigenous sort of processes.

[0:06:21] Trustee Fenton: It included elders and opening of a carving that is on the wall.

[0:06:27] Trustee Fenton: and it was just uh yeah it was an amazing day um and a great opportunity for our community

[0:06:34] Trustee Fenton: and it's i thought it was just something that will go down in memory with myself and the community as

[0:06:40] Trustee Fenton: a whole so it was it was very nice and it was sort of when timing is very good in the sense

[0:06:46] Trustee Fenton: that it's sort of the purpose to the 30th that's coming up with regards to um the national

[0:06:51] Trustee Fenton: reconciliation holiday um i've been involved in a number of sort of other things with respect to

[0:07:00] Trustee Fenton: community members um and dealing with uh preparations for healing circle that will

[0:07:06] Trustee Fenton: happen on the 30th as part of our sort of um first day of formal recognition of reconciliation

[0:07:15] Trustee Fenton: and reconciliation and the journey there to get there.

[0:07:18] Trustee Fenton: Additionally, I've been dealt with the trust policy

[0:07:23] Trustee Fenton: committee meetings on July 8th.

[0:07:29] Trustee Fenton: Island's trust conservancy meeting,

[0:07:31] Trustee Fenton: I don't know the date on that.

[0:07:32] Trustee Fenton: I think it was August 24th, we had a special meeting

[0:07:36] Trustee Fenton: regarding another conservancy issue that is going to,

[0:07:43] Trustee Fenton: as I say, is rapidly moving forward

[0:07:45] Trustee Fenton: and hopefully we'll see more information about that publicly soon but all positive um other

[0:07:52] Trustee Fenton: local initiatives i was involved with the think pod on a couple of the different initiatives one

[0:07:58] Trustee Fenton: was the community composting um another is a nature stewards project where we're looking at

[0:08:05] Trustee Fenton: sort of what we can do to start elevating our level of um information and uh process for people

[0:08:16] Trustee Fenton: to actually come to understand how to better live with less impacts and on their own residents and

[0:08:24] Trustee Fenton: through the different areas of our community on these um so it's just in its early phases i think

[0:08:30] Trustee Fenton: i mentioned this was initially getting set up at our last meeting but we've actually all got phase

[0:08:35] Trustee Fenton: one kicked off as of this week and uh we have a i was going to say a student but it's actually not

[0:08:41] Trustee Fenton: a student it's a recent graduate that's actually got a small business and she's going to help us

[0:08:46] Trustee Fenton: start doing some research on this topic and kick the ball off with that this week and I'll be

[0:08:53] Trustee Fenton: meeting with them tomorrow to carry that forward and I'll leave it there thank you for the opportunity

[0:08:59] Trustee Fenton: thank

[0:09:00] Trustee Luckham: you trustee Fenton trustee Luckham well good morning everyone thank you very much for

[0:09:06] Trustee Luckham: being here and thank you chair Patrick for your opening remarks indeed reconciliation is a is an

[0:09:14] Trustee Luckham: individual personal journey in understanding and appreciating new ways of learning

[0:09:22] Trustee Luckham: and different avenues of knowledge and experience that we can all learn and grow

[0:09:29] Trustee Luckham: from by by embracing it and it's an honor and privilege to have that opportunity in life.

[0:09:37] Trustee Luckham: It's an honor and privilege to be here on Lai Aksan and in Connecticut territory every day.

[0:09:41] Trustee Luckham: um so you know it's august the third was our last meeting it's been an interesting and busy uh

[0:09:51] Trustee Luckham: summer um and uh glad to be here at the beginning of the fall season it's my favorite time of year

[0:09:59] Trustee Luckham: um but i've attended uh a number of meetings in my role as um chair of trust council as well as

[0:10:07] Trustee Luckham: was out of interest for the Thetis Local Trust Committee,

[0:10:11] Trustee Luckham: but the Regional Planning Committee,

[0:10:13] Trustee Luckham: there was a couple of sessions

[0:10:15] Trustee Luckham: and indeed they've been advancing

[0:10:17] Trustee Luckham: some regional planning work,

[0:10:20] Trustee Luckham: one of which is the Shoreline Protection Model By-law,

[0:10:24] Trustee Luckham: which I think will be a topic we will want to consider

[0:10:28] Trustee Luckham: as we advance our own shoreline protection process.

[0:10:33] Trustee Luckham: Trust Programs Committee, of course,

[0:10:36] Trustee Luckham: is advancing the policy statement

[0:10:37] Trustee Luckham: and really appreciate the interest shown locally here

[0:10:42] Trustee Luckham: and across the trust area

[0:10:42] Trustee Luckham: as we advance our guiding principles document

[0:10:45] Trustee Luckham: in the federation to improve the opportunity

[0:10:49] Trustee Luckham: for the work that we do,

[0:10:51] Trustee Luckham: particularly around climate change,

[0:10:53] Trustee Luckham: First Nations reconciliation,

[0:10:55] Trustee Luckham: and measures that we can support affordable housing.

[0:11:00] Trustee Luckham: Financial planning committee is always an ongoing process

[0:11:03] Trustee Luckham: and indeed preparations are beginning

[0:11:05] Trustee Luckham: beginning for the 2022-23, hard to imagine, budget.

[0:11:12] Trustee Luckham: And that work is advancing.

[0:11:15] Trustee Luckham: I sit on the select committee as well,

[0:11:18] Trustee Luckham: which is the select committee

[0:11:20] Trustee Luckham: to review our governance and management.

[0:11:23] Trustee Luckham: And that is a self-initiated process.

[0:11:27] Trustee Luckham: Council determined that they wanted to do that.

[0:11:29] Trustee Luckham: And so that process is underway

[0:11:31] Trustee Luckham: and we'll be hopefully gaining new insights

[0:11:35] Trustee Luckham: from some local government specialists, experts in their field around how we govern and manage

[0:11:44] Trustee Luckham: and ideally what we might do to improve on the work that we do.

[0:11:49] Trustee Luckham: I attended UBCM just recently.

[0:11:54] Trustee Luckham: The topics there were of interest to me were climate change, forestry initiatives,

[0:12:02] Trustee Luckham: for protection and logging activities

[0:12:06] Trustee Luckham: and how we can balance those things.

[0:12:08] Trustee Luckham: Reconciliation is of course often front and center

[0:12:12] Trustee Luckham: and that's a joyful thing.

[0:12:15] Trustee Luckham: I'm glad to be involved in that.

[0:12:18] Trustee Luckham: And then of course, trust council was September 21st to 23rd.

[0:12:25] Trustee Luckham: The highlight there was advancing reevaluation

[0:12:32] Trustee Luckham: of the engagement plan for the policy statement so that was approved by council and so a new

[0:12:41] Trustee Luckham: initiative or you know an enhanced initiative on engaging with community at the at a slightly

[0:12:49] Trustee Luckham: higher level than what we've done before will be initiated you know sometime in the coming

[0:12:57] Trustee Luckham: months. It's a process that we have to go through so it takes some time but certainly by

[0:13:03] Trustee Luckham: by new year we'll be well underway. So you know locally I think the heat dome they've started to

[0:13:14] Trustee Luckham: call it and the very dry summer has had a lot of concerns with water supply as well as fire risk

[0:13:22] Trustee Luckham: and habitat loss and only time will tell how this all pans out and so we'll continue to monitor that

[0:13:31] Trustee Luckham: appreciate hearing from residents across the theta sound trust area with respect to local issues

[0:13:38] Trustee Luckham: and happy to serve you so that's it for me oh thank you and

[0:13:44] Trustee Patrick: thanks to both of you for for for

[0:13:47] Trustee Patrick: being leaders or leading being willing to lead and demonstrating what it means to open your hearts to

[0:13:54] Trustee Patrick: to reconciliation and to do that work, it's very important.

[0:14:01] Trustee Patrick: Yes, as Trustee Luckum pointed out, the trust council,

[0:14:06] Trustee Patrick: the Federation work of the Islands Trust did meet last week

[0:14:10] Trustee Patrick: and have advanced direction on a fairly wholesome community

[0:14:17] Trustee Patrick: public engagement process for the trust policy statement

[0:14:22] Trustee Patrick: renewal or updating that's occurring so please stay tuned there'll be more information coming

[0:14:29] Trustee Patrick: and lots of opportunity for your voice to be heard and shape help shape the future of the

[0:14:34] Trustee Patrick: of the policy statement as we move forward so that would be great and if you ever have any

[0:14:41] Trustee Patrick: questions please reach out and ask your trustees we have a report here from lynn smith our

[0:14:49] Trustee Patrick: our electoral area director.

[0:14:51] Trustee Patrick: She's not here, but I'll give you the highlights

[0:14:53] Trustee Patrick: from her report.

[0:14:54] Trustee Patrick: She said in reference to the Thetis Island Wharf,

[0:14:57] Trustee Patrick: a recommendation from the Thetis Island Port Commission

[0:15:00] Trustee Patrick: was made to the CVRD board that letters be sent

[0:15:04] Trustee Patrick: to BC Ferries and VEHA seeking funding

[0:15:09] Trustee Patrick: toward the Wharf's revitalization, right, revitalization.

[0:15:15] Trustee Patrick: The CVRD board authorized these recommendations and letters will be written shortly.

[0:15:23] Trustee Patrick: At the September 8th board meeting, they passed, I guess this is a quote of a resolution here,

[0:15:30] Trustee Patrick: that the CVRD staff draft letters to the BC Ferries and Vancouver Island Health Authority

[0:15:35] Trustee Patrick: requesting financial assistance and funding repairs to the Thetis Island Bar.

[0:15:39] Trustee Patrick: So stay tuned. It sounds like more coming.

[0:15:41] Trustee Patrick: coming. Regional Recreation, the CVRD Commercial Services, met September 8th, and they recommended

[0:15:49] Trustee Patrick: to the board that data collection for the upcoming regional recreational facility use analysis be

[0:15:55] Trustee Patrick: designed to report on Area G Gulf Islands uses separately from the remainder of salt air.

[0:16:03] Trustee Patrick: And then full regionalization of the emergency program service, again September 8th, the CVRD

[0:16:10] Trustee Patrick: established a single regional emergency management organization to deliver a comprehensive emergency

[0:16:15] Trustee Patrick: management program for the whole of the CVRD comprising of the City of Duncan, District

[0:16:20] Trustee Patrick: Municipality of North Cowichan, Town of Lake Cowichan, Town of Ladysmith, and Electoral Areas

[0:16:25] Trustee Patrick: A to I. I too? Oh, and the second item. I got it. I can read. That the emergency management

[0:16:36] Trustee Patrick: management organization facilitate implementation of the 2020 gap analysis assessment reports

[0:16:42] Trustee Patrick: recommendations as outlined in the September 1 staff report. So a lot's happening. I'm sorry

[0:16:50] Trustee Patrick: we didn't have Lynn here today, but thank you to Lynn for submitting her report. Okay. For that,

[0:16:58] Trustee Patrick: we move on. Oops, sorry. There would have been a town hall, but I see we have no attendees on the

[0:17:04] Trustee Patrick: the web, through the web channel. If you're listening in to us, you needed to be in the

[0:17:14] Trustee Patrick: web portion of the Zoom meeting to be able to talk to us. Your trustees always want to hear

[0:17:20] Trustee Patrick: from you. You can email the trustees individually, or you can send emails to, I believe it's North

[0:17:27] Trustee Patrick: Info. Yell at me, Will, if I got it wrong. North Info at islands with an S, trust.bc.ca.

[0:17:34] Trustee Patrick: we always want to hear from you your comments are important to us and okay so I guess we're

[0:17:43] Trustee Patrick: going to move on then so we have minutes before us we have minutes from the August 3rd meeting

[0:17:48] Trustee Patrick: for adoption are there any additions or corrections that need to be made to the minutes

[0:17:53] Trustee Luckham: I did not see any no

[0:17:56] Trustee Patrick: so can we approve the minutes through general consent

[0:17:59] Trustee Patrick: excellent uh next item we have a follow-up action list from september 21st here on page 13 of the

[0:18:07] Trustee Patrick: agenda package are there any questions for staff or anything that staff wish to bring to our

[0:18:12] Trustee Patrick: attention

[0:18:14] Voice 6: not

[0:18:28] Trustee Patrick: seeing any we'll move on just take that report for information and then we have um

[0:18:34] Trustee Patrick: item number 7.1 on the agenda page 15 is a referral of bylaws 504 and 505 from salt spring

[0:18:41] Trustee Patrick: Saltspring Island. We'll stop, introduce this, or we just will discuss what's here. You want me to

[0:18:48] Trustee Patrick: talk about it from Saltspring? Hi, Jamie.

[0:18:54] Voice 3: Yeah, I mean, through the chair. I mean, I've got you

[0:18:58] Voice 3: here as well as Trustee Luckham, who's chair for Saltspring. I did reach out to the planner

[0:19:04] Voice 3: for this one, but I didn't hear back. So I could just say that, you know, it's for affordable

[0:19:11] Voice 3: housing on Salt Spring this is for bylaws 504 and 505 so I don't know if I can speak further

[0:19:19] Voice 3: than that I did I did contact the planner for the other referral which is following this but

[0:19:26] Voice 3: I'm not sure if I have anything more to add on this one

[0:19:29] Trustee Patrick: well thank you I can I I think

[0:19:34] Trustee Patrick: Trustee Luckum is very familiar with this site this is a project that's been underway for

[0:19:40] Trustee Patrick: for a while with a couple that is highly dedicated to helping to solve some of our

[0:19:49] Trustee Patrick: housing challenges here on Salt Spring and it's this project is making its way through the process

[0:19:54] Trustee Patrick: so this was really about changing it from a subdivision to a strata this is essentially

[0:19:59] Trustee Patrick: it had gone through first reading before so yeah

[0:20:05] Trustee Luckham: no I agree it's a project that's going to

[0:20:07] Trustee Luckham: to definitely enhance the housing availability on the island and in an affordable way and

[0:20:14] Trustee Luckham: appreciate the applicants' work in this area. They've been active on the island for a number

[0:20:20] Trustee Luckham: of years. So I would move that the Thieves Island Local Trust Committee advise the Salt Spring

[0:20:25] Trustee Luckham: Island Local Trust Committee that its interests are unaffected by bylaws numbers 504 and 505.

[0:20:33] Trustee Patrick: Is there a second to this motion? Seconded by Trustee Fenton. Any discussion?

[0:20:39] Trustee Patrick: I'll call the vote then all those in favor and that's carried okay thank you we have another

[0:20:47] Trustee Patrick: referral from Salt Spring for bylaws 523 and 524 and I'll turn over to Jamie

[0:20:59] Voice 3: where'd Jamie go sorry technical difficulties sorry I apologize so yeah this one is

[0:21:06] Voice 3: seeking I guess to rezone the lot a residential lot to permit two commercial guest accommodations

[0:21:15] Voice 3: in a bakery or restaurant that we're operating.

[0:21:22] Voice 3: Yeah, that's not as much as I could get out of this one,

[0:21:25] Voice 3: but again, something that you may be familiar with.

[0:21:29] Voice 3: Yeah, just basically rezoning

[0:21:30] Voice 3: from residential to commercial, so.

[0:21:34] Voice 3: Thank

[0:21:35] Trustee Patrick: you, yeah, it's a location

[0:21:36] Trustee Patrick: just right on the edge of town.

[0:21:39] Trustee Patrick: You're familiar with Ganges?

[0:21:42] Trustee Luckham: Yeah, and again, it's a,

[0:21:44] Trustee Luckham: a, correct me if I'm wrong, Laura, of course, you know, it's essentially a creative family-owned

[0:21:52] Trustee Luckham: operation that is trying to expand the opportunities that they have on that property

[0:21:58] Trustee Luckham: in order to continue to do what they do and support their family and provide services in

[0:22:04] Trustee Luckham: the community, and certainly was approved by, certainly has support, and so unless there's

[0:22:12] Trustee Luckham: any questions i would just say that the theater sound look with the rest of the committee i thought

[0:22:18] Trustee Patrick: did trustee fenton have a question or

[0:22:20] Trustee Fenton: would more just a comment with that and that's that it's good

[0:22:23] Trustee Fenton: to see that they're actually once again looking at the water i'm not don't have the details around

[0:22:28] Trustee Fenton: sort of how that's all laid out at this point in time but the fact that it's actually being

[0:22:33] Trustee Fenton: considered in the right up front and discussion um so if its impact as it moves or transitions

[0:22:39] Trustee Fenton: to a commercial operation, I'm just happy to see that.

[0:22:43] Trustee Fenton: And it's part of our ongoing sort of balancing of things.

[0:22:49] Trustee Fenton: I appreciate that being out there

[0:22:52] Trustee Fenton: and that that's being considered, thank you.

[0:22:54] Trustee Patrick: I think water is considered

[0:22:56] Trustee Patrick: on absolutely every application these days.

[0:22:59] Trustee Patrick: So, and

[0:23:00] Trustee Fenton: I know this was referred,

[0:23:01] Trustee Patrick: this is on a water district

[0:23:02] Trustee Patrick: and it was referred to the water service provider

[0:23:05] Trustee Patrick: in the area as well.

[0:23:07] Trustee Patrick: Okay, excellent.

[0:23:08] Trustee Patrick: all right are you gonna proceed with a motion sure

[0:23:12] Trustee Luckham: i'll move that the fetus island local trust

[0:23:14] Trustee Luckham: committee advises salt spring island local trust committee that its interests are unaffected by

[0:23:18] Trustee Luckham: bylaws number 523524 all

[0:23:22] Trustee Patrick: right is there a second seconded by trustee benton any discussion i'll

[0:23:27] Trustee Patrick: call the vote all those in favor are you voting there we go we're carried okay thank you very

[0:23:35] Trustee Patrick: very much for that.

[0:23:36] Trustee Patrick: And then we have one additional referral

[0:23:39] Trustee Patrick: and this is the policy statement referral.

[0:23:44] Trustee Patrick: It's on page 21 of the agenda package.

[0:23:47] Trustee Patrick: I can tell you that there's been several,

[0:23:52] Trustee Patrick: several local trust committees have just taken,

[0:23:54] Trustee Patrick: neither have taken no action.

[0:23:56] Trustee Patrick: I know Salt's friend just passed a resolution saying

[0:23:59] Trustee Patrick: they wouldn't consider the bylaw until the next phase

[0:24:02] Trustee Patrick: of the engagement.

[0:24:02] Trustee Patrick: so um just so that you know there is a range so is there any discussion what would you like to do

[0:24:10] Trustee Patrick: with this item at this time i

[0:24:16] Trustee Luckham: have some thoughts but uh like their time to god

[0:24:22] Trustee Fenton: uh no i'm just

[0:24:24] Trustee Fenton: open to whatever because it's sort of looking for what how our health is might be handled so i'm

[0:24:31] Trustee Fenton: all ears and happy to input after that well

[0:24:35] Trustee Luckham: i would suggest that we follow suit with the

[0:24:38] Trustee Luckham: salt spring and um and defer uh and defer this item until our next meeting um and advise council

[0:24:47] Trustee Luckham: that we've done so uh pending um updates um uh next round of updates yeah thoughts there

[0:25:04] Trustee Fenton: and the updates are from trust council center once we get to that next yeah

[0:25:08] Trustee Luckham: so that would be

[0:25:09] Trustee Luckham: december uh probably actually so maybe the if i was to make a motion that this be deferred until

[0:25:15] Trustee Luckham: um uh the council uh provides uh an amended uh version yeah

[0:25:24] Trustee Patrick: uh before it's seconded i was gonna

[0:25:25] Trustee Patrick: say i mean if you wish you could just take no action as well it's it's it's up to you to

[0:25:31] Trustee Patrick: on what you yeah

[0:25:33] Trustee Luckham: uh i'm presuming it will get probably get forwarded again to ltcs

[0:25:38] Trustee Luckham: based upon whatever happens with amendments so either way would be fine and maybe it's less

[0:25:44] Trustee Luckham: administratively burdensome just to receive it for information at this time

[0:25:49] Trustee Patrick: what's the wish of

[0:25:51] Trustee Patrick: the trustees is that what you wish to do

[0:25:52] Trustee Fenton: that's fine yes okay

[0:25:54] Trustee Patrick: so we'll just receive for information

[0:25:56] Trustee Patrick: and carry on that's i know what they just did at south fender last friday perfect

[0:26:01] Voice 7: um

[0:26:02] Trustee Patrick: okay then we

[0:26:03] Trustee Patrick: we have the amended item 7.4,

[0:26:06] Trustee Patrick: which was the regional planning committees,

[0:26:10] Trustee Patrick: the shoreline protection model bylaw report.

[0:26:14] Trustee Patrick: Peter.

[0:26:15] Trustee Luckham: I'm sure I am.

[0:26:16] Trustee Luckham: Trustee Luckum.

[0:26:17] Trustee Luckham: That's all right.

[0:26:19] Trustee Luckham: I am getting a little ahead of the ball here,

[0:26:24] Trustee Luckham: but we only meet every couple of months

[0:26:25] Trustee Luckham: and RPC starts to meet fairly soon

[0:26:28] Trustee Luckham: to prepare themselves for next trust council meeting

[0:26:33] Trustee Luckham: and continue to advance the work that's on their plate.

[0:26:36] Trustee Luckham: So I just thought it would be appropriate,

[0:26:38] Trustee Luckham: or given the work that's coming up on our agenda,

[0:26:42] Trustee Luckham: the Thetis Island shoreline coastal protection project

[0:26:49] Trustee Luckham: that indeed we may wish to consider some model bylaws.

[0:26:55] Trustee Luckham: And so I would like to move,

[0:26:58] Trustee Luckham: I'll just go straight to the motion

[0:26:59] Trustee Luckham: motion that I would move that the Thetis Island local trust committee advise regional planning

[0:27:07] Trustee Luckham: committee that they intend to undertake policy or regulatory amendments based on the recommendations

[0:27:14] Trustee Luckham: in the shoreline protection model bylaw report all

[0:27:21] Trustee Patrick: right now I know I'm going to look to our

[0:27:24] Trustee Patrick: minute taker Sarah Sugar. If you had that motion available to you it's been coming off of other

[0:27:31] Trustee Patrick: other local trust committee reports but if not I'll have Peter read it back to you if you need

[0:27:35] Trustee Patrick: to hear it.

[0:27:37] Trustee Luckham: Yeah it comes off of the agenda of trust council but I can read it again more slowly

[0:27:42] Trustee Luckham: if necessary. I'm

[0:27:46] Trustee Patrick: not hearing from Sarah. Sarah did you need to hear that again? Hi

[0:27:50] Voice 5: sorry it just

[0:27:51] Voice 5: took me a minute there uh i could read back what i captured or you could read it again i'm not sure

[0:27:58] Voice 5: that i've got it all okay

[0:28:01] Trustee Luckham: i'll read it again and then if that's what you've got that would be fine

[0:28:05] Trustee Luckham: okay thank you so i moved that the thetis island local trust committee advised the regional planning

[0:28:10] Trustee Luckham: committee that they intend to undertake policy or regulatory amendments based on the recommendations

[0:28:17] Trustee Luckham: nations in the shoreline protection model bylaw report I've got that

[0:28:27] Trustee Patrick: thank you yeah all

[0:28:30] Trustee Patrick: right

[0:28:31] Trustee Patrick: is there a second second by trustee Fenton any discussion I can oh go ahead trustee yeah just

[0:28:41] Trustee Luckham: I think RPC is looking at whether or not they need to develop more work on this in way of

[0:28:48] Trustee Luckham: actually developing a model bylaw and so I think that we there would be benefit

[0:28:54] Trustee Luckham: to us for the regional planning committee and regional local planning

[0:29:00] Trustee Luckham: services to put some attention to that I'm sure that it would assist our

[0:29:06] Trustee Luckham: planning staff to to consolidate and bring information to us in our first

[0:29:14] Trustee Luckham: phase of that of our shoreline protection work that's it well

[0:29:20] Trustee Patrick: thank you and I go ahead trustee

[0:29:22] Trustee Patrick: Fenton I

[0:29:23] Trustee Fenton: just obviously you know very conscious of that decision or that discussion we had and

[0:29:28] Trustee Fenton: how that was to link into bringing this forward in this fashion I'm totally uncomfortable and I

[0:29:34] Trustee Fenton: think that's a good way of approaching it

[0:29:36] Trustee Patrick: yeah no I was gonna say I think we've been sort of ahead

[0:29:40] Trustee Patrick: of the game and since the design of the project charter we've recognized the work that's occurring

[0:29:44] Trustee Patrick: at the regional planning committee

[0:29:46] Trustee Patrick: for the shoreline work that you're doing.

[0:29:48] Trustee Patrick: So I think we've been demonstrating

[0:29:49] Trustee Patrick: that we've been paying attention upwards.

[0:29:51] Trustee Patrick: And I think the purpose of this motion

[0:29:53] Trustee Patrick: was more or less to find local trust committees

[0:29:56] Trustee Patrick: that are considering work in this area

[0:29:59] Trustee Patrick: rather than...

[0:30:00] Trustee Patrick: and the regional planning committee going off

[0:30:01] Trustee Patrick: and creating a model bylaw on its own

[0:30:03] Trustee Patrick: was to work with local trust committees on the ground

[0:30:06] Trustee Patrick: to create something that's been tested through that process.

[0:30:09] Trustee Patrick: So thank you for recognizing that.

[0:30:12] Trustee Patrick: Is there any further discussion?

[0:30:16] Trustee Patrick: I'll call the vote then, all those in favor?

[0:30:20] Trustee Patrick: And that's carried.

[0:30:22] Trustee Patrick: Thank you.

[0:30:24] Trustee Patrick: All right.

[0:30:25] Trustee Patrick: So moving on, we have onto our projects

[0:30:32] Trustee Patrick: And we have Islands Trust Project Management Framework presentation in item 8.1.

[0:30:40] Trustee Patrick: I see Regional Planning Manager Cowher, over to you.

[0:30:47] Voice 1: All right.

[0:30:48] Voice 1: So interesting that Trustee Luckum brought up the shoreline model bylaw, because I think this will kind of keep that in mind as we're talking about this.

[0:31:02] Voice 1: But the reason I'm doing this presentation is because Jamie and I were working on the project charter for your potential shoreline project and still struggling with some of the aspects of it.

[0:31:16] Voice 1: And I think part of it is there's different aspects of it.

[0:31:21] Voice 1: Part of it is the way that we do project management at Islands Trust.

[0:31:25] Voice 1: and part of it is, you know, what our staffing resources are and what we're capable of and what

[0:31:31] Voice 1: we're supposed to be doing, those kinds of things. And so I did put together a little slideshow and

[0:31:38] Voice 1: I will get it going here. And let me start from the beginning somehow. Oops, I get this. I can't

[0:31:57] Voice 1: share and start the slideshow at the same time that's interesting okay

[0:32:02] Trustee Luckham: it is shared okay how's

[0:32:04] Voice 1: that perfect slide

[0:32:06] Voice 1: okay great um so i'll just start by kind of talking about what an ltc project

[0:32:13] Voice 1: is and there there isn't a policy on what a project is like how we define that or um but

[0:32:22] Voice 1: But there are sort of policies that talk around it, one of which is this first one, Trust

[0:32:30] Voice 1: Council Policy 5.9.1, which anticipates special planning projects for LTCs.

[0:32:38] Voice 1: And how we add those to our work planning program is Trust Council Policy 6.7.1.

[0:32:46] Voice 1: That's the one that the RPC will be considering, has been talking about it at their last meeting, and I think is on your agenda for tomorrow for the RPC.

[0:32:58] Voice 1: So, and that's the one that talks about there being a project, an FUAL and a projects list, and then your priorities matrix, which is typically three projects or so.

[0:33:13] Voice 1: So that sort of talks about how we manage those.

[0:33:17] Voice 1: And then another policy that sort of speaks to projects is the one, oh, sorry, my screen is, is a policy about budgeting.

[0:33:28] Voice 1: and a couple of elements of the budgeting projects is that staff are supposed to make

[0:33:38] Voice 1: sure that or the people with purchasing authority are supposed to make sure that LTC project

[0:33:43] Voice 1: budgets go towards projects that are within the authorities of an LTC and this is what

[0:33:54] Voice 1: what the Islands Trust says about the authorities and responsibilities of an LTC. And it's basically

[0:34:04] Voice 1: land use regulation. It's OCPs and LUBs and bylaws. And our project programs at the moment

[0:34:11] Voice 1: reflect that. Most projects that LTCs undertake are OCP amendments or LUB amendments or some

[0:34:20] Voice 1: some combination of those. And, and so we're kind of keeping this in mind when we do projects and

[0:34:30] Voice 1: we talk about undertaking those. And what the framework we're also under at the moment, at least

[0:34:39] Voice 1: is that we're considering an LTC project that's under $5,000 to be a minor project. So that's

[0:34:49] Voice 1: the minor, major, and extraordinary framework are somewhat new. I think Director Merler also

[0:34:57] Voice 1: kind of introduced those ideas to the RPC at their last meeting. So it's kind of new, but

[0:35:02] Voice 1: sort of in practice, we've been sort of practicing this somewhat. And that is that a minor project

[0:35:09] Voice 1: would be a minor amendment, let's say to an OCP or an LUB. And the budget for that would be under

[0:35:16] Voice 1: under $5,000. And part of that is from our procurement policy, which allows for

[0:35:21] Voice 1: regional planning managers to approve budgets up to $5,000. The framework that's being proposed

[0:35:29] Voice 1: at the RPC is that minor projects are staffed by local, you know, local teams of planners. So

[0:35:37] Voice 1: the staff in the northern office are going to be working on minor projects. And that money

[0:35:44] Voice 1: comes out of an overall trust council budget line item, which is LTC projects. And the director just

[0:35:53] Voice 1: kind of looks at those requests as they come in to say, do we have money left in the LTC project

[0:35:59] Voice 1: line item? So the other category is anything over $5,000. And we've been thinking of those as major

[0:36:09] Voice 1: and extraordinary, in part because they do need a business case now to go to the Trust

[0:36:18] Voice 1: Council to justify, and those would be staffed by the regional planning team and or consultants

[0:36:27] Voice 1: if they're over $5,000.

[0:36:30] Voice 1: So that's kind of a framework we've been working with and is starting to be presented to the

[0:36:36] Voice 1: RPC.

[0:36:36] Voice 1: see. So in terms of staffing resources, the way that we've understood it is that if the project

[0:36:49] Voice 1: that you want to do has to do with land use planning and regulation, the planners are the

[0:36:55] Voice 1: ones who can do that. But if your project has to do with advocacy or education, those are typically

[0:37:05] Voice 1: typically implemented by TAS. So the planners aren't necessarily doing those projects or

[0:37:12] Voice 1: trained to do those projects. And then there's First Nations engagement. So, you know, when we're

[0:37:20] Voice 1: talking about land use planning and regulation, there is a legislated process that goes along

[0:37:26] Voice 1: with OCP and LUB amendments. And part of that legislative process is referral to First Nations.

[0:37:33] Voice 1: And so planners are trained to engage with First Nations within the context of a bylaw amendment.

[0:37:42] Voice 1: And there's kind of a traditional way of doing that, which includes referral of a bylaw after first reading to First Nations for comment.

[0:37:52] Voice 1: And as Islands Trust has evolved, we have moved more towards a preliminary consultation with First Nations.

[0:38:04] Voice 1: So before maybe, you know, I think we're starting to get to a point where we touch base with First Nations even before we start a project or develop a project charter.

[0:38:15] Voice 1: um we might provide what we call an early referral to first nations if there's a bylaw

[0:38:22] Voice 1: being amended um and we have more processes in place where we're sending information to first

[0:38:31] Voice 1: nations as part of a bylaw amendment process so that is actually occurring right now the planners

[0:38:37] Voice 1: are doing that at um with guidance from from lisa wilcox our senior intergovernmental policy advisor

[0:38:44] Voice 1: And we can continue doing that, and we see that process continuing to evolve, just how we're engaging First Nations within the bylaw amendment process.

[0:38:56] Voice 1: process. But there's this other kind of category that I've seen pop up. And I feel like I've heard

[0:39:03] Voice 1: this from Trustee Smenton a little bit, which is just the process of engagement with First Nations

[0:39:12] Voice 1: for the purpose of relationship building. When we do a bylaw amendment, we are affecting the

[0:39:21] Voice 1: relationship that we have with First Nations by how we approach it. But there are also these

[0:39:26] Voice 1: these other kinds of projects that are purposely, specifically for relationship building. And one

[0:39:33] Voice 1: of those that I think of is Bolinas Winchelsea has on their projects list a boat tour to tour

[0:39:43] Voice 1: the Bolinas Winchelsea Islands. And the intent of that project is to build relationship with

[0:39:50] Voice 1: First Nations. There is no anticipated, you know, regulation necessarily that's going to change

[0:39:58] Voice 1: because of that. So the truth of the matter is that our planners are not really, are not trained

[0:40:05] Voice 1: in that. It's a, it's a, it's a specialty. And that's why we have a senior intergovernmental

[0:40:11] Voice 1: policy advisor to do that work, but also to, you know, assist staff. But the problem with

[0:40:19] Voice 1: With that, the challenge with that is that we have one senior intergovernmental policy

[0:40:26] Voice 1: advisor, and she really doesn't have the capacity to train all of the staff in relationship

[0:40:35] Voice 1: building and create a communications plan and be a part of that communications plan

[0:40:42] Voice 1: with First Nations for every project that an LTC undertakes.

[0:40:46] Voice 1: so um really we don't have a we as an organization don't necessarily have a capacity to do

[0:40:55] Voice 1: relationship building on the level that we'd like to um without more staff and so one of the things

[0:41:03] Voice 1: that lisa has been recommending of late is that if a l if an ltc has a project that has a vigorous

[0:41:11] Voice 1: engagement process with First Nations, that the LTC consider hiring consultants as part of that

[0:41:19] Voice 1: project to specifically do First Nations engagement. The Gambier OCP project is one of

[0:41:25] Voice 1: those where Lisa advised that we consider, well, the LTC consider hiring a consultant for that

[0:41:31] Voice 1: purpose um so that's to give you some framework around all of that um next slide um and yeah this

[0:41:44] Voice 1: is kind of an explanation of what we're doing and so you know relationship building in and of itself

[0:41:50] Voice 1: really is a task function um lps staff can do engagement within the context of amendment bylaws

[0:42:01] Voice 1: So, when we talk about project management at Islands Trust, I think this is what we would like to do, or this is what I've heard Chair Patrick say, or talk about a little bit, is this defining the problem.

[0:42:16] Voice 1: How do we define the problem that needs to be solved and is solved with projects at Islands Trust? And we don't really have a framework for defining problems.

[0:42:30] Voice 1: You know, the way that has been done is, or at least the way I've seen it within the couple years that I've been here, is that the trustees have kind of predefined what the problem is, and staff advise you on what solutions you could come up with.

[0:42:47] Voice 1: But we don't really have a system-wide process for staff and the LTCs working together to define the problem and what kind of work is associated with that.

[0:43:01] Voice 1: Our project management system is really set up like this, which is a traditional waterfall project framework in which the problem is defined somehow, and then staff get involved when there's a project initiation and definition and project charter to develop.

[0:43:24] Voice 1: develop. And then it goes linear. It's a linear process in which ideally we're not changing the

[0:43:31] Voice 1: scope of the project or the budget. I mean, it happens all the time, but the intent is that we're

[0:43:36] Voice 1: not changing the scope or budget of the project once the project charter has been initiated and

[0:43:40] Voice 1: we've defined it and, you know, determined what the budget is. So with all of that in mind,

[0:43:50] Voice 1: um you know uh jamie has a has an updated project charter for you next on the agenda

[0:43:57] Voice 1: um but i we may want to modify the recommendation on that a little bit and just that um we're we're

[0:44:08] Voice 1: still looking for you know what is the problem you're trying to solve and and what is the

[0:44:15] Voice 1: solution to that you know what or at least what's the category of solution that you're looking for

[0:44:20] Voice 1: um because in order to develop a project charter that works within the framework we have we need

[0:44:26] Voice 1: to know what the project is and therefore how to resource it how to budget it and resource it

[0:44:33] Voice 1: and uh so that's that's where i am landing on that that's the end of my presentation

[0:44:42] Voice 1: Oh

[0:44:45] Trustee Patrick: boy, lots to chew on. Thank you, Heather, for that, and trustees, questions, comments

[0:44:54] Trustee Patrick: for Heather?

[0:45:02] Trustee Luckham: Well, I have a lot of questions. And so, if you like, I can start. You know, it's a moment

[0:45:21] Trustee Luckham: moment for pause right to reflect um that's essentially new information not a surprise

[0:45:29] Trustee Luckham: however um in terms of your uh thinking there um and appreciate um what you're bringing to us in

[0:45:39] Trustee Luckham: in terms of planning structure and thinking and process

[0:45:46] Trustee Luckham: that indeed is not recognized

[0:45:51] Trustee Luckham: or has not historically been recognized

[0:45:54] Trustee Luckham: in the way that you've characterized it there

[0:45:57] Trustee Luckham: or presented it there.

[0:46:00] Trustee Luckham: And I'm grateful for that because I don't disagree

[0:46:04] Trustee Luckham: with anything that you've said.

[0:46:06] Trustee Luckham: um and um in many respects um how we're evolving at the islands trust is looking at new ways of

[0:46:19] Trustee Luckham: engaging and new ways of creating regulation um because indeed at the end of the day it is about

[0:46:28] Trustee Luckham: creating or amending regulation to affect something within the preserve and protect

[0:46:35] Trustee Luckham: mandate of the trust. So I'm just going to go through, I was making notes as you were speaking

[0:46:43] Trustee Luckham: and thinking it's undeniably connected with the next item on our agenda and that's terrific and

[0:46:53] Trustee Luckham: And so we're going to get a little bit of a head start here maybe, but a couple of initial thoughts are the less than $5,000 and greater than $5,000 notion in your presentation there.

[0:47:08] Trustee Luckham: And that if it's less than $5,000, that's a completely local project, if it's greater than $5,000, it's a regional planning services activity.

[0:47:17] Trustee Luckham: activity. And of course, our project next on the agenda is multi phased, which, indeed, the charter

[0:47:26] Trustee Luckham: you've said, well, we're going to spend $1,200 or whatever the magic number is. So that's less than

[0:47:32] Trustee Luckham: the $5,000 threshold, and therefore falls on the local planning resources. It is, however, a

[0:47:41] Trustee Luckham: multi-year project that may end up being more than $5,000. And so my initial thought is how

[0:47:52] Trustee Luckham: it's almost like the cart is before the horse here, right? And so how is it that we should

[0:47:59] Trustee Luckham: manage that, a multi-phase project that may have much greater financial significance in the long

[0:48:07] Trustee Luckham: term and I think probably hopefully you might agree that has a significant

[0:48:15] Trustee Luckham: Federation wide value and would potentially be valuable in having

[0:48:26] Trustee Luckham: support if not being led and there's some balance issues there as to who is

[0:48:32] Trustee Luckham: it that's driving it and i know that you have to think about that um as a yeah as a project

[0:48:42] Trustee Luckham: and and i guess the difference here between your normal local planning services function we'll say

[0:48:49] Trustee Luckham: would be processing applications and creating luv and ocp amendments in order to uh as you

[0:48:57] Trustee Luckham: have very nicely articulated identifying a problem creating a solution make creating a result and

[0:49:02] Trustee Luckham: And that's sort of the normal process for an applicant that walks in the door.

[0:49:06] Trustee Luckham: What we're talking about is an organizational change of recognizing the current state of

[0:49:12] Trustee Luckham: the world to generate some guidance and policy around other issues.

[0:49:19] Trustee Luckham: And this happens to be shoreline protection, but it could be any number of things.

[0:49:25] Trustee Luckham: Do you want to comment on that?

[0:49:28] Trustee Luckham: And I've got some other things to talk about as well.

[0:49:30] Trustee Luckham: all but you want to just copy on that multi-year project less than 5 000 greater than 5 000 with

[0:49:35] Trustee Luckham: respect to the work that we're doing because that's the course of a context that i think

[0:49:40] Trustee Luckham: we're forced to work in

[0:49:41] Voice 1: yeah i mean actually i have the same question i i don't know that that

[0:49:46] Voice 1: has been worked out

[0:49:47] Trustee Luckham: okay

[0:49:49] Voice 1: i'm not yet yeah okay

[0:49:51] Trustee Luckham: so then peter

[0:49:53] Trustee Patrick: peter i thought i think that's a good

[0:49:56] Trustee Patrick: topic to maybe i know i have comments to add to that idea maybe we can circle on that conversation

[0:50:01] Trustee Patrick: for a bit if uh if doug has

[0:50:03] Trustee Patrick: any thoughts on that or um i can throw out sort of mine and then maybe

[0:50:08] Trustee Patrick: doug can see if i was thinking somewhat similar i'm going to start right with the problem with

[0:50:14] Trustee Patrick: calling it a project and i think that's you know one is we already have you know we have lots of

[0:50:22] Trustee Patrick: challenges with talking with our community and trying to get our community to understand things

[0:50:26] Trustee Patrick: And when we call things a project, they're thinking of a project as like, build something, like a housing project. So it's language that gets complicated. And I see it more as it's kind of a topic that, to me, a project is when you make a decision that we need to amend the OCP, or we need to update a LUB,

[0:50:55] Trustee Patrick: be or we need to develop a communication and education program um that when we have a specific

[0:51:02] Trustee Patrick: you know that we've made our way down to ah here's what we can do um and either as a step

[0:51:10] Trustee Patrick: one step two step three if it's the bigger project that's uh um peter's time like we know

[0:51:17] Trustee Patrick: that's something that's going to build over time to something else um so those were the two cents

[0:51:23] Trustee Patrick: i wanted to add on that topic uh doug did you have anything yeah

[0:51:28] Trustee Fenton: i think um for myself i think

[0:51:30] Trustee Fenton: pops out of this and thank you for doing this on this good good conversation piece because i think

[0:51:36] Trustee Fenton: it overlaps on a couple of things one is the sole notion of being of a project i think the other one

[0:51:42] Trustee Fenton: is um i saw that the numbers you know five thousand or less or five thousand above um how

[0:51:50] Trustee Fenton: does that always reflect a regional project or impact especially if we look at the lens of

[0:51:57] Trustee Fenton: ecosystem based management approaches um a local behavior will impact the entire state of sea

[0:52:09] Trustee Fenton: so one ltc or one you know these narrow decisions that we've been making in isolation of everybody

[0:52:15] Trustee Fenton: everybody else and in the example being the Salish Sea has led to a lot of distress at

[0:52:22] Trustee Fenton: the Salish Sea because we've never cumulatively looked at that but it may not have cost $5,000

[0:52:29] Trustee Fenton: to make that decision and to go forward with that LVB or whatever it is right so I just

[0:52:36] Trustee Fenton: that's my first question is sort of the $5,000 is that a true reflection of the potential

[0:52:42] Trustee Fenton: the potential impacts of a decision

[0:52:44] Trustee Fenton: or whatever's being made.

[0:52:45] Trustee Fenton: The other piece of this,

[0:52:47] Trustee Fenton: that's coming more and more prevalent

[0:52:50] Trustee Fenton: is sort of the need for indicators

[0:52:52] Trustee Fenton: and the ability to reassess and whether,

[0:52:55] Trustee Fenton: again, that could be a less than $5,000 discussion

[0:53:01] Trustee Fenton: that is gonna have cumulative impacts over time

[0:53:05] Trustee Fenton: to a much larger picture.

[0:53:08] Trustee Fenton: So there's a bit of, I see a bit of a disconnect there

[0:53:11] Trustee Fenton: And two, this whole motion of indicators, the ability to feedback and having feedback loops so that we can adapt, which fits into a lot of different things, but especially climate change as we move forward.

[0:53:24] Trustee Fenton: um there's local emb decision making it's iterative in nature there's feedback loops we

[0:53:32] Trustee Fenton: have to have abilities to do that and adjust and that fits better into what i guess project

[0:53:39] Trustee Fenton: management professionals call agile or agile projects right where you've got a smaller budget

[0:53:46] Trustee Fenton: um framework but this ability to come back with whatever those whatever you reached out to find

[0:53:53] Trustee Fenton: out figure it out okay and it's also happening at a local scale versus a regional scale but it

[0:54:01] Trustee Fenton: does not necessarily mean that it won't impact a regional provincial and global scale so um

[0:54:08] Trustee Fenton: yeah it's not traditional fight mind sets and or approaches but i think for us to become

[0:54:16] Trustee Fenton: able to address things at local at our level at the ltc level uh effectively we're going

[0:54:23] Trustee Fenton: you need to have these fingers that'll go out and come back down without having to let's just say

[0:54:30] Trustee Fenton: involve a regional intergovernmental policy advisor that has only got so much time in their

[0:54:38] Trustee Fenton: day so we need to actually break down those barriers find ways to actually make these

[0:54:43] Trustee Fenton: pathways and feedback loops possible at a local level based on also local knowledge so whether

[0:54:49] Trustee Fenton: that be traditional knowledge from the first nations people or local knowledge from local

[0:54:56] Trustee Fenton: fishermen or the local contractors or you know uh local conservancies these are all sort of

[0:55:05] Trustee Fenton: interconnections that we work with or through um that should be able to augment a project

[0:55:11] Trustee Fenton: as um but over time but at the same time how do we get them engaged how do we bring those pieces

[0:55:19] Trustee Fenton: together. Thank you. Heather?

[0:55:27] Voice 1: Yeah, just some follow-up thoughts on that. So, you know, the

[0:55:32] Voice 1: 5000 is an LTC limit. It's not an RPC limit. And I, you know, when we talk about the Salish Sea as

[0:55:41] Voice 1: a as a as a whole um i think operationally we have thought that the rpc is you know working towards a

[0:55:55] Voice 1: model shoreline bylaw that can then go out to all the ltcs for consideration and that makes the

[0:56:02] Voice 1: the budget and staff time more efficient.

[0:56:06] Voice 1: It's the $5,000 limit is for instance,

[0:56:11] Voice 1: for you to adopt the model by-law

[0:56:13] Voice 1: that the cost for the LTC is much less

[0:56:17] Voice 1: when they've got a model by-law.

[0:56:20] Voice 1: So that's some way of thinking about that.

[0:56:26] Voice 1: And in terms of the indicators,

[0:56:28] Voice 1: I completely agree with you.

[0:56:30] Voice 1: You know, best practices are that you have OCPs in particular that have indicators in them that you can then revisit in a five-year timeframe and look at it and go, okay, so are we actually meeting the goals and objectives of our OCP?

[0:56:48] Voice 1: What are the indicators of that?

[0:56:49] Voice 1: And those can be built into your OCP.

[0:56:53] Voice 1: We as an organization have OCPs that are 30 years old.

[0:56:58] Voice 1: We haven't even, like, right, we don't have even the basic updating of some of these OCPs.

[0:57:07] Voice 1: An indicators list would be an even further step of, you know, resourcing that we would need for that, too, because you have to monitor it then, right?

[0:57:17] Voice 1: So there's that.

[0:57:18] Voice 1: I love the idea, and it's all about resourcing.

[0:57:20] Voice 1: And then kind of this idea about having conversations about topics, which I think is a great idea.

[0:57:32] Voice 1: For us, it's how do we resource that?

[0:57:36] Voice 1: How do we effectively and efficiently have staff time involved in just having a conversation about a topic without there being a determined deliverable at the end of that conversation?

[0:57:52] Voice 1: And, and again, I think that's kind of where I go back to, it's, it's part of it as our project management framework is that we sort of think the LTC has come up with a problem statement and a solution and we just get involved when the solution is defined, right?

[0:58:11] Voice 1: So, those are just some thoughts on that.

[0:58:15] Trustee Patrick: well thank you well i i think that's where the waterfall as you said fails because that's where

[0:58:23] Trustee Patrick: if we have an incomplete concept in the beginning and then you hand it over to staff and they're

[0:58:27] Trustee Patrick: trying to fill in all the gray places you know that's where the divergence starts to occur because

[0:58:33] Trustee Patrick: you know we've sent you off without you know just go fix that you know whatever it is you know and

[0:58:38] Trustee Patrick: And you go figure out what it is and there you go.

[0:58:41] Trustee Patrick: So, you know, there is strong value in having that, you know, that lingering in that definition phase so that we clearly articulate and we will need help.

[0:58:54] Trustee Patrick: I think that's what I think the shoreline conversation we're having is a demonstration of we need help to be able to clearly, you know, we don't have the information before us to say this is exactly what we think is the problem and what we need to fix it.

[0:59:08] Trustee Patrick: And, and I think that's extremely healthy place to be because things are complex.

[0:59:14] Trustee Patrick: And when we overly simplify them to make things easy, we miss the point sometimes because

[0:59:21] Trustee Patrick: we say, oh, let's take the low hanging fruit because it's low hanging.

[0:59:25] Trustee Patrick: And we, we, we pick that fruit.

[0:59:28] Trustee Patrick: But we really needed to get up into the tree and get the whole thing, you know, and it,

[0:59:34] Trustee Patrick: and, and that's where, and thank you, Trustee Fenton.

[0:59:37] Trustee Patrick: And I had that, we almost had exactly the same notes.

[0:59:40] Trustee Patrick: I drew a little graph of impact versus time resource.

[0:59:44] Trustee Patrick: You know, it's like, those are questions we need to ask.

[0:59:46] Trustee Patrick: Is there, you know, we're going to take this activity.

[0:59:48] Trustee Patrick: Is it going to make a difference to what we're trying to do and move the needle?

[0:59:52] Trustee Patrick: And that brings us to the performance goals.

[0:59:54] Trustee Patrick: What were we trying to achieve?

[0:59:55] Trustee Patrick: And then be adaptive if we're starting down a path and recognize.

[1:00:00] Trustee Patrick: oh, this isn't going to work, you know, to be able to have those built into the system so you

[1:00:06] Trustee Patrick: can stop the train. If you were, you know, thinking this was the best idea and you start

[1:00:11] Trustee Patrick: down it and you learn some new information that says, oh no, this would really get us far more

[1:00:16] Trustee Patrick: impact if we do this. So, and then I just added to the conversation was the integrated fashion of

[1:00:22] Trustee Patrick: it. It's not always simply do this one little thing and this gets me my performance goal. If

[1:00:28] Trustee Patrick: we look at it in a little broader more integrated role we may find something completely different

[1:00:35] Trustee Patrick: has a stronger uh impact on what we were thinking to do anyways sorry there uh trustee luckham we

[1:00:44] Trustee Patrick: took your theme idea and ran with it well that's

[1:00:49] Trustee Luckham: uh it's brilliant actually um and indeed this

[1:00:53] Trustee Luckham: This needs to be a whole circular conversation as we go forward.

[1:00:58] Trustee Luckham: So happy to continue in that way.

[1:01:07] Trustee Luckham: I'm just trying to reflect in the moment, and I apologize for that.

[1:01:12] Trustee Luckham: Wasn't expecting to have this kind of an in-depth conversation, but very pleased to be having it.

[1:01:19] Trustee Luckham: I remember the day when we didn't have project charters.

[1:01:24] Trustee Luckham: And we would go, hey, let's do this.

[1:01:27] Trustee Luckham: And then the next meeting, we'd come back and go, well, no, actually, let's do this.

[1:01:31] Trustee Luckham: And it would just go on and on.

[1:01:33] Trustee Luckham: And quite honestly, and some of your senior staff that have been with you a long time,

[1:01:38] Trustee Luckham: they must have been on the verge of going crazy because they had no control or expectation

[1:01:44] Trustee Luckham: of how a project, and thanks for identifying that, Laura, semantics, they had no idea.

[1:01:52] Trustee Luckham: So the project charter is a beautiful thing.

[1:01:54] Trustee Luckham: and it's oh actually only a first step and it's evolving and i think what's happening also

[1:02:00] Trustee Luckham: simultaneously thankfully i'd say really it would be easier if all we did was let's do this and get

[1:02:07] Trustee Luckham: that done and move on but that's not the case because we're that's the nature of the universe

[1:02:13] Trustee Luckham: it seems these days we're evolving um so i see the dilemma that's coming up in 8.2 let me just say

[1:02:24] Trustee Luckham: yes so uh a couple of little additional points of clarity maybe only just so that i can understand

[1:02:35] Trustee Luckham: it so that i can actually end up being at 8.2 with some with some help hopefully but um the one

[1:02:44] Trustee Luckham: thing that's that i think is part of the dilemma and you've you know i'm gonna i'm gonna one of

[1:02:50] Trustee Luckham: the things you've identified absolutely as resources. All of this has come about, even the

[1:02:56] Trustee Luckham: project charters have come about because of finite resources. And we can't do everything. Wouldn't it

[1:03:02] Trustee Luckham: be wonderful if we could identify the things that we want to do and the requirements to resource it

[1:03:08] Trustee Luckham: and have the resources to do it? It would be an amazing thing. We could do fantastic stuff. And

[1:03:14] Trustee Luckham: maybe we'd make more mistakes on the way because we were going too fast, but that's besides the

[1:03:18] Trustee Luckham: point. But expenditures, so I'm just coming back to the $5,000 theme. Expenditures, cash outlay

[1:03:27] Trustee Luckham: for consulting and media and blah, blah, blah, blah, blah, never includes staff time, which is

[1:03:34] Trustee Luckham: a cost. So the $1,250 that you've identified as a charter budget actually doesn't reflect

[1:03:42] Trustee Luckham: the most significant portion of it. And I'll just call it soft cost because we haven't identified

[1:03:48] Trustee Luckham: it is the staff because the staff time and hours and materials and stuff and photocopying and all

[1:03:56] Trustee Luckham: everything associated with it is probably double or quadruple that 1250 amount so

[1:04:03] Trustee Luckham: we don't identify that the number of man hours required to complete this project difficult task

[1:04:10] Trustee Luckham: because you don't really know how it's unfolding and maybe we don't have any measures to to uh

[1:04:16] Trustee Luckham: to do that to say you know a fishing license costs 20 bucks and a car driver's license costs 60 bucks

[1:04:23] Trustee Luckham: and we don't have that so um i'm guessing that that's not identified in the less than or greater

[1:04:32] Trustee Luckham: than five thousand dollar value of the product so there's a

[1:04:36] Trustee Luckham: and i i don't you've just said yes

[1:04:41] Trustee Luckham: and that's the answer really that i expected and looked for and maybe there's a circular

[1:04:45] Trustee Luckham: conversation amongst all of us about that, but I think somehow we have to come to grapple with

[1:04:51] Trustee Luckham: the reality of it. And then before I maybe just release the microphone, I'm just going to say

[1:04:57] Trustee Luckham: that as you have identified there's limited resources within local planning capacity,

[1:05:05] Trustee Luckham: different from regional planning capacity, trust area services has even less capacity.

[1:05:12] Trustee Luckham: capacity yeah and

[1:05:13] Trustee Luckham: so in that little slide that you said that goes well this is our piece this

[1:05:19] Trustee Luckham: is their piece i know it's this i know so thank you for saying this out loud and you know on a

[1:05:29] Trustee Luckham: on a side i hope that uh because you've just articulated this in such a very good way

[1:05:37] Trustee Luckham: that I hope that you're able to share this with the governance people, the process, because

[1:05:45] Trustee Luckham: you've hit the nail on the head about how we could improve ourselves. And it is actually

[1:05:51] Trustee Luckham: associated with resources, I believe. So it comes down to the funding request, right?

[1:06:00] Trustee Luckham: And even to cross the bar to get to be a regional planning project or collaborate in some way

[1:06:07] Trustee Luckham: with a regional planning project um um how does that so the end at the end of the day how do you

[1:06:15] Trustee Luckham: see that evolving it today um with respect to everything we've got there about the five thousand

[1:06:22] Trustee Luckham: dollar local ltc or regional planning is there a i think there's not a collaborative model that

[1:06:28] Trustee Luckham: has been considered i think that the idea is you take this portfolio and you give it to them and

[1:06:34] Trustee Luckham: And they go off and work on it.

[1:06:35] Trustee Luckham: And then does that divorce the local trust committee's or somehow soften the local trust

[1:06:41] Trustee Luckham: committee's ability to influence that?

[1:06:43] Trustee Luckham: And then does it take longer because there's six LTCs that are working on it, et cetera,

[1:06:47] Trustee Luckham: et cetera, et cetera?

[1:06:49] Trustee Luckham: Do you have any?

[1:06:50] Voice 1: Yeah.

[1:06:52] Voice 1: All of that is yet to be worked out as well.

[1:06:54] Voice 1: You know, what is the role of the regional planning team?

[1:06:56] Voice 1: How does their work get prioritized?

[1:06:59] Voice 1: um presumably when they are assigned to work on a specific ltc's project they are coming back to

[1:07:08] Voice 1: the ltc and they're you know they are the planning staff for that ltc and they're going to report

[1:07:13] Voice 1: just like it's a normal project for an ltc um but their time is going to be spread out even more

[1:07:22] Voice 1: than the local planning team in the sense that you know there's three of them and they're going

[1:07:26] Voice 1: going to be working for all 13 LTCs and the RPC. So yeah, I mean, that, that has yet to be worked

[1:07:36] Voice 1: out. Who's going to be doing that work? I mean, in my mind, the RPC has, is moving forward with

[1:07:49] Voice 1: a shoreline model bylaw. And once it comes back to you, you're going to have a substantial body

[1:07:57] Voice 1: of work that has already presumably had some public engagement. And so then you can have your

[1:08:05] Voice 1: own local process and it can be a local planning team project resourced by a local planning team

[1:08:13] Voice 1: because the substantial amount of work has already been done on it. So at least for this project,

[1:08:18] Voice 1: that's sort of how I see that moving forward. But the First Nations piece is the question mark for

[1:08:24] Voice 1: us in particular. You know, I've heard Trustee Fenton say that he really doesn't even, this is

[1:08:30] Voice 1: what I've heard, and let me know if I'm wrong, that you don't even really want to do a project

[1:08:35] Voice 1: unless there is a fulsome First Nation engagement, unless they're actually kind of partners in the

[1:08:41] Voice 1: project. And partnering with First Nations to do a project like that takes a level of resourcing

[1:08:49] Voice 1: that the local planning team doesn't have. And maybe as Trustee Leckham has identified,

[1:08:54] Voice 1: really TAS doesn't have it either so which is where we get to then we probably need to

[1:09:02] Voice 1: hire a consultant if that's how you want to do it um yeah does that answer the question

[1:09:13] Voice 1: well

[1:09:13] Trustee Luckham: yeah you you only open the door to more questions but it does to some extent answer

[1:09:20] Trustee Luckham: to that question. Laura, sorry, I interrupted.

[1:09:28] Trustee Patrick: We're back to the complexities of the world as

[1:09:30] Trustee Patrick: we know it. I understand the model bylaw benefits, but the pitfalls are if we develop a model bylaw

[1:09:45] Trustee Patrick: independent from dealing with the local aspects in some regard, then we're passing on

[1:09:53] Trustee Patrick: on potential landmines onto our local trust committees where where we have partners that

[1:10:00] Trustee Patrick: the regional planning committee has a partner with one or two local plan uh trust committees

[1:10:06] Trustee Patrick: as they're developing the bylaw so that it's on the ground but being addressed by the local

[1:10:12] Trustee Patrick: uh first nations as well as local community input that we end up with a a more realistic

[1:10:22] Trustee Patrick: model bylaw at the end of the day that has a higher likelihood of success in other areas

[1:10:26] Trustee Patrick: so it's sort of that teamwork I think is critical to the value of the model bylaws being developed

[1:10:35] Trustee Patrick: because the other thing that happens when we're in committee is even though we're supposed to

[1:10:46] Trustee Patrick: have our federation hats on and be thinking federation-wide it's very difficult for trustees

[1:10:52] Trustee Patrick: to stop thinking about their island so we may end up with a model bylaw that gets watered down

[1:11:00] Trustee Patrick: so to speak that it doesn't get into some of the more important issues because it was trying to

[1:11:06] Trustee Patrick: satisfy too many people too so you know it's it's a fine line of trying to find a way that works but

[1:11:13] Trustee Patrick: i can only see an upside when we work both federation and with some one or two local trust

[1:11:21] Trustee Patrick: committees that are testing the development on the ground that's my thoughts anybody else on this one

[1:11:37] Trustee Patrick: here um

[1:11:37] Trustee Luckham: well i have some i have some more remarks but i'd like to give doug some air time as well

[1:11:43] Trustee Luckham: i

[1:11:43] Trustee Fenton: would i'll put back out there so how formal does this have to be for a local trust committee

[1:11:53] Trustee Fenton: to invite your First Nations communities affected

[1:11:59] Trustee Fenton: are impacted or potentially impacted

[1:12:01] Trustee Fenton: to the conversation.

[1:12:04] Trustee Fenton: Like, is there a problem going for a walk on the beach

[1:12:06] Trustee Fenton: and having a conversation?

[1:12:07] Trustee Fenton: And then bringing that feedback back to the project

[1:12:10] Trustee Fenton: as well, however the project's identified.

[1:12:14] Trustee Fenton: But you know what I mean?

[1:12:15] Trustee Fenton: I think we have, as opposed to bringing in,

[1:12:20] Trustee Fenton: unless maybe the idea is I've just popped into my head,

[1:12:23] Trustee Fenton: Maybe your consultant is somebody from Black First Nations group that's already at their table, whether it be a councillor or an elder or an Indigenous consultant of some fashion that's already in their community, it could just be an obvious choice without having to go beyond that.

[1:12:45] Trustee Fenton: that um there's already things like indigenous consultation early in the budget in that project

[1:12:52] Trustee Fenton: charter is that something where we could just get that right persons you know one two or three or

[1:12:58] Trustee Fenton: whatever to help us um just get those doors opened and conversation happening and then early in the

[1:13:05] Trustee Fenton: game and then bigger decisions and money flow after that you know there's comment or notion

[1:13:14] Trustee Fenton: about does this water the end product. I think that that's a powerful note to thought of what it would add or bring to it.

[1:13:26] Trustee Fenton: But maybe what is needed is that some of this is from the shoreline stuff, it's less nuanced by LTC specific issues.

[1:13:36] Trustee Fenton: and they looked at it in a more holistic way.

[1:13:39] Trustee Fenton: We're trying to save money or trying to find inroads

[1:13:41] Trustee Fenton: to making it less expensive in the short term,

[1:13:45] Trustee Fenton: that the important piece are these interconnected,

[1:13:53] Trustee Fenton: impactful process or behaviors,

[1:13:56] Trustee Fenton: that we're trying to influence or change,

[1:13:59] Trustee Fenton: as opposed to what specifically South Bender wants

[1:14:03] Trustee Fenton: versus Thedas versus Galliano.

[1:14:05] Trustee Fenton: I know we've got the same First Nations involved

[1:14:08] Trustee Fenton: in that conversation.

[1:14:10] Trustee Fenton: I can only bring that up a notch

[1:14:12] Trustee Fenton: and try just to identify the true shoreline

[1:14:16] Trustee Fenton: or cultural impacts at this point in time.

[1:14:21] Trustee Fenton: And then we can dig into something

[1:14:22] Trustee Fenton: in a one specific LDC down the road.

[1:14:25] Trustee Fenton: But at this point in time,

[1:14:27] Trustee Fenton: it's important that we build a framework

[1:14:29] Trustee Fenton: and capture nuances already identified

[1:14:33] Trustee Fenton: or already brought up because we've already you know literally dug them up um so we know they

[1:14:41] Trustee Fenton: exist doesn't mean they're not going to be something that teaches someday but we know

[1:14:44] Trustee Fenton: panders got issues right because that's they're there so they're exactly where you would go to

[1:14:50] Trustee Fenton: get that insight early but in that reflection we come back to these consultation and in time

[1:14:59] Trustee Fenton: to make it into more detail but we could use those learning opportunities or learning opportunities

[1:15:06] Trustee Fenton: from other places to impact our project today as opposed to spending money on more reporting

[1:15:23] Trustee Patrick: i'm muted trustee lackham did you have any other questions

[1:15:26] Trustee Patrick: thank

[1:15:27] Trustee Luckham: you for the word landmine using the word landmine um because that's a good characterization

[1:15:35] Trustee Luckham: And that if we bring some kind of model bylaw in, it lands exactly like that. And therein lies the dilemma in that, you know, and I am going to bring this up later. And I realized from your presentation here that that's why the words IAP2 are not used in the project charter.

[1:15:58] Trustee Luckham: and so what we're trying to do and what you know it's an interesting dilemma you know we're

[1:16:07] Trustee Luckham: intimately connected with this process we know and are aware of other aspects of all of this

[1:16:15] Trustee Luckham: both the necessity for some kind of leadership on environmental issues which is something

[1:16:23] Trustee Luckham: something that I think is significant in all of this and consultation with our community to

[1:16:31] Trustee Luckham: understand more broader perspectives because we may be wrong in our notions of leadership

[1:16:40] Trustee Luckham: and what we need to do is seek that affirmation to some extent or provide opportunities for

[1:16:46] Trustee Luckham: learning for our communities to end up being in the same awareness space that we're in

[1:16:51] Trustee Luckham: in recognizing that in this particular case that there's definitely some necessity for us to turn

[1:16:58] Trustee Luckham: our minds to shoreline protection it was hardly pushed back in the last time we tried to do this

[1:17:05] Trustee Luckham: so what we've learned in the intervening years is to seek opportunities to learn new ways of

[1:17:13] Trustee Luckham: knowing like i just so much like that concept and new ways of knowing from our first nations

[1:17:20] Trustee Luckham: perspective and a new ways of knowing from simply our neighbors perspective and the changing

[1:17:25] Trustee Luckham: demographic um but the values are still important and i think the reason the elements just exist is

[1:17:32] Trustee Luckham: to protect values environmental values and and balance the human impact which is why i like the

[1:17:41] Trustee Luckham: whole biosphere notion because you identify the value you want to protect and we figure out how

[1:17:46] Trustee Luckham: you're going to balance it but i this conversation could go on for a very long time i'm sure you can

[1:17:51] Trustee Luckham: imagine that but i also like the notion that what doug just it mentioned and maybe um the

[1:18:00] Trustee Luckham: significance of it is maybe not or maybe i'm misunderstanding the significance of it but

[1:18:07] Trustee Luckham: walking the beach with an elder fantastic you know obviously the water tour the boat tour

[1:18:17] Trustee Luckham: that we wanted to do on the Berlin Spring Chelsea Islands for so very long, because this isn't a new

[1:18:25] Trustee Luckham: idea, we did it once, to actually have the opportunity for the executive committee that

[1:18:31] Trustee Luckham: is the governing body for that island to have that exposure to that place that we're supposed

[1:18:36] Trustee Luckham: to preserve and protect. Where is it? What is it? Is it blue? Is it red? Is it green? Has it got

[1:18:40] Trustee Luckham: trees has got no trees has got eelgrass etc etc right so that that walk the beach that may be a

[1:18:47] Trustee Luckham: boat tour right in order to come to some place to understand what the problem is would include

[1:18:52] Trustee Luckham: a counselor an elder an archaeologist a biologist an engineer as well as some representation from

[1:19:03] Trustee Luckham: community and from the elected body. So at the end of the day, and I think, you know, Heather,

[1:19:12] Trustee Luckham: you understand that what we're trying to do is not drop a landmine. Hey, we're going to do

[1:19:17] Trustee Luckham: shoreline protection regulation. We're trying to identify the problem, get some consensus

[1:19:24] Trustee Luckham: around what that problem is, and then indeed figure out on the spectrum of full regulation,

[1:19:30] Trustee Luckham: medium regulation, no regulation, where we want to sit. And ideally, that would be the same

[1:19:37] Trustee Luckham: everywhere. Pender, Saterna, Liskiti, it would be the same, but it's not because not everybody's

[1:19:45] Trustee Luckham: moving up in the same way. It's not like stuck in a room that's filled with water and everybody

[1:19:53] Trustee Luckham: knows that the water is up to our chins. Some people are in a different space and different

[1:19:57] Trustee Luckham: things so um like i said i could go on and on and on and on about this stuff there's no doubt um and

[1:20:04] Trustee Luckham: i'm not sure how that's going to end up with our particular project here but i just want to say

[1:20:08] Trustee Luckham: a couple of other things that the SEPA resource that we have is a shared resource if i'm not

[1:20:14] Trustee Luckham: mistaken by trust area services and regional planning services so that funding for that is

[1:20:20] Trustee Luckham: in both areas i don't know how it actually washes out at the end of the day in the budget

[1:20:25] Trustee Luckham: it. But nonetheless, that was the reporting function of it actually goes there. And when

[1:20:30] Trustee Luckham: we talk about hiring, you know, you want to do this, you want to hire a consultant. The other

[1:20:36] Trustee Luckham: thing, there's two other aspects about that, and that's providing capacity funding. And not only

[1:20:42] Trustee Luckham: is that capacity funding in what we've come to understand as First Nations funding, but also

[1:20:48] Trustee Luckham: capacity funding within all communities to have the opportunity and ability to engage in in this

[1:20:56] Trustee Luckham: both from a time and a financial perspective and indeed the consultant would need to be able to

[1:21:03] Trustee Luckham: bridge that in some way and then i just want to finally the kind of the final remark here

[1:21:12] Trustee Luckham: on top of everything else land mines and walking the beach and let's do that that sounds like a

[1:21:19] Trustee Luckham: great idea and it probably isn't that expensive but there's a lot of shoreline um is that the

[1:21:24] Trustee Luckham: waterfall diagram that you showed and actually the other diagram with the little circles and

[1:21:30] Trustee Luckham: there was i forget what the colors were but i focused on the burgundy circles at the bottom

[1:21:35] Trustee Luckham: which is actually where we're at i think i'm not mistaken we've sort of said this is the problem

[1:21:40] Trustee Luckham: and now we're going into this space that's the circle that could go around a dozen times or it

[1:21:46] Trustee Luckham: could go around once and get spat out and depending on the complexity of the problem

[1:21:49] Trustee Luckham: and that applies to any and all projects not necessarily the shoreline but obviously that

[1:21:54] Trustee Luckham: waterfall yeah thank you so the next slide actually showed the linear approach that we've

[1:21:59] Trustee Luckham: got but what would be beautiful there is that that arrow goes along say for two arrows and then

[1:22:05] Trustee Luckham: has a circle embedded in it and then comes back into the linear line that's the way i see this

[1:22:14] Trustee Luckham: and and that and so now this brings the iap2 spectrum into this right uh consult inform

[1:22:21] Trustee Luckham: involve right so there's parts of it where we're consulting and we're informing our intentions

[1:22:28] Trustee Luckham: interventions and then we involve people in that circular conversation and then we continue back

[1:22:35] Trustee Luckham: along the IAP2 line that is now we're going to continue to consult and continue to inform

[1:22:43] Trustee Luckham: as we develop the thing but and what we're trying to do in fact you said five phases of an island's

[1:22:49] Trustee Luckham: trust project that's great we said there's two and so clearly there's five and so a thousand

[1:22:57] Trustee Luckham: bucks a year of out-of-pocket expenses is a $5,000 project I would just end with but I agree

[1:23:04] Trustee Luckham: with everything you've said this is brilliant work and I really appreciate you bringing it to us and

[1:23:09] Trustee Luckham: I'm hoping you're going to roll this out to all the LTCs so that this same conversation we're

[1:23:13] Trustee Luckham: having here can be had across the federation so that we can come to this place of knowing

[1:23:20] Trustee Luckham: how we're going to get from where we are to where we want to be and I think the only you know it's

[1:23:26] Trustee Luckham: an interesting dichotomy that we're in is that not everybody on council understands or appreciates

[1:23:32] Trustee Luckham: the value of federation and um it is in that federated model that we can achieve amazing

[1:23:46] Trustee Luckham: outcome about problems it's more difficult to actually collaborate and to look for solutions

[1:23:51] Trustee Luckham: and i would hope that we would do more collaborating and looking for solutions

[1:24:00] Trustee Luckham: yeah so there's a bigger conversation here what we end up doing as a result of this introduction

[1:24:06] Trustee Luckham: to the next item is I guess the question on my mind but I'm happy to talk to anybody and

[1:24:14] Trustee Luckham: everybody more well

[1:24:15] Trustee Patrick: perhaps we should probably transition to that next item because it sounds

[1:24:18] Trustee Patrick: like we're going to continue on the conversation here oh Jamie's going to join the conversation

[1:24:24] Trustee Patrick: here you ready Jamie all right

[1:24:29] Trustee Patrick: well over to you how do you want to frame this thank you chair

[1:24:34] Voice 3: um yeah my mind's swirling on how to frame this so yeah this is this is the revised draft project

[1:24:41] Voice 3: charter um with the amendments that were um uh made at the August 3rd meeting and at the previous

[1:24:50] Voice 3: And then now the budget reflects what staff believes it could be at this point.

[1:24:59] Voice 3: And that being said, the endorsement for these amendments didn't actually happen at the last meeting.

[1:25:07] Voice 3: So to proceed, we do need an endorsement.

[1:25:10] Voice 3: And then we need, as long as the project's under $5,000, for approval from the director of local planning services for the budget.

[1:25:20] Voice 3: So, I mean, I don't know if this conversation could continue.

[1:25:24] Voice 3: So, yeah, I just think at this point, the project charter is before you.

[1:25:28] Voice 3: There's a budget there.

[1:25:30] Voice 3: And whether this is what we want to proceed with or not, that's up to you.

[1:25:34] Trustee Patrick: Do we have the project charter?

[1:25:36] Trustee Patrick: Why do I not have it?

[1:25:38] Trustee Patrick: Am I the

[1:25:38] Trustee Patrick: only one that does not have it?

[1:25:40] Trustee Patrick: Page

[1:25:40] Voice 3: 24 of the agenda package is where it should be.

[1:25:44] Trustee Patrick: It's not.

[1:25:46] Trustee Patrick: No.

[1:25:47] Trustee Fenton: That's weird.

[1:25:47] Trustee Fenton: i had one of those packages as well and i've got it on the other one but i didn't have heather's

[1:25:55] Trustee Fenton: it was on the agenda but i didn't get your any information on you i

[1:26:01] Voice 3: can share my screen that

[1:26:02] Voice 3: will help yes i have

[1:26:05] Trustee Luckham: it here i don't know why mine is different than yours i downloaded it from web

[1:26:10] Trustee Luckham: maybe

[1:26:11] Trustee Patrick: i downloaded it early

[1:26:12] Trustee Luckham: so

[1:26:14] Voice 3: are you seeing the project order now yeah okay

[1:26:18] Voice 3: yeah

[1:26:20] Trustee Patrick: sorry about that

[1:26:22] Trustee Luckham: i will just say what i didn't get which i realized maybe wasn't you had not intended to include it

[1:26:30] Trustee Luckham: was the uh amended uh um work itself

[1:26:36] Trustee Luckham: that they although maybe i'm on a different plane altogether but the amendments that were listed in

[1:26:44] Trustee Luckham: the um in the minutes were to the project itself is that correct or not um

[1:26:51] Voice 3: there was amendments

[1:26:52] Voice 3: made to the draft um discussion of paper outline yeah yeah yeah

[1:26:56] Voice 3: so

[1:26:57] Trustee Luckham: it would be nice to see that

[1:26:58] Trustee Luckham: that that amended draft but not necessary i realize it's also not necessary for today

[1:27:05] Trustee Luckham: okay

[1:27:05] Voice 3: i'll make a note although

[1:27:08] Trustee Luckham: we're you're asking us to endorse it so it's sort of a

[1:27:12] Trustee Luckham: dilemma uh

[1:27:18] Voice 3: i could probably pull it up right now but uh

[1:27:21] Trustee Luckham: i don't think given the magnitude of it

[1:27:24] Trustee Luckham: that it would be helpful okay

[1:27:26] Voice 6: so all right uh over back to

[1:27:37] Trustee Luckham: you um i

[1:27:41] Trustee Patrick: just i mean i i understand

[1:27:43] Trustee Patrick: your whole your conversation earlier and however we're also in the budget planning phase so we're

[1:27:52] Trustee Patrick: in two phases at this very moment in time and the the other phase we're in is recognizing

[1:28:00] Trustee Patrick: projects that are greater than five thousand dollars and whether or not we're putting forth

[1:28:05] Trustee Patrick: project charters requesting budget process money so i just wanted to say that that you know even

[1:28:14] Trustee Patrick: Even though we're thinking under $5,000, it's important for the trustees to say, is this an under $5,000 job or not?

[1:28:22] Trustee Patrick: And rather than try to fit into a box, I just wanted to make sure we think about that.

[1:28:33] Trustee Patrick: So questions, trustees?

[1:28:47] Trustee Luckham: So I have, not surprising, I suppose.

[1:28:52] Trustee Luckham: I have a couple of additional minor amendments to the charter, some language clarity mostly, which of the, if the, and then in there is unfortunately embedded some questions.

[1:29:10] Trustee Luckham: but um if there's an

[1:29:13] Trustee Luckham: ability to amend before endorsing in principle or endorsing it in

[1:29:19] Trustee Luckham: order to at least get it on the table uh prior and then of course maybe the amounts need to change

[1:29:28] Trustee Luckham: but prior to it um in your last presentation so would take action from the chair on how to proceed

[1:29:39] Trustee Patrick: you were kind of

[1:29:40] Trustee Patrick: we lost your voice

[1:29:43] Trustee Patrick: a little bit on the end of that

[1:29:44] Trustee Patrick: I think maybe just to have discussion right now

[1:29:47] Trustee Patrick: rather than go to a motion

[1:29:48] Trustee Patrick: then we can

[1:29:49] Trustee Patrick: if there's synergies going there

[1:29:52] Trustee Patrick: then you can move to a resolution

[1:29:54] Trustee Patrick: why don't you discuss what you thought

[1:29:56] Trustee Patrick: were your ideas

[1:30:00] Trustee Luckham: John Lundquist, Ph.D.: Oh, okay. Thank you. So there were just a couple of minor amendments to some of the language in there and I'll just start off with those. So on the in scope section. I wonder whether we shouldn't add the word

[1:30:12] Trustee Luckham: John Lundquist, Ph.D.: Interests before concerns on the second bullet First Nations engagement to identify areas of interest and concerns, as I think is how that should

[1:30:25] Trustee Luckham: John Lundquist, Ph.D.: Read because

[1:30:31] Trustee Luckham: I see those as being two different things so I would suggest that as a wording change

[1:30:35] Trustee Luckham: it's not significant if there's no objections and then the second item is on bullet three

[1:30:42] Trustee Luckham: in the same thing I think there's a word missing because it says engagement and sharing and I'm

[1:30:49] Trustee Luckham: although maybe that was the intention but I'm inclined to think that that says sharing

[1:30:55] Trustee Luckham: sharing of information and knowledge to kind of identify what it is that we're sharing.

[1:31:10] Trustee Luckham: And then the final thing on the charter outside of the budget, because I'm inclined to think

[1:31:21] Trustee Luckham: that maybe this simply needs to be a bigger budget, but there's a complexity there.

[1:31:29] Trustee Luckham: But I did mention the IAP2 consultation. So in terms of in scope and out of scope, you want to identify the level of communication. And, you know, certainly the obvious one is we would be informed, but at the same time, I sort of think that there does need to be the opportunity for feedback, which leans into the involved.

[1:31:58] Trustee Luckham: And, you know, I think that's part of the reason why I was supportive of the recent policy statement funding to not necessarily engage in a fully involved discussion, but to lean towards opportunities for involvement by profession item is, should we mention in some, because, of course, the other thing is, is that our community and many communities are looking at, do you guys have any, do you have any

[1:32:28] Trustee Luckham: guys have an engagement policy well we can't we do kind of because we have a dot we have suggested

[1:32:33] Trustee Luckham: that we would adopt IEP2 as a as a measure and so I think it's worth saying that somewhere

[1:32:40] Trustee Luckham: um in my mind so I'll leave that with you and then the budget is definitely a big question

[1:32:47] Trustee Patrick: Trustee Fenton I

[1:32:49] Trustee Fenton: just sent everybody thank everybody and forward it to those that didn't

[1:32:53] Trustee Fenton: get it uh or should get it um with respect to just sort of bring it's titled uh bringing

[1:33:00] Trustee Fenton: bringing together lenses of knowledge and this is part of that international movement

[1:33:07] Trustee Fenton: for under the UN's flag for preservation or conservation through Indigenous participation

[1:33:17] Trustee Fenton: and one of their webinars and it is something that we should be helps put in perspective

[1:33:26] Trustee Fenton: Mayor Mrakas, perspective, maybe this whole idea of going for a beach watch walk with the right folks sort of a mix the right mix of people as outlined by just like earlier, so that and at the ideas stage of the conversation, not at a referral stage.

[1:33:43] Trustee Fenton: Mayor Mrakas, So that's where my feedback to the project charter comes back to things like Community engagement and First Nations.

[1:33:53] Trustee Fenton: budget for First Nations engagement you know my question is can that or you know First Nations

[1:34:01] Trustee Fenton: that we go to uh for a couple of short walks to discuss issues concerns or um suggest solutions

[1:34:10] Trustee Fenton: for um for shoreline protection um and mindful and we want to sort of integrate you know culture

[1:34:18] Trustee Fenton: which areas that are culturally sensitive

[1:34:22] Trustee Fenton: that need to be considered

[1:34:23] Trustee Fenton: would help us with that conversation in general

[1:34:27] Trustee Fenton: and early in the game.

[1:34:33] Trustee Patrick: Thank you.

[1:34:34] Trustee Patrick: I look at this,

[1:34:37] Trustee Patrick: when I think of the project phase,

[1:34:40] Trustee Patrick: if I'm thinking of project phases,

[1:34:43] Trustee Patrick: sort of like the earliest

[1:34:45] Trustee Patrick: sort of the generating the ideas,

[1:34:46] Trustee Patrick: we're at the generation stage.

[1:34:49] Trustee Patrick: And then the second phase

[1:34:51] Trustee Patrick: is sort of the the the the trade-offs and the solutions and the analysis and the conversations

[1:34:57] Trustee Patrick: that need to occur and then the final phase is is you know now we're we've got we're implementing

[1:35:04] Trustee Patrick: actions we're we're we know what we're going to do and we're going to go do it and i see this

[1:35:09] Trustee Patrick: discussion paper that we've directed that we're kind of over on the we're at the generating ideas

[1:35:15] Trustee Patrick: ideas stage of the of the project and that i would see the outcome of this report being

[1:35:23] Trustee Patrick: the piece that now feeds the conversation of trade-offs and solutions and so when i was

[1:35:33] Trustee Patrick: listening to chair luckham talk about sort of where are we on the you know the scale of the

[1:35:37] Trustee Patrick: public engagement the generating ideas part is sort of that you know i'm thinking the hopper

[1:35:43] Trustee Patrick: we're trying to get all the ideas in off the that we can do and you know we're you are just at the

[1:35:51] Trustee Patrick: sort of the lower ends of the spectrum because we're just it's it's almost almost a one-way

[1:35:56] Trustee Patrick: street where we're doing a little bit of of talking to each other to generate the ideas and

[1:36:02] Trustee Patrick: some knowledge sharing of our community and indigenous non-indigenous and indigenous community

[1:36:08] Trustee Patrick: community, talking to each other a bit. But then when we would get into the trade-offs and

[1:36:14] Trustee Patrick: solutions side is where now we might want to move up the scale a bit where we're having some

[1:36:19] Trustee Patrick: either focus groups or some deeper conversations with the community and First Nations too. So

[1:36:27] Trustee Patrick: Heather Tower.

[1:36:30] Voice 1: I just wanted to speak to the ideas, the First Nations piece here a little bit.

[1:36:36] Voice 1: And the budget that we have listed here assumes a small amount of engagement.

[1:36:46] Voice 1: And what we mean by small is, you know, we have our local planners who know how to write letters.

[1:36:53] Voice 1: So they're going to be writing letters and they're going to be submitting letters to folks and they're going to be providing an initial, you know, invitation to participate.

[1:37:02] Voice 1: anticipate um but even the walking the beach thing require like so jamie would have to call

[1:37:10] Voice 1: lisa and say who would we invite and do we have a relationship with the first nations where we

[1:37:16] Voice 1: know somebody who would be willing to do that and and then we would fully expect that that person

[1:37:25] Voice 1: would need to be um would the part of this budget would go towards that activity but we don't know

[1:37:32] Voice 1: at this point how much that activity would would impact the budget so there's all these little

[1:37:38] Voice 1: pieces that when we're talking about first nations engagement that we you know where the expertise is

[1:37:44] Voice 1: where the resourcing is who knows who how do we implement that and then and then it's going to be

[1:37:52] Voice 1: and then when we when we get through that activity what are what's the next thing that we're going to

[1:37:58] Voice 1: to need to do and does our budget and our project anticipate that or how do we how do we address

[1:38:04] Voice 1: that but

[1:38:14] Trustee Patrick: like I said this to me this project ended we didn't even begin the trade-off and

[1:38:19] Trustee Patrick: solution conversation yet that to me this this discussion paper would identify sort of the next

[1:38:25] Trustee Patrick: steps now here's what's gonna need to happen next and the resources you'll need to do that next

[1:38:31] Trustee Patrick: next. So we don't need to have that conversation yet. That's an outcome of this work. It's

[1:38:42] Trustee Patrick: what level is appropriate for this input to a discussion paper, if I'm saying that right.

[1:38:58] Trustee Fenton: Trustee Fenton?

[1:38:59] Trustee Fenton: Yes, it's not a, already to me, my understanding of actually one of the challenges

[1:39:04] Trustee Fenton: is in my professional side of life is trying to get people to actually sit down and do a project

[1:39:12] Trustee Fenton: charter because really it's about identifying scope in this at this point in time and bringing

[1:39:17] Trustee Fenton: these ideas together and giving it direction and not that these don't get revisited once you get

[1:39:24] Trustee Fenton: these actual work defined and that's in this case what we're doing here is looking at it and trying

[1:39:31] Trustee Fenton: to get ideas early figuring out where we want to go with it so i i think that whole your sort of

[1:39:37] Trustee Fenton: encapsulation of where we're at is it accurate and it also reflects the name of the sort of what the

[1:39:43] Trustee Fenton: project charter is all about um and the different phases of each of the project will then have a

[1:39:49] Trustee Fenton: different in a sense and that's the project charter different resources different budgeting

[1:39:54] Trustee Fenton: um as it moves through the phases but that's just my sort of understanding

[1:40:05] Trustee Patrick: trustee lookum you look deep in thought

[1:40:12] Trustee Luckham: thank you i'm just trying to think about everything we've heard and said here

[1:40:17] Trustee Luckham: and where we're at and i'm looking at bullet 200 objectives that's where we're at in my mind

[1:40:25] Trustee Luckham: and so if we take that second bullet identify issues challenges and opportunities

[1:40:31] Trustee Luckham: and then look at what it is that's in scope in that um and i'm just reading and confirming as

[1:40:42] Trustee Luckham: as i'm thinking and and that might hurt a little bit for me um and then looking at the budget that

[1:40:49] Trustee Luckham: we've allocated and the desire to have community conversation and walking honestly walking the

[1:41:00] Trustee Luckham: beaches in impractical notion as much as that would be an amazing thing to do and maybe in

[1:41:05] Trustee Luckham: the future we might consider it but there is no reason why we couldn't convene ourselves around

[1:41:12] Trustee Luckham: around a table with a map all the maps that we have detailed and virtually walk that beach

[1:41:20] Trustee Luckham: um because i think and and uh and so i think that there's a necessity in that identifying issues and

[1:41:28] Trustee Luckham: challenges and opportunities which is the object that there's not only the first nation engagement

[1:41:35] Trustee Luckham: engagement, but more full-bodied community engagement, which has some hard costs associated

[1:41:45] Trustee Luckham: with it, time for staff and all those things, and I'm afraid I can't help but want to

[1:41:53] Trustee Luckham: in future project charters, I want to identify those hard costs or soft costs, whatever you

[1:42:00] Trustee Luckham: want to call it, real costs. But I'm thinking that there's a necessity for a workshop, which

[1:42:07] Trustee Luckham: could be a whole day of virtually walking the beach to identify those issues and challenges.

[1:42:15] Trustee Luckham: And I would want to see, because this is going to create a discussion paper that's going to

[1:42:22] Trustee Luckham: identify what the next steps are. So I'm sort of feeling a little better about actually endorsing

[1:42:27] Trustee Luckham: at Project Charter at this point to do that

[1:42:29] Voice 6: second

[1:42:30] Trustee Luckham: bullet item there, to create a discussion

[1:42:34] Trustee Luckham: paper that frames the conversation for a much broader level of work, which is probably more

[1:42:43] Trustee Luckham: appropriate.

[1:42:44] Trustee Luckham: So if we go back to your five-phase model in your previous report, if we're in the phase

[1:42:50] Trustee Luckham: one portion of that five-phase model, then we do this work, and that informs the next

[1:42:55] Trustee Luckham: next four phases of which the reality is how that's going to unfold is as yet unknown and I

[1:43:02] Trustee Luckham: think we just have to acknowledge that going into it so I'm inclined to want to double the amount

[1:43:09] Trustee Luckham: of funding in that section that would be First Nations and community engagement and go forward

[1:43:17] Trustee Luckham: with something like a $2,500 budget in order to be sure that we do this right because I don't want

[1:43:23] Trustee Luckham: want this to be a landmine and and that's you know I just I really like that characterization um

[1:43:30] Trustee Luckham: all

[1:43:36] Trustee Fenton: right

[1:43:39] Trustee Patrick: trustee Fenton anything you wish to add or um

[1:43:43] Trustee Fenton: well just I'd like to get a clarification

[1:43:45] Trustee Fenton: of why this simply can't happen I I think that in the middle of winter snow or rain might be a bad

[1:43:53] Trustee Fenton: that thing but I think I'd like to hear sort of I just think this would be um yes it's not something

[1:44:04] Trustee Fenton: we've done to date and we haven't planned for per se but at the same time I think we have to simply

[1:44:09] Trustee Fenton: find new ways to bring um people into conversation and um how are we going to avoid those quiet

[1:44:22] Trustee Fenton: un technically disconnected voices such as the elders who may not be on a computer may not have

[1:44:30] Trustee Fenton: a telephone you know telephone's the only thing they're going to have um how do you bring them

[1:44:35] Trustee Fenton: into this conversation how do we help transition residents into the fact that this is more than

[1:44:43] Trustee Fenton: their beach and or the honest trust trying to take the beach away from them or restrict them

[1:44:50] Trustee Fenton: long they reach us. And those are conversations locally that I think will be enhanced with the

[1:44:58] Trustee Fenton: participation of our Indigenous community, because they are just experts at softening that

[1:45:04] Trustee Fenton: conversation, listening to us as we rant, and just taking it all in and then seeing us the next time

[1:45:13] Trustee Fenton: with a big smile um to help us as we were as we all journey along this path anyways i'd be

[1:45:22] Trustee Fenton: interested to hear more about why it's a total no-go and with respect to that but being a beach

[1:45:30] Trustee Fenton: walk being an idea um yes that has to be thought out well but um and then i guess by me being

[1:45:37] Trustee Fenton: a video tour then so what will that look like how will we what can we do to facilitate plan b

[1:45:44] Trustee Fenton: so that it's actually a useful and intimate look

[1:45:49] Trustee Fenton: at a local issue.

[1:45:55] Trustee Patrick: I was wondering if under the budget

[1:45:57] Trustee Patrick: that we should add capacity funding

[1:45:59] Trustee Patrick: and recognize that at this stage,

[1:46:05] Trustee Patrick: I understand the resources with whether it's

[1:46:09] Trustee Patrick: Federation work or here,

[1:46:11] Trustee Patrick: but if regional planning committee, what I sit on

[1:46:14] Trustee Patrick: And I can push at that table that if they're progressing with that work, well, budgeting, you know, in First Nations work or engagement should be occurring there, that this is sort of, to me, supplemental and fits in with the whole piece from a federation level as well.

[1:46:34] Trustee Patrick: So there's opportunities to make it work. And I'd be okay with thinking that we plan for a workshop, as Trustee Luckin was explaining, either we're doing it in a room working the issue, and that perhaps an invitation to join us on the beach comes out of that conversation,

[1:46:55] Trustee Patrick: conversation which would be truly uh you know wonderful to see happen and you know become maybe

[1:47:01] Trustee Patrick: more of a spontaneous type of next step from a from a from a workshop thing and i think that

[1:47:07] Trustee Patrick: that would be a potential great outcome that the invitation comes you know perhaps from first

[1:47:14] Trustee Patrick: nations heather

[1:47:19] Voice 1: gower yeah so um i'm hearing a couple things one is that a potential workshop

[1:47:24] Voice 1: And what I heard, I guess the way I interpreted Chair Luckum's comment on that was that in-person is just, in the short term, in-person is still problematic because of COVID.

[1:47:38] Voice 1: But maybe I was hearing that wrong.

[1:47:43] Voice 1: A virtual workshop could happen.

[1:47:45] Voice 1: The question staff are going to have is who is facilitating that workshop?

[1:47:50] Voice 1: Do you local planning staff have limited training and time and skills in facilitating workshops?

[1:48:03] Voice 1: So do do you add budget for a facilitator for your workshop or or is it going to be informal, kind of less structured?

[1:48:16] Voice 1: heard you know how do you how do you see the facilitation of that workshop

[1:48:20] Trustee Patrick: happening well i

[1:48:22] Trustee Patrick: think we're we're again we're not doing the trade-offs this isn't a trade-off conversation

[1:48:28] Trustee Patrick: this is an identification of the possibilities and and so i think that's a distinct difference

[1:48:33] Trustee Patrick: in this level of facilitation this isn't a deliberative dialogue where we need you know

[1:48:38] Trustee Patrick: trained facilitators and deliberative dialogue this is the idea generating stage so it's the

[1:48:46] Trustee Patrick: the broader thinker, the person who can facilitate

[1:48:51] Trustee Patrick: conversation and so I don't know how my fellow trustees

[1:48:57] Trustee Patrick: think of that, what is the type of conversation

[1:49:01] Trustee Patrick: we'd be having?

[1:49:04] Trustee Luckham: So if I might, I've been, as I've been speaking,

[1:49:08] Trustee Luckham: I've been trying to consider how this all might play out.

[1:49:15] Trustee Luckham: And I think that Heather in answer to your question,

[1:49:19] Trustee Luckham: I think what I'm considering as the way to do this would be informal, led by trustees.

[1:49:30] Trustee Luckham: I think the trustees have to step up to speak to why it is that we have an interest in this

[1:49:41] Trustee Luckham: and why we think that the community needs to consider it.

[1:49:44] Trustee Luckham: And so that's that opportunity.

[1:49:46] Trustee Luckham: And certainly, you know, I have enough skills that if there was some form of facilitation necessary, and Laura has the skills as well if she wanted to join us, that we could facilitate that to maintain the informality of the conversation,

[1:50:09] Trustee Luckham: to defer things that maybe people want to drill into a little bit deeper before we're in a

[1:50:16] Trustee Luckham: position to be able to articulate what we've heard from the community. So I think informal,

[1:50:21] Trustee Luckham: and I'm just going to talk out loud, maybe this is, as was indicated, we have a, I think that

[1:50:27] Trustee Luckham: this does need to be in person in the comfort and capacity available. We've got a big, beautiful

[1:50:34] Trustee Luckham: beautiful hall now which you could put a table in the middle with a map on it and have photographs

[1:50:42] Trustee Luckham: and slideshows and all these kinds of things to bring that all into play and indeed the trustees

[1:50:47] Trustee Luckham: myself would have to step up and we would certainly appreciate the support from the

[1:50:52] Trustee Luckham: planning staff where that was appropriate but I'm envisioning multiple go rounds of this in order to

[1:50:59] Trustee Luckham: if necessary keep the numbers down to make it a safe place for people do it through the

[1:51:04] Trustee Luckham: the winter, where maybe we're going to come out of this, maybe not. And so it's all masking and

[1:51:10] Trustee Luckham: all that kind of stuff. And maybe there's a lunch. And then indeed, yeah, let's go down to this beach

[1:51:18] Trustee Luckham: today. Let's next time go down to this beach, because I think, you know, in an ideal world,

[1:51:24] Trustee Luckham: we would circumnavigate the island, we would wait for a low tide, we would walk the whole thing.

[1:51:28] Trustee Luckham: And I've done three quarters of that in the time that I've been here, not all at once,

[1:51:33] Trustee Luckham: because it takes quite a it's a long shoreline takes a long time some of it is not walkable at

[1:51:38] Trustee Luckham: all um and we can pass by doug's house and have lunch there so i'm seeing something like that

[1:51:47] Trustee Luckham: because i think that the only way to get to understanding why we need to do this is to know

[1:51:55] Trustee Luckham: it and see it and indeed hear from the elders and the first nations to say yeah this is the place

[1:52:04] Trustee Luckham: where we would come and we would uh we would process this the seafood that we just collected

[1:52:11] Trustee Luckham: from polir um and this is the place where the elders are and the ancestors are and this is the

[1:52:16] Trustee Luckham: place with this that and the other thing right there's lots of things so that we can come to

[1:52:23] Trustee Luckham: an appreciation of why it is that the LTC is considering the notion of shoreline protection

[1:52:29] Trustee Luckham: and in fact what we'd be doing is defining shoreline protection with the design what does

[1:52:35] Trustee Luckham: it mean and why why should we be doing it and ideally we get some consensus around that to

[1:52:40] Trustee Luckham: get to the next four phases I've given up on two phases the next couple of phases

[1:52:49] Trustee Luckham: so that just toss that out that's what i'm thinking and um there'll be lots of conversations

[1:52:56] Trustee Luckham: between now and then great

[1:53:01] Trustee Fenton: point of clarification there here go for it uh you just uh so with each

[1:53:08] Trustee Fenton: one of these round table we would invite our as i

[1:53:13] Voice 1: say those that are

[1:53:13] Trustee Fenton: made requests are ready to be

[1:53:15] Trustee Fenton: out the ideas table we just can we do that with a local invitation versus trying to go to i mean

[1:53:22] Trustee Fenton: using lisa but at the same time by using our connections to open that invitation so that we

[1:53:30] Trustee Fenton: don't have to go up you know i

[1:53:33] Trustee Luckham: i think that's the best way to approach it because you know

[1:53:37] Trustee Luckham: know, in the past, we've maybe leveraged, it's probably, you know, that even probably is maybe

[1:53:45] Trustee Luckham: how it feels sometimes, leverage staff to actually reach out and do that engagement. And, but I think

[1:53:53] Trustee Luckham: it needs a personal local trustee participation invitation level, and I think we'll be more

[1:54:00] Trustee Luckham: more successful. And so, and indeed, I think that also managing some of that at the local level,

[1:54:08] Trustee Luckham: it'd be nice to have some of the oversight, like a schedule and dates and booking halls and

[1:54:14] Trustee Luckham: spaces and all that kind of stuff all managed accordingly. But I think what I am saying,

[1:54:20] Trustee Luckham: Doug, is that we need to step up and take that lead or ship in making it happen. And then

[1:54:29] Trustee Luckham: And we're relying upon staff for the resources that they have within the planning function to provide the information and supplementary stuff to support us in that dialogue.

[1:54:41] Trustee Luckham: And probably there would be a necessity for some recording function capability and whether or not we do that digitally, which, you know, I've now got this fancy kit here.

[1:54:55] Trustee Luckham: that there's this widescreen camera and stuff

[1:54:57] Trustee Luckham: that actually has the potential to capture that.

[1:55:00] Trustee Luckham: So I think we're into a new era

[1:55:02] Trustee Luckham: and new ways of thinking about how we're conducting meetings.

[1:55:06] Trustee Luckham: And ideally if we did it that,

[1:55:08] Trustee Luckham: did had that electronic component element,

[1:55:11] Trustee Luckham: then it could also be whatever happened would be streamed.

[1:55:15] Trustee Luckham: And so people that weren't able to attend

[1:55:18] Trustee Luckham: that were willing to participate

[1:55:19] Trustee Luckham: to view it electronically could.

[1:55:21] Trustee Luckham: could and I'll just chime in just briefly I don't know how many people or whether or not staff are

[1:55:28] Trustee Luckham: aware or have access or know where it is I know I found it a couple of times over the years

[1:55:33] Trustee Luckham: and in terms of climate change it's not a really great thing to promote but nonetheless it happened

[1:55:39] Trustee Luckham: and there's recordings of these this helicopter that flies around the shorelines of the islands

[1:55:46] Trustee Luckham: and it's a and the biologist is is nattering and the geologist is nattering about what what he's

[1:55:54] Trustee Luckham: seeing as the chopper flies by and that's something that just opens up that doorway for

[1:55:59] Trustee Luckham: wanting to know more and i think that's really maybe we call these things open the door no more

[1:56:06] Trustee Luckham: or something

[1:56:07] Trustee Luckham: because through that doorway we can come to a place did that answer Doug or does that

[1:56:20] Trustee Luckham: make it more complicated I

[1:56:23] Trustee Fenton: mean you're a bit blurred in your last statement but I I think

[1:56:27] Trustee Fenton: the notion I heard I like I think that idea I think that that's something that I'm happy to

[1:56:32] Trustee Fenton: participate in I think I have my skill set I'm happy to you know whatever I can do beyond an

[1:56:39] Trustee Fenton: LTC, I'm happy to use as a means of helping us facilitate this effectively. I think we need to

[1:56:48] Trustee Fenton: look at and look at critically as well as that whole notion of if we adopt this approach, once

[1:56:54] Trustee Fenton: again, let's reflect on that and how it's working, what our issues are, barriers and constraints and

[1:56:59] Trustee Fenton: successes, so that we can, as we do this, before we repeat it, we can actually sit down and knock

[1:57:06] Trustee Fenton: out what worked what didn't work what we want to take forward with our next engagement because

[1:57:11] Trustee Fenton: they've talked about this is an iterative process we're going to do this probably

[1:57:15] Trustee Fenton: i'm suggesting two or three times maybe before next year's you know where we're at a point where

[1:57:21] Trustee Fenton: we're feeling we've seen the whole island because there's a lot violent to see and then some of

[1:57:27] Trustee Fenton: those conversations especially the cultural conversations um they take time and may make

[1:57:33] Trustee Fenton: make even the journey around the island even longer but uh very very uh informative and

[1:57:39] Trustee Fenton: helpful in that greater conversation thank you

[1:57:45] Trustee Luckham: and so maybe i'll just ask another question

[1:57:48] Trustee Luckham: because this might be seem um well i don't know what i characterize it as but staff the jamie

[1:57:58] Trustee Luckham: deviana planet deviana and regional planning medicare may have concerns about the idealism

[1:58:03] Trustee Luckham: associated with the implementation of this because it's kind of outside of the normal framework. So

[1:58:10] Trustee Luckham: it just strikes me that obviously on the end scope, we need to put another bullet that says

[1:58:16] Trustee Luckham: trustee leadership, right? And then we don't need to define that, but I think that we

[1:58:23] Voice 6: need to be

[1:58:23] Trustee Luckham: be clear about who's carrying the ball.

[1:58:29] Trustee Luckham: But I do on this even less formal process

[1:58:35] Trustee Luckham: what you probably would like to imagine.

[1:58:41] Trustee Luckham: I

[1:58:43] Voice 1: could just speak to that.

[1:58:44] Voice 1: The thing on the top of my mind is budget after hearing that.

[1:58:51] Voice 1: Because if we're going to have multiple workshops

[1:58:53] Voice 1: workshops and we're going to include lunches and a helicopter ride or not.

[1:59:02] Voice 7: OK, OK.

[1:59:04] Voice 1: But yeah, I mean, we just yeah,

[1:59:09] Voice 7: it's a video that exists.

[1:59:11] Voice 1: Oh, OK, OK.

[1:59:12] Voice 1: We can maybe do that.

[1:59:13] Voice 1: So but yeah, if we're going to do multiple workshops and they're going to include

[1:59:18] Voice 1: route call rental and um you know beverages or whatever um we'll what we'd have to kind of come

[1:59:25] Voice 1: up with an estimate of what the budget would be on that um and we could do that and bring it back

[1:59:32] Voice 1: to you next time but we're here

[1:59:35] Trustee Patrick: i i would like i said i'd caution that you know we're we're let's

[1:59:40] Trustee Patrick: recognize what phase we this is not to the end of here's the solution let's go we're trying to

[1:59:46] Trustee Patrick: frame the conversation and identify the hopper full of solutions um and make sure we didn't

[1:59:53] Trustee Patrick: and bring some community buy-in and be building that that um and the engagement for

[2:00:00] Trustee Patrick: nations and bring you know doing some integration and in learning um you know so um i don't think

[2:00:07] Trustee Patrick: we're looking at lots of workshops i think you're looking at maybe two um and potentially with with

[2:00:15] Trustee Patrick: informal conversations on beaches or other invitations that could come out of those

[2:00:20] Trustee Patrick: conversations is what i'm sort of hearing um so that we have the right kind of level of scope

[2:00:27] Trustee Patrick: scope and would we need to recognize capacity funding even if we were to have one or two

[2:00:34] Trustee Patrick: workshops where you know first nations were invited to attend yeah

[2:00:41] Voice 1: sorry i will speak to that

[2:00:42] Voice 1: too i mean we have we have talked to lisa about capacity funding um you know she has a pool of

[2:00:48] Voice 1: money that is capacity funding for first nations um essentially that pool is used up for this year

[2:00:55] Voice 1: So Lisa has let us know that whatever First Nation-related costs we have will need to come out of the LTC project budget related to projects.

[2:01:06] Voice 1: I

[2:01:07] Trustee Patrick: think it should be recognized here.

[2:01:11] Trustee Patrick: It is important.

[2:01:13] Trustee Patrick: I don't know how trustees feel.

[2:01:18] Trustee Patrick: Yeah.

[2:01:20] Trustee Fenton: Yeah, I agree with that.

[2:01:21] Trustee Fenton: I think that.

[2:01:22] Trustee Fenton: but the other question I have and I don't know sort of what that time frame would be there's

[2:01:27] Trustee Fenton: is there not a national grant available and specifically I just remember seeing something

[2:01:33] Trustee Fenton: that came through that specifically is about just that capacity funding for engagement with

[2:01:38] Trustee Fenton: your first local First Nations governments there's

[2:01:42] Trustee Patrick: UBCM community community funding too

[2:01:45] Trustee Fenton: well there's that but it's the same that kind of same framework but it's was that I thought

[2:01:51] Trustee Fenton: I don't want to say national government or, you know, federal government level.

[2:01:56] Trustee Fenton: Maybe I was misinterpreting that, but that was in the last month or so, I think.

[2:02:07] Trustee Luckham: If I might, I'd just scan down to our budget for this year and see that although, you know, we're sort of by,

[2:02:19] Trustee Luckham: so maybe it's not maybe it would be overspent on our oh no we've got lots of money left in our

[2:02:24] Trustee Luckham: regular expenses on the project expenses we've got plenty of money it looks like we've not spent any

[2:02:30] Trustee Luckham: and that's maybe because we've managed to get through the raw in a quicker way than we anticipated

[2:02:36] Trustee Luckham: and so it would seem like there's plenty of money in this year's budget even to actually conduct

[2:02:42] Trustee Luckham: some of those activities and then you know the next phase of this is likely to

[2:02:48] Trustee Luckham: be in the future a budget and there'd be some consideration about that but maybe

[2:02:54] Trustee Luckham: that's also unrealistic in terms of the timeframe so I and I agree with that

[2:03:01] Trustee Luckham: this should be included in our budget it's our activity and should be

[2:03:07] Trustee Luckham: reflected accordingly so would appreciate any comments on what our

[2:03:10] Trustee Luckham: our actual remaining budget looks like

[2:03:12] Trustee Luckham: if you have the ability.

[2:03:13] Trustee Luckham: And then I would come back and just simply say,

[2:03:17] Trustee Luckham: let's double the amount of money in there

[2:03:20] Trustee Luckham: in terms of First Nation engagement and community engagement

[2:03:25] Trustee Luckham: but another $1,000 in there for that.

[2:03:27] Trustee Luckham: And then maybe increase some of the mail outs

[2:03:30] Trustee Luckham: and double the hall bookings.

[2:03:32] Trustee Luckham: I think it's, maybe it needs to be a bit more than that.

[2:03:34] Trustee Luckham: But I realized that that's all off,

[2:03:38] Trustee Luckham: that that's a that's a kitchen table napkin concept but certainly overall probably slightly

[2:03:45] Trustee Luckham: more than doubling the budget um would not be unimaginable and then of course we would have

[2:03:52] Trustee Luckham: to work within the budget and in our process to recognize that two or three sessions might be the

[2:03:57] Trustee Luckham: maximum and and keep uh any of the associated expenses at a minimum um in order not to overflow

[2:04:06] Trustee Luckham: flow that yeah trustees are often maybe unaccountable okay

[2:04:12] Trustee Patrick: i was just double checking

[2:04:15] Trustee Patrick: the ubcm intake for community community funding uh we just missed a deadline for september 10th

[2:04:20] Trustee Patrick: the next one is december 3rd for events between january 1 and march 31st and it might be worth

[2:04:28] Trustee Patrick: making that application for you know for assuming this conversation is going to carry on we might

[2:04:34] Trustee Patrick: need to get it started but exactly

[2:04:36] Trustee Fenton: i've just sent the national one out the same thing it's closed

[2:04:39] Trustee Fenton: by june 2012 but it's an annual thing so let's look forward to that and see what maybe we can

[2:04:48] Trustee Patrick: we have a december 3rd deadline for ubcm for like i said for events between january 1 and 30

[2:04:53] Trustee Patrick: and march 31st for 22. okay

[2:04:58] Trustee Luckham: so all right my question is what what would we like to do with

[2:05:04] Trustee Luckham: with advancing this project charter.

[2:05:12] Trustee Patrick: Trustees, what do we need?

[2:05:14] Trustee Patrick: So Steph, do you need us to give you,

[2:05:17] Trustee Patrick: have you got enough guidance for the budget aspect of it?

[2:05:24] Voice 1: I think so.

[2:05:25] Voice 1: Jamie, you can speak up too.

[2:05:27] Voice 1: I mean, if we double the capacity funding,

[2:05:29] Voice 1: I think that's helpful.

[2:05:31] Voice 1: I think hall rental,

[2:05:34] Voice 1: the workshop costs,

[2:05:37] Voice 1: costs um i suspect would be higher than just doubling this line item um yeah we need some

[2:05:46] Trustee Patrick: printing of maps and materials and things of that nature to have in the room we did something

[2:05:51] Trustee Patrick: similar to this in north pender um back early in the term of having like three tables of maps and

[2:05:58] Trustee Patrick: all of that and the trustees just each man the table and people could go through and provide

[2:06:06] Trustee Patrick: provide their input and yellow stickies and all that kind of stuff yeah so it sounds like

[2:06:14] Trustee Luckham: sounds like we're gonna ask you to come back with yet another uh version of this and so i'm happy

[2:06:21] Trustee Luckham: to do that and take your guidance on some numbers there based upon what you've heard add and and

[2:06:29] Trustee Luckham: then i did have the adding or the changing of two bullets and now i want to add another bullet of

[2:06:34] Trustee Luckham: in scope which is trustee leadership or something or

[2:06:38] Trustee Patrick: would that be an objective peter rather than in

[2:06:41] Trustee Patrick: scope yeah

[2:06:42] Trustee Luckham: that would be good yeah yeah

[2:06:49] Trustee Patrick: we added i think heather you saw for the housing project on

[2:06:53] Trustee Patrick: salt spring we added a principal section uh yeah between

[2:06:57] Trustee Patrick: the background and the objectives where

[2:06:58] Trustee Patrick: the trustees sort of put their mark on what what were we saying politically related to this project

[2:07:05] Voice 7: right uh

[2:07:08] Voice 3: chair let's go

[2:07:09] Voice 3: ahead question so regarding the inclusion of the iap2

[2:07:15] Voice 3: um participation i'm just looking at the in scope and i'm just wondering if it makes sense for that

[2:07:21] Voice 3: to be included um under the third bullet um in early community engagement and share sharing

[2:07:30] Voice 3: information and knowledge incorporating the IEP2 method I'm sure I can make the wording

[2:07:38] Voice 3: sound better than that but I'm just wondering if that makes the most sense um trustee that does

[2:07:43] Trustee Luckham: yeah

[2:07:43] Voice 3: okay thanks all

[2:07:48] Trustee Patrick: right uh did you want to then go ahead uh Peter and identify your

[2:07:53] Trustee Patrick: list of changes and then either through I'll

[2:07:57] Trustee Luckham: do that by motion then okay um

[2:08:00] Trustee Luckham: I so I move

[2:08:01] Trustee Luckham: that the project charter version one draft for the Thetis Island shoreline and coastal

[2:08:07] Trustee Luckham: protection discussion paper I'll just pause there to let Sarah catch up um and colon I guess colon

[2:08:24] Trustee Luckham: might be that the in scope uh the word interest be added after concerns on the second bullet

[2:08:34] Trustee Luckham: And then that the third bullet have, following the word sharing, information and knowledge added, and that that be within an IAP2 framework.

[2:09:01] Trustee Luckham: And I'm happy to just leave that like that, not making any specification.

[2:09:06] Trustee Luckham: and then at I'm actually coming back to thinking that the leadership piece Laura

[2:09:19] Trustee Luckham: actually should be in scope because the object is to identify the issues and what's in scope

[2:09:24] Trustee Luckham: is that what I wanted to identify is that we're not expecting staff to lead this but

[2:09:31] Trustee Luckham: and

[2:09:32] Voice 7: it

[2:09:34] Trustee Luckham: gets more complicated to add a principal section but we could do that

[2:09:38] Trustee Luckham: but for simplicity's

[2:09:39] Trustee Luckham: sake i'm going to add a bullet to in scope that says uh uh trustee um led community engagement

[2:09:55] Trustee Patrick: any other changes just

[2:09:57] Trustee Fenton: commented maybe local knowledge and that's how it sort of you have

[2:10:01] Trustee Fenton: your indigenous or cultural knowledge and you have your local knowledge which is your

[2:10:06] Trustee Fenton: non-indigenous, but local.

[2:10:09] Trustee Luckham: Well, I wanted to embrace all knowledge, so that's why I didn't

[2:10:13] Trustee Luckham: specify.

[2:10:18] Trustee Patrick: Before you second that motion, I'll ask Sarah to read that back when she's ready.

[2:10:24] Voice 7: Yeah.

[2:10:26] Trustee Patrick: Would it be okay if I

[2:10:27] Voice 5: share my screen? Perfect.

[2:10:34] Voice 5: Can you see that now?

[2:10:45] Trustee Luckham: Yes, and that

[2:11:02] Trustee Luckham: would be concerns plural on the first bullet oh no not the first occurrence but the second

[2:11:14] Trustee Luckham: occurrence first occurrence should be singular and second occurrence would be plural oh yeah okay

[2:11:30] Trustee Patrick: no your second bullet needs work yeah

[2:11:34] Trustee Luckham: so the second bullet before add iap2

[2:11:45] Trustee Patrick: I think it's add reference to IAB2 period oh you don't need you don't need to

[2:11:51] Trustee Patrick: you don't need

[2:11:55] Trustee Patrick: a quote there just add reference to IAB2 yeah

[2:12:02] Trustee Luckham: I think I think that has to change

[2:12:04] Trustee Luckham: actually more significantly because it needs to be add where's my notes sharing on the third

[2:12:15] Trustee Luckham: bullet is that the third bullet yeah on the third bullet add sharing and

[2:12:25] Trustee Luckham: information oh sorry add information and knowledge following sharing third bullet

[2:12:43] Trustee Luckham: of the scope section and information and knowledge following sharing and the new

[2:12:52] Trustee Luckham: sentence, say implementation or maybe it's not a new sentence, just says IAP2 framework.

[2:13:15] Trustee Luckham: Sorry.

[2:13:16] Trustee Luckham: So information and knowledge, what you've got in quotes there, just say using an IAP2

[2:13:22] Trustee Luckham: framework.

[2:13:23] Trustee Luckham: framework. Yeah. So if you just copy that and paste it up in the following the word

[2:13:39] Trustee Luckham: knowledge in the quotes, I'm not sure. So

[2:13:52] Voice 5: in

[2:13:54] Trustee Luckham: that, in that first line of that second

[2:13:57] Trustee Luckham: bullet, now that we've got there, it says in quotes, it says information and knowledge

[2:14:01] Trustee Luckham: quote so if you copied that using IAP2 framework and pasted it between knowledge and the quote

[2:14:10] Trustee Luckham: not replacing the whole thing but just between the word knowledge and this closing quote

[2:14:20] Voice 5: do you want me to copy and paste this and no

[2:14:25] Trustee Luckham: leave that information knowledge leave it just

[2:14:28] Trustee Luckham: just moves it. So that's one single addition, which will read with the quote there, say

[2:14:34] Trustee Luckham: information and knowledge using an IAP2 framework. Perfect. Got it. Okay. And

[2:14:43] Trustee Luckham: then delete following

[2:14:45] Trustee Luckham: sharing. Okay. Oh, no, no, that's correct. Following sharing is right. Sorry. I made a

[2:14:52] Trustee Luckham: mistake there yeah so that makes sense laura those to me i

[2:15:02] Trustee Patrick: think i'll try trustee fenton

[2:15:04] Trustee Patrick: how does that look to you yeah

[2:15:08] Trustee Luckham: oh

[2:15:09] Trustee Patrick: are you willing to second oh

[2:15:13] Trustee Luckham: well i just let's just look at the

[2:15:15] Trustee Luckham: third bullet there add uh trustee-led community engagement as a as a fourth bullet to the in scope

[2:15:24] Trustee Luckham: section perfect that'll do it all right so that's my motion if trustee fenton wishes to

[2:15:34] Trustee Luckham: and did you understand my characterization of knowledge being all knowledge not just

[2:15:40] Trustee Luckham: local knowledge or first nations no

[2:15:45] Trustee Fenton: yeah okay that's something maybe if you want to put that

[2:15:48] Trustee Fenton: in brackets after knowledge so that it's actually just identifies that so if that's a an assumption

[2:15:56] Trustee Fenton: option but on your versus I believe you should maybe state that so you can or not

[2:16:05] Trustee Luckham: so so should

[2:16:06] Trustee Luckham: I then say uh and knowledge both local and indigenous yeah

[2:16:15] Trustee Fenton: you could do that yeah sure

[2:16:16] Trustee Fenton: that's fine yeah or

[2:16:17] Trustee Fenton: in brackets and without the both I don't

[2:16:20] Trustee Luckham: think it needs a bracket

[2:16:21] Trustee Luckham: and I don't sort of like brackets and motions well

[2:16:25] Trustee Fenton: that's your fair enough your choice

[2:16:30] Trustee Patrick: is there a second to this motion sure second by trustee Fenton any discussion

[2:16:37] Trustee Patrick: I'll call the vote then all those in favor aye carried

[2:16:44] Trustee Patrick: and you staff have sufficient direction that on the budget they don't need a resolution regarding

[2:16:50] Trustee Patrick: that is there any other conversation you need on this project no

[2:16:56] Voice 7: what

[2:16:58] Trustee Patrick: about uh uh is there a does

[2:17:00] Trustee Patrick: would you need direction from the trustees to go after community community funding or is that

[2:17:04] Trustee Patrick: would that be up to the staff to decide to do that i'll

[2:17:14] Voice 1: say yeah i'll say um we probably do

[2:17:18] Voice 1: need direction um in part because really that means we get taz involved again um they're the

[2:17:24] Voice 1: grant writing folks and mike richards is our grant writer so it would it would involve taz

[2:17:35] Trustee Patrick: It's interesting because I know you might want to check with Salt Springs, Louisa Garbo.

[2:17:39] Trustee Patrick: She may have gone through the application process herself too and was successful here

[2:17:46] Trustee Patrick: on Salt Spring.

[2:17:49] Trustee Patrick: Anyway, what do you think, trustees?

[2:17:51] Trustee Patrick: Do you want to give specific direction on that or not?

[2:17:56] Trustee Luckham: Well, let's give some direction to that, I think, Doug, what do you think?

[2:18:01] Voice 7: sure

[2:18:02] Trustee Luckham: so then i would move that um this thetis ltc asks staff to make an application for community

[2:18:09] Trustee Luckham: community funding in support of its shoreline protection project all

[2:18:14] Trustee Patrick: right we'll give

[2:18:15] Trustee Patrick: sarah sugar a moment comes okay it's on the screen there trustee legum are you okay with that

[2:18:50] Voice 7: yep all

[2:18:52] Trustee Patrick: right is there a second to this motion motion's been seconded is there any further

[2:18:57] Trustee Patrick: their discussion

[2:19:00] Trustee Fenton: assuming that's that obviously open to where they apply whichever potential

[2:19:07] Trustee Fenton: resources are the

[2:19:09] Trustee Patrick: community the community is is the ubcm program is what it's called c2c forum

[2:19:18] what

[2:19:19] Trustee Fenton: is that this do they fund the national one

[2:19:22] Trustee Fenton: no it's provincial

[2:19:24] Trustee Patrick: funding it's yeah provincial funding up to five thousand dollars each group

[2:19:30] Trustee Patrick: group all right all right any further discussion i'll call the vote then all those in favor

[2:19:43] Trustee Patrick: and that's carried all right just what you wanted more work but that's good i think uh

[2:19:55] Trustee Patrick: hopefully have a good idea of where we're going and and i and i would encourage that i mean i i'm

[2:20:00] Trustee Patrick: i'm feeling from my fellow trustees that we want to be working on we're trying to model behavior

[2:20:07] Trustee Patrick: So we're looking to, we know we're kind of between what's happening at the regional planning committee. So I think, you know, we're, we're trying to model things. So, you know, as, as we go forward on how, how we have these conversations at these initial stages and build support for something important to come.

[2:20:30] Trustee Patrick: all right so we'll move on then um the next item is under new business and we had 11.1

[2:20:40] Trustee Patrick: the model fees bylaw which is in the addendum package um

[2:20:47] Trustee Luckham: if i might um just to make the

[2:20:49] Trustee Luckham: conversation short i'd be completely happy to make the motion i'm not sure how familiar

[2:20:55] Trustee Luckham: trustee fenton is with the process that got us to here but i'm happy to make the motion as presented

[2:21:00] Trustee Luckham: to go ahead so i move the city sound local trust committee request draft to draft a new fee bylaw

[2:21:08] Trustee Luckham: based on the model fee bylaw attached to the trust council paul

[2:21:13] Trustee Luckham: 5.6.1 application processing services thank

[2:21:18] Trustee Patrick: you is there a second to this motion

[2:21:21] Trustee Patrick: seconded by trustee fenton any discussion i

[2:21:26] Trustee Fenton: just a second i have a note here somewhere i just

[2:21:28] Trustee Fenton: kind of find it i don't think i saved it with my outlook so all my anchor bats have disappeared

[2:21:46] Trustee Fenton: not very

[2:21:48] Trustee Fenton: smart you recall or no no um i can't but it was i think it was oh no sorry uh that's

[2:22:00] Trustee Fenton: fine it wasn't i was just more of a comment i think than it was in our query okay

[2:22:05] Trustee Patrick: then if there's no

[2:22:08] Trustee Patrick: no more discussion i'll call the vote all those in favor and that's carried all right so we have

[2:22:18] Trustee Patrick: a second item under uh new business 11.2 which is electronic meetings bylaw over to you trustee

[2:22:25] Trustee Patrick: luckham oh

[2:22:28] Trustee Luckham: um thank you i guess i'm some reason i didn't see that on my notes but anyway nonetheless

[2:22:37] Trustee Luckham: the last I guess that is a leading question but I am prepared to make a motion to support

[2:22:48] Trustee Luckham: amending of the electronic meetings that may be necessary for future electronic meetings

[2:22:59] Trustee Luckham: And so just ask Regional Planning Manager Cower through the chair if that is necessary.

[2:23:11] Trustee Luckham: I did look at our, no, sorry, it's all confusing.

[2:23:14] Trustee Luckham: I was looking at Laskiti's meeting by-law, and you know why that is.

[2:23:20] Trustee Luckham: But, and in that light, should we be making a motion at this time to amend our by-laws?

[2:23:28] Voice 1: Through the chair. I don't think it can hurt, but it is staff's plan to bring you

[2:23:35] Voice 1: the by-law as soon as possible.

[2:23:38] Trustee Luckham: Yeah, so there is a necessity to amend. That's the leak because I think we're only allowed one trustee.

[2:23:47] Trustee Luckham: So then I'll just simply move that staff bring an amendment to the meetings by-laws to the LTC

[2:23:59] Trustee Luckham: with yeah just amendments to to facilitate future electronic meetings sorry sarah i

[2:24:06] Trustee Luckham: messed that up a bit but maybe you got it we'll

[2:24:13] Trustee Patrick: see how sarah does we'll wait for sarah

[2:24:29] Voice 5: to be on the screen now yeah let's

[2:24:36] Trustee Patrick: see how to bring i think just amendments it's an s bring

[2:24:42] Trustee Patrick: to bring amendments instead of an amendment does that look good trustee luckham um

[2:24:56] Trustee Luckham: oh i'm sorry i

[2:25:00] Trustee Luckham: No wonder I'm confused.

[2:25:01] Trustee Luckham: I was reading the wrong one.

[2:25:02] Trustee Luckham: Yeah, that's fine.

[2:25:04] Trustee Patrick: Is there a second to this motion?

[2:25:06] Trustee Patrick: Seconded by Trustee Fenton.

[2:25:08] Trustee Patrick: Any discussion?

[2:25:09] Trustee Patrick: I'll call the vote then.

[2:25:10] Trustee Patrick: All those in favor?

[2:25:14] Trustee Patrick: That's carried.

[2:25:17] Voice 6: Thank you.

[2:25:17] Trustee Patrick: All right.

[2:25:19] Trustee Patrick: So moving on, we have a Trust Conservancy report here on page 25.

[2:25:24] Trustee Patrick: And seeing that Trustee Fenton is on the board,

[2:25:27] Trustee Patrick: give you an opportunity to highlight anything from that report.

[2:25:31] Trustee Patrick: the

[2:25:33] Trustee Fenton: um i am it's

[2:25:38] Trustee Patrick: actually two reports there for july and august

[2:25:41] Trustee Fenton: yes it's

[2:25:45] Trustee Fenton: it's uh once again the announcement officially um five of the report that talks about the um

[2:25:58] Trustee Fenton: the covenants uh communication which is happening so we've got um oh no sorry in bullet four we've

[2:26:04] Trustee Fenton: got the um land no i'm sorry it's not what i'm looking at what i'm getting is the announcement

[2:26:13] Trustee Fenton: of the covenants or the the new um acquisitions of uh saturn arena island and um galliano so that

[2:26:24] Trustee Fenton: some really um sort of important um acquisitions have come through and are now being announced and

[2:26:33] Trustee Fenton: and there's more in the works.

[2:26:34] Trustee Fenton: So it's a very exciting time for the conservancy.

[2:26:40] Trustee Fenton: And the other one is they've now got the coordinator

[2:26:43] Trustee Fenton: in place for the species at risk, our coordinator.

[2:26:50] Trustee Fenton: So that in itself will be very helpful

[2:26:53] Trustee Fenton: because there's a lot of work going on in the background.

[2:26:56] Trustee Fenton: Then this additional manpower will help them

[2:27:00] Trustee Fenton: as they engage on this new endeavor.

[2:27:09] Trustee Fenton: in the page 30 of the we have the uh for the covenant and property management the sydney

[2:27:17] Trustee Fenton: island ecological reserve uh project plan has been published um and is available for reading

[2:27:23] Trustee Fenton: but um and is um speaking to the ongoing management um on uh sydney island

[2:27:36] Trustee Fenton: the heron is attached once again i always encourage people to read this is the new short

[2:27:41] Trustee Fenton: um book or version online is and in hard copy but it's uh that's a very informative

[2:27:49] Trustee Fenton: um short read but it's excellent and the knowledge and sort of current

[2:27:56] Trustee Fenton: accomplishments today thank you i'll leave it there thank

[2:28:01] Trustee Patrick: you very much and yes i think that

[2:28:02] Trustee Patrick: I like the new design of the hair and I think it catches your eye and makes you

[2:28:06] Trustee Patrick: want to read it. So thank you for those changes. Okay.

[2:28:11] Trustee Patrick: Moving on.

[2:28:12] Trustee Patrick: We have the application file here with the whole one application on it.

[2:28:16] Trustee Patrick: And I did see a letter issued back to the applicant on this one recently.

[2:28:21] Trustee Patrick: Okay. Any other input questions on the one application?

[2:28:30] Trustee Patrick: Nope. You're muted. You're muted. Trustee Luckin.

[2:28:40] Trustee Patrick: I'm sorry I

[2:28:44] Trustee Luckham: had my phone ringing at the same time.

[2:28:50] Trustee Luckham: Just with regard to the applications and reports, I was just trying to bring that up as you

[2:28:55] Trustee Luckham: were asking there.

[2:28:58] Trustee Luckham: Just what's next then with the Ralston ‑‑ oh, I see.

[2:29:06] Trustee Luckham: That's why I'm in the wrong ‑‑ I meant the addendum.

[2:29:09] Trustee Luckham: him that's why i couldn't find it um so on the application it's 35

[2:29:14] Trustee Luckham: thank you what oh it's the

[2:29:18] Trustee Luckham: only one so what's the next uh step there with the tracks development where this will potentially

[2:29:23] Trustee Luckham: disappear from our list um he's got the confirmation now um and so is that pending approval

[2:29:32] Trustee Luckham: approval of the ministry approval of that RAR thing or yeah just in general this will

[2:29:45] Trustee Luckham: obviously go to the subdivision process and those lots will be available and bring some

[2:29:52] Trustee Luckham: some more conformity to that location, is that correct?

[2:29:58] Voice 3: Hi.

[2:30:00] Voice 3: Thanks for your question. So the planner assigned is Ian Cox, but I can see that the status report, there is something added September 24th, which does not show up here because it is after the fact of the publishing of the agenda.

[2:30:16] Voice 3: But it does say that the final letter issued for phase three has been sent and that the file is dormant pending phase four application and referral.

[2:30:25] Voice 3: referral um so that uh I would I would ask maybe that you ask or speak to Ian further about that

[2:30:34] Voice 3: because I don't know how much further you know I can say you know what's happening with this

[2:30:40] Voice 3: subdivision so it sounds like there is still one other phase

[2:30:43] Voice 3: well

[2:30:44] Trustee Luckham: that's interesting because I

[2:30:45] Trustee Luckham: didn't realize there was a fourth phase but um there we go okay I uh can have a conversation

[2:30:51] Trustee Luckham: HAB-Jacques Juilland- With him directly.

[2:30:52] Trustee Luckham: HAB-Jacques Juilland-

[2:30:53] Voice 6: So yeah, just

[2:30:53] Trustee Luckham: see this go dormant now until the next phase is developed, so we might see this for quite a long time yet.

[2:31:02] Voice 3: HAB-Masyn Moyer- put them in advance when they're waiting so then yeah.

[2:31:09] Voice 3: HAB-Jacques Juilland- Okay yeah

[2:31:10] Voice 3: Okay, thank

[2:31:11] Trustee Patrick: you moving on here, we just have the trustees expense report here for your information and.

[2:31:21] Trustee Luckham: HAB-Jacques Juilland- Okay.

[2:31:22] Trustee Luckham: Okay, and

[2:31:23] Trustee Patrick: then we have just noticed it still shows Theta's RAR sitting here with a large balance that hasn't been spent. Sorry, Heather, I was just going, maybe there's money there to be reappointed over to the other project.

[2:31:39] Trustee Patrick: Well,

[2:31:40] Voice 7: that's what I was pointing out earlier. Yeah, there is money there.

[2:31:43] Voice 7: yeah

[2:31:44] Trustee Patrick: okay um we have our standing resolutions adopted policies at 12.5 and uh our top priorities

[2:31:54] Trustee Patrick: report for on page uh i guess it's on this different page here i'm just going to get to it

[2:32:00] Trustee Patrick: yeah

[2:32:01] Trustee Luckham: before you go before you go over the adopted policies i um i was i guess i was being a bit more

[2:32:08] Trustee Luckham: um studious than usual i wonder whether or not there's two items here that item number six

[2:32:17] Trustee Luckham: um whether or not that shouldn't possibly be updated um to reflect oh it's on the second

[2:32:32] Trustee Luckham: page that's why i can't find it um i think it's um under what whether you know i think whether

[2:32:40] Trustee Luckham: whether the whole standing resolution

[2:32:43] Trustee Luckham: maybe should be updated in consultation with the SEPA.

[2:32:49] Trustee Luckham: But specifically, I was concerned about item C,

[2:32:56] Trustee Luckham: which is on the second page 39,

[2:32:58] Trustee Luckham: where it says work with, oh, sorry, it's on B.

[2:33:08] Trustee Luckham: B for Bravo is the second item there.

[2:33:11] Trustee Luckham: says nations to attend and provide a traditional welcome to the territory. I'm just concerned about

[2:33:18] Trustee Luckham: that language because I don't know that we should be asking for a traditional welcome to the

[2:33:24] Trustee Luckham: territory, but it would be something that a nation may offer if they were so inclined.

[2:33:31] Trustee Luckham: So I just wonder whether we shouldn't ask for that to be reflected on, whether or not the

[2:33:38] Trustee Luckham: language is appropriate um because i think we've come to new uh understandings of the use of

[2:33:44] Trustee Luckham: language so to just to cut that short i'll just say make a motion if that's all right no objections

[2:33:51] Trustee Luckham: that the theater silent ltc asks staff to review uh standing resolution

[2:33:59] Trustee Luckham: item number six with respect to current language uses all

[2:34:09] Trustee Patrick: right i give

[2:34:11] Trustee Patrick: Sarah a moment okay

[2:34:27] Voice 5: it should be on the screen now yeah

[2:34:42] Trustee Luckham: that seems fine all

[2:34:44] Trustee Patrick: right is there a

[2:34:45] Trustee Patrick: second to this motion second by trustee Fenton any discussion call the vote all those in favor

[2:34:55] Voice 7: thank you and

[2:34:56] Trustee Patrick: that's carried and

[2:35:00] Trustee Luckham: then fine sorry um I'm just trying to tidy things up a little bit

[2:35:04] Trustee Luckham: But items numbers five and seven on that standing resolutions, it strikes me that they could

[2:35:21] Trustee Luckham: be merged into one just to make it one less item on the standing resolutions.

[2:35:25] Trustee Luckham: And maybe I'll just get a nod from the regional planning manager that that seems a doable

[2:35:34] Trustee Luckham: Okay, so then I would move that on the standing resolutions list that items five and number seven be consolidated as one resolution.

[2:35:49] Trustee Patrick: Is there a second?

[2:35:51] Trustee Patrick: Second by Trustee Fenton.

[2:35:54] Trustee Patrick: That's pretty straightforward.

[2:35:57] Trustee Patrick: Sarah to show us that.

[2:35:59] Trustee Patrick: Is there any discussion?

[2:36:02] Trustee Patrick: Call the vote.

[2:36:03] Trustee Patrick: All those in favor?

[2:36:05] Trustee Patrick: That's carried.

[2:36:06] Trustee Patrick: all

[2:36:07] Voice 7: right thank you okay all

[2:36:09] Trustee Patrick: right moving on we've got the top priorities report on page 40

[2:36:15] Trustee Patrick: any attention at this point or no

[2:36:25] Trustee Luckham: i don't think it needs any attention but

[2:36:27] Trustee Luckham: um obviously given the conversation we had around how we implement projects and some things may be

[2:36:37] Trustee Luckham: more suitable to an idea development through trust area services that might change how we

[2:36:44] Trustee Luckham: even manage our projects list so i don't have no intention of doing anything today so satisfied

[2:36:50] Trustee Luckham: more

[2:36:51] Trustee Patrick: to come more to come um work in progress okay so then there's the projects list there too

[2:37:00] Trustee Patrick: i guess we're not adding or subtracting at this point other than i'm

[2:37:05] Trustee Luckham: sorry on the on the project

[2:37:07] Trustee Luckham: list yes again like i said i'm being more studious than usual um there is it seems to me

[2:37:14] Trustee Luckham: and a necessity although i wonder where that conversation was supposed to happen

[2:37:22] Trustee Luckham: maybe that is supposed to happen here yeah

[2:37:26] Trustee Patrick: the fence height question you had i

[2:37:28] Trustee Luckham: think would be

[2:37:28] Trustee Luckham: appropriate to

[2:37:29] Trustee Patrick: add to the

[2:37:29] Trustee Luckham: lub list yeah and so that's exactly what i had is i wanted to add

[2:37:35] Trustee Luckham: fences and derelict vehicles actually to the OCP and ALUB future amendments

[2:37:42] Trustee Luckham: list and actually I don't need any clarification because I got an email

[2:37:47] Trustee Luckham: from Jamie on that but planner DeBriana and thank you both for that

[2:37:54] Trustee Luckham: update that unfortunately there is no height limitation on fences it has been

[2:38:00] Trustee Luckham: been included in structures and that I think should be remedied in the future because there's

[2:38:11] Trustee Luckham: an 11 or 12 foot fence which seems out of character is probably the best way to phrase

[2:38:20] Trustee Luckham: that.

[2:38:20] Trustee Luckham: it so I would move then that oh gosh I'm gonna have to find the page that's on page 41

[2:38:34] Trustee Patrick: that's

[2:38:36] Trustee Luckham: number one in the

[2:38:37] Trustee Patrick: projects list right

[2:38:39] Trustee Luckham: thank you so I've got it so I would move then that

[2:38:45] Trustee Luckham: that amendments to Thetis Island, on the projects list,

[2:38:49] Trustee Luckham: amendment of fences and derelict vehicles added to the list.

[2:38:55] Trustee Patrick: I would put it to number, add it to item one,

[2:38:59] Trustee Patrick: amendments to Thetis Island, OCP and LEB.

[2:39:02] Trustee Luckham: Yeah.

[2:39:03] Trustee Patrick: So you're adding it to that item?

[2:39:06] Trustee Luckham: Yes.

[2:39:10] Trustee Patrick: Let's see how Sarah makes that look.

[2:39:13] Trustee Patrick: Well,

[2:39:14] Trustee Luckham: Sarah can do magic.

[2:39:23] Voice 5: Okay, should be on the screen now.

[2:39:29] Trustee Patrick: A fence, just fences, is that sufficient detail

[2:39:34] Trustee Patrick: or fence height?

[2:39:36] Trustee Patrick: Do you want to be specific about fence height or?

[2:39:42] Trustee Luckham: Sure, and then derelict vehicles

[2:39:44] Trustee Luckham: would be the period of time.

[2:39:49] Trustee Patrick: Yeah, so just add fence and adding fence height.

[2:39:52] Trustee Patrick: Now derelict vehicles leave that, oops.

[2:39:56] Trustee Patrick: just add a fence height and derelict vehicles to the project list under item one amendments i think

[2:40:06] Trustee Patrick: yeah

[2:40:07] Voice 6: there

[2:40:08] Trustee Patrick: does that make sense yeah all

[2:40:11] Trustee Patrick: right is there a second to that motion seconded by

[2:40:13] Trustee Patrick: trustee penton any discussion call the vote all those in favor and that's carried i think

[2:40:24] Trustee Patrick: eventually there's a chance there to do some housekeeping, I think, in making a good running

[2:40:31] Trustee Patrick: list for the OCPLUB.

[2:40:34] Trustee Luckham: Yeah, well, that was sort of my intention on a number of these things. And

[2:40:38] Trustee Luckham: I would just like to speak just briefly to going back to the top priorities list

[2:40:48] Trustee Luckham: from this conversation on the projects list

[2:40:51] Trustee Luckham: because I see that we have number 11

[2:40:53] Trustee Luckham: model consultation process for antenna systems.

[2:40:59] Trustee Luckham: I think that, and it's up to the LTC to decide,

[2:41:04] Trustee Luckham: but seeing what I'm seeing happening in other LTCs

[2:41:08] Trustee Luckham: and aware that as the work begins

[2:41:11] Trustee Luckham: on the microwave tower installation

[2:41:14] Trustee Luckham: at the telephone exchange here on the island,

[2:41:17] Trustee Luckham: I think we would be well served to be prepared in the event that there's another cell phone

[2:41:23] Trustee Luckham: antenna application anywhere on here. And I would like for the LTC to think about when that space

[2:41:31] Trustee Luckham: opens up on the roar thing that this be put there in order to facilitate getting that in place.

[2:41:38] Trustee Luckham: because some of these are getting caught with not having a current and I think that that wouldn't

[2:41:49] Trustee Luckham: be that hard to do with a couple of minor amendments to achieve that so just I just

[2:41:54] Trustee Luckham: wanted to mention that sort of a heads up yeah

[2:41:58] Trustee Patrick: and I was thinking the other option is that at

[2:42:01] Trustee Patrick: a minimum we should be capturing the consultation level we describe in there through a standing

[2:42:06] Trustee Patrick: resolution if if we're concerned about timing issues because i think that's that is the big

[2:42:11] Trustee Patrick: part that i think trust other local trust committees are uh needing is that what is the

[2:42:18] Trustee Patrick: test of consultation that we need to say we concur with yeah

[2:42:23] Trustee Luckham: so maybe i'll just ask a question that's

[2:42:26] Trustee Luckham: a good suggestion short term thing that we require some advice for but i'm i can't help but wonder

[2:42:33] Trustee Luckham: that if we got the repairing area regulation approval from the ministry and that came off of our

[2:42:40] Trustee Luckham: top priorities list could we advance and then I'll just ask sort of asking the LTC

[2:42:49] Trustee Luckham: could we advance that item onto the top priorities by RWM when we were advised that that was off

[2:42:59] Trustee Luckham: finally off the bar list

[2:43:04] Trustee Patrick: trustee Fenton any thoughts I see Heather Cower any thoughts

[2:43:13] Voice 6: go ahead Heather

[2:43:14] Voice 1: I think I missed which one you were wanting to advance after the model

[2:43:19] Trustee Luckham: consultation process for antenna systems oh right okay yeah

[2:43:24] Trustee Luckham: it's only some minor amendments to that

[2:43:26] Trustee Luckham: document and then it could be adopted as opposed yeah

[2:43:30] Voice 1: if you if you are intending to adopt it as

[2:43:33] Voice 1: as is. We've said we could move that forward as soon as you want to. Yeah. And if there are just

[2:43:38] Voice 1: minor amendments, likely we could move that forward really quickly. Right.

[2:43:43] Trustee Luckham: But it would

[2:43:44] Trustee Luckham: need to be on the projects list, right? Yes. Yeah. Okay. So let's see what happens if RAR comes off

[2:43:50] Trustee Luckham: and we can make that decision at that time.

[2:43:55] Trustee Patrick: Okay. Any thoughts, Trustee Fenton?

[2:43:56] Trustee Fenton: Just so I understand. So yeah. So this is basically just knocks into the front of the

[2:44:02] Trustee Fenton: shoreline work so that this gets knocked off and dealt with so that we're covered and then um

[2:44:10] Trustee Fenton: that moves on and we put shoreline work in behind that what's

[2:44:15] Trustee Fenton: all right

[2:44:21] Trustee Patrick: then so no action at this time so with that we have our next meeting is in november

[2:44:28] Trustee Patrick: 16th 9 30 in the morning and that should be in person all continues on as normal and uh

[2:44:36] Trustee Patrick: i had my first in-person meeting on south fender on friday it was a bit bit surreal to face people

[2:44:44] Trustee Patrick: but uh we got right back into it once we got going so uh any without uh if there's nothing

[2:44:52] Trustee Patrick: Nothing else, I just need a motion to adjourn.

[2:44:56] Trustee Fenton: I'll adjourn.

[2:44:57] Trustee Patrick: Is there a second?

[2:44:58] Trustee Patrick: Second by Trustee Luckham.

[2:45:00] Trustee Patrick: All those in favor?

[2:45:02] Trustee Patrick: And that's carried.

[2:45:04] Trustee Patrick: So we are adjourned.

[2:45:05] Trustee Patrick: Thank you, everyone.

[2:45:06] Trustee Patrick: Thank you, staff.

[2:45:07] Trustee Patrick: Thank you, Jamie and Heather and Sarah and Will

[2:45:11] Trustee Patrick: for helping us have this meeting.

[2:45:14] Trustee Patrick: And I look forward to seeing someone in person

[2:45:16] Trustee Patrick: coming up in November.

[2:45:20] Trustee Patrick: Warm and cozy theaters.

[2:45:21] Trustee Luckham: John Potter,

[2:45:21] Trustee Luckham: That would be great we're gonna show you our new hall.

[2:45:24] Trustee Patrick: Karen Hollweg, i'm looking forward to it so with that Thank you everyone, and have a great rest of your day.

[2:45:30] Trustee Luckham: John Potter, hey thanks for.

[2:45:31] Trustee Luckham: John Potter,

[2:45:32] Trustee Luckham: sharing thanks thanks staff, thank you, everybody.

ADOPTED 
Thetis Island      ADOPTED       1 
Local Trust Committee Minutes 
September 28, 2021 
 
Thetis Island Local Trust Committee 
Minutes of Regular Meeting 
Date: 
Location: 
September 28, 2021 
Electronic Meeting 
 
Members Present: Laura Patrick, Chair 
 Doug Fenton, Local Trustee 
 Peter Luckham, Local Trustee 
  
Staff Present: Heather Kauer, Regional Planning Manager (RPM) 
 Jaime Dubyna, Island Planner 
 Wil Cottingham, Administrative Assistant 
Sarah Shugar, Recorder 
 
Others Present: 
 
None 
1. CALL TO ORDER 
"Please note, the order of agenda items may be modified during the meeting. Times are provided 
for convenience only and are subject to change." 
Chair Patrick called the meeting to order at 9:30 am. She acknowledged that the meeting was 
being held in territory of the Coast Salish First Nations and acknowledged the National Day for 
Truth and Reconciliation on September 30, 2021. 
2. APPROVAL OF AGENDA 
The following supplementary item to the agenda was presented for consideration: 
 3.3 Electoral Area Director's Report 
 
The following additional items to the agenda were presented for consideration: 
 7.4 Regional Planning Committee Referral regarding a Shoreline Protection Bylaw 
 11.1 New Fees Bylaw – Request for Decision 
 11.2 Electronic Meetings Bylaw 
 
By general consent the agenda was adopted as amended. 
3. REPORTS 
3.1 Trustee Reports 
  Trustee Fenton presented the following report: 
 Expressed gratitude to live and work in Lyackson and Penelakut territory. 
 Attended a re-opening ceremony for the Forbes Community Hall. 
 Is planning to attend a healing circle event on Thetis Island on September 30, 2021, 
the National Day for Truth and Reconciliation. 
 Attended a meeting with the Trust Policy Committee. 

ADOPTED 
Thetis Island      ADOPTED       2 
Local Trust Committee Minutes 
September 28, 2021 
 Attended a meeting with the Islands Trust Conservancy. 
 Attended meetings with the Thetis Island Nature Conservancy (ThINC) regarding a 
community composting initiative and a nature stewardship project. 
 
  Trustee Luckham presented the following report: 
 Expressed gratitude to live and work in Lyackson and Penelakut territory. 
 Acknowledged the National Day for Truth and Reconciliation on September 30, 
2021. 
 Attended meetings with the Regional Planning Committee regarding a draft 
Regional Shoreline Model Protection Bylaw. 
 Attended meetings with the Trust Programs Committee regarding the Islands Trust 
Policy Statement update.  He expressed appreciation to the community for 
supporting the work to update the Trust Policy Statement. The Trust Policy 
Statement is a Federation-wide guiding principles document to support the work of 
the Islands Trust including First Nations Reconciliation, climate change adaptation 
and affordable housing. 
 Attended meetings with the Financial Planning Committee regarding preparations 
for the 2022-23 draft budget. 
 Attended a meeting with the Trust Council Governance and Management Review 
Select Committee. 
 Attended the Union of BC Municipalities (UBCM) 2021 Convention including 
sessions regarding climate change, forestry initiatives and First Nations 
Reconciliation. 
 Attended Trust Council on September 21 - 23, 2021. Trust Council has approved a 
public engagement plan for the Trust Policy Statement update. 
 Trustee Luckham spoke to the impacts of the extremely dry summer months 
including water supply, fire risk and habitat loss. 
 Trustee Luckham expressed appreciation for input from residents of the Local Trust 
Area. 
3.2 Chair's Report 
 Chair Patrick reported she attended Trust Council on September 21 - 23, 2021.  She 
reported that Trust Council has approved a renewed public engagement plan for the 
Trust Policy Statement update and noted there will be many opportunities for input to 
help shape the Trust Policy Statement as the project moves ahead. 
3.3 Electoral Area Director's Report 
 Chair Patrick presented the Electoral Area Director's report dated September 28, 2021. 
4. TOWN HALL 
 There were no speakers in the town hall portion of the meeting. Chair Patrick welcomed 
members of the public to submit comments and questions to northinfo@islandstrust.bc.ca. 
5. MINUTES 
5.1 Local Trust Committee Minutes dated August 3, 2021 - for Adoption 

ADOPTED 
Thetis Island      ADOPTED       3 
Local Trust Committee Minutes 
September 28, 2021 
By general consent the Thetis Island Local Trust Committee meeting minutes of 
August 3, 2021 were adopted. 
5.2 Section 26 Resolutions-Without-Meeting - none 
5.3 Advisory Planning Commission Minutes - none 
6. BUSINESS ARISING FROM MINUTES 
6.1 Follow-up Action List dated September 21, 2021 
Received. 
7. APPLICATIONS AND REFERRALS 
7.1 Salt Spring Island Trust Area Bylaw Nos. 504 and 505 - Referral Request for Response 
 A bylaw referral form dated August 5, 2021 regarding Salt Spring Island Trust Area Bylaw 
Nos. 504 and 505 was presented. 
 
  TH-2021-026 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee advise the Salt Spring Island Local Trust 
Committee that its direct interests are unaffected by Salt Spring Island Local Trust 
Committee Bylaw Nos. 504 and 505. 
CARRIED 
7.2 Salt Spring Island Trust Area Bylaw Nos. 523 and 524 - Referral Request for Response 
 A bylaw referral form dated August 5, 2021 regarding Salt Spring Island Trust Area Bylaw 
Nos. 523 and 524 was presented. 
 
  TH-2021-027 
It was MOVED and SECONDED, 
 that the Thetis Island Local Trust Committee advise the Salt Spring Island Local Trust 
Committee that its direct interests are unaffected by Salt Spring Island Local Trust 
Committee Bylaw Nos. 523 and 524. 
CARRIED 
7.3 Islands Trust Area Bylaw No. TC 183 - Referral Request for Response 
 A bylaw referral form dated July 22, 2021 regarding Trust Council Bylaw No. 183 was 
presented. 
 
 By general consent, Islands Trust Area Bylaw No. TC 183 - Referral Request for Response 
was received for information. 
 
 7.4 Regional Planning Committee Referral regarding a Shoreline Protection Bylaw 
 
 Trustee Luckham spoke to the Regional Planning Committee work on a Regional 
Shoreline Protection Model Bylaw. 
 

ADOPTED 
Thetis Island      ADOPTED       4 
Local Trust Committee Minutes 
September 28, 2021 
  TH-2021-028 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee advise the Regional Planning Committee 
that they intend to undertake policy or regulatory amendments based on the 
recommendations in the Shoreline Protection Model Bylaw Report.  
CARRIED 
8. LOCAL TRUST COMMITTEE PROJECTS 
8.1 Islands Trust Project Management Framework – Presentation 
 Regional Planning Manager Kauer presented a PowerPoint presentation regarding 
Islands Trust Project Management Framework. 
In discussion the following comments were noted: 
To consider: 
 How to manage a multi-phased local project that has significant Federation-wide 
value over the long term.  
 That the word “project” can sometimes present a challenge in public 
communication. 
 The need for indicators and feedback loops. 
 The necessity of environmental leadership. 
 A broader concept of consultation to include seeking new opportunities to learn and 
new opportunities of knowing. 
 A suggestion to include a “consult, inform and involve” phase into the “5 phases of 
Islands Trust Project” diagram. 
 
Support was expressed for sharing this Islands Trust Project Management Framework 
presentation with other Local Trust Committees across the Trust Area. 
8.2 Thetis Island Shoreline and Coastal Protection Project - Staff Report 
 Planner Dubyna presented a staff report dated September 15, 2021 regarding the Thetis 
Island Local Trust Committee Shoreline and Coastal Protection Discussion Paper 
Project. 
In discussion the following comments were noted: 
 Include early consultation with First Nations such as a beach walk with Elders and/or 
a workshop. 
 The discussion paper is in the generating ideas stage. 

ADOPTED 
Thetis Island      ADOPTED       5 
Local Trust Committee Minutes 
September 28, 2021 
TH-2021-029 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee amend the Thetis Island Shoreline and 
Coastal Protection Discussion Paper Project Charter, dated September 28, 2021 as 
follows: 
 Replace the second bullet in the In Scope section “First Nations engagement to 
identify areas of concern” with “First Nations engagement to identify areas of 
interests and concerns”; 
 Add “information and knowledge both local and indigenous using an IAP2 
framework” following “Early community engagement and sharing” to the third 
bullet of the In Scope section; 
 Add “Trustee led community engagement” to the In Scope section as a fourth 
bullet. 
CARRIED 
TH-2021-030 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee request staff to make an application for 
Community to Community funding in support of the Thetis Island Shoreline Protection 
project. 
CARRIED 
9. DELEGATIONS - none 
10. CORRESPONDENCE - none 
(Correspondence received concerning current applications or projects is posted to the LTC 
webpage) 
11. NEW BUSINESS  
 11.1 New Fees Bylaw – Request for Decision 
 A Request for Decision dated September 15, 2021 regarding New Fee Bylaws was 
presented. 
 TH-2021-031 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee direct staff to draft a new fees bylaw based 
on the model bylaw attached to Trust Council Policy “5.6.1 Application Processing 
Services”. 
CARRIED 
11.2 Electronic Meetings Bylaw 
 TH-2021-032 
 It was MOVED and SECONDED, 
 that the Thetis Island Local Trust Committee request staff to bring amendments to the 
Meetings Bylaws to facilitate future electronic meetings. 
CARRIED 
12. REPORTS 

ADOPTED 
Thetis Island      ADOPTED       6 
Local Trust Committee Minutes 
September 28, 2021 
12.1 Trust Conservancy Report dated July 13, 2021 
  Received. 
12.2 Trust Conservancy Report dated August 24, 2021 
  Received. 
12.2.1 The Heron - Summer 2021 
  Received. 
12.3 Applications Report dated September 21, 2021 
  Received. 
12.4 Trustee and Local Expense Report dated July 2021 
  Received. 
12.5 Adopted Policies and Standing Resolutions 
 TH-2021-033 
 It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee request staff to review Standing Resolution 
No. TH-2019-026 with respect to current language uses. 
CARRIED 
  TH-2021-034 
 It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee request staff to consolidate Standing 
Resolution Nos. 5 and 7 (TH-2019-020 and TH-2020-001) as follows: 
 that the Thetis Island Local Trust Committee request staff to circulate future 
meeting agendas to the Electoral Area G Saltair/Gulf Islands Director and provide an 
invitation to attend the Local Trust Committee meetings or provide written reports 
to the Local Trust Committee; and 
 that the written reports will be posted to the website. 
CARRIED 
12.6 Local Trust Committee Webpage - None 
13. WORK PROGRAM 
13.1 Top Priorities Report dated September 21, 2021 
  Received. 
13.2 Projects List Report dated September 21, 2021 
  Received 
TH-2021-035 
  It was MOVED and SECONDED 
that the Thetis Island Local Trust Committee add “Fence Height” and “Derelict Vehicles” 
to the Projects List under Item 1 - Amendments to the OCP and LUB. 
CARRIED 

ADOPTED 
Thetis Island      ADOPTED       7 
Local Trust Committee Minutes 
September 28, 2021 
14. CLOSED MEETING - none 
15. UPCOMING MEETINGS 
The next Regular Meeting is scheduled for Tuesday, November 16, 2021 at 9:30 a.m. at the 
Thetis Island Community Centre (Forbes Hall), North Cove Road, Thetis Island, BC. 
16. ADJOURNMENT 
By general consent the meeting was adjourned at 12:15 pm. 
 
 
_________________________ 
Laura Patrick, Chair 
 
Certified Correct: 
 
_________________________ 
Sarah Shugar, Recorder