Denman Island Local Trust Committee community information meeting, November 2, 2021

[0:00:00] Chair Fast (probable): It's funny, the recording button comes up before the live stream one.

[0:00:03] Chair Fast (probable): Okay, everybody.

[0:00:04] Chair Fast (probable): So I'm going to zip through that again.

[0:00:08] Chair Fast (probable): This is a meeting of the Denman Island Local Trust Committee.

[0:00:11] Chair Fast (probable): Acknowledge we're meeting on First Nations territory.

[0:00:13] Chair Fast (probable): Have done this all.

[0:00:14] Chair Fast (probable): It'll be on the recording.

[0:00:15] Chair Fast (probable): But just for the live stream, so anybody who's joining us on live stream knows that we've been recording for a minute or two until I hit the right button.

[0:00:22] Chair Fast (probable): This is my first time live streaming a Zoom meeting from my office without staff support, or sorry, I have had staff support. This is great. But the earlier time I did it, I had a planner in the room. This time, I have a planner in the Zoom meeting, but I'm taking a first stab at doing it as a vice chair.

[0:00:47] Chair Fast (probable): So please bear with me. And I'm going to go back to my speaker notes here. So I'm Sue Ellen Fast, elected on Bowen Island. And I think you know Denman Local Trustees Laura Bershaken and David Critchley, and together with the Denman Local Trust Committee.

[0:01:02] Chair Fast (probable): So this meeting, obviously, is being connected electronically, and it's being live streamed and recorded, live streamed now. And for those who can't attend, the recording will be available on the Islands Trust website, islandstrust.bc.ca.

[0:01:16] Chair Fast (probable): so um we're going to uh because i'm new at this and because the notice didn't um it's a short

[0:01:26] Chair Fast (probable): notice for a special meeting we're not going to have a town hall session today because i don't

[0:01:32] Chair Fast (probable): know how to do it and uh hopefully we'll get that in place the next time um and uh so apologies but

[0:01:39] Chair Fast (probable): But we're going with the flow here in terms of COVID and the technology and the speed

[0:01:46] Chair Fast (probable): at which I can learn.

[0:01:47] Chair Fast (probable): So thank you, everybody, for bearing with me.

[0:01:50] Chair Fast (probable): And we're going to move on down here to appreciating your understanding and assistance.

[0:01:57] Chair Fast (probable): I'm reading from my little notes here.

[0:01:59] Chair Fast (probable): Apologize in advance for any technical challenges.

[0:02:01] Chair Fast (probable): And that's on to me.

[0:02:03] Chair Fast (probable): I've had all kinds of help getting the meeting going here.

[0:02:08] Chair Fast (probable): and hopefully we'll be okay from from here on so I'd like to introduce the staff with us we've got

[0:02:13] Chair Fast (probable): Sonia Zupanets our island planner hello Sonia we've got Vicky Bachman our professional minute

[0:02:18] Chair Fast (probable): taker hello Vicky so she'll be behind the scenes capturing all the business of this business

[0:02:23] Chair Fast (probable): meeting and we've got regional planning manager Heather Cower hello Heather and we've got

[0:02:29] Chair Fast (probable): freshwater specialist William Shulba hello William and there's a planner Marnie Egan who will be

[0:02:36] Chair Fast (probable): joining us later in the meeting. Oops, somehow, my meeting thing

[0:02:40] Chair Fast (probable): just slipped again. Here we go. And greetings, Marnie. And have

[0:02:45] Chair Fast (probable): I missed anybody? No. Okay, then I'm going to just say the usual

[0:02:54] Chair Fast (probable): this is an official forum of your local trust committee to

[0:02:56] Chair Fast (probable): make decisions about land use planning matters, and discuss

[0:03:01] Chair Fast (probable): related business relevant business on. During this

[0:03:04] Chair Fast (probable): meeting the agenda um is at the islands trust website if you go under uh island planning you'll

[0:03:11] Chair Fast (probable): find denman and you can download the agenda or have a look at it on your computer and um uh we're

[0:03:17] Chair Fast (probable): scheduled today to run from now 10 30 um with a break uh 12 45 to 115 and then we're going to end

[0:03:25] Chair Fast (probable): up um at about three and then we've got a closed meeting so we're going to be continuing on into

[0:03:33] Chair Fast (probable): of the day, a closed meeting just means one that the public can't access. So we're going to

[0:03:43] Chair Fast (probable): yeah, and I just wanted to also add, this is a place of employment. And we all need to take

[0:03:48] Chair Fast (probable): care of each other in these challenging times. So please treat each other with respect the way

[0:03:55] Chair Fast (probable): you'd like to be treated and all that kind of thing. And I don't think we need to go into more

[0:03:58] Chair Fast (probable): about that but thank you everybody for um bearing with us and allowing us to through this zoom

[0:04:04] Chair Fast (probable): meeting enter your homes and um offices and uh i just think that's great thank you for uh helping

[0:04:14] Chair Fast (probable): us each other so we're going to move on um now unless i've um missed something oops okay um

[0:04:23] Chair Fast (probable): We're going to move into, somebody is still helping me. Okay. I don't know what that is.

[0:04:36] Chair Fast (probable): One moment, please, while I find my own agenda again. There we go. And I hope somebody will let

[0:04:48] Chair Fast (probable): me know if anything about the meeting isn't working, but thanks everybody for helping. I

[0:04:54] Chair Fast (probable): see somebody in the chat. Oh, there we go. Okay. Looks good. And welcome to the five attendees who

[0:05:00] Chair Fast (probable): are with us in the zoom meeting um and there is daniel director arbore as well that's great thank

[0:05:07] Chair Fast (probable): you i'd like to mention that's regional uh regional district director daniel arbore has joined us

[0:05:13] Chair Fast (probable): we're a little um getting going here i just want to rise and report uh from the september

[0:05:21] Chair Fast (probable): 7th meeting i think the um yeah that was just uh i believe adopting minutes

[0:05:30] Chair Fast (probable): and second adopted minutes at the sept of the um september 7th meeting and then we're going

[0:05:42] Chair Fast (probable): to move on to trustee reports so um who'd like to start david

[0:05:51] Trustee Busheikin (probable): go okay go ahead david doesn't

[0:05:54] Trustee Busheikin (probable): really matter um uh and i want to apologize for being so white like i actually i've been taking

[0:06:00] Trustee Busheikin (probable): meetings elsewhere but um i can't i have also my own tech challenges right now my computer had to

[0:06:06] Trustee Busheikin (probable): go in and i'm on a different computer that's not mine etc etc so and if i so i i hope that

[0:06:14] Trustee Busheikin (probable): it will all be seamless but if things go weird i'm just having tech challenges we're

[0:06:18] Trustee Busheikin (probable): kind of used to that um so uh chair's report i know i'm not the chair i'm the trustee

[0:06:25] Trustee Busheikin (probable): um uh well it you know it's been busy in this somewhat isolated covid way there was

[0:06:33] Trustee Busheikin (probable): trust council in september i attend the meeting of the trust council regional planning committee

[0:06:40] Trustee Busheikin (probable): and actually we have another one tomorrow and for members of the public that is a subcommittee

[0:06:47] Trustee Busheikin (probable): of trust council so it's trustees from around the trust area there's seven or eight of us and we

[0:06:53] Trustee Busheikin (probable): work on um initiatives uh focused on regional approaches to planning so that could be um you

[0:07:02] Trustee Busheikin (probable): know issues that are of interest to all the islands trust or that could be pilot projects

[0:07:08] Trustee Busheikin (probable): that a few trust uh local trusters could do that kind of thing um and it's very busy and and we'll

[0:07:15] Trustee Busheikin (probable): We'll be seeing that at Trust Council in December with, you know, in particular, the fresh water sustainability strategy, which is a really big and ambitious project that was done thanks to a grant we got that, you know, and I guess I'll overlap with, you know, usually report on events we've been at.

[0:07:35] Trustee Busheikin (probable): I also attended the Comox Valley Regional District elected officials forum, which was focused on water and water protection.

[0:07:46] Trustee Busheikin (probable): And so, you know, it really made me realize how good it is that we've been doing this freshwater sustainability strategy.

[0:07:55] Trustee Busheikin (probable): And there's several other jurisdictions on Vancouver Island who've also done that.

[0:08:00] Trustee Busheikin (probable): and um with climate change with you know development continually um you know uh ongoing

[0:08:09] Trustee Busheikin (probable): so growth in all our communities um groundwater is uh it's essential for human well-being here

[0:08:17] Trustee Busheikin (probable): and ability to live here is also of course essential for um all species so uh i really

[0:08:25] Trustee Busheikin (probable): got a sense from that water forum which i thought was excellent by the way that um this is the work

[0:08:30] Trustee Busheikin (probable): everyone has to be doing and uh so there will be some a

[0:08:34] Voice 4: rather

[0:08:34] Trustee Busheikin (probable): ambitious strategy coming to trust

[0:08:37] Trustee Busheikin (probable): council uh which has like a 10-year plan really and it definitely uh has a budget attached to it

[0:08:45] Trustee Busheikin (probable): um because things don't happen unless people make them happen and people need to get paid

[0:08:50] Trustee Busheikin (probable): to do that and there's science involved so um moving on um uh attended a good uh coordination

[0:08:59] Trustee Busheikin (probable): meeting between the islands trust and pomox valley regional district um i uh attended um

[0:09:07] Trustee Busheikin (probable): not really as a trustee but i had one of my trustee uh glasses on in terms of how i was

[0:09:13] Trustee Busheikin (probable): looking at a vancouver island economic summit which cheered me up quite a bit because they

[0:09:20] Trustee Busheikin (probable): They really were talking about a very different approach to economy where it isn't just about financial well-being or it's about how financial well-being is essential for all other kinds of well-being.

[0:09:30] Trustee Busheikin (probable): And they talked about donut economics, which focuses on the economy as the way that we assure, ideally, that all humans have basic needs within the limitations of the planet's carrying capacity.

[0:09:51] Trustee Busheikin (probable): So I just thought that was great. Attended financial planning committee. We're working towards the budget for the next fiscal year. There's hard decisions to make. There's a lot to do. And at the same time, of course, you know, some trepidation about, you know, having property taxes at a certain level and how to fund everything and not wanting the budget to grow and grow.

[0:10:17] Trustee Busheikin (probable): the perennial and very difficult question uh and um one more thing i attended uh the

[0:10:26] Trustee Busheikin (probable): islands trust screening of dust and bones which is a amazing uh documentary about uh howard joe

[0:10:34] Trustee Busheikin (probable): who's a cowichan tribes knowledge holder and the work he does around uh repatriation of

[0:10:42] Trustee Busheikin (probable): of cultural heritage around,

[0:10:47] Trustee Busheikin (probable): well, not just the trust area, all of Vancouver Island.

[0:10:50] Trustee Busheikin (probable): And I recommend that it's on YouTube.

[0:10:52] Trustee Busheikin (probable): It's called Dustin Bones with Harold Joe.

[0:10:54] Trustee Busheikin (probable): And there was a great conversation,

[0:10:55] Trustee Busheikin (probable): really good conversation with Harold Joe

[0:10:59] Trustee Busheikin (probable): and with Hegos Nicole Rempel from the Comox First Nation

[0:11:03] Trustee Busheikin (probable): who stuck around, missed fairies and talked for like,

[0:11:08] Trustee Busheikin (probable): it was well over an hour.

[0:11:11] Trustee Busheikin (probable): that's my report thank you thank you very much that's

[0:11:18] Chair Fast (probable): weird okay the sound seems to have cleared

[0:11:21] Chair Fast (probable): up go ahead trustee critchley thank

[0:11:25] Trustee Critchley (probable): you so i'll just uh hit the highlights here on what i've been

[0:11:30] Trustee Critchley (probable): doing over the past couple of months so i've attended uh three meetings of the select committee

[0:11:36] Trustee Critchley (probable): for management and government governance review of the islands trust it was uh september 7th

[0:11:44] Trustee Critchley (probable): october 4th and november 1st um basically we are just keeping tabs on the progress of consultants

[0:11:51] Trustee Critchley (probable): hired um to prepare a management governance review and currently the schedule for that is

[0:12:01] Trustee Critchley (probable): It is a report in January and in time for presentation for Trust Council in March.

[0:12:13] Trustee Critchley (probable): So we're looking forward to that.

[0:12:15] Trustee Critchley (probable): I attended Trust Council September 21st through 23rd.

[0:12:20] Trustee Critchley (probable): Also attended the Dust and Bones movie, which was fascinating and well attended by them and community.

[0:12:32] Trustee Critchley (probable): And it was my first encounter with COVID protocols, the requirement to show a vaccine passport.

[0:12:42] Trustee Critchley (probable): And we sort of, numerous people were caught short by that, even though the advertising specified it.

[0:12:50] Trustee Critchley (probable): But some people had to go home and get their vaccine passports.

[0:12:53] Trustee Critchley (probable): But it all worked out very, very well.

[0:12:55] Trustee Critchley (probable): And as Trustee Boushakian has said, we were privileged to have very special guests in attendance at that.

[0:13:03] Trustee Critchley (probable): Also attended a meeting of the Comox Valley Regional District, September 27th.

[0:13:11] Trustee Critchley (probable): This is our annual meeting between the Islands Trust personnel and staff and CVRD personnel.

[0:13:21] Trustee Critchley (probable): found that very very interesting of significance there was the mention by our local fire chief

[0:13:29] Trustee Critchley (probable): Don Luckett that the fire department was going to conduct a kind of exercise on fighting wildfire

[0:13:40] Trustee Critchley (probable): on Denman which I think was just an excellent idea that was just in the offing at the time of

[0:13:46] Trustee Critchley (probable): of our meeting, but subsequently they did hold that.

[0:13:50] Trustee Critchley (probable): And as I understand it, I haven't seen an official report

[0:13:54] Trustee Critchley (probable): or anything on that to date,

[0:13:56] Trustee Critchley (probable): but mother nature showed her contrary nature

[0:14:02] Trustee Critchley (probable): in the first day was a tabletop exercise

[0:14:07] Trustee Critchley (probable): and they had numerous people from off island,

[0:14:12] Trustee Critchley (probable): various fire chiefs and notables.

[0:14:14] Trustee Critchley (probable): and unfortunately storms kicked up so badly the ferry stranded people i think there were about

[0:14:20] Trustee Critchley (probable): seven people who were had to find accommodation in a hurry on denman and then when the the actual

[0:14:30] Trustee Critchley (probable): physical exercise was conducted lo and behold it poured buckets of rain so there you go also

[0:14:40] Trustee Critchley (probable): Also, I have attended October 25th, the Bain Sound Lambert Channel Forum.

[0:14:50] Trustee Critchley (probable): I guess we call ourselves a steering committee.

[0:14:54] Trustee Critchley (probable): And we're looking to put on another forum.

[0:14:58] Trustee Critchley (probable): The dates are still to be determined, but we should know by the end of the week.

[0:15:04] Trustee Critchley (probable): I believe on that it's going to be either the 3rd of December or the 10th of December.

[0:15:08] Trustee Critchley (probable): that's not an open invitation to the public by the way it is um it is a membership uh type of

[0:15:16] Trustee Critchley (probable): organization so we're looking forward to that um possibly we'll have a guest speaker from

[0:15:22] Trustee Critchley (probable): department of fisheries and oceans talking about a phytoplankton survey in the bainsound area and

[0:15:31] Trustee Critchley (probable): the implications for carrying capacity etc so that should be very interesting i also attended

[0:15:38] Trustee Critchley (probable): the Trust Programs Committee meeting on October 29th.

[0:15:45] Trustee Critchley (probable): This is a subcommittee of Trust Council.

[0:15:49] Trustee Critchley (probable): Most notable part of that meeting

[0:15:51] Trustee Critchley (probable): was endorsing a budget submission to go to Trust Council,

[0:15:57] Trustee Critchley (probable): looking at funding for our three main programs

[0:16:00] Trustee Critchley (probable): that we're looking at,

[0:16:01] Trustee Critchley (probable): which would be stewardship education,

[0:16:04] Trustee Critchley (probable): a climate change indicators project,

[0:16:07] Trustee Critchley (probable): and also funding the continuation

[0:16:10] Trustee Critchley (probable): of the secretariat role of Islands Trust.

[0:16:14] Trustee Critchley (probable): And that's my report, thank you.

[0:16:16] Chair Fast (probable): Thank you very much.

[0:16:17] Chair Fast (probable): Director Arbour, would you like to go next?

[0:16:24] Voice 2: Certainly and great to join you this morning.

[0:16:30] Voice 2: So we had an excellent, as David just talked about,

[0:16:36] Voice 2: excellent meeting between the Islands Trust and CVRD.

[0:16:39] Voice 2: So I won't go through it all,

[0:16:41] Voice 2: but I will give the one minute on it

[0:16:43] Voice 2: because I think there's some items

[0:16:44] Voice 2: that are still of relevance.

[0:16:48] Voice 2: Following up from that meeting,

[0:16:49] Voice 2: I thought my letter went out last week,

[0:16:51] Voice 2: but apparently it went out this morning

[0:16:53] Voice 2: regarding exploring housing feasibility,

[0:16:58] Voice 2: housing service feasibility for Hornby and Denman.

[0:17:00] Voice 2: I spoke about that at the Hornby Island

[0:17:02] Voice 2: Local Trust Committee as well a couple of weeks back.

[0:17:05] Voice 2: And that would be to collaborate between Islands Trust

[0:17:08] Voice 2: and the regional district in the next year towards looking at option to better support

[0:17:14] Voice 2: affordable housing on the islands and whether there is a role for that it's more explicit as

[0:17:19] Voice 2: a service inside local government so you'll receive that letter I guess you don't have time

[0:17:25] Voice 2: to consider it for this meeting but at the next meeting we're in the internet referendum right now

[0:17:33] Voice 2: I don't think that is huge news to anyone but it's it's the the big day is

[0:17:39] Voice 2: on November 27th I'm still not quite cognizant of what it'll mean for

[0:17:46] Voice 2: Alenstrasse in regards to any permits should that proceed in the rest of it I

[0:17:50] Voice 2: will leave that between our staff your staff and City West but basically by the

[0:17:55] Voice 2: end of the month we should know if if we will bring last smile fiber optic to

[0:18:02] Voice 2: to every home on Hornby and Denman.

[0:18:06] Voice 2: We're in budget planning as you are.

[0:18:08] Voice 2: So some of the stuff I'm looking at,

[0:18:10] Voice 2: the Cross Island Trail,

[0:18:12] Voice 2: looking at the potential for activities next year.

[0:18:19] Voice 2: We're gonna kickstart next year,

[0:18:21] Voice 2: the solid waste management plan for the entire region

[0:18:24] Voice 2: between, so we include places as far as Tassus

[0:18:28] Voice 2: and Cortez Island in our service, Campbell River.

[0:18:31] Voice 2: and so we start strategic sessions around that a lot of what i'm hearing is to escalate

[0:18:40] Voice 2: our intent around the service towards zero waste principles which always sounds good but in terms

[0:18:48] Voice 2: of implementation over 10 years this will require a lot of work and also being sure that

[0:18:54] Voice 2: that opportunities that are feasible are identified.

[0:19:01] Voice 2: Continue to work with the Graham Lake Improvement District

[0:19:05] Voice 2: around the water and we should have some news on that

[0:19:11] Voice 2: in the next little while around some of the perennial issues

[0:19:15] Voice 2: they have faced around the system.

[0:19:21] Voice 2: The chipping program happened again

[0:19:23] Voice 2: and we're trying to make it permanent.

[0:19:25] Voice 2: it uh that's a to me a great triple benefit program um to to uh to do pickup on the side

[0:19:31] Voice 2: it reduce it improves air quality uh it uh it it doesn't release carbon right away and it reduces

[0:19:39] Voice 2: fire risk so uh we keep talking up that program everywhere and we are piloting in a few areas but

[0:19:46] Voice 2: what we're hoping to do in the long run is to convince the province to help us

[0:19:51] Voice 2: make it a permanent fixture in all of our communities.

[0:19:58] Voice 2: And then this morning I was just on a call with Comox First Nation with one of their staff and

[0:20:07] Voice 2: I had Dori Woodward as well and that's in relation to what Trustee Critchley was saying around the

[0:20:13] Voice 2: Bains Sound Ecosystem Forum. There is an opportunity right now to apply for Department

[0:20:20] Voice 2: Department of Fisheries and Oceans program for piloting.

[0:20:24] Voice 2: They're trying to pilot area-based management

[0:20:27] Voice 2: on the coast of BC and they're going to select one region.

[0:20:31] Voice 2: It's been awesome to have the Islands Trust

[0:20:33] Voice 2: kind of host the effort for the last little while

[0:20:37] Voice 2: with staff capacity,

[0:20:39] Voice 2: but now there's a deadline of December 31st

[0:20:42] Voice 2: and we don't quite know who's going to apply

[0:20:46] Voice 2: because as David said,

[0:20:48] Voice 2: we're a steering committee,

[0:20:50] Voice 2: we're not an official nonprofit.

[0:20:52] Voice 2: So there are thoughts out there

[0:20:54] Voice 2: that perhaps the Allens Trust could apply,

[0:20:56] Voice 2: but I realize it may be your last meeting before Christmas.

[0:20:59] Voice 2: So I will leave that with trust committee

[0:21:01] Voice 2: for comment on that one.

[0:21:05] Voice 2: Alternatively, a nonprofit could apply

[0:21:08] Voice 2: or Comox First Nation itself,

[0:21:10] Voice 2: or even the regional district,

[0:21:13] Voice 2: though they would be in a similar place as you are.

[0:21:17] Voice 2: I think I've covered all the things I was hoping to talk to you about today

[0:21:21] Voice 2: and I'll take any questions or comments thank

[0:21:25] Chair Fast (probable): you uh director Arbour any questions for the director

[0:21:29] Chair Fast (probable): trustees no okay all right thank you very much I'm gonna just give my little session and I'll

[0:21:37] Chair Fast (probable): touch on the house sound forum so you may want to uh I'll just touch on

[0:21:42] Chair Fast (probable): that sure I'll just touch

[0:21:43] Chair Fast (probable): quickly um uh not the past friday but the friday before we had the how sound community forum

[0:21:50] Chair Fast (probable): which has been running for 20 years um obviously around how sound out gets them and uh that um

[0:21:58] Chair Fast (probable): was a special uh for me a special session because it was held on bowen island uh and um so we've got

[0:22:07] Chair Fast (probable): like 20 municipalities and first nations and uh this was the first chance that we'd had a chance

[0:22:12] Chair Fast (probable): to meet as a community forum within canada's 19th biosphere region so this is a new biosphere

[0:22:22] Chair Fast (probable): co-chaired by um joyce williams of the squamish first nation and uh ruth simons and um they've

[0:22:33] Chair Fast (probable): got a board and all that kind of thing so that's uh a way they are now in the position of creating

[0:22:39] Chair Fast (probable): a marine guide, reference guide with all the maps and intersecting layers for use by planners in the

[0:22:46] Chair Fast (probable): different communities around Howe Sound and agencies and groups. So I just wanted to mention

[0:22:51] Chair Fast (probable): that's one direction. And that one too is supported by the Alliance Trust through

[0:22:56] Chair Fast (probable): secretariat function. And so anyway, I just wanted to mention that. But I'll go on

[0:23:01] Chair Fast (probable): now. If you need to leave anytime, Daniel, I understand. Okay, bye-bye. And then I'll just

[0:23:10] Chair Fast (probable): mention also uh i went to the um metro vancouver council of councils so this is uh our regional

[0:23:18] Chair Fast (probable): district over here uh on bowen and um that was interesting i just wanted to mention it in terms

[0:23:25] Chair Fast (probable): of the changes to wastewater treatment they're doing they're putting in the big second big

[0:23:29] Chair Fast (probable): treatment plants and uh changing how uh wastewater is pumped out into the sound it's all part of

[0:23:36] Chair Fast (probable): marine waters that are in the Islands Trust area. So from my point of view, I'm just glad to see the

[0:23:45] Chair Fast (probable): marine water quality in the Salish Sea getting better, I think. Anyway, there was lots of other

[0:23:51] Chair Fast (probable): interesting information there. They're having to put in budget money now to deal with the effects

[0:23:56] Chair Fast (probable): of climate change. And so we're going to see a bit of an increase there. Bowen Island Municipal

[0:24:04] Chair Fast (probable): council meeting on monday i'll go quickly uh executive committee uh last week i went to the

[0:24:09] Chair Fast (probable): zero waste conference because i heard that mentioned it was an online conference it's

[0:24:13] Chair Fast (probable): free so anybody can let me know if they want information about that for next year it's an

[0:24:17] Chair Fast (probable): annual conference um very inspiring i was glad to hear you mentioned donut economics laura very

[0:24:24] Chair Fast (probable): interesting and um i think that's all i wanted to mention we've got executive committee phone in

[0:24:32] Chair Fast (probable): will be tomorrow morning and then um onwards with more uh bowen council meetings financial

[0:24:41] Chair Fast (probable): planning committee on the 10th so all of these things are underway and that's my uh report um

[0:24:46] Chair Fast (probable): we're going to go past uh town hall today uh regrets everybody but i will be ready next time

[0:24:52] Chair Fast (probable): if there's a next time for this uh kind of session i'm um no delegations today we're into

[0:24:59] Chair Fast (probable): to the minutes page four of your agenda uh anybody got any problems with the minutes of

[0:25:04] Chair Fast (probable): september the 7th any corrections to make no okay and uh trustee was shaken and stepped away so i'm

[0:25:13] Chair Fast (probable): going to uh all okay with the minutes go

[0:25:17] Trustee Busheikin (probable): ahead yes i am i'm sorry if i it i'm at home i have pets

[0:25:21] Trustee Busheikin (probable): they go in and out they bark and i go

[0:25:24] Trustee Busheikin (probable): away i'm like a meter and a half away and i hear everything

[0:25:27] Trustee Busheikin (probable): yeah

[0:25:28] Chair Fast (probable): thank you that's like me i may have to get up and close the door uh dogs may come in yes

[0:25:35] Chair Fast (probable): cats probably will okay and uh also i'm in a shared office so sometimes the printer goes off

[0:25:41] Chair Fast (probable): and if you hear funny noises just let me know um uh okay so the minutes are adopted by consent

[0:25:48] Chair Fast (probable): thank you and uh we can skip ahead there to the follow-up action list on page 11

[0:25:54] Chair Fast (probable): 11. Anybody got any? I'm just going to move this. Sorry, it goes into full screen mode whenever

[0:26:04] Chair Fast (probable): it changes. Okay. Anybody got any questions for the planners about the follow-up action list?

[0:26:11] Chair Fast (probable): Page 11. No? Seeing none, then we're going to move on to Islands Trust By-law

[0:26:23] Chair Fast (probable): Referral Request for Response. And so this one is about the Islands Trust Policy Statement.

[0:26:29] Chair Fast (probable): um we've received as a local trust committee uh referral for response we had this on our last

[0:26:35] Chair Fast (probable): agenda since then uh there's been more work done at the islands trust and you may have seen today

[0:26:40] Chair Fast (probable): in your email yeah you may have seen today in your email that uh the um press release about

[0:26:50] Chair Fast (probable): the upcoming uh further engagement of the public um and uh so they're looking for a consultant team

[0:26:58] Chair Fast (probable): to help with that. Islands Trust Council has put more funding into that so that we can collect more

[0:27:05] Chair Fast (probable): community input and if you want to look you can see I think I put something in there 17.2 your

[0:27:14] Chair Fast (probable): information items it'll be in the council highlights there if anybody wants to look at that.

[0:27:21] Chair Fast (probable): What's the wish of the committee? Do you want to defer it again or we could defer it as

[0:27:24] Chair Fast (probable): As Gambier did, which was to say, until further public input has been collected, or something like that. What, what's the will of the trustees now that this new. Go ahead, Laura.

[0:27:39] Chair Fast (probable): Laura?

[0:27:40] Trustee Busheikin (probable): Okay. I mean, my preference is certainly to defer it because we will be having a rather

[0:27:50] Trustee Busheikin (probable): thorough process. My concern, and I talked about this at our last meeting, is really strategic.

[0:28:00] Trustee Busheikin (probable): And if some local trust committees are, you know, getting into this and giving input now,

[0:28:07] Trustee Busheikin (probable): are we like losing our chance as a local trust committee to to have input that represents

[0:28:17] Trustee Busheikin (probable): the our our vision from denman island um or like yeah it's just a part of my general sense of um

[0:28:28] Trustee Busheikin (probable): you know that there's a lot of unknowns and uncertainties around this whole process right

[0:28:32] Trustee Busheikin (probable): now and i you know i wouldn't want to get down the road and hear oh well like six local trust

[0:28:39] Trustee Busheikin (probable): committees sent feedback in fall of 2021 and so we've changed a lot of things and you could have

[0:28:45] Trustee Busheikin (probable): sent feedback too um on the other hand i feel like it's still preliminary it doesn't have first

[0:28:50] Trustee Busheikin (probable): reading there's going to be a very expensive uh consultation process so i'm thinking maybe

[0:28:57] Trustee Busheikin (probable): Maybe Sue Ellen, as an executive committee member and chair of other local trust committees, you could say something enlightening.

[0:29:05] Chair Fast (probable): Yeah, I wish I had a lot of enlightenment.

[0:29:09] Chair Fast (probable): It's partly because of the process here.

[0:29:12] Chair Fast (probable): We, as trust council, all 26 of us, did refer it out generally as a draft, as Laura has mentioned.

[0:29:22] Chair Fast (probable): So that went to regional districts.

[0:29:25] Chair Fast (probable): It came to here, to Bowen Island Municipality.

[0:29:28] Chair Fast (probable): um went all to all of our um first nations uh communities that we're uh engaging with

[0:29:35] Chair Fast (probable): and um then after that we decided as i recall um to get further public engagement uh around it

[0:29:46] Chair Fast (probable): i don't have a lot of enlightenment to to say except to say that this local trust committee is

[0:29:53] Chair Fast (probable): is our own body and we can decide what to do together.

[0:29:59] Chair Fast (probable): Yeah.

[0:30:00] Trustee Busheikin (probable): I understand. But I, you know, I don't want to waste your time. And it's a lot. I mean,

[0:30:05] Trustee Busheikin (probable): I wouldn't be able to comment on it off the top of my head, I would need to spend hours and go

[0:30:10] Trustee Busheikin (probable): through it and think about it and prepare notes, which I'm willing to do. But like your chair of

[0:30:16] Trustee Busheikin (probable): three or four other local trust committees, do you know, have they? And do you have other local

[0:30:22] Trustee Busheikin (probable): trust committees are they giving feedback at this point no no

[0:30:26] Chair Fast (probable): all of them have done um well hornby

[0:30:30] Chair Fast (probable): did approximately what we did which would just say we're deferring it to the next meeting which is

[0:30:36] Chair Fast (probable): what we did at previous meeting and uh uh gambier keats uh decide they put down a statement saying

[0:30:43] Chair Fast (probable): that they would be um commenting after further public engagement had been completed okay i'm

[0:30:52] Chair Fast (probable): i'm

[0:30:52] Trustee Busheikin (probable): happy to defer to our next meeting because by then i think we will have well i would like

[0:30:58] Trustee Busheikin (probable): to defer until we have until trust council has adopted a consultation plan or or i don't know

[0:31:08] Trustee Busheikin (probable): if it's trust council or until a consultation plan has been adopted um and because that may

[0:31:14] Trustee Busheikin (probable): may shed some light on when and how we want to give input so that would be my suggestion but

[0:31:20] Trustee Busheikin (probable): But we, I'm curious to hear if Trustee Krichner.

[0:31:23] Chair Fast (probable): Okay.

[0:31:25] Chair Fast (probable): And even then we may defer further.

[0:31:27] Chair Fast (probable): Go ahead, Trustee Krichner.

[0:31:30] Trustee Critchley (probable): Thank you.

[0:31:31] Trustee Critchley (probable): Well, I have to say that I find this a very puzzling sort of procedure.

[0:31:37] Trustee Critchley (probable): This is an initiative of Trust Council, of course, the Trust Policy Review.

[0:31:45] Trustee Critchley (probable): And everybody within the trust area and all residents of British Columbia, for that matter,

[0:31:52] Trustee Critchley (probable): have the ability to weigh in on this and provide their thoughts and comments on it.

[0:31:59] Trustee Critchley (probable): It seems to me a very unruly task to try and present the view of the Denman Island Local

[0:32:09] Trustee Critchley (probable): Trust Committee, which I suppose in theory ought to reflect the view of the Denman Island community.

[0:32:16] Trustee Critchley (probable): And as of this moment, I haven't the vaguest idea of what that view is or should be.

[0:32:23] Trustee Critchley (probable): And I rather suspect that I won't be much more enlightened after the consultation process either, because I'm sure there'll be great diversity of views.

[0:32:35] Trustee Critchley (probable): And how do we call them down and say this represents the view of Demanon Local Trust Committee?

[0:32:42] Trustee Critchley (probable): We may have disputes between the three of us. And, you know, what is the point of that?

[0:32:47] Trustee Critchley (probable): that. We're going to have these, yes, there are disputes, but let's say discussions and debates

[0:32:52] Trustee Critchley (probable): within Trust Council. We each have our individual voices. So I see absolutely no benefit to spending

[0:33:00] Trustee Critchley (probable): time trying to create some sort of majoritarian view of the Demenon Local Trust Committee. What

[0:33:08] Trustee Critchley (probable): does that add to the discussion in Trust Council at all? It seems to me that these referrals were

[0:33:15] Trustee Critchley (probable): were given out as a matter of form and standard practice

[0:33:21] Trustee Critchley (probable): without perhaps a great deal of thought

[0:33:23] Trustee Critchley (probable): on what the implications of it was to be

[0:33:27] Trustee Critchley (probable): and how it would actually work in practice.

[0:33:31] Trustee Critchley (probable): So at the very least, I think it needs to be deferred

[0:33:34] Trustee Critchley (probable): until we have not merely a consultation process in place,

[0:33:38] Trustee Critchley (probable): but we have a consultation process that has concluded

[0:33:41] Trustee Critchley (probable): included, insofar as Denman Island is concerned, at which point we may or may not be in a position

[0:33:49] Trustee Critchley (probable): to make some intelligent comment on the thing. And I rather suspect that we won't. But anyway,

[0:33:57] Trustee Critchley (probable): I think it needs to be deferred to at least that point. Those are my thoughts. Thank you.

[0:34:03] Chair Fast (probable): Okay, thank you. So we've got, I mean, I can't recall, it's six months ago that we passed

[0:34:12] Chair Fast (probable): that we referred these out and uh and but i think it's a matter of policy and we're following the

[0:34:17] Chair Fast (probable): steps that we have laid out for ourselves as trust council now as a local trust committee

[0:34:24] Chair Fast (probable): we since now that public engagement has gone ahead uh or is in the process of being set in place

[0:34:34] Chair Fast (probable): what is the wishes would somebody like to make a motion do we want to do it until we're completed

[0:34:38] Chair Fast (probable): it or until there's a plan in place um i'm not aware of any uh i don't have any background

[0:34:45] Chair Fast (probable): information on the on the process so i'm um uh i can hear i heard laura say um until a public

[0:34:55] Chair Fast (probable): consultation plan is in place i heard david say until the work is the public consultation is

[0:35:00] Chair Fast (probable): completed uh what's the pleasure of the local trust committee yeah well i'll

[0:35:09] Trustee Critchley (probable): make a motion

[0:35:10] Trustee Critchley (probable): Okay. I'll move then that the matter of Islands 2050 bylaw referral be deferred until the completion of the formal consultation process as applied to Denman Island.

[0:35:36] Chair Fast (probable): As applied to Denman Island. Okay, thank you. Very good. So we've got a motion that's first.

[0:35:41] Chair Fast (probable): moved and seconded would you like to speak to it david yeah

[0:35:46] Trustee Critchley (probable): sorry i just wanted to conclude my

[0:35:47] Trustee Critchley (probable): thinking there is that um we're a bit in the dark we're fumbling around because we don't even know

[0:35:54] Trustee Critchley (probable): what the consultation plan is going to be um as is being mentioned it's out for tender right now

[0:35:59] Trustee Critchley (probable): um so we have a broad view of what consultation will be because we paid money to have a

[0:36:08] Trustee Critchley (probable): consultation tell us what a consultation might look like and having taken that information we've

[0:36:14] Trustee Critchley (probable): now put it out to a request for proposal to get people to actually do this work and they will then

[0:36:20] Trustee Critchley (probable): be a successful bidder will be chosen and their actual detail plan of going about the work will

[0:36:29] Trustee Critchley (probable): will become evident.

[0:36:31] Trustee Critchley (probable): And yeah, I'm assuming that it will be,

[0:36:37] Trustee Critchley (probable): we'll have elements that will be sort of

[0:36:39] Trustee Critchley (probable): perhaps province wide,

[0:36:43] Trustee Critchley (probable): which may be very light in terms of just

[0:36:48] Trustee Critchley (probable): maybe notifications and papers

[0:36:50] Trustee Critchley (probable): and inviting people to respond.

[0:36:53] Trustee Critchley (probable): But that in respect to the local trust committee areas

[0:36:57] Trustee Critchley (probable): is that there, I would foresee some sort of community process where we gather together

[0:37:04] Trustee Critchley (probable): in a community forum. Although, strangely enough, and I pass this on to members of the public,

[0:37:12] Trustee Critchley (probable): the consultants who gave the guidance on consulting were kind of down on the idea of

[0:37:19] Trustee Critchley (probable): have community hall sort of town hall style meetings, much to my surprise. And so we don't

[0:37:28] Trustee Critchley (probable): have to follow that advice. Of course, we can do things as we've normally done. And we can be

[0:37:34] Trustee Critchley (probable): different and we can be weird. But anyway, a lot remains to be seen on how this is going to

[0:37:41] Trustee Critchley (probable): all work out. But I'm foreseeing that we will have some sort of process that will be specific

[0:37:46] Trustee Critchley (probable): to Denman Island.

[0:37:49] Chair Fast (probable): Okay, thank you very much.

[0:37:51] Chair Fast (probable): Go ahead, Trustee Bushekin.

[0:37:54] Chair Fast (probable): Motion

[0:37:55] Trustee Busheikin (probable): read out again, or read out, please.

[0:38:00] Trustee Busheikin (probable): Vicki, go ahead.

[0:38:03] Voice 10: Okay, it was moved and seconded that the matter

[0:38:06] Voice 10: of the island's 2050 bylaw referral form be deferred

[0:38:15] Voice 10: until the completion of the formal consultation process

[0:38:19] Voice 10: process as applied to Dem and Island.

[0:38:22] Trustee Busheikin (probable): Okay, thank you. So, you know, my only question about this

[0:38:26] Trustee Busheikin (probable): is that if a consultation process was created, and there was something in it that, like a place

[0:38:37] Trustee Busheikin (probable): for input directly from local trust committees, that was in a timeline, can we, like, would we

[0:38:49] Trustee Busheikin (probable): we have to rescind this motion to, you know,

[0:38:52] Trustee Busheikin (probable): if one of us realized or both of us or all of us,

[0:38:55] Trustee Busheikin (probable): oh, actually it'd be great if the local trust committee

[0:38:58] Trustee Busheikin (probable): gave some specific Denman LTC input.

[0:39:02] Trustee Busheikin (probable): Now, once we understand the process, can we still do that?

[0:39:05] Trustee Busheikin (probable): Can we just put it back on the agenda

[0:39:07] Trustee Busheikin (probable): or are we fettering our discretion down the road?

[0:39:10] Trustee Busheikin (probable): And I don't know who that's a question for, maybe staff.

[0:39:16] Trustee Critchley (probable): well i as

[0:39:17] Voice 4: the member of the senate

[0:39:18] Trustee Critchley (probable): can say that i i would expect that we can rescind this at any

[0:39:23] Trustee Critchley (probable): time we we are not we can't bind ourselves or future local trust committees um so yeah it's

[0:39:32] Trustee Critchley (probable): always up to us to undo it uh or amend it in some form at a later date as far as i'm concerned if

[0:39:40] Trustee Critchley (probable): If I'm wrong, staff can weigh in on that,

[0:39:42] Trustee Critchley (probable): but that is certainly my understanding.

[0:39:45] Planner Zupanec (probable): Yeah, that sounds reasonable.

[0:39:47] Trustee Busheikin (probable): Thank you.

[0:39:48] Trustee Busheikin (probable): Thank you, Sonia.

[0:39:49] Trustee Busheikin (probable): Thank you.

[0:39:50] Trustee Busheikin (probable): So just to comment, like I, you know,

[0:39:53] Trustee Busheikin (probable): I share Trustee Critchley's sort of puzzlement

[0:39:57] Trustee Busheikin (probable): about the process, but I do see, like I do see,

[0:40:03] Trustee Busheikin (probable): you know, we all will represent our communities

[0:40:05] Trustee Busheikin (probable): around the council table with all 26 of us,

[0:40:08] Trustee Busheikin (probable): But I can see many ways that a specific LTC might have specific input that is like LTC focused around some of the proposed new material in the policy statement.

[0:40:27] Trustee Busheikin (probable): And just because the local trust areas are so different and because our OCPs are currently quite different and our land use bylaws are different and this may reflect on them.

[0:40:38] Trustee Busheikin (probable): You know, for instance, you know, we don't have private docks. Now, I don't think I need to comment on that, but it certainly is a different point of view than, say, Galeano or Salt Spring, and there's private docks everywhere. And people want to have them everywhere, but people also don't want to have them everywhere.

[0:40:56] Trustee Busheikin (probable): where um uh so you know we don't have resorts we don't have hotels we don't you know it's just

[0:41:03] Trustee Busheikin (probable): we are every ltc is or local trust area is different and so i think it is a useful thing

[0:41:12] Trustee Busheikin (probable): when we sit around the trust council table not just to be there as individuals but if there

[0:41:16] Trustee Busheikin (probable): is something specific to a local trust area that can be summarized and advocated for from an ltc

[0:41:25] Trustee Busheikin (probable): um i think that there's there's there could be value in that exercise i but i i share questions

[0:41:33] Trustee Busheikin (probable): around how the community would be engaged would they be engaged in a trust-wide consultation

[0:41:39] Trustee Busheikin (probable): take consultation and a local consultation or how do they overlap and i don't have answers to that

[0:41:46] Trustee Busheikin (probable): but i just wanted to explain why i'm sort of hanging on to this a bit um but uh hearing what

[0:41:52] Trustee Busheikin (probable): What I've heard, I certainly am prepared to go ahead and vote in favor.

[0:41:56] Chair Fast (probable): Okay.

[0:41:57] Chair Fast (probable): Thank you.

[0:41:58] Chair Fast (probable): And I like this idea, too.

[0:42:01] Chair Fast (probable): I'm going, since we've, Trust Council, speaking as Trust Council, we have decided to go ahead and do further public consultation.

[0:42:14] Chair Fast (probable): I'd like to wait.

[0:42:18] Chair Fast (probable): Well, this doesn't bind us.

[0:42:20] Chair Fast (probable): This is great.

[0:42:20] Chair Fast (probable): Right. So at any time, the local trust committee can weigh in, depending, right?

[0:42:27] Chair Fast (probable): So we've got to let it be deferred until we can bring it back.

[0:42:34] Chair Fast (probable): So does anybody need it read out again?

[0:42:38] Chair Fast (probable): I'm just doing my quick thinking, sort of taking in your viewpoints.

[0:42:42] Chair Fast (probable): Okay, then I'll call the question.

[0:42:44] Chair Fast (probable): All those in favor?

[0:42:47] Trustee Critchley (probable): Aye.

[0:42:48] Trustee Critchley (probable): Aye.

[0:42:49] Trustee Critchley (probable): Thank you.

[0:42:50] Chair Fast (probable): That's three hands up.

[0:42:51] Chair Fast (probable): very good uh for the um minute taker thank you very much so that's what we'll do thank you

[0:42:57] Chair Fast (probable): trustees uh now we're into um 9.1 denman housing association and this is the uh staff report so

[0:43:09] Chair Fast (probable): we've got our planner has uh posted sharing her screen and uh please take it away planners

[0:43:15] Chair Fast (probable): supernets great

[0:43:16] Planner Zupanec (probable): thank you i just want to check that my audio is sufficient for the participants

[0:43:20] Planner Zupanec (probable): thank

[0:43:22] Voice 10: you so

[0:43:23] Planner Zupanec (probable): this is the denman housing association bylaw amendment application

[0:43:27] Planner Zupanec (probable): to amend the denman ocp the official community plan and the land use bylaw the lub to allow

[0:43:34] Planner Zupanec (probable): density transfer and 20 units of rental affordable housing in the denman village referred to in this

[0:43:40] Planner Zupanec (probable): report is denman green there are five very detailed staff recommendations in this report

[0:43:46] Planner Zupanec (probable): that i'll be asking you to consider today and in order to keep my introductory comments to

[0:43:52] Planner Zupanec (probable): minimum so that there's ample time for discussion with the applicant who is joining us

[0:43:57] Planner Zupanec (probable): simon green can be um simon green sorry simon i

[0:44:04] Chair Fast (probable): knew exactly who you meant

[0:44:06] Planner Zupanec (probable): a little little

[0:44:06] Planner Zupanec (probable): mash-up um it's kind of cute though um if you could if you could Simon Palmer

[0:44:12] Planner Zupanec (probable): and so then he

[0:44:14] Planner Zupanec (probable): could also weigh in that

[0:44:15] Planner Zupanec (probable): would be great and what I'll do is just uh defer to the staff report

[0:44:19] Planner Zupanec (probable): package which is very comprehensive for all the background detailed information but in general

[0:44:25] Planner Zupanec (probable): what we're doing is we're looking at a summary of draft bylaw these are new numbers so draft

[0:44:30] Planner Zupanec (probable): bylaw number 241 to amend the official community plan bylaw number 242 is to amend the denman land

[0:44:39] Planner Zupanec (probable): use bylaw bylaw 243 is to introduce a new draft housing agreement to control the rental tenancy

[0:44:50] Planner Zupanec (probable): of the 20 units of affordable housing in the denman green site so those three bylaws are all

[0:44:57] Planner Zupanec (probable): attached to the staff report attachments one two three and we also are asking you to consider a

[0:45:03] Planner Zupanec (probable): draft restrictive covenant that would be specific to the denman green parcel for the affordable

[0:45:10] Planner Zupanec (probable): housing and there is a proposed water management plan that we've attached to the report for your

[0:45:17] Planner Zupanec (probable): review early on we are still pending receipt of comments on that management plan to provide you

[0:45:24] Planner Zupanec (probable): with an analysis that hopefully your next meeting and then there's also an early referral from the

[0:45:30] Planner Zupanec (probable): denman um conservancy for your consideration and these are based on the early referral requests

[0:45:36] Planner Zupanec (probable): that you directed us to do at your last meeting so uh like i mentioned i'm going to keep my

[0:45:45] Planner Zupanec (probable): comments brief because i know that there'll be specific questions going through each of these

[0:45:50] Planner Zupanec (probable): attachments or the actual bylaws so in general should you concur with the five staff recommendations

[0:45:56] Planner Zupanec (probable): at the beginning of this report all listed here um we will send out the bylaw referrals formally

[0:46:06] Planner Zupanec (probable): to all these agencies organizations first nations and adjacent local governments requesting a

[0:46:13] Planner Zupanec (probable): response within 60 days of receipt and the referral so that'll take us through the fall

[0:46:18] Planner Zupanec (probable): and the early part of this winter and then we're suggesting that a community information meeting

[0:46:24] Planner Zupanec (probable): can be held during the first part of your next regular business meeting early in the new year

[0:46:31] Planner Zupanec (probable): to present those referral responses solicit um general questions from the public about the

[0:46:42] Planner Zupanec (probable): application and the density transfer and also give you a sense of where possibly more information

[0:46:50] Planner Zupanec (probable): might be required for the community or whether there's sufficient cause to proceed to scheduling

[0:46:57] Planner Zupanec (probable): further readings in public hearing so i will turn it back to the chair i'm here to answer

[0:47:03] Planner Zupanec (probable): any questions related to this package of information before you as well as the applicant

[0:47:08] Planner Zupanec (probable): and to standing by as

[0:47:10] Chair Fast (probable): well, thank you.

[0:47:12] Chair Fast (probable): Thank you, Planner Zupanetz.

[0:47:14] Chair Fast (probable): And yes, I've promoted Simon Palmer to the panelists

[0:47:19] Chair Fast (probable): and as per our public invitations to participate,

[0:47:25] Chair Fast (probable): how to share ideas with the Denman Local Trust Committee,

[0:47:28] Chair Fast (probable): staff present a report and recommendations to the LCC

[0:47:32] Chair Fast (probable): and then the applicant can speak.

[0:47:34] Chair Fast (probable): speak. I'm open though to Planner Zubanets. Does anybody have questions for the planner before we

[0:47:40] Chair Fast (probable): move to the applicant? Go ahead, Trustee Critchley.

[0:47:47] Trustee Critchley (probable): Thank you. So one of the, well, let me just

[0:47:52] Trustee Critchley (probable): start out by giving my tentative preliminary leanings here, because I think that's only

[0:48:00] Trustee Critchley (probable): right and fair. My concerns primarily are around density, the numbers, the amount of water and

[0:48:13] Trustee Critchley (probable): whether that's going to be an adequate supply and the amount of sewage and whether that can be

[0:48:21] Trustee Critchley (probable): adequately treated without affecting the well that's on the property and the wells of surrounding

[0:48:28] Trustee Critchley (probable): And I see that we don't have the reports necessary

[0:48:36] Trustee Critchley (probable): to really feel more comfortable about that yet.

[0:48:40] Trustee Critchley (probable): Those are still pending as I understand it.

[0:48:43] Trustee Critchley (probable): And I'm wondering if there is a reason

[0:48:48] Trustee Critchley (probable): why we don't have those reports now

[0:48:50] Trustee Critchley (probable): when we're being asked to move forward quickly.

[0:48:53] Trustee Critchley (probable): I understand the time constraints of the applicant here and the need to get funding application in and so forth.

[0:49:03] Trustee Critchley (probable): But on the other hand, not having these key matters, or at least documentation that supports them better, I think is a major omission here.

[0:49:18] Trustee Critchley (probable): And I'm very concerned about our ability to move forward quickly in the absence of those things.

[0:49:26] Trustee Critchley (probable): I know that we meet now, of course, only once every couple of months, generally.

[0:49:32] Trustee Critchley (probable): I suppose it's not impossible that we could arrange another special meeting.

[0:49:41] Trustee Critchley (probable): I'm rambling around here, but I'd like, yes, I'd like Planner to comment on some of those things.

[0:49:48] Trustee Critchley (probable): and whether whether we could when we're looking at the particularly having a

[0:49:56] Trustee Critchley (probable): community information meeting it seems to me that's going to be a pretty big

[0:50:00] Trustee Critchley (probable): deal and having it in conjunction with our regular meeting may not be the best

[0:50:07] Trustee Critchley (probable): timing and maybe an evening meeting would be would be a better thing for

[0:50:11] Trustee Critchley (probable): that so those preliminary sorts of matters I'd like to hear a planner on

[0:50:15] Trustee Critchley (probable): thank you go

[0:50:17] Planner Zupanec (probable): ahead planner zubinitz great so i'll draw your attention to the highlighted

[0:50:20] Planner Zupanec (probable): portion of the staff report that's on the screen that speaks to the submission for the water

[0:50:25] Planner Zupanec (probable): management plan attachment five so you do have the water management plan for the the potable water

[0:50:29] Planner Zupanec (probable): proposal for the affordable housing and that density so we still haven't done an analysis

[0:50:36] Planner Zupanec (probable): on that piece and a water license

[0:50:38] Voice 4: has been issued

[0:50:38] Planner Zupanec (probable): by the province and they do have confirmation from

[0:50:42] Planner Zupanec (probable): from a qualified professional that the receiver parcel

[0:50:44] Planner Zupanec (probable): has adequate conditions to support

[0:50:46] Planner Zupanec (probable): the community sewage treatment

[0:50:47] Planner Zupanec (probable): and that's attachment six in your package.

[0:50:50] Planner Zupanec (probable): So those boxes are checked in terms of

[0:50:52] Planner Zupanec (probable): the information has been provided

[0:50:54] Planner Zupanec (probable): and we will be and have done an early referral

[0:50:58] Planner Zupanec (probable): to your freshwater specialists

[0:50:59] Planner Zupanec (probable): for the water management plan

[0:51:01] Planner Zupanec (probable): and a formal referral through the bylaw first reading

[0:51:06] Planner Zupanec (probable): if you choose to go that route today,

[0:51:08] Planner Zupanec (probable): so that hopefully we will have a response to you

[0:51:11] Planner Zupanec (probable): as well as any other updates around the water system for the community information meetings.

[0:51:17] Planner Zupanec (probable): The staff doesn't feel that there's insufficient information in this regard to support the density that's being proposed.

[0:51:24] Planner Zupanec (probable): The information has been provided.

[0:51:26] Planner Zupanec (probable): Whether or not that information is sufficient is still for you to discuss in terms of today.

[0:51:35] Planner Zupanec (probable): You're seeing the water management plan for the first time and confirmation.

[0:51:39] Planner Zupanec (probable): information. If you have any questions about that, the applicant can address those. The second piece

[0:51:45] Planner Zupanec (probable): in terms of timing of a community information meeting, absolutely. We could accommodate an

[0:51:50] Planner Zupanec (probable): evening electronic community information meeting early in the new year if that's the route that

[0:51:56] Planner Zupanec (probable): you would like to go. It's a special meeting of the local trust committee and we can work towards

[0:52:01] Planner Zupanec (probable): that as well.

[0:52:04] Chair Fast (probable): Thank you. Does that answer your question, Trustee Critchley? Thank you. Not

[0:52:09] Trustee Critchley (probable): not completely because yes,

[0:52:11] Trustee Critchley (probable): although there are certain things that have been provided,

[0:52:16] Trustee Critchley (probable): the document in regard to wastewater management

[0:52:22] Trustee Critchley (probable): is sort of a simplistic thing that says,

[0:52:26] Trustee Critchley (probable): yeah, the ground looks good to put a system on here,

[0:52:31] Trustee Critchley (probable): but we haven't seen a system yet designed

[0:52:33] Trustee Critchley (probable): and we haven't had it reviewed,

[0:52:36] Trustee Critchley (probable): which I think if I remember correctly you had some wording in there that indicated that you

[0:52:43] Trustee Critchley (probable): are going to have an internal review of that I'm seeing that correctly sorry

[0:52:54] Planner Zupanec (probable): an internal review of

[0:52:56] Planner Zupanec (probable): the sewage just just you

[0:53:01] Trustee Critchley (probable): quickly I guess it's it's probably just under are you thinking of

[0:53:05] Trustee Critchley (probable): of the water management plan would be-

[0:53:10] Planner Zupanec (probable): Yeah, I know this was the resolution

[0:53:11] Planner Zupanec (probable): related to the sewage disposal system.

[0:53:14] Planner Zupanec (probable): And Island Health clearly is one of the referral agencies

[0:53:18] Planner Zupanec (probable): that this would be forwarded to for further analysis.

[0:53:22] Planner Zupanec (probable): We would not be conducting any internal analysis

[0:53:24] Planner Zupanec (probable): on a sewage disposal system, for example.

[0:53:27] Planner Zupanec (probable): We don't have that staff expertise.

[0:53:29] Planner Zupanec (probable): And then the water management plan

[0:53:31] Planner Zupanec (probable): was to address all these factors.

[0:53:37] Trustee Critchley (probable): okay because I saw it under your paragraph on page 24 proposed management plan and sewage

[0:53:43] Trustee Critchley (probable): disposal and talked about an internal review of the plan but I suppose it's just the plan

[0:53:49] Trustee Critchley (probable): with respect to groundwater then yeah

[0:53:51] Planner Zupanec (probable): that's that's the water management plan specific for

[0:53:55] Planner Zupanec (probable): freshwater specialists preliminary comments to the local testament and

[0:54:01] Trustee Critchley (probable): as to wastewater we won't

[0:54:03] Trustee Critchley (probable): have any further comment on that other than what the Island Health reports back to us.

[0:54:12] Planner Zupanec (probable): Now,

[0:54:12] Trustee Critchley (probable): in respect to the wastewater, or sorry, the water management plan,

[0:54:18] Trustee Critchley (probable): were there not still matters pending to be sorted out with the health department on that?

[0:54:26] Trustee Critchley (probable): Because I saw some exchange of emails apparently referring to some assumptions of parameters of

[0:54:33] Trustee Critchley (probable): of daily usage and such like.

[0:54:36] Trustee Critchley (probable): And it looked to me like that was still in flux,

[0:54:40] Trustee Critchley (probable): that there were still things to be approved by Island Health

[0:54:45] Trustee Critchley (probable): given that the rainwater catchment use

[0:54:52] Trustee Critchley (probable): for potable purposes is kind of a novel idea

[0:54:56] Trustee Critchley (probable): and they're still developing their protocols on all that.

[0:54:59] Trustee Critchley (probable): What's your understanding of where that's at?

[0:55:02] Trustee Critchley (probable): that. Yeah, so

[0:55:03] Planner Zupanec (probable): this is a great opportunity to have Simon Palmer speak directly to the status of that

[0:55:07] Planner Zupanec (probable): inquiry and that approval system. I think that would be appropriate.

[0:55:12] Chair Fast (probable): Thank you. I was wondering

[0:55:13] Chair Fast (probable): when we would bring Simon in because he's got, I'm sure, many things to say. Are there any more

[0:55:21] Chair Fast (probable): questions for Sonia before we go on to Simon then? And then, of course, we can keep the conversation

[0:55:26] Chair Fast (probable): going i'm

[0:55:28] Trustee Busheikin (probable): sorry if i may i have questions but they're not um they're not um they're more

[0:55:37] Trustee Busheikin (probable): detailed and i think

[0:55:38] Trustee Busheikin (probable): i'll wait till later so i just don't want okay good

[0:55:43] Chair Fast (probable): well i would like to

[0:55:45] Chair Fast (probable): bring uh simon in then for uh his five minutes or so of um uh he's heard a few of the questions too

[0:55:53] Chair Fast (probable): So I imagine he'll be able to fill us in. And Simon, if you could turn your video on, you don't have to, but maybe you could, we can't see you. And just so you know, there you are. Feel free to turn your video off if it helps your audio, but I just wanted to make sure we had you with us. Please go ahead.

[0:56:13] Voice 5: OK, I hope everybody can hear me. A couple of quick comments on on Trustee Critchley's questions.

[0:56:23] Voice 5: The water plan was created by integral engineers down in Victoria, professional engineers in consultation with our local island health office.

[0:56:35] Voice 5: um the uh daryl belanger who's the public health engineer uh went backwards and forwards with

[0:56:43] Voice 5: integral on various aspects of the water plan and when it was completed it was submitted to

[0:56:50] Voice 5: uh the the public health engineer who is the person responsible for approval of design

[0:56:56] Voice 5: and then of construction of whatever facility is required to treat the water and and deliver

[0:57:04] Voice 5: the water and store the water. And the final plan, the water plan, went to the engineer

[0:57:14] Voice 5: in Ireland Health who came back to us and said he would have no further need to comment on it

[0:57:21] Voice 5: until we get to the design stage of the system. So not specific approval per se, but effective

[0:57:31] Voice 5: effective approval because I have an email from him that says, I don't need to open your file

[0:57:38] Voice 5: again until I get to the approval of the design of the system. So that's the water system,

[0:57:48] Voice 5: which includes rainwater harvesting to supply 50% of the potable needs. The flow test that was

[0:57:57] Voice 5: done on the well was done by Alan Dakin who is a much respected engineer hydrogeologist

[0:58:06] Voice 5: and he showed that there is more than adequate well water alone to supply the system

[0:58:13] Voice 5: but we have elected for the sake of sustainability and responsible stewardship of groundwater we have

[0:58:21] Voice 5: elected to deliver half the water needs via a potable rainwater system which has been approved

[0:58:29] Voice 5: by the way uh by the uh by the ministry of health for british columbia as far as wastewater is

[0:58:37] Voice 5: concerned our local wastewater engineer h2o steve carbolero designed the system and he did it after

[0:58:46] Voice 5: after digging test pits and testing the soil.

[0:58:49] Voice 5: And he determined that there is adequate soil conditions

[0:58:54] Voice 5: to accept the calculated waste

[0:59:04] Voice 5: without having any effect downstream of the fields.

[0:59:11] Voice 5: so i i hope that may go some way to to to leaving trustee critchley's um concerns in that respect i

[0:59:19] Voice 5: think that at this stage uh it is premature to be actually designing systems because we have not yet

[0:59:25] Voice 5: even designed the um the the site plan or the or the buildings the design of the system would come

[0:59:34] Voice 5: early next year when we have to do it in order to do a costing for our funding application to

[0:59:41] Voice 5: bc housing i think the the stage that we're at is actually quite appropriate for in my view for

[0:59:49] Voice 5: getting through even third reading of bylaws my final comment if i may madam chairman is is a very

[0:59:59] Voice 5: very brief.

[1:00:00] Voice 5: presentation. It literally will only take a minute, I don't think. I'm saying last year we

[1:00:07] Voice 5: applied to amend bylaws allowing for the down zoning of a donor parcel, the up zoning of a

[1:00:13] Voice 5: receiver parcel, and the subsequent creation on a third parcel of a lot designated R4 affordable

[1:00:21] Voice 5: housing. You considered our application last year, the principles involved, and took bylaw amendments

[1:00:28] Voice 5: amendments through a first reading. The by-law amendments before you today are in principle

[1:00:34] Voice 5: identical. Therefore, may I request that today you choose the first alternative on page 26 of

[1:00:42] Voice 5: the staff report, namely, and I quote, the LTC can consider giving first and second reading

[1:00:49] Voice 5: consecutively for all three by-laws and proceed to a CIM community information meeting early in

[1:00:56] Voice 5: the new year unquote i'm making this request to you because time is of the essence and deferring

[1:01:04] Voice 5: second reading to the january ltc meeting will have a knock-on effect that would mean we do not

[1:01:11] Voice 5: have title to the denman green land when we make funding application in june of next year

[1:01:16] Voice 5: that in itself no matter how prepared we are in all other respects would mean that we do not

[1:01:24] Voice 5: qualify for funding. I can expand on this if you wish. I'm also happy to try and answer any

[1:01:31] Voice 5: questions on other aspects of the project as you go through the application. Thank you for your

[1:01:37] Voice 5: time.

[1:01:37] Chair Fast (probable): Thank you very much, Mr. Palmer. And trustees, I'm back over to you. Questions for

[1:01:45] Chair Fast (probable): the planner or the applicant? Usually we would direct questions to the planner, but the planner

[1:01:54] Chair Fast (probable): has indicated that the applicant has some of the answers so i'm open who'd like to go first yeah

[1:02:03] Chair Fast (probable): go ahead trustee critchley yeah

[1:02:06] Trustee Critchley (probable): i have another question um for mr palmer then maybe um in

[1:02:10] Trustee Critchley (probable): respect of uh provision of parking spaces and such like um is there consideration given to

[1:02:20] Trustee Critchley (probable): putting electric uh charging station points uh in conjunction with parking spaces i noticed that

[1:02:28] Trustee Critchley (probable): that was not included in in that and i wonder if there was objection to that or whether you

[1:02:34] Trustee Critchley (probable): intended to do it anyway and also be interested in the planners um comments on that um simon if

[1:02:42] Chair Fast (probable): you'd go first thank

[1:02:43] Voice 5: you very much uh internally we have discussed this yes just to give an overview

[1:02:48] Voice 5: of the um electrical uh situation we are proposing to put in solar panels on the northern boundary of

[1:02:56] Voice 5: the site and to have a connection with bc hydro a power sharing agreement with them whereby we

[1:03:08] Voice 5: actually develop in a year as much electricity as the project consumes and the aim is to actually

[1:03:17] Voice 5: get to close to if not net zero and the ability to provide some charging stations is certainly there

[1:03:27] Voice 5: thank

[1:03:29] Chair Fast (probable): you very much and uh that's interesting i thought i didn't know bc hydra was doing that

[1:03:33] Chair Fast (probable): anymore but that's great to hear over to you uh planners upon us do you have any comment about

[1:03:38] Chair Fast (probable): that

[1:03:38] Planner Zupanec (probable): whether or not trustee critchley is asking if the zoning amendment wouldn't require

[1:03:44] Planner Zupanec (probable): require a charging station as part of the development of the 20 units of affordable

[1:03:49] Planner Zupanec (probable): housing? Is that what you're alluding to?

[1:03:52] Trustee Critchley (probable): Yes. And whether that is not yet become sort of a

[1:03:57] Trustee Critchley (probable): standard item of requirement in planning these days, given that we're kind of anticipating a

[1:04:05] Trustee Critchley (probable): fairly rapid changeover possibly from internal combustion engines to electric vehicles,

[1:04:11] Trustee Critchley (probable): Are we not at the point yet where we should be mandating these things, since we're mandating number of parking spaces and we're also mandating the number of bicycle parking spaces?

[1:04:21] Trustee Critchley (probable): So that was, yeah, I'd like to hear your comment on that.

[1:04:26] Chair Fast (probable): And electric bikes.

[1:04:28] Planner Zupanec (probable): It's typical that we would

[1:04:29] Planner Zupanec (probable): strongly recommend those elements to be incorporated into a development permit area for energy conservation.

[1:04:35] Planner Zupanec (probable): for example in the village core for any commercial development that's standard we have that for

[1:04:42] Planner Zupanec (probable): example on gabriola and the electric charging public electric charging station requirement

[1:04:47] Planner Zupanec (probable): is built into the guidelines however this isn't for the public use this would be for the use of

[1:04:54] Planner Zupanec (probable): the residents themselves of the r4 zone living on site we're not asking the applicant to provide a

[1:05:01] Planner Zupanec (probable): a public charging station in that location, assuming.

[1:05:05] Planner Zupanec (probable): This would really be for the benefit

[1:05:06] Planner Zupanec (probable): of the residents on site, in which case,

[1:05:09] Planner Zupanec (probable): I would recommend that that might be an element

[1:05:11] Planner Zupanec (probable): of the restrictive covenant instead of the zoning,

[1:05:14] Planner Zupanec (probable): because we already are proposing a tool,

[1:05:17] Planner Zupanec (probable): the restrictive covenant to do a number of extra things

[1:05:20] Planner Zupanec (probable): that we don't want to bury into the R4 zoning.

[1:05:24] Planner Zupanec (probable): So if you wanted to explore a requirement

[1:05:27] Planner Zupanec (probable): for a private charging station for use of the residents of that parcel then we can chat with

[1:05:35] Planner Zupanec (probable): the DHA board about that specific requirement and what level of charging you might be mandating

[1:05:43] Planner Zupanec (probable): I think a lot of the level two chargers are typical in terms of residential use

[1:05:52] Planner Zupanec (probable): versus the BC Hydro quick charge stations

[1:05:56] Planner Zupanec (probable): that you're seeing popping up.

[1:05:59] Planner Zupanec (probable): So we could explore that further

[1:06:01] Planner Zupanec (probable): if that's the direction that the LTC wants to give us.

[1:06:04] Planner Zupanec (probable): Thank

[1:06:05] Chair Fast (probable): you very much.

[1:06:06] Chair Fast (probable): Does that answer your question, Trustee Critchley?

[1:06:09] Trustee Critchley (probable): Yes, it does.

[1:06:10] Trustee Critchley (probable): Okay, thanks.

[1:06:11] Trustee Critchley (probable): I'm aware that there are charging stations

[1:06:14] Trustee Critchley (probable): across the street, of course.

[1:06:16] Trustee Critchley (probable): There's, I think, a total of three there,

[1:06:18] Trustee Critchley (probable): but when there's going to be 20 units

[1:06:22] Trustee Critchley (probable): or possibly 20 units there.

[1:06:25] Trustee Critchley (probable): Certainly, if everybody's driving electric vehicles in 10 years,

[1:06:29] Trustee Critchley (probable): it's not going to be adequate.

[1:06:33] Trustee Critchley (probable): Anyway, thank you.

[1:06:34] Chair Fast (probable): Thank you.

[1:06:35] Chair Fast (probable): And they might be electric bikes, just to get my bike word in there again.

[1:06:38] Chair Fast (probable): Please go ahead, Trustee Bishakin.

[1:06:41] Chair Fast (probable): Thank you.

[1:06:44] Trustee Busheikin (probable): So one of my, I guess, one of my main concerns with this,

[1:06:53] Trustee Busheikin (probable): And I'm overall in favor thus far in the discussion of going ahead with the staff recommendation.

[1:07:00] Trustee Busheikin (probable): But one of the things that keeps coming up for me is that the community hall is directly across the street and the activity center is directly across the other street.

[1:07:11] Trustee Busheikin (probable): And both of those, particularly the hall, are venues that when we don't have a pandemic are lively and there's dances and parties and weddings.

[1:07:23] Trustee Busheikin (probable): um, that sometimes go late at night, um, and that are noisy and that people congregate at those on

[1:07:29] Trustee Busheikin (probable): the front porch of the hall. And that, um, is a good thing. Um, and, and there, there is definitely

[1:07:36] Trustee Busheikin (probable): drinking and, you know, substances involve people are partying and that's what humans do. Um, and,

[1:07:44] Trustee Busheikin (probable): uh, you know, my concern looking down the future is that there will be families there and people

[1:07:50] Trustee Busheikin (probable): who have regular working hours and um it will then be there'll be pressure on the community

[1:07:58] Trustee Busheikin (probable): hall and possibly the activity center they tend not to have the late night events to not do that

[1:08:03] Trustee Busheikin (probable): anymore and there's no other place on denman and um those things are also income generating and

[1:08:12] Trustee Busheikin (probable): so um i'm just and you know that is the kind of thing we'll hear from the community about

[1:08:18] Trustee Busheikin (probable): about, I just wonder if Simon has any comments on that,

[1:08:23] Trustee Busheikin (probable): if you've been in touch with DERCS,

[1:08:26] Trustee Busheikin (probable): the board that runs the hall,

[1:08:30] Trustee Busheikin (probable): is there something you can put in tenant selection

[1:08:33] Trustee Busheikin (probable): that people understand that they're in a downtown

[1:08:37] Trustee Busheikin (probable): neighborhood and that they will need to accept certain

[1:08:41] Trustee Busheikin (probable): levels of noise at times?

[1:08:42] Trustee Busheikin (probable): Like, I don't know, yeah.

[1:08:46] Trustee Busheikin (probable): yeah is this a question for the planner first or for um i don't know i mean no it's a question for

[1:08:52] Trustee Busheikin (probable): the applicant like if the planner has any i've already asked the planner but i don't think it's

[1:08:56] Trustee Busheikin (probable): i don't think there's a planning solution um you know noise protection like you know a sound

[1:09:05] Trustee Busheikin (probable): minimizing fence i don't think it's going to make much of a difference and i don't think it's

[1:09:08] Trustee Busheikin (probable): necessarily going to give the right feel to the place to have a great big fence there um so for

[1:09:15] Trustee Busheikin (probable): the applicant question

[1:09:17] Chair Fast (probable): for the applicant over to you mr palmer

[1:09:18] Voice 5: my my comment would be first of all

[1:09:21] Voice 5: that and i'm not wishing to be facetious here but if if i were living in a leaky lousy uh old school

[1:09:29] Voice 5: bus and were offered an apartment in a new building with uh you know really energy efficient systems

[1:09:38] Voice 5: systems, water, electricity, parking, walking distance to the ferry, general store just down

[1:09:46] Voice 5: the road, school across the road. I think a little bit of noise occasionally from somebody having a

[1:09:51] Voice 5: party would be the least of my objections. But I'm sure that when it comes to landscaping,

[1:09:58] Voice 5: we shall be planting trees along that Northwest Road and the Kirk Road boundaries of the

[1:10:04] Voice 5: the um of the development anyhow but i really think you know in the total picture the location

[1:10:12] Voice 5: of that um of denman green is is so generally accepted as absolutely ideal by anybody and

[1:10:21] Voice 5: everybody who's looked at it and thought about it as i say i think a little bit of uh noise coming

[1:10:27] Voice 5: from somebody enjoying themselves outside the community hall is a very small price to pay

[1:10:33] Chair Fast (probable): Thank you very much, Mr. Palmer. More questions, or did that answer your question? I expect we'll hear about it during the CIM. I've got the recommendations in front of me here. Any trustee comments about Mr. Palmer's suggestion about giving it first and second reading? We haven't discussed that. I just wondered if you had any thoughts. Trustee Beshaken?

[1:11:01] Chair Fast (probable): can yeah

[1:11:02] Trustee Busheikin (probable): I am like I don't understand how that would change the timeline because um it's not

[1:11:10] Trustee Busheikin (probable): like we have to give it second reading and then wait we can give it second and third reading boom

[1:11:15] Trustee Busheikin (probable): boom boom which is how we often do things so and I think on the contrary um unless I'm it's so long

[1:11:22] Trustee Busheikin (probable): since we've actually moved a bylaw amendment forward maybe I'm forgetting but um like I think

[1:11:29] Trustee Busheikin (probable): that uh you're sending a message to the community that we're just rushing through this without a

[1:11:35] Trustee Busheikin (probable): chance for community discussion input can can rebound and uh not in support of of a good clear

[1:11:45] Trustee Busheikin (probable): um forward moving process and there are still pieces missing here there hasn't been um much

[1:11:55] Trustee Busheikin (probable): much opportunity for a lot of community input there was a community information meeting that

[1:12:00] Trustee Busheikin (probable): the applicant um uh put on which um you know wasn't highly attended and i don't think people

[1:12:07] Trustee Busheikin (probable): know about it but probably good to just make sure people know that um but yeah i am yeah i don't see

[1:12:13] Trustee Busheikin (probable): how second reading would move it any quicker so as if and it i'll just open it to staff like am i

[1:12:20] Trustee Busheikin (probable): I correct that we quite commonly and very much easily can just go second, third reading when

[1:12:26] Trustee Busheikin (probable): we're ready? In

[1:12:29] Planner Zupanec (probable): this case, I'm anticipating some tweaking to the bylaws before or at second

[1:12:35] Planner Zupanec (probable): reading. And so the referral responses form part of your consideration about changes to the bylaws.

[1:12:43] Planner Zupanec (probable): The community information meeting forms part of your consideration of changes to the bylaw

[1:12:48] Planner Zupanec (probable): and staff's professional advice to you once we've reviewed the referral responses and

[1:12:55] Planner Zupanec (probable): have a better sense of any improvements that we can make to those bylaws would be what we would

[1:13:00] Planner Zupanec (probable): do at second reading typically so that space just in terms of the the readings is simply that is

[1:13:08] Planner Zupanec (probable): that it's a cleaner process to say these are the bylaws at first reading and seeking input

[1:13:13] Planner Zupanec (probable): technical input or other substantive input so that second reading is as close to what you're

[1:13:21] Planner Zupanec (probable): going to see at the end if it's adopted as possible. So that what's sent to public hearing

[1:13:26] Planner Zupanec (probable): when second reading is done is the polished product and you have full confidence that those

[1:13:33] Planner Zupanec (probable): bylaws have been amended based on the entire spectrum of input that you're supposed to

[1:13:41] Planner Zupanec (probable): make decisions on which is not just recommendations from staff or what you heard uh from the

[1:13:48] Planner Zupanec (probable): community it's that balanced decision making model and right now we we don't have that available for

[1:13:54] Planner Zupanec (probable): you to use to make a decision that second reading is as close to to what those bylaws are going to

[1:13:59] Planner Zupanec (probable): look like uh when they're adopted so it's a it's part messaging for the community to also

[1:14:06] Planner Zupanec (probable): understand this process is set up in a way to ensure that you're satisfied which means that

[1:14:12] Planner Zupanec (probable): they should feel some level of comfort that every one of those island stress policy statement

[1:14:18] Planner Zupanec (probable): checklists has been addressed which isn't the case I haven't provided you with that directive

[1:14:23] Planner Zupanec (probable): checklist I would be doing that at second reading when we've got the responses back to give you

[1:14:29] Planner Zupanec (probable): final certainty that water septic all those issues have been checked off that are currently

[1:14:35] Planner Zupanec (probable): outstanding until we've got the analysis back to you. So this is why the staff recommends first

[1:14:40] Planner Zupanec (probable): reading. You can do second reading after the community information meeting if you think you've

[1:14:45] Planner Zupanec (probable): heard it all and you know what needs to be changed. And it doesn't actually delay the process at all

[1:14:51] Planner Zupanec (probable): because you have every LTC meeting as an opportunity to make changes and to fine-tune

[1:15:02] Planner Zupanec (probable): the bylaws in preparation for the public hearing thank

[1:15:05] Trustee Busheikin (probable): you very much yeah because as I understand

[1:15:09] Trustee Busheikin (probable): if we did regardless of whether we give it second reading now if we did want to make some changes

[1:15:15] Trustee Busheikin (probable): of any substance after the community information meeting that would still need to be done whether

[1:15:21] Trustee Busheikin (probable): it's done before we raise our hands for second meeting or we have to do it after second reading

[1:15:27] Trustee Busheikin (probable): Yeah, I don't see the way it would speed things up.

[1:15:31] Chair Fast (probable): Thank you very much.

[1:15:33] Chair Fast (probable): And I'm just going to just, okay,

[1:15:36] Chair Fast (probable): I'm going to call for a two minute break in a moment,

[1:15:39] Chair Fast (probable): partly because of me having to set up all this meeting.

[1:15:42] Chair Fast (probable): I just need a two minute break,

[1:15:44] Chair Fast (probable): but please go ahead, Mr. Palmer.

[1:15:46] Voice 5: Yeah, thank you.

[1:15:47] Voice 5: May I ask a question, please, of the planner?

[1:15:51] Voice 5: will there be time between the proposed community information meeting early in the year and the

[1:15:58] Voice 5: first local trust committee meeting to do any amendments to the bylaws that you would make

[1:16:06] Voice 5: as a result of the community information meeting?

[1:16:10] Chair Fast (probable): I don't know if we know all the other things that

[1:16:13] Chair Fast (probable): might be on a planner's agenda. Go ahead, Planner Zupanets.

[1:16:17] Planner Zupanec (probable): Theoretically, a local trust committee

[1:16:19] Planner Zupanec (probable): could have the CIM at the beginning of their meeting

[1:16:22] Planner Zupanec (probable): and within that same business meeting

[1:16:24] Planner Zupanec (probable): have sufficient clarity on there's no changes to make,

[1:16:29] Planner Zupanec (probable): so we're comfortable giving second reading, for example,

[1:16:32] Planner Zupanec (probable): unless they've heard an enormous amount

[1:16:34] Planner Zupanec (probable): of technical information

[1:16:37] Planner Zupanec (probable): and have received professional or agency referral responses

[1:16:42] Planner Zupanec (probable): that they need to think about

[1:16:44] Planner Zupanec (probable): or need more information or clarity on,

[1:16:47] Planner Zupanec (probable): then they need more time for that.

[1:16:49] Planner Zupanec (probable): So it all depends on the substance of the input they receive versus how much time things take, because they need to be able to interpret that information and decide for themselves if the bylaws reflect those issues, or if there's improvements that need to be made, and how long will it take to draft those changes?

[1:17:10] Planner Zupanec (probable): Are they just little tweaks, changing numbers, or is it a brand new policy that we need to draft to present?

[1:17:17] Planner Zupanec (probable): So, you know, that's what this staff report is trying to highlight right now.

[1:17:22] Planner Zupanec (probable): We think this is a really good baseline.

[1:17:24] Planner Zupanec (probable): These bylaws are ready to go, first reading.

[1:17:27] Planner Zupanec (probable): We know that there might be some tweaks and that they might need some time, but let's get that input to them first.

[1:17:34] Planner Zupanec (probable): and then we can make recommendations about what needs to change if anything

[1:17:38] Planner Zupanec (probable): uh to improve the bylaws that's what it's it's all about is making sure that there there's no

[1:17:43] Planner Zupanec (probable): loopholes and that they offer that level of flexibility that's required because we can't

[1:17:49] Planner Zupanec (probable): predict exactly what the final development outcome might be but we can address the issues that we

[1:17:55] Planner Zupanec (probable): know will come up if the properties are developed as proposed thank

[1:18:00] Chair Fast (probable): you very much i'm going to call

[1:18:02] Chair Fast (probable): all for a two-minute break so we'll come back at 11 50 2 4 11 54 i'm just going to mute everybody

[1:18:10] Chair Fast (probable): and then when i come back i'll unmute everybody and uh leave the everything streaming we'll be

[1:18:16] Chair Fast (probable): right back thank you i think we might all can you hear me yes

[1:21:15] Voice 4: my

[1:21:17] Chair Fast (probable): mute all button didn't work

[1:21:18] Chair Fast (probable): oh well now i know i hope anybody wasn't singing okay we're reassembled can everybody hear me you

[1:21:47] Chair Fast (probable): you hold up your thumb okay good thank you and uh so i see a couple of hands up are these people

[1:21:55] Chair Fast (probable): who still wish to speak okay um i'm going to put it over to trustee boucher go ahead trustee

[1:22:02] Chair Fast (probable): well

[1:22:03] Trustee Busheikin (probable): i as i said i do have a few questions or um uh things i might want to change that are not

[1:22:09] Trustee Busheikin (probable): they're really more about um what the the proposed changes are doing generally in terms of our

[1:22:17] Trustee Busheikin (probable): ocp and lub then like like what might be consequences down the road for other projects or

[1:22:25] Trustee Busheikin (probable): um housing uh regulatory changes or considerations so is now a good time to get into that i'm kind

[1:22:34] Trustee Busheikin (probable): of thinking maybe we should be here from simon before me it doesn't really matter but uh at your

[1:22:40] Trustee Busheikin (probable): At your pleasure, Chair Fast.

[1:22:44] Chair Fast (probable): I wonder if, this sounds good to me.

[1:22:48] Chair Fast (probable): I'm wondering if, Simon, you would like to step out now?

[1:22:54] Chair Fast (probable): You've had your, more than, usually we give applicants time,

[1:23:00] Chair Fast (probable): according to the guidelines anyway.

[1:23:01] Chair Fast (probable): Or would people prefer this assignment?

[1:23:03] Chair Fast (probable): Trustees, what's your preference?

[1:23:07] Chair Fast (probable): I'd like to run it like a regular meeting then, Mr. Palmer.

[1:23:10] Chair Fast (probable): I'm going to ask you to go back with the attendees or at least turn off your video then so the local trust committee, thank you, so the local trust committee can deliberate.

[1:23:23] Chair Fast (probable): And I think it's a good time, Trustee Bishaykin.

[1:23:26] Chair Fast (probable): Okay.

[1:23:27] Trustee Busheikin (probable): So, yeah, I'm just like we are working towards a having a project that hopefully will start next year to do a review of housing regulations.

[1:23:40] Trustee Busheikin (probable): So I'm thinking ahead about if there are things that are happening here with our regulations that, yeah, have

[1:23:48] Trustee Busheikin (probable): a more global impact.

[1:23:50] Trustee Busheikin (probable): I'm just turning the light on so I can read my notes.

[1:23:55] Trustee Busheikin (probable): So if we look at page 28 of the package, there's a few questions I have there.

[1:24:02] Trustee Busheikin (probable): there. So if you go down to the third bullet, or maybe it's the fourth bullet, sorry, yes,

[1:24:17] Trustee Busheikin (probable): the fourth bullet, and it says that a policy, policy nine is replaced with the following,

[1:24:25] Trustee Busheikin (probable): that the principal use should be single family residential with the exception of some site

[1:24:32] Trustee Busheikin (probable): specific zones and multifamily affordable housing through the completion of a successful zoning

[1:24:37] Trustee Busheikin (probable): application. I'm just wondering where this leaves and how it might interact with the current

[1:24:45] Trustee Busheikin (probable): regulations we have, which allows secondary dwellings and secondary suites with certain

[1:24:50] Trustee Busheikin (probable): conditions. And it comes up again, a few pages, a number of pages later, I think on page 33.

[1:24:58] Trustee Busheikin (probable): yeah so that's my first question like are we yeah and if you look at page 33 which

[1:25:04] Trustee Busheikin (probable): I guess is the LUB sort of follow-up on that at 1.2 and there's a definition and it just brought

[1:25:12] Trustee Busheikin (probable): up the same question I don't want us you know how it can happen that our regulations end up

[1:25:17] Trustee Busheikin (probable): kind of tangling up each other and then we sit scratching our head and need to ask a lawyer what

[1:25:23] Trustee Busheikin (probable): they mean or we yeah i think the question is clear so that's a question for staff sure

[1:25:29] Planner Zupanec (probable): so

[1:25:31] Planner Zupanec (probable): of bylaw 235 is a carryover of bylaw 233 for the dclta application because that bylaw hasn't been

[1:25:40] Planner Zupanec (probable): adopted we still need this provision in order to enable zoning in a rural or in a residential zone

[1:25:49] Planner Zupanec (probable): or designated area that allows for multifamily housing so this policy enables multifamily

[1:25:56] Planner Zupanec (probable): affordable housing but through recognizing that it has to be through a rezoning it's not an outright

[1:26:01] Planner Zupanec (probable): permitted use so there can't be an r401 zone sub zone that's applied to a property that hasn't

[1:26:09] Planner Zupanec (probable): gone through the rezoning process for example so the ocp is just saying yep we totally expect that

[1:26:14] Planner Zupanec (probable): that this is where we're going to be putting multifamily affordable housing,

[1:26:19] Planner Zupanec (probable): but it would be by a case-by-case basis, by application.

[1:26:23] Trustee Busheikin (probable): But, like, I guess I see this and I could see,

[1:26:28] Trustee Busheikin (probable): if I didn't know the history on Denman, that I would read it and say,

[1:26:31] Trustee Busheikin (probable): oh, so people can't have secondary cottages because, or suites,

[1:26:37] Trustee Busheikin (probable): because that's not listed in the exceptions.

[1:26:44] Chair Fast (probable): Is it multifamily, though?

[1:26:45] Chair Fast (probable): No,

[1:26:46] Planner Zupanec (probable): multifamily would be three or more, or two or more units, according to the definition.

[1:26:52] Trustee Busheikin (probable): But then two or more units could be a main dwelling and a suite or a main dwelling and a

[1:26:58] Trustee Busheikin (probable): cottage. But those are currently allowed, the cottage needs a temporary use permit,

[1:27:06] Trustee Busheikin (probable): but a suite other than an R1 is allowed in every zone. And so this, along with the definition on

[1:27:12] Trustee Busheikin (probable): on page 33 i'm worried that we're making somehow making that unlawful so you're

[1:27:18] Planner Zupanec (probable): you're sweet you're

[1:27:20] Planner Zupanec (probable): you're a cottage sorry a detached second dwelling on a property isn't multi-family that's a single

[1:27:26] Planner Zupanec (probable): family dwelling it's detached on its own merits it's its own single family dwelling yeah

[1:27:32] Trustee Busheikin (probable): it's

[1:27:33] Planner Zupanec (probable): secondary to got it okay now i understand it so your

[1:27:38] Planner Zupanec (probable): permitted residential

[1:27:40] Trustee Busheikin (probable): could include

[1:27:41] Trustee Busheikin (probable): include two single family residences correct but then

[1:27:47] Planner Zupanec (probable): it's describing the density yeah right

[1:27:50] Trustee Busheikin (probable): but then a suite look how is a suite different than a duplex i guess that's kind of at the heart

[1:27:56] Trustee Busheikin (probable): of this a

[1:27:57] Planner Zupanec (probable): secondary suites accessory it's not a principal use so this policy is the principal use

[1:28:03] Planner Zupanec (probable): should be single family dwelling single family residential

[1:28:06] Planner Zupanec (probable): residential

[1:28:07] Voice 9: and that

[1:28:10] Planner Zupanec (probable): that is clear across the board whether you're permitted a suite or you're

[1:28:13] Planner Zupanec (probable): permitted a secondary dwelling it doesn't matter the principal use those other residential

[1:28:19] Planner Zupanec (probable): densities that you get you can only get if you have this principal use in place okay

[1:28:26] Trustee Busheikin (probable): i think i

[1:28:27] Trustee Busheikin (probable): understand that it's it's it's you know i mean the concern is that someone reading this who doesn't

[1:28:32] Trustee Busheikin (probable): have that specialized insight will get a certain impression and i think you know that's it's a it's

[1:28:41] Trustee Busheikin (probable): tricky then yeah and then if you look at the um the definition on page 33 under 1.2 of dwelling

[1:28:52] Trustee Busheikin (probable): multi-family um it means a building containing two or more dwelling units so again a suite

[1:29:02] Trustee Busheikin (probable): we is a dwelling unit it's not a principal dwelling unit it's an accessory dwelling unit

[1:29:07] Trustee Busheikin (probable): but it's still a dwelling unit so could that be changed to say two or more principal dwelling

[1:29:15] Trustee Busheikin (probable): units no two or more yeah principal dwelling units or or in brackets my yeah i just think

[1:29:26] Trustee Busheikin (probable): it's important to clarify that especially i mean i know that we can review it again

[1:29:31] Trustee Busheikin (probable): Again, if and when we do the housing review, but who knows where this will be at that point.

[1:29:39] Trustee Busheikin (probable): Like, I'd like to just deal with this on its own.

[1:29:41] Planner Zupanec (probable): So, the definition of the carryover from the bylaws 233-234 that you've already given third reading to and you're waiting to come back for adoption.

[1:29:55] Planner Zupanec (probable): Gabriela, as an example, during their housing review did change the definition of multifamily.

[1:30:00] Planner Zupanec (probable): include three or more units so that there would be no confusion with um you know secondary suites

[1:30:07] Planner Zupanec (probable): within a dwelling being categorized as multifamily so you know we could we could consider that

[1:30:15] Planner Zupanec (probable): and provide you with some more analysis on whether or not there's any issues with the

[1:30:20] Planner Zupanec (probable): way it's proposed right now for both bylaws sets of bylaws that are moving forward okay i think

[1:30:29] Trustee Busheikin (probable): I think, I mean, maybe it comes across as picky, but I think we all have been, and planners always tell us to be very careful that what we write signals our intention, and I get calls, like our secondary suites and dwellings, people say, oh, I read it, and I think they're not, or I read it, and I think this is allowed, and not everyone phones.

[1:30:51] Trustee Busheikin (probable): and some people just read it they try and read the the land use bylaw and they they understand

[1:30:58] Trustee Busheikin (probable): it a certain way so um i would like that so i guess that will have to be i don't think it needs

[1:31:04] Trustee Busheikin (probable): to um delay the process because it's you know it's a little little it's a technical thing but

[1:31:11] Trustee Busheikin (probable): um i would like to see that and i understand it's complicated i guess i just didn't catch that

[1:31:18] Trustee Busheikin (probable): um with the dclta bylaws or maybe we had the same discussion then but we didn't do anything with it

[1:31:24] Trustee Busheikin (probable): but uh since i have caught it this time i will you

[1:31:30] Chair Fast (probable): might you might want to make a motion you

[1:31:33] Chair Fast (probable): might want to make a motion a little later uh yeah that

[1:31:36] Chair Fast (probable): that the definition of multi-family

[1:31:38] Chair Fast (probable): means of building with three or more or whatever i

[1:31:42] Trustee Busheikin (probable): think what i'm hearing from uh planners who

[1:31:44] Trustee Busheikin (probable): finesse is to ask staff to come back with a bit of analysis and suggestion um because you know

[1:31:50] Trustee Busheikin (probable): these are these are regulations and they're yeah they're legal language we need to think it through

[1:31:56] Trustee Busheikin (probable): so that would be and i could make that a little later um yeah and um and then another one i had

[1:32:05] Trustee Busheikin (probable): add going back to page 28 um is um and i think these also may be linked to the dclta bylaws

[1:32:19] Trustee Busheikin (probable): but is um at the top second bullet the objective the new objective number five

[1:32:25] Trustee Busheikin (probable): to protect and enhance the supply and quality of rental housing for low-income households um i um

[1:32:33] Trustee Busheikin (probable): You know, our housing needs assessment, which should be updated next year, shows what I think also huge anecdotal evidence has showed is that we have a dearth of rental housing altogether, and that both low and middle income households can't afford or have a great deal of trouble affording to live on denouement.

[1:32:56] Trustee Busheikin (probable): And certainly, since that housing use assessment is done, I think that property values have gone up hugely, such that really like a working family of professionals, unless they have inherited wealth, or bought something somewhere 10, 15 years ago that they can sell, they can't buy on them and they need to rent and there just isn't rental housing.

[1:33:19] Trustee Busheikin (probable): say uh so what we're getting is is a lack of diversity on the island um not just an issue

[1:33:28] Trustee Busheikin (probable): for low-income households so um what i would like to do is just leave it as rental housing um and

[1:33:37] Trustee Busheikin (probable): uh if i don't hear uh yeah i would i guess i can propose that as a motion unless there's some

[1:33:44] Trustee Busheikin (probable): compelling reason from staff not to do so so any well are there any comments on that is there um

[1:33:56] Trustee Busheikin (probable): like a particular reason in terms of harmonizing with other agencies or laws that it needs to focus

[1:34:05] Trustee Busheikin (probable): on low-income households so

[1:34:08] Chair Fast (probable): can i just ask

[1:34:08] Chair Fast (probable): a clarification question so you're proposing to

[1:34:12] Chair Fast (probable): change an objective of

[1:34:13] Trustee Busheikin (probable): the ocp um it's an objective that is being proposed yeah this

[1:34:23] Trustee Busheikin (probable): would be a new

[1:34:24] Planner Zupanec (probable): objective it's also a carryover of the dclta application

[1:34:27] Voice 4: so

[1:34:29] Planner Zupanec (probable): thank you just to

[1:34:31] Planner Zupanec (probable): keep that in mind that this would then amend that you know if the dclta bylaw is adopted this would

[1:34:36] Planner Zupanec (probable): then amend further amend that new objective and i don't see any issues with ending it at rental

[1:34:43] Planner Zupanec (probable): housing that's a clear objective of many official community plans to enhance the supply of rental

[1:34:49] Planner Zupanec (probable): housing regardless of which um housing spectrum piece that it addresses so

[1:34:56] Trustee Busheikin (probable): okay i'm i'm

[1:34:59] Trustee Busheikin (probable): i will

[1:35:00] Trustee Busheikin (probable): put that motion for but the other thing and just i'm kind of speaking in favor of the motion is

[1:35:03] Trustee Busheikin (probable): i've heard actually of quite a bit of talk about seniors who really like the proposal for the new

[1:35:12] Trustee Busheikin (probable): seniors housing but don't have the financial um uh needs that that that's aimed for people with

[1:35:19] Trustee Busheikin (probable): financial needs they actually are comfortable financially but they can't live in a big house

[1:35:24] Trustee Busheikin (probable): on a big acreage or they don't want to anymore they're lonely it's too much upkeep and they

[1:35:28] Trustee Busheikin (probable): would love to move to some kind of housing that um you know doesn't have to be subsidized but

[1:35:36] Trustee Busheikin (probable): where they can stay on the island and age in place um so there's that too you know and whether we

[1:35:41] Trustee Busheikin (probable): want that or not that i guess needs to be discussed in more depth but we can leave it open

[1:35:46] Trustee Busheikin (probable): um okay that's great and then um let me just see i have notes but i don't know what they're about

[1:35:57] Trustee Busheikin (probable): um um just give me a minute to collect my thoughts if i may that's okay yeah

[1:36:04] Chair Fast (probable): please go ahead maybe

[1:36:05] Chair Fast (probable): while you're doing that i'll ask um uh trustee critchley did you want to weigh in on any of these

[1:36:11] Chair Fast (probable): or did you have another item that you wanted to bring

[1:36:15] Trustee Critchley (probable): up go ahead uh both um so yes firstly just

[1:36:20] Trustee Critchley (probable): weighing in on on the point uh made by trustee bruchet can i agree with it um it probably is

[1:36:26] Trustee Critchley (probable): better to to broaden that just to rental housing um so yeah i agree for the reason she stated

[1:36:34] Trustee Critchley (probable): but i do have other points but um we can we can wait till okay

[1:36:40] Trustee Busheikin (probable): and i did get my question um

[1:36:43] Trustee Busheikin (probable): organized if i can jump in um it's really just clarification and it's not a huge thing but um

[1:36:49] Trustee Busheikin (probable): it's my job to understand this uh for page 46 at the very top uh the number one or i um that um

[1:37:00] Trustee Busheikin (probable): the owner won't, I just don't understand that sentence, will not rent an affordable market

[1:37:05] Trustee Busheikin (probable): unit unless the affordable market unit is approved by an affordable housing funder. I'm fine with

[1:37:11] Trustee Busheikin (probable): that. And there are other affordable housing units occupied by households whose income does

[1:37:16] Trustee Busheikin (probable): not exceed the housing income limits. I don't understand the second part of that. I just don't

[1:37:23] Trustee Busheikin (probable): quite know what it means. Yeah.

[1:37:26] Trustee Busheikin (probable): Yeah. We asked

[1:37:31] Planner Zupanec (probable): Simon Palmer to address that. It's off the top of my head. I just need a minute to

[1:37:35] Planner Zupanec (probable): read it to remind myself. It's been a while since I've read this, but Simon

[1:37:39] Chair Fast (probable): might have this time.

[1:37:41] Chair Fast (probable): Mr. Palmer, if you're still with us, if this is something that you could respond to,

[1:37:47] Chair Fast (probable): that would be great. The question is on, sorry, I missed the page number here. Oh, 46 at the top.

[1:37:53] Chair Fast (probable): uh that first number i what does the second part of the sentence mean um

[1:38:01] Voice 5: i think it simply means

[1:38:03] Voice 5: that uh yeah i cannot claim authorship for that for this um uh for this housing agreement it was

[1:38:19] Voice 5: uh it was actually taken straight from the gabriola um housing agreement that went through

[1:38:27] Voice 5: through their lawyers and also the trust lawyers.

[1:38:31] Voice 5: And I was assuming that it was therefore approvable by the trust.

[1:38:41] Trustee Busheikin (probable): I think I just figured I'm staring and staring at it.

[1:38:44] Trustee Busheikin (probable): I think it means that you can't have like a project where you have some market units

[1:38:49] Trustee Busheikin (probable): and some affordable units that are subsidized.

[1:38:52] Trustee Busheikin (probable): You can't be renting out the market units unless you have, you know, some subsidized

[1:38:58] Trustee Busheikin (probable): ones where people and income controlled ones um as well so that they're because they're working

[1:39:04] Trustee Busheikin (probable): together so i'm going to assume that's what it means if you yes

[1:39:07] Chair Fast (probable): yes anyone

[1:39:08] Trustee Busheikin (probable): is pretty complex

[1:39:09] Trustee Busheikin (probable): this was a lot of reading and i appreciate how much work must have gone into it on behalf of

[1:39:14] Trustee Busheikin (probable): the applicant and staff um and um i just did i have been meaning to say that this is a huge amount

[1:39:21] Trustee Busheikin (probable): amount of work and related to professionals

[1:39:25] Trustee Busheikin (probable): that's all gathered here and presented.

[1:39:27] Trustee Busheikin (probable): So I just want to thank staff and also just hats off

[1:39:33] Trustee Busheikin (probable): to the board members of DCLTA also for persevering

[1:39:38] Trustee Busheikin (probable): with this and getting this together for us.

[1:39:40] Trustee Busheikin (probable): So that's it for my questions and comments

[1:39:43] Trustee Busheikin (probable): and I'll just hold off on making those motions quite yet.

[1:39:48] Trustee Busheikin (probable): Yeah.

[1:39:48] Chair Fast (probable): Okay. Thank

[1:39:49] Trustee Busheikin (probable): you very much.

[1:39:51] Chair Fast (probable): Thank you very much, Trustee Boushekin. Sorry, I jump in before

[1:39:54] Chair Fast (probable): the system is ready, apparently. And over to you then, Trustee Critchley.

[1:40:01] Trustee Critchley (probable): Thank you. Just a comment

[1:40:03] Trustee Critchley (probable): on the last point. Yeah, I had that one marked as well. I finally resolved it in my mind,

[1:40:09] Trustee Critchley (probable): but it took a few times reading that to try and figure out the intent of it. But

[1:40:13] Trustee Critchley (probable): yeah i i get it it's yeah um so going back to page 28 if we could 28 of the agenda package here

[1:40:26] Trustee Critchley (probable): i

[1:40:27] Chair Fast (probable): really appreciate you guys giving page numbers that's terrific thank you

[1:40:31] Chair Fast (probable): uh

[1:40:33] Trustee Critchley (probable): where are we sorry for this yeah so down towards the end uh second to last paragraph

[1:40:44] Trustee Critchley (probable): there are part E families and individuals.

[1:40:46] Trustee Critchley (probable): It talks about applicants applying for a zoning amendment

[1:40:51] Trustee Critchley (probable): prior to 2032, what is that about 2032?

[1:40:59] Trustee Critchley (probable): This

[1:40:59] Planner Zupanec (probable): is the step code implementation date

[1:41:04] Planner Zupanec (probable): for the province of British Columbia,

[1:41:06] Planner Zupanec (probable): whereby that would be the new BC building code requirement.

[1:41:10] Planner Zupanec (probable): So until that time it's voluntary

[1:41:12] Planner Zupanec (probable): that local governments make it a requirement prior to 2032

[1:41:16] Planner Zupanec (probable): to give the market and the industry a chance to get ready.

[1:41:19] Planner Zupanec (probable): But for rezoning applications, it was suggested during the DCLTA file

[1:41:24] Planner Zupanec (probable): as well as the DHA first rendition file

[1:41:27] Planner Zupanec (probable): that this is an opportunity for Denman to increase the quality of the housing stock

[1:41:32] Planner Zupanec (probable): while you wait for the provincial code to be updated.

[1:41:38] Trustee Critchley (probable): And so after that date, it will just automatically apply to everybody?

[1:41:42] Trustee Critchley (probable): is that the idea yeah thank you so on page 33 um yeah down near the bottom it's talking about

[1:41:59] Trustee Critchley (probable): despite regulation two following uses so no others are permitted and then it includes in

[1:42:06] Trustee Critchley (probable): that professional offices excluding health services but then in the next paragraph it

[1:42:13] Trustee Critchley (probable): it prohibits on-site attendance of clientele or customers so is that intended then so that

[1:42:25] Trustee Critchley (probable): somebody who is like a lawyer or an accountant can theoretically do their activities out out of

[1:42:34] Trustee Critchley (probable): that dwelling unit but they can't have people come and visit them for the purpose of their

[1:42:39] Trustee Critchley (probable): profession is that right is that yeah

[1:42:42] Planner Zupanec (probable): and this is a carryover of the dclta provisions for the exact

[1:42:46] Planner Zupanec (probable): same home occupation regulations they've been carried over yeah and that's how it's intended

[1:42:53] Trustee Critchley (probable): is

[1:42:53] Planner Zupanec (probable): to reduce the not just the vehicular traffic but the pedestrian traffic or any kind of um public

[1:43:00] Planner Zupanec (probable): traffic to someone's home occupation in a densely or more densely residential

[1:43:06] Planner Zupanec (probable): on clay so it's respecting the privacy of the residential community in that location and

[1:43:13] Planner Zupanec (probable): reducing how many public or unknown people are coming through the site for the purposes of

[1:43:19] Planner Zupanec (probable): someone's economic development in their dwelling which they're permitted to have but limiting the

[1:43:26] Planner Zupanec (probable): public's access to that thank you yeah

[1:43:29] Trustee Critchley (probable): i just wanted to ensure that that wasn't and was intended

[1:43:32] Trustee Critchley (probable): ended in that way okay um on page 44 yeah under item somewhat in the middle uh under item v

[1:44:02] Trustee Critchley (probable): five now the lands must not be used etc uh number one at least the performance requirements of the

[1:44:10] Trustee Critchley (probable): energy step code three and then other places we're talking about step code two is is that

[1:44:20] Planner Zupanec (probable): That's a great catch. That's an error and a carryover from the Gabriela template.

[1:44:27] Trustee Critchley (probable): Good catch.

[1:44:30] Trustee Busheikin (probable): Thank you.

[1:44:32] Trustee Busheikin (probable): So it should be

[1:44:32] Chair Fast (probable): two. Is that correct?

[1:44:34] Chair Fast (probable): Correct.

[1:44:39] Chair Fast (probable): Trustee Critchley, keep going. This is great.

[1:44:42] Trustee Critchley (probable): Oh, well, no, a lot of it's I just need explanations and confirmation of what is intended.

[1:44:47] Trustee Critchley (probable): intended um on page 47 it's just um again it's just a typo thing and the second paragraph

[1:44:56] Trustee Critchley (probable): the word form is struck out that it needs to be deleted from the document clearly

[1:45:03] Trustee Critchley (probable): an

[1:45:05] Chair Fast (probable): indemnity on what page sorry

[1:45:10] Trustee Critchley (probable): sorry it's

[1:45:12] Trustee Critchley (probable): on page 47 oh

[1:45:14] Trustee Busheikin (probable): okay yeah the

[1:45:15] Trustee Critchley (probable): indemnity clause

[1:45:16] Trustee Critchley (probable): yeah yeah

[1:45:18] Trustee Critchley (probable): it says obviously it was correcting the word that had been said form and it's supposed

[1:45:24] Trustee Critchley (probable): to be from and from is put in but haven't deleted yet struck struck word so it was probably from a

[1:45:31] Trustee Critchley (probable): track changes document and that's correct just needs to be tidied up yeah i think that whoops

[1:45:39] Trustee Critchley (probable): Oh, sorry, my screen just went blank. That was helpful. Yeah, I was really puzzled to begin with by this thing of the definition of a family member, and it sounded like the wife couldn't be older than 65 years.

[1:46:03] Trustee Critchley (probable): years um i thought what happens when when the wife becomes 65 she has to leave the house or what

[1:46:11] Trustee Critchley (probable): that's a very strange clause i have to say but i think it is i think it is understandable

[1:46:18] Trustee Critchley (probable): finally probably get

[1:46:19] Trustee Critchley (probable): some questions on it um i wasn't gonna okay that's fine particularly

[1:46:24] Trustee Critchley (probable): yeah i just i can foresee there's going to be issues on that community information meeting

[1:46:30] Trustee Critchley (probable): like what what's this i can't be married to anybody over 65 uh yeah no i think that's

[1:46:38] Trustee Critchley (probable): that's

[1:46:39] Chair Fast (probable): most of yours okay yeah

[1:46:40] Trustee Critchley (probable): great

[1:46:42] Chair Fast (probable): well thank you and thank you everybody for your good

[1:46:46] Chair Fast (probable): um questions and discussion i didn't mean to single you out particularly it's all good um

[1:46:54] Chair Fast (probable): i'm wondering now uh if um at this point do people have any more questions or

[1:47:01] Chair Fast (probable): or go ahead planners upon us one

[1:47:03] Planner Zupanec (probable): thing i forgot to mention in my opening comments was just to

[1:47:07] Planner Zupanec (probable): remind everybody that the other reason why you're going to need to look at changes to these bylaws

[1:47:12] Planner Zupanec (probable): down the line regardless of what input you get is that we're anticipating the dclta bylaws to

[1:47:18] Planner Zupanec (probable): be adopted in which case we need to take out all the pieces of bylaws 241 and 242

[1:47:29] Planner Zupanec (probable): that duplicate what were in the DCLTA bylaws.

[1:47:32] Planner Zupanec (probable): Right now, we have to have them included in here

[1:47:34] Planner Zupanec (probable): because we don't know which bylaw is going to go first,

[1:47:37] Planner Zupanec (probable): although we're anticipating the DCLTA one first.

[1:47:40] Planner Zupanec (probable): So at that point in time,

[1:47:41] Planner Zupanec (probable): I'd be asking you to give a reading as amended

[1:47:45] Planner Zupanec (probable): to reflect those necessary changes at some point in time,

[1:47:49] Planner Zupanec (probable): preferably before a public hearing.

[1:47:52] Chair Fast (probable): Remove duplications, yeah.

[1:47:54] Chair Fast (probable): Okay, thank you.

[1:47:56] Chair Fast (probable): All right.

[1:47:57] Chair Fast (probable): Right. Um, trustees, are we ready to make some motions? I'm looking at page 20. Oh,

[1:48:04] Chair Fast (probable): hang on. I

[1:48:05] Chair Fast (probable): see some more questions. Obviously not. No, I was going

[1:48:08] Trustee Busheikin (probable): to make a motion, but

[1:48:09] Trustee Critchley (probable): okay. Trustee Critchley.

[1:48:12] Trustee Critchley (probable): Yeah. I just wanted to, uh, run over this thing again with the, uh, community information meeting,

[1:48:19] Trustee Critchley (probable): uh, scenario and just wondering what other trustees think in terms of, uh, is it a good

[1:48:25] Trustee Critchley (probable): good idea to have the community information meeting at the at the beginning of the meeting

[1:48:32] Trustee Critchley (probable): or should it be a standalone item preferably of an of an evening just you were shaking yeah i think

[1:48:40] Trustee Busheikin (probable): it should be standalone and i apparently because it's a very long day and we need our brains to be

[1:48:46] Trustee Busheikin (probable): sharp um but also i know we had a a piece of correspondence come in a few days ago um that

[1:48:52] Trustee Busheikin (probable): You know, we hear fairly regularly that people who work off island and have nine to five jobs, which I understand is really not the majority of adults on Denman, but it is a segment of the population, can't afford, I mean, they can't attend the daytime meetings.

[1:49:10] Trustee Busheikin (probable): And it has been sort of our way of trying to cover different bases has been that we try and have CIMs and public hearings on weekend afternoons or evenings.

[1:49:21] Trustee Busheikin (probable): I mean, then you run into the people with can't get childcare, the people who are fatigued in the evenings, and there's no easy, there's no easy answer. It also gives us a chance. Like, I'd like to have it the evening before or early the week before, you know, or on the Saturday or Sunday afternoon.

[1:49:41] Trustee Busheikin (probable): noon uh before that meeting because written material comes well i guess it's a cim not a

[1:49:48] Trustee Busheikin (probable): public hearing but still it's really helpful to have especially just contentious um it's good to

[1:49:56] Trustee Busheikin (probable): come into these things with a calm mind and having had time to think things over and sit with things

[1:50:02] Trustee Busheikin (probable): and not just go with a first response which quite honestly can be emotional at at these kinds of

[1:50:09] Trustee Busheikin (probable): meetings when people are passionate so um you can see I'm passionate about that I would like to try

[1:50:15] Trustee Busheikin (probable): and have it for say the Monday evening before our I assume that we're meeting on a Tuesday because

[1:50:21] Trustee Busheikin (probable): we usually do we have a

[1:50:24] Chair Fast (probable): meeting schedule is further on in the agenda yeah and um but uh maybe

[1:50:30] Chair Fast (probable): we want to give staff some discretion because having to um work with the northern office staff

[1:50:36] Chair Fast (probable): Staff, I've seen them trying to reschedule meetings, and it can be a big challenge.

[1:50:44] Chair Fast (probable): Sometimes it involves trustees' availability as well.

[1:50:47] Chair Fast (probable): And so

[1:50:47] Chair Fast (probable): I wouldn't want to tie them in too tightly.

[1:50:50] Chair Fast (probable): But I think you'll probably find a way to make the motion in number five there fit, right?

[1:50:57] Chair Fast (probable): Okay, thank you for bringing that up.

[1:50:59] Chair Fast (probable): That's great.

[1:51:00] Chair Fast (probable): Okay, then who would like to start making motions?

[1:51:06] Chair Fast (probable): Motions, go ahead, please, Trustee Beshekin.

[1:51:08] Trustee Busheikin (probable): Okay, so I am, and I welcome any input into my motion,

[1:51:13] Trustee Busheikin (probable): but I move that draft, are these draft bylaws at this point?

[1:51:21] Trustee Busheikin (probable): Is that what we correctly call them?

[1:51:23] Trustee Busheikin (probable): Because sometimes they're draft,

[1:51:25] Trustee Busheikin (probable): and sometimes they're proposed.

[1:51:26] Trustee Busheikin (probable): Yeah,

[1:51:26] Planner Zupanec (probable): they're draft before they're given a reading.

[1:51:28] Planner Zupanec (probable): The resolution in the staff report

[1:51:31] Voice 4: is

[1:51:32] Planner Zupanec (probable): the correct way to cite any amendments

[1:51:35] Planner Zupanec (probable): that you wish to make.

[1:51:36] Planner Zupanec (probable): page

[1:51:37] Trustee Busheikin (probable): 20 so page 20 well i'm going to move that draft bylaw which one is it um sorry i've got

[1:51:50] Trustee Busheikin (probable): to zip around here because i don't have it all printed out draft bylaw 235 cited oh wait there

[1:52:01] Trustee Busheikin (probable): Sorry,

[1:52:01] Voice 4: that's the ones

[1:52:03] Trustee Busheikin (probable): 241, 242 or 243.

[1:52:07] Trustee Busheikin (probable): Okay. Sorry. I went, okay. I'm on page 28. Oh,

[1:52:13] Trustee Busheikin (probable): and I want to,

[1:52:15] Trustee Busheikin (probable): I'm on 28 and there's this second bullet and these words for low income

[1:52:20] Trustee Busheikin (probable): households that I want removed. Oh, because that isn't,

[1:52:23] Trustee Busheikin (probable): I'm looking at the wrong thing. Okay. The draft fine. Okay. I'm good.

[1:52:28] Trustee Busheikin (probable): Maybe. Okay. I moved the draft bylaw number.

[1:52:32] Trustee Busheikin (probable): 241 um cited as denman island official community plan 2008 amendment number one 2021

[1:52:44] Trustee Busheikin (probable): be amended as follows by removing the words for low-income households in schedule one

[1:52:59] Trustee Busheikin (probable): of bylaw number 235 that makes sense kind of i mean it's yeah by removing if i can just reword

[1:53:14] Trustee Busheikin (probable): it because the words for low-income households as proposed for bylaw number 235 schedule one

[1:53:23] Trustee Busheikin (probable): could

[1:53:24] Chair Fast (probable): you insert the words objective five in there so it's really clear objective five sure

[1:53:30] Chair Fast (probable): Sure. There's

[1:53:33] Chair Fast (probable): no need to

[1:53:33] Planner Zupanec (probable): reference bylaw 235. Pardon? There's no need to reference bylaw 235.

[1:53:39] Trustee Busheikin (probable): Okay. Okay. That just confuses it then. Okay. So by removing the words for low-income households

[1:53:51] Trustee Busheikin (probable): from proposed objective five. Thank you.

[1:53:55] Chair Fast (probable): Let's check with her. Vicky's got that.

[1:53:59] Chair Fast (probable): Vicky, our minute taker, can you read the motion back?

[1:54:06] Voice 10: that might take me just a minute to it's hard when you change it midstream yeah move the draft

[1:54:14] Voice 10: bylaw number 241 cited as demo not an official community plan 2008 amendment number one 2021

[1:54:21] Voice 10: be amended as follows by removing the words for low-income households from proposed

[1:54:29] Voice 10: proposed objective five did you want that in there that sounds good um and then is schedule one

[1:54:40] Voice 10: of just take all that out just to add just

[1:54:44] Trustee Busheikin (probable): as you read it actually was

[1:54:46] Trustee Busheikin (probable): ended up okay okay so

[1:54:48] Chair Fast (probable): that's your motion yeah thank you do i have a seconder

[1:54:51] Trustee Critchley (probable): i'll second it

[1:54:53] Chair Fast (probable): thank you so we've got a motion moved and seconded and uh any more discussion about this motion

[1:55:00] Chair Fast (probable): No, I spoke.

[1:55:01] Chair Fast (probable): Yeah, we discussed it earlier.

[1:55:03] Trustee Critchley (probable): Sure.

[1:55:04] Trustee Critchley (probable): I just want to state for the record, in case anybody comes in late to the thing, that by taking out these words, we are not opposed to low-income households and rental housing for low-income households.

[1:55:19] Trustee Critchley (probable): That is not the intent.

[1:55:20] Trustee Critchley (probable): The intent

[1:55:21] Chair Fast (probable): is to broaden it.

[1:55:23] Trustee Critchley (probable): Broaden

[1:55:23] Chair Fast (probable): it in the OCP.

[1:55:24] Chair Fast (probable): Okay, thank you.

[1:55:26] Chair Fast (probable): And then I'll call the question.

[1:55:28] Chair Fast (probable): All those in favor?

[1:55:29] Chair Fast (probable): aye aye

[1:55:31] Voice 4: aye

[1:55:32] Chair Fast (probable): three hands went up thank you very much that motion passes unanimously

[1:55:37] Chair Fast (probable): and um next who'd like to do the next one then we're into the big ones okay go ahead trustee

[1:55:45] Chair Fast (probable): critchley i

[1:55:46] Trustee Critchley (probable): have to find it first page 20 okay

[1:55:49] Trustee Critchley (probable): i'll yeah i move the demini local trust committee

[1:55:52] Trustee Critchley (probable): bylaw number 242 uh oh sorry we've just start from the top yeah done done so i need to start

[1:56:01] Trustee Critchley (probable): from the top here were there any other amendments the trustee bershaken had in mind by the way

[1:56:06] Trustee Critchley (probable): no that's it okay

[1:56:07] Trustee Critchley (probable): no that will be another move number one

[1:56:11] Chair Fast (probable): move number one move number one then

[1:56:13] Chair Fast (probable): can you read it out just so everybody knows for the record yeah

[1:56:17] Trustee Critchley (probable): that the deminal local trust

[1:56:19] Trustee Critchley (probable): committee bylaw number 241 cited as denman island official community plan bylaw 2008 amendment

[1:56:26] Trustee Critchley (probable): amendment number one 2021 be read a first time as amended ah yes no yeah

[1:56:35] Trustee Critchley (probable): i'm seeing

[1:56:36] Chair Fast (probable): shaking her head it's

[1:56:40] Planner Zupanec (probable): just be read a first time you amended it before it even was given a reading

[1:56:45] Planner Zupanec (probable): so it's not reflected in the resolution right

[1:56:48] Chair Fast (probable): okay thank you so it ends at amendment and the

[1:56:52] Chair Fast (probable): The word, or sorry, it ends at be read a first time.

[1:56:56] Chair Fast (probable): Correct?

[1:56:57] Chair Fast (probable): Okay, good.

[1:56:58] Chair Fast (probable): Trustee Boucherkin?

[1:57:00] Chair Fast (probable): Second that.

[1:57:01] Chair Fast (probable): Thank you.

[1:57:02] Chair Fast (probable): Any more discussion?

[1:57:04] Chair Fast (probable): Okay, thank you.

[1:57:05] Chair Fast (probable): Let's call the question.

[1:57:06] Chair Fast (probable): All those in favor?

[1:57:08] Trustee Critchley (probable): Aye.

[1:57:09] Chair Fast (probable): Aye.

[1:57:10] Chair Fast (probable): Thank you.

[1:57:11] Chair Fast (probable): That's three of us.

[1:57:12] Chair Fast (probable): All passes unanimously.

[1:57:14] Chair Fast (probable): Next one.

[1:57:18] Trustee Busheikin (probable): Trustee Boucherkin?

[1:57:19] Trustee Critchley (probable): I can do it.

[1:57:20] Trustee Busheikin (probable): Sure, I'll do it.

[1:57:21] Trustee Busheikin (probable): I move that Demmon Island Local Trust Committee

[1:57:23] Trustee Busheikin (probable): Committee Bylaw No. 242, cited as Denman Island Land Use Bylaw 2008, Amendment No. 1, 2021,

[1:57:30] Trustee Busheikin (probable): be read a first time. Thank you. Do I have a seconder? A seconder.

[1:57:34] Chair Fast (probable): Thank you. Any more discussion?

[1:57:37] Chair Fast (probable): All those in favor?

[1:57:39] Chair Fast (probable): Aye. Aye. Aye. Thank you. I can see I've got a little bit of delay going,

[1:57:44] Chair Fast (probable): so I'm going to slow down a little bit, a little bit of lag on some of the video. Okay, so the

[1:57:51] Chair Fast (probable): The next one, number three, Trustee Critchley.

[1:57:55] Trustee Critchley (probable): I'll move that the Denman Island Local Trust Committee

[1:57:58] Trustee Critchley (probable): bylaw number 243, cited as Denman Island Housing Agreement

[1:58:02] Trustee Critchley (probable): bylaw, be read a first time.

[1:58:06] Chair Fast (probable): Do I have a seconder?

[1:58:07] Chair Fast (probable): Second.

[1:58:07] Chair Fast (probable): Thank you.

[1:58:08] Chair Fast (probable): And any more discussion on this one?

[1:58:12] Chair Fast (probable): Did you not

[1:58:13] Planner Zupanec (probable): want to make changes to that?

[1:58:16] Trustee Critchley (probable): Oh.

[1:58:17] Trustee Critchley (probable): Oh, is that the one?

[1:58:20] Planner Zupanec (probable): This is the one that was the step code change,

[1:58:24] Planner Zupanec (probable): the reference to the step code and the yes the track changes error is not a big deal i can

[1:58:35] Planner Zupanec (probable): i don't need a resolution for that okay okay so

[1:58:41] Chair Fast (probable): trustee christian do you want to make that motion

[1:58:44] Chair Fast (probable): about changing that number for the step code

[1:58:46] Trustee Critchley (probable): right yeah i just have to find the uh page again

[1:58:50] Trustee Critchley (probable): i think it was on 240 it was on page 44 wasn't it

[1:58:54] Chair Fast (probable): or 28 oh no that you're right no 44

[1:58:58] Trustee Critchley (probable): for there it

[1:59:26] Chair Fast (probable): is under v number one i'll

[1:59:32] Trustee Critchley (probable): move then the draft bylaw number 243 be amended by

[1:59:42] Trustee Critchley (probable): replacing yes by replacing by replacing

[2:00:00] Trustee Critchley (probable): the words step code three with the words step code two in paragraph go back a bit

[2:00:15] Trustee Critchley (probable): paragraph

[2:00:23] Voice 9: paragraph

[2:00:24] Trustee Critchley (probable): b5 roman numeral five of the housing agreement and section 219 covenant

[2:00:39] Trustee Critchley (probable): thank

[2:00:43] Chair Fast (probable): you and i think i see a seconder yeah thank you very good it sounds clear to me i'm not seeing

[2:00:51] Chair Fast (probable): the planner put her hand up so that sounds clear i'm not seeing vicky put her hand up so then i'm

[2:00:58] Chair Fast (probable): going to ask any more discussion i'll call the question all in favor aye aye

[2:01:05] Voice 4: aye that's three

[2:01:07] Chair Fast (probable): hands that passes unanimously thank you okay was there any more uh changes to this one is this

[2:01:16] Chair Fast (probable): this is not the multi-family one is it no okay

[2:01:21] Trustee Busheikin (probable): no and that isn't a change that was analysis yeah

[2:01:24] Trustee Busheikin (probable): that was later that's

[2:01:25] Chair Fast (probable): why i'm waiting report

[2:01:26] Trustee Busheikin (probable): okay gotcha thank you just checking as we go okay i

[2:01:30] Chair Fast (probable): go ahead with four uh wait we haven't voted yet on three oh gosh we amended it now and so

[2:01:37] Chair Fast (probable): So now we've got something to be read a first time.

[2:01:41] Chair Fast (probable): So we're looking at the motion that's been moved and seconded,

[2:01:44] Chair Fast (probable): which is number the third recommendation about bylaw 243.

[2:01:49] Chair Fast (probable): Any more discussion?

[2:01:52] Voice 4: Nope.

[2:01:53] Chair Fast (probable): Okay.

[2:01:54] Chair Fast (probable): Then I'm going to call the question.

[2:01:55] Chair Fast (probable): All those in favor?

[2:01:58] Voice 4: Aye.

[2:01:59] Chair Fast (probable): Three hands went up.

[2:02:00] Chair Fast (probable): Thank you.

[2:02:00] Chair Fast (probable): That passes unanimously.

[2:02:02] Chair Fast (probable): Okay.

[2:02:02] Chair Fast (probable): Number four, please go ahead, Trustee Boucher.

[2:02:05] Trustee Busheikin (probable): Okay.

[2:02:06] Trustee Busheikin (probable): With number four, that I moved that proposed bylaws number 241, 242,

[2:02:11] Trustee Busheikin (probable): and 243 be referred to the following First Nations local governments and agencies for comment.

[2:02:17] Trustee Busheikin (probable): And I'll read them. Hornby Island Local Trust Committee, Denman Conservancy School District

[2:02:23] Trustee Busheikin (probable): 71, Tla'Amin Nation, Wai Wai Kai Nation, Halal First Nation, Cowichan Tribes, Island Health,

[2:02:30] Trustee Busheikin (probable): Comox Valley Regional District, Denman Fire Department, Sinawis Nation,

[2:02:34] Trustee Busheikin (probable): Nation, Stuminas First Nation, Laiaksin First Nation,

[2:02:38] Trustee Busheikin (probable): Laiakwiltak Treaty Society, Denman Advisory Planning

[2:02:45] Trustee Busheikin (probable): Commission, Comox First Nation, Qualicum First Nation,

[2:02:48] Trustee Busheikin (probable): Temeck Treaty Association, Lake Qualicin First Nation,

[2:02:53] Trustee Busheikin (probable): Penelakot Tribe, and Nam-Wakolos Council.

[2:02:57] Trustee Busheikin (probable): Oh, more.

[2:02:59] Voice 9: Keep going.

[2:03:04] Trustee Busheikin (probable): and the Islands Trust Freshwater Specialist and this isn't part of the motion but I apologize

[2:03:10] Trustee Busheikin (probable): if my pronunciation is not accurate. Still learning.

[2:03:14] Chair Fast (probable): Thank you very much. Do I have a

[2:03:17] Chair Fast (probable): seconder? Seconder. Thank you. Any more discussion? I

[2:03:22] Trustee Busheikin (probable): just would like to speak up briefly assuming

[2:03:25] Trustee Busheikin (probable): assuming that we're going to vote in favor, that I think for the APC, it would be important that

[2:03:33] Trustee Busheikin (probable): they understand the connection between, and did we have a demo conservancy? Yeah. I mean,

[2:03:39] Trustee Busheikin (probable): that's a whole other topic is that referral response. But I think that the local trust

[2:03:45] Trustee Busheikin (probable): committee understands the connection between all the different parts of this, the donor parcel and

[2:03:53] Trustee Busheikin (probable): and the receiver parcel and the, what I would call the primary parcel where the affordable housing

[2:04:00] Trustee Busheikin (probable): will be and how it all connects, but it certainly isn't clear to someone who's looking in from

[2:04:06] Trustee Busheikin (probable): outside. So I'm wondering if there could be a cover briefing going at least to the APC. I don't

[2:04:13] Trustee Busheikin (probable): know if any of the other agencies need to, would be interested, but for community members, I think

[2:04:20] Trustee Busheikin (probable): they really need to understand that so i don't know if we need a a motion or could we just ask

[2:04:25] Trustee Busheikin (probable): that staff just do a little like that it be included in a covering letter to the apc

[2:04:32] Planner Zupanec (probable): information page much like the diagram and the staff report that shows the three parcels and

[2:04:37] Planner Zupanec (probable): gives a little blurb about what's happening on each and the geographic spread of those three

[2:04:42] Planner Zupanec (probable): parcels that's likely what we're going to have to do for all the referral agencies as well because

[2:04:46] Planner Zupanec (probable): it's too complicated to just send the bylaws without that but

[2:04:50] Trustee Busheikin (probable): the question is still is like

[2:04:52] Trustee Busheikin (probable): well why like why are these all linked right and my understanding of why they're linked is that um

[2:05:00] Trustee Busheikin (probable): it really has to do with the the agreement between the applicant dha and the landowner

[2:05:10] Trustee Busheikin (probable): uh and making this whole thing financially viable and um and then also the donor of the

[2:05:16] Trustee Busheikin (probable): the the density so um if you don't understand that you're kind of like why why is all this

[2:05:22] Trustee Busheikin (probable): happening maybe they could put a link maybe

[2:05:26] Chair Fast (probable): they could put a link into the previous uh reports that

[2:05:29] Chair Fast (probable): came to

[2:05:30] Planner Zupanec (probable): the we do yeah we can also articulate that this is a concurrent application for down

[2:05:36] Planner Zupanec (probable): zoning or up zoning and density transfer in order for the affordable housing project to be viable

[2:05:41] Planner Zupanec (probable): level because ultimately that is the case is that that piece can't be developed if the

[2:05:47] Planner Zupanec (probable): density transfers don't occur first right

[2:05:49] Trustee Busheikin (probable): yeah okay and yeah okay and then maybe with the APC

[2:05:53] Trustee Busheikin (probable): just to make sure that they know they can look at previous staff reports for more yeah I think

[2:05:58] Planner Zupanec (probable): in the past we've actually introduced the referral for the DCLTA and the first rendition of the DHA

[2:06:06] Planner Zupanec (probable): file. I seem to recall that we actually did provide a summary of statements and sat in on

[2:06:12] Planner Zupanec (probable): the meeting so that we were there for technical assistance during the referral. Okay, thanks.

[2:06:18] Trustee Busheikin (probable): Great.

[2:06:18] Chair Fast (probable): I think that's good. Okay. Very good. Any more discussion or questions? Go ahead,

[2:06:23] Chair Fast (probable): Trustee Critchley. Yeah.

[2:06:25] Trustee Critchley (probable): Thank you. I'm just questioning, what is the basis for us

[2:06:30] Trustee Critchley (probable): making referrals to all the various First Nations which are well well away

[2:06:37] Trustee Critchley (probable): from Denman Island and to all intents and purposes don't seem to have any

[2:06:43] Trustee Critchley (probable): current connection to the island I mean I don't know where some of these First

[2:06:48] Trustee Critchley (probable): Nations even are but certainly Lake Cowichan First Nation is a fair a fair

[2:06:55] Trustee Critchley (probable): hike away from us here um could you explain are we not just flooding people with paper

[2:07:03] Trustee Critchley (probable): needlessly or i guess it's not paper anymore it's some sort of electronic thing or do we

[2:07:08] Trustee Critchley (probable): actually send paper that's another question i suppose anyway uh just querying whether we need

[2:07:14] Trustee Critchley (probable): to do that just as a so much so much as a kindness to the to the recipient than than for our

[2:07:22] Trustee Critchley (probable): convenience yes

[2:07:24] Planner Zupanec (probable): we do need to refer to any of the first nations that have been identified in our

[2:07:32] Planner Zupanec (probable): consultative areas database that the provincial government uses so it's a geographic geospatial

[2:07:38] Planner Zupanec (probable): database that shows the marine and land-based areas that are attributed to those nations

[2:07:46] Planner Zupanec (probable): with an interest as either core or territorial interests and so this is what comes up in the

[2:07:55] Planner Zupanec (probable): database when we query those three parcels on denman that's what we use for our recommendations

[2:08:01] Planner Zupanec (probable): to you as referral nations because when and

[2:08:05] Planner Zupanec (probable): if i refer these bylaws to the minister for approval

[2:08:09] Planner Zupanec (probable): we get raked over the coals if our list of referral nations doesn't match their consultative

[2:08:15] Planner Zupanec (probable): areas database and you need to provide clear justification as to why you decided that some

[2:08:21] Planner Zupanec (probable): of these nations aren't relevant for this referral and so if you're prepared to do that i'm happy to

[2:08:27] Planner Zupanec (probable): document that for the minister's review but i don't recommend it oh

[2:08:32] Chair Fast (probable): i think that was a question

[2:08:33] Chair Fast (probable): yes yeah not a motion okay great thank you any more questions or discussion all right then i'm

[2:08:42] Chair Fast (probable): going to call the question on recommendation four that we've moved and seconded all those in favor

[2:08:48] Chair Fast (probable): aye aye aye that's three hands went up that motion passes unanimously thank you very much

[2:08:55] Chair Fast (probable): on to number five oh oh hang on vicky um

[2:09:00] Voice 10: i have a question um going back to the number three on

[2:09:04] Voice 10: page 20 um we did amend that for the step code but i don't show that you gave it first reading

[2:09:12] Voice 10: is that did i miss something yeah

[2:09:16] Chair Fast (probable): we did come back and uh i do have a big check mark beside it

[2:09:19] Chair Fast (probable): i

[2:09:19] Voice 10: thought we just skipped

[2:09:20] Chair Fast (probable): on to four but no no we did go back and uh

[2:09:24] Chair Fast (probable): and um gave it first reading

[2:09:27] Chair Fast (probable): as amended we didn't say the words as amended because it hadn't been read before okay all right

[2:09:34] Chair Fast (probable): thank you correct sonia yeah

[2:09:36] Planner Zupanec (probable): yeah that's correct so there's one resolution to amend the housing

[2:09:40] Planner Zupanec (probable): and then there should be a second resolution.

[2:09:42] Planner Zupanec (probable): It was a bit fast and I noticed that too.

[2:09:46] Planner Zupanec (probable): So there should be two resolutions for two people.

[2:09:49] Planner Zupanec (probable): And the other one is just as written.

[2:09:51] Voice 10: Okay, thank you.

[2:09:52] Voice 10: Okay, all

[2:09:54] Chair Fast (probable): right, thank you.

[2:09:55] Chair Fast (probable): And then we're on to number five over the page, page 21.

[2:10:00] Chair Fast (probable): Would like to move this motion

[2:10:02] Chair Fast (probable): and what would you like it to say?

[2:10:04] Trustee Critchley (probable): Well, I'll give it a try.

[2:10:07] Trustee Critchley (probable): So I'll move that the Demini Local Trust Committee

[2:10:09] Trustee Critchley (probable): request staff to schedule a community information meeting

[2:10:17] Trustee Critchley (probable): for an evening

[2:10:20] Trustee Critchley (probable): prior to the next scheduled business meeting

[2:10:27] Trustee Critchley (probable): of the Denman Isle Local Trust Committee

[2:10:29] Trustee Critchley (probable): for applications DERZ 2021.1 DHA brackets

[2:10:40] Trustee Critchley (probable): and proposed bylaw numbers 241, 242, and 243.

[2:10:47] Chair Fast (probable): Thank you.

[2:10:48] Chair Fast (probable): So it's an evening prior,

[2:10:50] Trustee Busheikin (probable): seconder?

[2:10:52] Trustee Busheikin (probable): Before I second, what about evening prior

[2:10:57] Trustee Busheikin (probable): or a weekend afternoon?

[2:11:01] Trustee Busheikin (probable): Because we have had successful CIMs,

[2:11:04] Trustee Busheikin (probable): especially in the winter when people aren't gardening

[2:11:07] Trustee Busheikin (probable): on weekend afternoons.

[2:11:08] Trustee Busheikin (probable): and that gives staff more choice would you

[2:11:13] Chair Fast (probable): accept that as a friendly motion well i

[2:11:20] Trustee Critchley (probable): can't i'm okay

[2:11:22] Trustee Critchley (probable): with it but i'm just wondering about the convenience of staff and and whether it's an

[2:11:26] Trustee Critchley (probable): overtime issue um for staff as well i

[2:11:30] Chair Fast (probable): think they're all overtime issues if i'm interpreting

[2:11:33] Chair Fast (probable): putting that nod incorrectly oh

[2:11:35] Trustee Critchley (probable): i suppose yes yeah and um

[2:11:38] Planner Zupanec (probable): so weekends are a bit different though

[2:11:40] Planner Zupanec (probable): evenings we can adjust our hours where there's no additional cost incurred uh weekends are

[2:11:45] Planner Zupanec (probable): different though because they're at a different rate so i'm not sure what the management perspective

[2:11:50] Planner Zupanec (probable): is in this fiscal and over time pretty sure everything has to be approved and it might not

[2:11:55] Planner Zupanec (probable): be granted so you can change the resolution to indicate that that's an option you'd like to be

[2:11:59] Planner Zupanec (probable): be considered, but ultimately management will advise me as to whether or not that's even

[2:12:03] Planner Zupanec (probable): feasible.

[2:12:04] Chair Fast (probable): Okay. Thank you. So trustees, would you like to leave that in or do you want to go

[2:12:09] Chair Fast (probable): with an evening?

[2:12:13] Trustee Busheikin (probable): For me, I just think if a staff sit down to do all the logistics to have that

[2:12:21] Trustee Busheikin (probable): option, you know, if there wasn't anything else to make it happen prior, then they would just have

[2:12:26] Trustee Busheikin (probable): that option, but they don't have to go for it because staff, I mean, you know, staff are

[2:12:30] Trustee Busheikin (probable): definitely going to look for a cost-effective way if that's possible most cost-effectively

[2:12:36] Chair Fast (probable): okay so are you okay trustee critchley with having the words weekend

[2:12:42] Trustee Critchley (probable): or evening or or sorry

[2:12:44] Trustee Critchley (probable): or weekend afternoon inserted yes thank

[2:12:50] Chair Fast (probable): you then so trustee was shaken would you second that

[2:12:53] Chair Fast (probable): yes sorry i do

[2:12:55] Chair Fast (probable): second that yes okay thank you so now it says uh for an evening or weekend afternoon

[2:13:02] Chair Fast (probable): noon prior i believe anybody need the motion read back any more discussion no no then i'll call the

[2:13:13] Chair Fast (probable): question all those in favor aye all right all right thank you that's three hands went up that

[2:13:19] Chair Fast (probable): passes unanimously very good thank you everybody you had one more i think laura and then we're

[2:13:25] Chair Fast (probable): going to break for lunch um yeah

[2:13:26] Trustee Busheikin (probable): and i don't this is i'm having trouble wording this but i'll do my

[2:13:29] Trustee Busheikin (probable): best. And this has to do with those definitions and this whole, you know, what is a multifamily

[2:13:35] Trustee Busheikin (probable): dwelling compared to a dwelling with a suite or a cabin. So I moved that the Demanala Local Trust

[2:13:43] Trustee Busheikin (probable): Committee request staff to bring back an analysis with recommendations to clarify

[2:13:55] Trustee Busheikin (probable): clarify um the definition of dwelling comma multi-family so dwelling multi-family um

[2:14:09] Trustee Busheikin (probable): in in the can i just leave it the proposed regulations for denman green can i just leave

[2:14:22] Trustee Busheikin (probable): it then i don't have to look up yeah not seeing any head shaking uh just

[2:14:29] Planner Zupanec (probable): the bylaw bylaw two three

[2:14:31] Planner Zupanec (probable): or bylaw two four two please okay

[2:14:34] Voice 9: okay um so which bylaw is it two

[2:14:43] Chair Fast (probable): two four two land use bylaw okay

[2:14:46] Trustee Busheikin (probable): I'm seeing

[2:14:47] Chair Fast (probable): Sonia nodding.

[2:14:47] Trustee Busheikin (probable): Okay, in proposed bylaw 242, and ensure that, let me just have a look.

[2:15:01] Trustee Busheikin (probable): um proposed

[2:15:06] Voice 9: bylaw 242 and um ensure that i mean okay ensure that proposed

[2:15:31] Trustee Busheikin (probable): bylaw number

[2:15:32] Trustee Busheikin (probable): 241 schedule one comma

[2:15:42] Voice 9: one comma bullet number four um clearly delineates between

[2:16:03] Trustee Busheikin (probable): um affordable

[2:16:07] Voice 9: housing types affordable housing types and

[2:16:18] Trustee Busheikin (probable): primary dwellings

[2:16:19] Trustee Busheikin (probable): secondary suites and cabins okay

[2:16:26] Chair Fast (probable): thank you do i have a secondary girl

[2:16:31] Trustee Critchley (probable): second thank

[2:16:32] Chair Fast (probable): you did you

[2:16:33] Chair Fast (probable): catch that biggie yes i did thank you thank you thank you okay then we've got a motion moved and

[2:16:42] Chair Fast (probable): seconded uh thank you trustee bushekin and uh any more discussion i'll call the question all those

[2:16:51] Chair Fast (probable): those in favor aye aye that three hands went up that passes unanimously thank you very much

[2:16:59] Chair Fast (probable): very good everybody then uh having completed the well have i completed all the motions for this

[2:17:07] Chair Fast (probable): section of the agenda not seeing any more okay then let's take a break so um half half an hour

[2:17:14] Chair Fast (probable): we're almost on time uh this is very good so why don't we say uh we'll come back at 120

[2:17:22] Chair Fast (probable): 20. Okay.

[2:17:25] Chair Fast (probable): Hey, see you then.

[2:19:33] Planner Zupanec (probable): Chair Fast, you might want to

[2:19:35] Planner Zupanec (probable): mute. Did somebody say something?

[2:19:45] Planner Zupanec (probable): You might want to mute your computer. Thank you. I thought I, I

[2:19:52] Chair Fast (probable): keep clicking this mute,

[2:19:53] Chair Fast (probable): everybody.

[2:19:54] Planner Zupanec (probable): I don't know if it's still recording or not. So that's why I thought you should mute.

[2:19:58] Chair Fast (probable): Thank you.

[2:48:04] Chair Fast (probable): If other meeting participants are out there, could you please turn on your cameras to let us know that you're there?

[2:48:10] Chair Fast (probable): Thank you, Sonia.

[2:48:14] Chair Fast (probable): And there's David.

[2:48:15] Chair Fast (probable): Okay, I think the main people here are regathered.

[2:48:20] Chair Fast (probable): So let's commence the meeting.

[2:48:21] Chair Fast (probable): I saw Vicky earlier.

[2:48:22] Chair Fast (probable): She's back there.

[2:48:24] Chair Fast (probable): And I may have muted all of your mics.

[2:48:32] Chair Fast (probable): So please unmute them.

[2:48:34] Chair Fast (probable): And there's Marnie as well.

[2:48:35] Chair Fast (probable): Thank you, Marnie.

[2:48:36] Chair Fast (probable): very good so we're going to move on now to uh page 151 and this is uh item 10.1 uh we're coming

[2:48:48] Chair Fast (probable): back after our break in the denman island local trust committee meeting uh to begin the topic

[2:48:52] Chair Fast (probable): denman farming regulations review project staff report 10.1 page 151 please go ahead

[2:48:59] Chair Fast (probable): planner again can you hear me can anybody hear me lifter okay good people can hear me but we can't

[2:49:16] Chair Fast (probable): hear you yet planner oh maybe i need to do i need to do something just a second i'm going to make

[2:49:23] Chair Fast (probable): you a co-host right why not then you can share your screen i think there's try again nope but

[2:49:45] Chair Fast (probable): it says that from my end it looks like your mic is on and i can see that it's interesting we just

[2:49:54] Chair Fast (probable): don't have a mic on you at the moment but you can co-host so you can share your screen i'm going to

[2:50:05] Chair Fast (probable): try muting all and unmuting again and i'm going to say allow participants to unmute themselves

[2:50:17] Chair Fast (probable): maybe that's what i did wrong there

[2:50:20] Voice 1: we go there

[2:50:21] Chair Fast (probable): okay i just figured it out i couldn't even hear

[2:50:24] Chair Fast (probable): you mark no i still can't hear marnie goodness how

[2:50:34] Planner Zupanec (probable): about me can you hear me yes okay microphone

[2:50:41] Chair Fast (probable): problem let's because this is just a technical issue um do we want to take a few more minutes

[2:50:50] Chair Fast (probable): of break get yourself a cup of tea come back in two or shall we move on to a different uh agenda

[2:50:57] Chair Fast (probable): item like the meeting schedule 12.3 and then come back to Marnie okay let's do that so if we just

[2:51:05] Chair Fast (probable): move ahead to 12.3 and see if Marnie can figure out her sound and Marnie just butt in on us when

[2:51:12] Chair Fast (probable): you're ready when we can hear you so 12.3 the meeting schedule starts on page 171 um now i've

[2:51:22] Chair Fast (probable): got a zip ahead and this is because we're planning meetings for the coming year and as regular

[2:51:29] Chair Fast (probable): meetings we need to make sure they're all in the calendar and booked for everybody and um

[2:51:36] Chair Fast (probable): that they don't overlap with all the other meetings that staff are trying to run out of

[2:51:42] Chair Fast (probable): the northern office or um we trustees may have in our schedules or private lives or work lives or

[2:51:49] Chair Fast (probable): other committees that we chair and that we're on so uh we've got some meeting dates down here for

[2:51:59] Chair Fast (probable): 2022 and um this is a uh recommendation from heather um and i'm just going to say your name

[2:52:07] Chair Fast (probable): in case she's listening back there but uh did you know

[2:52:12] Planner Zupanec (probable): she's not but if there's any questions i can

[2:52:14] Planner Zupanec (probable): and speak to them thank

[2:52:15] Chair Fast (probable): you Sonia Zubanetz and um anybody got any questions about this or is this

[2:52:20] Chair Fast (probable): okay and we can move ahead with the um dates January the 18th March 22 May 31st July 19th

[2:52:29] Chair Fast (probable): September 27th and November 8th planner uh trustee Boucher yeah

[2:52:35] Trustee Busheikin (probable): no this is fine um and I'm happy to

[2:52:38] Trustee Busheikin (probable): go ahead with this um I you know I'm curious what um other trustees on the LTC think about having

[2:52:44] Trustee Busheikin (probable): one or two of these as electronic only meetings and I understand that that's

[2:52:53] Trustee Busheikin (probable): what we're doing today but I'm expecting we'll go back to in person as per yeah

[2:53:03] Trustee Busheikin (probable): as we were originally planning but um like to save money I think is yeah let

[2:53:10] Trustee Busheikin (probable): let me just propose that we say that two of these six meetings per year would be electronic meetings

[2:53:18] Trustee Busheikin (probable): and partly to save money, but also much as I think everyone agrees that in-person meetings

[2:53:25] Trustee Busheikin (probable): are a lot richer and important and I can't wait to get back to them. I have heard a lot

[2:53:31] Trustee Busheikin (probable): of good feedback from people who find the electronic format much easier to access

[2:53:39] Trustee Busheikin (probable): or attendance and whether that's because meetings make them anxious or lots to with their work

[2:53:47] Trustee Busheikin (probable): schedule or their little children all of that so that would be my suggestion is that we and I

[2:53:54] Trustee Busheikin (probable): don't care which two probably not the first one in January because I think there are a lot of

[2:54:00] Trustee Busheikin (probable): people who are hoping for an in-person meeting as soon as we can but I would I would vote in

[2:54:07] Trustee Busheikin (probable): in favor of the motion suggested,

[2:54:10] Trustee Busheikin (probable): and also that we have two meetings

[2:54:11] Trustee Busheikin (probable): in the Airbnb for electronic.

[2:54:14] Trustee Busheikin (probable): If we can have it.

[2:54:16] Chair Fast (probable): Thank you, I see that Heather is with us now,

[2:54:20] Chair Fast (probable): but I'll just point everybody to the information item

[2:54:24] Chair Fast (probable): at the very end of the agenda,

[2:54:25] Chair Fast (probable): Islands Trust returns to in-person meetings,

[2:54:29] Chair Fast (probable): page 191 and 192, just because there are rules

[2:54:32] Chair Fast (probable): that the province has in place.

[2:54:34] Chair Fast (probable): and uh i think um at trust council coming up uh at the end of november in the first couple days

[2:54:42] Chair Fast (probable): of december trust council is going to consider this kind of idea as well by then we more we'll

[2:54:48] Chair Fast (probable): probably have more uh complete information and more reporting from staff about what's

[2:54:53] Chair Fast (probable): possible um because i believe the legislation's changing go ahead

[2:54:57] Voice 7: heather yeah i was just going

[2:54:58] Voice 7: going to say we we can't have regular meetings that are electronic until the local meeting

[2:55:04] Voice 7: procedures bylaw is updated um so we're hoping i mean i think you'll get down the road and be able

[2:55:12] Voice 7: to make future meetings electronic but right now we can't really predetermine that because of the

[2:55:16] Voice 7: bylaw updates and

[2:55:19] Chair Fast (probable): not just bylaw but also the um provincial rules i think we would still have to

[2:55:24] Chair Fast (probable): have a meeting location on uh that public could go to anyway go ahead

[2:55:30] Trustee Busheikin (probable): uh trustee boucher yeah and

[2:55:33] Trustee Busheikin (probable): just to clarify also for any members of the public that today's meeting um we were able to change the

[2:55:40] Trustee Busheikin (probable): format you know within the law um because it's now become a special meeting because everything

[2:55:46] Trustee Busheikin (probable): was sort of a last minute change and yeah

[2:55:50] Chair Fast (probable): yes we don't we don't uh we want everything to be

[2:55:55] Chair Fast (probable): um within the rules that the

[2:55:57] Chair Fast (probable): province sets for us through the islands trust act and the community

[2:56:00] Chair Fast (probable): charter and the local government act and um so that's something we can consider late later though

[2:56:05] Chair Fast (probable): about how to hold the meetings correct yeah so i'm seeing um uh but i'm not hearing any questions

[2:56:11] Chair Fast (probable): about these particular dates is that good that's good for the planners of the schedules okay great

[2:56:18] Chair Fast (probable): then i see um arnie had appeared um a moment ago so i'm pretty sure she's back with us

[2:56:24] Chair Fast (probable): there she is again just testing testing very good excellent morning's ready to go so i would go

[2:56:30] Chair Fast (probable): ahead trustee be shaken yeah point

[2:56:32] Chair Fast (probable): of order just because we've had this discussion

[2:56:33] Trustee Busheikin (probable): uh just to

[2:56:34] Trustee Busheikin (probable): finish it up can i make that motion about the meeting dates that's what

[2:56:38] Trustee Busheikin (probable): i was going to ask

[2:56:39] Trustee Busheikin (probable): wonderful i move that the demin island local trust committee schedule its regular business

[2:56:44] Trustee Busheikin (probable): meetings on the following dates in 2022 january 18th march 22nd may 31st july 19th september 27th

[2:56:53] Trustee Busheikin (probable): and november 8th do i have a second second

[2:56:58] Trustee Critchley (probable): thank you

[2:57:00] Chair Fast (probable): very good and uh any discussion

[2:57:03] Chair Fast (probable): any more discussion it's good questions it's interesting times we're in okay then all in favor

[2:57:09] Chair Fast (probable): aye aye aye thank you that's three hands went up thank you very much trustees and then we'll go

[2:57:17] Chair Fast (probable): back now to um whoa nearly put a question beside the fees update that wouldn't be right um let's

[2:57:26] Chair Fast (probable): go back to 10.1 uh page 151 and uh planner egan can take it away on the denman farm plan

[2:57:36] Chair Fast (probable): and Regulations Review Project.

[2:57:38] Chair Fast (probable): Go ahead, Planner Egan.

[2:57:40] Voice 12: Thanks, Chair Fast.

[2:57:42] Voice 12: Sorry about the technical difficulties earlier.

[2:57:44] Voice 12: I sorted that out now.

[2:57:46] Voice 12: So this is a staff report with respect to the Denman Island

[2:57:51] Voice 12: Farming Regulations Review Project.

[2:57:54] Voice 12: And the staff report provides a project update,

[2:57:58] Voice 12: and staff is also making one recommendation.

[2:58:02] Voice 12: recommendation. And maybe I'll just share a screen here. Can you see that fine?

[2:58:19] Voice 12: Staff report. Okay, great. So in terms of the project update, the request for proposal

[2:58:27] Voice 12: process for hiring a consultant is coming to an end in the next couple of weeks. A consultant

[2:58:34] Voice 12: is expected to be hired and in place by the week of November 15th or the week of November 22nd.

[2:58:42] Voice 12: The RFP process has taken longer than expected due to the fact that it's currently going through

[2:58:49] Voice 12: some changes resulting in a few moving parts. The new process now includes administrative support

[2:58:55] Voice 12: from the province including the assistance of a provincial procurement specialist which is great

[2:59:02] Voice 12: and we expect that the RFP process going forward will see improved efficiencies. So in terms of

[2:59:10] Voice 12: this project hiring a consultant to be the lead planner to undertake research analysis engagement

[2:59:17] Voice 12: bylaw drafting and provide report recommendations is one of the main commitments of the islands

[2:59:24] Voice 12: trust in this contribution agreement with the bc investment agriculture foundation so you'll see

[2:59:31] Voice 12: that the staff report provides one recommendation and it recommends a referral to the denman

[2:59:39] Voice 12: advisory planning commission and the growers and producers alliance you're not seeing any

[2:59:44] Voice 12: documents attached to be referred because these have not yet been prepared one of the first tasks

[2:59:51] Voice 12: of this consultant will be to prepare a preliminary plan to engage with the denman

[2:59:56] Voice 12: community during the life of the project and to prepare

[2:59:59] Voice 12: repair.

[3:00:00] Voice 12: a community survey and questionnaire.

[3:00:04] Voice 4: And

[3:00:05] Voice 12: the referral speaks to referring draft topic areas

[3:00:10] Voice 12: for that community survey and questionnaire. So following along with the project charter and the

[3:00:15] Voice 12: time commitment set out in the contribution agreement, staff anticipate bringing these

[3:00:21] Voice 12: draft documents to the LTC for consideration of endorsement at their next LTC meeting early in

[3:00:28] Voice 12: the new year. So in order to do that and obtain input from the APC and the GPA, which staff expect

[3:00:36] Voice 12: will benefit the documents going forward, staff are recommending that the LTC pass the resolution

[3:00:45] Voice 12: so that the draft work by the consultant, once it's prepared, can be referred to the APC and

[3:00:53] Voice 12: and GPA. This sequence of process will ensure APC and GPA input early in the early stages of

[3:01:01] Voice 12: the project and also keep the project on track so that draft documents can be considered for

[3:01:06] Voice 12: endorsement at the next LTC meeting in January. So should the LTC concur with staff's

[3:01:14] Voice 12: recommendation, staff will go ahead with organizing a referral. Okay, thank

[3:01:22] Chair Fast (probable): you very much, Planner

[3:01:22] Chair Fast (probable): again uh questions for the planner i'm not seeing any hands go up okay then uh oh there's one trustee

[3:01:35] Chair Fast (probable): critchley thank

[3:01:39] Trustee Critchley (probable): you i'm just wondering uh what sort of time time you would expect the advisory

[3:01:45] Trustee Critchley (probable): planning commission would need to spend on this whether it would be um whether it would be

[3:01:53] Trustee Critchley (probable): advisable practical to schedule their review of this these documents along with the other matter

[3:02:01] Trustee Critchley (probable): that we've referred to them this morning um to sort of minimize the number of meetings that they

[3:02:08] Trustee Critchley (probable): are involved in it's

[3:02:12] Voice 12: a good question and one that i had after listening to um the discussion today

[3:02:16] Voice 12: and i'll be getting in touch with uh sonia about coordinating that and we'll we'll figure out the

[3:02:24] Voice 12: best process uh to refer uh for these two referrals so it may be joint but we'll have to

[3:02:32] Voice 12: it will depend on um you know the the volume and uh the timing needed to review both things it may

[3:02:43] Voice 12: require or necessitate two separate apc meetings thank you yeah

[3:02:52] Trustee Critchley (probable): because i'm thinking if it was

[3:02:54] Trustee Critchley (probable): going to be a separate meeting i'm wondering if it is worthwhile to be sending it out

[3:02:58] Trustee Critchley (probable): to them i'm not sure what what we expect might be accomplished by that um especially since

[3:03:08] Trustee Critchley (probable): it will be before our next meeting uh presumably

[3:03:11] Voice 12: it is

[3:03:13] Trustee Critchley (probable): going to be is that

[3:03:14] Trustee Critchley (probable): the intention that's

[3:03:15] Voice 12: the intention yes yeah

[3:03:16] Trustee Critchley (probable): so we have that their view of it that's right

[3:03:21] Trustee Critchley (probable): yeah yeah i'm just

[3:03:25] Trustee Critchley (probable): wondering about the practicality of convening a special meeting of the

[3:03:31] Trustee Critchley (probable): Advisory Planning Commission just for this particular purpose you know I'm not

[3:03:37] Trustee Critchley (probable): sure what we get what we benefit from I think it'd be interesting to know what

[3:03:41] Trustee Critchley (probable): the growers and producers in particular you know since it's their their their

[3:03:46] Trustee Critchley (probable): area of concern anyway that's that's just what I'm thinking maybe trustee

[3:03:53] Trustee Critchley (probable): has a comment on okay

[3:03:55] Chair Fast (probable): trustee or sorry

[3:03:56] Voice 12: planner agan just just uh through the chair to answer

[3:04:00] Voice 12: your question there trustee critchley um the reason for the referral to the apc is to staff

[3:04:09] Voice 12: are expecting that the apc might be be able to provide some input with respect to the when and

[3:04:15] Voice 12: the how of engaging with the denman farming community as well as the non-farming community

[3:04:21] Voice 12: I know in the past, we've had some discussions about the timing of those kinds of events and activities with the Denman community, especially with respect to farming activities.

[3:04:35] Voice 12: So just as well as, you know, the interest of the non-farming community as well.

[3:04:46] Voice 12: Thank you.

[3:04:48] Trustee Busheikin (probable): Trustee Boucherkin?

[3:04:50] Trustee Busheikin (probable): Yeah, I am.

[3:04:51] Trustee Busheikin (probable): I mean, I appreciate this conversation.

[3:04:53] Trustee Busheikin (probable): when I looked at this I thought it was sort of a like a lightweight referral and I you know my

[3:05:00] Trustee Busheikin (probable): guess is that the APC members will want to dig in and will probably want to look at the scope

[3:05:09] Trustee Busheikin (probable): and comment on that and just start kind of and so you know I hope staff can attend this to

[3:05:19] Trustee Busheikin (probable): um to temper that because that could be frustrating for them um and maybe like i know

[3:05:26] Trustee Busheikin (probable): it's up to the ltc my sense here is that this is a um that this would be the first to probably two

[3:05:33] Trustee Busheikin (probable): or three referrals that once we get into a uh bylaw amendment drafting case would be another

[3:05:39] Trustee Busheikin (probable): referral and i think that's um important context for the apc and the gpa to to keep in mind so that

[3:05:46] Trustee Busheikin (probable): their expectations are managed for this I am curious I mean partly I like the idea of just

[3:05:52] Trustee Busheikin (probable): bringing them in and I'm getting them to be familiar with this and know about it and

[3:05:56] Trustee Busheikin (probable): you know every community member who knows about the project and is interested talks to others

[3:06:03] Trustee Busheikin (probable): and they talk to others so it is part of community outreach and making the community aware so

[3:06:11] Trustee Busheikin (probable): So I am in favor of it, but I think it is important that the GPA and the APC members

[3:06:19] Trustee Busheikin (probable): understand the context of it.

[3:06:23] Chair Fast (probable): The context, like an introductory meeting?

[3:06:26] Chair Fast (probable): Yeah,

[3:06:26] Trustee Busheikin (probable): there is an introductory meeting and that is very, for now, the commentary we need

[3:06:32] Trustee Busheikin (probable): from them or that will be useful is very focused, that there'll be another time to get into

[3:06:37] Trustee Busheikin (probable): more the content of it.

[3:06:41] Trustee Busheikin (probable): Thank you.

[3:06:41] Trustee Busheikin (probable): I just know if I were an APC member, I would, it would be hard to stay focused.

[3:06:47] Chair Fast (probable): Well, of course, because that's what your role is as a, as a volunteer on advisory planning commission is usually to go deep. And so they

[3:06:55] Trustee Busheikin (probable): haven't had any work for a long time. So, right. Yeah.

[3:06:59] Chair Fast (probable): Yeah. Okay. And I wonder, maybe by the time this meeting is organized, it might be possible to use

[3:07:10] Chair Fast (probable): Zoom or something less labor intensive for meetings of committees and things too. But I

[3:07:17] Chair Fast (probable): don't think we've got that information yet. Although, because it seems to me like a one

[3:07:23] Chair Fast (probable): hour Zoom meeting might be a good way to catch everybody's attention and, and do the introductory

[3:07:29] Chair Fast (probable): sort of park i don't know what does anybody do you know planner egan about committees

[3:07:36] Voice 12: you mean in terms of how we might be holding that meeting could there be a virtual committee

[3:07:41] Voice 12: meeting like that on zoom so yes so i think um i was hoping that uh regional planning manager

[3:07:51] Voice 12: cower would be in for this particular question because we are working on this we're trying to

[3:07:57] Voice 12: figure out um the best uh uh type of meeting scenario that we can hold with apc meetings

[3:08:04] Voice 12: and so i was hoping that she would speak to that but i think she's gone off to another

[3:08:09] Voice 12: um meeting planning yeah exactly that's

[3:08:13] Chair Fast (probable): fine and it didn't sound like she would have a definitive

[3:08:16] Chair Fast (probable): answer anyway but if i can offer if i can help i can host a zoom or whatever um you could rope me

[3:08:24] Chair Fast (probable): and perhaps because now I've got some capabilities anyway so that's just a suggestion though I don't

[3:08:35] Chair Fast (probable): think we need to figure out the how just as we didn't in the previous one but what do trustees

[3:08:41] Chair Fast (probable): think about the motion that's there on page 151 then are we prepared to make that motion

[3:08:48] Chair Fast (probable): I move that

[3:08:58] Trustee Busheikin (probable): the Denman Island Local Trust Committee request staff to refer to the Denman

[3:09:01] Trustee Busheikin (probable): Island Advisory Planning Commission and the Denman Growers and Producers Alliance for their comment

[3:09:05] Trustee Busheikin (probable): the anticipated draft community engagement plan for the Denman Farming Regulations Review Project

[3:09:11] Trustee Busheikin (probable): and anticipated draft topic areas for the community survey questionnaire to be prepared

[3:09:16] Trustee Busheikin (probable): by the consultant.

[3:09:17] Chair Fast (probable): Thank you. Do I have a seconder?

[3:09:20] Trustee Critchley (probable): I'll second it. Thank you.

[3:09:23] Chair Fast (probable): So, and do we want to have more discussion about this?

[3:09:30] Trustee Busheikin (probable): No.

[3:09:31] Chair Fast (probable): No. Okay. All right. Then I'll call the question. All those in favor?

[3:09:37] Voice 9: Aye.

[3:09:39] Chair Fast (probable): Aye. Thank you. That's three hands went up. Thank you very much, Planner Egan. And let me know if I can help.

[3:09:45] Okay.

[3:09:46] Chair Fast (probable): Thank you. So let's move on, everybody, then to, whoops, drop my pen.

[3:09:51] Chair Fast (probable): that was that one okay i'm getting my check marks mixed up okay and uh correspondence we don't have

[3:10:02] Chair Fast (probable): any today for the uh agenda although we're receiving things all the time some of them go to

[3:10:07] Chair Fast (probable): the um web page of the particular um project or application uh at the website so i'm just going

[3:10:16] Chair Fast (probable): to move on now to um 12.1 a freshwater specialist william shulba going to give us a bit of a verbal

[3:10:24] Chair Fast (probable): update on the groundwater recharge potential mapping project and the watershed resilience

[3:10:30] Chair Fast (probable): mapping project if you're with us welcome uh

[3:10:35] Voice 1: hello can you hear me hello yes uh great um yeah so i

[3:10:40] Voice 1: was um not so prepared for the zoom meeting because i thought i was going to do it by phone

[3:10:46] Voice 1: but i'm glad i i am um oh i think sonia piped up and said we missed something

[3:10:55] Voice 1: chair so i don't know if you okay

[3:10:56] Chair Fast (probable): thank you let me check the chat oops oh i missed the fees

[3:11:04] Chair Fast (probable): no no no

[3:11:05] Voice 4: after this

[3:11:06] Chair Fast (probable): yeah still okay thank you sonia um fees bylaws coming up after

[3:11:13] Chair Fast (probable): our freshwater specialist. Please go ahead.

[3:11:17] Voice 1: Okay, great. So I did pull together some figures

[3:11:22] Voice 1: to aid my talk. So if I could share my screen, that'd be great.

[3:11:26] Voice 1: Oh, sorry. Yes.

[3:11:27] Voice 1: No, I can. I can. I can see. I can. Yep.

[3:11:29] Voice 1: Okay.

[3:11:30] Voice 1: So you should be able to see my screen now.

[3:11:33] Chair Fast (probable): Yep.

[3:11:34] Voice 1: It says Denman Island freshwater sustainability update. Okay, great. Yeah, thanks so much

[3:11:40] Voice 1: to the ltc for inviting me to speak today and um i am going to oops there we go i'm going to go

[3:11:48] Voice 1: through uh four different projects that have occurred on demin in the last year and a half

[3:11:54] Voice 1: um the first one is the aquifer conceptualization project um the groundwater recharge mapping

[3:12:00] Voice 1: project a special project with the province working with what's called hydraulic connectivity

[3:12:08] Voice 1: activity and um mapping some aquifers to use for water authorizations and uh also the um uh we call

[3:12:19] Voice 1: it the healthy watersheds project which is the watershed resiliency mapping um yeah so i'll just

[3:12:24] Voice 1: jump right into it uh so um as you know groundwater is a unique amenity in the islands trust area

[3:12:31] Voice 1: All water comes from meteoric water, so from rain, snow, fog, and how the province defines an aquifer is a subterranean geological unit that can store and transmit water that's in useful quantities for domestic, industrial, and ecological use.

[3:12:49] Voice 1: use and so that's what framed this for conceptualization project so we through a consultant

[3:12:56] Voice 1: GW Solutions we have collected the geology of Denman from various sources and made some updates

[3:13:05] Voice 1: to it we have looked at all the groundwater wells on Denman Island and which is an essential

[3:13:13] Voice 1: essential component of determining what aquifers are within the island and how they relate to each other.

[3:13:22] Voice 1: And from that, we created a three-dimensional model of Denman Island.

[3:13:28] Voice 1: So this is kind of a bleak view of it looking from the north to south.

[3:13:33] Voice 1: And you can see Chickadee Lake there on the kind of right side of your page.

[3:13:40] Voice 1: and this is a really useful tool in many ways. One way is to stylize the geology of the island

[3:13:51] Voice 1: and it's used for ecological analysis too. It's also used by water authorizations in different

[3:13:58] Voice 1: ways, but I won't belabor that. This is a cross-section across the island. Actually,

[3:14:05] Voice 1: really cool. I'll kind of dive into this a little bit. So on the left hand, right hand side of your

[3:14:10] Voice 1: screen here, there's the Quadris Sediments, which is a package of unconfined, like alluvial river

[3:14:17] Voice 1: gravels, a very famous aquifer that's very prolific for shallow dug wells. And the interesting thing

[3:14:24] Voice 1: about this is that when in the wintertime, when the water level is raises up inside the

[3:14:32] Voice 1: inside the sediments. It flows from here from right to left which supports a creek which is on

[3:14:38] Voice 1: the kind of toe side of that aquifer and then when the water levels fall in the summertime

[3:14:45] Voice 1: the gradient actually switches and the water flows towards the coast and actually the creek

[3:14:51] Voice 1: loses water to the aquifer and that's useful information for the hydraulic connectivity

[3:14:58] Voice 1: productivity project that I'll talk about shortly. Another cool thing about looking at this, and this

[3:15:04] Voice 1: is a slice of the earth, sorry, this is a cross section. So it's taking a slice of the earth and

[3:15:09] Voice 1: we're looking at it from the side. And we can see that these are groundwater wells and we can look

[3:15:17] Voice 1: at water levels that are reported at the time of drilling mostly. And also the fracture systems or

[3:15:24] Voice 1: or the fracture locations at the time of drilling.

[3:15:26] Voice 1: So over time, we're going to be able to model

[3:15:31] Voice 1: where these fractures are occurring

[3:15:33] Voice 1: and perhaps provide insight

[3:15:36] Voice 1: to potential resource issues or opportunities.

[3:15:41] Voice 1: Also look at if there's water quality issues like arsenic,

[3:15:45] Voice 1: it could pertain to a particular fracture

[3:15:48] Voice 1: that using more advanced drilling techniques

[3:15:52] Voice 1: techniques uh can be avoided in the future it's kind of exciting it's kind of new science

[3:15:57] Voice 1: um and and then from that uh the last step of this aquifer conceptualization project is to try to

[3:16:04] Voice 1: um um organize the the island in in more um uh useful zones for analysis and so this is uh

[3:16:15] Voice 1: called groundwater regions and they've been delineated a long time ago and and we have

[3:16:20] Voice 1: updated them with new data. And this is kind of the water management unit for the island that

[3:16:28] Voice 1: the province and Islands Trust are going to agree to when looking at water authorizations and

[3:16:33] Voice 1: planning. So the next project that I want to introduce is the hydraulic connectivity

[3:16:41] Voice 1: and mapping study. So this was a province and Islands Trust collaboration. So the province

[3:16:47] Voice 1: gave money and I ran the project and hired the consultant and then through a memorandum of

[3:16:56] Voice 1: understanding we provided data back to the province so it was and they were on on the

[3:17:01] Voice 1: project team of course and so it was a great collaboration piece and kind of a model to

[3:17:06] Voice 1: take on more of this work in the future and so again we looked at the wells on the island

[3:17:12] Voice 1: um there is a new mapping of of a aquifer on the north eastern side of demin that was

[3:17:21] Voice 1: not really well defined in the past so um this aquifer has now been um further defined and again

[3:17:30] Voice 1: here's that stylized drawing of of the quadra sediments of that area and the creek i was talking

[3:17:36] Voice 1: about is Little George Creek. So this type of information, detailed information, can be used by

[3:17:44] Voice 1: the province hydrogeologists and if requested it can be provided to a consultant as well

[3:17:50] Voice 1: for their analysis if there's a land use planning application. And another part of this program was

[3:18:00] Voice 1: was to determine if the streams on the island

[3:18:06] Voice 1: are connected to groundwater or not.

[3:18:08] Voice 1: And we identified that majority of them are gaining.

[3:18:13] Voice 1: So the aquifer is providing water to the streams.

[3:18:19] Voice 1: And some of them are not connected

[3:18:21] Voice 1: where they're just cruising on the surface

[3:18:23] Voice 1: and they're not really truly connected to the lower aquifer.

[3:18:27] Voice 1: and um losing this mean that the streams are contributing water to the aquifer and this is

[3:18:34] Voice 1: usually for larger streams like the cow chin or or or the coaxial rivers or the naimo and we don't

[3:18:41] Voice 1: really have many of those uh contributing um streams on the island yeah so what this is the

[3:18:49] Voice 1: take home from this is that um the groundwater is intricately connected to the streams and so

[3:18:56] Voice 1: So rather than the other way around where the streams are providing like recharge.

[3:19:06] Voice 1: So if there's overextraction of groundwater in a certain area, that can cause impact to the stream and environmental flow needs, which is one of the top priorities of water authorizations and determining water licenses going forward.

[3:19:22] Voice 1: So, yeah, it was a cool study and I'm interested to work with the province more on what that's going to mean for their water authorizations.

[3:19:30] Voice 1: Yeah, okay, I'll continue on.

[3:19:34] Voice 1: So, talk about the groundwater recharge mapping project.

[3:19:37] Voice 1: So, groundwater recharge occurs on most places in the island, but can occur mostly on higher elevations.

[3:19:46] Voice 1: there are these discharge areas which are lower down where water is actually coming out of the

[3:19:51] Voice 1: ground which is not a recharge area and so the the way that we uh identified groundwater recharge is

[3:20:01] Voice 1: by um a methodology using existing mapping and so this is not a modeling technique which is

[3:20:07] Voice 1: historically how groundwater recharge uh was identified which would take like months and

[3:20:12] Voice 1: and months and months of computer processing

[3:20:16] Voice 1: where we could run this model in less than a day.

[3:20:21] Voice 1: And this is its third methodology already.

[3:20:25] Voice 1: And I think we're pretty good, we're finalized on it.

[3:20:29] Voice 1: So it was a long road and I think we ended up

[3:20:33] Voice 1: with something that's reasonable

[3:20:36] Voice 1: for understanding how much groundwater is,

[3:20:39] Voice 1: is how much recharge from precipitation

[3:20:42] Voice 1: is going into the ground annually.

[3:20:45] Voice 1: So again, we looked at the geology of Denman Island

[3:20:48] Voice 1: and then the geology also gave us inference

[3:20:52] Voice 1: to where there's faults and fractures.

[3:20:55] Voice 1: And then through a novel approach,

[3:20:57] Voice 1: we classified that on how productive those faults

[3:21:00] Voice 1: and fractures will be to recharge.

[3:21:02] Voice 1: And that's what this wetness coefficient is.

[3:21:06] Voice 1: A lot of this is really complex.

[3:21:08] Voice 1: I'm just showing like the deliverables. So if anyone's interested in the methodology,

[3:21:13] Voice 1: the methodology paper is going to be done soon. And you can obviously ask me questions.

[3:21:19] Voice 1: But I just want to keep this high level for now. We also have really great topography data from

[3:21:25] Voice 1: LIDAR. And so slopes are really important. Steep slopes don't recharge water that well,

[3:21:31] Voice 1: all flatter slopes do so um this and then we took that information and then related it to

[3:21:38] Voice 1: how much water gets put on to the landscape so um it's a cum it's cumulative so um uh the highest

[3:21:47] Voice 1: topography um then pushes water to lower uh topographies and then it accumulates as you go

[3:21:55] Voice 1: go downslope. And that's what this map is showing here. And then also, like the one of my main

[3:22:04] Voice 1: focuses of all my groundwater work is an ecosystem space approach and forests are freshwater stewards.

[3:22:11] Voice 1: And I really wanted to take a ecological lens to recharge, which really hasn't happened much in

[3:22:22] Voice 1: the past it was just really giving some really basic um uh values forest beach cliff kind of

[3:22:33] Voice 1: thing and um i think that ecosystems play a much larger role so the island stress staff um

[3:22:40] Voice 1: contribution to the methodology um was was this um ecological approach and so there's two ways

[3:22:48] Voice 1: of looking at this so trees act as pumps for groundwater so they through this capillary

[3:22:54] Voice 1: pressure where they open up their stomata and and water is is escaping through transpiration

[3:23:00] Voice 1: that creates a basically a vacuum and it's pulling water from the soil up into the tree

[3:23:07] Voice 1: and what that does it's kind of like keeps the the sponge moist and so thirsty forests make for

[3:23:15] Voice 1: healthy soils because the the water wants to stay near the root zone if there's a clear cut

[3:23:21] Voice 1: then that that water is not being pulled up into the shallow soils and can fall further

[3:23:28] Voice 1: down into the ground and and dry out the soils and get erosion and desertification which we've seen

[3:23:34] Voice 1: on the islands after significant logging in areas that don't have a lot of soil

[3:23:41] Voice 1: And another function of trees is that they also intercept the rain as well. So

[3:23:48] Voice 1: the precipitation will land on the canopy and then just get evaporated to the to the sky. And

[3:23:54] Voice 1: so we used those two ideas and figured out a water retention coefficient for the island,

[3:24:01] Voice 1: which was kind of another novel approach to determining how much water makes it to ground

[3:24:07] Voice 1: and is available to soak into the soils and into the groundwater.

[3:24:12] Voice 1: Another novel approach is that we map the wet areas from space

[3:24:16] Voice 1: using the Sentinel system, which is an amazing data set,

[3:24:21] Voice 1: a high-resolution 30-meter by 30-meter data set.

[3:24:24] Voice 1: And from that, we were able to determine roughly where there's

[3:24:30] Voice 1: groundwater recharge areas and where there's groundwater discharge areas.

[3:24:33] Voice 1: So in previous renditions of the recharge methodology, we didn't take this into account.

[3:24:41] Voice 1: So it showed like groundwater recharge, like on the beach of Tribune Bay.

[3:24:45] Voice 1: And it's just that's not the case.

[3:24:48] Voice 1: So GW Solutions came up with this and it was really exciting.

[3:24:52] Voice 1: And we went back and forth in methodology.

[3:24:54] Voice 1: And I think it really settled on something great.

[3:24:57] Voice 1: So we take this, the satellite data, which is this.

[3:25:01] Voice 1: you can see it's a little bit more fuzzy because it's uh course resolution and then we we married

[3:25:06] Voice 1: it with the other uh coefficients and we figured out um where there's potential recharge and where

[3:25:12] Voice 1: there's potential discharge and um and then so you can see here like chickadee lake is is definitely

[3:25:19] Voice 1: a discharge area um so it's um it's showing in in red there and and some other interesting pocket

[3:25:27] Voice 1: wetlands that are showing more discharge areas and recharge areas which is correct and and same with

[3:25:33] Voice 1: Hornby Island where the mountain is showing that it's mostly a recharge area which is intuitive

[3:25:40] Voice 1: and so from that we identify we put the methodology together around the model around some

[3:25:46] Voice 1: scenarios there's precipitation in here of course and then ended up with the groundwater recharge

[3:25:52] Voice 1: potential for Denman Island. And so there's a lot more analysis we can do here. We can take

[3:25:58] Voice 1: those groundwater regions that I presented earlier and lay them on and then see within

[3:26:02] Voice 1: each groundwater region where there's the highest potential for recharging water for that groundwater

[3:26:10] Voice 1: region. Because what this is showing is comparing the entire island, actually comparing both

[3:26:15] Voice 1: Hornby and Denman. So that there's way more analysis we can do here. And we got into some

[3:26:20] Voice 1: of that analysis when we're doing water budgets for the southern gulf islands okay great um so

[3:26:27] Voice 1: uh the last project that i want to touch base on is the healthy watersheds project which also

[3:26:32] Voice 1: watershed resiliency mapping is is like the kind of the deliverable that we're going for this is

[3:26:38] Voice 1: part of the fresh water sustainability strategy implementation demonstration projects part of

[3:26:44] Voice 1: the healthy watersheds initiative um so what is watershed resiliency mapping it is a forest

[3:26:50] Voice 1: ecosystem analysis. So disturbances, wildfires, insects, infestation, climate change, land use

[3:26:59] Voice 1: changes can cause damage to ecosystems. And ecosystem resiliency mapping is identified as

[3:27:08] Voice 1: a component of good conservation planning. And so the objectives of this was to create a

[3:27:15] Voice 1: literature review, extract attributes from the BC vegetation resource inventory, which is a very

[3:27:21] Voice 1: rich data set that's available across the island's trust area. And then we develop methods of looking

[3:27:27] Voice 1: at species richness and evenness, how they're distributed across the islands, the structural

[3:27:32] Voice 1: variability, the age. And then from this, we created what, well, I kind of coined it and the

[3:27:40] Voice 1: the consultant agree with me a healthy watersheds index and then we have now produced these maps

[3:27:45] Voice 1: and they can be used for planning and and future analysis as well as conservation planning

[3:27:52] Voice 1: and so there's a whole bunch of data that went into this and I'll just this is just some high

[3:27:57] Voice 1: level stuff that looking at how species are distributed across the the island looking at

[3:28:04] Voice 1: species age. So if it's a younger forest or a more mature forest. And then we looked at crown

[3:28:11] Voice 1: closure. So how dense the landscape is or how dense the trees are. We looked at the height of

[3:28:17] Voice 1: trees. There's a whole bunch of other ecosystem stuff that I kind of put in here, but I know I'm

[3:28:22] Voice 1: running out of time. So I didn't. And so at the end, what we resulted in is this watershed,

[3:28:28] Voice 1: healthy watersheds index. And this is a draft. So you can see that there's blank spaces in here.

[3:28:32] Voice 1: And that's where we have no data or the data we weren't confident with. So this is still work in progress. And we're going to attempt to do it on Salt Spring Island, which has like kind of a richer data set. There's more attributes in the vegetation resource inventory and work on the methodology a little bit more down there.

[3:28:53] Voice 1: and then when we settle on something that can maybe fill these gaps we'll then do the reanalysis

[3:28:58] Voice 1: on demo so this is still a work in progress not it's not complete yet and um yeah that's it i just

[3:29:06] Voice 1: want to leave this last image on here it's from the freshwater sustainability strategy from our

[3:29:11] Voice 1: traditional knowledge holders that created this um beautiful drawings and um yeah i'm open for

[3:29:18] Voice 1: questions um it's just like high level um review of the work that's been going on denman for water

[3:29:26] Voice 1: yeah thank

[3:29:27] Chair Fast (probable): you freshwater specialist sure but that's really exciting questions

[3:29:31] Chair Fast (probable): for william

[3:29:32] Chair Fast (probable): go ahead trustee critchley should

[3:29:34] Voice 1: i take off my share screen so we can see each other

[3:29:36] Voice 1: probably sure uh

[3:29:37] Voice 1: there we go thank

[3:29:38] Chair Fast (probable): you go ahead trustee critchley yeah

[3:29:42] Trustee Critchley (probable): thank you so um i'm

[3:29:45] Trustee Critchley (probable): I'm wondering, first of all, will there be then a report that would sort of bring together all this diverse information into one?

[3:30:00] Trustee Critchley (probable): kind of report on for each island for example because I mean I'm not particularly interested

[3:30:07] Trustee Critchley (probable): in what happens on Gibraltar or even Hornby I guess I shouldn't be saying that in a public

[3:30:11] Trustee Critchley (probable): space but you know really Denman Island is what we're interested in as an LTC here

[3:30:17] Trustee Critchley (probable): and so will there be like the book of Denman for water purposes and the end result and then

[3:30:27] Trustee Critchley (probable): And then secondly, will there be an analysis of climate change possibilities, probabilities sort of overlaying the various data sets that you've got, how they might change in the next one or two decades?

[3:30:48] Voice 1: Sure. Great. Thanks for those questions, Trustee Critchley.

[3:30:51] Voice 1: So I'll take your last point of your question first and the climate analysis.

[3:30:57] Voice 1: So as you probably recalled, I had a co-op student this summer, Alex Headley, who's a watershed ecosystems technologist.

[3:31:08] Voice 1: And in his last month, we really focused on climate data.

[3:31:13] Voice 1: So I got him to do all these different climate scenarios and we brought the climate models together to look at how precipitation is going to change over time and how that's going to then impact the recharge of the island.

[3:31:33] Voice 1: So that work that, that my co-op student did was just invaluable, as invaluable as a co-op student.

[3:31:41] Voice 1: And, and to go, so that, that works is really exciting.

[3:31:46] Voice 1: And now we'll largely play a role in, in when we do water balance calculations for, for Denman Island, because then we can do different scenarios on, on that.

[3:31:59] Voice 1: but for right now it's it's really informative for the recharge and so that's work to to come

[3:32:06] Voice 1: um what we're really close on is the um recharge mapping project so all of the islands will then

[3:32:13] Voice 1: get compiled compiled into an island's trust area groundwater recharge um potential report

[3:32:22] Voice 1: and within that will be island profiles for for each island and it'll lay out the methodology

[3:32:28] Voice 1: and so basically all that will be in one place and so that was a federation-wide approach it's

[3:32:35] Voice 1: it's a regional planning committee project so um that's an easy way to share that with them

[3:32:41] Voice 1: um with with more like detailed approach like the hydraulic connectivity mapping and and and even

[3:32:51] Voice 1: in like going to water balance that's where um where denman island could be more focused so

[3:32:58] Voice 1: for example galliano and north pender they have um advanced their groundwater work from the

[3:33:06] Voice 1: recharge through the water balance and now they're doing an implementation project so that then um

[3:33:13] Voice 1: is engaging on questions like how OCP and LUB can be changed and looking at, say, proof of water

[3:33:23] Voice 1: bylaw. I'm doing that on Salt Spring Island right now, which is really close to getting it to

[3:33:30] Voice 1: first reading. So I think to answer your question is that there are these federation-wide

[3:33:38] Voice 1: projects where there are large reports but then there can be island profiles within them

[3:33:43] Voice 1: and we're hoping through the freshwater sustainability strategy that we're going to have

[3:33:47] Voice 1: state of the freshwater reports where there's going to be island profiles similar to the

[3:33:52] Voice 1: conservancy regional conservation plan something like that but then beyond those federation-wide

[3:33:59] Voice 1: projects there can be specific tailor-made projects that the LTC could take on and that

[3:34:05] Voice 1: that would require staff time and budget perhaps,

[3:34:09] Voice 1: and also can have a tailor-made deliverables

[3:34:14] Voice 1: that are related to a project charter that the LTC owns.

[3:34:18] Voice 1: So, yeah.

[3:34:20] Chair Fast (probable): Thank you.

[3:34:22] Chair Fast (probable): More questions for the planner?

[3:34:25] Chair Fast (probable): Go ahead, Trustee Bushegan.

[3:34:27] Voice 1: Oh, I'm not cool enough to be a planner yet.

[3:34:30] Trustee Busheikin (probable): Well, you're pretty cool, Justine.

[3:34:34] Trustee Busheikin (probable): um so yeah my question is similar and i thank you i'm really glad i invited you i think this was

[3:34:40] Trustee Busheikin (probable): um a fascinating and and i you know part of me just wanted to make you stop at every map so i

[3:34:46] Trustee Busheikin (probable): could stare at it for five minutes but this is all recorded so i can go back and do that but i

[3:34:51] Trustee Busheikin (probable): so my my question's you know similar um it's like for someone who has an interest in knowing this

[3:34:59] Trustee Busheikin (probable): um even in the preliminary stages are there options like and i'm thinking specifically that

[3:35:06] Trustee Busheikin (probable): the denman conservancy association would find this um incredibly useful as they you know they

[3:35:13] Trustee Busheikin (probable): do management plans and and acquisition plans and all of that um but even like i'm thinking

[3:35:19] Trustee Busheikin (probable): for myself we're you know we're still we have a lot of forest on our almost 90 acre piece and

[3:35:27] Trustee Busheikin (probable): And we're engaged right now in expanding our garden area with very intense conversations about how to expand it because it means taking out some forest.

[3:35:37] Trustee Busheikin (probable): And we're like, well, we don't know anything scientific to make those decisions on.

[3:35:43] Trustee Busheikin (probable): So it's like, well, that's where the mushrooms are.

[3:35:45] Trustee Busheikin (probable): That's where the beautiful trees are.

[3:35:47] Trustee Busheikin (probable): And it's not scientific.

[3:35:48] Trustee Busheikin (probable): So is this like someone could call you and get some preliminary information or is it not ready yet?

[3:35:58] Voice 1: Oh, sorry. So, yeah. Let me maybe talk about the conservancy. So I've had several conservancy groups from different islands, like really wanting this.

[3:36:16] Voice 1: and so and and I and my whole perspective is to make sure that this is open data um we just really

[3:36:24] Voice 1: have to find the best way to do that because um you know I've been swamped like trying to create

[3:36:32] Voice 1: GIS packages and I try to send them they don't work and um and like at the end of um Alex's

[3:36:40] Voice 1: co-op term we made the um like a freshwater atlas online and then gis mapping services told me that

[3:36:48] Voice 1: it's all wrong and they took it down and so like there's a lot of of work that we have to do on the

[3:36:56] Voice 1: communication piece and the collaboration piece and the way that we can get information um to

[3:37:04] Voice 1: to Islanders and to the, and to like NGO groups for sure.

[3:37:08] Voice 1: There's just so much work we have to do there.

[3:37:12] Voice 1: And it's kind of like my main priority.

[3:37:14] Voice 1: So I've taken on a lot

[3:37:16] Voice 1: of work in the last three years and now it's like,

[3:37:19] Voice 1: okay, let's try to find out how we're going to get this to the community.

[3:37:22] Voice 1: So that's something that I'm working on right now to,

[3:37:27] Voice 1: to go at one fear that I have with all the work that I do is these are

[3:37:34] Voice 1: regional projects like one of our data sets is from space you know and and will that inform

[3:37:43] Voice 1: like the quarter acre of the garden at the coho like i it's it's kind of like a

[3:37:52] Voice 1: though there's a there's a scale leap there and i think the what what can happen is that

[3:38:01] Voice 1: if we once we develop the communication around the the maps and and like the say for the healthy

[3:38:10] Voice 1: watersheds index associated with that is the education of of why these things matter and

[3:38:17] Voice 1: and what are the sensitivities that go into not only the data but into just the science and i

[3:38:22] Voice 1: I think that will then be an informative for someone looking to, to, you know, to, to learn

[3:38:32] Voice 1: more about the ecosystems. So like, you know, I, I'm open to, to getting inquiries and I,

[3:38:40] Voice 1: and I handle more inquiries than projects now, which is fine. So I think what's going to help

[3:38:48] Voice 1: with that is just we need to have more education, we need to have more communications strategy and

[3:38:54] Voice 1: funding, and I think that would be our best foot forward. And it shouldn't be decoupled

[3:39:01] Voice 1: from the science projects anymore, like it should be one of the most more significant deliverables.

[3:39:09] Voice 1: yeah i hope i answered your question thank you kind of yeah

[3:39:15] Trustee Busheikin (probable): if i could just comment um yes yeah

[3:39:18] Trustee Busheikin (probable): um you have and and you know interestingly it really points back to um things that go on it

[3:39:26] Trustee Busheikin (probable): things like financial planning committee and ultimately trust council and our

[3:39:29] Trustee Busheikin (probable): how we decide on the budget and what we do um to be

[3:39:34] Trustee Busheikin (probable): funded yeah

[3:39:35] Voice 1: so with that i mean i'm

[3:39:37] Voice 1: i want to take the opportunity to say that like i mean narissa and i have been working a lot on

[3:39:44] Voice 1: on this um on this portfolio fresh water and it just it needs resources and like my co-op student

[3:39:54] Voice 1: this summer was invaluable there's no way i'd be presenting to you on any of this stuff without my

[3:39:58] Voice 1: co-op student this summer because i would have just been swamped um so yeah i mean it's going

[3:40:04] Voice 1: to be a position of trust council to to answer the questions that you're that you're putting by

[3:40:12] Voice 1: putting resource towards this because i think it won't happen the way that the islanders want it

[3:40:19] Voice 1: without resources and i'm convinced that fresh water is a top priority not only of trust council

[3:40:25] Voice 1: but the islanders so um i i believe that um the education is more powerful than the science

[3:40:32] Voice 1: sometimes.

[3:40:34] Chair Fast (probable): Thank you very much. I'm just going to say I was really excited about what I was seeing

[3:40:40] Chair Fast (probable): here including because we've got some of these questions on Bowen and those kinds of other

[3:40:47] Chair Fast (probable): islands as well and I grabbed some screenshots and I'll be watching the recording again

[3:40:52] Chair Fast (probable): and I'll follow up with you later but I just wanted to say it reminded me of some of the

[3:41:01] Chair Fast (probable): preliminary work before we got the uh um marine reference guide going for how sound which is sort

[3:41:08] Chair Fast (probable): of salt water oriented but puts in a whole bunch of planning data and a community stewardship layer

[3:41:15] Chair Fast (probable): so just um very exciting to see and

[3:41:20] Voice 1: you might you might be interested that i put in a business case

[3:41:24] Voice 1: um for to take on the recharge mapping and act for conceptualization for how sound next year

[3:41:30] Voice 1: So we'll see how

[3:41:31] Voice 1: that goes.

[3:41:33] Chair Fast (probable): Very good.

[3:41:34] Chair Fast (probable): Good.

[3:41:35] Chair Fast (probable): Okay.

[3:41:35] Chair Fast (probable): Thank you.

[3:41:36] Chair Fast (probable): More questions for the freshwater specialists.

[3:41:39] Chair Fast (probable): David Critchley.

[3:41:42] Trustee Critchley (probable): Thank you.

[3:41:42] Trustee Critchley (probable): Just wanted to follow up.

[3:41:44] Trustee Critchley (probable): I was intrigued to hear this, your talk about doing a proof of water bylaw for salt spring.

[3:41:51] Trustee Critchley (probable): That sounds very interesting.

[3:41:53] Trustee Critchley (probable): interesting um presumably could change the way that we approach rezonings and subdivisions and

[3:42:02] Trustee Critchley (probable): that sort of thing in the future and i'm wondering will that be shared more broadly in the trust

[3:42:09] Trustee Critchley (probable): could it be a template for a so-called model bylaw for all for most ltcs to adopt or is it

[3:42:20] Trustee Critchley (probable): that's very specific to Salt Spring?

[3:42:23] Voice 1: A great question.

[3:42:24] Voice 1: And with all due respect,

[3:42:26] Voice 1: I think the island that needs the most help

[3:42:27] Voice 1: on their proof of water by a lot is Denman.

[3:42:31] Voice 1: But I think that the Salt Spring project,

[3:42:35] Voice 1: like it is, there's a lot of stuff in there

[3:42:38] Voice 1: that is kind of templated like identifying responsibility

[3:42:43] Voice 1: of a hydrogeologist and a bunch of stuff.

[3:42:46] Voice 1: There's a few things that are Salt Spring specific,

[3:42:49] Voice 1: specifically like and we're not sure if if there's going to be more edits or updates to it

[3:42:55] Voice 1: because it's not it's not a bylaw yet it still hasn't gone through first reading and public

[3:42:59] Voice 1: consultation even though it's gone through a soft um what do you call agency consultation

[3:43:04] Voice 1: something like um shallow dug wells right now are are um through the proof of water bylaw for

[3:43:15] Voice 1: salt spring island can't use shallow dug wells for subdivision uh for the reasons of the geography

[3:43:22] Voice 1: of salt spring island whereby on denman island like the quadra aquifer is a producing great

[3:43:28] Voice 1: aquifer and and there's shallow dug wells all over and so that wouldn't that wouldn't pertain

[3:43:36] Voice 1: to to denman proof of water bylaw so it would be island specific but there is like some really

[3:43:42] Voice 1: great templated um stuff in there that that um and and like the myself planner yeomans and

[3:43:50] Voice 1: planner maize and planner gordon as well as people from the province like we went back and forth in

[3:43:57] Voice 1: this over the last oh man like 14 months so there's a there's a lot of there's a lot of

[3:44:03] Voice 1: language that we really have have ironed out and um and so yeah i'm ready to go and update

[3:44:11] Voice 1: proof of water bylaws across the trust um whether or not it makes sense to go to rpc and do this

[3:44:18] Voice 1: big model bylaw thing and then say like do the ltcs want it i think it's more a little bit more

[3:44:25] Voice 1: grassroots than that you know like if an ltc wants to look at their proof of water bylaw i think it

[3:44:29] Voice 1: should be a project charter from that ltc and and and it should go forward from there um that's just

[3:44:36] Voice 1: my perspective i imagine the managers would have a different perspective but um um yeah i think

[3:44:43] Voice 1: i think for this would be um looking at at the salt spring bylaw and saying we like this we like

[3:44:50] Voice 1: that and and you know staff would put it together and present it to the ltc with our analysis and

[3:44:56] Voice 1: then the ltc can have that conversation and then you know it's just like any bylaw goes to community

[3:45:01] Voice 1: need consultation and stuff so yeah but um i i for me i think proof of bylaw like for myself as

[3:45:07] Voice 1: proof of water bylaws of all the things that i'm doing at the island stress is the most important

[3:45:12] Voice 1: thing so yeah thank

[3:45:16] Chair Fast (probable): you very much and uh trustees just in the interest of time and letting the

[3:45:20] Chair Fast (probable): uh freshwater specialists get on to this important work are there any more questions for him

[3:45:25] Chair Fast (probable): seeing none then thank you very much freshwater specialists for joining us

[3:45:30] Chair Fast (probable): and uh bring in this exciting uh overview very good

[3:45:34] Voice 1: yes thank you for the opportunity

[3:45:36] Voice 1: thank

[3:45:37] Chair Fast (probable): you but

[3:45:38] Voice 1: okay

[3:45:40] Chair Fast (probable): all right interesting um on now to uh fees bylaw update so 12.2

[3:45:48] Chair Fast (probable): and here i think we're going to probably have uh planner zupanets join us again but this is on page

[3:45:54] Chair Fast (probable): page 154 I believe as usual I'm writing all over my agenda so I can't yeah that's it and this is a

[3:46:12] Chair Fast (probable): project of um it looked like we were going to have David Marler I doubt he'll be presenting

[3:46:19] Chair Fast (probable): this so who's presenting this one uh the model fees bylaw or maybe this is something that Laura

[3:46:26] Chair Fast (probable): can speak to i don't know i

[3:46:29] Trustee Busheikin (probable): can speak to it because i'm the chair of the regional planning

[3:46:32] Trustee Busheikin (probable): committee well maybe just introduce

[3:46:33] Chair Fast (probable): it because i see sonia

[3:46:35] Chair Fast (probable): is there yeah okay it's been working

[3:46:36] Trustee Busheikin (probable): on it and this is one of these um model bylaws although it's an administrative bylaw so it's um

[3:46:44] Trustee Busheikin (probable): unlike um like planning bylaws it's not something that uh is meant to go through or there's no

[3:46:53] Trustee Busheikin (probable): requirement to have any public consultation or public hearing or anything just can it's up to us

[3:46:59] Trustee Busheikin (probable): because it's it's not about um land use planning per se it's about how we administer it and how we

[3:47:06] Trustee Busheikin (probable): fund it and i'll just say this is you know been really three years of work uh on this with a lot

[3:47:12] Trustee Busheikin (probable): of discussion and a lot of back and forth and we the committee has brought it to council and gotten

[3:47:18] Trustee Busheikin (probable): and feedback and um you know the discussion around this has has included um you know questions about

[3:47:27] Trustee Busheikin (probable): developers should or should we not be asking developers to pay the full cost of the service

[3:47:34] Trustee Busheikin (probable): we provide to them versus um you know these are you know often like individuals or small families

[3:47:44] Trustee Busheikin (probable): or small businesses or community groups that want to get a permit to do something and that we are

[3:47:50] Trustee Busheikin (probable): working on behalf of the public to support that but also to scrutinize it and shape it so the

[3:47:56] Trustee Busheikin (probable): public should pay for it which means taxes not fees etc etc so this is what we have this is

[3:48:02] Trustee Busheikin (probable): going around to every local trust committee uh it is standardized you uh the um understanding

[3:48:11] Trustee Busheikin (probable): is that LTCs are welcome to vary all these numbers,

[3:48:16] Trustee Busheikin (probable): 20% above or 20% below, up to,

[3:48:20] Trustee Busheikin (probable): and that that would be deemed acceptable,

[3:48:23] Trustee Busheikin (probable): but there's no requirement to act on this.

[3:48:27] Trustee Busheikin (probable): I just try to be as neutral as I can

[3:48:29] Trustee Busheikin (probable): because I do have an opinion.

[3:48:32] Chair Fast (probable): Very good.

[3:48:33] Chair Fast (probable): Good work on the introduction,

[3:48:35] Chair Fast (probable): and I'll invite the Planner Zupanetz

[3:48:38] Chair Fast (probable): to come and join us if she's hearing.

[3:48:40] Chair Fast (probable): Thank you.

[3:48:41] Chair Fast (probable): and uh because we do have a recommendation from staff here from the planning department uh that we

[3:48:48] Chair Fast (probable): uh request staff to draft a new fee by law so uh planners openets do you want to give your staff

[3:48:56] Chair Fast (probable): introduction to this or go ahead

[3:48:59] Planner Zupanec (probable): the only extra comments would be that today if the ltc was ready

[3:49:04] Planner Zupanec (probable): to proceed based on this model if there are no significant changes or further analysis required

[3:49:10] Planner Zupanec (probable): required. It doesn't need to be a special project listed on your project list. However, if you're

[3:49:15] Planner Zupanec (probable): looking at a more comprehensive review of your fees or you need more information, it may need

[3:49:21] Planner Zupanec (probable): to be listed as a top priority project to undertake this bylaw amendment. But if the whole point of

[3:49:28] Planner Zupanec (probable): this model is to make it more streamlined so that these don't end up being mini LTC projects.

[3:49:34] Planner Zupanec (probable): projects thank

[3:49:35] Chair Fast (probable): you very much okay good so questions for the um for the plant that you

[3:49:43] Chair Fast (probable): might have david critchley

[3:49:47] Trustee Critchley (probable): uh actually um i'm i'm guessing that i'm getting from the coy responses

[3:49:55] Trustee Critchley (probable): of um my colleague that she is greatly in favor of this well let's hear from her i'm wondering

[3:50:03] Trustee Critchley (probable): Yeah, I'm wondering about if she would speak particularly to the optional things.

[3:50:11] Trustee Critchley (probable): If a trust committee wishes to adjust fees in accordance with items five and six,

[3:50:16] Trustee Critchley (probable): then we should include that in the request in the resolution.

[3:50:22] Trustee Critchley (probable): She's got far more expertise on this than I do, and I'd be interested in others' views on it.

[3:50:28] Trustee Critchley (probable): well

[3:50:29] Chair Fast (probable): sure now she's speaking with her her ltc hat on as opposed to the chair of the committee hat

[3:50:34] Chair Fast (probable): and um so i think the other two trustees are looking for your opinion just even shaking i

[3:50:42] Chair Fast (probable): mean it's

[3:50:43] Trustee Busheikin (probable): funny a coy isn't a word that i've has often been um connected to me and there you go

[3:50:48] Trustee Busheikin (probable): because i was trying so hard to be neutral that it probably came off the wrong way because i'm

[3:50:52] Trustee Busheikin (probable): actually not personally like as an ltc member in favor of the local trust committee dealing

[3:50:58] Trustee Busheikin (probable): with this right now i do think we need to adjust our fees and i think our fees mostly have to go up

[3:51:04] Trustee Busheikin (probable): but um just some of these are quite large jumps and couple things and this came up a lot in the

[3:51:13] Trustee Busheikin (probable): discussion at rpc is the difference between islands where it feels like what we're dealing

[3:51:21] Trustee Busheikin (probable): with in permits is developers like larger businesses people who are building multiple units

[3:51:27] Trustee Busheikin (probable): as a profit making endeavor. And on Denman and some of the other smaller islands, the trustees

[3:51:37] Trustee Busheikin (probable): were saying like, no, we're dealing with, you know, a small business, you know, like the example

[3:51:43] Trustee Busheikin (probable): I used fairly often in RPC is, you know, the guest house got a siting and use permit to put up a

[3:51:49] Trustee Busheikin (probable): covered area outside when COVID first started so people could sit outside and they wanted to do

[3:51:56] Trustee Busheikin (probable): that quickly and they they're a little business that makes almost no money and um that and that

[3:52:02] Trustee Busheikin (probable): that's our commercial development it's not a shopping area um so this idea that it should be

[3:52:10] Trustee Busheikin (probable): the person doing the development who pays it looks different on different islands according to the

[3:52:15] Trustee Busheikin (probable): scale and even according to the bylaws like our bylaws don't allow you know hotels and pubs and

[3:52:20] Trustee Busheikin (probable): resorts and um apartment buildings and condos anyway we know all that so that's one thing but

[3:52:29] Trustee Busheikin (probable): the other thing is that i just think you know the ltc has not or an argument could be made and i know

[3:52:39] Trustee Busheikin (probable): it's complex the ltc hasn't been really um timely in responding to community concerns over the last

[3:52:48] Trustee Busheikin (probable): number of years and we've talked about this quite a bit um you know for various reasons um you know

[3:52:57] Trustee Busheikin (probable): we you know we just haven't had the resources to move ahead well now we're moving ahead with

[3:53:03] Trustee Busheikin (probable): the agricultural review but our constituents are somewhat aware that seven years ago we started a

[3:53:09] Trustee Busheikin (probable): farm plan implementation project and we we haven't been able to complete it we haven't

[3:53:15] Trustee Busheikin (probable): been able to initiate any other new proactive planning projects since the beginning of this

[3:53:22] Trustee Busheikin (probable): term. And, and that is fairly unique in the trust area. I mean, all other LTCs have challenges with

[3:53:32] Trustee Busheikin (probable): resources, but, and we've, you know, analyzed quite a bit why it just hasn't worked out that

[3:53:39] Trustee Busheikin (probable): well here. And I just think that's terrible timing to be saying now we're going to be charging you

[3:53:44] Trustee Busheikin (probable): more money for for what we offer you so i would actually like to put this away and look at it

[3:53:50] Trustee Busheikin (probable): again like huh well next fall is an election um and and you know it might be something that gets

[3:54:00] Trustee Busheikin (probable): talked about in an election although it's really about the cost of doing business and i don't think

[3:54:04] Trustee Busheikin (probable): she becomes highly political but i would i'd like to maybe put it on our um now i've got the list

[3:54:14] Trustee Busheikin (probable): mix up the list the projects list not the top priorities list to bring forward i i would say

[3:54:20] Trustee Busheikin (probable): maybe i mean i don't want to put it in a motion but just personally speaking when that farming

[3:54:27] Trustee Busheikin (probable): regulation review is done and we can say okay we've been doing stuff for you and you know we

[3:54:34] Trustee Busheikin (probable): need to look at at income um so that's my take on it okay thank you thank you and actually one

[3:54:43] Trustee Busheikin (probable): more thing i just i also think it does need some finessing because denman is somewhat different we

[3:54:50] Trustee Busheikin (probable): have a number of applications for permits that aren't here in the model bylaw so we need to look

[3:54:57] Trustee Busheikin (probable): at what happens to them i just i printed out our current fees by law and it's it's quite different

[3:55:04] Trustee Busheikin (probable): and one thing i will say is it was citing and use permits were very close to the new recommended

[3:55:08] Trustee Busheikin (probable): amount. And those are things that are very common on Denman. And then with subdivision

[3:55:16] Trustee Busheikin (probable): referrals were actually a little bit higher than the new recommendations. So yeah, and I will say

[3:55:23] Trustee Busheikin (probable): one more thing is that I know there's a number of trustees were very keen that every LTC needs to do

[3:55:29] Trustee Busheikin (probable): this. So if we don't do it, just sort of a fair warning, we may hear pushback, but that's just

[3:55:35] Trustee Busheikin (probable): their individual attainment okay

[3:55:38] Chair Fast (probable): okay thank you and uh trustee critchie would you like to hear

[3:55:43] Chair Fast (probable): my take or would you like to give yours no

[3:55:45] Trustee Critchley (probable): absolutely okay

[3:55:47] Chair Fast (probable): i just have a couple of points

[3:55:48] Chair Fast (probable): um one of them is uh as the chair of a couple of um local trust committees uh i think this

[3:55:56] Chair Fast (probable): local trust committee gets a lot done especially in the affordable housing department

[3:56:00] Chair Fast (probable): and uh so i'm that's my take on it um that part i think uh the timing for bringing it back later

[3:56:10] Chair Fast (probable): closer to election um puts puts it in jeopardy i think because it's hard for a um newly elected

[3:56:19] Chair Fast (probable): group to bring forward something like this especially if they haven't been involved in it

[3:56:23] Chair Fast (probable): and um my third thing from uh my point of view is uh uh developments are only small until they're

[3:56:32] Chair Fast (probable): big and uh i think it's good to be ahead of um what could come um otherwise you're trying to

[3:56:40] Chair Fast (probable): catch up later and uh that opportunity is passed for development to pay for itself and um so that's

[3:56:49] Chair Fast (probable): my little bit of a take but I'll turn it back over to you Trustee Critchley.

[3:56:55] Trustee Critchley (probable): Yeah my thing is

[3:56:58] Trustee Critchley (probable): I do like model bylaws and I'm in favor of the efficiencies that they bring

[3:57:05] Trustee Critchley (probable): but on the other hand when we have a major change like this then I think that although

[3:57:16] Trustee Critchley (probable): we are entitled to just ram it through so to speak as an administrative bylaw we don't need

[3:57:21] Trustee Critchley (probable): public consultation i think it would be would be the proper thing to do to um put it out to the

[3:57:30] Trustee Critchley (probable): public and you know we don't need to hold community information meetings necessarily but

[3:57:37] Trustee Critchley (probable): to be saying this is something we're thinking about and you know we'd like to receive public

[3:57:43] Trustee Critchley (probable): comment um yeah i'm really betwixt and between not because i'd like to get it done but i i hear

[3:57:52] Trustee Critchley (probable): what Trustee Breshekin is saying and yeah you know if we could get it done quickly

[3:58:03] Trustee Critchley (probable): without putting it on a projects list it's going to be take a year or at least a year

[3:58:09] Trustee Critchley (probable): then I would I would like to do that but so maybe

[3:58:16] Chair Fast (probable): a question for the planner is if we do make this

[3:58:21] Chair Fast (probable): motion and get this work going is it going to take away from other projects it

[3:58:29] Planner Zupanec (probable): depends on the

[3:58:30] Planner Zupanec (probable): complexity of the request so if you are simply stating that you're interested in us bringing back

[3:58:37] Planner Zupanec (probable): a bylaw that's catered to denman we're well aware that there's some site-specific nuances that we

[3:58:44] Planner Zupanec (probable): need to include that the model bylaw doesn't represent for denman so we would do that bring

[3:58:50] Planner Zupanec (probable): that to you in the hopes that it's sufficient for consideration of first second third reading you

[3:58:55] Planner Zupanec (probable): can do that all in one go it gets sent to the executive committee for approval and then you

[3:59:02] Planner Zupanec (probable): can adopt it if however there's a lot of back and forth or you want some public consultation yeah

[3:59:08] Planner Zupanec (probable): that's a project so that can take as long as you you want it to take depending on the fulsomeness

[3:59:16] Planner Zupanec (probable): of the consultation or the discussion and analysis

[3:59:19] Planner Zupanec (probable): on the specific provisions, et cetera, et cetera.

[3:59:24] Chair Fast (probable): Thank you.

[3:59:25] Chair Fast (probable): Any more questions for the planner?

[3:59:35] Chair Fast (probable): Might I entertain a motion?

[3:59:41] Trustee Critchley (probable): Okay, I will move then that the Demanon Local Trust Committee

[3:59:47] Trustee Critchley (probable): request staff to draft a new fee by-law

[3:59:49] Trustee Critchley (probable): based on the model fee by-law

[3:59:51] Trustee Critchley (probable): attached to Trust Council Policy 5.6.1

[3:59:54] Trustee Critchley (probable): Application Processing Services.

[3:59:58] Chair Fast (probable): Thank you. Do I have a seconder?

[4:00:02] Chair Fast (probable): I'm going to second it for discussion then.

[4:00:05] Chair Fast (probable): And so let's talk about it.

[4:00:09] Chair Fast (probable): What would be the disadvantage in asking staff now that this work is fresh, up to date, and it's come to us as a way to streamline work and to help development pay for itself so that taxpayers aren't subsidizing development?

[4:00:28] Chair Fast (probable): development um what would be the disadvantage of passing this recommendation uh i don't

[4:00:37] Chair Fast (probable): personally see one we'd see what staff came back to us with and we could make further discussion

[4:00:42] Chair Fast (probable): decisions then any more discussion like let's talk you guys know the island yes yeah trustee

[4:00:49] Chair Fast (probable): um yeah

[4:00:51] Trustee Busheikin (probable): i mean i am you know i'm i have i mean i'm listening to the conversation here and i am

[4:00:59] Trustee Busheikin (probable): I'm swayed by, you know, some of the arguments, for instance, that, yes, when we put all this work into a model bylaw, it's actually really, you know, we're trying to work as a region to be more efficient and cost effective so we don't have to keep raising fees and taxes all the time.

[4:01:18] Trustee Busheikin (probable): And so using the model bylaws when it's fresh, I get that.

[4:01:23] Trustee Busheikin (probable): It is an important consideration.

[4:01:30] Trustee Busheikin (probable): And it's true, there'll be no ideal time for this.

[4:01:36] Trustee Busheikin (probable): I just am concerned by some of the, like the sharp increases in many of these things.

[4:01:42] Trustee Busheikin (probable): And if you look at, you know, rezoning, well, the rezoning applications we've seen have

[4:01:46] Trustee Busheikin (probable): been for affordable housing and you know being on the financial planning committee i know that all

[4:01:52] Trustee Busheikin (probable): yes in theory there's sponsorship for those as we're looking at the budget for next year saying

[4:01:58] Trustee Busheikin (probable): you know there's we have to have a cap on that so there may not be sponsorship and um you know

[4:02:04] Trustee Busheikin (probable): that's what that's i mean i'm not saying this will be the only rezonings we have but there isn't a

[4:02:10] Trustee Busheikin (probable): a lot of rezoning that isn't for affordable housing on Denman.

[4:02:16] Trustee Busheikin (probable): And that's a huge jump.

[4:02:18] Trustee Busheikin (probable): And then things like temporary use permits,

[4:02:20] Trustee Busheikin (probable): which are also for housing, that would be a huge jump.

[4:02:23] Trustee Busheikin (probable): And now we're looking at the ALR regulations changing.

[4:02:27] Trustee Busheikin (probable): So there'll be much more opportunity

[4:02:29] Trustee Busheikin (probable): for that secondary dwelling with a temporary use permit

[4:02:32] Trustee Busheikin (probable): to be taken, to be made use of on Denman.

[4:02:36] Trustee Busheikin (probable): and it would be currently a temporary use permit is $1,100 and it would go it would more or less

[4:02:46] Trustee Busheikin (probable): double now there is one for the community benefit that is great so but that's only for something

[4:02:53] Trustee Busheikin (probable): under 95 square meters so I'm just worried like in terms of the negative impact is the negative

[4:02:59] Trustee Busheikin (probable): impact on small scale um uh building on denman that that is meeting community needs and uh on

[4:03:12] Trustee Busheikin (probable): an island that is um you know if you look at the economic statistics our average income for

[4:03:19] Trustee Busheikin (probable): household is significantly below comox valley and comox valley is significantly below the bc

[4:03:25] Trustee Busheikin (probable): average so we're in what could be described as an economically depressed region um so for me those

[4:03:34] Trustee Busheikin (probable): are the downsides and if you know if i were to go ahead with this i would want to see us challenge

[4:03:42] Trustee Busheikin (probable): those numbers and i know it's not what's being asked but i wouldn't want any of our fees to go

[4:03:50] Trustee Busheikin (probable): up more than 20 which is a kind of random number but i have to pick a number somewhere of where

[4:03:56] Trustee Busheikin (probable): they are now um maybe 25 but it's um beyond that is just i know we should have been um

[4:04:05] Trustee Busheikin (probable): we should have been going up i mean i think it's it will be part of a model bylaw that

[4:04:10] Trustee Busheikin (probable): they will go up with um inflation uh cost of living increases regularly and i think we

[4:04:16] Trustee Busheikin (probable): probably should have been doing that all along and we haven't um so um i would vote against

[4:04:24] Trustee Busheikin (probable): against this motion as it stands but I would entertain a motion to do the same thing but to

[4:04:30] Trustee Busheikin (probable): limit the increases to uh no more than 20 percent of current fees which I know will will be a

[4:04:39] Trustee Busheikin (probable): kerfuffle at executive committee because it's not supposed to be that way but it's still a lot better

[4:04:45] Trustee Busheikin (probable): than no no increase at all from that point of view thank

[4:04:49] Chair Fast (probable): you trustee beshaken um I just have a

[4:04:55] Chair Fast (probable): a question before I go back to David. I'm under the impression that there are a number of new

[4:05:02] Chair Fast (probable): property owners on Denman that might have new development ideas. Anyway, am I correct in that

[4:05:11] Chair Fast (probable): there's been a turnover of a fair number of properties? Oh, yeah.

[4:05:17] Chair Fast (probable): Yeah. Okay. Thank you.

[4:05:19] Chair Fast (probable): All right. I just wondered if I had been getting the wrong end of the stick. Okay. Trustee Critchley?

[4:05:24] Chair Fast (probable): Yeah,

[4:05:26] Trustee Critchley (probable): thank you. It's hard to argue with Trustee Bershaken's sentiments there. However, it comes down to an issue of whether the general taxpayer who doesn't receive the service should be paying something for that service.

[4:05:48] Trustee Critchley (probable): In other words, that's what's happened when they're subsidizing from general taxation for these specific application fees.

[4:06:00] Trustee Critchley (probable): And right now, that's the case.

[4:06:03] Trustee Critchley (probable): And I hear a kind of drumbeat going on.

[4:06:08] Trustee Critchley (probable): It's not terribly loud at the moment, but I can hear it about basically tax revolt with respect to Islands Trust.

[4:06:19] Trustee Critchley (probable): You know, it's not a huge part of our property taxes, but it's a significant part, and people are increasingly aware of it.

[4:06:32] Trustee Critchley (probable): So I think that, you know, the more that we're subsidizing development that does occur, that adds to the argument that people have about their high taxes.

[4:06:45] Trustee Critchley (probable): So, I think we should grasp nettle on this and actually do something about it.

[4:06:52] Trustee Critchley (probable): I think the affordable housing type applications, I'm still strongly in favor of some community subsidization of that.

[4:07:04] Trustee Critchley (probable): By that, I mean, you know, through the Islands Trust, either waiving in whole or in part those fees.

[4:07:12] Trustee Critchley (probable): Now, you know, I think traditionally what's been done is just waive them, but we could, you know, look at reducing them, you know, cut it in half or something for a community group.

[4:07:23] Trustee Critchley (probable): Apart from that, you know, people who rezone property generally make an awful lot of money from rezoning property.

[4:07:32] Trustee Critchley (probable): It's, they can well afford to pay.

[4:07:35] Trustee Critchley (probable): Now, there'll be exceptions to that, but I'm speaking in broad generality.

[4:07:39] Trustee Critchley (probable): So, yeah, I think we have to pay for these things.

[4:07:45] Trustee Critchley (probable): So I do favor it.

[4:07:47] Trustee Critchley (probable): Now, having said that, I did mention about some consultation.

[4:07:51] Trustee Critchley (probable): I wouldn't want to just bring this back and then, you know, pass it through three readings or whatever.

[4:07:58] Trustee Critchley (probable): um i'd like to receive it and then have a publication in the some notice in the newspaper

[4:08:08] Trustee Critchley (probable): needn't include the whole thing but say you know local trust committee is considering these changes

[4:08:16] Trustee Critchley (probable): and so forth you know we we're interested in receiving your written comments or something

[4:08:22] Trustee Critchley (probable): like that so it's not a full a full-on consultation but it gives the opportunity for people to weigh

[4:08:28] Trustee Critchley (probable): in on it. And I'd like to see in that sort of a thing, at least on the website, a comparison

[4:08:35] Trustee Critchley (probable): between what's proposed and what exists at present. But that will be for down the road.

[4:08:41] Trustee Critchley (probable): That's sort of next steps. I'm anticipating that. So I'm just trying to rationalize why I favor

[4:08:47] Trustee Critchley (probable): this motion.

[4:08:50] Chair Fast (probable): Okay. Thank you. So we have a motion in front of us, moved and seconded.

[4:08:57] Chair Fast (probable): uh any more discussion or do you want to hear the motion again it's the same one that's here on page

[4:09:04] Chair Fast (probable): 154 and this is to receive um a draft new fee by law by law and the report and everything's all

[4:09:14] Chair Fast (probable): linked there so i'm not hearing seeing any more hands so i'm going to um i'm going to call the

[4:09:20] Chair Fast (probable): question. All those in favor? Aye. Aye. So that motion passes. Those opposed? Aye. Thank you,

[4:09:31] Chair Fast (probable): Laura. And thank you, trustees. I'll just make a note here. Okay. Thank you. And thank you,

[4:09:43] Chair Fast (probable): Planner Zupanitz. And we've done 12.3. Now we're on to 12.4. I'm running a little bit behind. So

[4:09:53] Chair Fast (probable): This is just a, you may have noticed on this agenda,

[4:09:56] Chair Fast (probable): I put rise and report up at the top there,

[4:09:59] Chair Fast (probable): a number three on the agenda.

[4:10:01] Chair Fast (probable): That's because I saw this

[4:10:04] Chair Fast (probable): on a Islands Trust Conservancy agenda,

[4:10:07] Chair Fast (probable): and it just seems to make so much more sense

[4:10:09] Chair Fast (probable): to speak out to people when they're actually present

[4:10:11] Chair Fast (probable): at a meeting rather than having rise report

[4:10:14] Chair Fast (probable): at the end of an agenda when in an in-person meeting,

[4:10:20] Chair Fast (probable): there's never anybody there to rise and report to.

[4:10:23] Chair Fast (probable): uh after a closed meeting and uh i just thought i know it's going to be in the minutes and it'll

[4:10:29] Chair Fast (probable): be in the recording um but it just seems to me to be a little more open and uh transparent to have

[4:10:36] Chair Fast (probable): it near the top of the agenda there and just for the record that we did adopt meetings uh minutes

[4:10:43] Chair Fast (probable): on the september 7th from the july 6th um meeting closed meeting that's all we did um

[4:10:52] Chair Fast (probable): But anyway, that's just, I just wanted to see if trustees had any comments about me moving that on the agenda or whether you've got any other comments about the agenda as we go into another year of mixed Zoom and in-person meetings.

[4:11:06] Chair Fast (probable): Is there anything about the agendas, the way it's structured that could be better? Any suggestions? Trustee Boucherkin?

[4:11:15] Chair Fast (probable): Yeah,

[4:11:17] Trustee Busheikin (probable): the Verizon report is interesting to think about. And I agree that the goal is to be transparent. What I'm struggling with is we don't generally have much attendance at these meetings.

[4:11:36] Trustee Busheikin (probable): there were six people at the beginning and two people now, for whatever reason. And

[4:11:45] Trustee Busheikin (probable): so I think that and I think I gather that people do actually watch the recordings,

[4:11:53] Trustee Busheikin (probable): maybe they just look for the bit they want. But people access the minutes. Also, I believe for

[4:12:00] Trustee Busheikin (probable): information and the minutes are, I believe, available, you know, certainly earlier than

[4:12:10] Trustee Busheikin (probable): this meeting, so that if there's an in-camera, and it goes into the public, so if there's an

[4:12:17] Trustee Busheikin (probable): in-camera decision and someone really wants to know, it's become public and it can be shared

[4:12:23] Trustee Busheikin (probable): to minutes or draft minutes or even um we could talk about it um not sorry so yeah that's true i

[4:12:34] Trustee Busheikin (probable): mean i guess the draft minutes are out in the package but we can at least talk about it if it's

[4:12:39] Trustee Busheikin (probable): been reported on risen and reported on i don't know how you'd say that in in in a regular meeting

[4:12:47] Trustee Busheikin (probable): then we can say yeah we rose and report the da da da da da and if we want we can just disclaimer

[4:12:52] Trustee Busheikin (probable): I'm going to say but I might not have that exactly right because we haven't adopted the minutes but

[4:12:56] Trustee Busheikin (probable): we can report on it so it just if like I think that the unintended consequence could be that

[4:13:02] Trustee Busheikin (probable): it appears like we're actually extending the secrecy rather than being transparent so I

[4:13:08] Trustee Busheikin (probable): you know I'm not like horrified by it but I'm I actually prefer just to leave it as it is

[4:13:16] Trustee Busheikin (probable): um okay otherwise i i'm happy with the agenda um the way it's organized okay thank you trustee

[4:13:27] Chair Fast (probable): christie any thoughts i'm

[4:13:30] Trustee Critchley (probable): indifferent to okay

[4:13:31] Chair Fast (probable): very good then um i'm just going to i might follow up a

[4:13:36] Chair Fast (probable): little bit by email but i don't want to take more time in this um meeting about that just so we can

[4:13:41] Chair Fast (probable): explore a little more and um i thought i don't think i've got all the info anyway okay so let's

[4:13:47] Chair Fast (probable): move on then um trust conservancy report we don't have one in here i'm trying to

[4:13:54] Chair Fast (probable): make up a little bit of time now applications report starts on 173 page 173 any questions

[4:14:02] Chair Fast (probable): for the planner no i'm not seeing any questions so let's go on to the trustee expense report is there

[4:14:16] Chair Fast (probable): page 177 no questions are okay then we're moving on to the um we'll skip those last two because

[4:14:28] Chair Fast (probable): they're more for if just in case anybody's got anything they want to say and uh top priorities

[4:14:34] Chair Fast (probable): report 14.1 because we do have a closed meeting to come page 183 this is just i'm not seeing any

[4:14:47] Chair Fast (probable): questions for the planner and we've talked about some of these in our meeting and the projects

[4:14:52] Chair Fast (probable): The projects list is there, and I'm going to move next regular meeting up so that we can close this zoom webinar for a closed meeting and not have to return to it.

[4:15:04] Chair Fast (probable): So, the next regular meeting is, I think it's just down there as next year.

[4:15:15] Trustee Critchley (probable): Yeah.

[4:15:16] Chair Fast (probable): So I think that goes back to the motion that we passed up there, what was it January the January 18.

[4:15:23] Chair Fast (probable): 18th thank you i haven't written down but i've written all over it uh january 18th will be our

[4:15:29] Chair Fast (probable): next uh regular meeting hopefully it can be in person and uh that's the plan at this moment

[4:15:37] Chair Fast (probable): and um so as long as we we're done all that then i'd entertain a motion to go into a closed meeting

[4:15:47] Chair Fast (probable): and that's at uh the bottom of the agenda there page two three um or i can read it shall i read

[4:15:55] Trustee Busheikin (probable): it yeah um or i can read it go ahead okay i move that the meeting be closed to the public in

[4:16:01] Trustee Busheikin (probable): accordance with the community charter part four division three section 91 d and m for the purpose

[4:16:08] Trustee Busheikin (probable): of considering d adoption of in-camera meeting minutes dated september 7th 2021 and m a matter

[4:16:14] Trustee Busheikin (probable): that under another enactment is such that the public may be excluded from the meeting and that

[4:16:19] Trustee Busheikin (probable): the recorder and staff attend the meeting thank you very much do i

[4:16:23] Chair Fast (probable): have a seconder

[4:16:24] Trustee Critchley (probable): second thank

[4:16:26] Chair Fast (probable): you all those in favor aye aye very

[4:16:30] Chair Fast (probable): good we're all in favor so staff please stay with us i've got to

[4:16:35] Chair Fast (probable): do a few steps here to close the meeting so from my end so thank you very much attendees and anybody

[4:16:41] Chair Fast (probable): out there on live stream thank you very much for joining us and uh the recording will be posted

[4:16:47] Chair Fast (probable): it soon. Meanwhile, we're going to continue with the closed part of the meeting as per the

[4:16:53] Chair Fast (probable): regulations that trustees just read out and moved. So I'm going to go through these steps. Please,

[4:17:00] Chair Fast (probable): everybody, bear with me for a second. Get a cup of tea if you want. Take a minute. And I'm going

[4:17:06] Chair Fast (probable): to follow these steps.

ADOPTED 
Denman Island ADOPTED 1 
Local Trust Committee Minutes 
November 2, 2021 
Denman Island Local Trust Committee 
Minutes of Special Meeting 
 
Date: 
Location: 
November 2, 2021 
Electronic Meeting 
 
Members Present: Sue Ellen Fast, Chair 
 David Critchley, Local Trustee 
 Laura Busheikin, Local Trustee 
  
Staff Present: Sonja Zupanec, Island Planner 
 Heather Kauer, Regional Planning Manager 
 Marnie Eggen, Island Planner 
William Shulba, Senior Freshwater Specialist 
 Vicky Bockman, Recorder 
  
Others Present: Daniel Arbour, Electoral Area Director 
Approximately 6 members of the public  
1. CALL TO ORDER 
“Please note, the order of agenda items may be modified during the meeting. Times are provided 
for convenience only and are subject to change.” 
Chair Fast called the meeting to order at 10:32 am.  She introduced Trustees, staff and recorder 
and acknowledged that the meeting was being held in the territory of the Coast Salish First 
Nations. 
2. APPROVAL OF AGENDA 
By general consent the agenda was approved as presented. 
3. RISE AND REPORT - IN CAMERA MEETING SEPTEMBER 7, 2021 
Chair Fast reported that at the September 7, 2021 In Camera meeting the Local Trust Committee 
(LTC) adopted the minutes of the July 6, 2021 In Camera meeting.  
4. REPORTS 
4.1 Trustee Reports 
Trustee Busheikin provided a summary of activities and meetings attended including: 
 Trust Council in September; 
 Regional Planning Committee-working on initiatives based on regional approaches 
to planning; 
 Comox Valley Regional District (CVRD) Elected Officials Forum focused on water and 
water protection; 
 CVRD and Islands Trust annual coordination meeting discussing matters of mutual 
interest; 
 Vancouver Island Economic Summit; 

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 Financial Planning Committee-working on the budget for the next fiscal year; 
 Islands Trust screening of the documentary Dust n’ Bones. 
 
Trustee Critchley provided a summary of activities and meetings attended including: 
 Three meetings of the Select Committee for management and governance review of 
Islands Trust-a report is anticipated for Trust Council in March, 2022; 
 Trust Council in September; 
 Islands Trust screening of the documentary Dust n’ Bones; 
 CVRD/Islands Trust annual meeting-Fire Chief Luckett reported on a wildfire 
emergency fighting exercise on Denman Island; 
 Baynes Sound Lambert Channel Forum Steering Committee; 
 Trust Programs Committee. 
4.2 Chair's Report 
Chair Fast reported on activities and meetings including: 
 Howe Sound Forum held on Bowen Island; 
 Metro Vancouver Regional District meeting – discussion on changes to wastewater 
treatment to improve marine water quality in the Salish Sea; 
 Bowen Island Municipal Council; 
 Executive Committee; 
 Zero Waste Conference – annual event held electronically; 
 Financial Planning Committee meeting is upcoming. 
4.3 Electoral Area Director's Report 
Director Arbour reported on the following: 
 A letter exploring housing services feasibility for Denman and Hornby Islands with 
options to support housing on Denman Island may be available for consideration at 
the next LTC meeting; 
 The high speed internet initiative referendum vote to bring fibre optic service to 
Denman and Hornby Islands will take place on November 27; 
 CVRD is starting strategic sessions to discuss a solid waste management plan for the 
entire region; 
 Advocating to make the chipping program a permanent fixture in all communities – 
many benefits include improvement of air quality and reduction of fire risk; 
 CVRD is continuing to work with the Graham Lake Improvement District to resolve 
issues; 
 Discussions are being held to consider options to apply to Oceans and Fisheries 
Canada for selection in a new pilot program. 
5. TOWN HALL - none 
6. DELEGATIONS - none 
7. MINUTES 
7.1 Local Trust Committee Minutes dated September 7, 2021 - for adoption 
By general consent the September 7, 2021 minutes were adopted. 

 ADOPTED 
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8. BUSINESS ARISING FROM MINUTES 
8.1 Follow-up Action List dated October 25, 2021 - for discussion 
Trustees had no comments. 
8.2 Islands Trust Area Bylaw No. TC183 - Referral Request for Response 
LTC members discussed process, options, and timing for responding to this referral and 
expressed support for an approach that provides an opportunity to solicit and reflect 
Denman Island community’s viewpoints. 
DE-2021-075 
It was MOVED and SECONDED, 
that the matter of Islands 2050 Bylaw Referral be deferred until the completion of the 
formal consultation process as applied to Denman Island. 
CARRIED 
9. APPLICATIONS AND REFERRALS 
9.1 DE-RZ-2021.1 (Denman Housing Association - DHA) - Staff Report - for decision 
Planner Zupanec presented the staff report that includes Draft Bylaw No 241 (Official 
Community Plan), Draft Bylaw No. 242 (Land Use Bylaw), Draft Bylaw No. 243 (Housing 
Agreement), Draft Restrictive Covenant, Sewage confirmation addendum for Northwest 
Road, Proposed Water Management Plan, and Early Referral response from Denman 
Conservancy.  
She reported that pending items include approval for a water license, confirmation of 
adequate sewage disposal capacity for the Danes Road receiver parcels, the Islands 
Trust Policy Statement checklist; and an internal review of the proposed Water 
Management Plan that will be conducted by staff with a report provided to the LTC. 
Staff recommends first reading to advance the referral process. 
A Trustee expressed concern that documentation supporting key elements is lacking. 
Chair Fast invited the applicant, Simon Palmer, to speak to the application with the 
following comments noted: 
 The Water Plan, including the rainwater harvesting aspect, has been submitted to 
Island Health who determined they would have no further need to comment until 
the design stage of the system; 
 The well flow test indicated more than adequate well water to supply the project 
and in addition, half of the potable water needs are planned to be supplied by a 
rainwater system which has been approved by the BC Ministry of Health; 
 The engineer that designed the wastewater system determined there are adequate 
soil conditions to accept the calculated waste without having any effect 
downstream of the fields; design of that system is premature at this time and will 
come early in 2022; 
 The LTC was requested by the applicant to consider giving first and second reading 
for all three bylaws at today’s meeting to enable the project to meet the funding 
request deadline. 

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Trustees discussed the proposal further with the following noted: 
 The proponent confirmed that an electric charging station for residents has been 
discussed internally; 
 In response to a Trustee’s concern regarding impact on project residents from 
potential late-night noise from the nearby community Hall and Activity Centre, the 
applicant expressed the opinion that the benefits of the affordable living would 
outweigh any potential objections to noise; 
 Giving second reading at today’s meeting was considered premature as the referral 
responses, community input, and receipt of pending documents and analysis might 
inform possible changes which are typically completed at second reading; and 
deferral of second reading may not delay the process depending on the substance 
of the information received. 
 
By general consent the meeting recessed at 11:52 am and reconvened at 11:55 am. 
 Definitions and analysis might be expanded to provide clarity and to ensure there is 
no conflict between multi-family affordable housing and secondary suites 
regulations and definitions; 
 The Housing Needs Assessment indicated a lack of rental housing altogether, not 
just low income households; consideration might be given to Bylaw No. 235 
Schedule “1” Objective 5 to broaden the intent; 
 The BC Energy Step Code Level in Bylaw No. 235 Schedule “1” seventh bullet was 
noted as Level 3 and should be corrected to Level 2; 
 Trustees supported a Community Information Meeting to be held as a separate, 
stand-alone event on an evening or weekend afternoon to encourage community 
involvement. 
 
DE-2021-076 
It was MOVED and SECONDED, 
that Denman Island Local Trust Committee Bylaw No. 241 cited as “Denman Island 
Official Community Plan Bylaw, 2008, Amendment No. 1, 2021” be amended as follows: 
by removing the words “for low income households” from proposed Objective 5. 
A Trustee made it clear that this amendment is not against low income households however is intended 
to broaden the scope of availability of rental housing on Denman Island.  
CARRIED 
DE-2021-077 
It was MOVED and SECONDED, 
that Denman Island Local Trust Committee Bylaw No. 241 cited as “Denman Island 
Official Community Plan Bylaw, 2008, Amendment No. 1, 2021” be read a first time. 
CARRIED 
DE-2021-078 
It was MOVED and SECONDED, 
that Denman Island Local Trust Committee Bylaw No. 242 cited as “Denman Island Land 
Use Bylaw, 2008, Amendment No. 1, 2021” be read a first time. 
CARRIED 

 ADOPTED 
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DE-2021-079 
It was MOVED and SECONDED, 
that Denman Island Local Trust Committee Bylaw No. 243 cited as “Denman Island 
Housing Agreement Bylaw” be amended by replacing the words “Step Code 3” with the 
words “Step Code 2” in paragraph b. v of the Housing Agreement Section 219 Covenant. 
CARRIED 
DE-2021-080 
It was MOVED and SECONDED, 
that Denman Island Local Trust Committee Bylaw No. 243 cited as “Denman Island 
Housing Agreement Bylaw” be read a first time. 
CARRIED 
DE-2021-081 
It was MOVED and SECONDED, 
that proposed Bylaw Nos. 241, 242, and 243 be referred to the following First Nations, 
Local Governments, and agencies for comment: 
a. Hornby Island Local Trust Committee 
b. Island Health 
c. Denman Advisory Planning Commission 
d. Denman Conservancy 
e. Comox Valley Regional District 
f. K'ómoks First Nation 
g. School District 71 
h. Denman Fire Department 
i. Qualicum First Nation 
j. Tla’amin Nation 
k. Snaw’Naw’As Nation 
l. Te’Mexw Treaty Association 
m. We Wai Kai Nation 
n. Stz’uminus First Nation 
o. Lake Cowichan First Nation 
p. Halalt First Nation 
q. Lyackson First Nation 
r. Penelakut Tribe 
s. Cowichan Tribes 
t. Laich-kwil-tach Treaty Society 
u. Nanwakolas Council 
v. We Wai Kum Nation 
w. Xwemanlhkwu (Homalco) First Nation 
x. Islands Trust Freshwater Specialist 
A Trustee requested that a cover letter be provided to the Advisory Planning Commission to provide an 
understanding of the link between the different parts of this project including the donor parcel and 
receiver parcels. 
CARRIED 

 ADOPTED 
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November 2, 2021 
DE-2021-082 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee request staff to schedule a Community 
Information Meeting for an evening or weekend afternoon prior to the next scheduled 
Local Trust Committee business meeting for application DE-RZ-2021.1 (DHA) and 
proposed Bylaw Nos. 241, 242, and 243. 
CARRIED 
DE-2021-083 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee request staff to bring back an analysis 
with recommendations to clarify the definition of dwelling, multi-family in the proposed 
Bylaw No. 242 and ensure that proposed Bylaw No. 241 Schedule”1”, 1. Bullet no. 4 
clearly delineates between affordable housing types and primary dwellings, secondary 
suites and cabins. 
CARRIED 
By general consent the meeting recessed at 12:51 pm and reconvened at 1:22 pm. 
By general consent agenda item 12.3 was moved to follow 9.1. 
12.3 2022 Annual Meeting Schedule - for discussion and decision 
DE-2021-084 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee schedule its regular business meetings 
on the following dates in 2022: January 18, March 22, May 31, July 19, September 27, 
and November 8. 
CARRIED 
10. LOCAL TRUST COMMITTEE PROJECTS 
10.1 Denman Farming Regulations Review Project - Staff Report - for decision 
Planner Eggen presented the Staff Report that provides the LTC with a project status 
update and asks the LTC to consider a referral to the Advisory Planning Commission 
(APC) and the Denman Growers and Producers Alliance (GPA) for comment.  
Trustees discussed the APC workload and debated benefit of referring the draft 
community engagement plan and draft topic areas for the community 
survey/questionnaire to the APC. They discussed process with two referrals currently 
being considered for APC comment, and suggested that the APC and GPA be advised of 
the introductory nature and focused responses being requested at this time. 
DE-2021-085 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee request staff to refer to the Denman 
Island Advisory Planning Commission and the Denman Growers and Producers Alliance 
for their comment, the anticipated draft community engagement plan for the Denman 
Farming Regulations Review Project and anticipated draft topic areas for the community 
survey/questionnaire to be prepared by the consultant. 
CARRIED 

 ADOPTED 
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11. CORRESPONDENCE - none 
12. NEW BUSINESS 
12.1 William Shulba, Senior Freshwater Specialist regarding the Groundwater Recharge 
Potential Mapping Project and the Watershed Resilience Mapping Project - verbal 
update 
Senior Freshwater Specialist Shulba provided updates on four projects that have 
occurred on Denman Island over the past year and a half: the Aquifer Conceptualization 
Project; Groundwater Recharge Mapping Project; Hydraulic Connectivity and Aquifer 
Mapping Study; and Healthy Watersheds Project- Watershed Resiliency Mapping. 
He advised that a report will be provided in the future that will include island profiles for 
each Trust Area island and that LTCs will be able to initiate projects with more 
information specific to their island if desired. 
12.2 Fees Bylaw Update - Request for Decision 
This Request for Decision asks the LTC to consider adoption of a new application 
processing Fees Bylaw, drafted by staff and specific to Denman Island needs, based on 
the model Feels Bylaw. 
 A Trustee suggested that the model fee bylaw needs to be adjusted for Denman 
Island, however it might be preferable to delay consideration until the Farming 
Regulation project is concluded; 
 A Trustee noted that this is an Administrative Bylaw that does not require 
community consultation, however suggested that an opportunity for public 
comment might be beneficial as a part of the process. 
 The timing, process, and effect on other projects currently on the LTC work program 
were reviewed. 
DE-2021-086 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee request staff to draft a new Fee Bylaw 
based on the model fee bylaw attached to Trust Council Policy “5.6.1 Application 
Processing Services.” 
Trustees debated the motion. A Trustee expressed concern that support might be given if increases 
were limited, however, large increases with no assurance of sponsorship and costs associated with new 
Agricultural Land Reserve conditions might create negative impacts on small scale projects for 
community needs. A Trustee indicated that this approach asks users to bear a cost of the service rather 
than taxation on the general public, and supported advancing this initiative to a draft stage with 
subsequent opportunity for public comment. 
The question on the motion was then called. 
CARRIED 
Trustee Busheikin Opposed 
 

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12.4 Position of Rise and Report on the Local Trust Committee Agenda - for discussion 
LTC members discussed the matter with no change recommended to the current 
position of Rise and Report items on the LTC agenda at this time. 
13. REPORTS 
13.1 Trust Conservancy Report - none 
13.2 Applications Report dated October 25, 2021 
Received. 
13.3 Trustee and Local Expense Report dated August, 2021 
Received. 
13.4 Adopted Policies and Standing Resolutions 
Received. 
14. WORK PROGRAM 
14.1 Top Priorities Report dated October 25, 2021 
Received. 
14.2 Projects List Report dated October 25, 2021 
Received. 
By general consent items 16 through 17 were moved to follow 14.2. 
16. UPCOMING MEETINGS 
16.1 Next Regular Meeting - to be determined 
Trustees confirmed the next regular business meeting is scheduled for Tuesday, January 
18, 2022 with start time and location to be determined. 
17. INFORMATION ITEMS 
17.1 News Release - Islands Trust to Improve Development Application Process 
Received. 
17.2 Islands Trust Council Highlights - September 21-23, 2021 
Received. 
17.3 Islands Trust to Return to In-Person Meetings 
Received. 
15. CLOSED MEETING 
15.1 Motion to Close the Meeting 

 ADOPTED 
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November 2, 2021 
DE-2021-087 
It was MOVED and SECONDED, 
that the meeting be closed to the public in accordance with the Community Charter, 
Part 4, Division 3, s.90(1) (d) and (m) for the purpose of considering:(d) adoption of In-
Camera Meeting minutes dated September 7, 2021 and (m) a matter that, under 
another enactment, is such that the public may be excluded from the meeting and that 
the recorder and staff attend the meeting. 
CARRIED 
The meeting closed to the public at 2:50 pm. 
15.2 Recall to Order - none 
18. ADJOURNMENT 
By general consent the meeting was adjourned at 2:50 pm. 
 
 
_________________________ 
Sue Ellen Fast, Chair 
Certified Correct: 
 
 
_________________________ 
Vicky Bockman, Recorder