North Pender Island Local Trust Committee community information meeting, January 27, 2022

[0:00:00] Trustee Patrick: and we're just going to have to work our way through it and apologies for the challenges

[0:00:08] Trustee Patrick: all right

[0:00:09] Trustee Morrison: i'm just going to do a sound check now we're getting feedback yeah okay so but you okay

[0:00:16] Trustee Morrison: so let's try it that way then all right let's do a sound check is that working without feedback

[0:00:21] Trustee Morrison: yes okay okay all

[0:00:25] Trustee Patrick: right then i will start the meeting is everything okay thumbs up in pender

[0:00:33] Trustee Patrick: Pender? All right, thumbs up to start. All right, good morning and welcome everybody and again

[0:00:39] Trustee Patrick: apologies for the challenges as we make our way through having to change the bylaws that allow us

[0:00:48] Trustee Patrick: how we meet and so forth and this is, I think we all wish that we weren't where we are right now

[0:00:54] Trustee Patrick: with COVID and that we were back to the way we met last time in North Pender and it's frustrating

[0:01:02] Trustee Patrick: rating all around.

[0:01:05] Trustee Patrick: I'd like to call this meeting of the North Pender Island

[0:01:08] Trustee Patrick: Local Trust Committee to order.

[0:01:09] Trustee Patrick: This meeting is being recorded and also it's live streamed

[0:01:14] Trustee Patrick: and available through the webinar.

[0:01:16] Trustee Patrick: And I do note, we do have attendees.

[0:01:19] Trustee Patrick: We have seven attendees that are on the webinar

[0:01:24] Trustee Patrick: with us today as well.

[0:01:26] Trustee Patrick: And a number of attendees in the room present

[0:01:28] Trustee Patrick: with Trustee Deb Morrison and Trustee Ben McConkie.

[0:01:35] Trustee Patrick: I'm Laura Patrick, I'm elected on Salt Spring

[0:01:37] Trustee Patrick: and the chair of this Local Trust Committee

[0:01:39] Trustee Patrick: and all together we make up

[0:01:41] Trustee Patrick: your North Pender Island Local Trust Committee.

[0:01:44] Trustee Patrick: This meeting is an official forum

[0:01:46] Trustee Patrick: for your Local Trust Committee to make decisions

[0:01:47] Trustee Patrick: about land use planning matters

[0:01:49] Trustee Patrick: and discuss relevant business.

[0:01:50] Trustee Patrick: It's also a place of employment,

[0:01:52] Trustee Patrick: despite the fact that many of the staff

[0:01:55] Trustee Patrick: are coming from the office or their own homes,

[0:01:57] Trustee Patrick: They have the right to a safe and respectful workplace.

[0:02:01] Trustee Patrick: We are going to have technical difficulties today, and I appreciate everyone's patience as we work through this.

[0:02:10] Trustee Patrick: And I will kind of make up the rules on the town hall, how we'll make that work, and we'll have to go between the hall and who's online, and we'll make it work.

[0:02:22] Trustee Patrick: Your voice is important, so hold tight, and we'll go over that in a few minutes.

[0:02:27] Trustee Patrick: We have a number of staff members that are joining us today. We have Robert Kojima, the regional planning manager. We have Kim Stockville, our planner. And we have Robin Elchuk in the background, who is helping us administer the webinar version of the meeting.

[0:02:47] Trustee Patrick: and we have um shannon brayford our minute taker who is also online so welcome everybody

[0:02:53] Trustee Patrick: uh trustees we have an agenda before us are there any changes that need to be made to the agenda

[0:03:01] Trustee Patrick: uh trustee mcconkey thanks

[0:03:05] Trustee McConchie (probable): for patrick i'd like to

[0:03:07] Trustee McConchie (probable): yeah

[0:03:08] Voice 20: i'll

[0:03:11] Trustee McConchie (probable): talk to you

[0:03:14] Trustee Patrick: I like the music stand improvising

[0:03:18] Voice 20: that's going on there okay

[0:03:30] Voice 16: we can't hear you if you're speaking

[0:03:32] Voice 16: to us Ben yeah give us a second please thanks for your patience everyone

[0:03:39] Trustee McConchie (probable): okay

[0:03:43] Voice 22: okay Ben I think

[0:03:44] Voice 22: it's good if you sit there

[0:03:45] Trustee Morrison: anybody done with COVID yet

[0:03:53] Trustee McConchie (probable): That's the test.

[0:03:54] Trustee McConchie (probable): Can you hear me, Chair Patrick?

[0:03:55] Trustee Patrick: Yes, I can.

[0:03:56] Trustee Patrick: Please proceed.

[0:03:58] Trustee McConchie (probable): Great.

[0:03:58] Trustee McConchie (probable): Welcome from the great state of North Pender Island, otherwise known as Stace in the Chauvin

[0:04:02] Trustee McConchie (probable): speaking language.

[0:04:04] Trustee McConchie (probable): I'd like to move item for the purposes of addressing some of the major concerns spoken

[0:04:10] Trustee McConchie (probable): to me by Penderites in the past couple of months.

[0:04:15] Trustee McConchie (probable): um i'd like to move that 13.1 uh north pender island local trust committee feeds bylaw number

[0:04:22] Trustee McConchie (probable): 226 uh be moved after discussion item 11 under correspondence after the correspondence discussion

[0:04:30] Trustee McConchie (probable): and i'd also like to move that after that uh assuming that that's changed i'd like to move

[0:04:37] Trustee McConchie (probable): move item 15.5, travel trailer enforcement

[0:04:42] Trustee McConchie (probable): after the new 13.1 item.

[0:04:49] Trustee Patrick: All right, Trustee Morrison,

[0:04:51] Trustee Patrick: you're good with that, those changes?

[0:04:53] Trustee Patrick: Yeah, that's fine by me.

[0:04:54] Trustee Patrick: Any other changes to the agenda?

[0:04:57] Trustee McConchie (probable): I just wanted to inquire

[0:04:59] Trustee McConchie (probable): whether the member of the Conservancy was here

[0:05:01] Trustee McConchie (probable): or anyone regarding the proposed Raptor's Nest initiative.

[0:05:10] Trustee McConchie (probable): and this

[0:05:11] Voice 3: Dr.

[0:05:13] Trustee McConchie (probable): O'Brien had reached out to our trust committee otherwise we can just put that under

[0:05:16] Trustee McConchie (probable): correspondence okay

[0:05:18] Trustee Patrick: so

[0:05:19] Trustee McConchie (probable): I'm not I'm not seeing them today so if they want to speak they can

[0:05:22] Trustee McConchie (probable): speak at the end of the town hall at the end of the meeting I suppose all

[0:05:26] Trustee Patrick: right uh can we

[0:05:29] Trustee Patrick: approve the agenda as amended through general consent um

[0:05:33] Trustee Morrison: yeah one other thing but I think it's

[0:05:35] Trustee Morrison: already on the agenda under um let's see it's under what uh 14.2 the current 14.2 um there is

[0:05:47] Trustee Morrison: a permit that's not on there that i want to discuss but i'm happy to just bring it up when

[0:05:51] Trustee Morrison: 14.2 comes up okay

[0:05:53] Trustee Patrick: then we can approve the agenda through general consent as amended excellent thank

[0:05:58] Trustee Patrick: you very much and with that we start with the trustee reports who'd like to go first

[0:06:02] Trustee Patrick: want

[0:06:03] Trustee McConchie (probable): to go first yeah

[0:06:04] Trustee Patrick: trust

[0:06:05] Trustee McConchie (probable): uh chair patrick i have an uh it's a bit of a lengthy report i'll

[0:06:08] Trustee McConchie (probable): try and be brief it's possible here that's

[0:06:11] Voice 16: all right i want

[0:06:13] Trustee McConchie (probable): to thank everybody here

[0:06:15] Trustee McConchie (probable): in the room for coming today um i just want to give you an update on what i do as a trustee

[0:06:21] Trustee McConchie (probable): uh during the past two months uh as you pay my salary through your taxpayer dollars uh so on

[0:06:27] Trustee McConchie (probable): december 18th there was a housing coalition meeting and it was great to hear and explain

[0:06:30] Trustee McConchie (probable): explain to folks what's happening regarding housing and how it relates to the island's trust

[0:06:34] Trustee McConchie (probable): I believe there's approximately 35 people that attended almost almost 35 people asked to attend

[0:06:43] Trustee McConchie (probable): uh representatives but declined according to the alternate director Paul Brandt this of course is

[0:06:48] Trustee McConchie (probable): disappointing as the CRD really is the one that should be taking the lead on this particular

[0:06:52] Trustee McConchie (probable): issue I spoke with the fire department and they were very interested in ensuring that there's a

[0:06:58] Trustee McConchie (probable): safety protocol in place for short-term vacation rentals they may have had some calls recently

[0:07:03] Trustee McConchie (probable): where people don't know their address that they're staying at and they're calling the fire department

[0:07:10] Trustee McConchie (probable): so the uh i'm curious to know uh for my fellow trustees whether uh temporary use permits should

[0:07:15] Trustee McConchie (probable): include a safety protocols in place um i discussed issues with the members of the trincomalee water

[0:07:21] Trustee McConchie (probable): district uh over many issues regarding the policy statement uh as well as concerns over

[0:07:26] Trustee McConchie (probable): environmental protection of their water supply i appreciate all their thoughtful efforts i spoke

[0:07:30] Trustee McConchie (probable): with the chair i met with members of the magic lake property owners association who are requesting

[0:07:36] Trustee McConchie (probable): a report regarding magic lake estates becoming incorporated the cost of this report is unknown

[0:07:44] Trustee McConchie (probable): and my impression of the process is that crd is not interested and that they're bureaucratically

[0:07:49] Trustee McConchie (probable): opposing installing this right now i recently resigned from the parks commission of the crd

[0:07:56] Trustee McConchie (probable): of which I was chair. I'd like to congratulate Tim Frick, Order of Canada winner, for assuming

[0:08:02] Trustee McConchie (probable): that role. As chair, I no longer had the confidence of the CRD director, Dave Howe,

[0:08:08] Trustee McConchie (probable): and alternate director, Paul Brent. I spoke on CBC, Gregor Craigie, on the island last Thursday

[0:08:15] Trustee McConchie (probable): regarding ferry cancellations and the impact of COVID on our community, and I really appreciate

[0:08:19] Trustee McConchie (probable): Gregor taking an interest in our island issues. Our property assessments were released. It's

[0:08:26] Trustee McConchie (probable): unclear how inflation and these issues will ultimately impact property taxes the cost of

[0:08:31] Trustee McConchie (probable): everything appears to be going up and this is going to have an impact on everyone's day-to-day

[0:08:36] Trustee McConchie (probable): life here in the island on a political note i trust council in march i will not be voting in

[0:08:41] Trustee McConchie (probable): favor of the budget as it currently stands our local government is becoming too bureaucratic

[0:08:46] Trustee McConchie (probable): and too expensive and i'm hearing this from all sides of the political spectrum left right up down

[0:08:52] Voice 5: and

[0:08:53] Trustee McConchie (probable): i propose that the islands trust act and be amended to reduce the number of trustees

[0:08:58] Trustee McConchie (probable): uh and i also will will propose that the advocacy department of the islands trust be reviewed uh and

[0:09:05] Trustee McConchie (probable): uh refocused um i was asked to give feedback uh regarding the policy statement from my fellow

[0:09:11] Trustee McConchie (probable): trustees i'm currently unclear about the exact direction of where the policy statement is going

[0:09:16] Trustee McConchie (probable): i look forward to chair uh chair morrison who's the chair of the trust programs committee

[0:09:20] Trustee McConchie (probable): taking the lead on that and providing some leadership where it's needed. In my personal

[0:09:27] Trustee McConchie (probable): opinion and policy statement, the Islands Trust is about land usage. The Southern Gulf Islands

[0:09:32] Trustee McConchie (probable): are located in a rain shadow. Climate models suggest that we're going to have longer droughts

[0:09:37] Trustee McConchie (probable): and colder winters and all attempts at our island land usage should focus strictly on climate

[0:09:44] Trustee McConchie (probable): and adaptation and efforts at ensuring that first nations are involved in our governmental process

[0:09:51] Trustee McConchie (probable): the election is october 15th and i look forward to a vibrant election campaign where many candidates

[0:09:56] Trustee McConchie (probable): run where we have many candidates run for local elections this is an extremely important job

[0:10:01] Trustee McConchie (probable): and one of the highest honors you can receive as a member of the community it's something i

[0:10:05] Trustee McConchie (probable): take very seriously with that i conclude my trustees report thanks for listening to that

[0:10:09] Trustee McConchie (probable): long-winded uh discussion of my action items thank

[0:10:14] Trustee Morrison: you ben deb all right so i'm deb morson

[0:10:18] Trustee Morrison: here as well on steus and challenged with my mask and my glasses so i'll leave the glasses for a

[0:10:24] Trustee Morrison: second um so i it's interesting because i i had a couple things i wanted to say but you're making me

[0:10:34] Trustee Morrison: think about a couple other things now so um as we have gone on in the last few months here one of

[0:10:41] Trustee Morrison: of the things that I've been doing locally is really trying to have conversations in community

[0:10:45] Trustee Morrison: with different constituencies around the land use bylaw and really trying to understand and think

[0:10:51] Trustee Morrison: about where the things that we're doing locally are representing these big ideas of reconciliation

[0:10:58] Trustee Morrison: or climate change and are they like are we doing what we need to do in that kind of space and are

[0:11:04] Trustee Morrison: we also to um ben's point are we overstepping what is actually the boundary of the island's trust

[0:11:11] Trustee Morrison: mandate um and how we're mixing that with our local government mandate which comes from a

[0:11:16] Trustee Morrison: different direction so um in my work inside the trust programs committee which i have spent an

[0:11:22] Trustee Morrison: unbelievable number of hours and in the last like two months um i've been really taking in a lot of

[0:11:29] Trustee Morrison: the feedback that's been coming in from community and a lot of the thinking that's coming in from

[0:11:33] Trustee Morrison: trustees and that will become more apparent at the trust programs committee meeting which i actually

[0:11:38] Trustee Morrison: really encourage people to listen to um and it's coming up uh maybe one of the staff can find the

[0:11:44] Trustee Morrison: exact date i don't there's too many things going on on my computer to find my calendar but i believe

[0:11:48] Trustee Morrison: it's like two weeks from now i want to say i

[0:11:51] Voice 6: think february 11th february

[0:11:52] Trustee Morrison: 11th that sounds right

[0:11:53] Trustee Morrison: february 11th so

[0:11:54] Trustee Morrison: i do really encourage that there'll be a um an online ability to watch that

[0:12:00] Trustee Morrison: that meeting. And I think it's going to be really helpful because I anticipate there to be quite a

[0:12:04] Trustee Morrison: lot of debate on the new structuring of the trust policy statement, which there's been significant

[0:12:10] Trustee Morrison: thinking around that. So, and I think that'll hopefully address many of the things we're

[0:12:15] Trustee Morrison: talking about. In terms of local issues too, I have some concerns as well about how things are

[0:12:26] Trustee Morrison: moving internally um and we've talked about this before how permanent how the permitting

[0:12:32] Trustee Morrison: process works for things that we should just figure out how to just like move on because

[0:12:38] Trustee Morrison: they're just non-debatable things we're always going to say yes to them so why are we even

[0:12:42] Trustee Morrison: getting them and why are they clogging up the system and so um that's one of the issues i'll

[0:12:47] Trustee Morrison: bring up today with the permit that's coming forward here shortly um and so in thinking

[0:12:54] Trustee Morrison: Thinking forward, I think we do have to, as a community, really tune in to the next six

[0:12:59] Trustee Morrison: months of conversation around the trust policy statement, around locally, around the land

[0:13:04] Trustee Morrison: use bylaw process, because there's a lot of things that, while they sound really bureaucratic,

[0:13:08] Trustee Morrison: they're impacting our everyday lives.

[0:13:09] Trustee Morrison: And we need input from a broad range of people so we don't get a singular loud voice dictating

[0:13:16] Trustee Morrison: what policy is here.

[0:13:18] Trustee Morrison: So we're going to try as much as we can.

[0:13:19] Trustee Morrison: We have a couple of different community meetings set out, one on February 5th.

[0:13:24] Trustee Morrison: um every

[0:13:24] Trustee Morrison: fifth which we'll name um where we're really just trying to say like what is it that

[0:13:29] Trustee Morrison: we're planning what is your thoughts about that and get everyone's thoughts so in our community

[0:13:34] Trustee Morrison: i think one of the biggest things that we can do going forward is just like really do that talk to

[0:13:39] Trustee Morrison: everyone about it and talk to everyone about an informed stance don't just try to convince other

[0:13:43] Trustee Morrison: people try to get people to talk to you about what they think and then like have those conversations

[0:13:47] Trustee Morrison: because we really want a consensus as close to what we can get as that going forward

[0:13:53] Trustee Morrison: um all right so i think that's it for now um the the meetings that ben mentioned him and i have

[0:14:03] Trustee Morrison: attended several um things together in the last little while oh the other thing i think that's

[0:14:07] Trustee Morrison: helpful is i sit on the select committee which is a weird name for the governance review that's

[0:14:13] Trustee Morrison: going on in the trust and so um that will also if you have questions about that i'm happy to answer

[0:14:19] Trustee Morrison: those um as people you know want to know more but those meetings are also recorded that report

[0:14:25] Trustee Morrison: should actually be publicly available um at trust council just after trust council um in march so

[0:14:32] Trustee Morrison: that'll be really good to think about how that's going to shift what we do and going forward in

[0:14:36] Voice 13: the trust i

[0:14:37] Trustee Morrison: encourage lots of people to consider thinking about running for the trust because that

[0:14:42] Trustee Morrison: we need lots of different voices and community in this space all right thanks all

[0:14:47] Trustee Patrick: right thank you

[0:14:47] Trustee Patrick: Thank you, Deb. Thank you, Ben. My report's kind of quick. Tonight, there is a webinar for on the budget on some information about the budget and an opportunity for you to ask questions.

[0:15:00] Trustee Patrick: So that would be off the Own Stress website. It's only a webinar, so there will be no mix of in-person and that. So please look for that.

[0:15:09] Trustee Patrick: that. Also open is the budget feedback process right now. There's a survey that's active and

[0:15:14] Trustee Patrick: live until February 6th. So again, you can get that off the website. I always encourage you to

[0:15:19] Trustee Patrick: subscribe to the Islands Trust website on news releases and for the information here for North

[0:15:27] Trustee Patrick: Pender so that you can always be sent that information directly to your inbox and not

[0:15:31] Trustee Patrick: miss any of these opportunities. Policy statement engagement, as Deb mentioned, is about to

[0:15:38] Trustee Patrick: to start very soon. And please, again, keep your eye out for those opportunities to

[0:15:46] Trustee Patrick: be involved and make sure your voice is heard on the renewal of the policy statement.

[0:15:52] Trustee Patrick: And that's all I have. Now, this is your chance to talk. We have a mix. We have people that are

[0:16:00] Trustee Patrick: attending as attendees, and we have people in person. So I think what we can do is probably

[0:16:06] Trustee Patrick: start with the in-person so that you are working that one way, and then we'll take the people that

[0:16:11] Trustee Patrick: are attending online. So, stand by, those of you that are in line, and I'll just let one of you

[0:16:17] Trustee Patrick: manage the room on the town hall. The town hall is your chance to speak to us. We always ask that

[0:16:24] Trustee Patrick: you direct your comments to the LTC, not the audience or staff. Speak about issues, not

[0:16:29] Trustee Patrick: not individuals. Be clear, concise, and respectful. And that's important. And I'll let

[0:16:37] Trustee Patrick: one of you guys manage the room. And we're standing by and listening.

[0:16:43] Trustee McConchie (probable): Sorry about this MacGyver

[0:16:45] Voice 6: style.

[0:16:46] Trustee McConchie (probable): So it's going

[0:16:47] Trustee Morrison: to take us a second to adjust. So give them a second.

[0:16:49] Voice 20: Don't talk to us for a second.

[0:16:51] Voice 20: All right. Who would like to speak?

[0:17:19] Voice 20: Might be direct. I'll pick up.

[0:17:26] Voice 20: All right. Can you hear me here? Can I hear you? Yes, I can hear you.

[0:17:38] Voice 20: So people are going to, so

[0:17:50] Trustee Morrison: we're going to do one speaker after another so that we don't have to

[0:17:53] Trustee Morrison: like stand here awkwardly, like some kind of creeper.

[0:18:03] Voice 20: Okay. We still can't, we can't hear

[0:18:05] Voice 20: anything. So a speaker is going to have to come up by the microphone.

[0:18:12] Trustee Morrison: So my instructions are that

[0:18:14] Trustee Morrison: we are organizing the list in the room. We will call the speakers up one at a time. So if you can

[0:18:20] Trustee Morrison: just wait for

[0:18:20] Voice 20: them yeah

[0:18:35] Voice 3: i can see myself so i guess

[0:18:37] Voice 22: i don't

[0:18:38] Voice 3: know if what i like

[0:18:39] Voice 3: what i see

[0:18:40] Voice 3: but i think i can see it um i would like to speak to you on two minutes um the first is that um

[0:18:48] Voice 3: my clients sterling and ma winnie and i've sent you a legal brief on some very concerning legal

[0:18:59] Voice 3: issues I have about this whole process, it shows clearly in my mind that there are three areas of

[0:19:10] Voice 3: law that, as a result of the actions, mean that the trust is acted improperly. Now, they're

[0:19:20] Voice 3: somewhat academic. I don't want to go into them a lot right now. You don't have counsel,

[0:19:26] Voice 3: But they are there. I feel quite strongly that a court would listen to them, and I think may make a decision in favor of my clients of one way or another, because they deal with the Charter of Rights, human rights, and the rules of natural justice.

[0:19:45] Voice 3: um and um the um the result would be is it you can exercise the discretion you have under the

[0:19:58] Voice 3: trust policy enforcement policies to grant my clients the right to stay in the mobile homes

[0:20:07] Voice 3: that they have until they finish construction they've got their farm status um suzanne is um

[0:20:15] Voice 3: taking a course because they want to be a home builder she has to get that course she's writing

[0:20:21] Voice 3: an exam tomorrow and then then they can apply for the building the staff's report is um convoluted

[0:20:32] Voice 3: it's very bureaucratic it's technical i respect they're just following the rules as they see them

[0:20:38] Voice 3: and that's that's fair enough but they they don't deal with the human aspect you know they're saying

[0:20:45] Voice 3: it's a campground there it's it's more limited in term these people need the right to stay in

[0:20:52] Voice 3: those trailers until they get their building done okay that's that's what they're asking for

[0:20:59] Voice 3: um they have 10 acres they're members of the community they sell their eggs they're doing a

[0:21:06] Voice 3: lot of things their kids are in school here um but they need in right now with the housing situation

[0:21:14] Voice 3: if if you don't grant this request they're they aren't going to be able to stay they need some

[0:21:22] Voice 3: security it's not i don't suggest a big affront to values and mores it's just something that can

[0:21:30] Voice 3: be done it's not a long-term thing that they're going to be living in these trailers for a long

[0:21:36] Voice 3: time and you have concerns that way that's not the case it's for a year or two however long all

[0:21:43] Voice 3: this process takes um their friend liz who is here is building a tiny home she's um living in the

[0:21:54] Voice 3: other trailer she's paying 400 a month towards the cost of operating the land the insurance the taxes

[0:22:02] Voice 3: and stuff it's akin to if you have a house and you've got an extra room you're letting someone

[0:22:10] Voice 3: one state it's not operating a mobile home park it's it's just what penderites do we help each

[0:22:17] Voice 3: other and the amount is not being you could call it monetizing but in fairness it's just helping

[0:22:24] Voice 3: towards their costs

[0:22:25] Voice 20: um i don't have to

[0:22:32] Voice 3: tell you the housing situation vendor is dire i mean it's

[0:22:35] Voice 3: just it just is i i think uh i don't want to go into that um yes okay i'll just sum up this on

[0:22:48] Voice 3: on this, I'm sorry.

[0:22:53] Voice 3: Yeah, okay.

[0:22:53] Voice 3: The law gives you the authority to decide this.

[0:22:57] Voice 3: I strongly urging you to exercise your discretion.

[0:23:01] Voice 3: The staff do staff things.

[0:23:03] Voice 3: You have the duty and responsibility

[0:23:07] Voice 3: to make the human decisions,

[0:23:09] Voice 3: which I think in this case really begs for that.

[0:23:13] Voice 3: And I would hope on their behalf that you could do that.

[0:23:19] Voice 3: I know you've read all the stuff that I'm that the the other second secondary matter which is

[0:23:28] Voice 3: related with my submission to you trailers and changing the bylaws on housing issues to allow

[0:23:39] Voice 3: tiny new RVs to be on someone owns a property they can live on that or they can rent it to

[0:23:48] Voice 3: a third party or can we look at things if be like me and have some uh rules on setting up uh

[0:23:58] Voice 3: provisions so i'm not going to go into all that i've spoken to all of you sort of my request

[0:24:06] Voice 3: is that you meet with the coalition's people to see if we can discuss some fair reasonable rules

[0:24:16] Voice 3: on this look at it not just say no we don't do that there's a lot of ways that the concerns that

[0:24:23] Voice 3: i've heard expressed from commission and staff are fair but there are solutions and it's it's a way

[0:24:31] Voice 3: to have some relatively real affordable housing without big levels of government waiting years

[0:24:38] Voice 3: so that's when i'll be very short on that that's what i'm requesting that you do consider that we

[0:24:45] Voice 3: can sit down and i will make the same pitch with the crd and come down very firmly and heartily

[0:24:52] Voice 3: with them you've got to come to the table in a reasonable way where we all sit and find solutions

[0:24:58] Voice 3: none of this none of this okay let's find solutions the community needs it

[0:25:05] Voice 3: i'll just end on that from trying to be great uh

[0:25:23] Voice 24: thank you i'd like to address the the two bylaws

[0:25:26] Voice 24: or two of the bylaws that are on the agenda today,

[0:25:29] Voice 24: 226, which increases fees for applications,

[0:25:33] Voice 24: and 227, section three,

[0:25:37] Voice 24: concerning the requirement for in-person meetings.

[0:25:42] Voice 24: I have before me a copy of a presentation

[0:25:46] Voice 24: made by Eric Booth to the Trust Council in March of 2020.

[0:25:52] Voice 24: 20. He points to unacceptable inefficiencies in processing applications, a failure to follow

[0:26:01] Voice 24: administrative policies, and a failure of what he calls a failure of duty of care. I am unclear from

[0:26:10] Voice 24: the documents in front of me whether these issues have ever been addressed by Trust Council, and I

[0:26:16] Voice 24: I submit to you before fees are raised, these internal administrative matters need to be

[0:26:23] Voice 24: addressed. Reform is clearly required. Secondly, on Bylaw 227, Section 3, as I understand it,

[0:26:33] Voice 24: would require only two in-person meetings per year. I submit to you that this would be

[0:26:41] Voice 24: regrettable and and should not be accepted unless provincial or federal governments declare a state

[0:26:48] Voice 24: of emergency that prohibits in-person meetings all meetings regular and special should be in person

[0:26:56] Voice 24: our technology now allows us to be coupled with uh electronic electronic attendance

[0:27:02] Voice 24: I am very concerned in general that both the local trust committee, in fact, all trustees

[0:27:12] Voice 24: are now reaching the end of your four-year mandate.

[0:27:17] Voice 24: In particular, Pinder concerns me because if I understand it, there were no people on

[0:27:25] Voice 24: the local trust committee are actually elected who were acclaimed.

[0:27:29] Voice 24: and I think this should require some reticence on your part before making any major policy changes.

[0:27:38] Voice 24: This is compounded by the fact that for the last two years of social and political life

[0:27:44] Voice 24: in the province and in Canada has been limited, in fact destroyed by obviously the

[0:27:59] Voice 24: response of our government to the pandemic. All these would suggest caution and prudence on your

[0:28:06] Voice 24: part in all areas. Very concerned that if the LTCs move to electronic meetings without

[0:28:16] Voice 24: in-person attendance, this isolates the residents and the citizens of Pender Island from each other,

[0:28:24] Voice 24: there limits our ability to contest the activities

[0:28:28] Voice 24: of our government.

[0:28:30] Voice 24: The ability to contest is dependent upon

[0:28:35] Voice 24: people acting in concert, getting together

[0:28:39] Voice 24: and on online and in the metaverse,

[0:28:42] Voice 24: you are isolated from your fellow citizens.

[0:28:46] Voice 24: Thank you.

[0:28:50] Voice 19: i

[0:28:55] Voice 24: i think if a if a an elected official is it claimed that that means that they have no

[0:29:02] Voice 24: no real mandate to make significant policy changes and they should be

[0:29:07] Voice 24: prudent and limit themselves to efficient application of existing policies

[0:29:16] Voice 24: policies that they inherit because they do not have a mandate to make significant changes

[0:29:23] Voice 24: to the policies and governance of the islands.

[0:29:27] Voice 24: And I consider, of course, the draft bylaw 183 as an enormous change to our governance.

[0:29:36] Voice 24: government's governance and I do not think that that should be supported by any of our

[0:29:41] Voice 24: of our local representatives given the situation of the election.

[0:29:50] Voice 24: They should limit themselves to making to operating the government as it stands as efficiently

[0:29:58] Voice 24: players possible.

[0:30:00] Voice 24: and not making drastic changes in policy.

[0:30:03] Voice 24: Now, if I

[0:30:04] Voice 24: can go, if I go on.

[0:30:06] Voice 24: Now, if you had referenda,

[0:30:11] Voice 24: then, and where significant changes in policy

[0:30:15] Voice 24: were put to the citizens, then that would change

[0:30:19] Voice 24: because you could then go to the citizens

[0:30:22] Voice 24: and find out whether or not they supported these changes.

[0:30:26] Voice 24: But that is my position, yes.

[0:30:42] Voice 20: Um, Hey, how's it going?

[0:30:52] Voice 20: Sure.

[0:30:54] Voice 8: Uh, just a quick note. Um, I was asked to, when I came here, I had to take time off work and my boss was fine with that, but his one request was a large amount of annoyance saying that he too would like to be here, but these public meetings for the community

[0:31:11] Voice 8: happen in work hours and i know that's not true other places i've gone to them in a squad for

[0:31:17] Voice 8: instance and they're when they're held the community are held outside of work hours

[0:31:23] Voice 8: and so that was my boss's request for me coming down here yes i'm i'm bringing that note up

[0:31:35] Voice 8: because my it was a fair request from my boss he also would rather he would like to be here

[0:31:41] Voice 8: for this meeting having to do with the housing crisis he cares he would like to be here and he

[0:31:45] Voice 8: was rather annoyed that it is more hours he respects that i am coming because that's what

[0:31:50] Voice 8: i'm here for

[0:31:53] Voice 20: um

[0:32:11] Trustee Morrison: i just want to clarify can you hear ben when he's speaking no

[0:32:17] Voice 20: no we can't hear

[0:32:19] Voice 20: you guys speaking from the table okay

[0:32:21] Trustee Morrison: so yeah super fun love tech okay so um we would just

[0:32:28] Trustee Morrison: like some clarification on why meetings are held in working hours given that both trustees on north

[0:32:35] Trustee Morrison: fender work and that many of our constituents can't attend if somebody there could answer

[0:32:40] Trustee Morrison: i

[0:32:45] Trustee Patrick: can't i mean we we as a trust committee set the meetings and the times and i know we but we have

[0:32:51] Trustee Patrick: tried for the community information meetings and the meetings where your input uh in public hearings

[0:32:57] Trustee Patrick: and so forth this committee i think has been very responsive to holding meetings outside working

[0:33:02] Trustee Patrick: hours for those things but the regular meetings have been falling during during the day of the

[0:33:07] Trustee Patrick: week and i think this feedback is important as we set meetings and make that decision as a trust

[0:33:12] Trustee Patrick: committee how to how to do that it

[0:33:18] Voice 8: would be useful i mean perhaps the normal meeting the special

[0:33:22] Voice 8: meetings that happen when you're announcing what's going on happen to folks after hours but when

[0:33:27] Voice 8: people want to get involved it feels like when people want to have their input with the meetings

[0:33:32] Voice 8: meetings where decisions are made happen in the day and it's difficult it affects my crew we're

[0:33:39] Voice 8: doing construction affected us over concrete it's affecting us over housing i

[0:33:44] Voice 20: think shannon is

[0:34:00] Voice 20: wanting to ask

[0:34:01] Trustee Patrick: a question just

[0:34:04] Voice 14: if the trustees could remind people to say their names especially

[0:34:06] Voice 14: with masks i'm not able to identify all the speakers do

[0:34:14] Trustee Morrison: that it's going to get feedback

[0:34:16] Trustee Morrison: suspected

[0:34:31] Voice 8: it had to do with people's jobs and pay but at the same time it leads to

[0:34:59] Trustee Morrison: yes maybe what i'll add um so there is some conversation going on here because the technology

[0:35:06] Trustee Morrison: is just not sufficient to have a meaningful conversation in the room sometimes so sorry

[0:35:09] Trustee Morrison: about that um but maybe the summation of that is that it has been an issue for us here in the

[0:35:17] Trustee Morrison: north pender local trust committee um not only because both of us work so we're taking time off

[0:35:23] Trustee Morrison: our jobs to be here too but also because we've heard that loud and clear that people can't

[0:35:29] Trustee Morrison: attend they can't participate locally and so we know that it's a staff time issue too but we might

[0:35:38] Trustee Morrison: given the continued feedback we I think we have to radically do that how we're having meetings here

[0:35:43] Trustee Morrison: so I'm happy to have that out of the agenda for next month as how we can do that please

[0:35:49] Trustee Morrison: please. Hi,

[0:35:58] Voice 17: my name is Liz Brown. I just wanted to, if I can, have a show of hands who's here to

[0:36:03] Voice 17: support the housing, just so we have an idea of why people are here in the room, especially when

[0:36:09] Voice 17: a lot of us did have to take time off work today to be here. And a lot of us, I know a lot of people

[0:36:15] Voice 17: who would have liked to have been here to support, they can't for the same reason. So I'm here for

[0:36:19] Voice 17: the housing does anyone else want to have that on record um

[0:36:51] Voice 5: so question for ben um you mentioned you

[0:36:54] Voice 5: know it's just we've indicated that most people hi i'm gabe um so as just indicated most people

[0:37:01] Voice 5: on the floor here are here for the housing sort of concerns and that subject and you spoke to that

[0:37:08] Voice 5: earlier at your during your report uh so i guess i'll just historically is there going to be a

[0:37:14] Voice 5: motion proposed today regarding that put it down the agenda staff

[0:37:25] Trustee McConchie (probable): report is at the back of the

[0:37:27] Trustee McConchie (probable): agenda package i've asked to move that agenda item to right after this town hall essentially

[0:37:33] Trustee McConchie (probable): so we can have a conversation about the fees bylaw and the trailer the staff report recommendation

[0:37:39] Trustee McConchie (probable): was that we were my motion be rescinded so my motion was to stop pause by law enforcement

[0:37:45] Trustee McConchie (probable): the staff have recommended that that motion should be rescinded meaning it should not

[0:37:49] Trustee McConchie (probable): apply just in a brief brief and that we're going to have a discussion about this this is a town

[0:37:55] Trustee McConchie (probable): hall in which right now you can express your opinion on that particular issue either way

[0:38:00] Voice 5: does that make sense staff has the power to present a motion sorry if it's okay just the

[0:38:11] Trustee McConchie (probable): staff only their only role they're professional planners and professional bylaw enforcement

[0:38:16] Trustee McConchie (probable): that's hired by the public servants, a service agency.

[0:38:20] Trustee McConchie (probable): They are public servants.

[0:38:22] Trustee McConchie (probable): They give us information and recommendations that we do.

[0:38:26] Trustee McConchie (probable): That's

[0:38:27] Voice 20: essentially how it works.

[0:38:34] Trustee Morrison: There are three things that guide you.

[0:38:36] Trustee Morrison: So one is the staff input, that's one of three.

[0:38:40] Trustee Morrison: The second is sort of your own guidance of what you think.

[0:38:44] Trustee Morrison: And we have debate about whether we should even use that

[0:38:46] Trustee Morrison: given that we're a claim for subopted, I

[0:38:49] Trustee Morrison: would argue that.

[0:38:50] Trustee Morrison: And then three is the community sort of feedback

[0:38:54] Trustee Morrison: back in. So all of those things actually should be thought through as we make decisions. And in

[0:39:01] Trustee Morrison: this particular situation, we also have to, we'll have that conversation. We're guided by two

[0:39:05] Trustee Morrison: different types of legislation. And I just say this because I know that housing and people have

[0:39:10] Trustee Morrison: commented that I'm against housing. That's totally not true because I'm working on the policy

[0:39:17] Trustee Morrison: statement for the trust and the trust act doesn't say anything about housing. It doesn't mean that

[0:39:23] Trustee Morrison: we're not guided also by the local government which says here mostly we have to be okay so

[0:39:29] Trustee Morrison: like there's different things that are governing us so here in my local role yeah you need to

[0:39:34] Trustee Morrison: resolve them but at a trust level should that be the thing that the islands trust does across the

[0:39:40] Trustee Morrison: entire thing only if all the local governments say yes it's

[0:39:47] Trustee McConchie (probable): the trustee's responsibility at the end

[0:39:50] Trustee McConchie (probable): of the day staff are employees of the people right and so that's an important point to to really

[0:39:57] Voice 5: consider okay hope that provides clarity is there any other comments

[0:40:00] Voice 19: yeah on

[0:40:03] Voice 5: the same as you said

[0:40:05] Voice 5: well earlier on you mentioned you know uh more local participation and consultation

[0:40:12] Voice 5: so on not just on the housing issue but on your policy statement in your policy directions and so

[0:40:20] Voice 5: So I think that on just the housing issue,

[0:40:27] Voice 5: there needs to be a stop, that's my opinion here.

[0:40:30] Voice 5: There needs to be a moratorium on enforcing those bylaws

[0:40:35] Voice 5: before there can be meaningful consultation.

[0:40:39] Voice 5: You can't be threatening the well-being and causing

[0:40:43] Voice 5: hardship to the people and asking them

[0:40:47] Voice 5: what to do at the same time.

[0:40:48] Voice 5: That needs to be done, and then we

[0:40:50] Voice 5: we can talk about how, you know,

[0:40:52] Voice 5: and what kind of safety, thank you very much.

[0:41:05] Voice 20: All

[0:41:06] Trustee McConchie (probable): right, we're all done in the room here.

[0:41:07] Trustee McConchie (probable): Chair Paak, if you've got any questions online,

[0:41:11] Trustee McConchie (probable): I'll let you share that.

[0:41:12] Trustee McConchie (probable): All

[0:41:13] Trustee Patrick: right, thank you guys.

[0:41:14] Trustee Patrick: You did a great job working with what you had,

[0:41:17] Trustee Patrick: very innovative and thank you there.

[0:41:20] Trustee Patrick: Okay, so over to you that are attending us electronically

[0:41:24] Trustee Patrick: via the webinar, I see two hands up so far.

[0:41:27] Trustee Patrick: We have Michael Sketch.

[0:41:28] Trustee Patrick: Sketch. I take it is our admin help is there. Robin, are you able to give Michael Sketch the

[0:41:36] Trustee Patrick: opportunity to speak? Okay, Michael, if you take yourself off mute, it should work.

[0:41:43] Voice 20: Good morning.

[0:41:45] Voice 1: Good morning. Can you hear me? Yes.

[0:41:50] Voice 1: North Pender trustees, I address aspects of the draft North

[0:41:55] Voice 1: Pender Island Local Trust Committee Fees By-law number 226-2021, which may be given first reading

[0:42:02] Voice 1: today. My first point on trust application fees is intended. It's important that the public

[0:42:15] Voice 1: have faith in the application process. Otherwise, the fee increase will be resented. Applications

[0:42:23] Voice 1: are usually made by resident property owners who have a strong interest in the application.

[0:42:28] Voice 1: Planning staff consider the application first and prepare a staff report with recommendations to assist the LTC in their deliberations and decisions.

[0:42:39] Voice 1: decisions. Before proceeding with this bylaw, I ask that the North Pender public be surveyed

[0:42:47] Voice 1: to determine whether or not the public believes that staff do consult with the applicant

[0:42:54] Voice 1: and that staff reports fairly and reasonably give the applicant's perspective, in addition

[0:43:02] Voice 1: to consideration of trust area and local jurisdiction policies, and further that the

[0:43:08] Voice 1: staff perspective is clearly identified as such the public should have confidence in the staff

[0:43:15] Voice 1: process respecting applications otherwise substantial fee increases may be resented

[0:43:22] Voice 1: my second point is that the bylaw provides for a 20 surcharge on application fees where the

[0:43:30] Voice 1: applicant has already implemented the change in land use being applied for

[0:43:36] Voice 1: While in general, applications after the fact shouldn't be encouraged, there are situations where the applicant had no other choice.

[0:43:47] Voice 1: There is no forgiveness for such situations in the language of the bylaw.

[0:43:53] Voice 1: I suggest that the bylaws stipulate that in open LTC meeting, an applicant be given opportunity to give reason for forgiveness of the 20% surcharge.

[0:44:08] Voice 1: thank you for considering my submission um michael sketch thank

[0:44:14] Trustee Patrick: you michael michael

[0:44:15] Voice 20: the next person is suzanne hi there go ahead suzanne if

[0:44:27] Trustee Patrick: you could state your whole name for

[0:44:28] Trustee Patrick: shannon that would be appreciated suzanne

[0:44:31] Voice 12: sterling go ahead um i would like to address the staff

[0:44:38] Voice 12: report on housing on trailers so it seemed to me in reading the staff

[0:44:48] Voice 11: reports the main reason for continuing enforcement on trailers was safety and I

[0:44:56] Voice 11: would just like to point out that what Ben suggested still allows checking out

[0:45:06] Voice 11: safety concerns. Whereas the current situation, the current way that the bylaws are being enforced

[0:45:12] Voice 11: doesn't protect us for safety in any way because the bylaw officer isn't here. And the bylaw

[0:45:21] Voice 11: concerns raised are just by irate neighbors. So it doesn't feel any safer in terms of sewage

[0:45:30] Voice 11: disposal or being close to property lines or whatever concerns might come up in the current

[0:45:36] Voice 11: system as it would be in the other system. And the second point I'd like to make is that the officer

[0:45:41] Voice 11: is based in Victoria and admits in his report that he has no idea what's going on with housing

[0:45:49] Voice 11: on this island and he has not counted up the number of people living in trailers and he doesn't

[0:45:54] Voice 11: have the resources to do that and he says that this is not a problem um and it's true that not

[0:46:01] Voice 11: that many people are putting in reports of living in trailers which is wonderful we have a lot of

[0:46:06] Voice 11: really good people on this island but as somebody who is in a position of having a safe secure uh

[0:46:14] Voice 11: trailer that has been reported i can say that this is a possibility and it is a problem

[0:46:19] Voice 20: them thank thank you Suzanne um great and the next person is Diane Logan hi my name is Diane Logan

[0:46:38] Voice 20: uh can you hear me uh

[0:46:41] Voice 10: yes we can okay so um there's a few things I guess the first thing I

[0:46:47] Voice 10: would like to uh mention is about the the housing and the trailer issue having a family history that

[0:46:54] Voice 10: goes back over 100 years on the island um there have been people on the property we're living on

[0:47:00] Voice 10: now that have in prior to islands trust were able to actually move a mobile home onto the property

[0:47:07] Voice 10: put a power pole on septic system put in all the facilities put in and the septic of course had to

[0:47:14] Voice 10: meet crd guidelines and the individual lived on the property for several years as a teacher in

[0:47:21] Voice 10: the school so it has happened in the past and it's been quite an easy way for people to deal

[0:47:28] Voice 10: with this sort of problem. And I think that it needs to be something that's available because

[0:47:36] Voice 10: when you start building homes for people to live in, it presents a problem in that you've got to

[0:47:45] Voice 10: deal with your density on a permanent basis. The septic system is still in the field and it still

[0:47:51] Voice 10: functions completely fine um so i guess uh that you know it's it's an ongoing situation that would

[0:47:59] Voice 10: be available for somebody to have some form of housing uh and i'm aware of a lot of people that

[0:48:06] Voice 10: if they could be living in a trailer they would absolutely do it because they can't afford anything

[0:48:11] Voice 10: else and what's going on is causing all sorts of other problems uh i won't go on too much about

[0:48:18] Voice 10: that because financially there's there's a lot of solutions that are presented sometimes they're

[0:48:23] Voice 10: just not economically feasible then the other thing uh that i'm curious about goes from the

[0:48:33] Voice 10: housing issue to the budget issue and and i'm just i don't know if this is the place to ask

[0:48:39] Voice 10: the questions but i i do think that as uh as our trustees out i hope you will be able to find out

[0:48:46] Voice 10: why we have $3.8 million being spent for planning facilities that are so remote from anywhere of the

[0:48:57] Voice 10: people that are involved in this. That's a huge part of the budget. And then the other part of

[0:49:03] Voice 10: the question I have is now that Bowen Island has a municipality, it shows that there's a revenue

[0:49:09] Voice 10: you have 323 000 coming from bowen island and um they're a huge percentage of the population that

[0:49:19] Voice 10: is reported within the island's trust area and so you know the it's a question is is this all

[0:49:26] Voice 10: of this burden now of this huge budget landing on the rest of us um i'm a little concerned about

[0:49:34] Voice 10: about that because certainly if they can be doing it

[0:49:38] Voice 10: with only that much property tax going to Islands Trust,

[0:49:41] Voice 10: then we have definitely got an issue

[0:49:44] Voice 10: with the spending of Islands Trust.

[0:49:46] Voice 10: So those are a couple of questions that I have there.

[0:49:50] Voice 10: And that's it.

[0:49:52] Voice 10: Thank you for all your efforts.

[0:49:54] Voice 10: It's really appreciated and I know it's a hard job to do.

[0:49:58] Trustee Patrick: Thank you, Diane.

[0:50:00] Trustee Patrick: Deb, were you wanting to answer?

[0:50:03] Trustee Patrick: Okay, go ahead, Deb.

[0:50:04] Trustee Patrick: yeah

[0:50:07] Trustee Morrison: diana i have to respond to that one that's like my personal bone to pick that i have been

[0:50:13] Trustee Morrison: on for like three years now is understanding what that is doing not to disparage planners at all but

[0:50:23] Trustee Morrison: to really just understand and unpack exactly what that money's doing because we're nickel and diming

[0:50:27] Trustee Morrison: climate change projects and not talking about the 3.8 million inside the planning services

[0:50:31] Trustee Morrison: services. So I've been at that pretty consistently on record in the trust council meetings for the

[0:50:38] Trustee Morrison: last couple of years. And there are some things that have moved forward on it. I am not that

[0:50:43] Trustee Morrison: excited about the fee bylaw. And we can talk about that when we get to that. And some of the

[0:50:48] Trustee Morrison: comments here today, I echo them. So but that is literally the question that I've been asking to

[0:50:54] Trustee Morrison: try and understand it, you know, like, I have a dilemma, because I support all the things inside

[0:51:00] Trustee Morrison: the budget that are to do with climate change but they're like this much of the budget and then

[0:51:04] Trustee Morrison: there's a whole ton of things over here that I don't understand where the money's going and I

[0:51:07] Trustee Morrison: don't support them so I'm having the dilemma that you know Ben spoke to earlier about how to support

[0:51:13] Trustee Morrison: a budget where I want certain things to happen but I don't want to just rubber stamp money that

[0:51:19] Trustee Morrison: I don't understand so thanks for that I do encourage you Diane to put that in writing and

[0:51:25] Trustee Morrison: send it into the trust council because that's where those big decisions are being made and I

[0:51:28] Trustee Morrison: of really need to hear that voice there.

[0:51:32] Trustee Patrick: Okay. And, and also, Diane, that this evening, we do

[0:51:37] Trustee Patrick: have the webinar and the opportunity to hear directly to from on the budget in more detail.

[0:51:45] Trustee Patrick: Thank you. All right. Thank you very much, Diane. I'm trying to see we had

[0:51:55] Voice 20: McMan, I think, was next.

[0:52:03] Voice 2: Okay, I have Thank you. I just unmuted myself. I have three

[0:52:07] Voice 2: Three or maybe four short points.

[0:52:09] Voice 2: What

[0:52:10] Trustee Patrick: was your first name? Sorry, it just says McMahon.

[0:52:13] Trustee Patrick: It's Martha.

[0:52:14] Voice 2: Thank you, Martha. Go ahead.

[0:52:16] Voice 2: I have the first one is there is a precedent well established for suspending the implementation of bylaws.

[0:52:23] Voice 2: M. Round and Wainwright, they suspended the implementation of the secondary suite bylaw for years.

[0:52:31] Voice 2: So that's already there.

[0:52:34] Voice 2: Secondly, the trailers and the alternative accommodation was a recommendation of the

[0:52:38] Voice 2: Advisory Committee, the Ag Advisory Committee, so we're working on that and strongly support

[0:52:43] Voice 2: flexibility. And Deb, I'm glad you mentioned climate change because we're all going to have

[0:52:48] Voice 2: to be a lot more flexible and adaptable. That's it. Thank

[0:52:54] Trustee Patrick: you very much, Martha.

[0:52:56] Trustee Patrick: All right, is there anyone else there? I think we've got everyone that has been

[0:53:05] Trustee Patrick: on the webinar side so oops i shannon i

[0:53:12] Voice 14: just got a message from a member of the community who said

[0:53:14] Voice 14: that zoom isn't working for some of them and so they're only able to access through the live

[0:53:18] Voice 14: stream and zoom is just coming up blank is there an alternate route or something that they can do

[0:53:25] Voice 14: so that they can join in as attendees.

[0:53:29] Trustee Patrick: Can I look to staff for any work on

[0:53:35] Trustee Patrick: staff side for solving the issues?

[0:53:39] Planner Stockdill: I have been in touch with Mark van Bekel about it and

[0:53:43] Planner Stockdill: he did reload the attendee link but if there's still issues I'll get him to look into it

[0:53:51] Planner Stockdill: but it sounds like there is still issues so I'll ask Robin and Mark to

[0:53:55] Planner Stockdill: to look into it.

[0:53:56] Planner Stockdill: And I'll report back when the issue is fixed.

[0:53:59] Trustee Patrick: All right, so if you are live streaming,

[0:54:02] Trustee Patrick: I attempt again that we hopefully fix

[0:54:05] Trustee Patrick: the attendee link side of the equation.

[0:54:08] Trustee Patrick: Sir Patrick?

[0:54:09] Trustee Patrick: Yes.

[0:54:10] Trustee Morrison: Can we be a little more active than that?

[0:54:12] Trustee Morrison: And maybe Kim, if we could have the Mark's email

[0:54:15] Trustee Morrison: so that the people who can't connect

[0:54:17] Trustee Morrison: can specify what the problem is to Mark.

[0:54:20] Trustee Morrison: Can you put that into the live stream, please?

[0:54:29] Voice 20: So I'm gonna look to staff.

[0:54:30] Voice 20: how

[0:54:31] Trustee Patrick: would they like to communicate this i'll

[0:54:38] Planner Stockdill: have to get back to you on how we can get um

[0:54:42] Planner Stockdill: mark's email address other than me just stating it in the meeting right now which i can

[0:54:46] Planner Stockdill: um please do yeah it is m v a n b a k e l at islandstrust.bc.ca

[0:55:02] Planner Stockdill: m van bakel at islandstrust.bc.ca uh again his phone number is 250-405-5181 and i'll also be

[0:55:16] Planner Stockdill: in contact with him as well to see if we can get the attendee link working thank you and my apologies

[0:55:22] Planner Stockdill: for for the technical issues just

[0:55:25] Trustee McConchie (probable): maybe sure patrick remind folks that we have at our end of

[0:55:27] Trustee McConchie (probable): by meeting we have a chance for town hall and any correspondence uh sent to our local trust

[0:55:32] Trustee McConchie (probable): committee is read by all of us as well i'd like to hear their feedback and feel free to contact

[0:55:37] Trustee McConchie (probable): me on twitter on facebook on instagram you know you can come to my house you can give me a phone

[0:55:45] Trustee McConchie (probable): call uh there's a billion different ways to have your voice heard so uh hopefully we can move along

[0:55:50] Trustee McConchie (probable): with our agenda uh now chair patrick

[0:55:51] Trustee Patrick: yes we can so again thank you for your input and those of

[0:55:55] Trustee Patrick: you that were trying to contact us uh apologies for the technical issues it's a it's a challenge

[0:56:02] Trustee Patrick: okay so moving on to our agenda we have the minutes uh from december 4th uh here for um

[0:56:12] Trustee Patrick: for adoption are there any corrections to the minutes i know i have one but are there any

[0:56:17] Trustee Patrick: there no mine is on page four of the agenda package it was just a note um it was my report

[0:56:23] Trustee Patrick: said that trust council approved a draft budget and that public consultation it's we approved a

[0:56:30] Trustee Patrick: draft budget for consultation um shannon if that if that change could be made so we didn't approve

[0:56:37] Trustee Patrick: the budget we just approved it for consultation we adopt the budget in march as it says uh are

[0:56:45] Trustee Patrick: there any other changes if not can we approve the minutes as amended general consent all right

[0:56:51] Trustee Patrick: excellent thank you uh moving on we have the follow-up action list on page 12 of the agenda

[0:56:58] Trustee Patrick: package are there any um um changes uh or any questions for staff or anything that staff needs

[0:57:10] Trustee Patrick: to raise um

[0:57:12] Trustee Morrison: i had a question about uh well the peace ballot will get to that when we get there

[0:57:17] Trustee Morrison: there but I had a question related to the water project which I don't see clearly so like I I just

[0:57:28] Trustee Morrison: want to know for our community we spent three years doing the water project how do I tell people

[0:57:32] Trustee Morrison: about it and like people are asking me for the maps how do I get it

[0:57:34] Voice 9: um yeah I circulated an email

[0:57:37] Voice 9: and um a memo to the southern local trust committees a couple weeks ago with the update on

[0:57:43] Voice 9: on that. And actually, it's almost ready to be launched on

[0:57:49] Voice 9: the web page. So once that's live, I will circulate all the

[0:57:52] Voice 9: links to that. So there's quite a bit of information that's in

[0:57:56] Voice 9: the process of being posted and organized on the web page.

[0:57:59] Trustee Morrison: Can you add the briefing to the next agenda so that it's part of

[0:58:03] Trustee Morrison: our North Pender local public because people tend to look at

[0:58:06] Trustee Morrison: these agendas and it'd be nice if they thank you.

[0:58:09] Trustee Morrison: all right any other questions on the follow

[0:58:12] Trustee Patrick: -up action list no not seeing any we can move on then

[0:58:18] Trustee Patrick: we do have a correspondence there was a number of letters um thank you robin for redistributing them

[0:58:24] Trustee Patrick: this morning that the trustees have uh received um and then i i know we had the nesting i believe

[0:58:31] Trustee Patrick: aaron was working to get on to the website so i don't know um how you wanted to to deal with that

[0:58:38] Trustee Patrick: was

[0:58:39] Trustee McConchie (probable): that something just an update in correspondence so i'm going to take my my boat around with dave

[0:58:45] Trustee McConchie (probable): manning around south pender and around north pender and we're going to drive around and document all

[0:58:51] Trustee McConchie (probable): the raptors nest on the foreshore area that's never been done before dave is a is a real beauty

[0:58:56] Trustee McConchie (probable): of the community he's a conservationist he's an expert at this stuff and i welcome chair patrick

[0:59:02] Trustee McConchie (probable): uh and i welcome trustee morrison and anyone who would like to bring a uh a cool beverage

[0:59:07] Trustee McConchie (probable): uh non-alcoholic of course uh on this journey around the island to document raptor's nest

[0:59:14] Trustee McConchie (probable): all

[0:59:16] Trustee Patrick: right i i see uh was aaron involved in this project or i'm

[0:59:21] Trustee McConchie (probable): trying to connect everyone here

[0:59:22] Trustee McConchie (probable): through this initiative uh this is kind of a grassroots thing let's go go ahead planner

[0:59:27] Trustee McConchie (probable): stock bill uh

[0:59:28] Planner Stockdill: chair patrick um aaron o'brien is an attendee um so if the ltc would like her to speak

[0:59:34] Planner Stockdill: we can move her over to a panelist at this time and just to note that um staff member mark van

[0:59:39] Planner Stockdill: bakel is also now a panelist in the meeting if you had any specific questions for mark he is here and

[0:59:46] Planner Stockdill: available uh

[0:59:50] Trustee McConchie (probable): well uh dr o'brien uh i can just let let dr o'brien know and the conservancy folks know

[0:59:55] Trustee McConchie (probable): know that I've been in touch with Dave Manning. I'm going to submit Dave Manning.

[1:00:00] Trustee McConchie (probable): is going to submit to the south pender trust committee and the north pender trust committee

[1:00:02] Trustee McConchie (probable): a small uh amount of fee the money to pay for some of the small costs associated with the trip

[1:00:10] Trustee Patrick: right um aaron o'brien is wanting to speak uh trustees would you like okay robin if you can um

[1:00:22] Voice 13: hello can you hear me

[1:00:23] Voice 19: yes hi

[1:00:25] Voice 13: uh so yes i just wanted to uh suggest a revision of the raptor

[1:00:31] Voice 13: inherent nest DPAs, given the fact that they don't currently represent existing nest locations.

[1:00:39] Voice 13: Of course, when the OCP was first established, the nest locations are not what they are now.

[1:00:45] Voice 13: Some of the nest trees have come down, new nests have been built, and those new nests,

[1:00:49] Voice 13: the concern is that they're not protected by the DPAs currently. So the Conservancy would like to

[1:00:56] Voice 13: begin the process of establishing all the nest locations. As Ben said, Dave Manning will be

[1:01:02] Voice 13: leading this. He's been doing the raptor nest surveys on North and South Pender for over 10

[1:01:09] Voice 13: years. And we have a couple of volunteers, including Ben, who are offering their boats

[1:01:15] Voice 13: to help with the water-based surveys. And then we will have to, like, we can get the

[1:01:20] Voice 13: waypoints for all the nest locations and work with the trust to revise those maps once we have

[1:01:26] Voice 13: all the data so we're just offering that through the conservancy and through our citizen scientists

[1:01:32] Voice 13: including dave manning and others to work on that project all

[1:01:37] Trustee Patrick: right thank you aaron thank you uh

[1:01:38] Trustee Patrick: trustee mcconkey for uh organizing and hosting this activity the

[1:01:45] Voice 20: other item yes

[1:01:46] Trustee Morrison: Yes. So, Erin, I do also want to just name that I know there's a number of young birders on the island who would be great.

[1:01:55] Trustee Morrison: And I know that you and I have talked about them before. I won't name them here.

[1:01:58] Trustee Morrison: But if you if they can be invited, that would be awesome just for the experience to work with Dave.

[1:02:05] Trustee Morrison: And then the other piece of that is I was thinking about this as I was running down Trincomalee the other day.

[1:02:11] Trustee Morrison: there are a number of different wetlands that people have named to me over the years that are

[1:02:17] Trustee Morrison: not annexed into our dpa for wetlands so if you are all done with birds it'd be love for you

[1:02:24] Trustee Morrison: lovely for you to think about wetlands oh

[1:02:27] Voice 13: we would love to do wetlands as well as i would argue the

[1:02:30] Voice 13: woodland dpa is not adequately protecting all the provincially red listed forest ecosystems

[1:02:36] Voice 13: there's a lot of work to be done on a lot of the dpas and we'd absolutely be happy to help with

[1:02:42] Voice 13: that too thanks

[1:02:44] Trustee McConchie (probable): dr o'brien thank

[1:02:46] Voice 13: you thank you care

[1:02:49] Trustee McConchie (probable): patrick on another correspondence item i

[1:02:51] Trustee McConchie (probable): just would like to um follow up i have not received any reply from our groundwater specialist william

[1:02:57] Trustee McConchie (probable): shulba i've sent two emails i i'm not sure uh if they've gotten to him one of them was requesting

[1:03:03] Trustee McConchie (probable): uh comments on the correspondence received by the kerfoots uh i it would be great to have

[1:03:10] Trustee McConchie (probable): Do we need to make a motion to have him do, make a comment on an email or like, can you maybe provide some guidance?

[1:03:19] Trustee Patrick: I'll look to staff to answer that question.

[1:03:22] Planner Stockdill: Yes, pardon me. So William did get in touch with Robert and myself, and we need to follow up with him to provide him with more information, but there wasn't enough time for him to provide feedback for this meeting.

[1:03:35] Planner Stockdill: but we will get him involved with the McKinnon road properties to provide some

[1:03:40] Planner Stockdill: more feedback. So we're aware of it. We're working on it.

[1:03:44] Trustee McConchie (probable): That's great. Thanks for the update on that.

[1:03:45] Trustee Patrick: Thanks Kim. All right. Any other questions, correspondence or comments?

[1:03:49] Trustee McConchie (probable): Oh, I just appreciate Andy Novak's correspondence as well that he wrote in.

[1:03:55] Trustee McConchie (probable): And thank you for that, Andy.

[1:03:58] Trustee Patrick: All right. Thank you. I said, your, your comments are always important.

[1:04:02] Trustee Patrick: So please, please reach out to us and you can send your emails to as well to southinfo at islandstrust.bc.ca and or, you know, so that we can make sure everyone, everyone receives those emails.

[1:04:17] Trustee Patrick: Okay, so now we're going to move to the model fee by law, which was item 13.1 on the agenda. We've moved it up. It's page 227 of the agenda package.

[1:04:27] Trustee Patrick: Who's going to give this report? Is that Robert?

[1:04:31] Trustee Patrick: Robert.

[1:04:33] Voice 9: Thank you, Chair Patrick.

[1:04:35] Voice 9: This is the, as you said,

[1:04:37] Voice 9: this is the new proposed fee by-law.

[1:04:38] Voice 9: It's based on a model fee by-law that went to trust council.

[1:04:42] Voice 9: It's also at the September local trust committee meeting

[1:04:46] Voice 9: where they passed a resolution requesting staff

[1:04:49] Voice 9: bring it back as a by-law

[1:04:51] Voice 9: for the local trust committee to consider.

[1:04:55] Voice 9: The by-law would adjust the fees

[1:04:57] Voice 9: that haven't been amended for many, many years

[1:05:00] Voice 9: based on the model fee bylaw that was worked on by the regional planning committee for quite some

[1:05:06] Voice 9: time the fee bylaws attached like i said it's consistent um with the model fee bylaw except

[1:05:13] Voice 9: for some um there's some provisions in the model fee bylaw for setting and use permits which only

[1:05:17] Voice 9: apply on hornby and denman and it's on the agenda for consideration of first second and third

[1:05:24] Voice 9: third reading and we're forwarding to the executive committee for approval

[1:05:31] Trustee McConchie (probable): go ahead I have a proposal or a motion if you'd like or if you want

[1:05:37] Trustee Morrison: to have a general discussion

[1:05:38] Trustee McConchie (probable): maybe

[1:05:38] Trustee Morrison: I'll just throw a couple general things in first okay so a couple things about this

[1:05:43] Trustee Morrison: obviously I'm an advocate in trying to get in line with um that the we have an internal policy

[1:05:50] Trustee Morrison: in the trust that our permit fees are supposed to be in line with the cost of planning for those

[1:05:59] Trustee Morrison: permits so that people in the trust in their taxes are not paying for development in the trust

[1:06:06] Trustee Morrison: and so really that's the issue from my perspective is that i don't think that we should be using

[1:06:14] Trustee Morrison: public money to pay for development is kind of what i it boils down to having said that

[1:06:21] Trustee Morrison: I am not convinced by watching the process of how the model fee bylaw process went. I am not

[1:06:28] Trustee Morrison: convinced that A, we have the right data to understand what things cost and B, that planning

[1:06:34] Trustee Morrison: is efficient and reorganized because the reorganization of planning services that was

[1:06:40] Trustee Morrison: started in 2018, I don't understand that it's even fully implemented yet. So I'm not convinced

[1:06:47] Trustee Morrison: that inefficiencies in the trust that hopefully some of the things will will be resolved in the

[1:06:52] Trustee Morrison: reports that we're getting this spring are done so i agree with many of the statements that have

[1:06:56] Trustee Morrison: been said here that it's actually detrimental to us as a community to pass a fees bylaw when we

[1:07:04] Trustee Morrison: don't have confidence in the process that it is actually supposed to be doing so that's my concern

[1:07:10] Trustee Morrison: yeah

[1:07:11] Trustee McConchie (probable): i appreciate your thoughts uh trustee morrison i have a pretty much more probably

[1:07:16] Trustee McConchie (probable): probably simpler solution to this is uh to table uh the the first reading of the bylaw until after

[1:07:23] Trustee McConchie (probable): the governance uh review is done in March at that point uh the public can have a read of that

[1:07:30] Trustee McConchie (probable): meeting uh that they paid for uh which will review has is reviewing the island's trust uh on a

[1:07:37] Trustee McConchie (probable): governance level uh after that I think it would be appropriate to discuss uh increasing fees all I

[1:07:44] Trustee McConchie (probable): hear from the community right now on every side of the political spectrum uh meaning people that are

[1:07:50] Trustee McConchie (probable): against the trust and folks that that are big supporters of the trust that things are becoming

[1:07:56] Trustee McConchie (probable): too expensive uh and uh there obviously is uh concerns that need to be addressed uh that uh

[1:08:02] Trustee McConchie (probable): right now uh so i think uh if it's okay uh i'd like to uh propose to the trustees and chair pat

[1:08:08] Trustee McConchie (probable): trustee and chair patrick uh that we table uh first reading of this bylaw till after uh the

[1:08:14] Trustee McConchie (probable): governance review has been presented to the general public i'll

[1:08:18] Voice 22: second that all

[1:08:20] Trustee Patrick: right uh so

[1:08:21] Trustee Patrick: the motion's been moved and seconded i let me allow shannon an opportunity to make sure she

[1:08:26] Voice 20: got that motion shannon if you just let us know if you got that trust

[1:08:54] Voice 14: that i'm here and i'm doing

[1:08:56] Voice 14: in the typing I just need to get the verbatim down before it leaves my head and not able to

[1:09:02] Voice 14: click mute and unvideo so the North Pender Local Trust Committee move that bylaw number 226 and

[1:09:12] Voice 14: I'll insert the full title of that be tabled until after the governance review has been submitted to

[1:09:21] Voice 14: the public so first reading of bylaw 226 be tabled until after the governance review has

[1:09:28] Voice 14: been submitted to the public

[1:09:28] Voice 5: april local trust committee meeting yeah yeah

[1:09:32] Voice 6: essentially yeah

[1:09:34] Trustee Morrison: yeah that's i think that covers it so it'll be on our april agenda is what i'm hearing

[1:09:40] Trustee Patrick: yep um okay so back in september so back in december september this we we did we

[1:09:46] Trustee Patrick: did tell staff to draft this bylaw so now we're going to ask them to table that um

[1:09:54] Voice 20: okay any discussion on this motion uh

[1:09:58] Trustee McConchie (probable): the discussion is uh that uh one of the dpas

[1:10:03] Trustee McConchie (probable): i believe went i mean it's about 500 increase and just the optics of what's happening right

[1:10:11] Trustee McConchie (probable): now in our community there's confusion uh there's distrust there it's it's very uh challenging to

[1:10:19] Trustee McConchie (probable): to explain everyone now that they're becoming re-engaged

[1:10:23] Trustee McConchie (probable): as we emerge from the end of this pandemic,

[1:10:27] Trustee McConchie (probable): that we take our time to ensure folks are properly educated,

[1:10:30] Trustee McConchie (probable): properly informed, and we hear proper feedback,

[1:10:32] Trustee McConchie (probable): including from the governance review.

[1:10:34] Trustee McConchie (probable): It just, to me, it makes sense not to proceed

[1:10:37] Trustee McConchie (probable): with the adoption of the bylaw

[1:10:39] Trustee McConchie (probable): until we've read that important document.

[1:10:42] Trustee Morrison: And the thing that I would add, Laura,

[1:10:44] Trustee Morrison: to your point about asking to have it drafted

[1:10:47] Trustee Morrison: it is i want it to be in the consciousness of our community that this is part of the conversation to

[1:10:53] Trustee Morrison: bring if this is the budget and this is the planning budget to bring it in line this is

[1:10:58] Trustee Morrison: what we're saying like one solution is to up fees another solution is to address governance issues

[1:11:04] Trustee Morrison: or address how we're prioritizing the budget so i kind of want all the pieces on the table

[1:11:07] Trustee Morrison: i'm happy for them to sit on the table until we have a deeper conversation in community

[1:11:14] Voice 18: okay

[1:11:15] Trustee Morrison: yeah hold on one second we're just going to like put this into like everyday words what

[1:11:19] Trustee Morrison: this motion does okay so let me explain it let me explain it super clear so basically what we're

[1:11:25] Trustee Morrison: doing is there's a fees bylaw on the table that could come into first reading today which would

[1:11:29] Trustee Morrison: mean that it would come out for like community discussion more intentionally right um and what

[1:11:35] Trustee Morrison: it doesn't mean that it's going to be accepted as as thing but even to put it on the table means

[1:11:40] Trustee Morrison: that we're thinking about it we're considering it and i don't know that that's true like from

[1:11:45] Trustee Morrison: my perspective that we're even considering it because there's so many other complicated pieces

[1:11:49] Trustee Morrison: at the trust level that are not in play here but that influence how they connect and this is

[1:11:56] Trustee Morrison: connected to like literally the three-year conversation i've been having in the trust

[1:11:59] Trustee Morrison: about why planning services is so expensive and how we understand and communicate that how we

[1:12:04] Trustee Morrison: make sure that it's doing what it needs to do for the people in the trust and that the right people

[1:12:09] Trustee Morrison: people are paying for those that work. So like, I don't want to see people who are coming in

[1:12:16] Trustee Morrison: and buying a hundred acre piece of land, flipping it over into 10 parcels and subdividing it.

[1:12:22] Trustee Morrison: I want them to pay for that development. I do not want Islanders to pay for that development.

[1:12:27] Trustee Morrison: But if you're asking for a variance because your front portico, like we'll see later,

[1:12:31] Trustee Morrison: is like, you know, 50 years out of date because it was never properly annexed into your

[1:12:37] Trustee Morrison: for plan is that something that you should be paying like three thousand dollars for like that

[1:12:41] Trustee Morrison: seems just ridiculous but you can't get a building grant to do your reno until that's you know like

[1:12:45] Trustee Morrison: so those are the things that we have to kind of sort out in this bylaw but we can't sort those

[1:12:51] Trustee Morrison: out until we have some of the like trust level budgeting governance decisions resolved because

[1:12:56] Trustee Morrison: they influence the budget and they influence these bylaws uh

[1:13:00] Trustee McConchie (probable): yeah just to add to that the staff have

[1:13:02] Trustee McConchie (probable): have recommended that today we go through first reading,

[1:13:06] Trustee McConchie (probable): second reading, third reading, and a final reading

[1:13:08] Trustee McConchie (probable): and impose the fees to increase right now.

[1:13:12] Trustee McConchie (probable): I'm suggesting in my motion, just to be clear,

[1:13:14] Trustee McConchie (probable): that we table that decision until after the report comes out

[1:13:18] Trustee McConchie (probable): that reviews the structure governance of the Iowa's trust.

[1:13:21] Voice 20: Is

[1:13:22] Trustee McConchie (probable): that making sense?

[1:13:23] Voice 20: Okay.

[1:13:24] Trustee McConchie (probable): So Chair Patrick,

[1:13:26] Trustee McConchie (probable): we just had a brief little seminar in governance.

[1:13:30] Trustee McConchie (probable): It's up to you to call the vote or not.

[1:13:32] Trustee Morrison: I've learned all this in the last three years too

[1:13:33] Trustee Patrick: all right all right then uh if no further

[1:13:38] Trustee Patrick: discussion I will call the vote all those in favor and that's carried all right thank you

[1:13:45] Trustee Patrick: so we'll revisit that at another time okay so moving on uh we have um we're going to the

[1:13:54] Trustee Patrick: applications now or yes you want to be the housing because I thought okay I thought we had moved that

[1:14:01] Trustee Patrick: to be 13.1 but for

[1:14:03] Trustee McConchie (probable): those in their hymnals at home we're on page now 316 of the staff agenda all

[1:14:10] Trustee Patrick: right so um we have this report i know that warren was here up is um who's going to give this report

[1:14:24] Trustee Patrick: or there he is hello warren so the floor is over to you good

[1:14:29] Manager of Bylaw Compliance and Enforcement: morning good morning trustees

[1:14:34] Manager of Bylaw Compliance and Enforcement: We're a

[1:14:34] Trustee Morrison: little feisty here, so I apologize in advance, Warren.

[1:14:37] Manager of Bylaw Compliance and Enforcement: Are we feisty? Is that what you said?

[1:14:39] Trustee Morrison: Yeah, I'm feisty.

[1:14:41] Trustee Morrison: Okay,

[1:14:42] Manager of Bylaw Compliance and Enforcement: yeah, not a problem.

[1:14:46] Manager of Bylaw Compliance and Enforcement: So the staff report that I'm presenting today, just some of the background, it's a policy options for temporary housing enforcement.

[1:14:54] Manager of Bylaw Compliance and Enforcement: Some of the background on this, the local trust committee adopted a resolution in October stating they wanted a moratorium on bylaw enforcement.

[1:15:02] Manager of Bylaw Compliance and Enforcement: They did housing and they requested that I create a report to deal with the extent of

[1:15:08] Manager of Bylaw Compliance and Enforcement: the problem.

[1:15:10] Manager of Bylaw Compliance and Enforcement: So with this report after reviewing all of the files, the recommendation, my current

[1:15:16] Manager of Bylaw Compliance and Enforcement: recommendation is that the local trust committee rescind the resolution from October and direct

[1:15:24] Manager of Bylaw Compliance and Enforcement: staff to follow existing enforcement policies and those would be trust council policies

[1:15:28] Manager of Bylaw Compliance and Enforcement: to achieve voluntary compliance in regards to any non-permitted dwellings or unlawful

[1:15:32] Manager of Bylaw Compliance and Enforcement: uses. In the report summary I state that the current number of files is limited for unlawful

[1:15:40] Manager of Bylaw Compliance and Enforcement: dwellings and there are only a few enforcement files that deal directly with the use of travel

[1:15:44] Manager of Bylaw Compliance and Enforcement: trailers as an example for full-time residential use or housing. Any issues with the current

[1:15:51] Manager of Bylaw Compliance and Enforcement: non-permitted uses can be resolved by the negotiation of voluntary compliance agreements

[1:15:56] Manager of Bylaw Compliance and Enforcement: which can give property owners one year to comply with the regulations. I will add that

[1:16:03] Manager of Bylaw Compliance and Enforcement: that those subject to complaint are always given time to comply with the regulations and that can

[1:16:08] Manager of Bylaw Compliance and Enforcement: be negotiated so that adequate time can be given to say to apply for building permits and obtain

[1:16:15] Manager of Bylaw Compliance and Enforcement: them i will note that this morning as well it's not in your report but i have checked the uh the

[1:16:22] Manager of Bylaw Compliance and Enforcement: files uh in our system for any bylaw violation notices issued for unlawful dwellings none have

[1:16:30] Manager of Bylaw Compliance and Enforcement: been issued on north pender there's none in the system they adopted the bend by law north pender

[1:16:36] Manager of Bylaw Compliance and Enforcement: some 10 plus years ago and no violation notices have been issued for any type of unlawful housing

[1:16:45] Manager of Bylaw Compliance and Enforcement: so in the background to the issue we currently have a total of 21 files either regarding to

[1:16:51] Manager of Bylaw Compliance and Enforcement: unlawful dwellings or density for the entire north pender island local trust area and the majority of

[1:16:57] Manager of Bylaw Compliance and Enforcement: these files are on sydney island and they total 12 and those are for travel trailers which are

[1:17:02] Manager of Bylaw Compliance and Enforcement: really being used for vacation purposes and not for housing and a north pender you have nine open

[1:17:08] Manager of Bylaw Compliance and Enforcement: files uh two concern the non-printed use of accessory structures for dwellings and seven

[1:17:14] Manager of Bylaw Compliance and Enforcement: are related to travel trailer use however right now i can only confirm that two travel trailers

[1:17:20] Manager of Bylaw Compliance and Enforcement: are being used for housing and the other uses or they were being used as you know temporary

[1:17:25] Manager of Bylaw Compliance and Enforcement: temporary vacation homes so i don't have as our system is a complaint driven system so the

[1:17:33] Manager of Bylaw Compliance and Enforcement: information that i have on on housing that may not comply with the land use bylaw is strictly

[1:17:41] Manager of Bylaw Compliance and Enforcement: through the complaints that were received in the open files and for the most part while there could

[1:17:47] Manager of Bylaw Compliance and Enforcement: be you know we don't know exactly how many accessory buildings or travel trailers are being

[1:17:52] Manager of Bylaw Compliance and Enforcement: being used certainly in the dozens it wouldn't surprise me that it tops 100 but I can't confirm

[1:17:57] Manager of Bylaw Compliance and Enforcement: that but the complaints that come in are just minimal and they're usually over sewage garbage

[1:18:04] Manager of Bylaw Compliance and Enforcement: or noise and those issues have been addressed by educating the properties the land use by

[1:18:10] Manager of Bylaw Compliance and Enforcement: the regulations and giving them time to comply further down in the report I'll note that there

[1:18:16] Manager of Bylaw Compliance and Enforcement: is a regulation and land use bylaw that states that accessory buildings can be constructed and

[1:18:23] Manager of Bylaw Compliance and Enforcement: used for temporary dwellings on the property provided that they have a building permit

[1:18:29] Manager of Bylaw Compliance and Enforcement: issued for the principal building and you're connected to services and what we've done is

[1:18:34] Manager of Bylaw Compliance and Enforcement: i always work with the property owners to give them time to get them connected to their services

[1:18:40] Manager of Bylaw Compliance and Enforcement: get them installed and connected and obtain their building permit and that system has worked and

[1:18:47] Manager of Bylaw Compliance and Enforcement: and it's worked well in order to achieve compliance

[1:18:50] Manager of Bylaw Compliance and Enforcement: and deal with any concerns, safety concerns

[1:18:53] Manager of Bylaw Compliance and Enforcement: or sewage concerns that might be on the property.

[1:18:58] Manager of Bylaw Compliance and Enforcement: Now the local trust committee could continue

[1:19:01] Manager of Bylaw Compliance and Enforcement: with the moratorium and adopt the alternative

[1:19:04] Manager of Bylaw Compliance and Enforcement: recommendation that is there.

[1:19:07] Manager of Bylaw Compliance and Enforcement: There are, although I would, as I say in the report,

[1:19:11] Manager of Bylaw Compliance and Enforcement: I don't think this should be done for the small lots

[1:19:15] Manager of Bylaw Compliance and Enforcement: in Magic Lake or the Trincomalee area.

[1:19:17] Manager of Bylaw Compliance and Enforcement: you might consider it for the rural or rural residential I'm sorry the rural areas on the

[1:19:22] Manager of Bylaw Compliance and Enforcement: island as an example your neighbor Maine in their land use bylaw they do permit the use of travel

[1:19:29] Manager of Bylaw Compliance and Enforcement: trailers and recreation vehicles as full-time residents equivalent to a dwelling or cottage

[1:19:34] Manager of Bylaw Compliance and Enforcement: but again the those must be connected to services to water and septic and that works well for Maine

[1:19:43] Manager of Bylaw Compliance and Enforcement: So it's an option for the future if you want to consider that.

[1:19:48] Manager of Bylaw Compliance and Enforcement: But, of course, travel trailers and RVs are not designed for year-round living.

[1:19:54] Manager of Bylaw Compliance and Enforcement: And there are certain permits that people may need for them that the Capital Regional District is not going to give them permits for septic connections or other things that they need permits for.

[1:20:06] Manager of Bylaw Compliance and Enforcement: They're on wheels, so the building inspector said they can't give them the permits.

[1:20:12] Manager of Bylaw Compliance and Enforcement: permits so again the rationale for the recommendation is that the current policy

[1:20:18] Manager of Bylaw Compliance and Enforcement: of giving property owners time to comply has been effective in gaining compliance

[1:20:22] Manager of Bylaw Compliance and Enforcement: and resolving the concerns in the community as regards to the non-permitted dwellings and

[1:20:28] Manager of Bylaw Compliance and Enforcement: housing and you just you just have a limited number of files that are of concern and again

[1:20:36] Manager of Bylaw Compliance and Enforcement: with those property owners they're either being given time to comply or they've been

[1:20:43] Manager of Bylaw Compliance and Enforcement: offered uh voluntary compliance agreements that they can sign and they can get you know give them

[1:20:49] Manager of Bylaw Compliance and Enforcement: up to a year to work on their options and then we can review it after a year and see if they need

[1:20:54] Manager of Bylaw Compliance and Enforcement: more time in order to comply i assume there will be questions on the report so i'm ready for your

[1:21:03] Manager of Bylaw Compliance and Enforcement: questions all

[1:21:04] Trustee Patrick: right trustees uh

[1:21:08] Trustee McConchie (probable): no i don't have any questions well i mean the one question is uh

[1:21:11] Trustee McConchie (probable): just to confirm, Warren, you live in Victoria, right?

[1:21:14] Trustee McConchie (probable): Correct.

[1:21:15] Trustee McConchie (probable): Correct, okay.

[1:21:17] Trustee McConchie (probable): So just a question about the motion.

[1:21:21] Trustee McConchie (probable): The motion said that we request the bio-enforcement manager

[1:21:24] Trustee McConchie (probable): to create a report about the extent of the problem.

[1:21:27] Trustee McConchie (probable): And then you state in the report,

[1:21:29] Trustee McConchie (probable): there are no reports available that document the total number

[1:21:32] Trustee McConchie (probable): of unlawful dwellings on North Fender Island.

[1:21:34] Trustee McConchie (probable): So you gave us a report based on the complaints, right?

[1:21:39] Trustee McConchie (probable): Just so I'm understanding.

[1:21:40] Trustee McConchie (probable): Yes,

[1:21:41] Voice 6: our open files.

[1:21:42] Trustee McConchie (probable): yes so your lens is from the perspective of whether or not someone is complaining that's

[1:21:47] Trustee McConchie (probable): the report you gave back to us correct okay just so we understand whereas the original intent of

[1:21:55] Trustee McConchie (probable): my motion uh that the trustees uh and trustee morrison and chair patrick uh seconded and voted

[1:22:02] Trustee McConchie (probable): it in favor of was uh based uh on my living here and realizing the reality of what people are

[1:22:12] Trustee McConchie (probable): dealing with in this housing crisis that we find ourselves in and the concerns the reason excuse me

[1:22:19] Trustee McConchie (probable): the reason why i created the motion was to because of the anticipated problems that community members

[1:22:27] Trustee McConchie (probable): may feel in the future so it's one thing to say there's no problem right now which is incorrect

[1:22:35] Trustee McConchie (probable): there are major major concerns over how people may weaponize by law enforcement and kick people

[1:22:43] Trustee McConchie (probable): out of their homes who are integral part of our economy or integral part of our community

[1:22:48] Trustee McConchie (probable): integral part of our cultural uh life here on the islands and i want this trust committee to ensure

[1:22:54] Trustee McConchie (probable): sure that they are know that they have a safe place to live and that they are not under the

[1:23:00] Trustee McConchie (probable): stress and duress of living under constant threat of bylaw enforcement now i noticed in your staff

[1:23:08] Trustee McConchie (probable): report there's an alternative okay

[1:23:10] Manager of Bylaw Compliance and Enforcement: wait a minute okay trust me i gotta i have to speak to what you

[1:23:14] Manager of Bylaw Compliance and Enforcement: just said because what you just said is entirely incorrect uh as i have just stated there have been

[1:23:23] Manager of Bylaw Compliance and Enforcement: been no violation notices issued for unlawful dwellings of any kind on north pender since

[1:23:30] Manager of Bylaw Compliance and Enforcement: the north pender local trust committee adopted a bylaw allowing ticketing absolutely none not a

[1:23:39] Manager of Bylaw Compliance and Enforcement: single violation notice has been issued no one has been evicted from their home there is a means for

[1:23:48] Manager of Bylaw Compliance and Enforcement: bylaw officers our bylaws have interpreted the residential 10 a tenancy act as having a means

[1:23:54] Manager of Bylaw Compliance and Enforcement: to evict people from such structures to my knowledge it's never been used on north pender

[1:24:02] Manager of Bylaw Compliance and Enforcement: so any belief that people are being evicted from unlawful housing is false

[1:24:08] Trustee McConchie (probable): there's absolutely no

[1:24:10] Manager of Bylaw Compliance and Enforcement: record of it sorry

[1:24:12] Trustee McConchie (probable): excuse me excuse me just a second one i'm just wondering if you heard what

[1:24:17] Trustee McConchie (probable): i said i said

[1:24:18] Manager of Bylaw Compliance and Enforcement: yes sir i did

[1:24:19] Trustee McConchie (probable): the motion was you gave us a report on the current status i'm my

[1:24:25] Trustee McConchie (probable): my motion's intent was the anticipated concerns

[1:24:28] Trustee McConchie (probable): in the foreseeable future.

[1:24:32] Trustee McConchie (probable): Okay, so here's my response.

[1:24:36] Trustee McConchie (probable): I'm not, sorry, Chair

[1:24:38] Trustee Patrick: Patrick, can I speak?

[1:24:41] Trustee McConchie (probable): Like what's going on here?

[1:24:43] Trustee Patrick: All right, I'd like you to speak to each other

[1:24:46] Trustee Patrick: and be respectful and I think that's for, so.

[1:24:50] Trustee Patrick: I

[1:24:51] Trustee McConchie (probable): am, Warren just, bylaw enforcement,

[1:24:53] Trustee McConchie (probable): Dingman just said I was 100% incorrect and I'm asking whether or not

[1:24:58] Trustee McConchie (probable): Warren was listening to what I said.

[1:25:00] Trustee Patrick: I think you have to listen to each

[1:25:02] Trustee Patrick: other. It's using different terms. Let

[1:25:05] Trustee McConchie (probable): me make my

[1:25:05] Trustee Patrick: point

[1:25:05] Trustee McConchie (probable): really clear. My motion was

[1:25:09] Trustee McConchie (probable): the anticipated concerns of bylaw enforcement being weaponized

[1:25:14] Trustee McConchie (probable): in the future. That was the intent.

[1:25:17] Manager of Bylaw Compliance and Enforcement: And my response is that

[1:25:19] Manager of Bylaw Compliance and Enforcement: bylaw enforcement is not being weaponized in any way, shape, or form

[1:25:23] Manager of Bylaw Compliance and Enforcement: to move people out of non-permitted housing just

[1:25:30] Trustee Patrick: just just a moment i'm gonna let the

[1:25:33] Trustee Patrick: robert kojima so

[1:25:34] Voice 9: i'm gonna just read the motion here because you're arguing about a motion

[1:25:38] Voice 9: that the north pennsylvania local trust committee create a moratorium on bylaw enforcement related

[1:25:43] Voice 9: to housing and request the bylaw enforcement manager create a report about the extent of the

[1:25:48] Voice 9: problem so it's a bylaw and for it was directed to bylaw enforcement so it's a report about the

[1:25:53] Voice 9: extent of the bylaw enforcement problem and then chair

[1:25:59] Trustee Morrison: patrick okay

[1:26:00] Voice 5: okay

[1:26:00] Trustee Morrison: yes trustee morrison okay

[1:26:03] Trustee Morrison: i this is going to be a contentious issue so i would ask you chair just to like really like hold

[1:26:08] Trustee Morrison: the meeting to like participation standards um so all right so i agree that what i would like

[1:26:19] Trustee Morrison: the what i would have liked out of that motion would be to know the broad extent of the housing

[1:26:24] Trustee Morrison: housing problem on Pender. I do understand in hearing the motion that it is about what is the

[1:26:32] Trustee Morrison: extent of the bylaw enforcement problem related to housing. So I also think that the broad extent

[1:26:42] Trustee Morrison: of housing challenges on Pender, I think it falls within our purview under local government act,

[1:26:49] Trustee Morrison: but where the where is the crd in this conversation and so i'm struggling with

[1:26:58] Trustee Morrison: understanding how after years of naming this as a problem in this local area why we aren't already

[1:27:06] Trustee Morrison: like i i was talking with rob the other night about ways that we could have more of a you know

[1:27:14] Trustee Morrison: know, council, community, CRD, trust group sitting together and trying to resolve and come up with

[1:27:21] Trustee Morrison: solutions. Why that has not been in play and led by the CRD who clearly have housing in their bin

[1:27:29] Trustee Morrison: and we are just trying to understand how to zone for it appropriately if people give us

[1:27:34] Trustee Morrison: ideas. Like that's the challenge. So in terms of bylaw enforcement, I think that there are things

[1:27:41] Trustee Morrison: that we can do right now that will help us just give some stress because the problem more and that

[1:27:47] Trustee Morrison: i think we're seeing is that we are seeing risk here for people that live in this community

[1:27:54] Trustee Morrison: that neighbors are tattling on them about there because there's way more trailers that and it's

[1:28:00] Trustee Morrison: not your fault because you're doing your job okay but it's there's a lot of people that i know who

[1:28:08] Trustee Morrison: who have not had a bylaw enforcement on them,

[1:28:10] Trustee Morrison: but are definitely outside the bylaw, okay?

[1:28:13] Trustee Morrison: And so, and it's significant right now.

[1:28:17] Trustee Morrison: And so the question that we have

[1:28:19] Trustee Morrison: is we need to give some kind of security to people

[1:28:22] Trustee Morrison: until the issue is resolved,

[1:28:24] Trustee Morrison: like with CRD and with trust

[1:28:26] Trustee Morrison: and with whomever else needs to get their

[1:28:28] Trustee Morrison: like two cents into that, right?

[1:28:30] Trustee Morrison: So I would actually like to shelve the conversation of,

[1:28:34] Trustee Morrison: is this report complete or not?

[1:28:36] Trustee Morrison: because I don't think it's productive to the moment that we have. And I would like to suggest

[1:28:41] Trustee Morrison: that we continue the moratorium with either the alternate motion for safety concerns and think

[1:28:46] Trustee Morrison: through those pieces, or that we, and I know, Warren, that there is this enforcement pathway

[1:28:52] Trustee Morrison: and everything else. I just think that it's causing insecurity in the middle of a freaking

[1:28:57] Trustee Morrison: pandemic. And we cannot be doing that right now. Mental health issues are a real thing here too.

[1:29:02] Trustee Morrison: So I'm going to pause there.

[1:29:04] Trustee Morrison: Chair Patrick, you decide who goes next, please.

[1:29:07] Trustee Patrick: All right.

[1:29:07] Trustee Patrick: Thank you.

[1:29:11] Trustee Patrick: And yes, our motion was related to the bylaw enforcement.

[1:29:17] Trustee Patrick: Housing is a broader issue.

[1:29:18] Trustee Patrick: Is this a project?

[1:29:20] Trustee Patrick: Yes, there are partners that must come to the table,

[1:29:23] Trustee Patrick: and CRD has a role to play, absolutely.

[1:29:28] Trustee Patrick: Absolutely. So, you know, I would be in favor of the alternative motion. That's what we use here on Salt Spring. It works. And we have to carry on the conversation with the CRD and decide how to best do that as a local trust committee, what our role is and how we communicate or, you know, do we lead, do we bring that group together or do we ask the CRD to lead and bring the group together? Somebody has to come up to the table and lead.

[1:29:57] Trustee Patrick: I see Warren Digman has a question.

[1:30:00] Manager of Bylaw Compliance and Enforcement: Well, it's not a question of just, I need to clarify what has been happening with bylaw enforcement in regards to housing on North Pender.

[1:30:10] Manager of Bylaw Compliance and Enforcement: And actually, before I state that, as regards to your motion, if your report is you really want an extent of how many people are living in unlawful or non-permitted housing situations on North Pender, that would require an extensive project, and you would need to get funding for that extensive project to find out the true scale of how many people are in such housing circumstances.

[1:30:36] Manager of Bylaw Compliance and Enforcement: Now, the point I would like to make about how bylaw enforcement and bylaw enforcement officers have been dealing with housing issues just in general in the Gulf Islands, but also on North Pender, we're very sensitive to the issue.

[1:30:50] Manager of Bylaw Compliance and Enforcement: And at no time have bylaw officers ever let neighbors weaponize bylaw enforcement against other neighbors.

[1:30:59] Manager of Bylaw Compliance and Enforcement: That is not happening.

[1:31:01] Manager of Bylaw Compliance and Enforcement: uh these neighborhood disputes that people claim are happening and driving them out of their homes

[1:31:07] Manager of Bylaw Compliance and Enforcement: it's not correct there's no evidence that these things are happening and we do not let it happen

[1:31:14] Manager of Bylaw Compliance and Enforcement: there are times when yes people make uh what are vexatious complaints and we could quickly

[1:31:20] Manager of Bylaw Compliance and Enforcement: discover who is making them and why and that ends the communication with that person and the

[1:31:27] Manager of Bylaw Compliance and Enforcement: any enforcement action that may be based on that vexation complaint stops so i know many people

[1:31:36] Manager of Bylaw Compliance and Enforcement: subject to complaint like to go public and make the claim that it's all part of a neighborhood

[1:31:43] Manager of Bylaw Compliance and Enforcement: vendetta or statements like this but there's no evidence to support those statements so

[1:31:51] Manager of Bylaw Compliance and Enforcement: Thank

[1:31:52] Voice 16: you Warren. Trustee McConkie or no just

[1:31:57] Trustee McConchie (probable): just just just to note for the record and the

[1:32:02] Trustee McConchie (probable): minutes that members of the public are quite upset about the comments made by Warren. Warren I

[1:32:09] Trustee McConchie (probable): appreciate you taking the time to draft this report. I I did not know this would require a

[1:32:13] Trustee McConchie (probable): large project. Thank you very much uh chair uh for taking the time and having a uh hearty dialogue

[1:32:19] Trustee McConchie (probable): about this now uh we obviously have some issues that we disagree with um i i live here and i see

[1:32:27] Trustee McConchie (probable): what's going on on the ground right away so that's the point of me trying to address this issue and

[1:32:32] Trustee McConchie (probable): i appreciate the support of trustee morrison and chair patrick in my original motion i do notice

[1:32:38] Trustee McConchie (probable): in your uh staff report there isn't an alternative uh i'm wondering if uh i would like to uh i would

[1:32:45] Trustee McConchie (probable): like to propose that the make a motion that the north pender island local trust committee direct

[1:32:50] Trustee McConchie (probable): bylaw staff to defer enforcement on unlawful dwellings except in the following circumstances

[1:32:56] Trustee McConchie (probable): that there are concerns regarding health and safety that there are concerns

[1:33:01] Trustee McConchie (probable): that that sewage is not being disposed of in an approved septic or sewage disposal system

[1:33:06] Trustee McConchie (probable): or that the septic or sewage disposal systems are being used in excess of capacity or ability

[1:33:12] Trustee McConchie (probable): as a result of unlawful dwellings there are concerns of possible contamination of wells

[1:33:17] Trustee McConchie (probable): or other drinking water sources unlawful dwellings are in environmentally sensitive areas

[1:33:23] Trustee McConchie (probable): there are non-permitted campgrounds and that the north pender island local trust committee may give

[1:33:28] Trustee McConchie (probable): direction to resume enforcement activities on any property that poses risk to the health and

[1:33:34] Trustee McConchie (probable): safety of the neighboring residents or the residents of the property adjacent property

[1:33:38] Trustee McConchie (probable): property subject to enforcement uh that's the motion in the alternative all

[1:33:43] Trustee Patrick: right is there

[1:33:43] Trustee Patrick: that motion yeah i'll second it trustee morrison any discussion yeah

[1:33:48] Trustee Morrison: i would actually like to add

[1:33:50] Trustee Morrison: one amendment an additional clause um i and just as i don't know how to word this exactly but it's

[1:33:58] Trustee Morrison: something to that was said about vacation rentals i did not want um the housing stock and or the

[1:34:05] Trustee Morrison: the unlawful housing stock however you want to think about it around rvs to suddenly be used

[1:34:09] Trustee Morrison: for vacation rentals so i want to ensure that vacation rentals is excluded as well um warren

[1:34:14] Trustee Morrison: can you suggest wording like from

[1:34:17] Manager of Bylaw Compliance and Enforcement: what there's trustee morrison there's no additional this would

[1:34:20] Manager of Bylaw Compliance and Enforcement: not include vacation rentals at all okay so vacation

[1:34:24] Manager of Bylaw Compliance and Enforcement: would not be

[1:34:24] Trustee Morrison: okay that's great as long

[1:34:26] Trustee Morrison: as it would not be interpreted that way

[1:34:28] Trustee Morrison: okay because i just we have lots of problems with

[1:34:31] Trustee Morrison: that happening in other housing stock i just don't want that to be an issue inside here

[1:34:34] Trustee Morrison: Okay, so from my perspective, the Islands Trust Act requires us and just, you know, being a good community citizen requires us to ensure that there's basic environmental safety, right, and health, water, sewage, those are basic things.

[1:34:50] Trustee Morrison: So, and then we continue to keep this in place until we have some resolution around a housing situation here in the islands, and that gives us a little more security and permanency.

[1:35:01] Trustee Morrison: so it's not ideal it's not the perfect solution but it's an interim solution towards something

[1:35:07] Trustee Morrison: else and

[1:35:09] Trustee Patrick: like i said we've we've had the we've had a motion of this type on salt spring for years

[1:35:15] Trustee Patrick: it is it is unfortunate it is you know the the situation we're in is is incredibly challenging

[1:35:21] Trustee Patrick: it's stressful i understand how people feel with what housing they can have and get and how

[1:35:29] Trustee Patrick: how important it is and that we need

[1:35:32] Trustee Patrick: to work toward solutions.

[1:35:35] Trustee Patrick: All of us, not just us, but CRD,

[1:35:38] Trustee Patrick: everybody needs to be working on it.

[1:35:40] Trustee Patrick: So any further discussion?

[1:35:44] Trustee Patrick: I will

[1:35:44] Trustee Patrick: call the vote then.

[1:35:45] Trustee Patrick: Oh, sorry.

[1:35:46] Trustee McConchie (probable): The last comment I want to make is that we need to,

[1:35:52] Trustee McConchie (probable): I agree with the reflected your efforts,

[1:35:54] Trustee McConchie (probable): Chair Patrick on Salt Spring, something needs to be done.

[1:35:57] Trustee McConchie (probable): And the Islands Trust needs to work harder

[1:36:00] Trustee McConchie (probable): at becoming a more humane and more connected organization to our local communities thank you

[1:36:07] Trustee McConchie (probable): all

[1:36:10] Trustee Patrick: right uh is there any further discussion i will call the vote then all those in favor

[1:36:15] Trustee Patrick: that's carried do we need to still rescind the previous motion i'll look to staff for

[1:36:21] Trustee Patrick: advice do we still need to rescind the other motion or does this no

[1:36:26] Voice 6: staff

[1:36:30] Trustee Patrick: staff. Warren, do you know, do we need to still rescind or Robert?

[1:36:43] Voice 9: I think we would interpret

[1:36:45] Voice 9: this as replacing and superseding the previous motion. Super.

[1:36:49] Trustee Patrick: I just wanted clarity on that.

[1:36:51] Trustee Patrick: So thank you very much. Okay. A

[1:36:55] Trustee McConchie (probable): short bathroom break, Chair Patrick.

[1:36:58] Trustee Patrick: All right. How much,

[1:36:59] Trustee Patrick: how many minutes do you would you like five minutes okay we're not taking a five minute

[1:37:03] Trustee Patrick: break so thank you thank

[1:37:05] Trustee Patrick: you 11

[1:37:07] Voice 20: 45 okay trustees are we back yeah

[1:43:02] Trustee Morrison: sorry one second we're shuffling

[1:43:05] Trustee Morrison: in space here we need another couple seconds all

[1:43:59] Voice 20: right okay

[1:44:01] Trustee Patrick: all right excellent thank you

[1:44:03] Trustee Patrick: very much and uh so we're now going to go on to the applications and referrals uh we have the

[1:44:09] Trustee Patrick: The first one at 12.1, which is subdivision 16.2

[1:44:15] Trustee Patrick: on page 15 of the agenda package.

[1:44:18] Trustee Patrick: We have a report here.

[1:44:20] Trustee Patrick: Who's got it?

[1:44:21] Trustee Patrick: That'll be given by Robert Kojima.

[1:44:23] Trustee Patrick: Over to you, Robert.

[1:44:24] Voice 9: Thank you, Chair Patrick.

[1:44:25] Voice 9: So this is just a request from a landowner for discharge

[1:44:29] Voice 9: of two covenants and a statutory right of way

[1:44:32] Voice 9: from the property south of Oak Road

[1:44:34] Voice 9: by originally Lou Henshaw.

[1:44:37] Voice 9: if you want to think of it that way it's the rural zone property so the covenants were registered as

[1:44:44] Voice 9: part of the rezoning for port browning marina and it was registered on both properties because

[1:44:50] Voice 9: they were in the process of purchasing the portion of the property that straddles oak road or did

[1:44:57] Voice 9: straddle oak road so the covenants for port browning marina rezoning that were registered

[1:45:02] Voice 9: on both properties um they've now completed that process they've done the boundary adjustment

[1:45:08] Voice 9: so um all the land north of oak road is now part of um the poor browning marina it's owned

[1:45:15] Voice 9: appropriately and the covenants are registered and so the owner of the rural property south

[1:45:21] Voice 9: has requested the discharge of the covenants and the statutory right-of-ways because they're no

[1:45:26] Voice 9: longer relevant to the rural property they ever were and there's a provision in the um

[1:45:34] Voice 9: in the covenant for future discharge of these documents and all the costs would be borne

[1:45:41] Voice 9: by the applicant or the owner of the property rather all

[1:45:47] Trustee Morrison: right questions yeah can i ask a

[1:45:50] Trustee Morrison: couple quick questions about this so um from the map to me i'm understanding this to be the piece

[1:45:55] Trustee Morrison: sits um to not the um nosy point ben breakfast not the existing place where lou's house is

[1:46:05] Trustee Morrison: but the sort of the pander boat sailing sort of area and the is i'm wrong so the covenants

[1:46:15] Voice 9: and the etc right away would be discharged from where lou's property that's entirely

[1:46:20] Voice 9: south of

[1:46:22] Voice 9: oak road now um the portion where it used to cross the road used to be what's called a hook property

[1:46:27] Voice 9: and that's where the sailing club is where they have their their storage there and another sort

[1:46:34] Voice 9: of that area just to the north of that um that's no longer part of what's called louis property

[1:46:39] Voice 9: um it's now part of the marina of the of the port grounding marina okay

[1:46:46] Trustee Morrison: i don't know why i'm not

[1:46:47] Trustee Morrison: understanding this but like it's

[1:46:50] Trustee McConchie (probable): really complicated

[1:46:51] Trustee Morrison: it's

[1:46:52] Voice 9: called it's complicated but

[1:46:53] Voice 9: it's yeah it's complicated but

[1:46:56] Trustee Morrison: it's straightforward

[1:46:57] Voice 9: ultimately yeah

[1:46:59] Trustee Morrison: i think i think i agree with you

[1:47:01] Trustee Morrison: but i need it to be really crystal clear so discharge i need an english word that's not

[1:47:07] Trustee Morrison: that word remove

[1:47:08] Voice 9: remove from

[1:47:10] Trustee Morrison: title okay so you want to remove covenants from title and the

[1:47:17] Trustee Morrison: the covenants are to do with an easement.

[1:47:19] Voice 9: Nope. There's two covenants and there's one,

[1:47:23] Voice 9: what's called a statutory right of way, which is a form of an easement.

[1:47:27] Trustee Morrison: So are any of these covenants to do with protection of species, biology, water rights,

[1:47:33] Trustee Morrison: any of that?

[1:47:35] Voice 9: The covenants are, one of them, they're divided into the two covenants. One is

[1:47:40] Voice 9: essentially a temporary development control covenant for the Oak Bay or for the marina,

[1:47:47] Voice 9: port browning marina the other is the permanent covenant to protect the archaeological site

[1:47:51] Voice 9: on the marina on the marina property so

[1:47:56] Trustee Morrison: are we removing the archaeological site protection

[1:47:58] Trustee Morrison: the

[1:48:00] Voice 9: archaeological site protection is for the marina property it would not be removing it

[1:48:04] Voice 9: from the marina the covenant from the marina property because we would be removing it from

[1:48:09] Voice 9: the rural property to the south of oak road yeah

[1:48:14] Trustee Morrison: i'm not happy about that

[1:48:15] Voice 9: the the the

[1:48:17] Voice 9: The archaeological report and the restrictions have nothing to do with the property to the south.

[1:48:21] Voice 9: They're all about that portion that was across Oak Road on the north side of Oak Road.

[1:48:29] Voice 9: There's

[1:48:30] Voice 6: nothing in these

[1:48:30] Voice 9: covenants that are all applicable to the property, the rural property on the south side of Oak Road where Lou's house, formerly your two houses, now just one house is.

[1:48:42] Voice 9: is okay so

[1:48:43] Trustee Morrison: if there was ever to be any kind of other development because it's down in the it's

[1:48:48] Trustee Morrison: got a dpa in that area with wetlands i think yes um

[1:48:52] Trustee Morrison: so if there was any to be any development on

[1:48:55] Trustee Morrison: the let's call it lose property for now um then she would still have to go through the regular

[1:49:01] Trustee Morrison: pathways of looking at archaeological implications and whatever if she was to do something there or

[1:49:07] Trustee Morrison: she

[1:49:07] Voice 9: would need a development permit if there was any work in the development permit area

[1:49:11] Voice 9: have to comply with zoning and whatever you know archaeological um requirements you know

[1:49:18] Voice 9: the hand of the heritage act okay

[1:49:20] Trustee Morrison: okay i just want to make sure we're not removing some kind

[1:49:23] Trustee Morrison: of protections that like it's going to bite us at some point because we didn't protect

[1:49:27] Trustee Morrison: this nation's rights or we didn't protect like i just don't want to do that and this is like

[1:49:30] Trustee Morrison: so legalese that it was really dense okay okay um and then i guess the other question that i have

[1:49:41] Trustee Morrison: have is possibly not even related to this in one way, but I have to ask it anyway. So that that

[1:49:47] Trustee Morrison: piece of property right now has structures on it that do not look like tents to me. And they are

[1:49:55] Trustee Morrison: supposed to be tents from my understanding, not permanent structures. So I don't understand what's

[1:49:59] Trustee Morrison: happening there.

[1:50:00] Voice 9: So there's a bylaw enforcement complaint. And there's a stop work order from the

[1:50:08] Voice 9: the building inspector is my understanding on those so

[1:50:11] Trustee Morrison: does that mean that nobody's allowed

[1:50:13] Trustee Morrison: to occupy them the

[1:50:15] Voice 9: tents the what do they call them like the safari tents or whatever they're

[1:50:18] Voice 9: they are but they've got a stop work order on them so no yeah they shouldn't be occupied

[1:50:24] Trustee Morrison: okay that's all i really wanted to know i'm understanding the rest of it so i'm good to

[1:50:29] Trustee Morrison: move in motion if you want um any

[1:50:31] Trustee Morrison: questions other

[1:50:33] Trustee Patrick: questions what

[1:50:34] Trustee McConchie (probable): what yeah what's the point of the

[1:50:36] Trustee McConchie (probable): the trustees in this particular circumstance Robert well

[1:50:41] Voice 9: it was the local trust committee

[1:50:42] Voice 9: that authorized the covenants in the first place which is the standard policy and procedure right

[1:50:51] Voice 9: covenants are granted to the local trust committee so the local trust committee reviews them

[1:50:54] Voice 9: authorizes them endorses them points the chair to sign them so any changes and the subsequent to

[1:51:00] Voice 9: that also have to be approved by the local trust committee yeah

[1:51:05] Voice 20: I agree with that yes so so I'm

[1:51:11] Voice 20: in a brief deb

[1:51:13] Trustee Morrison: language so basically the role of the trustees here is to make sure that things that

[1:51:20] Trustee Morrison: are there to originally put in place some protection aren't removed without carefully

[1:51:24] Trustee Morrison: thinking through that protection that's

[1:51:28] Voice 9: stable did you catch that did

[1:51:29] Trustee Morrison: you catch that yeah is

[1:51:31] Voice 9: that a question or is

[1:51:32] Trustee Morrison: that is that a is that a paraphrase of what well

[1:51:36] Voice 9: that that is a role of

[1:51:37] Voice 9: a local trustee generally yeah but but more specifically a document like covenant is needs

[1:51:44] Voice 9: needs the local trust committee's approval to be changed in any way

[1:51:47] Trustee Patrick: it's we sign the covenant the

[1:51:49] Trustee Patrick: covenant is between us and the landowner yeah yeah it's political yeah all right all right any other

[1:51:59] Trustee Patrick: questions um

[1:52:03] Voice 1: i

[1:52:06] Trustee McConchie (probable): i i just this is uh the way the report was structured and the way that the issue

[1:52:12] Trustee McConchie (probable): was brought up with a week uh beforehand it makes me i'm not clear and understanding exactly what's

[1:52:17] Trustee McConchie (probable): happening uh just to be completely honest so we can push

[1:52:20] Trustee Morrison: it we can table we always encourage the

[1:52:22] Voice 9: trustees to call staff and ask ask questions outside of the meeting if you don't understand

[1:52:27] Voice 9: something i

[1:52:29] Trustee McConchie (probable): have a week before uh every uh staff meeting or every trustee meeting right robert and

[1:52:35] Trustee McConchie (probable): i understand that

[1:52:36] Trustee McConchie (probable): okay

[1:52:38] Trustee Morrison: so can i suggest um so the is there some kind of urgency related to this

[1:52:45] Trustee Morrison: well

[1:52:46] Voice 9: i think the applicants want to get a discharge because there's a good they've got a

[1:52:49] Voice 9: sale pending oh

[1:52:51] Trustee Morrison: yeah i'm not comfortable like voting on this if you're not confident on what

[1:52:59] Trustee Morrison: it's doing so because i i think anytime covenants themselves i think it's important to be careful

[1:53:07] Trustee Morrison: if we're going to remove them so if we're not all super clear about why the covenant's doing

[1:53:12] Trustee Morrison: what it's doing then i think we need to pause uh

[1:53:17] Trustee McConchie (probable): so yeah like it's just been a it's like this brown

[1:53:21] Trustee McConchie (probable): poor browning it's just like every month or so we have this new browning thing and it's kind of

[1:53:30] Trustee McConchie (probable): like it's there's it's very uh it's quite a schmozzle what's been going on property line

[1:53:36] Trustee McConchie (probable): adjustments uh subdivisions taking place they've got a proposal for a whole bunch of units that

[1:53:41] Trustee McConchie (probable): that got approved by previous trust committees.

[1:53:43] Trustee McConchie (probable): And I would rather have a broader conversation

[1:53:48] Trustee McConchie (probable): about what's going on at Browning.

[1:53:51] Trustee McConchie (probable): So if I was gonna call you, Robert,

[1:53:53] Trustee McConchie (probable): it wouldn't just necessarily be with covenants.

[1:53:56] Trustee McConchie (probable): It has to do with the whole general thing

[1:53:58] Trustee McConchie (probable): that I'm agreeing to.

[1:54:01] Trustee McConchie (probable): Because I have had concerns over the development there,

[1:54:05] Trustee McConchie (probable): its impacts on the community.

[1:54:07] Trustee McConchie (probable): I know that doesn't relate necessarily to this covenant,

[1:54:09] Trustee McConchie (probable): but I I'm left uh confused well

[1:54:14] Voice 9: I just would also point out and it's in the staff report and it's in

[1:54:17] Voice 9: the covenants there's a provision in the covenant that says after the filing of a subdivision plan

[1:54:22] Voice 9: of lot three generally in accordance with the draft site plan blah blah blah the owners may

[1:54:27] Voice 9: provide a release uh for signature by the local trust committee the local trust committee covenants

[1:54:32] Voice 9: and agrees not to reasonably withhold signature um it's probably not reasonably withhold signature

[1:54:38] Voice 9: of the release so

[1:54:44] Voice 6: are you trying what's the what point are you trying

[1:54:46] Voice 9: the covenant includes a

[1:54:48] Voice 9: provision the local trust committee will not unreasonably withhold the approval of the

[1:54:53] Voice 9: discharge of these covenants from lot three so

[1:54:56] Trustee Morrison: i would argue that we're not being unreasonable

[1:54:59] Trustee Morrison: we're being careful and i would ask that the landowners have a conversation with us like

[1:55:05] Trustee Morrison: they've had lots of opportunity to do that you know and they say they will but they haven't

[1:55:10] Trustee Morrison: reached out so I don't know I Laura what are your thoughts on this

[1:55:18] Trustee Patrick: these are complex and I know the

[1:55:22] Trustee Patrick: story you know this is not a story I meant the process of this application has been a process

[1:55:27] Trustee Patrick: and that that we have to rely that the information of this these were put in place and that the

[1:55:35] Trustee Patrick: intent was to remove them once we got to this point and it wasn't an agreement that we entered

[1:55:40] Trustee Patrick: into we we are taking on you know an agreement that previous trustees had entered into so i you

[1:55:48] Trustee Patrick: know to me it's

[1:55:48] Voice 20: more or less administrative yeah all right what do you want to do i

[1:55:59] Trustee McConchie (probable): i mean i like

[1:56:01] Trustee McConchie (probable): i guess then i mean like so the the issue is like the maybe a streamline of the this is more of a

[1:56:08] Trustee McConchie (probable): broader conversation but it's like the government should be streamlined because like what's the

[1:56:11] Trustee McConchie (probable): point of me there's really no point of me we i guess we administer you explain that or whatever

[1:56:17] Trustee McConchie (probable): but as far as the decision goes right now like you've indicated that ltc uh can't act unreasonably

[1:56:25] Trustee McConchie (probable): no

[1:56:26] Trustee Morrison: but there is there's a decision we can make here so we can decide to like push this one month

[1:56:31] Trustee Morrison: into the agenda like into february and ask for the the developers there to have a conversation

[1:56:39] Trustee Morrison: i think it was one of our very first trust councils that we had something to do with this

[1:56:44] Trustee Morrison: property and for this term and like still i have not ever had a full sit down with that group

[1:56:52] Trustee Morrison: like that is not unreasonable so i would vote that we table this one yeah go ahead i would

[1:56:59] Voice 9: just point out that this this affects the rural property to the south the henshaw property

[1:57:05] Voice 9: not the mill bay marine group i mean they're initiating it because it was part of their

[1:57:08] Voice 9: agreement to this because they did the subdivision they they did the boundary adjustment they did all

[1:57:13] Voice 9: of the costs associated with it but it's the sale of the henshaw property that would be held up by

[1:57:19] Voice 9: the discharge of these covenants

[1:57:22] Voice 20: um planners

[1:57:28] Trustee Patrick: would it

[1:57:29] Planner Stockdill: be helpful for me to just um upload

[1:57:31] Planner Stockdill: a map just to indicate which areas we're talking about i'm certainly happy to share my screen right

[1:57:36] Planner Stockdill: now that would be helpful

[1:57:38] Planner Stockdill: yeah

[1:57:39] Trustee Morrison: i mean you can i have the map in front of me too okay

[1:57:43] Planner Stockdill: is this available for can the ltc the map let

[1:57:47] Voice 9: me zoom in a bit

[1:57:53] Planner Stockdill: so this is lou henshaw's property here this is 4602 and this is the property here that they're

[1:58:00] Planner Stockdill: requesting the two covenants to be released from it the covenants would not be released from the

[1:58:07] Planner Stockdill: mill bay marine group 4605 the two covenants would remain on title for this property here

[1:58:14] Planner Stockdill: so they you'd be only authorizing the release of the two covenants from this property here and as

[1:58:19] Planner Stockdill: robert stated there is a dpa here and so any further development on this property would have

[1:58:25] Planner Stockdill: to abide by the dpa and also if there's any archaeological concerns they would have to

[1:58:30] Planner Stockdill: address that at the development stage okay

[1:58:35] Trustee Morrison: so for some reason i'm seeing a map that points to the

[1:58:38] Trustee Morrison: other side of the road from what you just indicated

[1:58:40] Trustee McConchie (probable): yeah that's

[1:58:42] Trustee Morrison: what i'm not seeing the

[1:58:43] Trustee Morrison: map that i have in my packet on page 17 shows the opposite side of the road where the sailing club is

[1:58:52] Voice 9: that's that's the area that was uh what's called hooked across the oak road and was part of the

[1:59:00] Voice 9: rural property it was part of lou's property if you want to call it that and the boundary

[1:59:05] Voice 9: adjustment basically moved that boundary right down so it's now in the middle of oak road

[1:59:11] Voice 9: or moved it down to the edge of oak road so that's

[1:59:13] Trustee Morrison: why sorry go ahead robert that property

[1:59:16] Voice 9: would would that whole area north of oak road would still be part uh would

[1:59:21] Voice 1: have the covenant

[1:59:22] Voice 9: registered on time both covenants and the statuary right away registered on title

[1:59:26] Voice 9: because that that portion that's shown in the plan in the staff report is the portion that um

[1:59:34] Voice 9: that because the mill bay marine group was wanting to purchase that portion

[1:59:37] Voice 9: this year we registered the covenants on both properties oh

[1:59:43] Trustee Morrison: okay well that's a lot clearer

[1:59:45] Trustee Morrison: because for whatever reason the way the the figures in the maps are it's confusing to me

[1:59:50] Trustee Morrison: and it looks like that that figure one plan is the one that we're trying to release the

[1:59:55] Trustee Morrison: covenants front and if that's the case i'm not really a go but if it's if it's on

[2:00:00] Trustee Morrison: the other side of the road side here property then that makes it a little more understandable yes

[2:00:05] Voice 9: correct okay

[2:00:07] Trustee Morrison: all right so

[2:00:10] Voice 22: i'm actually fine with that do you understand or do you

[2:00:14] Voice 22: what do you what are your thoughts about that uh

[2:00:17] Voice 6: go ahead and make the motion interesting

[2:00:19] Voice 6: all

[2:00:21] Trustee Morrison: right so i moved that the north fender island committee ex the discharge of section 219

[2:00:35] Trustee Morrison: Covenant CA-6746-422, Covenant CA-6746-425, and Statutory Right-of-Way FB-517088 over

[2:00:48] Trustee Morrison: Lot 3 and Section 11 of Pender Island Cowichan District, Plan VIP-7982, except part in Plan

[2:00:55] Trustee Morrison: plan 212271772RW and EPP93836 and designates the chair of the local trust committee to sign

[2:01:08] Trustee Morrison: the discharge of the covenants and the statutory right-of-way 4602 Oak

[2:01:13] Trustee Patrick: Road. Is there a second to

[2:01:16] Trustee Patrick: this motion?

[2:01:18] Voice 19: I'll second the motion.

[2:01:19] Trustee Patrick: Is there any discussion?

[2:01:22] Trustee Morrison: I think the discussion point I would

[2:01:25] Trustee Morrison: would add here is that the plan the figure plan one is really misleading in this just the way

[2:01:34] Trustee Morrison: this is laid out because we need to understand which portion is being discharged versus which

[2:01:40] Trustee Morrison: portion is remaining and so that's causing some confusion so okay

[2:01:47] Voice 19: it's really important to me

[2:01:49] Trustee Morrison: you know but i just want to state in the notes because i want it recorded that my understanding

[2:01:54] Trustee Morrison: of what is being discharged is the south side of Oak Road property that's part of the Henshaw

[2:02:00] Trustee Morrison: property and I really want that recorded in the note so that if this confusion that we just had

[2:02:05] Trustee Morrison: is clear.

[2:02:07] Trustee Patrick: Okay Shannon did you get that request?

[2:02:11] Voice 14: Yeah I'm just going to read back what I have

[2:02:13] Voice 14: so Deb Morrison requested the record reflect that her understanding is that the motion applies to

[2:02:22] Voice 14: the south side of oak road on the henshaw property thank

[2:02:26] Trustee Patrick: you thank you very much shannon okay any

[2:02:30] Trustee Patrick: further discussion yep

[2:02:32] Trustee McConchie (probable): well i just wanted to add that uh this report is very confusing

[2:02:37] Trustee McConchie (probable): uh and that uh but however uh i feel as a trustee i'm boxed in because i have to act in a reasonable

[2:02:45] Trustee McConchie (probable): nature uh and i go upon the advice of the regional planning manager as i do not want to seem as a

[2:02:50] Trustee McConchie (probable): trustee that's being unreasonable the advice i'm getting professionally is that by me saying that

[2:02:54] Trustee McConchie (probable): i'm confused uh is not an appropriate way to uh reasonably argue against a motion so that's the

[2:03:02] Trustee McConchie (probable): only reason why i'm voting in favor okay

[2:03:06] Trustee Patrick: um any further discussion i'll call the vote then all

[2:03:11] Trustee Patrick: those in favor shannon

[2:03:13] Trustee McConchie (probable): has her hand up i

[2:03:15] Voice 14: just wanted to clarify if that was for the record

[2:03:19] Voice 14: I'm going to

[2:03:20] Voice 14: carry the motion, and

[2:03:23] Trustee Patrick: Ben, were you wanting that noted in the minutes?

[2:03:28] Voice 6: Yeah, sure. Anything you want to put that I say in the minutes is on the record. Let's go for it.

[2:03:34] Voice 14: Oh, just that the specifics in a discussion aren't usually recorded, but the way you

[2:03:39] Voice 14: started, I wasn't sure if you were following up on trustee's request.

[2:03:42] Voice 14: Sure.

[2:03:43] Trustee McConchie (probable): Yeah, absolutely. I don't want to seem as unreasonable as trustee.

[2:03:47] Trustee McConchie (probable): All

[2:03:54] Trustee Patrick: right. Then there's no further on this application. The next application is DP2021.7, Brody. We saw this last time, and that's on page 111 in the agenda package. And who's going to give that report?

[2:04:18] Voice 9: Robert, go ahead.

[2:04:19] Voice 9: they summarize it and i think um shane huxton is here from ryzek and i understand the applicant

[2:04:26] Voice 9: is also might actually be in the in the meeting in public attendance the

[2:04:31] Trustee McConchie (probable): applicant is present

[2:04:32] Trustee McConchie (probable): in the hall great

[2:04:34] Voice 9: okay thanks so uh as the chair said this was on the agenda at the december 4th

[2:04:38] Voice 9: meeting and that meeting the local trust committee passed a resolution uh they wanted uh indicating

[2:04:44] Voice 9: they wanted to do a site visit and have the geotechnical engineer attend. The site visit

[2:04:49] Voice 9: was arranged, as you know, but then was cancelled because of weather and because of COVID

[2:04:54] Voice 9: considerations. The engineer is here, and the owner is also available. The owner has also

[2:05:03] Voice 9: provided photographs, which are in this version, this updated staff report. And I think the

[2:05:09] Voice 9: The concerns were around potential tree removal

[2:05:13] Voice 9: in the DPA area.

[2:05:16] Voice 9: And my understanding is no tree removal is proposed

[2:05:21] Voice 9: or contemplated in the DPA.

[2:05:25] Voice 9: However, the applicant can probably answer that

[2:05:27] Voice 9: that better than I can.

[2:05:31] Trustee Patrick: Okay, so who would like to speak to the applicant

[2:05:36] Trustee Patrick: or their engineer that's online?

[2:05:39] Voice 9: Robyn, could you let Shane Huckston?

[2:05:43] Voice 9: Yeah, there we go.

[2:05:44] Voice 9: Thanks.

[2:05:45] Voice 26: There we go.

[2:05:46] Voice 26: Hello, Shane.

[2:05:48] Voice 26: Hi, everyone.

[2:05:50] Voice 26: Can you hear me okay?

[2:05:52] Voice 26: Yes, we can.

[2:05:53] Voice 26: Okay, great.

[2:05:55] Voice 26: Yeah, in terms of the tree removal, I am not sure.

[2:05:59] Voice 26: It was kind of unknown at the time of our original site visit.

[2:06:04] Voice 26: But in terms of the possibility of doing it, generally it is okay.

[2:06:10] Voice 26: And in this site, I would say it is all right if you were to remove some small trees, provided that an arborist look at them and that the root structure be left in place.

[2:06:21] Voice 26: But that being said, I don't actually believe that Arlen is planning on doing much, if any, tree removal.

[2:06:27] Voice 26: And I think there's also a size restriction to where trees smaller than 0.2 meters in diameter can be.

[2:06:36] Voice 26: The DPA doesn't cover those trees.

[2:06:40] Voice 26: um but yeah uh that's that's kind of the general uh thoughts on tree removal is as long as the root

[2:06:48] Voice 26: structure remains in place and we have reviewed the site and an arborist you know has assessed

[2:06:53] Voice 26: the tree then um we're okay with it and it doesn't cause any more um slope stability issues

[2:07:03] Trustee Patrick: okay did the applicant that's in the room wish to add and uh i don't know if you guys can make

[2:07:09] Trustee Patrick: it so if they are going to speak if we could hear them you

[2:07:12] Voice 22: want to add anything yeah sure i can add

[2:07:14] Voice 22: something um come

[2:07:15] Trustee Morrison: on and have a seat here hi

[2:07:22] Voice 18: hi the uh removal the only free removal that was done

[2:07:30] Voice 18: was to enter the property which is in your package for the driveway there was no tree removal done

[2:07:36] Voice 18: done in the development permit area at all.

[2:07:40] Voice 18: The only tree removal was done

[2:07:43] Voice 18: to be able to place the home on the property.

[2:07:47] Voice 18: And purposely we're placing the home

[2:07:50] Voice 18: where it is for two reasons.

[2:07:52] Voice 18: One, there's a massive fir tree to the back

[2:07:55] Voice 18: and we didn't wanna get in their drip line

[2:07:58] Voice 18: and get in the way.

[2:07:59] Voice 18: So, and there was previous logging

[2:08:03] Voice 18: on that island at some point.

[2:08:04] Voice 18: So there's a skidder path area where there is already a blank space.

[2:08:10] Voice 18: So we remove less trees than we would have if we utilize this space because it's very heavily forested, really heavily forested.

[2:08:20] Voice 18: So our tree removal is really minimum and there's no plans and there's no, we're not removing in the development permit area.

[2:08:31] Voice 18: So, and the arborist was there and we've done everything to the tea.

[2:08:37] Voice 18: We had him come in, he assessed, he said no this is this is an unsafe tree so we'll take

[2:08:43] Voice 18: that one down and and they said no this is so he they were there and did their jobs.

[2:08:50] Voice 18: They went under

[2:08:51] Voice 18: their recommendations.

[2:08:56] Voice 18: That's all I have on the tree.

[2:08:58] Voice 22: Any other questions for the applicant or things?

[2:09:02] Voice 22: i have none do you have

[2:09:04] Trustee McConchie (probable): questions for the engineer yeah

[2:09:07] Voice 18: go ahead

[2:09:09] Trustee McConchie (probable): yeah okay so uh thanks very much for

[2:09:12] Trustee McConchie (probable): taking the time shane to come and meet with the trust committee i appreciate that uh we appreciate

[2:09:16] Trustee McConchie (probable): that so uh i read your the concern i had you know because there's a dpa or sorry a steep slope uh

[2:09:24] Trustee McConchie (probable): development permit area and that's

[2:09:26] Voice 1: one of the

[2:09:27] Trustee McConchie (probable): main that's one of the concerns and i just was

[2:09:29] Trustee McConchie (probable): wondering if you could explain to me because i'm obviously not an engineer but i did read your

[2:09:33] Trustee McConchie (probable): report um so for example you stayed in uh i remember what page it is in the agenda package

[2:09:39] Trustee McConchie (probable): um you talk about a report called the levelton report noted from your your engineer report

[2:09:49] Trustee McConchie (probable): that foreshore slope adjacent to the site did not experience any regression regression between 1976

[2:09:55] Trustee McConchie (probable): and 2000. so you're kind of indicating that the land is very stable this is likely due to the

[2:10:01] Trustee McConchie (probable): bedrock at the base of the slope which is much more resistant to erosion than the native soil

[2:10:05] Trustee McConchie (probable): slopes on similar waterfront lots to the north so north of this lot you say the report suggests that

[2:10:12] Trustee McConchie (probable): the foreshore slope may be receding at a rate as high of 0.38 meters per year so is i'm curious

[2:10:20] Trustee McConchie (probable): is that you know i wonder why they did put a development permit for a steep slope in there

[2:10:25] Trustee McConchie (probable): when your engineering report indicates actually the bedrock's fine and, you know, there's not

[2:10:35] Trustee McConchie (probable): concerns over erosion. So, is the topographic map, in your professional opinion, incorrect?

[2:10:44] Voice 26: No. So, I'm just going to clarify a little bit there. So, the Levelton report, which was done

[2:10:51] Voice 26: around year 2000 um it measured uh the the toe regression at the slope so that's like the

[2:10:59] Voice 26: movement of the base of the slope um from 1976 approximately until 2000 um and uh yeah the

[2:11:08] Voice 26: the comment there and the rate that was provided was all from that level 10 report

[2:11:13] Voice 26: and observations that they made with survey surveys that they had done um and it just the

[2:11:20] Voice 26: the the simplification of it is it's a sand slope farther north um so obviously there is some

[2:11:26] Voice 26: regression because sand isn't as um resistant to erosion for like for sure like wave erosion

[2:11:33] Voice 26: as bedrock is and below this property there is bedrock within the lower three or four meters

[2:11:40] Voice 26: um and it's hard igneous bedrock it's not sandstone or anything um which would be a little

[2:11:47] Voice 26: little bit more prone to erosion. So that's kind of the regression at the toe portion of it. On top

[2:11:55] Voice 26: of this bedrock that we have at the toe of the slope, there is a typical quadrasand slope, which

[2:12:02] Voice 26: is like, it's like a very dense sand and gravel deposit. And that slope has, it's the nature of

[2:12:12] Voice 26: of it that it will um erode over time uh especially in some of these areas on sydney island that are

[2:12:18] Voice 26: over steepened um you know you're aware that some of the slopes on there you know are they're

[2:12:24] Voice 26: vertical in places and they're not meant to stand vertically um so that's why little bits of the

[2:12:31] Voice 26: slopes do regress um but in arlen's case what generally drives the regression uh sorry is the

[2:12:37] Voice 26: toe erosion and that's absent in this case because we have the bedrock there um so yeah so so in

[2:12:47] Voice 26: terms of the the stability from that sense um i would say that it is stable um the the levelton

[2:12:55] Voice 26: report uh is an older report and different methods were used uh that weren't aren't really available

[2:13:00] Voice 26: or weren't available at the time um and now we have we have other programs that we can use to

[2:13:07] Voice 26: to analyze sand slopes.

[2:13:08] Voice 26: And that's essentially what we've done here.

[2:13:11] Voice 26: It's kind of updated the slope stability analysis

[2:13:14] Voice 26: for the sand portion of this slope.

[2:13:21] Trustee Patrick: Robert, or sorry, Robert just was gonna add something.

[2:13:24] Trustee Patrick: I

[2:13:24] Voice 9: just was gonna add something that the Levelton report

[2:13:26] Voice 9: as Shane said, was done at the time of subdivision

[2:13:28] Voice 9: around 2000.

[2:13:29] Voice 9: So it was kind of a higher level report

[2:13:32] Voice 9: for the whole side of the Island

[2:13:34] Voice 9: and portions of the side of the Island as well.

[2:13:36] Voice 9: and was intended to flag areas that were potentially at risk of erosion and then the

[2:13:45] Voice 9: development the covenant and subsequently the development permit area where the mechanism to

[2:13:49] Voice 9: allow the sort of more detailed site-specific work to be done like the report that Jane's provided

[2:13:54] Voice 9: okay

[2:13:56] Trustee McConchie (probable): so but my question was why is there a DPA area on a steep slope if like I'm just wondering

[2:14:03] Trustee McConchie (probable): the purpose the islands trust has been activated in this particular circumstance so there was

[2:14:08] Voice 26: so so yeah i i i can talk to that so the um the the house is located behind the existing covenant

[2:14:18] Voice 26: line for this for the dpa area um but there's a uh a patio or deck that extends uh will extend

[2:14:27] Voice 26: four or five meters beyond the house into the dpa area i

[2:14:32] Trustee McConchie (probable): i'm not sure am i am i making sense i think

[2:14:35] Voice 9: i think maybe i maybe i can take a crack at it yeah so

[2:14:39] Voice 9: you're asking so there's a covenant there's

[2:14:41] Voice 9: covenants and a dpa and you're asking why both yeah so the covenants were registered at the time

[2:14:46] Voice 9: of subdivision nope nope okay if

[2:14:50] Trustee McConchie (probable): the engineer is saying it's totally cool to build a house here

[2:14:54] Trustee McConchie (probable): why is there a dpa area

[2:14:57] Voice 22: is

[2:14:58] Trustee McConchie (probable): the question i'm asking yeah

[2:14:59] Trustee Morrison: so i can answer that

[2:15:00] Trustee McConchie (probable): i thought it's a little

[2:15:01] Trustee McConchie (probable): more simple yeah so

[2:15:02] Trustee Morrison: my understanding of that is that the dpas generally in the trust are

[2:15:11] Trustee Morrison: applied at a scale that is not the property level scale they're applied at a more whole

[2:15:16] Trustee Morrison: island kind of scale so with coarser data than what we have and so basically they over protect

[2:15:24] Trustee Morrison: a little bit they're conservative and then we can go in and as we get into like the you know

[2:15:34] Trustee Morrison: development happening in that area and say okay there is over protection in this or no there's

[2:15:39] Trustee Morrison: like extensive protection in this area is it really necessary and in this way like as you build

[2:15:44] Trustee Morrison: out with me so

[2:15:45] Trustee Morrison: that's my understanding of what you just said robert yep

[2:15:47] Voice 9: that's correct and i'd add

[2:15:48] Voice 9: one more thing the deep development permit itself as opposed to the development permit area

[2:15:53] Voice 9: area designation is the mechanism by which you can put conditions on the

[2:15:57] Voice 9: work that's going to

[2:15:58] Voice 9: be done and so the engineer does the report make some recommendations potentially right um it could

[2:16:05] Voice 9: be all fine um or it could be you know it's fine if you do the following and then in the development

[2:16:10] Voice 9: permit there are the legal and for legally enforceable conditions can be included that's

[2:16:15] Trustee McConchie (probable): great okay thank you for explaining that i just wanted that on there to be discussed now the other

[2:16:20] Trustee McConchie (probable): last question I had for the engineer. You say in the report, it won't be at risk during referring

[2:16:26] Trustee McConchie (probable): to the house, it won't be at risk during the design life of a single family dwelling. So my

[2:16:31] Trustee McConchie (probable): question is, what is the design life of a house?

[2:16:34] Voice 26: 75 years. Okay. That's awesome.

[2:16:39] Trustee McConchie (probable): So if we grant

[2:16:40] Trustee McConchie (probable): this, then 75 years, the house is going to be awesome. And everyone's going to live happily

[2:16:48] Trustee McConchie (probable): ever after but then in 75 years perhaps and

[2:16:52] Trustee Morrison: actually it's really just the deck because

[2:16:54] Trustee Morrison: the deck's the only area that

[2:16:55] Trustee McConchie (probable): really goes into the

[2:16:55] Trustee Morrison: air probably less design life in the deck

[2:16:59] Trustee McConchie (probable): well it's uh it's a little disappointing we're not able to get to sydney island and

[2:17:02] Trustee McConchie (probable): folks there i appreciate

[2:17:04] Trustee McConchie (probable): you guys taking the time to extensively

[2:17:06] Trustee McConchie (probable): uh comment and making sure we wanted

[2:17:09] Trustee McConchie (probable): to make sure our decisions were at least make sure my decision was thorough and uh my questions my

[2:17:14] Trustee McConchie (probable): questions have been answered i'm not sure

[2:17:15] Trustee Morrison: yeah you know i really appreciated the report and just

[2:17:18] Trustee Morrison: the photos like i really appreciate the photos that helped me understand the site a lot better

[2:17:21] Trustee Morrison: because i like sometimes when you see all the numbers you're like okay is that really what's

[2:17:25] Trustee Morrison: happening so yeah so i really appreciated that um so i'll go ahead and move that the north pender

[2:17:31] Trustee Morrison: local oh sorry god you have said this so many times and i still can't do it that the north

[2:17:35] Trustee Morrison: pender island local trust committee approved issuance of the development permit npdp

[2:17:43] Trustee Morrison: 2021.7 brody i'll second the

[2:17:45] Trustee Morrison: motion thank you any discussion no thank you for the for everyone for

[2:17:51] Trustee Morrison: like taking the pause and like providing more information because it was you know we just want

[2:17:54] Trustee Morrison: to make sure the house is not going to fall into the sea and

[2:17:58] Trustee McConchie (probable): that's right and they're taking care

[2:17:59] Trustee McConchie (probable): of the treaty management so thank you all

[2:18:01] Trustee Patrick: right then with no further discussion i'll call the

[2:18:03] Trustee Patrick: vote all those in favor and that's carried so thank you very much and uh we'll go on to the

[2:18:12] Trustee Patrick: next application which is a development permit 2021.8 clark it's on page 134 of the agenda package

[2:18:19] Trustee Patrick: and who's going to do this report um kena stockville it's over to you thank

[2:18:25] Planner Stockdill: you sure patrick

[2:18:25] Planner Stockdill: uh the purpose of this dp is actually a court ordered uh development permit to authorize

[2:18:33] Planner Stockdill: measures for the restoration of a sensitive woodland ecosystem and also for the collection

[2:18:38] Planner Stockdill: of securities. This application is a result of a bylaw enforcement action where the property

[2:18:46] Planner Stockdill: owner removed 14 mature trees from the DPA and those were two Arbutus and 12 Douglas firs.

[2:18:54] Planner Stockdill: This led to legal action taken by the LTC which resulted in a court order for the owners to

[2:19:02] Planner Stockdill: replant and maintain the area for up to five for five years in accordance with a environmental

[2:19:11] Planner Stockdill: assessment and restoration plan which is attached to the staff report. Also the consent order

[2:19:17] Planner Stockdill: specifically requires the owners to apply for and to obtain a development permit for the restoration

[2:19:24] Planner Stockdill: And that is this application here.

[2:19:27] Planner Stockdill: The restoration plan, as mentioned, includes recommendations for planting of three or 30 replacement saplings, invasive species removal and construction management and also monitoring for five years.

[2:19:45] Planner Stockdill: As the court order requires the property owners to care for and maintain for the 30 seedlings and the surrounding vegetation in accordance with the biologist report for up to five years,

[2:20:03] Planner Stockdill: The draft permit also includes the requirement for a security, and this was based on an estimation by the biologist, which totals $13,725.

[2:20:15] Planner Stockdill: And as mentioned in the development permit, that is increased by 125% where the total is, pardon me, I don't have it in front of me here, $17,156 for the security.

[2:20:37] Planner Stockdill: So the rationale for the recommendation on page one, which is approval of the development permit, is based on the fact that the DP will authorize the court order for restoration and also for the collection of securities.

[2:20:51] Planner Stockdill: The guidelines of the DPA have all been met, and the provision of, as I mentioned, the security deposit.

[2:21:00] Planner Stockdill: So there is a recommendation on page 134 of the agenda, and the development permit itself is attached on page 177.

[2:21:14] Planner Stockdill: And for reference, the security amount provided by the biologist is on page 176 of the agenda.

[2:21:22] Planner Stockdill: all right

[2:21:25] Trustee Patrick: i believe the applicant is here there's someone by the name denver in the attendees and i

[2:21:30] Trustee Patrick: assume that's the applicant um robin if we could have that person's microphone activated

[2:21:37] Trustee Patrick: hello

[2:21:39] Voice 25: can you hear me

[2:21:40] Trustee Patrick: all right is there anything you'd like to add uh

[2:21:44] Voice 25: yeah just curious about the

[2:21:47] Voice 25: security requirement that's coming from the the biologist report curious

[2:21:55] Trustee Patrick: about the amount or

[2:21:58] Voice 25: the source and amount uh wasn't uh something that had come up before uh

[2:22:06] Trustee Patrick: planner stockville

[2:22:08] Trustee Patrick: can you answer that or uh

[2:22:09] Planner Stockdill: yes as i'm attaching the staff report this was provided um by dan

[2:22:15] Planner Stockdill: baxter a biologist who um outlined the approximate cost of the replacement seedlings

[2:22:23] Planner Stockdill: landings, landscaping, irrigation, and also the monitoring for five years. So this was

[2:22:29] Planner Stockdill: his rough estimate based on other projects that the biologist has worked on.

[2:22:35] Voice 25: Okay. And sorry, how does that function? Is that a amount that would have to be

[2:22:41] Voice 25: paid out to the Islands Trust in addition to the costs of doing this work?

[2:22:48] Voice 25: or yes

[2:22:49] Planner Stockdill: that's that's correct so um you would pay the the fee for actually doing the work

[2:22:54] Planner Stockdill: and also pay the security to the islands trust and then upon five years once um uh yourself you've um

[2:23:01] Planner Stockdill: proved that all the conditions have been met then the security deposit is given back to you

[2:23:06] Planner Stockdill: also with interest on that payment as well okay

[2:23:12] Voice 20: all

[2:23:15] Trustee Patrick: right any other questions or comments denver

[2:23:18] Trustee Patrick: uh

[2:23:19] Voice 25: yeah uh just don't have seventeen thousand dollars kicking around do want to get this work

[2:23:26] Voice 25: done um i'm kind of i'll i can uh the the planting window is in the spring so i'm kind of conscious

[2:23:39] Voice 25: of that trying to get the the trees planted as as soon as possible and and get that working

[2:23:44] Voice 25: King. And I'm, I mean, I'm gonna have to kind of look at what I

[2:23:51] Voice 25: can do. But I'm kind of concerned if it's the, you

[2:23:56] Voice 25: know, the cost to both put in the trees initially and the

[2:24:00] Voice 25: security that that's going to be a big challenge in getting this

[2:24:06] Voice 25: done.

[2:24:08] Trustee Morrison: Can I ask a question, Kim?

[2:24:11] Trustee Morrison: Go ahead.

[2:24:11] Trustee Morrison: ahead so my understanding is that if the security deposit isn't paid but the applicant goes ahead

[2:24:19] Trustee Morrison: and starts working on the trees then if at five years for some reason there isn't adequate like

[2:24:26] Trustee Morrison: every all the conditions of the um permit haven't been met then we can put a lien on the property

[2:24:32] Trustee Morrison: for the amount is that true i

[2:24:35] Planner Stockdill: don't believe we have the ability to put a lien on the property

[2:24:37] Planner Stockdill: that's why it's a security

[2:24:39] Voice 9: deposit okay

[2:24:40] Trustee Morrison: that's helpful to understand yeah

[2:24:43] Voice 9: we get the money up

[2:24:44] Voice 9: front for the for the restoration work and then if it's not done we would have to contract with

[2:24:50] Voice 9: someone to do it properly

[2:24:51] Trustee Morrison: yeah you see the dilemma that the homeowner's in i so um you know

[2:24:59] Trustee Morrison: i have lots of questions in here about why the trees were cut in the first place but like here

[2:25:03] Trustee Morrison: we are in this moment and so like how we get them replanted and moving as quickly as possible is

[2:25:08] Trustee Morrison: also my major concern at this point um but i also totally understand the need for a security deposit

[2:25:14] Trustee Morrison: because you could sell the property tomorrow and like then we're stuck right

[2:25:21] Voice 25: um perhaps

[2:25:25] Voice 25: if that's the concern perhaps there's a way to provide a surety uh with regard to to sale that

[2:25:32] Voice 25: you know that no intention to sell the property but i want to address that concern of course

[2:25:38] Voice 25: um and maybe there's just another way to provide a surety apart from a security deposit that the

[2:25:45] Voice 25: sale wouldn't be done unless or you know with some conditions on that because uh i yeah and

[2:25:54] Voice 25: as well as your questions regarding like why they were removed uh just the the the short form is

[2:26:00] Voice 25: got some bad advice and wasn't aware of the the conditions on the property and some of that advice

[2:26:07] Voice 25: was to remove um trees that were you know assessed and of course i wish i could go back and and uh

[2:26:17] Voice 25: intervene on this advice and and uh but some of them were assessed to be dead uh and then others

[2:26:24] Voice 25: were moved for the view and wasn't aware of the requirements at the time um and it was not me who

[2:26:30] Voice 25: who did this work i'm just uh kind of come in i'd like to uh focus on remediating it okay

[2:26:45] Trustee Patrick: go ahead uh thirsty mcconkey um

[2:26:49] Trustee McConchie (probable): okay thanks for being here today denver

[2:26:51] Trustee McConchie (probable): uh unfortunate circumstance uh you find yourself in question for you uh it says in the staff report

[2:27:02] Trustee McConchie (probable): you don't recall the name of the contractor who removed the trees is that correct that's right

[2:27:07] Voice 25: i didn't uh i didn't contact that person so i wasn't directly involved uh i am you know joint

[2:27:14] Voice 25: a joint owner of the property so

[2:27:19] Trustee Morrison: the other owner of the property contacted them

[2:27:21] Voice 25: yes and she doesn't recall their name either they're kind of a referral and uh was i think

[2:27:28] Voice 25: kind of uh not uh you know not a protracted kind of interaction well

[2:27:36] Trustee McConchie (probable): denver there's a lot of work

[2:27:37] Trustee McConchie (probable): done on that property and it just it's surprising that you know you with such an amount of work

[2:27:43] Trustee McConchie (probable): taking place on that property that you can't recall the name of the company or your property

[2:27:47] Trustee McConchie (probable): owner can't recall the name of the contractor that participant in what have been you know maybe

[2:27:52] Trustee McConchie (probable): a day's work two days i don't know how long it takes to do that but i i just i'm curious to know

[2:27:57] Trustee McConchie (probable): how that's how that's possible how do you forget the name of a business or contractor that that

[2:28:02] Trustee McConchie (probable): there must be a payment of receipt uh

[2:28:07] Voice 25: yeah i think again the the number of trees wasn't exactly uh

[2:28:13] Voice 25: in terms of how many trees it said it was cut down i don't think that number uh some of those trees

[2:28:19] Voice 25: were already cut down uh beforehand particularly the i think one of their arbutus was already a

[2:28:25] Voice 25: stump at that point but um so the number was a bit lower but in terms of the like finding

[2:28:33] Voice 25: i don't know who that was i can uh i can ask again but i don't know if uh she knows who was what her

[2:28:44] Voice 25: name was well

[2:28:45] Trustee McConchie (probable): certainly if you had a contract in place uh what i'm concerned about is uh it seems

[2:28:51] Trustee McConchie (probable): as though uh according to your story that you've been kind of duped by a contractor and their

[2:28:57] Trustee McConchie (probable): advice uh and that you're having to foot the bill of the consequences of this uh bylaw by infraction

[2:29:05] Trustee McConchie (probable): and what i'm curious to know is uh why you wouldn't go back in your emails or something

[2:29:10] Trustee McConchie (probable): and find out who that contractor was and and possibly pursue legal action or or some recourse

[2:29:16] Trustee McConchie (probable): for that particular contract uh

[2:29:20] Voice 25: i don't know uh like uh what their what the contract was uh like

[2:29:27] Voice 25: i said i found out about this uh a couple months later and uh you know i'm not uh raising this out

[2:29:35] Voice 25: of just just so you understand my involvement the the the tree uh the matter was also sent to my

[2:29:42] Voice 25: work address which I wasn't at and by that time it was council for islands trust once I went into

[2:29:49] Voice 25: work and found the letter and I my my mother who's the co-owner of the property sort of you know a lot

[2:30:00] Voice 25: circumstances at the same time, eventually led this to being pretty stressful and difficult for

[2:30:05] Voice 25: her to deal with. So I was just kind of came in and I wasn't, I kind of didn't want to dredge

[2:30:14] Voice 25: through or create any additional litigation. My role was, you know, eventually the tree's

[2:30:20] Voice 25: going to have to go up. And in terms of an economy of time and money, where I wanted to direct my

[2:30:28] Voice 25: efforts was just going through the steps of uh you know going going through with the order so i wasn't

[2:30:35] Voice 25: really looking to do a deep dive uh on this but uh yeah that certainly

[2:30:45] Voice 25: could have been a course action

[2:30:46] Trustee McConchie (probable): uh it also says in the staff report just wanted to know your reaction uh the owners stated that

[2:30:52] Trustee McConchie (probable): the rationale for removing the trees was not to improve ocean views uh but that they were given

[2:30:59] Trustee McConchie (probable): advice that a number of trees were dead or dying and could damage the house if they were knocked

[2:31:05] Trustee McConchie (probable): over in a storm i'm just looking at the photos uh those trees looked really really healthy those

[2:31:11] Trustee McConchie (probable): stumps uh and also um you're on a slope there so if a tree fell i i don't i don't understand why

[2:31:20] Trustee McConchie (probable): i would fall up a hill i that that's weird so i'm just wondering um i mean given all the the

[2:31:28] Trustee McConchie (probable): the rationale given for this like i'm trying to find some some area you know to because i

[2:31:34] Trustee McConchie (probable): understand you're in a tough position here i'm trying to find areas of um you know what's the

[2:31:41] Trustee McConchie (probable): word uh some sympathy here for your circumstance but the story doesn't make any sense to me like

[2:31:47] Trustee McConchie (probable): i just i can't i can't piece this together something isn't making sense a i don't understand

[2:31:55] Trustee McConchie (probable): scan how you don't know the name of a person who you hire to do major work on your on your island

[2:31:59] Trustee McConchie (probable): and then b i don't understand why someone would agree to cutting trees down uh because they're

[2:32:06] Trustee McConchie (probable): concerned over it falling on their house when based on the photographic evidence there's no

[2:32:11] Trustee McConchie (probable): evidence that really was a concern so like to me this the story isn't nothing's lining up and i'm

[2:32:20] Trustee McConchie (probable): trying to find ways to to help you out here yeah

[2:32:25] Voice 25: i do know that you know there was a couple

[2:32:27] Voice 25: different locations around the house so to what degree each each individual tree was removed

[2:32:33] Voice 25: and why the the um the trees that had been there before uh the property was purchased or removed

[2:32:43] Voice 25: i'm not entirely sure what the individual assessment was from the the contractor uh

[2:32:50] Voice 25: uh, like I said, the first I found out of it was quite a bit later. Um,

[2:32:57] Trustee McConchie (probable): but yeah, but sort of interrupt, but you can see like,

[2:33:00] Trustee McConchie (probable): your view is awesome now, according to the pictures, right?

[2:33:05] Trustee McConchie (probable): Like it's, it's definitely added value to your property.

[2:33:10] Trustee McConchie (probable): That is a million dollar view. Right. So, um, I mean, what,

[2:33:15] Trustee McConchie (probable): I really wish I'd received a staff report that indicates that there was a

[2:33:19] Trustee McConchie (probable): major concern uh about the fact that the contractor was is really the one that that seems to have

[2:33:25] Trustee McConchie (probable): duped you uh into doing this work but but none of this none of this story is making any sense to me

[2:33:31] Trustee McConchie (probable): so um you know i'm i'm i'm put in an unfortunate position to enforce uh the development permit

[2:33:39] Trustee McConchie (probable): at a great cost uh which is which is unfortunate i just wanted to express my uh my sympathies for

[2:33:48] Trustee McConchie (probable): you being duped but i i don't quite understand the uh the how this all perhaps

[2:33:53] Voice 25: i can clarify

[2:33:54] Voice 25: i think the question was was the only rationale for the tree removal to improve views from your

[2:33:59] Voice 25: property and the response was no uh we're getting advice that number of trees were dead or dying

[2:34:05] Voice 25: could damage the houses so that's in addition to not exclusive um i i believe part of the

[2:34:12] Voice 25: rationale was to improve the trees and improve the view not the trees and just the way the

[2:34:20] Voice 25: development permit area kind of kicks up onto the property it's not immediately apparent that the

[2:34:29] Voice 25: entire area that for example the neighbor is not in the development permit area so I could see how

[2:34:37] Voice 25: someone like both to the left and right of the property are not in the the little scoop of

[2:34:44] Voice 25: development permit area so the just to clarify another question no the the only rationale was

[2:34:51] Voice 25: not to improve views from the property in addition to that some of the trees uh particularly to the

[2:34:59] Voice 25: side of the property were um the ones that i believe again wasn't involved in that conversation

[2:35:06] Voice 25: but those were the ones that um where they they are not involved in the view and the advice was

[2:35:13] Voice 25: based on the health of the trees and they're much closer to the the building itself well the staff

[2:35:19] Trustee McConchie (probable): have said the owners stated that the rationale for moving the trees was not to improve ocean

[2:35:23] Trustee McConchie (probable): views and you're saying that that it depend on the tree what you're talking about um i guess

[2:35:29] Trustee McConchie (probable): the other question is uh staff note that uh there was a lack of compliance uh once this happened so

[2:35:36] Trustee McConchie (probable): So apparently there was a bylaw enforcement took place, and then there was a lack of compliance,

[2:35:42] Trustee McConchie (probable): meaning that, I'm not sure, maybe staff can explain, but that it got taken to court over

[2:35:47] Trustee McConchie (probable): this, and then the court upholded our bylaws, right?

[2:35:51] Trustee McConchie (probable): So I'm curious to know, why was there a lack of compliance?

[2:35:55] Trustee McConchie (probable): The Island's Trust made efforts at working with you guys to resolve this and not get

[2:36:00] Trustee McConchie (probable): to this point.

[2:36:01] Trustee McConchie (probable): uh

[2:36:02] Voice 25: kind of what i was addressing earlier was that this uh was my mother was made aware of this

[2:36:13] Voice 25: and as a joint property owner i was um you know an attempt was made to make me aware of it but

[2:36:22] Voice 25: that letter was sitting on my uh my desk at work that i hadn't been into over winter um for for a

[2:36:29] Voice 25: a while uh so my mother was aware of it uh there was a lot uh of life going on uh that was very

[2:36:40] Voice 25: very stressful for her uh my sister uh was uh kind of priority number one then and i think it caused

[2:36:50] Voice 25: a very anxiety avoidance response and when i found out about it and talked to her uh she was

[2:36:59] Voice 25: was, I think, happy that, you know, that I knew and was involved and felt like she didn't want to

[2:37:12] Voice 25: kind of put this on me because it was her decision and she's the primary resident. So I think she was

[2:37:20] Voice 25: just not dealing with it due to some degree of anxiety and other, she's not dealing with it

[2:37:29] Voice 25: correctly so when i um when i found that letter i contacted the council uh for islands trust and uh

[2:37:38] Voice 25: started to uh you know work through the the process of getting in order a consent order

[2:37:45] Voice 25: getting the the biologist report so well

[2:37:50] Voice 19: uh okay

[2:37:51] Trustee McConchie (probable): i mean i don't know if you have any questions i

[2:37:53] Trustee McConchie (probable): the way the position i'm putting in myself i can speak for uh as trustee is uh i sympathize with

[2:38:01] Trustee McConchie (probable): the circumstances that you're you're dealing with denver um however uh what we do have bylaws in

[2:38:09] Trustee McConchie (probable): place uh for a reason and uh i'm one and what is very confusing to me is that you don't know what

[2:38:15] Trustee McConchie (probable): the contractor is or there's not clear indication on that and that that would be the person i

[2:38:20] Trustee McConchie (probable): believe would should be held responsible uh and somewhat for the circumstance uh so i i've tried

[2:38:29] Trustee McConchie (probable): I'm trying many things to try and help with this, but I feel as though the development permit, as it stands, perhaps should go ahead and be issued.

[2:38:42] Trustee McConchie (probable): So I'm not sure if you have any other questions.

[2:38:44] Trustee Morrison: No, I mean, I feel in the same situation as Ben, but we're also in a situation where it's not actually solely about this permit in many ways,

[2:38:51] Trustee Morrison: because this is an enforcement compliance issue where people have to understand that if you do this, this is what will happen.

[2:38:57] Trustee Morrison: and it's going to hurt a little bit and so like we want to see compliance and there was lots

[2:39:04] Trustee Morrison: opportunities to get into a compliance agreement so i i think we have to go ahead with it as it is

[2:39:13] Trustee Morrison: so

[2:39:14] Voice 25: i'm going to

[2:39:14] Trustee Morrison: move to the north pender could

[2:39:16] Voice 25: i could i just out of curiosity in terms of

[2:39:19] Voice 25: this is a much bigger financial uh cost than the the cost of the work itself uh the upfront cost

[2:39:27] Voice 25: um is the is the permit for this planting season or when uh you know when when when does the clock

[2:39:41] Voice 25: start ticking uh in your interpretation because if i'm not able to come up with the money if not

[2:39:48] Voice 25: able to come with the money for this planting season that's i think um about a month away

[2:39:54] Voice 25: way, and that's the expectation, then that kind of might immediately make the permit

[2:40:04] Voice 25: and the application of the order kind of strained, you understand?

[2:40:13] Trustee Morrison: Yeah.

[2:40:13] Trustee Morrison: Robert and Kim?

[2:40:15] Voice 9: You have the option of getting a letter of credit, providing a letter of credit from

[2:40:20] Voice 9: uh financial institution rather than cash if that's uh that's a uh a better solution for you

[2:40:27] Voice 9: okay i'll take a

[2:40:31] Voice 25: note of that thank you

[2:40:32] Trustee McConchie (probable): i just want to have one question so uh

[2:40:34] Trustee McConchie (probable): to uh kajima robert or to kim is um the the estimate one landscapers at 75 bucks an hour

[2:40:45] Trustee McConchie (probable): at eight hours that i mean like whoa like is there a way for denver to figure out a

[2:40:50] Trustee McConchie (probable): cheaper way to do this um

[2:40:54] Voice 9: potentially i suppose um you know it's dan baxter who provided the who's

[2:41:00] Voice 9: the consultant um who provided the quote um you know he could potentially come back with a you

[2:41:09] Voice 9: know a um sharpen his pencil maybe the term come back with a with a lower quote but um i'm sure i

[2:41:18] Voice 9: I assume the hourly rate is based on the cost that he's familiar with.

[2:41:24] Voice 9: Oh,

[2:41:25] Trustee Morrison: I think I'm confused by that now.

[2:41:26] Trustee Morrison: So the consent order is that Dan or somebody else would do that work

[2:41:34] Trustee Morrison: or that the homeowner would do that work?

[2:41:37] Voice 9: Sorry, go ahead, Kim.

[2:41:40] Planner Stockdill: The homeowner would do the work, but Dan provided an estimate,

[2:41:45] Planner Stockdill: say that if the Islands Trust has to step in and do the work this is the the cost that Dan would

[2:41:52] Planner Stockdill: charge for this so certainly the property owner could potentially plant this the 30 seedlings

[2:41:59] Planner Stockdill: themselves and save some money there but they they would still have to do the cost of the annual

[2:42:07] Planner Stockdill: monitoring by the biologists and so forth so certainly doing some of it the the property

[2:42:14] Planner Stockdill: owner does some of it itself that would be less upfront cost but in terms of the security

[2:42:20] Planner Stockdill: um that would remain the same all

[2:42:23] Voice 22: right i'm gonna move

[2:42:26] Trustee McConchie (probable): he's got his hand up denver as his hand up

[2:42:29] Voice 25: yeah i just wanted to say that we had also contacted someone on island to do the work

[2:42:34] Voice 25: uh and headline in an effort to line them up for for the fall planting season but weren't able to

[2:42:42] Voice 25: get this application heard until then and that was sort of the number that i was operating

[2:42:47] Voice 25: uh under which was uh for the initial work a couple thousand dollars for someone who uh has

[2:42:53] Voice 25: experience in planting local species that a little bit of a difference there laura

[2:43:03] Trustee Patrick: do you have any

[2:43:04] Trustee Patrick: i don't have anything this time i'd say denver if you have ongoing questions to reach out to staff

[2:43:09] Trustee Patrick: and have you know the detailed conversations and look to the trustees to make a motion to

[2:43:14] Trustee Patrick: move forward uh

[2:43:16] Trustee McConchie (probable): i moved that the north federal and local trust committee approved

[2:43:19] Trustee McConchie (probable): issuance of development permit nptp 2021.8 clark i

[2:43:23] Voice 22: second it all right any

[2:43:25] Voice 22: discussion

[2:43:26] Voice 22: no i think we've said what has to

[2:43:28] Voice 22: be said thank

[2:43:29] Trustee Patrick: you i'll call the vote all those in favor

[2:43:32] Trustee Patrick: and that's carried thank you denver for joining us today and please reach out to staff for an

[2:43:37] Trustee Patrick: ongoing conversation wish okay thank you trustees how are we doing here on time it's ten to one

[2:43:44] Trustee Patrick: keep going one

[2:43:46] Trustee Morrison: minute break here and then we'll be right back a little oh is there coffee coffee

[2:43:53] Trustee Morrison: i'm so cold in here oh um are we we still have folks online here too oh yeah yes

[2:44:02] Voice 22: we do oh

[2:44:03] Trustee Morrison: i hope

[2:44:04] Trustee Morrison: i just want to say to everybody who's at home i hope you're warmer than us because we're all

[2:44:08] Trustee Morrison: alone now in the angle we can hold it here so all right um so just one another here okay what

[2:44:16] Trustee Morrison: what page are we on now?

[2:44:18] Trustee Patrick: 182. Thank you. All right.

[2:44:39] Trustee Morrison: Okay. And can, when, while we're waiting

[2:44:42] Trustee Morrison: for Ben to get back here, do we have the applicant? Yeah, we, I see them. Darryl

[2:44:45] Trustee Morrison: Persello. Can we move them over?

[2:44:51] Trustee Patrick: I just activated his microphone. Thank you. Good morning. Stay

[2:44:57] Trustee Patrick: warm. Hi,

[2:44:58] Trustee Patrick: Darryl. In just a minute, we'll just receive the staff report and then I'll turn to

[2:45:02] Trustee Patrick: you and ask for your any additional comments okay all right

[2:45:07] Trustee Morrison: dive in all

[2:45:09] Trustee Patrick: right so moving on to uh

[2:45:13] Trustee Patrick: temporary use permit uh 2021.9 um priscilla and uh page 182 of the staff report and we have a

[2:45:21] Trustee Patrick: uh i mean from agenda package we have a staff report uh kim stockville thank

[2:45:27] Planner Stockdill: you uh this is

[2:45:29] Planner Stockdill: is a temporary use permit for a short-term vacation rental and this is a renewal application.

[2:45:34] Planner Stockdill: The original TUP was issued in 2018 and it was issued for three years. The short-term vacation

[2:45:42] Planner Stockdill: rental is a two-bedroom manufactured home and the property owners have stated that they rented out

[2:45:48] Planner Stockdill: approximately 30 to 60 days per year to friends and family. Staff contact the applicant requesting

[2:45:57] Planner Stockdill: requesting confirmation that they've complied with all the original conditions of the permit

[2:46:02] Planner Stockdill: in 2018, that all their contacts are current and up to date, and that they've supplied

[2:46:08] Planner Stockdill: neighbors also with that information. And the applicant confirmed in writing that they

[2:46:13] Planner Stockdill: adhered to the permit conditions. Consistent with most recent renewal applications for

[2:46:20] Planner Stockdill: short-term vacation rentals, it would be reasonable to renew this permit for another three-year

[2:46:26] Planner Stockdill: duration to enable the operation to continue and for the applicant to either make a new permit

[2:46:33] Planner Stockdill: once the short-term vacation rental policy review is complete or to transition to

[2:46:40] Planner Stockdill: to another business. The statutory requirements there is no statutory notification for TUP

[2:46:48] Planner Stockdill: renewals therefore the permit conditions are unchanged from the original. Staff have provided

[2:46:55] Planner Stockdill: I did a recommendation to approve the renewal temporary use permit for a period of three years.

[2:47:02] Planner Stockdill: And this is based on the fact that it is consistent with most recent renewal applications, which have been approved for three years.

[2:47:12] Planner Stockdill: There have been no complaints received.

[2:47:15] Planner Stockdill: And also the guest capacity is modest at six people.

[2:47:19] Planner Stockdill: It also meets the current TUP guidelines of the OCP.

[2:47:23] Planner Stockdill: And there are also two alternatives for the LTC's consideration on page 185, that's to renew for a different time period, so you can reduce the three-year period to either one, two, or two years, or actually whatever time period the LTC determines.

[2:47:42] Planner Stockdill: You could request further information or you could deny the application.

[2:47:48] Planner Stockdill: And the permit itself is on page 195 of the agenda package.

[2:47:57] Trustee Patrick: All right. Daryl, is there anything you'd like to add or say to the local trust committee?

[2:48:03] Voice 4: Phil was really good at getting me, helping me get the welcome guide there, which is attached.

[2:48:09] Voice 4: We are very thorough.

[2:48:10] Voice 4: We've been often told by our guests that we're very thorough with our guide in terms of asking people to be respectful of the sensitive ecosystem, of our neighbors, of the island in general.

[2:48:22] Voice 4: Especially during COVID, we didn't do a lot of rentals in COVID at all.

[2:48:26] Voice 4: Again, those 30, 60 days probably were there, probably 30, 60 days, and it's probably occupied.

[2:48:33] Voice 4: occupied that in total I'd say probably half of that is probably our own personal use and then

[2:48:40] Voice 4: half is a short-term rentals we are fortunate to have a great working relationship and personal

[2:48:45] Voice 4: friendship with all of our neighbors on both sides and across the road which has been great

[2:48:51] Voice 4: and yeah it's just worked out really well so we'd like to continue doing it and don't have a problem

[2:48:57] Voice 4: with the policies they'll be able to work with them most of our groups are smaller families

[2:49:03] Voice 4: usually two to four that don't have the ability to stay at one of the larger more expensive

[2:49:09] Voice 4: properties so the key we've kept our rates very competitive and very fair so we get a lot of

[2:49:15] Voice 4: families that come over enjoy the island in the summertime may to september and staying between

[2:49:21] Voice 4: between three and seven nights.

[2:49:23] Trustee Patrick: All

[2:49:24] Voice 22: right, thank you, Daryl.

[2:49:25] Voice 22: Trustees.

[2:49:27] Trustee Morrison: I have a quick question about one of the things

[2:49:29] Trustee Morrison: brought up in the town hall,

[2:49:30] Trustee Morrison: which I actually thought was really helpful

[2:49:32] Trustee Morrison: around the issues about emergency services

[2:49:36] Trustee Morrison: and people not knowing where the house is.

[2:49:40] Voice 6: Oh, me.

[2:49:40] Trustee Morrison: Oh, is that you?

[2:49:41] Trustee Morrison: Oh, there you go.

[2:49:43] Trustee Morrison: Ben had a good idea.

[2:49:45] Trustee Morrison: No,

[2:49:45] Voice 6: I'm not leaving my credit.

[2:49:47] Voice 6: No,

[2:49:48] Trustee Morrison: it's a good point.

[2:49:49] Trustee Morrison: And so I'm wondering if there's language, Kim,

[2:49:51] Trustee Morrison: that you would suggest to just adding into the permit like on the fly here i know that's not

[2:49:55] Trustee Morrison: always ideal but just about something about like the address of the house will be posted

[2:50:00] Trustee Morrison: with emergency contact information or something yeah

[2:50:03] Planner Stockdill: unfortunately we can't amend the dp because

[2:50:06] Planner Stockdill: that would create a requirement for re-notifications would essentially be like a new

[2:50:11] Planner Stockdill: new application so we certainly can't do that but now that we have the property owner operator here

[2:50:17] Planner Stockdill: year, we can just gently ask that they do that on their own.

[2:50:23] Voice 4: Yeah, I can address that for you,

[2:50:26] Voice 4: if you like. As soon as I heard that, I went right back to my welcome guide and said, oh,

[2:50:31] Voice 4: do I have my address on my welcome guide? And yes, if you look at the first page of the welcome guide,

[2:50:35] Voice 4: which is clearly displayed in the home next to our Lysol wipes and our list of rules and

[2:50:41] Voice 4: instructions, clearly indicated there the address of the property. So that guide sits in the house

[2:50:47] Voice 4: on a little tv table so everybody can always refer to our rules and uh etc we don't allow

[2:50:53] Voice 4: any fires not just during summer we have no we have a campfire ban year-round we don't allow

[2:50:58] Voice 4: any propane fires any open fire any burning on our lot we don't even burn on our lot um for that

[2:51:05] Voice 4: and as i say we haven't had any emergency situations in the past three years knock on

[2:51:11] Voice 4: wood we hopefully won't have any more but um yeah certainly the address is very clear we do have our

[2:51:17] Voice 4: property marked on the street level up on harpoon we have our address up there as well but there's

[2:51:23] Voice 4: the address information in in the home as well thank

[2:51:28] Trustee Patrick: you any other questions comments trustees

[2:51:33] Trustee McConchie (probable): So all STVRs should be subject to fire and safety approvals and I understand planter stock bill. That's not in the current situation right now, but I mean I had the fire desk fire chief, and I can't remember what Todd's actual position is

[2:51:55] Voice 19: the

[2:51:55] Trustee McConchie (probable): super dude that saves people's lives at the fire department you know express some major

[2:52:00] Trustee McConchie (probable): concerns over fire and safety and how that should be a component of uh all future uh temporary use

[2:52:09] Trustee McConchie (probable): permit uh items um and so daryl i know that you guys will do a very good job of um you know

[2:52:17] Trustee McConchie (probable): ensuring that safety is the number one priority for guests that you're especially if it's your

[2:52:22] Trustee McConchie (probable): your place you want to make sure it doesn't uh burn down i on a personal note uh you know my

[2:52:29] Trustee McConchie (probable): partners uh she did have airbnb at her cabin in mount washington and it burnt down with airbnb yes

[2:52:35] Trustee McConchie (probable): and uh it's been really really bad what we've had to deal with so it is a serious concern um so i

[2:52:42] Trustee McConchie (probable): encourage you daryl um if the trustees vote in favor of this uh to call the fire department to

[2:52:48] Trustee McConchie (probable): have them do a do a walkthrough um now but but going should be just a standard operating for

[2:52:58] Trustee McConchie (probable): the way we administer temporary use permits for this the other thing i don't see is water metering

[2:53:04] Trustee McConchie (probable): uh i understand that it's only six uh you know you use it 60 days or rent it out for 60 days

[2:53:10] Trustee McConchie (probable): but during the summer it'd be really interesting to know you know what the average water consumption

[2:53:15] Trustee McConchie (probable): assumption is for properties in the magic lake water area and how that impacts the buck lake

[2:53:20] Trustee McConchie (probable): system uh because we we will need to know that data at about 10 15 years as the excessive trouts

[2:53:27] Trustee McConchie (probable): um continue to impact our water system so um these aren't necessarily specific to our this

[2:53:34] Trustee McConchie (probable): particular permit uh but these are issues that definitely need to be addressed on future uh

[2:53:39] Trustee McConchie (probable): short-term vacation rental permits just noting that for staff yeah

[2:53:44] Trustee Morrison: and and Daryl I would actually

[2:53:45] Trustee Morrison: also sort of echo the water monitoring issue well both both things but the water monitoring issue

[2:53:52] Trustee Morrison: it's it's important for you to get ahead on that because when you come up for renewal in three more

[2:53:57] Trustee Morrison: years if you have to reapply at that point we are going to ask for water monitoring information so

[2:54:03] Trustee Morrison: it's a good idea to try and start thinking about it yeah

[2:54:06] Voice 4: no I appreciate that there is

[2:54:08] Voice 4: mentioned the guide and our check-in check-out policies to make sure that the taps are turned

[2:54:14] Voice 4: off inside and outside our cleaner goes in the day after so if any taps are left on

[2:54:18] Voice 4: or water is leaking out whatever she can get on it we have water um alarm systems on our hot water

[2:54:26] Voice 4: tank and underneath our both of our sinks so if we do have a leak and nobody is living there or

[2:54:31] Voice 4: staying there at the time we're notified on our iphones that we have a water leak so we can

[2:54:36] Voice 4: immediately call a plumber get somebody in there our smoke alarms are hardwired in it's a newer

[2:54:42] Voice 4: manufactured home so the smoke alarms are hardwired in there to go off and they're extremely loud

[2:54:49] Voice 4: I test them regularly and if the battery goes full it beeps very loudly so we have those we

[2:54:55] Voice 4: have carbon monoxide detector as well even though we don't even have gas we have a carbon

[2:54:59] Voice 4: monoxide detector in there as well for safety and to make sure that hopefully nothing ever happens

[2:55:06] Voice 22: that's great

[2:55:08] Voice 22: no i

[2:55:12] Trustee Patrick: don't have any additional questions great conversation um

[2:55:18] Trustee Morrison: i thought planner sockdale had

[2:55:19] Trustee Morrison: something i just

[2:55:21] Planner Stockdill: wanted to comment on proposed bylaw 222 that there there is a requirement to

[2:55:26] Planner Stockdill: provide renters fire safety information in addition the permit will have to be posted

[2:55:33] Planner Stockdill: on the property and permits also always have the property address on it too so we do have those

[2:55:39] Planner Stockdill: added safety procedures in that proposed bylaw

[2:55:42] Trustee McConchie (probable): is it is in bylaw 222 planner stock deal is there

[2:55:46] Trustee McConchie (probable): a required safety on-site inspection no

[2:55:50] Planner Stockdill: there is not okay yeah

[2:55:53] Planner Stockdill: that would be nice that's i that's

[2:55:55] Trustee McConchie (probable): something i i believe well i mean i'm not just making this up like the fire department's called

[2:56:00] Trustee McConchie (probable): me on the phone and asked me to do this yeah i

[2:56:03] Voice 4: also like to add we also have a fire extinguisher

[2:56:06] Voice 4: in the property as well and i'm not sure if that was in the tup or that was an airbnb requirement

[2:56:12] Voice 4: but somebody so which makes sense anyways but we also have a working fire extinguisher in there as

[2:56:18] Voice 4: well yeah

[2:56:19] Trustee Morrison: and this question is not so much about this permit per se it's about the just bylaw

[2:56:24] Trustee Morrison: process we have and just making sure that we have those kinds of things in play um can't and i

[2:56:30] Trustee Morrison: apologize for this everyone if we're so far past this but there's so many pieces of policy in my

[2:56:35] Trustee Morrison: brain right now so have we passed 222 no

[2:56:39] Planner Stockdill: so we do have to be careful because we are post-public

[2:56:42] Planner Stockdill: hearing with bylaw 222 there's been discussions with the ministry which is we're waiting for the

[2:56:47] Planner Stockdill: the minister's approval for the bylaw. And the reason for the holdup is there is a First Nations

[2:56:54] Planner Stockdill: Sinemu who have recently changed their area of interest to marine areas in the Southern Gulf

[2:57:01] Planner Stockdill: Islands. So the minister or ministry is working through that process. And so that's why there has

[2:57:07] Planner Stockdill: been a delay for bylaw 222. So we're still waiting for that. But one option when the LTC does receive

[2:57:15] Planner Stockdill: this bylaw back, or certainly the LTC can make this decision now, is that any TUP issued for

[2:57:24] Planner Stockdill: short-term vacation rentals, staff could also refer those approved TUPs to the fire department

[2:57:31] Planner Stockdill: for their record as a matter of process when they're approved.

[2:57:38] Trustee McConchie (probable): They're asking, the fire

[2:57:40] Trustee McConchie (probable): department is asking for inspections of the short-term vacation rental before we issue

[2:57:49] Trustee McConchie (probable): the temporary use permit and

[2:57:52] Trustee Morrison: you're saying we can't change that wholly in the bylaw right now

[2:57:56] Trustee McConchie (probable): can you think about it later you know can we talk about

[2:57:58] Trustee Morrison: this absolutely absolutely

[2:57:59] Trustee McConchie (probable): i'm just

[2:58:01] Trustee McConchie (probable): i'm just because i'm making sure daryl is aware of that you know and daryl it sounds like you've

[2:58:05] Trustee McConchie (probable): done your due diligence and we really appreciate that uh your uh your application is a model for

[2:58:11] Trustee McConchie (probable): how other short-term vacation temporary reduced permits should be uh issued so thank you very

[2:58:16] Trustee McConchie (probable): much for taking your time i'm happy to uh move to the north pender island local trust committee

[2:58:20] Trustee McConchie (probable): approved issuance of renewal temporary use permit to you mptup 2021. nine porcelo for a period of

[2:58:26] Trustee McConchie (probable): three years i'll

[2:58:27] Trustee Morrison: second any discussion um just kim just the one last thing on that would be um

[2:58:33] Trustee Morrison: yeah if we can know when we get the bylaw back like it might be a minor amendment that we have

[2:58:39] Trustee Morrison: have to do in the future to be able to add that in and get it like i don't you know the legality

[2:58:44] Trustee Morrison: of how we insert these little things at what time is is part of the challenge we face with

[2:58:49] Trustee Morrison: local government right now but um so can you just pin that to either our fuel list or something so

[2:58:56] Trustee Morrison: we don't forget about the idea of of having that idea of a walkthrough okay thank you yeah i'm good

[2:59:04] Trustee Morrison: to go laura all

[2:59:05] Trustee Patrick: right then if there's no further discussion i'll call the vote all those in favor

[2:59:09] Trustee Patrick: and that's carried so thank you very much and we'll keep moving here so thank you thank you

[2:59:20] Trustee Patrick: Daryl very much thank you um the next we have a series of referrals uh for you starting at 12.5

[2:59:29] Trustee Patrick: which is the salt spring one on page 197 uh

[2:59:35] Trustee McConchie (probable): i'd like to make a motion that the uh

[2:59:39] Trustee McConchie (probable): interests are unaffected by bylaw second

[2:59:44] Trustee Patrick: by trustee morrison any discussion

[2:59:49] Trustee Patrick: call the vote all those in favor and that's carried

[2:59:53] Trustee Patrick: there's a second bylaw here as well from salt spring i'll note there's an

[3:00:00] Trustee Patrick: interesting one here just for i just wanted to bring to your attention because it was an

[3:00:03] Trustee Patrick: interesting that was it was allowed through our ocp but in for large agricultural properties that

[3:00:09] Trustee Patrick: weren't in the alr it allowed for an exchange basically of give up their subdivision potential

[3:00:15] Trustee Patrick: in exchange for like they could put the buildings on there so it was just a an interesting approach

[3:00:21] Trustee Patrick: to be able to leave the parcels large

[3:00:24] Trustee Morrison: yeah i've thought about that too in a couple

[3:00:28] Voice 22: of things here

[3:00:29] Trustee Morrison: um all right i'll

[3:00:31] Voice 22: i'll go yeah i'll

[3:00:32] Trustee Patrick: make a motion

[3:00:32] Trustee McConchie (probable): that the interests are unaffected by bylaw

[3:00:35] Trustee McConchie (probable): i'll

[3:00:35] Trustee Patrick: second that all right any discussion call the vote all those in favor and that's carried

[3:00:41] Trustee Patrick: we have two south pender um bylaws here as well bylaw 122 on page 211 and that one was again

[3:00:57] Trustee Patrick: and go ahead

[3:00:58] Trustee McConchie (probable): unaffected by bylaw yeah i'll second that so we're on

[3:01:04] Trustee Patrick: we're on bylaw 122 for south

[3:01:08] Trustee Patrick: pender yeah all right uh if there's no discussion i'll call a vote all those in favor and that's

[3:01:15] Trustee Patrick: carried and then there's a final one for south pender and ocp amendment i

[3:01:23] Trustee McConchie (probable): mean like we're working

[3:01:24] Trustee McConchie (probable): together on this as i just don't understand anyways i'd like

[3:01:27] Trustee McConchie (probable): to make a motion that the

[3:01:28] Trustee McConchie (probable): interests are unaffected by bylaw

[3:01:30] Trustee Patrick: i'll second it all right any discussion no i'll call a vote all

[3:01:35] Trustee Patrick: those in favor and that's carried thank you so moving on we dealt with the fee bylaw earlier

[3:01:43] Trustee Patrick: in the meeting how's everybody doing are we all right to carry on just want to check in

[3:01:48] Trustee Patrick: staff everybody all right okay good um so 14.1.1 is the top priorities report on page 235

[3:01:58] Trustee Patrick: is there any action there uh

[3:02:08] Voice 22: the

[3:02:09] Trustee McConchie (probable): action uh is for example the well i i don't know because i don't

[3:02:15] Trustee McConchie (probable): know where we're at for staff i guess uh demands uh like the stvr review project nothing's happening

[3:02:23] Trustee McConchie (probable): it's in the province so i i don't know why that's like a project still i'm not sure if there's still

[3:02:31] Trustee McConchie (probable): demands on staff for working through this to prevent us from moving on to another project

[3:02:37] Trustee Patrick: it just hasn't been adopted is my understanding so it sits there and or kim did you need to add

[3:02:42] Trustee Patrick: something no

[3:02:43] Planner Stockdill: there is no um demand on staff whatsoever we are just waiting for the the

[3:02:49] Planner Stockdill: approval um but you do have three other projects on the go yeah

[3:02:55] Trustee McConchie (probable): okay but what the groundwater

[3:02:57] Trustee McConchie (probable): water sustainability project for example

[3:03:01] Voice 9: you'll be getting

[3:03:02] Voice 9: out you'll be getting a report at the

[3:03:04] Trustee McConchie (probable): next

[3:03:04] Voice 9: meeting on the options for the mending your bylaws for the groundwater sustainability project

[3:03:10] Trustee McConchie (probable): and then based on that a lot of projects top projects are not based on what

[3:03:15] Trustee McConchie (probable): happens in that

[3:03:15] Trustee McConchie (probable): report well at

[3:03:17] Voice 9: that time you can decide if you decide not to proceed with that project you can

[3:03:21] Voice 9: remove it okay

[3:03:23] Trustee Patrick: because this is the implementation of the data that we're waiting to see put up on

[3:03:28] Trustee Patrick: the website? The

[3:03:29] Trustee McConchie (probable): reason why I'm asking this is just a discussion regarding how to allocate

[3:03:36] Trustee McConchie (probable): best use of the remaining time in the term. And certainly my discussions concerns over

[3:03:41] Trustee McConchie (probable): foreshore area. I know that that's been discussed. It's going to be discussed later in the meeting

[3:03:47] Trustee McConchie (probable): talking about DPAs within the foreshore area and what we're doing to ensure protection of foreshore

[3:03:55] Trustee McConchie (probable): if that would be a major staff report uh or not uh or project or not um do you get what i'm kind

[3:04:05] Trustee McConchie (probable): of trying to get out i'm going to go in a boat and look for raptors nests we're going to come

[3:04:08] Trustee McConchie (probable): up with new information uh documenting those raptors nests uh also concerns over erosion

[3:04:15] Trustee McConchie (probable): and blah blah blah all the usual so i'm just wondering is this realistic or or not are we

[3:04:20] Trustee McConchie (probable): just kind of kind of riding out our time until the end of the term so

[3:04:25] Voice 9: the question about the

[3:04:26] Voice 9: the raptor's nest uh no that would be a great initiative because as you know the the current

[3:04:34] Voice 9: raptor nest mapping is old older more than a decade old so and yeah we have run into a couple

[3:04:40] Voice 9: situations where it's a dpa but the nest is no longer in the tree and i'm sure there's lots of

[3:04:45] Voice 9: nests that aren't dpas new nests so updating that would be a good would be a good project

[3:04:50] Voice 9: probably for the latter part of your term a shoreline

[3:04:54] Voice 9: dpa that's you know there's some

[3:04:56] Voice 9: there's some some things to consider before jumping into that yeah

[3:05:00] Trustee McConchie (probable): yeah there's some things

[3:05:02] Trustee McConchie (probable): to consider meaning no you couldn't get it done in the remaining term

[3:05:05] Voice 9: well no not only that but

[3:05:07] Voice 9: for the ltc like is that the best is that the best we can talk about this later it's on the agenda

[3:05:12] Trustee McConchie (probable): yeah that's

[3:05:13] Trustee McConchie (probable): fine i'm just i'm just talking about how we're managing our time with the remaining

[3:05:17] Trustee McConchie (probable): remaining term that's that's all and how it's being allocated yep

[3:05:21] Voice 9: so we're aiming working hard

[3:05:24] Voice 9: to get these three ongoing projects to the ltc putting in a position where you can at least give

[3:05:31] Voice 9: it approval in principle before the end of the term i mean we can't control what the ministry

[3:05:35] Voice 9: how long it's going to take at the ministry but right to get it through public hearing get it

[3:05:41] Voice 9: through to get the bylaws through third reading for all three of those projects the groundwater

[3:05:44] Voice 9: water implementation the lub reviews you know you've got a couple meetings coming up public

[3:05:49] Voice 9: meetings coming up and then the soil bylaw

[3:05:53] Voice 6: so

[3:05:56] Trustee McConchie (probable): then fall you guys have put significant effort

[3:05:59] Trustee McConchie (probable): and time and staff resources and money into these projects over the previous term correct so there

[3:06:04] Trustee McConchie (probable): was a comment from the public saying that because we're acclaimed we shouldn't be proceeding with

[3:06:09] Trustee McConchie (probable): these projects but i'm just wondering how how much time and effort robert would you say your staff

[3:06:14] Trustee McConchie (probable): have been how hard have they been working on these projects and do you see value in them still

[3:06:19] Voice 9: um

[3:06:21] Voice 9: i'm not going to comment on what a claim trustees should do or not do but in terms of the project

[3:06:26] Voice 9: yeah the lub review has been a huge amount of staff time gone into that it's been a couple of

[3:06:31] Voice 9: years now um we did all that work sort of over do all those discussion papers held all those online

[3:06:37] Voice 9: online meetings early on in the COVID epidemic,

[3:06:43] Voice 9: supporting the agricultural APC,

[3:06:47] Voice 9: and then all the drafts and all the staff reports

[3:06:51] Voice 9: that Kim's been bringing back over the last year

[3:06:53] Voice 9: since she's been back.

[3:06:55] Voice 9: So a lot of staff time on that.

[3:06:57] Voice 9: Groundwater sustainability project,

[3:06:58] Voice 9: that's working in conjunction with Galliano still

[3:07:02] Voice 9: at this point because there's some economies there

[3:07:05] Voice 9: there. And the Nerissa Chadwick's working on that with William's support. And a lot of time has gone

[3:07:15] Voice 9: into that already and into the implementation options. I've been working with Nerissa working

[3:07:20] Voice 9: through those. So a lot of staff time has already gone into just the implementation stage of the

[3:07:27] Voice 9: most recent phase of the groundwater project. And you'll see when hopefully by the end of the week

[3:07:32] Voice 9: when we get the the science part of it posted on the website how much went into that and then the

[3:07:38] Voice 9: soil bylaw i've been working on that for the last few months kind of on the side of my desk and

[3:07:42] Voice 9: talking and just this month the last couple weeks i've talked to three different contractors and

[3:07:47] Voice 9: getting feedback from them and encouraging them to talk to you guys local trustees and to put their

[3:07:52] Voice 9: comments in writing and i'm giving them a little more time to do that okay great thanks for that

[3:07:58] Trustee McConchie (probable): explanation robert appreciate that

[3:08:00] Trustee Morrison: yeah i've had some of those conversations too there's been a lot

[3:08:02] Trustee Morrison: of conversations in last month with different people on both the land use bylaw pieces and

[3:08:07] Trustee Morrison: the soil bylaw a lot of folks are and and the questions i'm getting on the water project are

[3:08:12] Trustee Morrison: actually the questions that i think we've been asking all on is just like can you see the data

[3:08:18] Voice 19: yes you can like

[3:08:20] Trustee Morrison: as we're trying as we're trying to decide some of the land use bylaw things like

[3:08:25] Trustee Morrison: related to the density for commercial property or commercial zoning like that's the question

[3:08:29] Trustee Morrison: that we're getting related to the lottery okay they're kind of interconnected not surprisingly

[3:08:38] Trustee Patrick: okay uh then there's any questions on the project uh list as well that's the next one

[3:08:44] Trustee Patrick: no

[3:08:45] Voice 22: okay

[3:08:47] Trustee Patrick: then did should we put the raptor's nest on the projects list would that

[3:08:53] Trustee Patrick: be advisable yeah

[3:08:55] Voice 9: that's the place to at least uh pin it for now

[3:08:59] Voice 9: done that's

[3:08:59] Trustee McConchie (probable): the only thing

[3:09:00] Trustee Morrison: how long do you think in

[3:09:03] Trustee McConchie (probable): april i gotta go and we're going out in the

[3:09:08] Trustee McConchie (probable): season in april the

[3:09:12] Trustee Morrison: project is then we can kind of just telegraph that that's happening yeah so

[3:09:16] Trustee Morrison: let's do that so

[3:09:17] Trustee Patrick: would either one of you like to make a motion to add that to the projects list

[3:09:21] Trustee Patrick: that

[3:09:21] Trustee Morrison: the north pender island local trust committee add rafter nesting updates

[3:09:29] Trustee Morrison: rafter nesting mapping updates to the project list okay

[3:09:38] Trustee Patrick: is there a second a

[3:09:41] Voice 19: second i'm going

[3:09:42] Trustee Patrick: to give shannon a moment when shannon's got thumbs up so thank you shannon and um is there any

[3:09:48] Trustee Patrick: discussion I'll call the vote then all those in favor that's carried thank you okay so we have

[3:09:57] Trustee Patrick: a applications report here at 14.2 in the agenda on 237 you know trustee Morrison you said you had

[3:10:04] Trustee Patrick: a question

[3:10:05] Trustee Morrison: yes so I'm just trying to find the note for my question here um so my question was

[3:10:14] Trustee Morrison: I got a phone call from a community member who was curious about a permit process and here it is

[3:10:24] Trustee Morrison: here. Thank you. They, they were, they're in the process of applying for a development

[3:10:30] Trustee Morrison: variance permit, which is related to a building that was built in 1979. And the rules, the current

[3:10:41] Trustee Morrison: rules that we're using for our setbacks are from 1978 and so there's a there's some question in

[3:10:49] Trustee Morrison: robert you probably know it better than i do about that they were basically given the answer that

[3:10:55] Trustee Morrison: well it could take a couple months to get a development variance permit through and i'm

[3:11:00] Trustee Morrison: struggling with the issue that a development variance permit for something that's 50 years old

[3:11:05] Trustee Morrison: that is about a foundation that the house itself is sitting on is is going to be this long and

[3:11:13] Trustee Morrison: involved process so i i'm struggling and i guess it's the bureaucracy aspect of it that i'm just

[3:11:18] Trustee Morrison: like hitting up against so i'm wondering what options there are around that order variants

[3:11:24] Voice 9: might be faster um than than going the dvp route so yeah i'm a little reluctant to say it's

[3:11:32] Voice 9: bureaucracy so there's legal requirements right notification has to has to be done yeah and they

[3:11:37] Voice 9: get in queue right um there's other you know you look at your agenda right you have four applications

[3:11:41] Voice 9: on this agenda next month i've already got three applications queued up for next month and that's

[3:11:47] Voice 9: kind

[3:11:48] Voice 1: of the limit

[3:11:48] Voice 9: right um you know maybe a fourth one um and that's that sort of reaches the limit

[3:11:54] Voice 9: of our capacity to process the applications and frankly the ltc's capacity to deal with them in a

[3:12:00] Voice 9: in a meeting right and you've got five six seven applications plus you got your projects coming

[3:12:05] Voice 9: next month as well so yeah i mean the standard for turnaround time for a land use permit to

[3:12:12] Voice 9: i tell people is six to eight weeks once they get a complete application in

[3:12:17] Voice 9: and that's pretty fast frankly compared to a lot of local governments um and um

[3:12:25] Voice 9: Um, yeah, I mean, there are other options are board of variants might be a bit faster

[3:12:30] Voice 9: because the board meets, um, you know, on demand, basically we schedule a meeting on

[3:12:36] Voice 9: demand.

[3:12:37] Voice 9: Um, and, uh, so there might be, but that's dependent on the availability of the board

[3:12:42] Voice 9: members.

[3:12:43] Voice 9: Um, they're pretty good.

[3:12:45] Voice 9: These, the current ones.

[3:12:48] Trustee Morrison: Um, yeah.

[3:12:50] Trustee Morrison: So the dilemma being, of course, that, you know, until the person went to apply for a

[3:12:55] Trustee Morrison: building permit they didn't even know that they had a problem so they weren't planning multiple

[3:12:59] Trustee Morrison: months in advance because they didn't even know they had a problem right so so that you know in

[3:13:05] Trustee Morrison: our relatively complicated building environment here there's a lot of little nuts in a row

[3:13:11] Trustee Morrison: and now it causes a huge problem so um okay well it would be really helpful to i don't know if

[3:13:19] Trustee Morrison: the staff have already told the applicant that they can go aboard a variance route um but it

[3:13:27] Trustee Morrison: it would be helpful to think about that because otherwise i would like to see that application

[3:13:32] Trustee Morrison: like so i guess that that's the other question i have is if you process an application in terms of

[3:13:37] Trustee Morrison: like you look at it you take an initial stab does it have to go out for like i can't remember i was

[3:13:43] Trustee Morrison: of trying to goes

[3:13:43] Voice 9: out for notification for neighbors for a minimum of 10 days yeah okay

[3:13:49] Trustee Morrison: so

[3:13:50] Voice 9: that's that's part of the legal requirement yeah okay

[3:13:55] Trustee Morrison: and so that notification process is

[3:13:57] Trustee Morrison: the thing that is the processing time is that what you're saying that's

[3:14:01] Voice 9: a big chunk of it yeah

[3:14:02] Voice 9: yep so i mean that sort of falls right in the middle of a time window right it's you know

[3:14:08] Voice 9: If they submit the application, it's got to be complete, right, before we'll accept the application.

[3:14:13] Voice 9: They got their plans and filled out the application form and paid the fee.

[3:14:17] Voice 9: Then we open the file.

[3:14:18] Voice 9: I review it.

[3:14:19] Voice 9: It usually takes me like 10 minutes to review it.

[3:14:22] Voice 9: And then I assign it.

[3:14:24] Voice 9: And then the planner who it's assigned to, you know, they may have a whole bunch of other files they're working on that week.

[3:14:32] Voice 9: They might not get to it for a week or so.

[3:14:35] Voice 9: So to do at least an initial review, contact the applicant.

[3:14:39] Voice 9: You may have questions of the applicant.

[3:14:42] Voice 9: It's always advisable to do a site visit.

[3:14:45] Voice 9: And we try and, you know, Phil will come over to the island and, you know, do five or six or seven site visits in one day.

[3:14:53] Voice 9: That's, you know, the photos you see in the staff reports or from the site visits.

[3:14:59] Voice 9: And then draft the permit, draft the notice.

[3:15:02] Voice 9: that has to be circulated by mail and delivered hand delivered as well um that's a that's that's

[3:15:09] Voice 9: legal requirement and there's that time window in there so when you start putting those pieces

[3:15:13] Voice 9: together um consecutively that's the sort of six to eight weeks turnaround time comes from that

[3:15:21] Trustee Morrison: okay um it's helpful to hear that whole slew of things because i you know sometimes we don't

[3:15:27] Trustee Morrison: remember them all the time um

[3:15:29] Voice 9: and you don't really see it right it's that's you just see

[3:15:32] Voice 9: that you just see the report on your agenda yeah

[3:15:35] Trustee Morrison: and i guess i i really do have challenge with

[3:15:38] Trustee Morrison: these because they're it's not the only one and as people start to renovate their houses i don't

[3:15:42] Trustee Morrison: really want to see our agenda and the backlog of planner time cluttered with permits that we

[3:15:46] Trustee Morrison: absolutely like i just can't see a way that we're not going to say yes to a

[3:15:51] Trustee Morrison: 60 centimeter difference or something over a few years ago because you know like i just it's just

[3:16:00] Trustee Morrison: just so minor like in the in the understanding that it just it seems like what you just described

[3:16:06] Trustee Morrison: is a huge amount of work for something that is just like well okay the logical answer is yes

[3:16:10] Trustee Morrison: probably yeah right

[3:16:12] Trustee Morrison: and so like I'm struggling with that and and I need to understand a better

[3:16:18] Trustee Morrison: process and if it's a legal issue like I need to understand how to resolve the legal problem

[3:16:22] Trustee Morrison: like how to go forward with that in a way that's faster well you'll

[3:16:26] Voice 9: be getting a report from Dave

[3:16:29] Voice 9: David Marler I don't think this trust council but next one about the recent legislative changes

[3:16:33] Voice 9: that will would allow local governments to delegate approval of some permits to staff

[3:16:39] Voice 9: while out specifically allows islands trust where we previously don't have that authority

[3:16:44] Voice 9: right because

[3:16:45] Trustee Morrison: like that one would be totally obvious to just be like uh you know I think I

[3:16:51] Trustee Morrison: don't know but I would and that would hopefully like reduce your workload and like smooth out

[3:16:56] Trustee Morrison: the like application backlog in some places yeah

[3:16:59] Voice 9: yeah it would certainly cut it down by probably a

[3:17:01] Voice 9: third yeah right

[3:17:03] Voice 9: yeah take a third that whole third that that goes to the you guys right the

[3:17:07] Voice 9: staff for the lead time to do the full staff report right

[3:17:10] Voice 19: to get it a week

[3:17:11] Voice 9: ahead for me to

[3:17:12] Voice 9: review it then get it on the agenda a week ahead of the meeting you know that's probably two weeks

[3:17:17] Voice 9: right there so phil's got a dvp he does the he's got it's gone out in notification he's drafted the

[3:17:22] Voice 9: the permit um and then he does the staff report for the agenda takes a you know um he gets that

[3:17:30] Voice 9: to me i review it and maybe there's some changes and then he makes those changes and then it goes

[3:17:37] Voice 9: on the agenda so there's that that final two weeks of the process right there yeah

[3:17:42] Trustee Morrison: so like

[3:17:44] Trustee Morrison: in the interim before because i can see like the way things move in the trust and like it's i have

[3:17:50] Trustee Morrison: have to deep read through it quite often um but like in the interim is there a way for us to kind

[3:17:56] Trustee Morrison: of triage into different buckets ones that are like the third that you're describing so that

[3:18:02] Trustee Morrison: they don't get like more of the planner's time right now that they get a light touch right now

[3:18:08] Trustee Morrison: and obviously we need to still have them go out for some type of legal review like or legal

[3:18:13] Trustee Morrison: notification yeah yeah that's not going to

[3:18:16] Voice 9: change the notification for variance is not is not

[3:18:19] Voice 9: change that's the local government act that hasn't been amended totally

[3:18:22] Trustee Morrison: get that yeah but if like

[3:18:24] Trustee Morrison: literally if the permit came in you're like oh this is type a you know like that we don't and

[3:18:30] Trustee Morrison: and you photocopied it and sent it out for review like is that something that could be done and i

[3:18:35] Trustee Morrison: guess and i know that's an internal shift in practices that you would have to govern but

[3:18:39] Trustee Morrison: honestly that would alleviate a lot of problems in the trust area if we figured that out yeah i

[3:18:45] Voice 9: I mean, we do sort of, if you say triage

[3:18:49] Voice 9: or I can prioritize certain files over others,

[3:18:52] Voice 9: I can say to fill and you sort of had a glimpse

[3:18:56] Voice 9: of this beginning of this year, like a year ago

[3:18:59] Voice 9: when we had that huge influx of applications

[3:19:03] Voice 9: and we basically said, it's going to take longer

[3:19:05] Voice 9: and we're going to be, if there's a particular application

[3:19:08] Voice 9: that has a community interest, let me know

[3:19:11] Voice 9: and I will prioritize that over others, right?

[3:19:13] Voice 9: And so, yeah, I could say this is a minor variance. Prioritize this over another variance that might be not minor, but it's a bit subjective.

[3:19:25] Trustee Morrison: Yeah, I understand that. And so I know that we probably have to create some kind of guidelines to make sure we understand that and there's some fair process for it.

[3:19:32] Voice 9: And you make one person happier. No one's happy to go through the process. They're a little bit less unhappy, but you really make someone else or a couple other people even more unhappy in the process.

[3:19:43] Trustee Morrison: yeah but it's not i'm not just the workload on planners because it seems like there is no need

[3:19:55] Trustee Morrison: to write up a big report on something that we know we're not gonna have a problem with like

[3:20:00] Trustee Morrison: and we could try and figure out what that guidance is so that we know what that list is more clearly

[3:20:04] Trustee Morrison: among us but

[3:20:05] Trustee Morrison: it does seem like there is an efficiency of planner time so that you guys

[3:20:11] Trustee Morrison: have like more space to do those like and to get in front of those trains that are like the more

[3:20:16] Trustee Morrison: gnarly train yep

[3:20:19] Voice 9: reducing the reducing the staff reports is a constant uh struggle yeah um yep i

[3:20:26] Voice 9: mean i'm reviewing reports frankly and i'm cutting out paragraphs that are some of them

[3:20:30] Trustee Morrison: yeah yeah

[3:20:31] Trustee Morrison: sending them

[3:20:31] Trustee Morrison: back yeah i would go for like the one page cover standard cover for like ones that

[3:20:36] Trustee Morrison: you think are light you know like that that first for whatever reason you you know whatever criteria

[3:20:42] Trustee Morrison: area like a very like standard kind of one pager saying here's the reason we think this is in this

[3:20:49] Trustee Morrison: category done move on I don't need all the other detail because I can look at the issue I can walk

[3:20:54] Trustee Morrison: out and look at the house I don't even need photos I can see it and be like check I know this house

[3:21:00] Trustee Morrison: so like yeah and

[3:21:02] Voice 9: and those attachments that are attached to staff reports like all those

[3:21:05] Voice 9: attachments with the checklists and everything that was you know six seven years ago that was

[3:21:11] Voice 9: the intent right is shift all of that kind of background information into these simple checklists

[3:21:16] Voice 9: attach them to a brief report right um but you know over time um the reports continue to expand

[3:21:27] Trustee Morrison: yeah brief is better because we're here with a 300 plus page thing and you know so yeah and and

[3:21:34] Trustee Morrison: we're here too like you know if it would be different i think if ben or i like weren't

[3:21:39] Trustee Morrison: paying attention or weren't like you know in the community because yeah but like we're here we know

[3:21:45] Trustee Morrison: these places we know the the people involved in the land involved so well

[3:21:49] Trustee McConchie (probable): my political opinion is

[3:21:50] Trustee McConchie (probable): there are trustees that have not been as capable at the job and the staff have been trying their

[3:21:55] Voice 22: best to keep the job going that's probably true

[3:21:56] Trustee McConchie (probable): that's what i think

[3:21:57] Voice 22: that's probably true well

[3:21:59] Voice 9: so yeah just a final final thought i think

[3:22:02] Voice 9: some some staff feel that if the more information they

[3:22:08] Voice 9: put in the report um uh there's less chance of criticism yeah

[3:22:15] Trustee Morrison: so maybe we need to have like a

[3:22:17] Trustee Morrison: you know a staff trustee loving in a way that like helps resolve that tension because frankly

[3:22:24] Trustee Morrison: i think it's the opposite for me like if i get like giant verbose text i'm like oh get to the

[3:22:29] Trustee Morrison: point like what is the point is your recommendation and why in like one page because i write tons of

[3:22:36] Trustee Morrison: policy briefs for people all over the place and like if i cannot get it into one page they are

[3:22:40] Trustee Morrison: not going to read it you know and so like really all the ancillary data should be ancillary data

[3:22:47] Trustee Morrison: and the the professional recommendation should be a page max so

[3:22:52] Trustee McConchie (probable): if i can also add the job of

[3:22:54] Trustee McConchie (probable): the public official and the public and not take it personally it's okay to get criticized yeah

[3:23:04] Voice 19: in

[3:23:04] Trustee McConchie (probable): fact i'd put that on the wall at enter into the islands trust entrance

[3:23:09] Trustee Morrison: it's okay to be criticized

[3:23:14] Trustee Morrison: yeah i know

[3:23:15] Trustee McConchie (probable): you have your homework

[3:23:15] Trustee Morrison: yeah so yeah and

[3:23:18] Voice 19: this is all to make it

[3:23:19] Trustee Morrison: all to make it more

[3:23:20] Trustee Morrison: efficient and like lower the like tension of staff having to write all these things and

[3:23:24] Trustee Morrison: not that i don't like actually kim i have to say like some of the stuff that we've been doing

[3:23:28] Trustee Morrison: land use by law stuff i've been like oh this is fascinating because like they're more complicated

[3:23:32] Trustee Morrison: gnarly big problems but like in the projects but the so project things i understand being longer

[3:23:38] Trustee Morrison: but permit things should be like short and like clear yeah

[3:23:43] Voice 9: anyways all

[3:23:45] Voice 19: right sorry

[3:23:46] Trustee Morrison: i'll just i'll

[3:23:46] Voice 9: just final thought maybe i'm i'm kind of on the side of my desk working with phil and the other

[3:23:53] Voice 9: sort of planner ones and planner twos one from each office to go through all of our application

[3:23:59] Voice 9: education material and try and make it consistent and simpler so we've worked through some things

[3:24:05] Voice 9: that you guys maybe don't see like our building permit responses because we've got all the

[3:24:10] Voice 9: different regional districts and try and get those consistent and our subdivision forms and

[3:24:15] Voice 9: procedures simplified that made that consistent and now we're moving on to the DVPs DPs and TUPs

[3:24:21] Voice 9: so this is a good opportunity to to try and simplify both standardize and simplify

[3:24:28] Voice 9: yeah

[3:24:29] Trustee Morrison: that'd be awesome and i'm still on the like like trust council level of how do we get you paid

[3:24:35] Trustee Morrison: for doing all these referral forms because i understand that's not something you're getting

[3:24:39] Trustee Morrison: paid for for

[3:24:40] Voice 9: building permits especially yeah i've got that's the mass that's the huge volume

[3:24:45] Voice 9: of work that we don't get compensated for yeah so we should i get that anyway financial planning

[3:24:52] Trustee Patrick: had the report on that and made some decisions in the last meeting to keep things moving on

[3:24:57] Trustee Patrick: resolving that good all

[3:25:00] Trustee Patrick: right all right any other questions on any applications then

[3:25:04] Trustee Patrick: no all right moving on there's trustees expense reports here for information

[3:25:09] Trustee Patrick: your your policies and standing resolutions are here and we already made one change today

[3:25:17] Trustee Patrick: um a conservancy reports here for information good to read um moving on we'll get to the

[3:25:25] Trustee Patrick: shoreline protection at 15.1 there's a report you're going too fast i

[3:25:30] Trustee Patrick: just run in too fast

[3:25:32] Trustee McConchie (probable): that's for information yeah and

[3:25:34] Trustee Morrison: i totally get that it's all for information i just want to like

[3:25:37] Trustee Morrison: get ahead of one question that i can hear coming in a month or two so if we are going to be able

[3:25:43] Trustee Morrison: to fund some money for raptor surveys or such thing um would that come out of our local trust

[3:25:54] Trustee Morrison: us money because we seem to have some funds so

[3:25:58] Voice 9: i missed part of what you said there it kind of

[3:26:00] Voice 9: froze up but i heard the part about the raptor survey and budget is that basically the the

[3:26:05] Voice 9: question right so um to pay it to pay for a big mapping initiative needs to be a project that has

[3:26:17] Voice 9: a budget attached to it right if there's and then really we need to follow the procurement policy as

[3:26:25] Voice 9: well which could be a direct award but they would have to meet the all the financial um policy

[3:26:31] Voice 9: criteria that trust council's got place um there is a small and you'll see it and you see it in the

[3:26:38] Voice 9: budget reports like the one you just you just uh passed over um there's a small budget line

[3:26:46] Voice 9: in their small amount in a budget line i think it's called special projects as an ltc expense

[3:26:54] Voice 9: so that can be used to fund little kind of one-off expenses that aren't part of a

[3:27:01] Voice 9: larger project

[3:27:03] Voice 22: okay

[3:27:05] Voice 9: but yeah when you're doing the when you're starting this rap going down the the

[3:27:10] Voice 9: the raptor nest mapping keep in mind that if the expenses start to add up it will need to be an

[3:27:17] Voice 9: approved project with a budget attached to pay that those expenses and we would have to follow

[3:27:23] Voice 9: the procurement policies okay

[3:27:27] Trustee Morrison: i'll we'll think more about that because um yeah i also you know

[3:27:32] Trustee Morrison: in my free time i've been reading the islands trust act and um found a really lovely little

[3:27:37] Trustee Morrison: part in section nine i think it is around how we can learn from others and community

[3:27:43] Trustee Morrison: and different cultural contexts and we can support that financially there's some new piece in the act

[3:27:49] Trustee Morrison: that there's

[3:27:50] Voice 9: an amendment yep for environment basically it's it's grants for i think it's

[3:27:58] Voice 9: environmental um yeah

[3:27:59] Trustee Morrison: right so okay so we will figure that out because i highly support doing

[3:28:07] Trustee Morrison: that kind of thing and i know that galliano we've done some of that stuff through uh i don't know if

[3:28:11] Trustee Morrison: we did it from the trust council or galliano then did it directly around the one earth project over

[3:28:15] Trustee Morrison: there has also been um so yeah i know there's ways we just need to figure out what those ways are

[3:28:22] Trustee Patrick: okay okay so then jumping ahead then to 15.1 the shoreline protection model bylaw report which is

[3:28:30] Trustee Patrick: here at page 253 it's more of a report not a model model bylaw but i don't know anyone

[3:28:37] Trustee Patrick: wants to talk about that robert or is it just here for information

[3:28:41] Voice 9: here for information

[3:28:42] Voice 9: its regional planning committee has referred it to all local trust committees for information

[3:28:50] Voice 9: south bender has uh just recently added as their one of their projects top priorities

[3:28:57] Voice 9: projects is a shoreline shoreline review um

[3:29:05] Voice 19: i

[3:29:07] Trustee McConchie (probable): read the report and um i still don't understand

[3:29:10] Trustee McConchie (probable): why consultants write this but anyways um it was there there's some useful information here

[3:29:17] Trustee McConchie (probable): some like for example if for those listening at home or whatever on page 267 of the staff report

[3:29:22] Trustee McConchie (probable): which is page 14 i talked about local trust committees have the following rules available

[3:29:29] Trustee McConchie (probable): for addressing climate change mitigation efforts um now the the only problem i have as a trustee

[3:29:37] Trustee McConchie (probable): is that I don't have time or enough resources in order to implement all of these things

[3:29:42] Trustee McConchie (probable): so it's it's really helpful information but as a public official I can't do anything about it

[3:29:48] Trustee McConchie (probable): really I mean I'm doing the maximum amount I can do within the resources we have

[3:29:52] Trustee McConchie (probable): at the arms trust so it's like okay thanks for the report good point

[3:29:56] Trustee McConchie (probable): I don't know how about how to implement for example

[3:30:00] Trustee McConchie (probable): example um uh section 43 local community that's inclusion of targets and policies with respect to

[3:30:06] Trustee McConchie (probable): reducing greenhouse gases with targets uh off street parking and loading uh development permit

[3:30:13] Trustee McConchie (probable): to promote the reduction of greenhouse gas emission you know like these suggestions are

[3:30:17] Trustee McConchie (probable): wonderful but i i mean what am i supposed to do with them maybe chair patrick you have any

[3:30:22] Trustee McConchie (probable): suggestions i don't know well

[3:30:24] Trustee Patrick: i just i can tell you thetis island it's their only project and

[3:30:28] Trustee Patrick: And they are still in the project definition phase.

[3:30:31] Trustee Patrick: They got community-to-community funding from UBCM to do, they're going to be traveling around with the two First Nations separately,

[3:30:42] Trustee Patrick: each one to go circumnavigate the islands and discuss the issues from a shoreline protection standpoint with First Nations as a first step.

[3:30:53] Trustee Patrick: And all of this is going to be interesting information to be sharing with each other as well.

[3:30:57] Trustee Patrick: and i think uh south pender is taking a similar approach to spending some time understand because

[3:31:03] Trustee Patrick: there are as you see for shoreline protection there's a whole bunch of things you can do

[3:31:07] Trustee Patrick: so yeah

[3:31:08] Trustee McConchie (probable): for sure i guess what i'm saying is like i mean we've got to get stuff done like now

[3:31:14] Trustee McConchie (probable): and like i mean maybe the federal government could step in here or something you know because

[3:31:18] Trustee McConchie (probable): i i don't see any if you're if you're looking at expediting implementing real protection uh

[3:31:25] Trustee McConchie (probable): You know, I'm not sure local government is the solution. Just based on what I've learned as a trustee right at the second. The federal government. Oh, sorry, I'm almost done, Robert. I know you're going to obviously have concerns over what I'm saying.

[3:31:40] Trustee McConchie (probable): I'm just telling you what it's like to be a trustee, right? So, anyways, my point is that I would love to implement some of these things and I don't know how.

[3:31:52] Voice 9: I was just going to say, don't sell yourself, sell yourself short, you are doing a number of these things through the land use

[3:31:58] Voice 9: bylaw review, like the

[3:31:59] Voice 9: whole dock, removing docks is an outright permitted use, right? That's, that's one major initiative because, first of all, there's the dock impacts on the foreshore, but there's also the access to the docks over land that causes impacts on the shoreline.

[3:32:17] Voice 9: you're adding an elevation above natural boundary to the setback as well you've removed

[3:32:25] Voice 9: the stairs access to the shoreline in the land use bylaw review so I think if you put those

[3:32:33] Voice 9: things together those are things those sorts of structures that were permitted in the current

[3:32:38] Voice 9: land use bylaw review have a cumulative impact on on shoreline yeah

[3:32:44] Trustee Morrison: i would say the the additional

[3:32:45] Trustee Morrison: pieces that i see in this report that i don't yet see in our bylaw and i think this is where

[3:32:51] Trustee Morrison: it would be really helpful to have either like an island's trust-wide approach to this or federal

[3:32:58] Trustee Morrison: sort of oversight in this space would be um like the mapping of all eel grass all the way through

[3:33:04] Trustee Morrison: and the mapping of kelp beds all the way through and we have some of that information but not

[3:33:08] Trustee Morrison: not necessarily everywhere. And then like heritage overlay maps, which I know, again,

[3:33:13] Trustee Morrison: that the trust has thought about that all over, because it does seem like that there are

[3:33:18] Trustee Morrison: those mapping efforts where we can actually put a DPA stated that this has the data behind it

[3:33:23] Trustee Morrison: help a lot with being able to, like limit activity in those spaces. And again, this is not to say we

[3:33:31] Trustee Morrison: don't want people here, and we don't want development here, but we want to make sure it's

[3:33:34] Trustee Morrison: not negatively impacting things going forward and hopefully even restoring things going forward

[3:33:39] Trustee Morrison: and

[3:33:41] Trustee Patrick: those pieces are happening the eelgrass mapping has been funded and kicked off and as

[3:33:45] Trustee Patrick: well as the heritage mapping project is funded and carrying on which is going to be all important

[3:33:49] Trustee Patrick: pieces that will help is

[3:33:53] Trustee Morrison: the eelgrass mapping happening

[3:33:54] Trustee Patrick: yes yep it

[3:33:57] Trustee Morrison: is i don't know about that

[3:33:59] Trustee Morrison: because we kept bumping that that funding forward because we didn't have the partner and i didn't

[3:34:04] Trustee Morrison: realize that that had started okay that's great

[3:34:06] Trustee Patrick: it was either out to tender or wherever it was

[3:34:09] Trustee Patrick: it was somewhere in the process it's the regional planning committee project okay all right what

[3:34:16] Trustee Patrick: else all right so if there's i think for right now it's information and you know receive that

[3:34:23] Trustee Patrick: report i guess and then uh keep working at it um so the next is the meeting procedure bylaws 15.2

[3:34:32] Trustee Patrick: on the agenda which is uh page 306.

[3:34:36] Voice 9: yep i'll summarize that quickly so the intent of this

[3:34:40] Voice 9: is to amend the meeting procedures bylaw to allow for regular meetings to be fully electronic

[3:34:48] Voice 9: so for example you guys wouldn't have to be at the hall today could all entirely be electronic

[3:34:55] Voice 9: the legislation changed late last year and we've because of the current round of omicron

[3:35:02] Voice 9: on we've accelerated this amendment to get it in front of local trust committees as soon as possible

[3:35:07] Voice 9: um so it would allow for electronic meetings um but it's also based on the most recent

[3:35:16] Voice 9: model meeting procedures bylaw which is salt springs adopted in 2014 so it has a whole bunch

[3:35:21] Voice 9: of provisions that aren't in the current bylaw for delegations town hall order and decorum

[3:35:31] Voice 9: and um so south pender and galliano held special meetings to review these and they both did the

[3:35:37] Voice 9: same thing they took out sections 18 through 40 from their um draft bylaws and they didn't want to

[3:35:46] Voice 9: um make the amendments for all the um the delegations town hall portion decoder and

[3:35:55] Voice 9: decorum portions um without further community input and um so the option is there for the local

[3:36:03] Voice 9: trust committee also north pendery local trust committee you can do that as well it wouldn't

[3:36:07] Voice 9: affect any of the electronic meeting procedure provisions yeah

[3:36:12] Trustee Morrison: i see what you mean because yeah

[3:36:14] Trustee Morrison: so just it's not to say that we wouldn't eventually include those things between 18 and 40 or whatever

[3:36:20] Trustee Morrison: it is um but just that they need more time and thought but we still need to have the electronic

[3:36:26] Trustee Morrison: meeting thing in play is that what i'm understanding yes

[3:36:29] Trustee McConchie (probable): exactly yeah

[3:36:32] Trustee Morrison: um

[3:36:33] Trustee McConchie (probable): okay so what about this the

[3:36:35] Trustee McConchie (probable): two meeting uh two in-person meetings per year yeah that's it's a minimum yeah

[3:36:39] Voice 9: so i mean some

[3:36:41] Voice 9: some local trust companies meet four times a year right so like saturn for example yeah

[3:36:47] Trustee Morrison: so for us

[3:36:47] Trustee Morrison: because we have 10 meetings a year right now i would say a minimum for us would be four at least

[3:36:53] Trustee Morrison: of in-person meetings um like you know at least i think you

[3:37:00] Trustee Patrick: can make those amendments

[3:37:02] Trustee Patrick: so we can

[3:37:03] Trustee McConchie (probable): i'm worried i worry about that being abused yeah

[3:37:06] Trustee Patrick: i know i have

[3:37:09] Trustee Patrick: yep we

[3:37:10] Trustee Patrick: could you can make that amendment so

[3:37:12] Trustee McConchie (probable): how many meetings do we have five of ten per year

[3:37:15] Trustee McConchie (probable): five why don't we make it five yeah

[3:37:17] Trustee Morrison: so if we made it 50 of them have to be in person 50

[3:37:20] Trustee McConchie (probable): percent i don't i mean can

[3:37:22] Trustee Morrison: we can we make it

[3:37:23] Trustee Morrison: as a percentage instead of a number of meetings because

[3:37:25] Trustee Morrison: like the given like the number of meetings that north pender has is our current situation but

[3:37:30] Trustee Morrison: we're going to be so done all our work that we don't even need this many meetings

[3:37:35] Voice 9: yeah it could be a percentage um so the way practically it would work you know at the end

[3:37:41] Voice 9: of every year you get the calendar like the the notice with the the list of the meeting dates

[3:37:48] Voice 9: and you make some you make changes and then then adopt that as your annual regular meeting schedule

[3:37:55] Voice 9: at that point you could say this one and this one would be electronic you could pre-designate a

[3:38:01] Voice 9: couple the beginning of the year as electronic meetings or probably more likely is that say at

[3:38:09] Voice 9: the end of today's meeting you could say next meeting the february meeting let's make it an

[3:38:15] Voice 9: an electronic meeting and you pass a resolution to that effect so that's sort of practically how

[3:38:20] Voice 9: it would work um but yeah it could be a percentage of electronic meetings it could be a minimum

[3:38:26] Voice 9: number of in-person meetings yeah

[3:38:30] Trustee Morrison: i'd go for like a 50 because i think that's a little bit

[3:38:34] Trustee Morrison: so i'd go for that for one and then for what you just said too about the um

[3:38:41] Trustee Morrison: no no it just went right out of my brain sorry because i'm frozen

[3:38:48] Voice 9: so how about uh how about just a quick resolution to revise the draft bylaw

[3:38:54] Voice 9: so that at least 50 of meetings must be in person yeah

[3:38:59] Trustee Morrison: i'd say that thank you north

[3:39:01] Trustee Morrison: fender local trust committee revised

[3:39:04] Trustee Patrick: do we yeah we need to make motions to make the amendments

[3:39:08] Trustee Patrick: amendments and then you'll have to move the amended

[3:39:11] Trustee Morrison: right did they revise the bylaw to make

[3:39:15] Trustee Morrison: um a minimum of 50 percent of meetings in person okay let's give

[3:39:23] Trustee Morrison: shannon a moment

[3:39:27] Voice 6: i mean the concern i have is like oh sorry chance right

[3:39:30] Voice 14: that's okay you can talk while i'm writing

[3:39:33] Voice 14: i'm

[3:39:34] Trustee McConchie (probable): just saying i'm just saying like

[3:39:35] Voice 14: to you as well

[3:39:35] Trustee McConchie (probable): the heated meeting and the trustee in the

[3:39:39] Trustee McConchie (probable): the future has decided to take a really unpopular position and they just peace out of the meeting

[3:39:43] Trustee McConchie (probable): and they don't have to face the heat of the public yeah

[3:39:45] Voice 22: that's right i

[3:39:46] Trustee McConchie (probable): mean it's gonna it's gonna be

[3:39:47] Trustee McConchie (probable): utilized in a in a way it could but it could be utilized in a way to to really not i mean it's a

[3:39:55] Trustee McConchie (probable): different experience sitting here in front of a whole bunch of people than it is in an office

[3:39:58] Trustee McConchie (probable): you know

[3:39:59] Trustee McConchie (probable): so

[3:40:00] Trustee Patrick: yeah i don't i mean i can't say how any future people would interpret it but i would

[3:40:06] Trustee Patrick: would hope that's not the case this is just allowing you

[3:40:09] Trustee Patrick: maximum flexibility yeah being

[3:40:11] Trustee McConchie (probable): realistic anyway

[3:40:13] Voice 14: shannon can you read that back but the north pender island local trust committee

[3:40:18] Voice 14: revised north pender island local trust committee meeting procedure bylaw number 227 to make a

[3:40:23] Voice 14: minimum of 50 of meetings in person all right that sounds good was that seconded yes

[3:40:28] Voice 6: is there

[3:40:29] Trustee Patrick: any discussion nope all the vote all those in favor and that's carried what do you do

[3:40:38] Trustee Patrick: do you want to remember yeah let's

[3:40:39] Trustee McConchie (probable): remove uh i agree with uh the other islands here

[3:40:41] Trustee McConchie (probable): get rid of 18 through 40.

[3:40:43] Trustee Patrick: yeah so i need a motion to i'd

[3:40:46] Trustee McConchie (probable): like to remove items 18 through 40.

[3:40:54] Voice 14: you can

[3:40:55] Voice 19: read that back

[3:40:55] Voice 14: yes that the north pender island local trust committee revised north pender

[3:40:59] Voice 14: island local trust committee meeting procedure bylaw number 227 to remove items 18 through 40.

[3:41:06] Trustee Patrick: is that seconded

[3:41:09] Trustee Morrison: i'm sorry

[3:41:11] Trustee Morrison: shannon just made it sound so much more official

[3:41:15] Trustee Patrick: that's often my role with ben

[3:41:18] Trustee Patrick: was that a second sorry you guys blocked for a second okay seconded any discussion no and i'll

[3:41:28] Trustee Patrick: call the vote all those in favor in favor i think

[3:41:32] Voice 8: you guys are so

[3:41:32] Trustee Patrick: you're getting cold you're not

[3:41:34] Trustee Patrick: functioning any longer all

[3:41:35] Voice 8: right

[3:41:36] Trustee Patrick: are there any other amendments that you'd like to make to this

[3:41:42] Trustee Patrick: bylaw uh we're frozen again temporarily you're back

[3:41:47] Trustee Patrick: okay yeah if there's no uh further amendments

[3:41:51] Trustee Patrick: uh we would need to pass the motions on page 306 uh

[3:41:56] Trustee McConchie (probable): okay uh one second i'd like to do i have to do

[3:42:02] Trustee McConchie (probable): them one at a time

[3:42:03] Voice 16: yes oh

[3:42:05] Trustee McConchie (probable): yeah my bad i see this now why that is i'd like to make a motion that

[3:42:09] Trustee McConchie (probable): north pender island local trust committee bylaw number 227 cited as north pender island local

[3:42:13] Trustee McConchie (probable): trust committee procedure bylaw number 227 2002 to begin first second third reading as amended

[3:42:22] Trustee Patrick: can we do these as just one motion or do we have to do them separately i just realized

[3:42:28] Voice 9: no we can do it in one motion

[3:42:30] Trustee Patrick: oh good all right so that was seconded we

[3:42:33] Voice 9: may adjust the minutes

[3:42:34] Voice 9: to say that it's separate motions.

[3:42:36] Trustee Patrick: Is there

[3:42:37] Trustee Patrick: any discussion?

[3:42:39] Trustee Patrick: No. Call

[3:42:40] Trustee Patrick: the vote. All those in favor?

[3:42:42] Trustee Patrick: And that's carried.

[3:42:44] Trustee McConchie (probable): I'd like to make a motion that the North Penner Island

[3:42:46] Trustee McConchie (probable): Local Trust Committee, bylaw number

[3:42:48] Trustee McConchie (probable): 227, cited as North Penner Island Local Trust

[3:42:50] Trustee McConchie (probable): Committee Meeting Procedures, bylaw number 227

[3:42:53] Trustee McConchie (probable): 202221

[3:42:54] Trustee McConchie (probable): be forwarded to the Secretary of the

[3:42:56] Trustee McConchie (probable): Island's Trust for approval by the Executive Committee.

[3:42:58] Trustee Patrick: I second. All right. Any discussion?

[3:43:00] Trustee Patrick: No. Call the vote. All those in favor?

[3:43:02] Trustee Patrick: And that's carried too.

[3:43:04] Trustee Patrick: thank you as

[3:43:06] Trustee Morrison: a related note can i just pick up a thread from the town hall to say that

[3:43:10] Trustee Morrison: um it would be good at the next meeting if we could have a list of possible alternative

[3:43:17] Trustee Morrison: times for our meetings or at least like every other meeting that we could have it in like just

[3:43:24] Trustee Morrison: a conversation among staff robert maybe to just think about like what could be some meetings that

[3:43:30] Trustee Morrison: we could do later in the day so that people can be here because they're in particular ones where

[3:43:36] Trustee Morrison: we know we're going to hit a lot of stuff related to the land use bylaw to housing policies or stuff

[3:43:41] Trustee Morrison: like that because those meetings like people want to be here we hear it all the time and they just

[3:43:46] Trustee Morrison: can't they're working so it you know and i know it's a challenge but maybe we can just try to be

[3:43:52] Trustee Morrison: hyper efficient and if we do those meetings virtually that can also i don't know it would

[3:43:57] Trustee Morrison: would just be nice to try and figure that

[3:43:59] Trustee McConchie (probable): out well they want to be here i think when we're taking on

[3:44:01] Trustee McConchie (probable): like important issues that's right

[3:44:03] Trustee McConchie (probable): which we're doing yeah

[3:44:07] Trustee McConchie (probable): do

[3:44:08] Trustee Patrick: we need a nobody

[3:44:09] Trustee McConchie (probable): cares do we

[3:44:11] Trustee Patrick: need a resolution yeah sorry no

[3:44:14] Trustee McConchie (probable): go ahead but

[3:44:15] Trustee Patrick: do we need a resolution

[3:44:16] Trustee Patrick: no

[3:44:17] Voice 9: i just made it okay we'll bring it back yeah all right thank you

[3:44:21] Trustee Patrick: thanks thank you okay uh the

[3:44:24] Trustee Patrick: The next item is 15.3, which is the Sydney Island referral process on page 314.

[3:44:30] Voice 9: This was a request to the local trust committee.

[3:44:34] Voice 9: We've had a number of Sydney Island applications over the last couple of years, I guess.

[3:44:39] Voice 9: You asked us to come back with potential or options for referral of applications to the Strata Council.

[3:44:49] Voice 9: So we've met a few times with the Strata Council over the last couple of years.

[3:44:53] Voice 9: it tends to change the personnel tend to change every year or some of them change every year

[3:44:58] Voice 9: but in our most recent discussion um yeah they were open the members who were there at least

[3:45:03] Voice 9: in that zoom meeting were would be fine with getting applications referred to them they

[3:45:10] Voice 9: didn't really have a strong opinion either way um and there's certain things they as a strata

[3:45:15] Voice 9: council can't you know wade into when it comes to applications made by the the strata lot owners

[3:45:22] Voice 9: So a number of the considerations, like I said, there's, you know, the Strata Council's authority to comment may be somewhat constrained.

[3:45:33] Voice 9: They do have their own review process for building proposals and they have their own building scheme, essentially, that they apply through their own strata bylaw.

[3:45:44] Voice 9: so they do review building permits essentially for new construction anyway

[3:45:51] Voice 9: building permit applications so wouldn't be part of the process because it's the regional district

[3:45:57] Voice 9: that's their application any rezoning or any subdivision would have to come through the

[3:46:03] Voice 9: strata council anyway so really it's only land use permits so dvps dps and temporary use permits

[3:46:10] Voice 9: that's where this would be applicable.

[3:46:15] Voice 9: Geotechnical DPs, they're, as you know, fairly technical,

[3:46:18] Voice 9: but potentially the Strata Council might be interested

[3:46:21] Voice 9: in sort of the, seeing the sort of overall trends.

[3:46:26] Voice 9: We had few, if any of the shoreline DPA applications,

[3:46:30] Voice 9: there's a shoreline DPA for environmental protection.

[3:46:36] Voice 9: Temporary use permit,

[3:46:37] Voice 9: so I don't think we've ever had one from Sydney Island,

[3:46:39] Voice 9: But possibly that could change because they've got this, the issue with trailers and one of the solutions to the issue with people using RVs on the island is temporary use permits and development variance permits.

[3:46:54] Voice 9: The ones we see tend to be pretty minor.

[3:46:57] Voice 9: The lots are fairly large, so tend to run into people wanting or needing variances.

[3:47:05] Voice 9: Timing of referrals.

[3:47:06] Voice 9: So, I mean, to get to the Strata Council in time for them to comment, which would certainly slow down the processing, wouldn't be very practical to send them the actual, just the application that people make, because often they're incomplete, they don't have the professional report yet, they get that after they make the application, sometimes the application changes.

[3:47:26] Voice 9: changes. So the best time would be when we draft the permit. So for DVPs and TUPs where there's the

[3:47:32] Voice 9: notification period, it would make sense to be coincident with that. With DPs, it might just

[3:47:38] Voice 9: slow down DPs for Sydney Island for a bit. Yeah, and the recommendation is that

[3:47:48] Voice 9: the LTC request staff to refer draft land use permits to the Strata Council and to work with

[3:47:55] Voice 9: the strata council and the specifics of the referral referral process all

[3:48:00] Trustee Patrick: right trustees

[3:48:01] Trustee Patrick: questions let's

[3:48:03] Trustee McConchie (probable): improve things for you robert or is this making life more difficult well it

[3:48:07] Voice 9: will add a step to the process and

[3:48:12] Trustee McConchie (probable): their reaction was like we don't care a

[3:48:15] Voice 9: little bit yeah they're

[3:48:16] Voice 9: just yeah they were a little bit kind of well you know we have our own review process

[3:48:22] Trustee McConchie (probable): i thought we were doing them a solid here yeah

[3:48:26] Trustee Morrison: so it seems to me that maybe we don't submit it

[3:48:31] Trustee Morrison: for review we just submit it to them for information and that's like the

[3:48:34] Trustee Morrison: process yeah

[3:48:37] Voice 9: that's another option like when the permit if the permit is approved we send them a copy of it

[3:48:41] Voice 9: so

[3:48:44] Trustee McConchie (probable): strata it's just so weird the strata council wasn't like hey great thanks for reaching out

[3:48:49] Trustee McConchie (probable): and asking for our opinion our opinion on the governance when the local like we're here we

[3:48:54] Trustee McConchie (probable): are trying to create a you know a voice for them and uh with the island's trust and they they seem

[3:49:01] Trustee McConchie (probable): not that interested well

[3:49:03] Voice 9: they wouldn't i wouldn't characterize it that way they're you know they're

[3:49:07] Voice 9: they're happy to meet with us they wanted they you know they were excited to have the you guys

[3:49:12] Voice 9: come over to the island um they they were grateful for the sentiment but just the practicality of it

[3:49:21] Voice 9: was yeah we

[3:49:22] Voice 9: kind of know what's going on on the island yeah

[3:49:25] Trustee Morrison: okay all right then i i'm not really

[3:49:30] Trustee Morrison: for creating another process if it's not necessary so i don't know that i'd want to even make the

[3:49:36] Trustee Morrison: motion well

[3:49:38] Trustee McConchie (probable): it's worth it was worth investigating so then that way any future trust committee

[3:49:41] Trustee McConchie (probable): they ever make a decision uh you know and then the sydney island folks go wait a second what's

[3:49:47] Trustee McConchie (probable): with this island's trust we made an effort to

[3:49:50] Voice 6: improve

[3:49:50] Trustee McConchie (probable): the governance here and some and i create

[3:49:53] Trustee McConchie (probable): a step where we refer to them but perhaps your suggestion uh trustee morrison uh to send that

[3:49:59] Trustee McConchie (probable): for information is the correct one yeah

[3:50:01] Voice 9: what

[3:50:02] Trustee McConchie (probable): do you think robert yeah

[3:50:03] Voice 9: i think if you yeah we can

[3:50:05] Voice 9: send the memo to the strata council you can send it to information and i can just do a little cover

[3:50:10] Voice 9: email send it to the president and say they want your feedback on this it's ltc once you're your

[3:50:15] Voice 9: input on this and then i can bring back whatever they think

[3:50:17] Trustee Patrick: yeah that'd be good

[3:50:19] Trustee Patrick: that'd be good

[3:50:20] Trustee Patrick: you need a resolution to such or you're sure yeah yep

[3:50:24] Voice 9: We

[3:50:25] Trustee Patrick: do need a resolution.

[3:50:26] Trustee Patrick: What is it?

[3:50:27] Trustee Patrick: Refer

[3:50:28] Voice 9: the report to the Sydney Island Strata Council and report back.

[3:50:32] Trustee McConchie (probable): Yeah, I'll make a motion.

[3:50:34] Trustee McConchie (probable): The North Van Der Aal Global Trust Committee requests staff refer any reports related to Islands Trust.

[3:50:47] Voice 9: Just this report, the report

[3:50:48] Voice 9: of January 27th.

[3:50:51] Trustee McConchie (probable): Yeah, to the Strata Council for information.

[3:50:55] Trustee McConchie (probable): but

[3:50:55] Trustee Patrick: i think the understand i think we're here i'm hearing two different things um

[3:51:00] Trustee Patrick: robert has suggested sending this report to the strata council to ask for their

[3:51:05] Trustee Patrick: their feedback

[3:51:06] Voice 6: oh not

[3:51:08] Trustee Patrick: all referrals so we're just we're kind of asking them formally to

[3:51:12] Trustee Patrick: okay

[3:51:13] Trustee McConchie (probable): yeah that sounds good send it so i understand now i thought we were going to make a decision

[3:51:19] Trustee McConchie (probable): whether or not sydney island would really want cares to engage with us more or not but we can

[3:51:24] Trustee McConchie (probable): and send this report to them and then hear what they think.

[3:51:26] Trustee McConchie (probable): That's a great suggestion, thank you.

[3:51:28] Voice 22: All right, Shannon,

[3:51:31] Voice 14: how'd you do there?

[3:51:32] Trustee McConchie (probable): Sorry about that.

[3:51:33] Voice 14: The North Pender Island Local Trust Committee

[3:51:35] Voice 14: direct staff to refer the Sydney Island

[3:51:37] Voice 14: Referral Process Report dated January 27th, 2022

[3:51:41] Voice 14: to the Sydney Island Strata Council for comment.

[3:51:43] Trustee Patrick: Excellent, that's what I heard Ben say.

[3:51:46] Trustee Patrick: Is that been seconded, Trustee Larson?

[3:51:51] Trustee Patrick: Excellent, is there any discussion?

[3:51:53] Trustee Patrick: discussion. I'll call

[3:51:54] Trustee Patrick: the vote. All those in favor? Carried. All right. Okay. We're getting

[3:52:01] Trustee Patrick: tired. We're almost there, folks. Okay. This next item was added to the agenda. North Pender Island

[3:52:10] Trustee Patrick: Board of Variants discussion.

[3:52:13] Trustee McConchie (probable): Yeah, I hope to be brief about this. We had a member of the Board

[3:52:18] Trustee McConchie (probable): of variance well i just wanted to have a general discussion the board of variance is it's meant to

[3:52:24] Trustee McConchie (probable): be like a as non-partisan as possible and there was controversy uh i reached out to a member who

[3:52:31] Trustee McConchie (probable): resigned uh and he indicated that uh the the staff and the and his co-variance members uh were not

[3:52:40] Trustee McConchie (probable): doing their obligations we're not fulfilling their obligations as members of the board of variance uh

[3:52:47] Trustee McConchie (probable): Now, I'm just curious, like, what, I don't really know what comments I'm allowed to make about the Board of Variants. I don't quite know what its role is. And I'm wondering if you could just briefly explain that, because there seems to be a controversy.

[3:53:10] Trustee McConchie (probable): And I just wanted to kind of put that out there and have a quick conversation about what's going on there.

[3:53:15] Trustee McConchie (probable): well

[3:53:17] Voice 9: yeah i have no insight into why the one member resigned i wasn't yeah there was amy

[3:53:23] Voice 9: there's been two board hearings in the last few months he resigned after the first one i wasn't

[3:53:28] Voice 9: i wasn't at it um so i don't know what went on really um and uh in terms of what the board does

[3:53:37] Voice 9: they're an appeal body they're an independent appeal body so the local government's role

[3:53:43] Voice 9: the elected body the local government local trust committee council whatever is to appoint to have

[3:53:50] Voice 9: a board and to appoint members to the board that's that's that's your role and after that

[3:53:56] Voice 9: it's an independent appeal body they hear um essentially applications um from people to for

[3:54:04] Voice 9: minor variances where there's a hardship and there's a few other really obscure situations

[3:54:09] Voice 9: where they have the sole authority to hear appeals,

[3:54:14] Voice 9: but we very rarely have ever get them.

[3:54:19] Voice 9: In terms

[3:54:20] Voice 9: of staff, we actually provide a report,

[3:54:27] Voice 9: but compared to the reports we provide to the local trust committee,

[3:54:32] Voice 9: it's really more of a, here's what the applicant's asking for,

[3:54:37] Voice 9: here's what the applicant is saying.

[3:54:40] Voice 9: and here's here's what you have to do as a board you have to turn your mind to hardship you have

[3:54:44] Voice 9: to turn your mind to whether or not it's minor we might have a few minor comments on you know

[3:54:51] Voice 9: whether or not but we steer clear of that consideration because that's entirely up to

[3:54:56] Voice 9: the board um and then basically phil is the secretary to the board um you know he attends

[3:55:02] Voice 9: the meetings and they go on site visits and give some advice so

[3:55:09] Trustee McConchie (probable): a concern was raised from the public

[3:55:12] Trustee McConchie (probable): uh that people that are on the board of variance that trustees should factor in if they appoint

[3:55:19] Trustee McConchie (probable): someone on the board of variance like that it's you have to think about their professional

[3:55:23] Trustee McConchie (probable): designation uh the concern that was raised was like it's like a police board being full of police

[3:55:28] Trustee McConchie (probable): uh officers uh and that uh if to be a truly independent body there should be a personnel

[3:55:37] Trustee McConchie (probable): requirement be that they're not allowed to be uh professionally associated with development

[3:55:42] Trustee McConchie (probable): and or building

[3:55:43] Voice 19: in

[3:55:44] Trustee McConchie (probable): order to be to be truly independent that was the concern from the

[3:55:48] Trustee McConchie (probable): public just wanted to raise that uh i'm not sure what else we can talk about here but uh

[3:55:54] Trustee McConchie (probable): i was just surprised that there was some type of controversy uh raised particularly from not just

[3:56:00] Trustee McConchie (probable): member of the board of variance but from some members of the public so yeah

[3:56:04] Trustee Morrison: the the other thing

[3:56:05] Trustee Morrison: that i would actually realized because of the thing that happened over on um is art do we get

[3:56:16] Trustee Morrison: get reports back on sorry i can't hear you no

[3:56:20] Voice 9: can we

[3:56:22] Voice 9: um well yeah you can you can get a copy of the

[3:56:26] Voice 9: you can watch the the meeting it's it's recorded i

[3:56:29] Trustee Morrison: have so much free time yeah so

[3:56:31] Trustee Morrison: but can we just

[3:56:33] Trustee Morrison: get like the decisions decision yeah

[3:56:35] Voice 9: the decision is the form of a letter and there's minutes so

[3:56:38] Voice 9: yeah

[3:56:39] Trustee Patrick: aren't the minutes and salt spring we get the minutes of the when the port of variance

[3:56:43] Trustee Patrick: meets yeah like our

[3:56:44] Trustee Patrick: next package yeah

[3:56:46] Trustee Morrison: just because i i some things have happened and i

[3:56:54] Trustee Morrison: haven't known about it until a community member said something and that just doesn't go well like

[3:56:58] Trustee Morrison: um so it would be really helpful to be able to understand what's happening on those things

[3:57:03] Trustee Morrison: um yeah the one that was the big blue house that i didn't know about until somebody mentioned it to

[3:57:08] Trustee Morrison: me i

[3:57:09] Trustee McConchie (probable): just and then just a conversation about like

[3:57:12] Trustee Morrison: hardship like

[3:57:13] Trustee McConchie (probable): i mean i thought the board of board

[3:57:16] Trustee McConchie (probable): of variance is like if you have a rock in the middle of your property and you know there's

[3:57:20] Trustee McConchie (probable): limits on the setbacks you go to the board of variance says a rock in the middle of my property

[3:57:26] Trustee McConchie (probable): you know i i just the definition of hardship is uh that's that's a good

[3:57:32] Voice 9: example yeah of what the

[3:57:35] Voice 9: board might consider a hardship but um uh there's no definition in the legislation the board just

[3:57:41] Voice 9: has to turn its mind to that and make make that yeah okay okay thanks

[3:57:47] Trustee McConchie (probable): robert i don't have to like

[3:57:48] Trustee McConchie (probable): yeah

[3:57:48] Voice 9: i could send i could also send you there's the orientation package that we give to the board

[3:57:53] Trustee McConchie (probable): of variance

[3:57:54] Voice 9: because it's more it's more

[3:57:55] Voice 9: about it's you know it's it's actually written by

[3:57:58] Voice 9: by for UBCM, I think, so for all local governments.

[3:58:04] Voice 9: And I'll send that.

[3:58:07] Voice 9: I'll just email that out to you.

[3:58:09] Trustee McConchie (probable): Thanks. Appreciate it.

[3:58:10] Trustee McConchie (probable): That's all I had, Chair Patrick, for that.

[3:58:12] Voice 9: All right. No, thank you.

[3:58:13] Voice 9: I guess I just add the term is coming up.

[3:58:15] Voice 9: So we're going to be doing expressions of interest

[3:58:19] Voice 9: for the existing members and then an ad for new members.

[3:58:22] Voice 9: So if there's people out there who are interested,

[3:58:24] Voice 9: they're encouraged to put their name forward.

[3:58:27] Voice 19: Thanks, Robin.

[3:58:27] Trustee Morrison: We should think about some guidance

[3:58:29] Trustee Morrison: from our perspective though of how we consider independence from from the decisions in the trust

[3:58:35] Trustee Morrison: because like because that like how we appoint people or not like that i think you're right i

[3:58:42] Trustee Morrison: think it it matters if people have some kind of i don't know there's some question there to be

[3:58:49] Trustee Morrison: thought through a little bit more about um if if people who have a particular like a and i don't

[3:58:59] Trustee Morrison: want to say all builders can't be there because that's not necessarily what i mean but you know

[3:59:04] Trustee Morrison: there are community members here too but i don't know it just seems like there's something there

[3:59:09] Trustee Morrison: that we should consider a little more deeply yeah and that's

[3:59:12] Voice 9: that's in the local trust committee's

[3:59:14] Voice 9: purview is how what things you consider when you're appointing members so that's that's

[3:59:20] Voice 9: currently valid and it's not balanced right it's something you know you people with expertise

[3:59:24] Voice 9: expertise and try and balance that with people with maybe other types of expertise or other

[3:59:31] Voice 9: perspectives.

[3:59:33] Trustee Patrick: Okay. All right. All right. Thank

[3:59:37] Voice 6: you. Yeah, that's it for that issue.

[3:59:38] Voice 6: We

[3:59:39] Trustee Patrick: have a series of upcoming meetings, two of which we need to confirm through resolution.

[3:59:44] Trustee Patrick: So we've got the special community information meeting coming on February 5th. That's fine.

[3:59:49] Trustee Patrick: You've already resolved for that one, but the special meeting on March 12th would require a resolution.

[3:59:57] Trustee Patrick: Do we have that resolution somewhere?

[4:00:00] Trustee Patrick: We don't. Do you have suggested language there?

[4:00:05] Trustee Patrick: Kim, are you

[4:00:06] Trustee McConchie (probable): still with us?

[4:00:06] Trustee McConchie (probable): We have a community information meeting on March 12th.

[4:00:11] Trustee McConchie (probable): I'm

[4:00:11] Trustee Patrick: seeing nods in the head.

[4:00:12] Planner Stockdill: Yeah, for the land use bylaw review project. Yeah, great.

[4:00:16] Planner Stockdill: Yeah.

[4:00:17] Trustee Patrick: All right. So let's see how Shannon did hearing us with that motion.

[4:00:34] Trustee McConchie (probable): Those are virtual. Do I need to add that?

[4:00:36] Trustee Patrick: I

[4:00:37] Planner Stockdill: think we should. It may be helpful.

[4:00:40] Trustee Patrick: It hasn't been seconded yet.

[4:00:41] Trustee Patrick: it so would

[4:00:42] Voice 14: that the north pender island local trust committee direct staff to schedule a meeting

[4:00:45] Voice 14: for a special electronic community information meeting on march 2022 at 10 a.m sounds good

[4:00:51] Trustee Patrick: is that good so

[4:00:53] Voice 19: yeah she

[4:00:56] Trustee Patrick: got virtual she said electronic can we a

[4:00:58] Voice 19: suggestion

[4:00:59] Planner Stockdill: to add the uh

[4:01:01] Planner Stockdill: lub review project at the end of that just so it's clear for what the special meeting is for

[4:01:06] Planner Stockdill: all right

[4:01:08] Voice 6: yes all

[4:01:09] Trustee Patrick: right thank you so is that motion seconded yes second um trustee Morrison

[4:01:16] Trustee Patrick: um is there any discussion I'll call the vote all those in favor and that's carried uh now the next

[4:01:25] Trustee Patrick: one is already that's our next regular meeting is on February 24th but the next one would be that

[4:01:31] Trustee Patrick: we need if we're going to change our March 31st meeting to March 24th we need a resolution to do

[4:01:37] Trustee Patrick: that as well yeah

[4:01:40] Trustee Morrison: i will put that one on the table because that's my calendar problem so i

[4:01:44] Trustee Morrison: moved that the north pender local trust committee march 31st 2022 meeting be rescheduled to march

[4:01:51] Trustee Morrison: 24th 2022. and do i need to say that that's a special i

[4:01:56] Trustee Patrick: guess just a regular local trust

[4:01:57] Trustee Patrick: committee meeting that's

[4:01:59] Voice 22: probably should say that march 24th yeah is that okay for you it's

[4:02:04] Voice 22: week before the middle

[4:02:06] Voice 6: spring break but whatever oh

[4:02:07] Voice 22: really yeah

[4:02:08] Voice 6: whatever no i don't want to go

[4:02:09] Voice 6: anywhere i like it here yeah

[4:02:11] Voice 22: it works on the way and i want to no worries no all right has that

[4:02:16] Trustee Patrick: been seconded yeah

[4:02:18] Trustee McConchie (probable): that's seconded yeah any

[4:02:20] Trustee Patrick: discussion call the vote all those in favor

[4:02:24] Trustee Patrick: and that too is carried so thank you so this is our second town hall we do not rework the

[4:02:30] Trustee Patrick: decisions that we made uh there are a number of people online here is there anyone who wishes to

[4:02:34] Trustee Patrick: address the local trust committee i see diane logan's hand up robin still willis there we go

[4:02:45] Trustee Patrick: hi diane take yourself off a mute yeah hello

[4:02:48] Voice 10: yeah so just um listening to the meeting and

[4:02:53] Voice 10: thinking about all the things that we've been thinking about um in the many many ways that

[4:02:58] Voice 10: they're coming at us at the trust area and the islands trust the budget coming up and because

[4:03:03] Voice 10: because it's so forefront in my mind and things that I've been reading on,

[4:03:08] Voice 10: you know,

[4:03:08] Voice 10: following on Facebook and the different groups that are out there talking

[4:03:13] Voice 10: about the 2050.

[4:03:16] Voice 10: I just thinking in terms of the, you know,

[4:03:20] Voice 10: some of the issues that came up about the meetings, not, you know,

[4:03:24] Voice 10: having to try and have some in the evening and planners trying to get here

[4:03:27] Voice 10: and they can't get off the Island because of the ferries,

[4:03:30] Voice 10: all those sorts of things that come up.

[4:03:31] Voice 10: so um something you know that i think sort of came to my mind is where is perhaps something

[4:03:41] Voice 10: that maybe the trustees might want to consider and and actually all of the islands is if if we

[4:03:47] Voice 10: put a planner on an island specifically for the island then we provided them with assistance and

[4:03:54] Voice 10: it gave them 225 000 budget for the year we upped our budgets for our trustees to 75 000

[4:04:00] Voice 10: dollars and we put out two hundred thousand dollars for project science and review and

[4:04:05] Voice 10: two hundred thousand for conservancy and thirty five thousand for bylaw enforcement we would save

[4:04:10] Voice 10: twenty percent on the budget islands trust could crunch in completely independently that this is

[4:04:16] Voice 10: the kinds of things that we don't want to have in the bylaws to make it clear and it's a simple

[4:04:21] Voice 10: matter of the trustees working within the the local community and presenting um the planner

[4:04:27] Voice 10: would be responsible for understanding the island's trust parameters that's just something

[4:04:33] Voice 10: to think about thank

[4:04:36] Trustee Patrick: you thank you again just a reminder that tonight there is the um um webinar

[4:04:44] Trustee Patrick: and uh questions and answers on the budget for people who'd like to have an opportunity there

[4:04:50] Trustee Patrick: too okay i see michael sketch's hand up michael if you take yourself off mute can

[4:05:07] Voice 1: you hear me yes

[4:05:08] Voice 16: Yes.

[4:05:09] Voice 1: I spoke at the at the first town hall to the fees by law and in particular the 20 percent

[4:05:16] Voice 1: surcharge on application fees when the applicant has already implemented a change and the

[4:05:24] Voice 1: applications after the fact aren't a good idea. There are situations where the applicant had no

[4:05:30] Voice 1: no other choice. I am personally in that situation. I'm aware of other similar ones.

[4:05:38] Voice 1: And I would like the same change that I recommended to the fees bylaw made to

[4:05:48] Voice 1: the 30th of January 2020 standing resolution, and that is number 2020-010. And that deals with

[4:06:00] Voice 1: by law enforcement for unfault unlawful land uses and planning applications and similarly

[4:06:07] Voice 1: there is no provision for a situation in which the applicant made a change in land use

[4:06:15] Voice 1: and then had to apply after the fact unless and except that that change is is consistent with a

[4:06:26] Voice 1: a community need, which is undefined in the resolution.

[4:06:30] Voice 1: There are situations, and I do think that the LTC

[4:06:35] Voice 1: should hear the applicant's request

[4:06:39] Voice 1: and that that be within the resolution,

[4:06:43] Voice 1: that the applicant had no choice

[4:06:48] Voice 1: but to break the land use by-law because of circumstances.

[4:06:53] Voice 1: And that's not in that standing resolution.

[4:06:56] Voice 1: There's no provision for it at all.

[4:06:58] Voice 1: Thank you very much.

[4:07:00] Trustee Patrick: Thank you, Michael.

[4:07:02] Trustee Patrick: Anyone else that wishes to address us?

[4:07:08] Trustee Patrick: Not seeing anyone today.

[4:07:10] Trustee Patrick: So your input is very important to us

[4:07:13] Trustee Patrick: and we do want to hear from you.

[4:07:15] Trustee Patrick: So please make sure you reach out and contact us.

[4:07:21] Trustee Patrick: And thank you very much.

[4:07:24] Trustee Patrick: I think with that,

[4:07:25] Trustee Patrick: we are going to be going into a closed meeting.

[4:07:28] Trustee Patrick: um so i need uh one of you to read that uh motion out uh 18.1 on the third page of the agenda

[4:07:39] Trustee Patrick: package oops sorry uh if one of you is reading something happened there for a second okay i

[4:08:00] Trustee Morrison: unmuted that

[4:08:01] Voice 22: there we go

[4:08:01] Trustee Morrison: to the public in accordance with the community charter part

[4:08:05] Trustee Morrison: part four division three section 91 a d f for the purpose of considering adoption of in-camera

[4:08:13] Trustee Morrison: meeting minutes dated june 24th 2021 and december 4th 2021 appointment of agricultural abc members

[4:08:21] Trustee Morrison: by law enforcement and that the recorder and staff attend the meeting is there a second

[4:08:26] Trustee Morrison: i

[4:08:27] Trustee McConchie (probable): second the motion any

[4:08:29] Trustee Patrick: discussion call the vote all those in favor and that's carried

[4:08:34] Trustee Patrick: carried. So I'm going to thank you for everyone that attended today. We're going to be locking

[4:08:39] Trustee Patrick: down the meeting here. And trustees, are you wanting a break for a couple minutes? I still

[4:08:52] Trustee Patrick: see there's a couple of attendees here that need to be, they're still in here. Robin,

[4:08:58] Trustee Patrick: we're still live streaming. That needs to be stopped. Recordings.