Islands Trust Executive Committee community information meeting, July 7, 2022

[0:00:00] Trustee Luckham: okay good morning everyone um and to executive committee members and staff and members of the

[0:00:08] Trustee Luckham: public that are joining us today this is the executive committee meeting of thursday july

[0:00:13] Trustee Luckham: the 7th and i find myself in californ territory this morning uh joining you uh mobile and uh

[0:00:22] Trustee Luckham: grateful to be here uh in the warm lands in the californ uh lands of the salish sea um of course

[0:00:30] Trustee Luckham: I'm elected on Thetis Island and that's Laiac's and Penelakut territory and grateful every day

[0:00:35] Trustee Luckham: for being able to live here and having the opportunities to learn so much about the

[0:00:41] Trustee Luckham: history and culture of this place through the original peoples of this land. Of course,

[0:00:48] Trustee Luckham: I'm Peter Luckham. I'm the chair of Honest Trust Council, the chair of the Executive Committee,

[0:00:51] Trustee Luckham: and I am honoured to be able to conduct this role and grateful for the opportunity to work

[0:00:57] Trustee Luckham: and community i'm joined today by sue ellen fast counselor and vice chair from bowen island

[0:01:05] Trustee Luckham: municipality and dan rogers gambier's keith vice chair and laura patrick also joining us remotely

[0:01:13] Trustee Luckham: today um from salt spring elected on salt spring island and good morning to each of you and uh

[0:01:20] Trustee Luckham: also joined here today by a number of staff of which um i'll just quickly go through russ

[0:01:26] Trustee Luckham: hudson pillar our cao thank you russ for everything you do uh laurie foster maintaining our technology

[0:01:32] Trustee Luckham: in minutes thank you claire freighter director of trust area services um um wanda um our act

[0:01:40] Trustee Luckham: wanda bowden our acting uh administrative services uh director uh thank you for being here sonja

[0:01:46] Trustee Luckham: zupanek nice to see you online to help us with the the denman bylaws today i appreciate that

[0:01:52] Trustee Luckham: and David Marler, Legislative Services Manager,

[0:01:56] Trustee Luckham: Acting Regional Planning Manager.

[0:02:00] Trustee Luckham: And then I see two David Marlers there,

[0:02:05] Trustee Luckham: but no, that's just the one.

[0:02:06] Trustee Luckham: So I think that covers it.

[0:02:07] Trustee Luckham: Welcome everybody.

[0:02:09] Trustee Luckham: Thank you for being here.

[0:02:11] Trustee Luckham: We do have an agenda before us.

[0:02:13] Trustee Luckham: I would like to make a couple of suggestions.

[0:02:16] Trustee Luckham: It's possible there's some public interest in our bylaws.

[0:02:18] Trustee Luckham: and so we might consider having a town hall component

[0:02:23] Trustee Luckham: maybe in advance of the bylaws

[0:02:25] Trustee Luckham: perhaps following our reporting out

[0:02:28] Trustee Luckham: and we can monitor the lines

[0:02:30] Trustee Luckham: to see if there's anybody wishing to join us or not.

[0:02:33] Trustee Luckham: I would also think it might be appropriate

[0:02:35] Trustee Luckham: if you're prepared to do so is advanced correspondence

[0:02:39] Trustee Luckham: 10.1, 10.2, 10.3 in advance of the Denman Island bylaws

[0:02:47] Trustee Luckham: because all three of those pieces of correspondence are in respect of those um documents and maybe we

[0:02:54] Trustee Luckham: just received them and perhaps a discussion on one or more of them if that's all right

[0:02:59] Trustee Luckham: um so uh is there anybody opposed to those two suggestions i have for changes in our agenda

[0:03:06] Trustee Luckham: no all right so then is there anything else that anybody needs to add or remove

[0:03:10] Trustee Luckham: There was a late item which came to us

[0:03:14] Trustee Luckham: and I believe that that is going to be,

[0:03:18] Trustee Luckham: Laurie, you can help me out here.

[0:03:22] Voice 13: Two late items, Chair Luckham.

[0:03:24] Voice 13: There was the request to the province briefing

[0:03:27] Voice 13: and there is a briefing from, excuse me.

[0:03:34] Voice 13: Grants.

[0:03:35] Voice 13: Thank you very much.

[0:03:36] Voice 13: His heritage and grants.

[0:03:38] Voice 13: Thank you very much, Vice-Chair Fass.

[0:03:40] Voice 13: right

[0:03:40] Trustee Luckham: so we should take the trustees heritage grant in um in the trust area services section

[0:03:48] Trustee Luckham: of our agenda would that be correct or should we just put them both under a new business let's just

[0:03:52] Trustee Luckham: put them in a new business it's probably easier it's

[0:03:55] Trustee Rogers: already been allocated 8.12 sir thank you

[0:03:59] Trustee Luckham: eight point two point one

[0:04:01] Trustee Rogers: one two it was our that's the numbering you had on the

[0:04:04] Trustee Rogers: the addendum.

[0:04:05] Trustee Luckham: Oh, I don't have that on my agenda

[0:04:07] Trustee Luckham: that I printed out last night.

[0:04:09] Trustee Rogers: No, the

[0:04:09] Trustee Rogers: addendum agenda.

[0:04:11] Trustee Luckham: Oh, I understand that, yes.

[0:04:13] Trustee Luckham: Okay, well, that's fine.

[0:04:14] Trustee Luckham: So then that's good.

[0:04:15] Trustee Luckham: So thank you, Dan.

[0:04:16] Trustee Luckham: Anything else to add to the agenda, show of hands?

[0:04:19] Trustee Rogers: Just sir, because I don't know how,

[0:04:21] Trustee Rogers: just keep in mind that of course,

[0:04:23] Trustee Rogers: trustee Patrick, vice-chair Patrick is limited in time.

[0:04:26] Trustee Rogers: So we should make sure we have enough,

[0:04:28] Trustee Rogers: although it doesn't look like a long agenda,

[0:04:30] Trustee Rogers: we should keep that in mind.

[0:04:32] Trustee Rogers: Thank you, sir.

[0:04:33] Trustee Luckham: right and so thank you for that i also have a number of other commitments today

[0:04:37] Trustee Luckham: uh at um at four o'clock and 5 30 to ltc meetings um and then i need to end up in the naimo um

[0:04:47] Trustee Luckham: sometime between those hours today so i would like to set us an objective of uh finishing between 12

[0:04:53] Trustee Luckham: and one um if that's possible earlier

[0:04:56] Trustee Rogers: than that sir oh well that would be

[0:04:59] Trustee Luckham: that lovely too but i

[0:05:00] Trustee Luckham: I find sometimes there's quite an appetite for conversation, and that might be surrounding the bylaws or anything else, but let's try and get ahead of it.

[0:05:10] Trustee Luckham: And Laura Patrick, does the timing work for you?

[0:05:16] Voice 4: I will likely be no later than 11.

[0:05:19] Trustee Luckham: All right. Okay. So then we'll try and get through the main decision items prior to that and see how it goes.

[0:05:26] Trustee Luckham: So I'll stop talking at this point.

[0:05:29] Trustee Luckham: I didn't see any other additions to the agenda.

[0:05:31] Trustee Luckham: So then let's adopt the agenda as amended,

[0:05:35] Trustee Luckham: slightly reordered mostly, and we shall begin.

[0:05:40] Trustee Luckham: And perhaps Laurie, if you do see some folks

[0:05:43] Trustee Luckham: in the, that have joined us to speak,

[0:05:47] Trustee Luckham: do let me know as we get to,

[0:05:50] Trustee Luckham: I'm going to do the town hall piece that,

[0:05:53] Trustee Luckham: I'm going to insert it between item five and six,

[0:05:55] Trustee Luckham: just for certainty.

[0:06:01] Trustee Luckham: So we've got our agenda context notes there,

[0:06:04] Trustee Luckham: nothing to rise in a report

[0:06:05] Trustee Luckham: from previous in-camera meetings.

[0:06:08] Trustee Luckham: We've got adoption of minutes

[0:06:10] Trustee Luckham: of June 21st executive committee.

[0:06:12] Trustee Luckham: Are there any changes to those minutes?

[0:06:16] Trustee Luckham: Not seeing any and trustee Fass

[0:06:18] Trustee Luckham: has disappeared off the screen,

[0:06:20] Trustee Luckham: but I'm gonna continue on

[0:06:22] Trustee Luckham: that there are no amendments to the minutes

[0:06:24] Trustee Luckham: and we will adopt them by general consent as presented.

[0:06:27] Trustee Luckham: Thank you, Laurie, for your great work.

[0:06:29] Trustee Luckham: So our follow-up action list this morning, we'll go through the CEO and the directors as usual.

[0:06:35] Trustee Luckham: And we'll start off with CEO Russ Hotchempiller.

[0:06:37] Trustee Luckham: Good morning, Russ.

[0:06:38] Trustee Luckham: Nice to talk, spoke with you already this morning.

[0:06:40] Trustee Luckham: And thank you for all the work you do.

[0:06:43] Voice 8: Well, thank you very much, Chair Luck.

[0:06:45] Voice 8: And good morning to Executive Committee.

[0:06:47] Voice 8: It's great to be with you.

[0:06:49] Voice 8: I'll proceed apace, turning to page 10 of the agenda and the fuel.

[0:06:55] Voice 8: You know, I've been thinking about item one, and it's how it sits with the various governance activities that the Islands Trust is considering, also that it's been sitting on this agenda for a while, and that it's been an ever-long consideration and portion of discussion or element of discussion at the Trust.

[0:07:23] Voice 8: i'm wondering whether item one should be referred to the governance committee um as a consideration

[0:07:28] Voice 8: certainly as part of the uh initial terms of reference discussion at trust council that

[0:07:34] Voice 8: that was part of the um the discussion there also at the uh the letter that went to the province had

[0:07:41] Voice 8: an element associated with funding associated with it and you know really i think a a complete

[0:07:48] Voice 8: complete program of work associated with this would would have some focused political consideration

[0:07:55] Voice 8: as well as activities by staff so that's a that's an option for you to refer this item

[0:08:01] Voice 8: from yours to the governance committee it's unlikely I think that this would advance let's

[0:08:07] Voice 8: put it this way in the absence of some conversation with the governance committee or or work on

[0:08:13] Voice 8: that file um item two um certainly uh uh my previous remarks could almost be touched on

[0:08:23] Voice 8: forest protection um there's still um uh some very minor conversations going on with the province

[0:08:29] Voice 8: right now certainly everyone's waiting to see what some of the outcomes associated with the

[0:08:34] Voice 8: policy statement project are and how they relate to forestry and forest cover and uh forest health

[0:08:39] Voice 8: and the potential actions of the Allens Trust and those discussions will be going on and we'll see

[0:08:45] Voice 8: how that plays in you know the public engagement process and those outcomes with how that plays

[0:08:50] Voice 8: into this project it isn't something there aren't scheduled meetings at this time um over the summer

[0:08:55] Voice 8: with the with the

[0:08:56] Voice 8: ministry uh other than that uh on item four I will be bringing you a continuous

[0:09:04] Voice 8: learning plan or some reflections on orientation um to the September Trust Council so that you're

[0:09:09] Voice 8: informed and certainly any potential trustees would have a chance on a public agenda to review

[0:09:16] Voice 8: some of the orientation materials that are coming up as you know we did go out to trustees

[0:09:21] Voice 8: not an overwhelming response in terms of orientation which was a bit of a disconnect

[0:09:27] Voice 8: from the outcomes of the governance review that was spoken to in March but we continue looking at

[0:09:34] Voice 8: how we're going to deliver that and starting to look at bookings and that kind of thing

[0:09:40] Voice 8: with that that's the fuel and would happily respond to anything any questions dan rogers

[0:09:47] Voice 8: thanks

[0:09:48] Trustee Rogers: i won't be long but i i had

[0:09:50] Trustee Rogers: two had noted number one and of course it came out of a

[0:09:54] Trustee Rogers: completely different context uh that we're in now i mean in a sense it came out of the discussion

[0:09:59] Trustee Rogers: that surrounded the uh salt spring corporation debate and and it was placed on the trust programs

[0:10:05] Trustee Rogers: programs committee uh work plan and and there were some suggestions we dropped at that but they um

[0:10:12] Trustee Rogers: for a variety of reasons mostly around uh the work hasn't been picked up by them this term

[0:10:20] Trustee Rogers: um i too thought that it may very well have been subsumed by that motion from uh trust council that

[0:10:29] Trustee Rogers: it passed in a few weeks ago related to the reference to the lieutenant governor and council

[0:10:35] Trustee Rogers: and I and I wondered whether and I I too sort of think it might be best to take it off or refer it

[0:10:43] Trustee Rogers: I don't know about the governance committee and so but I do think it's been it's been changed

[0:10:50] Trustee Rogers: substantially by that motion and I wonder we I think we should either change it or take it off

[0:10:55] Trustee Rogers: off our follow-up action list and change it to follow up

[0:11:00] Trustee Rogers: with the, you know, the follow-up with the provincial,

[0:11:04] Trustee Rogers: the request of the county government council.

[0:11:06] Trustee Rogers: I don't know what other people think about that.

[0:11:10] Trustee Rogers: It feels a bit anachronistic if that's,

[0:11:14] Trustee Rogers: if I pronounced that correctly at this stage.

[0:11:20] Trustee Luckham: Okay, Sue Ellen Fast.

[0:11:22] Trustee Luckham: And I rely upon you, Trustee Patrick,

[0:11:24] Trustee Luckham: to raise your digital hand, which I think is star nine.

[0:11:27] Trustee Luckham: nine trustee fast over to you thank

[0:11:32] Trustee Fast: you chair yeah i was looking at number one as well thinking

[0:11:35] Trustee Fast: uh we could refer it to the governance committee and then they could just receive it

[0:11:39] Trustee Fast: i mean it's uh i just want to do something constructive with it to recognize in the

[0:11:45] Trustee Fast: paperwork that it's been subsumed or we could just um um make a motion to uh delete delete it

[0:11:57] Trustee Fast: and say that it's been overtaken by the motion

[0:12:02] Trustee Fast: that Trust Council passed two weeks ago.

[0:12:04] Trustee Fast: I'm not sure what would be best for trustees in the future

[0:12:07] Trustee Fast: looking back to go, what happened to that?

[0:12:10] Trustee Fast: And so I'm happy to make a motion,

[0:12:15] Trustee Fast: but I agree it doesn't need to be there anymore.

[0:12:18] Trustee Luckham: Right.

[0:12:19] Trustee Luckham: Trustee Patrick, and then I'll speak as well.

[0:12:22] Trustee Luckham: Let's do something else.

[0:12:23] Voice 4: Well, I think it's relevant information

[0:12:26] Voice 4: to be shared with the province.

[0:12:28] Voice 4: I think the original motion in 2017 from Trust Council, the conversation and the fact that it just still sits here, hasn't been responded to.

[0:12:37] Voice 4: I'll give you an example.

[0:12:39] Voice 4: I know here at the Executive Committee, we had a grant request to sponsor, not sponsor, but whatever it is, to be the local government agency for a grant application for Salt Spring Community Services on poverty reduction.

[0:12:50] Voice 4: And we said that was a regional district activity where Gabriola and its regional district were successful in getting a poverty reduction plan.

[0:13:00] Voice 4: But when the outcome of the plan was that there needed to be a staff person hired on Gabriola, the regional district said that's not our responsibility to do that.

[0:13:09] Voice 4: that. So we keep pointing fingers as to who does what plans. And so I would pass this on somehow

[0:13:18] Voice 4: as background information for the province.

[0:13:24] Trustee Luckham: Yeah, well, that's a very good example. Maybe

[0:13:29] Trustee Luckham: I'll just speak, Russ, before we go to you. It does occur to me that there's a number of items

[0:13:34] Trustee Luckham: of which conversations that have been held at executive committee and those first two on the

[0:13:41] Trustee Luckham: CAO's follow-up action list are relevant or maybe more. There's no formal appointment or

[0:13:51] Trustee Luckham: participation of the Executive Committee other than through Trustee Patrick, who was elected

[0:13:57] Trustee Luckham: not per se as an Executive Committee member but as a Trustee. I wonder whether or not there shouldn't

[0:14:02] Trustee Luckham: be a meeting early on between Executive Committee and the Governance Review just to share some of

[0:14:07] Trustee Luckham: of these ideas and determine whether or not they want to take on those things, because we're kind

[0:14:12] Trustee Luckham: of working in our own world in a bit of a vacuum without knowing what their direction might be. So

[0:14:20] Trustee Luckham: I'll just pass on that thought and go to the CAO.

[0:14:24] Voice 8: Well, I was going to follow up on that,

[0:14:26] Voice 8: I do think at its initial stages between a new standing committee and executive committee that

[0:14:31] Voice 8: there's going to need to be some conversations around whose responsibility is it to advance work

[0:14:39] Voice 8: when the word governance is now in anything that comes to the islands trust we're going to have

[0:14:44] Voice 8: you know there's going to be the determination of who carries that work forward what are those

[0:14:49] Voice 8: sort of reporting relationships even the letter the potential letter that's you're looking at

[0:14:54] Voice 8: that's going out to the minister that encapsulates the request of the lieutenant governor has a

[0:15:01] Voice 8: reference in it too that we do now have a governance committee so um and you know there's

[0:15:06] Voice 8: a capacity that's being developed the islands trust to to address these matters um so that's

[0:15:12] Voice 8: one and the other item and here we are me waxing philosophic here and i won't do that again for the

[0:15:19] Voice 8: rest of the day um the other outstanding item is seeking that lives on our strategic plan but not

[0:15:25] Voice 8: in any fuel is seeking funding from the province in some manner assistive funding and that is

[0:15:32] Voice 8: almost a companion piece to this piece that it needs some project level work associated

[0:15:40] Voice 8: with it it would need to it's been also referred in the governance corresponding

[0:15:45] Voice 8: both the government internal governance committee and the referral to the province around funding

[0:15:51] Voice 8: and i think that also needs a place to to land and it also needs um maturation or a funding program

[0:16:00] Voice 8: of its own so that's another piece that goes with this service delivery piece that you you may want

[0:16:05] Voice 8: to think of tidying up between now and um or redirecting between now or referring um between

[0:16:12] Voice 8: now and in the next uh couple of trust council meetings thanks so

[0:16:20] Voice 2: um do you want me to you're

[0:16:25] Voice 2: muted sir lost

[0:16:31] Voice 9: peter we can't hear you yeah

[0:16:35] Trustee Luckham: you're right i'm trying to mute the background noise here

[0:16:38] Trustee Luckham: apologies um so whether or not there's a notion for a motion here or not i see

[0:16:44] Trustee Luckham: suelen fast and then we'll go to the director's report i

[0:16:49] Trustee Fast: just uh noticed the bit about requesting

[0:16:53] Trustee Fast: requesting additional funding from uh the province is on page 98 it's uh number one on page 98

[0:17:03] Trustee Fast: it's trust council's fuel that it's in and so it's a top

[0:17:08] Trustee Fast: one there that's where

[0:17:10] Trustee Fast: where it is

[0:17:12] Trustee Fast: and um uh sort of shared responsibility and i um i think that one as well could be referred to the

[0:17:24] Trustee Fast: perhaps um anyway we need to think about what what we do with that it's been kind of orphaned

[0:17:29] Trustee Fast: uh down there yeah

[0:17:31] Trustee Luckham: so apologies ceo perhaps what we want to do actually is

[0:17:36] Trustee Luckham: indeed have a motion to maybe suggest that a meeting be requested of the governance committee

[0:17:42] Trustee Luckham: with executive committee and then staff could prepare an agenda that would be appropriate for

[0:17:47] Trustee Luckham: topics of discussion any thoughts on that

[0:17:53] Trustee Fast: dan's got his hand up

[0:17:55] Trustee Luckham: dan go ahead

[0:17:56] Trustee Rogers: i i i think that's

[0:17:58] Trustee Rogers: um with great respect i think that's quite premature uh they covered governance committee

[0:18:04] Trustee Rogers: hasn't even met yet uh they don't even know what they're and i i've been told what the sort of

[0:18:09] Trustee Rogers: suggested agenda is and and uh they've got a lot of thinking to do between now and september about

[0:18:15] Trustee Rogers: but what it is they want to be when they sort of formulate.

[0:18:19] Trustee Rogers: And so I'm not sure I'm prepared to do that.

[0:18:23] Trustee Rogers: And I'm actually going to stand down on my suggestion

[0:18:25] Trustee Rogers: that this be removed because I agree with thinking

[0:18:28] Trustee Rogers: about the Laura Patrick.

[0:18:29] Trustee Rogers: It provides a good historical context to keep in mind

[0:18:37] Trustee Rogers: what's going to happen with the request to the Luft

[0:18:40] Trustee Rogers: and the Governor and Council, which, frankly,

[0:18:42] Trustee Rogers: I think at the end of the day is going to be

[0:18:44] Trustee Rogers: in the bail is going to be in the um the hands of both the governance committee and the executive

[0:18:50] Trustee Rogers: committee and i think at some point there will be have to be a fulsome conversation about how

[0:18:55] Trustee Rogers: who does what in the context of that at both both between us between the executive committee and

[0:19:00] Trustee Rogers: them but i don't think we should talk about think about that yet until they've had a couple of

[0:19:05] Trustee Rogers: meetings under their belt or at least one where they are ready to do that so i i will i will

[0:19:10] Trustee Rogers: withdraw my thought of of doing something with number one and with thanks to all of you for your

[0:19:15] Trustee Rogers: thoughts

[0:19:16] Trustee Luckham: okay well let's pause for reflection on that topic then and uh unless i see any other

[0:19:22] Trustee Luckham: hands i'm going to go to the cao over to you cao okay

[0:19:26] Voice 8: thank you mr chair so uh my um brief comments

[0:19:31] Voice 8: first of all uh you'll likely be aware with regards uh engagement between um the bcgu and

[0:19:38] Voice 8: and the province that were now moving to another level. There was a significant strike vote held

[0:19:48] Voice 8: and those results seemed quite strong. And the next consideration in terms of operations or

[0:19:55] Voice 8: business continuity would be a move to restricted overtime perhaps and a more delineated working

[0:20:03] Voice 8: within job descriptions so we're aware of that as a management group i'm just keeping you in touch

[0:20:09] Voice 8: with that i don't have any particular insight in terms of timelines but um one certainly couldn't

[0:20:15] Voice 8: say that this is getting uh is moving towards a an easy resolution at this point so we will

[0:20:22] Voice 8: stay a pace of that um i'm personally spending a lot of time right now um just to do with our

[0:20:29] Voice 8: Our regional offices, negotiations are on the northern office.

[0:20:32] Voice 8: As you know, I went up and had some meeting with staff,

[0:20:35] Voice 8: having some meetings with the owner of the facility up there,

[0:20:39] Voice 8: working through our current lease arrangement.

[0:20:45] Voice 8: And I'll report back as soon as there's something there,

[0:20:49] Voice 8: but it's a significant piece.

[0:20:52] Voice 8: The same with Salt Spring.

[0:20:54] Voice 8: We're having some considerations of,

[0:20:57] Voice 8: and much of this could be in camera if we get into much more detail but also looking at salt

[0:21:02] Voice 8: spring with the staff there around options as we move into the future moving into staffing

[0:21:07] Voice 8: i'm happy to say that we're we're moving forward with the director of planning services competition

[0:21:14] Voice 8: and we're moving into an interview phase in the next week or so that's great we've also have

[0:21:21] Voice 8: have um some other planning positions that are in the marketplace and we hope to fill those because

[0:21:27] Voice 8: certainly we need to um bolster our planning contingent here at the allen's trust so we're

[0:21:33] Voice 8: ever cognizant of that i did tell you previously we did have a good staff meeting our first live

[0:21:39] Voice 8: staff meeting in over two years um and we walked the land with harold joe and that was uh generally

[0:21:45] Voice 8: a good experience a good experience to share some food with the rest of the staff and for all of us

[0:21:49] Voice 8: to uh some of us to introduce each other introduce ourselves to each other so it was uh that was

[0:21:55] Voice 8: positive uh the governance committee we went out with a couple of dates and it's looking like we're

[0:22:02] Voice 8: landing on july 29th as the inaugural meeting there is a sort of a pro forma um you know i'm

[0:22:10] Voice 8: cognizant that this is a governance committee and by its nature has a a political um impetus to it

[0:22:16] Voice 8: it so but there's some obvious elements that need to be taken care of in term in having that first

[0:22:19] Voice 8: meeting those initial discussions that's being developed part of that is electing a chair of the

[0:22:25] Voice 8: first meeting so we suspect that will happen on that Friday morning and Lori and I are just fine

[0:22:31] Voice 8: tuning that at this point it's myself David and Lori are resources to the committee and then part

[0:22:39] Voice 8: of that discussion will be when will the second meeting occur and I anticipate given conversation

[0:22:44] Voice 8: there may be some work requested and whether how synced this becomes with the trust council schedule itself is to be determined as well so that that has been picked up and move forward the letter you know you're going to moving on to another topic you are going to be discussing later on the whole direction of the of the request for a review of the governance structure area and function of the islands trust and that request to senior government

[0:23:14] Voice 8: and some a letter has been written for the so we have advanced that as well in terms of got a letter

[0:23:21] Voice 8: ready for chef chair luck come signature next week we do have our conservancy and ec meeting

[0:23:27] Voice 8: our annual meeting so we're looking forward to that and staff have met and gone through some of

[0:23:31] Voice 8: those elements so we look forward to having that conversation and finally if we can't help but note

[0:23:36] Voice 8: and i know claire's on the line but looking forward to the conversations that occur tomorrow

[0:23:41] Voice 8: more around the policy statement

[0:23:43] Voice 8: and just noting the ARC work

[0:23:45] Voice 8: and seeing whether there are any changes

[0:23:51] Voice 8: or considerations on how we move through this period

[0:23:54] Voice 8: between now and the fall.

[0:23:58] Voice 8: That's it for me.

[0:24:00] Voice 8: Thanks very much.

[0:24:01] Voice 6: Thank you very much, Russ.

[0:24:03] Voice 6: Any questions for the CAO?

[0:24:05] Trustee Luckham: No.

[0:24:06] Trustee Luckham: Okay, so let's move on

[0:24:08] Trustee Luckham: to Director of Administrative Services, Wanda Bowden.

[0:24:12] Trustee Luckham: Good morning.

[0:24:12] Trustee Luckham: Thank you for joining us and stepping into those big shoes that Julia wears.

[0:24:19] Voice 11: Good morning to you. Thank you for having me here.

[0:24:23] Voice 11: For updates on the follow up action list, one will be brought forward in the fall on actions, too.

[0:24:30] Voice 11: I've been reaching out to get additional information on the premiums on a go forward basis.

[0:24:36] Voice 11: Those have not yet been negotiated and that information will come out later in the summer.

[0:24:40] Voice 11: and at that time we'll bring forward a briefing note on increasing to the enhanced benefits for

[0:24:47] Voice 11: the new trustees in the fall okay

[0:24:51] Trustee Luckham: um is that your report then as well yes okay any questions for the

[0:24:58] Trustee Luckham: director acting director okay thank you very much uh wanda um and i'm really glad to know that we're

[0:25:07] Trustee Luckham: in capable hands so uh legislative services uh uh director um david marler good morning

[0:25:16] Trustee Luckham: over to you sir for your follow-up action list and report yes

[0:25:20] Voice 1: thank you and good morning everybody

[0:25:22] Voice 1: the follow-up action list the two items listed there as i've indicated before i'll get on to

[0:25:28] Voice 1: those as soon as i have the time available which will be after we've hired the director of local

[0:25:35] Voice 1: planning services i do have a brief um director's report for you which i can go into now unless

[0:25:41] Voice 1: there's any questions on the follow-up action list okay

[0:25:45] Trustee Luckham: and that's it so uh any nothing from the

[0:25:50] Trustee Luckham: vice chair so over to you for the director of local planning services pat okay

[0:25:55] Voice 1: thank you so

[0:25:55] Voice 1: i'll start off with legislative services uh the focus right now is the election uh we're getting

[0:26:01] Voice 1: into a period now of starting to get ready for the nomination period which opens on august 30th

[0:26:10] Voice 1: all of the agreements are underway to be signed several have been signed with the

[0:26:15] Voice 1: regional districts we have six to do in total

[0:26:18] Voice 15: um

[0:26:19] Voice 1: we're also working on a candidate's handout

[0:26:23] Voice 1: so this is information for prospective candidates this this will be the same information regardless

[0:26:29] Voice 1: others of the um the local trust area so it's a general information it's about the role of the

[0:26:35] Voice 1: trustees um what the compensation is the benefits and things like that so those will be provided to

[0:26:42] Voice 1: the regional districts to be included in the candidate packages that they will be handing out

[0:26:47] Voice 1: so we plan to have that information to the regional district by the 15th and the regional

[0:26:53] Voice 1: districts have to have their candidate packages ready by july 22nd so these are nomination packages

[0:26:59] Voice 1: packages. Also, early August, we'll be putting out an unofficial advertisement in one edition

[0:27:07] Voice 1: of the local papers in all the local trust areas. And this is an advertisement that essentially

[0:27:13] Voice 1: lets people know about the upcoming election and how they can get nominations and things

[0:27:18] Voice 1: like that. And we'll also work with the regional districts who will be creating the official

[0:27:23] Voice 1: notices that will go into two um two editions of a paper that circulates regularly in the local

[0:27:31] Voice 1: trust area so that's the election that is going to be my focus over the next few weeks in planning

[0:27:37] Voice 1: uh the focus there right now to be honest is the hiring we have several positions mainly on

[0:27:44] Voice 1: salt spring uh that need to be filled the regional planning manager position uh will be going

[0:27:51] Voice 1: out shortly to advertisement. It's in the hopper. We're just waiting to get that up on the various

[0:27:57] Voice 1: sites and that will be open for about two to three weeks and then we'll have a look at

[0:28:03] Voice 1: who we have and shortlisting after that. We're in the process. Louisa has shortlisted

[0:28:11] Voice 1: planners for the Planner 2 availability on Salt Spring and we hope to begin interviewing those

[0:28:17] Voice 1: those people in the next week.

[0:28:19] Voice 1: And we have an on-planet position that will be coming vacant

[0:28:22] Voice 1: on Salt Spring as of September 1st.

[0:28:26] Voice 1: So we would like to get the advertisement out with that

[0:28:29] Voice 1: as soon as possible so we can bring somebody in

[0:28:33] Voice 1: sooner than later and hopefully we'll not have a gap.

[0:28:36] Voice 1: So that's where we're at with staffing

[0:28:38] Voice 1: in local appliance services.

[0:28:40] Voice 1: So any questions, I'll try and answer them, thank you.

[0:28:43] Voice 1: Any

[0:28:44] Trustee Luckham: questions for the director? No. I just have a kind of a question, you know,

[0:28:51] Trustee Luckham: and it's hard to predict and I wouldn't want to assume anything, is that often when there's

[0:28:56] Trustee Luckham: vacancies within the trust, sometimes there's movement within the organization and then that

[0:29:02] Trustee Luckham: might potentially create vacancies elsewhere. Is there potential for overlap on those candidates

[0:29:08] Trustee Luckham: dates that maybe didn't qualify for weren't successful in one role moving into a different

[0:29:14] Trustee Luckham: role in order to potentially shorten up a time frame because of course if one member moves

[0:29:19] Trustee Luckham: then that opens up a position we have to go through the process and there's inherent delays

[0:29:23] Trustee Luckham: in getting us back up to full speed do you have any thought on that yeah

[0:29:27] Voice 1: that actually is the

[0:29:27] Voice 1: first thing we look at is um do we have anybody that wasn't successful in a recent competition

[0:29:35] Voice 1: We have something called an eligibility list.

[0:29:38] Voice 1: So if we had several really good candidates and obviously we pick the top, we may have two or three or one or two that would be good, but we didn't have a position.

[0:29:49] Voice 1: So that's the first thing we do is we go back to that.

[0:29:52] Voice 1: We look at that, see if they're still available and offer it to that individual.

[0:29:57] Voice 1: I don't think that is the case for some of these positions.

[0:30:00] Voice 1: We did do that by bringing in a second playing technician.

[0:30:06] Voice 1: We use the eligibility list to create that opportunity.

[0:30:11] Voice 1: So yes, we definitely do that.

[0:30:13] Trustee Luckham: Okay, thank you, sir.

[0:30:16] Trustee Luckham: Anything else you wanna report to us today?

[0:30:19] Voice 1: Not from my perspective, no, thank you.

[0:30:23] Trustee Luckham: Okay, thank you, sir.

[0:30:25] Trustee Luckham: So let's go to trust area services next, Claire Frey.

[0:30:31] Trustee Luckham: good morning I hope you've been able to have some enjoy some time off because I know that you work

[0:30:37] Trustee Luckham: an untold amount of hours well

[0:30:41] Voice 12: I'm excited to say I'm going to be taking four weeks off this summer

[0:30:44] Voice 12: so I'm looking forward to that so thank you so moving into the follow-up action list the primary

[0:30:52] Voice 12: news to update you with is our program coordinator will be reaching out to those islands that had

[0:30:57] Voice 12: had originally planned to have dust and bones events and had not been able to proceed due to

[0:31:02] Voice 12: the pandemic and talking with local trustees about trying to arrange them before September

[0:31:06] Voice 12: or for early September. So that thus you'll hopefully those islands will be seeing that

[0:31:11] Voice 12: progress soon and with regard to the others I don't have a great deal of updates. I will say

[0:31:17] Voice 12: that in my absence this summer the Trust Area Services team is going to be working on a number

[0:31:22] Voice 12: of items on your fuel so you can expect by the end of summer you will see some progress on some

[0:31:26] Voice 12: of these items um but other than that i'm happy to take questions all

[0:31:32] Trustee Luckham: right thank you any questions

[0:31:33] Trustee Luckham: for the director nope okay um so do you have anything else to report i

[0:31:41] Voice 12: do have a few things

[0:31:42] Voice 12: for the director's report uh trust

[0:31:45] Voice 12: program committee meets tomorrow we've had some

[0:31:47] Voice 12: unforeseen technical challenges so we won't be able to accommodate remote participants so that's

[0:31:52] Voice 12: a bit of a shift and we won't be live streaming the event either um so just wanted to advise you

[0:31:57] Voice 12: of that also um we will um are challenged this summer with regard to offering the media clipping

[0:32:03] Voice 12: service so there may be some interruptions to that service as staff take vacations and we haven't yet

[0:32:08] Voice 12: filled our new front desk position and so on so just wanted to advise that there may be longer

[0:32:13] Voice 12: than usual gaps in the provision of that um the team will also be beginning to work on business

[0:32:18] Voice 12: cases because of course with me away um it's the fall is going to be upon us soon so we're looking

[0:32:23] Voice 12: looking at different business cases for next year's budget, particularly in support of Trust

[0:32:28] Voice 12: Programs Committee. And there will be a little bit of a surge of news releases coming. We're

[0:32:34] Voice 12: going to do one about the letter to the Minister of Municipal Affairs about the provincial review

[0:32:38] Voice 12: request, one around the 2050 process to thank everyone who was participated and let them know

[0:32:44] Voice 12: the next steps. We'll do one as well about the eelgrass and kelp mapping initiative to let people

[0:32:50] Voice 12: we'll know what work has been there and what the next steps look like and then I think we're

[0:32:54] Voice 12: looking at one as well around the changes to planning services and some of the decisions

[0:32:57] Voice 12: made at Trust Council so those will be flowing out over the next while in addition we're working

[0:33:03] Voice 12: on graphic design or we will be working on graphic design for the annual report and for stewardship

[0:33:08] Voice 12: awards the frames are made thank you to Charlecum he's acting as a courier tomorrow for me to bring

[0:33:12] Voice 12: them down and we'll be working at distributing those to the various trustees that plan or

[0:33:18] Voice 12: planners that will be involved in the presentations over the next while. We are looking to planning

[0:33:24] Voice 12: staff to support some of the logistics in terms of any bookings or arrangements. So hopefully you

[0:33:29] Voice 12: can support if there's any questions from local trust committees. Tara is available, but we're

[0:33:33] Voice 12: hoping the horsepower in terms of logistics will come from LPS. Also, just on a staffing note,

[0:33:40] Voice 12: our senior policy advisor has been really seconded to the 2050 project for a long time now. She's

[0:33:46] Voice 12: shifting back to taking on some of the other initiatives that have either stalled or been on

[0:33:50] Voice 12: my plate. So that will be happening, which will mean that 2050 initiatives and redraftings and

[0:33:56] Voice 12: so on will take likely longer than they have in the past. And please to let you know, we've

[0:34:01] Voice 12: contracted Harold Joe. So he is now available under contract to staff as they have questions

[0:34:06] Voice 12: and concerns that come up as they relate to cultural heritage on the land. So that's a nice

[0:34:12] Voice 12: nice addition to us and I'm exploring some additional contractors that can come in sort of

[0:34:17] Voice 12: as a advice giving supports this is not intended to replace the staff position but just be

[0:34:23] Voice 12: supplementary and additional so happy to let you know that and then finally I am taking the next

[0:34:29] Voice 12: two weeks off I then come back for a week to primarily work on the trust programs committee

[0:34:33] Voice 12: agenda and then we'll take another two weeks and so that will be mean that I'm not at your next

[0:34:37] Voice 12: next meeting so happy to take any questions questions

[0:34:42] Voice 6: for the director let

[0:34:45] Trustee Luckham: me just move

[0:34:46] Trustee Luckham: my participants this Dan Rogers over to you and then to Ellen South um can

[0:34:56] Trustee Rogers: you talk a little bit

[0:34:58] Trustee Rogers: more about these technical difficulties because my understanding is we'd gone to that very

[0:35:03] Trustee Rogers: inconvenient location specifically so we didn't have technical difficulties and I'm concerned

[0:35:12] Trustee Rogers: because I know that a number of trustees

[0:35:14] Trustee Rogers: or some trustees had decided to participate remotely.

[0:35:21] Trustee Rogers: So this is, I wonder, there's going to be

[0:35:26] Trustee Rogers: a much smaller contingent of trustees

[0:35:29] Trustee Rogers: if they can't participate remotely.

[0:35:32] Voice 12: So we had two, yes.

[0:35:34] Voice 12: So there was a miscommunication,

[0:35:37] Voice 12: yeah, really amongst RDN staff as to what could be done.

[0:35:40] Voice 12: So we frantically yesterday tried to find

[0:35:43] Voice 12: some resolutions and didn't end up finding any um there were two trustees meant to come in remotely

[0:35:48] Voice 12: one was only able to participate for a portion of the day anyway and has agreed that it would

[0:35:52] Voice 12: be challenging to participate and the other i haven't heard back from so we're continuing to

[0:35:56] Voice 12: work today to see if there are any options or people could attend in person but so far there

[0:36:01] Voice 12: are two that are affected by that do

[0:36:03] Trustee Rogers: you want me to bring my broadcast equipment um

[0:36:07] Voice 12: certainly i

[0:36:08] Voice 12: I think Chair Luckin might bring his

[0:36:09] Voice 12: and we'll see what could be done,

[0:36:11] Voice 12: but it's just unsure of the space and the audio abilities.

[0:36:15] Voice 12: So it's uncertain at this time.

[0:36:17] Trustee Luckham: Yeah, so I have all of my equipment

[0:36:21] Trustee Luckham: to attempt to achieve a Zoom connection.

[0:36:24] Trustee Luckham: It might be with the limited bandwidth

[0:36:26] Trustee Luckham: that we may only be able to,

[0:36:29] Trustee Luckham: in my limited technical background,

[0:36:35] Trustee Luckham: we may only be able to bring in the two trustees

[0:36:37] Trustee Luckham: and not necessarily stream or otherwise.

[0:36:41] Trustee Luckham: So we'll do the best we can.

[0:36:42] Trustee Luckham: I've advised Deb Morrison that I'm bringing that equipment

[0:36:46] Trustee Luckham: and we'll assist her as she needs.

[0:36:50] Trustee Luckham: So

[0:36:51] Voice 12: we're still working on it.

[0:36:53] Voice 12: So yeah, remote.

[0:36:54] Voice 12: So this is hybrid meetings continue to prove a challenge

[0:36:57] Voice 12: for the trust to deliver.

[0:36:59] Voice 12: And this was what we had thought was the best setup

[0:37:02] Voice 12: we could arrange with the facilities we thought we had,

[0:37:04] Voice 12: but it hasn't turned out that way.

[0:37:08] Trustee Rogers: Yeah.

[0:37:12] Trustee Rogers: okay could you talk a little bit more about the relationship with mr joe with harold joe or

[0:37:17] Trustee Rogers: somebody else because uh actually i was just thinking i've never met him and uh it i thought

[0:37:24] Trustee Rogers: it might be a good thing if if this is going to be an ongoing relationship that perhaps we could uh

[0:37:30] Trustee Rogers: introduce him to at least to the executive committee and sort of have a discussion about

[0:37:34] Trustee Rogers: what his role may or may not be can ltc's individual trustees what's what's the mechanism

[0:37:40] Trustee Rogers: to access that expertise all of those things uh would be important for not just us but for

[0:37:48] Trustee Rogers: other trustees to know what that means or is it just a staff resource um and i i don't mean just

[0:37:55] Trustee Rogers: in a diminutive sense because it might be an interview but i just mean is that the intention

[0:38:01] Voice 12: um so would you like me to take that uh

[0:38:04] Voice 8: i'll initially take that no this is this is a resource

[0:38:07] Voice 8: to the organization primarily staff and um as we you know it's a contracted piece and um through

[0:38:15] Voice 8: staff we could access um um mr joe like any one person he would be particular to um some work and

[0:38:24] Voice 8: and and not others and of course we have a huge breadth and a lot so um i think that uh it would

[0:38:31] Voice 8: would be it's a resource to Claire and to the function and less so a dial up, what do I do

[0:38:38] Voice 8: about this? But Claire, maybe you can refine that a little bit.

[0:38:42] Voice 12: Sure. Yeah. So yeah, certainly we're

[0:38:44] Voice 12: still working on how he will be involved. A wrinkle is that he may be unavailable starting

[0:38:50] Voice 12: mid-September for a number of months. So much as he's been brought under contract, he may be about

[0:38:55] Voice 12: to become unavailable to us for some time. But certainly our intention is that he will be

[0:38:59] Voice 12: available for staff questions as they relate to cultural heritage if so for example conservancy

[0:39:04] Voice 12: staff out on the land or contractors that think they may find something cultural significance

[0:39:08] Voice 12: that would impact trail building or planting or anything like that would be able to call and seek

[0:39:13] Voice 12: a consultation around that certainly if cultural remains are found depending on the location and

[0:39:19] Voice 12: the nations involved he may be able to be assistive in terms of protocol and how to manage

[0:39:23] Voice 12: if we have you know loved ones who are unearthed or discovered so there's a number of places where

[0:39:30] Voice 12: he might prove assistive and certainly we'll look at what role he may be able to play in terms of

[0:39:35] Voice 12: advising or being available to elected officials we just haven't done that that work that preparatory

[0:39:39] Voice 12: work yet and as i say don't want to raise too many expectations because he may be about to depart

[0:39:44] Voice 12: for some time thank you claire

[0:39:50] Trustee Luckham: um yeah i'll just and russ i'll just note that um you know i've

[0:39:56] Trustee Luckham: actually known Harold Joe for many years when I worked at Couch and Tribes and familiar with him

[0:40:04] Trustee Luckham: and his work and we're fortunate to actually have a person with his knowledge and skills to support

[0:40:12] Trustee Luckham: us where he can and that's that's a good and totally different than the previous incumbents

[0:40:20] Trustee Luckham: of the position which he's not replacing he's just a resource for a particular skill set is

[0:40:26] Trustee Luckham: is very much a hands on the ground,

[0:40:28] Trustee Luckham: spiritually connected person.

[0:40:32] Trustee Luckham: And he's very appreciative

[0:40:35] Trustee Luckham: that he's able to provide us that support.

[0:40:42] Trustee Luckham: Let us continue on.

[0:40:44] Trustee Luckham: I see now where it reads.

[0:40:46] Trustee Luckham: So that does it for your report, I think, Claire?

[0:40:50] Voice 12: Yes, did Trustee Fath

[0:40:51] Voice 12: answer the question?

[0:40:52] Trustee Luckham: Any other questions?

[0:40:54] Trustee Luckham: Oh yeah, sorry, Trustee Fath.

[0:40:56] Trustee Fast: Thank you.

[0:40:57] Trustee Fast: Thank you. I had just sent you a note, Claire, about my suggestion for the website, and I'm hoping you'll have a chance to look at that. Those of us with Mac desktop computers, we've got a few suggestions. I've been tracking my workarounds in case they're of use to anybody else.

[0:41:15] Trustee Fast: Okay, thank you. Yes. I

[0:41:18] Voice 12: can advise we continue work on trying to update the search engine

[0:41:22] Voice 12: interface and also the search engine itself. So that work continues in the background as time

[0:41:26] Voice 12: permits.

[0:41:27] Trustee Fast: This isn't really a search function. I know.

[0:41:31] Trustee Fast: Yeah. Okay. Anyway, it's getting better

[0:41:33] Trustee Fast: though. I did find some things are improving as well. So I only offer a little bit of text

[0:41:39] Trustee Fast: because i did that figured out how to get it to do what i wanted it to do thank you thank you

[0:41:48] Trustee Luckham: yeah and you know i guess i just feel it's worth mentioning that um not only is communications and

[0:41:57] Trustee Luckham: under-resourced um service through your uh area of responsibility so is the website support and

[0:42:05] Trustee Luckham: development and those are two uh places that we could have uh or support having additional staff

[0:42:11] Trustee Luckham: to support because it's a big job and it detracts um people like claire from their important work

[0:42:20] Trustee Luckham: it's all important but um certainly there's others that might be uh better secured if we

[0:42:27] Trustee Luckham: had the ability to do that through our budget so there's a there's a tip to an incoming council

[0:42:33] Trustee Luckham: all right and if there's nothing further um i see regional planning manager at the bottom here but

[0:42:40] Trustee Luckham: i think you did your report uh acting regional planning manager marler uh

[0:42:46] Voice 1: yeah that's correct

[0:42:46] Voice 1: thank you

[0:42:47] Trustee Luckham: perfect thank you then um so now we're going to come to trustee reports um and i'm going

[0:42:55] Trustee Luckham: to start off on my screen where it's just laid out here uh trustee fast trustee rogers and trustee

[0:43:01] Trustee Luckham: Patrick.

[0:43:03] Trustee Fast: Thank you I'll just give a quick update here we had Canada Day celebrations at Bowen

[0:43:11] Trustee Fast: Island Municipality held them up at the school at the community school next to the site of the

[0:43:18] Trustee Fast: community center that's being built. This year staff designed the event around reconciliation

[0:43:27] Trustee Fast: conciliation so it was a uh uh very different event from the kind of uh food fun and music

[0:43:35] Trustee Fast: uh canada days perhaps of the of the past and uh much more um meaningful and uh uh but of course

[0:43:46] Trustee Fast: there was food and fun there um as well anyway uh so and music i just wanted people to know that

[0:43:52] Trustee Fast: and uh it was a very positive um uh event um bone island municipality uh council meets again

[0:44:02] Trustee Fast: on the 11th and then on so monday and then again on the 25th and then we take a break

[0:44:07] Trustee Fast: for august municipal hall kind of closes down in august for um holidays and council meetings

[0:44:16] Trustee Fast: and things like that and we don't really come back until i think it's the 20th uh nope sorry

[0:44:25] Trustee Fast: i don't even see it there 26th uh when we will probably um uh present the stewardship awards

[0:44:33] Trustee Fast: um at municipal council and uh between that of course we've got ubcm which i registered for

[0:44:41] Trustee Fast: yesterday and uh and all that kind of thing so that's my report i've got a busy week coming up

[0:44:46] Trustee Fast: next week um with the conservancy meetings executive committee at gambier and uh where

[0:44:55] Trustee Fast: we're meeting on keats so um that's my report thank you thank

[0:45:01] Voice 6: you just be fast uh dan rogers

[0:45:03] Voice 6: over to you thanks

[0:45:06] Trustee Rogers: very much um it uh i was on galliano for um i guess 24 hours because i had

[0:45:15] Trustee Rogers: to stay overnight um it's uh as i think i've flagged for you before galliano and and other

[0:45:21] Trustee Rogers: local trust committees are working to try and finish off some uh matters that we have been

[0:45:27] Trustee Rogers: working on for months if not years before the end of the term um we we had a very good discussion

[0:45:36] Trustee Rogers: about um crystal mountain which is an ongoing process and we actually uh the local trust

[0:45:45] Trustee Rogers: committee gave a renewed first reading to the bylaw and directed staff to set up a community

[0:45:50] Trustee Rogers: information meeting for first september for that so i don't know how far we're going to get in this

[0:45:56] Trustee Rogers: term related to the complete resolution there is of course a a still a very you know a relatively

[0:46:04] Trustee Rogers: good number of people who have concerns about that mostly about water we were lucky and fortunate to

[0:46:12] Trustee Rogers: have William Shuba with us during the day for that meeting and did that. We also made some

[0:46:19] Trustee Rogers: slight tweaks to the one affordable housing project that's been on our agenda for most

[0:46:28] Trustee Rogers: of this term. During the course of the meeting there continues to be some concerns about that,

[0:46:34] Trustee Rogers: about water in particular, but other things as well. I'll talk about that a bit more in a minute

[0:46:38] Trustee Rogers: because we had a well i'll just say that that evening we then had a community information

[0:46:43] Trustee Rogers: meeting related to that to that particular application uh which was well attended i'd

[0:46:49] Trustee Rogers: say we had about 45 people there lots of really good questions um and uh we had uh both a good

[0:46:57] Trustee Rogers: presentation from our staff and from and from um uh and from the applicants uh that that particular

[0:47:05] Trustee Rogers: matter is going to public hearing on Saturday, July the 16th. So I'll be back on Galliano for

[0:47:11] Trustee Rogers: that. The other affordable housing project on Galliano is going to CIM in public hearing in

[0:47:22] Trustee Rogers: early September. So we have that to look forward to. There was also yet another application to try

[0:47:31] Trustee Rogers: and uh try and um rezone one of the four slots which are a as anybody knows who knows galliano

[0:47:38] Trustee Rogers: is a 30-year uh issue of dispute on the island that has been going on uh it did not get a good

[0:47:45] Trustee Rogers: reception particularly good reception at the local trust committee because of the nature of the um

[0:47:50] Trustee Rogers: of the app of the uh of the application because it would have provided um five or six uh

[0:48:02] Trustee Rogers: waterfront very valuable waterfront lots uh and a very small sliver of waterfront for public access

[0:48:09] Trustee Rogers: um and as well big issue there is that um it's one of the northern forestry lots and they were

[0:48:17] Trustee Rogers: proposing access road through and it turns out the pedelicate really don't want uh or are have

[0:48:25] Trustee Rogers: have some strong concerns about any kind of road act

[0:48:27] Trustee Rogers: or land access up at Dionysus Point,

[0:48:31] Trustee Rogers: because they want, their concern is they want to preserve it

[0:48:34] Trustee Rogers: as a marine access, or that's the issue,

[0:48:36] Trustee Rogers: one of the issues that we have.

[0:48:37] Trustee Rogers: So that's a longer conversation.

[0:48:39] Trustee Rogers: And we defer those matters

[0:48:41] Trustee Rogers: and actually declined the application,

[0:48:43] Trustee Rogers: told them to take no further action there.

[0:48:45] Trustee Rogers: There's more work to be done

[0:48:46] Trustee Rogers: if they want to have some resolution to that.

[0:48:51] Trustee Rogers: You know, there is this issue

[0:48:53] Trustee Rogers: that that we're trying to deal with these forestry lots on a one-off basis that seems to be the

[0:48:58] Trustee Rogers: pattern on galliano and may probably be the the pattern going forward because uh any kind of a

[0:49:05] Trustee Rogers: sort of a pattern resolution of them doesn't seem to have a lot of um hasn't has been tried a number

[0:49:12] Trustee Rogers: of times and hasn't actually been successful so it was a long day on galliano um and just to let

[0:49:18] Trustee Rogers: you know uh next week uh i like i don't intend to be at the um in person at the uh at the meeting

[0:49:28] Trustee Rogers: with the conservancy but we'll be zooming in with uh that that's my intention in any case um and uh

[0:49:36] Trustee Rogers: and then of course we are meeting on the one you meeting a year on keats island uh we'll have a

[0:49:42] Trustee Rogers: community information meeting uh related to the foreshore project um and uh the idea is to have

[0:49:49] Trustee Rogers: let people come and talk to us and ask questions and get their answers and figure out a way forward

[0:49:54] Trustee Rogers: with that there's been some communication as i've explained before with the squamish nation about

[0:49:59] Trustee Rogers: that project we think we're in a good place related to that i guess we'll we'll find out

[0:50:04] Trustee Rogers: as we go forward that's my report thank you very much other than I'll be in Nanaimo tomorrow for

[0:50:12] Trustee Rogers: the and thanks to the chair for agreeing to pick me up at the in Nanaimo to give me a lift to

[0:50:19] Trustee Rogers: the RDN location cheers very

[0:50:24] Trustee Luckham: good thank you Dan so trustee Patrick over to you yeah I've only

[0:50:35] Voice 4: They had a fetus meeting this week on island.

[0:50:40] Voice 4: Not a lot of activity there.

[0:50:42] Voice 4: It's just one subdivision referral.

[0:50:44] Voice 4: One of the final decisions on a subdivision application

[0:50:47] Voice 4: that's been open since, what was it, 1998?

[0:50:50] Voice 4: It's a record.

[0:50:54] Voice 4: And so they're really kind of wrapping up

[0:50:58] Voice 4: and doing some work to clean up their projects

[0:51:00] Voice 4: so as to communicate more clearly

[0:51:02] Voice 4: sort of where some of the priorities were.

[0:51:05] Voice 4: I was actually, it was good in some ways.

[0:51:10] Voice 4: In town hall, there was a person who spoke about the housing needs

[0:51:15] Voice 4: and thinking of that into the future.

[0:51:17] Voice 4: So I think that's important that the smaller islands are,

[0:51:20] Voice 4: that we remember that these issues of housing that are so severe on Salt Spring

[0:51:25] Voice 4: are beginning to creep into the islands of every size and shape.

[0:51:31] Voice 4: So it is an island trust area-wide issue.

[0:51:36] Voice 4: We have a community information meeting virtually this evening with North Pender on its land use review project, and there'll be a second one in a couple of weeks, and our August meeting was, we deferred or canceled our August meeting to allow these community information meetings to happen, and that's really all I have to report.

[0:52:03] Voice 4: Thank

[0:52:06] Voice 6: you, Trustee Patrick.

[0:52:08] Voice 6: Trustee Fass, did you have a question?

[0:52:10] Trustee Fast: Yeah, I'm just wondering, are the two community information meetings on the same topic or are they different topics?

[0:52:18] Trustee Fast: Same topic.

[0:52:20] Trustee Fast: Two CIMs. Oh, thank you.

[0:52:25] Trustee Luckham: Yeah, good question.

[0:52:28] Trustee Luckham: Okay, so from my perspective, thank you, Trustee Patrick, for chairing our meeting.

[0:52:34] Trustee Luckham: It was a good meeting.

[0:52:35] Trustee Luckham: we advanced some of in fact we adopted the antenna sighting you sighting policy unedited

[0:52:42] Trustee Luckham: there are certain conversations as opposed to in the past about change tweaking it but it was

[0:52:49] Trustee Luckham: realized that we would had better have some protection in place rather than no protection

[0:52:53] Trustee Luckham: in place so that was actually a good news item and tidying up of the projects list for incoming

[0:52:59] Trustee Luckham: coming LTC. And yeah, so thank you very much, Trustee Patrick, for facilitating the conversations

[0:53:07] Trustee Luckham: there. The only other thing I participated in was the Southern Gulf Islands Forum, of which,

[0:53:16] Trustee Luckham: you know, ostensibly as chair of Salt Spring, I sit there. But also, I sort of like to think that

[0:53:23] Trustee Luckham: tedious uh as a hanger on on the outside edges of the southern gulf islands um and um it was a great

[0:53:30] Trustee Luckham: conversation that um was changed from the original intent of having uh other elected people

[0:53:37] Trustee Luckham: representative at the meeting it was just the anchorage uh community groups and a few trustees

[0:53:44] Trustee Luckham: um it was reasonably well attended and a good conversation uh the focal piece of it in terms

[0:53:51] Trustee Luckham: of materials with the materials from the ship watch society which have been very professionally

[0:53:55] Trustee Luckham: created that outline the long history and issues and uh solutions that are not per se solutions but

[0:54:05] Trustee Luckham: other activities that are happening elsewhere on the globe that um support and others should

[0:54:10] Trustee Luckham: consider and so it was a good conversation um certainly we're anticipating having a more

[0:54:17] Trustee Luckham: fulsome meeting with a broader elected representation and First Nations representation,

[0:54:22] Trustee Luckham: of course, at a more fulsome meeting with everybody in order to advance

[0:54:28] Trustee Luckham: the work of bringing the anchorage issue to the attention of all levels of government.

[0:54:36] Trustee Luckham: So it was a good conversation and really grateful for Adam Olson for

[0:54:39] Trustee Luckham: for supporting that work and we'll see where that goes.

[0:54:45] Trustee Luckham: That really covers it for me.

[0:54:47] Trustee Luckham: Don't have anything else to add at this time.

[0:54:51] Trustee Luckham: So no questions out there.

[0:54:53] Trustee Luckham: An Islanders Trust Conservancy liaison,

[0:54:55] Trustee Luckham: of course that meeting is coming up next week.

[0:54:57] Trustee Luckham: I will be attending in person, but at the moment,

[0:55:01] Trustee Luckham: and of course we have a telecon,

[0:55:04] Trustee Luckham: you see telecon in advance of that.

[0:55:06] Trustee Luckham: In the morning I'll be participating in that,

[0:55:09] Trustee Luckham: probably on the road um i'll pull off of course um and uh go to uh sue ellen fast if you have

[0:55:17] Trustee Luckham: anything additional to add or ask for the honest trust conservancy uh as the conservancy liaison

[0:55:23] Trustee Luckham: for the ec

[0:55:24] Trustee Fast: uh no not really except that the agendas are posted online and there was reporting

[0:55:30] Trustee Fast: in the trust council agenda um from two weeks ago and uh i saw a press release this morning about

[0:55:37] Trustee Fast: um uh relating to gabriola and some funds that we were uh working with the groups there on um

[0:55:46] Trustee Fast: gabriela thank you okay

[0:55:49] Trustee Luckham: thank you so if there's nothing first uh further on follow-up action list

[0:55:55] Trustee Luckham: and updates i'm going to move on um i've been monitoring the attendees list um if because we

[0:56:02] Trustee Luckham: inserted a town hall component here and so if somebody is actually listening that is viewing

[0:56:08] Trustee Luckham: doing the streaming at this point

[0:56:11] Trustee Luckham: and wished to address trust council

[0:56:14] Trustee Luckham: on ostensibly the bylaws that we're about to look at.

[0:56:17] Trustee Luckham: Executive committee?

[0:56:20] Trustee Luckham: Say again?

[0:56:21] Trustee Fast: Address executive committee?

[0:56:23] Trustee Luckham: Yes, address us, yeah.

[0:56:26] Trustee Luckham: Then you need to log out of the streaming

[0:56:31] Trustee Luckham: and actually log in as an attendee.

[0:56:33] Trustee Luckham: And I'm assuming there's a link on the website, Laurie,

[0:56:37] Trustee Luckham: to facilitate somebody doing that?

[0:56:40] Voice 13: Yes, there is, it's active.

[0:56:42] Trustee Luckham: Excellent, thank you.

[0:56:43] Trustee Luckham: They're not seeing anybody there.

[0:56:46] Trustee Luckham: So I'm gonna watch that over the next minute or so here

[0:56:50] Trustee Luckham: more closely, but I'm gonna ask that in absence

[0:56:55] Trustee Luckham: of an attendee wishing to speak to the executive committee,

[0:56:58] Trustee Luckham: then I get also asked that the correspondence

[0:57:02] Trustee Luckham: at 10.1, 10.2, and 10.3 be,

[0:57:08] Trustee Luckham: I'm assuming you've all read it, be considered,

[0:57:13] Trustee Luckham: but I might perhaps ask the chair of the DEM and LTC

[0:57:18] Trustee Luckham: if you're comfortable with that,

[0:57:21] Trustee Luckham: is to perhaps put some of this in context for us

[0:57:24] Trustee Luckham: about the public process,

[0:57:25] Trustee Luckham: because obviously there's some questions

[0:57:28] Trustee Luckham: that have arisen from the public.

[0:57:30] Trustee Luckham: and certainly i can defer to sonja zupanek if you would prefer thank you sonja by the way for

[0:57:35] Trustee Luckham: joining us today for this um

[0:57:39] Trustee Fast: yeah i mean i could speak from my notes but i think it would be better

[0:57:42] Trustee Fast: for staff to speak to these uh topics um i mean i was there we had a number of people at may 30th

[0:57:54] Trustee Fast: and um may 31st were the two meetings and i see uh david marler's here or if sonja's not available

[0:58:02] Trustee Fast: I can speak.

[0:58:04] Trustee Luckham: Sonia is online here.

[0:58:11] Trustee Luckham: Go ahead.

[0:58:12] Trustee Luckham: So this

[0:58:12] Voice 6: is on the

[0:58:13] Trustee Luckham: correspondence initially

[0:58:14] Trustee Luckham: before we actually table the bylaws, but go ahead, David.

[0:58:19] Voice 1: Yeah, I was just going to say,

[0:58:21] Voice 1: if ECU would like any advice around the process,

[0:58:26] Voice 1: the planner is available to speak to that.

[0:58:29] Voice 1: Otherwise we'll look for your direction

[0:58:31] Voice 1: with respect to the correspondence.

[0:58:33] Voice 1: correspondence okay

[0:58:34] Trustee Luckham: so vice chairs uh then before i go to sonia for that staff advice do you have

[0:58:39] Trustee Luckham: any remarks um with respect to the correspondence or should we just receive the correspondence

[0:58:43] Trustee Luckham: um trustee pass back to you i

[0:58:46] Trustee Fast: suggest we just receive it i'm i i uh for me this is post public

[0:58:51] Trustee Fast: hearing and but here i am wearing my executive um committee hat as a vice chair and uh i'm i will

[0:58:59] Trustee Fast: We'll note that at the community information meeting and the public hearing that was held on May 30th, there were about 35 people there.

[0:59:08] Trustee Fast: And there were some people who had recently become aware of the project and had questions and that kind of thing and made their comments heard and made their comments, sorry, and we heard them.

[0:59:27] Trustee Fast: And then the following day was the LTC meeting where those comments were all considered and the trustees, local trustees of course were there as well. And, and the motions passed so that we've got the bylaws before us today.

[0:59:42] Trustee Fast: And so I move that the correspondence that we received as executive committee, that's 10.1 from Mr. Kinch and 10.2 from Ms. Armstrong.

[1:00:00] Trustee Fast: And then 10.3 from Simon Palmer representing the Denman Housing Association about the meeting that he helped, especially for the people who had questions, and be received.

[1:00:17] Trustee Luckham: Okay, so that's a motion. Do I have a seconder for that?

[1:00:20] Trustee Luckham: It's a motion.

[1:00:22] Trustee Luckham: Seconded by Trustee Rogers.

[1:00:24] Trustee Luckham: Is there any discussion?

[1:00:25] Trustee Luckham: Dan, I see your hand up there.

[1:00:29] Trustee Luckham: um i

[1:00:30] Trustee Rogers: just want to um i want to say sort of in context of all of this that we the executive

[1:00:37] Trustee Rogers: committee is occasionally um characterized as sort of rubber stamping things and i just want

[1:00:43] Trustee Rogers: people to know that having read all the correspondence and read the staff reports i

[1:00:48] Trustee Rogers: actually spent some time speaking with the planner uh from the context as an executive member

[1:00:55] Trustee Rogers: wanting to understand what the issues were that were being raised um so uh and so thank you sonia

[1:01:03] Trustee Rogers: for spending the time with me yesterday just so i understood and that we do review these things with

[1:01:08] Trustee Rogers: the context with a limited context of the um the review process and the trust policy statement and

[1:01:14] Trustee Rogers: the and some other issues so um and i did do that and and so it's not simply that we're just taking

[1:01:20] Trustee Rogers: taking it and receiving it, but we're also considering it,

[1:01:22] Trustee Rogers: but I support this motion.

[1:01:24] Trustee Rogers: So thank you very much.

[1:01:26] Trustee Luckham: Okay, thank you.

[1:01:28] Trustee Luckham: Then I'm just going to then see

[1:01:30] Trustee Luckham: if there's any further discussion,

[1:01:32] Trustee Luckham: otherwise I'll call for the vote.

[1:01:33] Trustee Luckham: All those in favor on receiving the 10.1, 10.2, 10.3

[1:01:37] Trustee Luckham: for information.

[1:01:38] Trustee Luckham: And so that carries unanimously.

[1:01:41] Trustee Luckham: And so then let us move into the bylaws then.

[1:01:45] Trustee Luckham: And if that's all right, Sue Ellen Fast,

[1:01:47] Trustee Luckham: Last I'll ask staff Sonia Zupanek to introduce item 6.1.

[1:01:53] Trustee Luckham: Over to you, Sonia.

[1:01:54] Trustee Luckham: Thank you for joining us.

[1:01:55] Trustee Luckham: Really great to see you.

[1:01:57] Voice 14: Hi, thank you.

[1:01:58] Voice 14: Nice to see everybody here as well.

[1:02:02] Voice 14: So we divided up the three bylaws

[1:02:06] Voice 14: because that's the way they get presented

[1:02:08] Voice 14: to the executive committee,

[1:02:09] Voice 14: but they are all required in order to proceed

[1:02:12] Voice 14: and enable the application for the amendments

[1:02:15] Voice 14: and the density transfers to occur.

[1:02:17] Voice 14: so bylaw 241 which is the first item in your package is to amend the official community plan

[1:02:23] Voice 14: bylaw 242 is specifically to amend the land use bylaw and bylaw 243 is the necessary housing

[1:02:32] Voice 14: agreement to ensure the affordability of the units and perpetuity for 20 units of housing

[1:02:37] Voice 14: so um there is a um i'm not used to presenting this to the executive committee usually it's

[1:02:45] Voice 14: your director but it's different than a local trust committee so there's a there's a map to

[1:02:49] Voice 14: show you the complexity of the density transfers that are happening on the second page of the staff

[1:02:54] Voice 14: report or request for decision and there are four properties required to be rezoned and

[1:03:05] Voice 14: I can answer any questions that you have specifically all three are the two amending

[1:03:11] Voice 14: bylaws for the OCE and the land use bylaw are consistent with the Island's Trust Policy

[1:03:15] Voice 14: Statement Checklist and the Local Trust Committee did give third reading. Therefore, that forms the

[1:03:22] Voice 14: basis of our recommendation that the Executive Committee approve the bylaws so that we can

[1:03:28] Voice 14: ask the Minister for approval for the official community plan bylaw. I'm

[1:03:35] Voice 14: happy to answer any

[1:03:36] Voice 14: any specific questions about the community consultation

[1:03:38] Voice 14: or the referrals for this multi-year application

[1:03:42] Voice 14: that the community has been working through.

[1:03:45] Voice 3: Thanks.

[1:03:51] Voice 3: You can't hear you chair?

[1:03:54] Trustee Luckham: Keep muting myself.

[1:03:56] Trustee Luckham: Perhaps we could get a motion to get them on the table.

[1:04:00] Trustee Luckham: Otherwise, if trustees would prefer to address the topic

[1:04:03] Trustee Luckham: beforehand, I did notice your hand up there, Dan.

[1:04:07] Trustee Luckham: Did anybody want to address this

[1:04:08] Trustee Luckham: before motion is placed on the table?

[1:04:11] Trustee Luckham: no so trustee fast i'd

[1:04:14] Trustee Fast: like to make the motion for the first one uh and uh so i move that the

[1:04:19] Trustee Fast: island's trust executive committee approved denman island local trust committee bylaw number 241

[1:04:23] Trustee Fast: cited as denman island official community plan 2008 amendment number one 2021 in accordance

[1:04:30] Trustee Fast: with section 27 in the islands trust act move

[1:04:33] Trustee Luckham: do i have a seconder dan rogers thank you dan

[1:04:35] Trustee Luckham: and any discussion on the motion?

[1:04:42] Trustee Luckham: No, I'm just going to echo Trustee Rogers comments there.

[1:04:48] Trustee Luckham: Indeed, I read the correspondence

[1:04:50] Trustee Luckham: and I've read through the bylaws

[1:04:51] Trustee Luckham: and certainly the limited context

[1:04:55] Trustee Luckham: at which the executive committee approves these things

[1:05:00] Trustee Luckham: essentially in compliance with the policy statement

[1:05:04] Trustee Luckham: and land use bylaws, et cetera,

[1:05:05] Trustee Luckham: being in compliance with ocps um there are a number of issues that were raised in the

[1:05:10] Trustee Luckham: correspondence which um i'm sure that um the um ltc has considered within their authority

[1:05:19] Trustee Luckham: and some of those items um are not within the authority of the um of the executive committee

[1:05:27] Trustee Luckham: um but indeed uh it's uh i too have uh had spent some time to give this careful consideration

[1:05:36] Trustee Luckham: with respect to the authority and governance

[1:05:38] Trustee Luckham: that the LTC provides for the community.

[1:05:43] Trustee Luckham: So I'm in support of the motion.

[1:05:45] Trustee Luckham: If there's nothing else, I'll call for the vote.

[1:05:48] Trustee Luckham: All those in favor?

[1:05:51] Trustee Luckham: And that looks like that's a unanimously in favor.

[1:05:54] Trustee Luckham: Thank you everyone.

[1:05:55] Trustee Luckham: So item 6.2 is the LUB.

[1:05:59] Trustee Luckham: Do you have any further remarks, Planner Zupanek?

[1:06:03] Voice 14: No, and I

[1:06:04] Voice 14: prefer to add unless you had questions.

[1:06:06] Voice 14: thank

[1:06:06] Trustee Luckham: you any questions otherwise let's go to trustee fast for the motion go ahead trustee fast

[1:06:13] Trustee Luckham: thank

[1:06:14] Trustee Fast: you uh chair a move that the islands trust executive committee approve denman island local

[1:06:19] Trustee Fast: trust committee bylaw number 242 uh cited as denman island land use bylaw 2008 amendment

[1:06:27] Trustee Fast: number 1 2021 in accordance with section 27 of the islands trust act right

[1:06:32] Trustee Luckham: so move to seconder

[1:06:33] Trustee Luckham: dan rogers thank you dan any further discussion all those in favor any opposed i'm assuming

[1:06:44] Trustee Luckham: trustee patrick you were in favor didn't see your digital hand up there and so that that would

[1:06:51] Trustee Luckham: i

[1:06:51] Voice 4: was in i was in favor sorry i was having a keyboard meltdown on my phone

[1:06:57] Trustee Luckham: yeah that's this technology was just sent to uh cause us headaches anyway thank you and and i'm

[1:07:03] Trustee Luckham: I'm grateful that technology does work

[1:07:05] Trustee Luckham: as much as it does work.

[1:07:06] Trustee Luckham: And I'm grateful for the staff support

[1:07:08] Trustee Luckham: in ensuring that it works as best as is possible.

[1:07:12] Trustee Luckham: So then therefore that I'll call it

[1:07:14] Trustee Luckham: that Denman Island Local Trust Committee

[1:07:16] Trustee Luckham: bylaw number 242 carries unanimously.

[1:07:19] Trustee Luckham: And thank you for that.

[1:07:20] Trustee Luckham: So now the final one is the housing agreement.

[1:07:23] Trustee Luckham: Anything further from the planning staff?

[1:07:26] Trustee Luckham: No, okay, over to Trustee Fass.

[1:07:29] Trustee Fast: Thank you, Chair.

[1:07:30] Trustee Fast: I move that the Islands Trust Executive Committee

[1:07:32] Trustee Fast: approved denman island local trust committee bylaw number 243 cited as denman island housing

[1:07:38] Trustee Fast: agreement bylaw 243 2021 in accordance with section 27 of the islands trust act and a seconder

[1:07:44] Trustee Luckham: dan rogers again seconding thank you dan for carrying that um and so any discussion

[1:07:53] Trustee Luckham: no okay so you know i just reflect that this is an important document and in fact this work is

[1:07:58] Trustee Luckham: important to the community to create some affordable housing it's been articulated the

[1:08:02] Trustee Luckham: reasons why and the housing agreement as to some extent as was articulated in one of the other

[1:08:08] Trustee Luckham: pieces of correspondence is what facilitates some of the uh behavior and the tenants and

[1:08:15] Trustee Luckham: um all of those sorts of things and and and hopefully fits that into the framework of the

[1:08:20] Trustee Luckham: community and that um and that it'll all it will all work out and there's some absolutely some

[1:08:26] Trustee Luckham: some faith in that, but certainly all of our communities

[1:08:30] Trustee Luckham: have ways and mechanisms of accommodating

[1:08:34] Trustee Luckham: all sorts of things and hopefully that will all work out.

[1:08:37] Trustee Luckham: I think that it will.

[1:08:38] Trustee Luckham: So therefore, I'm just going to call the vote.

[1:08:40] Trustee Luckham: If there's no further comments, all those in favor.

[1:08:44] Trustee Luckham: And that also carries unanimously.

[1:08:47] Trustee Luckham: Thank you very much.

[1:08:48] Trustee Luckham: Thank you, Sonia, for joining us on this one

[1:08:52] Trustee Luckham: and appreciate all the work that you do for us.

[1:08:54] Trustee Luckham: we do have a final one at 6.4 denman island ltc bylaw number 245 a fees bylaw and i'll just

[1:09:01] Trustee Luckham: see whether or not sonja wishes to address that um um or not um it's pretty much summarized we're

[1:09:09] Trustee Luckham: familiar with the process here um and i'm not seeing her pop back onto the screen so i think

[1:09:14] Trustee Luckham: she's okay so do you want to make the motion trustee fast yes

[1:09:18] Trustee Fast: and i'll just say uh well i see

[1:09:19] Trustee Fast: I see David Marr is with us as well,

[1:09:22] Trustee Fast: but this is the fees bylaw.

[1:09:24] Trustee Fast: We made three amendments as the local trust committee

[1:09:28] Trustee Fast: and I see them reflected.

[1:09:30] Trustee Fast: This report is from Heather Kaur,

[1:09:32] Trustee Fast: the regional planning manager.

[1:09:34] Trustee Fast: And so that's probably why Sonia disappeared.

[1:09:38] Trustee Fast: And I think it's in line with what my notes say

[1:09:43] Trustee Fast: and what the minutes say, I checked the minutes, so.

[1:09:46] Trustee Fast: So.

[1:09:47] Voice 6: Thank

[1:09:48] Trustee Luckham: you for your thorough work, Sue, I appreciate it.

[1:09:52] Trustee Luckham: David, did you have anything you'd like to remarks

[1:09:54] Trustee Luckham: with respect to bylaw number 245, Dan Manalo?

[1:09:57] Voice 1: No, just that it follows the model amended

[1:10:00] Voice 1: as the chair indicated.

[1:10:03] Trustee Luckham: Okay, Dan Rogers, do you have a question

[1:10:05] Trustee Luckham: or you want to make a motion?

[1:10:07] Trustee Rogers: Sorry, no, I'll let Vice Chair Faust make the motion,

[1:10:10] Trustee Rogers: but I, sorry, I knew there was some contemplation

[1:10:16] Trustee Rogers: contemplation of changes uh on denman because vice chair fast has indicated that but i and i'm sorry

[1:10:22] Trustee Rogers: i may have been reading too quickly but i can't find them and i don't know what the changes were

[1:10:28] Trustee Rogers: can someone just tell me quickly what they might have been just so i'm comfortable with those

[1:10:32] Trustee Rogers: sorry thanks it's trustee fast sure

[1:10:36] Trustee Fast: um there were uh one of the trustee local trustees uh had

[1:10:40] Trustee Fast: proposed a number of changes uh quite a few uh that would have um uh taken the uh

[1:10:51] Trustee Fast: total uh fees below the the 20 difference that trust council had prescribed and um however uh

[1:11:02] Trustee Fast: that was not uh didn't get a seconder as i recall but anyway the three amendments were that there

[1:11:07] Trustee Fast: There was a category added for affordable housing applications, I think a $1,500 fee,

[1:11:14] Trustee Fast: a category for temporary use permits for residential uses under a certain size, 95 square meters,

[1:11:23] Trustee Fast: and a temporary use permit renewal fee for a secondary dwelling.

[1:11:30] Trustee Fast: So those fees were adjusted a little bit or added as categories.

[1:11:34] Trustee Fast: So all related to housing.

[1:11:36] Trustee Fast: All down?

[1:11:39] Trustee Fast: Two of them were categories that were added to the fee schedule. It didn't have those before. The affordable housing category and the category of a temporary use permit for residential uses under a certain size.

[1:11:58] Trustee Fast: I forget about the temporary use permit for renewal of secondary dwellings. I can't remember if that was a fee adjustment or a category that was added.

[1:12:11] Trustee Luckham: Okay, thank you. Did you make the motion?

[1:12:14] Trustee Luckham: No, but I'd be happy to.

[1:12:16] Trustee Luckham: Thank you.

[1:12:18] Trustee Fast: I move that the Islands Trust Executive Committee approve Denman Island Local Trust Committee By-law number 245, cited as the Denman Island Local Trust Committee Fees By-law 2022, in accordance with Section 27 of the Islands Trust Act.

[1:12:33] Trustee Luckham: All right, thank you. Is there a seconder?

[1:12:35] Trustee Luckham: Trustee Rogers, thank you.

[1:12:36] Trustee Luckham: Any further discussion?

[1:12:38] Trustee Luckham: and I'll call oh trustee Patrick go ahead sorry

[1:12:45] Voice 4: too many screens again um can I I think it's

[1:12:50] Voice 4: interesting what they did with the the housing and do we need a motion or can we I mean after

[1:12:56] Voice 4: the vote is on this one but to have the regional planning committee made aware of these changes

[1:13:02] Voice 4: um David or is from a from a model bylaw perspective are our changes collected and

[1:13:09] Voice 4: kept track of so

[1:13:12] Voice 1: if i made through the chair i think it'd be appropriate if you'd like to

[1:13:15] Voice 1: pass a resolution just to ask that we um advise the regional planning committee of those amendments

[1:13:21] Voice 1: we'll do that that way it doesn't get lost okay

[1:13:27] Trustee Luckham: i think good question it's

[1:13:32] Trustee Fast: sue ellen here i'd be

[1:13:33] Trustee Fast: happy to um if laura didn't want to make that motion i would note that the chair of the regional

[1:13:39] Trustee Fast: planning committee is the um one of the trustees on denman uh who advanced these amendments and uh

[1:13:46] Trustee Fast: but i like the idea of sending it to the committee as a whole so they can keep track of it so um

[1:13:53] Trustee Fast: maybe the motion would you like to make the motion laura

[1:13:57] Voice 4: i'll wait till after we uh move this our

[1:14:01] Voice 4: vote on this one yeah

[1:14:02] Trustee Luckham: okay so it's moved and seconded then i'll call for the vote all those

[1:14:06] Trustee Luckham: All those in favor, that carries unanimously.

[1:14:11] Trustee Luckham: Thank you very much.

[1:14:12] Trustee Luckham: And Trustee Patrick, you would like to make a motion?

[1:14:20] Voice 4: Can't hear you, Laura.

[1:14:21] Voice 4: All right, no, my screen is just really acting up

[1:14:25] Voice 4: for some reason.

[1:14:27] Voice 4: Yes, I move that the executive committee refer

[1:14:35] Voice 2: this

[1:14:35] Voice 4: by-law, sorry, I was just looking for the number.

[1:14:37] Voice 2: By-law

[1:14:38] Voice 2: number 245.

[1:14:39] Voice 4: Denman Island by-law number 245

[1:14:41] Voice 4: to the regional planning committee move

[1:14:45] Trustee Luckham: do i have a seconder trustee fast before

[1:14:48] Trustee Fast: before i second it

[1:14:50] Trustee Fast: could i say um with special reference to the housing uh components or

[1:15:03] Voice 4: just for my

[1:15:04] Voice 4: for model bylaw changes or something or something yeah

[1:15:10] Trustee Luckham: so uh i think that it'll end up on the table

[1:15:14] Trustee Luckham: in the appropriate fashion.

[1:15:16] Trustee Luckham: And as you said, Laura Bershakin can obviously speak to it.

[1:15:20] Trustee Luckham: Yeah, okay.

[1:15:20] Trustee Fast: I'll second.

[1:15:22] Trustee Luckham: Okay, seconded.

[1:15:23] Trustee Luckham: Any further discussion?

[1:15:25] Voice 4: Yeah, no,

[1:15:26] Voice 4: sorry, I did have further.

[1:15:29] Voice 4: I mean, it's an interesting,

[1:15:31] Voice 4: I think there's been a number of changes

[1:15:33] Voice 4: made across many of the islands, some very subtle,

[1:15:38] Voice 4: but I think it is an interesting thing

[1:15:39] Voice 4: when we create a model bylaw

[1:15:42] Voice 4: that we have a mechanism to capture these changes

[1:15:46] Voice 4: and to look at them,

[1:15:47] Voice 4: especially the affinity that creates them

[1:15:50] Voice 4: so that either the model could be kept current

[1:15:54] Voice 4: or modified or some way to share that information

[1:15:58] Voice 4: back out again.

[1:15:59] Voice 4: So I think it's important.

[1:16:04] Voice 6: All right.

[1:16:05] Voice 6: Thank you very much.

[1:16:07] Trustee Luckham: So I'll call the vote.

[1:16:10] Trustee Luckham: All those in favor?

[1:16:12] Trustee Luckham: So that carries unanimously also.

[1:16:17] Trustee Luckham: now um i note that we there has been an attendee that has joined us um we've sort of we've done the

[1:16:28] Trustee Luckham: denman island bylaws now they've been advanced as uh presented in the report um and so not sure if

[1:16:38] Trustee Luckham: that person that's called in now uh because i can't see a name or anything there is here to

[1:16:44] Trustee Luckham: to speak to the Denman Island Local Trust Committee bylaws,

[1:16:49] Trustee Luckham: which we'll just say again,

[1:16:51] Trustee Luckham: that we have now made the decision and advanced those.

[1:16:54] Trustee Luckham: And so if the caller,

[1:16:59] Trustee Luckham: they didn't formally close the public comment period,

[1:17:03] Trustee Luckham: if the caller wishes to address

[1:17:05] Trustee Luckham: the Local Trust Committee today on that topic

[1:17:10] Trustee Luckham: or any other topic perhaps,

[1:17:13] Trustee Luckham: perhaps could you raise your digital hand and that and then we can advance you to a speaker

[1:17:19] Trustee Luckham: and you can do that if you're on a phone by typing star 9 should raise a digital hand

[1:17:26] Trustee Luckham: otherwise if you're just listening in that's i'm glad that you're here and listening today

[1:17:34] Trustee Luckham: just give this a moment just

[1:17:36] Voice 13: a moment chair luck i have to put that feature back on oh i'm sorry

[1:17:42] Trustee Luckham: sorry. So the caller has joined us as an attendee, not a streaming participant. Staff is putting

[1:17:53] Trustee Luckham: on the raise hand function. So if you wish to address the executive committee today,

[1:18:02] Trustee Luckham: you could try and raise your hand. And I'm just going to keep an eye on that just in

[1:18:07] Trustee Luckham: in case, but I'm not seeing a hand come up.

[1:18:10] Trustee Luckham: And so I'm going to move on

[1:18:14] Trustee Luckham: through trust council meeting preparation

[1:18:16] Trustee Luckham: and I'm going purposefully slowly here,

[1:18:19] Trustee Luckham: but June trust council quarterly round table review.

[1:18:25] Trustee Luckham: This is our option to provide some comments

[1:18:28] Trustee Luckham: about the trust council.

[1:18:30] Trustee Luckham: And we usually go around the elected

[1:18:32] Trustee Luckham: and then come back to staff.

[1:18:34] Trustee Luckham: So if that's all right with everybody,

[1:18:36] Trustee Luckham: Buddy, if you have any remarks that you'd like to share

[1:18:40] Trustee Luckham: to improve future Trust Councils,

[1:18:42] Trustee Luckham: your impressions of Trust Council this past June,

[1:18:46] Trustee Luckham: let's go with it.

[1:18:47] Trustee Luckham: I'm going to start out with Trustee Patrick.

[1:18:50] Trustee Luckham: The attendee has disappeared at this point.

[1:18:53] Trustee Luckham: So I think that that's been satisfied.

[1:18:56] Trustee Luckham: So I will just say that I'm going to close

[1:18:58] Trustee Luckham: the public comment period in order for us to continue on

[1:19:02] Trustee Luckham: with the agenda before us.

[1:19:03] Trustee Luckham: So I'm going to want to start with Trustee Patrick

[1:19:06] Trustee Luckham: as I know that she's also needing to leave

[1:19:09] Trustee Luckham: in the not too distant future

[1:19:10] Trustee Luckham: and then we'll come around in reverse order.

[1:19:13] Trustee Luckham: Trustee Patrick, Trustee Rogers, Trustee Fass and myself.

[1:19:16] Trustee Luckham: So Trustee Patrick, the trust counsel.

[1:19:22] Voice 4: I, in general, that was one of the better,

[1:19:27] Voice 4: especially virtual meetings that we've had all term.

[1:19:30] Voice 4: Maybe it took us nearly four years to get this figured out

[1:19:33] Voice 4: or since the pandemic started.

[1:19:35] Voice 4: I was I thought that the trustees had provided incredible respect and demonstrated the care and listening to each other as they spoke in the various debate opportunities that we had.

[1:19:51] Voice 4: So I look back through my notes. I normally keep notes of big flag marks and things that I want to raise that I felt needed to be mentioned and I had nothing. So good meeting.

[1:20:05] Voice 6: fantastic thank you trustee rogers um

[1:20:13] Trustee Rogers: yes thank you uh i think i i generally agree with

[1:20:18] Trustee Rogers: vice chair patrick i thought it was a a particularly uh good meeting um although

[1:20:28] Trustee Rogers: you know absences were um uh you know we there were times we were down like an 18 19 20 trustees

[1:20:37] Trustee Rogers: And I wondered why that was given the important topics that we had on our agenda.

[1:20:43] Trustee Rogers: And I think it did reinforce for me again that somehow or other, the importance of attending

[1:20:51] Trustee Rogers: trust counsel as a core function of your job as a trustee continues to be needed to be

[1:20:58] Trustee Rogers: reinforced and somehow that's not.

[1:21:01] Trustee Rogers: but I did I agree entirely that it was a good discussion on the topics that we had that it was

[1:21:08] Trustee Rogers: respectful I think adding roll call votes added a level of clarity and so thank you for to staff

[1:21:19] Trustee Rogers: and to the chair for facilitating that because I think I think that actually worked better there

[1:21:26] Trustee Rogers: were there were no sort of well maybe there was one but i don't recall it anymore disputes

[1:21:34] Trustee Rogers: about what the outcomes were that way except for the one time because we still haven't figured

[1:21:42] Trustee Rogers: out the problem of what to do about people who appear tangentially to be in the meeting

[1:21:48] Trustee Rogers: but don't cast a vote because i'm convinced that the vote that we had to reverse the order at one

[1:21:54] Trustee Rogers: one point of matters on the agenda actually failed uh but it was deemed to have passed because three

[1:22:02] Trustee Rogers: people were nominally on the meeting and were therefore and but didn't cast a ballot and

[1:22:08] Trustee Rogers: therefore we're we're and i think we fixed that therefore cast to have voted in the affirmative

[1:22:13] Trustee Rogers: and it passed like 11 10 or something like that and and i think that was problematic and um i

[1:22:20] Trustee Rogers: I think we probably should have done a roll call

[1:22:23] Trustee Rogers: or done something about that.

[1:22:25] Trustee Rogers: But other than that, I thought it ran very smoothly

[1:22:29] Trustee Rogers: and that sort of corrected itself

[1:22:31] Trustee Rogers: as we went through the meeting.

[1:22:33] Trustee Rogers: And again, I agree with Trustee Patrick.

[1:22:35] Trustee Rogers: So thank you for all the work that was done

[1:22:38] Trustee Rogers: to make that happen and to make it as smooth as it was.

[1:22:45] Trustee Rogers: Thank you.

[1:22:47] Trustee Luckham: Thank you, Dan.

[1:22:48] Trustee Luckham: Trustee Fast.

[1:22:50] Trustee Fast: Thank you, Chair.

[1:22:51] Trustee Fast: And thanks, everybody, for the comments.

[1:22:53] Trustee Fast: I, too, thought it was a very constructive meeting,

[1:22:57] Trustee Fast: good discussion, trustees listening to each other,

[1:23:02] Trustee Fast: well-informed about the material before they came to the meeting.

[1:23:08] Trustee Fast: I thought the technical thing, I thought the transcription,

[1:23:12] Trustee Fast: the captions worked really well.

[1:23:14] Trustee Fast: I thought that was good accessibility.

[1:23:16] Trustee Fast: Remember, as people were speaking,

[1:23:20] Trustee Fast: The words were coming out at the bottom of the screen, and I thought that was helpful for me as a remote attendee, and I thought it might have been useful to people who might be watching or participating from noisy places as well.

[1:23:37] Trustee Fast: Well, good, good accessibility. I am. I thought the schedule worked fine.

[1:23:43] Trustee Fast: I'd like the I saw a strong theme of change coming through from the trustees comments, changes, fast changes, big changes on islands.

[1:23:59] Trustee Fast: I noticed trustees were coming in and out even more perhaps than usual and I wasn't sure what

[1:24:08] Trustee Fast: to make of that that's most of my comments thank you sorry

[1:24:16] Trustee Rogers: I don't know what you mean by coming out

[1:24:17] Trustee Rogers: can you serve well

[1:24:19] Trustee Fast: there were trustees who were there some of the days for some of the discussion

[1:24:26] Trustee Fast: and then they would disappear and come back later.

[1:24:31] Trustee Fast: It's just an impression I had here.

[1:24:35] Trustee Fast: Let's see.

[1:24:39] Trustee Fast: Yeah, I didn't keep any detailed notes on names

[1:24:42] Trustee Fast: or when they were coming and going and that kind of thing.

[1:24:45] Trustee Fast: Oh, I did.

[1:24:45] Trustee Fast: Yeah, some trustees joined late.

[1:24:52] Trustee Fast: Some trustees, anyway, it's that the coming and going,

[1:24:57] Trustee Fast: I think it's just a feature of mobile meetings.

[1:25:01] Trustee Fast: Perhaps if we didn't have a hybrid online Zoom meeting, trustees wouldn't be able to attend at all.

[1:25:09] Trustee Fast: And so I'm just it's just something that I'm observed.

[1:25:14] Trustee Luckham: Right. Thank you, Trustee Fast.

[1:25:17] Trustee Luckham: So from my quarter, I agree completely.

[1:25:22] Trustee Luckham: I think it was an excellent meeting

[1:25:25] Trustee Luckham: and that there was a congeniality amongst trustees,

[1:25:29] Trustee Luckham: which I think has perhaps suffered recently

[1:25:33] Trustee Luckham: and not to the fault of any individual trustee,

[1:25:38] Trustee Luckham: but there were some divisive issues to talk about

[1:25:41] Trustee Luckham: that we were not able to achieve a consensus on.

[1:25:46] Trustee Luckham: And so that just created an atmosphere

[1:25:48] Trustee Luckham: that we seem to have gotten through.

[1:25:50] Trustee Luckham: We've managed to get to a place that we were able to agree upon most of the controversial topics, if not all of them.

[1:26:00] Trustee Luckham: And that was terrific. And I'm looking forward to the next council and the future work in that same context.

[1:26:08] Trustee Luckham: It quite honestly, I'll just say it is disturbing that trustees are unable to attend trust council meetings.

[1:26:14] Trustee Luckham: The trust council meetings are important. They are part of the role of being a trustee.

[1:26:19] Trustee Luckham: and not have being able to commit

[1:26:24] Trustee Luckham: to a previously scheduled meeting

[1:26:27] Trustee Luckham: to be able to participate fully

[1:26:29] Trustee Luckham: is not only noticed by other trustees,

[1:26:31] Trustee Luckham: but it's also noticed by members of the public

[1:26:33] Trustee Luckham: and your constituents, it is raised.

[1:26:37] Trustee Luckham: And so just would encourage everybody

[1:26:40] Trustee Luckham: to set aside the time for council

[1:26:41] Trustee Luckham: and be with us together

[1:26:44] Trustee Luckham: to maintain that close knit relationship

[1:26:48] Trustee Luckham: that we have as council and maintaining it

[1:26:54] Trustee Luckham: to this electronic environment,

[1:26:55] Trustee Luckham: which indeed allows us to bounce in and out

[1:26:57] Trustee Luckham: and that sort of thing.

[1:26:59] Trustee Luckham: But let's try and be there the whole time

[1:27:02] Trustee Luckham: to be sure that everybody knows

[1:27:04] Trustee Luckham: that everybody's heard the same stories

[1:27:05] Trustee Luckham: and we have a complete understanding of what's going on.

[1:27:09] Trustee Luckham: It's interesting to note that in the governance review,

[1:27:12] Trustee Luckham: it was pointed out that some trustees weren't aware

[1:27:16] Trustee Luckham: aware of the orientation that happened.

[1:27:19] Trustee Luckham: And indeed, I think maybe some of those trustees,

[1:27:21] Trustee Luckham: maybe we're not at those meetings

[1:27:23] Trustee Luckham: because the orientation is significant.

[1:27:26] Trustee Luckham: In fact, it's daunting.

[1:27:27] Trustee Luckham: And if anything, it's too much.

[1:27:30] Trustee Luckham: And so, and part of that is it'd be great

[1:27:33] Trustee Luckham: if everybody could attend all the meetings

[1:27:36] Trustee Luckham: and make and share the commitment amongst ourselves.

[1:27:41] Trustee Luckham: Just want to say that out loud, but that's it.

[1:27:45] Trustee Luckham: I've said that and let us, Dan Rogers, over to you.

[1:27:48] Trustee Rogers: I just had one more reflection and I just, it's more of a comment and an observation.

[1:27:54] Trustee Rogers: I just want to point out that what was pointed out, and there was a little bit of frustration

[1:27:59] Trustee Rogers: from a couple of trustees about this, maybe others that didn't voice it.

[1:28:03] Trustee Rogers: We still haven't talked about that government's review as a group of trustees.

[1:28:09] Trustee Rogers: It's sitting out there.

[1:28:10] Trustee Rogers: And I know the CAO has reminded us of that continually.

[1:28:13] Trustee Rogers: continually there has been zero conversation about uh the recommendations that are in it as a as a

[1:28:20] Trustee Rogers: group of trustees and what we think of it as a group and i think i'm hoping we're going to have

[1:28:27] Trustee Rogers: an opportunity to rectify that in september um and hopefully the governance committee can do that so

[1:28:34] Trustee Rogers: i just wanted to reflect that publicly to the three of you the four of you the seven of you

[1:28:39] Trustee Rogers: whoever's watching thanks bye well

[1:28:41] Trustee Luckham: yeah and i thank you dan as executive committee uh responsible

[1:28:45] Trustee Luckham: for preparing the agenda um if that's what we want to do let's make sure there's space for it

[1:28:49] Trustee Luckham: um because and let's work with the governance committee to ensure that there's space and we're

[1:28:54] Trustee Luckham: prepared for it but before i move over to ross actually i want to uh i've been remiss here i want

[1:28:59] Trustee Luckham: to mention david marler um the new uh director of legislative services um um we had a conversation

[1:29:06] Trustee Luckham: prior to the council meeting and had a plan.

[1:29:09] Trustee Luckham: And we thought that it was all going to go smoothly,

[1:29:12] Trustee Luckham: but of course, right off the start,

[1:29:15] Trustee Luckham: we had the trouble around abstaining from voting.

[1:29:21] Trustee Luckham: And indeed, I want to thank

[1:29:27] Trustee Luckham: past trustee from Bowen, Alison Morris,

[1:29:30] Trustee Luckham: for actually doing a whole bunch of research on abstination,

[1:29:35] Trustee Luckham: robert's rules our policy the provincial policy on abstention and uh there does maybe need to

[1:29:44] Trustee Luckham: be a reorientation on that um our policy overrides others but there's certainly other things but

[1:29:51] Trustee Luckham: just in the background that but i want to mention david mahler

[1:29:54] Trustee Luckham: because we had this plan and it got off the rails immediately but we were able to be nimble and

[1:30:00] Trustee Luckham: want to thank you david for being nimble and we shifted immediately to roll call as the most

[1:30:06] Trustee Luckham: obvious way to do it and i gotta say that was hugely successful and it didn't actually take

[1:30:12] Trustee Luckham: a lot more time and just completely eliminated any controversy about how people are voting so

[1:30:20] Trustee Luckham: i just want to acknowledge your work in there and preparing us and working with us and you taking

[1:30:26] Trustee Luckham: responsibility for doing the summing up occasionally i put my thumb in it but for the

[1:30:31] Trustee Luckham: most part you carried the day and really appreciate that so thank you david and you can make your

[1:30:37] Trustee Luckham: remarks about council um as you see fit but let's go to cao and start off with the cao well thanks

[1:30:45] Voice 8: mr chair yeah i think um appreciating these comments that was arguably one of the better

[1:30:51] Voice 8: are electronic meetings that we've had as an organization um but nevertheless you note even

[1:30:59] Voice 8: in the last 10 minutes um even at our best there are areas for improvement um the obviously having

[1:31:09] Voice 8: electronic meeting allows people to elect to attend on a minute to 10 minute to five minute

[1:31:14] Voice 8: to hour long basis that you would not have in a live setting and it's impossible to manage that

[1:31:21] Voice 8: um you know part of the orientation process i think should maybe this should be a matter

[1:31:27] Voice 8: of discussion and really um that the next trust council comes to an agreement has a discussion

[1:31:33] Voice 8: and open space around um how they want to conduct trust council meetings and what they expect from

[1:31:39] Voice 8: their colleagues going forward um and then land on what that will be and and move forward that

[1:31:46] Voice 8: That being said, I love the old school voting process.

[1:31:49] Voice 8: I thought that with the combination of the new technology,

[1:31:53] Voice 8: just clarity, there you are to the best of all abilities.

[1:31:59] Voice 8: I do think that the biggest takeaway

[1:32:02] Voice 8: is the word would be resolution.

[1:32:04] Voice 8: There was resolution on major policy

[1:32:08] Voice 8: and project work at this meeting.

[1:32:10] Voice 8: I want to acknowledge Claire and her team, Delaney and others, the consultant in with

[1:32:18] Voice 8: the policy statement project. We've got that to a place where some decisions can be made.

[1:32:26] Voice 8: The conversation on public engagement, you'll notice that the temperature's down on these

[1:32:31] Voice 8: things. The issues remain, but I think that was a moment of resolution. The Governance Committee

[1:32:37] Voice 8: The committee piece and the start of the meeting and how that was playing out was perhaps challenging, but I think the result was one of a collaborated result that all trustees had a role in, and in fact there was an ongoing and good conversation which sometimes we haven't had in electronic matter, in the electronic process.

[1:32:58] Voice 8: And I also want to note that there was policy development that is going to be profound for the trust in the future.

[1:33:10] Voice 8: The delegation, you know, we adopted, we're trying to take on the disconnect between the work and the interest in the work and how work gets done.

[1:33:20] Voice 8: So we adopted a policy there. I want to thank Heather Cowher for her particular work on that matter.

[1:33:27] Voice 8: so that's just very edifying and it's also we have to keep track of many of the recommendations in

[1:33:33] Voice 8: the governance report are ongoing pieces the delegation of staff authority on development

[1:33:38] Voice 8: permits which other organizations have and other things so there's just really a good feeling of

[1:33:42] Voice 8: resolution associated with that and i also so i wanted to note um claire and her team but also

[1:33:48] Voice 8: Also, David, in his first stepping out in his new role and the assistance he provided

[1:33:56] Voice 8: to the chair and myself, that is appreciated.

[1:34:00] Voice 8: And really, that's it from comments going forward.

[1:34:04] Voice 8: But I do think how trust council meetings are conducted should be itself a topic for

[1:34:11] Voice 8: the new council to discuss through the orientation process.

[1:34:19] Trustee Luckham: Okay, that's great.

[1:34:20] Trustee Luckham: Thank you, CAO.

[1:34:21] Trustee Luckham: So just go through the senior directors, David Mahler, over to you.

[1:34:26] Voice 1: Yeah, thank you. And for me, I think the electronic meeting and hybrids add another level of complexity to meetings.

[1:34:38] Voice 1: And what I mean by that is it's around the knowing who's in the room and who's not in the room.

[1:34:44] Voice 1: So in a regular meeting, which we've held for the last 20 odd years,

[1:34:47] Voice 1: If a trustee left the room, they would let the executive coordinator know, the minute

[1:34:54] Voice 1: taker know, so we could make a note of that and we know they're out of the room and we

[1:34:58] Voice 1: can keep track of the quorum.

[1:35:00] Voice 1: But with the electronics, we're kind of at the mercy of the trustees letting us know.

[1:35:06] Voice 1: And if they don't let us know, we have to assume that they're in the room.

[1:35:10] Voice 1: So when there's a vote and they don't respond, it becomes an abstain, which is a vote in

[1:35:14] Voice 1: favour.

[1:35:15] Voice 1: So, you know, thinking forward, part of the orientation, as well as maybe part of our procedures for setting up trust council meetings is, I think maybe we should be looking at drafting a trust council decorum.

[1:35:31] Voice 1: quorum not necessarily a policy but something that provide which we provide to trustees in

[1:35:37] Voice 1: advance of meetings that just lets them know if you're going to step away from computer do the

[1:35:42] Voice 1: following otherwise if there's a vote and you're not there you'll have been recorded as abstained

[1:35:49] Voice 1: and therefore in favor so little things like that might help to encourage them to let us know when

[1:35:56] Voice 1: when they're stepping away,

[1:35:57] Voice 1: because otherwise we don't know.

[1:35:59] Voice 1: So other than that, though, I thought it went really well,

[1:36:02] Voice 1: but keeping track of quorum,

[1:36:03] Voice 1: I think was probably the hardest thing

[1:36:05] Voice 1: for Laurie and myself in that meeting.

[1:36:11] Voice 1: And that's all I have for this one.

[1:36:14] Voice 1: Thank you.

[1:36:18] Voice 6: Can't hear you, Chair.

[1:36:21] Voice 6: Thank you, David.

[1:36:22] Voice 6: Let's go to Director Frater.

[1:36:33] Voice 12: Thank you.

[1:36:34] Voice 12: I found it a very good meeting.

[1:36:36] Voice 12: I was particularly happy to have the conversation

[1:36:39] Voice 12: around the policy statement.

[1:36:41] Voice 12: So that for me was the highlight,

[1:36:43] Voice 12: was to have actual conversation on the document and some decisions made but I also was really

[1:36:49] Voice 12: happy and pleased with how it went and felt that it was a good meeting and was happy to see

[1:36:53] Voice 12: more dialogue than I think we typically see at some council meetings.

[1:36:59] Voice 6: Thank you is that it?

[1:37:01] Voice 12: Yep that's it.

[1:37:02] Trustee Luckham: I don't believe Wanda was the privilege of being in

[1:37:06] Trustee Luckham: attendance at that meeting but maybe you were there electronically Wanda?

[1:37:11] Voice 11: I was in attendance

[1:37:13] Voice 11: and as my first meeting as a staff member

[1:37:17] Voice 11: and the first time I've watched an entire trust council,

[1:37:19] Voice 11: I'm not sure I have any further comments

[1:37:21] Voice 11: to add to this discussion.

[1:37:23] Trustee Luckham: Okay, well, thank you.

[1:37:25] Trustee Luckham: Apologies for not understanding,

[1:37:29] Trustee Luckham: but now that you mentioned,

[1:37:30] Trustee Luckham: I do recall that you were there.

[1:37:32] Trustee Luckham: There was a lot on my mind on that

[1:37:33] Trustee Luckham: and I thank everybody for their support.

[1:37:36] Trustee Luckham: But Lori Foster, everything went well from your perspective.

[1:37:41] Voice 13: Thank you, Chair Luckom.

[1:37:42] Voice 13: Yes, we did have multiple cameras on the table this time, so switching back and forth for camera views was a little – I had to keep up with that as speakers changed.

[1:37:55] Voice 13: And also, it was a pleasure to host the presenters that came in as well, and I think all those transitions went fairly smoothly.

[1:38:04] Voice 13: So, yeah, good meeting.

[1:38:06] Voice 13: Thank you.

[1:38:07] Trustee Luckham: Excellent.

[1:38:08] Trustee Luckham: Thank you.

[1:38:09] Trustee Luckham: so i think that covers the round table unless there's any other remarks

[1:38:14] Trustee Luckham: so i'm going to move along thank you uh trust council business decision highlights

[1:38:20] Trustee Luckham: this is a draft uh for approval uh out of this meeting it'll be circulated um

[1:38:27] Trustee Luckham: who is there somebody who wants us to address that or should we just receive it

[1:38:31] Trustee Luckham: and look for comments for edits i'm going to go to trustee fast you have your hand up

[1:38:35] Trustee Luckham: yes

[1:38:36] Trustee Fast: thank you chair i i think that's a good uh roundup i i like it i have one suggestion and

[1:38:41] Trustee Fast: that's to replace the um under advocacy for legislation to protect biological diversity

[1:38:47] Trustee Fast: uh just a um suggestion to exchange the comma for to put in a semicolon instead just reads funny

[1:38:55] Trustee Fast: thank you okay

[1:38:58] Voice 6: so laurie you'll take that into account trustee patrick uh

[1:39:03] Voice 4: yeah the paragraph

[1:39:04] Voice 4: paragraph talks about the standing committee the very last sentence it says the changes to

[1:39:11] Voice 4: trust council i think it should be changes to trust council governance might just missing a

[1:39:16] Voice 4: word there hey

[1:39:19] Voice 6: thank you trustee patrick anything else i

[1:39:23] Voice 8: think it's for consideration is is the um

[1:39:29] Voice 8: with regards um for

[1:39:34] Trustee Fast: consideration trust

[1:39:35] Voice 8: yeah so they will make recommendations for trust

[1:39:38] Voice 8: trust council's consideration associated with the governance review right that

[1:39:42] Trustee Luckham: would be fine

[1:39:43] Trustee Luckham: just need it just needed a word okay so can i take it then by general consent that the decision

[1:39:50] Trustee Luckham: highlights be advanced to circulation as amended by general consent thank you very much so that

[1:39:58] Trustee Luckham: covers that trust council follow-up action list that's the work that we've set out for ourselves

[1:40:03] Trustee Luckham: themselves. CAO Hotson-Pillard, do you want to make any remarks about that or we just

[1:40:09] Voice 8: for information?

[1:40:10] Voice 8: 10 seconds, 15 seconds for remarks. We've spoken about a couple of these issues.

[1:40:15] Voice 8: One is the funding request and how that's related to two or three other ongoing initiatives.

[1:40:21] Voice 8: We're going to speak about that at, I believe, that will come up at the Conservancy meeting

[1:40:26] Voice 8: next week because that was a theme that you'd previously had some discussions about. Engage

[1:40:33] Voice 8: of work that we're working on and um Jillian and Claire and her team are looking at um you know the

[1:40:40] Voice 8: the long-range adoption of engagement tools for specific projects and how we can communicate and

[1:40:46] Voice 8: engage better so that piece of work continues and the rest is um sort of administrative so this is

[1:40:52] Voice 8: here for your um stewarding and we'll return the trust council fuel to you as things go forward

[1:41:00] Voice 8: I don't know whether we need to go through each director at this stage. This is more

[1:41:03] Voice 8: a reference document for you.

[1:41:05] Trustee Luckham: Agreed. So thank you very much. So any remarks from anybody,

[1:41:15] Trustee Luckham: errors or omissions, I guess, then we'll just receive it for information. So thank you.

[1:41:20] Trustee Luckham: So this I'm going to now advance through to eight points. Let me just double check my

[1:41:28] Trustee Luckham: addendum here we've got trust council initiated 8.1.2 uh so we've got 8.1.2.1 advocacy evaluation

[1:41:40] Trustee Luckham: a verbal update and then we've got 8.2.2 history and heritage 8.2.3 office of lieutenant governor's

[1:41:47] Trustee Luckham: correspondence so 8.1.2.1 advocacy evaluation verbal update um i don't have who's going to

[1:41:55] Trustee Luckham: to speak to that one see

[1:41:57] Voice 8: how you're

[1:41:58] Trustee Luckham: smiling or claire yeah

[1:42:00] Voice 8: claire's gonna just provide some

[1:42:02] Voice 8: context for you i believe

[1:42:03] Voice 6: director plater over to you she's

[1:42:15] Voice 8: got some muting going on there we go

[1:42:16] Voice 12: sorry folks

[1:42:17] Voice 8: um

[1:42:18] Voice 12: so uh this is being brought to you because the advocacy policy um states that in the

[1:42:24] Voice 12: last year of every council term the executive committee will review and evaluate the effectiveness

[1:42:29] Voice 12: of advocacy work undertaken during the term in consideration of the policies in section b of

[1:42:34] Voice 12: of that policy. So we're coming to you at this stage to check in around the extent of effort

[1:42:41] Voice 12: you'd like to go into, you know, A, would you like to undertake it? I've looked back through past

[1:42:46] Voice 12: minutes. My recollection is that last term executive committee waived this due to staff

[1:42:51] Voice 12: workload is my, but I can't find anything in the minutes regarding that. And so at this stage,

[1:42:56] Voice 12: we're wanting to check in for this term. What is the extent of effort you'd like to go into that?

[1:43:00] Voice 12: do you have perspectives to staff to consider if we should take on the work would you like us to

[1:43:05] Voice 12: try and contract a third party although timelines at this stage are quite tight and so I think we're

[1:43:10] Voice 12: looking for you to give us some thoughts to consider in terms of how to take on this work

[1:43:15] Voice 12: if you'd like us to take it on it could be as light as looking at the various topics and reporting

[1:43:20] Voice 12: out on what outcomes there were on those topics or it could be as difficult as trying to research

[1:43:27] Voice 12: research what impact the trust had on any particular decision, recognizing that that

[1:43:33] Voice 12: is an entire body of evaluation that is still emerging. It is a still emerging methodology

[1:43:41] Voice 12: around how to evaluate advocacy, because of course, there's always multiple inputs to any

[1:43:46] Voice 12: one decision, and it can be difficult to ascertain exactly what motivated any one decision maker to

[1:43:52] Voice 12: going to make a decision. So with that, I think, look to you just to help prompt a conversation

[1:43:57] Voice 12: here around what your thoughts and values are around this particular potential piece of work.

[1:44:03] Voice 6: Great. So Trustee Fast, I see you got your hand up.

[1:44:06] Trustee Fast: Yeah, thank you. I had asked Lori to send me the advocacy program evaluation from back at the end

[1:44:14] Trustee Fast: of the previous term. So this is advocacy program evaluation for 2011 to 2014. And it was in an

[1:44:23] Trustee Fast: a trust council um agenda thank you laurie and uh so i found it useful to look at this because it

[1:44:31] Trustee Fast: at some points it looks like um staff were directed by trust council to do like 40 60 percent of

[1:44:39] Trustee Fast: uh the person in claire's role at the time lisa gordon and so it's very significant at the time

[1:44:47] Trustee Fast: And meanwhile, even back then, very difficult to tell how much actual impact it was making on provincial, for example, provincial decisions.

[1:45:01] Trustee Fast: That was the time of the, it reminded me about the work that was also going on at that time on the Crown land agreements and all the preparatory information that had been gathered.

[1:45:13] Trustee Fast: And anyway, I thought this was really interesting, especially in the light of how the meaning of the word advocacy has changed now to include all kinds of engagement and social media.

[1:45:31] Trustee Fast: I think most people think advocacy is something that you sign online petitions for or that you do as an individual.

[1:45:38] Trustee Fast: and so some of the the meanings of these terms and the tools have changed quite a bit I don't

[1:45:48] Trustee Fast: personally with the with the governance report going ahead I don't think we should be asking

[1:45:53] Trustee Fast: staff to do a lot but I would hate to lose the chance to do some reporting however it would also

[1:46:02] Trustee Fast: mean reporting for the previous term as well do we want to bother with that or should we just

[1:46:09] Trustee Fast: forward this report from what is now close to two terms ago to the governance committee

[1:46:17] Trustee Fast: because I know they've got that as something they want to be discussing so just to open the

[1:46:21] Trustee Fast: discussion that's I'm over.

[1:46:24] Voice 4: Can I say because I'm going to have to double up here

[1:46:29] Voice 4: is that all right sir?

[1:46:30] Voice 6: Yes please go ahead.

[1:46:33] Voice 4: I would say don't put a lot of energy in it right

[1:46:36] Voice 4: I think we need to talk about the communications plan, whether it's a communications and advocacy plan or engagement.

[1:46:42] Voice 4: There's work to be done on our planning, and I think part of that needs to lay out sort of the performance checks that we would put forward in the future so that it's a clear idea of what we have to report out or should report out on an advocacy goal.

[1:46:57] Voice 4: So that's really all I have to say, and I'm going to have to check out of the meeting.

[1:47:04] Voice 4: So thank you everybody.

[1:47:06] Trustee Fast: Just before you go, are you saying yes,

[1:47:09] Trustee Fast: you want to report or no, you don't want to report?

[1:47:11] Trustee Fast: I

[1:47:12] Voice 4: would say, don't do that now.

[1:47:14] Voice 4: I would spend more, spend the energy

[1:47:16] Voice 4: on creating a communications engagement plan.

[1:47:18] Voice 4: Thank you.

[1:47:19] Voice 4: I just broke up a bit.

[1:47:21] Voice 4: All right, thanks.

[1:47:22] Voice 3: Have a good flight.

[1:47:24] Voice 3: Thanks, bye.

[1:47:30] Voice 3: Can't hear you chair.

[1:47:33] Voice 3: Dan Rogers

[1:47:34] Trustee Luckham: over to you.

[1:47:34] Trustee Luckham: Thank you, trustee Patrick for participating.

[1:47:36] Trustee Luckham: rating yeah

[1:47:41] Trustee Rogers: this is um i mean it's hard to make this judgment in the absence of knowing that uh

[1:47:48] Trustee Rogers: what the workload's like other than that it's overwhelming in a lot of ways uh with the trust

[1:47:56] Trustee Rogers: policy statement and i agree with war with the vice chair patrick that um developing some of

[1:48:02] Trustee Rogers: the communications tools we heard that fairly clearly at trust council that that was something

[1:48:07] Trustee Rogers: that trustees were quite interested in the irony of the fact that they wouldn't support certain

[1:48:14] Trustee Rogers: budget items to support that was pretty pretty rife but um anyway the uh but the but the

[1:48:23] Trustee Rogers: communications was very much a uh a theme i thought from the last trust council having said that um

[1:48:31] Trustee Rogers: one of the other messages we hear a fair amount and also was in the governance report is that

[1:48:36] Trustee Rogers: we're not and and this is not a blame because i think most organizations if not all uh are like

[1:48:43] Trustee Rogers: this that evaluation is not one of our strengths um uh and you know what i can't tell you how many

[1:48:50] Trustee Rogers: board meetings i've sat in on not-for-profits and other organizations where we go you know we

[1:48:56] Trustee Rogers: haven't done the evaluation that we think we should do and what are how the access for program because

[1:49:01] Trustee Rogers: you get caught up in what's next um it's very easy to do so this is not that's not a criticism

[1:49:06] Trustee Rogers: of our organization in the sense of but just a recognition that it's tough work um my reaction

[1:49:14] Trustee Rogers: to all of this was i i i think it probably is extremely difficult to um itemize what the impact

[1:49:25] Trustee Rogers: impact of advocacy was. And I'm not always sure that the impact is always the most important

[1:49:33] Trustee Rogers: component of the advocacy, but rather that a lot of our constituents and our trustees and our

[1:49:40] Trustee Rogers: people that live in our area want to see that we're advocating for a particular outcome.

[1:49:45] Trustee Rogers: And sometimes we can identify specific successes if it's nothing more than a communications,

[1:49:50] Trustee Rogers: etc however i do think uh what there is interest in in the face of the governance report and some

[1:49:58] Trustee Rogers: of the commentary and from trustees is to understand the types of resources that advocacy

[1:50:05] Trustee Rogers: takes up um i think i mean my two general reactions to that is is we don't the trustees

[1:50:14] Trustee Rogers: including myself i include this don't understand um two things how many resources are taken up

[1:50:21] Trustee Rogers: with advocacy and why certain things take so long to get done um i mean it it's occurred

[1:50:28] Trustee Rogers: from time to time that letters have been asked and we go from one trust council to the next

[1:50:33] Trustee Rogers: trust council and they haven't been prepared or sent out um or the plan is to do an opinion piece

[1:50:40] Trustee Rogers: for the chair and it never it doesn't occur for months and months and months or at all and by then

[1:50:47] Trustee Rogers: the moment has passed um so i don't think there's a very clear understanding of the amount of

[1:50:53] Trustee Rogers: resources that it takes and the and i think that actually ties fairly closely into what the

[1:50:59] Trustee Rogers: communications plan would be so if i was going to support um because i think the answer probably is

[1:51:05] Trustee Rogers: we need some communications dedicated to communication staff to help with some of

[1:51:09] Trustee Rogers: as advocacy to take it off your plate or somebody else's plate um so my sense would be if we were

[1:51:18] Trustee Rogers: going to do an evaluation it would be a reflection upon how many resources we need and what resources

[1:51:25] Trustee Rogers: could we could we um uh could we utilize uh do we do we utilize and what could we um what

[1:51:34] Trustee Rogers: what additional resources could be need to be doing it more effectively and not

[1:51:38] Trustee Rogers: on what impact we've had on, on the outcomes,

[1:51:42] Trustee Rogers: unless there's some obvious wins, but when we get an obvious win,

[1:51:45] Trustee Rogers: we sort of put it out there in the world. Right.

[1:51:49] Trustee Rogers: And that's appropriate. We should. So I,

[1:51:52] Trustee Rogers: if there was going to be any evaluation,

[1:51:54] Trustee Rogers: but I'd like to understand before I say, go ahead and do that is, you know,

[1:51:59] Trustee Rogers: is that a big job for you to even do an evaluation of what kind of resources

[1:52:03] Trustee Rogers: you spent over the last four years

[1:52:05] Trustee Rogers: and who it engaged

[1:52:07] Trustee Rogers: and how much of their time

[1:52:08] Trustee Rogers: did it engage to do that?

[1:52:11] Trustee Rogers: And what are the choke points

[1:52:17] Trustee Rogers: that stopped the work to get done?

[1:52:20] Trustee Rogers: That's where I would like

[1:52:22] Trustee Rogers: to see the evaluation.

[1:52:23] Trustee Rogers: So basically from a,

[1:52:24] Trustee Rogers: I don't want to call it efficiency,

[1:52:26] Trustee Rogers: but from an operational point of view

[1:52:29] Trustee Rogers: is what kind of resources

[1:52:30] Trustee Rogers: does it take?

[1:52:31] Voice 9: But that even asking you

[1:52:33] Trustee Rogers: to do that may take up more resources than than um than i i would like to see committed to it so i i

[1:52:40] Trustee Rogers: wouldn't mind if you can reflect on some of that um and whether it would take a big would be a big

[1:52:46] Trustee Rogers: job for you to do that uh

[1:52:50] Voice 12: so yes through the chair i can respond uh yeah yes it's a big job um

[1:52:56] Voice 12: particularly if we were to feed this to trust council it needs to be done sort of mid-august

[1:53:00] Voice 12: and i will not be here much so this will likely land on the plate of our senior policy advisor

[1:53:03] Voice 12: to undertake this work um in terms of resources it's essentially um because in recent years we've

[1:53:11] Voice 12: had the 2015 and policy statement project i've been undertaking much of the advocacy with some

[1:53:15] Voice 12: staff support um with the exception of local trust committee advocacy which has been coordinated by

[1:53:20] Voice 12: our grants manager um who has taken on that role in his part-time role but yes the quantification

[1:53:26] Voice 12: of resources needed is is still yeah is a definite amount of work um and again it's nuanced of course

[1:53:32] Voice 12: because one letter can be very easy to produce and another requires substantive research and

[1:53:37] Voice 12: coordination so there's no easy answer to some of those questions with regard to your sort of

[1:53:43] Voice 12: reflections that some things have taken a long time at certain points it's I think my diagnosis

[1:53:48] Voice 12: at this point is primarily we've had a lot of transition on our communications position

[1:53:53] Voice 12: and when that position is vacant at the same time that we might have a surge in something else

[1:53:57] Voice 12: sometimes advocacy is the thing that sort of as I prioritize what happens I just go to the

[1:54:02] Voice 12: immediate priorities that must be done and sometimes that becomes taking care of those items

[1:54:07] Voice 12: and then in some events it's been some of the delays have been trustee driven so there's a

[1:54:11] Voice 12: variety of factors right sometimes we have trustees who aren't responding to their emails

[1:54:14] Voice 12: or want to wait longer or or have a change of heart around how they want something to roll out

[1:54:18] Voice 12: so there's always a number of factors so it's not going to be an easy um an easy simple explanation

[1:54:24] Voice 12: i guess is my my answer that said we could certainly give you we could put that down on

[1:54:28] Voice 12: paper if that would be useful so

[1:54:37] Voice 3: not

[1:54:38] Trustee Luckham: seeing any specific direction um i you know i guess i would

[1:54:44] Trustee Luckham: support a very light uh summary of some kind that didn't consume any resources or very little but um

[1:54:52] Trustee Luckham: anyway ceo hudson pillar some advice well

[1:54:56] Voice 8: my advice mr chair would be to write a letter to

[1:55:00] Voice 8: the next trust council saying that we really have to um begin the whole cradle to grave

[1:55:11] Voice 8: analysis and work development associated with advocacy and because advocacy can be

[1:55:20] Voice 8: as much as a fundamental question um you know we could have lots of advocacy around the quest we've

[1:55:25] Voice 8: just made to the lieutenant governor for instance so that's that is um years-long work um it could

[1:55:32] Voice 8: have specific resources dedicated to it and you can posit that against a trust council someone

[1:55:37] Voice 8: puts their hand up and says let's do this and everyone agrees and then that's advocacy so um

[1:55:44] Voice 8: that's hard to fit into one program of work i return us to page 25 of the governance review

[1:55:49] Voice 8: that says advocacy activities don't lend themselves to cost benefit analysis or objective measurement

[1:55:55] Voice 8: and that we need to look at some prior to doing that that there should be some communications and

[1:56:03] Voice 8: engagement planning developed and adopted at the Allen's Trust and then you could start to funnel

[1:56:08] Voice 8: advocacy and measure going in what would be an acceptable outcome and measure against that where

[1:56:14] Voice 8: we're simply not in that place I think that if EC ruminated on this sometime between now and

[1:56:21] Voice 8: the end of the year and made a note to the incoming executive committee um summarizing

[1:56:28] Voice 8: the activities that have occurred this year and recommending um focus on the on sort of a

[1:56:34] Voice 8: fundamental shift or reconsideration that that would be long term a good direction for this

[1:56:42] Voice 8: particular function of the trust thank

[1:56:47] Voice 6: you for that advice do well and fast thank

[1:56:50] Trustee Fast: you a good

[1:56:51] Trustee Fast: discussion i i um um it's interesting you've quoted that from the governance report because in the

[1:56:58] Trustee Fast: uh report from back in 2014 uh it refers to it it tries to evaluate it in terms of opportunity cost

[1:57:09] Trustee Fast: um and that's where the amounts uh where it says um 10 of the policy advisors time which i think

[1:57:19] Trustee Fast: was Claire, in 2004, to 40% in 2010, to 60% in 2014. And so if you could add something just to

[1:57:30] Trustee Fast: those numbers, I'd be happy. But I agree. What is advocacy? Is it the same as in cooperation with,

[1:57:39] Trustee Fast: which is in our mandate? Or is it the same as engagement, which is what we've been doing

[1:57:45] Trustee Fast: through the trust policy statement work which i think is also a kind of advocacy anyway it needs

[1:57:51] Trustee Fast: more definition as well so um i uh i like the idea of deferring this discussion to the next uh

[1:58:00] Trustee Fast: um to a future ec meeting and uh i'll be happy to circulate that if anybody's interested in this

[1:58:07] Trustee Fast: old report i can send that around to you let me know okay

[1:58:13] Trustee Luckham: so i think we're just going to receive

[1:58:16] Trustee Luckham: that for information at this time um and and consider it at a future well well yeah i was

[1:58:22] Trustee Rogers: going to move that we uh we defer this discussion to um to our next ec meeting and bring it up again

[1:58:29] Trustee Rogers: and thank you for the thoughts that you've given and uh

[1:58:32] Trustee Rogers: both cao and uh good food for thought i

[1:58:35] Trustee Rogers: mean i'm i'm pondering emotion but i think i'd like to sit on it for a little while um and i

[1:58:41] Trustee Rogers: because I think there's some very good, useful thoughts.

[1:58:44] Trustee Rogers: So if you need a motion, could I,

[1:58:46] Trustee Rogers: I'll just move that we defer the discussion

[1:58:48] Trustee Rogers: around this issue to the next DCM.

[1:58:51] Trustee Luckham: Move

[1:58:52] Trustee Rogers: to add a

[1:58:52] Trustee Luckham: seconder, seconder to Alan Fass.

[1:58:54] Trustee Luckham: Any further discussion?

[1:58:56] Trustee Luckham: All those in favor?

[1:58:57] Trustee Luckham: That carries, thank you.

[1:59:00] Trustee Luckham: So now I think that brings us to 8.1.2.2,

[1:59:04] Trustee Luckham: history and heritage grant.

[1:59:06] Trustee Luckham: And I'll just let you know, I'm having,

[1:59:08] Trustee Luckham: my battery is getting low,

[1:59:10] Trustee Luckham: so I may switch to my cell phone if I get disconnected.

[1:59:14] Trustee Luckham: So, and I presume somebody else would just assume

[1:59:17] Trustee Luckham: sharing while I reconnected.

[1:59:20] Trustee Luckham: Over to you, Director Frater.

[1:59:23] Voice 12: Thank you, Chair.

[1:59:25] Voice 12: So bringing you a grant and aid request

[1:59:27] Voice 12: that's been received and we, in the RFD

[1:59:31] Voice 12: that's in front of you, we note that you have indeed

[1:59:33] Voice 12: expended the budget for this year

[1:59:36] Voice 12: and also you have additional requests that are anticipated.

[1:59:40] Voice 12: At this time, you have asked us to come through with some policy amendments around a deadline and I believe it was an intake date, perhaps one or two a year.

[1:59:52] Voice 12: So we have not yet done that work for you. So in the meantime, you're going to continue to receive grant and aid applications until that work is done.

[2:00:00] Voice 12: So at this time, we've noted in the financial section

[2:00:03] Voice 12: that you could choose to simply overspend your budget line

[2:00:06] Voice 12: and direct an off spending somewhere else.

[2:00:10] Voice 12: So certainly that could be discussed today

[2:00:12] Voice 12: if you wished to support this application.

[2:00:15] Voice 12: And otherwise, I'm happy to answer any questions.

[2:00:18] Trustee Luckham: Okay, thank you, Director Frater.

[2:00:20] Trustee Luckham: Vice Chairs, Dan Rogers.

[2:00:24] Trustee Rogers: Thanks.

[2:00:26] Trustee Rogers: It's a little further down on our main agenda,

[2:00:29] Trustee Rogers: But I actually had put on the agenda that we need to have a, I want to have a budget item

[2:00:38] Trustee Rogers: discussion about adjusting our budget, both for this issue, because we knew this was coming, and also for the conversation that came up around computers, at the very least, those two items and there may be others.

[2:00:55] Trustee Rogers: but but that's a but that's an item where i want to bring a motion from executive committee to

[2:01:03] Trustee Rogers: adjust our main budget to trust council in september um and that's that's the way i see

[2:01:08] Trustee Rogers: forward to do this because um this is incredibly important work both for our reconciliation and

[2:01:15] Trustee Rogers: and uh also because it's good work that's happening on the ground so my question is is um

[2:01:20] Trustee Rogers: um we could expend our budget but do we is this not also is it can this not fit in any of our

[2:01:28] Trustee Rogers: reconciliation budget either as well or or is there another way to do without necessarily

[2:01:34] Trustee Rogers: overspending a budget until we go back to trust council and ask them for an amendment to the

[2:01:39] Trustee Rogers: budget and so that's i don't know who can answer if anyone can answer that question

[2:01:44] Voice 12: um so that

[2:01:46] Voice 12: would likely be my recommendation to you is that you overspend this budget because it's cleanest

[2:01:50] Voice 12: to have the financial reporting within the budget

[2:01:52] Voice 12: for the program area.

[2:01:53] Voice 12: And then we would just set up an offsetting underspend

[2:01:57] Voice 12: within the reconciliation budget.

[2:01:58] Voice 12: You will remember that that budget

[2:02:00] Voice 12: also reduced this year.

[2:02:04] Voice 12: But so far, we haven't had a great deal

[2:02:06] Voice 12: of program activity happening due to staff absence.

[2:02:09] Voice 12: So at this point, that would be my recommendation.

[2:02:13] Trustee Luckham: Thank you.

[2:02:15] Trustee Luckham: Do you want to pass?

[2:02:16] Trustee Luckham: Otherwise, I have a follow-up question on that one, I guess.

[2:02:20] Trustee Fast: I didn't have my hand up, Chair, but I have a question about the report.

[2:02:28] Trustee Fast: Are they asking for a specific amount of dollars, or is it just for support?

[2:02:34] Trustee Fast: It's for $2,000, I believe.

[2:02:36] Trustee Fast: I apologize if that wasn't clear.

[2:02:38] Trustee Fast: Okay.

[2:02:39] Trustee Fast: Thank you.

[2:02:40] Trustee Fast: Oh, yeah, I see it there.

[2:02:41] Trustee Fast: Thank you.

[2:02:41] Trustee Fast: I just hadn't noted it down.

[2:02:43] Trustee Fast: Thank you.

[2:02:43] Voice 12: I like it.

[2:02:45] Trustee Fast: Yeah.

[2:02:45] Trustee Fast: Yes, you'll have

[2:02:46] Voice 12: to give us feedback.

[2:02:46] Voice 12: back we left xx to allow you the flexibility to yeah and right what

[2:02:51] Voice 12: you think is appropriate yeah

[2:02:52] Trustee Fast: no i'm sorry i had it mixed up with something else um no i support this uh uh idea and that

[2:02:58] Trustee Fast: way of funding it and um i'm uh glad to have this kind of uh um opportunity coming in to us

[2:03:07] Trustee Fast: uh it's interesting to be funding i don't know um whether the islands trust has thought of itself

[2:03:15] Trustee Fast: before as a grant granting agency as much as the honest trust conservancy has but it seems very

[2:03:22] Trustee Fast: natural and a good way to work with community so i'm in support for the two thousand dollars

[2:03:28] Trustee Fast: yeah

[2:03:30] Trustee Luckham: so i'll make my own remarks you know indeed uh your last words there are very well put um

[2:03:37] Trustee Luckham: the honest trust hasn't considered itself as a granting agency uh in the past and subsequently

[2:03:43] Trustee Luckham: Subsequently, we haven't really funded or created a budget or understood the scope of what that budget might be, because this is, I think I said this once before, this is just the beginning.

[2:03:53] Trustee Luckham: When more people become more aware of the ability for us to do this work, granted a narrow scope, but the ability to do that, there will be more requests and we have to determine how we're going to do the.

[2:04:10] Trustee Rogers: I think

[2:04:10] Trustee Fast: we just lost our chair.

[2:04:12] Trustee Fast: uh

[2:04:13] Trustee Rogers: and given there's only two of us could we um can i propose that we uh take a break it's now

[2:04:20] Trustee Rogers: 10 after 11 um and we could we break for maybe 10 minutes and uh and um come back so that peter

[2:04:28] Trustee Rogers: can rejoin us on his phone okay is that okay with you suel

[2:04:31] Trustee Fast: absolutely let's come back at 11 20

[2:04:34] Trustee Fast: okay

[2:04:36] Voice 3: thank you thanks so if you're there listening it's all lori i think i'm back online

[2:06:20] Voice 3: on my phone.

[2:06:23] Voice 13: Thanks, Chair.

[2:06:24] Voice 13: Since there was two, the trustees requested a break,

[2:06:28] Voice 13: returning at 1120.

[2:06:31] Trustee Luckham: Yeah, excellent.

[2:06:32] Trustee Luckham: Okay, so I'll just stand by here

[2:06:35] Trustee Luckham: and I'm gonna mute myself

[2:06:37] Voice 3: in the short term.

[2:06:39] Voice 3: Thank you, Chair.

[2:15:46] Voice 3: Sure, how many, oh no.

[2:15:56] Trustee Luckham: How many participants do we have back?

[2:15:59] Trustee Luckham: Everybody's here.

[2:16:01] Trustee Luckham: We're

[2:16:02] Voice 3: all here except Laura.

[2:16:03] Trustee Luckham: No, that's fine.

[2:16:04] Trustee Luckham: so I think I got cut off and that's typical right your battery dies just as you were starting to get

[2:16:10] Trustee Luckham: long-winded so I'll be I'll be short-winded I had a question actually about the budget

[2:16:18] Trustee Luckham: and and that we've committed to the contractors there for our reconciliation work and is that

[2:16:29] Trustee Luckham: going to affect the budget available if we wanted to fund that because I think Claire you indicated

[2:16:35] Trustee Luckham: that there was budget there,

[2:16:37] Trustee Luckham: but I'm just realizing that that is a commitment

[2:16:39] Trustee Luckham: that we've made.

[2:16:41] Trustee Luckham: Sorry, I missed the beginning of your question.

[2:16:44] Trustee Luckham: Oh, sorry.

[2:16:46] Trustee Luckham: That with respect to the budget for the grants and aid

[2:16:49] Trustee Luckham: and your comments where there was a budget available

[2:16:53] Trustee Luckham: if we weren't to overspend.

[2:16:55] Trustee Luckham: And I'm just thinking about the contract

[2:16:57] Trustee Luckham: for the cultural knowledge holder,

[2:17:03] Trustee Luckham: whether or not that impacts the available budget

[2:17:05] Trustee Luckham: it or not uh no we should be fine okay right so that's it i think i had something else long-winded

[2:17:13] Trustee Luckham: to say but i'll pass on that so trustees um with respect to the grants in aid uh request here

[2:17:20] Trustee Luckham: what's your um desire

[2:17:23] Voice 3: i'll

[2:17:28] Voice 9: um and i know sue ellen was going to do this but i'll do it i

[2:17:32] Voice 9: although i have i

[2:17:35] Trustee Rogers: don't know how to do this i cannot pronounce that name no

[2:17:38] Voice 12: No, I

[2:17:40] Trustee Rogers: suggest

[2:17:41] Voice 12: perhaps say the society, my apologies.

[2:17:42] Voice 12: I did mean to get you the pronunciation in advance,

[2:17:44] Voice 12: but perhaps we could just say the society.

[2:17:46] Trustee Rogers: The executive committee authorized a grant to the,

[2:17:53] Trustee Rogers: what's it called?

[2:17:54] Trustee Rogers: It's called the waters that are home.

[2:17:56] Trustee Rogers: No, that's not right.

[2:17:58] Trustee Rogers: Water we

[2:17:59] Voice 9: call home group in the amount of $2,000.

[2:18:06] Voice 3: Second.

[2:18:08] Trustee Luckham: Okay, so that's moved and seconded.

[2:18:10] Trustee Luckham: I'm in trouble with my screen it wants to be in safe driving mode I'm not driving

[2:18:15] Trustee Luckham: um but anyway um so moved and seconded any uh further discussion uh

[2:18:21] Trustee Rogers: well I'll just can I just

[2:18:23] Trustee Rogers: say that this um project has gotten a lot of traction on Galeano uh it appears to be uh

[2:18:31] Trustee Rogers: well very well received has engaged a number of the uh indigenous people that live on Galeano

[2:18:39] Trustee Rogers: um it's um i i've had the local trustees refer to it a number of times i think there's some

[2:18:47] Trustee Rogers: programming that's happening starting soon on the island and uh lasting through the period of time

[2:18:53] Trustee Rogers: at a location that i have yet to see called the yellow house i'm not quite sure how that all

[2:18:59] Trustee Rogers: plays out but it is something that is um important to the continuing journey that uh the uh the

[2:19:07] Trustee Rogers: island is on in in terms of it it's in reconciliation and i'll have more to say about

[2:19:13] Trustee Rogers: the the the the broader budget issues when we get to item um 8.2.4.1 okay

[2:19:23] Trustee Luckham: thank you trustee fast

[2:19:25] Trustee Luckham: thank

[2:19:26] Trustee Fast: you i'm in support of this motion and i'm wondering though if we should say to be funded

[2:19:31] Trustee Fast: from the reconciliation budget staff

[2:19:36] Trustee Luckham: advice on that uh

[2:19:39] Voice 12: i don't know if that's necessary

[2:19:40] Voice 12: cao do you have any advice there or wanda i think simply we can i think we're fine

[2:19:48] Voice 3: okay

[2:19:48] Voice 12: simply yeah we'll just overspend the budget you have and then i'll make a

[2:19:52] Voice 12: a note okay thank you

[2:19:54] Trustee Fast: it's just uh bowen municipal council

[2:19:57] Trustee Fast: anyway seems to operate a little differently thank you yep

[2:20:01] Trustee Luckham: okay um then

[2:20:04] Voice 13: i'll call for the

[2:20:04] Voice 13: vote all those in favor yeah i have clarification on the rest of the motion it says subject to but

[2:20:10] Voice 13: that wasn't mentioned that

[2:20:12] Voice 6: subject

[2:20:14] Trustee Rogers: yeah no i i wondered why that language was in there i know

[2:20:18] Trustee Rogers: we did that uh we asked for indication of support about the application on saturn but i don't think

[2:20:25] Trustee Rogers: we've done that on other applications so

[2:20:27] Voice 12: this is um per your policy that uh grants are meant to be

[2:20:31] Voice 12: subject to support of trustees and then i'm taking affected local trust committees that a local trust

[2:20:36] Voice 12: committee would be affected when it's related to a planning matter particularly um but certainly

[2:20:41] Voice 12: if you wish to add that in i can check with local trustees to confirm there is indeed support

[2:20:44] Voice 12: okay

[2:20:46] Trustee Rogers: well i'll add i'll amend my motion to read subject to support of local trustees

[2:20:51] Trustee Rogers: right

[2:20:52] Trustee Fast: and affected local trust committees or not i

[2:20:55] Trustee Rogers: don't understand that because does that mean that

[2:20:58] Trustee Rogers: that you got to check with Saturna, Maine and North Pender

[2:21:02] Trustee Rogers: because this is sort of a broad based application.

[2:21:07] Voice 12: I would think that when that part is not necessary

[2:21:09] Voice 12: for this application,

[2:21:10] Voice 12: which is regarding an event on Galeano.

[2:21:13] Voice 12: Okay, thank you, I second the amendment.

[2:21:16] Trustee Luckham: Okay, so yeah, it was just clarity on the motion, I think.

[2:21:22] Trustee Luckham: So let's sticking with the main motion,

[2:21:28] Trustee Luckham: I'll call for the vote.

[2:21:29] Trustee Luckham: all those in favor and i'm in favor also so that carries um i know i don't have my addendum agenda

[2:21:37] Trustee Luckham: in front of me because i lost my computer power um so is that i think there's one other item here

[2:21:43] Trustee Luckham: 8.1.2.2 an additional funding item lieutenant general oh okay so

[2:21:53] Voice 2: those are different okay so

[2:21:55] Trustee Luckham: So then that's 8.1.2.3 is the Lieutenant Governor letter.

[2:22:02] Trustee Luckham: And I think you all, while you've read the memo there

[2:22:06] Trustee Luckham: about clarification on that.

[2:22:08] Trustee Luckham: Staff, do you want to make representation on this RFC?

[2:22:15] Voice 8: Go ahead, Rats.

[2:22:17] Voice 8: Well, yeah, I think it's self-explanatory

[2:22:19] Voice 8: and I think we had inklings that this is the way things are.

[2:22:24] Voice 8: It's just unusual to find something so explicit and clear in terms of the actual wording.

[2:22:32] Voice 8: It even refers to many government documents, including acts of legislation.

[2:22:37] Voice 8: So initially when I read it, I thought, oh, no, maybe because we're, you know, our act actually has this reference that would be a way around being referred to the ministry at hand.

[2:22:47] Voice 8: But it looks like it's all encompassing.

[2:22:51] Voice 8: So I think it's good information for you.

[2:22:55] Trustee Luckham: yeah okay so dan rogers and i i

[2:22:59] Trustee Rogers: just want to make clear we're on the same page is my understanding

[2:23:03] Trustee Rogers: is the request is is is is funneled through your ministry but it's still to the to the lieutenant

[2:23:10] Trustee Rogers: governor and council but you make it through your ministry correct that's the way i understand it

[2:23:17] Trustee Rogers: which is fine that's that's just the conduit the policy says that's the conduit to the and

[2:23:23] Trustee Rogers: the minister is then responsible for taking it to uh the cabinet table yeah yeah that's the way i

[2:23:31] Trustee Rogers: understand it yeah which is totally fine so

[2:23:35] Trustee Luckham: can i get a motion to that effect i don't it's just an

[2:23:40] Trustee Luckham: memo

[2:23:40] Trustee Rogers: it's an advice

[2:23:40] Trustee Luckham: matter it's not a it's not we do

[2:23:42] Trustee Luckham: not need a um direction at this time okay

[2:23:47] Trustee Luckham: because that was provided by council we

[2:23:49] Voice 8: just didn't want to surprise you or anyone else

[2:23:51] Voice 8: when we have the letterhead where it's going.

[2:23:55] Trustee Fast: Can I just ask a question?

[2:23:57] Trustee Fast: Sorry.

[2:23:58] Trustee Fast: And the follow-up at the bottom of the report says

[2:24:01] Trustee Fast: staff will follow executive committee's directions

[2:24:04] Trustee Fast: on who to address the letter to.

[2:24:08] Trustee Fast: So I'm not, and right above that it says

[2:24:11] Trustee Fast: it would appear that Trust Council

[2:24:13] Trustee Fast: should address its letter requesting

[2:24:14] Trustee Fast: a provincial review of Islands Trust

[2:24:17] Trustee Fast: to the Minister of Municipal Affairs,

[2:24:19] Trustee Fast: copying the Lieutenant Governor.

[2:24:21] Trustee Fast: um so that's what i think we should do if you need any input from us but it's a little unclear

[2:24:29] Trustee Fast: as to whether you need any input

[2:24:31] Trustee Luckham: from us so there's a letter attached which is ready to go

[2:24:35] Trustee Luckham: and so that and the carbon copies is who it's going to go to so you're

[2:24:41] Voice 3: a letter attached no

[2:24:42] Trustee Luckham: no

[2:24:43] Voice 3: no

[2:24:45] Voice 9: no clear a

[2:24:47] Voice 12: letter i don't believe we attached the letter for this agenda but the

[2:24:49] Voice 12: letter is now drafted and we'll find its way to the maybe it's already been brought into the chair

[2:24:53] Voice 12: for review um in that letter we have indeed drafted it to the minister um i think our

[2:24:58] Voice 12: thinking since we wrote this has evolved a little bit to understand there really isn't

[2:25:01] Voice 12: another path um and so uh the most appropriate path is to provide it to the minister to then

[2:25:06] Voice 12: provide it to cabinet we will be cc'ing all cabinet ministers so we're uh this is our intent

[2:25:12] Voice 12: to fulfill the the vision of council in the most practical manner possible yeah

[2:25:18] Trustee Luckham: okay so we're okay

[2:25:22] Trustee Luckham: with this receiving for that information and that will happen accordingly so that's going to then

[2:25:29] Trustee Luckham: take me all the way down to 8.2.4.1 budget item adjustment discussion dan rogers over to you

[2:25:35] Trustee Luckham: thank

[2:25:36] Trustee Rogers: you um so i wrote this in the midst of trust council um and thank you for putting it

[2:25:45] Trustee Rogers: on the agenda uh it strikes me that um uh given some of the i think entirely legitimate concerns

[2:25:54] Trustee Rogers: raised by trustee allen i promised him i would bring this and uh and i think others understood

[2:26:01] Trustee Rogers: his considerations um i would like to um have the executive bring back to trust council in september

[2:26:09] Trustee Rogers: some, I'll call them relatively minor in the context, budget adjustment items to the budget.

[2:26:18] Trustee Rogers: And I've forgotten the mechanism, but I think Trust Council is able to adjust its budget in

[2:26:25] Trustee Rogers: the course of its term. And what I'd like to request is, suggest is, is that we ask for an

[2:26:35] Trustee Rogers: analysis of where we're at on sort of some uh our our budget expenditures for the year because i'm

[2:26:42] Trustee Rogers: guessing with some of the absences we're probably going to be um relatively you know markedly or

[2:26:49] Trustee Rogers: noticeably under budget um for uh the first quarter of of 2022 2023 and to uh understand

[2:27:00] Trustee Rogers: what it would mean to increase the heritage grant budget

[2:27:04] Trustee Rogers: by say $7,500 and to double the computer allocation budget.

[2:27:09] Trustee Rogers: Those are the two things that immediately come to my mind.

[2:27:12] Trustee Rogers: There may be others that,

[2:27:14] Trustee Rogers: and I can craft a motion here which I will do,

[2:27:18] Trustee Rogers: but I thought I'd put that on the table immediately.

[2:27:21] Trustee Rogers: But I just think that the realization

[2:27:23] Trustee Rogers: that people aren't gonna get computers

[2:27:26] Trustee Rogers: as a result of the budget is not sitting well

[2:27:31] Trustee Rogers: with many of the trustees.

[2:27:34] Trustee Rogers: And so I think we should bring that option

[2:27:37] Trustee Rogers: to the Trust Council to change the budget.

[2:27:40] Trustee Rogers: And as I said, I'm relatively confident

[2:27:42] Trustee Rogers: that our budget, our actuals after the first quarter

[2:27:46] Trustee Rogers: are going to create some latitude

[2:27:50] Trustee Rogers: in our budget for the going forward.

[2:27:55] Trustee Luckham: Okay, thank you, Dan.

[2:27:56] Trustee Luckham: And I'm just cognizant that perhaps Wendy might be the one

[2:28:01] Trustee Luckham: to address my thoughts on that, Wanda, sorry.

[2:28:05] Trustee Luckham: We do have a quarterly financial report forthcoming,

[2:28:08] Trustee Luckham: I imagine, but who on the staff side

[2:28:11] Trustee Luckham: wants to provide some advice with this?

[2:28:14] Voice 11: I see Wanda is there.

[2:28:16] Voice 11: I would be

[2:28:16] Voice 11: happy to provide a few comments.

[2:28:20] Voice 11: First quarter was the end of June.

[2:28:22] Voice 11: The team is definitely working on an update at this point.

[2:28:26] Voice 11: The one comment that I would bring forward is that we are currently in negotiations for the

[2:28:31] Voice 11: collective agreement with the union. The budget was built at 2%. The current offer from the

[2:28:37] Voice 11: employer as published publicly is 3.76 with a signing bonus of 2,500. So with a very quick,

[2:28:48] Voice 11: rough look at it the current vacancy rate is probably going to be used up in funding

[2:28:55] Voice 11: future salary increases but would be happy to bring forward further analysis especially as

[2:29:02] Voice 11: that negotiation draws to a conclusion okay

[2:29:08] Trustee Luckham: um any other advice from staff cao

[2:29:12] Trustee Luckham: yeah

[2:29:13] Voice 8: thank you um we turn our minds to um when we look at this and i i'm pretty sure i recall

[2:29:18] Voice 8: call Julia talking about policy 652 the budget control and adjustment authority Wanda's probably

[2:29:26] Voice 8: put her eyes to that as well it's not it's had it was approved in 93 it's probably not as nimble

[2:29:37] Voice 8: as we might need so I think direction for for an expressed interest in investigating avenues to

[2:29:47] Voice 8: to address items one, two, and three

[2:29:50] Voice 8: would give staff an ability to look at

[2:29:53] Voice 8: whether it's policy C3 or

[2:30:00] Voice 8: c8 where um there's some latitude um if the if the potential adjustments for an already established

[2:30:09] Voice 8: service or an already established expenditure idea like let's say computers we were going to

[2:30:15] Voice 8: buy some but we need to buy more that's different than just going out and buying let's buy trucks

[2:30:20] Voice 8: so um i think there's some different avenues we could look at and provide advice

[2:30:25] Voice 8: advice and um absolute transparency being um a key element here needlessly having the minister

[2:30:33] Voice 8: resign the budget probably um you know that'd be something we would consider as we report back to

[2:30:40] Voice 8: you so are there some mechanisms by which we can do that um aside from having the the budget fully

[2:30:47] Voice 8: amended in some way so um we can certainly look at the mechanisms to achieve that and get it to

[2:30:55] Voice 8: trust council if it's needed okay

[2:30:59] Trustee Luckham: so dan are you ready with a motion i

[2:31:01] Trustee Rogers: i'm not sure i understood

[2:31:02] Trustee Rogers: all that but i gathered what i gathered what you said was let us find a simple way to do this so

[2:31:08] Trustee Rogers: that we don't have to adopt readjust the budget and have the minister have to approve that

[2:31:13] Voice 8: needlessly yes right if if there's a if there's a an in-house version that's transparent and

[2:31:19] Voice 8: appropriate for all concerned um and there's an evening across the whole budget then that may be

[2:31:27] Voice 8: an option for us and when I look at the and Juan and I haven't spoken about this explicitly

[2:31:32] Voice 8: you know there's there's some policies there that provide a couple of different options for

[2:31:37] Voice 8: okay so let

[2:31:38] Trustee Rogers: me let can I ask this then can I then I'll move and I'm sorry Laurie I don't have this

[2:31:43] Trustee Rogers: I'll speak slowly I usually like to send you my motions in advance but I'll speak slowly I move

[2:31:52] Trustee Rogers: that the executive committee request staff to provide um i want to say budgetary but

[2:32:02] Trustee Rogers: budgetary slash financial options to achieve an increase in heritage grant funding by

[2:32:13] Trustee Rogers: five thousand dollars and to i want to say double but i i think the current amount is 15 to increase

[2:32:28] Trustee Rogers: the current seven for which for computing

[2:32:32] Trustee Rogers: okay

[2:32:33] Voice 8: then so 15

[2:32:34] Voice 8: will get three quarters of everybody

[2:32:36] Voice 8: and 20 would make it whole i don't know whether

[2:32:40] Trustee Rogers: we need a full 20 okay so that and to increase the

[2:32:44] Trustee Rogers: allocation for computers for new trustees to uh twenty thousand dollars um and i so that's

[2:32:54] Trustee Rogers: And so I hope you got some semblance of that, Laurie, if you can.

[2:33:00] Trustee Rogers: I

[2:33:01] Voice 13: believe I do. I can read it back. I'll fix my spelling.

[2:33:03] Voice 13: That executive committee requests staff to provide budgetary financial options to achieve an increase in history heritage grant funding by $5,000 and to increase the allocation for computers to new trustees to $20,000.

[2:33:21] Trustee Rogers: Yeah, that's my motion.

[2:33:23] Voice 13: I'll

[2:33:24] Trustee Luckham: bring it up.

[2:33:24] Trustee Luckham: trustee fast are you seconding uh

[2:33:28] Trustee Fast: no i'm i'm asking uh the mover if he would consider striking

[2:33:33] Trustee Fast: the word new from new trustees

[2:33:36] Trustee Rogers: oh sure sure yeah okay i

[2:33:38] Trustee Rogers: mean i guess they're i mean i theoretically

[2:33:40] Trustee Rogers: a renewed trustee might might need to have gotten to the place where they need a new trustee sure

[2:33:47] Trustee Rogers: Sure.

[2:33:47] Trustee Fast: And and secondly, did you want to include anything about the union negotiations or I'm assuming they're going to handle that anyway.

[2:33:59] Trustee Fast: Right.

[2:34:00] Trustee Rogers: I think we're just going to have to see what the options are.

[2:34:02] Trustee Rogers: And what I'm expecting is that rather than explicitly spell that out, we'll perhaps have a better idea what that looks like.

[2:34:12] Trustee Rogers: And I'm expecting not just the actuals for the first quarter, but what the projections are, if we have a better handle on this.

[2:34:25] Trustee Rogers: And by the way, I'm wanting this, it doesn't have to be the next meeting, it could be the one after that.

[2:34:32] Trustee Rogers: that um as long as we have it in a position where we can we can uh include it if we once we make a

[2:34:40] Trustee Rogers: conclusion if we can include it in a motion to trust council in september a

[2:34:46] Trustee Fast: second is that enough

[2:34:49] Trustee Rogers: is enough clarity for you mr ceo it

[2:34:53] Voice 8: is uh it's implicit that you want this trust council to

[2:34:57] Voice 8: make that decision so that would be september correct um so i understand that wand understands

[2:35:03] Voice 8: that it's not in the motion but um we will work to that end okay

[2:35:09] Trustee Rogers: and let me just say um you know

[2:35:12] Trustee Rogers: 20k might not be the the uh the magic number but and so if we come back and you say we think we

[2:35:19] Trustee Rogers: can do it for 15 then we'll work on that um but um i think it's uh it's important that we give

[2:35:26] Trustee Rogers: of this trust council given the debate

[2:35:29] Trustee Rogers: around the budget in March,

[2:35:30] Trustee Rogers: which was somewhat unprecedented

[2:35:33] Trustee Rogers: that we should give trust council a chance to weigh in

[2:35:37] Trustee Rogers: on this rather than just sort of adjusted ourselves.

[2:35:41] Trustee Rogers: Okay.

[2:35:43] Trustee Luckham: Okay, your hand up is up there trustee Fass.

[2:35:46] Trustee Luckham: Okay, thank you.

[2:35:49] Trustee Luckham: So on the motion, I'll just speak to the motion.

[2:35:51] Trustee Luckham: You know, quite honestly,

[2:35:52] Trustee Luckham: I think the computer budget is important.

[2:35:54] Trustee Luckham: Having a computer that will not last three hours

[2:35:57] Trustee Luckham: for a meeting on its battery

[2:35:59] Trustee Luckham: is an indication of the shortness

[2:36:01] Trustee Luckham: of the life of that remaining unit.

[2:36:03] Trustee Luckham: It has also failed a number of times.

[2:36:04] Trustee Luckham: Unfortunately, I had the stills

[2:36:06] Trustee Luckham: and wherewithal to have resurrected it.

[2:36:09] Trustee Luckham: And so I think that, you know,

[2:36:12] Trustee Luckham: four years seems to be a normal,

[2:36:16] Trustee Luckham: expected life of any of this technology.

[2:36:19] Trustee Luckham: And of course, Windows 11 is around the corner

[2:36:22] Trustee Luckham: and I don't know what that means

[2:36:23] Trustee Luckham: for new or old hardware.

[2:36:25] Trustee Luckham: where um so i will call the vote if there's nothing further to add all those in favor

[2:36:32] Trustee Luckham: and that carries unanimously thank you very much anything else on this topic dan no you're muted

[2:36:40] Trustee Rogers: no yeah no i that that those are the two items that i'd specifically um wanted to address there

[2:36:48] Trustee Rogers: may be others that arise but those are the two that come to mind

[2:36:51] Trustee Luckham: yeah well some of my other

[2:36:52] Trustee Luckham: other considerations will have to come in the next budget

[2:36:55] Trustee Luckham: because it's more substantial.

[2:36:56] Trustee Luckham: But let us then move along to item 9.2.

[2:37:01] Trustee Luckham: I think it's the next item LTC chairs report and advocacy.

[2:37:04] Trustee Luckham: Anybody have anything earth shaking to report?

[2:37:09] Trustee Luckham: Not seeing any hands jumping up.

[2:37:12] Trustee Luckham: Thank you.

[2:37:13] Trustee Luckham: I'm going to move now to correspondence.

[2:37:15] Trustee Luckham: We've already received the first three items

[2:37:18] Trustee Luckham: from King Chiswick, Armstrong and Palmer.

[2:37:22] Trustee Luckham: The last item here was Barford Standout Earth

[2:37:28] Trustee Luckham: regarding scrubbers and acidic discharge.

[2:37:32] Trustee Luckham: Certainly we can take that into,

[2:37:34] Trustee Luckham: I would say we received this information.

[2:37:35] Trustee Luckham: We can take that into consideration

[2:37:36] Trustee Luckham: when we're voting at UBCM.

[2:37:39] Trustee Luckham: Anybody else want to do anything else?

[2:37:41] Trustee Luckham: No, and Dan, are you still there?

[2:37:43] Trustee Luckham: Oh, there you are.

[2:37:44] Trustee Luckham: Okay, so any other thoughts?

[2:37:46] Trustee Luckham: We received that information

[2:37:47] Trustee Luckham: and we'll take that into consideration

[2:37:49] Trustee Luckham: when we were voting at UBCM.

[2:37:50] Trustee Luckham: I am, I have registered at this point.

[2:37:53] Trustee Luckham: Trustee Fast has also,

[2:37:56] Trustee Luckham: wasn't sure if you were attending Dan or not.

[2:38:02] Trustee Rogers: I haven't made a decision.

[2:38:04] Trustee Luckham: Okay, so obviously that will need

[2:38:07] Trustee Luckham: to be sorted out eventually.

[2:38:09] Trustee Luckham: So let's go to the review and amendment

[2:38:11] Trustee Luckham: of the current work program that's amended regularly

[2:38:15] Trustee Luckham: and it's there for us to contemplate.

[2:38:17] Trustee Luckham: Are there any changes or anything else

[2:38:20] Trustee Luckham: that we need to be aware of. Anybody? No. So we'll receive that for information. Thank you.

[2:38:26] Trustee Luckham: So our next meeting I think is with the Conservancy on the 13th of next week.

[2:38:38] Trustee Luckham: And looking forward very much to that. I will be attending that in person.

[2:38:43] Trustee Luckham: And I think that covers it for today's meeting. Unless there's something else?

[2:38:47] Trustee Luckham: no so i want to thank you all for preparing the meeting and being here and some good decisions

[2:38:54] Trustee Luckham: and look forward to seeing you all later on i'm not sure who else dan are you attending the tpc

[2:39:01] Trustee Luckham: you're gonna i'm picking you up and don't forget to pick me up he says yeah i will be picking you

[2:39:07] Trustee Rogers: up yes you are picking me up sir

[2:39:08] Trustee Luckham: good

[2:39:09] Voice 9: luck okay

[2:39:11] Trustee Luckham: well thank you i'm looking forward to it

[2:39:13] Voice 9: it's gonna be okay thanks

[2:39:15] Trustee Luckham: everybody take

[2:39:17] Voice 9: care bye thank you

Executive Committee Meeting Minutes  Page 1 of 7 
July 7, 2022 ADOPTED 
 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
July 7, 2022 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
Electronic Meeting 
 
Members Present: Peter Luckham, Chair, Thetis Island Trustee 
 Dan Rogers, Vice-Chair, Gambier/Keats Island Trustee  
 Laura Patrick, Vice-Chair, Salt Spring Island Trustee  
 Sue Ellen Fast, Vice-Chair, Bowen Island Municipal Trustee 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO) 
 David Marlor, Director, Legislative Services (DLS)  
 Clare Frater, Director, Trust Area Services (DTAS) 
 Wanda Boden, Acting Director, Administrative Services (A/DAS)  
 Sonja Zupanec, Island Planner 
 Warren Dingman, Manager, Bylaw Compliance and Enforcement  
 Lori Foster, Executive Coordinator/Recorder  
  
Others Present: 1 member of the public attended via telephone 
1. CALL TO ORDER 
Chair Luckham called the meeting to order at 9:06 a.m. and humbly stated gratitude to live and 
work on Coast Salish First Nations traditional and treaty territory then introduced elected 
officials and staff. 
2. APPROVAL OF AGENDA 
2.1 Introduction of New Items 
An addendum was circulated adding the following items to the agenda: 
 8.1.2.2 History and Heritage Grant in aid applications – RFD 
 8.1.2.3 Office of the Lieutenant Governor’s Correspondence Guidelines – 
Briefing 
In consideration of possible public attendance, a Public Comments/Town Hall session 
will be added accordingly. 
2.2 Approval of Agenda 
By general consent, the agenda was approved as amended. 
2.2.1 Agenda Context Notes 
Attached as indicated for item 8.2.1.2. 

 
Executive Committee Meeting Minutes  Page 2 of 7 
July 7, 2022 ADOPTED 
 
3. RISE AND REPORT DECISIONS FROM CLOSED MEETING - None 
4. ADOPTION OF MINUTES 
4.1 June 21 Executive Committee draft minutes for adoption 
By general consent, the minutes were adopted as presented. 
5. FOLLOW UP ACTION LIST AND UPDATES 
5.1 Follow Up Action List (FUAL)/Director/CAO Updates 
 
Chief Administrative Officer (CAO) Hotsenpiller and directors reviewed their FUAL list 
items, spoke to emerging issues, recently attended meetings, and gave staffing updates. 
 
Discussion ensued regarding CAO FUAL item #1 – “process to identify potential 
governance and/or operational change that could be adopted in order to improve the 
delivery and integration of all the types of services that are delivered to the Islands Trust 
Area.”: 
 How the item sits with other committees e.g. Trust Programs, 
 Consider referral of the item to the new Governance Committee, 
 Wait for outcomes from the Policy Statement amendment project (Islands 
2050), 
 Pass on as background information to the Province, 
 Amend the item or remove it from the FUAL. 
5.2 Local Trust Committee Chair Updates 
Local Trust Committee (LTC) chairs gave verbal updates on recently attended and 
upcoming LTC meetings, applications in progress, projects status and advocacy items.  
5.3 Islands Trust Conservancy Liaison Update 
The Islands Trust Conservancy/Executive Committee joint meeting is scheduled July 13
th
, 
and the agenda has been published. 
6. BYLAWS FOR APPROVAL CONSIDERATION 
Chair Luckham addressed anyone listening to the livestream that if they wished to speak at this 
meeting to join via the “attend” link on the website.  
Executive Committee reviewed associated correspondence items 10.1, 10.2, and 10.3 for the 
Denman Bylaws items 6.1, 6.2, and 6.3. noting that correspondence was sent in after the public 
hearing process. 
EC-2022-090 
It was Moved and Seconded, 
That Executive Committee receive the correspondence items 10.1, 10.2 and 10.3 for 
information. 
CARRIED 
6.1 Denman Island LTC Bylaw No. 241 (OCP amendment) - RFD 

 
Executive Committee Meeting Minutes  Page 3 of 7 
July 7, 2022 ADOPTED 
 
Planner Zupanec spoke to the suite of bylaws, that although presently separately are in 
concert with each other.  This has been a multi-year application on affordable housing 
that the community has been working through. 
 
EC-2022-091 
It was Moved and Seconded, 
That the Islands Trust Executive Committee approve Denman Island Local Trust 
Committee Bylaw No. 241, cited as "Denman Island Official Community Plan, 2008, 
Amendment No. 1, 2021”, in accordance with Section 27 of the Islands Trust Act. 
CARRIED 
6.2 Denman Island LTC Bylaw No. 242 (LUB amendment) - RFD 
EC-2022-092 
It was Moved and Seconded, 
That the Islands Trust Executive Committee approve Denman Island Local Trust 
Committee Bylaw No. 242, cited as “Denman Island Land Use Bylaw, 2008, Amendment 
No. 1, 2021”, in accordance with Section 27 of the Islands Trust Act. 
CARRIED 
6.3 Denman Island LTC Bylaw No. 243 (housing agreement) - RFD 
EC-2022-093 
It was Moved and Seconded, 
That the Islands Trust Executive Committee approve Denman Island Local Trust 
Committee Bylaw No. 243, cited as “Denman Island Housing Agreement Bylaw No. 243, 
2021”, in accordance with Section 27 of the Islands Trust Act. 
CARRIED 
 
6.4 Denman Island LTC Bylaw No. 245 (fees bylaw) – RFD 
Vice-Chair Fast spoke to the fees bylaw which was amended by the local trust 
committee from the “model” fees bylaw recommended by Trust Council at its June 2021 
meeting.  
EC-2022-094 
It was Moved and Seconded, 
THAT the Islands Trust Executive Committee approve Denman Island Local Trust 
Committee Bylaw No. 245, cited as the "Denman Island Local Trust Committee Fees 
Bylaw, 2022”, in accordance with Section 27 of the Islands Trust Act. 
CARRIED 
  

 
Executive Committee Meeting Minutes  Page 4 of 7 
July 7, 2022 ADOPTED 
 
EC-2022-095 
It was Moved and Seconded, 
That Executive Committee refer the Denman Island Local Trust Committee Bylaw No. 
245 amendments regarding the model fees bylaw to the Regional Planning Committee 
for reference. 
Discussion regarding capturing subtle changes to model fees bylaws would be 
useful. 
CARRIED 
One attendee joined the meeting (electronically) via telephone call in.  The attendee was addressed 
asking if they wished to speak, no response was heard.  
7. TRUST COUNCIL MEETING PREPARATION 
7.1 Executive 
7.1.1 June Trust Council Quarterly Roundtable Review 
Executive Committee and staff discussed the following: 
 Creating space at September Trust Council to discuss the Governance 
Review report, 
 Voting procedure via roll call proved successful as tracking electronic 
attendance (who is actually present) is still a challenge with regards to a 
vote recorded as an abstention, 
 Creating an electronic meeting decorum for trustees for attendance, voting 
and notification when coming and going from the meeting. 
 
7.1.2 Trust Council Business Decision Highlights 
 
The following changes to the document were requested: 
 Change comma to semicolon after the word “Municipalities” in paragraph 7. 
 Third paragraph, after the words “Trust Council” add “for consideration.” 
 
By general consent, circulate the business decision highlights as amended. 
7.1.3 Trust Council (FUAL) Follow-up Action List 
Received for information. 
7.2 Local Planning Services - None 
7.3 Administrative Services - None 
7.4 Trust Area Services - None 
8. EXECUTIVE COMMITTEE PROJECTS 
8.1 Trust Council Initiated 
8.1.1 Executive - None 
8.1.2 Trust Area Services - None 
8.1.2.1 Advocacy Evaluation - Verbal Update 
Trustee Patrick left the meeting at 10:53 a.m. 

 
Executive Committee Meeting Minutes  Page 5 of 7 
July 7, 2022 ADOPTED 
 
Executive Committee discussed Trust Council Policy 6.10.3 Advocacy 
with regards to end-of-term evaluation, staff resources, and depth of 
analysis. 
EC-2022-096 
It was Moved and Seconded, 
That Executive Committee defer the discussion on this issue (advocacy 
evaluation) to the next Executive Committee meeting. 
CARRIED 
8.1.2.2 History and Heritage Grants-in-Aid Applications 
Discussion to amend the main budget in September to address further 
funding for this program ensued. 
At 11:09 a.m., Chair Luckham lost electronic connection.  
The meeting recessed for a break at 11:09 a.m. and reconvened at 11:20 a.m. 
Executive Committee continued discussion regarding the grant 
application from siyēye nii 'u tthu sut'ku'luts siyēye tun’i ‘utl sqwun’u to 
support the Water We Call Home exhibition.  
EC-2022-097 
It was Moved and Seconded, 
That Executive Committee authorize a grant to the Water We Call Home 
Group in the amount of $2,000 subject to the support of local trustees. 
 
CARRIED 
8.1.2.3 Office of the Lieutenant Governor’s Correspondence Guidelines - 
 Briefing 
Received for information. 
8.1.3 Local Planning Services - None 
8.1.4 Administrative Services - None 
8.2 Executive Committee Initiated  
8.2.1 Executive - None 
8.2.2 Trust Area Services - None 
8.2.3 Local Planning Services - None 
8.2.4 Administrative Services 
8.2.4.1 Budget Item Adjustments - Discussion 
Executive Committee discussed bringing budget adjustment items to 
September Trust Council for consideration regarding the History, 
Heritage Grants-in-aid policy and computer funding. 
  

 
Executive Committee Meeting Minutes  Page 6 of 7 
July 7, 2022 ADOPTED 
 
EC-2022-098 
It was Moved and Seconded, 
That Executive Committee request staff to provide budgetary financial 
options to achieve an increase in History, Heritage and Grants-in-aid 
funding by 5,000 and to increase the allocation for computers for 
trustees to 20,000. 
CARRIED 
9. NEW BUSINESS - None 
9.1 Executive/Trust Council - None 
9.2 Trust Area Services – None 
 
9.2.1 LTC Chairs Report on Local Advocacy Topics 
 
Addressed at item 5.2. 
 
9.3 Local Planning Services - None 
9.4 Administrative Services - None 
10. CORRESPONDENCE (for information unless raised for action) 
10.1 C. Kinch re: Comments on Denman Island Bylaw Nos. 241, 242, and 243 for Executive 
Committee letter dated June 14, 2022 
Received for information. 
10.2 J. Armstrong re: Executive Committee - addition to agenda - DE Bylaws 241, 242, 
and 243 email dated June 14, 2022 
Received for information. 
10.3 S. Palmer re: Denman Housing Association letter dated June 29, 2022 
Received for information. 
10.4 A. Barford (Stand.earth) letter dated June 22, 2022 re UBCM motion 
The subject of this letter will be taken into consideration when voting at the Union of BC 
Municipalities meeting being held in Whistler this September. 
11. WORK PROGRAM 
11.1 Review and amendment of current work program 
  Received for information. 
12. NEXT MEETING 
The next Executive Committee meeting is scheduled to be held electronically August 3, 2022. 
13. CLOSED MEETING - None 
  

 
Executive Committee Meeting Minutes  Page 7 of 7 
July 7, 2022 ADOPTED 
 
14. ADJOURNMENT 
By general consent, the meeting was adjourned at 11:44 a.m. 
 
 
_________________________ 
Peter Luckham, Chair 
 
Certified Correct 
 
_________________________ 
Lori Foster, Executive Coordinator