Islands Trust Council special meeting, July 8, 2024

[0:00:00] Trustee Luckham: uh special meeting violence trust council committee of the whole uh meeting um is in on

[0:00:05] Trustee Luckham: today's agenda we have um my name is peter luckham i'm the chair of islands trust council um normally

[0:00:12] Trustee Luckham: i'm very grateful to uh wake up every morning in kosho's territory and acknowledge the laxon and

[0:00:18] Trustee Luckham: penelope that are um whose territory that i live in and uh cognizant of um the significance of that

[0:00:26] Trustee Luckham: that historically to the nations and my participation in the history in my time here.

[0:00:38] Trustee Luckham: And so grateful for the opportunity to be here and be aware of those things and I hope

[0:00:44] Trustee Luckham: that everybody reflects on that day to day.

[0:00:49] Trustee Luckham: We have an agenda before us and I would just like to and we're going to be going into an

[0:00:55] Trustee Luckham: in-camera session after dealing with some non-in-camera items and so i'd like to ask

[0:01:03] Trustee Luckham: call the meeting to order and i'd like to approve the agenda i just will ask if there's any

[0:01:08] Trustee Luckham: additional items although hesitant to add new items because the intent of the meeting is to

[0:01:17] Trustee Luckham: deal with the committee of the whole in the in-camera session is there anything in addition

[0:01:21] Trustee Luckham: that anybody feels necessary to add to the agenda I'll look for a raised hand

[0:01:26] Trustee Luckham: electronic ideal and so nothing so I'm going to approve the agenda as presented

[0:01:35] Trustee Luckham: of course the timing is slightly different and we have the discretion to

[0:01:39] Trustee Luckham: adjust the agenda content as we see fit and so thank you everyone I'm going to

[0:01:52] Trustee Luckham: proceed normally i would often do a round table introduction um but um i i think that um folks

[0:02:01] Trustee Luckham: can see who's attending and i'm grateful that you're all here and i hope there's no offense in

[0:02:06] Trustee Luckham: in doing that okay

[0:02:09] Voice 3: and

[0:02:11] Trustee Luckham: so um i'm going to um uh adopt the agenda by general consent as presented

[0:02:20] Trustee Luckham: presented and have nothing to rise and report from the previous in-camera session and the first

[0:02:25] Trustee Luckham: non-in-camera item is the trust area services and just note for anybody that's wondering I will be

[0:02:32] Trustee Luckham: turning over the chairing to David Maude when we get to the committee of the whole that was the

[0:02:36] Trustee Luckham: intention of this meeting to be chaired by another member of council and so let's go to the trust

[0:02:44] Trustee Luckham: area services of may the 30th 2024 background on updated draft policy statement briefing director

[0:02:50] Trustee Luckham: freighter are you going to present that for us

[0:02:52] Voice 9: yes actually this was presented at your last

[0:02:55] Voice 9: committee of the whole meeting this is simply provided at this time for reference should anyone

[0:02:59] Voice 9: wish to circle back to it we wanted to have it conveniently available for you so staff will not

[0:03:04] Voice 9: be providing further comment at this time okay

[0:03:06] Trustee Luckham: so this is a four-hour information item then and so

[0:03:09] Trustee Luckham: so we'll just receive it as such. I will go to our council members present here to ask

[0:03:16] Trustee Luckham: if there's any pressing questions associated with that. And messages on the chat popping

[0:03:26] Trustee Luckham: up here from others. Thank you for the heads up there. But let's try and keep the content

[0:03:34] Trustee Luckham: enter the meeting online. So let's go to the next item, then

[0:03:41] Trustee Luckham: adoption of minutes of trust council, trust council committee

[0:03:46] Trustee Luckham: of the whole meeting minutes of May the 30th 2024. Hopefully,

[0:03:52] Trustee Luckham: you've had a chance to review those. Are there any concerns

[0:03:54] Trustee Luckham: with those minutes? And show of hands digitally. Okay, so then

[0:04:02] Trustee Luckham: I'm going to then say that let's adopt the minutes of May the

[0:04:07] Trustee Luckham: 30th 2024 committee of the whole as presented by general consent and that will then take us to

[0:04:18] Trustee Luckham: the next item on our agenda which is the trust council committee of the whole follow-up action

[0:04:25] Trustee Luckham: list um and that's on page uh 49 of your agenda and uh just see if there's anything new to add

[0:04:40] Trustee Luckham: to that from a staff perspective otherwise are there any questions from uh the trustees so staff

[0:04:46] Trustee Luckham: over to you initially any additional updates on the three items on our follow-up action list

[0:04:51] Trustee Luckham: uh

[0:04:52] Voice 9: no except to say we're very pleased to have jason now on the team who will be working on

[0:04:57] Voice 9: on actioning many of these uh follow-up action items for you and we hope to return to your next

[0:05:03] Voice 9: meeting possibly with some results from some of the previous requests and of course we'll bring

[0:05:08] Voice 9: some of them back into council in september right

[0:05:11] Trustee Luckham: indeed and uh uh thank thank you and

[0:05:14] Trustee Luckham: and certainly would like to acknowledge jason yeoman stepping up to the communications role

[0:05:18] Trustee Luckham: there and hosting us in uh on this uh the um policy statement review project so thank you

[0:05:26] Trustee Luckham: jason any questions from any uh the elected trustees okay nothing so let's keep going here

[0:05:37] Trustee Luckham: then that concludes our uh out of camera materials for today just getting back to the beginning of

[0:05:47] Trustee Luckham: the agenda here sorry right there and our uh i guess there's been a conversation about scheduling

[0:05:54] Trustee Luckham: the future committee of the whole meetings and a verbal update on that um i know there was an

[0:06:00] Trustee Luckham: extension to the survey deadline and um perhaps alexandra are you the one that would provide us

[0:06:08] Trustee Luckham: a verbal update on scheduling future committee of the whole meetings

[0:06:12] Voice 4: i'll leave that up to staff

[0:06:14] Voice 4: but i do have the poll results ready for you jason

[0:06:21] Voice 9: would you want to do that now

[0:06:23] Voice 9: yeah

[0:06:23] Trustee Luckham: if you want to do that now that would be great oh skipped over the new

[0:06:28] Trustee Luckham: business item I apologize for that but let's continue on this the next meeting

[0:06:33] Trustee Luckham: item scheduling a future committee of the whole meeting so

[0:06:37] Voice 4: we had 18 responses

[0:06:39] Voice 4: to the pool and showing that yes summer is where trustees would like to start

[0:06:47] Voice 4: meeting um they would like to meet once a month was the strongest uh variable for how often the

[0:06:56] Voice 4: meetings are held okay and then between daytime and evening evening slightly at one with the

[0:07:06] Voice 4: flexible also being the greater option chosen and then

[0:07:13] Voice 4: with what is

[0:07:15] Trustee Luckham: the option chosen flexible so

[0:07:18] Voice 4: So either daytime or evening works for the trustee.

[0:07:21] Voice 4: Okay.

[0:07:24] Voice 4: And then in the summer day of the week, it was pretty even between Wednesday and Thursday,

[0:07:31] Voice 4: and that was between both fall and summer.

[0:07:35] Voice 4: So it looks like Wednesday and Thursday are the days that trustees would like to meet once a month

[0:07:40] Voice 4: for the Committee of the Whole meetings.

[0:07:41] Voice 4: meetings. And then the out of the dates that we provided, it looks like August 22 was the

[0:07:50] Voice 4: winner for the next or an option for a meeting date and time. Okay. And then you

[0:08:00] Voice 4: need direction

[0:08:03] Trustee Luckham: from Council is time to schedule that meeting.

[0:08:06] Voice 9: Yes, we were thinking you would do that towards

[0:08:07] Voice 9: the end of the meeting. But as you're in it right now, certainly no harm in doing it now

[0:08:11] Voice 9: if you wish to pass your motion but i think there was a few there were a few more pieces

[0:08:16] Voice 9: of information to let you know okay that's more

[0:08:19] Trustee Luckham: information so

[0:08:21] Voice 4: then we just went into

[0:08:22] Voice 4: um if we were going to meet in fall again once a month was the preferred choice and again evening

[0:08:32] Voice 4: one out just a bit by daytime options and then again wednesday and thursday were the two days

[0:08:41] Voice 4: of the week that most trustees prefer to meet on and that is it okay so I think

[0:08:54] Trustee Luckham: ideally a motion to schedule the next meeting would be in order does somebody

[0:09:01] Trustee Luckham: want to make a motion to that effect trustee Getty thank you

[0:09:10] Voice 11: I'll move that

[0:09:12] Voice 11: we have a committee of the whole meeting scheduled for I believe it was August

[0:09:16] Voice 11: us the 20th in the evening

[0:09:18] Voice 4: 20 seconds

[0:09:20] Voice 4: 20

[0:09:21] Voice 11: seconds thank you okay

[0:09:24] Trustee Luckham: thank you trustee getty you got

[0:09:26] Trustee Luckham: that alexandra you did thank you and do i have a seconder uh trustee maude thank you um any

[0:09:33] Trustee Luckham: discussion trustee evans your hand is up i

[0:09:38] Voice 8: was going to ask because flexible had the highest um

[0:09:43] Voice 8: response rate, even though evening came out ahead a little bit of daytime because it's so close

[0:09:50] Voice 8: and because flexible was the highest that came out. Could we just do another quick poll to see

[0:09:55] Voice 8: on August 22nd whether daytime or evening would be preferable for the trustees before scheduling

[0:10:01] Voice 8: it for the nighttime?

[0:10:05] Trustee Luckham: I don't see why not. We didn't specify a time.

[0:10:11] Trustee Luckham: There

[0:10:11] Voice 4: was a time specified, Chair Luckom, 6.30 to 9.30.

[0:10:16] Trustee Luckham: Oh, I see.

[0:10:17] Trustee Luckham: And that was some, I'm just looking for that, the 22nd, that's at the bottom there.

[0:10:25] Trustee Luckham: Is it right there?

[0:10:26] Trustee Luckham: Yeah.

[0:10:26] Trustee Luckham: Oh, I see.

[0:10:26] Trustee Luckham: So was that substantially different than flexible or that's embracing that in some fashion?

[0:10:37] Voice 4: These were just options that staff had chosen and pre-populated in case

[0:10:43] Voice 4: the trustees preferred these and there were no daytime options so we could poll

[0:10:51] Voice 4: and see if August 22nd during the daytime however that was chosen.

[0:10:56] Voice 4: I'll just note that Salt Spring

[0:10:58] Voice 9: LTC has

[0:10:59] Voice 4: a special meeting during the afternoon.

[0:11:01] Trustee Luckham: Oh I see.

[0:11:02] Trustee Luckham: Okay

[0:11:02] Voice 8: no worries then thanks.

[0:11:04] Voice 8: Okay.

[0:11:05] Trustee Luckham: So is there any other discussion? I see Deb Morse and Tim Peterson. Go ahead.

[0:11:12] Voice 1: Thank you. No, it's fine. I just really need to get these on the calendar. So yeah, no,

[0:11:19] Voice 1: it's great. And I think one of the things that we're, when we ask questions in future polls about,

[0:11:25] Voice 1: you know, which is the best, I totally understand that. It's also good to ask the opposite question,

[0:11:29] Voice 1: which is impossible for people because there are people who are working that it is not possible

[0:11:35] Voice 1: certain days to do it and that's a really good piece of information to have thank you that is

[0:11:40] Trustee Luckham: good okay so alexander will consider that in the future uh tim peterson did you lower your hand

[0:11:49] Trustee Luckham: but

[0:11:51] Voice 3: yeah i was just gonna point out the salt spring meeting on the 22nd and staff got that

[0:11:55] Voice 3: so thank you so

[0:11:57] Trustee Luckham: then if there's no further questions i'll just call the vote on the motion

[0:12:01] Trustee Luckham: uh trustee evans your hands up and then trustee i

[0:12:05] Voice 8: was also going to say uh for alexandra rather

[0:12:07] Voice 8: than having the three options of daytime nighttime or flexible just leave it at daytime nighttime

[0:12:12] Voice 8: because then it's clear that's true there's no in them that's

[0:12:18] Trustee Luckham: very true noted okay trustee boland

[0:12:23] Voice 10: Just my favorite hobby horse, a shared Islands Trust calendar with a view of all the meetings

[0:12:28] Voice 10: would be really helpful when we're doing these things. And we asked for it, I don't know,

[0:12:33] Voice 10: 18 months ago. It would be very, very, very, very helpful. The ability to export

[0:12:39] Voice 10: the Islands Trust calendar items to whatever calendar you use yourself would be very, very,

[0:12:46] Voice 10: very very very helpful thank you okay

[0:12:52] Trustee Luckham: thank you so are there any other questions on the motion

[0:12:57] Trustee Luckham: that's on the floor to schedule a meeting for august the 22nd for committee of the whole

[0:13:01] Trustee Luckham: with the presumption at this point that that meeting would be held 6 30 to 9 30

[0:13:08] Trustee Luckham: so i'll call the vote all those in favor please raise your hands digitally and david are you

[0:13:16] Trustee Luckham: going to run the tally there for me yeah

[0:13:18] Voice 3: has

[0:13:22] Voice 7: seen 10 hands up currently okay

[0:13:25] Trustee Luckham: please lower your hands

[0:13:27] Trustee Luckham: and those opposed there we go i

[0:13:35] Voice 7: see one opposed okay

[0:13:38] Trustee Luckham: and um i

[0:13:40] Voice 10: think lee voted in favor lee did

[0:13:42] Voice 10: you mean to have your hands still up sorry for interrupting all

[0:13:46] Voice 7: right none of those

[0:13:48] Trustee Luckham: none opposed okay so then that carries so that's excellent thank you very much

[0:13:52] Trustee Luckham: and so the next item of business then before we go in camera um was chair of the future

[0:14:01] Trustee Luckham: committee of the whole meetings um and uh says verbal update there um is there something from

[0:14:08] Trustee Luckham: staff david on the committee of the whole chair for the next meeting are

[0:14:14] Voice 7: you talking to me or

[0:14:15] Voice 7: david mod

[0:14:16] Trustee Luckham: david uh marler yeah um

[0:14:21] Voice 7: well council wanted to select a committee the whole chair for

[0:14:25] Voice 7: each committee the whole meeting so um if you want to do that this committee the whole concept do

[0:14:31] Voice 7: that right

[0:14:33] Trustee Luckham: and um so that's fair enough and so um i think probably the appropriate method for that

[0:14:40] Trustee Luckham: That would be, you know, outside of determining that we want to sequentially go through a list of potential individuals interested to seek nominations for somebody that would like to chair the next committee as a whole.

[0:14:58] Trustee Luckham: And I think it would be fair to ask if Trust Council is ready for that at this particular moment in time of our meeting.

[0:15:07] Trustee Luckham: And Trustee Boland, over to you.

[0:15:08] Trustee Luckham: and

[0:15:10] Voice 10: we did have some people who volunteered and would it not be simple to just um poll

[0:15:18] Voice 10: the volunteers for the date whether that date will suit them and just rotate through that short list

[0:15:25] Voice 10: and you know check in with whoever is available for each date that we arrange then we don't have

[0:15:32] Voice 10: to go through this you know through voting and selection just keep it simple and short thanks

[0:15:39] Trustee Luckham: um yeah so that's a decision of council to do that um and um um and so but that's certainly a good

[0:15:48] Trustee Luckham: method um i think the intention here was to pick the date of the meeting and then select the chair

[0:15:54] Trustee Luckham: to determine once we determine the date and we've done that now so i would just simply ask

[0:16:00] Trustee Luckham: or just say that those that had put their names forwards were um were um

[0:16:09] Trustee Luckham: Maude, Peterson, and I believe Toby Elliott, as well as Trustee

[0:16:18] Voice 7: Bernardo,

[0:16:20] Trustee Luckham: correct.

[0:16:22] Trustee Luckham: And so asking those individuals if they're available in the 22nd would be suitable for

[0:16:30] Trustee Luckham: them if they wish to chair.

[0:16:31] Trustee Luckham: So maybe we'll just figure that out.

[0:16:33] Trustee Luckham: Trustee Bernardo, your hand is up.

[0:16:37] Voice 6: Two points.

[0:16:38] Voice 6: I thought we'd selected David Maude before by at the trust council meeting for the for this meeting be chairing this one

[0:16:46] Voice 6: the other point so

[0:16:47] Voice 6: The other point is I support trustee Boland's suggestion

[0:16:54] Voice 6: You know the idea of having a resolution or you know an election every time we have one of these meetings

[0:17:01] Voice 6: It's frankly kind of stupid. I mean, it's just gonna be time-consuming and

[0:17:04] Voice 6: And, you know, we all know what the function of the chair of this meeting is, is to ensure there's an orderly meeting, the focus of which is having a productive discussion.

[0:17:15] Voice 6: And the idea of having a rotating chairmanship amongst those who are willing to do the job seems quite reasonable.

[0:17:25] Trustee Luckham: Would you like to make a motion to that effect then?

[0:17:27] Voice 6: Yes, I will.

[0:17:29] Voice 6: Thank you for that.

[0:17:30] Voice 6: I move that the chairmanship of the Committee of the Whole meetings be based on a rotating

[0:17:37] Voice 6: chairmanship of all interested trustees.

[0:17:42] Trustee Luckham: I

[0:17:43] Voice 10: second the motion.

[0:17:45] Trustee Luckham: Okay.

[0:17:46] Trustee Luckham: So moved and seconded.

[0:17:49] Trustee Luckham: Trustee, so I'm going to ask for discussion on the motion or if you wish to speak further

[0:17:54] Trustee Luckham: to it, Trustee Bernardo.

[0:17:55] Voice 6: No, sorry.

[0:17:57] Voice 6: That's all I've got to say.

[0:17:58] Voice 6: Thanks.

[0:17:58] Trustee Luckham: Trustee Evans.

[0:17:59] Trustee Luckham: I

[0:18:00] Voice 8: would say that the way that that's worded, so any interested trustee, it just opens up

[0:18:06] Voice 8: to the entire trust council again.

[0:18:08] Voice 8: So either we specify the names that have volunteered currently, and we can also add in that that

[0:18:15] Voice 8: could be amended, because otherwise it just opens it up every time.

[0:18:20] Voice 8: So either it's rotating with those three names and can be amended in the future is what I

[0:18:27] Voice 8: would recommend.

[0:18:29] Voice 6: Fair point.

[0:18:31] Voice 6: Fair point. I can take that as a friendly amendment. I don't know how that works now

[0:18:35] Voice 6: that it's all on the floor.

[0:18:39] Trustee Luckham: Yeah. To respect the due process, we should probably move an

[0:18:51] Trustee Luckham: amendment to the motion and list the three individuals. And I would also suggest that

[0:18:55] Trustee Luckham: that be considered as in alphabetical order so that there's no obvious preference associated

[0:19:02] Trustee Luckham: with that um somebody want to make an amendment to the motion trustee evans thing

[0:19:11] Voice 8: is so i made

[0:19:12] Voice 8: the uh seeing as i raised it i might as well do the work um so that it was the honest trust

[0:19:20] Voice 8: council of the whole chairmanship going to be based on a rotating chairmanship

[0:19:25] Voice 8: of the following trustees so change of all interested trustees to of the following trustees

[0:19:33] Voice 8: and I believe it was Trustee Maud

[0:19:43] Voice 8: Bernardo,

[0:19:47] Trustee Luckham: Elliot

[0:19:48] Trustee Luckham: and

[0:19:49] Voice 8: Elliot, so putting them in order

[0:19:52] Voice 8: Bernardo, Elliot, Maud

[0:19:54] Voice 8: and Peterson

[0:19:57] Trustee Maude: Peterson's in there too?

[0:20:01] Trustee Luckham: Yes

[0:20:01] Trustee Luckham: And

[0:20:02] Voice 8: in

[0:20:05] Trustee Luckham: that order is what you've said

[0:20:07] Trustee Luckham: Well,

[0:20:10] Voice 8: because Trustee Maud is chairing today

[0:20:11] Voice 8: Yes, correct, yep

[0:20:14] Voice 8: but then it'll go and then after that it'll go b e t b e p yeah okay

[0:20:20] Trustee Luckham: so do i have a second for

[0:20:22] Trustee Luckham: the amendment well

[0:20:24] Voice 6: shouldn't shouldn't that the amendment be corrected so that it's in alphabetical

[0:20:29] Voice 6: order well

[0:20:34] Voice 8: we voted at council that trustee maude would do this one right i

[0:20:42] Voice 10: think that was just

[0:20:43] Voice 10: based on the order of names at the time but yeah yeah

[0:20:46] Voice 6: that's fine but i don't see how that's

[0:20:48] Voice 6: relevant to a motion about how we're going to be doing it going forward i just thought if it was

[0:20:52] Voice 6: going to be an awful lot of order you just put the names in that order and indicate that it should be

[0:20:59] Voice 6: an alphabet you know in that sequence

[0:21:02] Voice 11: okay follow the question

[0:21:11] Trustee Luckham: go ahead to the question here um although i see trustee evans and trustee mabry

[0:21:19] Trustee Luckham: really your hands are up but uh we should actually go through the process of raising our hands

[0:21:25] Trustee Luckham: digitally um so i'm going to go with trustee maberly at the well though he's just dropped his

[0:21:29] Trustee Luckham: hand so uh if you didn't want to speak trustee maberly i'll then go back to trustee evans and

[0:21:36] Trustee Luckham: then i'll come back to trustee getty and just so you know the intention is for david maude to chair

[0:21:42] Trustee Luckham: the committee of the whole just trying to get us through this initial session of waiting for

[0:21:46] Trustee Luckham: trustees to log in uh trustee evans okay

[0:21:52] Voice 8: so seeing as though we're making this motion today and we're

[0:21:56] Voice 8: about to go into the committee of the whole if we make this motion right now then this is the order

[0:22:01] Voice 8: we should be following but because we had or because we had made the motion at the trust

[0:22:09] Voice 8: council i would like to honor that and keep trustee maude as the first person because otherwise it'll

[0:22:15] Voice 8: be maude bernardo elliott more than peterson so he it'll it'll be it'll be unfairly weighted for

[0:22:23] Voice 8: trustee maude chairing and we're trying to to make this a fair process so because trustee maude has a

[0:22:31] Voice 8: pre-existing appointment to chair today is why i put maude at the front i still

[0:22:39] Voice 8: believe it should

[0:22:39] Voice 8: Should be Maude, Bernardo, Elliott, Peterson, and then repeat.

[0:22:43] Voice 6: I think the intent is understood.

[0:22:45] Voice 6: Well, why don't we just add to this amendment to the motion of the following trustees, et cetera, et cetera, beginning with Trustee Maude.

[0:23:00] Trustee Luckham: Yeah, if there's a desire, I don't know that that's necessary.

[0:23:06] Trustee Luckham: I think the intent is, and let's not make this more complicated than it has to be.

[0:23:12] Trustee Luckham: Trustee Getty?

[0:23:12] Trustee Luckham: it's

[0:23:15] Voice 11: 9 30 in the morning and we're talking about alphabetical order and uh you know i'm details

[0:23:22] Voice 11: that um i'm sure are going to be disturbed in terms of just everyday happening so let's just

[0:23:30] Voice 11: we know who the people are that that are volunteering to run let's just vote on

[0:23:34] Voice 11: you know however it works out later so

[0:23:37] Trustee Luckham: let's uh let's uh accept the motion

[0:23:40] Trustee Luckham: the amendment to the motion that's on the table and um other and i see two hands are still up so

[0:23:47] Trustee Luckham: you don't mind lowering those and otherwise i'll call the vote trustee bernardo you wish to speak

[0:23:53] Voice 6: sorry no my mistake okay

[0:23:56] Trustee Luckham: trustee getty anything further just trying to keep it clear um okay so

[0:24:01] Trustee Luckham: on the amendment to the motion, please raise your hands. Is that consensus there, David?

[0:24:17] Voice 7: We have 12 hands up.

[0:24:21] Trustee Luckham: I'm going to ask you to lower your hands then and ask for those of you opposed to raise your hands.

[0:24:31] Trustee Luckham: Those opposed?

[0:24:36] Voice 7: Trustee Boland, are you intending to be opposed? Thank you.

[0:24:41] Trustee Luckham: So then that carries. And so then now we're on the amended motion. And I'll just, I'm

[0:24:47] Trustee Luckham: going to move to the vote. All those in favor, please raise your hands. Let me know when

[0:24:56] Trustee Luckham: you're ready, David.

[0:24:58] Voice 7: I have 16 hands up.

[0:25:01] Trustee Luckham: Thank you. Please lower your hands. Any opposed? Lower your hands. I'm going to lower my hand.

[0:25:09] Trustee Luckham: any opposed okay so then that carries so now I think we've concluded all of the

[0:25:23] Trustee Luckham: out-of-camera business at this point let us get a motion to go in camera that's

[0:25:27] Trustee Luckham: at the top of the agenda package there and I'm gonna turn it over to David mod

[0:25:32] Trustee Luckham: to conduct the community of the whole meeting Thank

[0:25:37] Trustee Maude: You chair so somebody want

[0:25:40] Trustee Maude: to make the motion to go in camera please i

[0:25:43] Voice 1: moved that the islands trust committee of the whole

[0:25:45] Voice 1: closed the meeting to the public subject to um section 91 i of the community charter in order

[0:25:53] Voice 1: to consider matters related to the receipt of advice that is subject to solicitor client

[0:25:57] Voice 1: privilege including communications necessary for that purpose and that staff be invited to remain

[0:26:01] Voice 1: in the meeting thank

[0:26:03] Trustee Maude: you so secondary trustee evans i saw your hand up all right any further

[0:26:13] Trustee Maude: further discussion? Call the question all in favor. So

[0:26:25] Trustee Maude: director, I'm seeing 1717. Okay, any opposed? You'll roll your

[0:26:31] Trustee Maude: hands. Just the Poland is opposed. Not opposed. Okay. All

[0:26:40] Trustee Maude: right. So we are

[0:26:41] Voice 10: a bit slow off the mark. I'll try and speed up.

[0:26:44] Trustee Maude: Yes. And we're

[0:26:47] Voice 4: back in open meeting.

[0:26:50] Trustee Maude: Okay. All right. Thank you very much. Just rise report out of

[0:26:55] Trustee Maude: of our in-camera session that we received legal advice

[0:26:58] Trustee Maude: in regards to trust policy statement,

[0:27:00] Trustee Maude: which we will be carrying forward.

[0:27:03] Trustee Maude: Trustee Bernardo.

[0:27:05] Voice 6: Yes, I would,

[0:27:09] Voice 6: or should you do the Rison report first or?

[0:27:12] Trustee Maude: I just did, I just did the Rison

[0:27:14] Trustee Maude: report.

[0:27:15] Voice 6: Sorry, my inattention, I'm sorry about that.

[0:27:18] Voice 6: Since I'm going to be chairing the next

[0:27:20] Voice 6: Committee of the Whole meeting,

[0:27:22] Voice 6: I do urge all of these trustees

[0:27:24] Voice 6: who have specific issues that they want addressed

[0:27:30] Voice 6: to send them in to staff.

[0:27:32] Voice 6: Because the way I'd like to proceed is,

[0:27:35] Voice 6: I mean, everybody's got questions

[0:27:37] Voice 6: and we kind of tend to go all over the map

[0:27:38] Voice 6: and there's some utility to that.

[0:27:41] Voice 6: You do want a free flow,

[0:27:42] Voice 6: but we also want a structured discussion

[0:27:44] Voice 6: to the extent that we can pull that off.

[0:27:47] Voice 6: So my hope is that if people in advance

[0:27:50] Voice 6: send in the requests to staff,

[0:27:51] Voice 6: then maybe with a little bit of work with staff,

[0:27:54] Voice 6: we can structure an agenda for a sequence of things you know some points there's kind of a

[0:28:00] Voice 6: logical sequence sometimes to different points and we can sort of structure the agenda sort of

[0:28:04] Voice 6: to address probably not all of people's concerns but to to have kind of a coherent discussion where

[0:28:10] Voice 6: we have a a focus on a certain topic area for the meeting uh i hope we can do that so uh please do

[0:28:17] Voice 6: send in your comments and i would ask staff to once it receives them to uh to let me know how

[0:28:22] Voice 6: we can what their thoughts are about structuring the agenda thank you thank

[0:28:28] Trustee Maude: you very much anybody

[0:28:30] Trustee Maude: else all right it looks like we are coming to a conclusion here um we just need a motion to adjourn

[0:28:44] Trustee Maude: the trustee peterson moves seconded uh trustee bernardo all right so we'll just call the

[0:28:55] Trustee Maude: question all in favor nine in favor nine in favor anybody opposed there's two hands still up

[0:29:16] Trustee Maude: so trustee bernardo and luck i believe you've left your hands up there we go

[0:29:21] Trustee Maude: all right thank you very much everybody this has been a fascinating session

[0:29:25] Trustee Maude: um look forward to um sharing um mr bernardo on the next one it should be most entertaining

[0:29:32] Trustee Maude: thank you very much and have a great afternoon and enjoy the rest of your week

________________________________________________________________________________________________________ 
Trust Council Committee of the Whole                                         ADOPTED 
Special Meeting Minutes 
July 8, 2024   Page 1 of 4 
                              Trust Council Committee of the Whole 
Minutes of a Special Meeting 
Date:  
Location:  
July 8, 2024 
Electronic Meeting  
 
Executive Members Present: 1.   Peter Luckham, Chair, Thetis Island  
2.   Tobi Elliott, Vice-Chair, Gabriola Trustee  
3.   David Maude, Vice-Chair, Mayne Trustee  
4.   Timothy Peterson, Vice-Chair, Lasqueti Trustee  
 
Members Present:  5.   Judith Gedye, Bowen Island Municipal Trustee    
 6.   Lisa Gauvreau, Galiano Trustee  
 7.   Ben Mabberley, Galiano Trustee  
 8.   Joe Bernardo, Gambier Trustee   
 9.   Mikaila Lironi, Lasqueti Trustee  
 10. Jeanine Dodds, Mayne Trustee 
 11. Deb Morrison, North Pender Trustee  
 12. Jamie Harris, Salt Spring Trustee  
 13. Laura Patrick, Salt Spring Trustee  
 14. Mairead Boland, Saturna Trustee  
 15. Lee Middleton, Saturna Trustee   
 16. Kristina Evans, South Pender Trustee  
 17. Dag Falck, South Pender Trustee  
 18. Ken Hunter, Thetis Trustee 
 
Members Regrets:  19. Alex Allen, Hornby Trustee 
 
Members Absent:  20. Sue Ellen Fast, Bowen Island Municipal Trustee 
21. Sam Borthwick, Denman Trustee 
    22. David Graham, Denman Trustee 
    23. Grant Scott, Hornby Trustee 
    24. Susan Yates, Gabriola Trustee 
    25. Kate-Louise Stamford, Gambier Trustee 
    26. Aaron Campbell, North Pender Trustee 
     
Staff Present:         Julia Mobbs, Interim Chief Administrative Officer   
    David Marlor, Director, Legislative Services  
Clare Frater, Director, Trust Area Services 
Stefan Cermak, Director, Planning Services 
Jason Youmans, Senior Policy Advisor 
Joe Elliott, Senior Indigenous Relations Advisor  
Alexandra Trifonidis, Executive Coordinator  
Lisa Millard, Recorder  
 
Members of the public:  There were no members of the public in attendance. 
 

 
________________________________________________________________________________________________________ 
Trust Council Committee of the Whole                                         ADOPTED 
Special Meeting Minutes 
July 8, 2024   Page 2 of 4 
1. CALL TO ORDER / LAND ACKNOWLEDGEMENT 
Chair Luckham called the meeting to order at 9:10 a.m. He acknowledged that the meeting was 
held on the territory of the Coast Salish First Nations. 
2. APPROVAL OF AGENDA 
 By general consent the agenda was approved as presented. 
5. TRUST AREA SERVICES 
5.1 May 30, 2024, Background on the updated draft Policy Statement – BRF 
Received for information. 
6. ADOPTION OF MINUTES 
6.1 Draft Trust Council Committee of the Whole Meeting Minutes of May 30, 2024 
By general consent the Trust Council Committee of the Whole Meeting Minutes 
of May 30, 2024, were adopted as presented. 
7. FOLLOW UP ACTION LIST AND UPDATES 
7.1 Trust Council Committee of the Whole Follow-Up Action List 
Received for information. 
Trustee Bernardo joined the meeting at 9:14 a.m. 
Trustee Middleton joined the meeting at 9:17 a.m. 
9. NEXT MEETING 
9.1 Scheduling future Committee of the Whole meetings 
Results of a poll seeking feedback on preferred dates and times were reviewed. 
TC-COW-2024-005 
It was MOVED by Trustee Gedye, and SECONDED by Trustee Maude, 
to have a Committee of the Whole meeting scheduled for August 22, 2024, in 
the evening, to be held electronically. 
CARRIED 
Trustee Lironi joined the meeting at 9:25 a.m. 
8. NEW BUSINESS 
8.1 Chair of future Committee of the Whole meetings 
In response to an email request sent to all trustees prior to the June, 2024, Trust Council 
meeting, Trustees Bernardo, Elliott, Maude and Peterson made expressions of interest 
to Chair Committee of the Whole meetings.   
TC-COW-2024-006 
 It was MOVED by Trustee Bernardo, and SECONDED by Trustee Evans, 

 
________________________________________________________________________________________________________ 
Trust Council Committee of the Whole                                         ADOPTED 
Special Meeting Minutes 
July 8, 2024   Page 3 of 4 
that Islands Trust Council Committee of the Whole Chair be based on a rotating 
chairmanship of all interested trustees. 
When asked by the Chair if there is any discussion on the motion, a Trustee requested 
an amendment by changing the term “of all interested parties” to “of the following 
trustees: Trustee Bernardo, Trustee Elliott, Trustee Maude, and Trustee Peterson. 
There were no objections to the amended motion. 
The Chair then read the motion as: 
TC-COW-2024-006 
It was MOVED by Trustee Bernardo, and SECONDED by Trustee Evans, 
that Islands Trust Council Committee of the Whole Chair be based on a rotating 
chairmanship of the following trustees: Trustee Bernardo, Trustee Elliott, 
Trustee Maude, and Trustee Peterson. 
CARRIED 
Chair Luckham handed chairmanship of the meeting to Vice-Chair Maude prior to closing the meeting to 
the public. 
3. CLOSED MEETING 
TC-COW-2024-007 
It was MOVED by Trustee Morrison, and SECONDED by Trustee Evans, 
that the Islands Trust Council Committee of the Whole close this meeting to the public 
subject to Section 90(1) (i) of the Community Charter in order to consider matters 
related to the receipt of advice that is subject to solicitor-client privilege, including 
communications necessary for that purpose, and that staff be invited to remain in the 
meeting. 
CARRIED 
The meeting was recessed at 9:35 a.m. and reconvened at 12:34 p.m. 
Trustees Morrison, Evans, and Gauvreau left prior to the close of the in-camera meeting. 
Trustees Dodds, Falck, and Gedye left the meeting at 12:34 p.m. 
4. RISE AND REPORT 
Acting Chair Maude reported that legal counsel regarding the draft Trust Policy Statement was 
received during the in-camera meeting. 
10. ADJOURNMENT 
TC-COW-2024-008 
It was MOVED by Trustee Peterson, and SECONDED by Trustee Bernardo, 
that the meeting be adjourned. 
CARRIED 
The meeting was adjourned at 12:37 p.m. 

 
________________________________________________________________________________________________________ 
Trust Council Committee of the Whole                                         ADOPTED 
Special Meeting Minutes 
July 8, 2024   Page 4 of 4 
 
 
 
_________________________ 
David Maude, Acting Chair 
 
Certified Correct: 
 
_________________________ 
Lisa Millard, Recorder