Gabriola Island Local Trust Committee regular meeting, February 20, 2025

[0:00:00] Voice 12: Lots something you.

[0:00:04] Trustee Luckham: Okay, well good morning everyone online and in the thank you for joining us today.

[0:00:10] Trustee Luckham: My name is Peter I'm elected on the sound and the chair of Council and the chair of this committee.

[0:00:18] Trustee Luckham: It's a pleasure to be here and this is the regular meeting that we're meeting for the committee and we're meeting here and still a military and it's.

[0:00:32] Trustee Luckham: It's a, you know, it's a privilege to live here and reflect every day that I do, that this is the ancestral land of the Kosovo people, specifically here visiting your island today, that of the Senenmeybo people, since time immemorial.

[0:00:52] Trustee Luckham: I've been reading some documents lately, historical treaty documents, significant evidence of

[0:01:05] Trustee Luckham: people being here 10,000 years.

[0:01:09] Trustee Luckham: Just to put it into context, 10,000 years.

[0:01:16] Trustee Luckham: Industry, education, work, fishing, raising families, all this time.

[0:01:24] Trustee Luckham: We think about 150 years being a long time.

[0:01:28] Trustee Luckham: And I think we need to expand our consciousness to how long time really is.

[0:01:36] Trustee Luckham: So that's for me, that's a recognition of the Coast Salish people that have lived here all this time.

[0:01:41] Trustee Luckham: And there's lots to learn. And we have those opportunities to learn lots of lore, lots of elders to speak to, to learn about this place and the people that have been here.

[0:01:55] Trustee Luckham: So I'm grateful to be here, and I know that my colleagues are also grateful, and I'll just go through and introduce you, leaning down the table. Susan, you're next.

[0:02:03] Voice 13: Thank you, Chair Luckham. And I feel the same way about the history and culture when I visit the Penelakut area, where you live.

[0:02:11] Voice 13: And in fact, thinking about, I want to think about those families you mentioned, you know, going back sometimes.

[0:02:17] Voice 13: guys and just thinking about this incredible documentary that's just won all these awards

[0:02:25] Voice 13: called sugar cane and i got glimpses of it it's brilliant it is just amazing and it talks about

[0:02:35] Voice 13: six generations of lost and six generations of families unable to be can you imagine that

[0:02:51] Voice 11: Thank

[0:02:51] Trustee Elliott: you and thank you always for leading us in a heartfelt introduction and acknowledgement

[0:02:58] Trustee Elliott: of where we are. I think it is always important and I've heard many elders say that when a meeting

[0:03:06] Trustee Elliott: opens there isn't that acknowledgement, there's something's missing. I think this is it's a

[0:03:13] Trustee Elliott: generational change, you know, hopefully the presence of Indigenous people is going to be more

[0:03:20] Trustee Elliott: regular at our business meetings and in our, as we can get through our community work that we're

[0:03:28] Trustee Elliott: going to be living and working together. I think until that time happens, we do need to continue

[0:03:33] Trustee Elliott: to acknowledge the place in which we live, that it is home and has been stewarded by many, many other

[0:03:39] Trustee Elliott: of people. But before we improve the agenda, can we acknowledge and really give a little

[0:03:50] Trustee Elliott: bit of space right now to, I'm going to get teary, acknowledge that our chair, this is

[0:03:57] Trustee Elliott: our last meeting here, chairing us, the Gabriela LTC, and as you're stepping down, as chair

[0:04:05] Trustee Elliott: of trust council and so i just wanted to give some space and to thank you we're holding hands

[0:04:17] Voice 11: sorry

[0:04:17] Trustee Elliott: um yeah it's it's leadership is a hard job and uh council has you know we've got some

[0:04:29] Trustee Elliott: very different perspectives and and the management of of the whole federation has

[0:04:35] Trustee Elliott: gotten increasingly complex and you have helped us navigate some really difficult waters and i know

[0:04:42] Trustee Elliott: it's come at a cost but you've always been kind and cheerful and given us the absolute best of

[0:04:50] Trustee Elliott: your advice and your leadership so i just want to thank you for in the bottom of our heart for how

[0:04:57] Trustee Elliott: you've led this ltc and trust council so i know if you have some words and we have a little gift for

[0:05:04] Trustee Elliott: you and you

[0:05:05] Trustee Elliott: know what toby said

[0:05:06] Voice 13: you have been so good for us thank you you've just been so

[0:05:11] Voice 13: good for us well

[0:05:12] Voice 5: thank you very fine and i appreciate the uh

[0:05:16] Voice 13: i'll use the bag

[0:05:24] Voice 5: And

[0:05:24] Voice 13: there's something in there that was going to lure you back here, just

[0:05:30] Voice 13: for fun, not for work.

[0:05:31] Trustee Luckham: Well, that's fantastic. That's really fantastic. Well, thank you.

[0:05:36] Trustee Luckham: It's difficult to have made this decision and especially working with you.

[0:05:42] Trustee Luckham: So, yeah, let's move on.

[0:05:45] Voice 9: here okay

[0:05:45] Trustee Luckham: um director um vanessa craig and chair of the regional district hello good morning and

[0:05:53] Trustee Luckham: thank you for joining us and

[0:05:54] Trustee Elliott: as always thank you for inviting me and uh just to pile on about the

[0:05:59] Trustee Elliott: nice thing is that ever since i've been an elected person i've seen firsthand and i've i've seen how

[0:06:06] Trustee Elliott: challenging conversations can be at the trust and well everywhere in local government but um

[0:06:12] Trustee Elliott: I've had the opportunity to work with you and other leaders in the Islands Trust,

[0:06:19] Trustee Elliott: and I've always been impressed by the generosity and welcoming nature of it,

[0:06:26] Trustee Elliott: and I think a lot of that comes from the tone of your staff.

[0:06:29] Trustee Elliott: So I'd like to thank you for that.

[0:06:31] Trustee Elliott: Thank you.

[0:06:34] Trustee Luckham: Okay, and I also want to introduce that.

[0:06:38] Trustee Luckham: Lisa Millard, who is an amazing person,

[0:06:40] Trustee Luckham: and make sure that all this technology

[0:06:42] Trustee Luckham: and the minutes and everything works.

[0:06:44] Trustee Luckham: And thank you for that.

[0:06:45] Trustee Luckham: I'm glad council has supported having this role.

[0:06:48] Trustee Luckham: It's made a big difference to the quality of our meetings.

[0:06:50] Trustee Luckham: Thank you for that.

[0:06:52] Trustee Luckham: Rene Jamra, our regional planning manager today.

[0:06:54] Trustee Luckham: Thank you for being here, filling in for Stefan today.

[0:06:57] Trustee Luckham: And Warren Dingman, our vital enforcement manager.

[0:07:00] Trustee Luckham: Thank you

[0:07:00] Trustee Luckham: for joining us also.

[0:07:03] Trustee Luckham: So let us look at our agenda before us.

[0:07:06] Trustee Luckham: We'll call the meeting to order and look at our agenda.

[0:07:08] Trustee Luckham: agenda. Are there any additions or deletions from the agenda today? Toby Allen.

[0:07:15] Trustee Elliott: So under 10 local health committee projects, we don't have an update, but I'd like to request

[0:07:21] Trustee Elliott: if we could have some project budget for communications for open houses about the OCP review.

[0:07:33] Trustee Elliott: review.

[0:07:35] Trustee Luckham: Okay, so. And

[0:07:37] Trustee Elliott: I'm nervous that Charlie is sort of waving in the wings and might be able to speak to the budget. So yeah,

[0:07:46] Trustee Elliott: I didn't prepare a motion, but.

[0:07:47] Trustee Luckham: Right. So let's just place, to give it a place, let's have a new business. Okay. Just go OCP, budget, what did you call it? Communications. Community meetings. Communications.

[0:08:06] Trustee Luckham: yeah

[0:08:06] Voice 13: yeah and perhaps um and i had some questions too about the project the ocp so maybe that's

[0:08:12] Voice 13: where i should just tell my questions sure

[0:08:14] Trustee Luckham: um obviously in the follow-up action list

[0:08:17] Trustee Luckham: um there's opportunity to ask questions i do believe nurse chadwick is online with us today

[0:08:23] Trustee Luckham: so she may be able to answer questions there and then if she's uh listening at this moment um

[0:08:29] Trustee Luckham: we'll take note of the fact that we want to talk about something in the new business section

[0:08:33] Trustee Luckham: and maybe on her advice or support would suggest anything that comes out of the follow-up action

[0:08:44] Trustee Luckham: list follow-up that might be directed towards that. Is that all right? Thank

[0:08:49] Voice 11: you. Okay

[0:08:50] Trustee Luckham: so

[0:08:51] Trustee Luckham: and you want to add something and we can embrace that in there? Yeah

[0:08:55] Voice 13: I think so just a couple

[0:08:56] Voice 13: questions about the project as it has come to be so far and what might be

[0:09:02] Voice 13: coming and

[0:09:03] Trustee Luckham: there is a meeting next week yes okay so as you know we're gonna

[0:09:15] Trustee Luckham: always support conversations okay so then I'm going to then take it that the

[0:09:20] Trustee Luckham: agenda be amended um or sorry adopted as amended and uh by general consent and let us continue on

[0:09:31] Trustee Luckham: with the agenda so the first place we're going to start is with trustee reports and um as is i

[0:09:38] Trustee Luckham: my normal practice who would like to go first

[0:09:40] Voice 13: okay okay sure

[0:09:43] Voice 13: and um again i apologize for

[0:09:46] Voice 13: We're not getting this into a written format form to give to Lisa, but she's such a wizard.

[0:09:53] Voice 13: And it's been a really busy month since our last local trust committee meeting.

[0:09:57] Voice 13: So I'm just going to go in chronological order here, the oldest first.

[0:10:02] Voice 13: And first of all, this is the year that the Islands Trust Conservancy celebrates 35 years of conservation.

[0:10:11] Voice 13: And I just want to talk about that for a minute because through generous donations, the Conservancy has protected 115 properties, 34 nature reserves, 81 conservation covenants, totaling more than 1,385 hectares of ecologically and culturally significant land on the Andes and the Salish Sea.

[0:10:36] Voice 13: and we work with really positive partnerships with local conservancies and particularly right

[0:10:44] Voice 13: now we are prior prioritizing relationship building and engagement with first nations

[0:10:50] Voice 13: and we are pretty happy with how that's going so i should also mention that we have a new

[0:10:57] Voice 13: kind of temporary until september islands trust conservancy manager and that's wendy

[0:11:05] Voice 13: And we know Wendy, because she was the Species at Risk program coordinator when we were elected.

[0:11:12] Voice 13: She's back with the Conservancy, and we were happy about that.

[0:11:17] Voice 13: So that was that. And speaking of conservation projects, I attended the amazing Invasive Species Removal and Native Plant Gardening webinar on January 23,

[0:11:29] Voice 13: with two young First Nations leaders in the field.

[0:11:33] Voice 13: And I would just, I just couldn't believe how good this webinar was.

[0:11:37] Voice 11: So

[0:11:37] Voice 13: I'll try to be really brief.

[0:11:39] Voice 13: The first presenter was Kyle Clark, young fellow from Tartland Territory.

[0:11:45] Voice 13: And he's the education coordinator.

[0:11:47] Voice 13: He specializes in teaching children about native plant and animal species.

[0:11:54] Voice 13: And, you know, he pointed out to all of us, it was a well-attended webinar.

[0:11:59] Voice 13: He pointed out that native ecosystems are far more diverse and much stronger because of the interconnect connections they have, and they are more able to withstand the impacts of climate change, of course.

[0:12:15] Voice 13: A really interesting conversation arose on the culture that lives within a native species ecology and that culture includes the humans.

[0:12:25] Voice 13: and it is lost when invasive species move in and the really poignant example he gave was

[0:12:33] Voice 13: the first nation name for taut inlet means blue grouse but the blue grouse has been extirpated

[0:12:42] Voice 13: from that

[0:12:43] Voice 13: area so that was he was just amazing and then the second young person a young woman

[0:12:51] Voice 13: named Sarah Jim. She was from the Sacrum Territory and she told us about the Big Ivy Project that

[0:12:59] Voice 13: they're working on. They have 18 acres of land near the airport in Saanich on the Saanich Peninsula

[0:13:08] Voice 13: and it's the last remaining forest in the area and they are trying to resurrect plant harvesting

[0:13:16] Voice 13: for food and medicine and cultural activities but one of the first things they have to do on

[0:13:22] Voice 13: this big big project is removing the ivy because it is killing everything particularly the douglas

[0:13:29] Voice 13: fir trees i love what she said about they're starting from a place where they don't just

[0:13:38] Voice 13: think about killing it like get in there and kill all the ivy you know they start them from a place

[0:13:45] Voice 13: so what was here before and what do we love so she

[0:13:50] Voice 12: also talked about i'm sorry i'm thinking

[0:14:01] Voice 12: we're gonna miss you though she talked about there's

[0:14:10] Voice 13: a metaphor they have we

[0:14:11] Voice 5: can always come

[0:14:12] Voice 5: back to you no

[0:14:13] Voice 13: i'll be fine um there's a physical form of of decolonizing and that is replanting

[0:14:20] Voice 13: with native species

[0:14:22] Voice 13: so that they can bring that culture back

[0:14:24] Voice 13: so I thought

[0:14:26] Voice 13: that was quite touching

[0:14:30] Voice 13: she also talked about

[0:14:32] Voice 13: how restoration work is

[0:14:34] Voice 13: healing work

[0:14:35] Voice 13: and she mentioned

[0:14:38] Voice 13: some of my favorite native plants

[0:14:41] Voice 13: snowberries and camas

[0:14:43] Voice 13: because snowberries are

[0:14:45] Voice 13: pollinators favorite plant

[0:14:47] Voice 13: I did not know that

[0:14:49] Voice 13: and apparently canvas is the second favorite pollinator plant for this area for native species

[0:14:55] Voice 13: yeah so that was important for me to learn so the next thing I attempted

[0:15:03] Voice 13: was the amazing celebration of the international year of co-ops and it was at the Aggie Hall here

[0:15:13] Voice 13: on gabriola and um it was just celebrating cooperatives and there was a fabulous guest

[0:15:20] Voice 13: speaker madeline reed from the bc co-op cooperatives and we also talked a lot about

[0:15:28] Voice 13: the co-ops that are on gabriola of which we have many including a preschool and an investment co-op

[0:15:36] Voice 13: and so bad let me the guest speaker talked about how co-ops are able to recover

[0:15:42] Voice 13: recover much more quickly from a financial crisis than regular investment models that we have it's

[0:15:51] Voice 13: because they're quite a bit more flexible so that was that was wonderful it was really inspiring

[0:15:57] Voice 13: everybody left that meeting feeling really good about the cooperative that we have on gabriola

[0:16:03] Voice 13: and the ones that we are forming on gabriola so the next thing i went to was um was carol off's

[0:16:11] Voice 13: forum on salt spring and you probably all know carol off from cbc radio she was a

[0:16:17] Voice 13: a journalist in war countries like really terrible poor torn countries for a long time before she

[0:16:23] Voice 13: became the host of ethnic

[0:16:24] Voice 9: so

[0:16:26] Voice 13: her book of course is called at a loss for words conversations in an

[0:16:33] Voice 13: age of rage and the way the forums work is that she there's a moderator and the moderator talks

[0:16:40] Voice 13: to the author for 20 minutes or so she talked about the six chapters in her book so and she

[0:16:48] Voice 13: talked about the value of the words that are the headings of those chapters so freedom democracy

[0:16:55] Voice 13: truth and the one that turned out to be the most interesting was taxes so i won't get into the

[0:17:02] Voice 13: details of that but it was really interesting and i was very grateful to have been able to attend

[0:17:08] Voice 13: And Soul Spring trustee, Laura Patrick, sat right beside me.

[0:17:12] Voice 13: So it was good for us to listen to Carol off,

[0:17:16] Voice 13: talk about civil engagement, being there in person

[0:17:21] Voice 13: and talking to each other and listening to each other.

[0:17:27] Voice 13: So let's see.

[0:17:30] Voice 13: Oh, wait, well, trustee Elliot and I both attended

[0:17:33] Voice 13: the financial planning committee yesterday.

[0:17:37] Voice 13: Whittling the budget down, especially.

[0:17:39] Voice 13: we could it's not over yet it's not over yet we got it down to five point something nine five

[0:17:45] Voice 13: point nine i don't know i haven't i compared to other local government budgets the proposal is

[0:17:51] Voice 13: to bring it to five point nine right yeah yeah that's anyway there will be more discussion

[0:17:57] Voice 13: at our next council of course in march um i attended the parks and open space advisory

[0:18:05] Voice 13: advisory committee meeting of the regional district and I always enjoy those meetings

[0:18:10] Voice 13: even though we talk about soccer an awful lot what I really enjoy is the update that we get

[0:18:16] Voice 13: from manager Rick Dakin on the like the quarterly update for all of the parks in the regional

[0:18:22] Voice 13: district and then I make little notes in my head oh yeah I forgot about that one the Englishman

[0:18:27] Voice 13: River I gotta go visit that one so I always learn more about our regional parks and I was able to

[0:18:34] Voice 13: give a really quick review of where we are going with our ocp engagement process and update and

[0:18:40] Voice 13: talk a little bit about the focus discussion groups oh let's see okay we're getting to the

[0:18:49] Voice 13: very end here last night's meeting was celebrating 40 years of the change of commerce on gabriela

[0:18:56] Voice 13: yes and um we had a special birthday cake in fact um director craig and i had lots of cake

[0:19:06] Voice 12: You told me to have another piece.

[0:19:07] Voice 12: I thought you were going to...

[0:19:08] Voice 12: I did.

[0:19:09] Voice 12: Another piece.

[0:19:10] Voice 12: No chambers.

[0:19:12] Voice 13: And there was a very nice thank you to you, Trustee Elliott,

[0:19:16] Voice 13: for working with the Chamber on the Reconciliation Action Plan

[0:19:22] Voice 13: and introducing them to someone we both know well,

[0:19:25] Voice 13: Lisa Wilcox, and we have both been honoured to work with.

[0:19:28] Voice 13: Well, Peter, you've been honoured to work with Lisa Wilcox too.

[0:19:31] Voice 9: Yes, very much so.

[0:19:33] Voice 13: Just really...

[0:19:34] Voice 13: You've been watching what I like running into.

[0:19:35] Voice 13: Yeah, I do, too, actually. Yeah. So that was great. I just love celebrating like something that really helps businesses grow on Gabriel. And it was it was really fun. So, well, in fact, we have Aaron Udall, who's the executive director of our Chamber of Commerce sitting right here.

[0:19:57] Trustee Luckham: Thank

[0:19:57] Voice 13: you, Aaron, for making such a fun event last night. That's it.

[0:20:01] Voice 13: that.

[0:20:02] Trustee Luckham: Thanks for being here. Thank

[0:20:04] Voice 5: you. Thank

[0:20:05] Trustee Elliott: you. Okay, I'll try to be brief, but I want

[0:20:11] Trustee Elliott: to start with a local update on the OCP review. I know there's been notices going out in the

[0:20:19] Trustee Elliott: paper, a postcard just came out. But I wanted to highlight the fact that we have discussion

[0:20:25] Trustee Elliott: guides to support community members filling survey which is open until March

[0:20:32] Trustee Elliott: 31st so these discussion guides have demographics and we're prepared with

[0:20:42] Trustee Elliott: yeah a lot of attention to figuring out what's relevant for our community so

[0:20:48] Trustee Elliott: So connectivity, transportation, waste and water, housing, climate change, environmental protection, and cultural heritage protection.

[0:20:58] Trustee Elliott: So these are available online if you go to the OCP project page on the Islands Trust website, but also in the Islands Trust offices.

[0:21:07] Trustee Elliott: is. And I've been trying to hold office hours, and this is why I wanted to bring it up, to just

[0:21:15] Trustee Elliott: have an open forum to discuss the OCP review and what the process is. And of course, you can

[0:21:22] Trustee Elliott: approach your trustees at any point, and staff are available, and there's an email where you can

[0:21:28] Trustee Elliott: email your input. But we're in the focus group phase right now. And so I did want to address

[0:21:36] Trustee Elliott: just one concern that I had heard raised to staff.

[0:21:41] Trustee Elliott: Why is, you know, why do the focus groups seem quite small?

[0:21:46] Trustee Elliott: And why was I not invited?

[0:21:48] Trustee Elliott: Some community members are like,

[0:21:49] Trustee Elliott: well, I have a lot of local knowledge on this area.

[0:21:52] Trustee Elliott: I would like to be part of that.

[0:21:55] Trustee Elliott: And so I just wanted to remind the public

[0:21:59] Trustee Elliott: that this LTC had decided to take an equity-based approach

[0:22:04] Trustee Elliott: And to keep the focus groups quite small, inviting relevant stakeholder groups who've already been working on, say, housing or environmental protection, representatives, but not everybody in the community, and making a special effort to include underrepresented people, younger people who might not come to a large community meeting, working people as well.

[0:22:32] Trustee Elliott: So we have directed staff to make a special effort to save spots in those focus groups for folks that are not as likely to come to these meetings, because we want to hear those voices.

[0:22:46] Trustee Elliott: And so that was a specific decision of the LTC. But I wanted to assure the community, everybody has a chance to have your say.

[0:22:54] Trustee Elliott: again the survey is open until March 31st and it's on specific policy topics

[0:23:01] Trustee Elliott: and we're really drilling into where the survey drills into questions that we do

[0:23:06] Trustee Elliott: need feedback on do you want to see say additional housing units added to this

[0:23:13] Trustee Elliott: particular zone and that's where we want community input so the survey is really

[0:23:17] Trustee Elliott: important, but you can always email. I think it's, yeah, is it 2050? I thought, yeah, so Gabriel

[0:23:27] Trustee Elliott: envisioning 2050, what we heard reports, there's so much material online, including the email

[0:23:32] Trustee Elliott: address, but this is where I wanted to bring a conversation about hosting open houses to, with

[0:23:40] Trustee Elliott: your two trustees, because I don't think it'd be a conflict to have us both there and just talk

[0:23:44] Trustee Elliott: about the process uh answer any questions um so i did attempt i have been attempting to meet at the

[0:23:51] Trustee Elliott: library um there are tuesdays in the evening from five to seven this is part of my commitment um

[0:23:59] Trustee Elliott: when i was running for election was to intend to meet outside of regular working uh times

[0:24:08] Trustee Elliott: but it's hard nobody wants to come to the library from five to seven because we're all rushing to

[0:24:13] Trustee Elliott: dinner. I actually

[0:24:14] Trustee Elliott: cried one night and I couldn't, no, it's really hard. So, um, I will, hopefully we

[0:24:21] Trustee Elliott: can have some project budget to do a little bit of communication in the sounder about potential

[0:24:26] Trustee Elliott: open houses at times that, uh, people can, can come to. So, uh, that's all about OCP project.

[0:24:34] Trustee Elliott: We don't have an update in the agenda today, but again, lots of information online and the

[0:24:38] Trustee Elliott: The discussion guides are really excellent.

[0:24:41] Trustee Elliott: So, I have a question, Toby.

[0:24:44] Voice 13: So when they have the focus group meetings,

[0:24:46] Voice 13: do you know how many people that they like to have ideally in the boardroom?

[0:24:52] Trustee Elliott: We had actually asked for 10 to 12.

[0:24:55] Trustee Elliott: Oh, okay.

[0:24:56] Trustee Elliott: They're quite small, but people who've asked to be included,

[0:24:59] Trustee Elliott: I've heard from staff are, well, of course, you're welcome.

[0:25:02] Trustee Elliott: And so they are, but they're in charge of that process

[0:25:05] Trustee Elliott: and they have received direction from the LTC again.

[0:25:08] Trustee Elliott: and to keep it small really so that we can get those diverse voices and that people feel safe

[0:25:14] Trustee Elliott: to talk as opposed to a large group um so locally i don't want to say too much about this tiny home

[0:25:25] Trustee Elliott: on wheels enablement project yet but it's this is a very um short-term project that was initiated

[0:25:35] Trustee Elliott: by the Regional Planning Committee, which I sit on,

[0:25:38] Trustee Elliott: and working in partnership with the RDN

[0:25:41] Trustee Elliott: to convene a panel of technical experts.

[0:25:45] Trustee Elliott: So that'll include Islands Trust planners,

[0:25:47] Trustee Elliott: RDN building inspection staff,

[0:25:51] Trustee Elliott: and tiny home builders, wastewater experts,

[0:25:54] Trustee Elliott: and hopefully eco-engineers such as Gord Baer

[0:25:58] Trustee Elliott: to really work this problem of how to enable tiny homes

[0:26:02] Trustee Elliott: on wheels in the trust area.

[0:26:04] Trustee Elliott: basically Gabriel is the focus area because we're in the trust area and we

[0:26:11] Trustee Elliott: have the support of the RDN which has board direction to work on this so this

[0:26:17] Trustee Elliott: is gonna close by March 31st so the technical meeting is supposed to happen

[0:26:23] Trustee Elliott: early March and then a report will come out and I think that's when I will

[0:26:27] Trustee Elliott: we'll present the Association of Vancouver Island Coastal Communities Convention in April.

[0:26:32] Trustee Elliott: We are.

[0:26:33] Trustee Elliott: We're on the schedule to present whatever the recommendations or discussion that emerges from there.

[0:26:41] Trustee Elliott: It might be too early for recommendations, but we'll be able to give an update for sure.

[0:26:46] Trustee Elliott: And then I think there's going to be next steps, hopefully with the CRD, taking a lead on that.

[0:26:52] Trustee Elliott: Financial Planning Committee, as we said, met February 19th.

[0:26:55] Trustee Elliott: This is ongoing. Our fiscal starts April 1st, so in our March Trust Council meeting, we have to

[0:27:02] Trustee Elliott: approve the budget. There was going to be an anticipated 7.1% increase in the tax levy. We

[0:27:09] Trustee Elliott: managed to work that down to 5.9%. Many, many local governments are struggling with increasing

[0:27:17] Trustee Elliott: costs of everything. And just to note, our actual expenses, forecast expenses for the next year

[0:27:26] Trustee Elliott: are tracking almost identical to the CPI increase of 2.6% or 2.7. So our expenses aren't increasing,

[0:27:37] Trustee Elliott: they're tracking. It's that the revenue from investments and interest rates and everything

[0:27:45] Trustee Elliott: is decreasing and so we are struggling to make up that lost revenue in essence

[0:27:53] Trustee Elliott: to just maintain the services so when we're increasing the tax levy it's like

[0:27:59] Trustee Elliott: this is basically to maintain the current level of service or and we are

[0:28:03] Trustee Elliott: having to strip so it's a very challenging piece of the job something

[0:28:13] Trustee Elliott: Something that's a little more regional, I am a part of the Southern Gulf Islands Forum,

[0:28:19] Trustee Elliott: which the Islands Trust funds as a secretariat, so it convenes mainly the Southern Gulf Islands

[0:28:27] Trustee Elliott: because I chair in some of those communities, but there was a significant letter that came

[0:28:31] Trustee Elliott: out as a result of the conversation in that roundtable from MP Elizabeth May, a letter

[0:28:36] Trustee Elliott: to Minister of Transport Anita Anand, and I'd like that added to the agenda.

[0:28:43] Trustee Elliott: minutes. I've had it added to some of the other agendas for LTCs, but it's regarding the

[0:28:50] Trustee Elliott: Bill C-33, which had gone through committee for two years and then died on the order of

[0:28:59] Trustee Elliott: paper. The Vessel Remediation Fund passed in the omnibus budget bill. That's not a single

[0:29:05] Trustee Elliott: regulation. So this is all about advocacy about the industrial freighters in the waters

[0:29:12] Trustee Elliott: the Salish Sea, and the fact that there's basically

[0:29:17] Trustee Elliott: no increased or stricter regulations on it.

[0:29:20] Trustee Elliott: So in her letter, she's very blunt.

[0:29:22] Trustee Elliott: We are fed up and want to see action and accountability.

[0:29:26] Trustee Elliott: But this bill, the C-33, had really sought to address

[0:29:31] Trustee Elliott: railway and marine issues, but then it died on the order paper.

[0:29:36] Trustee Elliott: So there's been no action on that front at the federal level,

[0:29:40] Trustee Elliott: and everyone is very disheartened.

[0:29:43] Trustee Elliott: So I think that's an important piece.

[0:29:45] Trustee Elliott: Policy Statement Amendment Project.

[0:29:48] Trustee Elliott: We had a chair meeting on February 6th.

[0:29:51] Trustee Elliott: We discussed housing policies, the draft policy statement,

[0:29:55] Trustee Elliott: and our next meeting is tomorrow, February 21st.

[0:30:00] Trustee Elliott: watch these meetings but these committee level meetings are we're just discussing the policies

[0:30:04] Trustee Elliott: we're recommending revisions to get the draft ready for first reading at that point it will

[0:30:10] Trustee Elliott: go out to communities and be referring to other agencies for feedback and input

[0:30:14] Trustee Elliott: i

[0:30:17] Voice 12: think

[0:30:19] Trustee Elliott: that's oh reconciliation learning group um so yeah we still have a reconciliation learning

[0:30:28] Trustee Elliott: group, it's not a committee because the intent is to bring in people from

[0:30:33] Trustee Elliott: outside the Islands Trust and teachers and hopefully Indigenous knowledge holders.

[0:30:39] Trustee Elliott: We met January 27th and we're going to meet soon to discuss implementing some

[0:30:46] Trustee Elliott: cultural safety training at the Islands Trust and I'm not sure what the future of

[0:30:53] Trustee Elliott: of that learning group is,

[0:30:55] Trustee Elliott: I'm hoping to turn it into an actual committee

[0:30:58] Trustee Elliott: to oversee operational initiatives

[0:31:00] Trustee Elliott: related to reconciliation,

[0:31:01] Trustee Elliott: but we'll see how many committees

[0:31:04] Trustee Elliott: our already overburdened council can handle.

[0:31:08] Trustee Elliott: I think that's it for now.

[0:31:10] Trustee Elliott: I haven't had a lot of local activity,

[0:31:12] Trustee Elliott: but there's been a lot of meetings as always, so thanks.

[0:31:16] Trustee Luckham: Okay, very good.

[0:31:17] Trustee Luckham: So thank you for both of your reports.

[0:31:21] Trustee Luckham: I could report on no doubt all sorts of things associated with the chair's role at a local level here, actually, not so much feet on the ground, but I certainly enjoy receiving correspondence from the community.

[0:31:36] Trustee Luckham: And we did do that site visit at the Strand there a couple of weeks or almost a month ago now, maybe. And that was enlightening, especially the opportunity to meet some residents.

[0:31:44] Trustee Luckham: um we are preparing for council which is uh on march 11th and uh we're actually meeting in the

[0:31:52] Trustee Luckham: nine oh and certainly i can apologize for not meeting on gabriel and it's a completely fair

[0:31:59] Trustee Luckham: question that was raised um but you know the interesting thing is is that post the impacts

[0:32:06] Trustee Luckham: post pandemic have affected all aspects of life and work and accommodation and

[0:32:14] Trustee Luckham: meeting facilities and food services which are an essential element of our

[0:32:20] Trustee Luckham: Trust Council meetings and so as much as we the desire continues to exist within

[0:32:24] Trustee Luckham: us to meet on islands and meet face to face with you rather than just

[0:32:29] Trustee Luckham: electronically all the time I personally think that's very important but it

[0:32:36] Trustee Luckham: definitely has challenges and the social upheaval seems to continue and it therefore it's hard to

[0:32:45] Trustee Luckham: say what the few what lies ahead of us in the future you know we're dealing with budget at

[0:32:49] Trustee Luckham: council and uh it's obvious to all of us that um indeed there will potentially be financial

[0:32:57] Trustee Luckham: um distress in our families and communities and so we are always conscious of reducing and

[0:33:05] Trustee Luckham: minimizing our budget but part of the responsibility of the uh of the island's trust and the financial

[0:33:12] Trustee Luckham: planning committee and the executive committee is to ensure the financial viability of the

[0:33:16] Trustee Luckham: organization and unfortunately it does cost and so as much as families are being impacted at the

[0:33:22] Trustee Luckham: grocery store and i feel it every day like who walked out of a grocery store with anything

[0:33:26] Trustee Luckham: any change from a hundred dollar bill recently probably not but the same applies to paper

[0:33:33] Trustee Luckham: paper computers office space electrical bills internet access that we need to have to thrive

[0:33:41] Trustee Luckham: so we do our best um we won't necessarily be able to make everybody happy but through these hard

[0:33:46] Trustee Luckham: times there's a responsibility for us to have a continuity of business and a plan to continue to

[0:33:52] Trustee Luckham: function um council lots of great work going on communities and reconciliation which has always

[0:34:01] Trustee Luckham: been important to me. I just wanted to mention one thing that came out of the conversation here.

[0:34:08] Trustee Luckham: Appreciate your heart in your work and your emotions and your person in your work.

[0:34:18] Trustee Luckham: We talked a couple of Trust Councils ago about the word colonization and a description,

[0:34:26] Trustee Luckham: description, the definition of the word colonization. And it was interesting. The language that

[0:34:35] Trustee Luckham: was offered forward in the policy statement came from the United Nations definition of

[0:34:40] Trustee Luckham: colonization. It's harsh. The reality of it is harsh. And the conversation moved to decolonizing.

[0:34:49] Trustee Luckham: Well, we want to get over colonization and we want to start to decolonize. Well, if you

[0:34:54] Trustee Luckham: you don't define colonization it's hard to decolonize it and I think the reason I mentioned

[0:35:01] Trustee Luckham: is because what you mentioned about the act that our actual physical activities on the land

[0:35:06] Trustee Luckham: and part of that decolonization is restoring natural native habitats as opposed to those

[0:35:15] Trustee Luckham: that we have brought with us accidentally or on purpose through colonization so there's an

[0:35:20] Trustee Luckham: an element that I think is worthy of consideration in those thoughts and deliberations. So that's

[0:35:27] Trustee Luckham: just a little sort of a message for me as part of my chair's report. And so thank you

[0:35:33] Trustee Luckham: for entertaining that. I'm going to move to Regional Director Vanessa Craig for her report.

[0:35:40] Trustee Luckham: Thank you for sending us the electronic version. No doubt that will become part of our attached

[0:35:45] Trustee Luckham: agenda correspondence and over to you.

[0:35:50] Trustee Elliott: Thanks and sorry for the lateness it's

[0:35:53] Trustee Elliott: quite brief just we are also through the already ongoing budget process and

[0:35:59] Trustee Elliott: understand the challenges sometimes I mean it doesn't seem like it but when

[0:36:04] Trustee Elliott: the overall budget when you're focusing on percent increases instead of the

[0:36:08] Trustee Elliott: dollar increases that actually gives an impression that there's a bigger

[0:36:12] Trustee Elliott: increase than it is

[0:36:14] Trustee Elliott: because like the

[0:36:16] Trustee Elliott: Islands Trust, the regional district of Nanaimo

[0:36:18] Trustee Elliott: has, we have

[0:36:19] Trustee Elliott: 107 I think different services now

[0:36:22] Trustee Elliott: and so a tax

[0:36:24] Trustee Elliott: increase or a project up in

[0:36:26] Trustee Elliott: Oceanside area, we're not necessarily

[0:36:28] Trustee Elliott: paying for that and so

[0:36:29] Trustee Elliott: it's discussing

[0:36:32] Trustee Elliott: the budget is very challenging

[0:36:34] Trustee Elliott: when an overall percent

[0:36:36] Trustee Elliott: doesn't actually mean much

[0:36:38] Trustee Elliott: because we as

[0:36:40] Trustee Elliott: individuals are not necessarily paying

[0:36:42] Trustee Elliott: for all of the services that are happening in the district.

[0:36:46] Trustee Elliott: Yeah, it's challenging times for sure.

[0:36:50] Trustee Elliott: For the POZAC, yes, thanks for Trustee Yates for attending.

[0:36:57] Trustee Elliott: So just to talk about the projects that we've got going for 2025,

[0:37:02] Trustee Elliott: we do have a couple of projects on the ledge,

[0:37:05] Trustee Elliott: and I'm very happy we actually have a representative from the ledge

[0:37:08] Trustee Elliott: on the POZAC this time.

[0:37:09] Trustee Elliott: it's the first time we've had um that i've been involved anyway that we've kind of represented

[0:37:14] Trustee Elliott: too much and so we're looking at uh seaford community park because there's some beach erosion

[0:37:19] Trustee Elliott: and a tree that's kind of precarious so we're going to be looking at that area also looking

[0:37:25] Trustee Elliott: more into the lunch card top oak launch feasibility and trying to get a better handle on that

[0:37:32] Trustee Elliott: um obviously

[0:37:32] Voice 13: at davidson bay

[0:37:34] Trustee Elliott: is that where they're looking well there was one suggestion

[0:37:37] Trustee Elliott: for that but I think it's going to require some conversation because some people I mean

[0:37:45] Trustee Elliott: if everybody was in

[0:37:48] Voice 13: agreement it might have been solved a long time ago

[0:37:51] Voice 13: that's the location that came up when Toby and I were there last yes yeah so that was that one

[0:37:57] Trustee Elliott: has been mentioned specifically sure Huxley tennis court we might be looking at

[0:38:05] Trustee Elliott: at extra asphalt and the fence, but that's for 2026.

[0:38:09] Trustee Elliott: Looking at Cox Park, we're finishing the master plan.

[0:38:13] Trustee Elliott: We should be getting that, the advisory committee,

[0:38:16] Trustee Elliott: Trustee Yates is on the advisory committee.

[0:38:18] Trustee Elliott: We should be getting that report in early April

[0:38:20] Trustee Elliott: and then providing more feedback

[0:38:22] Trustee Elliott: and then there'll be an opportunity

[0:38:23] Trustee Elliott: for public input on that again.

[0:38:26] Trustee Elliott: So it's going through a series of repeat engagements,

[0:38:32] Trustee Elliott: Just doing some sign replacement in the seminar seven just because some of the posts are running out.

[0:38:39] Trustee Elliott: One thing I'm quite interested in is that we're picking up the active transportation village way path connection to the ferry section this year so we have money in the budget and stuff.

[0:38:49] Trustee Elliott: Well, yes, yes.

[0:38:52] Trustee Elliott: That's good, why didn't you leave with that?

[0:38:56] Trustee Elliott: That is headline news.

[0:39:00] Trustee Elliott: It'll be the first step in a very long process.

[0:39:04] Trustee Elliott: Yeah, so probably hiring engineers.

[0:39:09] Trustee Elliott: Hopefully we can get at least some work done.

[0:39:13] Trustee Elliott: It probably wouldn't happen until the fall just because of staff capacity issues.

[0:39:19] Trustee Elliott: Is there a question on, is there still, there is no, okay, they're invited, good, and yes,

[0:39:35] Trustee Elliott: so we've, and we've got various placeholders, but the master plan is the big thing we're

[0:39:41] Trustee Elliott: waiting for, because I think that'll help identify some of the future pathways to be

[0:39:48] Trustee Elliott: going and whether or not we need to um how much money we need to start saving up for some of these

[0:39:53] Trustee Elliott: uh projects and um the legislative reform initiative i just wanted to highlight that

[0:39:59] Trustee Elliott: i hope you've seen yeah did you receive the emails um yeah it's it would be wonderful if

[0:40:05] Trustee Elliott: if we could get as much um local government from across the province involvement as possible the

[0:40:12] Voice 8: 28th

[0:40:13] Trustee Elliott: right donald stone is creating a document which goes through the local government act

[0:40:17] Trustee Elliott: um and identifies issues and potential solutions so that'll be coming out and serves as springboard

[0:40:26] Trustee Elliott: and then um the rest of my my report is fairly um self-evident but yes for the committee restructuring

[0:40:34] Trustee Elliott: especially because we've been having those important budget discussions we actually had

[0:40:40] Trustee Elliott: quite a few extra meetings last year where we had staff reports laying out this different service

[0:40:44] Trustee Elliott: levels in the different departments like we just looked at the number of meetings we were having

[0:40:49] Trustee Elliott: and it's extraordinary so um and then so we have say for the transit committee 14 i believe out of

[0:40:58] Trustee Elliott: the 19 directors are on the transit committee for the regional parks and trails i think it's

[0:41:03] Trustee Elliott: maybe 15 out of 19 and then we would make recommendations and then you get rehashed

[0:41:07] Trustee Elliott: the board and so to a certain point it's uh it's not productive so we've collapsed those um one two

[0:41:18] Trustee Elliott: three four committees and instead we'll have a quarterly committee of the whole meeting where

[0:41:24] Trustee Elliott: we can discuss this and every mountain of the board will be there so hopefully um you know

[0:41:29] Trustee Elliott: when we we manage to have those discussions and then go to the to the board yes and again thank

[0:41:37] Trustee Elliott: Thank you, Jim.

[0:41:39] Trustee Luckham: Well, thank you for joining us, and thank you for your full report

[0:41:43] Trustee Luckham: and the work that you do for this community and the broader Nanaimo region.

[0:41:48] Trustee Luckham: Thank you very much.

[0:41:50] Trustee Luckham: We have a standing place here in First Nations reports.

[0:41:53] Trustee Luckham: We don't have anything on the agenda today,

[0:41:55] Trustee Luckham: but I think I will just note that there's a lot of conversation

[0:42:00] Trustee Luckham: and work happening often in the background with nations up and down the island.

[0:42:07] Trustee Luckham: more recently with

[0:42:09] Trustee Luckham: SNAMO First Nation and in fact

[0:42:11] Trustee Luckham: they signed a letter just the other day

[0:42:13] Trustee Luckham: going to SNAMO First Nation

[0:42:16] Trustee Luckham: wanting to advance

[0:42:17] Trustee Luckham: trust council

[0:42:19] Trustee Luckham: meeting with their leadership and so

[0:42:21] Trustee Luckham: hopefully those elements all come

[0:42:23] Trustee Luckham: to pass we have to keep on

[0:42:25] Trustee Luckham: that work and demonstrate our

[0:42:27] Trustee Luckham: genuine interest in

[0:42:29] Trustee Luckham: advancing

[0:42:31] Trustee Luckham: working with nations and understanding

[0:42:33] Trustee Luckham: their needs

[0:42:37] Trustee Luckham: I'm just going to move

[0:42:38] Trustee Luckham: into the public comment period and give Susan Yates a moment to come

[0:42:48] Trustee Luckham: back.

[0:42:50] Trustee Luckham: If there's anybody that wishes to address the local trust committee, this will be your

[0:42:54] Trustee Luckham: opportunity, so be prepared.

[0:42:58] Trustee Luckham: We'll proceed in a minute.

[0:43:00] Trustee Luckham: Thank you, Cheryl.

[0:43:02] Trustee Luckham: So I'll remain seated if that's okay.

[0:43:05] Trustee Luckham: Absolutely.

[0:43:06] Trustee Luckham: We're an informal venture.

[0:43:09] Trustee Luckham: Just saying while we're waiting,

[0:43:31] Trustee Luckham: I am certainly glad that it's warmed up.

[0:43:35] Voice 12: Yes, it got quite warm.

[0:43:39] Trustee Elliott: You're in spring and birds already.

[0:43:44] Trustee Luckham: Okay, so public comment period.

[0:43:47] Trustee Luckham: And so the opportunity here for us to hear from you now

[0:43:51] Trustee Luckham: to speak to issues that are on today's agenda,

[0:43:55] Trustee Luckham: items that are in stream that may not be on our agenda today

[0:43:58] Trustee Luckham: but might be coming to us in the near future,

[0:44:00] Trustee Luckham: or other items that are within the jurisdiction of the Alms Trust

[0:44:03] Trustee Luckham: and ask you just to state your name and speak to the issues,

[0:44:08] Trustee Luckham: not about people or individuals.

[0:44:10] Trustee Luckham: And so, sir, you indicated you wish to speak to the LCC today.

[0:44:13] Voice 2: My name is Bert Fidler.

[0:44:17] Voice 2: I don't really want to speak to any specific issue.

[0:44:20] Voice 2: It's okay. I just wanted to come today to express my appreciation for the hard work that you folks do.

[0:44:31] Voice 2: I have, and particularly to the outgoing chair, I've taken an interest in the Honest Trust for quite a number of years, even before I lived on Capirola.

[0:44:41] Voice 2: i've been here for over 20 years now um i i have a bit of a background in um taking an interest in

[0:44:52] Voice 2: governance issues and i haven't worked for well since before i came here um but when i was in the

[0:45:00] Voice 2: workforce um i was paid to work with immigrants in this country with english skills and teach

[0:45:09] Voice 2: them a little bit about how democracy is supposed to work in this country, and so that's something

[0:45:16] Voice 2: that I know a little bit about. I don't pretend to be an expert, but I do have a background in a lot

[0:45:23] Voice 2: of different areas, and one of those areas is political science. And I do, you know, really

[0:45:29] Voice 2: appreciate that local governance is perhaps the one place where citizens have perhaps more access

[0:45:37] Voice 2: through the process than at the more senior levels.

[0:45:42] Voice 2: And I think the honest trust and regional district as well

[0:45:45] Voice 2: does a good job at being accessible

[0:45:50] Voice 2: and operating in a way that is fairly transparent.

[0:45:54] Voice 2: And that contrast with,

[0:45:58] Voice 2: I don't want to get off on a tangent here,

[0:46:00] Voice 2: but it does contrast with some other local governance

[0:46:04] Voice 2: that doesn't seem to work in such a fair way, in my opinion.

[0:46:11] I've always felt welcome coming to these meetings,

[0:46:14] and it's always very easy to establish what's going on here.

[0:46:20] You folks are very good at sharing what you're working on and reporting out.

[0:46:25] That isn't always the

[0:46:26] Voice 2: case in my experience.

[0:46:29] Voice 2: So I just thought I'd come in.

[0:46:31] Voice 2: I'm not a natural born cheerleader.

[0:46:33] Voice 2: but I do appreciate the work that you're all doing and it's it's hard work I know it is and

[0:46:42] Voice 2: you're not there's no personal gain from that other than the satisfaction knowing you're doing

[0:46:50] Voice 2: good work and it's very much appreciated well

[0:46:53] Trustee Luckham: thank you very much for coming and um and saying

[0:46:57] Trustee Luckham: that um I know that my colleagues and staff also particularly appreciate hearing that message

[0:47:01] Trustee Luckham: we don't always hear that message at all and so thank you very much it's very much appreciated

[0:47:08] Trustee Luckham: is there anybody else who wishes to address the local trust committee today no okay well i would

[0:47:14] Voice 13: like to comment on what burt just said about engaging at the local level because when i went

[0:47:20] Voice 13: to hear carol off at the forum on salt spring she and she you know she was adamant about don't give

[0:47:27] Voice 13: give up on civic engagement at the local level because you can get so much done it may not seem

[0:47:35] Voice 13: like big stuff that's on the news but that's where you support your community and that's where you

[0:47:40] Voice 13: help each other and the other thing that she really emphasized was you have to support

[0:47:46] Voice 13: independent journalism no surprise coming from carol off but you know i mean one of her chapters

[0:47:55] Voice 13: was democracy, freedom, taxes, truth.

[0:47:59] Voice 13: And it has to start from the local novel.

[0:48:03] Voice 13: So thank you for that.

[0:48:05] Voice 13: It's a good reminder.

[0:48:07] Trustee Luckham: All right.

[0:48:09] Trustee Luckham: So then I'll proceed with the rest of the agenda.

[0:48:11] Trustee Luckham: That brings us to minutes starting on page four.

[0:48:14] Trustee Luckham: Local trust committee minutes of January the 23rd.

[0:48:18] Trustee Luckham: They're here for adoption.

[0:48:20] Trustee Luckham: Are there any changes to those minutes?

[0:48:22] Trustee Luckham: No?

[0:48:25] Trustee Luckham: No?

[0:48:25] Trustee Luckham: Okay.

[0:48:26] Trustee Luckham: Okay, so that seems like then we will, by general consent,

[0:48:30] Trustee Luckham: adopt the minutes of January the 23rd as presented.

[0:48:35] Trustee Luckham: And that will move us through to business arising

[0:48:38] Trustee Luckham: from the previous meeting and other meetings.

[0:48:41] Trustee Luckham: They follow an action list dated February the 12th.

[0:48:45] Trustee Luckham: This is an opportunity for trustees to ask staff

[0:48:49] Trustee Luckham: about items that are on that list

[0:48:51] Trustee Luckham: to follow reports of any kind.

[0:48:54] Trustee Luckham: I know there's certainly an interest in the OCP work that's ongoing, but I'll just turn to staff.

[0:49:00] Trustee Luckham: The follow-up action list is up to date, and there's no additional information.

[0:49:04] Trustee Luckham: So, trustees, what questions or thoughts would you like to express today on the follow-up action list?

[0:49:12] Trustee Luckham: And just note the number on the list for convenience.

[0:49:16] Trustee Luckham: Okay?

[0:49:17] Trustee Luckham: Thank you.

[0:49:17] Voice 13: Well, maybe I could just start with number four,

[0:49:22] Voice 4: page 14.

[0:49:24] Voice 13: We did get a letter from the Village Vision folks some time ago asking if we could support their website.

[0:49:33] Voice 13: But I think one of the most important things that came out of that request was reminding ourselves that the work that the Village Vision people did was quite amazing, actually.

[0:49:43] Voice 13: And I just want to make sure that we do include that, that the relevant information from the Village Vision workshops, that that's included in our OCP project.

[0:49:57] Voice 13: I think staff already know that we want that to happen. I just want to make sure that that does happen.

[0:50:04] Voice 13: And I wasn't sure whether we as trustees should be going through that village vision work and pulling stuff or whether staff will be doing that.

[0:50:16] Voice 13: It seems more relevant for staff to go through it and pull what can be used.

[0:50:21] Trustee Luckham: Well, I do see Nerissa online there. Do you have any

[0:50:24] Trustee Luckham: remarks there, Planner Chadwick, with respect to that work?

[0:50:30] Trustee Luckham: work?

[0:50:32] Planner Chadwick: Yeah, I have to say I haven't looked in detail, but absolutely, it's on our list

[0:50:38] Planner Chadwick: to go through and make sure that the policies that are considering the work that they've done.

[0:50:47] Planner Chadwick: Okay, that's great.

[0:50:48] Trustee Elliott: Thank you. Thank you. I really appreciate that. So just to continue on that,

[0:50:54] Trustee Elliott: yeah just to update the public that we did get advice that we can't fund a

[0:51:01] Trustee Elliott: website unless you were to program to the village vision group we have to

[0:51:09] Trustee Elliott: request Trust Council approval to up to hold a website and I don't think that's

[0:51:16] Trustee Elliott: that's going to be possible so I think the LTC has to make a decision about

[0:51:21] Trustee Elliott: that if we want to but the other track that planner ba had suggested was to pull the relevant

[0:51:28] Trustee Elliott: information um as a reference for the ocp review that's what we're potentially looking at but we do

[0:51:36] Trustee Elliott: need to respond to diane dunsmore harley who asked if we would specifically fund the maintenance of

[0:51:42] Trustee Elliott: the website and probably state that that's not feasible um

[0:51:49] Voice 13: that would be i mean that's my thought

[0:51:51] Voice 13: is that in order to do that we have to ask council as an LDC we have to ask

[0:51:57] Voice 13: council and looking at budget right now I'm thinking I

[0:52:01] Trustee Luckham: think I'd actually like

[0:52:02] Trustee Luckham: to ask staff to comment on it because really we we ask staff to advise us on

[0:52:09] Trustee Luckham: that and otherwise we're adding our own opinion or point of view that may be

[0:52:19] Trustee Luckham: It may be different than what we know,

[0:52:21] Trustee Luckham: because it's certainly not on today's agenda, per se.

[0:52:24] Trustee Elliott: Sure. Through the chair.

[0:52:26] Trustee Elliott: So Island Planner Bo did send just a follow-up response

[0:52:30] Trustee Elliott: to the local trust committee with some information

[0:52:35] Trustee Elliott: that captures what Trustee Elliott was speaking about.

[0:52:40] Trustee Elliott: Unfortunately, it's not within one of the areas of authority

[0:52:44] Trustee Elliott: or decision that an LTC can make through our legislation.

[0:52:48] Trustee Elliott: So the options that were provided that the LTC could explore would be if there was a

[0:52:58] Trustee Elliott: desire to want to provide a grant that would need to go to trust counsel with a request,

[0:53:06] Trustee Elliott: specific request from the LTC to ask for that approval.

[0:53:10] Trustee Elliott: Another option or path, as Trustee Elliott was speaking to, was to include that information

[0:53:17] Trustee Elliott: information as it relates to the official community plan project and that's something that Island Planner Chadwick could receive the information with that direction from the LTC as to what relates to the project to add to the webpage.

[0:53:31] Trustee Elliott: page. So that those are the options available right now and

[0:53:37] Trustee Elliott: unfortunately, being able to

[0:53:39] Voice 9: find a web page from a village

[0:53:43] Voice 9: village vision wasn't something

[0:53:45] Voice 9: right.

[0:53:47] Trustee Luckham: So unfortunately, that correspondence from Planner

[0:53:53] Trustee Luckham: Bao hasn't ended up in the public realm because it went to

[0:53:57] Trustee Luckham: the trustees and so obviously that maybe needs to appear in a report at some point in time that

[0:54:04] Trustee Luckham: is public facing and that obviously some of this detail needs to be communicated to the person that

[0:54:09] Trustee Luckham: was making the request um and so is there some decision or some act something that we could be

[0:54:17] Trustee Luckham: or should be doing today with respect to this with alerting the um the uh the person was making the

[0:54:25] Trustee Luckham: request I think

[0:54:27] Trustee Elliott: it could be just a follow-up with village vision if 58 wanted to do that

[0:54:34] Trustee Elliott: it would be a specific direction the LTC wanted to give to staff in terms of initiating

[0:54:42] Trustee Elliott: a request with trust council through a resolution or to simply state that

[0:54:50] Trustee Elliott: that you would like to forward information on.

[0:54:54] Trustee Elliott: That doesn't necessarily need a resolution

[0:54:56] Trustee Elliott: to forward information to the OCP project

[0:55:00] Trustee Elliott: because it's captured in previous discussion.

[0:55:04] Trustee Elliott: So I agree.

[0:55:05] Trustee Luckham: I just kind of wanted to daylight

[0:55:07] Voice 5: that a little bit.

[0:55:08] Trustee Luckham: But if

[0:55:08] Trustee Elliott: that's something maybe for planner Chadwick

[0:55:12] Trustee Elliott: and she would like that clear direction,

[0:55:14] Trustee Elliott: that could be a motion to action.

[0:55:17] Trustee Elliott: Okay.

[0:55:17] Voice 13: And I can fill you in very quickly

[0:55:20] Voice 13: that Planner Bal told me, he said,

[0:55:22] Voice 13: just do you want to get back to Diane Dunsmore

[0:55:24] Voice 13: and I said, sure, I'll

[0:55:25] Voice 13: she knows, she knows

[0:55:28] Voice 13: that's where we're at

[0:55:29] Voice 13: and I

[0:55:32] Voice 13: personally am unlikely to ask

[0:55:34] Voice 13: for council funding

[0:55:35] Voice 13: but I am very happy that we can

[0:55:38] Voice 13: include the information in OCP.

[0:55:40] Trustee Luckham: Great, and so Planner Chadwick

[0:55:42] Trustee Luckham: again, so based

[0:55:44] Trustee Luckham: upon what PM

[0:55:45] Trustee Luckham: just said, is that

[0:55:48] Trustee Luckham: part of your plan to include that information is there any direction you need from the ltc with

[0:55:52] Trustee Luckham: respect to that um

[0:55:55] Planner Chadwick: yeah i mean i i've made note of it if if you want um to pass a resolution so

[0:56:00] Planner Chadwick: that it's recorded in the follow-up action list um you can go ahead and do that as well okay

[0:56:09] Trustee Luckham: um is it required is actually my sort of i

[0:56:13] Planner Chadwick: i would say it's not necessary it's not necessarily

[0:56:15] Planner Chadwick: required. Like I said, it's also already on our list of things to be keeping engaged with.

[0:56:26] Trustee Luckham: Okay. So then I'll turn it back to the trustees on that particular item. What would you like to do?

[0:56:32] Voice 13: I'm happy with that. Thank you.

[0:56:35] Trustee Luckham: Okay, super. So do you have anything else on the follow-up action list at this time?

[0:56:39] Trustee Luckham: um

[0:56:41] Voice 13: i had a couple of other questions with regard to the ocp project okay um

[0:56:47] Voice 13: if so one of them uh

[0:56:49] Voice 13: is is a follow-up from a letter that we received um a little while ago from someone concerned about

[0:56:57] Voice 13: soil removal and dumping of debris from the construction site on one part of the island to

[0:57:03] Voice 13: another part of the island and so out of out of that correspondence um and this is something that

[0:57:08] Voice 13: That had some by-law enforcement concerns, and I know Manager Digman has already looked into that and given us some good information.

[0:57:16] Voice 13: But out of that came the realization that we don't have a soil deposit and removal by-law.

[0:57:23] Voice 13: And that is something we really should have in our land use by-law.

[0:57:28] Voice 13: So two things. This might be totally outrageous.

[0:57:31] Voice 13: could we amend our land use by-law to include a soil deposit and removal by-law as a minor project?

[0:57:40] Voice 13: Or do we really need to just put this aside as part of the OCP review?

[0:57:46] Voice 13: And then, of course, the land use by-law gets updated as part of the OCP review.

[0:57:51] Voice 13: Do we wait for that?

[0:57:53] Voice 13: So I just wanted to ask, can this be a minor project or is that completely out of the question?

[0:57:59] Trustee Luckham: Let's go to regional planning manager Gemma and ask her that question.

[0:58:05] Trustee Luckham: Sole deposit removal by-law for Gabriella, what would your expectation be there?

[0:58:12] Trustee Elliott: In terms of like a topic to explore for a minor project?

[0:58:17] Voice 13: Yeah. Yeah. Or

[0:58:17] Voice 13: even the possibility of doing it.

[0:58:19] Trustee Luckham: It could be included in the OCP work that we're doing or it needs to set the project.

[0:58:24] Trustee Luckham: and having just had that conversation on fetus and toby is aware of that as well it may seem

[0:58:31] Trustee Luckham: straightforward on the surface but if that's complex through

[0:58:34] Trustee Elliott: the chair that um considerations

[0:58:37] Trustee Elliott: such as what about a soil bylaw would the ltc be interested in or what issues uh would be

[0:58:45] Trustee Elliott: interested in being addressed through a soil bylaw is if that's the best approach um that could be

[0:58:53] Trustee Elliott: sort of the start or the beginning of a minor project where staff can prepare that time

[0:58:57] Trustee Elliott: to recommend for the LDC to consider. But perhaps maybe advance by engaging with staff to

[0:59:11] Trustee Elliott: maybe not draft the soil removal by-law but just to know what options are out there.

[0:59:16] Trustee Elliott: and there is a lot of focus right now on the real OCP project with staff supporting that as well

[0:59:24] Trustee Elliott: because it's a really important project in the community for the LTC so it might it might be

[0:59:31] Trustee Elliott: it might make sense to direct slapping through my project to prepare some of that research and

[0:59:38] Trustee Elliott: information for you to think about and where it could fit in it could be for example one of those

[0:59:46] Trustee Elliott: follow-up bylaws that happen after the OCP and land use bylaw updates occur through the major

[0:59:53] Trustee Elliott: projects yeah

[0:59:54] Voice 13: and then and I know that which is why I I know that and I'm just thinking

[1:00:00] Voice 13: we put it ahead of that as a minor project because it could be somewhat urgent and i have

[1:00:06] Voice 13: no particular feelings either way i just thought oh that would make a good minor project because

[1:00:11] Voice 13: we already have soil deposit and removal bylaws out there in the trust area and you know this

[1:00:17] Voice 13: has come up a few times and most recently kind of in an urgent way on the other hand it's also

[1:00:23] Voice 13: something that you would do when you have your ocp review and you have land use bylaw updates

[1:00:28] Voice 13: So I think Planner Chadwick does have her hand up.

[1:00:32] Planner Chadwick: Yeah, I just think you identified like two clear choices.

[1:00:37] Planner Chadwick: One would be move ahead on it now because it's important.

[1:00:40] Planner Chadwick: And the other one would be to integrate it into the OCPLUB review.

[1:00:45] Planner Chadwick: And I think in terms of thinking about what were your preferences,

[1:00:51] Planner Chadwick: I think it's important to think,

[1:00:53] Planner Chadwick: to recognize that we have a finite amount of staff resources.

[1:00:57] Planner Chadwick: So currently we have the Island Planner assisting with the OCP, and that's been a significant help.

[1:01:09] Planner Chadwick: And so if the time gets shifted to something else, then it will slow down the momentum of the OCP project.

[1:01:20] Planner Chadwick: So that's just the reality.

[1:01:25] Trustee Luckham: good reality check thank you and this

[1:01:29] Trustee Elliott: was discussed there was a feasibility report from

[1:01:32] Trustee Elliott: director cermak about scheduling the various major and minor projects and it was noted that

[1:01:37] Trustee Elliott: gandriola does not have a minor project and that helps and we basically cannot expect to have a

[1:01:44] Trustee Elliott: minor project while our ocp review is continuing so that was from the director cermak it's just

[1:01:50] Trustee Elliott: it's good to know staff resources but i do want to add that this is a very complex issue that

[1:01:55] Trustee Elliott: the salt spring islands so when we go as a file has many implications we need to learn from and

[1:02:02] Trustee Elliott: there's also first nations considerations that do need to be i think they're interesting to be

[1:02:08] Voice 11: brought

[1:02:09] Trustee Elliott: into the conversation before we even develop a piece of work around that so i do

[1:02:14] Trustee Elliott: I do recognize it's important, but I don't think we can address the lack of that by law

[1:02:20] Trustee Elliott: right now.

[1:02:21] Trustee Elliott: So how can we be included in the scope of the OCP project?

[1:02:26] Trustee Elliott: Is it already included in the scope, planner Chandler?

[1:02:30] Planner Chadwick: I would suggest that you, if that's the route you want to go, that you do pass a resolution

[1:02:36] Planner Chadwick: to include it so we have it very clearly recorded.

[1:02:39] Planner Chadwick: So

[1:02:42] Trustee Elliott: is it exploration of the appropriate tool to address the removal and deposit of soil and is that kind

[1:02:57] Planner Chadwick: of the way?

[1:02:57] Planner Chadwick: Yeah, so I think it would be considered. So there's two steps.

[1:03:02] Planner Chadwick: We've got the OCP and the land use bylaw, right?

[1:03:06] Planner Chadwick: so I think the OCP so it would be recognition of the need for such a for

[1:03:14] Planner Chadwick: regulations related to soil removal I think would probably sum it up because

[1:03:18] Planner Chadwick: then we can ensure that the language in the OCP supports the development of a

[1:03:24] Planner Chadwick: regulation that can speak specifically to this

[1:03:30] Voice 13: I think we need to say it's all

[1:03:43] Voice 12: So while

[1:03:44] Trustee Luckham: they're crafting some works there, I sort of, I think that the OCP is as being

[1:03:55] Trustee Luckham: the enabling document for land use bylaws and other bylaws, but each one of them is

[1:04:02] Trustee Luckham: obviously a discrete piece of work which ideally is interrelated in some fashion

[1:04:11] Trustee Luckham: and so you know the OCP is the vision the LUB is the regulations that support the vision

[1:04:21] Trustee Luckham: and then the ancillary bylaws like a soil deposit removal bylaw is in place to support

[1:04:29] Trustee Luckham: the vision elements of the OCP is how I would think about it.

[1:04:35] Trustee Luckham: Do you have any thoughts on that construct?

[1:04:40] Trustee Luckham: And the word that might happen in the OCP

[1:04:44] Trustee Luckham: isn't necessarily going to end up with a bylaw,

[1:04:47] Trustee Luckham: but would inform a bylaw at some point in time

[1:04:52] Trustee Luckham: is how I'm thinking about it.

[1:04:53] Trustee Luckham: Maybe I'm wrong there.

[1:04:54] Planner Chadwick: Yeah, no, I think that's correct.

[1:04:58] Planner Chadwick: Okay.

[1:04:58] Planner Chadwick: Yeah, it's

[1:05:00] Voice 13: kind of like statutes and regulations, right? It's like you have a statute, then you have the regulations that sort of are part of the regulatory part of the statute, and we have

[1:05:11] Voice 13: land use bylaws that are the regulatory part

[1:05:14] Voice 9: of the OCP.

[1:05:16] Voice 9: be yeah yeah okay you

[1:05:19] Voice 9: have some wording i

[1:05:20] Trustee Elliott: do have a motion potentially so i move that the gabriel

[1:05:23] Trustee Elliott: local trust committee request that the ocp review consider the need to regulate the deposit and

[1:05:30] Trustee Elliott: removal of soil perfect is that that clear

[1:05:35] Trustee Elliott: and wording for you so

[1:05:36] Trustee Luckham: for everybody i noticed

[1:05:39] Trustee Luckham: planning traffic is smiling i think and so that sounds like all right

[1:05:45] Trustee Elliott: okay so that the

[1:05:46] Trustee Elliott: the OCB review consider the need to regulate the deposit room.

[1:05:51] Trustee Luckham: And seconded by just the EPH. Thank you very much.

[1:05:54] Trustee Luckham: Any further discussion? All those in favor? So that carries.

[1:05:58] Trustee Luckham: So there we go.

[1:06:00] Planner Chadwick: Yeah. And I would, I would add, Chair Luckin, that, yeah,

[1:06:03] Planner Chadwick: that consideration is the consideration of the development of a specific

[1:06:07] Planner Chadwick: policy and also the recognition through regulations in addition to that.

[1:06:12] Planner Chadwick: So,

[1:06:12] Voice 5: yeah, that's great. Thank you for that conversation.

[1:06:16] Voice 5: And I have one more

[1:06:19] Voice 13: really quick question with regard to the OCP process in the follow-up

[1:06:23] Voice 13: action list.

[1:06:24] Voice 13: And my question is, I think you might have already answered this, Planner Chadwick, about

[1:06:29] Voice 13: the model groundwater protection DPA that has been drafted with the marine and freshwater

[1:06:37] Voice 13: stewardship work that the Trust has been doing, and I'm just wondering if that might inform

[1:06:46] Voice 13: official community plan review when we get to the DPAs?

[1:06:50] Planner Chadwick: Yes, so we have that critical aquifer protection DPA

[1:06:58] Planner Chadwick: that's actually been,

[1:07:01] Planner Chadwick: it has been approved by Gabriela Island.

[1:07:06] Planner Chadwick: So the model, that's our newest model.

[1:07:11] Planner Chadwick: Regional planning manager Kijima worked on looking at

[1:07:16] Planner Chadwick: a number of the other other dpas that we have across the the islands trust and improving the

[1:07:22] Planner Chadwick: language in those so that they could also be models and so they include a sensitive area

[1:07:30] Planner Chadwick: dpa i think there's steep slopes those are the ones that come to mind so i think there's about

[1:07:35] Planner Chadwick: four or five models so that would be part of the process for gabriola is to have a look at

[1:07:42] Planner Chadwick: Well, first to decide what you'd like, what kind of DPAs you want, and then to have a look at the models that exist and, you know, build from those to, you know, make them specific to Gabriela's interests and needs.

[1:08:02] Voice 13: So this is just great work that the Regional Planning Committee has been working on, and I kind of just don't want to lose it when we come to doing the development permit area work for our OCP updates.

[1:08:15] Planner Chadwick: Yeah, well, that's what we're working on, trying to make these processes as efficient as possible for you.

[1:08:20] Planner Chadwick: So that a lot of the thinking work is done ahead of time, the deep thinking work, so that it'll become more of a community conversation.

[1:08:28] Planner Chadwick: and a lot of the questions will already have been explored.

[1:08:32] Planner Chadwick: So

[1:08:37] Trustee Elliott: on page 12, going up a little bit, item 2, the second item 2, the letter to First Nations

[1:08:46] Trustee Elliott: within the LTA to indicate a desire to work with them on current LTC projects.

[1:08:50] Trustee Elliott: So just noting that a letter was sent out, I guess, for late January and will share information

[1:08:58] Trustee Elliott: out of future working group meeting.

[1:09:02] Trustee Elliott: Is this about all projects?

[1:09:05] Trustee Elliott: I just want to get a sense of what that letter was,

[1:09:08] Trustee Elliott: just so that the public has some awareness

[1:09:11] Trustee Elliott: of communication that's gone out.

[1:09:12] Trustee Elliott: We don't have to go into the specifics,

[1:09:14] Trustee Elliott: but I just wanted to highlight that

[1:09:16] Trustee Elliott: and ask if we have any more information

[1:09:19] Trustee Elliott: that we can provide the public

[1:09:20] Trustee Elliott: about how communication is going

[1:09:22] Trustee Elliott: with regard to our projects.

[1:09:26] Trustee Elliott: Through the chair, this was an update

[1:09:28] Trustee Elliott: I added based on what staff have been working on.

[1:09:33] Trustee Elliott: So I'll need to follow up just to track down the letter

[1:09:38] Trustee Elliott: so I can provide that update.

[1:09:40] Trustee Elliott: I'm happy to do that following the LTC meeting.

[1:09:43] Trustee Elliott: The conversation with staff was to,

[1:09:46] Trustee Elliott: just to make sure that we're sharing information.

[1:09:48] Trustee Elliott: There was a couple of items,

[1:09:50] Trustee Elliott: follow-up action related to similar actions

[1:09:53] Trustee Elliott: or desires to share with NEMA,

[1:09:57] Trustee Elliott: on some of the projects that we have going on um and activities um so to do that through any

[1:10:06] Trustee Elliott: leadership working group meetings that happened um and as well as um including that in this letter

[1:10:15] Trustee Elliott: um and my understanding is the letter wasn't until the beginning sorry at the end of january

[1:10:19] Trustee Elliott: just haven't been able to track down but yeah so there's an item that's fallen off the follow

[1:10:26] Trustee Elliott: a faction list but there was a request to ask if Sanemoh was interested in joining with us in a

[1:10:34] Trustee Elliott: joint letter to the province to ask for additional supports in addressing land use issues with sense

[1:10:42] Trustee Elliott: of cultural heritage and so I think that got moved to executive committee and so I just want to make

[1:10:49] Trustee Elliott: sure that we've got our lines of communication straight we're not I know Director Bray wouldn't

[1:10:54] Trustee Elliott: be duplicating but um yeah there's a number of communication pieces so i just wanted to see what

[1:11:01] Trustee Elliott: this one was about so you're the chair that's my understanding as well is that um when that

[1:11:07] Trustee Elliott: um item was requested through the lpc that was the airway discussed with director freighter to

[1:11:14] Trustee Elliott: look at how we can address that and best address it yeah because it was a bit of advocacy as well

[1:11:21] Trustee Elliott: so that decision was let's move it through the trust council so that because it's a bigger matter

[1:11:27] Trustee Elliott: or a larger matter needs to be um has some bigger discussion as well um so that's where my

[1:11:34] Trustee Elliott: understanding is that action sits um but yes to your point about making sure it doesn't get lost

[1:11:41] Trustee Elliott: in yeah the um the items that we have to follow so we can we can discuss that a little bit more

[1:11:48] Trustee Elliott: or I can follow up as well with a director.

[1:11:51] Trustee Elliott: Okay.

[1:11:53] Trustee Elliott: And then a second item on page 13 at the bottom,

[1:11:57] Trustee Elliott: Warren, this is in your area,

[1:11:59] Trustee Elliott: and it's actually an update

[1:12:01] Trustee Elliott: that I was hoping we could discuss

[1:12:04] Trustee Elliott: and maybe ask for a report in a future LTC meetings

[1:12:08] Trustee Elliott: about our adopted policies and standing resolutions.

[1:12:11] Trustee Elliott: So maybe we can discuss it here

[1:12:13] Trustee Elliott: rather than that section of the agenda,

[1:12:15] Trustee Elliott: of because we have a section for adopted policies and resolutions but um we do get an update from

[1:12:22] Trustee Elliott: warren right now yeah

[1:12:25] Trustee Luckham: well we don't i'm not seeing uh the standing resolutions um should be in the

[1:12:31] Trustee Luckham: reporting but i'm not seeing anything well right there it said uh it's 13.5 so yeah

[1:12:39] Voice 5: sure

[1:12:40] Trustee Luckham: we could

[1:12:41] Trustee Luckham: can do it now okay

[1:12:42] Trustee Elliott: yeah so it was i didn't see it on the follow-up action list so about the

[1:12:48] Trustee Elliott: existing standing resolutions is everything captured in our new policy and can we have

[1:12:55] Trustee Elliott: a conversation about updating that policy specifically without the non-enforcement

[1:12:59] Trustee Elliott: on non-compliant dwellings to eliminate some of the growing concerns that residents are expressing

[1:13:07] Trustee Elliott: So,

[1:13:08] Voice 7: Chair, that report will be prepared for the next meeting.

[1:13:10] Trustee Elliott: Okay.

[1:13:11] Voice 7: Would have been good to have it for this meeting.

[1:13:13] Voice 11: Yeah.

[1:13:14] Voice 11: I

[1:13:14] Voice 7: thought I was praying for Trust Council, those reports.

[1:13:16] Voice 7: But we'll have

[1:13:17] Voice 7: that report for the next meeting where we review the standing resolutions

[1:13:22] Voice 7: and speak about updating your compliance and enforcement policy regarding the non-committed dwellings from trailers.

[1:13:30] Trustee Elliott: Okay.

[1:13:30] Trustee Elliott: Okay, so I'm asking constituents who have concerns to specifically articulate them because the challenge is going to be for the LTC to consider, do you want to continue this policy on non-enforcement, on non-compliant dwellings?

[1:13:48] Trustee Elliott: Do we want to pull it back so that some of the impacts that we're hearing about with neighborhoods expressing concern that a small residential neighborhood is turning into, that lot looks like a trailer park, or there's six RVs there, that kind of proliferation,

[1:14:14] Trustee Elliott: we're going to have to think about a way to pull this back so that we are truly just not enforcing

[1:14:22] Trustee Elliott: on um in situations in which people are struggling with housing but we're not continuing to open the

[1:14:30] Trustee Elliott: door to recreational vehicles people living in all kinds of situations but it's i think it's

[1:14:38] Trustee Elliott: becoming a growing problem and residents have contacted both you and i about that so we're

[1:14:43] Trustee Elliott: going to have to get some a handle on what is that new policy going to look like so i think

[1:14:51] Trustee Elliott: some reporting would be great yeah

[1:14:53] Trustee Luckham: and so i think you know i'm you've obviously seen some

[1:14:59] Trustee Luckham: correspondence that myself and others maybe and by unfortunate may not have seen and um i think

[1:15:06] Trustee Luckham: to some extent that that and i realize there's jeopardy associated with daylighting some of that

[1:15:11] Trustee Luckham: but individuals would have to be comfortable with raising that point but more publicly but

[1:15:18] Trustee Luckham: i would just maybe ask about our enforcement at this time manager dina um are you aware of

[1:15:26] Trustee Luckham: some of this and the obvious subtleties around um where we're at today you know that policy's been

[1:15:37] Trustee Luckham: on the books for some time circumstances have changed but in some respects they haven't and

[1:15:43] Trustee Luckham: of course other things arise do

[1:15:47] Voice 7: you so chair that would make some concern recently about

[1:15:50] Voice 7: a couple of lots and one small subdivision um whether it's actually complaints about three

[1:15:58] Voice 7: three separate lots. So there's not a congregation of travel trailers on a single lot. There's

[1:16:06] Voice 7: three lots where over the past couple of years, travel trailers have arrived. So two of those

[1:16:12] Voice 7: lots actually either have an active building permit application and process or they've

[1:16:17] Voice 7: just applied for it. So you have two property owners working towards compliance. They'll

[1:16:23] Voice 7: They'll get their building permit, and then the by-law, they can live in their travel trailer, lawfully uses the residence.

[1:16:30] Voice 7: They've got

[1:16:31] Voice 7: a septic installed.

[1:16:32] Voice 7: They're just going to build their own.

[1:16:34] Voice 7: There's a third lot where there's two trailers, which may not have been the intention of the deferred enforcement policy,

[1:16:43] Voice 7: and that could be a change in the future where you limit, but then say, okay, you're okay with one travel trailer, but not two, three, or four.

[1:16:52] Voice 7: but for the most recent complaints there's certainly no trailer park being developed

[1:16:59] Voice 7: there's just one property they do have two travel trailers but the other properties there's just one

[1:17:06] Voice 7: travel trailer on properties where they're getting ready to build and they're just trying to go

[1:17:10] Voice 7: through the process going back and forth between honest trust and rdn as all the questions get

[1:17:16] Voice 7: asked and soon they'll have their building permits and they're just going to get the funds together

[1:17:21] Voice 7: together to build their homes, so.

[1:17:23] Trustee Elliott: Because I've been hearing other complaints,

[1:17:27] Trustee Elliott: and not just lately, but in the last two years.

[1:17:33] Trustee Elliott: And so I know you reported out to the LTC,

[1:17:37] Trustee Elliott: and I think as a result of this non-enforcement policy,

[1:17:41] Trustee Elliott: the previous LTC asked for annual reporting

[1:17:44] Trustee Elliott: on the number of files or even complaints

[1:17:48] Trustee Elliott: that are not investigated

[1:17:49] Trustee Elliott: because they're residential dwellings or something.

[1:17:53] Trustee Elliott: And I think he reported that there's not been an increase in complaints at all.

[1:17:57] Trustee Elliott: But I am hearing from constituents,

[1:17:59] Trustee Elliott: but those aren't turning into formal complaints, I guess.

[1:18:05] Trustee Elliott: So,

[1:18:05] Voice 7: Chair, there hasn't been an increase in complaints.

[1:18:08] Trustee Elliott: There has not.

[1:18:09] Voice 7: All complaints that come in are investigated.

[1:18:11] Voice 7: Yeah.

[1:18:12] Voice 7: So even though the LTC previously adopted policy,

[1:18:15] Voice 7: it'll defer enforcement.

[1:18:17] Voice 7: Yeah.

[1:18:17] Voice 11: It

[1:18:17] Voice 7: doesn't mean it's not investigated.

[1:18:19] Voice 11: Yeah.

[1:18:19] Voice 7: We still need to investigate to see whether or not there is any contravention.

[1:18:22] Voice 7: Right.

[1:18:23] Voice 7: So there's been no trend to see it, not to us anyway.

[1:18:28] Voice 11: Okay.

[1:18:29] Voice 7: There is, yes, there's always concern about, with some of the existing files,

[1:18:35] Voice 7: about how long it's taking it to get resolved.

[1:18:39] Voice 7: But some of them have, they have their building permits.

[1:18:42] Voice 11: Okay.

[1:18:43] Voice 7: You know, building all of them can be expensive,

[1:18:44] Voice 7: so some of it's taking longer than what it should be to get the home up.

[1:18:49] Voice 7: uh but i just don't see a trend where there's like actual um campgrounds

[1:18:56] Voice 7: popping up

[1:18:57] Voice 11: i know

[1:18:58] Voice 7: like in salt spring and i

[1:19:00] Voice 7: believe north pender they actually put language

[1:19:02] Voice 7: in their policies regarding you know we'll enforce it there's a campground if it becomes

[1:19:07] Voice 7: something like a trailer park or a campground

[1:19:09] Voice 11: right

[1:19:10] Voice 7: and this lpc could have dropped the same

[1:19:13] Voice 7: language okay set a limit on right we're okay with one or two we're not okay with

[1:19:20] Voice 11: yeah the

[1:19:20] Voice 7: the six which has happened on other islands it's happened on salt spring

[1:19:24] Voice 7: where people are developing trailer parks and that was not just attention

[1:19:29] Voice 7: of these policies to help out folks with their housing yeah

[1:19:33] Trustee Elliott: so if we could have some options

[1:19:35] Trustee Elliott: and in your report at the other language that would be great um and i'm glad to know

[1:19:40] Trustee Elliott: i'm to hear that there's not an increased trend in non-compliance it's okay interesting

[1:19:48] Trustee Elliott: So it sounds like

[1:19:49] Trustee Luckham: you're aware of it. We're going to see a report. It sounds like we can have a more wholesome conversation. That's great.

[1:19:54] Trustee Luckham: That's fantastic.

[1:19:55] Voice 13: A couple of comments added to the audience, because I guess we get the complaints first.

[1:20:01] Voice 13: And then, of course, what we do is say, well, you have a complaint, you have to report it.

[1:20:06] Voice 4: And

[1:20:06] Voice 13: some people don't want to report it.

[1:20:08] Voice 13: So, you know, like I've been getting complaints regularly about the ones behind the Surge Lodge, for example.

[1:20:15] Voice 13: and it looks like a trailer park but what do i know

[1:20:19] Voice 10: so

[1:20:20] Voice 13: anyway um the other part of that standing

[1:20:24] Voice 13: resolution which could be really important to look at or think about is that um we conduct a

[1:20:32] Voice 13: community consultation regarding this standing resolution now maybe that is part of our ocp

[1:20:38] Voice 13: housing section, because the outgoing LTC recommends to us, the incoming LTC, that we

[1:20:50] Voice 13: conduct a community consultation regarding the standing resolution.

[1:20:54] Voice 13: And I think you and I probably assumed from that point on that we would be looking at

[1:21:00] Voice 13: this when we did the OCP review, particularly the housing section, maybe.

[1:21:05] Voice 13: be um so that's in there too yeah

[1:21:10] Trustee Luckham: you know just reflecting on some of the language that's there

[1:21:14] Trustee Luckham: and thank you for refreshing my memory about that and more maybe you want to chime in here

[1:21:22] Trustee Luckham: when we alter a bylaw by creating a standing resolution that's what we're doing right yeah

[1:21:29] Trustee Luckham: changing an existing interpretation of a bylaw and how bylaw enforcement will act upon those

[1:21:35] Trustee Luckham: those regulations, it's really a stopgap measure to an amendment of the bylaw.

[1:21:42] Voice 13: Exactly, exactly.

[1:21:43] Voice 13: And

[1:21:43] Trustee Luckham: so if you want to go into a public conversation about that,

[1:21:48] Trustee Luckham: that is almost an amendment to the bylaw.

[1:21:51] Trustee Luckham: And so it's an interesting quandary because although it's certainly a tool

[1:21:56] Trustee Luckham: that we've started to use in recent years,

[1:21:59] Trustee Luckham: it begs the question about the validity of the original bylaw.

[1:22:03] Voice 13: It's not my favorite tool.

[1:22:04] Trustee Luckham: Yeah, yeah.

[1:22:05] Trustee Luckham: Yeah. And do you have any thoughts on that?

[1:22:10] Voice 7: Well, you're right, Chair.

[1:22:12] Voice 7: The way it becomes a stopgap measure to try and deal with an issue that's

[1:22:19] Voice 11: can only be

[1:22:21] Voice 7: dealt with with an amendment to the bylaw.

[1:22:25] Voice 7: The policies, they're short-term policies in the end,

[1:22:29] Voice 7: especially when it comes to actually deferring enforcement

[1:22:32] Voice 7: while the local trust committee tries to find a long-term solution.

[1:22:36] Voice 7: that's why you know the advice is that you just use the word defer right you

[1:22:42] Voice 7: deferring it to a later date until you you know done bylaw amendments or OCP

[1:22:48] Voice 7: amendments as well in order to deal with the greater issue they

[1:22:53] Trustee Luckham: almost want to

[1:22:53] Trustee Luckham: have an expiration actually and maybe we did that on salt spring but back and

[1:22:58] Trustee Luckham: because all this sort of started really at the beginning of the pandemic to

[1:23:02] Trustee Luckham: to defer by law enforcement for the partnership, yeah.

[1:23:06] Trustee Luckham: And so, yeah, it's interesting.

[1:23:11] Trustee Luckham: Anyway, if there's some action you wanna take,

[1:23:14] Trustee Luckham: then a bylaw amendment obviously becomes a minor project.

[1:23:19] Trustee Luckham: And we've already

[1:23:20] Voice 13: heard about that.

[1:23:20] Voice 13: Which is why it's sort of,

[1:23:22] Voice 13: I think of this as moving into the OCP project,

[1:23:26] Voice 13: but not losing it

[1:23:27] Voice 11: because

[1:23:28] Voice 13: it is a stock, yeah.

[1:23:31] Trustee Luckham: perhaps you'll cover that in your report

[1:23:34] Trustee Luckham: so question

[1:23:36] Trustee Elliott: from Planner Chadwick

[1:23:37] Trustee Elliott: if we move into

[1:23:38] Trustee Elliott: the next phase of the OCP

[1:23:41] Trustee Elliott: review, so let's say after the

[1:23:43] Trustee Elliott: focus groups are held

[1:23:46] Trustee Elliott: could there be an opportunity for

[1:23:48] Trustee Elliott: community conversation

[1:23:51] Trustee Elliott: around

[1:23:54] Trustee Elliott: exactly this

[1:23:55] Trustee Elliott: how long should the

[1:23:57] Trustee Elliott: non-enforcement, a non-compliant

[1:24:00] Trustee Elliott: dwellings last and actually get some agreements from community about a process to re-engage with

[1:24:10] Trustee Elliott: the bylaws in that after the lub is amended which is four years out maybe uh or is it you know so

[1:24:20] Trustee Elliott: is there an opportunity for community conversation about that or is that outside of the scope of the

[1:24:25] Trustee Elliott: OCP project?

[1:24:27] Planner Chadwick: I would say that the conversation that needs to be had is really about whether

[1:24:36] Planner Chadwick: you're enforcing on an activity that's illegal or not. That conversation in itself is, I think,

[1:24:44] Planner Chadwick: independent of the OCP review. The OCP LUV review can create conditions to support the need

[1:24:53] Planner Chadwick: that that existing standing resolution is trying to support, right?

[1:25:03] Planner Chadwick: So I actually do see them as two.

[1:25:06] Planner Chadwick: I mean, they're related, but they're separate.

[1:25:10] Planner Chadwick: So, I mean, it seems like it's quite a problem.

[1:25:16] Planner Chadwick: And if it's a problem that you, and the decision is whether you want to continue not to enforce or not.

[1:25:22] Planner Chadwick: And if that's a decision that you want the community to be engaged in, I would say it's a separate question from the work of the OCP.

[1:25:32] Planner Chadwick: And like I said before, the OCP can consider the challenge that's being addressed,

[1:25:42] Planner Chadwick: but the OCP process is not the place to directly engage with that decision around enforcement currently.

[1:26:00] Trustee Luckham: We

[1:26:00] Voice 13: are going to be talking about the OCP focus groups when we get to active projects, right?

[1:26:06] Voice 13: Yeah.

[1:26:06] Trustee Luckham: Okay.

[1:26:07] Trustee Luckham: There may be an OC budget for communication.

[1:26:11] Trustee Luckham: Were you

[1:26:12] Trustee Luckham: talking about focus groups?

[1:26:13] Trustee Luckham: Oh,

[1:26:14] Voice 13: so maybe, should we, I just had a couple of questions with regard to how the focus groups are coming along and what the next ones are.

[1:26:23] Trustee Luckham: Okay, so let's ask that question now of Planet Chatter focus groups.

[1:26:28] Voice 13: So I know we've had housing already, right?

[1:26:31] Voice 13: And the next one was economy, I think.

[1:26:35] Planner Chadwick: We have connectivity coming up next week on the 27th.

[1:26:39] Planner Chadwick: Okay. And

[1:26:41] Voice 13: connectivity being trails, roads, what else?

[1:26:44] Planner Chadwick: Yeah, trails, roads, parks.

[1:26:46] Voice 13: Okay. Oh, parks.

[1:26:47] Planner Chadwick: Yeah. And we've actually got some folks from the RDN that are going to be attending the ones that are working on their parks and trails strategy.

[1:27:01] Voice 12: Great.

[1:27:03] Voice 13: And then what

[1:27:04] Voice 12: comes after that?

[1:27:04] Voice 13: Yeah.

[1:27:05] Planner Chadwick: Then we've got economy on the 6th of January, or sorry, March. Where am I? February

[1:27:12] Planner Chadwick: of March. And then we've got environment on March the 27th. Okay. So there's three to come

[1:27:17] Planner Chadwick: and we've done housing, which we did on February the 6th.

[1:27:21] Voice 13: Okay. Okay. And any more scheduled after

[1:27:24] Voice 13: environment

[1:27:25] Planner Chadwick: or is that

[1:27:25] Voice 13: where we're at right now?

[1:27:26] Planner Chadwick: That's all we've got. Yeah. Great.

[1:27:29] Planner Chadwick: Great.

[1:27:33] Trustee Luckham: Okay, so does that conclude those items?

[1:27:37] Trustee Luckham: Yeah.

[1:27:37] Trustee Luckham: Embracing that follow-up action story.

[1:27:39] Planner Chadwick: So, go ahead.

[1:27:41] Planner Chadwick: So, Chair Leckham, just wondering,

[1:27:45] Planner Chadwick: is that all the conversation

[1:27:49] Planner Chadwick: that you'll be having on the OCP?

[1:27:52] Planner Chadwick: I'm just wondering whether I should continue.

[1:27:53] Trustee Luckham: Well, there

[1:27:53] Trustee Luckham: is another item that if you want to,

[1:27:57] Trustee Luckham: if it's convenient for you to address it now,

[1:27:59] Trustee Luckham: certainly put is OC budget OCP budget regarding communication yes so sounds

[1:28:07] Trustee Luckham: like you want to entertain I

[1:28:08] Planner Chadwick: mean it would be great if I can exit them if we

[1:28:12] Planner Chadwick: can cover that off if that's the only sort of outlying thing

[1:28:15] Trustee Luckham: so I

[1:28:16] Trustee Elliott: just wanted

[1:28:22] Trustee Elliott: wanted to see if Trustee Yates is interested in doing Trustee-led drop-in events to talk

[1:28:32] Trustee Elliott: about the OCP process or answer any questions or even help people through the dispensing

[1:28:39] Trustee Elliott: guide. So I've been having a few at the library, but nobody comes because there's no advertising

[1:28:45] Trustee Elliott: advertising and I loathe to be on Facebook. So I wondered if there was any budget in the

[1:28:52] Trustee Elliott: communications portion of the EOC community budget, whether we could put a few listings

[1:28:59] Trustee Elliott: in the sounder just to advertise if we do have drop-in sessions or an event that we

[1:29:07] Trustee Elliott: just want to alert the public to and I did prepare a motion if that was feasible but I wanted to hear

[1:29:17] Trustee Elliott: your thoughts on our chat because if there's no budget for it then don't need to know anything.

[1:29:22] Planner Chadwick: Yeah so we're getting pretty tight on budget but I think we have you know we have a tiny bit of

[1:29:29] Planner Chadwick: wiggle room so I think what we can do is I can work with Morgana and we can just kind of get in

[1:29:34] Planner Chadwick: and if you can give us a sense of what you're wanting,

[1:29:39] Planner Chadwick: if it's inserted into SoundR,

[1:29:41] Planner Chadwick: there's also like an opportunity to connect it

[1:29:44] Planner Chadwick: with what we've already budgeted for.

[1:29:48] Planner Chadwick: Like, we have budgeted for some outreach

[1:29:53] Planner Chadwick: related to the survey,

[1:29:55] Planner Chadwick: so we can connect it with that as well.

[1:29:57] Planner Chadwick: So if you can give us a sense of what you're thinking.

[1:30:00] Planner Chadwick: Like I said, I think there's definitely a possibility and the extent of that will be, you know, determined by what we've got left.

[1:30:09] Planner Chadwick: But I know that we have a little bit of wiggle room.

[1:30:12] Planner Chadwick: So, yeah, if you can be more specific around what you're you're thinking and then we can we can we can have a look and see what we can do.

[1:30:19] Trustee Elliott: Sure. So it's just and I can work with the library on this.

[1:30:24] Trustee Elliott: So the library has offered to have printed copies of the surveys.

[1:30:27] Trustee Elliott: they've got them there they've got some notices um and some copies of the discussion guide so i

[1:30:33] Trustee Elliott: was going to do a couple of you know bi-weekly 5 to 7 p.m that kind of thing and just put it

[1:30:40] Trustee Elliott: in the events listing of the sounder which i think is only 25 dollars it's not a lot and the

[1:30:46] Trustee Elliott: venue's free and the venue's free and the library wants to work with us on advertising so it'd just

[1:30:51] Trustee Elliott: be an opportunity for people to drop in um but i need to get the word out there and i facebook is

[1:30:57] Trustee Elliott: not the most equitable way to do it we

[1:30:59] Voice 10: also

[1:31:00] Trustee Elliott: have no expenses for trustee expenses i'll notice that

[1:31:04] Trustee Elliott: we might not be able to use that but maybe we could can we use trustee expenses uh which is

[1:31:09] Trustee Elliott: currently at zero spent i

[1:31:12] Planner Chadwick: mean you know if it's going if it's only going to be a couple hundred

[1:31:15] Planner Chadwick: dollars or so i think

[1:31:17] Planner Chadwick: we can manage that within the existing budget okay

[1:31:20] Trustee Elliott: do you want a resolution

[1:31:22] Trustee Elliott: to request that or is it yeah

[1:31:25] Planner Chadwick: that would be good because that'll that'll put it

[1:31:27] Planner Chadwick: on our follow-up action list so that Morgana's in the loop

[1:31:30] Trustee Elliott: okay so please

[1:31:40] Trustee Elliott: help me with the wording that an amount up to X dollars be allocated from the

[1:31:46] Trustee Elliott: budget for the OCP review project to advertise trustee hosted discussions

[1:31:51] Trustee Elliott: about the OCP process until the end of fiscal 2024 25 up to 20 up to two X

[1:31:59] Trustee Elliott: amount I'm not sure what is appropriate fiscal

[1:32:02] Trustee Luckham: 24 25 or 20 no no

[1:32:08] Voice 14: then that's it

[1:32:09] Voice 14: I would have to re-ask

[1:32:12] Voice 14: our new budget

[1:32:15] Voice 14: did

[1:32:15] Trustee Luckham: you have an amount

[1:32:16] Trustee Luckham: that you want to put in there

[1:32:17] Trustee Luckham: x amount

[1:32:18] Trustee Luckham: I

[1:32:19] Voice 14: sent that to Narissa

[1:32:21] Voice 14: okay

[1:32:22] Planner Chadwick: to

[1:32:23] Trustee Elliott: x

[1:32:24] Planner Chadwick: amount right I see it

[1:32:26] Planner Chadwick: yeah

[1:32:28] Planner Chadwick: so I think we could say

[1:32:29] Planner Chadwick: I could be comfortable with saying 200

[1:32:32] Planner Chadwick: okay

[1:32:33] Trustee Elliott: and is it appropriate until the end of the fiscal

[1:32:36] Trustee Elliott: which is

[1:32:36] Trustee Elliott: Yeah,

[1:32:37] Planner Chadwick: until the end of fiscal. Yeah. And then we can reevaluate after fiscal. We've got new budget for communications. So that's an opportunity, you know, and what Morgana and I do is we do work plan with budget numbers attached so we can integrate whatever additional pieces you want into that.

[1:32:56] Trustee Elliott: Great.

[1:32:57] Planner Chadwick: Okay.

[1:32:58] Planner Chadwick: So,

[1:32:58] Trustee Elliott: I'll move that up to $200 be allocated from the communications budget for the OCP review project to advertise trustee-hosted discussions about the OCP process until the end of fiscal 2024-25.

[1:33:17] Voice 13: Do we need to say anything about Gabriel Island Local Trust Committee request, or is it okay just to...

[1:33:25] Trustee Elliott: yeah gabriel local trust committee requests

[1:33:30] Trustee Luckham: that well let's see what lisa has maybe even agreed to that

[1:33:33] Voice 8: um but then gabriel i'll trust

[1:33:36] Voice 8: committee requests an amount up to 200 be allocated from the communications budget

[1:33:41] Voice 8: for the official community plan review project to advertise trustee hosted discussions

[1:33:46] Voice 8: about the official community plan process until the end of fiscal 2024.

[1:33:51] Voice 8: Okay,

[1:33:52] Trustee Luckham: that's what you had intended.

[1:33:53] Trustee Luckham: Right, just second it.

[1:33:55] Trustee Luckham: Yes, there we are.

[1:33:56] Trustee Luckham: Any further discussion?

[1:33:57] Trustee Luckham: All those in favor?

[1:33:58] Trustee Luckham: That carries unanimously.

[1:34:00] Trustee Elliott: Thank you.

[1:34:01] Trustee Elliott: Thank you, Planner Chandler.

[1:34:02] Trustee Elliott: Okay,

[1:34:02] Trustee Luckham: well, thank you, Planner Chandler, for being here today.

[1:34:05] Trustee Luckham: Appreciate the

[1:34:06] Trustee Luckham: work that you're doing for us.

[1:34:07] Voice 13: Just a quick follow-up on that.

[1:34:09] Voice 13: I'm assuming that the trustee expenses budget that we have not yet spent is probably not for something like that.

[1:34:18] Voice 13: through the chair that's correct it's for um

[1:34:22] Trustee Elliott: travel travel testing meeting travel related to that

[1:34:27] Trustee Elliott: um and finance specifies as invoices come in where they go to right yeah that is that's what that

[1:34:35] Trustee Elliott: particular accounts right makes sense nice

[1:34:38] Voice 12: trying okay

[1:34:40] Trustee Luckham: so let us continue then on our agenda thank

[1:34:44] Trustee Luckham: Thank you, Nerissa Chadwick, for joining us.

[1:34:47] Trustee Luckham: I'm gonna continue on to correspondence.

[1:34:51] Trustee Luckham: We have two pieces here,

[1:34:55] Trustee Luckham: and normally they would be received for information

[1:34:58] Trustee Luckham: unless there's any specific direction.

[1:35:00] Trustee Luckham: So for either of those two pieces of correspondence,

[1:35:03] Trustee Luckham: do you wanna take any specific direction?

[1:35:07] Trustee Elliott: Oh, Chair, 11.1 from the MICA group.

[1:35:11] Trustee Elliott: Yeah.

[1:35:12] Voice 14: Some

[1:35:12] Trustee Elliott: specific questions

[1:35:14] Trustee Elliott: that I think, I don't know if staff have had the time to read it and have answers, or it

[1:35:22] Trustee Elliott: provides an answer that we can reply to the group about.

[1:35:27] Trustee Elliott: So I think it should be raised for discussion, as well as 11.2, even though we've probably

[1:35:33] Trustee Elliott: discussed it.

[1:35:34] Trustee Luckham: So do we want to hear from Manager Dingman on this topic?

[1:35:39] Trustee Luckham: Yeah.

[1:35:39] Trustee Luckham: So have you seen the letter?

[1:35:42] Voice 7: I briefly read the MICA letter and my, so chair, what I believe is what happened before we respond back to MICA is that we need to complete our site inspections on the island.

[1:35:56] Voice 11: And

[1:35:57] Voice 7: then get that reporting back to the local trust committee.

[1:36:01] Voice 7: And then the local trust committee can proceed as they wish once they receive all that reporting.

[1:36:07] Voice 7: because right now we're trying to do all this piecemeal

[1:36:11] Voice 7: without getting all of the correct information

[1:36:14] Voice 7: to the local trust committee.

[1:36:16] Voice 7: We have a problem right now with staff resources

[1:36:18] Voice 7: that hopefully will be resolved in a couple of months,

[1:36:20] Voice 11: and

[1:36:21] Voice 7: then we can get all the work done

[1:36:23] Voice 7: and then all the reporting back to the local trust committee

[1:36:26] Voice 7: and decide at that point how you wish to proceed.

[1:36:33] Voice 7: Okay.

[1:36:34] Voice 7: Okay.

[1:36:34] Trustee Elliott: Sure. I think the letter points to, I think the continued, I don't know if it's a

[1:36:43] Trustee Elliott: misunderstanding, but I think it's something we need to clear up because they seem to have the

[1:36:49] Trustee Elliott: impression that there will be no more investigations on anything. And that's the questions that this

[1:36:56] Trustee Elliott: letter asks is um that staff articulate to us the investigation process related to the two official

[1:37:06] Trustee Elliott: policies in place um and they're seeking clarity on the process for opening files and conducting

[1:37:13] Trustee Elliott: inspections so um i think in recognizing that we do have limits um i think there's

[1:37:24] Trustee Elliott: they also speak to not having heard back from bylaw enforcement staff and that's

[1:37:29] Trustee Elliott: I think what you pointed to is we've had resource and capacity issues people are not

[1:37:37] Trustee Elliott: I don't know maybe you can speak to that but we I think we need to reply that investigations

[1:37:42] Trustee Elliott: Investigations will continue that there are ongoing issues with structures in the foreshore,

[1:37:58] Trustee Elliott: which we have a report out about today, which I've asked for.

[1:38:05] Trustee Elliott: But there needs to be some dialogue.

[1:38:11] Trustee Elliott: I think we need to respond to this letter because I think if there's a gap of about

[1:38:15] Trustee Elliott: four months until you finish your investigations, bring something back to the LTC,

[1:38:20] Trustee Elliott: they much people will continue to have anxiety about the fact that there's open files that is

[1:38:26] Trustee Elliott: the source of the concern in this letter there's still open files they don't know when they're

[1:38:31] Trustee Elliott: going to be investigated and there's distress feeling like enforcement is still hanging over

[1:38:37] Trustee Elliott: their heads because there's no action in part because we're down a few bylaw enforcement

[1:38:43] Trustee Elliott: enforcement officers, I think.

[1:38:46] Voice 7: Yes, Chair, that's correct.

[1:38:47] Voice 7: Yeah.

[1:38:48] Trustee Elliott: So

[1:38:48] Voice 7: we'll understand it?

[1:38:50] Trustee Elliott: It's correct.

[1:38:51] Voice 7: We're sure.

[1:38:51] Voice 7: There's two file officers off on sick leave.

[1:38:54] Voice 7: Yes.

[1:38:55] Voice 7: So that has been a delay in getting the work done on much.

[1:39:01] Voice 7: Right.

[1:39:02] Voice 7: Unfortunately, there's also, for whatever reasons,

[1:39:06] Voice 7: on much they believe that the policy adoption would close a large number of

[1:39:11] Voice 7: files.

[1:39:12] Voice 9: Right.

[1:39:12] Voice 9: Right.

[1:39:13] Voice 7: I believe the policy is more clear, but again, there's just a disagreement.

[1:39:23] Voice 7: There are property owners on Mudge who have been explicitly told that, yes, you have structures and setbacks from the C that you need to address.

[1:39:35] Voice 9: Right.

[1:39:36] Voice 7: And they just adamantly oppose having to address those issues.

[1:39:41] Voice 7: And again, that's going to be something that the LPC decides.

[1:39:45] Voice 7: Now, I can certainly start communicating with MICA

[1:39:49] Voice 7: and we can send correspondence to all the open files on mine

[1:39:54] Voice 7: to let them know what our current timeline is and what needs to happen.

[1:39:59] Voice 7: But I know there are a couple of property owners who, you know,

[1:40:02] Voice 7: we've communicated with them very well that you have contraventions

[1:40:07] Voice 7: that you need to address.

[1:40:08] Voice 7: perhaps. And these include structures built since 2008, which absolutely wouldn't be covered

[1:40:15] Voice 7: under current policies. And, you know, there's a disagreement on whether or not that should

[1:40:25] Voice 7: be pursued. It's going to be, you know, the LTC passed a resolution stating they wanted

[1:40:30] Voice 7: the report. They'll

[1:40:32] Voice 7: get the report. But in the meantime, I can certainly start communicating

[1:40:36] Voice 7: with Micah and much to try and clarify what the policy means but ultimately you

[1:40:45] Voice 7: know hopefully we can get the work done within three months it all depends on

[1:40:50] Voice 7: who comes back in March what we can get done in March and April on this report

[1:40:54] Voice 7: back to you in May as far as the property the main properties that are

[1:41:01] Voice 7: concern there are going to be a group of properties that have dwellings within

[1:41:08] Voice 7: the setback from the sea especially and some other larger structures that are in

[1:41:15] Voice 7: the setback from the sea that may be of concern to the LDC so

[1:41:19] Trustee Elliott: when we get to

[1:41:21] Trustee Elliott: your report I do want to have a discussion about whether those

[1:41:24] Trustee Elliott: structures in the setback to the sea constitute an environmental impact and

[1:41:30] Trustee Elliott: that is the key to enforcement because the policy says there won't be any enforcement

[1:41:38] Trustee Elliott: until the lub is updated or reviewed except in cases of environmental impact and health and

[1:41:46] Trustee Elliott: safety right so the disagreement when you read the letter is about staff's interpretation that

[1:41:53] Trustee Elliott: structures in the setback the ocean set back to the sea constituted environmental impact and i

[1:41:58] Trustee Elliott: think that's the discussion we need to have to clarify and then ask you to go back to micah

[1:42:05] Trustee Elliott: and clarify the timeline and when you'll be picking up with investigations so

[1:42:11] Trustee Elliott: just wanted to raise the letter for discussion on that does

[1:42:17] Trustee Luckham: that sound like that's the direction

[1:42:20] Trustee Luckham: you're going which

[1:42:22] Voice 7: so whether or not so chair whether or not something is an environmental

[1:42:26] Voice 7: impact, we actually can't decide. The areas within setback permitting water body are considered

[1:42:35] Voice 7: environmentally sensitive areas.

[1:42:37] Voice 8: And ultimately,

[1:42:39] Voice 7: it's going to be the LTC needs to decide.

[1:42:41] Voice 8: We

[1:42:42] Voice 7: can go and do the reporting, get the pictures, and go, okay, here's the structure that's

[1:42:46] Voice 7: in the setback from the seat. We're not actually right now the ones who are going to decide

[1:42:51] Voice 7: whether or not enforcement proceeds. It's all going

[1:42:53] Voice 7: to be up to the LTC. We try to communicate

[1:42:56] Voice 7: that to MICA. We're not doing anything independently. You've asked the

[1:43:01] Voice 7: resolution saying go do this, so that's the plan. We're gonna go do this and we

[1:43:07] Voice 7: need to report back to the LTC once we have solid findings. Okay, there's X

[1:43:14] Voice 7: number of homes or buildings in the setback in the sea. How many are, you

[1:43:22] Voice 7: say 7.5 meters or back from the setback on the sea and there's a exemption for that with a

[1:43:29] Voice 7: professional report in the much land use bylaw and then the report on here is these other structures

[1:43:34] Voice 7: like decks that are in the setback and see which may be of less concern to the ltc

[1:43:41] Trustee Elliott: so

[1:43:42] Voice 7: so the ltc

[1:43:44] Trustee Elliott: can decide which constitute an environmental concern that should be enforced on right

[1:43:50] Trustee Elliott: There

[1:43:50] Voice 7: is, unfortunately, just still the absolute resistance

[1:43:54] Voice 7: to any inspections being done on the island.

[1:43:58] Voice 7: There are property owners who adamantly do not want us on their properties.

[1:44:03] Voice 7: They do not want to be investigated, period.

[1:44:07] Voice 7: And I don't know that opposition isn't going to go away.

[1:44:12] Voice 7: It's not a large group, I don't believe,

[1:44:14] Voice 7: but there is a small core group that absolutely does not want a bylaw officer

[1:44:18] Voice 7: on the property.

[1:44:21] Trustee Elliott: well we have an opportunity with micah to engage with the community and and have that conversation

[1:44:29] Trustee Elliott: so i think this letter is an opportunity we'd like to see the either the ltc respond or

[1:44:34] Trustee Elliott: requesting staff to respond to it um specifically addressing their concerns and the question of

[1:44:43] Trustee Elliott: they're asking a speedy resolution to the closure closure of fire files will ensure that impacts to

[1:44:49] Trustee Elliott: property values and so on there's a lot of questions in here so when will files be

[1:44:55] Trustee Elliott: investigated yes investigations must happen and reporting come back to the ltc um when can they

[1:45:02] Trustee Elliott: expect files to be closed and the response whose responsibility it is to make decisions about

[1:45:07] Trustee Elliott: what constitutes um or what should be enforced on in the setbacks so

[1:45:14] Voice 10: i think

[1:45:17] Trustee Luckham: So what would be helpful is for us to ask staff to respond in very general terms about

[1:45:28] Trustee Luckham: what the community can expect in terms of a process of resolving these long-standing,

[1:45:36] Trustee Luckham: you know, at this point long-standing problems, so that it's clear about what we're doing and

[1:45:41] Trustee Luckham: and how we're doing it.

[1:45:43] Trustee Luckham: I sense for sure in the letter,

[1:45:46] Trustee Luckham: there's some anxiety about,

[1:45:47] Trustee Luckham: well, you guys adopted this policy,

[1:45:51] Trustee Luckham: why hasn't the world changed and all that stuff?

[1:45:53] Trustee Luckham: And that's fine, that's okay.

[1:45:56] Trustee Luckham: We can articulate what our expectations are

[1:45:59] Trustee Luckham: in terms of settling this out over time,

[1:46:04] Trustee Luckham: because it does take time.

[1:46:06] Trustee Luckham: And I would just say that the LTC

[1:46:11] Trustee Luckham: uh prioritized these bylaw amendments and advanced them in order to address what was a difficult

[1:46:18] Trustee Luckham: situation for many and so we by law enforcement is busy doing lots of other things in 13 other

[1:46:25] Trustee Luckham: 12 other trust areas and the ltc has other work that it's undertaking and so this over time

[1:46:33] Trustee Luckham: will get resolved we're all wanting and committed to seeing that resolution

[1:46:39] Trustee Luckham: resolution. And indeed, you know, this is a recorded meeting. Anybody can see what it is

[1:46:47] Trustee Luckham: that we're saying and what the discussion we're having. I think it's necessary for there to be

[1:46:52] Trustee Luckham: a level of cooperation on the island with all islanders and by law enforcement in order to

[1:46:57] Trustee Luckham: facilitate getting this resolved. So is there anything that we can do to facilitate that?

[1:47:04] Trustee Luckham: That would be great.

[1:47:06] Trustee Luckham: But, you know, it's interesting how I just said,

[1:47:09] Trustee Luckham: if there's anything we can do to facilitate that.

[1:47:13] Trustee Luckham: We make political decisions about the direction

[1:47:16] Trustee Luckham: that bylaw enforcement might undertake.

[1:47:18] Trustee Luckham: You know, this is or is not an environmental impact.

[1:47:23] Trustee Luckham: We make that decision and that judgment.

[1:47:26] Trustee Luckham: And bylaw enforcement enforces the letter of the bylaws.

[1:47:31] Trustee Luckham: And so if a reporter comes to us and says,

[1:47:34] Trustee Luckham: you know this is the situation that's there what do you want to do and then we

[1:47:38] Trustee Luckham: provide direction you go out and enforce or no don't go out and enforce and it

[1:47:43] Trustee Luckham: becomes clear and that well I think that that over time and it might be a lot by

[1:47:47] Trustee Luckham: lot basis will get resolved quite frankly I don't think it can happen in a

[1:47:52] Trustee Luckham: hurry no there's

[1:47:54] Trustee Luckham: a lot of and you know in between the adoption of that bylaw

[1:47:57] Trustee Luckham: and now we had Christmas we've had all these other things and it's actually

[1:48:02] Trustee Luckham: only February and so it could easily be you know you're um you're ambitious I think I'm not sure

[1:48:09] Trustee Luckham: whether you indicated what the time frame might be that would get resolved but I think we have

[1:48:15] Trustee Luckham: to be careful about setting expectations too high it could be months to get this all sorted out

[1:48:21] Trustee Luckham: especially if there's no opportunity to do investigations because you're not going to go

[1:48:26] Trustee Luckham: over the island for every single investigation ideally you're looking at economies of scale

[1:48:32] Trustee Luckham: to make it much more seamless and practical.

[1:48:35] Trustee Luckham: That's just

[1:48:36] Trustee Luckham: sort of a high-level view of how I see it.

[1:48:38] Trustee Luckham: But I would like to see perhaps a motion for bylaw enforcement to respond to the horizon

[1:48:43] Trustee Luckham: with respect to what they might anticipate of the implementation of the new bylaw and bylaw enforcement.

[1:48:55] Trustee Luckham: Would that be reasonable?

[1:48:56] Voice 7: Yes, Jerry, that's more reasonable.

[1:48:58] Trustee Luckham: Okay.

[1:48:58] Trustee Luckham: before

[1:48:59] Voice 13: we do that motion i just want to make a note that um that i noted on page two of their

[1:49:04] Voice 13: letter yeah on the second paragraph it states recently it's been brought to our attention that

[1:49:10] Voice 13: staff are now taking the position that non-compliant ocean setbacks fall within the

[1:49:16] Voice 13: environmental impact exception policy it's not staff that well that take that position we take

[1:49:23] Voice 13: that position we as trustees are responsible for the environmental protection of the foreshore

[1:49:28] Voice 13: and that is why we have these bylaws staff are doing their job by noting that you know there are

[1:49:37] Voice 13: buildings and hard walling and decks and and whatever in the in the foreshore within the

[1:49:46] Voice 13: setback area yeah so you know i think we need to take responsibility that that that's our bias

[1:49:53] Voice 13: yeah we

[1:49:55] Trustee Luckham: make the decision based upon the fact brought to us by the

[1:49:59] Trustee Luckham: enforcement as to whether or not enforcement goes out of hand is that correct yes sir yeah

[1:50:06] Trustee Elliott: so yeah and the motion then if you want to hear to

[1:50:11] Trustee Luckham: ask staff to respond to the writer

[1:50:12] Trustee Luckham: with respect to

[1:50:14] Trustee Elliott: expectations

[1:50:15] Trustee Luckham: of process yeah

[1:50:16] Trustee Elliott: timeline and process for

[1:50:18] Trustee Elliott: investigations and I would also add role in response and

[1:50:21] Trustee Luckham: clarity where necessary

[1:50:22] Trustee Luckham: clarifying some

[1:50:23] Trustee Luckham: liberal off the chair it'll be very clear great

[1:50:28] Voice 13: and we

[1:50:30] Voice 13: sympathize with your we are the dearth of other file enforcement officers right

[1:50:36] Voice 13: now it's

[1:50:37] Trustee Elliott: it's really hard but also some of that people has been a source of

[1:50:41] Trustee Elliott: of anxiety oh yes it's hard to wait feeling like you don't know if you're in comprehension or not

[1:50:47] Trustee Elliott: and everybody thought this was resolved so i think there's some response so i'm not sure

[1:50:52] Voice 5: that message is conveyed in the letter i get yeah it's

[1:50:56] Voice 5: stressful yeah

[1:50:57] Voice 9: sure uh

[1:50:59] Trustee Elliott: you want to give that

[1:51:00] Trustee Elliott: oh yeah so uh gabriel local trust committee requests that staff respond to the letter from

[1:51:06] Trustee Elliott: Micah with a timeline and process for investigations and clarifying roles and

[1:51:12] Trustee Elliott: responsibilities with related

[1:51:18] Voice 12: files. I would put the date of

[1:51:21] Voice 13: that letter because it's also

[1:51:22] Trustee Luckham: February the 12th.

[1:51:26] Voice 13: Revised February the 10th and the original date is

[1:51:29] Trustee Elliott: to the Micah letter, February 10th. Timeline and process for

[1:51:33] Trustee Elliott: investigations and clarifying roles and responsibilities of the LTC and what do

[1:51:42] Voice 12: you call? Officers? And actions

[1:51:48] Trustee Luckham: to, you'll explain all that stuff to them. Actions to

[1:51:51] Trustee Luckham: the treatment plans. Okay.

[1:51:54] Trustee Luckham: Yeah. When Lisa's got

[1:51:58] Trustee Luckham: that, we'll get her to read it back to

[1:51:59] Trustee Luckham: us. Okay.

[1:52:01] Voice 8: The Gabriel Island Local Trust Committee requests staff respond to the letter

[1:52:05] Voice 8: dated February 10th, 2025 from Micah, providing a timeline and process for

[1:52:13] Voice 8: investigations and clarifying roles and responsibilities of the ltc and by law enforcement

[1:52:17] Voice 8: staff okay this is good amazing that's pretty good so

[1:52:22] Trustee Luckham: moved thank you second thank you any any more

[1:52:26] Trustee Luckham: discussion all those in favor thank you okay super thank you and just say to the micah folks

[1:52:33] Trustee Luckham: we appreciate you working with us and informing us and we do need the time to implement this policy

[1:52:42] Trustee Luckham: We'll do the best we can.

[1:52:44] Trustee Luckham: Okay, any other letter that's here? Is there any response necessary?

[1:52:49] Trustee Luckham: We've kind

[1:52:51] Voice 13: of responded by talking about

[1:52:53] Voice 13: the soil deposit and removal by law. There we go.

[1:52:57] Trustee Luckham: So we'll just receive that for a minute later.

[1:53:01] Trustee Luckham: So looking at, so like

[1:53:05] Trustee Luckham: we've done the OGP budget communications piece,

[1:53:07] Trustee Luckham: please. We've got a report here, Compliance and

[1:53:11] Trustee Luckham: Enforcement Files. We'll step back and seize that report.

[1:53:15] Trustee Luckham: Page 20, is that you're going to convey? Yes, Chair.

[1:53:19] Trustee Luckham: Go ahead.

[1:53:22] Voice 7: I provided this report at the request of the

[1:53:27] Voice 7: trustee, Elliot, wanted some breakdown of the numbers.

[1:53:31] Voice 7: I provided that basic information. What I would

[1:53:35] Voice 7: note with this report is that prior to 2008 the only structures that were

[1:53:42] Voice 7: prohibited from being within the setback for the sea were buildings. So there's

[1:53:48] Voice 7: lots of old structures on Gabriola and Mudge that are within the setback for

[1:53:53] Voice 7: the sea that we do receive complaints about from time to time but they are

[1:53:58] Voice 7: lawful non-performing. Now since 2008, both on Gabriola and Mudge, the number of prohibited

[1:54:09] Voice 7: structures with a setback has been increased. On Mudge, they have established that LBGT

[1:54:15] Voice 7: adoption established a 30-metre setback for the sea for all structures that could be reduced

[1:54:21] Voice 7: to seven and a half metres, with a professional report saying that the shore is protected

[1:54:27] Voice 7: from erosion. In the past 20 years there have been 15 development permit

[1:54:36] Voice 7: applications submitted regarding trying to get a reduction for the setback from

[1:54:41] Voice 7: the sea. Seven were submitted because there had been a file enforcement file

[1:54:46] Voice 7: opened so the majority are coming in without any enforcement action being

[1:54:52] Voice 7: taken. You do have, you know, some that were denied, a couple were denied. There's

[1:55:00] Voice 7: a couple of applications in process. I believe really right now those are for

[1:55:05] Voice 7: sea walls. The majority of the structures that really are in the setback

[1:55:13] Voice 7: are things like decks or some other type of small building that might have been

[1:55:19] Voice 7: in place with the setback from the C.

[1:55:22] Voice 7: You've currently got 33 open files in the local trust area.

[1:55:27] Voice 7: Now 23 of those files are for Mudge.

[1:55:31] Voice 7: And of course not all of them have been fully investigated.

[1:55:34] Voice 7: So we haven't, some of those probably

[1:55:37] Voice 7: would end up being closed.

[1:55:41] Voice 7: So there are seven open files on Gabriola specific

[1:55:46] Voice 7: where violation notice has been issued

[1:55:49] Voice 7: sheet and a penalty assessed.

[1:55:52] Voice 7: Unfortunately

[1:55:52] Voice 7: out of that, we've only got one

[1:55:54] Voice 7: DBP application

[1:55:57] Voice 7: that had been

[1:55:59] Voice 7: submitted. We do have

[1:56:01] Voice 7: some compliance agreements for those other files,

[1:56:03] Voice 7: but there are a couple

[1:56:05] Voice 7: of property owners who

[1:56:08] Voice 7: they're not prepared

[1:56:09] Voice 7: to remove structures.

[1:56:11] Voice 7: Ultimately, I'm not

[1:56:13] Voice 7: sure if we'll have the resources to request

[1:56:15] Voice 7: legal action against those property owners

[1:56:17] Voice 7: or whether we just continue

[1:56:19] Voice 7: to proceed with issuing violation notices and if they do some of these

[1:56:25] Voice 7: property owners have defaulted on their violation notices so that's a debt that

[1:56:30] Voice 7: can be placed on title and I suspect at least one of the property owners is not

[1:56:37] Voice 7: going to remove structures unless we were to get a court order to order them

[1:56:43] Voice 7: to remove it.

[1:56:47] Voice 7: Six of the current files involve sea walls or small retaining walls.

[1:56:52] Voice 7: Actually, one of these files has recently been closed.

[1:56:57] Voice 7: And on MUDGE, you do have the longstanding litigation regarding one property where there's

[1:57:02] Voice 7: some structures of the setback from the sea, a small retaining wall and concrete wall that

[1:57:07] Voice 7: should be removed but have not been removed.

[1:57:09] Voice 7: but overall I wouldn't say that there's any general trends other than you do have the large

[1:57:16] Voice 7: number of files for much you know and you do have some of those concerns set back from the sea

[1:57:22] Voice 7: we still need to investigate those hopefully we can get that done in the next couple of months

[1:57:28] Voice 7: as we discussed but overall the it's not a significant problem with structures being

[1:57:37] Voice 7: placed and set back from the sea. There was the storm a couple of years ago where not just

[1:57:44] Voice 7: property owners in Gabriel but other property owners have made seawalls to try and protect

[1:57:49] Voice 7: the property from erosion. Unfortunately they needed the variance current from their LTC in

[1:57:56] Voice 7: order to be installed but for the most part as far as I can see you know most property owners

[1:58:03] Voice 7: will either try and get a variance or will remove the offending structure and you

[1:58:07] Voice 7: just have a small

[1:58:08] Voice 7: group yes or hesitant to incur the cost of compliance this

[1:58:15] Trustee Elliott: is great so can you use some

[1:58:17] Trustee Elliott: of this information in your letter back to micah and do some very clear tables that describe prior

[1:58:28] Trustee Elliott: prior to the adoption of by-law 250 what was allowed

[1:58:33] Trustee Elliott: and what is now, you know,

[1:58:35] Trustee Elliott: what is considered lawful non-conforming

[1:58:37] Trustee Elliott: and what is now not allowed.

[1:58:39] Trustee Elliott: Because I think that's, you know,

[1:58:41] Trustee Elliott: we've had this discussion at regional planning committee.

[1:58:43] Trustee Elliott: So vendor, sorry.

[1:58:47] Trustee Elliott: When as we're revising the land use by-law

[1:58:51] Trustee Elliott: and the community is very puzzled

[1:58:55] Trustee Elliott: by the terms lawful non-conforming and when is everything okay and when is it not so self-pander

[1:59:02] Trustee Elliott: actually asked for two different tables so prior to the adoption of the land use bylaw

[1:59:07] Trustee Elliott: this was allowed after the bylaw was adopted you know it was restricted to this so perhaps some of

[1:59:15] Trustee Elliott: the articulation that could clear up a lot of the confusion because people can then go oh those

[1:59:22] Trustee Elliott: stairs were constructed prior to 2008 now i know it's not going to be an issue it's lawful

[1:59:28] Trustee Elliott: non-conforming i think that kind of information we're still in this information exchange people

[1:59:34] Trustee Elliott: understanding um what thanks for coming thanks for coming here so i think this could yeah could

[1:59:42] Trustee Elliott: you also maybe just send this report to them maybe translate some of this into some tables so that

[1:59:48] Trustee Elliott: it's super clear the

[1:59:50] Voice 7: chair i can and ltci can provide them with very clear

[1:59:53] Voice 7: very specific information as to all of these issues

[2:00:00] Voice 7: and just to try and address all their concerns and make it clear what is lawful what's not lawful

[2:00:04] Voice 7: what we're looking at and really the concern on vikes for me is there are dwellings that have

[2:00:10] Voice 7: been built since 2008 in the setback from the sea they absolutely should not have been um and then

[2:00:20] Voice 7: there's there's a property where there's two dwellings on one lot it's a small lot they're

[2:00:25] Voice 7: not allowed two dwellings they have two dwellings right the setback from the c it's an older there's

[2:00:31] Voice 7: it's older construction and eventually the ltc will need to make a decision on how you want to

[2:00:35] Voice 7: proceed with this particular property where it's very small and you've got two dwellings yeah and

[2:00:42] Voice 7: it's not just a small car just two dwellings in the setback from the seat right

[2:00:47] Voice 7: now where they

[2:00:48] Voice 7: absolutely shouldn't be and where so

[2:00:49] Voice 7: i will make the letter to micah very specific thank you to

[2:00:54] Voice 7: provide as much information and clarity on what we're looking at and why we're looking at and

[2:00:59] Voice 7: then what will happen once we have all the information okay

[2:01:04] Voice 13: it's great super helpful um

[2:01:07] Voice 13: and of course you know our concern about dwellings below the setback is where is their septic going

[2:01:14] Voice 13: because by default you know gravity takes it to the sea um but the only thing that i that planner

[2:01:21] Voice 13: Zuconetz pointed out to me quite some time ago is that people were concerned that, oh, well,

[2:01:27] Voice 13: how come I could go before 2008 but not now? Well, when 2008 came along, that's when the local

[2:01:34] Voice 13: trust committee at the time started making decisions based on climate change. And we have

[2:01:40] Voice 13: to do that. They

[2:01:42] Voice 13: probably should have been made before 2008. But, you know, decisions about

[2:01:46] Voice 13: So foreshore setback, a lot of that has to do with climate change.

[2:01:50] Voice 13: And especially in a place like Mudge Island where all of the lots are sprinkled around the shoreline.

[2:01:58] Voice 13: So there's that extra density of having the lots, all the small lots, right around the shoreline.

[2:02:06] Trustee Elliott: So the difficult

[2:02:07] Trustee Elliott: to figure out how to do this LTC will continue.

[2:02:10] Trustee Elliott: Okay,

[2:02:10] Trustee Luckham: so can we receive this report for information?

[2:02:12] Trustee Luckham: That's what you meant?

[2:02:13] Trustee Luckham: Yes.

[2:02:14] Trustee Elliott: Thank you so much, Paul.

[2:02:15] Trustee Luckham: Okay.

[2:02:16] Trustee Luckham: Thank you so much, Larry.

[2:02:17] Trustee Elliott: Great work.

[2:02:19] Trustee Luckham: I'm seeing that it's 12.30.

[2:02:22] Trustee Luckham: I don't want to keep people from going for lunch.

[2:02:24] Trustee Luckham: I also don't want to keep people longer than we have to.

[2:02:27] Voice 11: There

[2:02:27] Trustee Luckham: is an in-camera portion of our agenda,

[2:02:30] Trustee Luckham: and I don't know if there's any economy of scale

[2:02:33] Trustee Luckham: to advancing the in-camera agenda now to now

[2:02:38] Trustee Luckham: and then continuing the rest of the items

[2:02:40] Trustee Luckham: after we come back from a break

[2:02:42] Trustee Luckham: or whether we just can follow through this in-camera

[2:02:44] Trustee Luckham: camera and just write off these last few items that are on our agenda.

[2:02:48] Voice 13: Can we take a five-minute break?

[2:02:51] Voice 13: Well,

[2:02:52] Trustee Luckham: I want to ask staff, actually, I think my response is that do you need a short

[2:02:56] Trustee Luckham: break or a lunch break?

[2:02:59] Voice 12: I'm okay through the chair with the short

[2:03:01] Trustee Elliott: break.

[2:03:02] Trustee Luckham: Okay, so let's take 10 minutes

[2:03:05] Trustee Luckham: and then we'll come back and we'll wrap

[2:03:09] Trustee Luckham: it up. Thank you.

[2:03:10] Trustee Luckham: I only have a few questions with regard to

[2:03:13] Trustee Luckham: to the open

[2:03:15] Voice 10: applications, just questions.

[2:03:20] Voice 10: Yeah.

[2:12:37] Voice 10: Realtors.

[2:12:37] Voice 10: Okay, let us

[2:12:38] Voice 12: come back to Claire and Toby, okay?

[2:12:48] Trustee Luckham: And because we're gone for a bit,

[2:12:51] Trustee Luckham: I'm just gonna go through the agenda as it exists,

[2:12:54] Trustee Luckham: so that we don't have to disrupt it anymore now.

[2:13:01] Trustee Luckham: So no report from the Conservancy,

[2:13:03] Trustee Luckham: although I think it's reasonable to report out

[2:13:05] Trustee Luckham: of Trustee Elliott that Lisa Gavro is now the chair

[2:13:10] Trustee Luckham: and Trustee Timothy is the vice chair

[2:13:16] Trustee Luckham: and we're grateful for them for picking up those roles.

[2:13:20] Trustee Luckham: Well, both of you are on that.

[2:13:21] Voice 13: Well, I think actually we talked about that

[2:13:23] Voice 13: and

[2:13:23] Trustee Luckham: we're not still talking.

[2:13:24] Trustee Luckham: Yeah, that's okay.

[2:13:25] Trustee Elliott: And our, yeah, the acting manager role has been built.

[2:13:29] Trustee Elliott: So that is the new update.

[2:13:31] Trustee Luckham: Okay, so we'll look forward to reporting the future LTC.

[2:13:34] Trustee Luckham: So the applications report dated February the 12th is on page 22.

[2:13:39] Trustee Luckham: Are there any questions about any of the applications?

[2:13:42] Trustee Luckham: 22, 27, yes.

[2:13:49] Voice 12: Which page?

[2:13:51] Voice 13: I have questions about a number of them,

[2:13:53] Voice 13: but they're just like quick yes or no kind of questions.

[2:13:57] Voice 13: Go ahead.

[2:13:57] Voice 13: I better start at the beginning of page 22.

[2:14:00] Voice 13: Okay, 22, 23.

[2:14:02] Voice 13: On page 24, PL, oh, it's a rezoning application,

[2:14:11] Voice 13: walk-in bar lane, right behind, oh, it's behind the co-op,

[2:14:15] Voice 13: the propane tank storage.

[2:14:17] Voice 13: And it says assigned to LTC meeting.

[2:14:23] Voice 13: What does that mean?

[2:14:25] Voice 13: What's the word that we use, the progress or the status?

[2:14:31] Trustee Elliott: Through the chair.

[2:14:33] Trustee Elliott: so that status my understanding is that status means it's being prepared to come to to an agent

[2:14:42] Voice 13: to a local trust oh okay for like next one maybe or that's my understanding okay so that my next

[2:14:50] Voice 13: question is on page 25 and it is it's a little misleading it's gbrz 2023.1 and the applicant's

[2:15:02] Voice 13: name is john steel it's actually bc ferries um so it's the new bc ferry um you know the

[2:15:09] Voice 13: the terminal replanning thing that we went through a

[2:15:12] Voice 13: few years ago and it says that the status

[2:15:16] Voice 13: is local trust committee waiting for apc response i'm sure that the apc responded to this like a

[2:15:25] Voice 13: couple of years ago and then it got it just got pulled through the chair

[2:15:30] Voice 14: um i have a note here

[2:15:32] Voice 14: to share that the APC has prepared their recommendations

[2:15:37] Voice 14: and they're prepared enough to present to the APC.

[2:15:43] Voice 14: So Planner Bao is aware

[2:15:46] Trustee Elliott: the APC has prepared

[2:15:48] Trustee Elliott: their recommendations and he's ready to present

[2:15:51] Trustee Elliott: in terms of the next steps for this.

[2:15:53] Trustee Elliott: Okay, great.

[2:15:55] Trustee Elliott: Let's move it along then.

[2:15:57] Trustee Elliott: So I thought this application was put into advance

[2:16:00] Trustee Elliott: and that's why we hadn't heard anything else.

[2:16:02] Trustee Elliott: Like they were just not proceeding.

[2:16:04] Trustee Elliott: I go through the chair.

[2:16:06] Trustee Elliott: I believe that was the last update.

[2:16:09] Trustee Elliott: Yeah. And this is current.

[2:16:11] Trustee Elliott: Oh, interesting.

[2:16:12] Trustee Elliott: Apparently

[2:16:13] Trustee Luckham: they're about to get another update.

[2:16:15] Voice 14: After consulting.

[2:16:16] Voice 14: Okay.

[2:16:17] Voice 14: So you should be getting another update

[2:16:19] Voice 14: with the APC recognition.

[2:16:21] Voice 11: Yeah. Great.

[2:16:22] Voice 14: So if anything else changes.

[2:16:24] Voice 14: Yeah.

[2:16:24] Voice 14: Yeah. We'll

[2:16:25] Voice 13: provide another update

[2:16:26] Voice 13: just to make sure this is the most current.

[2:16:29] Voice 13: Very helpful.

[2:16:29] Voice 13: page 27 I think you answered my question about the what what is this the original TUP was issued

[2:16:40] Voice 13: in 2022 and I didn't know what it was for it's on it's on Hess Road it's just a planning

[2:16:49] Voice 13: a rezoning is it or what is it through the chair I'll ask staff to

[2:16:55] Trustee Elliott: update the purpose

[2:16:57] Trustee Elliott: so it's clear what the temporary use permit was for

[2:17:02] Trustee Elliott: that's being written.

[2:17:03] Trustee Elliott: Perfect.

[2:17:04] Trustee Elliott: So it's reflected in here.

[2:17:05] Trustee Elliott: I don't have that information

[2:17:08] Voice 13: at this time.

[2:17:09] Voice 13: Okay, and then the last one on that page,

[2:17:13] Voice 13: TUP 2023.5, most recent completed activity,

[2:17:18] Voice 13: record LTC decision and update follow-up action list.

[2:17:24] Voice 13: list. Where is

[2:17:26] Trustee Elliott: this?

[2:17:28] Trustee Elliott: I think we got an update, I remember recently, that we had requested water,

[2:17:40] Trustee Elliott: groundwater supply reports, and the applicant never returned with that, and I think the house is,

[2:17:48] Trustee Elliott: it's not really being considered right now for a few years, so it seems to be just

[2:17:53] Trustee Elliott: waiting for that report to come back or in

[2:17:58] Voice 13: order to consider a tup okay so we need a bit more

[2:18:01] Voice 13: detail on this one like what like it seems like it's just in limbo or something but we don't know

[2:18:05] Voice 13: why or do

[2:18:07] Trustee Elliott: the chair i'll get an update from the file manager which would be planner bow um but

[2:18:14] Trustee Elliott: easily we'll get an update on this one um also to note what i'm hearing is some of these

[2:18:23] Trustee Elliott: information may be. It may not be descriptive enough

[2:18:27] Trustee Elliott: for you. So please continue asking your question. We get

[2:18:31] Trustee Elliott: this.

[2:18:32] Voice 13: You get it.

[2:18:33] Voice 13: Yeah. And then there's another really weird one in the middle

[2:18:39] Voice 13: for Planner McCarger.

[2:18:41] Voice 13: Status under review. Oh, it's the temporary use permit one. Sorry.

[2:18:45] Trustee Luckham: I just

[2:18:45] Voice 13: came in. Yeah. No worries. No worries. Yeah.

[2:18:49] Voice 13: That's all my questions.

[2:18:51] Trustee Luckham: Okay. Thank you. Do you have anything

[2:18:53] Trustee Luckham: Okay, so then we'll receive that for information. Thanks for the clarity.

[2:19:01] Trustee Luckham: Trustee and local expense report. Again, that's there for information.

[2:19:05] Trustee Luckham: If there's any concerns, best to bring it up with the finance staff.

[2:19:09] Trustee Luckham: Adopted policies and standing resolution. We talked about that earlier.

[2:19:13] Trustee Luckham: I'm assuming there's no further questions.

[2:19:17] Trustee Luckham: Local webpage. It is what it is. It's updated on a regular basis.

[2:19:21] Trustee Luckham: so active project and future projects together certainly there was some conversations around

[2:19:31] Trustee Luckham: land deposit and removal bylaws and the like but it sounds like we maybe

[2:19:36] Trustee Luckham: understand have an understanding of that is there anything that we need to amend or consider

[2:19:41] Trustee Luckham: in the active projects or future projects

[2:19:45] Voice 13: well i know i i already asked for an update on where

[2:19:49] Voice 13: the focus groups are we got that that was great

[2:19:51] Trustee Luckham: so we're good yeah okay so then uh that would

[2:19:57] Trustee Luckham: just upcoming meeting our next meeting is a special meeting next thursday february the 27th

[2:20:02] Trustee Luckham: 10 o'clock um and to be held electronically and then following that will be april 17th is our

[2:20:09] Trustee Luckham: regular scheduled meeting and

[2:20:13] Trustee Elliott: chair can i put a notice in just for the minutes about um so i had

[2:20:18] Trustee Elliott: office hours scheduled for Thursday February 27th at that time I'd just like to let the public know

[2:20:23] Trustee Elliott: I'm having office hours now Tuesday at the library generally five to seven pm it's not

[2:20:29] Trustee Elliott: what

[2:20:30] Trustee Luckham: do you want to have recorded in the minutes and or otherwise

[2:20:35] Trustee Elliott: it's in my trusty report I'm

[2:20:37] Trustee Elliott: sorry okay it's

[2:20:38] Trustee Elliott: just triggering my brain okay thank

[2:20:41] Trustee Elliott: you so

[2:20:42] Trustee Luckham: then we're going to go into a

[2:20:43] Trustee Luckham: the camera meeting and there's some motion there and if one of you would like to make that motion

[2:20:48] Trustee Luckham: we will do exactly that yes just

[2:20:51] Trustee Elliott: uh through the chair just a quick uh information update

[2:20:54] Trustee Elliott: under section 15 of the panel meetings that the special meetings scheduled for

[2:20:57] Trustee Elliott: is related to the suitable land analysis that's tied to the official community yeah yeah great

[2:21:06] Trustee Elliott: I'm so happy about that.

[2:21:10] Trustee Elliott: Okay.

[2:21:10] Trustee Elliott: So great, I move that the meeting be closed to the public

[2:21:13] Trustee Elliott: in accordance with the community charter

[2:21:15] Trustee Elliott: part four, division three, section 91 F

[2:21:17] Trustee Elliott: for the purpose of considering F law enforcement

[2:21:21] Trustee Elliott: if the council considers that disclosure

[2:21:22] Trustee Elliott: could reasonably be expected to harm the conduct

[2:21:25] Trustee Elliott: of the investigation under or enforcement of an announcement

[2:21:28] Trustee Elliott: and that the reporter in stock can come in.

[2:21:30] Trustee Luckham: Right, a couple of votes, all those in favor?

[2:21:34] Trustee Luckham: One vote's moved and seconded.

[2:21:38] Trustee Luckham: That's great. And so we're adopted and I have nothing further to rise and report.

[2:21:44] Trustee Luckham: And so I'm going to call for a public meeting. I'll listen later. I encourage you unanimously.

[2:21:49] Trustee Luckham: Thank you.

[2:21:51] Voice 11: All right.

[2:22:00] Voice 13: I can get you to the ferry real quick and then come and put it to the chair.

[2:22:03] Voice 13: Perfect. I'd love it. And

[2:22:07] Voice 10: don't forget you spent a little.

ADOPTED 
 
Gabriola Island ADOPTED 1 of 7 
Local Trust Committee Minutes 
February 20, 2025 
                             Gabriola Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
February 20, 2025 
Gabriola Arts & Heritage Centre 
476 South Road, Gabriola Island, BC 
 
Members Present: Peter Luckham, Chair 
 Tobi Elliott, Trustee 
 Susan Yates, Trustee 
  
Staff Present: Renée Jamurat, Regional Planning Manager 
 Narissa Chadwick, Island Planner (electronic) 
 Warren Dingman, Bylaw Compliance & Enforcement Manager 
 Lisa Millard, Meeting Administrator/Recorder 
  
Others Present: There were approximately 4 members of the public in attendance. 
 
1. CALL TO ORDER 
Chair Luckham called the meeting to order at 10:30 a.m.   
2. TERRITORIAL ACKNOWLEDGEMENT 
Chair Luckham acknowledged that the meeting was held on the territory of the Coast 
Salish First Nations. 
3. APPROVAL OF AGENDA 
The following addition to the agenda was presented for consideration: 
12.1 Official Community Plan Budget Communications 
By general consent, the agenda was approved as amended. 
4. REPORTS 
Trustee Elliott and Trustee Yates acknowledged the work and leadership of Chair 
Luckham as he prepares to step down from his role as Chair of Trust Council. 
4.1 Trustee Reports 
Trustee Yates reported the following: 
 Islands Trust Conservancy celebrated 35 years of successful conservation 
work throughout the Trust area; 
 Acknowledged Wendy Tyrrell’s appointment as temporary Acting Manager of 
Islands Trust Conservancy; 
 Attended Invasive Species Removal and Native Plant Gardening webinar and 
highlighted contributions of First Nations educators Kyle Clarke from Tsartlip 
First Nation and Sarah Jim from WSi’KEM of the South Island Indigenous 
Authority; 
 Attended celebration of International Year of Co-operatives featuring guest 
speaker Madelyn Read from the BC Co-op Association and noted the 
Gabriola Agricultural Co-op is the second oldest cooperative in BC; 

ADOPTED 
 
Gabriola Island ADOPTED 2 of 7 
Local Trust Committee Minutes 
February 20, 2025 
 Attended Salt Spring Forum and highlighted a talk by Carol Off who 
discussed her book At a Loss for Words: Conversations in an Age of Rage; 
 Attended Financial Planning Committee meeting in preparation for budget 
talks at March Trust Council; 
 Attended Regional District’s Parks and Open Space Advisory Committee 
meeting; and 
 Attended meeting to celebrate 40-year anniversary of Gabriola’s Chamber of 
Commerce. 
 
Trustee Elliott reported the following: 
 Discussion guides about relevant topics related to the Official Community 
Plan review are available on the Gabriola projects page of the Islands Trust 
website and include information relevant to community members that are 
filling out the Official Community Plan survey; 
 The Official Community Plan review is in the focus group phase of 
engagement and the Local Trust Committee decided to keep the focus 
groups small with inclusion of relevant stakeholders and underrepresented 
people that don’t often attend larger engagement sessions; 
 Will be holding Trustee hours in the evening at the library including some 
open-house drop-in sessions for community members to learn more about 
the Official Community Plan Review project; 
 Convening a panel of technical experts to work on the Tiny Homes on Wheels 
project and a report will be presented at the upcoming Association of 
Vancouver Island and Coastal Communities conference; 
 Attended Financial Planning Committee meeting to work on proposed budget 
cuts in preparation of adoption of the budget during the upcoming March 
Trust Council meeting; 
 Ongoing participation in the Southern Gulf Islands Forum and noted letter 
from Member of Parliament Elizabeth May to the Minister of Transport 
regarding concerns related to unsafe navigational situations, threats to 
marine ecosystems, and problems related to federal jurisdiction; 
 Continued attendance at Committee of the Whole meetings to work on the 
draft Policy Statement in preparation of putting the draft out for First Reading; 
and 
 The Reconciliation Learning Group will be looking at implementing cultural 
safety education for staff and Trustees. 
4.2 Chair's Report 
  Chair Luckham reported the following: 
 Attended a site visit on Gabriola; and 
 Preparing for March Trust Council in Nanaimo and noted challenges with 
holding the larger meetings on the smaller Islands. 
4.3 Electoral Area Director's Report 
Director Craig provided a written report and highlighted the following: 
 The Regional District of Nanaimo (RDN) is undertaking budget discussions;  
 The Parks and Recreation Master Plan draft will be sent to the Parks and 
Open Spaces Advisory Committee for review after which a period of public 
consultation will be undertaken; 

ADOPTED 
 
Gabriola Island ADOPTED 3 of 7 
Local Trust Committee Minutes 
February 20, 2025 
 Work on the continuation of the Gabriola Village Pathway to the ferry will 
begin later this year; and 
 The RDN Board is looking at restructuring their committees and developing a 
model in which issues requiring discussion that would have normally gone to 
Executive Committee will instead go to a quarterly Committee of the Whole 
meeting while time-sensitive issues will go straight to the Board. 
4.4 First Nations Reports - none 
5. PUBLIC COMMENTS 
A member of the public spoke to their appreciation of the work of the Local Trust 
Committee and the outgoing Chair and acknowledged the ease of ability for citizens to 
access elected officials and the transparency and openness of reporting out provided by 
Islands Trust. 
6. MINUTES 
6.1 Local Trust Committee Minutes dated January 23, 2025 – for adoption 
By general consent, the Local Trust Committee meeting minutes of 
January 23, 2025 were adopted. 
6.2 Section 26 Resolutions-Without-Meeting Report - none 
6.3 Advisory Planning Commission Minutes - none 
7. BUSINESS ARISING FROM MINUTES 
7.1 Follow-up Action List dated February 12, 2025 
The Regional Planning Manager provided an update on the options to support a 
request that the Local Trust Committee fund the maintenance of the Village 
Vision website and it was determined that funding would not be provided; 
however, the Planner could receive information from the Local Trust Committee 
about relevant information from the website that could be included in the Official 
Community Plan Review project webpage as reference material. 
A Trustee enquired if, in response to a letter received from a member of the 
public that expressed concerns about soil removal and dumping of debris from a 
local construction site onto another property located on the island, a soil deposit 
and removal bylaw might be incorporated into the Official Community Plan 
Review project. Discussion ensued and the following comments were noted: 
 The Local Trust Committee would need to identify issues they would like staff 
to address so a report can be prepared to consider options for a minor 
project; 
 The Director of Planning Services has previously indicated the Local Trust 
Committee will be unable to work on a minor project while working on a major 
comprehensive Official Community Plan Review; 
 A determination of the topic being within the scope of the Official Community 
Plan Review project needs to be undertaken; and 
 The language in the Official Community Plan would need to support the 
development of a soil deposit and removal regulation. 
 

ADOPTED 
 
Gabriola Island ADOPTED 4 of 7 
Local Trust Committee Minutes 
February 20, 2025 
GB-2025-009 
It was MOVED and SECONDED,  
that Gabriola Local Trust Committee request that the Official Community 
Plan Review consider the need to regulate the deposit and removal of 
soil. 
CARRIED 
A Trustee asked if the model Groundwater Protection Development Permit Area 
that has been informed by the marine and freshwater stewardship work would 
inform the Official Community Plan review of Development Permit Areas and the 
Planner noted the Local Trust Committee would decide what type of 
Development Permit Area is needed and then look at the models that exist to 
inform guidelines. 
Bylaw Compliance and Enforcement Manager Dingman indicated a report would 
be provided at the next meeting about the necessity of maintaining existing 
standing resolutions regarding bylaw enforcement. Trustees noted discussion will 
need to be undertaken regarding the standing resolution that specifies non-
enforcement on non-compliant dwellings as they have been hearing concerns 
from members of the public regarding clustering of recreational vehicles. 
Trustees inquired about opportunity for community conversation on this topic 
within the scope of the Official Community Review project and the Planner 
indicated the Official Community Plan and Land Use Bylaw review can support 
the need for the standing resolution; however, community engagement about 
enforcement is separate from the Official Community Plan Preview process. 
12.1  Official Community Plan Budget Communications  
This item was moved up on the agenda and discussed next. 
Discussion ensued regarding availability of budget to advertise public open 
house drop-in sessions at the library to informally discuss the Official Community 
Plan Review Project with use of the survey and discussion guides. 
GB-2025-010 
It was MOVED and SECONDED,  
that Gabriola Island Local Trust Committee request that an amount up to 
$200 be allocated from the communications budget for the Official 
Community Plan Review project to advertise Trustee-hosted discussions 
about the Official Community Plan Review process until the end of fiscal 
2024-25. 
CARRIED 
8. DELEGATIONS - none 
9. APPLICATIONS AND REFERRALS - none 
10. LOCAL TRUST COMMITTEE PROJECTS - none 
11. CORRESPONDENCE 
(Correspondence received concerning current applications or projects is posted to the 
LTC webpage) 

ADOPTED 
 
Gabriola Island ADOPTED 5 of 7 
Local Trust Committee Minutes 
February 20, 2025 
11.1 Email dated January 21, 2025 from Mudge Island Community Association 
regarding Concerns about New Bylaw Enforcement Policy for Mudge Island 
Discussion ensued and the following comments were noted: 
 There is a continued misunderstanding that bylaw complaint investigations 
will not be undertaken; 
 Residents believe adoption of the bylaw policy will result in automatic closure 
of files; 
 A response to the letter articulating the investigation process and providing 
clarity on opening and closing files should be provided; 
 There is community concern that files remain open with no action being 
undertaken; 
 Some Bylaw Officers are on leave resulting in delays in investigations; 
 A discussion needs to be had regarding the environmental impact of 
structures located within a certain boundary of the sea; 
 The Local Trust Committee is responsible for environmental protection of the 
foreshore; 
 The Local Trust Committee is the body that determines if enforcement is 
undertaken following receipt of investigation reports; and 
 There is resistance from some residents to allow investigations and it is 
necessary for a level of cooperation in order to facilitate getting issues 
resolved.  
GB-2025-011 
It was MOVED and SECONDED, 
that Gabriola Island Local Trust Committee request staff respond to the 
letter dated February 10, 2025 from Mudge Island Community Association 
(MICA) providing a timeline and process for investigations and clarifying 
roles and responsibilities of the Local Trust Committee and Bylaw 
Enforcement staff. 
CARRIED 
11.2 Email dated January 23, 2025 from G. McCollum regarding Corporate 
Dumping of Land Clearing Debris on Unoccupied Residential Land 
Received for information. 
12. NEW BUSINESS  
12.1 Official Community Plan Budget Communications 
 This item was discussed prior to Item. No. 8. 
13. STAFF REPORTS 
13.1 Compliance and Enforcement Files for Setbacks from the Sea - Staff Report 
Bylaw Compliance and Enforcement Manager Dingman summarized the staff 
report and highlighted the following: 
 Prior to 2008, the only structures that were prohibited from being within the 
setback of the sea were buildings and, since 2008, the number of prohibited 
structures from the setback has been increased; 
 In the past twenty years, fifteen development permit applications have been 
submitted requesting a setback from the sea variance with seven submitted 
as a result of a bylaw enforcement file being opened; 

ADOPTED 
 
Gabriola Island ADOPTED 6 of 7 
Local Trust Committee Minutes 
February 20, 2025 
 The majority of structures in the setback are decks or small buildings; 
 There are currently thirty-three open files in the Local Trust Area, with twenty-
three files from Mudge and not all of them have been fully investigated; 
 Investigations will result in some files being closed; 
 There are seven open files on Gabriola where violation notices have been 
issued and a penalty assessed; 
 Of the seven open files on Gabriola, one Development Permit Application has 
been received and some compliance agreements have been attained; and 
 Six files involve seawalls or retaining walls.  
 
Discussion ensued and Trustees noted that information in the report could be 
provided in response to the Mudge Island Community Association.  
 
The meeting was recessed for a break at 12:33 p.m. and reconvened 12:42 p.m. 
13.2 Trust Conservancy Report – none 
13.3 Applications Report dated February 12, 2025 
The Regional Planning Manager provided updates and clarifications on the 
status of applications. 
13.4 Trustee and Local Expense Report dated December 2024 
Received for information. 
13.5 Adopted Policies and Standing Resolutions 
  Received for information. 
13.6 First Nations Relationship Building Update - none 
13.7 Climate Change Action Update - none 
13.8 Local Trust Committee Webpage 
No changes required at this time.  
14. WORK PROGRAM 
14.1 Active Projects Report dated February 12, 2025 
Received for information. 
14.2 Future Projects Report dated February 12, 2025 
Received for information.  
15. UPCOMING MEETINGS 
15.1 Special Meeting Scheduled for Thursday, February 27, 2025 at 10:00 am and 
to be held Electronically 
15.2 Next Regular Meeting Scheduled for Thursday, April 17, 2025 at 10:30 am at 
the Gabriola Arts and Heritage Centre 
16. CLOSED MEETING 
16.1 Motion to Close the Meeting 
 
 
 

ADOPTED 
 
Gabriola Island ADOPTED 7 of 7 
Local Trust Committee Minutes 
February 20, 2025 
GB-2025-012 
It was MOVED and SECONDED, 
that the meeting be closed to the public in accordance with the 
Community Charter, Part 4, Division 3, s.90(1)(f) for the purpose of 
considering: 
 (f)law enforcement, if the council considers that disclosure could 
reasonably be expected to harm the conduct of an investigation under 
or enforcement of an enactment; 
and that the Recorder and Staff attend the meeting. 
CARRIED 
The regular meeting was recessed at 12:52 p.m. 
16.2 Recall to Order 
  The meeting was recalled to order at 1:16 p.m. 
 
 16.3 Rise and Report 
The Chair reported the minutes of the September 5, 2024 in-camera meeting 
were adopted. 
17. ADJOURNMENT 
By general consent, the meeting was adjourned at 1:17 p.m. 
 
 
_________________________ 
Peter Luckham, Chair 
 
Certified Correct: 
 
 
_________________________ 
Lisa Millard, Meeting Administrator/Recorder