CAOPEP Committee Regular Meeting Minutes

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DRAFT 
CAOPEP Committee 
Minutes of a Regular Meeting 
May 5, 2025 DRAFT Page 1 of 3
 
Chief Administrative Officer 
     Performance Evaluation Policy Committee (CAOPEP) 
Minutes of a Regular Meeting 
 
Date:  
Location:  
May 5, 2025 
Electronic Zoom Meeting 
 
Members Present: Laura Patrick, CAOHC Committee Chair; Islands Trust Council Chair 
 Tobi Elliott, Executive Committee Vice-Chair 
 David Maude, Executive Committee Vice-Chair 
 Kristina Evans, Trust Programs Committee Chair 
 Sue Ellen Fast, Financial Planning Committee Chair 
 Judith Gedye, Governance Committee Chair 
 Laura Patrick, CAOPEP Committee Chair; Islands Trust Council Chair 
  
Staff Present: Rueben Bronee, Chief Administrative Officer  
 David Marlor, Director, Legislative Services 
 Corlynn Strachan, Executive Administrative Assistant/Recorder 
 
1. CALL TO ORDER 
Chair Patrick called the meeting to order at 9:01 a.m. and acknowledged that members were 
working broadly across Coast Salish territory. 
2. APPROVAL OF AGENDA 
By general consent the agenda was adopted as presented. 
3. MINUTES OF PREVIOUS MEETING 
3.1 Chief Administrative Officer Performance Evaluation Policy (CAOPEP) Committee Draft 
Minutes of April 7, 2025 
By general consent the Chief Administrative Officer Performance Evaluation 
Policy Committee Minutes of April 7, 2025, were adopted as presented. 
3.2 Chief Administrative Officer Performance Evaluation Policy (CAOPEP) Committee Draft 
Minutes of January 13, 2025 
By general consent the Chief Administrative Officer Performance Evaluation 
Policy Committee Minutes of January 13, 2025, were adopted as presented. 
4. FOLLOW UP ACTION LIST 
Received for information. 

DRAFT 
CAOPEP Committee 
Minutes of a Regular Meeting 
May 5, 2025 DRAFT Page 2 of 3
 
5. BUSINESS 
5.1 Chief Administrative Officer Performance Evaluation Policy - Request for Decision 
Director Marlor presented the request for decision and reviewed suggested changes to 
the policy. 
The Committee discussed changes to policy wording on scheduling, final evaluation 
endorsement by Trust Council, and rewording section 9.2 regarding disciplinary action. 
CAOPEP-2025-009 
It was MOVED and SECONDED, 
that the Chief Administrative Officer Performance Evaluation Policy Committee request 
staff to amend draft Policy 2.5.1. Section 1.2.4 by adding the words “in April” following 
the word “annually”. 
CARRIED 
CAOPEP-2025-010 
It was MOVED and SECONDED, 
that the Chief Administrative Officer Performance Evaluation Policy Committee request 
staff to amend draft Policy 2.5.1. by adding a new section 1.2.5 that reads “the final 
evaluation of the Chief Administrative Officer will be endorsed by Trust Council and then 
signed by the Chair, the Vice-chair, and the Chief Administrative Officer”. 
CARRIED 
CAOPEP-2025-011 
It was MOVED and SECONDED, 
that the Chief Administrative Officer Performance Evaluation Policy Committee request 
staff to amend draft Policy 2.4.1. by rewording section 9.2 to read “to coo

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